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2020-209
bunty ency Services ent Division nue 32967 100 )m COPY # RECORD OF CHANGES CHANGE DATE OF DATE CHANGE MADE AND NUMBER CHANGE ENTERED BY WHOM 1 1/2/08 1/2/08 Basic Plan page vii: Changed Federal Response Plan to National Response Framework Etta LoPresti 2 5/1/11 5/1/11 Basic Plan page 144: Revision date for the Dept. of Emergency Services Records Management Policies and Procedures manual. Etta LoPresti 3 10/1/11 10/1/11 Basic Plan page 1: Removed Department of Community Affairs Etta LoPresti 4 4/15/13 No Changes — Etta LoPresti 5 11/20/13 12/20/13 Basic Plan page 109: Updated Board of County Commissioners organization chart. Etta LoPresti 6 4/15/14 No Changes — Etta LoPresti 7 8/19/14 8/19/14 Basic Plan page 137: Updated evacuation map. Etta LoPresti 8 9/3/15 9/3/14 Basic Plan page 90: Updated population by age chart. Etta LoPresti 9 1/2/15 1/2/15 Basic Plan page 5: Changed North Treasure Coast Chapter to Coast to Heartland Chapter of the American Red Cross Etta LoPresti 10 1/2/15 1/2/15 Basic Plan page 101: Updated ESF #6 American Red Cross chapter name change. Etta LoPresti 11 6/1/15 6/1/15 Basic Plan page 142: Updated shelter list. Etta LoPresti 12 7/7/15 9/3/15 Basic Plan pages 7-77: Updated hazard vulnerability to coincide with updated LMS. Etta LoPresti 13 9/3/15 9/3/15 Basic Plan page 87: Updated population estimates Etta LoPresti 14 9/3/15 9/3/15 Basic Plan page 88: Updated Figure 5, Population Centers Etta LoPresti 15 9/3/15 9/3/15 Basic Plan page 92: Updated Top Employers and Employment by Industry charts. Etta LoPresti 16 9/3/15 9/3/15 Basic Plan page 93: Updated housing demographics. Etta LoPresti 17 9/3/15 9/3/15 Basic Plan page 102: Changed primary ESF #11 to Salvation Army. Basic Plan page 102: Changed ESF #18 to Business & Industry. Updated ESF #8 to include SNS operations. Etta LoPresti 18 9/3/15 9/3/15 Basic Plan page 126: Updated agency names for ESFs 4, 5, 6, 7, 9, 10, 15, and 18. Etta LoPresti 19 9/3/15 9/3/15 Basic Plan page 154: Updated EAS radio stations. Etta LoPresti 20 9/3/15 9/3/15 Basic Plan page 149: Added information regarding 2 CFR Part 200, the Super Circular. Etta LoPresti 21 9/3/15 9/3/15 Basic Plan page 150-152: Updated Training and Exercise section. Etta LoPresti 22 9/8/15 9/8/15 Mitigation - Annex II page 3: Updated LMS approval information. Etta LoPresti 23 9/8/15 9/8/15 Damage Assessment — Annex III pages 8-9: Changed threshold amounts for large and small project grants. Etta LoPresti 24 9/8/15 9/8/15 Damage Assessment — Annex III page 11: Changed threshold amounts for Individuals and Households Program. Etta LoPresti 25 9/8/15 9/8/15 Emergency Shelter Plan — Annex V Attachment 1: Updated public shelter list. Etta LoPresti 26 9/8/15 9/8/15 Emergency Shelter Plan — Annex V Attachment 3: Updated order of shelter openings. Etta LoPresti 27 9/8/15 9/8/15 Emergency Shelter Plan — Annex V Attachment 4: Updated General Population Shelter Data. Etta LoPresti iv 28 9/9/15 9/9/15 Basic Plan page 89: Updated Migrant and non- English speaking population. Etta LoPresti 29 9/14/15 9/14/15 Basic Plan page 156: Updated resolutions. Added resolution for Post Disaster Redevelopment Plan. Etta LoPresti 30 9/14/15 9/14/15 Basic Plan page 164: Added information on FEMA super circular. Etta LoPresti 31 9/14/15 9/14/15 Added Annex VII: Public Outreach, Notification, and Crisis Communication Strategy. Etta LoPresti 32 9/14/15 9/14/15 Renamed Annex VIII Communications to Amateur Communications. Etta LoPresti 33 9/14/15 9/14/15 Removed Terrorism Annex (Annex XI) from CEMP and added to Miscellaneous Plans. Etta LoPresti 34 9/18/15 9/18/15 Basic Plan page 155-156: Updated ordinances and resolutions and added a comment in paragraph VII directing reader to a separate binder containing references and authorities to replace Appendix C. Etta LoPresti 35 9/18/15 9/18/15 Annex IA (Recovery) page 3, paragraph 2: Made reference to damage assessment software. Etta LoPresti 36 9/15/15 9/18/15 Annex IA (Recovery) page 4: Added ESFs 6 (Mass Care), 13 (Military Support) and 18 (Business & Industry) to support roles in damage assessment. Etta LoPresti 37 35 9/18/15 Annex IA (Recovery) page 4, number 3: Made reference to GeoCove software for damage assessment. Etta LoPresti 38 9/18/15 9/18/15 Annex IA (Recovery) page 7, number 2: Added Annex VII (Public Outreach, Notification, and Crisis Communication Strategy) as a reference. Etta LoPresti 39 9/18/15 9/18/15 Annex IA (Recovery) page 14, j: Added new Fire Rescue Station #13. Etta LoPresti 40 9/18/15 9/18/15 Annex IA (Recovery) pages 22-23: Updated the unmet needs section. Etta LoPresti 41 9/18/15 9/18/15 Combined Annex III (RIAT) with Annex IV (Damage Assessment). Created an updated Annex III (Damage Assessment). Etta LoPresti 42 10/29/15 10/29/15 Basic Plan, Page 1 A: Added operational priorities to the Purpose statement. Etta LoPresti 43 12/5/15 12/5/15 Basic Plan, Page 51 F: Changed incorrect number of agriculture acres from 327,000 to 136,896. Etta LoPresti vi 44 1/28/16 1/28/16 Basic Plan, Pages 28, 31, 68, 73, 94, 96 and 158: Changed Vero Beach Municipal Airport to Vero Beach Regional Airport. Annex IA (Recovery Functions), Pages 9, 14 and 39. Etta LoPresti 44 9/1/16 9/1/16 Annex VI (Communication Plan General), p. C-9: La. Added information about our agreement with FDEM being a participant in the AlertFlorida Statewide Notification System. 45 9/7/16 9/7/16 Basic Plan, p. 100. Identified ESF primary agencies as essential functions for Indian River County during emergency operations. 46 11/3/16 11/3/16 Added "Maintenance of Plan" in the Table of Contents. 47 12/29/16 12/29/16 Reviewed and updated Appendix C (EOC SOP) to include more information on the post -storm mitigation phase (p. 29). 48 5/30/18 5/30/18 Updated Appendix C (EOC SOP) adding E -Role activities for county employees (pp. 16-20). Etta LoPresti 49 8/15/18 8/15/18 Updated Basic Plan. Revised all organizational charts and Figure 8 to be ADA compliant (per IRC webmaster). Etta LoPresti vii 50 8/21/18 8/21/18 Updated Annex III (Damage Assessment Guide). P.8 -PA damage threshold P.8 -Large project amount P.9 -Small project amount P.11 -Individual and Family Grant amount Appendix B: FEMA's Schedule of Equipment Rates (9/1/17 version). Etta LoPresti 51 1/3/19 1/3/19 Changed all instances of Indian River Medical Center to Cleveland Clinic Indian River Hospital. Etta LoPresti 52 1/3/19 1/3/19 Updated Annex IV (Emergency Shelter Plan) to replace American Red Cross with the School District of Indian River County. Etta LoPresti 53 1/3/19 1/3/19 Annex IV (Emergency Shelter Plan) Added updated Primary Shelter List. Etta LoPresti 54 1/3/19 1/3/19 Annex IV (Emergency Shelter Plan) Added updated wave of shelter openings. Etta LoPresti 55 1/3/19 1/3/19 Annex IA (Recovery) p.14. Updated fire -rescue station locations. Etta LoPresti 56 1/23/19 1/23/19 Basic Plan p. 143 Updated Primary Shelter List. Etta LoPresti viii 57 1/23/19 1/23/19 Basic Plan p. 154 Changed phone number from 772-567-2154 to 772- 226-3900 and 772-567-2129 to 772-226-3930. Etta LoPresti 58 12/18/19 12/18/19 Basic Plan (pp.7-81) Updated historical events for each hazard, as applicable. Etta LoPresti 59 12/18/19 12/18/19 Basic Plan Updated Demographics Etta LoPresti 60 12/18/19 12/18/19 Basic Plan Updated economic profile Etta LoPresti 61 12/18/19 12/18/19 Basic Plan (p.104) Added managing shelter operations to ESF #1 (IRC School District) and changed ESF #6 responsibilities to include management of shelters only during an isolated event. Etta LoPresti 62 12/18/19 12/18/19 Basic Plan (p. 130) Updated primary agency for ESF #6. Etta LoPresti 63 12/18/19 12/18/19 Basic Plan (p. 134) Notification and Warning — added Florida Relay. Etta LoPresti 64 12/18/19 12/18/19 Basic Plan (p. 135) Notification and Warning — Updated social media outlets. Etta LoPresti 65 12/18/19 12/18/19 Basic Plan (p. 144) Changed Division of Emergency Medical Services to Indian River County Fire Rescue. Etta LoPresti ix 66 12/18/19 12/18/19 Basic Plan (p. 158) Notification and Warning — Updated social media outlets. Etta LoPresti 69 12/18/19 12/18/19 Basic Plan (pp. 160-174) Updated References and Authorities. Etta LoPresti 70 12/18/19 12/18/19 Basic Plan (pp. 113-123) Per IRC webmaster, updated all organizational charts to be ADA compliant. Etta LoPresti 71 12/18/19 12/18/19 Basic Plan (p. 133) Referenced IRC upgrade to an AT&T secure VoIP system. Etta LoPresti 72 12/18/19 12/18/19 Basic Plan (p. 140) Replaced Figure 8 with an updated FEMA Public Assistance Flow Chart Etta LoPresti 73 12/18/19 12/18/19 Basic Plan (p. 155) Training: Replaced Emergency Management Coordinator with Emergency Management Planner ll. Etta LoPresti 74 12/19/19 12/19/19 Basic Plan (p. 4) Moved Planning Assumptions from page 101 to page 4(lntroduction). Etta LoPresti 75 12/20/19 12/20/19 Annex IA (Recovery) Changed date and phone number on cover page. Etta LoPresti 76 12/20/19 12/19/19 Annex IA (Recovery) p.10 (2). Changed 24 to 96 hours to 72-96 hours. Etta LoPresti 77 12/20/19 12/20/19 Annex IA (Recovery) p. 24 (2). Added Internet resources for rental properties.Etta LoPresti 78 12/20/19 12/20/19 Annex IA (Recovery) p. 26 (G2). Removed references to SAFER and CERT. Etta LoPresti 79 12/20/19 12/20/19 Annex IA (Recovery) p. 28 (Att. 1) Updated Public Assistance Flow Chart. Etta LoPresti 80 12/20/19 12/20/19 Annex IA (Recovery) p. 33 (Att. 5) Updated Right of Entry Permit and Agreement 2018. Etta LoPresti 81 12/27/19 12/27/19 Annex II (Mitigation) Changed cover page phone number and date. Etta LoPresti 82 12/27/19 12/27/19 Annex II (Mitigation) Updated Figure 1 (Record of Past Disaster Effecting Indian River County). Etta LoPresti 83 12/27/19 12/27/19 Annex II (Mitigation) Removed Figure 2 (2004 Hurricane Season). Etta LoPresti 84 12/27/19 12/27/19 Annex III (Damage Assessment) Changed cover page phone number and date. Etta LoPresti 85 12/27/19 12/27/19 Annex III (Damage Assessment) p. 8, Updated Public Assistance threshold. Etta LoPresti 86 12/27/19 12/27/19 Annex III (Damage Assessment) p.8, Updated Small Project Grant threshold. Etta LoPresti xi 87 12/27/19 12/27/19 Annex III (Damage Assessment) p.11 (3), Updated Individual and Family Grant Program threshold. Etta LoPresti 88 12/27/19 12/27/19 Annex III (Damage Assessment) Updated Landing Zones (Attachments 1 & 2). Etta LoPresti 89 12/31/19 12/31/19 Annex III (Damage Assessment) Updated Appendix B (FEMA Schedule of Equipment Rates). Etta LoPresti 90 12/31/19 12/31/19 Annex III (Damage Assessment) Updated Appendix C (All forms). Etta LoPresti 91 12/31/19 12/31/19 Annex IV (Sheltering Annex) Changed cover page phone number and date. Etta LoPresti 92 12/31/19 12/31/19 Annex IV (Sheltering Annex) p. 3 (V1.2.) added information regarding the Interlocal Sheltering Agreement made with the School Board. Etta LoPresti 93 12/31/19 12/31/19 Annex IV (Sheltering Annex) Updated Attachments 1, 3 and 4. Etta LoPresti 94 1/2/20 1/2/20 Annex V (Evacuation/Re- entry) p. 6. (Evacuation) Changed "gale force" to "tropical storm force." Etta LoPresti xii 95 1/2/20 1/2/20 Annex V (Evacuation/Re- entry) p. 6. (Reentry) Added FDOT and Florida Power & Light to "All-Clear" process. Etta LoPresti 96 1/2/20 1/2/20 Annex V (Evacuation/Re- entry) p. 6. Attachment #2 Updated sample of an Emergency Order declaring a Curfew. Etta LoPresti 97 1/3/20 1/3/20 Annex VI (Communications Plan - General) Changed cover page phone number and date. Etta LoPresti 98 1/3/20 1/3/20 Annex VI (Communications Plan - General) p. C-6 Changed satellite phone testing from annually to quarterly. Etta LoPresti 99 1/3/20 1/3/20 Annex I (Response Functions) Reviewed and updated all ESF responsibilities where necessary. ESF #5 (Att. #1) — replaced manual resource request form. ESF #5 (II.D.) — replaced GeoCove with ESRI Collector. ESF #6 — Changed primary agency to the School District of Indian River County and made the American Red Cross (Coast to Heartland Chapter) a supporting agency. ESF #6 p.5 — Added information about the Interlocal Agreement for Sheltering. xiv ESF #6 p. 6 — Added information about American Red Cross supporting secondary emergency shelters. ESF #6 (Att #2) — Removed Secondary Shelter List — unable to confirm). Etta LoPresti 100 1/3/20 1/3/20 Annex III (Damage Assessment) p. 2 (II.A.), Changed EM Constellation to WebEOC. Etta LoPresti 101 1/3/20 1/3/20 Annex III (Damage Assessment) p. 2 (II.A.), Referenced the Indian River County Damage Assessment Team Assignments Standard Operating Guide. Etta LoPresti 102 1/6/20 1/6/20 Annex I (Response Functions) ESF #7-Replaced Attachment #1 (Equipment Checkout Form) Etta LoPresti 103 1/7/20 1/7/20 Basic Plan p. 20 — Updated probability of tropical storms and hurricanes. Etta LoPresti 104 1/9/20 1/9/20 Annex I (Response Functions) ESF #8-(p. 8-7) Added planning assumption regarding staff shortages. Etta LoPresti 105 1/9/20 1/9/20 Annex I (Response Functions) ESF #12-(p. 12- 1) Removed City of Vero Beach T&D Department as a support agency. Etta LoPresti xiv 106 1/9/20 1/9/20 Annex I (Response Functions) ESF #12 - Removed references to telephone services and moved them to ESF #2 (Communications). Etta LoPresti 107 1/9/20 1/9/20 Annex I (Response Functions) ESF #13 — Added United States Coast Guard Auxiliary to support agencies. Etta LoPresti 108 1/9/20 1/9/20 Annex I (Response Functions) ESF #14 — Updated support agencies. Etta LoPresti 109 1/9/20 1/9/20 Annex I (Response Functions) ESF #14 — p.14-1: Updated estimated population. Etta LoPresti 110 1/9/20 1/9/20 Annex I (Response Functions) ESF #14 — p.14-4: Changed Rumor Control to Emergency Information Center. Etta LoPresti 111 1/9/20 1/9/20 Annex I (Response Functions) ESF #14 — p.14-5: Updated EM office phone number and Wx line. Etta LoPresti 112 1/9/20 1/9/20 Annex I (Response Functions) ESF #14 — p.14-6: Changed number of public shelters from 14 to 15. Etta LoPresti 113 1/22/20 1/22/20 Annex VII (Communications Plan -Amateur Radio) removed all references to CB Radio. Etta LoPresti xv 114 1/22/20 1/22/20 Annex VII (Communications Plan -Amateur Radio) Updated frequencies on p. 14. Etta LoPresti 115 1/22/20 1/22/20 Annex VII (Communications Plan -Amateur Radio) replaced four alternate fixed station contacts (H.2-5) Etta LoPresti xvi DRAFT RESOLUTION 2020 - A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, BYAND THROUGH ITS BOARD OF COUNTY COMMISSIONERS ADOPTING A COMPREHENSIVE EMERGENCY MANAGEMENT PLAN FOR INDIAN RIVER COUNTY WHEREAS, Chapter 252, Florida Statutes, Disaster Preparedness Act, establishes a Division of Emergency Management (DIVISION) and prescribes the powers and responsibilities thereof; and WHEREAS, Chapter 252, F.S., assigns to the Board of County Commissioners responsibility for disaster mitigation, preparedness, response, and recovery; and WHEREAS, Chapter 252, F.S., requires each county to develop a county emergency management plan and program that is coordinated and consistent with the state comprehensive emergency management plan and program; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the 2012 INDIAN RIVER COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN (CEMP), as approved by the DIVISION, is hereby adopted. The resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Vice Chairman Commissioner Commissioner Commissioner Susan Adams Joseph E. Flescher Tim Zorc Peter D. O'Bryan Bob Solari The Chairman thereupon declared the resolution duly passed and adopted this day of , 2020. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA BY: Susan Adams, Chairman Attest: Jeffrey R. Smith, Clerk xvii TABLE OF CONTENTS Paqe EXECUTIVE SUMMARY.................................................................................................vi BASIC PLAN I. INTRODUCTION A. Purpose..................................................................................................... 1 B. Scope........................................................................................................ 2 C. Methodology.............................................................................................. 3 D. Planning Assumptions............................................................................ 4-5 Maintenanceof Plan.................................................................................. 7 SITUATION A. Hazard Identification, Vulnerability, and Risk........................................8-81 B. Geographic Information........................................................................... 85 C. Demographics..........................................................................................92 D. Persons with Special Needs.................................................................... 94 E. Climatology..............................................................................................94 F. Economic Profile...................................................................................... 96 G. Emergency Management Support Facilities ............................................ 99 III. Concept of Operations General..................................................................................................148 A. Levels of Disaster.................................................................................. 102 B. Organization.......................................................................................... 103 C. General..................................................................................................124 State of Florida...................................................................................... D. Direction & Control................................................................................. 125 E. Notification and Warning....................................................................... 133 F. Response Actions 1. General.......................................................................................137 2. Evacuation.................................................................................. 141 3. Sheltering................................................................................... 146 G. Recovery Actions 1. Initial Actions............................................................................... 148 2. Continuing Actions...................................................................... 148 IV. Responsibilities A. General..................................................................................................148 B. Indian River County............................................................................... 150 C. Special Districts..................................................................................... 151 D. State of Florida...................................................................................... 151 E. Federal Government.............................................................................. 152 V. Financial Management Policy A. Assumptions.......................................................................................... 152 B. Expenditure of Funds............................................................................. 153 Table of Contents (continued) Paqe VI. Training, Exercise and Public Awareness/Education A. Training..................................................................................................155 B. Cost for Training.................................................................................... 156 C. Exercise and Training Schedule............................................................ 156 D. Public Awareness and Education.......................................................... 157 VII. References and Authorities A. Local 1. Ordinances.................................................................................. 160 2. Resolutions...............................................................................161 3. Miscellaneous............................................................................. 162 B. Supplemental Plans to the CEMP......................................................... 162 C. State 1. Statutes............................................................................ 164 2. Administrative Rules......................................................... 167 3. Executive Orders.............................................................. 168 4. Miscellaneous...................................................................168 D. Federal 1. Public Laws...................................................................... 168 2. Regulations...................................................................... 170 3. Executive Orders.............................................................. 170 4. Miscellaneous...................................................................171 E. Memoranda of Understanding/Agreements 1. Local................................................................................. 171 2. State................................................................................. 172 LIST OF FIGURES 1 CEMP Distribution List.......................................................................................... 5 2 Hazard Vulnerability by Jurisdiction............................................................... 82-83 3 Flood Prone Areas............................................................................................. 86 4 Existing Land Uses............................................................................................. 88 4AFuture Land Use Map......................................................................................... 89 5 Population Centers............................................................................................. 92 6 EOC Organizational Charts and Matrices ..................................................110-119 6-1 ESF Matrix - Primary and Support Agencies (Response Phase) .............. 107-109 6-2 Matrix - Agency Responsibilities (Recovery Phase) .................................. 110-111 6-3 Matrix - Agency Responsibilities (Mitigation Phase) ......................................... 112 6-4 Organizational Chart (Day-to-day Operations) ................................................. 113 6-5 Organization Chart (EOC Executive Group) ..................................................... 114 Ax Table of Contents (continued) Paqe 6-6 Organizational Chart (Supervision of EOC)...................................................... 115 6-7 Organizational Chart (Supervision of EOC-Nuclear Events) ............................ 116 6-8 Organizational Chart (Administration Group) .................................................... 117 6-9 Organizational Chart (Planning Group)............................................................ 118 6-10 Organizational Chart (Logistics Group)............................................................ 119 6-11 Organizational Chart (Operations Group)......................................................... 120 6-12 Organizational Chart (Operations Group — Nuclear Events) ............................ 121 6-13 Organizational Chart (Mitigation Phase)........................................................... 122 6-14 Organizational Chart (Recovery Phase)........................................................... 123 7 Primary Agency Listing..................................................................................... 130 8 Declaration Process......................................................................................... 140 9 Evacuation Routes........................................................................................... 142 10 Primary Shelter List.......................................................................................... 147 11 Sample Resolution Declaring a Local State of Emergency ....................... 175-176 xx Table of Contents (continued) LIST OF APPENDICES APPENDIX A Glossary of Acronyms APPENDIX B Glossary of Key Terms APPENDIX C Indian River County EOC Standard Operating Procedures xxi Table of Contents (continued) ANNEX I: RESPONSE FUNCTIONS Transportation - (ESF #1) Communications - (ESF #2) Public Works and Engineering - (ESF #3) Firefighting - (ESF #4) Information and Planning - (ESF#5) Mass Care - (ESF #6) Resource Support - (ESF #7) Health and Medical Services - (ESF #8) Search and Rescue - (ESF #9) Hazardous Materials - (ESF #10) Food and Water - (ESF #11) Energy and Utilities - (ESF #12) Military Support - (ESF #13) Public Information - (ESF #14) Volunteers and Donations - (ESF #15) Law Enforcement and Security - (ESF #16) Animal Protection - (ESF #17) Business and Industry - (ESF #18) ANNEX IA: RECOVERY FUNCTIONS ANNEX II: MITIGATION FUNCTIONS ANNEX III: DAMAGE ASSESSMENT GUIDE ANNEX IV: EMERGENCY SHELTER PLAN ANNEX V: EVACUATION AND REENTRY PLAN ANNEX VI: COMMUNICATIONS (GENERAL) ANNEX VII: COMMUNICATIONS (AMATEUR) EXECUTIVE SUMMARY The Indian River County Comprehensive Emergency Management Plan (CEMP) is an operations oriented document authorized by the Board of County Commissioners and is in accordance with Chapter 252, Florida Statutes. The CEMP establishes the framework for an effective system to ensure that Indian River County will be adequately prepared to deal with the occurrence of emergencies and disasters. The plan outlines the roles and responsibilities of the state agencies, special districts, local governments and volunteer organizations. The CEMP unites the efforts of these groups for a comprehensive approach to reduce the County's vulnerability to a host of identified hazards. This plan is structured to parallel federal activities set forth in the "National Response Framework" and state activities in the State "Comprehensive Emergency Plan" as well as describing how other resources will be coordinated to supplement County resources and response. The CEMP is divided into three sections: The Basic Plan section outlines the concept of operations, direction and control, and identifies responsibilities of all agencies and resources mobilized by the County in recovering from a disaster. 2. The Response section presents the County's strategy for disaster response. It outlines the Emergency Support Function (ESF) concept taken from the Federal Response Plan. Each ESF, at a minimum, contains a concept of operations and the responsibilities of the primary and support agencies that will respond to local government requests. 3. The Recovery section provides for the rapid and orderly start of rehabilitation and restoration of persons and property affected by a disaster. Following Hurricane Andrew, recommendations from the "Governor's Disaster Planning and Response Review Committee Report" (The Lewis Report), guided revisions that were made to Chapter 252, F.S. The Basic Plan contains a planning strategy section that describes initiatives that are currently underway to ensure that the mandates of the law become operational. This plan replaces the Florida Nuclear Civil Protection Plan, Florida Peacetime Emergency Plan, and National Response Plan. It does not supplant the Hazardous Materials Plan, which is not an operations-oriented document or the Florida Radiological Emergency Management Plan for Nuclear Power Plants, which was developed for response to radiological incidents under separate state and federal statutory authorities. However, this plan may be used to supplement the Florida Radiological Emergency Management Plan for Nuclear Power Plants, in order to provide a comprehensive response. xxiv THE INDIAN RIVER COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN BASIC PLAN I. INTRODUCTION Chapter 252, Florida Statutes (State Emergency Management Act), requires the preparation and maintenance of this document, the Indian River County Comprehensive Emergency Management Plan (CEMP). The CEMP must be integrated into and coordinated with emergency management plans and programs of the state and federal government. The CEMP also establishes a framework through which Indian River County may prepare for, respond to, recover from, and mitigate the impacts of a wide variety of disasters that could adversely affect the health, safety and/or general welfare of the residents of Indian River County. The CEMP is operations -oriented, and addresses coordinated local and regional evacuation, shelter, post -disaster response and recovery; rapid deployment and pre -deployment of resources; communications and warning systems; training exercises to determine the ability of local government to respond to emergencies; and clearly defined responsibilities for County departments through an Emergency Support Function (ESF) approach to planning and operations. The CEMP describes the basic strategies, assumptions and mechanisms through which the County will mobilize resources and conduct activities to guide and support local emergency management efforts through response and recovery. To facilitate effective intergovernmental operations, the CEMP adopts a functional approach that groups the type of assistance to be provided under ESFs to address the functional needs of the County. Each ESF is headed by a lead agency, which has been selected based on its authorities, resources, and capabilities in the functional area. The ESFs serve as the primary mechanism through which outside assistance to Indian River County is managed. State assistance will be provided under the overall coordination authority of the State Coordinating Officer (SCO) representing the Florida Division of Emergency Management (FDEM) on behalf of the Governor. A. PURPOSE The plan establishes a framework for an effective system of comprehensive emergency management enabling the Indian River County Board of County Commissioners to discharge its statutory responsibility for providing direction and control during the period of any emergency. This plan, and all other plans and procedures developed by Indian River County Emergency Management, are developed in accordance with the hazards identified in the Indian River County Local Mitigation Strategy. The procedures also reflect operational priorities including life, safety, health, property protection, environmental protection, restoration of essential utilities, restoration of essential program functions and coordination among appropriate stakeholders unless otherwise noted by exception. Indian River County Comprehensive Emergency Management Plan Basic Page 1 The purpose of the plan is to: Reduce the vulnerability of people and communities of this county to damage, injury, and loss of life and property resulting from natural, technological or manmade emergencies, catastrophes, or hostile military or paramilitary action. 2. Prepare for prompt and efficient response and recovery to protect lives and property affected by emergencies. 3. Respond to emergencies using all systems, plans and resources necessary to preserve the health, safety and welfare of persons affected by the emergency. 4. Recover from emergencies by providing for the rapid and orderly start of restoration and rehabilitation of persons and property affected by emergencies. 5. Provide an emergency management system embodying all aspects of pre -emergency preparedness and post -emergency response, recovery, and mitigation. 6. Assist in anticipation, recognition, appraisal, prevention, and mitigation of emergencies that may be caused or aggravated by inadequate planning for, and regulation of, public and private facilities and land use. 7. This CEMP, by adoption, established the National Incident Management System (NIMS) as the standard for all operations encompassed by the plan within Indian River County. The NIMS system provides a common foundation for training and other preparedness efforts, communicating and sharing information with other responders and with the public, ordering resources to assist with a response effort, and for integrating new technologies and standards to support incident management. For the first time, all of the nation's emergency responders will use a common language, and a common set of procedures when working individually and together to keep America safe. The NIMS ensures that they will have the same preparation, the same goals and expectations, and most importantly, they will be speaking the same language. The Indian River County Emergency Services Director oversees NIMS compliance for this department. Indian River County Comprehensive Emergency Management Plan Basic Page 2 B. SCOPE This plan is countywide in scope and is supported by the five municipalities. The scope of this plan is to accomplish the following: 1. Establishes fundamental policies, program strategies, and assumptions, 2. Establishes a concept of operations spanning the direction and control of an emergency from initial monitoring through post -disaster response and recovery, 3. Defines an interagency coordination mechanism to facilitate delivery of immediate county assistance, and County direction and control of response and recovery assistance from other counties, states, and the federal government, 4. Assigns specific functional responsibilities to appropriate County departments and agencies, as well as private sector groups and volunteer organizations, 5. Addresses the various types of emergencies (more specifically described in Section II -A, Hazard Analysis) which are likely to occur, from county emergency, to minor, major, or catastrophic disasters; and, 6. Identifies actions that County response and recovery organizations will take, in coordination with county and federal counterparts as appropriate. C. METHODOLOGY 1. The Emergency Management Director is responsible for the development and maintenance of the Comprehensive Management Plan and ensuring that necessary revisions to this plan are prepared, coordinated, published and distributed. Staff has carefully analyzed Florida's Comprehensive Emergency Management Plan to assure the county's plan was consistent with and supportive of the state plan in both format and content. To conform to the compliance criteria, the following actions were taken: a. All ESF primary and support agencies were identified, including public, private and volunteer. b. All agencies were assembled. All agencies provided input and support in the construction of the plan. Indian River County Comprehensive Emergency Management Plan Basic Page 3 C. A series of meetings was held to assure local participation in the planning process. d. All involved departments demonstrated their support in the planning process, not by letter, but by their personal participation in planning meetings. e. All agencies reviewed the final draft of the plan and accepted the responsibilities assigned to them by the plan. f. Rosters of orientation seminars on concepts of operations or plan procedures are not attached to or an integral part of this formal plan; however, they are kept on file in the office of Emergency Management. g. A signed receipt is maintained for all recipients of the CEMP. Signature of this document acknowledges and accepts plan responsibilities (original receipts kept on file in the emergency management office). The distribution list is attached to this document and identified as Figure 1. h. All future amendments to this plan will be made in addendum form to recipients of the plan. The Indian River County Logistics and Resource Management Plan establishes the process and procedures for providing and coordinating logistics and resource management efforts required for emergency management and incident response programs and activities. An Emergency Management Advisory Group was established and approved in January 2015 which will promote local participation in the emergency management program. D. PLANNING ASSUMPTIONS 1. A disaster may occur with little or no warning and may escalate far more rapidly than the ability of any single local response organization to handle. The success of rapid response depends on: a. Multi -discipline, impact assessment teams; b. Procedures to ensure quick and effective decision-making, such as pre -deployment and aggressive training of elected officials and responders on responsibilities and emergency assignments; and Indian River County Comprehensive Emergency Management Plan Basic Page 4 C. Procedures to rapidly implement local mutual aid, state mutual aid and possibly federal assistance. 2. Effective hurricane preparedness requires continual public awareness and education programs, so that citizens will take appropriate advance action based upon the category of the hurricane expected. 3. Evacuation and shelter strategies must be based on citizen cooperation with staggered evacuation and best -available shelter options until the shelter deficit can be reduced. 4. A strategy based upon sheltering people with special needs that provides varying levels of care. The intent of the strategy is to establish minimum standards so that the general population and service providers will understand the level of care that can be reasonably expected at regular shelters. Persons needing greater care should be prompted to register for special assistance. Planning at the County and state level will depend on pre -identification of populations and determination of resource shortfalls and contingencies. 5. The Emergency Operations Center (EOC) will be activated and staffed with lead agencies that become a part of an ESF concept. The primary agency for each ESF will be responsible for coordinating the planning and response activities of their respective support agencies. Indian River County Comprehensive Emergency Management Plan Basic Page 5 Figure 1 CEMP CD DISTRIBUTION LIST AGENCY DIVISION INDIAN RIVER COUNTY ATTORNEY'S OFFICE BCC OFFICE BUILDING DIVISION CLERK OF COURT COMMUNITY DEVELOPMENT COUNTY ADMINISTRATOR DEPARTMENT OF EMERGENCY SERVICES (Hard Copies) Animal Control Emergency Management (3) Fire Rescue Radiological EOC Library (2) Extras (5) ELECTION'S OFFICE ENGINEERING DEPARTMENT ENVIRONMENTAL HEALTH FACILITIES MANAGEMENT GENERAL SERVICES HEALTH DEPARTMENT HUMAN RESOURCES OFFICE OF MANAGEMENT & BUDGET PARKS DIVISION PROPERTY APPRAISER'S OFFICE PUBLIC WORKS PURCHASING RECREATION RISK MANAGEMENT ROAD & BRIDGE SCHOOL DISTRICT Superintendent Transportation Director SHERIFF'S OFFICE SOLID WASTE DISPOSAL DISTRICT TAX COLLECTOR TELECOMMUNICATIONS TRAFFIC ENGINEERING UTILITIES FELLSMERE, CITY OF CITY MANAGER POLICE CHIEF CLEVELAND CLINIC INDIAN RIVER HOSPITAL RISK MANAGER INDIAN RIVER SHORES, TOWN OF PUBLIC SAFETY CHIEF TOWN MANAGER ORCHID, TOWN OF TOWN MANAGER SEBASTIAN, CITY OF CITY MANAGER POLICE CHIEF SEBASTIAN INLET STATE PARK PARK MANAGER SEBASTIAN RIVER MEDICAL CENTER RISK MANAGER VERO BEACH, CITY OF CITY MANAGER POLICE CHIEF MISCELLANEOUS AMERICAN RED CROSS, COAST TO HEARTLAND CHAPTER Indian River County Comprehensive Emergency Management Plan Basic Page 6 2. The Indian River County Board of County Commissioners has approved this document and a current signed resolution can be found in the Compendium of Authorities binder located in the office of Emergency Management. Their approval establishes this plan as official policy for all participating departments/agencies. A Draft of the Resolution can be found in the beginning of this plan until such time the document receives approval from FDEM. Once the approved document goes before our Board of County Commissioners for formal approval, a signed Resolution will be placed in aforementioned binder. 3. Maintenance of plan currency is achieved in the following manner: a. The Basic Plan will be reviewed and updated by Emergency Management staff by April 15th of each year and page changes distributed to all addressees no later than May 15th of each year. b. Emergency Support Function (ESF) Annexes will be reviewed by the lead agency for the ESF in consultation with the support agencies. Recommendations for corrections will be forwarded to Emergency Management staff who will distribute applicable page changes to all plan recipients. Changes to the ESF Annexes do not need Board of County Commissioner approval as long as the spirit and intent of the Basic Plan has not changed. ESFs meet at least annually, during participation in the Annual Statewide Hurricane Exercise. During this time procedures and responsibilities are reviewed. c. Hazard specific annexes will be developed as needed and reviewed at least annually and immediately after a disaster event for which the annex was written. The Annex will be initiated and maintained by the lead agency for that annex. Hazard specific annexes can be developed and added to/removed from the Indian River County CEMP, as needed, without Board of County Commissioner approval as long as the spirit and intent of the Basic Plan has not changed. d. Standard Operating Guides (SOGs) should be developed and maintained by each tasked agency to support this plan. e. There is no requirement to seek Board approval of the annual change after the CEMP has been adopted initially as long as the spirit and intent of the Basic Plan have not changed. Indian River County Comprehensive Emergency Management Plan Basic Page 7 II. SITUATION This section of the CEMP provides a description of the potential hazard considerations, geographic characteristics, demographics, economic profile and emergency management support facilities for Indian River County. Additionally, there are several planning assumptions that were considered in the planning process. Indian River County's State & FEMA LMS document was approved on March 3, 2020 and adopted by Resolution #2020-020 by the Board of County Commissioners. The Indian River County Emergency Management Director serves as the Chairman of the LMS Working Group and coordinates the planning process for a long-term LMS. See the Indian River County Local Mitigation Strategy for a complete vulnerability assessment. A. HAZARD IDENTIFICATION, VULNERABILITY, AND RISK Communities in Indian River County are vulnerable to three classifications of hazards: natural, technological, and societal as identified below. A complete analysis can be found in the county's Local Mitigation Strategy, as well as a chart depicting the hazard vulnerability byjurisdiction and population centers that can be found in Table 4.15 in Section 4, pages 88-89 of the county's Local Mitigation Strategy. Natural Hazards a. Flood — Hazard Identification A flood is defined by the National Weather Service as any high flow, overflow, or inundation by water which causes or threatens damage. There are a number of flood types, such as: River Flood — Occurs when water levels rise over the top of river banks due to excessive rain from tropical systems making landfall, persistent thunderstorms over the same area for extended periods of time, combined rainfall and snowmelt, or an ice jam. Coastal Flood — The inundation of land areas along the coast causes by higher than average high tide and worsened by heavy rainfall and onshore winds (i.e., wind blowing landward from the ocean). Storm Surge — An abnormal rise in water level in coastal areas, over and above the regular astronomical tide, caused by Indian River County Comprehensive Emergency Management Plan Basic Page 8 forces generated from a severe storm's wind, waves, and low atmospheric pressure. Storm surge is extremely dangerous, because it is capable of flooding large coastal areas. Inland Flooding — Occurs when moderate precipitation accumulates over several days, intense precipitation falls over a short period, or a river overflows because of an ice or debris jam, or dam or levee failure. Flash Flood — Caused by heavy or excessive rainfall in a short period of time, generally less than six hours. Flash floods are usually characterized by raging torrents after heavy rains that rip through river beds, urban streets, or mountain canyons sweeping everything before them. In Indian River County, several variations of flood hazards occur due to the different effects of severe thunderstorms, hurricanes, seasonal rains, and other weather-related conditions. For the majority of the County, the primary causes of flooding are hurricanes or tropical storms. However, the County's low-lying topography, combined with its subtropical climate, make it vulnerable to riverine as well as storm - associated flooding. Flooding in Indian River County results from one or a combination of both of the following meteorological events: • Tidal surge associated with northeasters, hurricanes, and tropical storms; and • Overflow from streams and swamps associated with rain runoff. When intense rainfall events occur, streams and drainage ditches tend to reach peak flood flow concurrently with tidal water conditions associated with coastal storm surge. This greatly increases the probability of flooding in the low-lying areas of the coastal zone. Areas along the Indian River are particularly susceptible to flooding under these conditions. The most flood prone areas in the eastern portion of the County feature poorly drained soils, a high water table, and relatively flat terrain, all of which contribute to their flooding problems. Flat terrain and heavily wooded areas aggravate flood problems by preventing rapid drainage in some areas. Indian River County Comprehensive Emergency Management Plan Basic Page 9 Riverine flooding occurs when the flow of rainwater runoff exceeds the carrying capacities of the natural drainage systems. During extended periods of heavy rainfall, certain low-lying neighborhoods within the County are subject to considerable flood damage and isolation caused by the inability of natural and mechanical drainage systems to effectively remove the water. Heavy rainfalls can cause considerable damage to County infrastructure including roadbeds, bridges, drainage systems, and the water supply. The buildup of uncontrolled sediment contributes to the problem of inadequate drainage in natural and mechanical drainage systems. When a storm produces an overwhelming amount of stormwater runoff, the accumulation of loose sediment causes flooding by clogging the drainage systems. This buildup of sediment in Indian River County waterways has led to the degradation of the national estuary. The County is currently working to address this issue by replacing bottom opening radial gates with tilting gates at four water control structures. Long-term climate monitoring stations indicate that rainfall in Indian River County averages about 51.5 inches annually, with about half of this volume occurring during the 4 months from June through September. Only about 20% of the total annual volume of precipitation occurs during the four driest months, December through March. For the 20 year period from 1969 to 1988, rainfall averaged 54.4 inches per year. The highest rainfall recorded during this period was 81.7 inches in 1982 (Indian River County 2020 Comprehensive Plan, Stormwater Management Sub -Element). In comparison to riverine flooding, coastal flooding is usually the result of a severe weather system such as a tropical storm or hurricane. The damaging effects of coastal floods are caused by a combination of storm surge, wind, rain, erosion, and battering by debris. All coastal property and inhabitants are subject to severe damage and loss of life resulting from floods caused by hurricane -associated storm surge. Some coastal property, road arteries, and bridge approaches are subject to severe flooding caused by rare astronomical tides as well. Historical Flooding Events. Data on previous occurrences of flooding events in municipalities are limited; therefore, the Indian River County Comprehensive Emergency Management Plan Basic Page 10 following events are based on the best available data. Additional data can be found under the Tropical Storms/Hurricanes heading (4.1.2). Flood of 1947. This flood is generally considered to be the most severe flood recorded in southern Florida. Heavy rainfall, including the rains from two hurricanes, occurred over a period of 5 months. Many parts of Martin County, to the south, were flooded for months, and there was extensive damage to dairy pastures and agriculture in general. Such a flooding event in Indian River County would be much more significant today because of the increase in land development along the eastern side of the County. Flood of 1953. As occurred in 1947, this flood was preceded by 5 months of heavier than normal rainfall, which included a tropical storm in October. June through October rainfall was approximately 48 inches. Damage was heaviest in the beef cattle industry, with extensive losses of improved pastureland, which required supplemental feeding of cattle. Vegetable growers and dairy farmers also suffered significant losses as a result of this flood. There were significant damages to buildings and roads in the eastern part of the County as well. Flash Flood of March 1993. The City of Vero Beach experienced a flash flood following heavy rains causing minor damage in 50 homes and washed out roads around Highway 60. The flood caused an estimated $500,000 in damages. Flooding of August 1999. The City of Sebastian experienced heavy rains in early August that flooded roads along U.S. Highway 1. The high water disabled six vehicles in the area as well. The City of Vero Beach experienced heavy rains producing flooding of some major roadways round the City in late August. Flooding of June 2002. The Town of Fellsmere experienced flooding from heavy rains, which rendered some roads impassable and flooded two homes in the Fellsmere area. This storm caused an estimated $10,000 in damage. Flooding of August 2002. The City of Vero Beach experienced heavy rain measuring about 5 inches in a few Indian River County Comprehensive Emergency Management Plan Basic Page 11 hours, which flooded streets and three houses in the City. The storm caused an estimated $50,000 in damage. Flooding of August 19, 2008. The City of Sebastian experienced heavy rainfall associated with Tropical Storm Fay. Rainfall amounts ranged from 10 to 15 inches. There was one indirect fatality when a car hydroplaned and crashed. Flooding of August 27, 2008. Vero Beach experienced persistent heavy rain bands from Tropical Storm Isaac that caused widespread urban and lowland flooding across much of the county. Rainfall averaged 4 to 8 inches, with isolated totals of 14 to 17 inches. Twenty-seven manufactured homes and two single family homes were damaged by water intrusion and 20 roads were temporarily closed due to standing water during the height of the flooding. Flooding of May 17, 2016. Sebastian received persistent thunderstorms produced extremely heavy rain with a short time period. Numerous roads were closed due to high water and several cards were flooded. Standing water remained high within many neighborhoods for over 24 hours. The Vero Beach Airport recorded a record 11.22 inches for the day and 8.99 inches accumulated in four hours. Flooding of October 7, 2016. Rain bands associated with Hurricane Matthew produced rainfall totals between 3.5 and 4.5 inches, resulting in areas of mostly minor urban and poor drainage flooding. Several roadways were impacted by significant ponding. Flooding of September 10, 2017. Fellsmere, Sebastian and Vero Beach experienced rain bands associated with Hurricane Irma that produced rainfall totals between 8 and 15 inches, resulting in areas of urban and poor drainage flooding, especially across the southern portion of the county. Numerous roadways were impacted by significant levels of standing water and many retention ponds reached capacity or overflowed. Extent/Probability/Impact. Flooding impacts related to tropical events are highlighted in the Tropical Indian River County Comprehensive Emergency Management Plan Basic Page 12 Storms/Hurricanes impacts profile. Indian River County has experienced two flood events since the last LMS plan update (2015) and one was due to Tropical Storm Matthew (see below). There have been no flooding events recorded for Indian River County in the National Climatic Data Center database since 2017 (through June 2019). Figure 4.2 can be used to determine the extent of the flooding hazard in each of the jurisdictions. In the past, flood waters in Indian River County have seldom exceeded 6" and would not be expected to ever exceed Flood Insurance Rate Map (FIRM) base flood elevations (BFEs) at any given location (i.e., one to two feet). Indian River County has experienced a total of 8 significant flooding (flood property and/or drown people/domestic animals) events between the periods of 1947-2015; therefore, there is a 12% annual chance of a significant flooding event to occur in Indian River County. Vulnerability Assessment. In Indian River County, several variations of flood hazards occur due to the different effects of severe thunderstorms, hurricanes, seasonal rains, and other weather related conditions. For the majority of the county, the primary causes of flooding are hurricanes or tropical storms. However, the county's low-lying topography, combined with its subtropical climate, makes it vulnerable to riverine flooding. Flooding events can have the following potential impacts within a community: • Excessive water; • Soil/beach erosion; • Electric power outage; • Surface and air transportation disruption; • Navigable waterway impairment; • Potable water system loss or disruption; • Sewer system outage; • Public health and safety: increased rates of diarrhea (including cholera and dysentery), respiratory infections, hepatitis A and E, typhoid fever, leptospirosis, and diseases borne by insects; • Psychological hardship; • Economic disruption; • Disruption of community services; • Agricultural/fisheries damage; • Damage to critical environmental resources; Indian River County Comprehensive Emergency Management Plan Basic Page 13 • Damage to identified historical resources; • Fire; • Toxic releases; and • Stormwater drainage impairment. b. Tropical Storms/Hurricanes — Hazard Identification A tropical storm is a tropical cyclone with maximum sustained winds of at least 39 mph. Tropical storms are given official names once they reach these wind speeds. Beyond 74 mph, a tropical storm is called a hurricane, typhoon, or cyclone based on the storm location. A tropical cyclone has a defined cyclonic rotation and severe thunderstorms around a central low- pressure zone. A tropical cyclone is one step above a tropical depression, but a step below a hurricane in terms of intensity. A Tropical Storm Watch is issued by the National Hurricane Center (NHC) when tropical -storm conditions are possible within the specified area. A Tropical Storm Warning is issued by the NHC when tropical -storm conditions are expected within the specified area. Hurricanes are tropical cyclones with winds that exceed 74 mph and blow counter -clockwise about their centers in the Northern Hemisphere. They are essentially heat pumping mechanisms that transfer the sun's heat energy from the tropical to the temperate and polar regions. This helps to maintain the global heat budget and sustain life. Hurricanes are formed from thunderstorms that form over tropical oceans with surface temperatures warmer than 81'F (26.5°C). The ambient heat in the sea's surface and moisture in the rising air column set up a low pressure center and convective conditions that allow formation of self-sustaining circular wind patterns. Under the right conditions, these winds may continue to intensify until they reach hurricane strength. This heat and moisture from the warm ocean water is the energy source of a hurricane. Hurricanes weaken rapidly when deprived of their energy source by traveling over land or entering cooler waters. When a hurricane threatens the coast, advisories are issued by the NHC. The storm's current location and intensity are Indian River County Comprehensive Emergency Management Plan Basic Page 14 described along with its projected path. Advisories are issued at 6 -hour intervals: 5:00 A.M., 11:00 A.M., 5:00 P.M., and 11:00 P.M., Eastern Time. In addition to advisories, the NHC may issue a hurricane watch or warning. A Hurricane Watch is issued 48 hours in advance of the anticipated arrival of tropical -storm- force winds. A Hurricane Warning is issued 36 hours in advance of the anticipated onset of tropical -storm -force winds. Advisories and hurricane watches and warnings will frequently refer to the category of a storm. Hurricanes are classified using the Saffir-Simpson scale as follows: • Category 1 — Winds 74 to 95 mph; • Category 2 — Winds 96 to 110 mph; • Category 3 — Winds 111 to 129 mph; • Category 4 — Winds 130 to 156 mph; and • Category 5 — Winds 157 mph or higher. Hurricane damage occurs through two means — high winds and storm surge. Generally it is the wind that produces most of the property damage associated with hurricanes, while the greatest threat to life is from flooding and storm surge. Although hurricane winds can exert tremendous pressure against a structure, a large percentage of hurricane damage is caused not from the wind itself, but from flying debris. Tree limbs, signs and sign posts, roof tiles, metal siding, and other loose objects can become airborne missiles that penetrate the outer shells of buildings, destroying their structural integrity and allowing hurricane winds to act against interior walls not designed to withstand such forces. Once a structure's integrity is breached, the driving rains associated with hurricanes can enter the structure and completely destroy its contents. Hurricane winds are unique in several ways: They are more turbulent than winds in most other types of storms; They are sustained for a longer period of time (several hours) than any other type of atmospheric disturbance; They change slowly in direction; thus, they are able to seek out the most critical angle of attack on a given Indian River County Comprehensive Emergency Management Plan Basic Page 15 structure; and • They generate large quantities of flying debris as the built environment is progressively damaged; thus, amplifying their destructive power. In hurricanes, gusts of wind can be expected to exceed the sustained wind velocity by 25% to 50%. This means a hurricane with sustained winds of 150 mph will have wind gusts exceeding 200 mph. The wind's pressure against a fixed structure increases with the square of the velocity. For example a 100 -mph wind will exert a pressure of approximately 40 pounds per square foot on a flat surface, while a 190 -mph wind will exert a force of 122 pounds per square foot on that same structure. In terms of a 4- by 8 -foot sheet of plywood nailed over a window, there would be 1,280 pounds of pressure against this sheet in a 100 -mph wind, and 3,904 pounds or 1.95 tons of pressure against this sheet in a 190 - mph wind. The external and internal pressures generated against a structure vary greatly with increases in elevation, shapes of buildings, openings in the structures, and the surrounding buildings and terrain. Buildings at ground level experience some reductions in wind forces simply because of the drag exerted by the ground against the lowest levels of the air column. High-rise buildings, particularly those located along the beachfront will receive the full strength of hurricane winds on their upper stories. Recent studies estimate that wind speed increases by approximately 37% just 15 feet above ground level. The wind stream generates uplift as it divides and flows around a structure. The stream following the longest path around a building, generally the path over the roof, speeds up to rejoin the wind streams following shorter paths, generally around the walls. This is the same phenomenon that generates uplift on an aircraft's wing. The roof in effect becomes an airfoil that is attempting to "take off' from the rest of the building. Roof vortexes generally concentrate the wind's uplift force at the corners of a roof. These key points can experience uplift forces two to five times greater than those exerted on other parts of the roof. Once the envelope of the building has been breached through the loss of a window or door, or because of roof damage, wind Indian River County Comprehensive Emergency Management Plan Basic Page 16 pressure on internal surfaces becomes a factor. Openings may cause pressurizing or depressurizing of a building. Pressurizing pushes the walls out, while depressurizing will pull the walls in. Internal pressure coupled with external suction adds to the withdrawal force on sheathing fasteners. Damages from internal pressure fluctuations may range from blowouts of windows and doors to total building collapse due to structural failure. During Hurricane Andrew, catastrophic failure of one- and two- story wood -frame buildings in residential areas was observed more than catastrophic failures in other types of buildings. Single-family residential construction is particularly vulnerable because less engineering oversight is applied to its design and construction. As opposed to hospitals and public buildings, which are considered "fully engineered," and office and industrial buildings, which are considered "marginally engineered," residential construction is considered "non -engineered." Historically, the bulk of wind damage experienced nationwide has occurred to residential construction. Fully engineered construction usually performs well in high winds due to the attention given to connections and load paths. Hurricane winds generate massive quantities of debris that can easily exceed a community's entire solid waste capacity by three times or more. Debris removal is an integral first step toward recovery, and as such, must be a critical concern of all those tasked with emergency management and the restoration of community services. A storm surge is a large dome of water often 50 to 100 miles wide and rising anywhere from 4 to 5 feet in a Category 1 hurricane and up to 20 feet in a Category 5 storm. The storm surge arrives ahead of the storm's actual landfall, and the more intense the hurricane is, the sooner the surge arrives. Water rise can be very rapid, posing a serious threat to those who have waited to evacuate flood prone areas. A storm surge is a wave that has outrun its generating source and become a long period swell. The surge is always highest in the right -front quadrant of the direction the hurricane is moving in. As the storm approaches shore, the greatest storm surge will be to the north of the hurricane eye. Indian River County Comprehensive Emergency Management Plan Basic Page 17 Such a surge of high water topped by waves driven by hurricane force winds can be devastating to coastal regions. The stronger the hurricane and the shallower the offshore water, the higher the surge will be. In addition, if the storm surge arrives at the same time as the high tide, the water height will be even greater. The storm tide is the combination of the storm surge and the normal astronomical tide. Damage during hurricanes also may result from possible spawned tornadoes, and inland flooding associated with heavy rainfall that usually accompany these storms. Hurricane Andrew, a relatively "dry" hurricane, dumped 10 inches of rain on south Florida and left many buildings extensively water damaged. Rainwater may seep into gaps in roof sheathing and saturate insulation and ceiling drywall, in some cases causing ceilings to collapse. Crop damage is another powerful effect of hurricanes and tropical storms. Tropical Storm Mitch in 1998 dropped as much as 10 inches of rain in some south Florida areas, which resulted in approximately $20 million in crop damage in Palm Beach County alone (Associated Press, 1998). According to the University of Florida (2001), of Indian River County's 322,112 acres, 168,399 acres are farmland. With 52% of its land area being farmed, Indian River County is particularly vulnerable to crop damage resulting from the wind and rain from hurricanes and tropical storms. Hurricanes Charley, Frances, and Jeanne crossed citrus -producing counties in Florida in 2004, followed by Hurricane Wilma in 2005. Hurricanes Frances and Jeanne affected the Treasure Coast directly, making landfall three weeks apart in Martin County. A special census to measure the losses was conducted in mid - 2005 in the four counties of Indian River, Martin, Palm Beach, and St. Lucie. Because of these hurricanes, Indian River and St. Lucie Counties only produced 36% of the state's grapefruit in 2004-05, compared to the normal 66%. Overall, the number of boxes of Florida citrus was down 42% from the 2003-04 season, bringing a 17% drop in value for the same period (USDA, 2005). After the 2004 hurricane season, the rate of tree removal and burning efforts were intensified in an effort to eradicate canker from commercial groves before the onset of the 2005 hurricane season. Before the plan could be completed, hurricane Wilma contributed to the spread of canker from south Florida up through central Florida, far Indian River County Comprehensive Emergency Management Plan Basic Page 18 beyond the ability to control it with the existing eradication plan. Estimates placed the spread of the disease at 183,000 acres. The existing eradication plan would have required the destruction of one-fourth of the commercial acreage in Florida, an amount that would have devastated the citrus industry (Conner, 2006). Historic Events. From 1930 through 1959, a total of 58 hurricanes struck the U.S. mainland; 25 of which were Category 3 or higher (major storms). Between 1960 and 1989, 43 hurricanes struck the U.S.; 16 of which were Category 3 or stronger. Most hurricane experts feel we are entering a period of increased hurricane formation similar to the levels seen in the 1930's and 1940's. Current hurricane risk calculations are complicated by climatic factors suggesting the potential for even greater hurricane frequency and severity in all of the world's hurricane spawning grounds. According to Stormfax Weather Almanac(http://www.stormfax.com/huryear.htm, since 1995, there have been 173 Atlantic hurricanes, and there were 10 in 1998 alone. Global warming may cause changes in storm frequency and the precipitation rates associated with storms. A modest 0.9°F (0.5°C) increase in the mean global temperature will add 20 days to the annual hurricane season and increase the chances of a storm making landfall on the U.S. mainland by 33%. The warmer ocean surface also will allow storms to increase in intensity, survive in higher latitudes, and develop storm tracts that could shift farther north, producing more U.S. landfalls. On the average (https://www.aoml.noaa.gov/hrd/tcfaq/E19.html), close to seven hurricanes every four years (--1.75 per year) strike the United States, while about three major hurricanes cross the U.S. coast every five years (0.60 per year). Other noteworthy facts, updated from Jarrell et al. (2001), are: Forty percent of all U.S. hurricanes hit Florida Eighty-eight percent of Major hurricanes strikes have hit either Florida or Texas Annually, hurricanes