Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
06/23/2020 (2)
El BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, JUNE 23, 2020 - 9:00 AM Commission Chambers Indian River County Administration Complex 180127th Street, Building A Vero Beach, Florida, 32960-3388 www.iregov.com COUNTY COMMISSIONERS Chairman Susan Adams Jason E. Brown, County Administrator Vice Chairman Joseph E. Flescher Dylan Reingold, County Attorney Commissioner Tim Zorc Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Commissioner Peter D. O'Bryan Commissioner Bob Solari This meeting can be attended virtually by accessing YouTube Live. Instructions can be found included with this agenda and also online at www.ircgov.com. 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.11. INVOCATION Rev. Ardra Rigby, New Bethel A.M.E. Church 3. PLEDGE OF ALLEGIANCE Commissioner Susan Adams, Chairman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation. Honoring Julie Ann . Reiselbara on Her Retirement From Indian River County Board of County Commissioners Department of Emergency Services with Seventeen Years of Service Attachments: Proclamation 5.B.. Presentation `of Proclamation Designating June 22nd through June 28th, 2020, as Amateur Radio Week: Attachments: Proclamation June 23, 2020 Page 1 of 6 5.C. Presentation by Treasure Coast Regional Planning Council Economic Development Executive Director Thomas Lanahan and Indian River County Economic Development Director Helene Caseltine re: CARES Act Revolving Loan Fund Attachments: Email from Mr. Lanahan SFRPC.RLF facts flyer Expansion of Revolving Loan Fund - Revised 6. APPROVAL OF MINUTES 6.A. Regular Meeting of March 10, 2020 6.11. Regular Meeting of March 17, 2020 6.C. Regular Meeting of April 07, 2020 6.D. Regular Meeting of April 14, 2020 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. Sebastian River Improvement District's Proposed Budget for Fiscal Year 2020-2021 October 1, 2020 - September 30, 2021, is on file for review in the Office of the Clerk to the Board. 7.B. Landfill Closure for the July 4th Holiday Attachments: Staff Report 7.C. Economic Development Council - Sebastian River Area Chamber of Commerce Representative Attachments: Staff Report Updated Contact Sebastian River Area Chamber 7.D. Public Safety Coordinating Council Attachments: Staff Report New Horizons - Change in Leadership 7.E. Public Safety Council for Criminal Justice, Mental Health, and Substance Abuse Attachments: Staff Report New Horizons - Change in Leadership 8. CONSENT AGENDA 8.A. Checks and Electronic Payments June 5, 2020 to June 11, 2020 Attachments: Finance Department Staff Report 8.B. Auditor Selection Committee Recommendation of Audit Firm Attachments: Finance Department Staff Report June 23, 2020 Page 2 of 6 8.C. Indian River County Grant Contract Subrecipient Awards Attachments: Finance Department Staff Report TCHSC Subrecipient Agreement 2020 8.D. Dori Slosberg Driver. Education Safety Act - Indian River County Traffic Education Program Trust Fund Report - Cumulative Reporting Through 03/31/20 Attachments: Finance Department Staff Report - Traffic. Education Fund 8.E. Quarterly Tourist Development Tax Report for Quarter Ending 03/31/20 Attachments: Finance. Department Staff Report 8.F. Quarterly OPEB Trust Report for Quarter Ending 03/31/2020 Attachments: Finance Department Staff Report 8.G. Quarterly Investment Report for Quarter Ending 03/31/2020 Attachments: Finance Department Staff Report 8.H. Resolution Cancelling Taxes on Property. Purchased by Indian River County for Public Purpose (Lot 16, Block 3, Anita Park - 5776 37th Street) Attachments: Staff Report Resolution 8.I. Resolution Cancelling Taxes on Property Purchased by Indian River County for Public Purpose (66th Avenue Right -Of -Way) Attachments: Staff Report Resolution 8.1 Release of Right of Entry Attachments: Staff Report Reingold Itr 6.5.2020 Fairlane Harbor RELEASE OF RIGHT OF ENTRY 8.K. Change Order for the Replacement of Blowers for the Sludge Holding Tank at West Regional Wastewater Treatment Facility Attachments: Staff Report Change Order No 1 8.L. Work Order No. 6 with Tetra Tech - West Regional Wastewater Treatment Facility - 2020/2021 Permit Renewal Attachments: Staff Report Work Order No 6 -Scope of Services 8.M. Award of Bid 2020038 - Annual Bid for Utility Operations Warehouse Stock Attachments: Staff Report June 23, 2020 Page 3 of 6 8.N. Award of Bid No: 2020029, Indian River County Main Library Roof Replacement (IRC -1838) Attachments: Staff Report Sample Agreement 8.0. Final Payment, Release of Retainage and Change Order No. 2, CR 512 Resurfacing & Shoulder Widening from Myrtle Street to 125th Avenue Project (IRC -1305) Attachments: Staff Report Change Order No. 2 8.P. Award of Bid 2020042 - Annual Bid for Asphalt Paving and Resurfacing Attachments: Staff Report 8.Q. Tourist Development Council 2020/2021 Budget Recommendations Attachments: Staff Report 8.R. Children's Services Advisory Committee Recommended Program Funding Allocations for FY 2020/21 Attachments: Staff Report Recommended Program Funding FY21 Approved Funding Allocation FY21 8.S. Approval of License Agreement with Vero Beach Amateur Radio Club Inc., for Partitioned Section of the Donald MacDonald Campground Office to Include Space Behind the Office for Construction of One Antenna Attachments: Staff Report License Agreement MacDonald 8.T. Approval of Renewal Contracts for Basic Life, Voluntary Life, Voluntary Retiree Life, Voluntary Long -Term Disability with Mutual of Omaha and Dental Insurance with Ameritas Attachments: Staff Report Mutual of Omaha Renewal Ameritas. Renewal Letter 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS 10.B.1. Request to Speak from Ruth Brogdon-Kuvlesky regarding the Emergency Order Extension and Other Issues Related to COVID-19 Attachments: Request to Speak June 23, 2020 Page 4 of 6 C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 11.A. Coronavirus Update Attachments: Staff Report 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services I. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works 12.F.1. Sector 3 (IRC -1925) and Sector 7 (IRC -1926) Beach and Dune Restoration Project easement status update Attachments: Staff Report G. Utilities Services 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Susan Adams, Chairman. B. Commissioner Joseph E. Flescher, Vice Chairman C. Commissioner Tim Zorc D. Commissioner Peter D. O'Bryan E. Commissioner Bob Solari 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District C. Environmental Control Board 16. ADJOURNMENT June 23, 2020 Page 5 of 6 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide anopportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent. Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda ordistributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a . special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.irceov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. June 23, 2020 Page 6 of 6 �fl PROCLAMATION Julie Ann Reiselbara Upon the Occasion of Her Retirement from Indian River County Emergency Services Whereas, on September 29, 2003, after graduating as both salutatorian and valedictorian of her paramedic class, Julie Ann Reiselbara began her distinguished career in Emergency Services with Indian River County; and, Whereas, within just two years, in 2005, Julie Ann Reiselbara achieved Solo Paramedic status and continued full throttle to become dual certified as both a Firefighter and Medic in 2007; earned her Associates of Science Degree for Nursing in 2010; attained certification as both a Pump and Aerial Apparatus Operator in 2011 and by June 6, 2016 she had garnered the rank of Firefighter Engineer; and Whereas, this remarkable woman, known to easily maneuver a 12 -ton fire truck, is also considered to be one of Indian River County Fire Rescue's premiere medics due to her intelligence, enthusiasm, dependability and numerous cardiac saves, and, Whereas, from the day she was hired until her retirement on June 28, 2020, Julie Ann Reiselbara, in her gentle and unassuming way, made a difference in the lives of many of her co-workers, saved the lives of many of our citizens and touched the lives of the countless people she mentored and taught. Now, Therefore, be it proclaimed. by the Indian River County Board of County Commissioners, that Julie Ann Reiselbara' s dedication to the job and commitment to our community over the last l7 years has been exceptional and we wish to express our sincere gratitude for her service; and Be it Further Proclaimed that the Board of County Commissioners, staff and co-workers extend their sincerest wishes for success in all her future endeavors. . Adopted this 23rd Day of June 2020 BOARD OF COUNTY COMMISSIONERS INDIANRIVER COUNTY, FLORIDA Susan Adams, Chairman am PROCLAMATION DESIGNATING JUNE 22nd THROUGH JUNE 28th, 2020, AS AMATEUR RADIO WEEK WHEREAS, Indian River County continues to be home to a highly -trained and experienced group of amateur radio operators; and, WHEREAS, the Vero. Beach Amateur Radio Club, Inc., has been designated a Special Service Club by the American Radio Relay League for always going above and beyond the service requests of the local community; and, WHEREAS, the Amateur Radio Emergency Service of Indian River County has been trained to provide effective emergency communications and support during times of national, state, and local crises; and, WHEREAS, Indian River County recognizes and appreciates those diligent "hams" who also serve as weather spotters in the SkyWarn program of the National Weather Service; and, WHEREAS, these radio amateurs remain on alert for tornadoes, floods, tropical cyclones, and other threats and use their communication skills to assist local and state government officials; and WHEREAS, Indian River County radio amateurs generously donate their time and equipment to provide communications support to local service clubs, organizations, and charities; and, WHEREAS, members of the Vero Beach.Amateur Radio Club, Inc., will continue to improve their communication skills by fully participating in the twenty-four hour emergency simulation known as Field Day on June 27-28, 2020. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that June 22nd through June 28th, 2020, is designated as Amateur Radio Week in Indian River County, and that the Board thanks the Vero Beach Amateur Radio Club for their diligent public service and for increasing awareness of amateur radio in our community. Adopted this 23rd day of June, 2020. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Susan Adams, Chairman Joseph E. Flescher, Vice Chairman Tim Zorc Peter D. O'Bryan Bob Solari 2 5�6 From: Thomas Lanahan To: Jason Brown Subject: Expansion of Revolving Loan Fund into Indian River County and Request for Matching Funds - Revised Date: Tuesday, June 9, 2020 2:06:58 PM Attachments: SFRPC RLF facts flyer.pdf 6.9.20 Expansion of Revolvina Loan Fund - Revised.pdf CAUTION: This message is from an external source. Please use caution when opening attachments or clicking links. Jason: A point of clarification I received today (and now reflected in the attachment). We will be able to internally set aside funds by county for lending based on the match provided. So, in other words, based on a 20% match of $115,000 then at least $575,000 will be made available for providing loans within Indian River County. The grant has strong timelines associated with it and we need to get the money out on the street within 2 years so there may be a need to re-evaluate progress after a year or so to make sure we're getting it all loaned out. Thomas Lanahan Executive Director Treasure Coast Regional Planning Council 421 SW Camden Avenue Stuart, Florida 34994 772-221-4060 tlanahan(@tcrpc.org From: Thomas Lanahan Sent: Monday, June 8, 2020 4:41 PM To: jbrown@ircgov.com Subject: Expansion of Revolving Loan Fund into Indian River County and Request for Matching Funds Jason: The Coronavirus Pandemic has hit small and medium size businesses particularly hard. These businesses are often constrained by a lack of access to capital, which can be addressed through Revolving Loan Funds (RLFs) operating for the benefit of those businesses that can't get reasonable loans through conventional means. The South Florida Regional Planning Council currently operates an RLF in cooperation with the U.S. Economic Development Administration, and has done so since 2002. The lending area for this program currently covers Monroe, Miami -Dade, Broward, and Palm Beach Counties and is receiving $5.38 million in supplemental funds from EDA through the CARES Act. TCRPC does not currently operate an RLF, but will be applying to the EDA for competitive CARES Act grant funding to obtain $2.3 million to expand the SFRPC RLF to include Martin, St. Lucie, and Indian River counties and help address economic damage impacts of Coronavirus. We believe this will be more efficient and faster than trying to create our own RLF. We will work in close cooperation with our county economic development partners (who you may have already heard from about this application) to promote the program and identify potential borrowers. In order to comply with grant requirements, a match of 20% is required (with the balance being provided by the EDA), therefore $460,000 in matching funds are required with $1,840,000 coming from the EDA for the overall $2.3 million RLF expansion. Considering the total population of the 3 counties (620,753) and Indian River County's population (154,939), the County's share is 25%. This equals $115,000. This is a one-time contribution to set up the fund, which will make loans with the initial capital, and then new loans as loans are paid off. We will be contacting the other 2 counties as well for their shares (St. Lucie at $230,000 and Martin at $115,000). In accord with EDA regulations, all of the approximately $7,680,000 in new EDA funds will be pooled and made available for loans across the expanding lending area of Monroe, Miami -Dade, Broward, Palm Beach, Martin, St. Lucie, and Indian River counties. In order to complete the grant application, we need a commitment letter from Indian River County for the matching funds of $115,000. To be most competitive, we would like to submit the application by the end of June. Attached, is some additional information about the proposal and the SFRPC RLF. Please contact me if I can be of any assistance. Thomas Lanahan Executive Director Treasure Coast Regional Planning Council 421 SW Camden Avenue Stuart, Florida 34994 772-221-4060 tlanahan(@tcrpc.org 4 REVOLVING LOAN FUNDS TO THE RESCUE Need Money? The South Florida Regional Planning Council — Revolving Loan Funds program is offering small to medium-sized businesses in Broward, Miami -Dade and Monroe Counties reasonably priced credit. Whether you want to move to a new location, upgrade equipment or expand your services, the SFRPC-RLF is offering financial support to help grow your business and the local economy of South Florida. * The Facts • Loan Size SFRPC-RLF offers loans between $25,000 and $500,000. • Interest Rates The interest rate will be determined by the perceived credit risk. • Eligibility Existing businesses located in. Broward, Miami -Dade, and Monroe Counties who are unable to obtain conventional financing. Funds cannot be used for acquisition of a business, business assets, or stock. Repayment Terms Repayments will generally be made monthly; however, customized payment structures will be extended to borrowers depending upon their individual cash flow needs. • Loan Terms Generally, loans will be based upon the borrower's needs, repayment ability, and amount financed. • Collateral Collateral pledged for each loan will depend upon the RLF loan amount, the overall credit risk, and the personal and business assets pledged as collateral. Personal guaranties by all parties with more than 20% ownership interest will be required. • Requirements 1. Leverage - RLF loans must leverage private investment of at least two dollars for everyone dollar of such RLF loans 2. Jobs -Number of jobs created/retained against amount loaned (Must beat least 1 job for every $20,000 loaned from the RLF) Loans will be based upon the borrower's needs, repayment ability, and what the borrower is financing. APPLY An application can be obtained at SFRPC RLF application. You must provide a completed business plan including business and personal financial statements, tax returns and appraisals for equipment, land and other business assets. South Florida Regional Planning Council Revolving Loan Fund Attention: rlf@sfrpc.com .10akwood Boulevard, Suite 250 Hollywood, Florida 33020 954-924-3653 (Phone) 954-924-3654 (Fax) 5 TREASURE COAST REGIONAL PLANNING COUNCIL REVOLVING LOAN FUND SERVICE AREA AND FUNDING EXPANSION JUNE 9, 2020 REVISED Purpose and Background The retention and growth of small- and medium- size businesses can be constrained by a lack of access to capital. This situation has been exacerbated by the economic damage caused by the Coronavirus Pandemic and the activity restrictions and business closures necessary to restrain the spread of the virus. Revolving Loan Funds provide a means to put capital in the hands of small businesses that might not otherwise be able to obtain loans. As loans are repaid, the funds are loaned out again to new borrowers allowing the program to continue and expand its reach into the community. The South Florida Regional Planning Council (SFRPC) currently operates a Revolving Loan Fund (RLF) through the U.S. Department of Commerce, Economic Development Administration (EDA), that provides low interest loans ranging from $25,000 to $500,000 to small- and medium- size businesses. Since 2002, the SFRPC RLF program has serviced more than 410 loans, totaling more than $37 million, and helping fund projects totaling over $112 million. As a result of these investments, more than 8,000 jobs have been created or saved. These projects were funded with RLF money because conventional funding was not available. The original lending area was Monroe, Miami -Dade, and Broward counties in the SFRPC region but was expanded in 2019 to include Palm Beach County in the Treasure Coast region. The expansion was approved by Council on December 14, 2018 through Resolution 2018-04. At the time, there was no new capital available to invest into the RLF so the service area expansion was limited to just part of the Treasure Coast region due to the limited loan funds on hand. As part of the CARES Act of 2020, the EDA will be providing new funding to existing RLFs in good standing, doubling their existing funds without the requirement for matching funds. For the SFRPC RLF, this means that $5.38 million is being provided for them to make new loans in their existing service area of Monroe, Miami -Dade, Broward, and Palm Beach counties, with an additional 10% to administer the funds. The EDA is also making grant funds available on a competitive basis to, among other things, establish or expand Revolving Loan Funds to help address the impacts of the Coronavirus Pandemic. Proposed Proiect Council does not currently operate an EDA RLF and it. will be faster and more efficient to bring these services to the rest of the Treasure Coast region (Martin, St. Lucie, and Indian River counties) by expanding the existing RLF operated by the SFRPC, especially considering that Palm Beach County is already within the SFRPC RLF service area. Council, therefore, would like to request funding from EDA to supplement the additional capitalization provided to the SFRPC RLF by the EDA and to expand the lending service area to include the entire TCRPC region. Considering that the existing 4 county lending area was provided with $5.38 million in additional loan funds, and considering that the basis of that award was the amount of the existing loan pool developed when the lending area was only 3 counties (Monroe, Miami -Dade, and Broward), the population related to that $5.38 million is approximately 4,797,115 people. This equates to $1.12 per capita. Considering that the population of the 4 county Treasure Coast 6 region is 2,065,763 people, at $1.12 per capita, this equates to $2,316,768 or $2.3 million for clarity. To utilize the $5.38 million, a new CARES Act RLF Plan will be established by the SFRPC, which will predominantly follow their existing RLF Plan but with added flexibility to their underwriting parameters to help. small businesses impacted by the Coronavirus Pandemic. If our application to the EDA is successful, the $2.3 million requested will be added to the CARES Act RLF and pooled with the $5.38 million for loans across the SFRPC and TCRPC regions. As an expansion of the existing SFRPC RLF program, it is expected that the existing SFRPC staff which administers their RLF will continue to do so. In order to serve the entire Treasure Coast region, TCRPC staff will assist in promoting the RLF and identifying potential applicants along with our partners in the economic development organizations in each county. SFRPC staff will make themselves available in the region as necessary to meet with potential applicants and otherwise administer the loans. Funding The U.S. Economic Development Administration has made new funding available to communities for potential projects that prevent, prepare for, and respond to coronavirus, including for necessary expenses for responding to economic injury as a result of coronavirus. This funding can be used to help communities catalyze public-private partnerships that will support economic recovery. The EDA CARES Act funding requires a 20% match (compared to the usual EDA 50% match), therefore to bring this new funding to the region, the newly served areas would need to provide 20% of the loan funds matched by 80% in EDA funds. These amounts would be $460,000 in local (non-federal) match funds and $1,840,000 in EDA (federal) funds. Using population to apportion this money, Martin and Indian River counties would each need to contribute 25% (i.e. $115,000) and St. Lucie County would need to contribute 50% (i.e. $230,000) on a one-time basis after which the loan program would continue to operate without further funding being necessary. Under certain conditions, EDA's regulations provide discretion to establish a maximum EDA investment rate of up to 100% for certain projects. In consultation with our EDA representative, it does not appear that this re -capitalization of funds will be eligible for the match exemption. Matching funding provided by each county and the associated EDA funds will be managed internally to ensure that at least that amount is made available for loans within that county, with the potential for more loan funds to be available from the pool. Comprehensive Economic Development Strateav (CEDS) Plan Consistenc Innovation & Economic Development Objective: Promote innovation and competitiveness, preparing the region for growth and success in the worldwide economy. Business Climate & Competitiveness Objective: Create a business climate supportive of existing industries and welcoming of new ones. 7 J SEBASTIAN RIVER IMPROVEMENT DISTRICT c/o Special District Services, Inc. 2501 Burns Road, Suite A Palm Beach Gardens, Florida 33410 (561) 630-4922 Fax: (561) 630-4923 June 4, 2020 VIA CERTIFIED MAIL — RETURN RECEIPT REQUESTED Clerk of the Circuit Court Indian River County P.O. Box 1028 Vero Beach, FL 32961-1028 Re: Sebastian River Improvement District To Whom It May Concern: Pursuant to Florida law, enclosed please find a copy of the following document relative to the above referenced Improvement District: 1. Proposed Budget for Fiscal Year 2020/2021 (October 1, 2020 — September 30, 2021) If you have any questions and/or comments, please do not hesitate to contact our office. Sincerely, SPECIAL DIST CT SERVICES, INC. Laura J. Arch Enclosure -/i Sebastian River �in)=11 Proposed Budget For Fiscal Year 2020/2021 October 1, 2020- September 30, 2021 CONTENTS PROPOSED BUDGET PROPOSED BUDGET SEBASTIAN RIVER IMPROVEMENT DISTRICT FISCAL YEAR 2020/2021 OCTOBER 1, 2020 - SEPTEMBER 30, 2021 REVENUES FISCAL YEAR FISCAL YEAR 2018/2019 2019/2020 ACTUAL BUDGET FISCAL YEAR 2020/2021 BUDGET COMMENTS NAV ASSESSMENTS 182,319 185,851 225,989 10,046 Acres @ $22.50 R -O -W USE FEES 14,765 14,765 16,515 PERMIT FEES 4,700 5,000 5,000 OTHER REVENUES 6,343 0 0 INTEREST INCOME 4,887 960 960 Interest Projected At $80 Per Month TOTAL REVENUES $ 213,014 $ 206,676 $ 248,464 EXPENDITURES LEGAL 5,830 7,500 10,000 $2,500 Increase From 2019/2020 Budget LEGAL - SPECIAL COUNSEL 24,801 10,000 20,000 $10,000 Increase From 2019/2020 Budget LEGAL - EMINENT DOMAIN - FDOT 15,028 0 0 DISTRICT ADMINISTRATIVE 27,000 27,000 27,000 $2,250 Per Month OPERATIONS MANAGER 18,000 18,000 21,000 $3,000 Increase From 2019/2020 Budget OPERATIONS MANAGER - PAYROLL TAXES 1,377 1,377 1,607 Operations Manager *7.65% ENGINEERING /GENERAL 23,445 25,000 25,000 No Change From 2019/2020 Budget ENGINEERING /PERMIT 0 5,000 5,000 No Change From 2019/2020 Budget ENGINEERING /SPECIAL PROJECTS 33,810 5,000 25,000 $20,000 Increase From 2019/2020 Budget ACCOUNTING /AUDIT 6,250 7,000 7,000 No Chane From 2019/2020 Budget INSURANCE 5,500 7,000 6,800 Insurance Estimate WEBSITE MANAGEMENT 1,500 2,000 2,000 No Change From 2019/2020 Budget DUES & SUBSCRIPTIONS 925 925 925$175 For Dept Of Economic Opportunity -$750For FLAssoc Special Districts LEGAL ADVERISEMENTS 1,037 950 1,050 $100 Increase From 2019/2020 Budget MISCELLANEOUS 2,378 2,200 2,400 Includes Travel, Postage & Office Supplies WATER QUALITY ANALYTICAL SERVICE 972 1,000 1,000 Quarterly Service MAINTENANCE CONTRACT 0 100,000 113,273 $13,273 Increase From 2019/2020 Budget MISCELLANEOUS MAINTENANCE 100,072 10,000 10,000 No Change From 2019/2020 Budget TOTAL EXPENDITURES $ 267,925 $ 229,952 $ 279,055 REVENUES LESS EXPENDITURES $ 54,911 $ 23,376 $ 30,591 COUNTY APPRAISER & TAX COLLECTOR FEE 1,560 3,716 3,917 Two Percent Of Total Assessment Roll DISCOUNTS FOR EARLY PAYMENTS 5,921 7,433 7,834 Four Percent Of Total Assessment Roll EXCESS/ SHORTFALL $ 62,392 $ 34,525 $ 42,342 PREVIOUS YEAR CARRYOVER 34,525 42,342 Comes from Current Fund Balance NET EXCESS/ SHORTFALL $ 62,392 $ $ - Notes Assessable Acres = 10,046 FY 2018 Assessment per Acre = $16.50 FY 2018 Budgeted CarryoverFundingAssessment per Acre = $3.39 FY 2019 Assessment per Acre = $17.50 FY 2019 Budgeted Carryover Funding Assessment per Acre = $3.32 FY 2020 Assessment per Acre = $18.50 -FY 2020 Budgeted Carryover Funding Assessment per Acre = $3.66 FY 2021 Assessment per Acre = $22.50 FY 2021 Budgeted Carryover Funding Assessment per Acre = $4.21 FUND BALANCE AS OF 9/30/18 $ 116,188.25 FY 2018/2019 BUDGET ACTIVITY $62,391.87 FUND BALANCE AS OF 9/30/19 $ 53,796.38 Note: $323,332 Received From FDOT In December 2019. Indian River County, Florida Solid Waste Disposal District Board Memorandum Date: June 10,2020 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Thru: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District (SWDD) Prepared By: Susan Flak, Recycling Education and Marketing Coordinator, SWDD Subject: Landfill Closure for the July 4" Holiday In observance of Independence Day, the Main County Landfill and the five Customer Convenience Centers will be closed on Saturday, July 4, 2020. However, there will be no disruption to residential. curbside collection services for recycling, garbage or yard waste due to the holiday. All residents will remain on their normal collection schedule. Residents may visit the Solid Waste Disposal District website at ircrecycles.com for more information. MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: June 17, 2020 SUBJECT: Economic Development Council — Sebastian River Area Chamber of Commerce Representative On June 16, 2020, Britney Melchiori of the Sebastian River Area Chamber of Commerce emailed County Attorney Dylan Reingold notifying him that Amber Batchelor and Ralph Turner are no longer the EDC representatives for the Chamber. Bob Morgan has been appointed as the Sebastian River Area Chamber of Commerce representative, with Britney Melchiori as the Alternate. ATTACHMENT(S). • June 16, 2020 — Email to Dylan Reingold DR:cm 9 From:. Dylan Reinoold To: Christina Moore Subject:. FW: Updated Contact for Economic Development Committee I Sebastian River Area Chamber Date: Tuesday, June 16, 2020 1:14:13 PM Attachments: imaae003.ona imaae004.onci imaae005.jog imaae006.onci imaae007.ono imaae008.ioa image009.ono image012.pno imaae013.ioa From: Britney Melchiori Sent: Tuesday, June 16, 2020 1:11 PM To: Dylan Reingold Cc:'Bob Morgan' Subject: Updated Contact for Economic Development Committee I Sebastian River Area Chamber I;CAUTION: This message is from an external source. Please use caution when opening attachments or clicking links. Dylan, Good afternoon! It was a pleasure to speak with you today; thank you for taking my call. We would like to update our contact for the current seat we hold on EDC. Please remove Amber Batchelor and replace with Bob Morgan. Bob's email address is bmorgan(@marinebankandtrust.Com and he has been copied on this email so that we are all in the loop. Also, we need to update our alternate contact from Ralph to myself, Britney Melchiori — email 6=1 - -•. .u•- •11 Can you confirm the date and time of.the meetings for our reference? Please let me know if you need anything additional from us at this time. Thank you for the help! Take care, talk soon. Britney Melchiori MorComm + Partner Success Director Sebastian River Area Chamber of Commerce 700 Main Street, Sebastian, FL 32958 1 P: 772-589-5969 F: 772-589-5993 www,SebastianChamber.com 0 FRI 10 7L- MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: June 17, 2020 SUBJECT: Public. Safety Coordinating Council On June 12, 2020, Karen Mike on behalf of Pat Austin of New Horizons of the Treasure Coast and Okeechobee sent an email notification to the County that George Shopland had resigned and is no longer the PSCC representative for New Horizons. Pat Austin has been appointed as the Public Safety Coordinating Council representative. ATTACHMENT(S). • June 12, 2020 — Email to the County DR:cm 11 From: Ed Offutt on behalf of Joseph E. Flescher To: Christina Moore Subject: FW: New Horizons - Change in Leadership Date: Wednesday, June 17, 2020 11:00:54 AM Attachments: Outlook -l. Dna Outlook-Inno From: Karen Mike[mailto:kmike@nhtcinc.onmicrosoft.com] Sent: Friday, June 12, 2020 9:13 AM To: tiptonh@stlucieco.org; dzadovskyc@stlucieco.org; mitchells@stlucieco.org; . bartzl@stlucieco.org; hutchinsonf@stlucieco.org; Townsendc@stlucieco.org; dhazellief@co.okeechobee.fl.us; bcuIpepper@co.okeechobee.fl.us; bgoodbread@co.okeechobee.fl.us; tburroughs@co.okeechobee.fl.us; kowens@co.okeechobee.fl.us; tkryzda@martin.fl.us; dsmith@martin.fl.us; shetherington@martin.fl.us; hjenkins@martin.fl.us; sheard@martin.fl.us; eciampi@martin.fl.us; Jason Brown ; Susan Adams ; Joseph E: Flescher ; Tim Zorc ; Peter D. O'Bryan ; Bob Solari ; sboyle@cscslc.org; Sperber, Clint J. ; Chief Judge Mirman ; Noel Stephen - Okeechobee County Sheriff's Office ; marylynn.magar@myfloridahouse.gov; Toby.Overdorf@myfloridahouse.gov; annmarie@irchd.com; Karen Harris ; ircjudge@circuitl9.org; rob.lord@martinhealth.org; Elizabeth@tcfmsl.org; dheaton@cscmc.org; angel.piper@uhsinc.com; contact@mastforcongress.com; DCurrey@vbpd.org; mattmarkley@gmail.com; Wdsnyder@sheriff.martin.fl.us; kmascara@stluciesheriff.com; John.Bolduc@cityofpsl.com; erin.grall@myfloridahouse.gov; Ihudson@city-ftpierce.com; Gayle.harrell@myfloridahouse.gov; coxc@circuitl9.org; Watersj@circuitl9.org; kkripper@kanecenter.org; shutcheson@hpsfl.org; Sheriff Deryl Loar; David.Moore@indianriverschools.org; cokerw@okee.kl2.fl.us Subject: New Horizons - Change in Leadership CAUTION: This message is from an external source. Please use caution when opening attachments or clicking links. -11 Sent on behalf of Pat Austin: Dear Community Partner: George Shopland, President and CEO of New Horizons, has separated from our organization as of May 28, 2020. The Board of Directors thanks George for his efforts on behalf of New Horizons and wishes him well in his future endeavors. As Board Chair, I will assume the duties of CEO while we conduct a CEO search. I look forward to working with you while we continue our service to the adults and children under our care. Sincerely, Pat Austin Acting CEO/Chairman of the Board 12 New Horizons of the Treasure Coast, Inca 4500 W. Midway Road ' Fort Pierce, FL 34981 Paustin(anhtcinc.org (772) 672-8350 Office (772)468-5606 Fax 1m1 For more information on how you can support New Horizons of the Treasure Coast, please contact 1 our Community Relations office at (772) 468-5600, ext. 8333 or visit our website at www.nhtcinc.org. - 2 190 13 !e MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: June 17, 2020 SUBJECT: Public Safety Council for Criminal Justice, Mental Health, and Substance Abuse On June 12, 2020, Karen Mike on behalf of Pat Austin of New Horizons of the Treasure Coast and Okeechobee sent an email notification to the County that George Shopland had resigned. Pat Austin has been appointed as the Public Safety Council for Criminal Justice, Mental Health, and Substance Abuse representative. ATTACHMENT(S). • June 12, 2020 —Email to the County DR:cm 14 From: Ed Offutt on behalf of Joseph E. Flescher To: Christina Moore Subject: FW: New Horizons - Change in Leadership Date: Wednesday, June 17, 2020 11:00:54 AM Attachments: Outlook -1. ono Outlook-2.0no Outlook-3.ona From: Karen Mike [mailto:kmike@nhtcinc.onmicrosoft.com] Sent: Friday, June 12, 2020 9:13 AM To: tiptonh@stlucieco.org; dzadovskyc@stlucieco.org; mitchells@stlucieco.org; bartzl@stlucieco.org; hutchinsonf@stlucieco.org; Townsendc@stlucieco.org; dhazel Iief@co.okeechobee.fl.us; bcuIpepper@co.okeechobee.f1.us; bgoodbread@co.okeechobee.fl.us; tburroughs@co.okeechobee.fl.us; kowens@co.okeechobee.fLus; tkryzda@martin.fl.us; dsmith@martin.fl.us; shetherington@martin.fl.us; hjenkins@martin.fl.us; sheard@martin.fl.us; eciampi@martin.fl.us; Jason Brown ; Susan Adams ; Joseph E. Flescher ; Tim Zorc ; Peter D. O'Bryan ; Bob Solari ; sboyle@cscslc.org; Sperber, Clint J. ; Chief Judge Mirman ; Noel Stephen - Okeechobee County Sheriff's Office ; marylynn.magar@myfloridahouse.gov; Toby. Overdorf@myfloridahouse.gov; annmarie@irchd.com; Karen Harris ; ircjudge@circuitl9.org; rob.lord@martinhealth.org; Elizabeth@tcfmsl.org; dheaton@cscmc.org; angel.piper@uhsinc.com; contact@mastforcongress.com; DCurrey@vbpd.org; mattmarkley@gmail.com; Wdsnyder@sheriff.martin.fl.us; kmascara@stluciesheriff.com; John. Bold uc@cityofpsl.com; erin.grall@myfloridahouse.gov; Ihudson@city-ftpierce.com; Gayle.harrell@myfloridahouse.gov; coxc@circuitl9.org; Watersj@circuitl9.org; kkripper@kanecenter.org; shutcheson@hpsfl.org; Sheriff Deryl Loar ; David.Moore@indianriverschools.org; cokerw@okee.kl2.fl.us Subject: New Horizons - Change in Leadership CAUTION: This message is from an external source. Please use caution when opening attachments or clicking links. j Sent on behalf of Pat Austin: Dear Community Partner: George Shopland, President and CEO of New Horizons, has separated from our organization as of May 28, 2020. The Board of Directors thanks George for his efforts on behalf of New Horizons and wishes him well in his future endeavors. As Board Chair, I will assume the duties of CEO while we conduct a CEO search. I look forward to working with you while we continue our service to the adults and children under our care. Sincerely, Pat Austin Acting CEO/Chairman of the Board 15 New Horizons of the Treasure Coast, Inc. 4500 W. Midway Road Fort Pierce, FL 34981 naustinAnhtcinc.or9 (772) 672-8350 Office (772) 4.68-5606 Fax 0 For more information on how you can support New Horizons of the Treasure Coast, please contact our Community Relations office at (772) 468-5600, ext. 8333 or visit our website at www.nhtcinc.ora. 2 ®❑ 0 16 JEFFREY R. SMITH, Clerk of Circuit Court & Comptroller Finance Department 1801 2711' Street Vero Beach, FL 32960. CPA, CGFO, CGMA TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: June 11, 2020 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS June 5, 2020 to June 11, 2020 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of June 5, 2020 to June 11, 2020. 