HomeMy WebLinkAbout2020-205MOF
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HOME OF PELICAN ISLAND
September 14, 2020
Jason Brown
County Administrator
1801 27th Street, Bldg. A
Vero Beach, FL 32960
Subject: CARES Act Revised Spending Plan
Jason,
The City of Sebastian previously provided our spending plan via my letter dated July 27, 2020 for the
initial $924,322 allocated to us from the Coronavirus Relief Fund. After our actual experience with the
spending categories and due to the need to promptly spend this allocation, we would like to modify the
spending plan to the following:
1. $40,000.00 for COVID Required Direct Expenditures:
The City will first use the allocation as reimbursement for the direct cost we have incurred for special
supplies and equipment that was needed to handle operations during the pandemic. This will include such
expenses as adding technology to connect employees working from home and for conducting remote public
meetings; disinfectant supplies and equipment; wellness guards at workstations serving the public; non -
contact thermometers; and other minor expenses that were considered necessary.
2. $80,000.00 to COVED Required Employee Sick Leave/Time:
The City will next use the allocation as reimbursement for the unbudgeted payroll expenses on City of
Sebastian employees whose time was diverted to functions substantially dedicated to mitigating or
responding to the COVID-19 public health emergency and payroll expenses of providing paid sick and paid
family and medical leave to enable compliance with COVID-19 public health precautions.
3. Yet to be Determined Amount to Provide Self -Testing Kits:
The City desires to purchase self -testing kits that can be distributed to employees and residents. The
individuals would have instructions for taking the sample and sending it to the laboratory, which would
then mail back the results. This category will be used if needed to reach the $924,322 allocation, if the
other categories are not expended before September 30`h.
4. $380,000 to COVID-19 Small Businesses and Their Employees Grants:
It appears fairly certain that at least this amount will be expended before September 30`x. Since applications
for these grants were advertised as requiring submission before September 30th, the City may well exceed
the $380,000 before then.
5. $424,322 to COVED -19 Rent and Mortgage Relief:
The City hopes to partner with the County to disperse as much of this allocation as possible prior
to September 3th. Should this not be possible, the remainder of the total allocation will be used on
the other categories as necessary to expend the total $924,322 allocation.
Again, we appreciate that these funds have been made available. We anticipate that this letter will support
the enclosed FIRST AMENDMENT TO INDIAN RIVER COUNTY CARES ACT AGREEMENT and
be used as the referenced Revised Scope of Work in Paragraph 2. Please execute the FIRST
AMENDMENT and return a copy to the City for our records.
Respectfully
'Paul . Carlisle
City Manager
City of Sebastian
Attached: FIRST AMENDMENT TO INDIAN RIVER COUNTY CARES ACT AGREEMENT
FIRST AMENDMENT TO INDIAN RIVER COUNTY
CARES ACT AGREEMENT
THIS FIRST AMENDMENT TO INDIAN RIVER COUNTY CARES ACT
AGREEMENT ("Amendment") is entered into as of the22nd day of September , 2020 by
and between Indian River County, a political subdivision of the State of Florida, whose address
is 1801 27`h Street, Vero Beach, Florida, 32960 ("Recipient"), and City of Sebastian, a
municipality, whose address is 1225 Main Street, Sebastian, Florida, 32958 (the "Subrecipient").
RECITALS
WHEREAS, Recipient and Subrecipient entered into the Indian River County CARES
Act Agreement, which set forth a scope of work for the use of CARES Act funds by the
Subrecipient (the "Agreement"); and
WHEREAS, the Recipient and Subrecipient wish to amend the initial scope of work so
that CARES Act funds can be reallocated between the initially proposed funding categories; and
NOW THEREFORE, in consideration of the mutual undertakings herein and other good
and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the
parties agree, as follows:
1. Recitals. The above recitals are true and correct and are incorporated herein.
2. Amendment of Section 31 (Scope of Work). Section 31 of the Agreement is amended
to read as follows:
"(31) SCOPE OF WORK
The Sub recipient shall perform the tasks as identified and set forth in the -Revised
Scope of Work, which is Revised Attachment A."
3. Attachment "A" to the Agreement shall be removed and replaced with _Revised
Attachment "A", which is attached to this Amendment.
4. All other provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, Recipient and Subrecipient have executed this instrument this
22ndday of September 2020.
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CITY OF SEBASTIAN
1225 Main Street,
Sebastian, Florida 32958
By:
Paul L Carlisle, City Manager
ATTEST:
(N
anette Williams, City Clerk
Approved as to Forms and Lggal Sufficiency
1VYannynon, Jr.
City Attorney 0
INDIAN RIVER COUNTY, FLORIDA
COhlty�i' ^
By:
Sus Adams, Chairman e
and of County Commissigrs
'•�LFR COUV
Approved by BCC September 22, 2020
Attest:
Jeffrey R. Smith, Clerk of Circuit Court
and Comptroller
B: 1,4 2&64g�z
Deputy Clerk
Approved as to Form and Legal Sufficiency
Reingold
County Attorney
Jason E.ro t,
County dm' istrator
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