are estimated to cause approximately $1.2 billion in damages. The proximity of dense population to Indian River County Comprehensive Emergency Management Plan Basic Page 19 the Atlantic Ocean, as well as the generally low coastal elevations, significantly increases the County's vulnerability. The potential for property damage and human casualties in Indian River County has increased over the last several decades primarily because of the rapid growth this County has experienced since 1970, particularly along the vulnerable coastline areas. From 1871 — 2018, 60 storms of hurricane intensity have passed within 125 miles of Indian River County. This represents an average of one hurricane every 2.45 years. The number of direct hits on the Florida coastline between 1851 and 2018 is 120. (https://www.aoml.noaa.gov/hrd/tcfag/El 9.html). Probability. (Source: NMW Melbourne Jan. 2020) • Tropical Storm (winds 39 to 73 mph) = 43 storms (24% annual probability, or return period of once every 4 years); • Category 1 Storms (winds 74 to 95 mph) = 15 storms (8% annual probability, or return period of once every 12 years); • Category 2 Storms (winds 96 to 110 mph) = 13 storms (7% annual probability, or return period of once every 14 years); • Category 3 Storms (winds 111 to 129 mph) = 6 storms (3% annual probability, or return period of once every 30 years); • Category 4 Storms (winds 130 to 156 mph) = 3 storms (2% annual probability or return period of once every 59 years); and • Category 5 Storms (winds 157 mph >) = 0 storm (0% annual probability) Extent. While it is possible for Indian River County to be impacted by a category 4 or 5 hurricane, according to the statistics above it is very unlikely. Indian River County has a history of impacts from tropical storms and category 1-3 hurricanes as defined by the Saffir-Simpson Hurricane Wind Scale. Impacts from these storms can cause major structure damage, trees to be uprooted, and near total power loss for several days to weeks after the storm passes. Hurricane of September 1928. This hurricane made Florida landfall near the City of Palm Beach as a strong Indian River County Comprehensive Emergency Management Plan Basic Page 20 Category 4 hurricane with one of the lowest barometric pressures ever recorded in this area (928.9 millibars [27.43 inches]). It reached Lake Okeechobee with very little decrease in intensity. In all, 1,836 people were killed and another 1,870 injured during this storm's passage. Nearly all the loss of life was in the Okeechobee area and was caused by overflowing of the lake along its southwestern shore. Hurricane of September 1933. This major Category 3 hurricane passed over Jupiter Island with a barometric pressure of 947.5 millibars (27.98 inches). Maximum winds recorded were 127 mph. There was considerable property damage all along the Florida east coast, mostly in the area between Jupiter and Ft. Pierce. Severe waterfront damage was reported in Stuart, located in Martin County. Hurricane of August 1949. This Category 3/Category 4 hurricane made landfall in Florida between Delray and Palm Beach with winds of 130 mph and a barometric pressure of 954.0 millibars (28.17 inches). As it moved inland, its center passed over the northern part of Lake Okeechobee. The levees in that area held, and no major flooding occurred. Damages in Florida were estimated at $45 million. Tides of 11.3 feet at Ft. Pierce, 8.5 ft at Stuart, and 6.9 ft at Lake Worth were reported. Statewide, over 500 people lost their homes as a result of this storm. Tropical Storm (Florence) of September 1960. Tropical Storm Florence deposited a total of 10 to 11 inches of rain countywide over a 5 -day period from 20 to 25 September 1960. Fortunately, the previous month's rainfall had been rather low, and overall flooding was not extensive. The most significantly damaged area was in the Allapattah Marsh area north of the St. Lucie Canal. Several dike systems failed and allowed water to overrun several ranches. Hurricane Andrew of August 1992. Hurricane Andrew was a small and ferocious Cape Verde hurricane that wrought unprecedented economic devastation along a path through the northwestern Bahamas, the southern Florida peninsula, and south-central Louisiana. Damage in the U.S. was estimated to be near 25 billion, making Hurricane Andrew the most expensive natural disaster in U.S. history. The tropical cyclone struck southern Dade County, Florida, especially hard, with Indian River County Comprehensive Emergency Management Plan Basic Page 21 violent winds and storm surges characteristic of a Category 4 hurricane on the Saffir/Simpson Hurricane Scale, and with a central pressure (922 millibars) that is the third lowest this century for a hurricane at landfall in the U.S. In Dade County alone, the forces of Hurricane Andrew resulted in 15 deaths and up to one-quarter million people left temporarily homeless. An additional 25 lives were lost in Dade County from the indirect effects of Andrew. The direct loss of life seems remarkably low considering the destruction caused by this hurricane (Rappaport, 1993). Tropical Storm (Gordon) of October 1994. Indian River County experienced a period of extensive growth during the 1970's and 1980's. Most of this growth took place in the form of residential and commercial land development in the eastern portion of the County along the major transportation corridor. The rain event associated with Tropical Storm Gordon in October 1994 was the most significant rain event to occur after this period of development. Hurricane Floyd of September 1999. This large Category 4 storm moved parallel to the southeast Florida coast. While the storm did not make landfall in Florida, it did impact Florida coastal communities. Peak gusts associated with the storm were estimated to be as high as 155 mph. Fifty- seven deaths and 1.3 billion dollars in insured losses were attributed to the storm. Readings taken in Ft. Pierce indicate that sustained winds were 33 mph, and peak wind gusts were up to 49 mph. The ARC opened 7 shelters in Indian River County and served 2,000 meals during the hurricane. Hurricane Irene of October 1999. This Category 2 hurricane made landfall in the Keys and moved north, heading back out to sea at the Jupiter Inlet. Insured property losses in Dade, Broward, and Palm Beach counties exceeded $600 million. Total insured losses from the rest of the state totaled $200 million. Over 700,000 customers were left without power following the storm. Readings taken in Ft. Pierce indicate that sustained winds were 42 mph, and peak wind gusts were up to 51 mph. Peak wind gusts in Vero Beach measured 71 mph. Tropical Storm Leslie of October 2000. This tropical storm mainly impacted Miami -Dade and Broward counties, causing $700 million in damage, $500 million of which were Indian River County Comprehensive Emergency Management Plan Basic Page 22 agricultural crop losses. During this storm, the City of Sebastian experienced significant flooding. Hurricane Gabrielle of September 2001. This hurricane made landfall on the west coast of Florida and traveled northeast across the state. The storm spawned a total of 18 tornadoes. Insured losses associated with this storm totaled $115 million. Total damage is estimated to be nearly $230 million. Readings taken in Ft. Pierce indicate that sustained winds reached 27 mph, and peak wind gusts were up to 37 mph. Rain meters in Ft. Pierce indicated 1.97 inches of rainfall during this period. Hurricane Frances of September 2004. This hurricane made landfall over the southern end of Hutchinson Island, Florida as a Category 2 hurricane. Frances gradually weakened as it moved slowly west -northwestward across the Florida Peninsula, and became a tropical storm just before emerging into the northeastern Gulf of Mexico near New Port Richey early on 6 September. The National Weather Service Melbourne Weather Forecast Office (WFO) estimated storm surge at 8 ft near Vero Beach and 6 ft around Cocoa Beach. Frances caused widespread heavy rains and associated freshwater flooding over much of the eastern United States. Storm -total rainfalls of 5-10 in were common elsewhere along Frances' track as a tropical cyclone. Frances caused an estimated $850 million in damage to insured property in Indian River County. The storm spawned a total of 101 tornadoes — 23 in Florida. Sustained winds reached 105 mph. There was one fatality recorded in Indian River County. Hurricane Jeanne of September 2004. Jeanne made landfall as a Category 3 hurricane on the east coast of Florida early on September 26 with the center crossing the coast at the southern end of Hutchinson Island just east of Stuart. Maximum winds at landfall are estimated at 121 mph. Widespread rainfall of up to 8 inches accompanied Hurricane Jeanne as it moved across eastern, central and northern Florida. A narrower band of 11 to 13 inches was observed in the vicinity of the eyewall track over Osceola, Broward and Indian River counties of east central Florida. Storm surge flooding of up to 6 ft above normal tides likely occurred along the Florida east coast from the vicinity of Melbourne southward to Ft. Pierce. Jeanne caused an estimated $2 billion in damage Indian River County Comprehensive Emergency Management Plan Basic Page 23 to insured property Indian River County. Hurricane Wilma of October 2005. Wilma made landfall in southwestern Florida near Cape Romano as a Category 3 hurricane on October 24 with sustained winds estimated to be around 120 mph. The hurricane crossed the southern Florida peninsula in 4.5 hours, with the center emerging into the Atlantic just southeast of Jupiter. Maximum winds had decreased to near 109 mph (Category 2) during the crossing of Florida. Because the hurricane moved quickly across the southern Florida peninsula, however, the rain amounts were not very large in Florida and storm totals ranged generally from 3 to 7 inches. Some locations in southeast Florida had totals of only 1 to 2 inches -- or less. Wilma produced 10 tornadoes over the Florida peninsula on 23-24 October: one each in Collier, Hardee, Highlands, Indian River, Okeechobee, and Polk Counties, and four in Brevard County. Tropical Storm Ernesto of August 2006. Ernesto made landfall at Plantation Key, Florida, in the upper Florida Keys, as a tropical storm with winds of 46 mph. The storm moved northward along the center of the Florida peninsula and within a weakness in the mid-level ridge, and the cyclone passed over Lake Okeechobee gradually turning and emerging over the Atlantic Ocean near Cape Canaveral, Florida. The storm dropped 3-6 inches of rain in many areas near the path of the storm's center, from the Cape Canaveral area to Lake Okeechobee, in portions of southwestern Florida, and in isolated spots in the Upper Florida Keys. Tropical Storm Fay of September 2008. Fay was a long-lived tropical storm that made eight landfalls — including a record four landfalls in Florida (Key West, Cape Romano, Flagler Beach and Carrabelle) — and produced torrential rainfall that caused extensive floods across the Dominican Republic, Haiti, Cuba, and Florida. Heavy rainfall was the most notable hazard caused by Tropical Storm Fay. Melbourne, Florida broke a 50 -year old record for a rainfall event. There were numerous rainfall reports of more than 20 in reported across east -central Florida and amounts in excess of 10 in were common elsewhere across the central and northern Florida. Indian River County Comprehensive Emergency Management Plan Basic Page 24 Tropical Storm Isaac (August 26-27, 2012). Persistent heavy rainbands from Tropical Storm Isaac produced widespread urban and lowland flooding across much of the county. Rainfall from the morning of August 26 until the evening of August 27 averaged 4 to 8 inches, with isolated totals of 14 to 17 inches, most of which fell during the morning and afternoon of August 27. The most significant impacts occurred near the coast from Winter Beach to Vero Beach and Florida Ridge. Twenty seven manufactured homes and two single family homes were damaged by water intrusion and 20 roads were temporarily closed due to standing water during the height of the flooding. Hurricane Sandy (October 26, 2012). Hurricane Sandy moved slowly northwest, parallel to the Florida coast, 200-250 miles offshore. Due to the very expansive wind fields associated with the hurricane, sustained tropical storm winds reached the east -central Florida beaches and adjacent portions of the barrier islands. Gusts to tropical storm force occurred throughout the coastal counties, with some interior counties also experiencing tropical storm gusts, especially during passing squalls. Large and pounding surf affected the beaches for six or more high tide cycles, during a period of high astronomical tides. By the end of the even, many of the beaches had sustained moderate to major beach erosion. The erosion damaged several home foundations/patios/pools, and endangered many other beach -front residences and two businesses. Numerous beach cross -overs and lifeguard towers were damaged and sand was washed onto coastal roadways and beach parking areas in several locations. Damage estimates for the east -central Florida beaches totaled 46 million dollars. Hurricane Matthew (October 6-7, 2016). Matthew battered the Bahamas on October 5th and 6th and passed between Andros Island and New Providence at 10:00 a.m. EST on October 6 with maximum sustained winds of 132 mph, a Category 4 hurricane. Matthew approached the east coast of Florida late Thursday, October 6, 2016, and weakened into a Category 3 hurricane by 2:00 a.m. EST on October 7th. The center of the eye was measured at only 35 miles off our shore. A preliminary beach damage report Indian River County Comprehensive Emergency Management Plan Basic Page 25 prepared by the Indian River County Coastal Engineer defined damages as being consistent with what FDEP defines as major dune erosion. Indian River County was declared eligible for FEMAs Individual Assistance program and 634 requests for FEMA assistance were submitted and 99 applications were approved with a total award amount of $191,945.03. The Indian River County Building Department issued 60 building permits. Repairs included repairing/replacing: meter mains, meter cans, roof shingles, weather heads, drywall, docks, insulation, electrical, etc. Indian River County's preliminary Request for Public Assistance was $15,985,721.76. Hurricane Irma (September 10-11, 2017). Category 3 Hurricane Irma made landfall near Naples during the late afternoon of September 10. Irma then moved northward across west -central Florida during the evening while weakening to a Category 2 hurricane approximately 95 miles west of Vero Beach. A long duration of damaging winds occurred across Indian River County, with a period of gusts to hurricane force. A preliminary report indicated 72 structures with minor damage and 6 with major damage. The total estimated damage cost was $1.5 million. Damage generally involved roof shingles/tiles, soffits, awnings, and pool enclosures. A few houses, condos and businesses lost portions of their roofs, primarily along the coast, with additional damage due to water intrusion. Numerous trees were uprooted or snapped. With torrential rains, water intrusion into structures also occurred. For many years, the risk of significant loss of life and property due to hurricanes seemed small. Many, if not the majority of existing homes and business along the U.S. Atlantic and Gulf Coasts were located there during the 1970's and 1980's, a period of relatively inactive hurricane formation. Most of the people currently living and working in coastal areas have never experienced the impact of a major hurricane. Hurricanes that impacted Florida during the 1970's and 80's were infrequent and of relatively low intensity. Homeowners, business interest, and government officials grew to regard hurricane risk as manageable by private insurance supplemented occasionally by Federal disaster funding and subsidized flood insurance. The hurricane risk did not seem sufficient to warrant increased investment in mitigation. Two major hurricanes, Hugo in 1989 Indian River County Comprehensive Emergency Management Plan Basic Page 26 and Andrew in 1992, forced a re-evaluation of this risk assessment. While experts sometimes disagree on the annual cost, all sources agree that Hurricane Andrew was the most costly hurricane event ever to affect the U.S. Insured losses from Hurricane Andrew topped $17 billion, and most sources agree that the total cost of Hurricane Andrew exceeded $25 billion. Florida is the most vulnerable state in the nation to the impacts of hurricanes and tropical storms. South Central Florida is particularly exposed to the dangers presented by hurricanes due to its topography. The region is largely a flat, low-lying plain. The potential for property damage and human casualties in Indian River County has been increased by the rapid growth of the County over the last few decades, particularly along the coastline. Population risk also has been exacerbated by some complacency due to the recent period of reduced hurricane frequency. Florida has one of the highest exposures and levels of risk to tropical weather events in the United States (https://www.floir.com/site Documents/2018AnnualReport. pdf) . Since 2016, Florida has experienced three consecutive Atlantic Hurricane Seasons with at least one hurricane making landfall during each season accounting for a combined total of more than $17 billion in estimated insured losses. Florida's homeowners insurance market continued to grow in 2017, with over 88 percent or 4.9 million of the policies in force covered by the domestic market. This helped reduce the number of policies written by Citizens Property Insurance Corporation, the state's homeowner's insurer of last resort to under 8 percent. Some of the growth of the voluntary market was due to the high level of capacity available in the reinsurance market, which permits insurers to increase writings. Additionally, the cost of reinsurance in 2017 continued to decline, with alternative vehicles such as insurance linked securities accounting for a larger share of the reinsurance market. Over the 28 -year period from 1990-2018, Florida's population increased by 64%. Indian River County Comprehensive Emergency Management Plan Basic Page 27 Vulnerability Assessment. Tropical storm/hurricane events can have the following potential impacts within a community: • Excessive wind; • Excessive water; • Soil/beach erosion; • Electric power outage; • Surface and air transportation disruption; • Navigable waterway impairment; • Potable water system loss or disruption; • Sewer system outage; • Telecommunications system outage; • Human health and safety; • Psychological hardship; • Economic disruption; • Disruption of community services; • Agricultural/fisheries damage; • Damage to critical environmental resources; • Damage to identified historical resources; • Fire; • Toxic releases; and • Stormwater drainage impairment. Hazus, a FEMA planning tool, estimates the amount of debris that will be generated by hurricanes. The model breaks the debris into four general categories: a) Brick/Wood, b) Reinforced Concrete/Steel, c) Eligible Tree Debris, and d) Other Tree Debris. This distinction is made because of the different types of material handling equipment required to handle the debris. The probabilistic model estimates that a total of 50,920 tons of debris will be generated. Of the total amount, 43,304 tons (83%) is Other Tree Debris. Of the remaining 8,616 tons, Brick/Wood comprises 42% of the total, Reinforced Concrete/Steel comprises 0% of the total, with the remainder being Eligible Tree Debris. If the building debris tonnage is converted to an estimated number of truckloads, it will require 143 truckloads (@25 tons/truck) to remove the building debris generated by the hurricane. The number of eligible tree debris truckloads will depend on how the 5,037 tons of eligible tree debris are collected and processed. The volume of tree debris Indian River County Comprehensive Emergency Management Plan Basic Page 28 generally ranges from about 4 cubic yards per ton for chipped or compacted tree debris to about 10 cubic yards per ton for bulkier, un -compacted debris. Risk Assessment. All communities within Indian River County are highly vulnerable to hurricanes, but they are not all vulnerable for the same reasons. The barrier island communities (Town of Orchid, Indian River Shores, and the beach side of the City of Vero Beach) are obviously highly vulnerable to both wind and storm surge damage from hurricanes. The communities fronting on Indian River County's estuaries and rivers are also highly vulnerable to flooding associated with hurricane winds and storm surge. Inland communities may have less hurricane vulnerability from flooding but more hurricane vulnerability from wind damage due to their older or less substantial type of construction. C. Tornado — Hazard Identification A tornado is a violent windstorm characterized by a twisting, funnel -shaped cloud extending to the ground. It is generated by a thunderstorm or hurricane when cool air overrides a layer of warm air, forcing the warm air to rise rapidly. The most common type of tornado, the relatively weak and short-lived type, occurs in the warm season, with June being the peak month. The strongest, most deadly tornadoes occur in the cool season, from December through April (FDCA, 2004b). Occasional windstorms accompanied by tornadoes, such as the winter storm of 1993, also are widespread and destructive. When a tornado threatens, only a short amount of time is available for life -or -death decisions. The NWS issues two types of alerts: • Tornado Watch — means that conditions are favorable for tornadoes to develop. • Tornado Warning — means that a tornado has actually been sighted. Tornadoes are classified using the Enhanced Fujita-Pearson scale. On February 1, 2007, the Enhanced Fujita Scale replaced the original Fujita scale in all tornado damage surveys in the United States. Historic Events. Florida ranks third in the United States in Indian River County Comprehensive Emergency Management Plan Basic Page 29 the number of tornado strikes, and the first in the number of tornadoes per square mile. The odds of a tornado striking any specific point in southeastern Florida are 0.04, or once per 250 years. The damage from a tornado is a result of the high wind velocity and wind-blown debris. Florida's average is 50 tornadoes annually since 1950, causing an average of 3 fatalities and 52 injuries each year. According to the National Climatic Data Center Storm Events Database (http://www.ncdc.noaa.gov/stormevents), there have been 25 tornado events reported in Indian River County between 1950 and 2017. Eight were F0, five were EFO, seven were EF1, and two were F2 magnitude events. NCDC data indicates that there has been one tornado -related injury, no deaths, and $1,940,000 in property damage associated with tornado events in the County. The NCDC has recorded tornado events in unincorporated Indian River County, the City of Vero Beach, the City of Sebastian, Town of Fellsmere, and Wabasso (located in unincorporated County). No events have been recorded in the Town of Indian River Shores or Orchid. During the tornado in December of 2002, the ARC provided services to three families hit by the tornado and opened a shelter for 38 families who were ordered to evacuate because their homes were deemed unsafe. Extent. The National Climate Data Center (NCDC) indicates that there have been a total of 22 tornado incidents in Indian River County in the last 65 years, therefore there is a 3% chance of a tornado affecting our county in any given year. The majority of the events have been EFO and EF1 as defined on the Enhanced Fujita Scale. Vulnerability Assessment. Tornado events can have the following potential impacts within a community: • Excessive wind; • Electric power outage; • Surface and air transportation disruption; Indian River County Comprehensive Emergency Management Plan Basic Page 30 • Telecommunications system outage; • Human health and safety; • Psychological hardship; and • Economic disruption. Indian River County's vulnerability to tornadoes is compounded by the high concentration of mobile home residents in large mobile home communities. According to the 2000 U.S. Census, there are 6,786 mobile homes in Indian River County, representing 11.7% of the total housing units in the County. Three municipalities within Indian River County have significant concentrations of mobile homes. Sebastian has a total of 564 mobile homes, representing 7.6% of the total housing units. Wabasso has a total of 166 mobile homes, representing 31.9% of the total housing units. Fellsmere has a total of 397 mobile homes, representing 42.4% of the total housing units. Risk Assessment. Historical data indicate the overall vulnerability of Indian River County to tornadoes is low, but some specific communities have a moderate to high vulnerability to this hazard due to the type of construction or numbers of mobile homes (manufactured housing units) within their boundaries. These communities include Sebastian, Wabasso, and Fellsmere. Tornado risk is defined as the annual probability of significant structural damage and is divided into four probabilities of occurrence: <1 in 500, 1 in 500, 1 in 200, and 1 in 100. d. Severe Thunderstorm/Lightning — Hazard Identification A severe thunderstorm is defined as a thunderstorm containing one or more of the following phenomena: hail of at least 1 inch, surface wind speeds of 58 miles per hour or greater, or any combination of those two criteria (NOAH, NWS, 2014). Severe weather can include lightning, tornadoes, damaging straight- line winds, and large hail. Most individual thunderstorms only last several minutes; however, some can last several hours. Long-lived thunderstorms are called super cell thunderstorms. A super cell is a thunderstorm that has a persistent rotating updraft. This rotation maintains the energy release of the thunderstorm over a much longer time than typical, pulse -type thunderstorms, which occur in the summer months. Super cell thunderstorms are responsible for producing the majority of Indian River County Comprehensive Emergency Management Plan Basic Page 31 severe weather, such as large hail and tornadoes (NOAA, NWS, 2003). Downbursts also are occasionally associated with severe thunderstorms. A downburst is a strong downdraft resulting in an outward burst of damaging winds on or near the ground. Downburst winds can produce damage similar to a strong tornado. Although usually associated with thunderstorms, downbursts can occur with showers too weak to produce thunder (NOAA, NWS, 2003). Strong squall lines also can produce widespread severe weather, primarily very strong winds and/or microbursts. When a severe thunderstorm approaches, the NWS will issue an advisory. According to NOAA, NWS (1994) two possible advisories are as follows: • Severe Thunderstorm Watch: Conditions are favorable for the development of severe thunderstorms. • Severe Thunderstorm Warning: Severe weather is imminent or occurring in the area. Historic Events. According to the NCDC, there have been a total of 64 thunderstorm events in Indian River County since 1953, causing a total of $1.376 million in property damage. On 13 March 1993, a downburst in Vero Beach damaged eight homes and three commercial buildings. On 5 April 1995, a thunderstorm damaged several homes in the Windsor Subdivision in Wabasso. On 26 June 1995, a thunderstorm knocked down stadium lighting at Dodgertown in Vero Beach (now known as the Jackie Robinson Training Complex). In Sebastian, storms in May 1996 and August 2002 damaged a 20 -passenger airplane and 3 moored vessels, respectively. In January of 1999, a thunderstorm in Vero Beach caused $5,000 worth of damage to doors at the Vero Beach Regional Airport. In the past 5 years, the City of Vero Beach has recorded four severe thunderstorm events; and the Town of Indian River Shores has recorded three severe thunderstorm events, one of which reported moderate property damage (these were reports to NCDC through 08/31/19). NCDC has recorded 62 incidents of hail in Indian River County. The average accumulation for these events being 1.27 inches. The City of Vero Beach has recorded three incidents of hail since 2015, and Town of Fellsmere, one (these were reports to NCDC through 4/15/18). Indian River County Comprehensive Emergency Management Plan Basic Page 32 Because thunderstorms are hazards that are not bounded by geographic or topographic characteristics, there are no definite means to determine whether or not the extent of this hazard differs from jurisdiction to jurisdiction within Indian River County. Perhaps the most dangerous and costly effect of thunderstorms is lightning. As a thunderstorm grows, electrical charges build up within the cloud. Oppositely charged particles gather at the ground below. The attraction between positive and negative charges quickly grows strong enough to overcome the air's resistance to electrical flow. Racing toward each other, the charges connect and complete the electrical circuit. Charge then surges upward from the ground at nearly one-third the speed of light and produces a bright flash of lightning (Cappella, 1997). On average, lightning kills more people than any other weather event. Florida leads in the nation in lightning related deaths and injuries. Most lightning strike fatalities occur in June, July, and August. Between 1959 and 2017, there have been 498 lightning -related deaths in Florida (https://www.weather.gov/media/safety/59- 17 State Ltg Fatality Maps lists.pdf). Nationwide, lightning - related economic losses amount to over $6-7 billion dollars per year, and residential insured losses average $969 million per year (National Lightning Safety Institute, March 2014). Between 1959 and 2019, Indian River County recorded one lightning -related death (Wabasso) and seven injuries (4 Wabasso, 2 Sebastian, 1 Indian River Shores). According to the NCDC, three major lightning incidents caused $1.212 million in property damage. The majority of the damage came on 30 June 2008 when a lightning -related fire destroyed a million dollar home in Vero Beach. Extent/Probability. Indian River County averages more than 70 days with thunderstorms per year, with the most frequent occurrences being between the months of July and September. With thunderstorms come lightning and Florida leads the nation for the number of lightning strikes. Both Florida and Indian River County have about 12 strikes per square kilometer per year in some places (National Lightning Indian River County Comprehensive Emergency Management Plan Basic Page 33 Safety Institute). Vulnerability Assessment. Thunderstorm/lightning events can have the following potential impacts within a community: • Excessive wind; • Excessive water; • Damaging hail; • Electric power outage; • Surface and air transportation disruption; • Telecommunications system outage; • Human health and safety; • Psychological hardship; • Economic disruption; • Fire; and • Stormwater drainage impairment. Thunderstorms typically cause damage in a community by knocking down trees and power lines. Downed trees can block key roadways within a community, making emergency response more difficult. Downed power lines block roadways, disrupt businesses when power is lost, and pose threats to people when lines are severed. Mobile homes also are more susceptible during severe thunderstorm activity. According to the Housing Element of the Indian River County 2030 Comprehensive Plan, there are 7,193 mobile homes utilized as year-round dwelling units in the county. This represents 9.75 percent of the countywide housing stock in that category. Extent. In the United States, there are an estimated 25 million lightning flashes each year. In an average year, Florida sees around 1.4 million of these lightning strikes. This makes Florida the "Lightning Capital of the United States." Lightning occurs with every thunderstorm and, on average, Florida sees around 70-100 days a year with at least one thunderstorm in the state. Because of Florida's vulnerability to thunderstorms and lightning, lightning is one of the most deadly weather hazards in the Sunshine State. This statistic makes Indian River County more vulnerable and having a higher probability to lightning having an impact on our community. Risk Assessment. Vulnerability to severe thunderstorms and lightning is high in Indian River County, but many of the jurisdictions and population centers have only moderate Indian River County Comprehensive Emergency Management Plan Basic Page 34 vulnerabilities relative to these hazards. This variation in relative levels of vulnerability is again primarily due to construction practices and community characteristics. Due to more time spent outdoors, residential and retirement communities have a historically higher vulnerability in terms of lightning fatalities. At the time of publication, a risk assessment model for severe thunderstorms was not available. The County can expect losses similar to what it experienced in the past, which is about an average of $17,500 per year in property damage. The most vulnerable areas in Indian River County would be open areas such as the shoreline, golf courses, open fields (i.e., Vero Beach Regional Airport, Indian River Fairgrounds, sports arenas, etc.) This vulnerability is increased because these areas are where large populations congregate. There could also be a significant loss of life as well as economic impacts to transportation systems, tourism, etc. e. Wildfire — Hazard Identification Wildfire is defined by the Florida Forest Service (FFS) as any fire that does not meet management objectives or is out of control. Wildfires occur in Florida every year and are part of the natural cycle of Florida's fire -adapted ecosystems. Many of these fires are quickly suppressed before they can damage or destroy property, homes and lives. There are four types of wildfires: • Surface Fires: Burn along the forest floor consuming the litter layer and small branches on or near the ground. • Ground Fires/Muck Fires: Smolder or creep slowly underground. These fires usually occur during periods of prolonged drought and may burn for weeks or months until sufficient rainfall extinguishes the fire, or it runs out of fuel. • Crown Fires: Spread rapidly by the wind, moving through the tops of the trees. • Wildland/Urban Interface Fires: Fires occurring within the WUI in areas where structures and other human developments meet or intermingle with wildlands or vegetative fuels. Homes and other flammable structures can become fuel for WUI fires. Indian River County Comprehensive Emergency Management Plan Basic Page 35 Florida is home to millions of residents who enjoy the state's beautiful scenery and warm climate. But few people realize that these qualities also create severe wildfire conditions. Each year, thousands of acres of wildland and many homes are destroyed by fires that can erupt at any time of the year from a variety of causes, including arson, lightning and debris burning. Adding to the fire hazard is the growing number of people living in new communities built in areas that were once wildland. This growth places even greater pressure on the state's wildland firefighters. As a result of this growth, wildland fire protection becomes everyone's responsibility. According to the Demographic Estimating Conference, Florida's will continue to grow by more than 300,000 people a year and will top 22 million residents in 2022 (https://www.bizeournals.com/tampabay/news/2019/07/25/florid a-growth-to-top-300-000-people-a-year.html). Much of the growth has occurred in the undeveloped areas. The trend has created a complex landscape known as the Wildland/Urban Interface, a set of conditions under which wildland fires move beyond trees and undergrowth to threaten neighborhoods. Ensuring a home is compatible with nature can help save it and the entire community when wildfire strikes. Florida's wildfire season is twelve months long. Indian River County has wildfires throughout the year. The most active part the year is typically December through the beginning of June. Generally, Indian River County experiences the greatest number of wildfires during March, April, and May. On average, Indian River County has 21.1 wildfires a year depending on weather conditions. South Florida has several areas of spot building where homes are built in neighborhoods with large, unmanaged properties nearby where little or no regular landscape maintenance is conducted. Local governments often require neighborhoods to maintain designated preserves or conservation areas where plants and wildlife must remain untouched. Work in the preserves is often restricted to minimize the impacts forwildlife and native vegetation. Yet these preserves must still be managed. Fire plays an important role because Florida plants and animals rely on it. Indian River County Comprehensive Emergency Management Plan Basic Page 36 If the conservation areas are left unmanaged the accumulation of dead fuels and untreated new growth can create an undesirable effect, such as extreme fire behavior and habitat loss for the wildlife. Regular maintenance of preserves improves the chances for new growth. Otherwise, dead vegetation accumulates and causes fire danger to increase. These unmanaged areas force animals to forage outside their normal habitat. Regular food supplies run low for gopher tortoises and other species that rely on periodic fire to burn off the excess vegetation often found in these preserves. Large undeveloped properties owned by city, county, state or federal agencies might have set as these areas as preserves or natural areas. A management plan is needed to reduce the hazardous buildup of dead vegetation. The Florida Forest Service continues to work together with municipalities in Indian River County to educate and facilitate mitigation in identified high risk areas. A muck fire is a fire that consumes all the organic material of the forest floor and also burns into the underlying soil. It differs from a surface fire by being invulnerable to wind. If the fire gets deep into the ground, it could smolder for several years. In a surface fire, the flames are visible, and burning is accelerated by wind. Whereas in a muck fire, wind is not generally a serious factor (Canadian Soil Information System, 1996). Another extraordinary fact about muck fires has to do with their release of carbon dioxide. A peat bog that is on fire can release more carbon dioxide into the atmosphere than all the power stations and car engines emit in Western Europe in 1 year (Pearce, 1997). Historic Events. From 2014-2019, Indian River County has had 107 wildfires that have burned 3,119.8 acres. Lightning, non -authorized debris burning, children, or equipment were the most common ignition source for wildland fires in Indian River County (Florida Forest Service, 2019). Muck fires are not a frequent threat to Florida. However, during a drought in the 1980's, fires in the Everglades consumed the rich, dried out muck that had once been the bottom of the swamp. These fires burned deep into the ground and required alternative firefighting techniques. Muck fires occur very infrequently in Indian River County, and the only areas where this hazard Indian River County Comprehensive Emergency Management Plan Basic Page 37 might produce impacts are in the western portions of the County. At the present time, muck fires are not considered a significant hazard. Vulnerability Assessment. Wildland fires can have the following potential impacts within our community: • Electric power outage; • Surface and air transportation disruption; • Telecommunications system outage; • Human health and safety; • Psychological hardship; • Economic disruption; • Disruption of community services; • Agricultural/fisheries damage; • Loss of livestock; • Damage to critical environmental resources; • Damage to identified historical resources Risk Assessment. The Florida Forest Service has developed a web -based Geographic Information System (GIS) mapping application called Fire Risk Assessment System (FRAS). This system provides statewide risk data that assists in determining high-risk areas and can be accessed at: http://www.floridaforestservice.com/wildfire/wf fras.html. FRAS uses wildfire fuel types and densities, environmental conditions, and fire history to produce a Level of Concern (LOC), which is a number on a scale that runs from 1 (low concern) to 9 (high concern), for a given geographic area. Low Wildfire Hazard -Homes are built with concrete and appropriate non-flammable roofing materials. Short grass, low shrubs and light duff are present. Wildfires that do occur in these areas are less intense and easier to suppress because of the lower volume of fuel to feed and sustain the fire. (Vero Beach) Medium Wildfire Hazard - Wildland vegetation is prevalent throughout the community. Tall grass, medium shrubs, thick duff and ladder fuels are prominent in the area. Vegetation is less than 30 feet from homes. Homes are built with vinyl, plastic or other types of less fire-resistant materials. Access is Indian River County Comprehensive Emergency Management Plan Basic Page 38 limited and the concentration of fuel to feed fires causes more intense fire behavior. Fire suppression becomes more difficult and costly. (Fellsmere, Florida Ridge, Gifford, Olso, Roseland, Vero Beach South, Vero Lake Estates, Wabasso, and Winter Beach) High Wildfire Hazard -Dense, highly flammable vegetation surrounds the neighborhood and is within a few feet of homes. A thick layer of vegetation is present on the forest floor. Access to the neighborhood is limited to one entrance and/or on poorly maintained roads. Homes are rarely built with fire-resistant materials. Continuous, overgrown vegetation limits access and creates intense wildfire conditions. Fire suppression is challenging and requires more resources (engines, dozers, and aircraft) and firefighters than normal. (Sebastian) Hazard Rating Factors — Although there are many factors that affect the survivability of homes during wildfires, the following have been shown to be important in Florida. Access —Roadway and shoulder widths, road maintenance standards, turnarounds and road surface materials affect how quickly emergency crews can respond, as well as how quickly and safely residents can evacuate. Vegetation —Wildland vegetation (fuel) in Florida is highly variable both in amount and type and burns differently at different times of the year. Generally speaking, native vegetation is more likely to burn during the winter months when grasses and weeds have been killed by frosts and freezing temperatures. In addition, many plants found in Florida eco -systems have a waxy leaf surfaces or resinous sap. These plants can burn even though the leaves are still green. Both dead and live fuels also tend to dry more rapidly in areas where extensive drainage systems have been constructed for development. The biggest concern for firefighters is how close the fuel (vegetation) is to the home. Firefighters recommend at least 30 feet of defensible space between home and woods. Building Construction —Construction materials such as vinyl soffits and siding and wood shake shingles have a greater potential for damage from wildfire than fire resistant Indian River County Comprehensive Emergency Management Plan Basic Page 39 building materials. Vinyl soffits will soften when exposed to heat or flames from a wildfire and fall away from the roof trusses. When this occurs, windblown embers (fire brands0 can enter the attic area and ignite the ceiling/ roof. • Fire Protection — The key to successful controlling any wildfire is starting suppression action (attacking the wildfire) while it is still small. Firefighter access to a dedicated supply of water is an important factor. A reliable water source that will be unaffected by a sudden power loss is much better than relying on individual residential well systems and "trucked in" water to fight a wildfire and protect homes. Numerous structures may be threatened simultaneously, requiring large quantities of water. • Utilities — Above ground utilities can be both a cause of wildfire and also a hindrance to effective suppression. Florida Forest Service's firefighting dozers and fire plows can fall into unmarked septic tanks or sever buried lines. If firefighters cannot respond or are delayed because of these hazards, there is a greater chance that threatened structures will be lost. Vulnerability Summary. Florida has a year round fire season with the most active part taking place from April to July. The majority of wildfires in Florida (70-80 percent) are caused by humans with arson and escaped debris burning being the top two causes. The largest number of lightning -caused fires occurs in July. The drier months tend to be January, February and March but this is not always the case depending on drought conditions and frequency of frontal passages. Dry months, combined with low humidity and high wind have the highest number of fires reported. Extent/Probability. The average occurrence in Indian River County is 21.1 wildfires per year with an average of 24 acres per incident. f. Extreme Temperatures (Freezing) - Hazard Identification A freeze is defined by the National Weather Service (NWS) as when the surface air temperature is expected to be 32 degrees or below over a widespread area for a climatologically significant period of time. The NWS issues a freeze warning when surface temperatures are expected to drop below Indian River County Comprehensive Emergency Management Plan Basic Page 40 freezing over a large area for an extended period of time, regardless of whether or not frost develops. Hazard Identification. According to the U.S. Department of Agriculture and Consumer Services, a moderate freeze (Defined as 25°F to 28°F) may be expected every 1 to 2 years. Severe freezes (Defined as 24°F and below) may be expected on an average of once every 15 to 20 years. Freezes pose a major hazard to the agriculture industry in Indian River County on a recurring basis, and are a significant threat to the economic vitality of the State's vital agriculture industry. Agricultural lands represent over 51% of the unincorporated area of Indian River County (Indian River County Future Land Use Element 2030). According to Florida's Council on Homelessness, a point -in - time county for the period of 2015-2019 indicated that Indian River County had an average of 486 homeless individuals within the County (https://mvflfamilies.com/service- programs/homelessness/docs/2019CounciI Report. pd ). Inland communities away from the moderating influence of the ocean or the estuary are more vulnerable to temperature extremes as are areas with significant agricultural assets. (Council on Homelessness - Florida Department of Children and Families, 2013). Historic Events. Indian River County has experienced four significant freezes between 1970 and the present. Florida has experienced a number of severe or disastrous freezes, when the majority of the winter crops are lost. The lowest temperature ever recorded in the state of Florida is -2°F (NCDC, 1999a) on February 13, 1899 in Tallahassee. Since December 1889, there have been at least 22 recorded severe freezes; the most recent being in 2010, when a Secretarial Disaster Declaration was issued for crop losses estimated to be in the hundreds of millions of dollars. During this event, everything from fruits and vegetables to nursery plants and shrubs to tropical fish felt the effects of the freeze. There were no data available to document previous occurrences of severe freeze by jurisdiction. During the 2013 revision process, data indicated that the likelihood and probability of future occurrences of severe winter storms in Florida tended to result more in flooding and Indian River County Comprehensive Emergency Management Plan Basic Page 41 tornadoes than in snow and ice. Based on all the historical evidence, it is anticipated that a moderate freeze may be expected in Florida every one to two years. Severe freezes, where the greatest numbers of winter crops are lost, may be expected on average once every five years based on historic FEMA -declared disasters. Extent. The minimum temperature recorded in the Vero Beach area was 25 degrees (19 degree wind chill) on 12/14/10. This could be considered the minimum likely temperature to be experienced in the Vero Beach area. Probability. Severe winter weather includes extreme cold, snowfall, ice storms, and/or strong winds, and can affect every state in the United States in some fashion. Areas where this weather is uncommon, such as Florida, are typically more affected by winter weather than regions that experience this more frequently. Agriculture is the state's primary vulnerability to this hazard since freezing temperatures can kill or damage winter crops. Significant economic impacts in Florida led the NCDC to maintain freeze and frost data throughout the state. The probability of winter storms and freezes for Indian River County is low considering the entire state of Florida maintains a five percent probability or higher of a freeze or frost annually, all of which are located in the upper half of Florida. g. Extreme Temperatures (Heat) - Hazard Identification Temperatures that remain 10° or more above the average high temperature for a region and last for several weeks are defined as extreme heat (FEMA, 1993). Humid conditions, which add to the discomfort of high temperatures, occur when an area of high atmospheric pressure traps hazy, damp air near the ground. Human bodies dissipate heat in one of three ways: by varying the rate and depth of blood circulation; by losing water through the skin and sweat glands; and by panting. As the blood is heated to above 98.6°, the heart begins to pump more blood, blood vessels dilate to accommodate the increased flow, and the bundles of tiny capillaries penetrating through the upper layers of skin are put into operation. The body's blood is circulated closer to the surface, and excess heat is released into the cooler atmosphere. At the same time, water diffuses through the skin as perspiration. The skin handles about 90% Indian River County Comprehensive Emergency Management Plan Basic Page 42 of the body's heat dissipating function. Heat disorders generally have to do with a reduction or collapse of the body's ability to cool itself by circulatory changes and sweating, or a chemical (salt) imbalance caused by too much sweating. When the body cannot cool itself, or when it cannot compensate for fluids and salt lost through perspiration, the temperature of the body's inner core begins to rise and heat -related illness may develop. Studies indicate that, other things being equal, the severity of heat disorders tend to increase with age. Heat cramps in a 17 -year old may be heat exhaustion in a 40 -year old, and heat stroke in a person over 60. When the temperature gets extremely high, the NWS has increased its efforts to alert the general public as well as the appropriate authorities by issuing special weather statements. Residents should heed these warnings to prevent heat -related medical complications. As a result of the latest research findings, the NWS has devised the "Heat Index" (HI). The HI, given in degrees Fahrenheit, is an accurate measure of how hot it really feels when relative humidity is added to the actual air temperature. The NWS will initiate alert procedures when the HI is expected to exceed 105°F for at least two consecutive days. Possible heat disorders related to the corresponding HI are listed below. • Heat Index of 130°F or higher— Heatstroke/sunstroke with exposure for people in higher risk groups; • Heat Index of 105°F -130°F —Sunstroke, heat cramps, and heat exhaustion likely and heatstroke possible with prolonged physical activity; • Heat Index of 90°F -105°F — Sunstroke, heat cramps with prolonged exposure; and, • Heat Index of 80°F -90°F — Fatigue possible with prolonged exposure and physical activity (NWS, 1999b). Historic Events. The highest temperature ever recorded in the state was on June 29, 1931 at 109°F in Monticello at an elevation of 207 feet (NCDC, 2003b). From 1979-2003, excessive heat exposure caused 8,015 deaths in the United States. During this period, more people in this country died from extreme heat than from hurricanes, lightning, tornadoes, floods, and earthquakes combined. In 2001, 300 deaths were caused by excessive heat exposure." (CDC, 2009)There were Indian River County Comprehensive Emergency Management Plan Basic Page 43 no data available to document previous occurrences of extreme heat by jurisdiction. Extent. The average annual high temperature for Indian River County is 81.4 degrees. The highest observed temperature recorded in Vero Beach was 100 degrees in June of 1950. The heat index, also known as the apparent temperature, is what the temperature feels like to the human body when relative humidity is combined with the air temperature. NOAA's National Weather Service Heat Index uses temperature and relative humidity to determine the apparent temperature. For example, if the air temperature is 100°F and the relative humidity is 55%, the heat index will be 124°F. The highest temperature in Indian River County would never be expected to exceed 124°F. Extreme heat is considered to have a low probability of occurrence, therefore this hazard will not be fully profiled. Vulnerability Assessment. Extreme temperature events can have the following potential impacts within a community: • Electric power outage; • Human health and safety; • Psychological hardship; • Economic disruption; • Agricultural/fisheries damage; and • Damage to critical environmental resources; Temperature extremes, both freezes and periods of excessive heat, impact communities with a larger population of older people to a greater extent than those with younger populations. According to the 2010 U.S. Census, 41,178 residents (29%) in Indian River County are over the age of 65 (http://quickfacts.census.gov/qfd/states/12/12061.html). Freezing conditions primarily affect agriculture and homeless indigents. When conditions are predicted to be below freezing, shelters are opened. According to Florida's Council on Homelessness, a point -in -time county for the period of 2015-2019 indicated that Indian River County had an average of 486 homeless individuals within the County (https:Hmvflfamilies.com/service- programs/homelessness/docs/2019Council Report. pd Inland communities away from the moderating influence of the ocean or the estuary are more vulnerable to temperature Indian River County Comprehensive Emergency Management Plan Basic Page 44 extremes as are areas with significant agricultural assets. During 2006-2010, about 2,000 U.S. residents died each year from weather-related causes of death. About 31 % of these deaths were attributed to exposure to excessive natural heat, heat stroke, sun stroke, or all; 63% were attributed to exposure to excessive natural cold, hypothermia, or both; and the remaining 6% were attributed to floods, storms, or lightning. (http://www.cdc.gov/nchs/data/nhsr/nhsr076.pdf). This number is greater than the number of deaths caused by hurricanes and tornadoes combined. Extreme temperatures, especially freezes, can have significant impacts on agricultural economics in a community. In 2012, Indian River County's value of agricultural products sold was $142 million (http://www.freshfromflorida.com/Divisions- Offices/Marketing-and-Develop ment/Education/For- Researchers/Florida-Agriculture-Overview-and-Statistics). In 2008, 136,896 acres were designated for agricultural use. This represents over 51 % of the unincorporated area of the county. More than 60,000 acres in Indian River County are devoted to citrus production. In 1997, the value of all farm lands and buildings in Indian River County was estimated to be $1,243,117 (University of Florida, 2001). Risk Assessment. At the time of publication, a risk assessment model for extreme temperatures was not available. The County can expect losses similar to what it has experienced in the past. h. Erosion (Soil) — Hazard Identification. Soil erosion is the deterioration of soil by the physical movement of soil particles from a given site. Wind, water, animals, and the use of tools by man may all be reasons for erosion. The two most powerful erosion agents are wind and water, but in most cases, these are damaging only after man, animals, insects, diseases, or fire have removed or depleted natural vegetation. Accelerated erosion caused by human activity is the most serious form of soil erosion, and can occur so rapidly that surface soil may sometimes be blown or washed away down to the bedrock. Undisturbed by man, soil is usually covered by shrubs and trees, dead and decaying leaves, or a thick mat of grass. Indian River County Comprehensive Emergency Management Plan Basic Page 45 Whatever the vegetation, it protects the soil when rain falls or wind blows. Root systems of plants hold soil together. Even in drought, the roots of native grasses, which extend several feet into the ground, help tie down the soil and keep it from blowing away. With the vegetation cover stripped away, soil is vulnerable to damage. Whether through cultivation, grazing, deforestation, burning, or bulldozing, once the soil is bare to the erosive action of wind and water, the slow rate of natural erosion is greatly increased. Losses of soil take place much faster than new soil can be created. With the destruction of soil structure, eroded land is even more susceptible to erosion. The occurrence of erosion has greatly increased. This is because of the activities of modern development and population growth, particularly agricultural intensification. It also is in the field of agriculture that most efforts have been made to conserve soils, with mixed success (Union of International Associations, 1999). Particles scattered by erosion can also cause problems elsewhere. Stormwater drainage systems, both natural and mechanical, are frequently clogged by loose sediment. If drainage systems are not cleared of uncontrolled sediment on a regular basis, they lose function. Extent. Due to the low probability of occurrence, this hazard will not be fully profiled. Erosion (Beach) — Hazard Identification. Beach erosion is the wearing away of land and the removal of beach or dune sediments by wave action, tidal currents, wave currents, drainage or high winds. The wave climate impacting Indian River County's 22.4 miles of shoreline has contributed to the long term erosion of the County's barrier island. As a result, the Florida Department of Environmental Protection (FDEP) has concluded that 15.7 miles of shoreline is "critically eroded". A critically eroded area is defined by FDEP as a segment of the shoreline where natural processes or human activity has caused or contributed to erosion and recession of the beach or dune system to such a degree that upland development, recreational interests, wildlife habitat, or important cultural resources are threatened or lost. To assist with its coastal management strategies and long term sustainability of its shoreline, the County has developed and adopted a Beach Preservation Plan (BPP), updated 2014. The Indian River County Comprehensive Emergency Management Plan Basic Page 46 BPP identifies the current shoreline conditions and provides cost effective strategies for future beach management along the County's shoreline in particular the FDEP classified critically eroded areas. Wind, waves, and long shore currents are the driving forces behind coastal erosion. This removal and deposition of sand permanently changes beach shape and structure (Sea Grant Haznet, 1998). Most beaches, if left alone to natural processes, experience natural shoreline retreat. Historically, shoreline retreat is exacerbated by the effects of stabilized (jettied) coastal inlets, which interrupt the natural transport of sediment and promote erosion on the downdrift beaches. It has been estimated that on the east coast of Florida, as much as 80% of the observed erosion is directly attributable to the effects of stabilized inlets (Dean and Work 1993). As houses, highways, seawalls, and other structures are constructed on or close to the beach, the natural shoreline retreat processes may be interrupted. Construction along a historically erosive shoreline increases the likelihood of a property becoming threatened by shoreline retreat. The wave climate impacting the County's 22.4 miles of coastline has contributed to the long term erosion of the County's barrier island. The need for shore protection often results in property owners "hardening" the coast with a structure such as a seawall or revetment. A seawall is a large concrete or steel sheet pile wall designed to protect buildings or other man-made structures from beach erosion. A revetment is a cheaper option constructed with "rip rap" such as large boulders, concrete rubble, or even old tires. Although these structures may serve to protect beachfront property for a while, the resulting disruption of the natural coastal processes has serious consequences for all beaches in the area. Seawalls inhibit the natural ability of the beach to adjust its slope to the ever-changing ocean wave conditions. Large waves wash up against the seawall and rebound back out to sea, carrying large quantities of beach sand with them. With each storm, the beach narrows, sand is lost to deeper water, and the long shore current scours the base of the wall. Eventually, large waves impact the seawall with such force that a bigger structure becomes necessary to continue to resist the forces of the ocean (Pilkey and Dixon, 1996). Indian River County Comprehensive Emergency Management Plan Basic Page 47 However, other shoreline protection strategies are commonly used to address shoreline retreat such as beach nourishment. Beach nourishment is the process of replenishing sand lost as a result of erosion. In Indian River County, the preferred shoreline protection strategy is beach nourishment. To assist with its coastal management strategies and the long term sustainability of its shoreline, the county adopted its first Beach Preservation Plan in 1988, with updates in 1998 and 2008; and is currently updating the plan again for completion in 2015. Historic Events. Hurricanes Floyd and Irene (1999) and Hurricanes Frances and Jeanne (2004) caused significant beach erosion along the Atlantic Ocean. Oceanfront property in the City of Vero Beach, Town of Indian River Shores, and Town of Orchid also experienced beach erosion during these two events. The 2005 hurricane season was a record breaking season with 27 named storms. Florida was impacted by Hurricanes Dennis, Katrina, Ophelia, Rita, and Wilma, and Tropical Storms Arlene and Tammy. While the cumulative impact of these storms exacerbated erosion conditions in south and northwest Florida, Indian River County was spared. 