17 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 396138 06/11/2020 UTIL REFUNDS 28.65 396139 06/11/2020 UTIL REFUNDS 66.16 396140 06/11/2020 UTIL REFUNDS 44.57 396141 06/11/2020 UTIL REFUNDS 43.11 396142 06/11/2020 UTIL REFUNDS 59.18 396143 06/11/2020 UTIL REFUNDS 155.81 396144 06/11/2020 UTIL REFUNDS 44.74 396145 06/11/2020 UTIL REFUNDS 62.16 396146 06/11/2020 UTIL REFUNDS 88.88 396147 06/11/2020 UTIL REFUNDS 35.64 396148 06/11/2020 UTIL REFUNDS 83.97 396149 06/11/2020 UTIL REFUNDS 84.95 396150 06/11/2020 UTIL REFUNDS 79.15 396151 06/11/2020 UTIL REFUNDS 93.48 396152 06/11/2020 UTIL REFUNDS 169.04 396153 06/11/2020 UTIL REFUNDS 4.69 396154 06/11/2020 UTIL REFUNDS 76.02 396155 06/11/2020 UTIL REFUNDS 2.74 396156 06/11/2020 UTIL REFUNDS 10.07 396157 06/11/2020 UTIL REFUNDS 337.80 396158 06/11/2020 UTIL REFUNDS 143.23 396159 06/11/2020 UTIL REFUNDS 2.77 396160 06/11/2020 UTIL REFUNDS 37.06 396161 06/11/2020 UTIL REFUNDS 34.34 396162 06/11/2020 UTIL REFUNDS 49.84 396163 06/11/2020 UTIL REFUNDS 158.48 396164 06/11/2020 UTIL REFUNDS 37.97 396165 06/11/2020 UTIL REFUNDS 32.00 396166 06/11/2020 UTIL REFUNDS 62.94 396167 06/11/2020 UTIL REFUNDS 42.89 396168 06/11/2020 UTIL REFUNDS 34.09 396169 06/11/2020 UTIL REFUNDS 87.85 396170 06/11/2020 UTIL REFUNDS 46.51 396171 06/11/2020 UTIL REFUNDS 34.81 396172 06/11/2020 UTIL REFUNDS 74.84 396173 06/11/2020 UTIL REFUNDS 46.11 396174 06/11/2020 UTIL REFUNDS 42.34 396175 06/11/2020 UTIL REFUNDS 266.87 396176 06/11/2020 UTIL REFUNDS 32.72 396177 06/11/2020 UTIL REFUNDS 87.91 396178 06/11/2020 UTIL REFUNDS 19.09 396179 06/11/2020 UTIL REFUNDS 49.28 396180 06/11/2020 UTIL REFUNDS 45.51 396181 06/11/2020 UTIL REFUNDS 71.94 396182 06/11/2020 SUNCOAST WELDING SUPPLIES INC 149.88 396183 06/11/2020 LENGEMANN CORP 214.62 396184 06/11/2020 TEN -8 FIRE EQUIPMENT INC 745.53 396185 06/11/2020 RANGER CONSTRUCTION IND INC 2,111.54 396186 06/11/2020 VERO CHEMICAL DISTRIBUTORS INC 1,389.65 396187 06/11/2020 PERERS ENTERPRISES INC 779.36 396188 06/11/2020 PALMDALE OIL COMPANY INC 22,824.52 396189 06/11/2020 RICOH USA INC 11.42 396190 06/11/2020 HENRY SCHEIN INC 2,640.36 396191 06/11/2020 SAFETY PRODUCTS INC 214.8J8 396192 06/11/2020 B G KENN INC 217.50 06/11/2020 CO396193 KELLY TRACTOR O 2,935.84 396194 06/11/2020 WILD LAND ENTERPRISES INC 482.00 396195 06/11/2020 ALLIED ELECTRONICS INC 1,699.20 396196 06/11/2020 BOUND TREE MEDICAL LLC 14,899.47 396197 06/11/2020 SCHULKE BITTLE & STODDARD LLC 1,264.35 396198 06/11/2020 BRISTER SIGNS INC 1,200.00 396199 06/11/2020 TIRESOLES OF BROWARD INC 4,471.35 396200 06/11/2020 CITY ELECTRIC SUPPLY COMPANY 97.66 396201 06/11/2020 CHILDCARE RESOURCES OF IRC INC 26,709.62 396202 06/11/2020 DELL MARKETING LP 1,113.00 396203 06/11/2020 JOHN C HINTON 2,515.00 396204 06/11/2020 BLAKESLEE SERVICES INC 660.00 396205 06/11/2020 BAKER & TAYLOR INC 3,346.02 396206 06/11/2020 MIDWEST TAPE LLC 1,329.40 396207 06/11/2020 BAKER DISTRIBUTING CO LLC 1,034.38 396208 06/11/2020 PALM TRUCK CENTERS INC 174.64 396209 06/11/2020 JIMMYS AIR & REFRIGERATION INC 1,135.00 396210 06/11/2020 SOFTWARE HARDWARE INTEGRATION 1,680.32 396211 06/11/2020 INDIAN RIVER COUNTY HEALTH DEPT 475.00 396212 06/11/2020 CITY OF VERO BEACH 504.73 396213 06/11/2020 CITY OF VERO BEACH 3,914.00 396214 06/11/2020 AT&T CORP 1,034.05 396215 06/11/2020 JANITORIAL DEPOT OF AMERICA INC 348.34 396216 06/11/2020 PUBLIX SUPERMARKETS 66.87 396217 06/11/2020 FLORIDA POWER AND LIGHT 51,164.69 396218 06/11/2020 CITY OF FELLSMERE 289.26 396219 06/11/2020 GOULD COOKSEY FENNEL PA 450.00 396220 06/11/2020 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 25.00 396221 06/11/2020 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 250.00 396222 06/11/2020 BE SAFE SECURITY ALARMS INC 239.70 396223 06/11/2020 TRANSPORTATION CONTROL SYSTEMS 4,608.00 396224 06/11/2020 ESRI INC 58,274.25 396225 06/11/2020 ARNOLD AIR CONDITONING INC 2,000.00 396226 06/11/2020 WESTSIDE REPROGRAPHICS OF VERO BEACH INC 104.52 396227 06/11/2020 KEEP INDIAN RIVER BEAUTIFUL INC 998.35 396228 06/11/2020 NABORS GIBLIN & NICKERSON PA 2,500.00 396229 06/11/2020 NATIONAL ASSOCIATION OF LEGAL ASSISTANTS INC 154.00 396230 06/11/2020 R H MOORE & ASSOCIATES INC 1,244.70 396231 06/11/2020 SHRIEVE CHEMICAL CO 8,200.70 396232 06/11/2020 RUSSELL PAYNE INC 144.91 396233 06/11/2020 TRANE US INC 14,831.00 396234 06/11/2020 CELICO PARTNERSHIP 276.22 396235 06/11/2020 FASTENAL COMPANY 83.93 396236 06/11/2020 OTC DIRECT INC 121.31 396237 06/11/2020 SOUTHERN JANITOR SUPPLY INC 2,227.37 396238 06/11/2020 JACKS COMPLETE TREE SERVICE INC 850.00 396239 06/11/2020 HEVERON GROUP INC 2,100.00 396240 06/11/2020 GLOVER OIL COMPANY INC 10,917.55 396241 06/11/2020 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 1,416.54 396242 06/11/2020 SUNCOAST REALTY & RENTAL MGMT LLC 500.00 396243 06/11/2020 POWER -TEL UTILITY PRODUCTS INC 615.00 396244 06/11/2020 JR APARTMENT RENTALS INC 500.00 396245 06/11/2020 CATHERINE O DONNELL 6,756.20 396246 06/11/2020 SUNSHINE FURNITURE 398.00 396247 06/11/2020 SOUTHEAST SECURE SHREDDING 224.04 396248 06/11/2020 FLEETBOSS G P S INC. 58.95 396249 06/11/2020 KWACKS INC 19,578.08 396250 06/11/2020 NICOLACE MARKETING INC 1,732.50 396251 06/11/2020 WINSUPPLY OF VERO BEACH 76.27 396252 06/11/2020 HELPING ANIMALS LIVE -OVERCOME 9.00 396253 06/11/2020 ATLANTIC COASTAL LAND TITLE CO LLC 85.019 396254 06/11/2020 MURPHY & WALKER P L 1,914.00 396255 06/11/2020 TREKKER TRACTOR LLC 2,998.50 396256 06/11/2020 FLORIDA COAST EQUIPMENT INC 10,093.10 396257 06/11/2020 WILD TURKEY ESTATES OF VERO LLC 954.56 396258 06/11/2020 REPROGRAPHIC SOLUTIONS INC 37.80 396259 06/11/2020 CARDINAL HEALTH 110 INC 2,159.10 396260 06/11/2020 MUNICIPAL EMERGENCY SERVICES INC 6,232.04 396261 06/11/2020 SOUTHWIDE INDUSTRIES INC 16,274.80 396262 06/11/2020 TREASURE COAST TURF INC 170.00 396263 06/11/2020 W&G MAINTENANCE 2,330.00 396264 06/11/2020 STRAIGHT OAK LLC 406.95 396265 06/11/2020 C E R SIGNATURE CLEANING 2,600.00 396266 06/11/2020 SAMBA HOLDINGS INC 1,356.17 396267 06/11/2020 REI ENGINEERS INC 9,700.00 396268 06/11/2020 EMA INC 21,056.76 396269 06/11/2020 JULIANA E YOUNG 1,207.50 396270 06/11/2020 CATHEDRAL CORPORATION 16,500.00 396271 06/11/2020 UNIFIRST CORPORATION 790.09 396272 06/11/2020 SERVICE LIGHTING & ELECTRICAL SUPPLIES INC 1,465.39 396273 06/11/2020 SOLAR SOLUTIONS WINDOW TINTING INC 100.00 396274 06/11/2020 SCHUMACHER AUTOMOTIVE DELRAY LLC 32.42 396275 06/11/2020 GOTTA GO GREEN ENTERPISES INC 56.18 396276 06/11/2020 ADVANCE STORES COMPANY INCORPORATED 393.61 396277 06/11/2020 CROSSOVER MISSION 5,832.67 396278 06/11/2020 INDUSTRIAL LAUNDRY SERVICES LLC 350.04 396279 06/11/2020 COVERALL NORTH AMERICA INC 430.00 396280 06/11/2020 COLE AUTO SUPPLY INC 3,582.61 396281 06/11/2020 RHOADES AIR & HEAT 4,807.40 396282 06/11/2020 SHELTRA & SONS CONTRACTING LLC 17,980.00 396283 06/11/2020 FORERUNNER TECHNOLOGIES INC 597.50 396284 06/11/2020 LIFESTYLE HOMES BUILDERS INC 8,443.64 396285 06/11/2020 DAY DREAMS UNIFORMS INC 735.60 396286 06/11/2020 FLORIDA BULB & BALLAST INC 1,424.52 396287 06/11/2020 RELX INC 400.00 396288 06/11/2020 NESTLE WATERS NORTH AMERICA 62.90 396289 06/11/2020 CALVIN GIORDANO & ASSOCIATES INC 26,690.00 396290 06/11/2020 CORE & MAIN LP 57,507.52 396291 06/11/2020 DJD EQUIPMENT HOLDINGS LLC 4,866.05 396292 06/11/2020 TYKES & TEENS INC 2,236.00 396293 06/11/2020 REXEL USA INC 3,391.14 396294 06/11/2020 STANTEC CONSULTING SERVICES INC 6,003.00 396295 06/11/2020 TETRA TECH INC 3,500.00 396296 06/11/2020 AMAZON CAPITAL SERVICES INC 2,707.46 396297 06/11/2020 PREMIER LANDSCAPE SOLUTIONS OF IR LLC 3,480.00 396298 06/11/2020 TERRACON CONSULTANTS INC 12,802.50 396299 06/11/2020 PIRATE PEST CONTROL LLC 14.00 396300 06/11/2020 KINDERGARTEN READINESS COLLABORATIVE 7,191.02 396301 06/11/2020 AMERIGAS PROPANE LP 2,088.60 396302 06/11/2020 JORDAN POWER EQUIPMENT CORP 921.67 396303 06/11/2020 AUTOMATED METAL PRODUCTS INC 2,500.00 396304 06/11/2020 MULLINAX FORD OF VERO BEACH 1,449.37 396305 06/11/2020 JENNIFER TORCHALSKI 1,140.00 396306 06/11/2020 GATEWAY SERVICES USA LLC 231.00 396307 06/11/2020 KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC 1,054.14 396308 06/11/2020 INVASIVE PLANT ERADICATORS LLC 642.94 396309 06/11/2020 BLUE GOOSE CONSTRUCTION LLC 84,138.23 396310 06/11/2020 STAPLES INC 808.90 396311 06/11/2020 LOWES COMPANIES INC 10,868.09 396312 06/11/2020 PEOPLEREADY INC 11,428.52 396313 06/11/2020 SMI TRADING LLC 428.95 396314 06/11/2020 KELE INC 585.75 396315 06/11/2020 TECH SYSTEMS INC 52,438.52 OAT 396316 06/11/2020 TRUE DIGITAL SECURITY INC 133.75 396317 06/11/2020 SCP DISTRIBUTORS LLC 2,045.61 396318 06/11/2020 THALES CONSULTING INC 500.00 396319 06/11/2020 US21INC 502.50 396320 06/11/2020 LAND & SEA EQUIPMENT CORP 16,555.00 396321 06/11/2020 MARLBROS HOLDINGS LLC 935.00 396322 06/11/2020 NASHALIE TORRES 79.88 396323 06/11/2020 SOCORRO LUNA 160.05 396324 06/11/2020 CLARA CHANCE 149.38 396325 06/11/2020 HARRINGTON GROUP II LLC 4,487.15 396326 06/11/2020 UTIL REFUNDS 35.37 396327 06/11/2020 UTIL REFUNDS 74.98 396328 06/11/2020 UTIL REFUNDS 35.05 396329 06/11/2020 UTIL REFUNDS 27.50 396330 06/11/2020 UTIL REFUNDS 21.94 396331 06/11/2020 UTIL REFUNDS 162.15 396332 06/11/2020 UTIL REFUNDS 41.66 396333 06/11/2020 UTIL REFUNDS 166.98 396334 06/11/2020 UTIL REFUNDS 75.38 396335 06/11/2020 UTIL REFUNDS 240.65 396336 06/11/2020 UTIL REFUNDS 42.01 396337 06/11/2020 UTIL REFUNDS 47.45 396338 06/11/2020 UTIL REFUNDS 69.59 396339 06/11/2020 UTIL REFUNDS 69.34 396340 06/11/2020 UTIL REFUNDS 80.67 396341 06/11/2020 UTILREFUNDS 65.32 396342 06/11/2020 UTIL REFUNDS 93.98 396343 06/11/2020 UTIL REFUNDS 84.83 396344 06/11/2020 UTIL REFUNDS 7.25 396345 06/11/2020 UTIL REFUNDS 28.09 396346 06/11/2020 UTIL REFUNDS 19.64 396347 06/11/2020 UTIL REFUNDS 2.05 396348 06/11/2020 UTIL REFUNDS 29.56 396349 06/11/2020 UTIL REFUNDS 39.41 396350 06/11/2020 UTIL REFUNDS 83.44 396351 06/11/2020 UTIL REFUNDS 38.68 396352 06/11/2020 UTIL REFUNDS 17.03 396353 06/11/2020 UTIL REFUNDS 41.23 396354 06/11/2020 UTIL REFUNDS 62.31 396355 06/11/2020 UTIL REFUNDS 50.00 396356 06/11/2020 UTIL REFUNDS 81.94 396357 06/11/2020 UTIL REFUNDS 39.14 396358 06/11/2020 UTIL REFUNDS 84.51 396359 06/11/2020 UTIL REFUNDS 1.31 396360 06/11/2020 UTIL REFUNDS 659.81 396361 06/11/2020 UTIL REFUNDS 83.57 396362 06/11/2020 UTIL REFUNDS 84.05 396363 06/11/2020 UTIL REFUNDS 78.06 396364 06/11/2020 UTIL REFUNDS 77.87 396365 06/11/2020 UTIL REFUNDS 40.69 396366 06/11/2020 UTIL REFUNDS 43.04 396367 06/11/2020 UTIL REFUNDS 15.34 396368 06/11/2020 SCOTT REYNOLDS 195.00 Grand Total: 774,982.07 21 RENTAL ASSISTANCE CHECKS WRITTEN TRANS NBR DATE 396369 06/11/2020 Grand Total: VENDOR FOUNDATION FOR AFFORDABLE RENTAL AMOUNT 840.00 840.00 22 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1016715 06/05/2020 OFFICE DEPOT INC 269.96 1016716 06/05/2020 POLYDYNE INC 2,576.00 1016717 06/09/2020 WASTE MANAGEMENT INC OF FLORIDA 4,320.69 1016718 06/11/2020 OFFICE DEPOT INC 1,553.97 1016719 06/11/2020 COLD AIR DISTRIBUTORS WAREHOUSE 1,801.62 1016720 06/11/2020 INDIAN RIVER BATTERY 987.10 1016721 06/11/2020 INDIAN RIVER OXYGEN INC 3,734.00 1016722 06/11/2020 RING POWER CORPORATION 2,459.84 1016723 06/11/2020 MIKES GARAGE & WRECKER SERVICE INC 600.00 1016724 06/11/2020 GALLS LLC 36.55 1016725 06/11/2020 MEEKS PLUMBING INC 3,043.45 1016726 06/11/2020 ABCO GARAGE DOOR CO INC 1,442.00 1016727 06/11/2020 ALLIED UNIVERSAL CORP 9,686.00 1016728 06/11/2020 IRRIGATION CONSULTANTS UNLIMITED INC 1,322.06 1016729 06/11/2020 GROVE WELDERS INC 1,863.95 1016730 06/11/2020 SOUTHERN COMPUTER WAREHOUSE INC 937.32 1016731 06/11/2020 FIRST HOSPITAL LABORATORIES INC 318.00 1016732 06/11/2020 APPLE MACHINE & SUPPLY CO 87.13 1016733 06/11/2020 TOTAL TRUCK PARTS INC 2,915.70 1016734 06/11/2020 COMO OIL COMPANY OF FLORIDA 48.38 1016735 06/11/2020 PRIDE ENTERPRISES 3,444.41 1016736 06/11/2020 METRO FIRE PROTECTION SERVICES INC 1,199.40 1016737 06/11/2020 AUTO PARTNERS LLC 384.42 1016738 06/11/2020 L&L DISTRIBUTORS 304.49 1016739 06/11/2020 STAT MEDICAL DISPOSAL INC 460.00 1016740 06/11/2020 WRIGHT FASTENER COMPANY LLC 554.00 1016741 06/11/2020 COUNTY MATERIALS CORPORATION 6,106.24 1016742 06/11/2020 NEXAIR LLC 1,189.73 1016743 06/11/2020 EFE INC 3,938.39 1016744 06/11/2020 TOSHIBA AMERICA BUSINESS SOLUTIONS INC 114.48 Grand Total: 57,699.28 23 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 7722 06/09/2020 RX BENEFITS INC 235,934.29 7723 06/10/2020 HIGHMARK STOP LOSS 68,131.80 7724 06/10/2020 WRIGHT EXPRESS FSC 15,232.09 7725 06/11/2020 FLORIDA DEPARTMENT OF REVENUE 527.78 7726 06/11/2020 FLORIDA DEPARTMENT OF REVENUE 574.89 7727 06/11/2020 FLORIDA DEPARTMENT OF REVENUE 19,925.36 7728 06/11/2020 FLORIDA DEPARTMENT OF REVENUE 2,018.68 7729 06/11/2020 IRS -PAYROLL TAXES 15,940.50 Grand Total: 358,285.39 24 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller P.O. Box 1028 Vero Beach, FL 32961-1028 Telephone: (772) 770-5185 TO: Members of the Board of County Commissioners FROM: Elissa Nagy, Finance Director THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: June 11, 2020 SUBJECT: Auditor Selection Committee Recommendation of Audit Firm BACKGROUND A request for proposal (RFP) was issued on April 26, 2020 for qualified firms of certified public accountants to audit the financial statements of the. County for the next five fiscal years (beginning with the year ending September 30, 2020 and ending September 30, 2024). Demandstar notified 239 subscribers, of which 8 firms requested the RFP package. Seven responses were received. The auditor selection committee was composed of the Clerk of the Circuit Court, the Property Appraiser, the Sheriff, the Supervisor of Elections, the Tax Collector, and one member of the Board of County Commissioners or their designees. In accordance with the RFP, the committee members independently evaluated the proposals and scored the proposals based on the required criteria. The scoring criteria were general government audit experience, qualifications of individuals assigned to audit, audit approach, and audit fees. These scores were compiled by the committee and an initial overall ranking of the submittals was developed. Interviews were determined to be unnecessary. The final rankings established by the committee are: Ranking Proposer Contract Fee FY20-FY24 Audits 1 Rehmann $1,000,000 2 MSL, PA $880,000 3 Cherry Bekaert $975,000 4 CLAconnect $925,000 5 James Moore $820,000 6. Berman Ho kins $980,000 7 Carr, Riggs & Ingram, LLC $1,010,900 25 RECOMMENDATION Staff recommends the Board approve the committee's final rankings and authorize negotiations with the top ranked firm, with the contract to be presented to the Board for approval at a later date. 26 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 271 Street Vero Beach, FL 32960 TO: Board of County Commissioners FROM: Elissa Nagy, Finance Director THROUGH:. Jeffrey R. Smith, Clerk of Court & Comptroller DATE: May 26, 2020 SUBJECT: Indian River County Grant Contract Subrecipient Awards '&OOMpT\ 92' 0 couN"y �,• As part of the federal government requirement under 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for. Federal Award, (commonly known as the Uniform Grant Guidance), subrecipient agreements must be entered into and approved by the Board of County Commissioners for any new grants or updates to current grants. Based on the classification of grant recipients, the Treasure Coast Homeless Services Council (TCHSC) is classified as a grant subrecipient. On April 7, 2020, the Board approved Housing and Urban Development (HUD) grant renewals in the amount of $966,612. Per the requirements of the Uniform Grant Guidance, a subrecipient grant agreement must be approved with the TCHSC that encompasses these newly approved grants. Recommendation: Approve the Indian River County Grant Contract Subrecipient Award agreement with the TCHSC and execute any related documents. Attachments: Indian River County Grant Contract Subrecipient Award with TCHSC with exhibits A -D 27 Indian River County Grant Contract Subrecipient Award This Grant Contract ("Contract") entered into effective this June 23, 2020 by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 ('County') and Treasure Coast Homeless Services Council, Inc. ("Subrecipient"), 2525 St. Lucie Avenue, Vero Beach, FL 32960, 064340768, for Continuum of Care grants. Background Recitals A. The County received Continuum of Care grants see attached list — Exhibit A ("Award") from the Department of Housing and Urban Development (HUD) on March 13, 2020. B. The Awards are for homeless rental assistance and homeless management information system (i.e., administration of the programs). C. The Federal Award Identification Numbers ("FAIN") for the Awards, if applicable, are set forth in the attached list — Exhibit A. D. The Catalog of Federal Domestic. Assistance ("CFDA") Number for the Awards, if applicable, is set forth in the attached list (CFDA) — Exhibit A. The total dollar amount made available under the Awards is $966,612. E. The indirect cost rate for the Award, including if the de minimis rate is charge, per federal regulations is up to 10 percent on rental assistance grants; however 7% has been agreed upon between the County and subrecipient. F. The Subrecipient, by submitting a proposal to the County, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. G. The County has agreed to provide such Grant funds to the Subrecipient or Subrecipient's County -approved designee for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background. Recitals. The background recitals are true and correct and form a material part, of this Contract. 2. Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Subrecipient attached hereto as Exhibit "B" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3. Research and Development. The award under this Contract is not for research activities, both basic and applied, and all development activities that are performed by non -Federal entities. The term research also includes activities involving the training of individuals in research techniques where such activities utilize the same facilities as 28 other research and development activities and where such activities are not included in the instruction function. 4. Term. The Subrecipient acknowledges and agrees that the Grant is limited to the fiscal year(s) set forth in the attached list ("Grant Period") — Exhibit A. The Grant Period and performance start date commences on the date set forth in the attached list— Exhibit A. 5. Grant Funds and Payment. The approved Grants for the Grant Period is $966,612. The amount of federal funds obligated under this Contract by the County to the Subrecipient is $966,612. The total amount of the Awards committed to the Subrecipient by the County is $966,612. The total amount of federal funds obligated to the Subrecipient by the.County, including the current obligation is $966,612. The County agrees to reimburse the Subrecipient or Subrecipient's County approved designee from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in. Exhibit "C" attached hereto and incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 6. Indirect costs. Subrecipient is permitted to charge.an indirect cost rate of 7% to the federal award. (The rate shall be based on either the County's federally negotiated indirect cost rate or, if no such rate has been obtained, a fixed rate of 10% of modified total direct costs) 7. Additional Obligations of Subrecipient. 7.1 Records. The Subrecipient shall maintain adequate internal controls in order to safeguard the Grant. In addition, the Subrecipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County and its auditors shall have access to all books, records, documents and financial statements as required by the County to meet federal requirements or by this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. 7.2 Compliance with Laws. The Subrecipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations, including Title 2 US Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements of Federal Awards (Uniform Guidance), Florida Statutes, Chapter 10.550, Rules of the Auditor General, and the terms and conditions of the Award. 7.3 Performance Reports. The Subrecipient shall submit cumulative, Performance Reports to the Finance Department of the County within 90 days following the completion of the grant.. These reports should include but not limited to grant expenses and other statistics as required by the grants during the quarter, and the progress the agency has made toward meeting their goals and objectives as they stated in their RFP response. 7.4 Audit Requirements. If Subrecipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Subrecipient is required to have an audit completed by an independent certified public accountant at the end of 29 the Subrecipient's fiscal year. Within 1.80 days of the end of the Subrecipient's fiscal year, the Subrecipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Subrecipient agrees to notify the County prior to any change in the fiscal period of Subrecipient. The Subrecipient acknowledges that the County may deny funding to any Subrecipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted within the 180 day period. 7.4.1 The Subrecipient further acknowledges that, promptly upon receipt of a qualified opinion from their independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of County Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 7.4.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Subrecipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes., 7.5 Insurance Requirements. Subrecipient shall, no later than October 1, 2020, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) (iv) In the: event that children are supervised, Sexual Molestation Liability Insurance in an amount not less thari $1,000,000 each occurrence/claim. 7.6 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Subrecipient agrees that it is the Subrecipient's sole responsibility to coordinate activities among itself, the County, and the Subrecipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance. The Subrecipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies 30 available for the County's inspection at Subrecipient's place of business, of any and all insurance policies that are required in this Contract. If the Subrecipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 7:7 Indemnification. The Subrecipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Subrecipient, its agents, officers, or employees in connection with the performance of this Contract. 7.8 Public Records. The Subrecipient agrees to comply .with the provisions of Chapter 119, Florida Statutes (Public Records Law). Specifically, the Subrecipient shall: (1) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Subrecipient upon termination of the Contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure of the Subrecipient to comply with these requirements shall be a material breach of this Agreement. IF THE CONTRACTOR HAS QUESTIONS .REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772)226.-1424 PUBLICRECORDS(&-IRCGOV.COM Indian River County of the County Attorney 180127' Street Vero Beach, FL 32960 8. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may 31 terminate this Contract for convenience upon ten (10) days prior written notice to the Subrecipient if the County determines that such termination is in the public interest. 9. Notice and Contact information - Except as otherwise provided in this Contract, any notice required pursuant to this Contract from either party to the other party must be in writing and sent by certified mail, return receipt requested, or by personal delivery with receipt. For purposes of all notices, the representatives of the County and Subrecipient are: County: Kristin Daniels, Director Office of Management and Budget Indian River County 1801 271h Street Building A Vero Beach, FL 32960 Subrecipient: Louise Hubbard, Executive Vice President Treasure Coast Homeless Services Council, Inc. 2525 St. Lucie Avenue Vero Beach, FL 32960 10. Availabilitv of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 11. Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit D and incorporated herein in its entirety by this reference. 12. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's sovereign immunity. IN WITNESS WHEREOF, County and Subrecipient have entered into this Contract on the date first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS By: Commissioner Susan Adams, Chairman Attest: Jeffrey R. Smith, Clerk of Courts & Comptroller By: Deputy Clerk Approved: Jason Brown, County Administrator Approved as to form and legal sufficiency: Dylan Reingold, County Attorney SUBRECIPIENT: / BYAse'Hubbarcl, -{— ` Agency Name: Treasure Coast, Homeless Lo Executive Vice President Services Council, Inc. 32 M M O Oi IL c R 3 Q T T T T T T T T T N N N N N N N N N T T T O T T T T T M M M M M M M M M o0 M o0 Co 00 LO 00 N CO 9999999-9 OC)OC)oo0TO. N N N N N N N N N T T T TT T TT T O O O. 0 0 0 0 0 0. 0)CC000)- 0 0 0 0 0 0 0 0 0 u Ir- NNNCDOCohco O T r T O T O O O _OO)OOCAOOOO T T T T T T i _(AOOC)CAO OOO) 3 0 0 0 0 0 0 0 0 0 Z S= 2 2 2 2 2 5 2 � J J J- J J J J J J �...MI-TCOOMOOwa V T T T T CM (O M T T T T T M M M T Ict -O 0 0 0 0 0 0 0 0 0 y J J J J J J J J J U. LL LL LL LL LL LL LL LL LL UUU UUU U D O O M '[t' I' O CON w, CDOOCOOCOCO"TCAr C OOct ql:tOMM0 Ocgc CO 7 TO0I-OCoTf-MCO O OOOMOOOOONNw (~ C T M T T T CD I� Q �5 U5 U5 U5 U5 F �5 Efi to,, d9 Cii Cfi Cfl EA ea Ec� fi!> x H HH H R H H O N N N CV N N N N N, LL 'T't VQI''t'tItIt 0 T T T T T T T T T . u Ir- NNNCDOCohco O T r T O T O O O _OO)OOCAOOOO T T T T T T i _(AOOC)CAO OOO) 3 0 0 0 0 0 0 0 0 0 Z S= 2 2 2 2 2 5 2 � J J J- J J J J J J �...MI-TCOOMOOwa V T T T T CM (O M T T T T T M M M T Ict -O 0 0 0 0 0 0 0 0 0 y J J J J J J J J J U. LL LL LL LL LL LL LL LL LL UUU UUU U Q Q Q Q Q Q Q HH HF -F -F- H (n(n cn U U U U) �5 U5 U5 U5 U5 F �5 Q Q Q Q Q Q Q H HH H R H H ZZ—U) Z- Z Z Z Z� Z W� W Of w 2 Of af Of Of 2 0 V O m 0 L E W W W W W W W W W O MWWWWWWWWWW z<<<<<<<<<< UUUUUUUUU�. <�. LL LL LL LL LL LL LL LL: LL Q ` O 0 0000000O U 0LL 9D E > Q 3 w O.Z Z_ Z_ Z_ Z_ Z_ Z_ Z_ Z_ ~ C i C y F HF - F - F- �F� Z Z Z Z Z Z Z Z Z 'a O 00000000.00D m EXHIBIT B INDIAN RIVER COUNTY, FLORIDA AGENDAITEM Assistant County Administrator / Department of General Services CONSENT AGENDA BCC Meeting 04 07 2020 Date: March 31, 2020 To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator Thru: Michael Zito, Assistant County Administrator From: Leigh Anne Uribe, Director County Human Services Subject: Annual HUD Grant Renewals for Continuum of Care (CoC) Programs BACKGROUND: The Federal Department of Housing. and Urban Development (HUD) offers permanent, supportive housing to persons experiencing homelessness as well as services including health care and mental health counseling. On behalf of Indian River County, grant applications are submitted by Treasure Coast Homeless Services Council, Inc. (TCHSC) for funding of these services. Once awarded, TCHSC administers the grant funds for Continuum of Care (CoC) programs in cooperation with the Human Services Department of Indian River County and the State Health Department. Below is a list of nine grants awarded to Indian River County which will renew in 2020. However, due to a variance in performance periods of the awarded projects, only six Continuum of Care Program Grant Agreements have been received as of this date. The remaining three agreements, indicated below with an asterisk (*), will be presented to the Chairman for signature upon receipt and review by County Attorney as to form and legal and sufficiency. GRANT NUMBER Project HUD FUNDING Performance Period *FL0113L4H091907 2018 CoC Wide TRA Renewal $101,964 *09-01-2020 ends 08-31-2021 FL0114L4H091912 2018 ALCOHOPE Renewal $80,808 04-01-2020 ends 03-31-2021 FL0116L4H091912 2018 HMIS Coordinated Entry $35,400 09-01-2020 ends 08-31-2021 *FL0119L4H091912 2018 New CHRONICS $307,968 *07-01-2020 ends 06-30-2021. *FL0338L4HO91906 2018 CoC TRA2 $80,808 *09-01-2020 ends 08-31-2021 FL0360L411091910 2018 Indian River Chronics Renewal $105,864 06-01-2020 ends 05-31-2021 FL0380L411091905 2018FANULY RENTAL Assistance $101,964 09-01-2020 ends 08-31-2021 FL0418L411091907 2018 DATA QUALITY $27,840 01-01-2021 ends 12-31-2021 FL044OL4HO91908 2018 New Horizons TWO $123,996 04-01-2020 ends 03-31-2021 TOTAL AMOUNT: $966,612 34 Page Two HUD Grant Renewals for Continuum of Care (CoC) Programs March 31, 2020 FUNDING: These grants require NO MATCHING FUNDS from the County and there are. no changes from previous years in the method the funds are to be disbursed. RECOMMENDATION: Staff recommends the Board: acknowledge the renewal of the six grants currently awarded by HUD in the amount of $475, 872. Further request Board's acceptance of the additional three upon their arrival for a total aggregate amount of $966,612 and their review by County Attorney as to form and legal sufficiency. Staff respectfully request Board acceptance of grant renewals and authorize Chairman to execute each individual Continuum of Care Program Grant Agreement. ATTACHMENTS (6): Continuum of Care Program Grant Agreement - FL0114L4H091912 Continuum of Care Program Grant Agreement - FL0116L4H091912 Continuum of Care Program Grant Agreement - FL036OL4HO91910 Continuum of Care Program Grant Agreement - FL038OL4HO91905 Continuum of Care Program Grant Agreement - FL04181,41-1091907 Continuum of Care Program Grant Agreement - FL044OL4HO91908 DISTRIBUTION: Louise Hubbard, Treasure Coast Homeless Services Council Elissa Nagy, Finance Director APPROVED AGENDA ITEM FOR April 7, 2020 35 Grant Number: FL0418L411091907 Tax ID Number: 59-6000674 DUNS Number: 079208989 U.S. Department of Housing and Urban Development Office of Community Planning and Development 400 West Bay Street Suite 1015 Jacksonville, FL 32202 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and Indian River County Board of Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation for this grant is $27,840, allocated between the projects listed below and, within those projects, between budget line items, as shown below. www.hud.gov espanol.hud.gov Page 1 36 Project No. Grant'Term Performance Period Total Amount FL0418L4H091907 12 months 01-01-2021 - 12-31-2021 $27,840 a. Continuum of Care planning .activities $0 b. Acquisition $0 .c. Rehabilitation $0 d. New construction $0 e. Leasing $0 f. Rental assistance $0 g. Supportive services $0 h. Operating costs $0 i. Homeless Management Information System $27,840 j. Administrative costs $0 k. Relocation Costs $0 1. HPC homelessness prevention activities: Housing relocation and stabilization services $0 Short-term and medium-term rental assistance $ 0 www.hud.gov espanol.hud.gov Page 2 37 If any new projects funded under this Agreement are for project -based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The performance period of renewal projects funded by this Agreement will begin immediately at the end of the performance period under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the transition project(s) will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High;performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipientmust complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. www.hud.gov espanol.hud.gov Page 3 KM The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of.Housing and Urban Development Lisa Hill, Director (Typed Name and Title) March 31, 2020 (Date) RECIPIENT Indian River County Board of County Commissioners (Name of Organization) By: (Signature of Authorized Official) Susan Adams, Chairman (Typed Name and Title of Authorized Official) (Date) Approved by BCC: April 7, 2020 ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney Approved: Bv: Jason E. Brown, County Administrator www.hud.gov espanol.hud.gov P591 Indirect Cost Schedule Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to.each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations thatuse the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10%'of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). www.hud.gov espanol.hud.gov Page 5 40 Grant Number: FL0380L411091905 Tax ID Number: 59-6000674 DUNS Number: 079208989 U.S. Department of Housing and Urban Development Office of Community Planning and Development 400 West Bay Street Suite 1015 Jacksonville, FL 32202 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and Indian River County Board of Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation for this grant is $101,964, allocated between the projects listed below and, within those projects, between budget line items, as shown below. www.hud.gov espanol.hud.gov Page 1 41 Project No. Grant Term Performance Period Total Amount FL0380L4H091905 12 months 09-01-2020 - 08-31-2021 $101,964 a. Continuum of Care planning activities $0 b. Acquisition $0 c. Rehabilitation $0 d. New construction $0 e. Leasing $0 £ Rental assistance $101,964 g. Supportive services $0 h. Operating costs $0 i. Homeless Management Information System $0 j. Administrative costs $0 k. Relocation Costs $0 1. HPC homelessness prevention activities: Housing relocation and stabilization services $0 Short-term and medium-term rental assistance $ 0 www.hud.gov espanol.hud.gov Page 2 42 If any new projects funded under this Agreement are for project -based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The performance period of renewal projects funded by this Agreement will begin immediately at the end of the performance period under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects maybe drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the transition project(s) will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. www.hud.gov espanol.hud.gov Page 3 43 The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of.Housing and Urban Development Lisa Hill, Director (Typed Name and Title) March 31, 2020 (Date) RECIPIENT Indian River County Board of County Commissioners (Name of Organization) (Signature of Authorized Official) Susan Adams, Chairman (Typed Name and Title of`Authorized Official) (Date) Approved by BCC: April 7, 2020 ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney www.hud.gov Approved: By: Jason E. Brown, County Administrator espanol.hud.gov P#4 Indirect Cost Schedule Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method; .enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part:200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). www.hud.gov espanol.hud.gov Page 5 45 Grant Number: FL0360L411091910 Tax ID Number: 59-6000674 DUNS Number: 079208989 U.S. Department of Housing and Urban Development Office of Community Planning and Development 400 West Bay Street Suite 1015 Jacksonville, FL 32202 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and Indian River County Board of . Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application".means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation for this grant is $105,864, allocated between the projects listed below and, within those projects, between budget line items, as shown below. www.hud.gov espanol.hud.gov Page 1 46 Project No. Grant Term Performance Period FL0360L4H091910 12 months 06-01-2020 - 05-31-2021 a. Continuum of Care planning activities b. Acquisition c. Rehabilitation d. New construction e. Leasing f. Rental assistance g. Supportive services h. Operating costs i. Homeless Management Information System j. Administrative costs k. Relocation Costs 1. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium-term rental assistance www.hud.gov espanol.hud.gov Total Amount $105,864 $0 $0 $0 $0 $0 $105,864 $0 $0 $0 $0 $0 $0 $0 Page 2 47 If any new projects funded under this Agreement are for project -based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The performance period of renewal projects funded by this Agreement will begin immediately at the end of the performance period under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the transition project(s).will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. www.hud.gov espanol.hud.gov Page 3 48 The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of:Housing and Urban Development By: (Signatu Lisa Hill, Director (Typed Name and Title) March 31, 2020 (Date) RECIPIENT Indian River County Board of County Commissioners (Name of Organization) LO (Signature of Authorized Official) Susan Adams, Chairman (Typed Name and Title of Authorized Official) (Date) Approved by BCC: April 7, 2020 ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller . By: Deputy Clerk Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney www.hud.gov Approved: By: Jason E. Brown, County Administrator espanol.hud.gov P#91 Indirect Cost Schedule Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). www.hud.gov espanol.hud.gov Page 5 J Grant Number: FL0116L411091912 Tax ID Number: 59-6000674 DUNS Number: 079208989 U.S. Department of Housing and Urban Development Office of Community Planning and Development 400 West Bay Street Suite 1015 Jacksonville, FL 32202 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and Indian River County Board of Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant. award condition. All other terms shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation for this grant is $35,400, allocated between the projects listed below and, within those projects, between budget line items, as shown below. www.hud.gov espanol.hud.gov Page 1 51 Project No. Grant Term Performance Period Total Amount FL01161,411091912 12 months 09-01-2020 - 08-31-2021 $35,400 a. Continuum of Care planning activities $0 b. Acquisition $0 c. Rehabilitation $0 d. New construction $0 e. Leasing $0 £ Rental assistance $0 g. Supportive services $0 h. Operating costs $0 i. Homeless Management Information System $35,400 j. Administrative costs $0 k. Relocation Costs $0 1. HPC homelessness prevention activities: Housing relocation and stabilization services $0 Short-term and medium-term rental assistance $ 0 www.hud.gov espanol.hud.gov Page 2 52 If any new projects funded under this Agreement are for project -based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The performance period of renewal projects funded by this Agreement will begin immediately at the end of the performance period under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the transition project(s) will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. www.hud.gov espanol.hud.gov Page 3 53 The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development LO -M (Signature)? '-' Lisa Hill, Director (Typed Name and Title) March 31, 2020 (Date) RECIPIENT Indian River County Board of:County Commissioners (Name of Organization) LIM (Signature of Authorized Official) Susan Adams, Chairman (Typed Name and Title of Authorized Official) (Date) Approved by BCC: April 7, 2020 ATTEST: Jeffrey R. Smith, Clerk of Approved: Court and Comptroller By: By: Deputy Clerk Jason E. Brown, County Administrator Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney www.hud.gov espanol.hud.gov P541 _ l (Signature)? '-' Lisa Hill, Director (Typed Name and Title) March 31, 2020 (Date) RECIPIENT Indian River County Board of:County Commissioners (Name of Organization) LIM (Signature of Authorized Official) Susan Adams, Chairman (Typed Name and Title of Authorized Official) (Date) Approved by BCC: April 7, 2020 ATTEST: Jeffrey R. Smith, Clerk of Approved: Court and Comptroller By: By: Deputy Clerk Jason E. Brown, County Administrator Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney www.hud.gov espanol.hud.gov P541 Indirect Cost Schedule Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For.government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which. the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and.local governments). www.hud.gov espanol.hud.gov Page 5 55 Grant Number: FL0114L4H091912 Tax ID Number: 59-6000674 DUNS Number: 079208989 U.S. Department of Housing and Urban Development Office of Community Planning and Development 400 West Bay Street Suite 1015 Jacksonville, FL 32202 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and Indian River County Board of Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11361 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation for this grant is $80,808, allocated between the projects listed below and, within those projects, between budget line items, as shown below. www.hud.gov espanol.hud.gov Page 1 56 Project No. GrantTerm Performance Period Total Amount FL0I14L4H091912 12 months 04-01-2020 - 03-31-2021 $80,808 a. Continuum of Care planning .activities $0 b. Acquisition $0 c. Rehabilitation $0 d. New construction $0 e. Leasing $0 f. Rental assistance $80,808 g. Supportive services $0 h. Operating costs $0 i. Homeless Management Information System $0 j. Administrative costs $0 k. Relocation Costs $0 1. HPC homelessness prevention activities: Housing relocation and stabilization services $0 Short-term and medium-term rental assistance $ 0 www.hud.gov espanol.hud.gov Page 2 57 If any new projects funded under this Agreement are for project -based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The performance period of renewal projects funded by this Agreement will begin immediately at the end of the under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects maybe drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the. transition project(s) will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. www.hud.gov espanol.hud.gov Page 3 58 The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development By: l (8 gnature) Lisa Hill, Director (Typed Nan and Title) 3?,41 (Date) RECIPIENT Indian River County Board of County Commissioners (Name of Organization) (Signature of Authorized Official) Susan Adams, Chairman (Typed Name and Title of Authorized Official) (Date) Approved by BCC: April 7, 2020 ATTEST: Jeffrey R. Smith, Clerk of Approved: Court and Comptroller By: Deputy Clerk Approved as to form and legal sufficiency: Bv: Dylan Reingold, County Attorney By: Jason E. Brown, County Administrator 59 www.hud.gov espanol.hud.gov Paee4 Indirect Cost Schedule Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not .include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). www.hud.gov espanol.hud.gov Page 5 60 U.S. Department of Housing and Urban Development Office of Community Planning and Development 400 West Bay Street Suite 1015 Jacksonville, FL 32202 N V.Eocld9 Grant Number: FL0440L411091908 Tax ID Number: 59-6000674 DUNS Number: 079208989 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and Indian River County Board. of Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any. conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation for this grant is $123,996, allocated between the projects listed below and, within those projects, between budget line items, as shown below. www.hud.gov espanol.hud.gov Page 1 61 Project No. Grant Term Performance Period Total Amount FL0440L4H091908 12 months 04-01-2020 - 03-31-2021 $123,996 a. Continuum of Care planning .activities $0 b. Acquisition $0 c. Rehabilitation $0 d. New construction $0 e. Leasing $0 £ Rental assistance $123,996 g. Supportive services $0 h. Operating costs $0 i. Homeless Management Information System $0 j. Administrative costs $0 k. Relocation Costs $0 1. HPC homelessness prevention activities: Housing relocation and stabilization services $0 Short-term and medium-term rental assistance $ 0 www.hud.gov espanol.hud.gov Page 2 62 If any new projects funded under this Agreement are for project -based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The performance period of renewal projects funded by this Agreement will begin immediately at the end of the under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the. transition project(s) will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. www.hud.gov espanol.hud.gov Page 3 63 The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development By: (Sfgnature) Lisa Hill, Director (Typed Nan and Title) 3 2�-ZV (Date) RECIPIENT Indian River County Board of County Commissioners (Name of Organization) (Signature of Authorized Official) Susan Adams, Chairman (Typed Name and Title of Authorized Official) (Date) Approved by BCC: April 7, 2020 ATTEST: Jeffrey R. Smith, Clerk of Approved: Court and Comptroller By: By: Deputy Clerk Jason E. Brown, County Administrator Approved as to form and legal sufficiency: BY: Dylan Reingold, County Attorney 64 www.hud.gov espanol.hud.gov Page4 Agency/Dept./Major Function Indirect Cost Schedule Indirect Cost Rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For:government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the in cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). www.hud.gov espanol.hud.gov Page 5 65 t V ". Grant Number: FL01 19L4H 091912 Tax ID Number: 59-6000674 DUNS Number: 079208989 U.S..Department of Housing and Urban Development Office of Community Planning and Development 400 West Bav Street Suite 1015 Jacksonville, FL 32202 CONTINUUM OF CARE PROGRAM (CDFA41.4.267) GRANT AGREEMENT This. Grant Agreement (`'this Agreement') is made by and between the United States Department of Housing and Urban Development ("HUD") and Indian River County Board of Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant' or "Grant .Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was. approved by HUD; including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Aryreement. this Agreement shall control. HUD's total funding obligation for this grant is $307,968, allocated between the projects listed below and, within those projects.. between budget line items, as shown below. %N1WM,.hud.gov espanol.hud.gov Page 1 66 Project No. Grant Term Performance Period Total Amount FL0119L4H091912 12 months 07-01-2020 - 06-30-2021 $307.968 a. i. a Continuum of Care planning activities $0 l b. Acquisition $0 c. Rehabilitation $0 d. New construction $0 e. Leasing $0 f. Rental assistance $307.968 �. Supportive services $0 h. Operating costs $0 i. Homeless Management Information System $0 j. Administrative costs $0 k. Relocation Costs $0 1. HPC homelessness prevention activities: Housing relocation and stabilization services $0 Short-term and medium-term rental assistance $ 0 winv.hud.eov espanol.hud.gov Page 2 67 If any new projects funded under this Agreement are for project -based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The performance period of renewal projects funded by this Agreement will begin immediately at the end of the performance period under the grant ageement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient before the end date of the project`s final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the transition projects) will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's :final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of I) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application unless the Recipient changes the address and key contacts in e -snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit. or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. www.hud.gov espanol.hud.gov Paee 3 68 The Agreement constitutes the entire agreement between the parties.. and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are.states and units of local government certify that they are following ;current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties.as follows: UNITED STATES OF AMERICA. Secretary of Housing and Urban Development Lisa Hill. Director (Typed Name and Title) March 31. 2020 (Date) RECIPIENT lndian.R.iyer County Board of Count,, Commissioners (Frame of Organization) By: (Signature of Authorized Oficial) Susan .Adams. Chairman (Typed Name and Title of Authorized Official) (Date) Approved by BCC: April 7. 2020 ATTEST: Jeffrey R. Smith, Clerk of Approved: Court and Comptroller. By: Deputy Clerk Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney By: Jason E. Brown, County Administrator uti+�v.hud.gov espanol.hud.gov Pas, W9 Agency/Dept./Major Function Indirect Cost Schedule Indirect Cost Rate Direct Cost Base . This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total .Direct Costs (MTDC)). .Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will cam, out, activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and wiI l be used under the grant, the indirect cost rate applicable to. that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements. see 24 CFR 578.63; 2 CFR part 200,. subpart E.- Appendix IV to Part 200 (for nonprofit organizations)-, and Appendix VII to Part 200 (for state and local governments). x+ti+-v.hud,eov espanol.hud.gov Pace 5 70 Grant Number: FL0338L4HO9.1906 Tax ID Number: 59-6000674 DUNS Number: 079208989 U.S. Department of Housing and_Urban Development. Office of Community Planning and Development 400 West Bay Street Suite 1015 Jacksonville, ,FL 32202 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("th:is Agreement") is made by and between the United States Department of Housing and Urban Development (`'HUD") and Indian River County Board of Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"),. as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant" or "Grant. Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents; and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project. (those projects) listed below are .funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation for this grant is $80,808, allocated between the projects listed below and, within those projects, between budget line items. as shown below. ,www.hud.gov espanol.hud.gov Page t 71 Project No. Grant Term Performance Period Total Amount FL0338LH091906 . 12 months 09-01-2020 - 08-31-2021 $80,808 a. Continuum.of Care planning activities $0 b. Acquisition $0 c. Rehabilitation $0 d. New construction $0 e. Leasi.no $0 f. Rental assistance $80.808 g. Supportive services $0 h. Operating costs $0 i. Homeless Management Information System $0 j. Administrative costs $0 k. Relocation Costs $0 1. HPC homelessness prevention activities: Housing relocation and stabilization services $0 Short-term and medium-term rental assistance $ 0 "'Ww.hud.gov espanol.hud.gov Page 2 72 If any new projects funded under this Agreement are for project -based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. .The performance period of renewal projects funded by this Agreement will begin immediately at the end of the performance period under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient before the end date of the projects final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the transition project(s) will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' Co.0 Program Competition Funding Availability page. Notwithstanding anything.to the contrary in the Application or this Agreement; Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient. must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Aareement. The .Recipient must provide HUD with a revised schedule when any change is .made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by .HUD alone; acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application; unless the Recipient changes the address and key contacts in e -snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder :may be assigned without prior written approval of HUD. "..%-,v.hud.gov espanot.hud.gov Page 3 73 The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the :Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary: of Housing and Urban Development Lisa Hill. Director (Typed Name and Title) March 31. 2020 (Date) RECIPIENT Indian River County Board of County Commissioners (Name of Organization) (Signature of Authorized Official) Susan Adams. Chairman (Typed Name and Title of Authorized Official) (Date)_ Approved. by BCC: April 7, 2020 ATTEST: Jeffrey R. Smith, Clerk of . Approved: Court and Comptroller : By: By: Deputy Clerk Jason E. Brown, County Administrator Approved as to form and legal sufficiency: By: Dylan Reingold, County Attorney ++ww.hud.gov espanol.hud.eov -74 Indirect Cost Schedule Agency/Dept:/Major Function Indirect Cost Rate Direct Cost Base. This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct costbase to which each included rate applies (for example; Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For Government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR 5200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.41.4, enter the applicable indirect cost rate and type of direct costbase in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200,. subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). w,iv%v.hud.eov espanol.hud.gov Page 5 75 Grant Number: FL0113L411091907 Tax ID Number: 59-6000674 DUNS Number: 079208989 U.S. Department of Housing and Urban Development Office of Community Planning and Development 400 West Bay Street Suite 1015 Jacksonville, FL 32202 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and Indian River County Board of Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation for this grant is $101,964, allocated between the projects listed below and, within those projects, between budget line items, as shown below. www.hud.gov espanol.hud.gov Page 1 76 Project No. Grant Term Performance Period Total Amount FLO113L4H091907 12 months 09-01-2020 - 08-31-2021 $101,964 a. Continuum of Care planning activities $0 b. Acquisition $0 c. Rehabilitation $0 d. New construction $0 e. Leasing $0 f. Rental assistance $101,964 g. Supportive services $0 h. Operating costs $0 i. Homeless Management Information System $0 j. Administrative costs $0 k. Relocation Costs $0 1. HPC homelessness prevention activities: Housing relocation and stabilization services $0 Short-term and medium-term rental assistance $ 0 , www.hud.gov espanol.hud.gov Page 2 77 If any new projects funded under this Agreement are for project -based rental assistance for a term of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The performance period of renewal projects funded by this Agreement will begin immediately at the end of the performance period under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects maybe drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the transition project(s) will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless the Recipient changes the address and key contacts in e -snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. www.hud.gov espanol.hud.gov Page 3 78 The Agreement constitutes the entire agreement between the parties, and may be amended- only mendedonly in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development (Si Lisa Hill, Director (Typed Name and Title) April 23, 2020 (Date) RECIPIENT Indian River County Board of -County Commissioners (Name of Organization) (Signature of Authorized Official) Susan Adams, Chairman (Typed Name and Title of Authorized Official) (Date) Approved by BCC: April 7, 2020 ATTEST: Jeffrey R. Smith, Clerk of Approved: Court and Comptroller By: By: Deputy Clerk Jason E. Brown, County Administrator Approved as to form and legal sufficiency: Bv: Dylan Reingold, County Attorney www.hud.gov espanol.hud.gov 79 Page 4 Agency/Dept./Major Function Indirect Cost Schedule Indirect Cost Rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to.each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied.. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). www.hud.gov espanol.hud.go.v Page 5 M EXHIBIT C [From policy adopted by Indian River County Board Of County Commissioners on February 19, 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check or credit card payment. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For example, no expenditures prior to October 1St may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds .are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 301h) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary." 81 EXHIBIT D STANDARD TERMS FOR GRANT CONTRACT 1. Venue: Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County;. Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 2. Entirety of Agreement: This Contract incorporates. and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 3. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this. Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 4. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 5. Independent Contractor. The Subrecipient is and shall be an independent contractor for all purposes under this Contract. The Subrecipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Subrecipient's sole direction,, supervision, and control. 6. Assignment. This Contract may not be assigned by the Subrecipient without the prior written consent of the County. 82 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 180127 th Street Vero Beach, FL 32960 Telephone: (772) 226-1945 TO: Board of County Commissioners FROM: Elissa Nagy, Finance Director THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: May 26, 2020 Gom 2� Rol 29 r. 0? V gyFR COUNZyE SUBJECT: Dori Slosberg Driver Education Safety Act Indian River County Traffic Education Program Trust Fund Report Cumulative Reporting Through 03/31/20 BACKGROUND On August 20, 2002, the Board of County Commissioners adopted Ordinance Number 2002-026 creating the Indian River County Traffic Education Program Trust Fund (our Fund 137). This ordinance authorized a $3 traffic ticket surcharge, which is collected by the Clerk of the Circuit Court. On September 19, 2006, the Board adopted Ordinance 2006-035 to repeal this fine. Subsequently on February 17, 2015, the Board elected to reinstate and increase the driver education fee to $5 under Ordinance Number 2015-003. The. new fee was effective March 1, 2015 and is charged on each civil traffic penalty assessed in the County. As:noted in the ordinance, these funds shall be used "to fund driver education programs in public and nonpublic schools". Attached to this memo is a report of the revenues and expenditures from the inception of the initial $3 fee (October 1, 2002) and includes the new $5 fee commencing in March 2015. As of March 31, 2020, the balance in the Fund is $133,456. . The Clerk's office will continue to provide a quarterly report of the traffic education trust activity. RECOMMENDATION Staff recommends that.the Board of County Commissioners accept the attached report. RK Lo CO N C.4 , M rn 6S16 I C00 N L U (o 0 In N � 7 m W o C c 0 0 U O O cn le 00 I M co U rn (O N V 00 N C O N 0) co CL j317(0 0 7 CO) O H W C 7 Z d C N N U U 41 �'O 2' N U ~ � W I O N O Z N y Z N O p co 0) M M co M co O C` r (O V >- O O L L N N W — N I, N r, h N O Cl) ( h 0 C r O M � M 6-Y EA I� O (O O N LO n p) p) O R M V R Cl C) M N N to CV O V V N coo Ln O C, O Cy C 01 � Efl fR OR COGo NM- V 7 N N M O O N N O �- OO aa V� !9O)O InO }N i L O M O 01 r fR fR n(O� NMM R V N (O+7 ([ N N N_ (100 (100 co Cl)C('7 M (D O i O M W O � � FA EA O V V O O V m (.- N(p (O (ON h OO MC') r CD NN N [t CO V O co OO O V Cl) co co co O >- C Cl) LL O � ef7 e9 O h0)CO Ln CO O Cl) O O w n co CO (O O N N O r M O O N N N M N O Cl) O L6 n N m M � O � LLO 0) 03, EA to a0 Cl) to LO N O r - N V(n0 CO 7 r- a C, O N O (O CI-- O V n _N 04 O >- O LL O Of 6 OO co O V' M O) NM C) I,- O (OCpp (np OV (+) R7 Ci07 O N N N N N N O M LL O Of E9 N) M V (- O O Cl) O Cl) N N N O (•) 00), OOi (00 N oNN coCC) s Ln Cl) co N O i p m LL O N (O 10 co O Nps V I�N� O OO M ,ANN FNM NN M Cl)C O O N O O M C4 O) LL b9 EA Lo CO N C.4 , M rn 6S16 I C00 N L U (o 0 In N � 7 m W o C c 0 0 U O O cn le 00 I (0 N T U O N T C O C O � c 7 C LU > O W C 7 Z d C N N U U 41 �'O 2' N U ~ � W I O N O Z N y Z N m d .0 U N L C C W C O: LL C W d Z LL LL Lo CO N C.4 , M rn 6S16 I C00 N L U (o 0 In N � 7 m W o C c 0 0 U O O cn le 00 I JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Internal Audit Division 2000 16' Avenue Vero Beach, FL 32960 Telephone: (772) 226-3280 TO: Board of County Commissioners FROM: Edward Halsey, Internal Audit Director THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: June 2, 2020 SUBJECT: Quarterly Tourist Development Tax Report for Quarter Ending 03/31/2020 BACKGROUND i Attached to this memorandum is the report of the tourist development tax monies collected in the Clerk's office for quarters ended March 31, 2019 and 2020. The report shows five categories of activity including short-term rentals. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached Quarterly Tourist Development Tax Report. 85 00 00 0 0 0 0 y N 0 DD C N V 0 N Wl 'O 00 W Vl L R R 7 �O 00 OW) V1 7 lr v v1 O .p a s9 � 69 69 6A 69 a O k i R U c C 0 0 0 0 0 0 vl D\ �o � O C4 •COJ y O N M--� O a F .-. r M Q. O' O00 W M l0 0 A w cq 00 oo Vl r4 00 00 (2,N N M .r 00 kl C .yrN � t d N M \O M FU Co aW M M D O C7 d O O "Ci U U d 69 69 d W > 6 aQ 0 7 R0o0000 O a e 0 0 V N O a .--i ~ M Ndl O � W M �O O 0 , O M 00 O 00 d 'O 000 oMo c 00 00 00 M M u . d M 6A 69 Qui JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 180127 1h Street Vero Beach, FL 32960 Telephone: (772) 226-1945 TO: Board of County Commissioners (acting as Board of Trustees of OPEB Trust) FROM: Elissa Nagy, Finance Director THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: June 12,.2020 SUBJECT: Quarterly OPEB Trust Report for Quarter Ending 3/31/2020 Attached please find a summary report consisting of the composition and investment return of the OPEB Trust for the second quarter ofthis fiscal year. These funds are held in trust by our custodian BNY/Mellon. This report was reviewed by our investment advisory committee on June 11, 2020. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached Quarterly OPEB Trust Report. Rt A w Z A v X v d t= w y W O C1! d to p H 'c Aa m ONS E u r co E W a° e o d m E r d� >> J J W J J LL J V O L . Z NSvLi > »>> ubi >>Q>N a° Q O 4 0 6 0 d O O �..� O2 N O N N N N M d C ao�eu � c LL L E i S o o E e o _ a X x v c *g g* ggg J J t0 m L d Q Y X dX F Y O O O ON Y1 N fT �� N d O v m 7 D v v d o uoi Q u m N N N tr011 E Eo c O O N O 00 N J O O1 .-1 O 01 O m M ui O N M w N O O t./ Q tD H N N M N d J (A 00 W N N N N 01 N O n f\ tD C - m IT! N n t° -i W oc O1 00 M M N m N al QO N O O T N N O N m rr f` m m r N v O (T T N O ti N N M N N N M l0 (r1 M M M w l0 O \ N N N N W V a N fA N n C n O fT O R C 00 M N N W tp N l0 O Ol ry tG. V1 r4 O fA N N N N (✓0 T - N b N lD N .N 00 Ol t0 b m n m e w o o w n IR e - ` tNrtaentrvv mmn <a N N N N N N N N d L 3 C Y � A 3 co a s W N N rt1 ; 0 o 0 N N O ; N N W t0 N N O .-1 O .ti O O n N Y d Y Y N N N -i N M -i N E - N .�-i .M tr011 01 epi tD .m-1 ea .rv-i c N M O W N N H VL N N w N L N r o o C G! M m co o m L t U C ^^ N cL N E N N N N N N N m m m v e oo m w ao e n .e m m n _ `C '6 W. ti to to m to ri o tri to N a uS tri m w y i m w oo ao to I .� o tc e a z yYj y�j m i� to vi m m tri ni y nl m m tN+t aM AL V/ d VT Vf V' N VT �A Vf t 0 A w Z A v X v d t= w y W O C1! d to p H 'c Aa m ONS E u r co E W a° e o d m E r d� >> J J W J J LL J V O L . Z NSvLi > »>> ubi >>Q>N a° Q O 4 0 6 0 d O O �..� O2 N O N N N N M d C ao�eu � c LL L E i S o o E e o _ a L C 2 L L L X x v c < c � LL J J t0 m L d Q Y X dX F Y x C C } O J y d 6 A oav-c d � C X� N U N d O v m 7 D v v E o uoi Q u m E m y a u E Eo c O aN'S 6 �n CO O I m L C 2 L L L A L L L L L. L C C C C C C C C C t'15 CC O O O O O O E E E E E E O O O E E E O O E E O O E E dr f N oav-c d � F ? ? ? ho O LL N C C C C C J i i i i v v o o c N O O Q W N b O n O t0 N tp tD b N O 00 N tD N O1 .-1 O 01 O m M ui O N M w N O O tT tD H N N M N a a°a°a°aa a as a� a m IT! N n t° -i a m n a s w v O (T T N O ti N N M N N N tD M O O N 0, d 'a x o20 0 � c t C Q V L 00 N O O V a � E N dr f N oav-c d � F ? ? ? ho O LL N C C C C C J i i i i J d Y c F- d m w> e O t c LL v r v v o o c 191 >Iko-1 10 - co 00 N1 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 271 Street Vero Beach, FL 32960 Telephone: (772) 226-1945 TO: Board of County Commissioners FROM: Elissa Nagy, Finance Director THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: June 12, 2020 SUBJECT: Quarterly Investment Report for Quarter Ending 3/31/2020 BACKGROUND Attached to this memorandum is the composition of the investment portfolio and investment earnings for the second quarter of this fiscal year. This report was reviewed by our investment advisory committee on June 11, 2020. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached Quarterly Investment Report. JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 2711' Street Vero Beach, FL 32960 Telephone: (772) 226-1945 Indian River County Investment Advisory Committee Quarterly Investment Report January 1, 2020 through March 31, 2020 INVESTMENT POLICY In accordance with Section 218.415, Florida Statutes, the Board of County Commissioners adopted an Investment Policy to govern the investment of county funds by the Clerk of the Circuit Court. The Policy states the primary objectives of investment activities are to preserve capital and to provide sufficient liquidity to meet the cash flow needs of the county. Investment returns are secondary to the requirements for safety and liquidity. INVESTMENT ADVISORY COMMITTEE An Investment Advisory Committee meets quarterly to review the previous quarter's investment activities, evaluate current and future liquidity needs, and recommend investment strategies. The Committee consists of the County Administrator, or his designee, and a minimum of two qualified citizens with investment or financial management expertise. Kristin Daniels, Budget Director, is the County Administrator's designee. The individuals with investment expertise who have agreed to serve are: David W. Griffis, Founding Principal Vero Beach Global Advisors, Ted Libby, Senior Portfolio Manager with Cypress Capital Group; and Andy Beindorf, Treasure Coast Regional President of CenterState Bank. Also present at the meetings are the Clerk of the Circuit Court, Finance Director, and Internal Audit Director. AUTHORIZED INVESTMENTS As permitted by the Investment Policy, surplus funds were invested only in the following types of investments: Federal Farm Credit Banks bonds and discount notes (FFCB), Federal Home Loan Banks bonds and discount notes (FHLB), Federal Home Loan Mortgage Corporation bonds and discount notes (FHLMC), Federal National Mortgage Association bonds and discount notes (FNMA), Treasury Notes and Bills, Other intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act as provided in F. S. 163.0 1, Certificates of Deposit (CDs), Money Market Funds, and Repurchase Agreements. BOND PROCEEDS INVESTMENT The current water and sewer bond reserve is placed with Bank of New York/Mellon and is currently invested in a treasury note. QUARTERLY AVERAGE YIELD The overall average yield for the quarter ended March 31, 2020 was 1.83%. The overall average yield for the quarter ended December 31, 2019 was 2.04%. 90 INVESTMENT ACTIVITY As of March 31, 2020, the investments portfolio book value was $438,892,224 with a market value of $442,922,062. Of the $438,892,224 portfolio total, $354,179,238 is restricted for the following purposes: $ 97,295,964 Special revenue projects $ 6,378,023 Debt payments for county bonds $ 90,567138 Capital projects $ 156,975,748 Business -type activities $ 2,962,365 Escrow Funds $ 354,179,238 TOTAL RESTRICTED CASH BY FUND TYPE (PERCENTAGES) Special Escrow Revenue 1% .27% Debt Service Business- 2% Type Capital 44% Projects 26% The weighted average maturity of the treasury and agency investments as of March 31, 2020 is 13 months. Yields on the individual investments ranged from 0.80% to 2.760%. Information on investment activity, total cash flows, interest earnings, and charts providing additional information regarding the investment of surplus funds such as the portfolio composition and maturity distribution are attached. The attached schedules list the portfolio composition and activity for the quarter ending March 31, 2020: Schedule: l Portfolio sorted by type of debt instrument Schedule 2 Portfolio sorted by maturity date. Schedule 3 Portfolio, by maturity date bar graph Schedule 4 Portfolio by type pie chart Schedule. 5 Investment purchases, calls and maturities for the quarter Schedule 6 Summary of cash flows and balances by month Schedule 7 Interest earnings summary Schedule 8 Allocation of investments by fund types (unrestricted and restricted balances) 91 Schedule 1 Indian River County, Florida Board of County Commissioners Investments By Type March 31, 2020 Treasury Note 9128283G3 1.750% 02/20/19 11/15/20 0.63 2.510% $ 3,000,000.00 $ 2,961,562:50 92 1of2 7 03/31/20 Coupon/ Purchase Maturity Years To Yield To - Original Portfolio Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value % FFCB Bullet 3133EJQ51 2.760% 12/03/18 05/05/20 0.10 2.815% $ 3,000,000.00 $ 2,997,660.00 FFCB Bullet 3133EKPZ3 2.126% 06/10/19 07/10/20 0.28 2.126% $ 2,000,000.00 $ 2,000,000.00 FFCB Callable 3133EGVK8 1.350% OS/30/18 09/21/20 0.48 2.661% $ 3,000,000.00 $ 2,910,450.00 FFCB Bullet 3133EKTN6 1.851% 07/03/19 10/02/20 0.51 1.851% $ 2,000,000.00 $ 2,000,000.00 FFCB Callable 3133EGF42 1.360% 05/10/18 11/09/20 0.61 2.655% $ 3,000,000.00 $ 2,906,700.00 FFCB Callable 3133EKEN2 2.520% 03/26/19 03/26/21 0.99 2.520% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133EKGL4 2.440% 04/09/19 04/09/21 1.02 2.440% $- 2,000,000.00 $ 2,000,000.00. FFCB Callable 3133EUD7 1.620% 01/22/20 04/22/21 1.06 1.620% $ 2,000,000.00 $ 2,000,000.00 FFCB Callable 3133ELCD4 1.660% 12/03/19 06/02/21 1.17 1.694% $ 3,000,000.00 $ 2,998,500.00 FFCB Callable 3133ELDCS 1.640% 12/11/19 06/11/21 1.20 1.640% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133ELTKO 0.800% 03/16/20 06/16/21 1.21 0.800% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133EKRW8 2.100% 06/24/19 06/24/21 1.23 2.100% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133EK2J4 1.690% 10/21/19 10/21/21 1.56 1.690% $ 3,000,000.00 $ 3,000,000.00 FFCB Bullet 3133EK6D3 1.570% 11/25/19 11/08/21 1.61 1.570% $ 3,000,000.00 $ 2,996,250.00 FFCB Callable 3133ELGF5 1.640% 01/13/20 01/13/22 1.79 1.640% $ 3,000,000.00 $ 3,000,000.00 FFCB Bullet 3133ELNPS 1.450% 02/24/20 02/24/22 1.90 1.464% $ 3,000,000.00 $ 2,999,160.00 FFCB Callable 3133ELUL6 1.000% 03/23/20 03/23/22 1.98 1.000% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133ELDV3 1.740% 12/13/19 06/13/22 2.20 1.740% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133ELUS1 1.000% 03/30/20 06/30/22 2.25 1.000% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133ELTX2 0.930% 03/19/20 09/19/22 2.47 0.970% $ 3,000,000.00 $ 2,997,000.00 $ 56,000,000.00 $ 55,805,720.00 12.75% FHLB - 1X Callable 3130ACN83 1.700% 11/21/17 05/15/20 0.12 1.869% $ 2,000,000.00 5 1,991,800.00 FHLB Bullet 313383HU8 1.750% 03/23/18 06/12/20 0.20 2.399% $ 2,000,000.00 5 1,972,080.00 FHLB Bullet 313OA66T9 1.625% 12/12/18 09/11/20 0.45 2.792% $ 3,000,000.00 $ 2,940,660.00 FHLB Bullet 3130ACE26 1.375% 06/26/19 09/28/20 0.50 1.810% $ 3,000,000.00 5 2,983,860.00 FHLB Bullet - 313OA7CV5 1.375% 08/26/19 02/18/21 0.89 1.556% $ 2,000,000.00 $ 1,994,720.00 FHLB Bullet 3130AOXD7 2.375% 03/04/19 03/12/21 0.95 2.565% $ 3,000,000.00 $ 2,988,827.10 FHLB Bullet 313OA8QS5 1.584% 11/19/19 07/14/21 1.29 1.584% $ 3,000,000.00 $ 2,977,620.00 - FHLB Callable 3130Al2U2 1.550% 02/19/20 02/04/22 1.85 1.558% $ 3,000,000.00 $ 2,999,550.00 FHLB Callable 3130AI3A5 1.570% 02/19/20 02/14/22 1.88 1.576% $ 3,000,000.00 $ 2,999,670.00 FHLB Callable 3130AHQ71 1.730% 12/23/19 06/23/22 2.23 1.730% $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 3130AJF20 1.000% 03/24/20 03/24/22 1.98 1.000% $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 3130AJEL9 0.940% 03/30/20 03/30/22 2.00 0.940% $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 3130AJFH7 1.000% 03/30/20 03/30/22 2.00 1.000% $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 3130A14F3 1.600% 02/24/20 08/24/22 2.40 1.600% $ 3,000,000.00 $ 3,000,000.00 $ 39,000,000.00 $ 38,848,787.10 8.87% FHLMC Bullet 3137EAEF2 1.375% 11/21/17 04/20/20 0.05 1.858% $ 2,000,000.00 $ 1,977,300.00 FHLMC Bullet 3137EAEM7 2.500% 12/10/18 04/23/20 0.06 2.724% $ 3,000,000.00 $ 2,990,970.00 FHLMC Bullet 3137EAE14 1.625°% 06/05/19 09/29/20 0.50 2.003%. $ 3,000,000.00 $ 2,985,300.00 FHLMC Bullet _ 3137EADR7 1.375% 11/21/17 5/1/2020 0.08 1.823% $ 2,000,000.00 $ 1,978,660.00 FHLMC Bullet 3137EAEL9 2.375% 09/21/18 02/16/21 0.88 2.873% $ 3,000,000.00 $ 2,965,500.00 FHLMC Callable 3134GTJD6 2.500% 04/29/19 04/29/21 1.08 2.500% $ 3,000,000.00 $ 3,000,000.00 FHLMC Bullet 3134G9HB6 1.570% 05/15/19 05/17/21 - 1.13 2.243°% $ 2,000,000.00 5 1,973,757.70 FHLMC Callable 3134GTG56 2.000% 07/22/19 07/22/21 1.31 2.000% 5 2,000,000.00 $ 2,000,000.00 FHLMC Bullet 3137EAEC9 1.125% 10/11/19 08/12/21 1.37 1.527% $ 2,000,000.00 $ 1,985,500.00 FHLMC Callable 3134GUNH9 1.820% 11/08/19 11/08/21 1.61 1.820% $ 3,000,000.00 5 3,000,000.00 FHLMC Callable 3134GUUY4 1.750% 11/25/19 02/25/22 1.91 1.750% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GUXR6 1.770% 12/16/19 03/16/22 1.96 1.770% $ 3,000,000.00 5 3,000,000.00 FHLMC Callable 3134GUD98 1.700% 12/23/19 03/23/22 1.98 1.700% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVCJS 1.600% 02/18/20 05/18/22 2.13 1.600% $ 2,000,000.00 $ 2,000,000.00 FHLMC Callable 3134GUVP2 1.730% 11/27/19 05/27/22 2.16 1.730% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GUWV8 1.750% 12/10/19 06/10/22 2.19 1.750% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GUZ94 1.720% 01/13/20 07/13/22 2.28 1.720% $ - 3,000,000.00 $ 3,000,000.00 $. 45,000,000.00 $ 44,856,987.70 10.25% FNMA Bullet 3135GOT60 1.500% 03/15/18 07/30/20 0.33 2.351% $ 3,000,000.00 $ 2,941,350.06 FNMA Bullet 3135GOJ20 1.375% 12/10/18 02/26/21 0.91 2.761% $ 3,000,000.00 $ 2,911,377.00 FNMA Bullet 3135GOU27 2.500% 11/29/18 04/13/21 1.04 2.919% $ 3,000,000.00 $ 2,971,350.00 FNMA Bullet 3135GOK69 1.250% 10/11/19 05/06/21 1.10 1.569% $ 2,000,000.00 $ 1,990,140.00 FNMA Bullet 3136GO358 1.650% 05/14/19 05/14/21 1.12 2.221% $ 2,000,000.00 $ 1,977,780.00 . FNMA Bullet 3135GON82 1.250% 08/26/19 08/17/21 1.38 1.499% $ 2,000,000.00 $ 1,990,340.00 FNMA Bullet 3135GON82 1.250% 12/31/19 08/17/21 1.38 1.585% $ 3,000,000.00 $ 2,983,890.00 FNMA Bullet 3135GOQ89 1.375% 11/05/19 10/07/21 1.S2 1.592% $. 3,000,000.00 $ 2,987,700.00 . $ 21,O50,000.00 $ 20,753,927.00 4.74% Treasury Note 912828X21 1.500% 12/12/17 04/15/20 0.04 1.857% $ 3,000,000.00 $ 2,975,580.00 Treasury Note 912828VF4 1.375% 07/06/18 05/31/20 0.17 2.535% $ 3,000,000.00 $ 2,935,781.25 Treasury Note - 912828XU9 1.500% 05/22/19 06/15/20 0.21 2.340% $ 2,000,000.00 $ 1,982,400.00 Treasury Note 912828XY1 2.500% 12/07/18 - 06/30/20 0.25 2.745% $ 3,000,000.00 $ 2,988,750.00 Treasury Note 912828218 1.500% 08/14/18 07/15/20 0.29 2.604% $. 3,000,000.00 $ 2,938,359.00 Treasury Note 912828218 1.500% 05/22/19 07/15/20 0.29 2.311% $ 2,000,000.00 $ 1,981,680.00 Treasury Note 912828XM7 1.625% 08/14/18 07/31/20 0.33 2.608% $ 3,000,000.00 $ 2,943,960.00 - Treasury Note 912828NT3 2.625% 12/07/18 08/15/20 0.38 2.747% $ 2,000,000.00 $ 1,995,937.50 Treasury Note 9128284Y3 2.625% 12/07/18 08/31/20 0.42 2.746% $ 2,000,000.00 $ 1,995,885.00 Treasury Note 912828VV9 2.125% 08/01/18 -08/31/20 0.42 2.676% - $ 3,000,000.00 $ 2,966,700.00 Treasury Note 9128282V1 1.375% 03/22/19 09/15/20 0.46 2.429°% $ 3,000,000.00 $ 2,954,250.00 Treasury Note 912828SB2 2.750% 12/07/18 09/30/20 0.50 2.751% $ 3,000,000.00 $ 2,999,850.00 Treasury Note 9128282Z2 1.625% 03/22/19 10/15/20 0.54 2.433% $ 3,000,000.00 $ 2,962,950.00 Treasury Note 912828222 1.625% 09/10/18 10/15/20 0.54 2.709% $ 3,000,000.00 $ 2,934,120.00 Treasury Note 912828WCO 1.750% 09/10/18 10/31/20 0.59 2.707% $ 3,000,000.00 $ 2,940,690.00 Treasury Note 912828WCO 1.750% 02/20/19 10/31/20 0.59 2.509% $ 3,000,000.00 $ 2,962,500.00 Treasury Note 9128283G3 1.750% 02/20/19 11/15/20 0.63 2.510% $ 3,000,000.00 $ 2,961,562:50 92 1of2 7 Schedule 1 Indian River County, Florida Board of County Commissioners Investments By Type March 31, 2020 Restricted Cash - Housing Account $263,858.56 Total Portfolio - $438,892,223.78 Note: See separate investment report for OPEB funds. 93 2 oft 0361/20 Coupon/ Purchase Maturity Years To Yield To Original Portfolio Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value % Treasury Note 9128283QI 2.000% 32/18/18 01/15/21 0.79 2.685% 5 3,000,000.00 $ 2,958,750.00 Treasury Note 912828N89 1.375% 11/29/19 01/31/21 0.84 1.645% $ 3,000,000.00. $ 2,990,625.00 Treasury Note 912828858 2.125% 12/18/18 01/31/21 0.84 2.686% $ 3,000,000.00 $ 2,965,500.00 Treasury Note 9128283X6 2.250% 12/21/18 02/15/21 0.88 2.656% $ 3,000,000.00 $ 2,974,650.00 Treasury Note 912828890 2.000% 04/05/19 02/28/21 0.92 2.346% $ 3,000,000.00 $ 2,980,770.00 Treasury Note 912828483 2.375% 01/29/19 03/15/21 0.96 2.587% $ 3,000,000.00 $ 2,986,890.00 Treasury Note 91282SQ37 1.250% 11/29/19 03/31/21 1.00 1.648% $ 3,000,000.00 $ 2,984,250.00 Treasury Note 912828057 2.250% 01/29/19 03/31/21 _ 1.00 2.592% $ 3,000,000.00 $ 2,978,460.00 Treasury Note 912828Q78 3.375% 04/05/19 04/30/21 1.08 2.329% $ 3,000,000.00 $ 2,942,490.00 Treasury Note 91282SR77 -1.375% 02/20/20 05/31/21 ,1.17 1.478% $ 3,000,000.00 $ 2,996,100.00 Treasury Note 912828877 1.375% 05/03/19 05/31/21 1.17 2.318% $ 3,000,000.00 $ 2,942,910.00 Treasury Note 912828527 1.125% 08/13/19 06/30/21 1.25 1.609% 5 3,000,000.00 $ 2,973,210.00 Treasury Note 9128287A2 1.625% 11/25/19 06/30/21 1.25 1.644% $ 3,000,000.00 $ 2,999,062.50 Treasury Note 912828576 1.125% 11/25/19 - 07/31/21 1.33 1.637% $ 3,000,000.00 $ 2,974,620.00 Treasury Note 912828576 1.125% 11/13/19 07/31/21 1.33 1.686% $ 3,000,000.00 $ 2,971,640.63 TreasuryNote 9128282F6 '.1.125% 12/19/19 08/31/21 1.42 1.659% $ 3,000,000.00 $ 2,973,281.25 Treasury Note 9128282F6 -1.125% 11/19/19 08/31/21 1.42 1.609% $ 3,000,000.00 $ 2,974,620.00 Treasury Note 91282BT34 1.125% 02/20/20 09/30/21 1.50 1.459% $ 3,000,000.00 - $ 2,984,100.00 Treasury Note 912828YJ3 1.500% 11/19/19 09/30/21 1.50 1.602% $ 3,000,000.00 $ 2,994,375.00 Treasury Note 912828T67 1.250°% 12/19/19 10/31/21 1.59 1.643% $ 3,000,000.00 $ 2,978,430.00 Treasury Note 912828T67 1.250% 11/21/19 10/31/21 1.59 1.578% $ 3,000,000.00 $ 2,981,250.00 Treasury Note 912828H86 1.500% 11/21/19 01/31/22 1.84 1.565% 5 3,000,000.00 $ 2,995,770.00 $ 113,000,000.00 $ 111,922,709.63 25.56% Regions Bank Money Market - - - $27,075,598.84 6.18% Regions Bank Lockbox Accounts $2,506,714.63 0.57% TD Bank Checking Account $21,621,112.27 4.94% BankUnited Money Market $32,792,171.17 7.49% CenterState CD 2.500% 05/11/18 05/11/20 0.11 $6,417,166.91 1.46% Valley National Bank Government Interest Checking $25,915,681.69 5.92% Marine Bank Business Money Market $8,190,747.17 1.87% FL STAR $5,013,683.46 1.15% FL CLASS - BOCC Funds $27,526,060.79 6.29% Total General Cash & Equivalents - Unrestricted $429,247,068.36 Restricted Cash -Bond Covenants (held by BNY(Mellon) Cash -Dreyfus Fund -Utilities Debt Service Reserve $ 101,219.73 Treasury Note 912828SQ95 2.750% 11/30/18 11/30/20 0.67 2.836% $ 1,045,000.00 $1,063,329.30 Total Restricted Bond Reserve - adjusted for fair market value - $ 1,164,549.03 0.27% Restricted Cash - Landfill FL CLASS -Landfill Closure & Postclosure Reserves $ 7,389,290.24 1.69% Total Pooled Cash B Equivalents $437,800,907.63 100.00% Restricted Cash - Health Insurance TD Bank - BCBS Claims Account $723,457.59 Citibank - BCBS Imprest Acct $84,000.00 Total Restricted Cash - Health Insurance $807,457.59 Restricted Cash - Housing Account $263,858.56 Total Portfolio - $438,892,223.78 Note: See separate investment report for OPEB funds. 93 2 oft 94 Schedule 2 Indian River County, Florida Board of County Commissioners Investment By Maturity Date March 31, 2020 03/31/20 Coupon/ Purchase Maturity Years To Yield To Original Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value Mo Cash Flow Treasury Note 912828X21 1.500% 12/12/17 04/15/20 0.04 1.857% $ 3,000,000.00 $ 2,975,580.00 FHLMC Bullet 3137EAEF2 1.375% 11/21/17 04/20/20 0.05 1.858% $ 2,000,000.00 $ 1,977,300.00 FHLMC Bullet 3137EAEM7 2.500% 12/10/18 04/23/20 0.06 2.724% $ 3,000,000.00 $ 2,990,970.00 $ 8,000,000.00 FHLMC Bullet 3137EADR7 1.375% 11/21/17 05/01/20 0.08 1.823% $ 2,000,000.00 $ 1,978,660.00 FFCB Bullet 3133EJQ51 2.760% 12/03/18 05/05/20 0.10 2.815% $ 3,000,000.00 $ 2,997,660.00 FHLB - 1X Callable 3130ACN83 1.700% 11/21/17 05/15/20 0.12 1.869% $ 2,000,000.00 $ 1,991,800.00 Treasury Note 912828VF4 1.375% 07/06/18 05/31/20 0.17 2.535% $ 3,000,000.00 $ 2,935,781.25 $ 10,000,000.00 FHLB Bullet 313383HU8 1.750% - 03/23/18 06/12/20 0.20 2.399% $ 2,000,000.00 $ 1,972,080.00 Treasury Note 912828XU9 1.500% 05/22/19 06/15/20 0.21 2.340% $ 2,000,000.00 $ 1,982,400.00 Treasury Note - 912828XY1 2.500% - 12/07/18 06/30/20 0.25 2.745% $ 3,000,000.00 $ 2,988,750.00 $ 7,000,000.00 FFCB Bullet 3133EKPZ3 2.126% 06/10/19 07/10/20 0.28 2.126% $ 2,000,000.00 $ 2,000,000.00 Treasury Note 9128282/8 1.500% 08/14/18 07/15/20 0.29 2.604% $ 3,000,000.00 $ 2,938,359.00 Treasury Note 912828218 - 1.500% OS/22/19 07/15/20 0.29 2.311% $ 2,000,000.00 $ 1,981,680.00 FNMA Bullet 3135GOT60 _ 1.500% 03/15/18 07/30/20 0.33 2.351% $ 3,000,000.00 $ 2,941,350.00 Treasury Note 912828XM7 1.625% 08/14/18 07/31/20 0.33 2.608% $ 3,000,000.00 $ 2,943,960.00 $ 13,000,000.00 Treasury Note 912828NT3 2.625% 12/07/18 08/15/20 0.38 2.747% $ 2,000,000.00 5 1,995,937.50 Treasury Note 9128284Y3 2.62S% 12/07/18 08/31/20 0.42 2.746% $ 2,000,000.00 $ 1,995,885.00 Treasury Note 912828VV9 2.125% 08/01/18 08/31/20 0.42 2.676% $ 3,000,000.00 $ 2,966,700.00 $ 7,000,000.00 FHLB Bullet 313OA66T9 1.625% 12/12/18 09/11/20 0.45 2.792% $ 3,000,000.00 $ 2,940,660.00 Treasury Note 9128282V1 . 1.375% 03/22/19 09/15/20 0.46 2.429% $ 3,000,000.00 $ 2,954,250.00 FFCB Callable 3133EGVK8 1.350% 05/10/18 09/21/20 0.48 2.661% $ 3,000,000.00 $ 2,910,450.00 FHLB Bullet 3130ACE26 1.375% 06/26/19 09/28/20 0.50 1.810% $ 3,000,000.00 $ 2,983,860.00 FHLMC Bullet 3137EAE14 1.625% 06/05/19 09/29/20 0.50 2.003% $ 3,000,000.00 $ 2,985,300.00 Treasury Note 9128285B2 2.750% . 12/07/18 09/30/20 0.50 2.751% $ 3,000,000.00 $ 2,999,850.00 $ 18,000,000.00 FFCB Bullet 3133EKTN6 1.851% 07/03/19 10/02/20 0.51 1.851% $ 2,000,000.00 $ 2,000,000.00 Treasury Note 912828222 1.625% 03/22/19 10/15/20 0.54 2.433% $ 3,000,000.00 $ 2,962,950.00 Treasury Note 9128282Z2 1.625% 09/10/18 10/15/20 0.54 2.709% $ 3,000,000.00 $ 2,934,120.00 Treasury Note 912828WCO 1.7S096 09/10/18 10/31/20 0.59 2.70796 $ 3,000,000.00 $ 2,940,690.00 Treasury Note 91282SWCO 1.750% 02/20/19 10/31/20 0.59 2.50996 $ 3,000,000.00 $ 2,962,500.00 $ 14,000,000.00 FFCB Callable - 3133EGF42 1.3601/ 05/10/18 11/09/20 0.61 2.655% $ 3,000,000.00 $ 2,906,700.00 Treasury Note 9128283G3 1.750% 02/20/19 11/15/20 0.63 2.510% $ 3,000,000.00 $ '2,961,562.50 $ 6,000,000.00 Treasury Note 9128283Q1 2.000% 12/18/18 01/15/21 0.79 2.685% $ 3,000,000.00 $ 2,958,750.00 Treasury Note 9128281489 1.375% 11/29/19 01/31/21 0.84 1.645% $ 3,000,000.00 $ 2,990,625.00 Treasury Note 912828858 2.125% 12/18/18 01/31/21 0.84 2.686% $ 3,000,000.00 $ 2,965,500.00 $ 9,000,000.00 Treasury Note 9128283X6 2.250% 12/21/18 02/15/21 0.88 2.656% $ 3,000,000.00 $ 2,974,650.00 FHLMC Bullet 3137EAEL9 2.375% 09/21/18 02/16/21 0.88 2.873% $ 3,000,000.00 $ 2,965,500.00 FHLB Bullet 313OA7CV5 1.375% 08/26/19 02/18/21 0.89 1.556% $ 2,000,000.00 $ 1,994,720.00 FNMA Bullet 3135GOJ20 1.375% 12/10/18 02/26/21 0.91 2.761% $ 3,000,000.00 $ 2,911,377.00 Treasury Note 912828890 2.000% 04/05/19 02/28/21 0.92 2.346% $ 3,000,000.00 $ 2,980,770.00 $ 14,000,000.00 FHLB Bullet 3130AOXD7 2.375% 03/04/19 03/12/21 0.95 2.565% $ 3,000,000.00 $ 2,988,827.10 Treasury Note 9128284B3 2.375% 01/29/19 03/15/21 0.96 2.587% $ 3,000,000.00 $ 2,986,890.00 FFCB Callable 3133EKEN2 2.520% 03/26/19 03/26/21 0.99 .2.520% $ 3,000,000.00 $ 3,000,000.00 Treasury Note 912828Q37 1.250% 11/29/19 03/31/21 1.00 1.648% $ 3,000,000.00 $ 2,984,250.00 Treasury Note 912828057 2.250% 01/29/19 03/31/21 1.00 2.592% $ 3,000,000.00 $ 2,978,460.00 5 15,000,000.00 FFCB Callable 3133EKGL4 2.440% 04/09/19 04/09/21 1.02 2.440% $ 2,000,000.00 $ 2,000,000.00 FNMA Bullet 3135GOU27 2.500% 11/29/18 04/13/21 1.04 2.919% $ 3,000,000.00 $ 2,971,350.00 FFCB Callable 3133EUD7 1.620% 01/22/20 04/22/21 1.06 1.620% $ 2,000,000.00 $ 2,000,000.00 FHLMC Callable 3134GTJD6 - 2.500% 04/29/19 04/29/21 1.08 2.500% $ 3,000,000.00 $ 3,000,000.00 Treasury Note 912828Q78 1.375% 04/05/19 04/30/21 1.08 2.329% $ 3,000,000.00 $ 2,942,490.00 13,000,000.00 FNMA Bullet 3135GOK69 1.250% 10/11/19 05/06/21 1.10 1.569% $ 2,000,000.00 $ 1,990,140.00 FNMA Bullet 3136GO3S8 1.650% 05/14/19 05/14/21 1.12 2.221% $ 2,000,000.00 $ 1,977,780.00 FHLMC Bullet 3134G9HB6 1.570% 05/15/19 05/17/21 1.13 2.243% $ 2,000,000.00 $ 1,973,757.70 Treasury Note 91282SR77 1.375% 02/20/20 05/31/21 1.17 1.478% $ 3,000,000.00 $ 2,996,100.00 Treasury Note 912828R77 1.375% 05/03/19 05/31/21 1.17 2.318% $ 3,000,000.00 $ 2,942,910.00 $ 12,000,000.00 FFCB Callable 3133ELCD4 1.660% 12/03/19 06/02/21 1.17 1.694% $ 3,000,000.00 $ 2,998,500.00 FFCB Callable 3133ELDC5 1.640% 12/11/19 06/11/21 1.20 1.640% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133ELTKO 0.800% 03/16/20 06/16/21 1.21 0.800% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133EKRWS 2.100% 06/24/19 06/24/21 1.23 2.100% $ 3,000,000.00 $ 3,000,000.00 Treasury Note 912828527 1.125% 08/13/19 06/30/21 1.25 1.609% $ 3,000,000.00 $ 2,973,210.00 Treasury Note 9128287A2 1.625% 11/25/19 06/30/21 1.25 1.644% $ 3,000,000.00 $ 2,999,062.50 $ 18,000,000.00 FHLB Bullet 313OA8Q55 1.584% 11/19/19 07/14/21 1.29 1.584% $ 3,000,000.00 $ 2,977,620.00 FHLMC Callable 3134GTG56 2.000% 07/22/19 07/22/21 1.31 2.000% $ 2,000,000.00 $ 2,000,000.00 Treasury Note 912828576 1.125% 11/13/19 07/31/21 1.33 1.6864 $ 3,000,000.00 $ 2,971,640.63 Treasury Note 912828576 1.125% 11/25/19 07/31/21 1.33 1.637% $ 3,000,000.00 $ 2,974,620.00 $ 11,000,000.00 FHLMC Bullet 3137EAEC9 1.125% 10/11/19 08/12/21 1.37 1.527% $ 2,000,000.00 $ 1,985,500.00 FNMA Bullet 3135GON82 1.250% 08/26/19 08/17/21 1.38 1.499°.6 $ 2,000,000.00 $ 1,990,340.00 FNMA Bullet 3135GON82 1.250% 12/31/19 08/17/21 1.38 1.585% $ 3,000,000.00 $ 2,983,890.00 Treasury Note, 9128282F6 1.125% 12/19/19 08/31/21 1.42 1.659% $ 3,000,000.00 $ 2,973,281.25 Treasury Note 9128282F6 1.125% 11/19/19 08/31/21 1.42 1.609% $ 3,000,000.00 $ 2,974,620.00 $ 13,000,000.00 Treasury Note 912828T34 1.125% 02/20/20 09/30/21 1.50 1.459% $ 3,000,000.00 $ 2,984,100.00 Treasury Note 912828Y13 1.500% 11/19/19 09/30/21 1.50 1.602% $ 3,000,000.00 $ 2,994,375.00 $ 6,000,000.00 FNMA Bullet 3135GOQ89 1.375% 11/05/19 10/07/21 1.52 1.592% $ 3,000,000.00 $ 2,987,700.00 FFCB Callable 3133EK214 1.690% 10/21/19 10/21/21 1.56 1.690% $ 3,000,000.00 $ 3,000,000.00 Treasury Note 912828T67 1.250% 12/19/19 10/31/21 1.59 1.643% $ 3,000,000.00 $ 2,978,430.00 Treasury Note - 912828T67 1.250% 11/21/19 10/31/21 1.59 1.578% $ 3,000,000.00 $ 2,981,250.00 $ 12,000,000.00 FFCB Bullet 3133EK6D3 1.570% 11/25/19 11/08/21 1.61 1.570% $ 3,000,000.00 $ 2,996,250.00 FHLMC Callable 3134GUNH9 1.820% 11/08/19 11/08/21 1.61 1.820% $ 3,000,000.00 $ 3,000,000.00 - 6,000,000.00 FFCB Callable 3133ELGF5 1.640% 01/13/20 01/13/22 1.79 1.640% $ 3,000,000.00 $ 3,000,000.00 Treasury Note 9128281-186 1.500% 11/21/19 01/31/22 1.84 1.565% $ 3,000,000.00 $ 2,995,770.00 $ 6,000,000.00 FHLB Callable 3130AJ2U2 1.550% 02/19/20 02/04/22 1.85 1.558% $ 3,000,000.00 $ 2,999,550.00 FHLB Callable 3130AJ3A5 1.570% 02/19/20 02/14/22 1.88 1.576% $ 3,000,000.00 $ 2,999,670.00 FFCB Bullet 3133ELNPS 1.450% 02/24/20 02/24/22 1.90 1.464% $ 3,000,000.00 $ 2,999,160.00 FHLMC Callable 3134GUUY4 1.750% 11/25/19 02/25/22 1.91 1.750% $ 3,000,000.00 $ 3,000,000.00 $ 12,000,000.00 FHLMC Callable 3134GUXR6 1.770% 12/16/19 03/16/22 1.96 1.770% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GUD98. 1.700% 12/23/19 03/23/22 1.98 1.700% $ 3,000,000.00 $ 3,000,000.00 1of2 94 Schedule 2 Indian River County, Florida Board of County Commissioners Investment By Maturity Date March 31, 2020 Regions Bank Money Market Regions Lockbox Accounts TD Bank Checking Account BankUnited Money Market CenterState CD 2.500% 05/11/18 05/11/20 Valley National Bank Government Interest Checking Marine Bank Business Money Market FL STAR FL CLASS - BOCC Funds Total General Cash & Equivalents - Unrestricted Restricted Cash -Bond Covenants (held by BNY/Mellon) Cash -Dreyfus Fund -Utilities Debt Service Reserve . Treasury Note 9128285Q95 2.750% 11/30/18 11/30/20 Total Restricted Bond Reserve - adjusted for fair market value Restricted Cash - Landfill FL CLASS -Landfill Closure & Postclosure Reserves Total Pooled Cash & Equivalents Restricted Cash - Health Insurance TD Bank - BCBS Claims Account Citibank - BCBS Imprest Acct Total Restricted Cash - Health Insurance Restricted Cash - Housing Account Total Portfolio - Note: See separate investment report for OPEB funds. 0.11 03/31/20 Original Par Amount Book Value Mo Cash Flow $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 18,000,000.00 $ 2,000,000.00 $ 2,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 5,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ . 3,000,000.00, $ 3,000,000.00 $ 3,000,000.00 $ 12,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $, 3,000,000.00 $ 3,000,000.00 $ 2,997,000.00 $ 3,000,000.00 $ 274,000,000.00 $ 272,188,131.43 $ 274,000,000.00 0.67 2.836% $1,045,000.00 2 oft $27,075,598.84 $2,506,714.63 $21,621,112.27 $32,792,171.17 $6,417,166.91 $25,915,681.69 $8,190,747.17 $5,013,683.46 $27,526,060.79 $ 429,247,068.36 $ 101,219.73 $1,063,329.30 $ 1,164,549.03 $ 7,389,290.24 $ 437,800,907.63 $723,457.59 $84,000.00 $807,457.59 $283,858.56 $ 438,892,223.78 95 Coupon/ Purchase Maturity Years To Yield To Investment Type CUSIP Yield Date Date Maturity Maturity FFCB Callable 3133ELUL6 1.000% 03/23/20 03/23/22 1.98 1.000% FHLB Callable - 3130AJF20 1.000% 03/24/20 03/24/22 1.98 1.000% FHLB Callable- - 3130AIFH7 1.000% 03/30/20 03/30/22 2.00 .1.000% FHLB Callable 3130AIEL9 0.940% 03/30/20 03/30/22 2.00 0.940% FHLMC Callable 3134GVC15 1.600% 02/18/20 05/18/22 2.13 1.600% FHLMC Callable 3134GUVP2. 1.730% 11/27/19 05/27/22 2.16 1.730% FHLMC Callable 3134GUTANS 1.750% 12/10/19 06/10/22 2.19 1.750% FFCB Callable 3133ELDV3 1.740% 12/13/19 06/13/22 2.20 1.740% FHLBCallable 3130AHQ71 1.730% 12/23/19 06/23/22 2.23 1.730% FFCB Callable . 3133ELUS1 1.0001A 03/30/20 06/30/22 2.25 1.000% FHLMC Callable 3134GUZ94 1.720% 01/13/20 07/13/22 2.28 1.720% FHLB Callable 3130AAF3 - 1.600% 02/24/20 08/24/22 2.40 1.600% FFCB Callable 3133ELTX2 0.930% 03/19/20 09/19/22 2.47 0.970% Sub Total- General Investments Regions Bank Money Market Regions Lockbox Accounts TD Bank Checking Account BankUnited Money Market CenterState CD 2.500% 05/11/18 05/11/20 Valley National Bank Government Interest Checking Marine Bank Business Money Market FL STAR FL CLASS - BOCC Funds Total General Cash & Equivalents - Unrestricted Restricted Cash -Bond Covenants (held by BNY/Mellon) Cash -Dreyfus Fund -Utilities Debt Service Reserve . Treasury Note 9128285Q95 2.750% 11/30/18 11/30/20 Total Restricted Bond Reserve - adjusted for fair market value Restricted Cash - Landfill FL CLASS -Landfill Closure & Postclosure Reserves Total Pooled Cash & Equivalents Restricted Cash - Health Insurance TD Bank - BCBS Claims Account Citibank - BCBS Imprest Acct Total Restricted Cash - Health Insurance Restricted Cash - Housing Account Total Portfolio - Note: See separate investment report for OPEB funds. 0.11 03/31/20 Original Par Amount Book Value Mo Cash Flow $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 18,000,000.00 $ 2,000,000.00 $ 2,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 5,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ . 3,000,000.00, $ 3,000,000.00 $ 3,000,000.00 $ 12,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $ 3,000,000.00 $, 3,000,000.00 $ 3,000,000.00 $ 2,997,000.00 $ 3,000,000.00 $ 274,000,000.00 $ 272,188,131.43 $ 274,000,000.00 0.67 2.836% $1,045,000.00 2 oft $27,075,598.84 $2,506,714.63 $21,621,112.27 $32,792,171.17 $6,417,166.91 $25,915,681.69 $8,190,747.17 $5,013,683.46 $27,526,060.79 $ 429,247,068.36 $ 101,219.73 $1,063,329.30 $ 1,164,549.03 $ 7,389,290.24 $ 437,800,907.63 $723,457.59 $84,000.00 $807,457.59 $283,858.56 $ 438,892,223.78 95 Schedule 3 Indian River County Portfolio By Maturity Date March 31, 2020 $350,000,000 $30010001000 $286,382,157 $250,000,000 $200,000,000 $150,000,000 $126,513,067 $100,000,000 $50,000,000 $25,997,000 $o - --- 0-12 Months 13-24 Months 25-36 Months Total Portfolio $438,892,224 96 FL STAR 1.15% UT Reserve Schedule 4 Indian River County Portfolio By Type March 31, 2020 FL CLASS 7.98% Treasury_ ��� i�p Fra �i, lll 1111; i� Notes � I 25.56% -:n E Regions Bank 6. BankUnited 7.49% FCB 12.75% Marine Bank 1.87% \�FNMA4.74% Valley Natl Bank 5.92% TD Bank Checking 4.94% LB 8.87% CenterState CD 1.46% 10.25% 97 Schedule 5 Indian River County Investment Purchases and Calls/Maturities Quarter Ending March 31, 2020 PURCHASES: Investment Description Yield to Maturity Purchase Date Call Date Maturity Date Par Amount Book Value FFCB Callable 1.640% 01/13/20 04/13/20 01/13/22 $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 1.720% 01/13/20 07/13/20 07/13/22 $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 1.620% 01/22/20 07/22/20 04/22/21 $ 2,000,000.00 $ 2,000,000.00 FHLMC Callable 1.600% 02/18/20 05/08/20 05/08/22 $ 2,000,000.00 $ 2,000,000.00 FHLB Callable 1.550% 02/19/20 08/04/20 02/04/22 $ 3,000,000.00 $ 2,999,550.00 FHLB Callable 1.570% 02/19/20 08/14/20 02/14/22 $ 3,000,000.00 $ 2,999,670.00 Treasury Note 1.459% 02/20/20 09/30/21 $ 3,000,000.00 $ 2,984,100.00 Treasury Note 1.478% 02/20/20 01/30/20 05/31/21 $ 3,000,000.00 $ 2,996,100.00 FHLB Callable 1.600% 02/24/20 05/24/20 08/24/22 $ 3,000,000.00 $ 3,000,000.00 FFCB Bullet 1.464% 02/24/20 02/24/22 $ 3,000,000.00 $ 2,999,160.00 FFCB Callable 0.800% 03/16/20 06/16/20 06/16/21 $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 0.970% 03/19/20 06/19/20 09/19/22 $ 2,997,000.00 $ 2,997,000.00 FFCB Callable 1.000% 03/23/20 06/23/20 03/23/22 $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 1.000% 03/24/20 06/24/20 03/24/22 $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 0.940% 03/30/20 06/30/20 03/30/22 $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 1.000% 03/30/20 09%30/20 06/30/22 $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 1.000% 03/30/20 1 09/30/20 1 03/30/22 1 $ 3,000,000.00 $ 3,000,000.00 17 1 $ 48 997,000.00 $ 48 975 580.00 MATURITIES: Investment Description Yield to M2!jLrL Purchase Date Early Call Date Maturity Date Par Amount Book Value FFCB Callable 1.955% 12/18/17 01/06/20 $ 2,000,000.00 $ 1,969,400.00 FHLB Callable 2.419% 03/15/18 01/13/20 07/13/20 $ 3,000,000.00 $ 2,954,790.00 FHLMC Callable 2.823% 12/12/18 01/13/20 07/13/20 $ 3,000,000.00 $ 2,955,000.00 FFCB Callable 1.740% 11/14/17 01/15/20 02/14/20 $ 2,000,000.00 $ 2,000,000.00 FFCB Callable 2.120% 07/15/19 01/15/20 01/15/21 $ 2,006,000.00 $ 2,000,000.00 Treasury Note 1.845% 12/18/17 01/15/20 $ 3,000,000.00 $ 2,971,406.25 FNMA Bullet 1.862% 12/18/17 01/21/20 $ 3,000,000.00 $ 2,985,270.00 FHLMC Callable 1.750% 10/30/17 01/30/20 04/30/20 $ 2,000,000.00 $ 2,000,000.00 Treasury Note 2.459% 05/31/18 01/31/20 $ 3,000,000.00 $ 2,976,562.50 FHLB Callable 2.634% 05/16/18 02/03/20 $ 3,000,000.00 $ 2,948,310.00 FFCB Callable 1.991% 12/21/17 02/18/20 $ 3,000,000.00 $ 2,960,160.00 Treasury Note 2.497% 07/06/18 02/18/20 $ 3,000,000.00 $ 2,947,148.44 FFCB Callable 2.316% 03/13/18 02/19/20 04/03/20 $ 2,000,000.00 $ 1,974,600.00 FHLB Callable 1.706% 11/05/19 02/25/20 05/25/21 $ 3,000,000.00 $ 2,999,040.00 FNMA Bullet 1.688% 10/23/17 02/28/20 $ 2,000,000.00 $ 1,991,360.00 FHLMC Callable 2.817% 11/30/18 02/28/20 08/28/20 $ 3,000,000.00 $ 2,943,300.00 FFCB Callable 1.800% 10/15/19 03/03/20 04/15/21 $ 2,000,000.00 $ 2,000,000.00 FFCB Callable 1.716% 10/23/17 03/05/20 $ 2,000,000.00 $ 1,990,000.00 FFCB Callable 2.372% 03/19/18 03/05/20 08/10/20 $ 2,000,000.00 $ 1,966,600.00 FFCB Callable 2.670% 05/16/18 03/11/20 04/27/20 $ 3,000,000.00 $ 2,940,600.00 FHLB Bullet 2.801% 11/29/18 03/13/20 $ 3,000,000.00 $ 2,965,020.00 FFCB Callable 2.665% 05/10/18 03/16/20 10/06/20 $ 3,000,000.00 $ 2,910,000.00 FNMA Callable 2.610% 04/30/18 03/16/20 09/15/20 $ 3,000,000.00 $ 2,920,320.00 Treasury Note 1.845% 12/12/17 03/16/20 $ 3,000,000.00 $ 2,985,420.00 FHLMC Callable 2.000% 09/17/19 03/17/20 09/17/21 $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 1.776% 11/21/17 03/27/20 $ 2,000,000.00 $ 1,996,500.00 FNMA Callable 2.443% 03/23/18 03/30/20 06/30/20 $ 3,000,000.00 $ 2,929,950.00 Treasury Note 2.513% 07/06/18 03/31/20 $ 3 000 000.00 $ 2,929.687.50 28 74 000 000.00 73 110 444.69 Reconciliation of General Investments Only: Beginning portfolio (12/31/19) $ 296,322,996.12 Total purchased 17 securities $ 48,975,580.00 Total matured 28 securities $ (73,110,444.69 Ending portfolio for uarter.3/31/20 272 188 131.43 I oft October November December January February March April May June July August September Net cash flow October November December January February March April May June July August September Net cash flow Schedule 6 Indian River County Change in Monthly Cash Flows For All Pooled Cash/Investment Accounts Comparison of Six Fiscal Years March 31, 2020 7,860,609 Fiscal Year 2017-2018 Fiscal Year 2014-2015 Month End Bal* Net Chane Month End Bal* $ (10,422,694) $ 287,937,696 $ 19,342,864 $ 307,280,560 $ 35,786,179 $ 343,066,739 $ (285,799) $ 342,780,940 $ (2,801,802) $ 339,979,138 $ 281,107 $ 340,260,245 $ (6,111,791) $ 334,148,454 $ (4,947,796) $ 329,200,658 $ (6,122,052) $ .323,078,606 $ (8,447,944) $ 314,630,662 $ (9,274,059) $ 305,356,603 $ 864,3961 $ 306,220,999 7,860,609 Fiscal Year 2017-2018 Net Change Month End Bal* $ (7,971,324) $ 331,604,874 $ 33,131,597 $ 364,736,471 $ 41,846,074 $ 406,582,545 $ (5,758,898) $ 400,823,647 $ 5,191,358 $ 406,015,005 $ (4,784,411) $ 401,230,594 $ 1,577,951 $ 402,808,545 $ (6,945,787) $ 395,862,758 $ (9,710,169) $ 386,152,589 $ (2,464,004) $ 383,688,585 $ (8,022,779) $ 375,665,806 $ (6,810,637) $ 368,855,169 29,278,971 $ 15,098,062 Fiscal Year 2015-2016 Net Chane Net Chane Month End Bal* $ (8,105,518) $ 298,115,481 $ 25,830,326 $ 323,945,807 $ 35,536,011 $ 359,481,818 $ (373,573) $ 359,108,245 $ 906,675 $ 360,014,920 $ 256,335 $ 360,271,255 $ (5,220,820) $ 355,050,435 $ .(2,730,213) $ 352,320,222 $ (8,065,869) $ 344,254,353 $ (7,588,170) $ 336,666,183 $ (8,369,612) $ 328,296,571 $ 6,977,510 $ 321,319,061 $ 15,098,062 $ 10,458,944 Fiscal Year 2018-2019 Net Change Net Chane Month End Bal* $ (6,577,674) $ 362,277,495 $ 48,128,205 $ 410,405,700 $ 31,350,078 $ 441,755,778 $ (9,877,034) $ 431,878,744 $ 2,964,540 $ 434,843,284 $ (2,750,051) $ 432,093,233 $ (3,802,746) $ 428,290,487 $ (8,379,243) $ 419,911,244 $ (9,758,699) $ 410,152,545 $ (13,728,763) $ 396,423,782 $ (11,767,333) $ 384,656,449 $ (5,342,336)1 $ 379,314,113 $ 10,458,944 18,257,137 Fiscal Year 2016-2017 Net Chane Month End Bal* $ (6,856,660) $ 314,462,401 $ 29,862,090 $ 344,324,491 $ 37,277,098 $ 381,601,589 $ .(931,868) $ 380,669,721 $ (2,015,776) $ 378,653,945 $ 442,916 $ 379,096,861 $ (2,740,420) $ 376,356,441 $ (4,378,477) $ 371,977,964 $ (6,628,797) $ 365,349,167 $ (10,868,408) $ 354,480;759 $ (9,027,471) $ 345,453,288 $ 5,877,090 $ 339,576,198 18,257,137 62,516,633 *Schedule represents total assets in 801 fund -including portfolio accounts, FMV adjustments, cash in bank and utilities debt reserve. Excludes two health insurance bank accounts utilized by BCBS and the Section 8 HUD bank account. Source: Balance Sheet for fund 801 (run by month) Schedule does not include OPEB investments - see separate report. 99 Fiscal Year 2019-2020 Net Change Month End Bal* $ (9,260,244) $ 370,053,869 $ 39,158,339 $ 409,212,208 $ 47,023,081 $ 456,235,289 $ (6,941,131) $ 449,294,158 $ (1,465,745) $ 447,828,413 $ (5,997,667) $ 441,830,746 62,516,633 *Schedule represents total assets in 801 fund -including portfolio accounts, FMV adjustments, cash in bank and utilities debt reserve. Excludes two health insurance bank accounts utilized by BCBS and the Section 8 HUD bank account. Source: Balance Sheet for fund 801 (run by month) Schedule does not include OPEB investments - see separate report. 99 8� � 6:L g�u�-A Smd �3btdf-i. 1� � miNp¢fLL 0 rl xX ��pN x xx„ X X x Xxxx �.� NNNNNN NNNNNNNNN�.=� main mw^ �F =�m XXoxxxxx X ----- - XXNX�xmxx ---R- R -ANFN- N xppK��^^ ¢p e o- - - - - - - -.-- -.-wNNNNNNaNNiN XXXxx xx a�xxxxxx5NxxX XXXxxX z �NNNNNNNNNNN NNrvNNry w � XXXX XmX�Xke NNNNNNNNNN XxxXxx N����� m g� °"gi Pig RpfUSiRF FR�i-A"! xmx�= xXxxxwxmxxXX NNrv3N�3N�N�NN XXXXXx g v NRR N�$F^S `E gR4A FAC,l4AAFA RC---- Ew rvE§ m625AA A v 200000000 od 2000000000 o 0N� Ewm "N riNNNri NriN� - - F 9 ««»«w»wwww»« xxxXxx¢¢xxxX ��$$$$$�i �i rbi roi rbi ««w««««««««w XX XX xX Xx rbiN�sb�ss�ss� »»»www xxxxXX u�� �diG�B.%i- - - - %m- min2- �� -�RRRR�°7 �° - - .R;,nA�RRRAR 9R9�;AT «XXxXx»xx»» ' N 4 »«x.X....... .a A$n nm oo h x.w OM xxxxxxxxXXX« g%gg eggg m xxxxgg« �.�-, �'m Fi vO1i��i i��mlfi ��a"in�3nniVm � 3n�afOa > _ � SS.......... XXXXXexx u�na xmxxxXxXXXXxxxxxX�e W-AR'NNiIiisM.9 k 8 �gn 'mum mw-sv§gym `�e'�'m:� m �� �Rm-a-a&SQRRAR e3�e-e R�<.>�3 9w O § � eoee*eM99 BE o 000NNNNN -..... X9xxXxxxx� SEES rvrvrv�iN NNNNNNN Y�2oo82228 �8e� rvNNNNN d y y y y U -- ««««»««»»»w» ---.---- -.--- »w«w««w»wwww - »«w»«« $ E - XxXXXXX 2000000 5 mE ^�avi�im- p Ew o d 2222» U s MR Ew rvrvrvr ` xxxXXxXX XXx o -s--"-- X xxxxxxxx 8XX Hasssssssm XRx4X'8�22o2asu%s uso'� X -------- -- ---- 'RRRRRRRR RRRR�C oEE - xxxN o.NXoow 200 0000 mg 72S���gom,e m E Xxa«a��xxxxXxxXX - ------------ --mN --m---ppN -�-yyxo -�a-yyM Ro R6, XXXXxx rv�E ¢ m-i-FS"�d � =&E � 3��iN�iNv'y'rlrv�irigkN'qNsN"eHNN�wNX E J5$� � 6:L g�u�-A Smd �3btdf-i. 1� � miNp¢fLL 0 rl Schedule 8 Indian River County Allocation of Pooled Cash and Investments By. Fund Types Balance in Funds as of March 31,2020 General Fund Special Revenue Funds Debt Service Funds Capital Project Funds Solid Waste Funds Golf Course Fund Building Fund Utilities Funds Fleet Fund Insurance Funds GIS Fund Escrow Funds Total Investments Pooled Investments $ 87,651,508 $ 97,295,964 $ 6,378,023 $ 90,567,138 $ 31,793,972 $ 1,274,102 $ 8,144,627 $ 81,722,922 $ 541,622 $ 32,144,995 $ 1,353,508 $ 2,962,365 $ 441,830,746 Schedule includes all pooled investments, FMV adjustments, and cash in bank. Excludes two health insurance bank accounts utilized by BCBS for claims and the Section 8 HUD bank account. Schedule does not include OPEB investments - see separate report. 101 CONSENT: 6/23/2020 ?# Ofce of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Susan J. Prado, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: William K. DeBraal - Deputy County Attorney DATE: June 10, 2020 SUBJECT: Resolution Cancelling Taxes on Property Purchased by Indian River County for Public Purpose (Lot 16, Block 3, Anita Park — 5776 371 Street) A Resolution has been prepared for the purpose of earmarking the public use of the property and cancelling any delinquent, omitted or current taxes which may exist on the following property purchased by Indian River County: Public Purpose: road expansion and drainage purposes Location/Description: Parcel 32-39-28-00007-0030-00016.0 Purchased From: AlanChaneand Abbe Chane, husband and wife Instrument: Warranty Deed, recorded in Book 3302, Page 2022 FUNDING: There is no cost associated with this item. RECOMMENDATION: Authorize the Chairman of the Board of County Commissioners to execute the Resolution to cancel certain taxes upon the property purchased by Indian River County for a public purpose, and the Clerk to send a certified copy of the Resolution to the Tax Collector and the Property Appraiser so that any delinquent or current taxes can be cancelled. /nhm Attachment: Resolution cc: Carole Jean Jordan - Tax Collector Wesley Davis - Property Appraiser 102 purchased from Alan Chane and Abbe Chane, husband and wife public purpose: for road expansion and drainage 5776 37th Street Lot 16, Block 3, Anita Park 32-39-28-00007-0030-00016.0 RESOLUTION NO. 2020- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CANCELLING CERTAIN TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 196.28, FLORIDA STATUTES. WHEREAS, section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes properly describing such lands and setting forth the public use to which the same are or will be devoted; and WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed 103 RESOLUTION NO. 2020 - to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that any and all liens for taxes delinquent or current against the following described lands which were purchased by Indian River County from Alan Chane and Abbe Chane, husband and wife, for road expansion and drainage, are hereby cancelled pursuant to the authority of section 196.28, F.S. See Warranty Deed describing lands, recorded in O.R. Book 3302_ , Page 2022, of the Public Records of Indian River County, Florida. The resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Commissioner Susan Adams, Chairman Commissioner Joseph E. Flescher, Vice Chairman Commissioner Tim Zorc Commissioner Peter D. O'Bryan Commissioner Bob Solari The Chairman thereupon declared the resolution duly passed and adopted this 23rd day of June, 2020. 104 RESOLUTION NO. 2020 - BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA M ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller 0 Deputy Clerk Susan Adams, Chairman Tax Certificates Outstanding X Yes No Current Prorated Tax Received and Deposited with Tax Collector $ 0 Approved as to form and legal sufficiency: By: . William K. DeBraal Deputy County Attorney 105 CONSENT: 6/23/2020 g,Z Ofce of INDIAN RIVER COUNTY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Susan J. Prado, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: William K. DeBraal - Deputy County Attorney ATTORNEY DATE: June 10, 2020 SUBJECT: Resolution Cancelling Taxes on Property Purchased by Indian River County for Public Purpose (661 Avenue Right -Of -Way) A Resolution has been prepared for the purpose of earmarking the public use of the property and cancelling any delinquent, omitted or current taxes which may exist on the following property purchased by Indian River County: . Public Purpose: 66`' Avenue right-of-way Location/Description: Portion of Parcel 32-39-06-00001-0010-00004.0 Purchased From: Angela Hicks-Rosalia, an unmarried woman Instrument: Warranty Deed, recorded in Book 3302, Page 2024 FUNDING: There is no cost associated with this item. RECOMMENDATION: Authorize the Chairman of the Board of County Commissioners to execute the Resolution to cancel certain taxes upon the property purchased by Indian River County for a public purpose, and the Clerk to send a certified copy of the Resolution to the Tax Collector and the Property Appraiser so that any delinquent or current taxes can be.cancelled. /nhm Attachment: Resolution cc: Carole Jean Jordan - Tax Collector Wesley Davis - Property Appraiser 106 purchased from Angela Hicks-Rosalia, an unmarried woman public purpose: for 66th Avenue right-of-way Portion of 32-39-06-00001-0010-00004.0 RESOLUTION NO. 2020- A RESOLUTION OF INDIAN . RIVER COUNTY, FLORIDA, CANCELLING CERTAIN TAXES UPON PUBLICLY OWNED LANDS, PURSUANT TO SECTION 196.28, FLORIDA STATUTES. WHEREAS, section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes properly describing such lands and setting forth the public use to which the same are or will be devoted; and WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed 107 RESOLUTION NO. 2020 - to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that any and all liens for taxes delinquent or current against the following described lands which were purchased by Indian River County from Angela Hicks-Rosalia, an unmarried woman, for 66th Avenue right-of-way, are hereby cancelled pursuant to the authority of section 196.28, F.S. See Warranty Deed describing lands, recorded in O.R. Book 3302, Page 2024, of the Public Records of Indian River County, Florida. The resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Commissioner Susan Adams, Chairman Commissioner Joseph E. Flescher, Vice Chairman Commissioner Tim Zorc Commissioner Peter D. O'Bryan Commissioner Bob Solari The Chairman thereupon declared the resolution duly passed and adopted this 23rd day of June, 2020. 