2008 was a relatively mild tropical storm season for Florida's beaches with Tropical Storm Fay affecting predominantly the Atlantic shoreline, and the gulf coast receiving the fringe impacts of Hurricanes Gustav and Ike. Hurricane Sandy (October 26, 2012) caused an estimated $12 million in total countywide beach erosion damages. As a result, several emergency dune repair crossover repair projects occurred from 2012-2015. Hurricane Matthew (October 7, 2016) caused an estimated $13 million in total countywide beach erosion damages. Emergency dune/berm repair was required at five locations totaling $210,000. Hurricane Irma (September 10, 2017) caused an estimated $4.3 million in total countywide beach erosion damages. Indian River County Comprehensive Emergency Management Plan Basic Page 48 Because of their location along the Atlantic Ocean and Intracoastal Waterway, the City of Vero Beach, Town of Indian River Shores, Town of Orchid, the City of Sebastian, and unincorporated County are more apt to experience beach erosion associated with wave or current action. Extent. DEP has identified Indian River County as a medium- high risk to erosion. The beaches of Florida will continue to shift and change over time, especially when faced with the current levels of development. This is especially a high probability hazard, especially in conjunction with hurricanes, winter storms, and coastal flooding. Probability. Nearly 495 miles of Florida's beaches, approximately 60 percent, are currently experiencing erosion. Erosion can have significant economic impacts on the state due to property damages, loss of beachfront property, and effects to tourism. Florida's rivers also routinely experience erosion. This is a high probability hazard for Florida, including Indian River County, and is constantly being monitored by local, state, and federal entities. Vulnerability Assessment. Erosion can have the following potential impacts within a community: • Soil/beach erosion; • Navigable waterway impairment; • Economic disruption; • Damage to critical environmental resources; and • Stormwater drainage impairment. Indian River County's vulnerability to soil collapse and beach erosion is moderate to high along its beachfront coastline. The County has broken the beaches down into 8 management sectors based on their surrounding environmental conditions and erosion rates. Sectors 1, 2, 3, 5, and 7 have a significant beach erosion problem, as indicated by FDEP's deceleration of critically eroded shoreline. Hurricanes Matthew and Irma caused significant damages to the beaches resulting in FEMA damage reports and consequently FEMA funding assistance to restore those beach areas. The City of Vero Beach is located within Sector 5 and is one community that reported damaged property due to these storms. The Sector 4 area which includes the Town of Indian River Shores has low to moderate Indian River County Comprehensive Emergency Management Plan Basic Page 49 erosion rates, while Sectors 6 and 8 are accretional beaches. Shoreline erosion also is a potential vulnerability for the communities located along the Indian River Lagoon and Sebastian River. Vulnerability in the rest of the County is low to very low, with the exception of specific locations along some drainage canals. The Department of Public Works has identified the following areas as being in need of beach nourishment projects: Managed by the Sebastian Inlet District through Inlet Sand Bypassing Projects via the Inlet Management Plan: • Sectors 1 & 2 — R-4 to R-17; Managed by the County through the Beach Preservation Plan: • Sector 3 — R-20 to R-55; • Sector 5 — R-74 to R-86; and, • Sector 7 — R-97 to R-107. Risk Assessment. FDEP updated a statewide assessment of beach erosion in 2014. In that assessment, FDEP defined the "critical erosion area" as a segment of shoreline where natural processes or human activity have caused or contributed to erosion and recession of the beach or dune system to such a degree that upland development, recreation interests, wildlife habitat, or important cultural resources are threatened or lost. The County has broken the beaches down into 8 management sectors based on their surrounding environmental conditions and erosion rates. Sectors 1, 2, 3, 5, and 7 (15.7 miles) have a significant beach erosion problem, as indicated by FDEP's deceleration of critically eroded shoreline. The northern 9.5 miles (R1 -R51.3) south of Sebastian Inlet includes Sectors 1,2, and 3 and has been deemed critically eroded, threatening State Road AIA, Sebastian Inlet State Park facilities, the McLarty Treasure Museum, and private development along Ambersand Beach, Sanderling, Summerplace, and Wabasso Beach. The museum has a rock revetment to provide a barrier and safe net for storm vulnerability. The Sebastian Inlet District, as instructed in their inlet management plan, conducts regular sand bypassing projects by trapping sand within the inlet Indian River County Comprehensive Emergency Management Plan Basic Page 50 and placing it down drift of the inlet along Sectors 1 and 2 which includes Ambersands Beach Parl. The most recent bypassing project was constructed in the winter of 2019. The County is currently undergoing the permitting process to restore Sector 3. The northern 3.1 miles of City of Vero Beach (R70 -R86) is critically eroded with development and recreational interests being threatened. Historic management strategies for this area include adding seawalls, and constructing small dune restoration projects. The County has permitted its first large scale beach and dune nourishment project for Sector 5 which will commence fall 2019. Lastly, within southern Indian River County, Sector 7 a 2 -mile segment (R99 -R115.7) is critically eroded threatening homes and development interests. A beach restoration project was constructed in 2007 (FDEP 2010) which proved successful and now the County is undergoing the permitting process for a renourishment project. Droughts — Hazard Identification. Drought is a normal, recurrent feature of climate, although many perceive it as a rare and random event. In fact, each year some part of the U.S. has severe or extreme drought. Although it has many definitions, drought originates from a deficiency of precipitation over an extended period of time, usually a season or more (National Drought Mitigation Center, 2010). It produces a complex web of impacts that spans many sectors of the economy and reaches well beyond the area producing physical drought. This complexity exists because water is essential to our ability to produce goods and provide services (National Drought Mitigation Center, 2010). In Indian River County, the primary sources of water are deep wells for utility systems and shallow wells for rural areas. Excess water from an interconnected series of lakes, rivers, canals, and marshes flows either north to the St. Johns River or east to the Indian River Lagoon (Indian River County Department of Emergency Services, 2002). When this cycle is disrupted by periods of drought, one of the most potentially damaging effects is substantial crop loss in the western agricultural areas of the County. In addition to obvious losses in yields in both crop and livestock production, drought in Indian River County is associated with increase in insect infestations, plant disease, and wind erosion. The incidence of forest fires increases substantially during extended droughts, Indian River County Comprehensive Emergency Management Plan Basic Page 51 which in turn places both human and wildlife populations at higher levels of risk. The St. Johns Water Management District and County staff manage the County's water resources. Complementing the District's water management efforts during periods of critical water shortage, a countywide, uniform, forceful, contingency plan is in place to effectively restrict the use of water. Historic Events. Florida experienced one of the most severe droughts in 2007 dating back to when records started in the early 1900s. Lake Okeechobee, the region's primary reservoir, was down to less than half a foot above its record low. The $15 billion landscaping and nursery industries, which comprise Florida's largest agricultural sector, may have been the hardest hit. In November 2009 the lack of rainfall during rainy season led to Indian River County being named the driest county in the state and in danger of wildfires. Extent. Due to the low probability of occurrence, this hazard will not be fully profiled. Vulnerability Assessment. Drought can have the following potential impacts within a community: • Economic disruption; • Agricultural/fisheries damage; • Damage to critical environmental resources; and • Wildland fire. While Indian River County is moderately vulnerable to impacts from drought due to the County's large agricultural land tax base, some communities are less vulnerable due to their location and non-agricultural economic base. A few examples of direct impacts of drought are reduced crop, rangeland, and forest productivity; increased fire hazard; reduced water levels; increased livestock and wildlife mortality rates; and damage to wildlife and fish habitat. Social impacts include public safety, health, conflicts between water users, reduced quality of life, and inequities in the distribution of impacts and disaster relief. Income loss is another indicator used in assessing the impacts of drought; reduced income for farmers has a ripple effect throughout the region's economy Indian River County Comprehensive Emergency Management Plan Basic Page 52 (National Drought Mitigation Center, 2003). The direct and indirect costs of drought total more than $9 billion per year in the United States. The worst drought (36% of U.S.) in recent history occurred in July 1988, and the NCDC reports the estimated cost as $40 billion (National Drought Mitigation Center, 2010). According to a report by the National Oceanic Atmospheric Administration (NOAA), a full 33% of the contiguous United States spent 2012 in the grip of a severe to extreme drought – "severe" and "extreme" are NOAA's most serious official classifications on the drought scale. Risk Assessment. Indian River County overall, has a moderate vulnerability to the impacts from drought due to the County's large agricultural land tax base. The western area of the County is most vulnerable to the impacts of drought because this area is extensively involved in farming and ranching. As of 2017, the average annual market value of agricultural products in Indian River County was $145 million (www.agcensus.usda.gov). The urbanized communities along the County's coast are less vulnerable due to their location and non-agricultural economic base. Potential impacts to Indian River County's potable water supply during drought conditions appear to be slight. The Palmer Drought Index has become the semi-official drought index. It is most effective in determining long term drought—a matter of several months—and is not as good with short-term forecasts (a matter of weeks). It uses a 0 as normal, and drought is shown in terms of minus numbers; for example, minus 2 is moderate drought, minus 3 is severe drought, and minus 4 is extreme drought. The Palmer Index can also reflect excess rain using a corresponding level reflected by plus figures; i.e., 0 is normal, plus 2 is moderate rainfall, etc. Another reference tool is the Keetch-Byram drought index (KBDI), which is a continuous reference scale for estimating the dryness of the soil and duff layers. The index increases for each day without rain (the amount of increase depends on the daily high temperature) and decreases when it rains. The scale ranges from 0 (no moisture deficit) to 800 (prime drought condition). The range of the index is determined by assuming that there is 8 inches of moisture in a saturated soil that is Indian River County Comprehensive Emergency Management Plan Basic Page 53 readily available to the vegetation. In November, 2009, the lack of rainfall during rainy season led to Indian River County being named the driest county in the state of Florida and, according to the Florida Florida Forest Service, in danger of wildfires. According to the Keetch Bryam Drought Index, the county measured in at 649 when the normal range for that time of year is 271-420. Indian River County could reasonably expect to see a drought index of this magnitude. k. Seismic Hazards (Dam/Levee Failure) — Hazard Identification. Dam/levee failure poses a minor threat to population and property in Indian River County. All dams and levees are earthen structures and are State, regional, local, or privately controlled. The most significant risk related to dam/levee failure is flooding due to substantial rainfall and its eastward migration to final discharge in the Indian River Lagoon. Structural and non-structural techniques to slow and contain this runoff incorporate several drainage systems. Rainfall in excess of designed capacities could cause erosion of constructed drainage facilities and flooding of many areas including primary roadway evacuation routes (Indian River County Emergency Management, 2002). According to the National Inventory of Dams, there are five listed dams in Indian River County (South Relief Structure, Lateral C Structure, Main Canal Structure, North Relief Canal Structure, Lateral Structure #3 (United States Army Corps of Engineers, 1999). Extent. Best available data do not indicate that there have been any dam or levee failures in Indian River County or the municipalities. The overall extent of seismic hazards in Indian River County is uniform throughout the individual jurisdictions in the County. Seismic Hazards (Earthquakes) — Hazard Identification. Although Florida is not usually considered to be a state subject to earthquakes, several minor shocks have occurred overtime, but only one caused any damage (USDOI, USGS, 2004). Historic Events. In January 1879, a shock occurred near St. Augustine that is reported to have knocked plaster from walls and articles from shelves. Similar effects were reported in Daytona Beach. The shock was felt in Tampa, throughout central Indian River County Comprehensive Emergency Management Plan Basic Page 54 Florida, and in Savannah, Georgia as well (USDOI, USGS, 2004). • In January 1880 another earthquake occurred, this time with Cuba as the focal point. Shock waves were sent as far north as the town of Key West (USDOI, USGS, 2004). • In August 1886, Charleston, South Carolina was the center of a shock that was felt throughout northern Florida. It rang church bells in St. Augustine and severely jolted other towns along sections of Florida's east coast. Jacksonville residents felt many of the strong aftershocks that occurred in September, October, and November 1886 (USDOI, USGS, 2004). • In June 1893, Jacksonville experienced a minor shock that lasted about 10 seconds. Another earthquake occurred in October 1893, which also did not cause any damage (USDOI, USGS, 2004). • In November 1948, doors and windows rattled in Captiva Island, west of Ft. Myers. It was reportedly accompanied by sounds like distant heavy explosions (USDOI, USGS). • In November 1952, a slight tremor was felt in Quincy, a town located 20 miles northwest of Tallahassee. Windows and doors rattled, but no damage was reported (USDOI, USGS). • On July 16, 2016 an earthquake struck off the coast of Florida. The 3.7-magnitud quake had an epicenter that was 104 miles east-northeast of Daytona Beach. Some weak tremors were reported and picked up by scientific instruments on the mainland, but the quake was too weak to cause any damage. M. Seismic Hazards (Sinkholes and Subsidence) — Hazard Identification. Sinkholes are a common feature of Florida's landscape. They are only one of many kinds of karst landforms, which include caves, disappearing streams, springs, and underground drainage systems, all of which occur in Florida. Karst topography is a generic term that refers to the characteristic terrain produced by erosional processes associated with the chemical weathering and dissolution of limestone or dolomite, the two most common carbonate rocks in Florida. Dissolution of carbonate rocks begins when they are exposed to acidic water. Most rainwater is slightly acidic and usually becomes more acidic as it moves through decaying plant debris. Limestones in Florida are porous, allowing the acidic water to percolate through them, dissolving Indian River County Comprehensive Emergency Management Plan Basic Page 55 some limestone and carrying it away in solution. Over time, this persistent erosion process has created extensive underground voids and drainage systems in much of the carbonate rocks throughout the state. Collapse of overlying sediments into the underground cavities produces sinkholes (Florida Geological Survey, 1998). Historic Events. The Florida Center for Instructional Technology (2008) has recorded six sinkholes in Indian River County. The first three sinkholes developed in 1981; two were located in Fellsmere and the other in Vero Beach. All three sinkholes are less than 10 feet in width. The forth and largest developed in 1985, in Fellsmere and ranges from 31-80 feet in width. The fifth and sixth developed in 2002 and 2005, in Vero Beach and both are less than 10 feet in width. The Florida Center for Instructional Technology database does not document any sinkholes in Indian River Shores, Orchid, or Sebastian. (Maps, Etc., 2014) Vulnerability Assessment. There are areas in western Indian River County where canal bank failures could cause or exacerbate flooding during heavy rain events or storms. This problem is, however, more related to soil erosion than to actual levee failure. There has never been any seismic activity, soil failures, and few sinkholes in Indian River County. While these hazards may exist, County vulnerability to them at this time is considered very low. Seismic events can have the following potential impacts within a community: • Electric power outage; • Surface and air transportation disruption; • Potable water system loss or disruption; • Sewer system outage; • Telecommunications system outage; • Human health and safety; • Psychological hardship; • Economic disruption; • Disruption of community services; • Damage to identified historical resources; • Fire; • Toxic releases; and Indian River County Comprehensive Emergency Management Plan Basic Page 56 • Stormwater drainage impairment. The USDOI, USGS and the Florida Department of Natural Resources Bureau of Geology have created a map illustrating sinkhole type, development, and distribution for the state of Florida. Sinkhole risk is categorized using four categories. According to this map, Indian River County lies in Area II, which is classified as having coverage between 30 and 200 feet thick, consisting of incohesive and permeable sand. Sinkholes are few, shallow, of small diameter, and develop gradually. Cover -subsidence sinkholes dominate in this area. Extent: There is no risk assessment data available for seismic hazards (sinkhole only) in Indian River County. n. Agricultural Pests and Diseases — Hazard Identification. Florida is among the top three agriculture -producing states in the nation. Agriculture generates farm cash receipts of nearly $6 billion annually, of which citrus and vegetable crops contribute more than 40%. The industry is susceptible to many hazards including freezes, droughts, and exotic pests or diseases. Agricultural crops are grown throughout the state, and every region is vulnerable to the effects of an exotic pests or disease infestation. As a result, Florida uses the second highest volume of pesticides in the nation. Agriculture and citrus production play a key role in the Indian River County economy; 52% of the County is farmland. The main threats to the Indian River County agriculture industry are 1) Citrus canker, 2) Mediterranean fruit fly (Medfly), 3) Sugarcane pests, and 4) Tomato Yellow Leaf Curl Virus (TYLCV). Extent. Best available data do not indicate that there have been incidents of agricultural pests and diseases in Indian River County or the municipalities. o. Citrus Canker and Citrus Greening — Hazard Identification. Citrus canker was found in Dade County in 2005, and by 2008 it had spread to 32 counties with Florida. Citrus canker is a bacterial disease of citrus that causes premature leaf and fruit drop. It affects all types of citrus, including oranges, sour oranges, grapefruit, tangerines, lemons, and limes. Symptoms found on leaves and fruit are brown, raised lesions surrounded by an oily, water -soaked area and a yellow ring or halo (Indian Indian River County Comprehensive Emergency Management Plan Basic Page 57 River County Agriculture Forum, 2009). There is no known chemical compound that will destroy the citrus canker bacteria. In order to eradicate the disease, infected trees must be cut down and disposed of properly. It is a highly contagious disease that can be spread rapidly by windborne rain, lawnmowers and other landscaping equipment, animals and birds, people carrying the infection on their hands or clothing, and moving infected or exposed plants or plant parts. Citrus greening, also known as huanglongbing (HLB) or yellow dragon disease is one of the most serious citrus diseases in the world. It is a bacterial disease that greatly reduces production, destroys the economic value of fruit, and can kill trees. It has significantly reduced citrus production in Asia, Africa, the Arabian Peninsula, and Brazil. Once infected, there is no cure for a tree with citrus greening disease. In areas of the world where citrus greening is endemic, citrus trees decline and die within a few years. The disease specifically attacks citrus plants and presents no threat to humans or animals. P. Mediterranean Fruit Fly — Hazard Identification. Another threat to Indian River County's agriculture industry is the Medfly. It is one of the world's most destructive pests and infests more than 250 different plants that are important for U.S. food producers, homeowners, and wildlife. It is considered the greatest pest threat to Florida's $1.5 billion citrus crop, as well as endangering many other economically significant crops (Florida Department of Agriculture and Consumer Services, 1998a). For example, a Medfly outbreak in 1997 cost an estimated $32 million to eradicate in Manatee, Marion, Orange, Polk, and Sarasota counties (United States Department of Agriculture, 1999). If a long-term orwidespread Medfly infestation were to occur, Florida growers would not be permitted to ship numerous fruit and vegetable crops to many foreign and domestic markets. The movement of fruits and vegetables, even within the state, would be disrupted, which could lead to higher prices in the supermarket. Costly post- harvest treatment of fruits and vegetables to meet quarantine restrictions of domestic and foreign markets would also be required. If the Medfly is not eradicated in Florida, ongoing pesticide treatments by homeowners and commercial growers will be necessary. Indian River County Comprehensive Emergency Management Plan Basic Page 58 Adult Med flies are up to '/4 inch long, black with yellow abdomens, and have yellow marks on their thoraxes. Their wings are banded with yellow. The female Medfly damages produce by laying eggs in the host fruit or vegetable. The resulting larvae feed on the pulp, rendering the produce unfit for human consumption. In addition to citrus, med flies will feed on hundreds of other commercial and backyard fruit and vegetable crops. Because med flies are not strong fliers, the pest is spread by the transport of larval -infested fruit. The major threats come from travelers, the U.S. mail, and commercial fruit smugglers. Several steps have been taken to prevent new infestations. State and Federal officials are working with postal authorities to develop ways to inspect packages suspected of carrying infested fruit. In addition, public education efforts carrying the message, "Don't Spread Med" are being expanded (Florida Department of Agriculture and Consumer Services, 1998b). q. Sugarcane Pests — Hazard Identification. Changes in sugarcane agriculture, including new disease and insect pests, have seriously impacted the quality of cane and juice delivered to the mill for processing. These changing developments affect the level of sucrose, purity, fiber, and color of cane, resulting in a loss of sugar and decrease in the quantity and quality of sugar produced (Legendre et al., 1998). r. Tomato Yellow Leaf Curl Virus (TYLCI� — Hazard Identification. The TYLCV is believed to have entered the state in Dade County sometime in early 1997 (Florida Department of Agriculture and Consumer Services, 1999). Symptoms vary among tomato types, but in general, leaves produced shortly after infection are reduced in size, distorted, cupped inward or downward, and have a yellow mottle. Fewer than 1 in 10 flowers will produce fruit after TYLCV infection, severely reducing yields. The virus is transmitted by adult silverleaf whiteflies. Although frequent applications of pesticides help to decrease whitefly populations and suppress the spread of TYLCV, virus management through whitefly control is not possible in years where whitefly populations are high. Fortunately, the virus is not transmitted through seed or casual contact with infected Indian River County Comprehensive Emergency Management Plan Basic Page 59 plants. Vulnerability Assessment. Agricultural pests and diseases can have the following potential impacts within a community: • Human health and safety; • Psychological hardship • Economic disruption; • Agricultural/fisheries damage; and • Damage to critical environmental resources. Agricultural pests and diseases are a more significant hazard in those areas of the County where agriculture is a more significant element in the economic base. The western portion of Indian River County is a major ranching area, and there are numerous nurseries and smaller agricultural -related businesses located throughout the County. Risk Assessment. Because agricultural pests and diseases can have a significant impact on agricultural -related businesses, it is important to look at agricultural -related income to determine potential loss. Approximately 1.7 million cartons of "Indian River" fruit were exported during the 2017-2018 season. The State of Florida is the nation's largest producer of fresh tomatoes and the crop value for the 2017 season exceeds $262 million (freshfromflorida.com). The Fellsmere and Wabasso areas are major agribusiness centers. S. Epidemics, Pandemics, Disease — Hazard Identification. Infectious diseases emerging throughout history have included some of the most feared plagues of the past. New infections continue to emerge today, while many of the old plagues are still with us. As demonstrated by influenza epidemics, under suitable circumstances, a anywhere in the world could within days or weeks (Morse complex health and medical general population, Florida's continually being monitored. and departing the state a exposure (airborne, vector, evaluated and analyzed. new infection first appearing travel across entire continents 1995). Due to the potential of conditions that can threaten the vulnerability to an epidemic is With millions of tourists arriving nnually, disease and disease and ingestion) are constantly Primarily as a result of the entrance of undocumented immigrants into south Florida, and the smuggling of small Indian River County Comprehensive Emergency Management Plan Basic Page 60 wildlife for the exotic wildlife trade, previously controlled or eradicated diseases have surfaced. Health officials closely monitor this potential threat to the public health. The emphasis upon preventive medical measures such as school inoculation, pet licensing, rodent/insect eradication, water purification, sanitary waste disposal, health inspections, and public health education mitigate this potential disaster. Another potential threat to south Florida's population is food contamination. Frequent news stories document that E. coli and botulism breakouts throughout the country are not that uncommon. Most recently, millions of pounds of possibly contaminated beef from the Hudson packing plant were seized by the Department of Agriculture and destroyed. Extent. Due to the low probability of occurrence, this hazard will not be fully profiled. Because epidemics are hazards that are not bounded by geographic or topographic characteristics, there are no definite means to determine whether or not the extent of this hazard differs from jurisdiction to jurisdiction within Indian River County. Vulnerability Assessment. Florida is more vulnerable than many other states to possible outbreaks of infectious diseases due to the large number of international and U.S. tourists it attracts. The number of illegal immigrants reaching U.S. shores also increases vulnerability to disease hazards. Indian River County's vulnerability to epidemic outbreaks is considered relatively low when assessed against other Florida counties, primarily because its population is lower and it is not a key destination for illegal immigration. Medical facilities are adequate for current need, but would be stressed if forced to deal with a major disease outbreak. t. Tsunamis — Hazard Identification. A tsunami is a series of waves created when a body of water, such as in an ocean, is rapidly displaced. A tsunami has a much smaller amplitude (wave height) offshore, and a very long wavelength (often hundreds of kilometers long), which is why they generally pass unnoticed at sea, forming only a passing "hump" in the ocean. Tsunamis have been historically referred to as tidal waves because as they approach land, they take on the Indian River County Comprehensive Emergency Management Plan Basic Page 61 characteristics of a violent onrushing tide rather than the sort of cresting waves that are formed by wind action upon the ocean. Since they are not actually related to tides, the term is considered misleading and its usage is discouraged by oceanographers. There is another phenomenon often confused with tsunamis called rogue waves. There remains debate as to whether these waves are related to tsunamis. They are included in this section as the mitigation plans address the threat in the same relative manner. The characteristics are: Unpredictable nature Little is known about the formation May be caused by regularly -spaced ocean swells that are magnified by currents or the atmosphere Historic Events. The history of big waves hitting Florida is short: • A powerful earthquake in Portugal in 1755 killed thousands there and launched a tsunami that hit much of the U.S. coast. Scientists don't know if that caused many deaths in Florida, which was sparsely populated at the time; An earthquake in Charleston, S.C., in 1886 triggered a wave that surged up the St. Johns River to Jacksonville, causing few if any deaths; An 18 -foot rogue wave flooded the parked cars of sunbathers on Daytona Beach without warning in 1992. This event, called a meteorological tsunami (or meteotsunami), was a tsunami -like wave phenomenon of meteorological origin. Tsunamis and meteotsunamis propagate in the water in the same way and have the same coastal dynamics. For an observer on the coast where it strikes, the two types would look the same and have the same impacts. Research is currently underway to better understand these events, with the goal of developing a protocol for issuing meteotsunami warnings along the U.S. coast. Scientists believe that is was a meteotsunami that hit Indian River County Comprehensive Emergency Management Plan Basic Page 62 Southwest Florida around 1:30 p.m. on Thursday, December 20, 2018. The temperatures dropped nearly 10 degrees and the barometric pressure momentarily rose by 1.6 millibars. The wave heights, which were projected to be around 1.7 feet at 1:30 p.m., reached 5.04 feet before decreasing rapidly over the next hour and sent the surf rushing up beach access walkways. Wind gusts measured by the National Weather Service spiked at 54 mph as a storm brought heavy rains and tornado warnings to the Naples area. This meteotsunami, fortunately, did not cause any significant flooding. Extent. Due to the low probability of occurrence, this hazard will not be fully profiled. Vulnerability Assessment. Tsunami events occur most often in the Pacific Ocean, but they are a global phenomenon and all are potentially dangerous, though they may not damage every coastline they strike. Analyzing the past 150 years of tsunami records shows that the most frequent and destructive tsunamis to affect the U.S. have occurred along the coasts of California, Oregon, Washington, Alaska, and Hawaii. However, the State of Florida is located within the Caribbean area, and over the past 156 years, the Caribbean has experienced more total tsunami events, which have ultimately resulted in over 2,500 deaths. Overall, Florida has experienced few destructive tsunami or rogue wave events, but there were several small events. In 2012, The National Weather Service designated Indian River County as the first county in the state of Florida to be named TsunamiReady. The TsunamiReady program encourages communities to take a proactive approach to developing and implementing local tsunami plans and expanding public awareness in partnership with their local National Weather Service office. Although the chances of a tsunami impacting the east coast of Florida are extremely remote, computer modeling for a large tsunami originating from the Puerto Rico trench could inundate Indian River County beaches. The most significant impact of a tsunami would be strong waves in a 300 -foot danger zone, which is the area east of AM Beaches would be evacuated and residents living Indian River County Comprehensive Emergency Management Plan Basic Page 63 along the coastline would be urged to move at least 15 feet up to the highest floor of a well -constructed building. Modeling results from a tsunami triggered by a large Portugal earthquake suggest more significant tsunami impacts locally. Risk Assessment. At the time of publication, no specific data were available to determine the local potential loss associated with a tsunami incident in Indian River County. However, state facility losses due to a tsunami impact to Indian River County are estimated to be $22,422,125. The Tsunami Hazard Zone for Indian River County is identified as the area east of Highway A1A. There are no critical facilities (schools, fire rescue stations, government buildings, health care facilities, etc.) located within this area. Probability: Florida has directly experienced few destructive tsunami and rogue wave events since 1900, with only five small recorded occurrences. The probability of future tsunami and rogue wave events in Indian River County is low. 2. Technological Hazards a. Radiological Accidents — Hazard Identification While an actual release of radioactive material is extremely unlikely and the immediate threat to life extremely low, vulnerability to a nuclear plant disaster could consist of long- range health effects with temporary and permanent displacement of population from affected areas. The potential danger from an accident at a nuclear power plant is exposure to radiation. This exposure could come from the release of radioactive material from the plant into the environment, usually characterized by a plume (cloudlike) formation. The area the radioactive release may affect is determined by the amount released from the plant, wind direction and speed and weather conditions (e.g., rain), which would quickly drive the radioactive material into the ground, hence causing increased deposition of radionuclides. Thirty of the 67 counties in the State of Florida are involved in preparedness planning for a commercial nuclear power plant emergency. Emergency Planning Zones (EPZs) have been designated for each power plant to enhance planning efforts for an emergency. An EPZ is comprised of two zones, the 10 - mile plume exposure zone and the 50 -mile ingestion exposure Indian River County Comprehensive Emergency Management Plan Basic Page 64 zone (Nuclear Energy Institute, 2004). Specific coordinating procedures for response to a general emergency at a nuclear power plant have been prepared in the form of standard operating procedures. These include emergency classification levels, which assist in notifying the public if a problem occurs at a plant. They are defined by four categories (FEMA, 2004): • Notification of Unusual Event — The event poses no threat to plant employees, but emergency officials are notified. No action by the public is necessary. • Alert—An event has occurred that could reduce the plant's level of safety, but back-up systems still work. Emergency agencies are notified and kept informed, but no action by the public is necessary. • Site Area Emergency — The event involves major problems with the plant's safety and has progressed to the point that a release of some radioactivity into the air or water is possible, but is not expected to exceed EPA Protective Action Guidelines (PAGs). Thus, no action by the public is necessary. • General Emergency — The event has caused a loss of safety systems. If such an event occurs, radiation could be released that would penetrate the site boundary. State and local authorities will take action to protect the residents living near the plant. The alert and notification system will be sounded. People in the affected areas could be advised to evacuate, or in some situations, to shelter in place. When the sirens are sounded, radio and television alerts will have site-specific information and instructions. The St. Lucie nuclear power generation plant is located 12 miles southeast of the City of Ft. Pierce on Hutchinson Island in St. Lucie County. The facility contains two reactors and is owned and operated by the Florida Power & Light Company. Counties within the 50 -mile EPZ include all or portions of St. Lucie, Indian River, Glades, Osceola, Okeechobee, Brevard, Highlands, Palm Beach, and Indian River. Extent. Due to the low probability of occurrence, this hazard will not be fully profiled. Vulnerability Assessment. Radiological accidents can have the following potential impacts on a community: Indian River County Comprehensive Emergency Management Plan Basic Page 65 • Electric power outage; • Surface and air transportation disruption; • Telecommunications system outage; • Human and health safety; • Psychological hardship; • Economic disruption; • Disruption of community services; • Damage to critical environmental resources; and • Toxic releases. Because of its location relative to the St. Lucie nuclear power plant, parts of Indian River County have a high vulnerability to a nuclear power plant accident or nuclear materials release. While the County's level of vulnerability is high, the frequency with which nuclear power plant accidents occur is very low, and the overall risk to the citizens of Indian River County is therefore considered low. Emergency management planning and regulation relative to nuclear power plant accidents exists at the Federal, State, local, and corporate levels. Risk Assessment. Although extensive safeguards are required, accidents can occur. These could affect large populations through the accidental release of radiation. Other sources of radiological accidents can occur through transportation of radioactive materials and the launching of spacecraft from Kennedy Space Center. Extent: Due to the low probability of occurrence, this hazard will not be fully profiled. b. Power Failure — Hazard Identification. Power failure can result from a variety of related causes, including sagging lines due to hot weather, flashovers from transmission lines to nearby trees, and incorrect relay settings. According to the electric utility industry's trade association, the potential for such disturbances is expected to increase with the profound changes now sweeping the electric utility industry. To address times when generating capacity is tight, or falls below consumer demand due to State or local emergencies, the Florida Electrical Emergency Contingency Plan was Indian River County Comprehensive Emergency Management Plan Basic Page 66 developed. Alerts have been created to give early warning of potential electricity shortfalls and bring utilities, emergency management officials, and the general public to a state of preparedness. The Contingency Plan consists of four separate phases and procedures for each phase. (Florida Reliability Coordinating Council, 2011). The four phases are: • Generating Capacity Advisory — A Generating Capacity Advisory is primarily for information purposes. It starts utility tracking activities, and it initiates inter -utility and inter- agency communication. No action by the public is required. General information may be distributed to consumers to forewarn them of conditions if necessary. • Generating Capacity Alert — A Generating Capacity Alert starts actions to increase reserves. Available emergency supply options will be explored. When reserves fall below the size of the largest generating unit in the state, loss of that size unit to an unexpected mechanical failure could lead to blackouts somewhere since insufficient backup is available. • Generating Capacity Emergency — A Generating Capacity Emergency occurs when blackouts are inevitable somewhere in Florida. Every available means of balancing supply and demand will be exhausted. Rolling blackouts, manually activated by utilities, are a last resort to avoid system overload and possible equipment damage. Frequent status reports are provided to agencies and the media. The Division of Emergency Management will consider using the Emergency Broadcast System to inform citizens of events and to direct them to available shelters if conditions warranted. Recognizing the consequences of a loss of electricity, individual utility emergency plans include provisions for special facilities critical to the safety and welfare of citizens. • System Load Restoration — System Load Restoration is instituted when rolling blackouts have been terminated and power supply is adequate. It is the recovery stage, and efforts are made to provide frequent system status reports. Historic Events. In the U.S., from 2 July to 10 August 1996, the Western States Utility Power Grid reported widespread power outages that affected millions of customers in several western states and adjacent areas of Canada and Mexico. Indian River County Comprehensive Emergency Management Plan Basic Page 67 A massive power outage struck the northeast on Thursday, 14 August 2003. The blackout was said to have been caused by a software bug in the alarm system in the control room of FirstEnergy. Areas affected by the outage included New York City and Albany, New York; Cleveland and Toledo, Ohio; Detroit and Lansing, Michigan; parts of New Jersey and Connecticut; as well as Toronto and Ontario, Canada. The most extensive power failure in history, it shut down 10 major airports, 9 power plants, affected 50 million people, and led to a declared State of Emergency in New York City. The Ford Motor Company lost production capability at 21 of its facilities. In New York City alone, at least two fatalities were linked to the use of flames to provide light, and many nonfatal fires also resulted from the use of candles. The preliminary economic impacts of this event are large. It is estimated that this power failure cost approximately $1 billion, including $800 million in unsold goods and services and $250 million in spoiled food. Starting Aug 31, 2005, Hurricane Katrina caused widespread power outages throughout Louisiana, Mississippi, Alabama, Florida, Kentucky and Tennessee. Exact totals are hard to even define especially in Louisiana parishes which became unoccupied for months. Power was also knocked out to 1.3 million customers when Katrina passed over Florida several days earlier. In total 2.6 million people were left without power as a result of the storm across the United States. On February 26, 2008 a failed switch and fire at an electrical substation outside Miami triggered widespread blackouts in parts of Florida affecting four million people. The failure knocked out power to customers in 35 southern Florida counties and spread into the northern Florida peninsula. The affected region ultimately ranged from Miami to Tampa on the state's west coast and Brevard County, home to Cape Canaveral and the Kennedy Space Center, on the east. Extent. Due to the low probability of occurrence, this hazard will not be fully profiled. Vulnerability Assessment. Power failure can have the following potential impacts on a community: • Electrical power outage; Indian River County Comprehensive Emergency Management Plan Basic Page 68 • Surface and air transportation disruption; • Potable water system loss or disruption; • Sewer system outage; • Telecommunication system outage; • Human and health safety; • Psychological hardship; • Economic disruption; and • Disruption of community services Risk Assessment. Power failures have the same potential impacts in all Indian River County communities. The vulnerabilities of all communities to power failures is considered moderate. The power grid throughout Indian River County is diversified, and there are no single choke points or distribution nodes whose failure would disrupt power distribution to the entire community. C. Hazardous Materials Accidents — Hazard Identification. Hazardous materials accidents can occur anywhere there is a road, rail line, pipeline, or fixed facility storing hazardous materials. Virtually the entire state is at risk to an unpredictable accident of some type. Most accidents are small spills and leaks, but some result in injuries, property damage, environmental contamination, and other consequences. These materials can be poisonous, corrosive, flammable, radioactive, or pose other hazards and are regulated by the Department of Transportation. However, out of approximately 1,945 hazardous materials incidents reported statewide in 2018, six fatalities were reported, 37 were injured, and 123 were evacuated. Emergencies involving hazardous materials can be expected to range from a minor accident with no off-site effects to a major accident, which may result in an off-site release of hazardous or toxic materials. The overall objective of chemical emergency response planning and preparedness is to minimize exposure for a wide range of accidents that could produce off-site levels of contamination in excess of Levels of Concern established by the EPA. Minimizing this exposure will reduce the consequences of an emergency to people in the area near to facilities that manufacture, store, or process hazardous materials (Treasure Coast Regional Planning Council, 2014). Indian River County Comprehensive Emergency Management Plan Basic Page 69 A large volume of hazardous materials is transported to and through the County by railroad and highway, air, water, and pipeline daily. Within Indian River County, there are a number of both public and private fixed facilities that produce or use hazardous materials. Coordinating procedures for hazardous material response are found within the County's Emergency Plan for Hazardous Materials. Mishandling and improper disposal or storage of medical wastes and low-level radioactive products from medical use are also a hazard to Indian River County. For example, several years ago an incident occurred in New Jersey when improper disposal of medical wastes resulted in some of the used products ending up on Atlantic Ocean beaches. Vulnerability Assessment. Hazardous materials events can have the following potential impacts within a community: • Surface and air transportation disruption; • Human health and safety; • Psychological hardship; • Economic disruption; • Disruption of community services; • Fire; and • Toxic releases. A community's vulnerability to hazardous materials accidents depends on three factors. These are: • The major transportation routes that pass through the community; • The hazardous material generators located in or near the community; and • The resources in terms of people and property are in an area of possible impact from a hazardous materials release. Overall, Indian River County has a moderate vulnerability to impacts from hazardous materials releases. There are relatively few major generators within the County, and those that do exist are generally away from major population centers. An area of high vulnerability for hazardous materials accidents is the City of Vero Beach, due to the transportation network Indian River County Comprehensive Emergency Management Plan Basic Page 70 (both highway and rail) that passes through the area. Risk Assessment. Historic Events. Due to the low probability of occurrence, this hazard will not be fully profiled. d. Transportation System Accidents — Hazard Identification. Florida has a large transportation network consisting of major highways, airports, marine ports, and passenger rails. The heavily populated areas of Indian River County are particularly vulnerable to serious accidents, which are capable of producing mass casualties. With the linear configuration of several major highways in Indian River County, such as interstate highways and the Florida Turnpike, major transportation accidents could occur in a relatively rural area, severely stressing the capabilities of local resources to respond effectively. Installing cameras on interstate highways and major transportation routes can assist in monitoring movement throughout the County, as well as provide for quicker response to traffic system accidents as well. A notorious example is the crash in the Everglades of ValuJet Flight 597 on 11 May 1996, which resulted in 109 fatalities and cost millions of dollars, severely taxing the financial and public safety resources of Dade County (FDCA, 2001). Similarly, a major transportation accident could involve a large number of tourists and visitors from other countries, given Florida's popularity as a vacation destination, further complicating the emergency response to such an event. In the past, wildland fires in Florida have forced the closing of interstate highways, creating tremendous impacts on the transportation systems. As a major industrial nation, the U.S. produces, distributes, and consumes large quantities of oil. Petroleum-based oil is used as a major power source to fuel factories and various modes of transportation, and in many everyday products, such as plastics, nylon, paints, tires, cosmetics, and detergents (EPA, 1998). At every point in the production, distribution, and consumption process, oil is stored in tanks. With billions of gallons of oil being stored throughout the country, the potential for an oil spill is significant, and the effects of spilled oil can pose serious threats to the environment. In addition to petroleum-based oil, the U.S. consumes millions of gallons of non -petroleum oils, such as silicone and mineral - based oils and animal and vegetable oils. Like petroleum Indian River County Comprehensive Emergency Management Plan Basic Page 71 products, these non -petroleum oils are often stored in tanks that have the potential to spill, causing environmental damages that are just as serious as those caused by petroleum-based oils. To address the potential environmental threat posed by petroleum and non -petroleum oils, the EPA has established a program designed to prevent oil spills. The program has reduced the number of spills to less than 1 % of the total volume handled each year (EPA, 1998). Indian River County has about 22 miles of Atlantic Ocean coastline that is subject to contamination caused by an oil spill. By Executive Order, the responsibility for preparing response plans for coastal oil spills is designated to the Florida Department of Environmental Protection, Division of Florida Marine Patrol (Indian River County Emergency Management Division, 2000). The Florida Coastal Pollutant Spill Plan has been prepared to coordinate response procedures and recovery efforts after a spill. There are two active oil field regions in Florida: in Escambia and Santa Rosa counties in the Panhandle, and Collier, Dade, Hendry, and Lee counties in southwest Florida. Vulnerability Assessment. Transportation system accidents can have the following potential impacts within a community: • Surface and air transportation disruption; • Navigable waterway impairment; • Human health and safety; • Economic disruption; • Disruption of community services; • Fire; and • Toxic releases. Vero Beach Regional Airport began limited commercial air service in the later part of 2015. The airport is also home to a major general aviation manufacturing facility (Piper Aircraft) with two large flight schools and considerable private and charter air traffic. Aviation is an important element of the economy in Indian River County, and this activity raises the County's vulnerability to aviation -associated accidents. Vulnerability to transportation system accidents also is associated with the highway and rail systems that run through the County. Individual community and population center Indian River County Comprehensive Emergency Management Plan Basic Page 72 vulnerabilities to this hazard are entirely dependent upon location. The cities of Vero Beach and Sebastian have higher vulnerabilities to rail system accidents. The western unincorporated portion of the County has a higher vulnerability to major highway accidents due to the presence of 1-95. The Towns of Orchid and Indian River Shores have a low vulnerability in this area. The Florida East Coast Railroad blocks traffic to the hospital when trains pass through town; grade separated overpasses are necessary at 41St Street, Aviation Boulevard and 33rd Street, and 4t" Street. Risk Assessment. Historic Events. Due to the low probability of occurrence, this hazard will not be fully profiled. e. Wellfield Contamination — Hazard Identification. The development of wellfield protection programs is a major preventative approach for the protection of community drinking water supplies. Wellfield protection is a means of safeguarding public water supply wells by preventing contaminants from entering the area that contributes water to the well or wellfield over a period of time. Management plans are developed for the wellfield protection area that include inventorying potential sources of ground water contamination, monitoring for the presence of specific contaminants, and managing existing and proposed land and water uses that pose a threat to ground water quality. Ground water is an essential natural resource. It is a source of drinking water for more than half of the U.S. population and more than 95% of the rural population (Browning). In addition, ground water is a support system for sensitive ecosystems, such as wetlands or wildlife habitats. Between 1971 and 1985, there were 245 ground water related outbreaks of disease, resulting in more than 52,000 individuals being affected by associated illnesses (Browning). While most of these diseases were short -tern digestive disorders caused by bacteria and viruses, hazardous chemicals found in wells nationwide also pose risks to public health. The 1986 amendments to the Federal Safe Drinking Water Act require states to implement wellfield protection programs for public water wells. Prevention strategies include maintaining the isolation distances from potential contamination sources, Indian River County Comprehensive Emergency Management Plan Basic Page 73 reporting to the state violations of the isolation distance, and asking a local governmental unit to regulate these sources. Cleaning up contaminated ground water can be technically difficult, extremely expensive, and sometimes simply cannot be done. Contaminated ground water also affects the community by discouraging new businesses or residents from locating in that community. Vulnerability Assessment. Wellfield contamination can have the following potential impacts within a community: • Potable water system loss or disruption; • Sewer system outage; • Human health and safety; • Psychological hardship; • Economic disruption; and • Disruption of community services. Wellfield contamination has not been a major problem for most of Indian River County. There is some potential exposure to this hazard in the eastern portion of the County, but overall, the County vulnerability to this hazard is considered low. The County addresses the issue of wellfield contamination in the Comprehensive Growth Management Plan — Future Land Use Element. Risk Assessment. Historic Events. Due to the low probability of occurrence, this hazard will not be fully profiled. f. Communications Failure — Hazard Identification. As society emerges from industrial production into the age of information, we are seeing new kinds of technological accidents/disasters. Recently, a communications failure occurred that was the worst in 37 years of satellite serve. Some major problems with the telecommunications satellite Galaxy IV drastically affected 120 companies in the paging industry (Rubin, 1998). Radio and other forms of news broadcasts also were affected. The pager failure not only affected personal and business communications, but emergency management and medical personnel as well. Although telephone calls by land lines are among the safest communication technology, and the most resistant to space Indian River County Comprehensive Emergency Management Plan Basic Page 74 weather effects, they have also been in rapid decline thanks to the wide spread adoption of cellular and mobile phones, especially among the under -30 population. According to the Pew Research Center (https://www.pewinternet.org/fact- sheet/mobile/ ) the vast majority of Americans — 96% - now own a cellphone of some kind. The share of Americans that own smartphones is now 81 %, up from just 35% in Pew Research Center's first survey of smartphone ownership conducted in 2011. In terms of space weather vulnerability, there is one important caveat. Without an electrical power grid, conventional land -lines fail, and cell phones may not be recharged even though the cell towers may have emergency backup power capability. An example of this vulnerability occurs whenever natural disasters strike and cell towers are unavailable, or the crushing load of cell traffic renders the local tower network unusable. Moreover, one does not have to wait for power grid failure to have an impact on cell phone access during episodes of solar flares (Space Weather — Impacts, Mitigation and Forecasting — (https://www.vsp.ucar.edu/Heliophysics/pdf/Odenwald_Spac eWeather-Final.pdf). Vulnerability Assessment Communication failure can have the following potential impacts within a community: • Telecommunications system outage; • Economic disruption; and • Disruption of community services. Communications failures have a greater potential to produce adverse economic impacts in business -based rather than retirement or residential communities. On the other hand, communications system failures in residential and retirement communities may put more human lives at risk. Indian River County's vulnerability to communications systems failures is generally considered moderate. The City of Vero Beach has a higher vulnerability to this hazard because it is the center of government and business within the County, and Fellsmere has a low vulnerability due to its location and small population size. Basically, Indian River County's vulnerability to this hazard is no greater or less than most other Florida coastal counties. Risk Assessment. Historic Events. Due to the low probability of occurrence, this hazard will not be fully profiled. Indian River County Comprehensive Emergency Management Plan Basic Page 75 g. Unexploded Military Ordnance from WWII — Hazard Identification. Unexploded military ordnance is a hazard unique to Indian River County. The military used the Fort Pierce Naval Amphibious Training Base, an area of about 19,000 acres between Vero Beach and Jensen Beach, during World War II for amphibious training and to develop and test procedures for breaching and removing beach fortifications expected to be encountered in Europe and Japan. A variety of ordnance was tested against these fortifications. Training at the base included testing of bombs, rockets, and mines. Several explosive devices left over from these training missions have been found along the shores of Vero Beach and Ft. Pierce. Public exposure to unexploded ordnance could occur primarily as a result of three types of activities: earth moving (building construction, pool construction, and major landscaping), recreational diving, and use of beach areas. Unexploded ordnance also may wash ashore or be exposed after storms (Indian River County Department of Emergency Services, 2002). The U.S. Army Corps of Engineers (Jacksonville office) with the full cooperation of Indian River County Department of Emergency Management, is responsible for coordinating the disposal of any found items with the U.S. Navy, the U.S. Coast Guard, Florida Fish and Wildlife Conservation Commission and Indian River County. The most recent finding, in January, 2014, was during an offshore removal action conducted by the U.S. Army Corps of Engineers (Corps) in Indian River County, south of Vero Beach, to address debris associated with past military activities in the area. Contractors discovered two suspected bombs in approximately 11 feet of water. An explosives and ordnance disposal unit from the Mayport Naval Station excavated the items and towed them approximately one mile offshore for assessment and possible underwater detonation. Vulnerability Assessment. Unexploded military ordnance can have the following potential impacts within a community: • Health and human safety; • Psychological hardship; • Damage to critical environmental resources; and • Toxic release. Indian River County Comprehensive Emergency Management Plan Basic Page 76 There is some exposure to risk from unexploded military ordnance in Indian River County, but the overall vulnerability of County residents to this hazard is very low. The communities most vulnerable to this hazard are the City of Vero Beach and the unincorporated areas along the eastern side of Hutchinson Island south of Vero Beach to the St. Lucie County line. While old military ordnance does occasionally surface along these beaches, there has never been a case where this ordnance was still live. Risk Assessment. Historic Events. Due to the low probability of occurrence, this hazard will not be fully profiled. 3. Societal Hazards a. Terrorism and Sabotage — Hazard Identification. (1) Terrorism Terrorist attacks may take the form of induced dam or levee failures, the use of hazardous materials to injure or kill, or the use of biological weapons to create an epidemic. While there have not been any successful acts of terrorism committed in Florida in recent years, it is recognized that the state has many critical and high- profile facilities, high population concentrations, and other potentially attractive venues for terrorist activity that are inherently vulnerable to a variety of terrorist methods. Governmental/political, transportation, commercial, infrastructure, cultural, academic, research, military, athletic, and other activities and facilities constitute ideal targets for terrorist attacks, which may cause catastrophic levels of property and environmental damage, injury, and loss of life. Furthermore, a variety of extremist groups are known to operate within Florida, and potential terrorist attacks have been investigated and averted in recent years (Indian River County Department of Emergency Services, 2002). Acts of terrorism also are capable of creating disasters that threaten the safety of a large number of citizens. The U.S. has been relatively untouched by the storm of terrorist activities experienced in other parts of the Indian River County Comprehensive Emergency Management Plan Basic Page 77 world; however, in recent years, an increasing incidence of terrorism has been recorded in this nation. The Federal government has recognized that the U.S. has entered the post -Cold War era. As a result, Federal planning guidelines regarding military threats are in transition. However, nuclear weapons continue to be a serious planning concern especially in areas surrounding military installations (Indian River County Department of Emergency Services, 2002). The Department of Homeland Security has a mission to secure the nation from the many threats we face. There are more than 240,000 employees in jobs that range from aviation and border security to emergency response, from cybersecurity analysts to chemical facility inspectors. Historic Events. On 11 September 2001, terrorists attacked the World Trade Center in New York City and the Pentagon in Washington, DC, crashing hijacked commercial airplanes into the structures. All told, approximately 3,000 civilians and emergency response personnel perished in the attack. The long-term economic and psychological impacts of this event are astounding. New York City alone experienced capital losses totaling 34 million dollars. The attack on the World Trade Center resulted in a loss of 12.5 million square feet of office space and damaged 7.7 million more. The insured losses associated with the event totaled 52 million dollars. The City estimates that 125,300 jobs were lost because of the attack (National Conference of State Legislatures, 2003). The September 11th attacks also had local connections to Indian River County as some of the New York City terrorists received flight training at the Vero Beach Regional Airport. An American -born man who'd pledged allegiance to ISIS gunned down 49 people at the Pulse Nightclub in Orlando. This was considered the deadliest mass shooting in the United States and the nation's worst terror attack since 9/11. A teen gunman has been accused of opening fire with a Indian River County Comprehensive Emergency Management Plan Basic Page 78 semi-automatic rifle at his former high school in Parkland, Florida. Seventeen people were killed and another 14 were wounded. This incident was in the top 5 worst school massacres in United States history. (2) Computer Accidents, Sabotage and Critical Infrastructure Disruption — Hazard Identification. The President's Commission on Critical Infrastructure Protection (PCCIP) recently reported that there is increasing threat that the U.S. could suffer something similar to an "Electronic Pearl Harbor" (Rubin, 1998). Networked information systems present new security challenges in addition to the benefits they offer. Long- term power outages could cause massive computer outages, with severe economic impacts such as loss of sales, credit checking, banking transactions, and ability to communicate and exchange information and data. "Today, the right command sent over a network to a power generating station's control computer could be just as effective as a backpack full of explosives, and the perpetrator would be harder to identify and apprehend," states the PCCIP report. With the growth of a computer -literate population, increasing numbers of people possess the skills necessary to attempt such an attack. The resources to conduct a cyber -attack are now easily accessible everywhere. A personal computer and an Internet service provider anywhere in the world are enough to cause a great deal of harm. Threats include: • Human error; • Insider use of authorized access for unauthorized disruptive purposes; • Recreational hackers - with or without hostile intent; • Criminal activity - for financial gain, to steal information or services, or organized crime; • Industrial espionage; • Terrorism - including various disruptive operations; and • National intelligence - information warfare, intended disruption of military operations. Indian River County Comprehensive Emergency Management Plan Basic Page 79 The effects of such activities may take the form of disruption of air traffic controls, train switches, banking transfers, police investigations, commercial transactions, defense plans, power line controls, and other essential functions. As the Internet becomes more and more important, the loss of its services, whether by accident or intent, becomes a greater hardship for those relying on this new form of communication. Computer failures could affect emergency communications as well as routine civilian applications, such as telephone service, brokerage transactions, credit card payments, Social Security payments, pharmacy transactions, airline schedules, etc. Vulnerability Assessment. Terrorism and sabotage events can have the following potential impacts within a community: • Electric power outage; • Surface and air transportation disruption; • Potable water system loss or disruption; • Sewer system outage; • Telecommunications system outage; • Human health and safety; • Psychological hardship; • Economic disruption; • Disruption of community services; • Damage to critical environmental resources; • Damage to identified historical resources; • Fire; and • Toxic releases. The possibilities for terrorism and sabotage in Indian River County are extremely limited, and the County's vulnerability to this hazard is very low. The City of Vero Beach has a slightly higher vulnerability to terrorism as the center of government, but this vulnerability is still considered low. Extent. Due to the low probability of occurrence, this hazard will not be fully profiled. b. Civil Disturbance — Hazard Identification. As in any other area, Indian River County is subject to civil disturbances in the form of riots, mob violence, and a Indian River County Comprehensive Emergency Management Plan Basic Page 80 breakdown of law and order in a focalized area. Communities with racial mixtures, gang violence, and drug trafficking are increasingly aware of the need to plan for civil disturbance emergencies (Indian River County Department of Emergency Services, 2002). Although they can occur at any time, civil disturbances are often preceded by periods of increased tension caused by questionable social and/or political events such as controversial jury trials or law enforcement actions (Indian River County Department of Emergency Services, 2002). Police services are responsible for the restoration of law and order in any area of the County. Vulnerability Assessment. Civil disturbance can have the following potential impacts within a community: • Surface and air transportation disruption; • Human health and safety; • Psychological hardship; • Economic disruption; • Disruption of community services; • Damage to identified historical resources; and • Fire. The potential for civil disturbances in Indian River County is considered very low. The City of Vero Beach has a moderate vulnerability in this area, but in general, civil disturbance is not a significant hazard faced by Indian River County. Extent. Due to the low probability of occurrence, this hazard will not be fully profiled. C. Immigration Crisis — Hazard Identification. Florida's location as the nearest U.S. landmass bordering the Caribbean basin makes it a chosen point of entry for many migrants attempting to enter the country illegally. A major consequence of a mass arrival of illegal immigrants could be disruptive to the routine functioning of the impacted community, resulting in significant expenditures related to the situation. An example of this threat occurred in 1994, when the state responded to two mass migration incidents. In May 1994, there was an unexpected migration of approximately 100 Haitian refugees, while in August 1994, there was in influx of 700 Cubans (Florida Department of Community Affairs, 1998). These events are typically preceded by periods of increasing Indian River County Comprehensive Emergency Management Plan Basic Page 81 tension abroad, which can be detected and monitored. Enforcement of immigration laws is a federal government responsibility. However, it is anticipated that joint jurisdictional support of any operation will be required from the state and local governments. The Atlantic shore of Indian River County is the frequent scene of the arrival of undocumented aliens, usually Haitian or Cuban. The county has both the history and the potential for the unannounced arrival of a large number of aliens. Until relieved of the responsibility by the state and federal governments, Indian River County must be capable of providing mass refugee care to include shelter, food, water, transportation, medical, police protection, and other social services. Vulnerability Assessment. Immigration crises can have the following potential impacts within a community: • Human health and safety; • Psychological hardship; • Economic disruption; and • Disruption of community services. Reviewing the data on past illegal immigration and mass population movements such as the Haitian influx and Cuban raft incidents of the 1980's indicates that illegal immigration has never reached a crisis state for the local authorities in Indian River County. Overall, the County vulnerability to this hazard is very low. Due to demographic features, the City of Vero Beach has a slightly higher, but still low vulnerability to illegal immigration impacts. Extent. Due to the low probability of occurrence, this hazard will not be fully profiled. b. Special Events (dignitary visits, festivals, etc.) Due to the low probability of occurrence, this hazard will not be fully profiled. Indian River County Comprehensive Emergency Management Plan Basic Page 82 v� .