108 RESOLUTION NO. 2020- BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA 0 Susan Adams, Chairman ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller. By: Deputy Clerk Tax Certificates Outstanding X Yes No Current Prorated Tax Received and Deposited with Tax Collector $ 0 Approved as to form and legal sufficiency: By: William K. DeBraal Deputy County Attorney 109 M MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: June 12, 2020 SUBJECT: Release of Right of Entry BACKGROUND. Pursuant to section 270.11, Florida Statutes, unless released in a contract or deed for the sale of land executed by a local government, there is reserved to the local government, an undivided three-fourths interest in all of the phosphate, minerals, and metals that are or may be in, on, or under the said land and an undivided one-half interest in all of the petroleum that is or may be in, on, or under said land with the privilege to mine and develop the same. A local government may, at its discretion, sell or release the reserved interest in any parcel of land, upon petition of the owner of the parcel of land with a statement of the reasons justifying such sale or release. On November 22, 1988, Indian River County (the "County") deeded the property that is the Fairlane Harbor Mobile Home Park, located at 1500 South Indian River Boulevard, Vero Beach (the "Property"), to 202 Eddy Building, Inc. (the "Owner"). Owner has submitted a request to the County to have the right to enter and mine the Property be released by the County. The Owner is seeking to sell the Property and has claimed that this is the only cloud: on the title. The attached Release of Right of Entry releases the right of the County to enter and mine the Property, however, the County otherwise retains its interest in the phosphate, minerals, metals and petroleum on, in and under the Property. FUNDING. There is no funding associated with this item. RECOMMENDATION. The County Attorney's Office recommends the Indian River County Board of County Commissioners approve the Release of Right of Entry and authorize the chair to sign the same. ATTACHMENT. Letter from Bruce Barkett, dated June 5, 2020 (without attachments) Release of Right of Entry 110 June 5, 2020 HAND DELIVER Dylan Reingold County Attorney Indian River County Administration Building 180127 th Street, Bldg. A Vero Beach, FL 32960 RE: Release of Right of Entry to Mine Property Dear Dylan: Pursuant to Section 270.11, Florida Statues (2019), copy enclosed, whenever any local government conveys property, it reserves an undivided three fourths interest in all phosphate, mineral, and metal rights, together with the privilege to enter and mine for those phosphates, minerals, and metals. These rights can be waived either in the deed (Section 270.11 (1)), or subsequently, by the granting of a petition by the owner of the parcel (Section 270.11(2)(b)). We represent 202 Eddy Building, Inc., owner of the Fairlane Harbor Mobile Home Park, located at 1500 South Indian River Boulevard, Vero Beach, Florida ("Owner"). Enclosed is a copy of the November 22, 1988 County deed conveying the subject property to the Owner. I can also confirm that I have examined a title search which indicates that as of March 5, 2020, 202 Eddy Building, Inc., was the fee simple title holder to this property. The Owner hereby requests that Indian River County release its right of entry and the privilege to mine the subject property for any and all minerals, metals, and phosphates, or for petroleum, pursuant to Section 270.11(2)(b). In support of this application, the Owner states that the property is only subject to this cloud on title by accident of statute: Indian River County 111 never intended to mine the subject property, nor is the subject property in an area known to be subject to mining for phosphates, minerals, metals, or petroleum. The only effect of the statute today is to create an unreasonable cloud on title to the property. Further, release of the right of entry would not diminish the County's retained right to an undivided three fourths interest in any phosphates, minerals, or metals on the property. Please advise me if there is any additional information that I can provide to facilitate processing this application. If there is an application fee, kindly let me know. I would appreciate being advised of any meetings, internal or otherwise, concerning this application, and I would like to be copied on any and all correspondence which constitutes public record concerning this application. I thank you in advance for your cooperation. Very truly yours, Bruce Barkett For the Firm BB/ml 112 Record and Return to: Bruce Barkett, Esq. Collins Brown Barkett, Chartered 756 Beachland Boulevard Vero Beach, FL 32963 RELEASE OF RIGHT OF ENTRY THIS RELEASE OF RIGHT OF ENTRY is made this day of 2020, by Indian River County, Florida, a political subdivision of the State of Florida ("County"). WHEREAS, County conveyed the following described property to 202 Eddy Building, Inc., a Delaware corporation, also known as Fairlane Harbor Mobile Home Park, by county deed dated November 22, 1988, and recorded at O.R. Book 0816, Page 1032, Public Records of Indian River County, Florida, (the "Property"): SEE EXHIBIT "A" ATTACHED AND INCORPORATED HERETO: WHEREAS, pursuant to Section 270.11, Florida Statutes (2019), the County retained an automatic undivided three fourths interest in all phosphates, minerals, and metals located on the Property, and an undivided one half interest in all petroleum located on the Property, together with the privilege to mine and develop the same. WHEREAS, pursuant to Section 270.11(2)(b), Florida Statutes (2019), 202 Eddy Building, Inc. has requested that the County release its privilege to enter the subject property to mine and develop the phosphates, minerals, metals, and petroleum which might be on the Property, and the County agrees to grant this request. NOW, THEREFORE, pursuant to Section 270.11(2)(b), Florida Statutes (2019), Indian River County does hereby waive, release, and quit claim in favor of 202 Eddy Building, Inc., its successors and assigns, the County's privilege to enter the Property to mine or develop the phosphates, minerals, metals, and petroleum, or any of them, which may be in, on, or under the Property, however, County otherwise retains its interest in the phosphates, minerals, metals and petroleum, that are or may be in, on, or under the Property. 113 IN WITNESS WHEREOF, the undersigned executed this Release of Right of Entry as of the day and year first above written. 114 ATTEST: Jeffrey R. Smith, Clerk of Courts And Comptroller By: Deputy Clerk (SEAL) Approved as to form and legal sufficiency: Dylan Reingold, County Attorney INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS Susan Adams, Chairman Approved by BCC: Approved as conforming to County policy: Jason E. Brown, County Administrator 115 BK Indian River County, Florida Department of Utility Services Board Memorandum Date: June 9, 2020 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Prepared By: Arjuna Weragoda, PE, Capital Projects Manager Subject: Change Order for the Replacement of Blowers for the Sludge Holding Tank at West Regional Wastewater Treatment Facility Descriptions and Conditions: On May 15, 2018, the Indian River County (IRC) Board of County Commissioners (BCC) approved Work Order No. 1 to Schulke, Bittle and Stoddard, LLC, (SBS) to provide professional engineering services for design, bidding assistance and construction management services for the failing blowers and the blower building at the West Regional Wastewater Treatment Facility (WRWWTF). On December 3, 2019, the BCC authorized the Purchasing Manager to issue a purchase order to Larry Schlitt Construction, Inc., (Schlitt) in the amount of $38,100.00 for the installation of the new blower assemblies and demolition of the existing building, including electrical work at the West Regional Wastewater Treatment Facility. Analysis: Purchase order 85883 was issued March 3, 2020. During the demolition of the two (2) eastern existing blowers, the existing 10 -inch riser ductile iron pipe came loose. Upon evaluation, IRC and SBS staff discovered that the existing 10 -inch riser pipe was not restrained, and the header pipe that supports discharging air were totally corroded and not anchored. Any modifications to these pipes were not anticipated and therefore were not part of the subject project. The contractor was requested to provide a fee proposal for two options. The options are as follows: Option 1: Pour new pipe stands closer to blowers so system remains operational. Remove old header and riser. Add new extension at top of riser with mega lug and gasket. Set old riser with new connections into pipe stands and reconnect everything Option 2: Pour new pipe stands closer to blowers so system remains operational. Remove old header and riser and dispose. Use new 8" dip to construct new header riser and connection back to location of existing 8" pipe on top of tank. Set new piping into pipe stands and reconnect everything IRC staff and the Engineer of Record from SBS both recommend Option 2. 116 Funding: Funds for this project are derived from the capital budget in the Utilities operating fund. Utilities operating funds are generated from water and sewer revenues. Description Account Number Amount WRWWTF Blower Room Replacement 471-169000-18521 $15,408.00 Recommendation: Staff recommends the Board of County Commissioners authorize the Purchasing Division to issue a change order to the existing purchase order 85883 to Larry Schlitt Construction, Inc., in the amount of $15,408.00 for a new total of $53,508.00. Attachment(s): 1. Change Order No.1 with Larry Schlitt Construction, Inc. 117 CHANGE ORDER No. 1 PROJECT: Replacement of Blowers for the Sludge Holding Tank at West Regional Wastewater Treatment Facility DATE OF ISSUANCE June 9, 2020 EFFECTIVE DATE June 23, 2020 OWNER Indian River Cou OWNER's Contract No. 85883 — PO No Project No. CONTRACTOR Larry Schlitt Construction, In. ENGINEER SBS You are directed to make the following changes in the Contract Documents: Description: Install new header/riser piping per Option 2. Reason for change order: The existing header/riser piping is not properly restrained nor supported. Attachments: (List documents sunnortinc chancel CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price 4 Original Contract Times $ 38,100.00 Substantial Completion: 30 Ready for final payment: 50 Days or dates Net changes from previous Change Orders Net change from previous Change Orders No. to No. No. to No. $ 0.00 0 days Contract Price prior to this Change Order Contract Time prior to this Change Order $ 38,100.00 Substantial Completion: 30 Ready for final payment: 50 Days or dates Net Increase (decrease) in this Change Order Net Increase in this Change Order $ 15,408.00 30 days Contract Price with all approved Change Orders Contract Time with all approved Change Orders $ 53,508.00 Substantial Completion: 60 Ready for final payment: 80 Days or dates RECOMMENDED: By: Engineer (Authorized Signature) Date: APPROVED: By: Owner (Authorized Signature) Date: ACCEPTED: By: Contractor (Authorized Signature) Date: EJCDC No. C-700 (2002 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America 118 Indian River County, Florida Department of Utility Services Board Memorandum Date: June 9, 2020 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Prepared By: Arjuna Weragoda, PE, Capital Projects Manager Subject: Work Order No. 6 with Tetra Tech - West Regional Wastewater Treatment Facility - 2020/2021 Permit Renewal Background: Indian River County Department of Utility Services (IRCDUS) operates the West Regional Wastewater Treatment Facility (WRWWTF) located on 8th Street, west of 82nd Avenue. The plant is currently permitted for 6.0 million gallons per day (MGD). The current IRCDUS WRWWTF Permit No. FL0041637 will expire April 11, 2021. The renewal application is due 180 days prior to the expiration date referenced above. Analysis: Staff requested that Tetra Tech prepare a proposal to apply for the renewal of the existing WRWWTF permit. The scope of the renewal requirements are more specifically described in the attached Work Order No. 6. On April 17, 2018, the Indian River County Board of County Commissioners (BCC) approved the Continuing Contract Agreement for Engineering Services with Tetra Tech. The total negotiated cost for the permit renewal is a lump sum amount of $79,466.24. The total cost includes the permit application fee of $5,000.00. Note the work order*has been divided into eight (8) tasks. The Florida Department of Environmental Protection (FDEP) may require in the subject renewal for the evaluation of high organic loading, capacity analysis report, and a biosolids storage plan. These evaluations/reports are identified under tasks 6 through 8 and are labeled as additional services, if requested by FDEP during the permit renewal. Funding: Funding for Work Order No. 6 is available in the West Regional - WWTF account within the Utilities Operating Fund. Operating funds are derived from water and sewer sales. Description Account No. Amount Other Professional Services 47121836-033190 $74,466.24 Licenses and Permits 47121836-034970 $ 5,000.00 119 Recommendation: Staff recommends that the Board of County Commissioners approve Work Order No. 6 with Tetra Tech, Inc., for the lump sum amount of $79,466.24, which includes the permit application fee of $5,000.00, and authorize the Chairman to execute the same, as presented. Attachment: Work Order No. 6 — Scope of Services from Tetra Tech, West Regional WWTF FDEP Permit Renewal (9 Pages) 120 CCNA2018 WORK ORDER 6 Proposal to Indian River County for the West Regional WWTF Florida Department of Environmental Protection Operating Permit Renewal This Work Order Number 6 is entered into as of this _ day of 2020, pursuant to that certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17th day of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Tetra Tech, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule .set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY ' Matthew Shelton` Susan Adams, Chairman Print Name: Title: Project Manager BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Approved: Approved as to form and legal sufficiency: Deputy Clerk Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney . 121 EXHIBIT A OTETRATECH June 2, 2020 Via email: aweragoda@ircgov.com Mr. Arjuna Weragoda, P.E. Indian River County Department of Public Works 1801 27th Street Vero Beach, FL 32960-3388 Subject: Proposal to Indian River County for the West Regional WWTFP Florida Department of Environmental Protection Operating Permit Renewal Tt # 200BP Indian River County Dear Mr. Weragoda: Tetra Tech, Inc. (Tetra Tech) is pleased to provide Indian River County Department of Utility Services (IRCDUS) with this proposal for services to assist in the preparation of the West Regional Wastewater Treatment Facility (WWTF) Florida Department of Environmental Protection (FDEP) Operating Permit Renewal Application. I. BACKGROUND The IRCDUS owns and operates the West Regional WWTF, a 6.0 million gallons per day (MGD) annual average daily flow (AADF) capacity domestic WWTF. The WWTF consists of two influent mechanical bar screens, two grit removal units, two fermentation basins, two 1st anoxic basins, four aeration basins, two 2nd anoxic basins, two reaeration basins, four secondary clarifiers, four tertiary filters, and six chlorine contact chambers. The WWTF has sodium hydroxide and alum chemical feed facilities. Also, the WWTF has a rotary drum thickener and an aerated sludge holding tank for processing biosolids. Effluent from the WWTF is disposed through a 4.0 MGD AADF Surface Water Discharge, D-001, from the created wetland, R-001; a 6.97 MGD AADF slow -rate public access Land Application R-002 which provides reclaimed water for irrigation public access reuse within the City's service area; and a 0.1 MGD AADF Land Application R-003 rapid infiltration basin (RIBS). R-001 is a 4.0 MGD-AADF, permitted capacity created wetland treatment/reuse system with 169+ acres (135+ total wetted acres) and consists of an influent deep settling pond, with 9 deep marsh flow-through cells and 3 shallow marsh cells with a final storage outfall cell. R-001 discharges to the Lateral D Canal, Class III fresh waters, (WBID# 3153), thence approximately 1.9 miles to the Lateral C Canal, thence approximately 1.0 miles to the Main Canal Class III fresh waters, (WBID# 3153A), thence approximately 7.5 miles to the Indian River Lagoon at Vero Beach (Class III marine waters). The discharge outfall for D-001 is a 24 -inch pipe that is approximately 5 feet in length, from the edge of the canal's bank, and discharges at a depth of approximately 4 feet. Tetra Tech, Inc. 201 E. Pine Street, Suite 1000, Orlando; FL 32801 Tel 407.839.3955 Fax 407.839.3790 www.tetratech.com 122 OTETRATECH R-002 includes a county -wide public access reuse service area for irrigation of golf courses, residential developments, business parks, commercial parks, industrial parks, other landscape irrigation, and industrial uses/cooling water. R-002 also includes a 0.40 MGD-AADF permitted capacity rapid rate restricted access reuse system that includes seven off-site rapid infiltration basins.(RIBs) referenced in the Central Regional WWTF permit. The RIBs also provide 14 million gallons (MG) of wet weather storage/disposal during wet weather conditions The WWTF is operating under current Florida Department of Environmental Protection (FDEP) wastewater permit number FL0041637. The IRCDUS WEST Regional WWTF FDEP operating permit will expire on April 11, 2021. In accordance with Rule 62-620.335, Florida Administrative Code (F.A.C.), permittees who wish to continue to discharge subsequent to the expirationdate of their existing wastewater permit shall submit an application for renewal no later than one -hundred and eighty days (180) prior to the expiration of their current permit. The permit renewal application and fee must be received by the FDEP by October 13, 2020. II. SCOPE OF WORK IRCDUS has requested that Tetra Tech provide engineering services to prepare the permit renewal application with necessary supporting documents per the Continuing Contract Agreement for Engineering Services Dated April 17th, 2018. Tetra Tech's proposal to provide the requested engineering services is presented in this scope of work. In addition to the permit application Forms 1 and 2A, the IRCDUS West Regional WWTF permit renewal will require the following items in the permit renewal package per Chapter 62-620, F.A.C., Wastewater Facility Permitting and The Guide to Wastewater Permitting: Task 1: Kick -Off Meeting and FDEP Pre -Application Meeting 1.. Tetra Tech will prepare for and conduct a kick-off meeting with IRCDUS. Tetra Tech will prepare and distribute meeting summary to attendees. 2. Tetra Tech will prepare for and conduct a pre -application meeting with IRCDUS and FDEP. Tetra Tech will prepare and distribute meeting summary to attendees. Task 2: Historical Data Analysis 1. Evaluate monthly average daily flows, three-month average daily flows and annual average daily flows, permitted.capacity and flow trends. 2. Evaluate seasonal variations 3. Characterize the flow and loadings currently being treated at the plant based on the most .recent 3 years of data. 123 OTETRATECH Task 3: Operation and Maintenance Performance Report 1. Tetra Tech will prepare an operation and maintenance performance report (OMPR) pursuant to Chapter 62-600, F.A.C. This task includes the following: a. Updating descriptions of each operation/process prepared in the previous OMPR. b. Prepare location map for WWTF, wetlands, outfalls, and RIBS. C. Prepare site plan showing the current operations and unit processes, and process flow diagram showing the current status and current capacity of the facility. d. Physical condition assessment including site visit with WWTF operations staff to perform visual observation of the physical status of the WWTF, completing the FDEP forms summarizing ,the physical conditions, individual components, systems, and processes, and disposal systems, document any evidence of hydraulic or organic overloading and document the general condition of each unit operation/process. e. Treatment efficiency analysis and summarize performance trends. f. Summarize O&M problems related to physical condition, treatment efficiency, performance trends and O&M program and develop schedule for corrective actions. 2. Tetra Tech will meet with IRCDUS personnel to review findings. Tetra Tech will prepare and . distribute meeting summary to attendees. 3. Tetra Tech will finalize report to be submitted to FDEP. Task 4: Prepare FDEP Permit Application Forms and compile supplemental data. 1. Tetra Tech will submit a draft of the permit applications (FDEP Application Forms 1 and 2A) to IRCDUS for review and IRCDUS comments will be incorporated into the final version. Upon receipt of the signed permit application from IRCDUS, Tetra Tech will submit the permit application, CAR, OMPR, and supporting documentation. FDEP permit fee ($5,000) in accordance with Rule 62-4.050(b), F.A.C. has been included with this Task. 2. Tetra Tech will compile the following information, provided by IRCDUS to be included with the permit application a. Reclaimed Water or Effluent Analysis Report for a sample collected within the last 12 months. b. Annual Reuse Report 124 OTETRA TECH c. Pathogen Monitoring Report for sample collected within the last two years. d. Updated Operating Protocol e. Flow meter calibration reports f. List of reclaimed water users and copies of the reuse agreements, if needed g. Annual Wetlands Report h. Summary of any modifications that occurred during the current permit period, if applicable. i. Summary of any ongoing plant modifications, for which permits were issued for and anticipated completion dates, if applicable. Task 5: FDEP RAls 1. Tetra Tech will prepare up to two (2) responses to requests for additional information (RAls) for the FDEP wastewater permit. Task 6A: Process Evaluation Due to High Organic Load (Additional Services) 1. In accordance with Section V.B of the current permit, it was noted that the organic load to the facility exceeds the design load. Per the current permit, at the time of renewal detailed calculations to evaluate the capacity of the WWTF based on the high organic load are required. It is believed that this requirement was a result of high loadings that were observed at the WWTF at the time of the previous renewal. Subsequently, IRCDUS has mitigated the source of the high loadings. The influent loadings are now consistent with the original plant design. Therefore, at the FDEP Pre -Application meeting IRCDUS will request that this requirement be removed upon demonstration that the loadings to the facilities are consistent with the original design. If FDEP requires that this permit requirement be met as part of the renewal, Tetra Tech will. prepare detailed calculations for current loadings for the existing design of the WWTF. 2. Tetra Tech will summarize the finding in a draft technical memorandum. 3. Tetra Tech will meet with IRCDUS personnel to review findings. Tetra Tech will prepare and distribute meeting summary to attendees. It is assumed that this meeting will be a teleconference using Microsoft teams or similar app. 4. Tetra Tech will finalize the technical memorandum in the Capacity Analysis Report (Task 9A). 125 OTETRA TECH Task 7A: Capacity Analysis Report (Additional Services) 1. Per Chapter 62-600, F.A.C. in accordance with Section V.B of the current permit. Although the WWTF three-month average daily flow has not exceeded 50% of the permitted capacity, due to high organic load that exceeds the design for the WWTF an updated capacity analysis report is required with the permit application. It is believed that this requirement was a result of high loadings that were observed at the WWTF at the time of the previous renewal. Subsequently, IRCDUS has mitigated the source of the high loadings. The influent loadings are now consistent with the original plant design. Therefore, at the FDEP Pre -Application meeting IRCDUS will request that this requirement be removed upon demonstration that the loadings to the facilities are consistent with the original design. If FDEP requires that this permit requirement be met as part of the renewal, Tetra Tech will prepare a Capacity Analysis Report. 2. Develop flow projections for the next 10 -years based on historical wastewater flows and population projections provided by IRCDUS. 3. Tetra Tech will summarize the finding in a draft technical memorandum. 4. Tetra Tech will meet with IRCDUS personnel to review findings. Tetra Tech will prepare and distribute meeting summary to attendees. 5. Tetra Tech will finalize the technical memorandum in the Capacity Analysis Report. S.. Tetra Tech will prepare a draft Capacity Analysis Report (CAR) Tetra Tech will meet with IRCDUS personnel to review findings. Tetra Tech will prepare and distribute meeting summary to attendees. It is assumed that if required, the Capacity Analysis Report review meeting will occur at the same time as the Operations Maintenance and Performance Report review meeting. 6. Tetra Tech will finalize report to be submitted to FDEP. Task 8A: Biosolids Storage Plan (Additional Services) 1. IRCDUS does not currently have a Facility Biosolids Storage Plan. IRCDUS West Regional WWTF transfers its biosolids to Indian River County Biosolids Dewatering Facility and has not been required to submit one to FDEP in the past. FDEP has required getting an approved Facility Biosolids Plan on recent permit renewals for other facilities. If required by FDEP, Tetra Tech will assist IRCDUS develop a Facilities Biosolids Plan which will include a summary of the biosolids unit processes, disposal, and process back-up provisions. 126 OTETRATECH III. INFORMATION AND SERVICES TO BE PROVIDED BY IRCDUS 3. Provide requested data including permit application supplemental data noted above and all WWTF operating data, service area description and map, 0&M Manual and current population projections. 4. Record drawings and WWTF'design reports. 5. Provide access to treatment facilities sites. IV. . SERVICES NOT INCLUDED The following items are not anticipated to be required for the permit renewal and are not included in the scope of services. If needed they can be provided under a separate authorization. 1. An updated Agricultural Use Plan or Dedicated Site Plan as described in Chapter 62-640, F.A.0 is required for a facility that uses land application as a method of residuals disposal - IRCDUS West Regional WWTF transfers its biosolids to Indian River County Biosolids Dewatering Facility and the receiving facility is responsible for the biosolids disposal; therefore not included in this scope. 2. The collection system will not be evaluated as IRCDUS is not aware of treatment plant problems resulting from the operation of collection and transmission facilities (such as excessive infiltration/inflow, septic wastewater, introduction of toxic substances, or lack of controls on industrial wastewater discharges to the collection system). V. PROJECT SCHEDULE The approximate duration noted for each task is based on our current understanding and best estimates of time required to perform the basic services. 127 QTETRATECH VI. COMPENSATION The proposed total lump sum compensation for the Scope of Services described in Tasks 1 thru 5 is $44,608.94. Tasks 6A, 7A, and 8A are additional services that may or may not be included. These services will be provided, as required by FDEP and if requested by IRCDUS, as part of the permit renewal. The proposed total lump sum compensation for the Scope of Services, including the additional services, Tasks 6A, 7A, and 8A .described herein is $79,466.24. Attachment A presents a detailed breakdown of the estimated compensation for the Scope of Services. June 15, 2020 1 Notice to Proceed (NTP) 1 Project Kick -Off Meeting and FDEP Pre -Application Meeting July 10, 2020 2 Historical Data Analysis June 26, 2020 3 OMPR October 1, 2020 4 Application Package to FDEP October 13, 2020 5 Respond up to 2 RAls TBD 6A Process Evaluation Due to High Organic Load. (Additional Services) October 1, 2020 7A CAR (Additional Services) October 1, 2020 8A I Biosolids Storage Plan (Additional Services) October 1, 2020 VI. COMPENSATION The proposed total lump sum compensation for the Scope of Services described in Tasks 1 thru 5 is $44,608.94. Tasks 6A, 7A, and 8A are additional services that may or may not be included. These services will be provided, as required by FDEP and if requested by IRCDUS, as part of the permit renewal. The proposed total lump sum compensation for the Scope of Services, including the additional services, Tasks 6A, 7A, and 8A .described herein is $79,466.24. Attachment A presents a detailed breakdown of the estimated compensation for the Scope of Services. 128 1 Project Kick -Off Meeting and. FDEP Pre -Application Meeting $ 4,974.97 2 Historical Data Analysis $ 1,623.56 3 OMPR $23,408.80 4 Application Package to FDEP $ 8,291.27 5 Respond up to 2 RAls $ 6,310.34 Subtotal Lump Sum Tasks 1 thru 5 $44,608.94 6A Process Evaluation Due . to . High Organic Load (Additional Services) $16,418.89 7A CAR (additional Services)` $14,837.90 8A Biosolids Storage Plan (Additional Services) $ 3,600.51 Subtotal Lump Sum Tasks 6A thru 8A $34,857.30 Total Lump Sum $79,466.24 128 OTETRA TECH Tetra Tech looks forward to working with you on this project. We are available to discuss our approach with you. in detail at your convenience. Should you have any questions regarding this proposal, please contact me at (M) 637-8099 or Brenda Keenan at (407) 480-3970. Sincerely, Matthew D. Shelton Project Manager JDF/ab/WRWWTFP FDEP Permit Renewal/Permit Renewal Proposal_052620.doc C: Brian Watson, P.E., Tetra Tech Jon Fox, P.E., Tetra Tech Brenda Keenan, P.E., Tetra Tech 129 1h Consent Item Indian River County, Florida Department of Utility Services Board Memorandum Date: June 11, 2020 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Prepared By: Jennifer Hyde, Purchasing Manager Terry Southard, Operations Manager Subject: Award of Bid 2020038 — Annual Bid for Utility Operations Warehouse Stock Background: On behalf of the Indian River County Department of Utility Services (IRCDUS), annual bids were requested to establish fixed pricing for as -needed Operations warehouse stock. The previous bid expired on June 3, 2020. The term of award for this bid is one year, with the option for two additional one-year renewals, subject to vendor acceptance, satisfactory performance and staff's determination that the renewal would be in the best interest of the County. Bid Results: Advertising Date: May 5, 2020 Bid Opening Date: May 26, 2020 Broadcast to: 78 Subscribers Bid Documents Obtained by: 9 Vendors Replies: 2 Vendors Analysis: Bidders were invited to provide pricing for any/all of 3,080 items, items listed on the .bid form, provided in Microsoft Excel format, with the requirement that the form be returned both in signed hard copy and in Excel on a CD or USB thumb drive. Core & Main provide pricing on all items and Ferguson Enterprises on partial items. As a comparison from the Fiscal Year (FY) 19/20 Warehouse bid, 1,174 items were awarded to Core & Main of Fort Pierce at a total cost of $80,571. The total cost of those items on the FY 19/20 bid of $81,475 represents a total increase of $904.00. In order to establish fixed pricing on more of the items anticipated to be necessary on an as -needed basis, the number of items included was increased significantly in this bid. Consent Item Firm Location Annual Bid Core & Main LP Fort Pierce $81,475.05 Ferguson Enterprises Fort Pierce $60,436.38 (Partial Bid) Analysis: Materials are purchased on an as -needed basis for day-to-day renewal and replacement of the utility systems. Last fiscal year, expenditures for warehouse stock were $86,903 for Wastewater Collection, $304,921 for Water Distribution and $26,098 for Hydrant and Valve Maintenance. IRCDUS anticipates expenditures to be higher in FY 20/21 due to several Replacement and Renewal (R&R) projects that are projected for next fiscal year. Funding for Remainder of FY 19/20: Estimated expenditures for the remaining FY 19/20 are listed below. These are operating expenses that are derived from water and sewer sales. Account Number Account Description Projected 19/20 Remaining Expense Budget 47126836-044699 R&R — Wastewater Collection $ 40,000 47126836-044699-19512 Lift Station Rehabs $ 20,000 47126936-044699 R&R — Water Distribution $140,000 47126936-044660 Hydrant & Valve Maint. $ 50,000 . Recommendation: Staff recommends the Board of County Commissioners: • Award Bid 2020038 to Core & Main, LP and Ferguson Waterworks as the responsive and responsible bidders meeting the specifications as set forth in the Invitation to Bid. With both vendors under contract, staff has the ability to have a back-up vendor in the event one supplier is out of a particular part. • Authorize the Purchasing Division to issue blanket purchase orders for the period of June 23, 2020, through June 22, 2021, with the recommended bidders. • Authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and.the determination that renewal of this annual bid is in the best interest of Indian RiverCounty. INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director James W. Ennis, P.E. PMP, Assistant Public Works Director FROM. Michael L. Heller, Project Specialist SUBJECT: Award of Bid No: 2020029 Indian River County Main Library Roof Replacement IRC -1838 DATE: June 15, 2020 DESCRIPTION AND CONDITIONS The existing roof at the Main Library was completed as part of the original building construction in 1990. Although the roof has survived several hurricanes, including Hurricane Irma in 2017, it has surpassed its functional lifespan and requires replacement to avoid future failure and leaks. As such, County Staff requested a proposal from REI Engineers Inc. for replacement of the roof. Following REI Engineers Inc. completion of design for the new roof, the project was advertised and a bid opening was held on June 3, 2020. Seven (7) qualified bids were received for the project. A detailed tabulation of the bids is on file and available for viewing in the County Engineering Division. The two successful bidders and their respective bids are as follows: Atlantic Roofing II of Vero Beach, Inc. $257,632.00 The Roof Authority, Inc. $287,484.00 Advance Roofing, Inc. $289,190.00 Hi -Tech Roofing and Sheet Metal, Inc. $311,870.00 Vero Beach Roofing, Inc. $313,890.00 Tech Systems, Inc. $325,967.86 Bel -Mac Roofing, Inc. $342,770.24 Atlantic Roofing II of Vero Beach, Inc. is considered to be the lowest, responsive, responsible bidder for the project with a bid totaling $257,632.00. This bid is $239,018.00 below the engineer's cost estimate of $496,650.00. Upon checking references, County Staff, in coordination with REI Engineers, Inc. staff, has determined that Atlantic Roofing II of Vero Beach, Inc. has successfully completed similar construction projects. 