(l (D l ! O c M 3 CD (Q (D 7 n v v CD 3 (D v W m n' v CD w N Figure 2. Indian River County hazard vulnerability by incorporated jurisdiction and population centers. Jurisdictions Population Centers Count ET <n n o G c CD o Cn Oo CD 0 oo� OC Do Dv N n� 30 N� 0 0 (� N O O v n .-. O O O C� N n 3 7 C (D (p N r 7 03 N N _ o N �o Qo .o �CD CL ys m v N m� �� a v CD o o o CD Hazard Category Natural Hazards Flood M M M M M M M M M M Tropical storm/Hurricane M M M M' M M M M M M M Tornado - - ❑ C Severe ❑ M ❑ Thunderstorm/Lightning Wildfire M M Extreme Temperatures ❑ - l 0 - Erosion F M F Drought Seismic hazards (sink holes/soils failure Agricultural pest and disease C M M Epidemic - - F1 Tsunami F F ❑ F F F Technological Hazards Radiological accidents - r M M M M including nuclear power plant accidents Power failure (outages) C' - M M M - ❑ Hazardous materials accident - F F - - F C Transportation system F F _ M accidents ET Ll CD 0 O C M 3 CD cQ CD n v v CD 3 CD v W N 0' N m 00 CO Unincorporated Hutchinson Island = Areas of the barrier not within city jurisdictions South County Area = The area south of the City of Vero Beach and west of the Indian River (Both sides of U.S. 1) Route 60 Area = Area west of the City of Vero Beach along Route 60 between the City and 1-95 Wabasso Area = The area to the south of the City of Sebastian Vero Lake Estates = The large development area west and south of the City of Sebastian Western County = Area west of 1-95 M = High, - = Moderate, � = Low, and F = Very Low Jurisdictions Population Centers Count -nQ CD o Cn 3m o Oo cn sCD C> n _ O� o o D� Dv < M CD o 0 0 c ET O N o i a v (D r a _ (D O O O N �. Hazard Category Wellfield contamination Communications failure _ F Military ordnance F F F F F F F F Societal Hazards Terrorism and sabotage F F F F F F F F F Civil disturbance F F F F F Immigration crisis F F F F F Unincorporated Hutchinson Island = Areas of the barrier not within city jurisdictions South County Area = The area south of the City of Vero Beach and west of the Indian River (Both sides of U.S. 1) Route 60 Area = Area west of the City of Vero Beach along Route 60 between the City and 1-95 Wabasso Area = The area to the south of the City of Sebastian Vero Lake Estates = The large development area west and south of the City of Sebastian Western County = Area west of 1-95 M = High, - = Moderate, � = Low, and F = Very Low B. GEOGRAPHIC INFORMATION Indian River County is located in southeast central Florida, along the Atlantic Ocean coast. The County has a total area of approximately 543 square miles (347,520 acres) of which 41.1 square miles (26,298 acres) are water, and 502 square miles (321,280 acres) are land area. Included in the land area are five (5) municipalities containing approximately 37.2 square miles (23,830 acres). Indian River County is about 33 miles wide from east to west and 22 miles long from north to south. In addition to the Atlantic Ocean on the east, the County is bounded by Brevard County on the north, St. Lucie County on the south and Okeechobee and Osceola Counties on the west. The mainland topography of Indian River County is generally low in elevation, without significant deviation. However, two ridges parallel the coast, one about 1 mile inland from the Indian River with elevations up to 30 feet, the other about 10 miles inland with similar elevations. The coastal barrier islands have typical dune topography with dune elevations of about 15 feet. In Indian River County, the average rainfall is approximately 55 inches per year. This rainfall is unevenly distributed, much of it occurring during the summer and early fall months. The two geographic ridges that parallel the coast generally divide the drainage area of Indian River County. Areas west of the inland ridge are relatively flat and drain westward to the St. John's Marsh, aided by extensive canals, which have been constructed for agricultural use. The basin area between the ridges is generally low and relatively flat. The South Prong of the St. Sebastian River and a network of manmade canals provide drainage of the northern portion of this basin area. The central and southern portions have essentially no natural watercourses. This area is drained by an extensive network of manmade canals and ditches that are interconnected and joined with Main Relief, North Relief, and South Relief Canals and that discharge into the Indian River. The occurrence of floods is an important concern for communities with coasts subject to storm events, or for any community with water bodies and waterways having flood hazard areas. Indian River County floodplain managers are invited to participate in the Local Mitigation Strategy (LMS) Working Group and Emergency Management Advisory Committee meetings to mitigate damage in Special Flood Hazard Areas. A flood hazard is any land area that is susceptible to being inundated by water from any source. Flooding is a temporary condition of partial or complete inundation of normally dry land areas. Floods can occur throughout the Indian River County area anytime during the year; however, they are most frequent during the rainy season from May to October. The streams and canals in the low Indian River County Comprehensive Emergency Management Plan Basic Page 85 area between the parallel ridges, as well as those that discharge into the St. John's River, are subject to flooding from prolonged heavy rainfalls. Low, swampy, inland areas are subject to flooding during wet periods and coastal areas of the county are subject to storm surge flooding resulting from hurricane or tropical storm activity. Areas along the Indian River Lagoon may also experience flooding from storm surge caused by hurricane winds piling water against shorelines, causeways and bridges. A diagram of FEMA flood zones for Indian River County is attached to this document and identified as Figure 3. Indian River County Comprehensive Emergency Management Plan Basic Page 86 J iA C Z 0 w L a C 0 i C 0 C 0 N 0 0 M 1C W wk Figure 3 FEMA Flood Zones for Indian River County N m :MAda N N N A N ICF �%! %! I! ■MC LI Indian River County Comprehensive Emergency Management Plan Basic Page 87 Nearly two-thirds of the total land area is west of Interstate 95; however, more than 90% of the population resides in the eastern third of the County, and is vulnerable to the effects of both man-made and natural disasters. The City of Fellsmere is the only community in the western part of the County. The land along the western boundary of the County is used primarily for range and pasture land with few residential structures. To the east is the St. Johns marsh, a large freshwater marsh extending the entire length of the County. Included in this significant wetland is the 6,000 -acre Blue Cypress Lake. The land between the marsh and 1-95 is devoted primarily to agriculture, and subject to disaster caused by weather phenomena. Other than the City of Fellsmere in the north, there is little human settlement in this area. The eastern portion of the County can be divided into two major areas: the mainland and the barrier island. The southern portion of the eastern mainland is the most highly developed area and contains the highest population concentration in the County. The central area of the mainland has experienced sparse development. Residential and commercial activities are concentrated along the U.S. 1 corridor. A chart depicting the existing land uses in the coastal area is attached to this document and identified as Figure 4. Indian River County Comprehensive Emergency Management Plan Basic Page 88 Figure 4 Source: *Indian River County 2030 Comprehensive Plan Indian River County Comprehensive Emergency Management Plan Basic Page 89 EXISTING LAND USES 2010* ACRES A. RESIDENTIAL (1) Single family (2) Multi -family (3) Mobile homes 4) Vacant residential 31,901 15,823 1,926 1,084 13,068 B. COMMERCIAL/INDUSTRIAL 5,235 C. AGRICULTURAL 136,896 D. RECREATIONAL 1,283 E. CONSERVATION PUBLICLY OWNED 105,186 F. PUBLIC FACILITIES 722 G. OTHER 3,050 TOTAL UNINCORPORATED LAND AREA 284,273 Source: *Indian River County 2030 Comprehensive Plan Indian River County Comprehensive Emergency Management Plan Basic Page 89 Z Q M Q1 J o U - O0 h V � Y] ij Ci r u� yQ N 0 u O N q � V � 01 C CD 10 N a Figure 4A Future Land Use Map M S ££ dAAl s � 9 E� 1d ag aq q a a Aluno�w:�oansp J s 4E d1� s Udrna m Orr, I I III II III Indian River County Comprehensive Emergency Management Plan Basic Page 90 The northern mainland portion of the County contains Sebastian, the second largest city in population. Sometime in the near future, Sebastian is expected to become the largest city in the County. Agricultural uses in this area are confined to areas south of the city. The barrier island can be characterized as three distinct areas. The northern third of the island is the least developed. Natural vegetation and citrus groves cover much of the area. The Town of Orchid, known for its high quality citrus, is located in this northern portion of the island. The Pelican Island Wildlife Refuge, the first in the nation, occupies several small islands in the Indian River lagoon as well as some wetland area on the barrier island. The Sebastian Inlet Recreation Area occupies the northernmost tip of the island. Portions along this part of the island are designated as undeveloped coastal barrier. The island is approximately 22 miles long and averages in width from 100 feet to 11/2 miles. The average height above mean sea level is eight feet with highs of sixteen feet and lows of two feet above mean sea level. The island is accessible by four bridges that connect it to the mainland. One bridge, a two-lane, is located in St. Lucie County and provides access to the Island from the extreme South. Three bridges in Indian River County provide accessibility to the island: • A two-lane bridge in the North county area (Wabasso) • A four -lane (Merrill Barber Bridge) located in mid -county A four -lane (17th Street Bridge) also located in mid -county approximately ten (10) blocks south of the Barber Bridge Orchid (Hutchinson) Island provides a land barrier to the mainland of any activity operated in the Atlantic Ocean for the entire coastal area of the County. Indian River County is enriched with a diversity of upland and wetland ecological communities, varying in composition as the county extends from the Atlantic Ocean and Indian River Lagoon westward to the St. Johns Marsh and Blue Cypress Lake. A Soil Conservation Service (SCS) publication entitled "26 Ecological Communities of Florida" identifies at least thirteen different ecological communities within Indian River County. Indian River County Comprehensive Emergency Management Plan Basic Page 91 The major ecological communities (environmentally sensitive areas) within Indian River County are identified as follows: • South Florida Coastal Strand • Sand Pine/Xeric Scrub • South Florida Flatwoods • Tropical/Coastal Hammocks • Freshwater Wetlands • Indian River Lagoon and Associated Estuarine Wetlands • Near shore Atlantic Ocean Of particular concern are those ecological communities located in the eastern portion of the county, where development pressures conflict with the preservation of diminishing habitats. Tropical hammock communities and coastal scrub communities are examples of habitats found almost exclusively in Florida that are in danger of disappearing or being drastically reduced, along with their unique flora and fauna. A balance of natural system preservation and the rights of property owners to develop land is an important issue to be considered as county population and development growth continues. C. DEMOGRAPHICS In 2018, the estimated countywide population is 157,413, up 10% from 2010 (see Figure 5). The Treasure Coast has experienced tremendous growth since the 1960's, and this trend is expected to continue. According to Indian River County's population has grown 34.42% since 2000. The population growth rate is higher than the state average rate of 21.14% and is much higher than the national average rate of 11.61 %. Indian River County Comprehensive Emergency Management Plan Basic Page 92 Figure 5 POPULATION CENTERS IN THE COUNTY (July 1, 2018 Estimate) https://www. census. goy/g u i ckfacts/fact/table/verobeachcitVfl ori da, i nd i an rivercou ntVflorida/PST045218 MUNICIPALITY POPULATION Unincorporated County 104,073 Vero Beach Sebastian 17,236 25,719 Fellsmere 5,754 Indian River Shores 4,208 Orchid 423 Total County Population 157,413 Places Census Designated (2010 Census) Gifford 9,590 Wabasso 609 Roseland 1,472 Vero Beach South 23,092 Florida Ride 18,164 South Beach 3,501 Windsor (formerly North Beach) 256 Winter Beach 965 West Vero (S.R. 60 Corridor 7,138 Wabasso Beach 1,853 Unallocated 12,354 Total Unincorporated 78,981 http://www.citypopulation. delphplusa-census-florida. php?adm2id=12061 Indian River County Comprehensive Emergency Management Plan Basic Page 93 Population by Age (Based on 2018 estimated population) Persons 0-4 years 4% 6,296 Persons 5-17 years 16%) 25,186 Persons 18-64 years 33% 51,946 Persons 65 years and over 52% 81,854 Indian River County houses inmates in one location. The Indian River County Jail, located in the unincorporated area of central Indian River County, inmate population ranges from the least serious misdemeanor violations to the most serious felony violations of Florida Law and includes male and females with a wide range of age groups from senior adults to juvenile offenders. The jail recently underwent renovations in 2007 and has increased the inmate housing capacity to 612. There are 48,638 single-family residential units and 17,967 multi -family residential units In the County (SOURCE: INDIAN RIVER COUNTY COMMUNITY DEVELOPMENT DRAFT 2030 COMPREHENSIVE PLAN: FUTURE LAND USE ELEMENT). Additionally, there are approximately 7,193 mobile home/recreational vehicle dwellings in the county, many of which are situated in large mobile home villages. Approximately 85% of all residential units listed above are located within ten miles of the east coast. A current inventory of mobile home parks is maintained on file in the office of Emergency Management. Agricultural production and processing are an important component of the County's economy. The seasonal nature of citrus production has required the use of migrant labor during peak harvesting season (February/March). According to a May 28, 2013 farmworker housing report prepared for the Florida Housing Finance Corporation by the Shimberg Center for Affordable Housing, there were 2,555 migrant farm workers within the county in 2011. In addition to the 2,555 migrant farm laborers, there were 872 household members that accompanied migrant farm laborers. Additionally, Census data gathered in 2017 suggests that approximately 13.5% (20,496) of citizens residing in Indian River County speak a language other than English. The non-English language spoken by the largest group is Spanish, which is spoken by 9.51 % of the population. The Atlantic beaches and the excellent climate in the County provide the basis for a year-round tourist industry. There are numerous hotels and motels in the County as well as retail and service establishments geared to serving the tourist trade. Transient population constitutes customers, seasonal visitors and employees who live/work in the area for less than 60 days per year, including farm workers. The total projected transient/seasonal population for Indian River County averages 23,356, many of whom congregate on the barrier island. (Source: Indian River County 2030 Comprehensive Plan, Chapter 1 Introductory Element, p.28, Table 1.22). Indian River County Comprehensive Emergency Management Plan Basic Page 94 D. PERSONS WITH SPECIAL NEEDS In July of 1989, the Indian River County Department of Emergency Services formed a committee to address people with special medical needs. Since then, the goal of the Special Needs Shelter Program is to provide a safe place for persons requiring medical assistance to temporarily shelter during an evacuation from either a man-made or natural disaster, rather than inundating local hospitals with a large number of people that a specially equipped and staffed shelter could adequately handle. Candidates for the Special Needs Shelter are encouraged to register with our office in advance. The registration process is described in specific detail in Annex V (Emergency Shelter Plan) attached to this document. The average number of residents registered annually for the Special Needs Shelter is 300. The average geographic distribution of special needs registrants is as follows: City of Fellsmere (2%), City of Sebastian (28%), City of Vero Beach (41 %) and the unincorporated area of Vero Beach (33%). E. CLIMATOLOGY Indian River County is affected by its coastal location. Thunderstorms average 80 days a year. Annually, 132 days have rainfall of at least .01 inches on the average, and there are 74 clear days, 159 partly cloudy days, and 132 cloudy days. Annually, we receive approximately 55 inches of rainfall. Sea breezes modify the climate of a narrow coastal belt a few miles wide. The sea breeze quickly reduces high afternoon temperatures and provides a flow of air when one would otherwise not exist. The sea breeze is most prevalent in summer, when winds in the County average 9.4 mph. In addition, the mixing height (thickness of a layer of air resting on the ground surface, in which vigorous vertical mixing occurs) is thickest during the summer and thinnest in the winter. High-risk areas relative to hurricane and flood effects have been identified and designated based on elevation and proximity to coastal waters. Development density of any specific area has been considered in the allocation of shelter space. The vulnerability of nursing homes and congregate care centers to the adverse effect of severe weather, primarily based on elevation and construction, requires special consideration in evacuation plans. The chief industries of the heavily populated east coast are light manufacturing, citrus production and processing, selected service trades, construction, aircraft manufacturing (Piper), real estate, wholesale and retail trade. Indian River County Comprehensive Emergency Management Plan Basic Page 95 F. ECONOMIC PROFILE Indian River County has long been a popular resort area, attracting thousands of visitors and residents for our array of recreational and entertainment activities, and our lifestyle. The county's population, which has grown steadily to just over 150,000, is supported by an economy based primarily on tourism, light industry, and agriculture. Services account for over 24% of Indian River County's employment; retail trade, 21 %; agriculture, forestry, and fishing, 5.32%; and manufacturing 3.8%. Approximately 136,896 acres of Indian River County is devoted to agriculture, with the largest percentage in pastures and ranges, followed by citrus groves, woodlands, row crops, and a variety of other uses. The county is at the center of the world famous Indian River Citrus District. Hurricanes impact not only the communities, but the local economies. The total property damages in Indian River County during the 2004 hurricanes were $2 billion. Nearly 50,000 structures suffered moderate to total damage. Over 70% of the grapefruit crop was lost and 50% of the orange crop was lost either directly to hurricane wind damage or indirectly from crop eradication due to canker spread attributed to hurricane winds. The emergency management office strives to concentrate on hazard mitigation as a strategy to enhance and protect the local economy prior to disasters. We routinely distribute to businesses copies of the FEMA publication entitled "Disaster Planning Guide for Business and Industry." The guide is a manual for small business owners to use for developing their own emergency plans and preparations. Indian River County Comprehensive Emergency Management Plan Basic Page 96 Top Employers in Indian River County: RANK EMPLOYER TYPE EMPLOYEES 5,812 17.10% (SECTOR) 1,869 1 School Dist. of Indian River Co. Government 2,121 2 Cleveland Clinic Indian River Healthcare 2,027 3,210 Hospital Finance, Industry, Real Estate 1 2,475 3 Indian River County Government 1,521 Information Technology (includes Constitutional offices) 1.70% Manufacturing 4 Publix Supermarkets Retail 1,380 Food/Beverage 5 Piper Aircraft Manufacturing 1,003 6 Wal-Mart Retail 806 7 Sebastian River Medical Center Healthcare 750 Residential/ 8 John's Island Resort 589 Private 9 Visiting Nurse Association Healthcare/ 484 Hospice 10 City of Vero Beach Government432 SOURCE: INDIAN RIVER COUNTY CHAMBER OF COMMERCE (6/19) https://indianrivered.com/community/demographics/major-emplovers/ Employment for Indian River County by Industry: INDUSTRY CLASSIFICATION EMPLOYEES % OF TOTAL EMPLOYMENT Accommodations, Food Services 5,812 17.10% Agriculture, Forestry & Fishing 1,869 5.50% Arts, Entertainment, Recreation 2,593 7.60% Construction 3,847 11.30% Educational Services 3,210 9.40% Finance, Industry, Real Estate 1 2,475 1 7.30% Health Care, Social Assistance 9,442 27.80% Information Technology 567 1.70% Manufacturing 1,948 5.70% Professional, Scientific, Technical I 2,271 I 6.70% SOURCE: INDIAN RIVER COUNTY CHAMBER OF COMMERCE (2017) https.Ilindianrivered.com/Communityldemographics//abor-data/ Indian River County Comprehensive Emergency Management Plan Basic Page 97 Indian River County ranks fifth in the state in per capita income. Its per capita income for 2018 was $76,059, exceeding the state average of $50,070, according to the U.S. Bureau of Economic Analysis. The Quarterly Census of Employment & Wages reported by the Agency for Workforce Innovation indicates that workers in Indian River County were paid about $10,719 per quarter, on average, for the third quarter of 2018. This equates to an hourly wage of $20.61 and an annual wage of $42,876 based on a 2,080 hour work -year. (Source: 2018 Agency for Workforce Innovation Quarterly Census of Employment & Wages). Recent estimates (http://worldpopulationreview.com/us-counties/fl/indian-river-county- population/) show that about 12.7 percent of all Indian River County residents live at or below the poverty level, compared to 16 percent statewide. Over 16 percent of all children (birth to 17 years) are in households at or below the poverty level, compared to 17 percent statewide. The home ownership rate for Indian River County was reported at 75 percent for the period of 2013-2017. Home ownership was highest in Indian River Shores (96%), Orchid (95%), and Sebastian (87%), and lowest in Vero Beach (64%), Fellsmere (71 %), and the unincorporated areas of the county (78%). The median sales price for 2018 in Indian River County for a single family home was $233,000 and the average median sales price for a condominium was $156,000, according to the Shimberg Center for Affordable Housing, Florida Housing Data Clearinghouse (http://flhousingdata.shimberg.ufl.edu/parcels-and-sales/results?nid=3000). The median gross rent in 2017 was $906 per month compared to a statewide median rent of $1,128. With over 15,000 units of new construction projected for the unincorporated areas by 2025, housing in this area is expected to grow at twice the rate of the next highest area, Sebastian, which is projected to add nearly 7,000 units. In 2014, there were an estimated 49,079 homes and 17,967 multi -family units in Indian River County. In 2025 the demand for single-family homes is projected to be 62,597 and for multi -family units to be 17,295. To meet housing demands, the Shimberg Center projects that Indian River County will need 20,328 additional single family homes and 4,498 multi -family units by 2025. Construction reflects these projections. Housing starts in Indian River County totaled 4,184 from 2013 to 2017. This reflects a 45 percent increase from 2008 to 2012. Indian River County Comprehensive Emergency Management Plan Basic Page 98 Housing units are considered to be substandard if they are overcrowded, do not have heat, or lack complete kitchens or plumbing. According to 2000 census data, Indian River County has: • 1,431 housing units (2.9% of all units) were overcrowded, meaning that they housed more than one person per room, compared to a statewide percentage of 6.5%. • 447 units (0.9%) did not use home heating fuel, compared to a statewide percentage of 1.8%. • 272 units (0.5%) lacked complete kitchen facilities, compared to a statewide percentage of 0.5%. • 108 units (0.2%) lacked complete plumbing facilities, compared to a statewide percentage of 0.4%. G. EMERGENCY MANAGEMENT SUPPORT FACILITIES Critical Facilities - Indian River County and its municipalities have identified all critical facilities required for an immediate emergency response following a major emergency/disaster event, and other facilities or areas necessary to support recovery operations. Several categories of critical facilities have been included. Specific details can be found in the Critical Facilities Inventory retained on file in the office of Emergency Management. 2. Logistical Staging Areas (More detailed information on staging areas can be found in Annex 1A (Recovery Functions). a. Materials and Supplies (1) City of Vero Beach Regional Airport (Primary) 3400 Cherokee Drive, Vero Beach (2) Sebastian Elementary School (Primary) 400 C.R. 512, Sebastian (3) Barber Street Sports Complex (Secondary) 1115 Barber Street, Sebastian (4) Indian River County Fairgrounds (Secondary) 7900 58th Avenue, Wabasso b. Volunteers (1) Hobart Park 5350 77th Avenue, Wabasso Indian River County Comprehensive Emergency Management Plan Basic Page 99 C. Disaster Field Offices (DFOs) Following a major or catastrophic disaster that exceeds the State's ability to respond, in which the Emergency or Major Disaster Declaration is granted by the President, federal assistance to disaster victims becomes available under three program areas: Individual Assistance, Public Assistance, and Hazard Mitigation. The administration of these programs is coordinated through a joint federal/state effort in a DFO, which is usually located in the impacted area. The following areas have been pre -determined to house DFOs: (1) Sebastian City Hall 1225 Main Street, Sebastian (2) Fellsmere City Hall 22 S. Cypress Street, Fellsmere (3) Indian River Co. Administration Bldg. 1801 27th Street, Vero Beach (4) City of Vero Beach Community Center 2266 14th Avenue, Vero Beach d. Disaster Recovery Centers (DRCs) Should the President authorize a Declaration of Disaster, Disaster Recovery Centers will open to provide the public access to apply for federal assistance funding. The centers will provide residents and businesses with information on available programs and assist applicants with completion of the necessary forms/documentation. The following locations have been designated as sites for Disaster Recovery Centers. (1) Indian River County Administration Bldg. 1801 27th Street, Vero Beach (2) Sebastian City Hall 1225 Main Street, Sebastian (3) Fellsmere City Hall 22 South Cypress Street, Fellsmere (4) Indian River County Main Library 1600 21 st Street, Vero Beach Indian River County Comprehensive Emergency Management Plan Basic Page 100 (5) Indian River County North Library 1001 C.R. 512, Sebastian (6) Vero Beach Police Department 1055 20th Street, Vero Beach (7) Indian River Shores City Hall 6001 A1A, Indian River Shores (8) Town of Orchid City Hall 7707 U.S. #1, Suite 3, Vero Beach e. Storage Depots (1) Barber Street Sports Complex - 1115 Barber Street, Sebastian (2) Indian River County Fairgrounds - 7900 58th Avenue, Wabasso (3) City of Vero Beach Regional Airport - 3400 Cherokee Drive, Vero Beach 3. Landing Zones have been identified and coordinated with the Florida National Guard. These coordinates have been transmitted to the appropriate agencies. See Annex IA (Recovery), Attachments #22 and #23 for detailed airport information. a. The primary landing zone is located at: • Vero Beach Regional Airport Latitude 27° 39' 33"/Longitude 080° 25' 08" b. The secondary landing zone is located at: • Sebastian Airport Latitude 270 48' 77"/Longitude 0800 29' 74" Indian River County Comprehensive Emergency Management Plan Basic Page 101 III. CONCEPT OF OPERATIONS A. LEVELS OF DISASTER Chapter 252, Florida Statutes, requires each county to develop and maintain a County Emergency Management Plan (CEMP). This CEMP must contain provisions to ensure that the county is prepared for minor, major, and catastrophic disasters. Therefore, a resolution was passed by the Indian River County Board of County Commissioners adopting this county's CEMP. A signed copy of the resolution can be found as a preface to this document. Minor Disaster Any disaster that is likely to be within the response capabilities of local government and results in only minimal need for state or federal assistance. In accordance with this CEMP, this definition translates into a Level III or Level II activation of the EOC. 2. Maior Disaster Any disaster that will likely exceed local capabilities and require a broad range of state and federal assistance. In accordance with this CEMP, this definition translates into a Level II or Level I activation of the EOC. The SEOC will be notified, and potential state assistance will be coordinated. 3. Catastrophic Disaster Any disaster that will require massive state and federal assistance, including immediate military involvement. In accordance with this CEMP, this definition translates into a Level I activation of the EOC. The SEOC will be notified and may be requested to pre -deploy to the EOC; potential federal assistance will involve response as well as recovery needs. Indian River County Comprehensive Emergency Management Plan Basic Page 102 B. ORGANIZATION Normal Operations (Indian River County Government Structure) Indian River County is part of the 19th Judicial District in Florida. There is an elected five member Board of County Commissioners and five elected Constitutional Officers (Property Appraiser, Tax Collector, Supervisor of Elections, Sheriff and Clerk of the Circuit Court). Each commission member represents one of five districts, elected at large (Countywide) for staggered terms of four years. The Commission elects the Chairman and Vice -Chairman. A County Administrator is appointed by the Board and is responsible for administrative and fiscal control of the resources of the County. The County Administrator's primary responsibility is to efficiently and effectively implement the goals and policies of the Board while meeting the needs of the citizens of Indian River County by providing an acceptable level of service and maintaining a solid financial position. The Administrator is directly responsible for all County departments except Constitutional Officers, the County Attorney, the BCC Executive Aide and their respective employees and staff. 2. Emergency Operations Direction and control of all emergency management activities remain under the Indian River County Board of County Commissioners at all times (the line of succession is established in county ordinance 91- 17). The organization and staffing structure of the Indian River County Comprehensive Emergency Management Plan are tailored to meet the needs of specific emergencies and disasters. Organizational structure and identification of operational and support roles within the EOC, which depicts the total preparedness, response, recovery and mitigation system, can be found in the EOC Suggested Operating Procedures attached and identified as Appendix C. Specific roles and responsibilities for each incident management function are defined in the Florida Incident Field Operations Guide and are followed by Indian River County where applicable. 3. Implementation of the concept of operations is carried out through the organizational structure described by the emergency support functions (ESFs). The Emergency Management Director, in consultation with the Board of County Commissioners, leads the organization. This organizational concept is compatible with the current concept implemented by FDEM and FEMA and is identified in Indian River County Comprehensive Emergency Management Plan Basic Page 103 the EOC Suggested Operating Procedures, attached to this document and identified as Appendix C. 4. The Emergency Management Director, or his designee, is responsible (subject to Board approval) for activating the plan and directing preparedness, response, recovery and mitigation operations. 5. ESFs represent groupings of types of assistance activities that the County is likely to need from the State. The ESF primary agencies identified below serve as essential functions during emergency operations for Indian River County. For a complete listing of primary and secondary agencies and their respective ESFs, see the ESF Matrix attached to this document and identified as Figure 6. ESFs and lead agencies include: ESF #1 Transportation - Indian River County School Board Transportation Department To coordinate transportation systems and provide emergency transport of goods for other ESFs. To manage public shelter operations for disasters impacting Indian River County. ESF #2 Communications - Indian River County Department of Emergency Services, Emergency Management Division To provide emergency radio and telephone communications services to organizations involved in the response and recovery operation and to support the private sector in restoration of the affected public grids. ESF #3 Public Works and Engineering - Indian River County Public Works Department To evaluate infrastructure damage and coordinate emergency debris clearing of essential roads. Will also coordinate emergency contracting, engineering services, demolitions and fuel shortages. ESF #4 Firefighting - Indian River County Department of Emergency Services, Fire Rescue Division To detect and suppress wildland, rural and urban fires. Also, to provide incident management teams to assist in command and control operations. Directs all search and rescue operations. ESF #5 Information and Planning - Indian River County Department of Emergency Services, Emergency Management Division To collect, analyze and disseminate critical information on emergency operations for decision-making purposes. Indian River County Comprehensive Emergency Management Plan Basic Page 104 ESF #6 Mass Care — Coast to Heartland Chapter of the American Red Cross To manage and coordinate shelters for isolated incidents (fire, hazardous materials, tornadoes, etc.), and feeding/first aid for disaster victims. ESF #7 Resource Support - Indian River County Department of Emergency Services, Emergency Management Division To secure resources through mutual aid agreements, or procure resources for other ESFs as needed. ESF #8 Health & Medical Services - Indian River County Health Department To identify health and medical needs, provide trained health and medical personnel, and to provide supplies and emergency facilities in the affected area, as well as in shelters. ESF #9 Urban Search and Rescue - Indian River County Department of Emergency Services, Fire Rescue Division The Fire Services Division is the lead agency for locating, extricating and providing emergency assistance to victims trapped in debris or wreckage created by the disaster. ESF #10 Hazardous Materials - Indian River County Health Department (Environmental) To provide inspection, containment, and cleanup of hazardous materials accidents or releases. ESF #11 Food and Water - Indian River County Department of Emergency Services, Emergency Management Division and the Salvation Army To coordinate with ESF #6 to identify the food and water needs of disaster victims, and to ensure that supplies of food and water (or vouchers to obtain them locally where possible) are provided. ESF #12 Energy and Utilities - Indian River County Utilities Department To coordinate and direct the restoration of water, sewer, electrical power and phone service. ESF #13 Military Support — Indian River County Emergency Management To coordinate RIAT assignments and National Guard resources to assist in the ESFs where needed. ESF #14 Public Information - Indian River County Department of Indian River County Comprehensive Emergency Management Plan Basic Page 105 Emergency Services, Emergency Management Division To establish and manage Joint Information Centers (JIC), and to coordinate the dissemination of all disaster -related information to the media and the general public. ESF #15 Volunteers and Donations — The United Way of Indian River County To manage the receipt and distribution of donated goods and services to meet requests in the wake of a disaster. ESF #16 Law Enforcement and Security - Indian River County Sheriff's Office To provide armed escorts to emergency workers or transport caravans and security to emergency facilities, as well as general law enforcement services during an emergency. ESF #17 Animal Protection - Indian River County Department of Emergency Services, Animal Control Division. To coordinate and provide adequate shelter and care for animals. ESF #18 Business & Industry -Indian River County Department of Emergency Services, Emergency Management Division To coordinate and provide adequate shelter and care for citizens with non -hospital special medical needs. Indian River County Comprehensive Emergency Management Plan Basic Page 106 FIGURE 6-1 ESF MATRIX - PRIMARY AND SUPPORT AGENCIES AGENCY ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 9-1-1 COMMUNICATIONS S AMERICAN RED CROSS - S S S S S S COAST TO HEARTLAND CHAPTER BELLSOUTH S S CIVIL AIR PATROL S S S COMMUNICATIONS INT'L. S SENIOR RESOURCE S ASSOCIATION, INC. DISASTER MEDICAL SVCS S FEDERAL AVIATION S ADMINISTRATION FELLSMERE, CITY OF S Building Department S Police Department S S S S S Public Works S S S S FELLSMERE FARMS WATER CONTROL DISTRICT S FLORIDA, STATE OF Communications, Div. of S Department of Law Enforcement S S S Fire Chiefs' Association S S Forestry Service S Highway Patrol S Marine Patrol S S National Guard S S S S S S S S S S S FLORIDA EMERGENCY PREPAREDNESS ASSOC. S S FLORIDA POWER & LIGHT S S HUMANE SOCIETY P INDIAN RIVER COUNTY Agricultural Extension S Animal Control S P BCC Office S Building Department S Community Development S County Admin. Office S S Indian River County Comprehensive Emergency Management Plan Basic Page 107 AGENCY ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Emergency Management P P P P P S P P P Emergency Medical Services S S S S Environmental Health S P S Fire Services P P S S General Services S S Office of Mgt. & Budget S Personnel S Property App. Office S S Health Dept. SP S S S S Public Works S P S S S S S School District P S S S S S Sheriffs Office S S S S S S P S Solid Waste Disp. Dist. S Telecommunications Div. S Utilities S S S P HOLMES REGIONAL MEDICAL CENTER FIRST FLIGHT INDIAN RIVER COUNTY VOLUNTEER AMBULANCE SERVICE S INDIAN RIVER FARMS WATER CONTROL DIST. S CLEVELAND CLINIC INDIAN RIVER HOSPITAL S INDIAN RIVER MOSQUITO CONTROL DISTRICT S INDIAN RIVER SHORES, TOWN OF S Building Department S Public Safety I I IS S S S S Public Works S S JOHN'S ISLAND I I I S SECURITY MEDICAL EXAMINER'S I I S OFFICE ORCHID, TOWN OF S RACES/ARES S ST. JOHNS WATER S CONTROL DISTRICT SALVATION ARMY I I S S S S SEBASTIAN AIRPORT S SEBASTIAN, CITY OF S Community Development S Police Department S S S S S Indian River County Comprehensive Emergency Management Plan Basic Page 108 AGENCY ESF 1 2 3 4 5 1 6 7 1 8 9 10 11 12 13 1 14 15 16 17 18 Public Works S S S S SEBASTIAN RIVER MEDICAL CENTER S S TAMPA GENERAL HOSPITAL UNITED STATES Air Force S Army S S S S S I S Coast Guard S S S Marine Corps I S Military Reserve Units S Navy I I I S Patrick Air Force Base S UNITED WAY OF INDIAN RIVER COUNTY p VERO BEACH, CITY OF Airport S Customer Services S I I S Electric Power Resource S S Finance S Human Resource S S Marina S Planning & Zoning S Police Department S S S S S S Public Works & Eng. S S S Purchasing I S Recreation S Solid Waste/GMS I I I S S S Transmission & Dist. Water & Sewer S S IRC VOLUNTARY S ORGANIZATIONS ACTIVE IN DISASTER (IRC VOAD) VETERINARY I S COMMUNITY VNAIHOSPICE S Indian River County Comprehensive Emergency Management Plan Basic Page 109 Figure 6-2 a) U E CL u) O a- Q C O Q � 7 � IL O C > o (n C (n () () (n () U1 U a) U a V � C a_ U) N O E_ W E ami to E d U) U) � Z 73 o E .� C/) c4 U) fL CO c) c) E U U O o Q U) CO 1.1 CO 0- a) CO O C 'C C Cc: (Ia U) i� U) CO O � � C a C 4) W E � � d E 65 (n (n (n U) () (n CO U) N Q !A O >` N -C3 O M (Da) N�j O U) '> V C M (Or=CO a) E O Q N ('') LO r O CO (0 U �# O a)0 U U r ` L �= r (n r O c6 Q r O LL U LL Q LL LL O LL O LL LL = LL .— LL - LL LL Q LL cnW�WaoWiiWw�waC�WwawwIEw-7- nW>W Indian River County Comprehensive Emergency Management Plan Basic Page 110 Figure 6-2 (Continued) Fn U C E a Fn O 0_ Q C O U +� Q E 7 d O C M a Cf) Cn � U O DSU T U C N .- O O E_ W N � E � Z c c Z) o E .-�6 Cn Cf) U) E U U tf O O Q c Cn (n C N U) C O C E CO CO O C a_ C (D E U) CO U) D mE E E U) U) U) U) a u) D� Q CN E �° !? 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GENERAL 1. Local units of government call for assistance during events in which their own resource and response capabilities are overwhelmed. The County will provide assistance to municipalities within their borders, and then turn to the state for assistance when their capabilities are overwhelmed. The County and the state together determine whether inter -county mutual aid or direct state assistance is needed. 2. The Emergency Management Director, or his designee, will activate the EOC at any time a threat of danger to Indian River County becomes imminent. The EOC will then become the central command post for coordinating the operational, logistical and administrative support needs of response personnel located in the EOC or in the field. a. The Primary EOC is located at 4225 43rd Avenue in Vero Beach and will be the first choice for EOC operations. b. The first alternate EOC will be the auditorium of the Indian River County Sheriff's Office, located at 4055 41st Avenue. This site will be designated only if conditions threaten the primary location. The Emergency Management Director, or his designee, will make the decision to move to this location if it becomes necessary (See Indian River County's COOP/COG plan for specific details). C. A second alternate EOC will be chosen given the existing conditions at the time. 4. The County must be able to respond quickly and effectively to developing events that may require the County to enact a Mutual Aid Agreement. When an event or potential event is first detected, the EOC initiates activation (monitoring). Communications are maintained between the County EOC and the SEOC; the county commissioners and Governor may be notified. 5. As County operations progress, the Emergency Management Director may advise the Board of County Commissioners to declare a local state of emergency and make a formal request for state assistance. The request is channeled through FDEM to the Governor's Office. At the same time, FDEM may recommend that the Governor declare a statewide emergency. 6. After impact of a major or catastrophic emergency, Rapid Impact Assessment Teams (RIATs) may be deployed at the request of the Emergency Management Director. These teams, under the auspices Indian River County Comprehensive Emergency Management Plan Basic Page 124 of the Florida National Guard (FNG) and ESF #13 (Military Support), will be deployed via aircraft or land transport to augment local assessment of the immediate human needs (food, water, health/medical, housing), and the damage to infrastructure (transportation, communications and utility systems). The disaster assessment is used to identify those emergency actions that are necessary to preserve life and property in the impacted area. See Annex III of the CEMP for more information. 7. The County EOC serves as the central clearinghouse for information collection and coordination of response and recovery resources within the County, including the cities within the County. During a major or catastrophic emergency in Florida, un -impacted counties are also requested to activate their EOC. This system allows the SEOC to coordinate the delivery of intra -state mutual aid in an organized manner through the County network. D. DIRECTION & CONTROL Discussion of decision-making authority retained at county level: a. The on -scene commander or commanders in an emergency response are local officials, usually a representative from emergency management, law enforcement, or fire rescue. Overall, local coordination and commitment authority for local assets is retained by local elected officials, and delegated to the County Emergency Management Director. b. The Emergency Management Director is responsible for the activation and maintenance of the operational readiness of the EOC, directing county evacuation, opening shelters, requesting state assistance and all recovery activities within the county. County authorities, through the Emergency Management Director, may also activate mutual aid agreements with neighboring counties, and will coordinate mutual aid agreements between municipalities within the county. 2. Maintaining consistency with the Federal Emergency Management Agency and State Emergency Operations Center, the following are the levels of activation used by the County EOC: a. Level I - Full Scale Activation: In a full-scale activation, all lead and support agencies are notified. Emergency Management personnel, volunteers and Indian River County Comprehensive Emergency Management Plan Basic Page 125 all ESFs will staff the EOC. b. Level II - Partial Activation of EOC: This is a limited agency activation. All primary, or lead, ESF agencies are notified. Emergency Management personnel and necessary ESFs will staff the EOC. C. Level III - Monitoring Activation: This is typically a "monitoring" phase. Notification will be made to those agencies and ESFs who would need to take action as part of their everyday responsibilities. 3. The Emergency Management Director will recall all Department of Emergency Services personnel once the EOC has been activated. Staff would then be placed on 12 -hour shifts to ensure 24-hour staffing of the EOC and field operations. This arrangement will remain in effect until released by the Emergency Management Director. 4. Upon activation of the EOC, the use of EOC tracking software will be initiated. Similar software is utilized by FDEM and is a sophisticated way of controlling and documenting the flow of information within the EOC. See Annex II - Support Functions, ESF #5 (Information and Planning) for more detailed information. 5. All mission requests and messages logged into our EOC tracking system will be monitored and tracked by ESF #5. Situation Reports will be printed on a regular basis and forwarded to the Emergency Management Director for his/her review and dissemination. 6. The Emergency Management Director and/or the EOC Supervisor is responsible for developing and maintaining SOPs and checklists, which detail how assigned responsibilities will be implemented to support this plan. 7. Discussion of decision making authority of the SCO, Governor's Authorized Representative (GAR), Deputy SCO response, SERT leader, and SERT ESFs: a. The SERT Leader, or some other designee within the DCA at the State level, decision-making authority and commitment of state assets is retained at the SEOC. The SERT Leader may issue mission assignments to the lead agencies of the state ESFs. Mission assignments and mutual aid agreements, Indian River County Comprehensive Emergency Management Plan Basic Page 126 brokered by the state are tracked in the SEOC by a staff person reporting to the SERT Leader. b. In the event of federal assistance, a SCO will be appointed to interface directly with the federal government. Depending on the complexity of the event and the need to broaden span -of - control, the SCO may be supported and assisted by the GAR and Deputy SCOs for Response and Recovery. The Deputy SCOs are responsible for ensuring close coordination between federal and state representatives and anticipating the needs and conflicts in the operation as it progresses. 8. Discussion of Direction and Control for Evacuation a. The majority of evacuations are site specific and related to a specific public safety hazard; the first arriving public safety officer usually initiates this type of evacuation. The Emergency Management Director, or his designee, will direct county -wide evacuations greater than a minor incident in scope. Planned evacuations with notice, such as would occur when hurricane warnings are announced, may be initiated following a decision by the Board of County Commissioners. In such cases, the evacuation will be coordinated and administered by the County officials using local government resources in accordance with County evacuation plans. Indian River County is a participant in the Statewide Mutual Aid Agreement for Catastrophic Response and Recovery to provide expanded resource capability. These agreements will be developed, coordinated and amended by the Emergency Management Director. During any county administered evacuation that does not require activation of the SEOC, state assistance may be provided under the various state agencies' normal statutory authority through coordination by FDEM. b. However, in the event of a multi -county, regional or interregional evacuation, the Governor or the GAR may issue an evacuation order in support of a local order. This decision will be made following consultation with the SCO, the Deputy SCO for Response, and the SERT leader and representatives of the impacted counties. C. All state assistance and support of such evacuations will be coordinated from the SEOC under the direction and control of the SERT Leader. Decisions on evacuation issues, such as lifting tolls on state toll facilities, locking down drawbridges, deploying and pre -deploying personnel, determining regional evacuation routes, directing people caught on evacuation Indian River County Comprehensive Emergency Management Plan Basic Page 127 routes to safe shelter, ensuring the sufficiency of reasonably priced fuel, and addressing any emergency medical issues relative to evacuation. The following types of decisions will be made after coordination between the SERT Leader, the affected State ESF and the impacted counties. 9. Discussion of Direction and Control for Shelter The decision of opening shelters is a responsibility of the Emergency Management Director. Should a request for assistance be made to the SEDC, it will be to support the local sheltering plan with assistance in staffing shelters, identifying additional shelters, and managing shelters with a shortfall of resources. The SEOC will coordinate through ESF #6 (Mass Care) any requests for assistance from other ESFs that will be needed to support multi -county, regional and interregional shelter operations. a. The SERT Leader, following discussions with the GAR, ESF #6 (Mass Care) and the representatives of the impacted counties, will provide information regarding the status of evacuation orders and the potential for shelter needs on a county, regional, inter- regional, and/or statewide basis. b. All state assistance and support of sheltering will be coordinated from the SEOC through ESF #6 (Mass Care), under the direction and control of the SERT Leader. Decisions on sheltering issues will be made after coordination between appropriate State ESFs, impacted counties and the SERT Leader. 10. Discussion of Relationship between Primary and Support Agencies in the ESFs: a. An agency may be designated "the primary" for an ESF for a number of reasons. The agency may have a statutory responsibility to perform that function, or through its programmatic or regulatory responsibilities, the agency may have developed the necessary expertise to lead the ESF. In some agencies, a portion of the agency's mission is very similar to the mission of the ESF; therefore, the skills to respond in a disaster can be immediately translated from the daily business of that agency. Whatever the reason an agency is designated as the "primary" agency, that agency has the necessary contacts and expertise to coordinate the activities of that support function. For a list of primary agencies and their respective emergency support functions, see the Primary Agency Listing attached to this document and Indian River County Comprehensive Emergency Management Plan Basic Page 128 identified as Figure 7. b. Upon activation of the EOC, the primary agencies for the ESFs will send a representative to the EOC to coordinate that ESF. It is up to the primary agency's discretion as to how many, if any at all, support agencies will accompany them at the EOC. Due to the limited space available in the EOC, the attendance of support agencies should be closely coordinated with the Emergency Management Director. c. The primary agency for the ESF will be responsible for obtaining all information relating to ESF activities and requirements caused by the disaster and disaster response. This information gathering will frequently require the lead agency to step outside traditional information gathering protocols. d. The County will respond to local requests for assistance through the ESF process. Within the EOC, requests for assistance will be tasked to the ESF for completion. The primary agency will be responsible for coordinating the delivery of that assistance to the disaster area. e. Resource requests unable to be obtained locally will be forwarded to ESF #5. ESF #5 will submit a resource request to FDEM through their online tracking system. ESF #5 will be responsible for tracking that resource request from mission tracking number assignment through delivery. Indian River County Comprehensive Emergency Management Plan Basic Page 129 FIGURE 7 - PRIMARY AGENCY LISTING ESF FUNCTION NAME PRIMARY AGENCY PRIMARY STATE # AGENCY 1 TRANSPORTATION I.R. Co. School Board Transportation Department Dept. of Transportation 2 COMMUNICATIONS I.R. Co. Department of Emergency Services - Dept. of Management Services EmergencyMana ement Division 3 PUBLIC WORKS AND ENG. I.R. Co. Public Works Department Dept. of Transportation 4 FIREFIGHTING I.R. Co. Department of Emergency Services - State Fire Marshal Fire Rescue Division 5 INFORMATION AND PLANNING I.R. Co. Department of Emergency Services - ESF 5/SERT Planning Section Emergency Management Division 6 MASS CARE Widespread Disaster — IRC School District Department of Business and Localized event - American Red Cross,- Professional Regulation Coast to Heartland Chapter 7 RESOURCE SUPPORT I.R. Co. Purchasing Dept. of Mana ement Services 8 HEALTH AND MEDICAL I.R. Co. Health Department De artment of Health 9 URBAN SEARCH AND RESCUE I.R. Co. Department of Emergency Services - State Fire Marshal Fire Rescue Division 10 HAZARDOUS MATERIALS I.R. Co. Environmental Health Department of Environmental Protection 11 FOOD AND WATER Salvation Army Department of Agriculture and Consumer Services 12 ENERGY AND UTILITIES I.R. Co. Utilities Department Public Service Commission 13 MILITARY SUPPORT I.R. Co. Department of Emergency Services - Florida National Guard EmergencyMana ement Division 14 PUBLIC INFORMATION I.R. Co. Department of Emergency Services - Office of the Governor Emergency Management Division 15 VOLUNTEERS AND DONATIONS I.R. Co. Department of Emergency Services — United Governor's Commission on Way Volunteerism and Community Service 16 LAW ENFORCEMENT AND SECURITY I.R. Co. Sheriff's Office De t. of Law Enforcement 17 ANIMAL PROTECTION I.R. Co. Department of Emergency Services - Animal Department of Agriculture and Control Division/Humane Society Consumer Services 18 BUSINESS AND INDUSTRY I.R. Co. Department of Emergency Services — Florida Department of Economic Emergency Management Division Opportunity Indian River County Comprehensive Emergency Management Plan Basic Page 130 11. SERT Support Staff a. Upon activation of the SEOC, the FDEM becomes the support staff to the SERT. The SERT support staff is charged with ensuring that the SEOC procedures for information management and decision-making are timely and accurate. 12. Discussion of Mission Assignments a. The SERT Leader, SCO, or Deputy SCO will issue mission assignments to the primary state agency for the ESF based on the local government's identified resource shortfall. Resource tasking to the state agencies will be accomplished through the ESFs on a mission assignment basis. The "tasking on a mission assignment basis" means that a local government resource shortfall will be addressed through assigning a mission to address the shortfall rather than tasking specific pieces of equipment or personnel. b. The primary state agency for that ESF will be responsible for identifying the particular resource or resources that will accomplish the mission and coordinate the delivery of that resource to the local government. 13. Discussion of Mutual Aid Agreements and Memoranda of Understanding a. Mutual aid agreements and memorandum of understandings are an essential component of emergency management planning, response and recovery activities. Copies of all mutual aid agreements, memoranda of understanding and any other agreements within the jurisdiction and with other jurisdictions around the state that relate to emergency management activities can be found on file in a binder entitled Compendium of Authorities and References located in the Indian River County Emergency Management office. These agreements for reciprocal emergency aid and assistance, in case of emergencies, can increase resources and improve response and recovery efforts. The Emergency Management Director, or his designee, is responsible for the development and coordination of mutual aid agreements and memoranda of understanding. FDEMs EOC tracking software will be utilized to monitor and track mission requests and responding to a mutual aid request will be made accordingly, including documentation for billing. Indian River County Comprehensive Emergency Management Plan Basic Page 131 b. Chapter 252, Florida Statues, authorizes FDEM to make available any equipment, services, or facilities owned or organized by the state or its political subdivisions for use in the affected area, upon request by the Emergency Management Director. The FDEM is authorized to reinforce emergency management agencies in areas stricken by emergencies. C. The Statewide Mutual Aid Compact will have the participating political subdivision communicate requests for mutual aid through the FDEM; any responses from assisting parties will be directed from and coordinated by the FDEM. Municipalities will coordinate requests through the County Division of Emergency Management. This will ensure that the County and State are aware of and coordinates all resources that are mobilized. DEM's coordination of mutual aid agreements is critical to the direction and control of the overall response and recovery efforts. Without DEM as the control point, severely impacted political subdivisions may not receive the type and amount of assistance needed if each political subdivision independently requests and executes agreements. In accordance with Chapter 252, Florida Statutes, Florida also has mutual aid agreements and memorandum of understanding with other states and private organizations. These agreements provide additional resources for FDEM to have access to if needed. The SERT support staff will monitor and coordinate all requests and executed agreements. Records will be maintained of agreement participants to effectively administer this activity. 14. Transition from EOC to the DFO EOC a. A Presidential Disaster Declaration means that several federal aid programs will be implemented. The administration of the federal aid programs will be conducted from a DFO that FEMA will establish in the disaster area. The establishment of post - disaster aid programs is described as the start of the recovery phase. b. The "response phase" and "recovery phase" of the disaster will, for a period of time, be occurring simultaneously. The "response phase" will be coordinated and conducted through Indian River County Comprehensive Emergency Management Plan Basic Page 132 the ESFs located at the EOC. The "recovery phase" will be coordinated and conducted at the EOC with a transition to the DFO as appropriate. E. NOTIFICATION AND WARNING — (Refer to the Indian River County Comprehensive Emergency Management Plan, Annex Vl, Communications Plan) 1. AT&T - The primary communication system operative through the Department prior to, during, or after an emergency is AT&T, a commercial carrier telephone service. When a determination has been made that inter -county resources will be required, appropriate DEM personnel will notify the ESF leaders from the required ESF. The ESF leaders will be responsible for alerting or notifying necessary personnel within their respective ESFs. Note: At the time of this writing, Indian River County was in the process of upgrading their phone system to an AT&T secure VoIP system. The advantage of the new system will be less service outages and more reliable service. 2. Public Safety Answering Points (PSAP: 24-HOUR emergency communications center) — There are three PSAPs located in Indian River County (Indian River County Sheriff's Office, Vero Beach Police Department and Sebastian Police Department). However, the Indian River County Sheriff's Office serves as the primary agency and is responsible for answering calls for police, firefighting, and ambulance services 24 hours a day, dispatching emergency services or passing 911 calls on to public or private safety agencies. 3. EMnet - The Indian River County Department of Emergency Services operates a 24-hour emergency communications center, either at the main office location during routine business hours or at the Indian River County Sheriff's Office during off -hours. The primary point to point (County Warning Point to State Warning Point) communication system is the Emergency Management Network (EMnet). The system has a special computer that will automatically failover to a satellite connection if the local internet connection fails. EMnet features electronic messaging, point-to-point voice calling, and voice conference call capabilities. Indian River County is also authorized to transmit Emergency Alert System messages to Florida broadcasters as well as the Integrated Public Alert and Warning System, which can notify citizens via smart phones, weather radios, and other devices. 4. NAWAS - The primary point-to-point (County Warning Point to State Warning Point) voice communications mechanism is currently NAWAS. NAWAS is a 4 -wire telephone system used to convey Indian River County Comprehensive Emergency Management Plan Basic Page 133 warnings between Federal, State and local governments. The original mission of NAWAS was to warn of an imminent enemy attack or an actual missile launch upon the United States. NAWAS still supports this mission but the system is now used to communicate information about all hazards. NAWAS is operated and maintained by the Federal Emergency Management Agency (FEMA). The Federal NAWAS circuit connects FEMA's national and regional facilities with the Warning Points for each US State and Territory, as well as the National Weather Service offices and certain US Defense Installations. The State of Florida also has a State NAWAS circuit, with stations installed at most of the State's 67 County Warning Points or EOCs. Transmissions on FL NAWAS are independent from the federal circuit, however FEMA can bridge FL NAWAS with the national system to transmit on FL NAWAS in a major emergency. It will be used to provide us with severe weather information, emergency notifications (incoming and outgoing) and other appropriate emergency management business or functions. 5. SLERS — State Law Enforcement Radio System (SLERS) is used by the State Watch Office (SWO) and the FDEM Regional Coordinators to report their current location or communicate updates about incidents they are responding to. Indian River County Emergency Management has a SLERS radio that provides the counties with a redundant means of communication during an emergency. 6. Telecommunications Device for the Deaf (TDD) - Across all age groups, in the United States, approximately 1,000,000 people (0.38% of the population, or 3.8 per 1,000) over 5 years of age are "functionally deaf;" more than half are over 65 years of age. About 8,000,000 people (3.7%) over 5 years of age are hard of hearing (that is, have some difficulty hearing normal conversation even with the use of a hearing aid). Again, more than half of those who are hard of hearing are over 65 years of age. While it is uncertain how many deaf or hearing-impaired residents are in Indian River County, our office is prepared to handle these calls through the use of a Telecommunications Device for the Deaf (TDD). A TDD is a machine that can be connected to the telephone providing deaf and hard -of - hearing people with a way to use a telephone without an interpreter. TDD users type their messages on a standard typewriter keyboard, which is read on a display by the receiver using compatible equipment. The Indian River County Department of Emergency Services' TDD telephone number (772-770-5091) is published in the BellSouth Text Telephone Directory annually. Television stations also display information via visual crawlers for the hearing impaired. Indian River County Comprehensive Emergency Management Plan Basic Page 134 7. Florida Relay — Florida Relay is a free public service that provides a communication link between standard telephone (voice) users and persons who are Deaf, Deaf/Blind, Hard of Hearing and Speech - Disabled using text telephones (TTYs), captioned telephone (CapTel), or personal computers. Users just dial 7-1-1 to reach a Relay operator. The free 7-1-1 access number is available anywhere, anytime. 8. NON-ENGLISH SPEAKING CITIZENS - In order to broaden our capabilities to speak with the non-English speaking communities of Indian River County, we subscribe to AT&T Language Line. They are the world's largest provider of 24-hour over -the -phone interpretation. In addition, we have several local residents who have offered their interpreter services. Either of these services would be available to non-English speaking callers. Additionally, public service announcements are also broadcast in Spanish. 9. 24-HOUR PHONE LINE Our office maintains a 24-hour phone line (772-226-3930) that will be activated during times of disaster. This phone line will have pre-recorded disaster messages containing protective action /recovery information that can be accessed by the public. 10. E-MAIL/TEXT MESSAGE ALERT SUBSCRIBER LIST (Alert Indian River) Our office maintains an E-mail/text message alert subscriber list for disseminating weather alerts, or other warnings, to all subscribers (including local law enforcement and governmental officials/organizations). We are capable of immediately delivering neighborhood level content to geographically targeted consumers via cell phone (texting), e-mail and the web. NOTE: Text messages will be limited to only 180 characters (letters AND spaces). 11. Social Media - To increase our public outreach efforts, Indian River County also utilizes social media to post weather alerts, or other warnings. Residents now have the ability to follow us on Twitter, Facebook, Nextdoor, Instagram and/or YouTube. The Indian River County Social Media Policy will be observed at all times. 12. Cable TV Interrupt Service - Indian River County utilizes social network media and users can Cable TV interrupt service allows our office to interrupt currently broadcasting television programs with current weather warnings, or other warnings, pertaining to our immediate area. Indian River County Comprehensive Emergency Management Plan Basic Page 135 10. Local Government Cable TV Channel - Once the Emergency Operations Center is activated, the EOC will broadcast protective and recovery action information on the government access channel. This channel can be found on cable channel 27 in all of Indian River County. 11. Agreement with Local FM Radio Station - An agreement was entered into with WSCF (91.9 FM) radio which allows emergency management staff access to broadcast equipment for informing Indian River County citizens of storm/disaster information such as what protective actions to take, what the evacuation and re-entry plans are, and recovery information, including restoration of utilities. 12. Amateur Radio - Amateur radio has been a proven method to provide communications for local, State, and Federal authorities. If major communications infrastructure is lost during an emergency, amateur radio operators can be vital in establishing communication between State officials, local governments, and voluntary organizations active in disasters. Using equipment within the EOC, Amateur radio communications are provided by RACES/ARES volunteers. More specific information related to communications issues can be found in the description for ESF #2 (Communications), located in Annex I - Response Functions. 13. Emergency Power - The primary EOC has auxiliary power provisions capable of sustaining operations for five days. The secondary EOC has auxiliary power provisions capable of sustaining operations for three days. 14. Key Official/Organization Notification - The Emergency Management Director, and his staff, will notify key officials and emergency related organizations of any significant emergency events that may promulgate the opening of the EOC. 15. Public Warning System - The Emergency Management Director, and/or his designee, has the authority to activate the public warning system at any time an emergency event threatens persons or property. 16. Bullhorn/Door-to-Door Announcements - Predetermined evacuation areas include the barrier island, low-lying areas, mobile/manufactured homes, sub -standard housing, RV parks and marinas. Initial notification will be through media resources and may be augmented by the use of bullhorn announcements and door-to- door visits by public safety officers. Indian River County Comprehensive Emergency Management Plan Basic Page 136 17. Communication with State Emergency Operations Center (SEDC) - The County EOC will communicate with the SEOC on all activations, warnings and SITREPS by means of NAWAS, ESATCOM, commercial telephone or radio frequency links. 18. Pre -Scripted Public Services Announcements -The most common topics pertaining to health and safety, and considered to be helpful to the public, have been pre -scripted to form a library of written Public Service Announcements. Messages include topics on preparedness, response, recovery and mitigation. This document is maintained on file in the emergency management office as well as the office of the Public Information Officer (ESF #14). 19. Emergency Information Center (EIC) — The EIC is a phone bank designed to respond to public inquiries regarding rumors and information. The EIC will be activated and staffed by volunteers during an EOC activation. Staffing will be in accordance to call volume. Each operator will be provided just -in -time training with the Indian River County Public Information Handbook — located in the EIC. 20. INTEGRATED PUBLIC ALERT AND WARNING SYSTEM (IPAWS) During an emergency, alert and warning officials need to provide the public with life-saving information quickly. IPAWS is a modernization and integration of the nation's alert and warning infrastructure that will save time, protecting life and property. IPAWS gives public safety officials an effective way to alert and warn the public about serious emergencies using the Emergency Alert System, the Commercial Mobile Alert System, NOAA Weather Radio and other public alerting systems from a single interface. The Commercial Mobile Alert System (CMAS), also known as Wireless Emergency Alerts (WEA), and Personal Localized Alerting Network (PLAN), is an alerting network designed to disseminate emergency alerts to mobile devices such as cell phones and pagers. The government plans to issue three types of alerts through this system: alerts issued by the President, alerts involving imminent threats to safety of life, and AMBER Alerts. Indian River County Emergency Management was approved on November 20, 2012 by the Federal Emergency Management Agency (FEMA) as a Collaborative Operating Group (COG). Indian River County Emergency Management will only utilize the IPAWS warning system to save time, protect life and property. • Criteria for Issuing a Public Warning • Does the hazardous situation require the public to take immediate action? Indian River County Comprehensive Emergency Management Plan Basic Page 137 • Does the hazardous situation pose a serious threat to life or property? • Is there a high degree of probability the hazard situation will occur? Most of the above identified modes of Notification and Warning can be used to provide recovery information to the public following a disaster, including the location of Disaster Recovery Centers, Recovery Information Centers, and Disaster Legal Assistance. F. Response Actions 1. General a. Activation of County Plan. If a disaster threatens prior to the Governor's decision to issue an Executive Order or Proclamation of a State of Emergency, the Emergency Management Director, or his designee, may (subject to Board approval) activate this plan; this may be followed by a declaration of a local State of Emergency as outlined in County Ordinance 91-18. In this situation, the DEM will coordinate any emergency response actions that may be necessary for the immediate protection of life and property. When an emergency or disaster has occurred or is imminent, the Governor may issue an Executive Order or Proclamation of a State of Emergency, activating the emergency response, recovery and mitigation aspects of state, local and inter - jurisdictional disaster plans that apply to the affected area. Such orders or proclamations are needed for the deployment and use of state personnel, supplies, equipment, materials and/or facilities that are available. b. Activation of EOC. The EOC will be activated by the Emergency Management Director upon determination of a significant and immediate threat to life and property. C. School Closing. The Emergency Management Director, or his designee, will establish direct communication with the Indian River County School District Superintendent. Together they will make the decision of when to close and re -open schools. The Superintendent of Schools will make the official announcement. d. Request for Federal and State Assistance. When disaster effects become such that the resources of Indian River County Indian River County Comprehensive Emergency Management Plan Basic Page 138 and/or its municipalities are inadequate to fulfill the needs of the citizens, then aid and assistance may be requested from the State of Florida and the Federal Government. Such requests for State and Federal assistance will be made through the Indian River County Emergency Management Division to the Florida Division of Emergency Management. Assistance required may be in the form of information, technical expertise or substantial financial, material or resource needs. A Declaration of State of Local Emergency is a prerequisite to receive State and Federal disaster assistance. A diagram depicting the declaration process is attached to this document and identified as Figure 8. e. When the County is under a warning or threatened by an impending disaster, emergency workers will be relieved in shifts to prepare their families and property. While no special provisions have been made for the safety and welfare of families of emergency workers, they have been encouraged to develop their own family disaster plan. The Emergency Management Director, or his designee, is responsible for establishing a liaison with the state response and recovery agencies and teams. ESFs will interface with State RIAT and RRTs to assist in the impact assessment and rescue/recovery operations. See Annex II - Recovery and Mitigation Actions, for more information. Indian River County Comprehensive Emergency Management Plan Basic Page 139 '9 Indian River County Comprehensive Emergency Management Plan Basic Page 140 2. Evacuation a. Calculated clearance times are used by county emergency managers as one input to determine when to recommend an evacuation order. Clearance times for Indian River County range from 12.5 to 27 hours (as determined by the Florida Statewide Regional Evacuation Study Program, November 2010). b. As part of the public information program, evacuation information and routes can be found in the following locations: • Local telephone directory (updated annually) • Annual supplement to the local newspapers, the Press Journal and the Florida Today. • The Indian River County Official Disaster Preparedness Guide (see Figure 9), which can be found online (http://www.irces.com/EM/documents/Disaster- Preparedness.pdf), local government offices, and the public libraries. Indian River County Comprehensive Emergency Management Plan Basic Page 141 Figure 9 Indian River County Evacuation Guide jl Emergency Evacuation Routes, Zones, and Shelters duc Na., E—Sheft Mav_8xii 2014 08' Indian River County Comprehensive Emergency Management Plan Basic Page 142 1 y Map Legend r1 Evacuation Zones; G ZONE A: (RED) a Darner Island and Mable Home Parks BREVARD COUNTv ZONE D: (ORANGE) A1A Areas East of U.S. HWY 1 4 ZONE C: (YELLOW} r St Sebastian River Area 500 r * ZONED & E: a All areas east of the FEC Radway including �8• 0 Zones A, D & C. Fellsmere Sebastian 4 Evacuation Routes e� LOrchid ti12 4ilA Was 610 510 N W E s 69TH 5T Indian River 1 Shores Indian laver County She Re rs 1. Sebastian Elementary ii 4 400 Sehastlan Wd, Sebastian 2 Rilsmers Gamentary , �• 50 N Cy press Street, Felt rrere d Trt 3 Sabasflan River Middle = 49TH ST _ ',V\ 9490 County Road 612, Sebastian C Sebastian River High SchoW `\ L� 900190TH Avenue, Sebastnn S. PaHcan Wand 0&menrary 1355 Schurrann dive. 5--bashen = Vero Beath Merritt Bartser Bridge o 9 8. Storrs Grove Middle 5400 57th Sheet m { 7. GfNord Middle26TH ST _� t. 463028TH Court, Vero Beach 1�,., S. VSH5 Freshman Learning Center MENOMONEE20TH ST 1 17TH Street Causeway 160719TH Sheet; Vero Brach 9. Glenda le Oementary 49408TH St1eel, Vero Beach 4 10. r7sln Middle e 480 2M -H Avenue SW, Vero Beach 8TH ST e 11. Osceola Magnet Schaal 1110 15TH A venue SW, Vero Beach 12, Indian River Academy _ d. S 500 20TH Sheet 54N', Vero Beach p 13, Vero Beach Sementary , 177012TH Street, Vera Beach 97H ST SW Or — SN -Special Needs Shelter , AIA TreaaureCoastElementary 895595TH Street, Sebastian —ID _, t Fl,a-Regstratlon required: 1.. AF (772) 557-2154 a PF v Pet Frio ndy She Iter Ldberagne[ School _ 6E5061 STStreet, Vero Beach — Fieaeg"ahan required. (772) 368-3331, Et 19 S T L U C I E C O U N T Y iRCBIS &11 eR814 duc Na., E—Sheft Mav_8xii 2014 08' Indian River County Comprehensive Emergency Management Plan Basic Page 142 Emergency Services formed a committee to address people within Indian River County with Special Medical Needs. Since then, the goal of the Special Need's Shelter Program is to provide a safe place for persons requiring medical assistance to temporarily shelter during an evacuation from either a man- made or natural disaster, rather than inundating local hospitals with a large number of people that a specially equipped and staffed shelter could adequately handle. Regular public shelters available under emergency conditions will accept anyone who is self-sufficient, and who needs no outside professional assistance in performing activities of daily living. Individuals not meeting the above criteria will either be referred to the special need's shelter or referred to an appropriate health care facility. The regular public shelters will have nursing personnel and volunteers to assist evacuees from the time of arrival at the shelter. Individuals with decreased mobility without medical problems will be provided for in a regular shelter. Registration for evacuation assistance will be provided for anyone who requires assistance with evacuation during an emergency to either a regular public shelter or to the Special Need's Shelter. Individuals needing transportation need to register with the special need's program prior to the hurricane season. For more specific information on the registering of individuals with specials needs, see the Standard Operating Procedure for Registration of Transportation and Special Needs Shelter Evacuees retained on file in the Emergency Management office. Special Needs registrants have been separated and categorized to the level of assistance required. This includes evacuees requiring space in shelter only, transportation and space in shelter only, space in the special need's shelter only, transportation and space in the special need's shelter only and transportation to a local hospital only (if pre -admitted). The focus of the Special Need's Shelter is the medical support and care of persons who require special care during an evacuation at a shelter, such as: • People with minor health/medical conditions that require observation, assessment and maintenance; • Elderly people dependent on others for daily assistance Indian River County Comprehensive Emergency Management Plan Basic Page 143 • People with chronic conditions who require assistance with activities of daily living • People with the frequent need for medications and/or vital sign readings that are unable to do so without regular assistance • Individuals who need a life-support system requiring electricity; • Individuals with restricted mobility and who are in need of medical assistance. As with any shelter, individuals who plan on utilizing the Special Need's facility must provide their own bedding, medications and supplies to the best of their ability. Supplies would include oxygen equipment, linens, pillows, blankets, chairs, medical supplies, medications, and any other personal items to make the stay as comfortable as possible. Drinking water and any non-perishable food items are also encouraged. Any special dietary foods required by a special care evacuee will be his/her responsibility. Assistance from the parking area into the Special Need's Shelter will be available. Indian River County Fire Rescue will provide items such as emergency oxygen equipment, first aid supplies, and advanced life support medications and equipment. The location of the Special Need's Shelter in Indian River County is the Treasure Coast Elementary School located at 8955 85th Street, Sebastian. The facility, recently built, is designed for the handicapped, and has an adequate space capacity for the special need's citizens of our county. Registration is required to allow entrance into the Special Need's Shelter. There are some limitations, specifically, those patients with high-risk pregnancy (within four weeks of delivery), unstable medical conditions, and citizens living in adult living facilities or nursing homes. Adult living facilities and nursing homes are mandated by the state to have alternate emergency evacuation plans in place for their residents. Indian River County Comprehensive Emergency Management Plan Basic Page 144 d. There are approximately seventy mobile home/recreational vehicle parks located within Indian River County. This figure equates to 7,193 dwellings, or a population of approximately 15,000 (11 % of the total population). To ensure the safety and well-being of mobile home residents during hurricane conditions, these communities would be amongst the first to be issued an evacuation order. An inventory indicating the location and number of residents for each mobile home/RV park is maintained on file in the Emergency Management office. e. Approximately 10% of the Indian River County population are boat owners. A lack of hurricane experience has created a dilemma for boaters and the marine community. About 25% of hurricane fatalities result from boaters trying to secure vessels in deteriorating storm conditions. There are approximately thirteen commercial marinas within Indian River County with an approximate marine craft capacity of 917. Indian River County and the Florida Inland Navigation District, in cooperation with both public and private marine agencies, have developed a publication entitled Hurricane Manual for Marine Interests in Indian River County. This manual was developed to provide boaters and marina operators with updated and reliable information to help guide their actions and is distributed through our public presentations as well as being available at the Emergency Management office. An inventory indicating the location and number of boat slips for each marina is maintained on file in the Emergency Management office. f. There are three bridges in Indian River County, identified in Section II -B, that connect the barrier island to the mainland, neither of which are of the draw nor swing variety. g. The decision to re-enter evacuation areas will be based on a review of the information collected by the impact assessment teams and other organizations with damage assessment responsibilities to determine that conditions within the affected areas are safe for public access. The number one response priority for re-entry will be mobilization and dispatch of search and rescue, as well as damage assessment teams into the impacted areas to search for survivors and provide assessments of the damage. These operations will be the first response elements programmed for re-entry and they will consist of representatives from law enforcement, fire -rescue, emergency management, public works, utility providers, property appraisers, building officials, American Red Cross, etc. Indian River County Comprehensive Emergency Management Plan Basic Page 145 Re-entry by the general public will be approved by the Emergency Management Director and will be relayed to the public through ESF #14 (Public Information). 3. Sheltering In the event of an evacuation, assistance will be coordinated from the EOC. There are 13 designated primary shelters, one Special Needs' shelter and one designated pet -friendly shelter located within Indian River County, none of which are located in designated storm surge areas. A list of the American Red Cross primary shelters is attached to this document and identified as Figure 10. The "Refuge of Last Resort" concept is currently not an approved or condoned concept within Indian River County. Residents are expected to evacuate from the barrier islands, low-lying areas, sub- standard housing and mobile homes/RVs. However, once winds reach a sustained tropical force wind speed of 40 mph, all residents will be urged to get off of the roads and seek shelter in the nearest substantial building in a room without windows and structural reinforcement. Guidance on selecting safe rooms and taking precautionary measures are provided in public information materials. The following initial actions will take place relative to sheltering: a. Notification to the SW P; b. Coordination of sheltering (i.e., communications, nursing, sanitation, food and security); C. Coordination of the activation and provision of mutual aid; d. Coordination with the SEOC for the opening of host shelters in areas not anticipated being in harm's way; and e. Coordination of the provision of additional resources (i.e., communications equipment and operators, nursing staff, administrative shelter and other support staff). Indian River County Comprehensive Emergency Management Plan Basic Page 146 South County: Indtan River Academy 50+0 20th Street SW Vero Beach, Fbaida 32962 Oslo Middle School 480 20th Avenue SW Vero Beach, Freida 32962 Osceola Magnet School 1110 18th Avenue S.W. Vero Beach, F1c5 ida 32962 Central County: Gifford Middle Schoco! 4530 281h Court Gifford, Florida 32967 Figure 10 Indian River County 2019 PRIMARY SHELTER LIST Glenda'a Elementary School 4940 8th Street Vero Beach, Fra ida 32960 V.B.H.S. Freshman Learning Center 1507 19th Street Vero Beach, Fraida 52960 Vero Beach Elementary School 177012 1h Street Vero Beach, F4aida 32960 North County: Fellsmere Elementary School 50 North Cypress Street Fellsmere, Floroda 32948 Pelican Island Elenx,-ntary School 1355 Schumann Drive Sebastian, Florida 32958 Sebastian Er: mentary School 400 County Road 512 Sebastian, Florida 32958 Sebastian River Middle School 9400 County Road 512 Sebastian, Florida 32958 Sebastian River High School 9001 90`h Avenue Sebastian, Florida 32958 Storm Grove Middle School 6400 57th Street Vero Beach, Florida 32967 **SPECIAL NEEDS SHELTER** Treasure Coast Elementary School 8955 85`h Street Sebastian, Florida 32958 Pre -registration required: Call 772-226-3900 for information. **PET -FRIENDLY SHELTER Liberty Magnet School 6850 815` Street Vero Beach, Florida 32967 Cal 772-368-3331, Ext: 10 for information Indian River County Comprehensive Emergency Management Plan Basic Page 147 G. Recovery Actions The Recovery Phase will begin during the response phase and may encompass these general areas: Damage assessment of the residential, government and business sectors for the purpose of administration of programs to restore them to their pre - disaster level of functioning; and Administration of programs to mitigate the consequences of future disasters. 1. Initial Actions a. Monitor the disaster event and analyze available information regarding disaster conditions b. Identify locations for the DFO and DRCs C. Assemble and brief recovery staff; d. Place recovery support personnel on stand-by status, as necessary. Brief personnel on disaster conditions and potential for deployment; and e. Establish liaison with recovery staff in municipal EOCs. 2. Continuing Actions a. Maintain coordination with the state recovery staff b. Establish and support the DFO as necessary; C. Maintain liaison with the SEOC and municipal EOCs to monitor disaster conditions; and d. Coordinate federal and state disaster assistance programs and make recommendations to the SCO regarding continued staffing. IV. RESPONSIBILITIES A. General All County departments, constitutional officers, municipalities, and volunteer agencies are responsible for the following general items: 1. Develop the necessary functional annexes, appendices, standard operating procedures (SOPs) and checklists for the effective, efficient organization and performance of functions required to respond to and recover from an emergency or disaster event. Indian River County Comprehensive Emergency Management Plan Basic Page 148 2. Designate and train essential personnel for specific assignments in the conduct of emergency operations. Provide instructions to personnel regarding agency -staffing policy during an emergency or disaster event. 3. Protect and secure facilities, property and equipment under their control. 4. Maintain accurate records of emergency related expenditures (such as personnel, supplies, and equipment costs). 5. Provide staff, supplies and equipment (as required and available) in support of emergency response and recovery operations. Expedite required activities for return to normal conditions as soon as possible. 6. Preservation of Vital Records/Documents: The records custodian for Indian River County is the assistant to the county administrator. This position is responsible for enforcing the county's retention schedule and establish standards for controlling, retaining, destroying and/or preserving public records to ensure compliance with the state and federal laws, regulations, and policies. All County departments, constitutional officers, municipalities, and volunteer agencies of Indian River County must insure the preservation of vital records/documents deemed essential for continuing government functions and conducting post -disaster operations. The development of a disaster plan for vital records has strongly been encouraged to each department. Damage to vital records/data (paper, computer hard drives, microfilm, etc.) is most often caused by fire, water, wind, and power interruption or surges. Vital records' disaster preparedness plans should include: a. Identification and documentation of the location of critical information. b. Standard backup procedures (duplicate copies; off-site storage, etc.). C. Prearranged resources (personnel) to assist in the resumption of data entry/retrieval. d. Prearranged resources to assist in recovery of damaged data/records. Indian River County Comprehensive Emergency Management Plan Basic Page 149 B. Indian River Cou The Emergency Management Director is responsible for: 1. Ensuring that the Division of Emergency Management provides the necessary revisions to this plan and that the plan is prepared, coordinated, published and distributed to the appropriate agencies. 2. Active leadership of an emergency management framework involving all government, private, and volunteer organizations which have a role in the success of comprehensive emergency management within the County. 3. Development and leadership of a broad-based public awareness, education, and information program designed to reach a majority of the citizens of the County, including citizens needing special media formats, such as TDD or non-English languages. 4. Active participation in discussions and negotiations with the state regarding policies and priorities to ensure that the work being done contributes to the improvement of emergency capabilities for the County. 5. Responsible execution of negotiated scopes of work for federal and state emergency management programs. 6. Support of the emergency management needs of all municipalities within borders, and brokering of intra -county mutual aid agreements to render emergency assistance. When local requests for assistance exceed county resources, the County emergency management office will coordinate all efforts with the state and federal government in support of local disaster operations. 7. Establishment and monitoring of County mutual aid agreements within the County, with other counties and with the state. 8. Direction and control of a County response and recovery approach which is based on functional groups, involves broad participation from county organizations, and is compatible with the state and federal response and recovery organization and concept of operations. 9. Leadership and participation in programs or initiatives designed to avoid, reduce, and mitigate the effects of hazards through development and enforcement of policies, standards, and regulations. Indian River County Comprehensive Emergency Management Plan Basic Page 150 10. Compliance of each ESF lead agency to be involved with the planning, response, recovery and mitigation of local emergencies. For specific details of their responsibilities see Annex I - Response Functions. 11. Coordinating how emergency response personnel will be tasked to deal with emergencies or disasters in Indian River County. At any such time that this Plan is activated (local emergency, minor, major or catastrophic disaster), the Emergency Management Director will be responsible for direction and control under the ultimate authority of the Indian River County Board of County Commissioners. For greater detail, see the EOC SOP attached to this document and identified as Appendix D. C. Special Districts Special districts are responsible for establishing liaisons with counties and with other state organizations to support emergency management capabilities within Florida. Special districts that involve inter -jurisdictional authority can provide resources and services to support other functionally related systems in time of disaster. D. State of Florida The Government of the State of Florida is responsible for: 1. Active leadership of an emergency management framework at the state level involving all government, private and volunteer organizations which have a role in the success of comprehensive emergency management within Florida. 2. Development and leadership of a broad-based public awareness, education and information program designed to reach a majority of the citizens of Florida, including citizens needing special media formats, such as Braille or non-English languages. 3. Active participation in discussions and negotiations with other states and with the federal government regarding policies and priorities to ensure that the work being done contributes to the improvement of emergency capabilities for the nation. 4. Responsible execution of negotiated scopes of work for federal and state emergency management programs. 5. Support of the emergency management needs of all counties within Florida, and brokering of inter -county and inter -state mutual aid Indian River County Comprehensive Emergency Management Plan Basic Page 151 agreements to render emergency assistance. When requests for assistance exceed state resources, the state will contact other states for assistance, as well as FEMA. 6. Establishment and monitoring of state mutual aid agreements within the state, with other states and with FEMA. 7. Direction and control of a state response and recovery approach which is based on functional support groups, involves broad participation from state organizations, and is compatible with the federal response and recovery organization and concept of operations. 8. Leadership and participation in programs or initiatives designed to avoid, reduce and mitigate the effects of hazards through development and enforcement of policies, standards and regulations. E. Federal Government The federal government is responsible for: 1. Providing immediate emergency response on federally owned or controlled property, such as military installations and federal prisons, and notification of the Florida DEM. 2. Providing assistance, as requested by the State of Florida, under the lead agency's direction of FEMA, as specified in the Robert T. Stafford Act, Public Law 93-288. 3. Identifying and coordinating assistance under other federal statutory authorities. V. FINANCIAL MANAGEMENT POLICY It is the intent of this policy to provide guidance for basic financial management to all departments and agencies responding under the provisions of the plan, to ensure that funds are provided expeditiously and that financial operations are conducted in accordance with appropriate policies, regulations and standards. A. Assumptions Due to the nature of most emergency situations, finance operations will often be carried out within compressed time frames and other pressures, necessitating the use of non -routine procedures; this in no way lessens the requirement for sound financial management and accountability. Indian River County Comprehensive Emergency Management Plan Basic Page 152 2. A Presidential disaster or emergency declaration will permit funding from the Federal Disaster Relief Fund under the provisions of the Stafford Act in addition to the financial resources initiated at the state and local levels. 3. The Federal Office of Management and Budget (OMB) and Congress will give rapid approval to a FEMA -prepared emergency budget request at a level sufficient to sustain a response operation for at least three weeks, with the opportunity to extend same if the situation warrants. B. Expenditure of Funds Timely financial support of any extensive response activity could be crucial to saving lives and property. While innovative and expeditious means of procurement are called for during times of emergencies, it is still mandatory that good accounting principles and practices be employed in order to safeguard the use of public funds from the potential of fraud, waste and/or abuse. A public assistance (P.A.) training meeting will be coordinated with FDEM on a biennial basis by the EOC to familiarize each of the county departments with disaster financial management procedures. Training topics include an introduction to the P.A. program, documentation, reimbursement, eligibility, forms, closeout, etc. The county OMB office has been assigned the financial and administrative management of the unincorporated areas of the county and for providing guidance and training. Their procedures for financial transactions, accurate accounting, grants management, and payroll procedures are in conformance with the Standard Government Accounting Principles, which providing greater accountability and well- informed decision making through excellence in public -sector financial reporting. Each municipality is responsible for designating their own financial management practices. 2. In concert with federal and state guidelines, approval for expenditure of funds for response operations (facilities, equipment, supplies, services and other resources) will be given by officials of the primary and support agencies with concurrence with the Emergency Management Director. Each agency is responsible for establishing effective administrative controls of funds and segregation of duties for Indian River County Comprehensive Emergency Management Plan Basic Page 153 proper internal controls, and to ensure that actions taken and costs incurred are consistent with the missions identified in this plan. 3. Extreme care and attention to detail must be taken throughout the emergency response period to maintain logs, formal records, and file copies of all expenditures (including personnel time sheets) in orderto provide clear and reasonable accountability and justification forfuture reimbursement requests. Reimbursement is NOT an automatic "given," so as much deliberative prudence as time and circumstances allow should be used. Complete and accurate accounts of all emergency expenditures and obligations, including personnel and equipment costs, must be maintained. Despite the difficulty in maintaining such records in the stress of an emergency, accurate accounts are required to identify and document those funds that might be eligible for federal reimbursement under emergency or major disaster project applications and/or those funds for which no reimbursement will be requested. Each emergency event is unique. Therefore, the Emergency Management Director, and/or his designee will establish deadlines for data submission related to financial reimbursement. It is the responsibility of the elected Board of County Commissioners to secure the public's safety. The Board of County Commissioners will appropriate all funds considered by the Board as necessary for mitigation, preparedness, response to and recovery from disasters. 4. In support of fiscal procedures, all records relating to the allocation and disbursement of funds pertaining to activities necessary for the implementation of operations during the four phases of emergency management are in compliance with: • The Code of Federal Register — Title 2 CFR Part 200, the Super Circular. This became effective December 26, 2014 and streamlines the language from eight existing Office of Management and Budget (OMB) circulars into one consolidated set of guidance. This reform of OMB guidance improves the integrity of the financial management and operation of Federal programs and strengthens accountability for Federal dollars by improving policies that protect against waste, fraud, and abuse. • Chapter 215, Florida Statutes, pertaining to state financial matters and Chapter 252, Florida Statutes, relating specifically to emergency management powers and responsibilities; and • The policies and directives detailed in the County CEMP ESF #7 (Resource Support) Guidelines. Indian River County Comprehensive Emergency Management Plan Basic Page 154 5. The Indian River County Office of Management and Budget is responsible for financial management during a disaster and is authorized to execute the funding agreements with other legal entities on behalf of the county but will make every effort to minimize the expense to the county by exploring all available local and state funding sources available in a post -disaster situation. VI. TRAINING, EXERCISE AND PUBLIC AWARENESS/EDUCATION For any Emergency Management program to be successful, training of individuals at all levels of government for their respective roles in the four phases of emergency management must be considered a high priority. This is especially important because of the relatively new concept of operations in the National Response Framework (NRF). The ESF operational concept requires coordination at the federal, state and local levels of government to ensure that everyone involved in emergency activities is aware of their responsibilities when a disaster threatens or occurs. Also, it is important that each agency is knowledgeable of what other agencies can and cannot do under disaster conditions. To accomplish the goal of developing a well-trained cadre of responders around the state, the following strategic planning statements are offered: A. Training The Emergency Management Director will assign either the Emergency Management Planner or Radiological Analyst as the individual responsible for establishing and monitoring all Emergency Management training programs and exercises for which the county is responsible. The person assigned this task, in consultation with the Emergency Management Director and/or Emergency Management Coordinator, will establish and maintain an exercise schedule through the Multi -Year Training and Exercise Plan (MYTEP) required annually by the Florida Division of Emergency Management (FDEM). Emergency Management training will include training required to keep all levels of local government at an acceptable level of readiness to respond to any disaster identified in the hazard vulnerability analysis contained within this Basic Plan. The training program will include appropriate officials of each municipality and all volunteers and volunteer agencies assigned responsibilities in the Comprehensive Emergency Management Plan. The Emergency Management Planner II will keep abreast of and request training from the state on all matters that relate to state and federal programs that would enhance the preparedness of Indian River County. The Emergency Management staff will remain current with the highest training credentials possible. They will cooperate with and assist other county and municipal agencies in the conduct of exercises. Indian River County Comprehensive Emergency Management Plan Basic Page 155 Each agency tasked within this plan will be trained (and maintain training) to compliment/fulfill the requirements of the National Incident Management System (NIMS) commensurate with the role assigned. The NIMS Integration Center establishes the minimum training standards for credentialing personnel and equipment (HSPD-5). A training program for response, recovery and mitigation is outlined in the Indian River County Training and Exercise plan and will be scheduled by emergency management. Each agency will maintain a roster of trained personnel, including the type of training and date received, for all persons with emergency response capabilities. A Public Assistance workshop will also be offered semi-annually to all possible PA participants. This training will provide an overview of documentation and reimbursement procedures. The minimum and recommend training requirements for ESFs and other agencies are outlined in Indian River County Training and Exercise Plan. B. Cost for Trainin All State -Delivered (G -series courses, listed on FDEM SERT TRAC) are free of cost. The student, or sponsoring agency, is responsible for all other associated costs. For those attending FEMA -resident courses, the training is free and FEMA will reimburse the student the allowable travel costs and provide free lodging on the campus. Students, or their sponsoring agency, are responsible for all other costs, e.g., meals. All FEMA Independent Study courses, (IS -courses listed on FEMA — Emergency Management Institute website) are free. For other State -delivered training opportunities, US Department of Justice, etc., all associated costs will be contained in the training announcement. All training is available to County and municipal personnel, and their volunteers, on a routine basis. C. Exercise and Training Schedule A viable exercise program is an essential component of any effort to fully train emergency personnel for their duties and responsibilities when a disaster occurs. It is crucial that those individuals who are charged with responding to emergencies are required to "experience" a disaster under as realistic conditions as possible before any actual event. The purpose of exercising is to improve the preparedness posture of the organization(s) involved. This will result in the reduction of loss of life and property when a disaster occurs. In addition to county and municipal agencies, other agencies assigned responsibilities for the implementation of the CEMP will be invited and requested to participate in exercises. At the beginning of each year, emergency management staff will evaluate training and exercise opportunities. All ESFs are invited to participate in the stakeholders meetings and provide input for the MYTEP which is a three-year training and exercise plan/schedule kept on file in the office of emergency management and submitted to FDEM annually. At a minimum, Indian River County will Indian River County Comprehensive Emergency Management Plan Basic Page 156 participate in the following annual exercises: Vero Beach Regional Airport exercise, statewide hurricane exercise, radiological exercise, tsunami exercise and the ESF coordination training. Additionally, Indian River County allows the use of our facility, staff and notification resources in support of inter -agency exercises. At the conclusion of each exercise, the emergency management director, or his designee, will request attendees complete an HSEEP compliant Participant Feedback Form. This feedback will be used to compile an After Action Report to identify any shortcomings and steps to be taken by the emergency management director to correct the deficiencies and further refine the CEMP. D. Public Awareness and Education In order to better educate and inform the public of protective actions before a disaster occurs, public information is critical for saving lives and minimizing property damage. Certain responsibilities exist for public information when Emergency Management plans are implemented. Public actions may depend upon public information during the period before a disaster is imminent, in an actual or threatening emergency situation, and in the post - emergency recovery period. For detailed methods of public outreach, see the Public Outreach, Notification and Crisis Communication Strategy located in the office Indian River County Emergency Management). Pre -disaster education programs serve to increase awareness of Emergency Management programs, educate the public on ways to protect life and property, and inform the public on the availability of further assistance and information. Regularly scheduled press conferences will be identified during an event. The County Commission Chambers and the media room of the Emergency Operations Center have been identified as the locations for the mass media to gather. 2. The following radio and television stations have agreed to disseminate emergency information and participate in the local public emergency notification system in accordance with the Region 10 Emergency Alert System (EAS) Plan: a. RADIO STATIONS (Indian River County) (1) WSCF 91.9 FM (2) WQCS 88.9 FM (3) WAVW 94.7 FM (4) WGYL 93.7 FM (5) WOSN 97.1 FM (6) W PAW 99.7 FM (7) WTTB 1490 AM Indian River County Comprehensive Emergency Management Plan Basic Page 157 b. TELEVISION STATIONS (1) WPTV (NBC) Channel 5 (4) WFLX (FOX) Channel 29 (2) WPEC (CBS) Channel 12 (5) WTVX (UPN) Channel 34 (3) WPBF (ABC) Channel 25 (6) WWCI (IND) Channel 10 3. A series of Public Safety Announcements have been developed and is available to the PIO. These pre -scripted messages are maintained on file at the Department of Emergency Services. 4. A brochure entitled the Official Disaster Preparedness Guide for Indian River County is published each year. This guide identifies information about the hazards and vulnerability of our community, provides maps, evacuation zones, and other types of disaster preparedness information, to include high-risk areas and evacuation routes. The brochures are distributed at public presentations and are available at the office of Emergency Management. 5. During an emergency, our office telephones will be staffed on a 24- hour basis until the emergency has been abated. The advertised telephone number for our office is (772) 226-3900. In addition to this main phone line, additional phone lines will be established with the numbers broadcasted through the local media. During emergency events, Indian River County's public information line will be activated and citizens may call (772) 226-3930 for pre-recorded emergency information. 6. During any period of disaster in Indian River County, the government access cable channel will be broadcasting live from our Emergency Operations Center. This capability, along with that of local radio station announcements, will extend the Emergency Management's public outreach capabilities both in response to and recovery from a disaster, including the location of Disaster Recovery Centers, Recovery Information Centers, and Disaster Legal Assistance and education on mitigation opportunities. For cable television subscribers, the local government channel can be found on cable Channel 27 throughout Indian River County. Information will be broadcast 24 -hours per day. 7. The Indian River County Emergency Management web page (irces.com) has a full complement of disaster preparedness information as well as a comprehensive listing of disaster preparedness information, including links to the National Hurricane Center, Federal, State, and local agencies. 8. To increase our public outreach efforts, Indian River County utilizes social media. Residents now have the ability to follow Indian River County Twitter, Facebook, Nextdoor, Instagram and/or YouTube. Indian River County Comprehensive Emergency Management Plan Basic Page 158 13. Indian River County currently has 13 public shelters, one pet -friendly shelter, and one special needs shelter. Since all shelters will not open at the same time, it is crucial for the public to monitor media reports for an opening in their area. Depending on the storm track and intensity, the number and location of shelter openings will vary. At a minimum, shelters will open in the north, central and south county area. Public shelter openings will be broadcast via local radio stations, television stations and the government access channel listed above. 11. Evacuation information, along with routes, is published annually in the Vero Beach telephone directory, as well as in a hurricane preparedness supplement issued by the Press Journal and the Florida Today just prior to each hurricane season (an example can be found on Figure 9). 12. While the entire County is subject to a host of hazards (outlined in Section II -A and the Indian River County Local Mitigation Strategy), there are areas which are more vulnerable to particular hazards (i.e., ponding water from heavy rainfall is most likely to effect the low swampy inland areas and areas along streams and canals; storm surge is most likely to affect residents along the coastal areas and the Indian River Lagoon; severe freezes would economically damage the citrus industry). Therefore, the department's goal is to increase awareness of the pre -disaster education programs available to these areas. 13. Each year, the Emergency Management Division hosts a media day. Representatives from a variety of media outlets are invited to learn about emergency management procedures and the methods used to disseminate public information in an emergency. Press packets are distributed and tours are given of the EOC and designated media area. The purpose of this gathering is to strengthen relations with the media prior to an emergency event. Indian River County Comprehensive Emergency Management Plan Basic Page 159 VII. REFERENCES AND AUTHORITIES This plan replaces the Indian River County Nuclear Civil Protection Plan and the Indian River County Peacetime Emergency Plan. It does not supplant the Hazardous Materials Plan, which is not an operations -oriented document or the Florida Radiological Emergency Management Plan for Nuclear Power Plants, which was developed for response to radiological incidents under separate state and federal statutory authorities. However, this plan will be used to supplement the REP plan, in order to provide a comprehensive response. Copies of the following local references, authorities and mutual aid agreements can be found on file in a binder entitled Compendium of Authorities and References located in the Indian River County Emergency Management office: A. Local Ordinances a. ORDINANCE 91-17 An ordinance of Indian River County, Florida, designating the Chairman of the Board of County Commissioners, or in his/her absence, Vice -Chairman or Board designee, in this succession, as the official with authority to declare a State of Emergency in the event of natural or man-made disaster or the imminent threat thereof: authorizing such official to take certain emergency measures relating thereto; providing severability; and providing an effective date. b. ORDINANCE 91-18 An ordinance of Indian River County, Florida, providing for the activation of the disaster emergency plans applicable to Indian River County and enumerating actions that may be taken during said emergency. C. ORDINANCE 2005-029 An ordinance of Indian River County, Florida, forthe entryonto private property during the time of a declared emergency for the purpose of removing debris. d. ORDINANCE 2009-23 An ordinance of Indian River County, Florida, requiring registered sex offenders to identify themselves as such upon entry into an emergency shelter. Indian River County Comprehensive Emergency Management Plan Basic Page 160 2. Resolutions a. RESOLUTION NO. 89-150 A resolution of Indian River County, Florida, by and through its Board of County Commissioners, continuing to recognize the Indian River County Emergency Management Services Department to act in accordance with the State Emergency Operations Plan and Program. b. RESOLUTION NO. 91-55 A resolution of Indian River County, Florida, establishing a disaster emergency employee policy. C. RESOLUTION NO. 2015-078 A resolution of Indian River County, Florida, adoption approving the revised Unified Local Mitigation Strategy. d. RESOLUTION NO. 2015-127 A resolution of Indian River County, Florida, delegating to the County Administrator, and the Assistant County Administrator the authority to execute all documents and emergency declarations necessary to the proper functioning of the county during the period that normally scheduled meetings of the Board of County Commissioners are canceled. e. RESOLUTION NO. 2006-113 A resolution of Indian River County, Florida, adopting the National Incident Management System as the system for preparing for and responding to disaster incidents in Indian River County. f. RESOLUTION NO. 2015-044 A resolution of Indian River County, Florida, adopting the Indian River County Hazardous Materials Emergency Plan. g. RESOLUTION NO. 2013-091 A resolution of Indian River County, Florida, adopting a Post Disaster Redevelopment plan for Indian River County. Indian River County Comprehensive Emergency Management Plan Basic Page 161 h. A sample copy of a resolution for declaring a local State of Emergency can be found attached to this document and identified as Figure 11. 3. Miscellaneous a. Indian River County Emergency Medical Services Trauma Transport Protocol. b. Indian River County Comprehensive Growth Management Plan. C. Treasure Coast Hurricane Evacuation Study. d. Critical Facilities Inventory. e. Mobile Home Park Inventory. f. Marina Inventory. B. Specific plans/guides that supplement this CEMP that apply to unique situations are as follows: 1. Airports - Vero Beach Regional Airport Certification Manual: Aircraft and Airport Safety Plan, approved by the Federal Aviation Administration on April 2017. 2. Alert Florida Suggested Operating Procedures. 3. Central Florida Intelligence Exchange (Standard Operating Procedures) 4. Ebola Virus Guidance for Indian River County Emergency Management/Fire Rescue 5. Emergency Notification - Emergency Alert System Plan (Operation Area 10) 6. Indian River County Check-in/Security Procedures for EOC Activation. 7. Indian River County Cold Night Shelter Plan. 8. Indian River County Critical Facilities Inventory. 9. Indian River County Damage Assessment Team Assignments (Standard Operating Guide) - A guide to organize damage assessment to reduce redundancy in efforts. Indian River County Comprehensive Emergency Management Plan Basic Page 162 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Indian River County Disaster Feeding Plan Indian River County Emergency Information Center Procedures. Indian River County Emergency Operations Center Activation Checklist. Indian River County Equipment Operation Guide Indian River County Everbridge User's Guide — Mass notification system guide. Indian River County Five -Year Strategic Plan. Indian River County Logistics and Resource Management Plan Indian River County Plan Maintenance Suggestion Operating Procedures. Indian River County Policies and Procedures for Capital Assets Indian River County Tsunami Warning and Evacuation Plan. Mass Immigration - Indian River County Caribbean Refugee Plan. Military Support - Florida National Guard Operation Plan for Military Support to Civil Authorities. Mitigation - Indian River County Wildfire Mitigation Plan. Nuclear Power Plants - State of Florida Radiological Emergency Management Plan. Ports/Marinas - Indian River County Comprehensive Plan Special Needs - Special Needs Shelter Plan (Indian River County) Special Needs - Transportation/Special Needs Shelter Client Registration Process (Indian River County). United States Coast Guard — Area Contingency Plan WebEOC User Guide Copies of these plans are maintained on file at the Emergency Management office. Indian River County Comprehensive Emergency Management Plan Basic Page 163 C . State Florida Statutes a. Chapter 14, Florida Statutes (Governor) b. Chapter 22, Florida Statutes (Emergency Continuity of Government) C. Chapter 23, Part 1, Florida Statutes (The Florida Mutual Aid Act) d. Chapter 125, Florida Statutes (County Government) e. Chapter 154, Florida Statutes (Public Health Facilities) f. Chapter 161, Florida Statutes (Beach and Shore Preservation g. Chapter 162, Florida Statutes (County or Municipal Code Enforcement) h. Chapter 163, Florida Statutes (Intergovernmental Programs; Part 1, Miscellaneous Programs) i. Chapter 166, Florida Statutes (Municipalities) j. Chapter 187, Florida Statutes (State Comprehensive Plan) k. Chapter 215, Florida Statutes (Financial Matters) I. Chapter 216, Florida Statutes (Planning and Budgeting) M. Chapter 235, Florida Statutes (Educational Facilities) n. Chapter 245, Florida Statutes, (Disposition of Dead Bodies) o. Chapter 250, Florida Statutes (Military Affairs) p. Chapter 252 - State Emergency Management Act. Chapter 252.38, Florida Statutes, delineates the emergency management responsibilities of political subdivisions in safeguarding the life and property of citizens and other persons within the political subdivision. Key points within the statutes include: (1) Performing emergency management functions within the territorial limits of Indian River County and conduct those activities pursuant to 252.31--252.90, and in accordance with state and county emergency management plans and mutual aid agreements. (2) Appointment of a Director who meets the minimum training and education qualifications established in the job description approved by the Board. The Director will be appointed to serve at the pleasure of the Board, subject to the Board's direction and control, in conformance with applicable resolutions, ordinances and laws. The Director has responsibility for the organizations, administration and operation of Indian River County Emergency Management division, subject only to the direction and control of the Board of County Indian River County Comprehensive Emergency Management Plan Basic Page 164 Commissioners and the County Administrator. The Director will coordinate emergency management activities, services and programs within the County and will serve as liaison to the Florida Division of Emergency Management and other local emergency management organizations. (3) Establishment, as necessary, a primary and one or more secondary emergency operating centers (EOGs) to provide continuity of government and direction and control of emergency operations. (4) Power to appropriate and expend funds; make contracts; obtain and distribute equipment, materials and supplies for emergency management purposes; provide for the health and safety of persons and property, including assistance to victims of any emergency; and direct and coordinate the development of emergency management plans and programs in accordance with the policies and plans set forth by federal and state emergency management agencies. (5) Reduction of vulnerability of people and communities of this county to damage, injury, and loss of life and property resulting from natural, technological, or manmade emergencies. (6) Preparation for prompt and efficient response and recovery to protect lives and property affected by emergencies. (7) Response to emergencies using all systems, plans, and resources necessary to preserve adequately the health, safety, and welfare of persons or property affected by the emergency. (8) Recovery from emergencies by providing for the rapid and orderly start of restoration and rehabilitation of persons and property affected by emergencies. (9) Authority to request state assistance or invoke emergency related mutual aid assistance by declaring a local state of emergency. The duration of the local state of emergency will be limited to seven days, and it may be extended as necessary in seven-day increments. The County also has the power and Indian River County Comprehensive Emergency Management Plan Basic Page 165 authority to waive the procedures and formalities otherwise required of Indian River County by law, pertaining to: a. Performance of public work and taking whatever prudent action is necessary to ensure the health, safety and welfare of the community; b. Entering into contracts and incurring obligations; C. Employment of permanent and temporary workers; d. Utilization of volunteers; e. Rental of equipment; f. Acquisition and distribution, with or without compensation, of supplies, materials and facilities; and g. Appropriation and expenditure of public funds. (10) Charge and collect fees for the review of emergency management plans required of external agencies and institutions. The fees will be in accordance with the fee schedules established by the Florida Division of Emergency Management and as approved by the Indian River County Board of County Commissioners. (11) Coordination and development of a comprehensive emergency management plan and program that is consistent with the state comprehensive emergency management plan and program. (12) Provision of an emergency management system embodying all aspects of pre -emergency preparedness and post -emergency response, recovery, and mitigation. (13) Maintaining a registry of disabled persons in order to meet the special needs of persons who would need assistance during evacuations and sheltering because of physical or mental handicaps. The registry identifies those persons in need of assistance and assists in planning for resource allocation to meet those identified Indian River County Comprehensive Emergency Management Plan Basic Page 166 needs. The registry is updated annually. (14) Development and maintenance of a radiological emergency response plan in accordance with requirements of the United States Nuclear Regulatory Commission and the Federal Emergency Management Agency. (15) Development and maintenance of an emergency plan for hazardous materials to safeguard the lives and property of the residents of our County against the threat of a hazardous materials incident. (16) Chapter 284, Florida Statutes (State Risk Management and Safety Programs) q. Chapter 287, Florida Statutes (Procurement of Personal Property and Services) r. Chapter 376, Florida Statutes (Pollutant Discharge Prevention and Removal) S. Chapter 377, Florida Statutes (Energy Resources) t. Chapter 380, Florida Statutes (Land/Water Management) U. Chapter 388, Florida Statutes (Public Health) V. Chapter 401, Florida Statutes (Medical Telecommunications and Transportation) W. Chapter 403, Florida Statutes (Environmental Control) X. Chapter 404, Florida Statutes (Radiation) Y- Chapter 442, Florida Statutes (Occupational Safety and Health). Z. Chapter 553, Florida Statutes (Building Construction Standards) aa. Chapter 581, Florida Statutes (Plant Industry) bb. Chapter 590, Florida Statutes (Forest Protection) cc. Chapter 633, Florida Statutes (Fire Prevention and Control) dd. Chapter 870, Florida Statutes (Riots, Affrays, and Unlawful Assemblies) ee. Chapter, 943, Florida Statutes, (Domestic Security) ff. Chapter 1013, Florida Statutes (Educational Facilities) 2. Administrative Rules a. Chapters 27P-2, 6, 11, 14, 19, 20, 21, and 22 Florida Administrative Code b. Chapters 9J-2, Florida Administrative Code Indian River County Comprehensive Emergency Management Plan Basic Page 167 3. Executive Orders a. Executive Order 80-29 dated April 14, 1980 which requires each department and agency of the State and political subdivisions to take measures for the protection of personnel, equipment, supplies and essential records and adopt Continuity of Government (COG) plans by providing for emergency interim successors, relocation of seat of government and resumption of essential services. b. Executive Order 05-122 dated June 10, 2005 establishing the State Emergency Response Commission (SERC). 4. Miscellaneous a. State of Florida Comprehensive Emergency Management Plan. b. Florida Airport Directory (published by the Florida Department of Transportation Aviation Office, Summer, 2019). C. Local CEMP Compliance Criteria (Crosswalk— 11/21/19). d. Emergency Management Capabilities Assessment Checklist. D. Federal Public Laws a. Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, which provides authority for response and recovery assistance under the Federal Response Plan, which empowers the President to direct any federal agency to utilize its authorities and resources in support of State and local assistance efforts. b. Public Law 106-390, Disaster Mitigation Act of 2000, to amend the Robert T. Stafford Disaster Relief and Emergency Assistance Act to authorize a program for pre -disaster mitigation, to streamline the administration of disaster relief, to control the federal costs of disaster assistance, and for other purposes. C. The National Strategy for Homeland Security, July 16, 2002. d. Price -Anderson Amendments Act of 1988, Public Law 100- 408, as amended. e. Emergency Management Assistance Compact, Public Law 104-321. Indian River County Comprehensive Emergency Management Plan Basic Page 168 f. Public Law 107-296, 116 Stat. 2135 (2002) (codified predominantly at 6 U.S.C. 101-557 and in other scattered sections of the U.S.C.), established the Department of Homeland Security with the mandate and legal authority to protect the American people from the continuing threat of terrorism. g. The Americans with Disabilities Act (ADA) of 1990. h. 16 U.S.C. 3501, et seq, Coastal Barrier Resources Act. i. Public Law 93-234, Flood Disaster Protection Act of 1973, as amended by the Florida Insurance Reform Act of 1994, 42 U.S.C. 4001, et seq, provides insurance coverage for all types of buildings. j. Public Law 99-499, Superfund Amendments and Re- authorization Act of 1986, 42 U.S.C. 11001, et seq, which governs hazardous materials planning and community right -to - know. k. Public Law 101-615, Hazardous Materials Transportation Uniform Safety Act (HMTUSA), which provides funding to improve capability to respond to hazardous materials incidents. I. Public Law 95-510, 42 U.S.C. 9601, et seq, the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (C.E.R.C.L.A.) as amended, which requires facilities to notify authorities of accidental releases of hazardous materials. M. Public Law 101-549, Clean Air Amendments of 1990, which provides for reductions in hazardous air pollutants and risk management planning requirements. n. Public Law 85-256, Price -Anderson Act, 42 U.S.C. 2210, which provides for a system of compensating the public for harm caused by a nuclear accident. o. Public Law 84-99 (33 U.S.C. 701 n), Flood Emergencies, authorizing an emergency fund for flood emergency preparation, flood fighting and rescue operations, or repair and restoration of flood control works threatened or destroyed by flood. P. Public Law 91-671, Food Stamp Act of 1964, in conjunction with Section 412 of the Stafford Act, relating to food stamp distributions after a major disaster. q. Public Law 89-665 (16 U.S.C. 470, et seq), National Historic Preservation Act, relating to the preservation of historic resources damaged as a result of disasters. r. Stewart B. McKinney Homeless Assistance Act, (42 U.S.C. 11331-11352), Federal Emergency Management Flood and Shelter Program. S. National Flood Insurance Act of 1968, 42 U.S.C. 4101 et seq, as amended by the National Flood Insurance Reform Act of Indian River County Comprehensive Emergency Management Plan Basic Page 169 1994 (Title V of Public Law 103-325). t. Regal Community Development and Regulatory Improvement Act of 1994. U. Public Law 833-703, an amendment to the Atomic Energy Act of 1954. V. Post -Katrina Emergency Management Reform Act of 2006. W. Sandy Recovery Improvement Act of 2013. 2. Regulations a. 2 C.F.R. Part 200 "The Super Circular" — The language from existing Office of Management and Budget (OMB) circulars into one consolidated set of guidance (A-89, A-102, A-110, A- 21, A-87, A-122, A-133). b. 44 CFR Parts 59-76, National Flood Insurance Program and related programs. C. 44 CFR Part 13 (The Common Rule), Uniform Administrative Requirements for Grants and Cooperative Agreements. d. 44 CFR Part 206, Federal Disaster Assistance for Disasters Declared after November 23, 1988. e. 44 CFR Part 10, Environmental Considerations. f. 44 CFR Part 14, Audits of State and Local Governments. g. 44 CFR 350 of the Code of Federal Regulations. h. 50 CFR, Title 10 of the Code of Federal Regulations. 3. Executive Orders a. Homeland Security Presidential Directive 3: Homeland Security Advisory System. b. Homeland Security Presidential Director 5: Management of Domestic Incidents. C. Homeland Security Presidential Directive 6: Critical Infrastructure Identification, Prioritization, and Protection. d. Presidential Directive 8: National Preparedness. e. Presidential Decision Directive 39, United States Policy on Counter Terrorism. f. Executive Order 11988, Floodplain Management. g. Executive Order 11990, Protection of Wetlands. h. Executive Order 12657, Federal Emergency Management Assistance in Emergency Planning at Commercial Nuclear Power Plants. f. Executive Order 12656, Assignment of Emergency Preparedness Responsibilities. g. Executive Order 12241, transferring review and concurrence responsibility for state plans from the NRC to FEMA. Indian River County Comprehensive Emergency Management Plan Basic Page 170 4. Miscellaneous a. Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended; August 2016. b. National Response Framework, Fourth Edition October 28, 2019, provides context for how the whole community works together and how response efforts relate to other parts of national preparedness. C. Nuclear Regulation (NUREG) 0654/FEMA-REP-1, which provides federal guidance for development and review of Radiological Emergency Management Plans for Nuclear Power Plants. d. FEMA Map Modernization Program - Indian River County, Florida and Incorporated Areas (FEMA - 2011) E . Memoranda of Understandina/Aareements 1. Local a. The Statewide Mutual Aid Agreement between Indian River County and the Florida Division of Emergency Management (June 5, 2018). The purpose of this Agreement is to provide a mechanism to expedite the assistance of other public agencies in response to catastrophic natural and manmade disasters. This Agreement also expedites the reimbursement process required to receive state and federal financial assistance during the recovery from such an event. b. Memorandum of Understanding between Indian River County and the Florida Department of Financial Services, Division of State Fire Marshal for expenditure of local government unit funding for Florida Type II Technical Rescue Resource from 2005 Domestic Preparedness Grant State Homeland Security Grant Program dated 1/19/06. C. Mutual Aid Agreement between the Indian River County Emergency Services District and the Town of Indian River Shores for the purpose of providing mutual aid in time of a fire, medical or emergency management agency dated August 18, 1992. d. Mutual Aid Agreement between the Indian River County Emergency Services District and St. Lucie County for the Indian River County Comprehensive Emergency Management Plan Basic Page 171 purpose of providing mutual aid in time of a fire, medical or emergency management agency dated August 11, 1992. e. Interlocal Agreement between the Indian River County Board of County Commissioners and the School Board of Indian River County concerning use of facilities and payment of school employees working at public shelter buildings for declared state and local emergencies dated September 11, 2018. 2. State a. Emergency Management Assistance Compact, 1996. b. Florida and Federal Emergency Management Agency Region IV, 1993. C. The Statewide Mutual Aid Agreement between Indian River County and the Florida Division of Emergency Management (June 5, 2018). d. Florida and the American Red Cross, 1992. e. Florida and the Air Force Rescue Coordination Center (Inland Search/Rescue), as amended, 1995. f . Florida Division of Emergency Management and the Civil Air Patrol (Search/Rescue, Transport), 1992. g. Division of Emergency Management and Florida Power Corporation; Division of Emergency Management and Florida Power & Light Company; and Division of Emergency Management and Southern Nuclear Operating Company (Radiological Emergency Response Planning and Operations), Annual Agreements. h. Memorandum of Agreement between the Federal Emergency Management Agency, the State of Florida, and the City of Miami for Urban Search and Rescue, October 5, 1993. i. Building Officials Association of Florida and Division of Emergency Management, October 1994. j. National Weather Service and Division of Emergency Management, September 1994. k. Statement of Understanding between the Administration on Aging and the American National Red Cross (ARC), ARC 5067, June 1995. I. Statement of Understanding between the Salvation Army and the American Red Cross, August 1994. M. Statement of Understanding between the Volunteer Organizations Active in Disaster Agencies and other volunteer agencies. Indian River County Comprehensive Emergency Management Plan Basic Page 172 n. Statement of Understanding between the Federal Emergency Management Agency and the American Red Cross, January 1982. o. Memorandum of Understanding between the Centers for Disease Control, the United States Public Health Service of the Department of Health and Human Services, and the American Red Cross, December 1988. P. State of Florida Agreement between the American Red Cross and the Department of Health for use of the United States Department of Agriculture donated foods, September 1989. q. Memorandum of Understanding with the American Veterinary Medical Association Emergency Preparedness and Response Guide. r. Memorandum of Understanding with the State of North Carolina for Medivac Assistance for Monroe County. S. Southern Mutual Radiological Assistance Plan, Southern States Emergency Response Council. t. Memorandum of Understanding between Strategic Metropolitan Assistance and Recovery Teams and the Florida Division of Emergency Management, February 14, 1997. U. Interstate Agreement during a Hurricane Threat or Other Events-FDEM and Georgia Emergency Management Agency. Indian River County Comprehensive Emergency Management Plan Basic Page 173 SAMPLE Figure 11 PROCLAMATION DECLARING A LOCAL STATE OF EMERGENCY IN INDIAN RIVER COUNTY, FLORIDA, IN CONNECTION WITH HURRICANE/TROPICAL STORM WHEREAS, on , 2019, Governor Ron DeSantis, in his capacity as Governor of the State of Florida, issued Executive Order Number 2019- , declaring that a state of emergency exists in all or portions of the State of Florida (including Indian River County) by reason of Hurricane/Tropical Storm ; and WHEREAS, pursuant to section 101.10(1) of the Code of Indian River County, and Resolution 2019-55 of the Indian River County Board of County Commissioners, the County Administrator/Indian River County Emergency Services District Director is authorized to declare a local state of emergency upon making a determination that a natural disaster has occurred or is imminent, requiring immediate and expeditious action, NOW, THEREFORE, in my capacity as County Administrator and Indian River County Emergency Services Director, I hereby (1) determine that, by reason of Hurricane/Tropical Storm , the threat of a natural disaster has occurred or is imminent, requiring immediate and expeditious action, and (2) declare that a local state of emergency exists in all of Indian River County, Florida, effective as of a.m., on this day of , 2019. Jason E. Brown, Indian River County Administrator and Indian River County Emergency Services District Director Indian River County Comprehensive Emergency Management Plan Basic Page 174 FEMq. STATE DISASTER RECOVERYCENiEA A4. Indian River County Department of Emergency Services MU Emergency Management Division v5 F, 4225 43rd Avenue Vero Beach, FL 32967 (772) 229-3900 www.irces.com Table of Contents Paqe INTRODUCTION/TRANSITION FROM RESPONSE TO RECOVERY ................ 1 GENERAL............................................................................................................ 1 III. RECOVERY FUNCTIONS Public Assistance Process (Flow Chart)............................................................. 28 A. Damage Assessment Functions................................................................ 3 B. Disaster Field Offices/Disaster Recovery Centers ..................................... 7 C. Logistical Strategy..................................................................................... 9 D. Infrastructure/Public Assistance.............................................................. 16 E. Debris Management................................................................................ 21 F. Community Relations............................................................................... 23 G. Unmet Needs Coordination..................................................................... 24 H. Emergency/Temporary Housing Strategy ................................................ 25 I. Temporary Roofing Program................................................................... 27 LIST OF ATTACHMENTS 1 Public Assistance Process (Flow Chart)............................................................. 28 2 Field Team Preliminary Observation of Damage .......................................... 29-30 3 FEMA Request for Public Assistance Form ....................................................... 31 4 FEMA Project Worksheet Form.......................................................................... 32 5 Indian River County Right -of -Entry Agreement .................................................. 33 6 General Location Map — Joint Field Offices........................................................ 34 7 General Location Map — Disaster Recovery Centers ......................................... 35 8 General Location Map — Disaster Field Hospitals ............................................... 36 9 General Location Map — Points of Distribution................................................... 37 10 General Location Map — Logistical Staging Areas .............................................. 38 10A Driving Instructions to Staging Areas.................................................................. 39 11 Proposed Layout— Logistical Staging Areas......................................................40 12 Proposed Layout — Type I POD.......................................................................... 41 13 Type I Distribution Point — Recommended Resources ....................................... 42 14 Proposed Layout —Type II POD......................................................................... 43 15 Type II Distribution Point — Recommended Resources ...................................... 44 16 Proposed Layout —Type III POD........................................................................ 45 17 Type III Distribution Point — Recommended Resources ..................................... 46 18 Funding Sources for Disaster Assistance...................................................... 47-50 19 FEMA Public Assistance Fact Sheet............................................................. 51-52 20 FDEP Approved Debris Site Areas..................................................................... 53 21 Historical Public Assistance Applicants for Indian River County ................... 54-55 22 Vero Beach Regional Airport — Detailed Airport Information .............................. 56 23 Sebastian Municipal Airport — Detailed Airport Information ................................ 57 ANNEX IA: RECOVERY FUNCTIONS INTRODUCTION/TRANSITION FROM RESPONSE TO RECOVERY The Florida Comprehensive Emergency Management Plan (CEMP) and Indian River County's CEMP is constructed in Emergency Support Functions consistent with the Florida Response Plan. All ESFs within the CEMP are considered to be all - hazard and to provide guidance for the mitigation, preparedness, response to and recovery from any disaster to which the State or Indian River County is vulnerable. The recovery section establishes support for local government efforts to restore essential public and social services following a disaster. Much of this support involves the coordination and administration of state and federal disaster assistance. All hazards with a potential to impact Indian River County are identified in the CEMP Basic Plan as well as the Indian River County Unified Local Mitigation Strategy. As Response activities begin to taper off and non -life safety issues can begin to be addressed, the operational focus begins to shift from Response to Recovery. It is critical that the transition from Response to Recovery be smooth and as seamless as possible. When the volume of Response oriented requests has or is in the process of decreasing and the volume of Recovery oriented requests have or are in the process of becoming the primary focus of EOC Operations, the Emergency Management Director will be responsible for coordinating all short-term recovery efforts. This coordination will include activating and managing the emergency operations center activities for recovery, providing liaison activities with the Disaster Field Office and state recovery staff, and coordinating recovery activities with the municipalities and the State. This will be accomplished by assuring that all municipal leaders are invited to participate in all meetings related to the recovery process. The County recovery activities would be much the same for a declared disaster and undeclared disaster. Operational priorities include the following: 1. Life, safety, and health; 2. Property protection; 3. Environmental protection; 4. Restoration of essential utilities; 5. Restoration of essential program functions; and, 6. Coordination among appropriate stakeholders. GENERAL A. This Annex provides a cohesive and consistent foundation for successful short-term recovery of the County and is linked to the Indian River County Indian River County Comprehensive Emergency Management Plan Annex IA - Page 1 Post Disaster Redevelopment Plan. The Indian River County Emergency Management Division will be responsible for coordinating recovery efforts for the county, including the identification of financial assistance program availability (see Attachment 18). B. In addition to all county department heads and the support functions of the designated ESFs, the following agencies may have support roles and be involved in the recovery activities for the county: 1. Florida Department of Labor & Employment Security Provides assistance and information to disaster victims about unemployment compensation and disaster unemployment assistance. 2. U.S. Farmers Home Administration and Florida Department of Agriculture and Consumer Services Provides assistance and information to disaster victims about low interest disaster loans that cover agricultural and farm losses. 3. U.S. Small Business Administration Provides assistance and information to disaster victims about low interest disaster loans for homeowners and business owners. 4. American Red Cross Provides assistance and information about assistance available through the American Red Cross. 5. Salvation Army Provides assistance and information about assistance available through the Salvation Army. 6. Crisis Counselors Provide professional counseling services to help relieve mental health problems caused or aggravated by the disaster event. 7. Florida Department of Insurance Provides assistance and information about resolving insurance claims and problems. 8. Florida Department of Health Provides assistance and information on the availability of regular and emergency food stamps and individual/family grants. 9. National Flood Insurance Program Assists in determining whether damaged properties are located within designated flood plains. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 2 10. Temporary Housing Staff (FEMA) Provides assistance and information about the availability of rental and mortgage assistance, and other housing programs. 11. Internal Revenue Service Provides assistance and information about how the disaster will affect their taxes. 12. Indian River County Geographic Information Systems (GIS) Department - Will serve as technical specialists for mapping needs and will coordinate the damage assessment for the county. C. The concept of operations that will be used to administer recovery activities is detailed in Annex 111 (RIAT SOP) attached to this document. D. The roles, duties, and responsibilities of the lead and support agencies are described in Annex I (Response Functions) attached to this document. III RECOVERY FUNCTIONS (More specific information can be found in Annex III Damage Assessment, included with this document). A. Damage Assessment Functions Following any major or catastrophic disaster, a rapid assessment of local damage and victim needs is essential in determining the critical resources needed to support disaster victims. The estimates received during the pre -event recovery stage and the immediate recovery phase will determine the amount of aid received by state and federal agencies. The Indian River County GIS Department (as a support agency for ESF #5) is responsible for coordinating initial damage assessments with the Indian River County Property Appraiser's office to calculate damage assessment for the entire county. It is paramount that each of the municipalities coordinate damage assessment with the EOC in order to provide state and federal agencies with accurate disaster event damage assessments. A current inventory of personnel, data, equipment and vehicles that will be used for damage assessment is kept on file in the Property Appraiser's office. 2. In order to become eligible for Federal Disaster Relief funding, Indian River County must perform a Preliminary Damage Assessment (PDA). A PDA is the process used to determine the magnitude and impact of the state's damage. A FEMA/state team will usually visit Indian River County Comprehensive Emergency Management Plan Annex IA - Page 3 local applicants and view their damage to determine the scope of damage and estimate repair costs. The results of this survey are used to help determine the need for Federal involvement in the recovery process. The Emergency Management Director, or his designee, will be the initial point of coordination between county/state/federal agencies and will oversee all damage assessment reports. Using the Damage Assessment Team Assignment Standard Operating Guide, the Indian River GIS Department will provide a briefing to the PDA teams at the EOC. The briefing will include a review of their roles and responsibilities, assessment criteria, overall PDA process and geographic team assignments. Teams will be issued a tablet with damage assessment software, maps and forms, and PDA reports will be submitted (using the Field Team Preliminary Observation of Damage form attached to this Annex and identified as Attachment 2) by the following agencies, who have support roles in the Initial Damage Assessment: a. ESF #1 (Transportation): Assessment of IRC School District assets; b. ESF #3 (Public Works and Engineering): Assessment of infrastructure; C. ESF #4 and #9 (Fire Fighting and Search & Rescue): Assessment of public safety. d. ESF #5 (Information and Planning): Assessment of all residential and business property; e. ESF #6 (Mass Care): Assessment of all residential and business property; f. ESF #8 (Public Health): Assessment of health care agencies. g. ESF #13 (Military Support — Civil Air Patrol): Assessment via aerial reconnaissance. h. ESF #16 (Law Enforcement): Assessment of public safety. ESF #18 (Business & Industry): Assessment of damage to local business. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 4 The assumption is that all of the above listed support agencies will generally have the first access to the county prior to the issuance of an All -Clear to the residents. The Emergency Management Division will work closely with the Indian River County GIS Department and Property Appraiser's office to assure accurate damage assessment information. Any structures suspected of being uninhabitable will immediately be reported to the EOC, who will then arrange for an appraisal from the proper authority for that jurisdiction. Following an Initial Damage Assessment, the Indian River County Emergency Management Division will provide the state a rough estimate of the extent and location of the damages along with any initial unmet needs in the community. Damage assessment reports will be filed by the Emergency Management Division only. Any other damage reports filed with state and federal agencies will not be recognized without the approval of the Emergency Management Director, and/or his designee. The Emergency Management Division will file all damage reports with the SEOC and request a Joint Preliminary Damage Assessment. The SEOC in turn will file these reports with the Federal Emergency Management Agency in order to obtain a Presidential Declaration of Disaster, if required. 3. Indian River County Emergency Management will be the lead for damage assessment and coordinate the Joint Preliminary Damage Assessment teams. Associated software maintenance, training and use will be conducted by the Indian River County GIS Department and used for damage assessment; training will be offered at least annually. Methods used in damage assessment reporting will include the following: a. Aerial Reconnaissance - conducted when there may be no other way to enter the area; when the damaged area is so large that this method provides the best opportunity to identify specific areas to be surveyed by DATs; or when the damage is so extensive and catastrophic that the need for detailed damage assessment may not be considered. ESF #1 (Transportation) and ESF #13 (Military Support) may provide aerial support. b. Drive -Through Reconnaissance - used to assess a large area in a relatively short period of time. It may be utilized when areas are inaccessible on foot and a general overview of the area is all that may be required. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 5 c. Walk -Through Inspections - the most effective, thorough and time-consuming method for damage assessment. This method is most often used when the assessment needs to be very detailed and specific and will determine post -disaster habitability. d. Miscellaneous Sources - Search and Rescue team reports, efforts of local insurance agencies, private business reporting and pre -event damage assessment reports. 4. The damage assessment teams will be contacted with instructions to report to work in accordance with their established procedures and be pre -staged at the county administration building awaiting instructions for beginning the damage assessment process. The teams will be gathered in the EOC and briefed by the Indian River County GIS Departmentjust prior to being dispatched to the field when conditions are appropriate. The teams have been trained on their geographic assignments, mapping, assessment criteria and report format and process. 5. The economic injury to a region impacted by a disaster is difficult to measure in finite terms within a reasonably short period of time. The losses are widespread over a large population and are cumulative. They can only be estimated. The following are types of economic impacts that may affect people and are examples that may be studied in the aftermath of a disaster: • Business interruption • Loss of customers • Loss of return on capital investments • Loss of profits on finished goods • Loss of investor's confidence • Loss of credit standing • Loss of trained personnel who transfer jobs • Excessive replacement cost due to overtime • Cost of replacement of depreciated buildings • Continuance of fixed charges during shutdown • Cost of hiring temporary quarters • Loss of valuable records • Loss of value of past advertising • Loss of rent from tenant • Temporary loss of income 6. As assessment of public needs will be determined based on the RIAT which identifies the areas requiring priorities and damage to infrastructures upon which the general public is dependent upon for Indian River County Comprehensive Emergency Management Plan Annex IA - Page 6 survival. B. Disaster Field Offices/Disaster Recovery Centers When a federal disaster declaration is issued in response to an incident, key federal and state recovery officials will establish and co - locate at a Joint Field Office (JFO). The Emergency Management Director/Coordinator will lead responsibility for coordination with the state. The Emergency Management Director/Coordinator will also be responsible for coordinating recovery activities with the municipalities. Coordination for the establishment of a Disaster Recovery Center will occur both pre- and post- event. This request with the State will occur via telephone, e-mail, or through the computer tracking system currently in use. The sites have been pre -determined and can be found in Attachment 6 of this document. The DFO serves as the hub for the coordination of federal and state disaster assistance, as well as a focal point for associated recovery and reconstruction issues. If necessary, the Indian River County, Emergency Management Division will provide a liaison at the JFO and also establish a liaison with the state recovery staff. A list of multiple government-owned facilities throughout the County that meet federal site requirements and can be utilized as potential Disaster Recovery Center locations can be found in the office of the General Services Director/Assistant County Administrator. 2. Public Information ESF #14 will be responsible for the coordination and release of information to the media and the public. Locations of DRCs will be released on a daily basis. Should any additional information be required by DRCs, ESF #5 (Information & Planning) would provide the necessary advisories. Regularly scheduled press conferences will be established during an event. The information to be disseminated may include, but not be limited to, the following: a. Identification of vulnerable areas for each hazard; b. Pre -disaster measures to alleviate loss; C. Preparedness tips; d. Response information, especially evacuation and sheltering; e. Recovery information, where to go and who to contact for assistance; and f. Information on what to bring to a shelter. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 7 For more detailed information, refer to the procedures established for ESF #14 in Annex I, Page ESF #14-1. Additionally, see Annex VII (Public Outreach, Notification, and Crisis Communication Strategy). 3. Once a Presidential Declaration of Disaster is established, FEMA will open Disaster Recovery Centers (DRC) throughout Indian River County. Utilizing the recommended FEMA criteria, these sites have been pre -identified (a general location map is attached to this document and identified as Attachment 7). The DRC locations have been established at geographical locations throughout the County to cover the needs of residents in the North, Central, South, East and West portions of the County. These areas will address those special populations and geographic areas, particularly the barrier island, which requires particular attention. The purpose of these centers is to provide the public access to apply for federal assistance funding. The centers will provide residents and businesses with information on available programs and assist applicants with completion of the necessary forms/documentation. ESF #14 (Public Information) will be requested to make daily public announcements to inform residents and businesses on the essential documentation required to obtain assistance. This documentation includes, but is not limited to, the following: • Driver's License or valid proof of identity • Deed/mortgage or other proof of property ownership • Insurance papers, including flood insurance • Employer and income verification The Emergency Management Director, or his designee, will be responsible for the overall coordination with the State, pre- and post - event, on establishment of a DRC (see Section IV - Human Services, of this annex, for more detailed information). Designated DRC's will serve as Disaster Application Centers (DAC's). The Emergency Management Director, or his designee, will determine which locations will be activated. State and Federal authorities will be provided with a list of locations once the sites have been inspected by preliminary damage assessment teams and found to be safe. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 8 Emergency Management staff will have a support role and be involved in the establishment of a DRC. They will receive instructions to report for work through the EOC. It is understood that all federal/state employees who staff a DRC will be self-sufficient. Any shortfalls in equipment and vehicles that will be used for disaster recovery centers will be addressed by ESF #7. Local resources and programs within the county that may be utilized as informational/referral services to support Disaster Recovery Center Operations are identified in the CEMP Basic Plan on Figure 6-2 located on pages 66 and 67. C. Logistical Strategy 1. Logistical Staging Areas (LSA) The fundamental purpose for utilizing a LSA is to supplement resource deficiencies in responding to and recovering from a disaster. This includes the warehousing of various commodities and supplies needed to support the disaster victims. The LSA can also be used to support and stage disaster relief personnel and equipment. Four potential staging area sites have been identified (a general location map is attached to this document and identified as Attachment 9). These supplies will be distributed to areas identified as having the most need. See Annex I - Response Functions, ESF #7 (Resource Management), for more specific details. a. Concept of Operations: (1) The county EOC will request through the State EOC, assistance from the Florida National Guard (ESF #13) and other agencies (i.e., Florida Forest Service, Army Corps of Engineers, etc.) as needed to establish and support a LSA. (2) When the LSA is declared operational, resource delivery to the LSA will begin immediately. (3) All resource requests will be made by the county EOC. (4) The LSAs primary mission is to supplement resource shortages throughout the impacted area. Therefore, once the community is determined by the EOC to be Indian River County Comprehensive Emergency Management Plan Annex IA - Page 9 restored to a self-sufficient state, the LSA operation will be demobilized. (5) Security recommendations will be made by ESF #16. b. Locations of county Logistical Staging Areas: (1) Primary Location: City of V.B. Regional Airport (materials & supplies) 3400 Cherokee Drive Vero Beach, FL (2) Indian River County Fairgrounds (materials & supplies) 7900 58th Avenue Wabasso, FL (3) Hobart Park (volunteer personnel) 5350 77th Street Wabasso, FL (4) Barber Street Sports Complex (materials & supplies) 1115 Barber Street Sebastian, FL 2. Points of Distribution (POD) The purpose of PODs are for counties to establish initial points where the general public will obtain life sustaining emergency relief supplies until such time as power is restored, and traditional facilities such as comfort stations, fixed and mobile feeding sites and routes, and relief social service programs are in place. These sites will be used for the purpose of distributing bulk emergency relief supplies such as water, ice, food and tarps within the first 72- 96 hours after an event. a. POD Management PODs will be evaluated throughout the operation. As power is restored in the community, roads opened, stores reopening, and social services established, the quantity, location or type of POD would need to be adjusted. Some sites will close, and others may be consolidated or right - sized. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 10 b. Types of PODs (1) Type I Type I PODs are the largest sites and require the most assets. It will also require good entrance and egress with supporting arteries. A Type I distribution site serves approximately 20,000 persons per day with 12 loading points, or 560 vehicles per hour. (2) Type II Type II PODs are moderately sized. A Type II distribution site serves approximately 10,000 persons per day with 6 loading points, or 280 vehicles per hour. (3) Type III Type III PODs are the smallest sites and require the least amount of assets. A Type III distribution site serves approximately 5,000 persons per day with 3 loading points, or 140 vehicles per hour. C. Key Planning Factors (1) Ice — 1 truckload (40,000 lbs, 8 lbs/per) serves 5,000 people. (2) Water — 1 truckload (18,000 liters, 3+liters/per) serves 5,000 people. (3) MREs — 1 truckload (21,744 ea. 2 ea/per) serves 10,000 people. (4) Tarps — 1 truckload (4,400 ea.) serves 4,000 families with roof damage. (5) 1 car represents 1 family, or 3 people. (6) Each car is provided the following: 1. 2 or 3 bags of ice 2. 1 case of water (9-12 liters) 3. 6 MREs 4. 1 tarp, if they state they have roof damage d. Concept of Operations: (1) The county EOC will request through the State EOC, assistance from the Florida National Guard (ESF #13) and other agencies (i.e., Florida Forest Service, Army Indian River County Comprehensive Emergency Management Plan Annex IA - Page 11 Corps of Engineers, etc.) as needed to establish and support the county PODs. (2) The county Human Resources Department may be tasked to provide additional staffing for each POD site in the county. Other sources of personnel may come from voluntary agencies, scouts, CERT members, etc. (3) Once resources arrive at a POD, they must be offloaded within four hours. This includes ice. It is imperative that trucks turn around to pick up additional resources. (4) PODs operate only during daylight hours for security and safety reasons. Once PODs are in full operations, deliveries to re -supply PODs will be made during the evening, and staged for morning distribution. Daytime deliveries will only be made in emergency situations, because this will stop all distribution operations while trucks arrive and are off- loaded. (5) Security recommendations will be made by ESF #16. e. The locations for Points of Distribution (POD) sites in Indian River County can be found in Attachment 9 of this document. 3. Emergency Fuel Strategy (See the Indian River County Disaster Fuel Strategy for more detailed information). a. Hurricanes and their Impact on Fuel Supply (1) Supply Disruptions a. Shipping delays b. Impacts to supply terminals c. Impacts to receiving terminals d. Impacts to refineries e. Impacts to production (2) Increased Demand a. 5-6 days ahead of landfall b. Evacuation preparations Indian River County Comprehensive Emergency Management Plan Annex IA - Page 12 c. Hoarding d. Generators/fuel cans e. Recovery activities b. Objective To ensure that Indian River County has an adequate and reliable fuel supply before and after hurricanes. C. ESF #1 (Transportation), ESF #3 (Public Works) and ESF #12 (Energy) Responsibilities: (1) Communicate with fuel stations along major transportation corridors and evacuation/re-entry routes to ascertain fuel supply levels. (2) Coordinate prompt utility restoration activities with power companies. (3) Coordinate with the EOC any anticipated fuel shortages so requests can be forwarded to the State EOC as soon as possible. (4) Take daily survey of fuel needs for emergency responders (Fire Rescue, law enforcement), school district, hospitals and critical municipal services (power plant, WWTP and WTP). 4. Field Hospitals After a disaster event it is assumed that numerous injuries and fatalities will occur. During a catastrophic disaster event, Cleveland Clinic Indian River Hospital and Sebastian River Medical Center may experience extensive damage or be inaccessible to residents. Therefore, field hospitals must immediately be established to provide medical aid to the injured. A general location map of potential field hospital sites is attached to this document and identified as Attachment 8. 5. Fire Rescue stations may serve as valuable neighborhood referral centers. A list of stations is as follows: a. Fire Rescue Station #1 1500 Old Dixie Highway Vero Beach, FL Indian River County Comprehensive Emergency Management Plan Annex IA - Page 13 b. Fire Rescue Station #2* 3301 Bridge Plaza Drive Vero Beach, FL C. Fire Rescue Station #3 2900 43rd Avenue Vero Beach, FL d. Fire Rescue Station #4 1500 9th Street SW Vero Beach, FL e. Fire Rescue Station #5 6580 U.S. Highway #1 Winter Beach, FL f. Fire Rescue Station #6* 101 South Al A Vero Beach, FL g. Fire Rescue Station #7-P (Temporary location) 1891 90th Avenue Vero Beach, FL h. Fire Rescue Station #8 1115 Barber Street Sebastian, FL Fire Rescue Station #9 13550 Roseland Road Sebastian, FL Fire Rescue Station #10 62 N. Broadway Street Fellsmere, FL k. Fire Rescue Station #11 2555 93rd Street Wabasso, FL Fire Rescue Station #12 3620 49th Street Vero Beach, FL Indian River County Comprehensive Emergency Management Plan Annex IA - Page 14 M. Fire Rescue Station #13 43304 th Street Vero Beach, FL n. Fire Rescue Station #14 6780 26th Street Vero Beach, FL o. Fire Rescue Station #15-P (Temporary Location) 9470 County Road 512 Sebastian, FL * These stations may be closed due to being located in a designated evacuation area. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 15 6. Aviation Support Pre -designated landing zones for RIAT aviation support have been identified and coordinated with the State Division of Emergency Management and the Florida National Guard. See Annex III of the CEMP for more information. a. The primary landing zone is located at: Vero Beach Regional Airport (See Attachment #22 for details) Latitude 270 39' 33"/Longitude 0800 25' 08" b. The secondary landing zone is located at: Sebastian Municipal Airport (See Attachment #23 for details) Latitude 270 48' 77"/Longitude 0800 29' 74" D . INFRASTRUCTURE/PUBLIC ASSISTANCE The Emergency Management Director, or his designee, has the primary responsibility for coordinating all activities related to federal reimbursement to local government and eligible private not-for-profit organizations, for their eligible costs incurred as a result of the event. The local emergency management office has a support role to the Public Assistance program (Steps in the Public Assistance process are outlined in Attachment #1) and will provide assistance as requested. 2. Once a disaster event triggers the declaration process, all potential applicants will attend an Applicant's Briefing. An Applicant Briefing is conducted by the Florida Division of Emergency Management (FDEM) as soon as feasible following a Presidential Declaration (PD). At the briefing, FDEM staff will address application procedures, administrative requirements, funding, and program eligibility criteria for potential Applicants (historical applicants can be found on Attachment 21 and will be updated annually). To obtain the maximum benefit from the information presented at the briefing the county administrator will direct all department directors, and/or their designees, to attend the Applicant's Briefing (i.e., Emergency Management Director, Budget Director, Risk Manager, Public Works Director, etc.).The Emergency Management Director will ensure that this information is transmitted to the Office of Management and Budget (OMB) for coordination of financial reimbursement with county agencies in compliance with Robert T. Stafford Disaster Relief and Emergency Assistance Act and FEMA regulation. Each County agency is responsible for the collection and documentation of reimbursement information, identification of public assistance projects, and submission to OMB for countywide consolidation and Indian River County Comprehensive Emergency Management Plan Annex IA - Page 16 submission to FEMA. Each agency will also be responsible for tracking and maintaining the progress of their own projects. It is the responsibility of OMB to obtain additional staffing if needed to implement the public assistance program. 3. The Emergency Management Director, with the assistance of our public information officer (ESF #14), will transmit disaster declaration, recovery assistance information, and technical assistance resources to the municipalities, special taxing districts, and not -for profit organizations, (who perform essential governmental type services as described in FEMA regulations) via written correspondence, fax, conference calls, internet e-mail and web page, media outlets, and other communications mechanisms. Each municipality is responsible for identifying their public assistance projects. The recovery staff will coordinate with the State regarding implementing the appropriate programs authorized by the declaration. Potential eligible applicants will be notified of the date, time and location of the scheduled applicants' briefing. The State has the responsibility to conduct the Applicant's Briefing. 4. To apply for Public Assistance, eligible applicants must be a registered user in FloridaPA.org and fill out a Request for Public Assistance (RPA) through the State of Florida's Public Assistance Web Portal (www.floridaPA.org) within 30 days of a Presidential Disaster Declaration. The following general activities will occur after Applicant Briefings and approvals of applicants' Request for Public Assistance: • FEMA will assign a Program Delivery Manager (PDMG) — a single point of contact assigned to each applicant who will provide assistance to the applicant throughout the application process. • The PDMG will conduct an Exploratory Call with assigned applicant representatives to obtain general information about the applicant and its disaster impacts. • The applicant and PDMG will conduct a Recovery Scoping Meeting within 21 days of the initial call. • The county administrator will direct all department directors, and/or their designees, (i.e., Emergency Management Director, Budget Director, Risk Manager, Public Works Director, etc.) to attend the Recovery Scoping Meeting • Applicants will have 60 days after the Recovery Scoping Meeting to identify and document all incident -related damages. • The applicant and the PDMG should agree to weekly, one-on- one status meetings. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 17 • The PDMG will forward projects to the Consolidated Resource Center (CRC) for compliance and quality assurance reviews. • Projects are processed and reviewed by CRC specialists in coordination with the PDMG. 5. The Emergency Management Director, or his designee, will work closely with ESF #14 (Public Information) as a support role to notify all eligible governments and private not-for-profit organizations of the availability of federal public assistance funds. He is also responsible for the implementation of the public assistance process, including project, grant and financial management. Notification may occur through written correspondence and telephone contacts, notices in local newspapers, and broadcasts on local radio and television stations. Potential eligible applicants will be notified of the date, time and location of the scheduled applicants' briefing. The State has the responsibility to conduct the Applicant's Briefing. 6. Most public assistance grants will not be processed until insurance coordination with the appropriate carrier has been completed. County and local government risk managers must ensure early turn around of insurance documents and documentation. The State Public Assistance Office will administer all public assistance grants, agreements and contracts. Administrative staff will be responsible for providing technical assistance to eligible applicants and sub -grantees and for maintaining and submitting all documents and paperwork necessary to obligate and disburse public assistance funds. This includes establishing a system for the processing of payments to sub - grantees and to FEMA; and establishing and maintaining accounting records for each payment draw down by the State and each payment to the sub -grantees. 7. A catastrophic emergency will require the expenditure of large sums of state and local funds. Finance operations will be carried out under compressed schedules and intense political pressures, which will require expeditious purchases without lessening the requirement for such financial management and accountability. The lead agencies represented on ESFs and/or otherwise conducting recovery activities will be responsible for organizing their headquarters to provide financial support for their operations. This includes support staff for: documentation of any financial transactions, accurate accounting, grants management, document tracking, creating correspondence, maintaining files and payroll accounting. These actions will be in accordance with their internal plans. In addition to maintaining appropriate documentation to support requests for reimbursement, agencies will be required to submit bills in a timely Indian River County Comprehensive Emergency Management Plan Annex IA - Page 18 fashion, and closing out mission assignments. The approval to expend funds for response and recovery operations will be given by authorized officials from each agency and department. Each agency should designate a responsible official on each ESF to ensure that actions taken and costs incurred are consistent with missions identified in the Plan. Each agency should maintain detailed records of the following types of costs, which may be incurred in providing requested assistance: • Wages (regular and overtime), travel, and per diem of permanent and temporary state agency personnel assigned solely to provide assistance; • Costs of work, materials, and services procured under contract to support implementation of recovery efforts; • Costs of materials, equipment and supplies (including transportation, maintenance, repair, etc.), from regular state agency stock; • Costs incurred which are paid from trust, revolving, or other funds, and whose reimbursement is required by law; and • Other costs incurred to provide assistance or otherwise facilitate recovery efforts, as directed by the Governor's Authorized Representative. Recognizing the fact that in the event of a catastrophic event, existing staff resources may be exhausted, temporary staff may be sought. Any requests for temporary staff will be submitted to the county Human Resources Director through the Emergency Management Director. The county has a disaster emergency employee policy (Resolution Number 91-55) whereas every county employee must be available to perform his/her duties during a disaster. If county employees are unable to perform at their own jobs, they will be used by emergency management in a disaster capacity. County staff will always be utilized before seeking outside sources. 8. Once structures, buildings and homes have been severely damaged, and/or had power cut off in impacted areas, power can not be restored until inspected by a certified electrician. Indian River County building department inspectors will notify the appropriate agencies of reinstatement of electrical service. All buildings damaged must be permitted for rebuilding or restoration and all new work must be up to current codes. If a building is more that 50% damaged, it will be Indian River County Comprehensive Emergency Management Plan Annex IA - Page 19 brought up to current codes. Condemnation of severely damaged buildings and structures will be accomplished when they become a risk to the public. 9. Some permitting processes may be expedited after a hurricane or other disaster if Indian River County Commissioners declare an emergency and enact the county's emergency permitting procedures. This will depend on the extent of damage after the disaster and will conform to the policies set forth by Community Development. In general, post -hurricane permitting is streamlined to allow the replacement of existing structures with limited review. However, most construction is still subject to meeting updated building codes. Permitting of projects related to storm damage may be given priority over the processing of other work. 10. Potential applicants for the Public Assistance and Hazard Mitigation Programs have been pre -identified (a list is reviewed annually, maintained by emergency management staff and is stored in the EOC library). Those agencies will be notified, following a disaster, of their potential eligibility to apply for grant funds (via telephone and/or e-mail). To obtain maximum benefit from the information represented at the Applicant's Briefing, the county will invite the following representatives to FEMA's Recovery Scoping Meeting (formerly known as Kickoff meeting): • All operational departments — i.e., public works, utilities, solid waste, law enforcement, fire rescue and administration (human resources, finance, purchasing, legal, and risk management) • Municipal governments — City of Fellsmere, Town of Indian River Shores, City of Sebastian, City of Vero Beach and Town of Orchid. • Other government entities — i.e., St. John's Water Management District and the School District of Indian River County, county constitutional officers. • Private non-profit agencies — i.e., Cleveland Clinic Indian River Hospital, Sebastian River Medical Center, VNA & Hospice Foundation, Abilities Resource Center, McKee Botanical Garden, St. Edward's School, Suncoast Primary School and Treasure Coast Homeless Service, ESF #15 (United Way) has a complete roster of private non-profit agencies. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 20 E. Debris Management 1. During the immediate recovery phase, debris will be removed from roadways, around critical facilities, and shelters in order to provide travel throughout the County. During the intermediate recovery phase, debris will be cleared and removed to designated sites throughout the County. During a major or catastrophic disaster event, such as landfall of a tropical disturbance, debris will not be moved to the landfill immediately. Designated temporary debris disposal sites will be used until such time as the debris can be safely and adequately relocated to the Indian River County Landfill. Refer to the Public Works Department (ESF #3) for detailed information relating to debris management. They have a debris management plan and a vendor contract in place for debris removal. The debris management plan addresses the environmental approvals necessary for debris, including FDEP approvals of debris management sites, DOF burn authorizations and documenting proper final disposal of debris. The Fire Rescue Division will coordinate all burn activities, including all Division of Forestry burn authorizations. Relative to legal issues, the County Attorney's Office provides legal services to the Board of County Commissioners, the County Administrator, and County departments. The agency responsibilities relative to emergency debris are as follows: • ESF #1 (Transportation): Provide transportation needs for debris removal assistance; • ESF #3 (Public Works and Engineering): Provide personnel and equipment necessary for debris removal and relocation; • ESF #5 (Information and Planning): Provide location of debris sites through public information bulletins; • ESF #8 (Public Health): Provide inspectors to assure adequate public health quarantine; • ESF #10 (Hazardous Materials): Provide inspectors to assure identification of hazardous materials and proper disposal of hazardous materials; and • ESF #12 (Energy and Utility Services): Provide landfill equipment and personnel to assist with debris site operations. 2. Municipalities will coordinate with ESF #3 (Public Works and Engineering) to provide additional temporary debris collection sites if needed. ESF #3 will also monitor countywide events through the Indian River County Comprehensive Emergency Management Plan Annex IA - Page 21 EOC to determine when debris collection sites can begin operation. It is essential that all debris removal issues be coordinated through ESF #3 in order to avoid numerous, unsupervised debris collection/removal sites. To ensure federal reimbursement, ESF #3 will also be responsible for coordination of all federal and state financial assistance, record-keeping, auditing procedures and oversight related to debris removal. 3. A current list of FDEP approved debris staging areas (Waste Hurricane Tracker 2013) can be found in Appendix 20 of this document. 4. Generally, debris removal from private property following a disaster is the responsibility of the property owner. However, large-scale disasters may deposit enormous quantities of debris on private property over a large area resulting in widespread immediate threats to the public -at -large. In these cases, the State or local government may need to enter private property to remove debris to: eliminate immediate threats to life, public health, and safety; eliminate immediate threats of significant damage to improved property; or ensure economic recovery of the affected community to the benefit of the community -at -large. In these situations, debris removal from private property may be considered to be in the public interest and thus may be eligible for reimbursement under the Public Assistance Program (44 CFR 206.224). 5. Any State or local government that intends to seek reimbursement to remove debris from private property within a designated area will, prior to commencement of work, submit a written request for reimbursement to, and receive approval from, the Federal Coordinating Officer (FCO). The written request will include the following information: a. Public Interest Determination (44 CFR 206.224(a)): Immediate Threat to Life, Public Health, and Safety Determination. The basis of a determination by the State, county or municipal government's public health authority or other public entity that has legal authority to make such a determination that disaster -generated debris on private property in the designated area constitutes an immediate threat to life, public health, and safety; or Immediate Threat to Improved Property Determination. The basis of the determination by the Indian River County Comprehensive Emergency Management Plan Annex IA - Page 22 State, county, or municipal government that the removal of disaster -generated debris is cost effective. The cost to remove the debris should be less than the cost of potential damage to the improved property in order for the debris removal to be eligible; or iii. Ensure Economic Recovery of the Affected Community to the Benefit of the Community at Large Determination. The basis of the determination by the State, county, or municipal government that the removal of debris from commercial properties will expedite economic recovery of the community -at - large. Generally, commercial enterprises are not eligible for debris removal. 6. A Right -of -Entry Agreement has been established and will serve as the "hold harmless" entry procedure for private property debris removal from private property. A copy of this agreement is attached to this document and identified as Attachment 5. 7. All emergency period contracts, including debris removal, will be coordinated with ESF #7 (Resource Management) and supported by a Project Worksheet. F. Community Relations Federal and State Community Relations Teams will work with county government to make sure that residents affected by a local disaster know they can get the government help they need to recover from the disaster. The Emergency Management Director, and/or his designee, will function as the County Community Relations Coordinator and will serve as liaison with the FEMA/State team. The teams will work with ESF #7 (Resource Support). The teams are trained to talk directly with the victims, displaced workers and people with damage to their homes. The teams serve as a direct link between the community and relief agencies. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 23 The Coordinator is responsible for providing contacts, relationships and rosters of local government officials and appropriate community groups and organizations. Maps and demographic information will also be provided. Community leaders and neighborhood advocacy groups will be identified to assist in the rapid dissemination of information and identifying unmet needs and determining the priorities for disaster recovery. The hard-hit sections of the community will be given top priority. The emergency management office maintains a current list of key community leaders, special populations and geographic areas to be contacted after an emergency. 2. The Emergency Management Director, or his designee, will coordinate with FEMA to oversee all DRCs and assign a liaison to coordinate with the DRC Coordinator at the EOC pre -event and the DFO post -event. 3. The primary agencies for ESF #6 (Mass Care) and ESF #11 (Food and Water), will coordinate with the Emergency Management Director for the placement of feeding, distribution, and temporary living sites. The primary ESF will provide the Emergency Management Division with copies of any Memoranda of Understanding for any site utilized which has not been pre -approved. G. Unmet Needs Coordination 1. Recovery from a disaster is a long, hard process. Countywide unmet needs assistance may be available for those victims that have exhausted all other forms of assistance (i.e., SBA, FEMA, IFG). It is important for victims to know they are not alone, and help in many forms is still available. The United Way (ESF #15 Volunteers & Donations) has the lead responsibility for coordinating volunteer agencies (CERT, faith -based organizations, non-governmental agencies, etc.) to identify the best resources available to meet the needs of disaster victims on a case-by-case basis. These volunteer efforts are an important element in the long- term recovery process. 2. All requests for unmet needs assistance will be forwarded to and coordinated by ESF #15 in the EOC. Information will usually be received either directly by phone from the individual or a referral from a field representative. 3. ESF #15 also maintains a resource data base of local groups (local churches, private non -private volunteer agencies, civic groups, etc.) listing the available resources that may be utilized to meet unmet needs (a complete directory of member organizations can be found in the office of emergency management as well as the EOC office of ESF #15). 4. The designated unmet needs team members will talk directly with victims, displaced workers and people with damage to their homes. They will provide information about assistance for those people with housing or transportation needs, damage to personal property, business losses or loss of employment or earnings. In addition, those with expenses such as disaster -related medical bills, mental health counseling, lost earnings or support due to injury or loss of life may also be eligible to receive assistance. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 24 5. If there are numerous unmet needs cases, the United Way will prioritize and approve the projects for consideration. 6. Services offered range from financial assistance, debris clean up, minor home repairs and crisis/spiritual counseling. 7. ESF #15 coordinates training and/or seminars in the areas of emergency home repair, debris removal, donations and warehouse management, processing centers, crisis counseling and other needed assistance. 8. ESF #15 will also be responsible for: a. Coordinating and matching the resources with the area of need within the community. b. Participating in daily briefings held in the EOC to determine any unmet needs assistance for the county and its municipalities, particularly to avoid duplication of efforts or benefits. C. Coordinating with state and federal representatives regarding unmet needs activities. d. Ensuring appropriate information is provided to ESF #14 (Public Information) about unmet needs activities. H. Emergency/Temporary Housing Strategy Following a disaster, temporary housing such as rental units or mobile homes may be needed beyond the period of emergency shelters to accommodate those made homeless by the disaster. Indian River County governmental and non-governmental relief will be provided within their capabilities. Additional resources may be required from State or Federal governments. The Emergency Management Director, and/or his designee, will act as the housing coordinator and liaison with their state counterpart and be responsible for administering and maintaining the strategy. Indian River Cares is a Long Term Recovery Program that was established in Indian River County following the hurricanes of 2004. The program is dormant during non -disaster times, however, is activated during a disaster. It is a non-profit group initiated by FEMA to address the long term disaster recovery and future disaster preparedness for Indian River County. The organization seeks to respond to the needs of residents whose needs are not met by typical disaster assistance programs (FEMA, American Red Cross, Salvation Army, Small Business Administration, etc.). Funding for the program is provided through several grant programs including: Volunteer Florida Fund, Eli Lily Corporation, Bank of America, and the United Way of Indian River County Hurricane Relief Funds. The Treasure Coast Homeless Services Council is the fiscal agent and convener for the Long Term Recovery Committee. Indian River Cares has a project coordinator who identifies the needs of victims. Once needs are identified the client's information is entered into a database to determine the extent of their needs and resources and whether or not they have been Indian River County Comprehensive Emergency Management Plan Annex IA - Page 25 assisted by FEMA and other organizations. The cases are handled by the project coordinator who secures estimates for the work to be performed, oversees the ordering of materials, and the scheduling of volunteers. Temporary Housing Issues: 1. Temporary housing accommodations may include, but are not limited to the following: a. Unoccupied, available government-owned housing facilities; b. Unoccupied, available housing units financed totally or in part with government funds (a list of subsidized housing projects in maintained on file in the office of Community Development); C. Privately owned rental properties; d. FEMA -owned mobile homes or recreational vehicles. 2. There is nothing more traumatic for victims of disaster than the loss of their home and personal belongings. Finding shelter quickly provides stability for individuals and families during a time of great uncertainty. Potential local rental resources can be found on the Internet, for example Zillow (https://www.zillow.com/indian-river-county-fl/) and Trulia (https://www.trulia.com/County/FL/Indian River Real Estate/). 3. Minimal repairs to victim's homes may be made to make it habitable until permanent restoration can be made. 4. Mortgage subsidies to, or on behalf of individuals or families who have received written notice of eviction or foreclosure due to financial hardship caused by the disaster may be pursued. 