132 FUNDING Funding in the amount of $257,632.00 is budgeted in Optional Sales Tax/Facilities Management/Main Library Roof - Account# 31522019-066510-20003. RECOMMENDATION Staff recommends that the project be awarded to Atlantic Roofing II of Vero Beach, Inc. in the amount of $257,632.00 and requests that the Board of County Commissioners approve the sample agreement and authorize the Chairman to execute said agreement after receipt and approval of the required Public Construction. Bond and Certificate of Insurance, and afterthe County Attorney has approved the agreement as to form and legal sufficiency. ATTACHMENTS Sample Agreement APPROVED AGENDA ITEM FOR JUNE 23, 2020 F:\Public Works\ENGINEERING DIVISION PROJECTS\18381RC Main Library Roof Replacement\1-Admin\Agenda Items\Award of Bid\IRC-1838_AOB_20200623.doc 133 SAMPLE AGREEMENT THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1- WORK y CONTRACTOR shall complete all Work as specified or indicated in'th'd Contract Documents. The Work is generally described as follows: ` `,01 PROJECT DESCRIPTION: The project involve therep/acement of \t low slope roofing assemblies of the Indian River County Main Library,,Ibcated at 1600 21St Street,;.Vero Beach, FL 32960. The project includes the removal,t and disposal, of the.oxisting roof system (approximately 29,397 square feet) includinoficish ngs and sheetxmetal�down to the existing light weight insulating concrete deck\The.existing,roof system. will be'ieplaced with a new modified bitumen roofing assembly'to provide a complete, watertight, 20 -year warrantable roof system. ARTICLE 2 -THE PROJECT The Project for which -the Work under the Contract,Documents may be the whole or only a part is genera llyidescribed as follow' sa Project Name: INDIAN RIVER COUNTY MAIN LIBRARY ROOF REPLACEMENT (IRC-1338) Bid Number: �2020029�a' �'✓ i Project Address � 1600215* STREET VERO BEACH, FL. 32960 I 3.01 Time of the Essehc`e,i A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the specifications are of the essence of the Agreement. 3.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be substantially completed on or before the 90 calendar day after the date when the Contract Times commence to run as provided in the Notice to Proceed and completed and ready for final payment in accordance with the Notice to Proceed on or before the 120 calendar day after the date when the Contract Times commence to run. 134 3.03 Liquidated Damages t A. CONTRACTOR and OWNER recognize .that time is of the essence of this Agreement:and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 3.02 above, plus any extensions thereof. allowed in writing as a change order to this Agreement. Liquidated damages will commence' for this portion of work. The parties also recognize the.delays, expense, and difficulties involved in proving'in a legal proceeding the actual doss suffered by OWNER if the Work is'not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a. penalty), CONTRACTOR shall pay OWNER $956.00.for each calendar day that expires after the time specified in paragraph 3.02 for completion and read inessJorl„final payment until the Work is `Fi N completed and ready for final payment.. ARTICLE 4 - CONTRACT PRICE' 4.01 OWNER shall pay CONTRACTOR {for completion <offthe Work an.amount in Curr, - 6nds.equal to ! . \S f ` � fit Aft '1 - . the sum of the amounts, determined pursuant tb�paragraph 4.01.A and summa zed�in paragraph 4.01.6, below: `4� � u:< A. For all Work; at the prices B. .THE CONTRACT SUM subj Numerical Amount: $ Written Amou,t. ARTICLE 5 - PAYMENTxP,.ROCEDUI 5.01 s Fav R11 n exhibit. Contract Documents: R.. (make progress payments..to the CONTRACTOR on the basis of the iay'•ment request as recommended by ENGINEER in accordance with the ocal Government Prompt Payment Act, Florida Statutes section.218.70 ER shall retain. ten percent (10%) of the payment amounts due to the it fifty percent (50%) completion of the work. After fifty percent (50%) work is attained as certified to OWNER by ENGINEER in writing, OWNER shall retain five percent (5%) of the payment amount .due to CONTRACTOR until final completion and acceptance of all workto be performed by CONTRACTOR under the Contract Documents. Pursuant to Florida Statutes section 218.735(8)(b),. fifty percent (50%) completion means the. point at which the County as OWNER has expended fifty percent.(50%) of the total cost of the construction services work purchased under.the Bid and Specification Documents, together with all costs associated, with existing change orders and other additions; or modifications to the construction services work provided under the Contract Documents. 135 5.02 Pay Requests. A. On a form provided by the OWNER, each request for a progress payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. After fifty percent (50%) completion, and pursuant to Florida Statutes section 218.735(8)(d), the CONTRACTOR may submit a pay request to the County as OWNER for up to one half (1/2) of the retainage held by the County as OWNER, and the County as OWNER shall promptly make payment to the CONTRACTOR unless such amounts are the subject of a,good faith dispute; the subject of a claim pursuant to Florida Statutes section 255.05(2005); or otherwise the subject of a claim or demand by the County as OWNER or the CONTRACTOR. The CONTRACTOR acknowledges that where such retainage is attributable to trhe labor, services, or materials supplied by one or more subcontractors or suppliers, the Contractor shall timely remit payment of such retainage to those subcontractors and suppliers. Pursuant to Florida Statutes section 218.735(8)(c)(20,05), CONTRACTOR further acknowledges and agrees that: 1) the County as OWNER shall. receive immediate written notice of all decisions made by CONTRACTOR.to withhold retainage on any,subcontractor at greater than five percent (5%) after .fifty percent (5,0%) completion;`and 2) CONTRACTOR will not seek release from the County as OWNER of,the withheld retainage until the final pay request. 5.03 Paragraphs 5.01 and 5.02<do not apply,to construction services work purchased by the County as OWNER which are paid for, in whole or in`part; with federal funds and are subject to federal grantor laws and regulations or requirements'tliat are,contrary to any provision of the Local Government Prompt Payment Act. In. such event,�payment and retainage provisions shall be governed by the applicable grant requirements and guide) nes.\\ 5.04 Acceptance of Final Payment as Release. A.The acceptance by.the'CONTRACTOR of final payment shall be and shall operate as a release to,the OWNER -from a0claims and all liability to the CONTRACTOR other than ' claims'in stated amoun#s'as`may be specifically excepted by the CONTRACTOR for all 1" things done or furnished in connection with the work under this Agreement and for ---'ever_y act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under this Agreement, the Invitation to Bid or the Public Construction Bond. f ARTICLE 6 — PUBLIC CONSTRUCTION BOND 6.01 Within fifteen (15) days of receipt of the Contract Documents for execution, the CONTRACTOR shall furnish a Public Construction Bond in an amount equal to 100% of the Contract Price. If bid does not exceed $100,000, no Public Construction Bond will be required. A. In lieu of the Public Construction Bond, the CONTRACTOR may furnish an alternative form of security in the form of cash, money order, certified check, cashier's check, irrevocable letter of credit or a security as listed in Part II of F.S. Chapter 625. Any such alternative form of security shall be for the same purpose, and be for the same amount and subject to the same conditions 136 as those applicable to the bond otherwise required. The determination of the value of an alternative form of security shall be made by the OWNER. B. Such Bond shall continue in effect for one (1) year after acceptance of the Work by the OWNER. C. The OWNER shall record the Public Construction Bond with the Public Record Section of the Indian River County Courthouse located at 200016th Avenue, Vero Beach, Florida 32960. ARTICLE 7 - INDEMNIFICATION 7.01 CONTRACTOR shall indemnify and hold harmless the OWNER, a" d its commissioners, officers, employees, and agents, from liabilities, damages, losses and costs;` including, but not limited to, X � " reasonable attorney's fees, to the extent caused by the neg(igence; recklessness, or intentional wrongful misconduct of the CONTRACTOR and persons emplo'ye''or util zed,by the CONTRACTOR in the performance of the Work. r r ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS. 8.01 In order to induce OWNER to enter into thi greement CONTRACTORnmakes the following representations: A. CONTRACTOR has examinedfand carefully.studied :the Contract,Docu_ ments and the other related data identified in the Invitation to Bid,documents .;j �. B. CONTRACTOR has visit d'the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect co'strprogress,'and°performance of the Work. C. CON that familia' it h and'is satisfied as to:all federal state and local Laws and Regulations D. CONTRACTOR has /uadditional or sub g � concernin condil `> -_ Site which..may of 1 the means; metbi pro g res',and'performance�of the Work. tamed -and caref Ily studied (or assumes responsibility for having done so) all mentary:examinations, investigations, explorations, tests, studies, and data is (surface; -subsurface, and Underground Facilities) at or contiguous to the (cost,- progress, or performance of the Work or which relate to any aspect of ,,techniques, sequences, and procedures of construction to be employed by ding applying the specific means, methods, techniques, sequences, and procedures OT -construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR; an`d safety precautions and programs incident thereto. E. CONTRACTOR -does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract 137 Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms .and conditions for performance and furnishing of the Work. ARTICLE 9 - CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: (1) Invitation to Bid 2020029; (2) CONTRACTOR'S Bid Form (3) Bid Bond (page 16); .� (4) Drug Free Workplace Form('page 17); .^.�, (5) Sworn Statement Under Section�105 08, f dia Relationships;(pag s 18 to -19' inclusive)- (6) Bidders Qualifications -d estionnaire�(pages>20 t( River County Code, on Disclosure of 22. inclusive); (7) Certification Regarding Prohibition Against Contracting with Scrutinized Companies (8) y;'List of Subcontractors, (page.24); Plan set os follows: Sheets RI through D2 with each sheet bearing the general title INDIAN IklVER COUNTY MAIN LIBRARY ROOF REPLACEMENT; (10)eThis Agreeiient (pages 25 to 33, inclusive); V (11) Public Construction Bond (if applicable) (pages 34 to 36, inclusive); (12) Certificate of Liability Insurance (page 37); (13) Notice to Proceed (page 38); (14) Addenda (if applicable) to Appendix A 138 (15) The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s) ARTICLE 10 - MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings indcat i -ed in tlae Invitf at on to Bid. 10.02 Assignment of Contract _. A. No assignment by a party hereto of any rights under:dt-interests in the=Agreement;will be binding on another party hereto without the/written.., nsent of -he party soiight to;- be bound; and, specifically but without limitation, moneys that -may become due and moneys that are due may not be assigned without such consent (except to the,.extent that,the effect, this restriction may be limited by law), and unless p fically stated :to?the contrary in.:ahy written consent to an assignment, no assign ment.Oill release .or,discharge;the assignor'from any duty or responsibility under the Contract Documents!`�.. t. 10.03 Successors and Assigns A. OWNER and CONTRACTOR' e10&lbindsitself its partners, successors, assigns, and legal representatives, to the`�othe`r; party. _:F ereto; ' its partners, successors, assigns, and legal rep resentativei'in; respect to all'covenants; agreements, and obligations contained in the Contract Documents, 10 04 SeC. bility t ` A `Any provision.or part;of the Contract Documents held to be void or unenforceable under any Law or Regulatiori'sh`alI be deemed stricken, and all remaining provisions shall continue to be valid and \bmdingupb' n', INNER, and CONTRACTOR, who agree that the Contract Documents shall be reformed.to replace�such stricken provision or part thereof with a valid and enforceable provision that comes as closeas possible to expressing the intention of the stricken provision. . 10.05 Venue A. This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. 10.06 Public Records Compliance 139 A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confident I, and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County.,. (4) Upon completion of the contract, transfer;.at no cost, to'the County all Z'\ bu Iicrecords in possession of the Contractor or keep and maintain public recor&,requibed by the County to perform the service. If the Contractor transfers all,public.records to the County upon completion of the contract, the Contractor shall,destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.'If t'Ke' contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements foyeta ning public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS, REGARDING THE APPLICATION OF CHAPTER 119, 'FLORIDA ``STATUTES;,.TO, THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS, RELATING JO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC.RECORDS AT: •�� ' ., ,/ c� {'772) 226-1424 publicrecords@ircov.com Indian River Cor, Office of the County Attorney \,1801 271h Street Vero- Beach, FL 32960 C. Failure. 6f the�Contractor to comply with these requirements shall be a material breach of this Agreement. ARTICLE 11- TERMINATION OF CONTRACT A. The occurrence of any of the following shall constitute a default by CONTRACTOR and shall provide the OWNER with a right to terminate this Contract in accordance with this Article, in addition to pursuing any other remedies which the OWNER may have under this Contract or under law: (1) if in the OWNER's opinion CONTRACTOR is improperly performing work or violating any provision(s) of the Contract Documents; 140 (2) if CONTRACTOR neglects or refuses to correct defective work or replace defective parts or equipment, as directed by the Engineer pursuant to an inspection; (3) if in the OWNER'S opinion CONTRACTOR's work is being unnecessarily delayed and will not be finished within the prescribed time; (4) if CONTRACTOR assigns this Contract or any money accruing thereon or approved thereon; or (5) if CONTRACTOR abandons the work, is adjudged bankrupt, or if he makes a general assignment for the benefit of his creditors, or if a trustee or receiver is appointed for CONTRACTOR or for any of his property. (6) if CONTRACTOR fails to pay subcontractors, materialmen and/or suppliers on a timely basis. B. OWNER shall, before terminating the Contract for any of the foregoing sons, notify CONTRACTOR in writing of the grounds for termination and provide CONTRACTOR With ten (10) calendar days to cure the default to the reasonable satisfaction of the OWNER.,-.,,,J�,r' C. If the CONTRACTOR fails to correct or cure within the time provided ii `14'6°p&6cedingti Sub-Article B, OWNER may terminate this Contract by notifying CONTRACTOR Ifi rrtm`g,\ Upon r ceiving such notification, CONTRACTOR shall immediately cease a'll.w.ork hereunder}and shall forfeit%any further right to possess or occupy the site or any materials44ereon; provided, however, ;that the OWNER may authorize CONTRACTOR to restore any ork sites.��; D. The CONTRACTOR shall be liable for f -a' (1) any new cost incurred by the OWNR in sol citing bids.'or proposals for and letting a new contract; andf (2) the difference between the cost of completing the>new contract and the cost of completing this Contract;�r� (3) any court costs and�attorney'ssfees associated with'any;l�w suit undertaken by OWNER to enforce its rights herein. �. N, E. TERMINATION 'FOR' CONVENIENCE ,OWNER :may;.at any time and for any reason terminate CONTRACTOR`S servic s_-aid work for OWNER'S convenience. Upon receipt of notice of such termination CONTRACTOR:.s:hall, unless'4he notice directs otherwise, immediately discontinue the work: -and immediately. cease ordbring,o(any materials, labor, equipment, facilities, or supplies in connectiion'>with thea performance of-t_his Contract. Upon such termination Contractor shall be entified todpayment "only asfollows ¢/ (1)the actual cost of:the work completed in conformity with this Contract and the specifications; plus, (2) such"other: costs_=actually`Jncurred by CONTRACTOR as are permitted by the prime contract and approved..by the OWNER.N,"," Contractor shall not be''entitled to any other claim for compensation or damages against the County in the event of'su6 termination. [The remainder of this page was left blank intentionally] 141 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on 20_ (the date the Agreement is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: INDIAN RIVER COUNTY By: By: Susan Adams, Chairman Jason E. Brown, County Administrator CONTRACTOR: J' r' By. �4126'ntractor) (CORPORATE SEAL) Attest APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: Dylan Reingold, County Attorney (' ` '/Address for giving notices: Jeffrey R. Smith, Clerk of Court and. Comptroller, License No. Attest: . ` `'� . '�~'. \.' (Where applicable) Deputy Clerk,-,\. (SEAL) Designated Representative: Name: James W. Ennis, P`E., PMP Title: As sista hfPublic Works Director Address: 180127th Street. Vero Beach, FL 32960 Phone: (772) 226-1221 Email: jennis@irceov.com Agent for service of process: Designated Representative: Name: Title: Address: Phone: Email: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) 142 CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director James W. Ennis, P.E., PMP, Assistant Public Works Director FROM: Kirstin Leiendecker, P.E, Project Engineer SUBJECT: Final Payment, Release of Retainage and Change Order No. 2 CR 512 Resurfacing & Shoulder Widening from Myrtle Street to 125th Avenue Project (IRC -1305) DATE: June 3, 2020 DESCRIPTION AND CONDITIONS On July 17, 2018 the Board of County Commissioners awarded Bid No. 2018009 to Community Asphalt, Corp. for the CR 512 Resurfacing & Shoulder Widening from Myrtle Street to 125th Avenue project in the amount of $1,916,316.97. A notice to proceed was issued on October 22, 2018 with a contract time of 180 days to final completion. On July 2, 2019, the Board of County Commissioners approved Change Order No. 1 authorizing the addition of 242 -days of Contract time and additional funding in the amount of $203,406.67. The new total contract price authorized was $2,119,723.64. Change Order No. 2 makes final adjustments to contract bid items resulting in a decrease to the total contract amount by $27,236.44 for a final cost of $2,092,487.20 and makes final contract time adjustments. Community Asphalt, Corp. has successfully completed the project and has been paid $1,965,529.16 with $103,448.90 held in retainage. Community Asphalt, Corp. has submitted Contractor's Application for Payment No. 11 for final payment including release of retainage in the total amount of $126,958.04. FUNDING Funding for the final payment, including release of retainage, in the amount of $126,958.04 is available in the following accounts: Secondary Roads/Gas Tax Account No. 10921441-053360-16020 CR 512 Resurface (Myrtle to 125th) $23,509.14 Secondary Roads/Gas Tax Account No. 109-206000-16020 CR 512 Resurface (Myrtle to 125th) $103,448.90 Retainage - Community Asphalt 143 RECOMMENDATION Staff recommends approval of Change Order No. 2 and payment of Contractor's Application for Payment No. 11 in the amount of $126,958.04 for final payment including release of retainage. Once final release of liens from all Community Asphalt, Corp. suppliers and subcontractors have been received, reviewed and approved, final payment will be processed. ATTACHMENT&ARE AVAILABLE FOR VIEWING IN ENGINEERING DIVISION Contractor's Application for Payment No. 11 Change Order No. 2 APPROVED AGENDA ITEM FOR JUNE 23, 2020 144 SECTION 00942 - Change Order Form DATE OF ISSUANCE: JUNE 23, 2020 No. 2 EFFECTIVE DATE: JUNE 23, 2020 OWNER: Indian River County CONTRACTOR COMMUNITY ASPHALT, CORP. Project: CR 512 RESURFACING & SHOULDER WIDENING FROM MYRTLE STREET TO 125th AVENUE OWNER's.Project No. IRC -1305 OWNER'S Bid No. 2018009 FM No.: 433068-1-54-01 You are directed to make the following changes in the Contract Documents: Reason for Change Order: The project is complete. This change order is intended to make final adjustments to bid line items in order to finalize the contract amount and release retainage to the Contractor. Attachments: Description of Itemized Changes CHANGE IN CONTRACT PRICE: Description Amount Original Contract Price $1916,316.97 Net Increase from previous Change Order No. 1 to 1: $203,406.67 Contract Price prior to this Change Order: $2,119,723.64 Net decrease of this Change Order: $27,236.44 Contract Price with all approved Change Orders: $2,092,487.20 ACCEPTED: By: Community Asphalt Corp. CONTRACTOR (Signature) CHANGE IN CONTRACT TIMES Description Time Original Contract Time: (days or dates) Substantial Completion: 150 Final Completion: 180 Net change from previous Change Order No. 1 to 1: (days) Substantial Completion: 242 .Final Completion: 242 Contract Time prior to this Change Order: (days or dates) Substantial Completion: 392 Final Completion: 422 Net increase this Change Order: Substantial Completion: (days or dates) Final Completion: 85 85 Contract Time with all approved Change Orders: (days or dates) Substantial Completion: 477 Final Completion: 507 RECOMMENDED: By: Kirstin Leiendecker, P.E., ICR Engineering ENGINEER (Signature) APPROVED: By: Richard B. Szpyrka, P.E., IRC Public Works OWNER (Signature) 145 CHANGE ORDER NO.2 DESCRIPTION OF ITEMIZED CHANGES PROJECT NAME: CR 512 Resurfacing & Shoulder Widening from Myrtle Street to 125th Avenue Project PROJECT NOS. IRC -1305 BID NO. 2018009 FM NO. 433068-1-54-01 ..Item No. Description Unit Quantity Unit Price Price Increase Price Decrease 102-99 PORTABLE CHANGEABLE MESSAGE SIGN TEMPORARY ED 366.00 13.97 5,113.02 120.1 REGULAR EXCAVATION CY 195.07 32.26 - G,292.96 160-4 TYPE B STABILIZATION SY 514.11 7.08 3,639+90 285-706 OPTIONAL BASE BASE GROUP 06 SY 80.22 66.84 5,361.90 327-70-6 IMILLING EXISTASPH PAVT 1-1/2"'AVG DEPTH SY 1 1,485.71 1 3.45 5125.70 520-1-10 CONCRETE CURB & GUTTER TYPE F LF 68.00 1 58.23 3,959.64 522-2 CONCRETE SIDEWALK AND DRIVEWAYS 8"THICK SY 423.61 98.99 41933.15 527-2 DETECTABLE WARNINGS SF 72.40 25.00 1,810.00 630.2-11 -. CONDUIT FURNISH & INSTALL OPEN TRENCH LF 56.00 6.11 342.16 630-2-12 1CONDUIT. FURNISH & INSTALL DIRECTIONAL BORE LF 7.00 20.38 142.66 635-2-11 PULL & SPLICE BOX F&I 13"x 24" COVER SIZE EA 5.00 1 582.28 2,911.40 706.3 RETRO-REFLECTIVE PAVEMENT MARKER EA 97.00 1 3.49 338.53 711.11-123 THERMOPLASTIC, STANDARD, WHITE, SOLID, 12" FOR CROSSWALK OR ROUNDABOUT LF 302.00 1.86 561.72 711.11-170 THERMOPLASTIC STANDARD WHITE ARROWS EA 2.00 69.87 139.74 711-11-224 THERMOPLASTIC, STANDARD, YELLOW, SOLID, 18" FOR IDIAGONAL OR CHEVRON LF -129.00 2.91 375.39 711-16-101 THERMOPLASTIC, STANDARD -OTHER SURFACES, WHITE, OLID 6- SOLID, GM 0.10 5694.66 569.47 711-16-201 THERMOPLASTIC, STANDARD -OTHER SURFACES, YELLOW, SOLID 8' GM 0.04 1 5694.66 239.18 WCD 2' SILT FENCE RELOCATION LS 1.00 600.00 600.00 WCD 3 MOT FOR CORES LS 1.00 3302.88 3302.89 WCD5 CURB LS 1.00 3314.23 3314.23 WCD6 BOYS AND GIRLS CLUB LS 1.00 21253.54 21253.54 110.1-1 CLEARING & GRUBBING AC 10,6312' 0.63 2025.21 21527.98 120-6 EMBANKMENT CY 243.67 1.16 282.66 285-701 OPTIONAL BASE, BASE GROUP 01 SY 511.09 26.91 13 753.43 337-7-81 ASPHALT CONCRETE FRICTION COURSE (TRAFFIC B, FC -12.5, PG 78-22 TN 39.97 127.85 5,110.16 430-174-112 PIPE CULVERT ROUND 12" SD C.M.P. LF 21.00 174.68 3,668.28 570-1-2 PERFORMANCE TURF' SOD BAH IA BY 1 3085.00 4.06 12525.10 633-3-11 FIBER OPTIC CONNECTION HARDWARE, F&I, SPLICE ENCLOSURE EA 1.00 756.96 756.96 700-1-11 SINGLE POST SIGN F&I GM < 12 SF - AS 1.00 465.62 465.82 700-1-50 SINGLE POST SIGN RELOCATE AS 2.00 349.37 .698.74 711-11-125 THERMOPLASTIC, STANDARD, WHITE, SOLID, 24- FOR STOP LINES OR CROSSWALK LF 85.00 4.08 346.80 711-11-141 THERMOPLASTIC, STANDARD, WHITE, 2.4 DOTTED GUIDELINE/6-10 GAP EXTENSION 6" GM 0.02 1310.12 20.96 711-16-202 THERMOPLASTIC, STANDARD -OTHER SURFACES, YELLOW, SOLID 8- GM 0.03 7394.90 221.85 711.16-231 THERMOPLASTIC, STANDARD -OTHER SURFACES, YELLOW, SKIP 10-30 B" - GM 0.13 184.87 _1,455.69 FA FORCE ACCOUNT LS 1 75 000.00 75 000.00 SUBTOTALS I 1 1 107,327.18 .134,563.62 CR 512 Resurfacing & Shoulder Widening from Myrtle Street to 125th Avenue Project TOTAL 27.236.44 F.V It W.Aa ERCIREERIr DIIISIORPROJCTS\t] R512Rnu(I P)_M1,n6S1129n51\1+km"nN .ttwmWgxt LlwwuURC-1A5_CO2_A200ED 146 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Jennifer Hyde, Purchasing Manager FROM:. Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Award of Bid 2020042 — Annual Bid for Asphalt Paving and Resurfacing DATE: June 15, 2020 The Purchasing Division solicited bids to establish fixed pricing for asphalt paving and resurfacing services for Public Works. The awarded contractors will provide materials, equipment, labor and Maintenance of Traffic (MOT) required to complete the work as requested by the Road and Bridge Division under the pavement management program. The previous primary award to All Paving, Inc. was not renewed, due to the Contractor's failure to perform services at the awarded unit prices of the contract. The term of award is one-year with two one-year renewals available underthe same terms and pricing, subject to vendor acceptance, satisfactory performance and staffs determination that the renewal would be in the best interest of the County. BID RESULTS: Advertising Date: May 1, 2020 Bid Opening Date: May 26, 2020 Broadcast to: 332 Vendors Bid Documents Downloaded by: 15 Vendors Replies: 3 Vendors The following table shows the previously awarded bids, and the three bids submitted to the County for the 2020 Annual Bid for Asphalt Paving and Resurfacing. 147 O U t+ Z Z Z Z Z Z Z Z Z Z Z Z Z Z J Q } Vl } V) Z LL J Z } } V1 } Vl } V) W oa a °' O L L O_ ++ �+ O M O o 00 O �t_���������� O W O W Ln c}' O W Vl N N M O t, M 00 0 N 0 M 0 0) -4 00 C7 \ 1� \\ Ln It Ln Ln N^ \� O p\ N N \\\ O M 0 01 0 O o 00 O cc O' p N V� N v� r-1 14 r-1 V► r-1 in ei V). e-1 V► e-1 V► e-1 V> r-1 v> ei v> e-1 V► L0 to O v� O v� O v� e-1 V4 M +n N v� M vi o a LL Vr Vt U r a! C O v t 6 Z Z Z Z Z Z Z Z Z Z Z Z Z Z �\ Q } O } LL O Z\\\\ } } } } W 0 e�0 « C O m O W O L0 i-1 0 1/1 0 l0 0 N 0 M 0 Ln 0 LD 0 N 0 M 1n 1- DD W 0 O 1n Ln 0 0 O 0 O 0 O 0 O 0 0 d C m M to M Vt N V? N V? r-1 V? e-1 V? r-1 V? ri to r-1 4^ e -i u? e-1 V! I V? ei V? I to w e-1 V) e-1 to n � V? e -i �' Ln V? A V? M M O U U L Z Z Z Z Z Z Z Z Z Z Z Z Z Z J C V �������������� Q } N } N Z J Z >- Vl >- Vl >- V1 } N lD 3 w +' CO ri M r-1 M 00 4, Ln ri O r-1 O e-1 ICT 1, 00 0) Ln r-1 (N 0) 1:11 f* 00 0)0 N 00 0\l O 0l O -4 0\l 0\l E N ri N- � M ^ ^ Ol 0. .t O l0 1.0 l0 W Ol Ln Ol M N M N M 1� O e4 Cn M Ln y 1, O r-1 O M O v Ln m M 00 n r4 .4, r-1 .1 e-1 O O fl. v U Q > N V? N V> rl V? r-1 V? r-1 N r-1rl V? t/? .-i V? e-1 V? -4 V? e1 V! ei V? 1-1 V) ei V? VT V? V? y/) V) V? N V1.W V! =n -;:r Z Z Z Z Z Z Z Z Z Z Z Z Z Z Q } v) %' Z LL J Z } } } W > > � � 1- ` 1- ` � � 17 ` O N O O } \ Vl O N N \ O t Q Ln Ln O W 0 � Ln Ln M " M N N ei N N N ei M N N e -i N N 00 M Ln M ^ 1� 00 ^ Ln O Ln Ln H Q e1 sn r-1 v> vi vt e -I <n r-1 v� e -i v> r-1 v� ei vi r-1 to r -I to r-1 to r-1 to r-1 in. a--1 4 OO v> V> to Nm V> V> M yr M N aV t p no m C Z Z Z Z Z Z Z Z Z Z Q N N Z J N N Q •fa u O O O O rZ rZ rZ ` t� rZ ` t Q O ti Vl -- y}j Ln Ln Ln LU O O. C •` O O O O W V? l0 V? l0 V1 lD N t0 V? l0 V) L0 Vf l0 V? 0�1 L0 � w �, 1n O O cf M O N to N +/> L0 .--1 W a--1 l0 ri C) p r-1 Q 4A N to V? CN N V? An. V? t/T VT V? V4 a -- f0 v O O 0 O O O O v O v W v OA 'a m 'Z Z Z -0 Z O Z 0 o 0 0 ,. O 1r QO QO N N W m m 0 Q m m O O m 0 m 0 Z >. W O O H _O H N O O N_ � w Ln p p 0 m J m d' _N _J J W W d Z Q N O Z H LL,OL vl 0 0 0 0 0 LU a W ui O_ W m O m O 0- Z 0- Z Ztn N O .-i 0 >- 00��wLLI00 00 g O �000 Ln r -I I w I w 0 0- a LU LLJ o N Z N Z Q. Ul LL Vl Z 0 Z p 0C 0 m 0 Vl Z Vl Z C) Q Co O 0. N a LA s r�-1 0_ = 2 Z 0 Z 0 1n 1n z 0 0 0 u- » 0l 0l 0 0 0l rn 0 0 1n n. z Q Z Q Z Q Z Q 1�i1 1Nil T T 6 6 0 0 N 0 N O O O� N `� Y N J U -i U J U J U w LLa Ln r Ln O O O m O m M I U U U o (D Z w OZS o2S a?S oiS Ln Vl Ln Ln Vl Ln Ln Ln 0 N 0 N Ln N to N LL W LL W Z 0- U iD (D U 01 01 01 01 01 01 01 Ql �-1 e-1 ri 71Z 1Y Z Z Z Z Z 11 Vf d N d N M Vl 0. Vl 1i V) d N d N d Vl d VI a Vl 0- O O J Q W W W W' W W W W W W W Ln W O U O U Q U� V) p J Q } � Y C C C c Q >> Q > Q > Q > Q > Q > Q > Q > Q Q > Q > Q Z Z m Z QN��0000 = Q 0 OC m ac m n cr W n LL' W aaa10.0_i0 LL' I W X W �' w 1Y W c. W cr W alo a. W LL. W o w W a0O0 W W r LL Y W W Q O d ~ LL LL LL LL Vl Z E 0. 0_ d d d 0_ 0_ d 0- 0_ 0_ 0.. v U C v~i vii l~il c~i) ;; — Z) ✓t Z>>>D>>> ut ut N ut Ln NH H Ln VA I D vl z LL w LL Q H it n 0_ a= 0 w z O U O U O U 0 U Lit 1— a--1 N M Ln L0 I, 00 Ol rl eNi Q Ln m Ln UX Ln Ln ri r-1 r -4N 00 rl ANALYSIS: The Public Works Department has reviewed the submitted bids and has determined Community Asphalt to be the lowest, responsive and responsible bidder. Community Asphalt has performed well in the past as the County's paving and resurfacing primary contract holder and is currently providing asphalt resurfacing services to the County under the secondary award of the current agreement. On February 7, 2020, All Pave, Inc., submitted a letter requesting increases to the unit prices approved and awarded by the Board and effective through the initial term of the agreement (July 2, 2019 through July 1, 2020). These increases were substantial, not justifiable, and therefore not acceptable to staff. The Purchasing Manager responded in writing, denying the requested increase. Thereafter, All Pave, Inc., refused to perform work underthe agreement. Public Works has since been utilizing Community Asphalt, underthe secondary contract for the 2019 asphalt paving and resurfacing services. Due to the high demand for paving services, the Public Works Department is requesting a secondary award be authorized, as well. The Public Works Department has determined that C.W. Roberts Contracting is the second lowest, responsive and responsible bidder and able to complete work under this bid as the secondary contractor. The lowest bid represents an average increase in pricing of 54% for asphalt placement from the previous low bid. Since the previous contractor did not honor the contract for the entire first year and requested an increase in the unit costs, staff compared the four commonly used asphalt unit prices bid by Community Asphalt for the 2019 and proposed 2020 costs, the average increase of asphalt placement is 6%. Staff compared the four commonly used. asphalt unit prices between the lowest bid and second lowest bid and found an average price increase of 12% between the two bids. SOURCE OF FUNDS: Annual expenditures for paving and resurfacing for the past five years are: Period Miles Resurfaced Tons of Asphalt Total Cost FY 19/20 (to date) 3.8 5,730.85 $711,352.00 FY 18/19 7.4 6,156.23 $685,062.25 FY 17/18 10.4 11,695.66 $1,427,142.41 FY 16/17 12.8 12,699.13 $1,249,983.49 FY 15/16 10.7 12,784.09 $1,054,397.38 Account Number Account Description Spent FY to date Projected total FY 10921441-053360. Road Resurfacing $711,352.00 $1,269,013.00 11121441-035310 Paving Material $28,638.00 $50,000.00 RECOMMENDATION: Staff recommends the Board award Bid 2020042 to Community Asphalt Corp., as the primary contractor and to C.W. Roberts Contracting, Inc., as the secondary contractor and authorize the Purchasing Division to issue blanket purchase orders forthe period of July 2, 2020 through July 1, 2021 to the recommended bidders. Staff also recommends the Board authorize the Purchasing Managerto renew this bid underthe same terms and conditions for two additional one-year periods subject to satisfactory performance, vendor acceptance, and the determination by Public Works that renewal of this annual bid is in the best interest of Indian River County. APPROVED AGENDA ITEM FOR: June 23, 2020 149 CONSENT AGENDA INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT & BUDGET TO: Members of the Board of County Commissioners DATE: June 18, 2020 THROUGH: Jason E. Brown, County Administrator FROM: Kristin Daniels, Director, Management & Budget SUBJECT: Tourist Development Council 2020/2021 Budget Recommendations DESCRIPTION AND CONDITIONS On June 17, 2020, the Tourist Development Council (TDC) reviewed budget requests for fiscal year 2020/2021 to be paid from the Tourist Tax revenue. The budget requests are listed in the table below. File copies of the applications for each agency are available in the Board of Commissioners office for review. Table 1 TOURIST DEVELOPMENT COUNCIL AGENCY REQUESTS Fiscal Year 2020/2021 Funding Applications 150 2019/2020 2020/2021 Increase % Increase Organization Funding Request Decrease Decrease Indian River County Chamber of Commerce & Sebastian $518,147 $512,167 ($5,980) (1.2%) Chamber of Commerce Sebastian River Area Chamber $165,002 $84,140 ($80,862) (49.0%) of Commerce Cultural Council $49,301 $60,000 $10,699 21.7% Historical Society $32,000 $32,000 $0 0.0% Treasure Coast Sports $210,000 $210,000 $0 0.0% Commission Vero Heritage $24,000 $20,000 ($4,000) (16.7%) Vero Beach Wine and Film $0 $25,000 $25,000 N/A Festival Sub Total $998,450 $943,307 ($55,143) (5.5%) Tourism Study $75,000 $0 ($75,000) (100.0%) Grand Total $1,073,450 $943,307 ($130,143) (12.1%) 150 Board of Commissioners Page 2 of 3 June 18, 2020 Funding and Analysis Staff estimates total funding of $898,700 available for distribution to tourism development agencies in FY 20/21. Because of the impact COVID-19 has had on our local tourism industry, staff is projecting a 10% decrease in revenues over the upcoming fiscal year. Funding these agencies at reasonable amounts is critical in order to sufficiently advertise and promote Indian River County's tourism industry. Although not planning to utilize fund balance, these funds are available in the event a further decrease in.revenues is realized. Total requested funding in the preceding table (Table 1) amounted to $943,307. The revised funding amounts agreed to at the Tourist Development Council meeting, following completion of scoring sheets by TDC members, are summarized in Table 2 below. Following a motion made by Mr. Collins and seconded by Mr. Hayes, the funding levels in Table 2 below were approved by a vote of (9-0) of the Tourist Development Council. Although the TDC members did not, allocate funding to the Vero Beach Wine and Film Festival at this time, they did agree to revisit funding at a future meeting. Table 2 TOURIST DEVELOPMENT COUNCIL Fiscal Year 2020/2.021 Funding Recommendation 151 2019/2020 2020/2021 TDC Increase % Increase Organization Funding Recommended Decrease Decrease Indian River County Chamber of Commerce $518,147. $512,167 ($5,980) ° (1.2%) Sebastian River Area Chamber of Commerce $165,002 $84,140 ($80,862) (49.0%) Cultural Council $49,301 $49,301 $0 0.0% Historical Society $32,000 $32,000 $0 0.0% Treasure Coast Sports Commission $210,000 $201,092 ($8,908) (4.2%) Vero Heritage $24,000 $20,000 ($4,000) (16.7%) Vero Beach Wine and $0 $0 $0 NLA Film Festival Sub Total $998,450 $898,700 ($99,750) (10.0%) Tourism Study $75,000 $0 ($75,000) (100.0%) Grand Total $1,073,450 $898,700 ($174,750) (16.3%) 151 Board of Commissioners Page 3. of 3 June 18, 2020 RECOMMENDATION Staff recommends that the Board of County Commissioners approve the funding amounts recommended by the Tourist Development Council as shown in Table 2 for a total allocation of $898,700 and authorize the County Attorney to prepare standard grant agreements for all funding recipients. 