5. Rehabilitation or Emergency/Disaster Repair Loans or Grants may be available to eligible households through the Indian River County Local Housing Assistance Plan. 6. Rental assistance to persons who are suffering financial hardship or loss of housing due to the disaster. 7. Temporary housing may be established in the form of "tent -cities". The Kiwanis Hobart Park area has been designated as the appropriate location for this type of temporary housing. The park is centrally located west of U.S. #1, south of Wabasso. With 659 acres, it is the largest and most developed of the County owned park areas. Hobart Park has amenities that would be conducive to a temporary housing setting; including, public restrooms and BBQ facilities. 8. Issuance of emergency orders issuing rules applying to temporary Indian River County Comprehensive Emergency Management Plan Annex IA - Page 26 residential/commercial structures for storm recovery. I. Temporary Roofing Program Should Indian River County experience a disaster significant enough to have been declared by FEMA for the Individual Assistance program, we will utilize the Operation Blue Roof program. Operation Blue Roof is a program managed by the U.S. Army Corps of Engineers for the Department of Homeland Security's Federal Emergency Management Agency (FEMA). The program provides assistance to storm victims in disaster areas through the installation of plastic sheeting on damaged roofs, thereby helping to protect property and allowing residents to remain in their homes. Here are some facts about Operation BLUE ROOF: • To qualify for BLUE ROOF services, damage to the roof must be less than 50 percent and the area to be covered must be structurally sound for a crew to work on. • In order to have plastic sheeting placed on their roofs, homeowners must complete a right of entry form to allow government and contractor employees on their property. Right of Entry (ROE) centers for affected counties are manned by Corps of Engineers employees. • The Corps is covering roofs in the hardest hit counties first. Be patient. The Corps will respond to every person who has completed a ROE as rapidly as possible. • In some instances, there may be a slowdown in installing plastic sheeting because of a national shortage. • Homeowners can also cover their roof with free tarps provided by FEMA and issued through their local governments. Residents need to monitor the media for information on where to pick up the tarps. • The plastic covering and the tarps are temporary fixes designed to provide protection from the elements until the homeowner can make permanent repairs with a qualified professional. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 27 AO C M Ld c rr u 0 0CO # S cc u a ch > 0 4 EL 'Lu + AR Q: CL tm to, x Lu Z CL C3 10 Ci m i4 61 cr W CD u m d) c C .2 ;r -g x m LU rh L= Cs CL CL 0 LLI L74 Ix LLI 0 I-- Attarhmant 9 INDIAN RIVER COUNTY FIELD TEAM PRELIMINARY OBSERVATION OF DAMAGE DATE/TI GENERAL LOCATION I DAMAGE BRIEF DESCRIPTION OF DAMAGE ME (MAY LIST INTERSECTION) CATEGORY* * DAMAGE CATEGORIES: (Check off as many boxes that may apply) A. DEBRIS For debris located on public roads, including the right-of-way; other public property. B. EMERGENCY PROTECTIVE MEASURES Measures taken to protect life, safety, property and health. C. ROAD SYSTEM Damage to roads, bridges, streets, culverts and traffic control devices. D. WATER CONTROL FACILITIES Flooding and/or drainage problems. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 29 E. BUILDING AND EQUIPMENT Damage to public buildings and equipment, supplies/inventories that were damaged and transportation systems such as public transit systems. F. PUBLIC UTILITY SYSTEM Damage to water, sanitary sewerage systems, storm drainage systems, and/or light/power facilities. G. OTHER Damage to park and recreational facilities or other public facility damages that do not fit in one of the other categories. Signature: Department/Title: Indian River County Comprehensive Emergency Management Plan Annex IA - Page 30 Print Name: Date: Attachment 3 DEPARTMENT OF HOMELAND SECURITY OMIt, No. 1660-0017 FEDERAL EMERGENCY MANAGEMENT AGENCY REQUEST FOR PUBLIC ASSISTANCE Expires Odoher 31, 2008 PAPERWORK BURIMN DISCLOSURE MY11CF, Public reporting burden for this form is estimated to average 10 minutes. Burden means the time, effort and financial resources expended by persons to generate, maintain, disclose, or to provide information to us. You may send comments regarding the burden estimate or any aspect of the collection, including suggestions for reducing the burden to, Tnformation Collections Management, T1.5. Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, Paperwork Reduction Projcct (OMB Control Number 1660-0017). You arc nut rccluircd to respond to this collection of information unless a COMB B number appears in the upper right corner of this form. NOTE: Do not send your completed questionnaire to this address. A P P L I C A N I !Political sub division or eligible applicant.) DAT L SUBMi I IED f, l7t1NTY �l (f(:7T1C)f7 Oi []777T7C.fP..S. 11 iQCr7r@[i JR RNIIril7IP CCNlP7TIPSplP.i7.SP I!7!lIG7tP.� APPLICANT PHYSICAL LOCATION SIRELI ADDHESS CITY COUNTY STATE ZIPCODE MAILING ADDRESS If different from Physical Location STREET ADDRESS POST OFFICF PDX CITY STATF 7IPCODF Primary Contact'A licant's Authorized Ac ant Alternate Contact NAME NAME 1111E IIIIE BUSINESS PHONE BUSINESS PHONE FAX NUMRFR FAX NUMRFR HOME PHONE (Uptional) HOME PHONE (Optional) CELL PHONE CELL PHONE E MAIL ADDRESS E MAIL ADDRESS PAGER & PIN NUMBER PACER & PIN NUMBER Did you participate in the Federal/State Preliminary 'Damage Assessment {PDAi? Dyes ❑ No Private Non -Profit Orgaruzatioff ❑ Yes ❑ No if yes, which of the facilities identified below hest describe your organization? Title 44 CFR, part 20622 1 (e) defines an eligible private non-profit facility as'"... any private non-profit educational, utility, emergency, medical or custtxhal care facility, including a facility for the aged or disabled, and other facility providing essential govermrrental type services to the general Inlblic, and such facilities on Indian rescrvations-" "Othar essential govenuncntal service facility means nnlsctmzs, zoos, conumnrity centers, libraric homeless ShelterS, Senior cil.iren centers, reTUIN laal:iun Facilities, Sheller workshops and lircilities which provide health and safely services of a governmental nature. All such faeilitics must be opera to the general public." Private ,Non-Prolil Organizations must attach copies of their I ax Exemption C'erLificate and Organization Charier or By -Laws. If your organization is a school or educational facility, please attach information on accreditation or certification. Official Use Only: FEMA- -DR- FIPS# hate Received: FEMA Form 90-49, FEB 06 REPLACES ALL PREVOUS EDITIONS. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 31 Attachment 4 U.S. DFPARTMFNT OF HOMFI AND SFCIIRITY FEDERAL EMERGENCPROJECTY MANAGEMENTFJKSHEET AGENCY O.M.H. No. 1660-0017 F.xpires0cfnher31,2008 PAPERWORK BI11d1)EN DISCLOSURE N(YHCI? Public reporting birden for this form is estimated to average 90 ni n ites per response. Burden incans the tine, effort and trllanclal resources expended by persons to generate, maiIltaiII, disclose, UI IU provide ir&rruaticai to US. You may Send conErients regar(hng the burden estimate or any aspect of the collection, including suggestions for reducirig the burden to: Liformation Collcetions Management, U.S. Dcpartinent of Homeland Security, Federal Emergency Maimgeruent Agency, 500 C Streel, SW, Wasimigton, DC 20472, Paperwork Reducticui Project (OMB Control Nuanber 1660-0[117). You are not required to respond to this collection of information unless a valid OMR number appears in the upper right corner of this form. NOTE: Do not send your completed questionnaire to (his address. DISASTER FFMA- -DR- PROJFCT NO, PA 117 NO. DATF CATFGORY I)AMA(iFI) FA1:II I IY WORD COMPLETE AS OF a� APPLICANT COUNTY LOUAIION LATITUDE LONGITUDE DAMAGE DESCRIPTION AND DIMENSIONS SCOPE OF WORK Does the Scope of Work change the pre -disaster conditions it the Site? ❑ Yes I❑ No Special Considerations issues included? ❑ Yes ❑leo Hazard Mitigation proposal included? ❑Yes ❑-"lo Is there insurance covfrage on this Facility? ❑ Yes ❑ No PROJECT COST ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST TOTAL COST �. PREPARED BY TITLE SIGNATURE APPLICANT REP. TITLE SIGNATURE FFMA Form 90.91, FFR 06 REPLACES ALL PREVIOUS EDITIONS. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 32 Attachment 5 RIGHT OF ENTRY PERMIT AND AGREEMENT Property Address/Description Name County: INDIAN RIVER State: FLORIDA Zip: HOA? Yes NO If yes, subdivision name Riaht of Entry Telephone Number L_) Number of homes I certify that I am the owner, or an owner's authorized agent, of the property described above. I grant, freeiy and without coercion, the right of access and entry to said property to Indian River County, its agents, contractors, subcontractors, for the purpose of removing and/or clearing any or all disaster generated vegetative debris from the above described property - Hold Harmless 1 understand that this permit is not an obligation upon the government to perform disaster generated vegetative debris removal. I agree to indemnify and hold harmless the United States Government, the Federal Emergency Management Agency (FEMA), the State of Florida, Indian River County, and any of their agencies, agents, contractors, and subcontractors, for damages of any type whatsoever, either to the above-described property or to persons situated thereon. I release, discharge, and waive any action, either legal or equitable, that might arise by reason of any action of the above entities, while removing disaster -generated vegetative debris from the property. I will mark any sewer lines, septic tanks, water lines, and utilitles located on the described property. INve (have , have not_} (will will not 1 received any compensation for disaster generated vegetative debris removal from any other source including Small Business Administration (SBA), National Resource Conservation Service (NRCS), private insurance, individual and family grant program or any other public assistance program. I will report for this property any insurance settlements to me or my family for disaster generated vegetative debris removal that has been performed at government expense. For the considerations and purposes set forth herein, I hereby acknowledge this agreement by my dated signature below. Signed this day of 2618. (Cwner or Owners — All must sign) Print Name of Owner Signature STATE OF FLORIDA COUNTY OF Print Name of Owner Signature The foregoing instrument was sworn to and subscribed before me this day of 2018, by who is personally known to me or produced as identification. My Commission Expires: Sign Notary Public Name and Commission # Indian River County Comprehensive Emergency Management Plan Annex IA - Page 33 Attachment 6 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 34 w � rn R N M N � _ 4 E - I m =y t s t5m -rD Q aS°i in I�AVHILL CO - AV 0�1 I O 41+x! HIR9 F AV.H 1B5 a [NV N oo AV H199 R sPi �T-@� I CO � I fa f' l j•� m � pec 90, F Av arize U RAILROAD F - Y � 0 CJ L3 � o W $ - m z m ,5 � 1 W I w f I w A ------ � � - - 7 - Ai Ai N 1100 N103 oa0 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 34 Attachment 7 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 35 Attachment 8 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 36 Attachment 9 W i 00 � jj11 zcn {{ q � m Q rn LL � � I ci ( m V) Ln a ndHILE � Cj AV 77 _ c nd HlsS a o CD �S➢ - . N AV H199 Q 0) . 0ti r x o r FEC RAILR4?C •- -RoStA -� '� Non �_ AV ONZB - a u ,� I � U ,�p� C �' I I, N nl ------- —_---- I 4] E w U �m C, a d r/l v Jo a QN -Ngo, W-7 so Indian River County Comprehensive Emergency Management Plan Annex IA - Page 37 Attachment 10 w Q 0 `" F AVH1/Z { tygA _- hViH1BS F SAV-H.LU AV H199 l Y IiO m ry' O S J r^_ F � -+ter R4RROA9 hu oHse �y - CP N � I ! l � w I m I I ----------_--hl N 11 4P Yl P3 PS P'� Indian River County Comprehensive Emergency Management Plan Annex IA - Page 38 ATTACHMENT 10A DRIVING INSTRUCTIONS TO INDIAN RIVER COUNTY LOGISTICAL STAGING AREAS BARBER STREET SPORTS COMPLEX - 1115 Barber Street, Sebastian Interstate 95 to exit 69 (Sebastian-Fellsmere exit). Turn east on C.R. 512 and continue for approximately six miles to Barber Street. Turn south (right) on Barber Street and travel approximately one mile. The sports complex is located on the west side of Barber Street. Alternate route: U.S. Highway #1 to C.R. 512 in Sebastian. Turn west on C.R. 512 and continue approximately four miles until you reach Barber Street. Turn south (left) and continue approximately one mile. The sports complex is located on the west side of Barber Street. 2. INDIAN RIVER COUNTY FAIRGROUNDS - 7900 58th Avenue, Wabasso Interstate 95 to exit 69 (Sebastian-Fellsmere exit). Turn east on C.R. 512 and continue for approximately four miles. Turn east (right) on C.R. 510 and continue for approximately six miles to 58th Avenue (Kings Highway). Turn south (right) on 58th Avenue and travel approximately 1 mile. The fairgrounds are located on the west side of 58th Avenue. Alternate route: U.S. Highway #1 to C.R. 512 in Wabasso. Turn west on C.R. 510 and continue for approximately one mile until you reach 58th Avenue (Kings Highway). Turn south (left) and the fairgrounds are located on the west side of 58th Avenue. 3. VERO BEACH REGIONAL AIRPORT - 3400 Cherokee Drive, Vero Beach Interstate 95 to exit 68 (Vero Beach exit). Turn east and continue approximately five miles to 27th Avenue. Turn north (left) and travel approximately 3/4 mile to Aviation Boulevard. The terminal building will be on the right. See Attachment #22 for detailed airport information. Alternate route: U.S. Highway #1 to Aviation Boulevard. Turn west and travel approximately one mile. The terminal building will be on the right. 4. HOBART PARK - 5350 77th Avenue, Wabasso Interstate 95 to exit 69 (Sebastian-Fellsmere exit). Turn east on C.R. 512 and continue for approximately four miles. Turn east (right) on C.R. 510 and continue for approximately six miles to 58th Avenue (Kings Highway). Turn south (right) on 58th Avenue and travel approximately 1.5 miles to 77th Street (Hobart Road). Travel east (left) on 77th Street and continue approximately 0.3 mile. Hobart Park is located on the south side of 77th Street. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 39 ATTACHMENT 11 PROPOSED LAYOUT LOGISTICAL STAGING AREAS 0 .3 U U, �, U L a) O O CD O O CO B CD CD CD > m L L 151rl C ' E 3 D C C)Qc m L CD C iz L { L J Q > 0CTIS CTI L ay � U _ 1J, Indian River County Comprehensive Emergency Management Plan Annex IA - Page 40 L O f Z 2 IL tau Z 0 !E 0 CD y '� {7 W C 1 J3 CD N W IL H o J CN T- ATTACHMENT 12 PROPOSED LAYOUT POINTS OF DISTRIBUTION - TYPE I POD M M la Indian River County Comprehensive Emergency Management Plan Annex IA - Page 41 >, c 6- w M CN J la Indian River County Comprehensive Emergency Management Plan Annex IA - Page 41 ATTACHMENT 13 TYPE I DISTRIBUTION POINT RECOMMENDED RESOURCES Type I Distribution Point Resources Required Indian River County Comprehensive Emergency Management Plan Annex IA - Page 42 Type I Distribution Point Manpower Equipment Type Day Night Type Number Manager 1 0 Forklifts 3 Team Leader 2 1 Pallet Jacks 3 70 Forklift Operator 2 3 Power Light Sets 0 CL Labor 57 4 Toilets w Er Loading Point 36 Tents Bads -up Loading PT 18 Dumpsters 4 c J Pallet Jacks Labor 3 Traffic Cones 30 Totals 70 9 Two -war radios 4 12 Law Enforcement 4 1 Community Feel. 4 1 0 Grand Total 78 1 10 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 42 ATTACHMENT 14 PROPOSED LAYOUT POINTS OF DISTRIBUTION - TYPE II POD MON LU * 0 z w 'd O H V G 7= w 4 IL L 3 L 0,0a) L 0- CL ���yyyy W 0_ CD r CD M CD J > C", (U O _ rn W I H MON LU * 0 CL a CL J L X Y) W � CC � CL c"Ij �c .5 c 41 � g w y ai9 d — ac ct =2o Wa Indian River County Comprehensive Emergency Management Plan Annex IA - Page 43 'd 2 6- 7= 4 �EE CL a CL J L X Y) W � CC � CL c"Ij �c .5 c 41 � g w y ai9 d — ac ct =2o Wa Indian River County Comprehensive Emergency Management Plan Annex IA - Page 43 ATTACHMENT 15 TYPE II DISTRIBUTION POINT RECOMMENDED RESOURCES Type II Distribution Paint Resources Required Type II Distribution Point Manpower Equipment Type Darr Night Type Number Team Leader 1 0 Forklifts 2 s Forklift Operator 1 2 Pallet Jacks 2 0 Labor 23 3 Power Light Sets 1 Q Loading PT 18 Toilets 4 m Et� Back-up Loading PT 9 Tents 2 0 0 Pallet Jacks Labor 1 Dumpsters 2 J Totals 30 6 Traffic Cones 16 Law Enforcement 2 1 Two-way radios 0 Community Rel. 2 0 Grand Total 34 6 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 44 ATTACHMENT 16 PROPOSED LAYOUT POINTS OF DISTRIBUTION - TYPE III POD II— Z Y o LL /3�� ii L 0) L 0 O i 0 L t0jy � CL [+ o m . o C' 0 LOCOo LU IL H n�w lm Indian River County Comprehensive Emergency Management Plan Annex IA - Page 45 ATTACHMENT 17 TYPE III DISTRIBUTION POINT RECOMMENDED RESOURCES Type III Distribution Point Resources Required Type III Distribution Point Manpower Equipment Type Darr Night Type Number Team Leader 1 0 Forklifts 1 s Forklift Operator 1 1 Pallet Jacks 1 0 Labor 14 2 Power Light Sets 1 Q Loading PT 9 Toilets 2 m Et� 19.3d< -up Loading PT 4 Tents 1 0 0 Pallet Jacks Labor 1 Dumpsters 1 J Totals 16 3 Traffic Cones 10 Law Enforcement 2 1 Two-way radios 0 Community Rel. 1 0 Grand Total 19 4 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 46 Attachment 18 Funding Sources for Disaster Assistance for Homeowners, Renters and Business Owners Program/Agency Assistance Eligibility Specific Criteria Emergency Emergency food, Available to individuals Also makes referrals Assistance clothing, shelter and and families with to church groups and Coordinated by the medical assistance. disaster -related other voluntary American Red Cross emergency needs. agencies. and Voluntary Agencies Active in Disaster. Disaster Housing Provides grants for Available to Housing assistance Assistance temporary housing or homeowners and grants supplement any Administered and for emergency repairs renters whose insurance coverage an funded by FEMA. needed to make a permanent homes are individual might have. residence livable until uninhabitable because Grants made to more permanent of the disaster. homeowners who can repairs can be made. return to their homes by making minimal repairs. Homeowners Homeowners with more substantial property damage may qualify for short term rental assistance grants. Extensions may be made granted on a case by case basis. Renters Renters may qualify for short-term rental assistance. Extensions may be made granted on a case by case basis. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 47 Home/Personal Low-interest loans for For individuals located Renters and Property restoring or replacing in counties included in homeowners alike may Disaster Loans Small uninsured or under- a presidential disaster borrow up to $40,000 Business insured disaster- declaration. to repair or replace Administration (SBA). damaged real and clothing, furniture, cars personal property. or appliances damaged or destroyed in the disaster. Homeowners may apply for up to $200,000 to repair or replace their primary residence to its pre- disaster condition. Individual and Family Grants to meet serious Persons with serious Grant sizes vary Grant Program disaster related needs unmet needs who do depending on Administered by state; and necessary not qualify for SBA applicants' needs. The Funded by FEMA. expenses not covered disaster loans. maximum IFG award by insurance or other is $13,600. The federal, state or average grant voluntary agencies. nationally is about $2,500. Business and Loans for the repair or Businesses located in Disaster Loans replacement of counties declared (replacement). destroyed or damaged disaster areas by the business facilities, President. Small inventory, machinery businesses located in or equipment, etc., not declared and covered by insurance. contiguous counties. Economic Injury Disaster Loans also may be available for working capital to assist small businesses during the disaster recovery period. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 48 Crisis Counseling Immediate and regular Provide supplemental Regular services are State Mental Health services to meet funding to state provided for up to 9 Agencies mental health needs of programs to meet the months after the those affected by a mental health needs of declaration. major disaster, those affected including screening, individuals located in diagnostics and the disaster area. counseling techniques, outreach education service and public information. Tax Assistance Expedited federal tax Individuals and Under certain Internal Revenue deductions for families with disaster- circumstances a Service casualty losses to related losses totaling taxpayer may file an home, personal more than 10% of amended return during property or household adjusted gross the year of the disaster goods. income. or for previous years Assistance and and obtain a tax information on state refund in a matter of income tax returns can weeks. also be obtained from the State Department of Revenue. Disaster Weekly benefits Available to all Program assistance is Unemployment available to individuals individuals out of work available for a Assistance out of work as a direct as a direct result of the maximum of 26 Funded by FEMA; result of the disaster. disaster, including self- weeks. administered by state employed persons, Employment Security farm owners, and Proof of income Agency. others not covered required. under regular Call your local state unemployment Employment or job insurance. services Office. Farm Assistance Emergency loans for Available to farms who Loans limited to the Farmers Home physical or production were operating and amount necessary to Administration and losses. managing a farm at compensate for actual ASCS. Grant for certain the time of the losses to essential Call your county agricultural damage. disaster. property and/or extension office. production. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 49 Insurance Assistance and/or Individuals and Information counseling regarding families with disaster State Insurance ways to obtain copies related losses. Commissioner, of lost policies, file American Insurance claims, expedite Assn., FEMA and settlements, etc. National Flood Insurance Program. Legal Assistance Free legal services for Individuals and Addresses issues Coordinated by FEMA; low-income disaster families with disaster- such as replacing legal Young Lawyers victims. related legal issues. documents, Division of the transferring titles, American Bar Assoc. contracting problems, will probates, insurance problems, and certain landlord related problems. Social Security Assistance expediting Individuals eligible for Benefits delivery of checks Social Security. Social Security delayed by the Administration disaster. Assistance in applying for Social Security disability and survivor benefits. Veterans Benefits Assistance with Help in applying for VA Dept. of Veterans information about death benefits, Affairs benefits, pensions, pensions and insurance settlements adjustments to VA - and VA mortgages. insured home mortgages. Consumer Services Counseling on State Dept. of consumer problems Consumer Affairs such as product shortages, price gouging and disreputable business practices. Aging Services Services to the elderly Individuals age 60 and State Agency such as meals, home older. responsible for care and services. transportation. Indian River County Comprehensive Emergency Management Plan Annex IA - Page 50 Attachment 19 FEMA Public Assistance Fact Sheet Paae 1 of 2 New Public Assistance Delivery Model The Public Assistance (PA) Program is FEMA's largest grant program, averaging $4.7 billion in assistance each year and accounting for 51 percent of the grant dollars administered by the agency_ In 2014 and 2015, to identify improvements to the effectiveness of the Program, FEMA conducted an in-depth diagnostic review, analysis, and outreach that demonstrated the need for significant changes in the way 11WA implements the Public Assistance program_ As a result, 1 -'LMA developed a new business model for PA Program delivery and is implementing those changes. Significant aspects of the new delivery model will provide better grants management and fiscal responsibility from beginning to end, including: + Segmenting protects based on complexity and the type of work, • Standardizing workflow processes, including the development of an on-line PA Grants Manager and Grants Portal technology platform to promote consistency, transparency and accountability; ■ Specializing staff roles and responsibilities, matching skill sets with business process requirements to ensure quality; and ■ Consolidating subject matter experts in Consolidated Resource Centers (CRC) to improve consistency and accuracy while building agency -wide capacity to support disaster operations nationwide. OUR � R,1 (:C� $4.7 BILLIONJYEAR GRANTPROGRAM 51%OFALL GRANTS 11 NALIC 1NOMOUAI PWI'•PARFI]NCS:: WTK,.TfON "I STMCE ""Tl GE GW—IS G4AWS f�.�i/vSAA Ena h'enR f�.; e/va.r,R S.fIaNF.RR PROCESS AND ROLES The foundation of the new delivery model is a partnership bctwccn the FEMA, state, tribal and territorial emergency managers, and applicants requiring disaster recovery assistance. These parties will work together to complete the processes necessary to apply for and receive public Assistance, as outlined below: Phase I operational Plarming Objective: Identify applicants' disaster impacts and recovery priorities. The following general activities will occur afierApplicani Briefings and approvals of applicants' Request for,Public Assistance. • ITMA will assign a Program Delivery Manager (PDMG)–a single point -of -contact assigned to each applicant—who will provide assistance to the applicant throughout the application process. • The Pl)M(r will conduct an Exploratory Gall with assigned applicant representatives to obtain general information about the applicant and its disaster impacts, and to explain next steps. Applicant representatives should be prepared to discuss impacts and provide the names of counterparts who may be involved. V Applicant representatives will learn more about the PA Grants Portal, the online database used Indian River County Comprehensive Emergency Management Plan Annex IA - Page 51 Attachment 19 FEMA Public Assistance Fact Sheet Paae 2 of 2 to manage grant applications and upload required documents. • The applicant and PDMGT will conduct a Recovery ;coping Meeting within 21 days of the initial call. ✓ Additional applicant and FRMA representatives arc expected to participate. +� Applicants will have 60 days atter the Recovery Scoping Meeting to identify and document all incident-rclated damages. The Applicant and the PDMG should agree to weekly, one-on-one status meetings. Phase II — Intake Damage and Eligibility Analysis Objective: Capture and document all of the incident -related damages. • Work that is already completed will be compiled by the PDMG, in coordination with the applicant. to ensure all supporting documentation is provided. ✓ The PDMCT will forward projcets to the C omolidated Resource Center for compliance and quality assurance reviews. ✓ The PDMG will contact the applicant via PA Grants Portal, as necessary, for any outstanding issues, requests for information, and for project concurrence and signature. • Work that is still to be completed will be scheduled for a site inspection. Standard and specialized inspections are arranged by the FEMA Site Inspection Task Force Leader, in coordination with the PDMG and the applicant. ✓ Site inspection results are forwarded to the PDMG to ensure the essential elements of information have been gathered. ✓ The PDMG will forward projects ready for submission to the CRC. Phase III — Scoping and Costing obiective: Validate work-ta-be-comple.led projects for final processing. • Projects are processed and reviewed by CRC specialists, in coordination with the PDMG. The PDMG will contact the applicant via PA Grants Portal, as necessary, for any outstanding issues, requests for information, and for project concurrence and signature. +� Signed projects are returned to the CRC for quality assurance and compliance reviews. Phase IV — Reviews Objective: Prepare eligible projects for obligation. • Quality assurance teams ensure the project signed by the applicant matches data in EMMIE, which is the official system of record for obligation. The recipient (grantee) and FEMA representative conducts a review of the project in FABUE. •f A determination letter is issued when FEMA obligates the project. CONTINUOUS IMPROVEMENTS FEMA's continued focus on strengthening people, processes, procedures., and tools will expedite community recovery by bringing greater simplicity, accuracy, efficiency, accessibility, and timeliness to the PA program. 'the success of the new delivery model depends on the strength of internal and external partnerships. A key aspect of the new model is continuous improvement; the agency will monitor progress, receive feedback, and make on -,going adjustments and improvements to the process and tools throughout the implementation stages and beyond. For more information visit online at https://www.fcma.,P-ovfnew-public-assistance-delivery-model "FFAIA's rrus:sion it tri support roar citizens andfirst ir:st. responders to ensnare thatas ca n ation tis>e work together to br dd, sustain, and rmprove our capability to prepare for, protect against, respond to, recover frena, and mitigate all hazards. 2 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 52 w 3 06 at! 'ilG T 1• �_5 T � Petite J _ I Attachment 20 FDEP Approved Debris Staging Areas H199 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 53 K�- , s r_ hV LLi i ' nv uacv - I I i AV 1-185 1 I I ' r 1 0 I W I o I I I Indian River County Comprehensive Emergency Management Plan Annex IA - Page 53 Attachment 21 Historical Public Assistance Applicants for Indian River Cou Page 1 of 2 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 54 Indian River County updated 2019 Historical Applicants to Public Assistance Program Applicant Name Name Title Email Cleveland Clinic IR Medical Center T. Rogers Secretary rbgi@bellsouth.net Cleveland Clinic IR Medical Center Barbara Ford -Schlitz Executive Director barb@d Iscovere Ic.org Delta Farms Water Control District Dean Luethje District Engineer deanl@car[erassac.com EnvironmentaILea rningCenter Dean Luethje Consultant to Career Associates Deanluel7@gmail.com Fellsmere Water Control District Rodney Tillman Superintendent fsvcd@bellsooth.net Fellsmere Water Control District Mark Mathes City Manager citymanager@cityoffellsmere.org Fellsmere Water Control District Putnam Moreman Finance Director financed irector@cityoffellsmere.ore Fellsmere, City of Richard Dees Administrator richardd@fcog-com Fellsmere, City of Ang_elia Perry Executive Director aperry@gyac.net First Church of God of Vero Beach and Master's Academy School Freddie Woolfork Directorof Public Relations & Facilities Opera fwoolfork@gyac.net Gifford youth Achievement Center Diana Grossi Executive Director dgrossi@hfcvero.org Gifford youth Achieveme nt Center Leeanne Honey Financial Manager leeannehoney_hac@bellsouth.net Hope for Famil lesCeinter Leeanne Sacino Assistant Director Tchscinc_office@beIIsouth.net Elope for Fa mil iesCenter Louise Hubbard Executive Director irhsclh@aol.com Hope for Families Center Molly Mills Administration mmills@hopeforfamiliescenter.com Hope for Families Center Sue Rux Executive Director suerux_hac@bellsouth.net Hope for Families Center Beth Martin Risk Manager bmartin@ircgov.com Hope for Fa mil le s Ce niter Etta'L.oPresti Emergency ManagementCoordinator elopresti@ircgo✓.com Indian River County Jason Brown County Administrator (brown@ircgov.00m Indian River County Kristin Daniels Budget Analyst kdaniels@ircgov.com Indian River County Raeanne Cone Senior Accountant rcone@clerk.indian-river.org Indian River County Roland Deblois Environmental Chief rdeblois@ircgov.com Indian River County Ruth Bommarito Budget Analyst rbommarito@ircgov.com Indian River County Tad Stone Indian River County Emergency Management tstone@ircgov.com Indian River County Ruth Stanbridge County Historian stanbr@aol.com Indian River County David E. Gunter Superintendent dgunter@flbb.net Indian River County Historical Society, Inc. Debbie Vaughn Adminstrative Asst dvaughn@flbb.net Indian River Farms Water Control District Ellie Habyan Analyst eladia.habyan@irmc.cc Indian River Farms Water Control District Matthew Depino Manager -Facilities Matthew.depino@irmc.cc Indian River Mosquito Control District Diane Richards Assistant office Manager diane.richards@irmosquito2,org Indian River Mosquito Control District Douglas Carlson Director dougcarlson@irmosquito2.org Indian River Mosquito Control District Josh Reilly Projects Coordinator josh.reilly@irmosquito2.org Indian River Public Schools Deborah Heller Staff Accountant Deborah.Heiler@indianriverschools.org Indian River public Schools Jon Teske Asst Supt of Operations ion.teske@indianriverschools.org Indian River Public Schools Kim Copeman KIM.Copeman@indianriverschools.org Page 1 of 2 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 54 Page 2 of 2 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 55 Indian River County Updated 2019 Historical Applicants to Public Assistance Program Applicant Name Name irtle Email Indian River Shores, Town of Brian Barefoot Major towncouncil@irshorescom Indian River Shores, Town of Darlene WlltZiU5 Council irstt@irshores.com Indian River Shores, Town of Heather Christmas Town Treasurer irsta@frshores.com Indian River Shores, Town of Laura Aldrich Town Clerk 1r5Werk@bellsouth,net Indian River Shores, Town of Joe Griffin Town Manager townmanager@irshores.com Laura (Riding)Jackson Foundation, Inc. Nancy Hopwood Chairman nancyhop@comcast.com Laura (Rlding)Jackson Foundation, Inc. Peter Moor Board Member peterm@mocxarch.com McKee Botanical Garden, Inc. Christine Hobart Director of operations hobart@mckeegarden.org McKee Botanical Garden, Inc. Janet Al ford Execu*e Director alford@ mckeegarden.org Orchid, Town of Noah Powers Town Manager townmanager@t(ywnoforchid.com Orchid, Town of Cherry Stowe Town Clerk townclerk@townoforchid.com Safespace, Inc. Jill Borowicz Chief Executive officer jborowica@safespacef.arg Safespace, Inc. Tina Farmer Grants and Data Specialist tfarmer@safespaoefl.org Sebastian, City of JenniferSmlth Accounting Manager )Smith@CityofSebastian.org Sebastian, City of Ken Kilgore Administrative Service Director kkillgore@cityofsebastian.org Sebastian, City of Paul Carlisle City Manager pcarlisle@cityofsebastian.org Senior Resource Association Bonnie Rogers Administrative Assistance brogers@sramail.org Senior Resource Association Diane Vermette Accounting Manager dvermette@sramail.org St. €d ward's School Beth Zamerski Chief Financial officer Bzamerski@steds.org St. Edward's School Michael Mersky mmersky@steds.org St. Edward's School Monica Williams mwilliams@steds.org St. Johns Improvement District James Evans Chairman chairman@S)ID-FL.com St. Johns Improvement District John Lang Administrator Administrator@STUD-FL.com.John St. Johns Improvement District Marjorie Hale assistant to the administrator admin@5tjid-fI.com Su nCca st P ri me ry Schoo I CandaceManwaring Administrator suncoastaO5O@netzero.net Sunup ARC (DBA) Association for Retarded (Charles Bradley CEO charlesb@ar6r.org The Arc of Indian River County Inc. Heather Dales Asst. Executive Director heatherd@ardr.org The Arc of Indian River County Inc. Judith Lewis CFA/Comptroller judyl@arcir.org Treasure Coast Homeless Service LaIita Janke Ex. Director 1camphaven@gmail.com Vero Beach, City of Cynthia Lawson Finance Director clawson@covb.org Vero Reach, City of James O'Conner City Manager joconnor@covb.org Vero Beach, City of Kathy Taube Risk Manager ktaube@covb.org Vero Beach, City of Kelley Brost Comptroller kbrost@covb.org VNA & Hospice Foundation, Inc. Lundy Fields President/CEO Ifields(v)vnatc.com Page 2 of 2 Indian River County Comprehensive Emergency Management Plan Annex IA - Page 55 Attachment #22 Vero Beach Regional Airport Detailed Airport Information Vero Beach I Indian Ri ver "I Vero Beach Regional port„ Owner City of Vero Beach Identifier VRB Manager Eric Menqer Latitude 27-39.334 N P.O. Box 1389 Longitude 80-25.077 W Vero Beach, FL 32961-1389 Elevation 24 ft From City 1 Miles NW Phone 772-978-4930 x103 Fax 772-567-3459 Sectional Miami E -Mail emenger@covb.org Hi Chart H-81 Wehsite www.covb.org/ Lo Chart L -24F t; 2 22 f 4� 1 ' Lighting Runway Surface Length Width VLSI Run A roach 04!22 Asph 4,974ft 100ft MIRL REILIREIL P4LIP4L 12Lr30R Asph 3,504ft 75ft MIRL P2LIP2L 12Rr30L Asph 7,314ft 1 06f MIRL REILIREIL P4LIP4L See Airport Facility Directory remarks and current NOTAMS. Extensive flight training. Rwy 04122 & Airport Rwy 12LJ30R not available for air carrier use. No touch & go landing operations 2200-0700 except Remarks PPR. Noise abatement procedures. ATIS CTAF DNICOM GND TOWER APP CLNC DEP CON CON DEL CON 120.575 12 6.3 00 122.950 127.450 126.300 123.625 134.975 123.625 WE ATH E R AS O S I AWO S Services 1 -800 -M -BRIEF 120.575 772-978-9535 Airframe YES I Telephone YES Fixed Base Operator Telephone Electronics YESI Lodging YES Powerplant YES Dining YES Corporate Air, Inc. 772569-8473 Rental Car YES Taxi YES Sun Aviation Paris Air, Inc 772562-9257 772-770-2708 FUEL 1 100,1 OOLL, Jet ATTENDED ALL/ALL/0700- Treasure Coast Air Services 772500-2359 C ontinental Jet 772-299-3739 (voMh1Da,/FF) Florida Department of Transportation 2019 Airport Directory 120 Aviation and Spaceports Office Indian River County Comprehensive Emergency Management Plan Annex IA - Page 56 Attachment #23 Sebastian Municipal Airport Information Detailed Airport Information Florida Department of Transportation 2019 Airport Directory 103 Aviation and Spaceports Office Indian River County Comprehensive Emergency Management Plan Annex IA - Page 57 Owner City of Sebastian Identifier X26 Manager Scott Baker Latitude 27-48.768 N 202 Airport Drive East Longitude 80-29.737 W Sebastian, FL32958-3957 Elevation 21 ft From City 1 Miles W Phone 772-633-0897 Fax Sectional Miami E -Mail rbaker@cityofsebastian.org Hi Chart Website www.sebastianairport.org Lo Chart L -24F 23 4111A i + . l+ r f L' htm Runway Surface Length Width 11GSI Ru A roach 05!23 Asph 4023ft 75ft LIRL P2LfP2L 10128 Asph 3,1991t 75ft P2LIP2L Airport See Airport Facility Directory remarks and current NOTAM S. Right traffic Rwy�s 23 & 28. Parachute Remarks lumping. Automated UNICOM. Noise abatement procedures. Existed prior to 1959. ATIS CTAF I UNICOM TOWER CON CON DLN 123.050 WEATHER ASOS 1 AVV0S Services 1-800-VVX-BRIEF 118.125 772-388-5689 Airframe YES Telephone YES Rxefl Electronics NO Lodging NO Powerplant YES Dining YES Pilots Paradise, Inc 772-589-0800 Rental Car NO Taxi NO Cityof Sebastian 772-228-7013 FUEL 100LL ATTENDED ALLMION-FRIN800-1700 (Momhi➢ayMr) Florida Department of Transportation 2019 Airport Directory 103 Aviation and Spaceports Office Indian River County Comprehensive Emergency Management Plan Annex IA - Page 57 mmmm FEMA • STAT DISASTERRECUM CENiEA Indian River County Department of Emergency Services MEN.", Emergency Management Division 4225 43rd Avenue Vero Beach, FL 32967 4 (772) 226-3900 www.irces.com Table of Contents Paqe I. INTRODUCTION.................................................................................................. 1 II. GENERAL.......................................................................................................... 2 III. PRE -DISASTER HAZARD MITIGATION ACTIVITIES ......................................... 7 IV. SPECIFIC DISASTER -SCENARIO MITIGATION FUNCTIONS .......................... 7 LIST OF FIGURES 1 Record of Past Disasters Effecting Indian River County ................................... 10 ANNEX II: MITIGATION FUNCTIONS INTRODUCTION Hazard Mitigation includes activities that contribute to the prevention or alleviation of adverse occurrences resulting from the impact of hazardous incidents, natural or manmade. All disaster preparedness efforts should be directed towards public safety and the protection of lives and properties. These efforts can be affected by long-term hazard mitigation programs. A. The individuals who have employed hazard mitigation actions prior to disaster situations are not subjected to the concern and despair that grip the majority of people who were not fortunate enough to have taken the necessary precautionary measures. B. The long-term goal of hazard mitigation includes: 1. Preservation and enhancement of beneficial uses of hazard prone areas. 2. Protection of lives and properties through the reduction or avoidance of unnecessary and uneconomical uses of hazardous areas. 3. Protection of natural systems that serve as hazard moderation of mitigation functions. C. The major activities that avoid or reduce the negative impacts of hazards are the observances of strict building application of necessary law enforcement measures. D. With proper training and strict control, it is maintained that negative impacts to the populace and their activities by hurricanes, coastal storms, severe flood occurrences, urban or storm water runoffs, forestry and grass fires and hazardous materials accidents can be minimized. Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 1 II. GENERAL The Indian River County Local Mitigation Strategy (LMS) hazard mitigation program was originally funded by the Florida Department of Community Affairs (FDCA) with Federal Emergency Management (FEMA) funds for the development of comprehensive mitigation planning. The purpose of the Indian River County LMS is to develop a unified approach among County and municipal governments for dealing with identified hazards and hazard management problems in the Indian River County area. This Strategy will serve as a tool to direct the County and municipal governments in their on-going efforts to reduce their vulnerability to the impacts produced by both natural and man-made hazards. The Strategy will also help establish funding priorities for currently proposed mitigation projects to be completed with such disaster assistance funds as may be made available after a disaster. The Indian River County Emergency Management Director serves as the Chairman of the LMS Working Group and coordinates the planning process for a long-term LMS. See the Indian River County Local Mitigation Strategy for a complete vulnerability assessment. A. The LMS Working Group has been organized to serve as the policy body for the Local Mitigation Strategy program and is responsible for coordinating hazard mitigation activities within the county for both pre -disaster and post - disaster scenarios. B. The support entities of the Working Group includes representatives from the County, including the Community Development Department, Engineering Department, Department of Emergency Services, Public Works Department, and the Sheriff's Office; each municipality, including the Town of Fellsmere, Town of Indian River Shores, Town of Orchid, City of Sebastian, and the City of Vero Beach; and also the Treasure Coast Builders Association, BellSouth Telecommunications, Inc., Florida Power and Light Company, Indian River County Chamber of Commerce, and the American Red Cross. C. Indian River County is a participant in the Statewide Mutual Aid Agreement for Catastrophic Response and Recovery to provide expanded resource capability. These agreements will be developed, coordinated and amended by the Emergency Management Director. During any county administered evacuation that does not require activation of the SEOC, state assistance may be provided under the various state agencies' normal statutory authority through coordination by FDEM. Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 2 D. The LMS Working Group will coordinate mitigation activities with each of its members (including those representing municipalities) and the state for both pre -disaster and post -disaster scenarios. Indian River County, and each of its municipalities, are participants in the National Flood Insurance Program (NFIP). Citizens cannot buy flood insurance if their local jurisdictional government does not participate in the program. Communities participate in the Community Rating System (CRS), which allows communities to have an impact on the rates paid by their citizens for flood insurance. Communities are classified as Class 1 (most premium reduction allowed) through Class 10 (no reduction allowed). Through various flood plain management activities and coordination with FEMA, Indian River County has lowered its CRS class to 6. The County has continually supported the federal mitigation efforts that are associated with the NFIP and the LMS Working Group will continue to involve floodplain managers/authorities in determining the Special Flood Hazard Area (SFHA) and repetitive loss areas. Additionally, Indian River County Emergency Management actively engages with floodplain managers during the damage assessment process to identify damaged structures and substantial damage determination, particularly in the Special Flood Hazard Areas. E. The LMS is a dynamic planning process that results in the development of a set of prioritized projects and initiatives with the goal of mitigating hazard impacts. To ensure that the LMS remains current and relevant, it is important that it be periodically updated. The regular updating process will occur every five years. Following a declared emergency, there will be an abbreviated reassessment of the LMS to identify mitigation opportunities that become apparent as a result of disaster damages (See LMS Figure 7.1 for an illustration of the process). F. A description of potential funding sources and how they would be managed is outlined in Figure C-4 of the LMS. G. The ultimate objectives of the LMS process are to: 1. Improve the community's resistance to damage from known natural, technological and societal hazards; 2. Place Indian River County in a position to compete more effectively for pre- and post -disaster mitigation funding; 3. Reduce the cost of disasters at all levels; and 4. Speed community recovery when disasters occur. Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 3 H. The Indian River County Local Mitigation Strategy was State and FEMA approved on February 3, 2020 and adopted by Resolution #2020-020 by the Board of County Commissioners on March 3, 2020. Indian River County's LMS plan has been approved for a period of five (5) years and will expire on February 3, 2025. Compliance with Administrative Rules 9G-6 and 9G-7, Florida Administrative Code (F.A.C.), requirements for local comprehensive emergency management plans to identify problem areas and planning deficiencies relative to severe and repetitive weather phenomenon, and to identify pre- and post -disaster strategies for rectifying identified problems; 2. Universal points from the National Flood Insurance Program's (NFIP) Community Rating System (CRS) Program for developing a Flood Plain Management Program, which may help further reduce flood insurance premium rates for property owners; 3. Access to FEMA's Federal Mitigation Assistance (FMA) grant program, which provides funding for pre -disaster mitigation projects and activities; and 4. Identify and prioritize projects for funding under the State of Florida's Residential Construction Mitigation Program, to help reduce losses from properties subject to repetitive flooding damage. 5. Copies of the LMS can be found in the Board of County Commissioner's office, Clerk to the Board office and the Department of Emergency Services. Problem areas and planning deficiencies exacerbated by repetitive weather phenomenon do exist within Indian River County. Those areas include structures located within areas of the County built prior to the adoption of building codes, coastal wetlands, and those structures physically located east of the 1978 Coastal Construction Line. These areas have been identified by the Indian River County Community Development Department and are addressed in the Indian River County Comprehensive Plan. Strategies for rectifying the above identified problem areas in Indian River County and mechanisms which will help guide long-term redevelopment include: Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 4 a. The adoption of building, electrical and plumbing codes (1968); b. The adoption of County Ordinance No. 87-12 (as amended), entitled "Storm Water Management and Flood Protection", which provides for the regulation of development in the 100 - year floodplains as identified by FEMA Flood Insurance Rate Maps (FIRM). The purpose of the ordinance is to allow development to occur while maintaining the functions of the floodplain to the maximum extent feasible, while providing for protection of life and property, C. The adoption of County Ordinance No. 86-21, entitled "Coastal Construction Code", to provide minimum standards for the design and construction of buildings and structures (other than coastal protective structures) and to reduce the harmful effects of hurricanes and other natural disasters occurring along the coastal areas of the County. d. The adoption of the 1978 FDNR Coastal Construction Control Line (C.C.C.L.) as the line of construction prohibition to help decrease potential storm damage and protect upland property. e. The Indian River County Land Development Regulations requirement that all new construction and significant renovation efforts meet current codes. f. The Emergency Management staff attending meetings (Public Service Advisory Council, Planning and Zoning Board, Metropolitan Planning Organization, DRI reviews, etc.) to provide input for building issues relative to public safety as well as assisting with the guidance of long-term redevelopment. g. The advertising of community development meetings which encourages broad-based local participation to help guide long- term redevelopment. h. The Land Acquisition Advisory Committee purchases environmentally sensitive lands formerly zoned and/or platted as buildable properties. This initiative is a mitigation strategy used to prevent community growth in areas determined as Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 5 environmentally sensitive, not in the public interest and those known to be subject to repetitive weather phenomenon. Hazard mitigation will include but not be limited to the following: 1. Making recommendations for zoning, building or land use controls in order to reduce or eliminate disasters or their impacts. 2. Providing assistance in the prevention of disasters caused or aggravated by inadequate planning for and regulating public and private facilities and land use. 3. Providing information and assistance to County residents relative to hazard mitigation, including notification of possible funding for structural hardening (i.e., LMS funding sources). K. Hazard mitigation is a continuous process that is broken into two cycles; pre and post mitigation. Consequently, there are grants available for both pre and post event. Pre mitigation funding can be applied for through several methods. The state competitive grant program is one method that is open to all local governments through the Emergency Management Preparedness and Assistant Trust Fund Grant which is offered annually. The second method is through the Hazard Mitigation Grant Program (HMGP). The HMGP is used to help communities implement hazard mitigation measures following a Presidential Major Disaster Declaration in the areas of the state, tribe, or territory requested by the Governor or Tribal Executive. Post mitigation funding will be those priorities and procedures as established during the Mitigation Applicant briefing and the guidelines published by the state. Basically, the priorities will be to establish a method of mitigation for any future occupancy. The Indian River County Emergency Management Division has information available on all programs and will provide grant information to all eligible applicants each time it becomes available. L. The Indian River County Land Development Regulations (LDR) provides the Board of County Commissioners local authority to issue temporary emergency permits in accordance with the Board approved fee schedule. This will be done by the Community Development Director or his designee. Where applicable will be subject to the final approval of the state agencies having jurisdiction. The policy for issuing emergency permits in the post -disaster setting and procedures for updating local post - disaster redevelopment plans can be found in the Indian River County Comprehensive Plan Vol. 2 (Post Disaster Redevelopment section). Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 6 III. PRE -DISASTER HAZARD MITIGATION ACTIVITIES Pre -disaster hazard mitigation activities are specifically addressed in Indian River County's formally adopted Local Mitigation Strategy (LMS) and consistent with the criteria developed by the Florida Division of Emergency Management. The LMS is on file in the office of Emergency Management. IV. SPECIFIC DISASTER -SCENARIO MITIGATION FUNCTIONS A. Mitigation Assessment Function An Interagency Hazard Mitigation Team (1 -Team) will be activated immediately following a Presidential Disaster Declaration (by phone/e-mail) an directed to report to the EOC. The I -Team is comprised of representatives from federal, state, and local government. The Emergency Management Director is responsible for identifying appropriate County representatives for the I -Team. The I -Team has the primary responsibility for providing emergency mitigation assessment. Municipal governments will serve a support role and will be encouraged to be involved in mitigation assessment. As lead agency, the Indian River County Emergency Management Division will determine the impacted areas to be surveyed by the (- Team. The I -Team will then identify opportunities for hazard mitigation within the disaster area(s), focusing on those areas that are addressed primarily in the state hazard mitigation, and identify possible measures that are funded under the hazard mitigation grant program. 2. The I -Team leader has the responsibility of coordinating between the lead and support agencies/organizations. 3. The I -Team leader is also responsible for maintaining and updating the mitigation assessment resource inventory (data, personnel, equipment and vehicles) provided by each support agency on the (- Team. County assets are inventoried routinely (at least annually) and are maintained and stored in the EOC library. It can safely be assumed, depending upon the magnitude of the event, that resource shortfalls will be encountered. The use of mutual aid/outside resources can be anticipated. Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 7 4. The I -Team will prepare and distribute its preliminary report within 15 - days following a Presidential Disaster Declaration. If flooding exists, the Flood Insurance Rate Maps (FIRM) may be used to identify areas prone to flooding and other hazard events. If areas of repetitive flooding exist, but are not indicated on the maps, these areas can be drawn in to facilitate local emergency planning efforts and to assist the state in requesting that FEMA revise the existing maps. The report will include: a. A general description of the nature and severity of damages, and their impacts on the community; b. A general description of the emergency conditions which caused the damages, including historical information and trends; C. An overview of federal, state and local policies, regulations and statutes governing the development of land and land uses; d. A description of potential hazard mitigation options and measures, including land use, development, and construction standards and practices, in effect the actual mitigation techniques, such as structural elevation, property acquisition, that the county plans to employ should it be indicated. Development restrictions in risk areas, including comprehensive plan objectives, and local building codes should be referenced; and e. Recommendations and measures necessary to make sure that identified opportunities for hazard mitigation are adequately addressed. B. Funding Function The I -Team will be responsible for documenting each of their expenses (labor, equipment, etc.). The Emergency Management Division will coordinate the completion of applications and submit for federal and state disaster mitigation funding. Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 8 C. Public Information Function ESF #14 (Public Information) will be responsible in the short-term for providing information to citizens on how they can prevent damages in the future. Long-range public education efforts will be encouraged by the Emergency Management office. Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 9 Figure 1 Record of Past Disasters Effecting Indian River County Event Date Declaration Estimated Mitigation Actions Damage Hurricane Floyd September 14, 1999 Presidential $1.1 Beach FEMA -1300 -DR -FL million Renourishment Hurricane Irene October 16, 1999 Presidential $900,000 Beach FEMA -1306 -DR -FL Renourishment Hurricane September 5, 2004 Presidential $850 Flood mitigation Frances FEMA -1306 -DR -FL Million and wind retrofits (HMGP) Hurricane Jeanne September 25, 2004 Presidential $2 Billion Flood mitigation FEMA -1561 -DR -FL and wind retrofits (HMGP Presidential $13 Flood mitigation Hurricane Wilma October 24, 2005 FEMA -1609 -DR -FL Million and wind retrofits HMGP Beach Hurricane Presidential $15 Renourishment, Matthew October 6, 2016 FEMA -4283 -DR million Flood mitigation, and wind retrofits HMGP Beach Presidential $22 Renourishment, Hurricane Irma September 10, 2017 FEMA -4337 -DR million Flood mitigation, and wind retrofits HMGP Hurricane Dorian September 3, 2019 Presidential $9.5 Beach FEMA -4468 -DR) million Renourishment Specific information for the above referenced events is retained on file in the office of Emergency Management. Indian River County Comprehensive Emergency Management Plan Annex 11 - Page 10 FEMA •STATE DISASTER RECOVERY CENTER Indian River County Department of Emergency Services MEN.", Emergency Management Division 4225 43rd Avenue Vero Beach, FL 32967 4 (772) 226-3900 www.irces.com Table of Contents Paqe I. INTRODUCTION................................................................................................... 2 II. SEQUENCE OF EVENTS LEADING TO A PRESIDENTIAL DECLARATION.................................................................................................... 2 A. Initial Damage Assessment...................................................................... 2 B. Local Declaration of Emergency................................................................ 3 C. State of Emergency Declaration by the Governor .................................... 3 D. Preliminary Federal/State/Local Damage Assessment ............................. 4 E. Request for Presidential Disaster Declaration ........................................... 4 III. DAMAGE ASSESSMENT PROCESS.............................................................. 6-13 A. Public Assistance.................................................................................... 6-9 B. Individual Assistance............................................................................ 9-13 IV. NATIONAL FLOOD INSURANCE PROGRAM .............................................. 14-19 V. RAPID IMPACT ASSESSMENT TEAM (RIAT): INTRODUCTION ..................... 19 VI. RIAT MISSION...................................................................................................... 20 VII. RIAT ORGANIZATION......................................................................................... 20 VIII. RIAT CONCEPT OF OPERATIONS.................................................................... 21 IX. RIAT DEPLOYMENT............................................................................................ 22 X. LANDING ZONES...........................................................................................22-23 XI. REPORTS............................................................................................................. 29 FIGURE: 1. Disaster Assistance Process.................................................................................. 5 ATTACHMENTS: 1. Vero Beach Municipal Airport Landing Zone........................................................................... 24 2. Sebastian Municipal Airport Landing Zone.............................................................................. 25 APPENDICES: Appendix A - Public Assistance Eligibility Appendix B — FEMA's Schedule of Equipment Rates Appendix C - Applicant Record Keeping Forms ANNEX IV: DAMAGE ASSESSMENT/DISASTER ASSISTANCE INTRODUCTION For a complete overview of FEMA's Public Assistance Program, please see the FEMA Public Assistance Program and Policy Guide (Version 4, Effective June 1, 2020). In the event of a major disaster or emergency in Indian River County, we must provide the initial response and assistance. However, there are instances when a disaster is of a magnitude which is greater than the resources of local government can handle. In the event of such an emergency, the Florida Division of Emergency Management is the state agency that local governments can contact to begin the process of securing supplemental state and federal disaster assistance. For the sequence of events leading to a Presidential Declaration, see the chart attached to this document and identified as Figure 1. Please see Appendix C of the CEMP for the EOC Standard Operating Guidelines. There are three types of damage assessment — Initial Damage Assessment — Focuses on life safety, hazards and critical needs. The effort by local authorities to collect data related to the extent of damage within a jurisdiction. Preliminary Damage Assessment — A mechanism used to determine the impact and magnitude of damage and the resulting unmet needs of individuals, businesses, the public sector, and communities as a whole. There are two types of PDAs: initial damage assessments and joint preliminary damage assessments. Joint Preliminary Damage Assessment — The coordinated effort by local, state, and federal authorities to validate damage data previously identified by state and local authorities to inform Presidential disaster declaration requests and federal disaster grant determinations. SEQUENCE OF EVENTS LEADING TO A PRESIDENTIAL DECLARATION A. INITIAL DAMAGE ASSESSMENT Immediately following a disaster, initial damage assessment must be performed. This assessment will focus on life safety, hazards and Indian River County Comprehensive Emergency Management Plan Annex III - Page 2 critical needs. It will assess what resources are necessary to conduct life-saving and life-sustaining operations during the emergency response phase of a disaster. This assessment commences as soon as conditions are deemed safe for public safety -first responders and usually completed within the first 8 -hours following an incident (see the Indian River County Damage Assessment Team Assignments Standard Operating Guide for specific details). When all information has been collected, it will be transmitted to the state DEM via WebEOC. B. LOCAL DECLARATION OF EMERGENCY Local jurisdictions have the authority to declare, by resolution, a local "state of emergency" pursuant to Section 252.36(6)(e), Florida Statutes. A local state of emergency should be declared prior to requesting response or recovery assistance from the state. The state usually will not initiate the damage assessment process and will not seek a Presidential Disaster Declaration for a county that has not declared a local state of emergency. The enactment of such a declaration will enable counties to: 1. Request state assistance, if needed; 2. Invoke emergency related mutual -aid assistance; and 3. Waive the procedure and formalities otherwise required of the political subdivision by law, to respond to the emergency. These measures pertain to: a. the performance of public works; b. entering into contracts; C. incurring obligations; d. hiring permanent/temporary workers; e. using volunteers; f. securing rental equipment; g. the acquisition and distribution of supplies; h. the appropriation and expenditure of public funds; i. price gouging; j. transportation regulations; and, k. resource management. Indian River County Comprehensive Emergency Management Plan Annex III - Page 3 C. STATE OF EMERGENCY DECLARATION BY THE GOVERNOR If Indian River County determines the emergency or disaster is beyond its ability to effectively respond, a state of emergency can be declared by the Governor through an executive order or proclamation. The action of the Governor will be in support of the local jurisdiction's expressed needs. The declaration of a state of emergency by the Governor serves to: Activate the emergency response, recovery and mitigation phases of the state and local emergency management plans; and 2. Provide authority for the mobilization and deployment of all resources to which the plans refer, pursuant to Section 252.31-60, Florida Statutes, or any other provision of law relating to emergencies. D. PRELIMINARY FEDERAL/STATE/LOCAL DAMAGE ASSESSMENT Once the state has received the preliminary incident damage assessment and data information, the state and FEMA will initiate a joint damage assessment with the affected county government. The action is taken to verify the severity of the impact and justify the need to pursue a request for federal assistance. If a joint damage assessment step is initiated, to expedite this process, local jurisdictions should provide the appropriate transportation. The more expeditiously the data can be collected, the quicker a potential disaster declaration can be obtained. E. REQUEST FOR PRESIDENTIAL DISASTER DECLARATION When state and local resources are inadequate to effectively respond to an emergency or major disaster, Public Law 100-707 allows for federal assistance through a Presidential Disaster Declaration. This assistance is requested by the Governor if the situation meets the criteria for a declaration. The Governor submits a written request to the President through FEMA, Region IV, in Atlanta. If FEMA develops information to supplement the Governor's request, this is sent to the President who determines the final disposition. The disposition of the request is transmitted through FEMA Region IV back to the Governor. Indian River County Comprehensive Emergency Management Plan Annex III - Page 4 a ' ' r ' ' Initial Damage DISASTER EVENT Assessment (IDA) Applicant Briefing Joint Preliminary Damage Assessment (PDA) 0 FEMA Applicant Request for Public Assistance (RPA) [Must be submitted wtthln 30 days of declaration date] 0 Governor Requests f>a . Presidential Declaration ,4^3,47 � 1 Must besubmltted w l thin " 30 days of dIsas ter date] Funding Availability Presidential Public Assivauce (PA) Declaration Individual A&%istance (rA) Granted Hazard Mid ion HM (D 0 0 CLOSEOUT Project Execution Project Review & Formulation of Projects + Grants ManagementSign Off (Project Worksheet IPW1) FEMA CA,' l FEATA � i 1 Exploratory Call Recovery Scoping Meeting (Scheduled within 7 days (Scheduled within 21 days of of submitting RPA) exploratory ca 11) FEMA FEMA 0 0 CLOSEOUT Project Execution Project Review & Formulation of Projects + Grants ManagementSign Off (Project Worksheet IPW1) FEMA CA,' l FEATA III. DAMAGE ASSESSMENT PROCESS A. Federal Assistance Programs and Processes When the request for a Presidential Disaster Declaration is approved by the President, a variety of federal programs are made available to public and private entities and individuals. The following is a brief explanation of the disaster assistance process and programs. Public Assistance Public Assistance is a disaster relief program through which the federal government supplements the efforts of state and local governments and eligible private non-profit organizations to return their property and service capability to pre -disaster condition. These efforts primarily address the repair and restoration of public facilities, infrastructure, or services which have been damaged or destroyed. There are two types of Public Assistance authorized: emergency and permanent work. Emergency work includes efforts to save lives, protect property, remove debris and maintain operation of essential facilities. Permanent work involves actions necessary to repair, restore, reconstruct or replace public and certain private non-profit facilities and infrastructure damaged or destroyed by the disaster. To be eligible, the damages must fall in one of the following seven basic categories: • CATEGORY A - Debris Clearance This category includes all storm induced debris on non-federal public roads, including the right-of-way, non-federal public waterways, other public property, and private property when undertaken by local government forces. It can also cover the cost of demolition of public structures if those structures were made unsafe by the disaster. Indian River County Comprehensive Emergency Management Plan Annex III - Page 6 CATEGORY B - Emergency Protective Measures This category addresses the need to provide appropriate emergency measures designed to protect life, safety, property, and health (i.e., barricades, sand bags, and safety personnel). CATEGORY C - Road System This category addresses damages to non-federal roads, bridges, streets, culverts, and traffic control devices. CATEGORY D - Water Control Facilities Eligible damages under this category include costs to repair or replace dikes, dams, drainage channels, irrigation works, and levees. CATEGORY E - Building and Equipment Eligible damages under this category include costs to repair public buildings and equipment, supplies/inventories that were damaged and transportation systems such as public transit systems. CATEGORY F - Public Utility System Under this category, assistance is available for damaged water systems, landfills, sanitary sewerage systems, storm drainage systems, and light/power facilities. CATEGORY G - Other The "Other" category includes park and recreational facilities, or nay other public facility damages that do not reasonably fit in one of the other six categories. Indian River County Comprehensive Emergency Management Plan Annex III - Page 7 a. Eligibility In order to be eligible for a Public Assistance declaration, there are two thresholds which must be met under the Stafford Act; a state threshold and a county threshold. FEMA uses a formula based on the last official U.S. Census. For FY 19-20 (October 1, 2019 — September 30, 2020): population multiplied by $3.84 per capita for counties and $1.53 per capita for the state. This equates to $28,766,004.24 for the state, and $530,027.52 for Indian River County. These figures must be met before counties that meet their thresholds are eligible for Public Assistance. These figures are based on the 2010 Census data and are subject to change. b. Method of Funding Public Law 93-288, as amended, has streamlined the funding methods for Public Assistance projects. Currently, there are two types of grants (funding methods) available based on the cost of the project. The threshold amount for large and small projects is adjusted each October to reflect the changes in the Consumer Price Index for all Urban Consumers (CPI) published by the US Department of Labor. Each grant is explained below: (1) Large Project Grant A Large Project Grant is approved when the total project cost to repair of replace eligible public damage is greater than $131,100 (FY 2019-20) - adjusted annually to reflect changes in the Consumer Price Index). The grants must be used to restore public or private nonprofit facilities to their pre -disaster condition. Funds are authorized based on the FEMA Project Worksheets and paid on a cost reimbursement basis. These projects are monitored and subject to a final inspection before the final payment is made. Indian River County Comprehensive Emergency Management Plan Annex III - Page 8 (2) Small Project Grant A Small Project Grant is approved when the total project cost to repair or replace eligible public damage is more than $3,300 but less than $131,100 (FY 2019-20). The Project Worksheets for small projects provide funds based on estimated costs. The FEMA share of approved small projects are paid to the applicant as soon as the Federal Funds are obligated to the state. The state share is paid upon completion of the projects. 