152 Date: June 15, 2020 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM Assistant County Administrator / HUMAN SERVICES CONSENT AGENDA BCC Meeting 06-23.2020 To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator From: Leigh Anne Uribe, Human Services Director Subject: Children's Services. Advisory Committee Recommended Program Funding Allocations forFY 2020/21 BACKGROUND On March 20, 2020, the Children's Services Advisory Committee (CSAC) released the Children's Services Request for Proposal (RFP) for FY 2020/21. In response to the RFP, the committee received 40 proposals from 28 agencies requesting $2,419,028 in grant funding. This amount was $213,116 over the approved budget allocation of $2,205,912 for Children's Services in FY21. The CSAC Grant Review Subcommittee convened on June 4-6, 2020, to evaluate each proposal and determine program funding allocations. The subcommittee selected 27 agencies and 39 programs total to receive a funding allocation equal to the Children's Services FY21 budget. On June 8, 2020, the Children's Services Advisory Committee approved the program funding for FY21 as recommended by the subcommittee. I-QuIamerm On February 20, 2020, the Board of County Commissioners approved Fiscal Year 2020/21 funding for Children's. Services at the full 0.1250. millage cap of $2,205,912. Staff respectfully requests that the Board of County Commissioners accept CSAC's program funding recommendations for FY21. ATTACHEMENTS CSAC Recommended Program Funding FY21 Memo Children's Services Funding Allocation for Fiscal Year 2020/21 AGENDA ITEM FOR JUNE 23, 2020 153 c 0 0 0 0 0oo O O o O O m Sn a N co cc o 0 0 o 00 00 00 c 0 0- t�rl 0 0 w O S O O S 0 n M V1 O O n O O O Vi O O O O n tri N M if N N H V) N oo N N N N N O O OO O 0 0 0 0 0 0 0 O O O N O N N O O V o c 0 0 0 0 O O O O O d N m 0 t0 10 O O V1 V1 0 0 O O O N O N N m O ID N O O tD f� VI o V1 O Go .•i 6 N m trl to Vl N H M .•1 lrl N N N H OO t0 O N O O O O O O O o oo O O M o oo 0 o O O O O O O O O O a O .-t V1 to O O Vl o o O 10 O O V1 .-I tD I� Vi O Vi o O O m tD C t0 O N N 1� �••I �-1 N 1� 1� .-1 N t0 �••I N H 000 o M 0 Omi O O N N O oo M V t0 n Ot O rl ti 0 O ccomS 0 o 0 O o N 0 w to nootn O o O O 0 0 o O N oo 0 O 0 O 0 oo ooa000000S00000 0 O 0 0 V) 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 O 0 o 0 c 0 o 0 0 0 0 0 0 0 S o o 0 0 a w 0 0 o N m tri vi O m 0 0 0 n RRR o~ O O O r N O O m vi V1 0 0 0 to .-t O O noop Vi V1 c 0 o W O O d1 00 N M M V1 M W oo N N n �•i rt l0 N w o N M rl m m w Q V1 Q N N n n N O 0 0g1 0 W tNr1 C N N O N Q N N N > o o o ON O tW+t 0 0 0 0 w S S W o 0 0 0 0 0 0 0 0 0 0 0 0 0 W 0 N Q LL �' O O O M S V1 0 0 0 m 0 .-1 O O t0 0 O O 0 0 O 0 o 0 0 0 O S O O O 0 O O V1 O O S O 0 O 00 O O T O Vol n O w of to O m O C 0 o 0 to O to N 0 0 0 0 Vl O Vf O Vf V1 V1 O O .-t O O to to O p O O a ri tv pf cr cw 00 rt m m N .m -t tD tD N N N tD V1 oo tD N Q ti m? N V Vl o C N n n N O lT N oo M O N "" N N a K N wAQ J ag N C m F O n v c o V o N N _ V O O O a c C d at O tra� Y « OCO w O d o o 00 m w E_ u �' U = E L w E 10 2 x C N _ m w c O 0 C W m E H y o u c Y >, o tmJ c a v° 0 c c E c v a N mw a v y u E C N O u w K i v c O c a L o w° > o F w w tw° c° m^ v m c W c r �+ > wo c c w Q'a '6i a w I o ac 2 E w_ —o o > > w w d w r x O a L i` ' w m 5 u L fo o F M E w N J w 1p N Y y C y LL U C LL w ttq a w _� O W w o w N CL N A ft1 YO_ Y �% =t O C U i .� c w �y m w m �... J w V .1 O U w w J H ' C Y O a O N 0 « w> w m u w OC w F> O V Q w C w C C W > a t6 C y W y m 00 0 > c ' — E O m V Q MO u c C .0 .= U O lto C O W Q Q w ? w m w u" m w A w a L L U w d E o t6 E c .D w~> v v w E m E E w- w w w a a A v w w o S E 2 m a > m Y w m 1.01 Q tm1 V u H m O Li W t~/t N Q in m O C a 2 VLf c G lY Q Q u u 1% 2 m K = U c w W V u O C u Y u C « a`w.. C w C C O 0 C C w C u d p ZOC .� O •f6 c0 •C w H w C L. y m O a to w ON O W V z w C U O 0 a N J L V U N U vov� C u` o 2 W 'n _� u'� H E N w c a C O p .o -¢ Q « Ea Q w N 3 u >c w u m m ` L w lY o 2 u w •C ao Q W •f0• C E t0 «� 7 (6 L E LL en C N N C d Q L w !R c N Q o2f l7 u is c `w o io u p E w j '^ U .E = Jvw, ^ u w� O o 'o u w p x a '� c v Y o J c .a c c a7S vai U' 00 O L N d C a U o d N L O C C d Y — 3 [Ll m l6 U L V t u o N U jp W u W a W C W LL Y' lJ U 2 2 2 L H w 0! S U C to to VOj H } i " N m O DEPARTMENTAL MATTERS Indian River County Interoffice Memorandum Office of Management and Budget To: Members of the Board of County Commissioners Date: February 20, 2020 From: Kristin Daniels Director, Office of Management & Budget Subject: Children's Services Funding Allocation for Fiscal Year 2020/21 Description and Conditions Each year, the Board of County Commissioners approves a funding allocation for Children's Services. This amount is then allocated to the applicants based upon recommendations of the Children's Services Advisory Committee (CSAC). The County has historically changed the funding allocation based upon the previous fiscal year's taxroll change with exceptions during the economic downturn. On March 14, 2017, the Board approved a three-year phase-in of funding to reach the 0.1250 millage cap authorized for the program in FY 2019/20. Based upon the prior fiscal year's taxroll, the 0.1250 millage cap for FY 2020/21 is $2,205,912 which is $143,301 or 6.9% higher than last fiscal year. It should be noted that the FY 2019/20 allocation of $2,062,611 included $50,000 to fund a needs assessment.: Therefore, the increase available to applicants in FY 2020/21 is $193,301. Recommendation Staff recommends that the Board of County Commissioners approve FY 2020/21 funding for Children's. Services at the full 0.1250 millage cap of $2,205,912. Attachment Children's Services Funding History 155 ti (A115MIT AGEFIDA BCC Meeting June 23, 020 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services Parks and Recreation Division Date: June 12, 2020 To: The Honorable Board of County Commissioners Through: Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator From: Kevin M. Kirwin, Director Parks and Recreation Division Subject: Approval of License Agreement with Vero Beach Amateur Radio Club Inc., for Partitioned Section of the Donald MacDonald Campground Office to Include Space Behind the Office For Construction of One Antenna BACKGROUND Vero Beach Amateur Radio Club, Inc. (VBARC) is a registered not for profit organization located within Indian River County. The VBARC stated mission is " to recruit, train and help committed HAM (term that refers to amateur radio operators) Radio operators carry on the tradition of amateur radio by using our network of technical resources, and expertise to provide equipment, skilled operators and emergency services when called upon by local authorities in time of need to assist and protect the citizens in the communities in which we live and serve." The VBARC has a long standing history of service to the citizens of Indian River County through their cooperation with the Indian River County Emergency Services Division. Most recently, when Indian River County opened ten shelters in preparation for Hurricane Dorian, the Indian River County Emergency Services Division worked with Amateur Radio Emergency Services (ARES) and VBARC to activate communications at all of the shelters including the Special Needs & the Pet Friendly Shelters. ARES and VBARC provided vital health and welfare information to the various agencies through coordination with the Emergency Services Division. Amateur radio operators logged 631 hours amongst the 16 volunteers during this activation. VBARC is looking to utilize space at the Donald MacDonald Campground, located at 12315 Roseland Road. The office of the campgrounds is housed within a 1,976 square foot, repurposed modular building (formerly the pro -shop and club house for the Sandridge Golf Course). Campground staff use only a small portion of the entire square footage of the building and their primary tasks are focused on campsite maintenance and grounds maintenance duties on nearby parks. VBARC intends to partition approximately 204 square feet of the building's space to set up a fully operational amateur radio station along with an antennae tower in order to conduct HAM certification trainings for Scouts, Veterans and other interested residents. The club will hold monthly gatherings . for low powered temporary installations, training in the latest digital techniques, license courses, testing, and conduct amateur radio exercises. 156 Additionally, VBARC will be installing a CCTV security monitoring system in the building which the County will have access to and a digital locking system for the building to enhance security. VBARC's presence in the building will further enhance the security of the facility and campgrounds. There are no foreseeable operating impacts with the execution of this license. FUNDING: Vero Beach Amateur Radio Club, Inc. will reimburse the County for additional electrical expenses incurred through their license agreement. RECOMMENDATION: Staff respectfully recommends the Indian River County Board of County Commissioners accept the license agreement with Vero Beach Amateur Radio Club, Inc. and authorize the chair to execute the same. ATTACHMENT: License Agreement - Vero Beach Amateur Radio Club, Inc. DISTRIBUTION: Vero Beach Amateur Radio Club, Inc. Kevin M. Kirwin, Director —Parks and Recreation APPROVED AGENDA ITEM FOR JUNE 23, 2020 157 LICENSE AGREEMENT This license agreement ("License Agreement") entered into on this day of , 2020 by the BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, a political subdivision of the State of Florida, 1801 27th Street, Vero Beach, Florida 32960, hereinafter referred to as "IRC" or "County", and The Vero Beach Amateur Radio Club, Inc. , a Florida Not for Profit Corporation, 4225 43rd Avenue, Vero Beach, FL 32967, hereinafter referred to as "VBARC", in consideration of the mutual promises and agreements set forth below, hereby agree as follows: WITNESSETH: 1. PROPERTY AND TERM. IRC hereby issues a license to the VBRAC for use of the two hundred and four square feet of office space (17 x 12 feet), located at 12315 Roseland Road, Sebastian, Florida 32958, in the County of Indian River, Florida, more particularly described as follows, and as set forth in Exhibit "A": Approximately two -hundred four (204) square foot partitioned section of the Campground Office at the Donald MacDonald Campground including space behind office for the construction of one antenna (approximately forty (40) feet high). The term of the license shall begin the day approved by the Board of County Commissioners and end three (3) years thereafter with an option to renew for two, one year terms upon mutual agreement of both parties. IRC's right of entry onto the property shall begin upon termination of this License Agreement. 1.1 Extension of License. This license shall not be extended beyond the stated term unless agreed upon in writing, 30 days before expiration of this license. 1.2 Termination of License. Either party may terminate this license anytime during the license period by providing 60 days' written notice to the other party. This license shall terminate if the VBARC no longer occupies or uses the license premises. 1.3 License Fee. Provided VBARC performs all terms and conditions of this License Agreement, VBARC shall not be required to pay a fee for use of premises. 2. USE OF PREMISES. During the term of this License, the VBARC shall use the licensed premises for VBARC meetings and to access radios and for no other social, business functions, or purposes. VBARC shall not use the premises, or any part thereof, or permit the, same to be used for any illegal, immoral, or improper purposes; not to make, or permit to be made, any disturbance, noise, or annoyance whatsoever detrimental to, the premises or the comfort and peace of the inhabitants of the vicinity of the premises. Members and guests of VBARC shall not use tobacco or have alcohol on the premises. IRC will permit access to the facility to VBARC. 2.1 Access. VBARC will only allow members and escorted guests of the VBARC into the office. VBARC shall send an email to the campground manager twenty-four (24) 158 hours in advance of all scheduled events, meetings and training sessions. When advance notice is not feasible, such as to perform required maintenance, participate in emergency communication events or the like, VBARC will inform the campground manager via email stating the purpose of the visit and which VBARC members entered the site. 2.2 Check In. All members of VBARC will be required to log in and out of the facility and the log will be provided for inspection by the Parks and Recreation Director. 2.3 Antenna. The Antenna shall be solely used by VBARC. Antenna use by other radio transmissions or cell nodes is not permitted without prior IRC written approval. 2.4 Overnight Lodging. The office is not to be used as a sleeping premises however, IRC does recognize that VBARC will be conducting 24 hour exercises periodically. 3. PROPERTY LICENSED "AS IS". VBARC agrees that the property is being licensed "as is" and that IRC makes no warranty or guarantee of the condition of the property or any of the improvements. VBARC has examined the premises and has determined that the premises are suitable for VBARC's purposes. 4. COMPLIANCE OF LAW. VBARC shall comply with all of the laws, rules, ordinances, and regulations of the County, State and Federal Governments, and agencies regarding the use of the premises. Violation of any law, rule, ordinance or regulation may result in immediate termination of this license agreement. 5. MAINTENANCE AND REPAIRS. VBARC agrees to make any approved improvements to the premises and agrees to keep said premises in a safe, clean and attractive condition during the term of this License Agreement. VBARC shall clean the restrooms in the office after each visit and clean common meeting space after each use. VBRAC shall make any repairs to the premises for damages caused by VBARC or its members or guests within a reasonable time frame upon request by IRC. Upon the expiration of the License Agreement, VBARC shall surrender the premises quietly and peaceably in substantially the same condition as it was at the outset of this License, reasonable wear and tear and damage by the elements excepted. 6. INSTALLATION AND REMOVAL OF EQUIPMENT AND FIXTURES. With written permission of IRC, VBARC shall have the right to install on the premises such equipment, fixtures and other items necessary or convenient for its use of the premises. All equipment and property purchased by VBARC and placed in, on, or about the premises, including equipment not affixed to the realty, shall remain the property of VBARC. VBARC may remove same on or before the termination of the License Agreement, provided that if removal results in damage to any part of the premises, VBARC shall return the property to a condition suitable for the original intended use of that part of the licensed property. In addition, any and'' all personal property not attached or installed in any building or structure shall remain VBARC's property and may be removed on or prior to termination of this License Agreement. 6.1 Wi-Fi/Locks. VBARC shall install a digital lock to the facility for use by VBARC and VBARC will have access to the Wi-Fi at the campground to support such systems. VBARC may at their own expense install an upgraded Wi-Fi service to the building. 159 6.2 Improvements. Any improvements or signage must be approved by Indian River County Parks and Recreation Director in writing prior to said improvements or signage being added to property. . 6.3 Permitting. Any improvements and or construction that will require a permit shall be done through Indian River County. 6.4 Closed -Circuit Television (CCTV). VBARC shall install a CCTV system viewing the office entrance and radio room with IRC having access to the system's recordings. 7. UTILITIES. VBARC will pay the difference between the current monthly average and the future monthly average of the Electric Bill for the Office at year end in one payment. The VBARC agrees to hold IRC harmless from any interruption in the use and services of such commodities. 8. HOLD HARMLESS. VBARC agrees to hold harmless and indemnify IRC from any liability which may arise from the VBARC's use of the property. 9. INSURANCE. The VBARC shall carry the following insurance coverage and shall furnish IRC a certificate of said coverage. 9.1 Special Requirements. Prior to the commencement of the use of the premises, a certificate of insurance shall be provided to the Risk Manager for review and approval. The certificate shall provide for the following: A. Indian River County shall be named as an "Additional Insured" on the general liability policy. B. Indian River County will be given thirty (30) days' notice prior to cancellation or modification of any stipulated insurance. Such notice shall be in writing by certified mail, return receipt requested, and addressed to the Risk Manager. 9.2 Lapse in Coverage. If the VBARC allows insurance coverage required under this License Agreement to lapse, expire or be canceled it shall be an immediate breach of the License Agreement and grounds for eviction. 9.3 Damage by Fire or Other Causes. That in the event the premises are destroyed or so damaged by fire or other casualty as to be unfit for occupancy or use, then this License Agreement shall thereby be determined ended. IRC shall not be liable to rebuild, replace or repair said premises. 10. RIGHT TO INSPECT. IRC, may enter and inspect the premises at all reasonable hours to ensure that the premises are being properly maintained and kept in good condition. 10.1 Meetings. IRC will schedule and conduct quarterly meetings with VBARC and the Donald MacDonald Campground Manager. 11. ASSIGNMENT. . VBARC shall not assign, or transfer any part of this License Agreement without prior written consent of IRC which may be withheld for any reason. This License Agreement is entered into with the knowledge that only the VBARC will occupy the' 160 office. No additional entities, whether permanent or temporary shall be permitted to occupy the office space during the term of the License Agreement without IRC's written consent. VBARC shall not mortgage the premises. 12. ATTORNEY'S FEES AND COSTS. In the event there arises any dispute or litigation over the terms' and conditions of this License Agreement, the prevailing party shall be entitled to all attorney's fees, costs and suit money expended to resolve that dispute. 13. NOTICE. Any notices which are required, or which either party may desire to serve upon the other, shall be in writing and shall be deemed served when hand delivered, or when actually received via U.S. Mail, postage prepaid, return receipt requested, addressed to VBARC at: ; The Vero Beach Amateur Radio Club, Inc. 4225 43rd Avenue Vero Beach, Florida.32967 Such notices to IRC shall be addressed as follows: Indian River County Parks and Recreation Attention: Parks and, Recreation Director 5500 77th Street Vero Beach, Florida 32967 These addresses may be changed by either party by providing written notification to the other. 14. RADON GAS. Radon is a naturally occurring radioactive gas that, when it has accumulated in a building in sufficient quantities may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon testing may be obtained from your county'public health unit. This paragraph is included pursuant to the requirement of Florida Statutes Chapter 404.056 for the purpose of public information and notification. IN WITNESS WHEREOF, we, IRC and VBARC, hereunto affixed our hands and seals at Vero Beach, Indian River County, Florida, the day and year first above written. THE VERO BEACH AMATEUR BOARD OF COUNTY COMMISSIONERS RADIO CLUB, INC. OF INDIAN RIVER COUNTY, FLORIDA By: Printed Name Witnessed by: signature: printed name:_ By: Susan Adams, Chairman Approved by BCC: Approved by: Jason E. Brown, County Administrator 161 signature: printed name: ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller M Clerk Approved as to form and legal sufficiency By: Susan J. Prado Assistant County Attorney 162 i CONSENT AGENDA INDIAN RIVER COUNTY I►�ii�►� [�I 7T�I�IiPi1 TO: Jason Brown County Administrator FROM: Suzanne Boyll Human Resources Director DATE: June 16, 2020 H N SUBJECT: Approval of Renewal Contracts for Basic Life, Voluntary Life, Voluntary Retiree Life, Voluntary Long -Term Disability with Mutual of Omaha and Dental Insurance with Ameritas BACKGROUND: On June 12, 2018, the County renewed contracts with Mutual of Omaha for basic life insurance, voluntary life insurance, voluntary retiree life insurance, and voluntary long-term disability (LTD). The coverage with Mutual of Omaha has been in place since 2014. A contract was also renewed wtih Ameritas for dental insurance. The rate guarantees for these benefits expire September 30, 2020. Lockton Companies has negotiated renewals with Mutual of Omaha and Ameritas. LIFE LTD The initial award of the contract with Mutual of Omaha was made in 2014 and the proposal was submitted by insurance broker Lon Bryan. In early 2020, this benefit was transitioned to the County's broker and benefits consultant, Lockton Companies, under the terms of the existing agreement which expires September 30, 2020. Lockton has negotiated the following renewal proposal with Mutual of Omaha effective October 1, 2020: ■ Basic Life (employer paid): ■ Child Life Rates (employee paid) ■ Retiree Life (Retiree paid) ■ Basic AD&D Rates (employer paid) ■ Voluntary Life Rates (employee Paid) ■ Voluntary AD&D Rates (employee paid) ■ Grandfathered and Composite Rated ■ Voluntary LTD (employee paid) Increase from $0.168 to $0.182 per thousand Increase from $0.60 to $0.64 per thousand Increase from $0.70 to $0.75 per thousand No change in rates No change in rates No change in rates No change in rates No change in rates The initial renewal from Mutual of Omaha had an overall impact of 26.6%. In coordination with the carrier, Lockton was able to negotiate renewal options to include minimal plan changes to reduce the financial impact of the renewal. The most cost effective renewal has an overall impact of 7.1% and includes the following plan changes: 164 Current: Voluntary LTD (Long Term Disability) program currently has Voluntary Rehabilitation. An employee is not required to participate in Vocational Rehabilitation programs encouraged by Mutual of Omaha, although they will be rewarded if they do, with an additional 10% benefit. Current: Voluntary LTD program currently has a Minimum Indemnity Benefit for Accidental Dismemberment and Loss of sight. If a covered employee does not qualify for LTD but incurs an injury which results in a covered loss within 100 days after the date of injury, the benefit will pay the monthly benefit for Total Disability based upon a schedule. Proposed: Mutual of Omaha proposes a Mandatory Vocational Rehabilitation vs. Voluntary participation in a Vocational Rehabilitation Program and elimination of the Minimum Indemnity Benefit. Carrier and Lockton Comments: With respect to Voluntary LTD proposed changes, while about 50% of the carrier's book has Voluntary vs. Mandatory participation in Vocational Rehabilitation, one could argue that the employer is offering a benefit which should encourage employees to return to work and provide them with the resources to do so; a mandatory policy could help mitigate health insurance costs due to malingering. The Minimum Indemnity benefit is already covered under the employer's Basic Employer Paid Life and AD&D. The benefit is uncommon and does not align to the goal of a Voluntary Disability program. Reduction in Commission Additionally, to mitigate the impact of the rate increase to the County, Lockton has reduced the broker commission on this benefit by 2%. The prior broker received a 7% commission and Lockton will receive a 5% commission. Lockton recommends the renewal in lieu of going to market for this benefit and indicates that a marketing is not likely to result in improved rates. Additional, the County staff is very satisfied with the level of service and processing of benefits with Mutual of Omaha and agrees with Lockton's recommendation. Under the renewal, the impact to retiree life insurance will be: Retiree Life Insurance Premium Comparison Life Amount Old Monthly Rate New Monthly Rate 10/1/20 $5,000 $3.50 $3.75 $10,000 $7.00 $7.50 $20,000 $14.00 $15.00 DENTAL Dental insurance for the Board of County Commissioners, Supervisor of Elections, Clerk of Court, Property Appraiser, and Tax Collectors is currently provided through Ameritas. Ameritas has agreed to an annual renewal without any rate increase effective October 1, 2020 through September 30, 2021. The dental premiums are paid by employees. The employer does not 165 contribute for this voluntary benefit and there is no budgetary impact. The County is satisfied with the dental benefits provided under Ameritas. FUNDING The Mutual of Omaha renewal for the employer paid benefit of life insurance has a total budgetary impact of $13,272 to include all constitutional offices for over 1,423 lives with a volume of $76,601,392 in coverage equating to an increase of 7.1%. It is expected that if the County were to market this benefit, the rate increase would well exceed the 7.1% based on claims history for the life insurance benefit. The life insurance premiums are budgeted in the individual departmental budgets. The renewal rate,for child life insurance has an impact of $176 based on $3,630,000 in coverage for 363 insureds. The total annual child life premium is paid by employees and will increase from $2,635 to $2,811 annually for all constitutional offices. This equates to a 6.7% rate increase. The renewal rate for retiree life insurance has an impact of $2,933 based on $5,248,000 in coverage for 389 retirees. The retiree life premium is paid by retirees and will increase from $41,068 to $44,001 annually for all constitutional offices. This equates to a 7.1% rate increase. Funding for the dental insurance is paid by employee contributions. There is no rate increase and no plan changes proposed for the dental insurance benefits through Ameritas. The dental coverage through Ameritas is offered to employees of the Board of County Commissioners, Tax Collector, Property Appraiser, Clerk of Court, and Supervisor of Elections. RECOMMENDATION: Staff respectfully requests the Board of County Commissioners approve the renewal agreement for basic life, voluntary life, voluntary retiree life, voluntary long-term disability with Mutual of Omaha with a two year rate guarantee through September 30, 2022, approve the renewal agreement for dental insurance with Ameritas at existing rates through September 30, 2021, and authorize the Chairman of the Board to sign acceptance of the Mutual of Omaha renewal. Attachments: Mutual of Omaha Renewal 10/1/2020 — 9/31/2022 Ameritas Dental Renewal Letter 10/1/2020 — 9/31/2021 166 Revised v2 Renewal Information and Exhibits Prepared For: Indian River County Government Group ID: GOOOAJFS Renewal Effective Date: October 1, 2020 167 m MirruavfOmam Thank you for choosing.Mutual of Omaha Insurance Company or one of its affiliates, as Indian River County Government's benefits provider. It has been our pleasure to provide Indian River County Government with group benefits and services that are unique to its needs. We are committed to providing unparalleled service that will meet the needs of our customers. Each renewal period, we analyze current benefit and rate. structures to determine the appropriate rates for continued group insurance protection for your valued employees. This process includes recalculation of the premium rates to reflect factors like: • Plan features • Demographics • Experience • Any adjustments to our underlying rate structure Based on our review, please find below the renewal rates for Indian River County Government's benefit plans. We appreciate your business and look forward to the continued opportunity to meet your group insurance needs. Renewal Contact Information Gregory Hunter Sr Renewal Executive South Florida Group Office 407/691-3357 Gregory.Hunter@mutualofomaha.com 168 0. MuTOaviomalla INDIAN RIVER COUNTY GOVERNMENT LIFE AND AD&D Rate Guarantee Period - October 1, 2020 to October 1, 2022 Additional Value Added Services Included - Travel Assistance/Identity Theft Assistance Life Class Description All Eligible Active Elected Officials and Employees Emnlovee Rate Basis - ner %1.000 Lives Volume Current Rate Renewal Rate 1481 $78,667,500 $0.168 $0.182 Child(ren) Rate Basis - ner X10.000 Lives Volume Current Rate Renewal Rate 363 $3,630,000 $0.60 $0.64 Class Description All Eligible Active Paramedics Emnlovee Rate Basis - ner 51.000 Lives Volume Current Rate Renewal Rate 5 1 $330,000 $0.168 $0.182 Child(ren) Rate Basis - ner %10.000 Lives Volume Current Rate Renewal Rate 3 $30,000 $0.60 $0.64 Class Description All Eligible Grandfathered Retirees Who Retired Prior To 10/01/1999 (Closed Class) Emnlovee Rate Basis - ner X1.000 Lives Volume Current Rate Renewal Rate 39 $169,000 $0.70 $0.75 Class Description All Eligible Retirees Who Retired On Or After 10/01/1999 Emnlovee Rate Basis ner X1.000 Lives Volume Current Rate Renewal Rate 340 $4,720,000 $0.70 $0.75 169 =1'' Class Description All Eligible Active Elected Officials and Employees Employee Rate Basis - per $1,000 Lives Volume Current Rate . Renewal Rate 1481 $78,667,500 $0.03 $0.03 Class Description All Eligible Active Paramedics Employee Rate Basis - per $1,000 Lives Volume Current Rate Renewal Rate 5 1 $330,000 $0.03 1 $0.03 170 Muruavfomaw INDIAN RIVER COUNTY GOVERNMENT VOLUNTARY LIFE AND AD&D Rate Guarantee Period - October 1, 2020 to October 1, 2022 Voluntary Life Class Description All Other Eligible Employees Employee & Spouse Rate Basis - per $1,000 Age of Employee Lives Volume Current Rate Renewal Rate Less than 24 18 $1,370,000 $0.03 $0.03 25-29 36 $4,430,000 $0.04 $0.04 30-34 52 $7,065,000 $0.05 $0.05 35-39 69 $9,970,000 $0.08 $0.08 40-44 60 $7,630,000 $0.13 $0.13 45-49 98 $12,235,000 $0.23 $0.23 50-54 77 $8,010,000 $0.38 $0.38 55-59 64 $6,520,000 $0.68 $0.68 60-64 43 $3,440,000 $0.73 $0.73 65-69 7 $500,000 $1.27 $1.27 70-74 4 $70,000 $2.27 $2.27 75-79 0 $0 $8.70 $8.70 80-84 0 $0 $8.70 $8.70 85-89 0 $0 $8.70 $8.70 90-100 0 $0 $8.70 $8.70 Class Description All Eligible Employees With Age Banded Rating Less than 24 0 $0 $0.03 $0.03 25-29 0 $0 $0.04 $0.04 30-34 0 $0 $0.05 $0.05 35-39 0 $0 $0.08 $0.08 40-44 0 $0 $0.13 $0.13 45-49 0 $0 $0.23 $0.23 50-54 0 $0 $0.38 $0.38 55-59 2 $120,000 $0.68 $0.68 60-64 0 $0 $0.73 $0.73 65-69 0 $0 $1.27 $1.27 70-74 0 $0 $2.27 $2.27 75-79 0 $0 $8.70 $8.70 171 80-84 0 $0 $8.70 $8.70 85-89 0 $0 $8.70 $8.70 90-100 0 $0 $8.70 $8.70 Class Description All Eligible Grandfathered Employees With Composite Rating (Closed Class) Less than 24 0 $0 $0.50 $0.50 25-29 0 $0 $0.50 $0.50 30-34 0 $0 $0.50 $0.50 35-39 0 $0 $0.50 $0.50 40-44 0 $0 $0.50 $0.50 45-49 1 $10,000 $0.50 $0.50 50-54 1 $70,000 $0.50 $0.50 55-59 8 $280,000 $0.50 $0.50 60-64 19 $1,050,000 $0.50 $0.50 65-69 6 $210,000 $0.50 $0.50 70-74 2 $20,000 .$0.50 $0.50 75-79 1 $5,000 $0.50 $0.50 80-84 0 $0 $0.50 $0.50 85-89 0 $0 $0.50 $0.50 90-100 0 $0 $0.50 $0.50 Voluntary AD&D Class Description All Other Eligible Employees Emnlovee & Snouse Rate Basis - ner 51.000 Lives Volume Current Rate Renewal Rate 528 $61,240,000 $0.03 $0.03 Class Description All Eligible Employees With Age Banded Rating Emnlovee &.Snouse Rate Basis - ner X1.000 Lives Volume Current Rate Renewal Rate 2 1 $120,000 1 $0.03 1 $0.03 Class Description All Eligible Grandfathered Employees With Composite Rating (Closed Class) Emnlovee & Snouse Rate Basis - ner 51.000 Lives Volume Current Rate =Renewal Rate 38 $1,645,000 $0.04 1 $0.04 172 e MuniaviomaHa INDIAN RIVER COUNTY GOVERNMENT VOLUNTARY LONG-TERM DISABILITY Rate Guarantee Period - October 1, 2020 to October 1, 2022 Class Description All Eligible Paramedics Electing the 90 Day Elimination Period Plan . Employee Rate Basis - per $100 of Monthly Covered Payroll Age of Employee Lives Volume Current Rate Renewal Rate Less than 19 0 $0 $0.100 $0.100 20-24 0 $0 $0.100 $0.100 25-29 0 $0 $0.100 $0.100 30-34 0 $0 $0.176 $0.176 35-39 0 $0 $0.217 $0.217 40-44 0 $0 $0.315 $0.315 45-49 0 $0 $0.488 $0.488 50-54 0 $0 $0.716 $0.716 55-59 0 $0 $0.865 $0.865 60-64 0 $0 $0.902 $0.902 65-69 1 0 $0 $0.902 $0.902 70-99 1 0 $0 $0.902 $0.902 Class Description All Eligible Paramedics Electing the 180 Day Elimination Period Plan Less than 19 0 $0 $0:081 $0.081 20-24 0 $0 $0.081 $0.081 25-29 1 $4,198 $0.081 $0.081 30-34 0 $0 $0.143 $0.143 35-39 0 $0 $0.181 $0.181 40-44 0 $0 $0.263 $0.263 45.49 0 $0 $0.407 $0.407 50-54 0 $0 $0.598 $0.598 55-59 0 $0 $0.721 $0.721 60-64 0 $0 $0.751 $0.751 65-69 1 0 $0 $0.751 $0.751 70-99 1 0 $0 $0.751 $0.751 173 Class Description All Other Eligible Employees Electing the 90 Day Elimination Period Plan Less than 19 1 $2,295 $0:100 $0.100 20-24 29 $95,473 $0.100 $0.100 25-29 71 $266,313 $0.100 $0.100 30-34 82 $318,762 $0.176 $0.176 35-39 74 $315,089 $0.217 $0.217 40-44 66 $296,054 $0.315 $0.315 45-49 109 $524,367 $0.488 $0.488 50-54 93 $448,293 $0.716 $0.716 55-59 84 $389,803 $0865 $0.865 60-64 57 $264,433 $0.902 $0.902 65-69 11 $46,555 $0.902 $0.902 70-99. 2 $6,426 $0.902 $0.902 Class Description All Other Eligible Employees Electing the 180 Day Elimination Period Plan Less than 19 0 $0 $0.081 $0.081 20-24 10 $34,128 $0.081 $0.081 25-29 14 $54,405 $0.081 $0.081 30-34 10 $35,571 $0.143 $0.143 35-39 14 $56,669 $0.181 $0.181 40-44 11 $51,936 $0:263 $0.263 45-49 12 $70,052 $0.407 $0.407 50-54 12 $59,165 $0.598 $0.598 55-59. 17 $85,421 $0.721 $0.721 60-64 13 $57,429 $0.751 $0.751 65-69 2 $8,934 $0.751 $0.751 70-99 1 $8,333 $0.751 $0.751 174 Lisa Spinetti Ameritasm fulfilling life Two Harbour Place 302 Knights Run Ave. Ste. #1040 / Tampa, FL 33602 Bus: 800-8864467 / Fax: 813-288-8049 E-mail: Ispinetti@ameritas.com May 29, 2020 Suzanne M Boyii Indian River County Board of County Commissioners 1800 27Th St Bldg B Vero Beach FL 32960 REVISED Subject: Indian River County Board of County Commissioners renewal effective October 1, 2020 Policy Number 010.041058 Thank you for choosing an Ameritas Dental Plan. We're proud to provide plans that help employees get the dental coverage they need for good health, and we'll work hard to keep earning the privilege of insuring Indian River County Board of County. We understand that you're doing what's best for your business and your employees during this uncertain time. And we know the crisis could continue long after the coronavirus is contained. Therefore, Ameritas will not adjust your dental premium rates for this 2020 renewal. Your dental rates will remain the same for the plan year beginning October 1, 2020 through September 30, 2021. We will resume our regular renewal process in 2021. For more details about how we're handling dental plan premium payment under current conditions, please read our FAQ for employers at Ameritas.com. If you have additional questions about your Ameritas dental plan, please reach out to me and I'll be sure to provide answers. Thank you again for your business. We appreciate the opportunity to continue providing fast and accurate claims processing, exceptional administration, and excellent customer service in the years to come. Division 1/Class 1 - Low Plan DENTAL RATES CURRENT RENEWAL Employee $ 22.44 $ 22.44 Employee + Spouse $ 46.32 $ 46.32 Employee + Child(ren) $ 54.72 $ 54.72 Employee + Spouse + Child(ren) $ 78.48 $ 78.48 Division 1/Class 2 - High Plan DENTAL RATES CURRENT RENEWAL Employee $ 31.56 $ 31.56 Employee + Spouse $ 65.28 $ 65.28 Employee + Child(ren) $ 78.92 $ 78.92 Employee + Spouse + Child(ren) $ 112.52 $ 112.52 Division 5/Class 1 - Low Plan DENTAL RATES CURRENT RENEWAL Employee $ 22.44 $ 22.44 Employee + Spouse $ 46.32 $ 46.32 Employee + Child(ren) $ 54.72 $ 54.72 Employee + Spouse + Child(ren) $ 78.48 $ 78.48 Division 5/Class 2 - High Plan DENTAL RATES CURRENT RENEWAL Employee $ 31.56 $ 31.56 Employee + Spouse $ 65.28 $ 65.28 Employee + Child(ren) $ 78.92 $ 78.92 Employee +Spouse + Child(ren) $ 112.52 $ 112.52 175 Division 6/Class 1 - Low Plan DENTAL RATES CURRENT RENEWAL Employee $ 22.44 $ 22.44 Employee + Spouse $ 46.32 $ 46.32 Employee + Child(ren) $ 54.72 $ 54.72. Employee + Spouse + Child(ren) $ 78.48 $ 78.48 Division 6/Class 2 - High Plan DENTAL RATES CURRENT RENEWAL Employee $ 31.56 $ 31.56 Employee + Spouse $ 65.28 $ 65.28 Employee + Child(ren) $ 78.92 $ 78.92 Employee + Spouse + Child(ren) $ 112.52 $ 112.52 Division 7/Class 3 - Low Plan DENTAL RATES CURRENT RENEWAL Employee $ 22.44 $ 22.44 Employee + Spouse $ 46.32 $ 46.32 Employee + Child(ren) . $ 54.68 $ 54.68 Employee + Spouse + Child(ren) $ 78.48 $ 78.48 Division 7/Class 4 - High Plan DENTAL RATES CURRENT RENEWAL Employee $ 31.56 $ 31.56 Employee + Spouse $ 65.28 $ 65.28 Employee + Child(ren) $ 78.92 $ 78.92 Employee + Spouse + Child(ren) $ 112.52 $ 112.52 Division 8/Class 3 - Low Plan DENTAL RATES CURRENT RENEWAL Employee $ 22.44 $ 22.44. Employee + Spouse $ 46.32 $ 46.32 Employee + Child(ren) $ 54.68 $ 54.68 Employee + Spouse + Child(ren) $ 78.48 $ 78.48 Division 8/Class 4 - High Plan DENTAL RATES CURRENT RENEWAL Employee $ 31.56 $ 31.56 Employee + Spouse $ 65.28 $ 65.28 Employee + Child(ren) $ 78.92 $ 78.92 Employee + Spouse + Child(ren) $ 112.52 $ 112.52 Division 99/Class 1 - Low Plan DENTAL RATES CURRENT RENEWAL Employee $ 22.44 $ 22.44 Employee +Spouse $ 46.32 $ 46.32 Employee + Child(ren) $ 54.72 $ 54.72 Employee + Spouse + Child(ren) $ 78.48 $ 78.48 Division 99/Class 2 - High Plan DENTAL RATES CURRENT RENEWAL Employee $ 31.56 $ 31.56 Employee + Spouse $ 65.28 $ 65.28 Employee + Child(ren) $ 78.92 $ 78.92 Employee + Spouse + Child(ren) $ 112.52 $ 112.52 Sincerely, L Lw, spCneWv LS/bs cc: Lockton Companies 176 From:. Jason Brown To: Tina Coumover Subject: FW: Right to Speak - County Commission- Meeting - Indian River County Date: Friday, June 12, 2020 12:01:43 PM From: Ruth Brogdon-Kuvlesky [mailto:ruthkuvlesky@gmail.com] Sent: Friday, June 12, 2020 11:42 AM To: Dylan Reingold <dreingold@ircgov.com>; Susan Adams <sadams@ircgov.com>; Tim Zorc <tzorc@ircgov.com>; Bob Solari <bsolari@ircgov.com>; Jason Brown <jbrown@ircgov.com>; Joseph E. Flescher <jflescher@ircgov.com>; Peter D. O'Bryan <pobryan@ircgov.com> Subject: Re: Right to Speak - County Commission Meeting - Indian River County CAUTION: This message.is from an external source Please use caution when opening attachments or clicking links.', Dylan/Jason, I would like to be placed on the Next Commission agenda to speak to the Emergency Order being extended and to the Other issues like masks issue. There is no reason you renewed an Emergency Order when the County statistics do not indicate an epidemic or disaster is impending. We will present petitions against against this illegal shut down of our businesses and of mandatory rules which should have clearly expired far in advance of the 60 days. Recommendations is one thing but mandatory limiting of businesses while you allow protests of any type to be held. Also will address for our public that mandatory masks are in fact not mandatory but only recommended. Please place me on the next agenda or send me the form that needs to be completed to do so ASAP. We were very patient with an illegal shut down until things were known and we verified the medical industry was not overwhelmed, which I have documentation it was not. My peers wanted to give you plenty of time to ensure that - even though they know it was unlawful. We do not want to have to file lawsuits our taxpayers will need to pay for you to defend as we love our county.. We have MANY citizens who hoped you let this expire and let people get back to their rights in America. Thank you for your assistance. Best and God bless, S Ruth Brogdon Kuvlesky Phone 772.410.9704 309 Tunison Ln Sebastian FL 32958 177 On Fri, Jun 12, 2020 at 11:25 AM Ruth Brogdon-Kuvlesky <ra hkuvlesky&gmail.com> wrote: ---------- Forwarded message ---------- From: Ruth Brogdon-Kuvlesky <ruthkuvleskvngmail.com> Date: Fri, Jun 12, 2020 at 11:23 AM Subject: Re: Face Masks - Indian River County To: Dylan Reingold <dreingold&ircgov.com>, Susan Adams <sadamsnao ircgov.com>, <jflescher o.ircgov.com>, Tim Zorc <tzorc o.ircgov.com>, <pob-yanna.ircgov.com>, <bsolarinircgov.com>, Ruth Kuvlesky <ruthharrel124&gmail.com>, <governorron.desantis a.eog;myflorida.com>, <cheryl.mooreamail.house.gov> Hi Dylan, Someone from the County Administration then needs to inform your Tax Collector's office. I will share with you what I've documented the exact opposite is being done by your. representatives. I have documented the following: 1) Emailed the County Commission to document that a Sheriffs Deputy (Blonde, Female) barred my entry into the Tax Collector's Office on 6/3/20 when I left the Property Appraiser's office there where I had done my homestead filings in Vero, for a 2nd time without a mask, and attempted to do business in the Tax Collector's office. I was told that I had to wear a mask to enter. When I questioned them to ask by whose authority, that I just left the Property Appraiser's County office and it was no issue, and where was the sign posted? This Law Enforcement official in uniform told me to go get a mask from my car if I had one. I told her I didn't and wouldn't wear a mask. She allowed all others in line to enter the office who had masks before me, or were sent to get masks, and she made sure to intimidate me and the others who agreed with me. She told them she did not have masks to give out when some said they traveled far and didn't have masks. Many people left. I asked for a Supervisor. A woman came out and told me that she would do my business to go inside and get my placard while I stood outside because I didn't have a mask. I asked the Deputy about a CCP if this was required also as I needed one and she said ANY business done inside the Tax Collector's office can only be done with a mask. The Supervisor assured me of the same. I asked why I had to wear a mask to get a CCP. The following is what transpired: 2) I tried to make an appointment for the CCP.NOTE: In order to MAKE an appointment at the Tax Collector's Office for services you MUST first indicate you are WILLING TO WEAR A MASK- or you are refused an appointment. How would that be them making a RECOMMENDATION ? I wrote to the County Commissioners on 6/4/20 over being upset that I WILL NOT wear a mask but want the same service others are afforded. 3) In response to that email, I received a phone call from Carole Jean Jordan on 6/5/20 telling me she would work with me to get my business for a CCP done but that I couldn't 178 wear a mask and enter through normal channels in the Tax Collector's office. She stated she would make alternative arrangements for my appointment. She said she made arrangements with her staff to bring me in through their back door on 6/5/20 - no entrance there - since I wouldn't wear a mask. I was to wait outside in my car, was told to come in and sit in the lunch room so as not to bother the other mask wearing citizens inside the building in their appointments. I have pictures as I sat in the employee lunch room. I was then sneaked into a back little office where employees had to wait on me there away from their stations because I didn't have a mask. And you tell me masks are only RECOMMENDED? I spoke to several employees about the mask situation and documented that as well. I expressed my being upset to be treated this way and that this went against my rights and was unlawful with Carole Jean who was very kind and seemed very sympathetic but said this was her mandate. Carole told me to call her again if I needed anything else. Her staff was very kind and I wrote a nice note about it. She noted that she did not want to violate my right to get a CCP. 4) Unfortunately, right after I paid for that CCP and completed it. I was sent a letter from Kia because I paid off my car. It told me for a paper title, I, yes, had to go to the Tax Collector's office again just a few days later, so I called Carole Jean 6/8/20. I left a message. I received a call back from Lori Bloom who said Ms. Jordan asked her to contact me to make arrangements. I was told the same thing that I could not enter. Sebastian nor Vero without a mask, and she could not do the same thing we did at Sebastian for title work for some strange reason. She said she could mail and wait for me to mail documents to her or I had to complete documents online then print them and come to the Vero Beach office, far out of my way, and could NOT come into the office, but needed to go into the drive through instead due to my not wearing a mask. This is a manager of the SAME office wherein that I was told, in person, that I could not enter it by the Sheriff Deputy on 6/3/20. I did as I was told but I expressed to Lori this was not right and a violation of my rights and our laws. She sympathized also but said she could not change the rules. She waited on my husband and me in a long 1 line in a hot car causing us to drive a lot longer after Sebastian JUST waited on me in the back entrance for non -conformists - 3 business days prior. -I wrote to our commissioners TWICE about this situation and received ZERO information from my Commissioners at -all that I was NOT required to wear a mask into the County offices? That it was only a RECOMMENDATION? You are telling me only NOW that I was NOT required to do so? Shouldn't you, or one of the Commissioners sent a quick email,. this is a RECOMMENDATION and not a REQUIREMENT and of course you can enter your tax collectors' offices? I would like an IMMEDIATE investigation into WHY my rights were violated by at . LEAST 4 members of your Tax Collector's Staff, why you are posting a Sheriff to intimidate and turn people away from an office that I was TOLD by the Property Appraiser to enter and get a disabled permit TWICE - only to find out I was barred entrance due to no mask. I was told this was the reason. I was told I could NOT come in for an appointment without a mask, by TWO offices in our County. Your "Public Health Officer" is going on the internet and stating you MUST CONTINUE TO WEAR MASKS, SOCIAL DISTANCE, etc. So these are CLEARLY being stated as MANDATES and NOT recommendations. I would like an IMMEDIATE clarification to the press and by internet that these are NOT CONSTITUTIONALLY able to be enforced by law enforcement, but merely recommendations, if you are TRULY not trying to bully citizens into a tyrannical state of affairs. I believe MANY will still wear masks, which is their right, but MANY also will NOT and will be healthier for it. NO studies have been done by our State, Federal or 179 Local Government, nor have constitutionally have there been legislation passed to mandate these. masks. Please let me know your response. Best, S. Ruth Brogdon Kuvlesky 309 Tunison Ln. Sebastian, FL 32958 Telephone (772) 410-9704 OnTri, Jun 12, 2020 at 10:10 AM Dylan Reingold <drein,gold c@jrcgov.com> wrote: Ms. Brogdon Kuvlesky, Good morning and happy Friday! You have requested "OSHA documentation that you have received their authority to force mask wearing." Please be aware that the County policy as provided on the County website is that "[fJacemasks are strongly encouraged" when visiting and having meetings at the County Administration offices. There is no mandate or requirement. Additionally, there is only one Indian River County local emergency order in place. That order, which is attached, actually expands the ability of restaurants and retail establishments to provide services to customers. Have a wonderful day! .Dylan Reingold In Christ's Grip, Ruthie Kuvlesky Psalm 40:3 In Christ's Grip, Ruthie Kuvlesky Psalm 40:3 180 11A County Administrator's Matters June 23, 2020 AVER C a °o� Office of the INDIAN RIVER COUNTY �oRoA * ADMINISTRATOR Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown, County Administrator DATE: June 16, 2020 SUBJECT: Coronavirus Update I wish to provide an update on the status of the Coronavirus. 181 O r� g a W U ��� K sm 0 0 %*0 cN r-+ 0 00 < 0 c> Z7 "� C)n a CD n O s S OF -n -71. a�. m G ry 0 0 0 c 0 0 0 N 6 I I I b - L -1 RIG i 00 C— CA N 0000 cn 0000 O 0 0 0 0 m m O O O O O O N y N O O CA N �� O C C (n (n (n W V CD CD CD .p C31 O CL p -h CL CD O .CD Q O CD O CD CD C- 0 <� CD CD w CL Q V) �D 0 N O OO CD w n n Q Q cn Cn O O C CDED 0 r M CD C7 (DD Q Q CL j 0�CO rF O O O C) (D C7 _ N N CD N O cD cD 7C' N rn -n .i CD ± � �.�<� ] •! � \:»� �!::]: [.�� � . ... .. ... : o NJ w A Ln (3) -j 00 1.0 O PO w .. .. CD . . ! .. � - � ... .. . �... . . . .: \� �. . � . < 9<� . . . . . .. . ... . . . � �.:... . .. • .. . . ! . .... � .. . ; . ... � -n .i CD ± � �.�<� ] •! � \:»� �!::]: [.�� � . ... .. ... CD .. CD . . .. � - � ... .. . �... . . . a/-6 O 19 -Mar 21 -Mar` 23 -Mar c` 26 -Mar 29 -Mar 31 -Mar 2 -Apr 4 -Apr 6 -Apr 8 -Apr, 11 -Apr 13 -Apr 16 -Apr 20 -Apr 23 -Apr 30 -Apr 2 -May 4 -May 11 -May 15 -May 18 -may 22 -May 24 -May 26 -May 29 -May 31 -May 3 -Jun 5 -Jun 7 -Jun 10 -Jun 12 -Jun 14 -Jun 16 -Jun 18 -Jun I W � Ul M V I F I j I W 1 j lD I O N W .P Ln. O' I jl 1 i I I , Q i I 0 a W s a/-6 N N RESIDENTSTE-STED f J� .N off., e '0, I . e1 l 1 m, <1 O? m z, II ;< m O a 14 m i 0. .j I ( ( i I i .N off., e rn.- . e1 l 1 m, O? m O 14 m i .j I ( ( i I i .N off., �= CASES W.P... 0 QQ o a o er> N 1._ 9 � , mll` z5fD I r`a >� om ti. rm1 { 1 _ 1 � � o 0 0 o a ©' p j . low'. ��. ori o� 3., o N. rip V � Q 13 .�o"o CL j o, m t7 a siQf 3 0 0� rn A C cn V) '0, m m m oI° E X11V inIT O �: �'` �; �� � � � W: � �' �: � � �m�'` �: �_, �' �, .�, m.. z ` � � �m�'` CN.m.. �- N ,,c N =r` r..Q: N. 0: ,f'i � rr a I�. i Q. x. A Da, f I r i i i fl " i�•:, tia;, in t^n � Uri rn . Ul 1 fl " i�•:, tia;, in t^n � Uri rn . C O C ru CO 0 00 W V ■ (D00 O T O Ln Na Jaz a s 3 F N C O 2 Q 2 N � " m M1 S - w n A Jaz a s � H � 0 N 00(n c W TT1 00 N T 40 W m Lm �a N G E m a� sg _ s E. IF N s O r --F- o O v H c L Y P C s" u _ 5 o) � e ffi � N O r --F- o O v H c - � sA z Z O h 0 aR cr n CD a;o' ziR �R 4k CL c O m 06 Oo � ~ 4 c d 2 CL; '0 Cn CO CC CD CSD CAO � !'N coo wN in -0 co C a O C aR .Ia SI O ch �i m m ' Sr u < <o co r o m co06 C1 O O p=q CD tN o� y 4 ' O (C m 3 I /� r An C* 00 a CD r Cn 'V co co d m-.1 CC^pO Cn CD - 3e tD KOL 7 •C: O ii O O COn CD . w A w O CD Cn N N 3 r 00 O C.D O f O E: C � � a cD CD < } t .. R n � � M n n. (D Z3 r+ n Nmob rD < =3 Q b c III A u c n Nmob Q � � o � c � a � c L m T n z m S1 � o' N T O 4! Q III /,!5p/ -,2,2 - 0 Ln 0".01 cp �o c r) Ln ,M i n Q o O vCi n �p v, v, �0 c c � � co v, � `VY A rI Igf -,OW GL"J D � D D l� V I�v -A. ? �J C �• �, n 0 �o •v LJ our - 13 `-M Oro" N . Oft . 61- 1 lur c LJ our - 13 `-M Oro" N . Oft lur oa i Ri -. IN, amp Ao[ Iffl-31 lur i Ri -. IN, amp Iffl-31 Ln M O rD 0 A H 3 ul o �v �o rD v 3 rD O Ln O N = LA y F. 77 0 —% 'D Un O -h m r) r+ 3 O rD N 0 N 3 Ul Ln rD Ln O 1 41-33 r33 O rD rD n � � rD N rD 3 7-ai rD �- un 0 m p' c O. U-1 rD rD rD M 0 D rD r+ � rD Qj N =7- * Lo rD O rD rD -, Ul) rD D F+ rD 77 rD r+ -%% aj = rD rD .-< C r+ (D rD rD N 41-33 r33 7DEPART771 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: Eric Charest, Natural Resources Manager SUBJECT: Sector 3 (IRC -1925) and Sector 7 (IRC -1926) Beach and Dune Restoration Project easement status update DATE: June 15, 2020 DESCRIPTION AND CONDITIONS-�, On January 9, 2018, the Indian River County Board of County Commissioners (BCC) approved contracts with APTIM Environmental & Infrastructure, Inc. (APTIM) and Coastal Technology Corporation (Coastal Tech) for professional coastal engineering and biological support services related to the management and nourishment of the Sector 3 (Wabasso Beach) and Sector 7 (Porpoise Point) beach project areas (RFQ#2018006 and RFQ#2018007) respectively. Since that date, both organizations have been working on the design and permitting aspects on their respective projects. The Sector 3 and Sector 7 Beach and Dune Restoration projects will add beach compatible sand along the dune and berm, resulting in a wider beach. Most sand will be placed seaward of the Mean High Water Line (MHWL), but a portion of the sand may be placed on the beach landward of the MHWL and seaward of the dune line, which is private property. In order to proceed with the sand fill project on these sections of private property, the County requires a beach management and assessment easement from property owners of beachfront parcels in the project areas. The easement is a standard requirement whenever a public agency places sand on a private beach as part of a beach restoration project. Without the signed easement, some sand will still be deposited seaward of the MHWL, but will not be placed on the private section of beach and will be sloped downward to the edge of the property at the MHWL resulting in less viable nesting habitat for sea turtles and a hole within the project. Granting of the easement allows the County to match the property's topography with the rest of the beach fill design as envisioned in the engineering plans and allow the integrity of the project to persist throughout the project area. Granting of the easement also provides the maximum storm protection benefits to each of these properties. It is important to collect each of the necessary easements to ensure the integrity of the project and maximum storm protection along our beaches and to also ensure federal cost share funds for each of these projects. Concurrent with the design and permitting work being done by APTIM and Coastal Tech for their respective beach projects, the BCC approved Work Order No. 9 with Morgan and Eklund, Inc. (M&E) on January 22, 2019 for professional Land Surveying services to prepare and/or update legal descriptions and sketches for the approximate 270 parcels adjoining the Sectors 3 and 7 Erosion Control Line/Mean High Water line. These description and sketches are requirr92 in order for the County to seek the easements that will allow nourishment projects to place sand fill on private property. • SECTOR 3 BEACH AND DUNE RESTORATION PROJECT AREA On March 5, 2019, the County entered into Work Order No. 2018006-5 with APTIM for that firm to coordinate obtaining construction easements for the affected property owners within the Sector 3 Beach and Dune Restoration project area using the documents supplied by the County through the M & E Work Order No. 9. The APTIM Work Order anticipated a second mailing and follow-up on the construction easements requests would be required due to an anticipated 50% unresponsive rate on the initial mailing. APTIM coordinated with County staff and reviewed easement descriptions supplied by M&E from March until June 2019. The initial, mailing of the Sector 3 construction easement requests performed by APTIM occurred between July 2019 and December 2019. Responses were received by the County and verified for proper execution and recorded where possible. In instances of improper execution, County staff attempted to reach out to the property owner and explain the issue and seek re-execution. As of June 11, 2020, County staff have received and recorded 39 properly executed easement agreements for the Sector 3 project area, with an additional 28 easements that are in process of recording/review. An additional 24 parcels are made up of County, State or Federal owned Public Lands in which a letter of authorization for sand placement is anticipated. The properties allowing sand placement represent 48.4% of the targeted responses. Three (3) properties within the Sector 3 project area have denied the easement request, and will therefore not be receiving sand. SECTOR 3 Properties 188 Granted Easements 39 Indian River County Properties 10 Federal or State owned Public Lands 14 Intent to Grant Easement (in process) 28 Denied Easement - No Sand 3 Pending Responses 94 As of June 11, 2020 Easements pending or Acquired (%) 48.40% For those remaining 94 parcels in which easement agreements have not yet been received, County staff have performed a secondary mailing (February through May 2020), utilizing certified mail through the United States Postal Service in an attempt to obtain confirmation that the intended recipient receives the easement agreement package. Staff have fielded inquiries regarding the easement agreements and have clearly answered any and all questions. 183 A third round of mailings for the Sector 3 parcels that we have not received any response from is currently underway by staff. Staff will also be following up with any additional forms of communication available to reach out to the parcel owners regarding the easement agreements. • SECTOR 7 BEACH AND DUNE RESTORATION PROJECT AREA Work Order 2018007-2 was entered into with Coastal Tech on January 22, 2019 in order for Coastal Tech to acquire executed construction easements within the Sector 7 Beach and Dune Restoration project area that will allow the placement of sand fill on private property. Coastal Tech was furnished legal descriptions and sketches for the required easements by the County through work performed by Morgan and Eklund, Inc. The Coastal Tech Work Order anticipated a second mailing and follow-up would be required to obtain the required easements due to an estimated 70% unresponsive rate anticipated from the initial mailing. Coastal Tech coordinated with County staff and reviewed 82 easement descriptions supplied by M&E, with the initial mailing by Coastal Tech of the 82 Sector 7 construction easement requests taking place in May of 2019. Return addresses for the easement requests were directed to the County offices where each received easement was validated and recorded, or further processed for additional information/correction. Twenty-seven (27) properties received a second mailing performed by Coastal Tech in late July/early August 2019. Responses were received by the County and verified for proper execution and recorded where possible. In instances of improper execution, County staff attempted to reach out to the property owner and explain the issue and seek re-execution. As of June 11, 2020, County staff have received and recorded 23 properly executed easement agreements for the Sector 7 project area. Ten (10) additional easements are in various stages of recording/review. The 33 agreements represent 40.2% of the targeted responses. SECTOR 7 Properties 82 Granted Easements 1 23 Intent to Grant [Easements pending Easement (in process) 10 Acquired (%) 40.2% Denied Easement - No Sand 0 Pending Responses 49 As of June 11, 2020 For those remaining 49 parcels in which easement agreements have not yet been received, County staff have performed a secondary mailing (February through May 2020), utilizing certified mail through the United States Postal Service in an attempt to obtain confirmation that the intended recipient receives the easement agreement package. Staff have fielded inquiries regarding the easement agreements and have clearly answered any and all questions. 184 A third round of mailings for the Sector 7 parcels that we have not received any response from is currently underway by staff. Staff will also be following up with any additional forms of communication available to reach out to the parcel owners regarding the easement agreements. • OBTAINING EASEMENTS TO SECURE FUNDING Partial funding for the Sectors 3 and 7 Beach and Dune Restoration Projects is made available through FEMA funding as shown in the table below. FEMA funding requires that projects be completed within 18 months of Project Worksheet issuance. As the Sector 3 and Sector 7 Beach and Dune Restoration Projects are very large and complex, extensions to FEMA funding has been requested previously in order to retain funding availability. The granting of extensions typically requires demonstration of project constructability by the County to FEMA, however the constructability of the project(s) is :contingent upon the County obtaining enough easements from the property owners within the limits of the project(s) to justify the protection benefit to the shoreline of such a project. Requesting extensions does run the risk of FEMA not granting the extension, and thus the County losing potential funding sources. Additionally, FDEP Local Governmental Funding Requests (LGFR) grants are also made available for these projects, and these Grants also come with deadlines for project completion, or risk the loss of funds if an extension is not granted. FDEP LGFR 171R2 requires project completion by 4/30/2021, and grant 191112 expires on 11/30/2021. SECTOR 3 SECTOR 7 Hurricane Matthew $5,320,233.45 $2,725,070.46 Hurricane Irma $2,904,746.00 $1,022,367.00 Hurricane Dorian $2,669,027.00 $2,451,767.00 FDEP Grants 171112 $125,000.00 191112 $307,538.00 FUNDING The estimated cost for the Sector 3 Beach and Dune Restoration Project is anticipated to be $14,800,000 while Sector 7 is estimated at $9,900,000. Funding for these projects will be programmed into the upcoming FY 20/21 budget request. However, if sufficient easements are not obtained, construction will not commence and budgeted funding will be revised. RECOMMENDATION Staff is requesting direction from the BCC on establishing a percentage of easements . necessary to move forward with the Sector 3 and/or Sector 7 Beach and Dune Restoration project(s). Staff is recommending an easement agreement percentage of 90% or greater in each respective sector in order to proceed with the Beach and Dune Restoration Project(s). ATTACH M E NTS APPROVED AGENDA ITEM FOR JUNE 23, 2020 185 Sector 3 (IRC-1925) and Sector 7 (IRC -1926) Beach and Dune Restoration Project Status Update BCC Meeting June 23, 2020 Public Works Departmental Item Beach Projects • Will add beach compatible sand along the dune and berm • In order to place sand landward dune line, the County requires a easement from property owners parcels in the project area • Granting an easement allows: of the MHWL and seaward of the beach management and assessment or condo associations of beachfront • Allows the County to match the property's topography with the rest of the beach • Ensures the integrity of the project • Maximizes storm protection • Creates more viable nesting habitat for sea turtles Sector 3 •Treasure Shores Beach Park south to Turtle Trail Beach Park (6.6 miles) • Project consultant: APTIM • Estimated volume: —6941000 cubic yards • Cost: Estimated $14.8 Million TOR 3 Sector 3 Easement Mailings • First mailing occurred between July 2019 and December 2019 • Second mailing occurred between February 2020 and May 2020 • Third mailing is currently underway Sector 3 — North Color Description Owners declined to sign easement Easement signed and recorded Easement pending owner action Easement in process of being executed Sector 3 - Middle Color Description Owners declined to sign easement Easement signed and recorded Easement pending owner action Easement in process of being executed Sector 3 - South Color Description Owners declined to sign easement Easement signed and recorded Easement pending owner action Ease mentt in process of being executed Sector 3 - TOTAL Color Description Owners declined to sign easement Easement signed and recorded Easement pending owner action Easement in process of being executed 1.6%(3) Easements Denied As of: 6/19/2020 Sector 7 • Sea Grove south to the Moorings (2 miles) • Project Consultant: Coastal Tech • Estimated Volume: ^'261,600 cubic yards • Cost: Estimated $9.9 Million SECTOR 7 Sector 7 Easement Mailings • First mailing occurred in May 2019 • Partial second mailing occurred in late July/early August 2019 for 27 parcels • Completed second mailing occurred February 2020 to May 2020 for 49 parcels • Third mailing is currently underway Sector 7 - North Color Description [Easement wners declined to sign easement sement signed and recorded sement pending owner action in process of being executed Sector 7 - South Color Description Owners declined to sign easement Easement signed and recorded Easement pending owner action Easement in process of being executed Sector 7 - TOTAL Color Description Owners declined to sign easement Easement signed and recorded Easement pending owner action Easement in process of being executed As of: 6/19/2020 Sector S (Completed in May 2020) Sector 3 Sector 5 Sector 7 Color Description 3 1.6% 11 12% 0 0% Owners declined to sign easement 56 29.79% 80 88% 26 31.71% Easement signed and recorded 81 43.08% 49 59.75% Easement pending owner action 48 25.53% 7 8.54% Easement in process of being executed 188 100% 91 100% 82 100% TOTAL As of: 6/19/2020 1A Skipped Easement Sector 5 Beach Renourishment "Not placing sand within the dune and berm templates at these properties leaves them susceptible to future storm damage and increased erosion rates by creating a discontinuous dune system." APTIM, Sector 5 Beach and Dune Restoration Project Completion Report Gl �r� IV. b � 1.�� ` fk . Y' ° `,. j YL'i �i-r :- N d.3. '� 'n dW1 --� nR� r *, • h� r 4 2 t' E` .q�;,.... �� y�.� ■ w gi �i x �K �i:i .tea ■ �� �,• b0 Extra Info Obtained Easements for Sector 3 SECTOR 3 1 Properties 1 188 1 Granted Easements 1 39 Indian River County Properties 1 10 (Federal and State owned I I Public Lands 14 Easements pending or Acquired (#) 63 Intent to Grant Easements pending or Easement (in process) 28 Acquired (%) 48.4° Denied Easement - No Sand 3 Pending Responses 94 As of June 11, 2020 W. Obtained Easements for Sector 7 SECTOR 7 Properties 82 Granted Easements 23 Grant Easements pending or t (in process) E 10 Acquired {%) 40.2% ied Easement - No 0 Pending Responses 49 As of June 11, 2020 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Susan J. Prado, Assistant County Attorney County Attorney's Matters - B.C.C. 6.23.20 Of ce of INDIAN RIVER COUNTY ATTORNEY MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: June 22, 2020 SUBJECT: 16th Street Ballfields and the Jimmy Graves Foundation BACKGROUND. On March 14, 2017, the Indian River County Board of County Commissioners ("Board") voted to deed what has been known as the 16th Street Ballfields (the "Fields") to the Jimmy Graves Foundation, Inc., a not for profit corporation (the "Foundation") for $250,000. Joseph Graves stated at the Board meeting that he wanted to continue his son's legacy by dedicating the Fields as an asset to the young people of the community and affirmed that the Fields would never be used for anything other than recreational, non- profit, or charitable uses. The purchase and sale agreement negotiated between Indian River County ("County") and the Foundation included the following provision: Purchaser agrees that there shall be a deed restriction on property limiting the primary use of the property to recreational activities, youth related activities, or otherwise charitable activities. Nothing in the deed restrictions shall limit or prohibit the construction of any legally permitted buildings or structures which are in furtherance of the permitted primary uses of the Purchaser's charitable purpose. Rebecca Emmons of Rossway Swan served as the escrow agent and prepared the necessary documents for the closing. Unfortunately, Ms. Emmons did not include the restriction in the deed, and the deed was recorded without the agreed upon -language. In August 2019, the Foundation deeded the Fields to the Jimmy Graves Sports Complex, LLC, a Florida limited liability company. The Indian River County Property Appraiser website indicates that the property was sold for $157,300.00. CiGr raa,Ve8;srar5usirnrpk43dke0a /aas-anoJnPsJad47lc96u.d�,c Board of County Commissioners June 22, 2020 Page Two County staff learned that the Foundation and the Jimmy Graves Sports Complex, LLC now wish to sell the property to a buyer to be used for purposes other than recreation such as residential housing. County staff has had conversations with Joseph Graves and representatives of the Foundation and the Jimmy Graves Sports Complex, LLC about the proposed sale. Jn order to resolve the issues surrounding the use of the Fields, County staff proposed an agreement which would allow the Foundation and the Jimmy Graves Sports Complex, LLC to sell the Fields and keep $250,000 from the sale along with any amount spent on construction, installation or removal of any iphysical permanent improvements to the Fields. Thus, Joseph Graves and the other entities would be !reimbursed for the cost of buying the property and the costs of the physical improvements made to the 'Fields. The remaining proceeds from the sale of the Fields would then go to the County. Those funds would be used for recreational improvements of County facilities. As part of the agreement, the County would agree to allow the Fields to be used for any legally permissible use. Finally, the County would rename part of the Hobart Ball Fields after Jimmy Graves, which would memorialize his memory, and the County would be responsible for constructing and maintaining such improvements. County staff believes that this iwas a very generous offer. On the afternoon of June 19, 2020, the County received a counteroffer in which the County would only receive $200,000 from the sale, which County staff believes is roughly $1.1 million. Additionally, Joseph H. Graves or his law firm, would then be reimbursed for any out of pocket expenses, with any remaining funds going to the Foundation. The County would still rename part of the Hobart Ball Fields after Jimmy Graves with the County being responsible for constructing and maintaining such improvements. County staff cannot accept this proposal and has already reached out to outside litigation counsel, Murphy & Walker, about filing litigation. County staff is disappointed that the parties could not come to a resolution of the matter. The County Attorney's Office is concerned that a sale is imminent and thus recommends that the Board authorize the filing of a lawsuit and the utilization of Murphy & Walker for such litigation. RECOMMENDATION. The County Attorney's Office recommends that the Indian River County Board of County Commissioners authorize the filing of a lawsuit and the utilization of Murphy & Walker for such litigation. c:IG—i�..,Legemsus1Ten,pi43de,0.c- 6a8-4bofnf75f.danweu.d-