2. Individual Assistance The purpose of individual damage assessment is to determine the extent to which individuals and private businesses have been impacted by the disaster. There may be programs available to assist them in obtaining any entitled aid. The two basic categories of eligible individual damage include: a. Damage to Homes A person whose residence has been damaged due to a disaster may qualify for various forms of disaster assistance. When damage assessors go into the field, they will estimate the degree of damage to the home, evaluate the victim's insurance coverage, estimate the victim's income, and determine the habitability and type of the victim's home. Form B, attached, is used by the damage assessment teams in the field to quantify the damage. b. Damage to Businesses Privately -owned businesses that were damaged or destroyed by the disaster can qualify for individual assistance programs. The same procedures used to assess damages to homes, Form C, attached; are used to quantify, as well as determine the impact those damages will have on the community. Loss of a business may result in lost jobs, income, etc., to the individual owner and employees. Indian River County Comprehensive Emergency Management Plan Annex III - Page 9 C. Individual Disaster Assistance programs include: (1) Temporary Housing In the event of a presidentially declared disaster, the FEMA managed Temporary Housing Program may be authorized in order to meet the housing needs of victims. The program has several components including: (a) Rental Assistance This program provides rental assistance to homeowners or renters whose dwellings are uninhabitable as a direct result of the disaster. (b) Minimal Repair Program This program provides repair funds for owner occupied, primary residences which have sustained damage as a direct result of the disaster, but can be made habitable with only minor repairs. (c) Mobile Homes or Other Readily Fabricated Dwellings When no suitable rental housing is available, FEMA may authorize an applicant to rent a travel trailer. In an extreme situation, FEMA may initiate the mobile home program, and set up a temporary mobile home park at or near the disaster site. (d) Mortgage and Rental Assistance Program When an individual or family receives a written notice of eviction or foreclosure due to financial hardship caused by the disaster, this program provides assistance with the rent or mortgage Indian River County Comprehensive Emergency Management Plan Annex III - Page 10 payment. (2) Small Business Administration (SBA) Once implemented, the SBA program offers low interest loans to individuals and businesses for refinancing, repair, rehabilitation, or replacement of damaged property (real and personal). Loans may be available to businesses which have suffered an economic impact as the result of the disaster. An SBA declaration can be made independently or in concert with a Presidential Disaster Declaration. An independent or agency declaration requires a minimum of twenty-five homes or businesses with 40 percent or more uninsured losses or five businesses with substantial economic losses. (3) Individual and Family Grant Program The Individuals and Households Program provides grants of up to $35,500 (FY 2019-20, adjusted annually to reflect changes in the Consumer Price Index) for housing assistance and $435,500 for other needs assistance. These funds are to help families meet serious needs and necessary expenses that are not covered by other governmental assistance programs, insurance, or other conventional forms of assistance. Financial aid can be provided under the following categories: (a) Medical expenses (b) Transportation costs (c) Home repairs (d) Replacement of essential property (e) Protective measures (f) Funeral expenses Seventy-five percent of the costs are funded at the Federal level (FEMA), 12.5% at the state level and 12.5% at the local level. Indian River County Comprehensive Emergency Management Plan Annex III - Page 11 (4) Disaster Unemployment Assistance Individuals unemployed as a result of a major disaster, and not covered by regular state or private unemployment insurance programs, or who have exhausted their benefits, will be eligible for disaster unemployment benefits. The weekly compensation received will not exceed the maximum amount of payment under Florida's Unemployment Compensation Program, and may be provided until an individual is re-employed or up to twenty-six weeks after the major disaster is declared, whichever is the shorter period. (5) Crisis Counseling This program provides immediate and long- term services to meet the mental health needs of those affected by a major disaster, including screening, diagnostic and counseling techniques, outreach, education services, and public information. (6) Farm Service Agency (FSA) FSA provides low-interest disaster loans to farmers, ranchers and agricultural operators for physical or production losses. Loans of up to 100 percent of actual production or physical losses to a maximum amount of $500,000 (whichever is less) may be made to either the tenant or owner of the agricultural business. (7) Income Tax Service The Internal Revenue Service helps victims identify ways in which the disaster affects their federal income tax. Casualty loss credits, early tax refunds and information on lost documentation are some services available to disaster victims. (8) Food Coupons This program provides emergency food coupons to disaster victims through the U.S. Department of Agriculture and through the Indian River County Comprehensive Emergency Management Plan Annex III - Page 12 Florida Department of Children and Families. Length and eligibility for receiving food coupons will be determined by the President. (9) Legal Assistance This program provides free legal assistance to low-income victims of a major disaster through the Young Lawyers Division of the American Bar Association. The assistance typically includes advice on insurance claims, counseling on landlord/tenant or foreclosure problems, assistance with home repair contracts, consumer protection matters and replacement of important legal documents destroyed in the disaster. (10) Unmet Needs Committee Unmet Needs Committees, made up of local churches and private, non-profit organizations, provide assistance to disaster victims whose needs have not and will not be met by the federal, state and local disaster assistance programs. (11) Cora Brown Fund This fund provides last -resort assistance to the victims of a major disaster for needs stemming from the disaster that will not be met by governmental agencies or other organizations (such as the local Unmet Needs Committees). B. Public Damage Assessment Form A public damage assessment is performed in the field; the damage sustained to each individual site and a dollar estimate is recorded on Form A (see Appendix C). C. Individual Damage Assessment Forms A damage assessment to quantify individual and business losses is different from a public damage assessment. By using forms B and Indian River County Comprehensive Emergency Management Plan Annex III - Page 13 C (see Appendix C), assessors are able to document the extent of damage to individual homes, businesses and jobs, but less emphasis is placed on determining the exact dollar value of the losses. IV. NATIONAL FLOOD INSURANCE PROGRAM - The 50% Rule A. SUBSTANTIAL DAMAGE Pre -FIRM buildings must be elevated if damaged by any cause for which repair costs are 50% or more of the value of the building. This is a "hidden cost" that actually reduces the value of the structure. Most homeowners never know about this until it happens to them. Damage can occur from flooding, fire, earthquake, wind, or man. This applies to all buildings in a flood hazard area, regardless if the building has flood insurance. The costs to repair must be calculated for full repair to "before - damage" condition, even if the owner elects to do less. The total costs to repair include both structural and finish materials and labor. B. SUBSTANTIAL IMPROVEMENT When a Pre -FIRM building is proposed to be remodeled, renovated, rehabilitated, added to, or in any way improved, the proposed modifications must be evaluated for "substantial improvement. If the total costs of improvement are 50% or more of the building value, the building must be elevated, etc., just like "substantial damage." "Total costs" means all structural costs, as well as all finish materials, built-in substantial improvement rule is a hidden potential cost that the buyer needs to be aware of. C. BUILDING VALUE Building value = market value of structure only. Land and exterior improvements are excluded, e.g., swimming pool, pool enclosure, landscaping, paving, etc. Market value = assessed value or properly -depreciated appraised building value. The assessed value may be adjusted upward to reflect the market more accurately. Replacement cost can only be used if properly depreciated. Certified appraisals must be based on the comparable sales method. The land value must be deducted and it must be equal to or greater than that established by the County Indian River County Comprehensive Emergency Management Plan Annex III - Page 14 Assessor. The building value must be fairly depreciated to reflect the age of the building and the deterioration of building components. D. COSTS TO BE INCLUDED The construction costs to be calculated for both substantial damage and improvement include both structural and finish labor and materials. This includes lighting fixtures, built-in appliances, interior moldings, paneling, tiling, wall-to-wall carpet over sub - flooring, built-in cabinets, etc. The cost to demolish undamaged building components must be established and included. Overhead and profit are also included, but not the cost of permits. Many of these costs are not normally calculated for purposes of a building permit, nor are they regulated as part of the Building Code. But, they must be calculated for compliance with the 50% Rule. E. WHEN MAPS ARE REVISED Substantial Damage and Substantial Improvement can affect Post - FIRM buildings. If the FIRMs are revised, and the flood elevations increase, many Post -FIRM buildings may be affected. The 50% rule applies to them now as well. So, check the FIRMs find out what flood elevation was in effect when the building was constructed, and what it is today. All additions to a Post -FIRM structure must be elevated to or above the current BFE, whether they are "substantial" or not. F. CUMULATIVE COSTS Substantial Damage and Substantial Improvement are subject to "cumulative" clauses in many community ordinances. FEMA generally requires that all separate permits for the same structure within a 1 -2 -year period are a single improvement and/or repair. This period runs from the date of final inspection or Certificate of Occupancy, not from the date the building permit was issued. Some communities require 5, 10, 50, years or the life of the structure. Check it out first. NOTE: The State of Florida requires a minimum five-year cumulative period in the Coastal Building Zone, including all FEMA V -Zones and most barrier islands. Indian River County Comprehensive Emergency Management Plan Annex III - Page 15 G. SAMPLE APPLICATION FORM Please see our sample "Substantial Damage/Improvement" Application. It includes instructions on calculating all costs, as well as affidavits for the contractor and property owner. H. SUBSTANTIAL IMPROVEMENT/DAMAGE You must obtain and submit to the Indian River County Building Department, or the appropriate municipality, a detailed and complete cost estimate for the addition, remodeling, reconstruction or for repair of all the damages sustained by your home, prepared and signed by a licensed general contractor. The contractor must sign an affidavit indicating that the cost estimate submitted includes all damages or all improvements to your home, not just structural. 2. Indian River County or the appropriate municipality will evaluate the cost of improvements or repairs and determine if they are fair and reasonable. For damage repairs, pre - storm prices and rates will be utilized. The cost of improvements or repairs does not include items not considered a permanent part of the structure. 3. If your home is determined to have "substantial damage" or is proposed to be "substantially improved, then an Elevation Certificate must be submitted to Indian River County of the appropriate municipality to determine the lowest floor elevation. Garages and carports are not considered to be the "lowest floor. 4. If the lowest floor is below the 100 -year flood elevation, the building must be elevated to or above that level. Likewise, all electrical and mechanical equipment (heating and cooling, etc.), bathrooms, and laundry rooms must be elevated to or above the 100 -year flood level. Only parking, building access and limited, incidental storage is allowed below the flood level. Non-residential buildings may be "flood -proofed" instead of being elevated. If the lowest floor, electrical and mechanical, equipment, laundry and bathroom are already above the 100 -year flood elevation, the building can be repaired and reconstructed without further modifications. Indian River County Comprehensive Emergency Management Plan Annex III - Page 16 5. Building plans must be prepared to show how the building is to be elevated. If located in a V -Zone, Coastal High Hazard Area, or if the building is to be flood proofed, these plans must be prepared and certified by a registered professional engineer or architect. Certificates for this purpose are available from the Building Department. 6. Following a presidential disaster declaration, the Small Business Administration may make loans available for both house and businesses for purposes of elevating the structure to or above the 100 -year flood elevation. Proof of "substantial damage" from Indian River County or the appropriate Municipality is required. 7. ITEMS TO BE INCLUDED All structural elements including: Spread or continuous foundation footings and pilings Monolithic or other types of concrete slabs Bearing walls, tie beams and trusses Wood or reinforced concrete decking or roofing Floors and ceilings Attached decks and porches Interior partition walls Exterior wall finishes (e.g., brick, stucco, or siding) including painting and decorative moldings Windows and doors Re -shingling or re -tiling a roof Hardware All interior finish elements, including: Tiling, linoleum, stone, or carpet over sub -flooring Bathroom tiling and fixtures Wall finishes, (e.g., drywall, painting, stucco, plaster, paneling, marble, or other decorative finishes) Kitchen, utility and bathroom cabinets Built-in bookcases, cabinets, and furniture Hardware All utility and service equipment, including: HVAC equipment Repair or reconstruction of plumbing and electrical services Indian River County Comprehensive Emergency Management Plan Annex III - Page 17 Light fixtures and ceiling fans Security systems Built-in kitchen appliances Central vacuum systems Water filtration, conditioning or recirculating systems Also: Labor and other costs associated with demolishing, removing or altering building components Overhead and profit 8. ITEMS TO BE EXCLUDED Plans and specifications Survey costs Permit fees Debris removal (e.g., removal of debris from building or lot, dumpster rental, transport fees to landfill and landfill tipping fees), and clean-up (e.g., dirt and mud removal, building dry out, etc.) Items not considered real property such as: Throw rugs (carpeting over finished floors) Furniture Refrigerators Stoves not built-in Outside improvements, including: Landscaping Sidewalks Fences Yard lights Swimming pools Screened pool enclosures Sheds Gazebos Detached structures (including garages) Landscape irrigation systems 9. ITEMS REQUIRED TO DETERMINE SUBSTANTIAL DAMAGE/IMPROVEMENT Applicant must submit the following: Indian River County Comprehensive Emergency Management Plan Annex III - Page 18 a. Complete the attached application. b. Detailed Cost of Improvement/Reconstruction Estimate affidavit, signed by a General Contractor and a copy of his license certificate. C. Elevation certificate or elevation survey. d. Current photos, or photos before and after the storm (if available). e. Floor plan drawing (if available). f. Owner's affidavit signed and dated. g. Contractor's affidavit signed and dated. V. RAPID IMPACT ASSESSMENT TEAMS (RIAT) Without an understanding of the impact of a disaster, prompt assistance is virtually impossible. To fill this void, the State of Florida developed the concept of sending in small, highly mobile, self-sufficient teams of subject matter experts to augment local officials in assessing damage and victim needs immediately following a major or catastrophic disaster. These teams are called Rapid Impact Assessment Teams (RIATs). An immediate ground and air assessment of the impacted area is essential to determine the critical resources needed to support disaster victims. To accomplish this, the State will, if able, deploy a Rapid Impact Assessment Team (RIAT) or Teams to the disaster area to carry out an initial assessment and report the critical victim needs to the Emergency Management director, or his designee. The RIAT is intended to augment and assist Indian River County officials in their assessment, not replace their capability. The Florida Division of Emergency Management has established SOPs for the deployment of RIAT personnel to counties impacted by a disaster. The RIAT/RRT can provide support to the impacted County's EOC, help manage staging areas, manage donated goods and unaffiliated volunteers, or other activities as agreed with the State EOC. VI. RIAT MISSION The RIAT will, jointly with the Indian River County Division of Emergency Management, determine immediate victim needs (food, water, medical, shelter, security) and impact to infrastructure (utilities, public works, communications, transportation and emergency services) at the earliest possible time following a major or catastrophic disaster and report this information directly to the Emergency Management director, or his designee, and the State EOC for action. RIATs are not tasked or Indian River County Comprehensive Emergency Management Plan Annex III - Page 19 organized to devise disaster related solutions; their sole mission is to define the magnitude of the problem and identify immediate resource requirements. The Florida Division of Emergency Management (FDEM) and Emergency Support Function #5 (Planning and Information) at the State EOC determine the necessary corrective action and coordinate resources to alleviate the RIAT identified problems. VII. RIAT ORGANIZATION A RIAT is a small group of civilian and military personnel possessing the expertise to make accurate assessments of the immediate resources required to save lives, prevent human suffering, and mitigate additional property damage. Whenever possible, RIAT assessments are made in coordination with the County Division of Emergency Management; however, when Indian River County is unable to function due to disaster related damage, RIATs are prepared to act independently. A. RIATs will have, as a minimum, a representative from the following agencies: - Florida Division of Emergency Management - Team Leader - Florida National Guard (FLNG) officer -in -charge (OIC) and two communications specialists - Florida Department of Health - Medical - American Red Cross - Mass Care - Florida Department of Law Enforcement - Security - Department of Transportation - Transportation - Department of Management Services - Communications - Department of Insurance - Fire, search and rescue - Department of Environmental Protection - Potable water and hazardous materials - Electric Utilities Representative - Electric Power The team may also deploy with a public affairs (PA) representative from FLNG or the Florida Division of Emergency Management (FDEM) and/or a Federal Emergency Management Agency (FEMA) representative. B. To conduct the assessment mission, RIATs are organized to be highly mobile and self-sustaining. RIAT's will deploy to and operate in disaster areas using both air and ground transportation provided by the FLNG. Each RIAT will be supported by a logistic support package provided by a FLNG Ground Support Team (GST). Indian River County Comprehensive Emergency Management Plan Annex III - Page 20 C. State agencies and the FLNG have assets to field five (5) independent RIATs simultaneously anywhere in Florida. Should two or more disasters occur in a short span of time, air mobility allows the teams the flexibility to move rapidly from site to site. VIII. RIAT CONCEPT OF OPERATIONS A. The Indian River County Emergency Management director, or his designee, will coordinate any request for the RIAT/RRT to deploy to Indian River County. The request will be based on identified or projected needs of the EOC or related operational area and will include the following: 1. Type of assistance requested; 2. When assistance is needed and for how long (estimated); 3. Where to report and point of contact; 4. Resource support level required; 5. A listing of hotels/motels and/or other available housing in the County for RIAT members; 6. Availability of meals, potable water, and toiletries within the community; and 7. The responsible party for RIAT expenses. B. The request will be forwarded to the State Warning Point or the State EOC if activated. Each request will be assigned an EOC mission number. If a State Mission number is assigned, it will replace the original EOC mission number. C. The Florida DEM will initiate and finalize deployment information with each team following protocol dictated in the state operation plan titled FLNG-RIAT. D. After receiving an assessment assignment, the RIAT team leaders will make final coordination with the Emergency Management director, or his designee, to include determining the availability of work space for the RIATs operations center. This operations center, when available, will be co -located with or as close to the EOC as possible. If space is not available at or near the EOC, FLNG, through a ground support team, will erect tents for RIAT operations. IX. RIAT DEPLOYMENT A. Immediately following "link -up" with the GST(s), RIATs will move to Indian River County Comprehensive Emergency Management Plan Annex III - Page 21 the EOC to make initial coordination with the Emergency Management director, or his designee. Both the RIAT team leader and the Emergency Management director, or his designee, will provide situation briefings to ensure each RIAT member and county officials have the same initial assessment information. After the briefings, team members will coordinate with the Emergency Management director, or his designee, and conduct assessments in accordance with state agency assessment checklists. B. The state EOC will determine when RIAT assessments have been completed and notify the team leader(s) to terminate team operations. X. LANDING ZONES The following landing zones have been identified for Indian River County and the information has been transmitted to the appropriate agencies (See airport diagrams attached to this document and identified as Attachments 1 and 2): A. The primary landing zone is located at: • Vero Beach Municipal Airport Latitude 27° 39' 33"/Longitude 080° 25'08" B. The secondary landing zone is located at: • Sebastian Airport Latitude 27° 48' 77"/Longitude 080° 29'74" XI. REPORTS Any assessment reports will be coordinated with the Emergency Management director prior to being released to the state EOC. Indian River County Comprehensive Emergency Management Plan Annex III - Page 22 Tndif Attachment 1 INDIAN RIVER COUNTY LANDING ZONE (PRIMARY) Florida Department of Trans p ortat io n Te 23 Owner City of Vero Beach Identifier VRB Manager Eric Menqer Latitude 27-39.334 N P.4. Box 1389 Longitude 80-25.077 W Vero Beach, FL32961-1389 Elevation 24 ft From City 1 Miles NW Phone 772-978-4930 x103 Fax 772-567-3459 Sectional Miami E -Mail emenger@covb.org Hi Chart H-81 Website voNvd.covb.orgl Lo Chart L -24F �7 t 12L, 22 r ^ 1 f � T � Li htin Runway Surface Length Width VGSI Runw A roach 04!22 Asph 4,97411 101711 MIRL RE IL IRE IL P4LIP4L 12Lt30R Asph 3,504ft 75ft MIRL PHIPH 12RBOL Asph 7,31411 10611 MIRL RE IL IRE IL P4LIP4L See Airport Facility Directory remarks and current NOTAMS. Extensive flight training. Rvvy 04122 & Airport Rv y 12LJ30R not available for air carrier use. No touch & go landing operations 2200-0700 except Remarks PPR. Noise abatement procedures. ATIS CTAF UNICOM GND TOWER APP CLNC DEP CON CON DEL CON 120.575 126.300 122.950 127.450 126.300 123.625 134.975 123.625 WEATHER ASOSI AWOS Services 1-800-WX-BRIEF 120.575 772-978-9535 Airframe YES Telephone YES Fixed Base Operator Telephone Electronics YES Lodging YES Powerplant YES Dining YES Corporate Air, Inc. 772569-8473 Rental Car YES Taxi YES Sun Aviation 772562-9257 FUEL 1 100.100LL, Jet P anis Ar, Inc 772-770-2708 ATTENDED ALUALLA7700-2100 Treasure Coast Air Services 772500-2359 Continental Jet 772-299-3739 thiomhlCa ydF+) Florida Department of Trans p ortat io n Te 23 Attachment 2 INDIAN RIVER COUNTY LANDING ZONE (SECONDARY) Sebastian.. Sebastian River p.Airport Owner City of Sebastian Identifier X26 Manager Scott Baker Latitude 27-48.768 N 202 Airport Drive East Longitude 80-29.737 W Sebastian, FL32958-3957 Elevation 21 ft From City 1 Miles W Phone 772-633-0897 Fax Sectional Miami E -Mail rbaker@cityofsebastian.org Hi Chart Wehske www.sebaslianairport.org Lo Chart L -24F I _ 'l xr. y e t i 'n- Lr htin Runway Surface Length Width VGSI Ru Approach 05123 Asph 4.023ft 75ft LIRL P2LIP2L 10128 Asph 3,199ft 75ft P2LIP 2L Airport See Airport Facility Directory remarks and current NOTA M S. Right traffic Rvys 23 & 28. Parachute lumping. Automated UNICOM. Noise abatement procedures. Existed priorto 1959. Remarks ATIS CTAF t1NICOM GND TOWER APP CLNC DEP CON CON DEL CON 123.050 WEATHER ASOS 1 AW17 S Services 1-800-V X -BRIEF 118.125 772-388-5689 Airframe VES Telephone YES Fixed Base Operator Telephone Electronics NO Lodging NO Powerplant YES Dining YES Pilots Paradise, Inc 772-589-0800 Rental Car NO Taxi NO City o f Se hasti an 772-228-7013 FUEL 100LL ATTENDED ALLIMON-FRI10800-1700 (Month i➢ayMr) Florida Department of Transportation 24 APPENDICES APPENDIX A PUBLIC ASSISTANCE ELIGIBILITY PUBLIC ASSISTANCE ELIGIBILITY A. Eligible Applicants include: 1. State and local governments 2. Native American Tribes and tribal organizations 3. Certain private non-profit (PNP) • Fire/Emergency • Medical ➢ Hospitals ➢ Outpatient Facilities ➢ Rehabilitation Facilities ➢ Facilities for long-term care • Custodial Care Institutional care for persons requiring close supervision and some physical constraints on their daily activities • Utility ➢ Electric Power ➢ Telephone ➢ Sewer and Water ➢ Gas Services • Educational ➢ Primary and secondary schools that satisfy state requirements for compulsory attendance ➢ A higher education institution must require graduation from a secondary school, award a bachelor degree or two year certificate, or provide a not less than one-year program, and be state accredited. B. Eligible Work must: 1. Be damages as the result of the disaster event 2. Be located within a designated disaster area 3. Be the legal responsibility of an eligible applicant 4. Be in active use at the time of the disaster event. 5. Not be under the authority of any other Federal agency to fund. 1 C. Categories of Work Category A - Debris Clearance - Includes all storm induced debris on non- federal public roads, including the right-of-way, non-federal public waterways, other public property, and private property when undertaken by local government forces. It can also cover the cost of demolition of public structures if those structures if those structures were made unsafe by the disaster. Category B - Emergency Protective Measures - Addresses the need to provide appropriate emergency measures designed to protect life, safety, property, and health (i.e., barricades, sand bags, and safety personnel). Category C - Roads and Bridges - Damages to non-federal roads, bridges, streets, culverts, and traffic control devices. Category D - Water control facilities - Eligible damages under this category include costs to repair or replace dikes, dams, drainage channels, irrigation works, and levees. Category E - Buildings and Equipment - Eligible damages under this category include costs to repair public buildings and equipment, supplies/inventories that were damaged and transportation systems such as public transit systems. Category F - Public Utility Systems - Assistance is available for damaged water systems, landfills, sanitary sewerage systems, storm drainage systems, and light/power facilities. Category G - Parks, Recreation and Other - Includes park and recreational facilities, or any other public facility damages that do not reasonably fit in one of the other six categories. D. Allowable Costs, for emergency protective measures or for repair and replacement of damaged facilities, include: 1. All direct costs for use of applicant's own labor force, equipment, and materials in all work categories. Except for categories A and B (emergency measures) where only overtime is allowed for the force account labor. However, temporary employees and all contract labor costs, both regular and overtime, are allowable. All equipment usage and materials costs are allowable for all work categories. ION 2. The use of volunteer services can become part of the non-federal match when documented as defined in 44 CFR 13.24 (c) and 13.24 (b) (6) but can only be used for Categories A and B. The specific value that can be claimed will be based on an hourly rate or a production formula, (i.e. the number for sandbags filled and placed per hour). If completed work was performed jointly by applicant's labor force, the volunteer services will be prorated when using a production formula. Use of donated equipment can be applied to the FEMA rate sheet. Value materials will be based on previous purchases. 3. Repair vs. Replacement Repair is based upon damages to a facility that does not exceed 50 percent of the cost of replacement to its pre -disaster condition. Replacement is an option if the cost exceeds 50 percent; however, in determining the cost, repair expenses are based on materials and methods to put the facility back to its pre -disaster condition without including mandatory codes and standards. Replacement costs will include all codes and upgrade requirements. This will normally result in most facilities not exceeding to 50 percent since the replacement costs include additional costs required by rules and regulations. Dividing the repair costs by the total replacement costs will give an indication of whether 50 percent has been met. 4. Relocation of a facility to prevent repetitive heavy damages, if cost effective, is an option. 5. Equipment and furnishings, damaged beyond repair, are eligible as replacement items. 6. Library books and publications damaged or destroyed are eligible costs. 7. Beaches must meet the criteria to be eligible for reimbursement costs, specifically they must be improved, constructed and maintained. 8. Restrictions that state inactive facilities and alternate use facilities may have limited eligibility for reimbursement is based upon actual permanent use. E. Allowable costs determinations are established in 44 CFR 13.22 and OMB circular A-87 1. Direct costs include those for equipment using either using the FEMA Equipment Rate Schedule or actual applicant's rates. These costs are shared costs. 3 2. Indirect costs are those associated with administering the disaster assistance program. These costs are funded by Federal government at 100 percent and are prorated on a percent of the total assistance provided. 12 APPENDIX B FEMA's SCHEDULE OF EQUIPMENT RATES (August 15, 2019) FEMA"s SCHEDULE OF EQUIPMENT RATES DEPARTMENT OF HOMELAND SECURITY FEDERAL EMERGENCY MANAGEMENT AGENCY RECOVERY DIRECTORATE PUBLIC ASSISTANCE DIVISION WASHINGTON, DC 24472 The rams m Ihia Schedule of Equip -M States are ter applicant -6 equipment in good machaelkaf mrdition, complete with all required atlachmenls. Each rata covers all costa eligible under fico Robert T. StaBord Disasar Relief and Emergency Assistance Act, 42 U.S.C- § 5121, at seq., for avmership and operation of equipment Mcllding doproc.ation, overhead, all mbinlenancc, wd repalrs, full, lubricants, Iftes, OSHA equipment and old M costs incidental M operation. Standby equipment costs are not eligible. Equipment must be inactual operation pedorar ag eligible wokin order for mimbersemenl to be eligible- LABOR COSTS OF OPERATOR ARE NOT INCLUDED in the rates and should be approved separately from equipmem costs. Information regarding the use of Via Schedule is oamained in 44 CFR § 248.228 Aeowabte Costs. Rams far equipmeni nal listed will be furnlsll4d by FEMA upon requast. Any appeals shall be In accordance ouch 44 CFR§ 208.248 Appeals. THESE RATES ARE APPLICABLE TO MAJOR DISASTERS AND EMER GENCICS DECLARED BY THE PRESIDENT ON OR AFTER August 15.2419. i£14A Cede 10 Equtpunear Dascrlpllon Cost Code Equipment Specifications Capacity or Size HP Notes Unit 8414 Air Cam Air Dalwery 1 CFM le 10 Hoses included. Flour $ 1.B2 soil Air Gampressm Air Delivery 1113 CFM to 30 buses included. hour S 9.88 8412 Air Com Air Oalwa 134 CFM to 50 Hews included. Four ; 12.49 8013 Air Comessor . Air Delius 175 CFM M 9D Hoses included. hour $ 24.96 8414 Air Cam Air D.Iiiry 400 CFM to 145 HoseS included. lour $ 32.13 8015 Air Compressor Air Den-ry 575 CFM to 230 Hews included. hour $ 57.1% 8418 Air Compfossar Air Dolioiry 11 W CFM to 355 Hoses induced. tour $ 95.60 8017 Air Cnmpreswr Air Delivery 1WOCFM to 5W Homs included, hour $ 98.55 8044 Ambulance to 15o four $ 28.09 $041 ArrEulance re 210 hour $ 41.18 $050 Boats. Arrow to a Trailer Mounted. Mur $ 4.53 8051 Board, M --g, to 5 Trader Mounted. Mur $ 11.60 84&0 Auger, Portable Hofa Olamatar to In to 6 Mur $ 2.34 $W1 Auger. Portable Hot. Dlam.ten 181n lin 13 Mur S 4,85 8062 Auger, Tractor Mita Max. Au r Ltiarralar 361. to 19 Includes digger, boom and mounding hardware. Mur $ 3.25 8063 Auger. Tome Mntd Max- Auger Si- 241n to too Includes digger, boom and mounting hardw.re. Add this rata te tractor tele for label auger and tracmr rere. Mur $ 34.93 $084 Mmulic Post Ormr Mur $ 35.27 SOBS Auger Horizontal Diractkn.I Bering Machine 250X. IDD 300 DD-140SYR41= Mur $ 172.2$ 84&8 Auger 11.azomal01.&1.-1 Boning Machine 5o%. too 24 Averageto 7,00D1lb. Mur $ 33.83 $4&7 Auger. Directional Boring MachIft Auger, Directional Boring Machine 7.004 - 10,000 Its 45 m2ol (2019) Mur 3 41.101 6086 eush P.9 Bush Ho - Madel 326 Single Spindle Rotary Gutters Mur $ 24.61 8468.1 Bush Wg Bush Hog - Mcde13216 Lift. Pull, 36mi-Moum & Oifaet Model hour $ 29.74 8088-2 Bush Hop Bush Hag - Medal 2815 Flax Hing Rotury Cuill Mur $ 43.17 $070 Automabil. to 130 Transporting people. mile $ D 545 8071 Automobile to 13o Transporting cargo. Mur 5 12.43 $072 AutomoWe, Poke to 250 Palroling milo 5 D.545 8073 Automobile, Police to 25o Stationery with engine running. Mur 5 1&A5 $675 Mvtoryla, Police mil. $ 0-`w5 8076 Auomibile -Chevy Trailtilaaor 6 or 8 d 2&5 In 30D four $ 23.99 8077 A.Mmahile . Ford E diti- Fire Command Center to M-1 V�b 360 2015 Modal hour $ 19.62 8078 MRAP Amored Rescue Vehicle Search and Rescue Military Su us Vehicte 375-450 Gualified foe operational rata on Fa. $ 51.w $479 MRAP C -MTV MWu-Thoator (M4Rary $urplua)VCh'clo gvwr 55000 Lb3 to 350 Owlilled fee operational rate on 1-1• is 48.35 8190 Cham Saw Bar Length = 16 in 25- in 2.4 hour S 1.W 8441 Chain Saw ISTII-LI Dar Length = 25.rt 7 $ cu In 3.62 hour S 3.73 8142 Chain Saw, pole Bar Length = 18 in 4.0 cu in 3.2 hour S 2.10 8193 5kidder model 748 E to 173 hour 5 86.25 8194 Skidder model 648 G11 [0177 hour $ 105.44 8485 C.WV. Bnleh Crdmr Sue 8 I to 150 hour S 119.52 8196 Cud.. Brush Cutler Size 6 D to 140 hour 4 134.74 8197 Cutter, Brush Critter hue iDh to 245 hour 3 142.31 6198 Brunch., Cutter Cutler, Brush - 247 hp, 1997 Madel 511 Feller to 247 tour 5 193.95 3144 Log Traitor 4011 0 Mur 5 1D.15 8200 Chi r, Brush Cupping Capac' B In to 35 Trailer Mounted. Mur $ 8.87 8201 Chipper, Bash Chipping C.Pory 91n In 65 Tsailer Mounted. hour $ 17.06 6202 Chi r, Brush CMppirlg Capacity 121n to 1Q0 Trailer Mounted. Mur $ 24.69 BM Chipper, Brush Chipping Capacity 151n to 125 Trailer Mounted. Mur $ 35.75 5204 Chipper, Brush Chip Cap -4 181n to 200 Trailer Mounted. Mur 5 50.41 8208 Loader. Tractor - Kriucmbodm model Da rka SM ML 1d 173 hour S 189 74 8209 Loader - Wheel model 210 w! Buck Saw 50 inch Bar to 240 Mur S 98.48 $21D Clamshell & Dia line, Crawler 144,449 Its to 235 EWRdt not Irlcluddd in ram. Mur 5 134.66 8211 Clamshell & Drs lina, Crawler 250,000 lbs la 520 Bucker not included in rate. hour $ 178.82 8212 Clamshell & Dragtim, Truck to 240 Bucket not Included in Pim. Mur $ 147.DS 8218 90MAG C.M dor SW10011D.3 33 Hour S 24.153 8219 Compactor.2•Ton Nwonent RWlec Single Drum Vilratary Compactor to 2.9 Ton 28 Mur $ 28.72 8220 Co .tor la 10 Mur S 15.92 8221 CompacV. lowed, vibratory Drum to 45 plus tow Truck Mur $ 33.56 8222 Compactor, Vibratory, Drum to. 75 Mur $ 24.09 8223 Cd cwr, pneumatic, wheel to 100 Mur S 26.90 8225 lCompactbor, Sambtion to 300 (hour S 96.11 8226 C .tar, Sehim..tion to 400 Mur S 154.63 8227 Co - - tor, Sanitation 535 Mur S 264.25 8228 C*nWotor. Yawed, Pnol4 a:, WMaI Harcules pT.41. 1D,Wl) lb. 1 i'WMehs (Towodl Mur S 18.48 8229 Conpackrr,Tawed Steel Drum Static Compactor GTD-54120 20,01)0 lbs Grid Drum (Tow-*) hour $ 16.22 824D Fodder, Grizzly 103.5 Mur S 25.47 8241 Feeder, Gruely to 55 Mur $ 33.55 8242 Feedar, Gi=ly ro 75 Mur $ B5.18 8250 Deter, Crawler Deere 45011T to 75 Mur $ 54.20 8251 Doctor, CFwMH 1- 65%tG p; RD>•wps to 105 Mur $ 65.14 8252 Di tar, CtwMat to 180 hour 5 98.77 3253 Dix dr. Crawler to 250 Mur S 153,35 6254 L1 ter, CMWIer to 360 Mur S 218.47 8255 0ozdr, CrOVAer MakejModel-CAT 0101 Id- 2114]; ardmeibn: CRDpS: Type Sc., u to 574 h:ur S $17.44 B256 Dozer, Crawler to 850 Mur $ 358.48 8260 Dozer, Wheel to 3DD Mur S 66.26 5261 Dozer. Wheel to 400 Mur 4 101.22 8262 Dater. Whael to 500 Mur S 164.08 8263 Doter, Wheel to 625 Mur S 239.31 3268 Dox Sdrapor 3 hitch atbich mr Imcmr; 2007 Bel. 0 Mur S 3.35 8270 Bucket, Clamshell Capacity 1-0 CY 0 Ir Dudes teatin Dees not include Clamshell S Draglima Mur $ 4.64 13271 Bucket,Clomshdll CapacIty 2.5 CY 0 Includes teeth. Does not include Clamshell B Cregllne Mur $ 3.61 8272 Bu.ket, Clamshell C.P-ity 54 CY 0 Includes Won Dods net'Iocludo Clamshctl It CaaglIno Mur S 13.19 8273 Bucket,Clamshell C.P.oity 75 CY 0 Indudes teeth. Does not include Clamshell & Cragline Mur S 23.31 8275 Bucket, Dregl,no Capacity 2.0 CY 0 Does nW Includo CIO mshdlt & Draglire Mur S 3.818 9278 Bucket, Dragline Capacity 5-0 CY 0 Does nor include Clamshell & Cr.gl,- Mur $ 9.93 &354 Hese, Discharge Diamater 121. 0 Per 25 fact length. Includes couplings. hour $ 0.92 $355 H.. Discharge Diameter 161. 0 Par 25 foot lergM. €ndudes couplings. Four S 1.71 $356 Hose, Suction Diameter 31n 0 Per 25 foot length. Includes couplings, hour $ 4.31 835.7 Hose. Sucfinn Diameter 41n 0 Par 25 foot length. Includes aoupirrgs. Pour S 0,37 6356 Flora Suction Diameter Gin 0 Par 25 fact length. includes couplings. hour $ 1,17 5356 Hasa. Suction Diameter Bin 0 Per 25 foot length. Includes couplings. hour $ 1 A I 53W Floss, Suction € rameter 12 t. 0 Pea 25 foot length. €ncludas couplings. Mur $ 1.73 6361 Hose. Suction, Diameter 161n 0 Par 25 foot length. lncludes coupirga. hour $ 3.29 8380 Loader, Crawl" Buckot Capacity 0-5 CY to 32 Includes buclart. Mur 5 19.59 8381 Loader, Crawler Bucket Capacity 1 CY to 60 Includes bucket. Mur $ 36.87 $382 L6aricr, Crawl" BMW Calrocity 20Y to 118 Indud- bucket. hour S 09.24 6363 Loader, Crawler Bucket Capacity 3 CY to 176 lacludos bucket. Mur $ 100.22 8364 Loader, Crawler Bucket Capacity 40Y to 235 Adudes bucket. Mur S 123.73 6•'$$0 Lcadar, Whael Bucket Capeci 0-5 CY to 38 Mur $ 20.60 $391 Larder, Wheel Btwkat Capacity 1 CY to 60 Mur S 41.33 8382 Loader, Mad Bucket Capacity 2 CY to 105 CA7.926 Mur $ 38.10 $393 Loadcr, Whoal Bucket Capacity 3 CY to 152 Mur S 46.17 5384 Loader, WMeI Bucket Capacity 4 CY 232 Mur $ 7627 8395 Loador, Wheal Becket Capaci SOY 255 Mur S 79.50 8386 Loader, Wheel Buke[ Capacity 6 CY o 305 Mur $ 116.12 $397 Loader, Wheel Bucket Capacity 7 CY to 360 hour $ 129.40 M98 Loader, WMeI Bucket Capacity a CY to 530 Mur $ 186.87 $401 Loador, Tractor, Whool Bucket Capacity 0.87 CY l0 80 Case SW Super L Mur S $7.13 8410 MIMFr Concrete Portable Batchi Ca -Ity 10 CB 8 D-el Powered Mur $ 3.13 8411 Moor. Co roto Perlabic Batching Capacity 12 CR 11 GAW M pcanfod hour S 4.31 5412 Mixon, C-to, Traitor Mntd Batching Capacity 11 CR M 10 Mur 5 15.32 8413 Muer, Concrete, Trailer Mntd Batching Capacity 16 Cts. to 25 Mur S 20.47 8414 Truck, Concrete Muer Muer Ca pacily 13 CY to 300 Mur 5 84.71 $419 Hand-Held. Pavement Breakers Wehghl 2590 Lbs 0 Ale TootEMtdc Polwur Mur S 1.12 8420 Sa1FPmpelled Pawrne-nt Breaker, 1.70-80 SONPmpekd IDieaelj Mur $ 59.54 $421 Vlbmtor, Concmle Hand 1,414 to 4 Mur S 1.63 8423 Spredr. Chip Spread HppF Wi fth 12.S Ft to 152 Mur $ 90,67 8424 Spreader. Chip Spread Hopper Wirth 16.5 Ft to 215 Mur $ 125AS 4415 Spraadar, Chip, Mntd Hopper Saha 8 Ft to a Trailer d truck mounted. Mur $ 4.77 8430 Peyer, Ash t- Toured 0 Does nal Inctudo Primo Mawr, Mur $ 12.67 80.71 Paver, AsphaS Crawler N 50 Includes wheel and crawler equip-m. Mur $ 7SAI $432 Pe+or, Asphalt Crawler to 125 Indudes wheal and crawler -quip at- hour S 96.52 8433 Paver, AspPwB Crawler Includes "heal end crewler to 175 aquipmM. Mur $ WAS 8434 Payer, Asphalt 35,000Lbs 8 firer to 250 Indudes wheel a.d crawler equiprrent. Mur $ 224.01 &136 Pick-up, Mphat M 110 Mur $ 98 DG 8437 Pltk-up. Asphat CBdegpics CR M3,2 113 to 140 Asphalt-Pick-up NlachIM Mur 4 140.59 8436 Pick-up, Michet Blaw4(rox W-330 1B4 to 200 Asphalt-Pick-up M chine Mur $ 189.75 4439 Pick-up, Mphalt aw 10000 to 275 A haB-Pia.. Machine Mur $ 214.3 8440 Striper PaimCa 40 CW to22 Mur $ 16.02 8441 Stilzar PairdC.Pady 90 Gal to 80 Mur S 2424 9442 Striper Palm'Ca 120 Gal to 122 Mur $ 45.28 $445 Striper. Track Mntd pslntfapaatx 120 Gat to 460 Mur $ 83.35 $446 Striper, WaMbehind Palm Ca 12 CAN 5 Mur S 4.23 8497 Peyer accessory-Belt EA-Mn 2002 Leeboy Conveyor Bell Exlarrsron24'X50' 0 crawler Mur $ 33.48 $4541 Plow. Snow, Grader Mn1d Width he fOFt 0 Ixlude Grader for total coat hour 5 26.2$ 8451 Plow, Snow, Grader Mnei Width to 14 Ft 0 Include Grader for total coat Mur $ 33.21 8524 &=per Scra - r C.P..,ty 44 CY to 604 Mur 5 354.84 &549 Loader, Skld-Steer Operating Capamy 976. 1250 Lbs to 36 lour 5 26.63 85,111 Loader, Skid-Steer Operating Ca .city 1751 - 2200 Lbs 1. 66 hour $ 35.47 644; Loader, Skid•$taer Operating Capacity 2991 to 3390 Lbs 081 Mur $ 38.72 95:0 Snow Blower, Trude Mntd Capaci $00 T- to 75 Coes not ImIude truck Mur $ 35.39 8451 Snow Blower. Truck Mntd Capacity 1400 Tph to 200 foes not include Iruck hour $ $4.72 6552 Snow &ower, Truck Mnttl C.P.6ty XODTph W 340 Deas net include [ruck Mur $ 143.68 &5S3 Snow BI-,, Trude Mntd C.p.cily 2509 Tph to 400 Coes not Include Intek hour $ 168.93 855B Snow Thrower, Walk Behind Cutting Width 25in to 5 hour $ 2.97 6559 Snow Thrower, Walk Balllnd Culling Widm 60in §015 hour $ 14.47 8%0 Snow Blower Capacity 2,009 Tph to 400 hour $ 234.49 8561 $now Blower C.P.6ty 2.500 Tph tow Mur $ 256.29 8562 Snow Blower Capocily 3,500 Tpl, to H00 hour $ 285.56 8563 The V.mmas 45W Snow Remaver 26ft Plaw.. 20h Broom � Aublasl Ola tpu,p In M.. a 3rppm Mur $ 250.00 U564 TAC Vammas 5500 RM300 9FW %20T] 350 Soh Stabluatarl Roda,mor Mur $ 212.00 6445 Oshkosh Pavement Sfoper H-$e6.s 420 8q=oah Broom hour $ 229.00 8$69 WdConh of De-toe Visit 13004000 PI 177T.1d6"W I'm 5.5 Ftgdm frump aai W 11r hose hour $ 3,54 8570 Loadar-a..kt e, Wheel t p.der Bucket Capacity 0-5 CY to 40 Loadar and Badmoe Buckets Inchxded. hour $ 23.95 8571 Leader-Backhoe, Wheal Leader Bucket Capacity 1 CY W 70 Loader and Baddoe Buckets Included, hour $ 33.36 5572 LoaderAackMc. Wheal Loadar Bucket ropacty 1.5 CY to 95 Loadar and Backhoe Buckets lmludld. Four $ 43.46 B573 LoaderBavkh-, Wheel Leader Bucket Cepac 1.75 CY w 115 Loader and Backhoe Buckets included. Mur $ 49.55 8550 Gyslribulor, As halt Tank Capacly Mour&d on Trader 550 Gat 16 burners, insulated lank, and orculating spray bar. tour $ 14.97 6581 OWnbufw, Asphalt Tank Capacay Moused on Trader IWGG.I $8 Truk Mounted. Includes bunion, Insulaod tank, and a mulating spray bar. Include truck este. hour $ 22.45 5382 1%slnbulor, Asphall Tank Capacity Mounted on Truck 4000Ga1 Trunk Mounted. Includes burners, insulated lank, and prculaing spray bar. Include truck rate. hour $ 32.52 8583 Vistrits t. €Tr9YRE Oil Clistrihuter Modal . Paso 300 hour $ 43.57 SSS4 CislrbWu ETtWRE Quad Chip Spreader 280 hour $ 90.67 8590 T.iler,,DW Capacity 20 CY 0 Does not Include Prime Mover. hour $ 13.13 5591 Traller, fonts Co P00ty 30 CY 0 Celia not Include i Mover- hour $ 13.37 6600 Tmller, Equipmam Capacity 39 Tons 0 hour $ 16.71 6601 Tmilar, €quiprneN Cspacity 40 Tans 0 Mur $ 16.44 8602 Trallar, E g ui n Capacity 80 Tars 0 hour $ 19.00 5693 Trallor, EgWpmen Capacity 120 Tons 9 Mur $ 39.52 8810 Trailer, Water Tank Capacity 4WD Gel 0 Includes a cenuirugsl panp with sump and s rest spaybar. _Mur $ 15.85 8611 Trailer, Water Tank Capac, 6006 Gal 0 Includes a centritugaI pump with sump and a rear sprayber. Mur 5 19.49 8812 Trailer, Water Tank C. ac 000 10Cal 0 Includes a centrifugal pump with sump and a rear spraybar, Mur $ 22.79 6613 Trailar, W.ter Tank Ca a 14000 Gal 0 Includes a cenhitugaI pump with amp and a rear spmybar. 15 28.39 $614 Truck- Walor Tanker 1000 gal tank 175 Mur $ 35,84 8820 Tub Gander to 440 Mur $ 98.30 6821 Tub Grinder Tom Mur $ 148.62 5822 Tub Grinder to 760 Mur S 189.58 6623 Tub Grinder W 1000 Mur $ 332.79 8827 Monaorrtal Grinder Modal HOGOW 830 Mur 5 59.12 8623 Stump Gnnder ISM Va r 5C•112 102 Mur $ 48.89 8629 Slung Grinder 24' grinding wheel 110 Mur $ 48.31 863D Spm. r- Seed Work, Capaci 759 Gel lox Traik:r ii Ir-k neoanled boos not Include ging MOFnr New S 14.75 8631 Sprayer. Seed W.Fkjng Capacity 1250 Gel m 50 Thede, S truck mounted. Ones not include Wine Mov.r. Mur $632 S . t- Sett W. Capac 9500 Gal to 15 Trailer 8 truck movnWel- ices not lrolude Pima Mevar. Mur r$A�74 8633 Mulh.r, Trailer Mntd Wodd Ce 7 TPH W 35 Mur 8711 RM trod Lurdtility bailer GO. 0 lour S 3.21 8712 Cleaner, Se"FICatch @assn Hopper Cape ' SOY 5o Truck Mounted. MO pal) hour S 25.51 8713 Cie.-,, SewedCatch Brain Hop T Cap. - 14 CY 00 Truck Mounted. (1500 Gel) Mur S 32.02 $714 Vactorfi: nihined Sewer Cleaning $110 Gal Spoils+400 Gal Wafer 500'800 gal 190 HIM waiOr 8 waslo Tanks hour $ 85.10 87141 Vatter Combine Vaccurn Truck 1500 OP Water 15 Cu Yd 330 with water 6 rre.fe Tank. Your $ 88.94 $715 Truek, Hydro Vac model LPS550T 3$ - Hp pump 38 Towed by tractor Four S 18.54 8716 Loaf Vac Tow by Truck 22,0W cpm pty 85 Leer Vac+Truck Code 8811 hour S 52.99 8717 Truck, Vacuum 60,000 GVW 400 hour S 76.72 5719 Litter Picker model 2007 Barber 0 Towed by tracter Mur S 9.60 8720 Truck, Dump $yuck Capacity 8 CY to 220 Four $ 57.70 8721 Truck, Dump shah C.I..'Fty 10 CY to 320 Your $ 72.05 $722 Truck, Oum P.huk C-F-citY 12 CY to 400 Mur $ 78.62 8723 Truck, Dump Shuck C.P..4 14 CY m 400 Your % 77.50 8724 Truck, Dump, Off HigMvay Shuck Capacity 28 CY to 450 hour $ 136.57 $725 Track, Dump strode Capacity 18 CY to 400 Mur $ 91.55 8730 Truck, Garbage Capacity 25 CY to 255 Mur S 49.79 8791 Truck, G.,Ibago Capacity 32 CY to 325 Mur S 57.08 8733 E,BAAM Service. Eavironmerdel Beta Attanlu aom Arr Mender 0 PDWOred by Scar system Four $ 3.07 8734 Athrrr-tx, ..f.ty that can atop a lah'1de at 60 mph 0 Mur $ 5.84 8735 Truck, Attenuator 2004 Truck Mounted for 60 0 hour S 3.89 8738 Truck, taw 8987 C" Kadlak 70 175 Mur $ 28.73 8744 Van, Custom Special 5eruice Cardeen Truck 350 Mur $ 18.35 8745 Van, stop model h4T10FD 300 Mur S 22.05 $746 Van=up to IS paaeenger light duty, clans1 2253W Mur $ 20.4$ 8747 Van-up t4 15 passenger IQhI duly, class 2 2253017 Mur $ 20.77 8748 V.n-car 1' M duty, class 1 225-300 lour $ 22.44 5749 V.n-rg. Van-r light duty. class 2 225-3,30 hour S 22.88 8750 Vehid., Small hr 30 hour $ 8.41 $753 Vehicle. Fmcalional to 10 Mur S 2.87 $754 Mucor Ccach Gvw-Mla4 iB Paswfq& l-Ortwer 4" P..*r%er Tr Iporrerian Hour $ 63.94 4575$ Goff Cart Capacity 2 porton 0 Baroryoperated Mur S 3.80 8770 Wender, Portable to t$ Incudes ground cable and lead cable. Mur $ 4.11 8771 W41tl.r, Portable W 34 Includes ground cable and lead cable. Your $ 7.21 8772 WOMar, Portable to $0 Indudes ground cable and load oable. Mur $ 13.68 8773 Walder, Portable tp $0 Includes ground cable and lead cable. Mur $ 13.75 5780 Track, Water Tank Capac 2500Gal to 175 Include pump and rear spray syslom.. Mur S 31.05 8781 Truck, Water Tank Capacity 40ODGel to 250 Include pump and rear spray system. Mur $ 56.57 8788 Container 8 roll o8 truck Roll off Truck 3i) yds. 200 Rbll#H-Truck only Mur 1 $ 23.73 8789 Truck, Tractor 1997 FreigMine, F120 430 hour $ 56-81 8790 Truck, Tractor 4.2 25= lbs to 210 hour S 43.43 8791 Truck, Tracor 4.2 35000 In to 330 hour $ 47.57 $792 Truck, Tractor 5 x 2 45CM abs to 380 Mur 5 52.98 $794 Truck, fraght Endosac WIIR gala. Medium duly clan gwn 1GDCC- 195N LW 200 4X 2 Axle A Mur _ $ 27.25 $795 Track, batkhoo carrier Three A.10, class 8, heaq duly over 33WOLbs 280 Mur 1 $ 34.98 8796 Truck, fre" hl Eoncloxd wall galO. Heavy duly. class 7 28.1301 to 33.000lbs gm 217 4X 2 Axle (D) Mur $ 31.43 8798 Truck Tit end rollbok, two axle, class 7 het+ duty, m 33,000 217 4 X 2 A.I. (OJ Mur $ 32.13 8799 Track, Tilt end roll back, th- aA.. clans 6 ha..y duty over 33,001* 280 BX 4 A.I. (D) Mur S 42.33 8800 Truck, Pickup When trarr5porirrg people. mile $ 0.545 8801 Truck, Pickup U2-ton Prekrrp Truck 42-Axle 160 hour $ 12.78 8802 Tuck, Pickup 1.-tan Pickup Truck 42-Axle 234 hour S 17.91 8803 Truck, Pickup 1 174-ton Pickup Truck 4x2-Axlo 260 Mur 5 21:t0 8804 Truck, Pickup 1 172-tan Pickup Truck 42-Axle 300 hour $ 23.22 Nut—druMerg—d Wire 6843 W. NO., Machina 0-&—d Wire Pulling Machine 30 Pulling Machine hour $ 20.16 Qrerhead Wire Tenaianing 8944 taro Temming Mpchine 3000 Lb. Mxhim hcur S 14.64 8845 Aarial Lift- 20 FS H" h model 2006 Gonia Si..Or Lift 6000 LM 24 Vek lour $ Bt44 APPENDIX C APPLICANT RECORD KEEPING FORMS Applicant Record Keeping Forms It is essential that you accurately document the expenses incurred in disaster response and recover. Accurate documentation will help you to: • Recover all of your eligible costs. • Have the information necessary to develop your disaster projects. • Have the information available, which the state and FEMA will need to see, to validate the accuracy of your small projects. • Be ready for any state or federal audits or other program or financial reviews. Keeping accurate documentation will make validation quicker and easier by providing you with the information that the state and FEMA will need to see. The forms provided in this package may be used by applicants and/or providers to document the cost of response and/or recovery from an incident or disaster. Initial Damage Assessment Immediately following a disaster, a preliminary damage assessment must be performed. This assessment should provide a rough estimate of the type and the extent of damages, including probable costs. There are three Initial Damage Assessment forms: Public Assistance, Housing Losses and Business Losses. 2. Project Worksheet Used to document the damage and develop the scope of work for a project. 3. Special Considerations Questions Factors that must be addressed before federal grant money can be obligated to repair or restore damaged facilities. These factors include, but are not limited to, general and flood insurance, historic preservation, environmental protection, and hazard mitigation. 4. Force Account Labor Summary Record Used to record your personnel costs. 5. Force Account Equipment Summary Record Used to record your equipment use costs. 6. Materials Summary Record Used to record the supplies and materials that you take out of stock or purchase. 7. Rented Equipment Summary Record Used to record the costs of rented or leased equipment. 8. Contract Work Summary Record Used to record the costs of work you have done by a contractor. ION 9. Applicant's Benefits Calculation Worksheet Used to record employees' fringe benefits. 10. PNP Facility Questionnaire Used by FEMA and state personnel to help determine the eligibility of specific facilities of an approved Private Non -Profit (PNP) organization. Technical assistance is available through Indian River County Department of Emergency Services, Emergency Management Division. 3 HoffFlorida Division of Emergency Management -Bureau of Recovery preliminary Damage Assessment for Housing and Business Assistance Event. Date. County. _ Deployment Roster COUNTY HOUSING AND BUSINESS PDA DEPLOYMENT TEAM Assignment NAME ORGANIZATION CELL EMAIL Coordinator u� Sol LLIC LLI �■■■■■■■�■��■mow milli,, T w a M1 D S In uJ E N •• m g m E m d F 46 LC G „ 7 a o ° co 1 9 t6 cn m l 1 � m a N c _ Q m L � m Cf v as W a t � � y � a ui a m o � a cl c � o uJ a 3 m V v a � V o � j � - ° 2 v m � a 1 N S E`m Z � m C �• }. m y C m � n v Q1 V 1 9 t6 l 1 � m a N c m L � O v as m IL t � t y � a � a m o � � � c m m a 3 m V v � � - o m � - ° 2 v N 1 N S Z � m UI t m n v i m � � EL a3 N N � E O J fl GJ � N C m -• w m � > O W n N - N a ci Q Q r v V C m 9 � _ - F• t 6 K in N t u g a r Q1 V a _ � N N V VN 3 US N IL ` W 7 W 7 z h LO C a: 9 t6 � m a c m � � m IL t � t y � a m o � � m m � a m V v � � _T � ° 2 N S Z � m UI t � l6 a3 N N J fl GJ � N C wIn > O W n 0 a a _ � N N V VN 3 US N IL ` W 7 W 7 z h LO C a: IL LU IIIIIIIIIIIIIIIIIIE .................... IIIIIIIIIIIIIIIIIOIC �IIIIIIIIIIIIIIIIIOIC .................... .................... IIIIIIIIIIIIIIIIIIIIIII� DEPARTMENT OF HOMELAND SECURITY O.M.B. Control Number: 1660-0037 Federal Emergency Management Agency Expires: December 33, 2039 PROJECT WORKSHEET PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden for this data collection is estimated to average 1.30 hours per response. The burden estimate includes the time forreviewing instructions,. searching existing data sources, gathering and maintamingthe data needed, and completing and submitting this form. This collection of information is not required to obtain or retain benefits. You are not required to respond tothis collection of information unless a valid OMB control number is displayed in the upper right comer of this form. Send comments regarding the accuracy of the burden estimate and any suggestions for reducing the burden to, Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., Washington, DC 20472, Paperwork Reduction Project (1660-0037) NOTE. Do not send your completed form to this address. DISASTER PROJECT # - PA ID # FEMA- -DR- DATE CATEGORY DAMAGED FACILITY WORK COMPLETE AS OF APPLICANT COUNTY LOCATION LATITUDE LONGITUDE DAMAGE DESCRIPTION AND DIMENSIONS SCOPE OF WORK Does the Scope of Work change the pre -disaster conditions at the site? ❑ YES E� NO Special Considerations issues included? ❑ YES NO Hazard Mitigation proposal included? YES NO Is there insurance coverage on this facility? ® YES No PROJECT COST ITEM CODE NARRATIVE QUANTITYIUNIT UNIT PRICE COST TOTAL COST PREPARED BY TITLE TITLE SIGNATURE APPLICANT REP. SIGNATURE FEMA FORM 009-0-93 PREVIOUS EDITION OBSOLETE DEPARTMENT OF HOMELAND SECURITY O.M.B. Cortrd Number: 1680.9017 Federal Emergency Management Agency Expires: December 31, 2019 SPECIAL CONSIDERATION QUESTIONS PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden forthis data collection is estimated to average .5 hours per response. The burden estimate includesthetime for reviewing instructions, searching existing data sources. gatherog and maintaining the data needed, and completing and submitting this form. This collection of information is not required to obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed in the upper right corner of this form. Send comments regardingthe accuracyofthe burden estimate and any suggestions for reducingthe burden to. Information Ccllections Management, Department of Homeland Security. Federal Emergency Management Agency. 500 C Street, SW., Washington, DC 20472, Paperwork Reduction Project (I6WO017) NOTE: Do not send your completed form to this address. APPLICANT PAID # DATE PROJECT NAME PROJECT #. LOCATION Form must be filled out -for each project_ 1. Does the damaged facility or item ofwork have insurance and/or is it an insurable risk? (e.g., buildings, equipment, vehicles, etc.) [7 Yes ❑ No unsure Comments 2. Isthe damaged facility located within a floodplain or coastal high hazard area/or does ti have an impact on a floodplain or wetland? Q Yes Q No r unsure Comments 3. Is the damaged facility or item off work located within or adjacent to a Coastal Barrer Resou roe System Unit or an Otherwise Protected rea? Q Yes O No Unsure Comments 4. Will the proposed facility repairsireconstruction change the pre -disaster condition? (e.g., footprint, material, location, capacity, use or function) E] Yes ❑ No r7 Unsure Comments S. Dose the applicant have a hazard mkigaton proposal or would the applicant like technical assistance for a hazard mitigation proposal? ❑ Yes 0 No ® unsure Comments 6. Is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older than 50 years? Are there other, similar buildings near the site? C Yes ❑ No ® unsure Comments 7. Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of forestland? E] Yes ❑ No ® Unsure Comments 8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of work? Yes ❑ No ❑ Unsure Comments 9. ire there any other otter environmental or controversial issues associated with the damaged facility and/or item of work? Yes t_No ® Unsure ®J Comments FEMA FORM 009-0-124 PREVIOUS EDITION OBSOLETE c" F E a 4 rc v O W W Q 8�v pW 0 R 8'r v n a a W F m Q � U e a„ 8 Q 0 mn�a u O w u o W Q �j4Ea a g 4 n O E o�'na c a 8 =EA Eaub d � W � H FR 1x�] W may �D �yj W fT 4j U b � d Zak 4 3 O O O O O D U \ \ ) \2} k {${ | d 0� . \ § 2222) f={/ �. ;fr! jE . |\77z G �!!{! k}kƒ | E \{�\ 15 )\}/ §id) ]§77 § 2 ¥#{! § ; - - - § k ( ))� k § k j 2 k ;k\ §{[ k§ ¢ §gkk § | - -§;! \§)\ �\kk � § -E § | e�4s7 - 0 } .IFl; ■ - �l�z7 ■ � _ k !E!» | !|>| k am. {2{)) § - § 2!!E » § G wH § k j \.k _ � )f2 `Ek Lu 0 V) k �2 (■w Lu *�0 LLL, k�\ w k - ;!k $ § \ �k§ § <�7f )�)2 FE E. �\#{§ wve$m-2 - FD ME \ -E!' - §;{\w / � - !16 E z )}\\ | )\k/ 726 )§ ` 2/{\ § . / § § $ zzz2 2 | E DEPARTMENT OF HOMELAND SECURITY U.M.B. Control Number: 1660.0017 Federal Emergency Management Agency Expires: December 31, 2019 APPLICANT'S BENEFITS CALCULATION WORKSHEET PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden forthis data collection is estimated to average .5 hours per response. The burden estimate includesthetime for reviewing instructions, searching existing data sources. gathering and maintaining the data needed, and completing and submitting this form. This collection of information is not required toobtain or retain benefits. You are not required torespond to this collection of information unless a valid OMB control number is displayed in the upper right comer of this form. Send comments regarding the accuracy okthe burden estimate and any suggestions for reducingthe burden to- Information Collections Management, Department of Homeland Security. Federal Emergency Management Agency. 500 C Street, SW.. Washington, DC 20472, Paperwork Reduction Project (I6M0017) NOTE: Do not send your completed form to this address. APPLICANT PA ID # DISASTER �PROJECT# FRINGE BENEFITS (by %) REGULAR TIME OVERTIME HOLIDAYS VACATION LEAVE SICK LEAVE SOCIAL SECURITY MEDICARE UNEMPLOYMENT WORKER`S COMP. RETIREMENT HEALTH BENEFITS LIFE INS. BENEFITS OTHER TOTAL IN % ANNUAL SALARY COMMENTS 1 CERTIFY THAT THE INFORMATION ABOVE WAS TRANSCRIBED FROM PAYROLL RECORDS OR OTHER DOCUMENTS WHICH ARE AVAILABLE NAME TITLE DATE FEMA FORM 009-0-128 PREVIOUS EDITION OBSOLETE DEPARTMENT OF HOMELAND SECURITY 0-M.B. Control Number: 16640017 Federal Emergency Management Agency Expires: December 31, 2019 PNP FACILITY QUESTIONNAIRE PAPERWORK BURDEN DISCLOSURE NOTICE Public reporting burden forthis data collection is estimated to average .5 hours per response. The burden estimate includesthe time for reviewing instructions, searching existing data sources. gathering and maintaining the data needed, and completing and submitting this form. This collection of information is not required 0 obtain or retain benefits. You are not required to respond to this collection of information unless a valid OMB control number is displayed in the upper right corner of this fam. Send comments regardingthe accuracyofthe burden estimate and any suggestions for reducingthe burden to. Information Collections Management, Department of Homeland Security. Federal Emergency Management Agency. 500 C Street, SW.. Washington, DC 20472, Paperwork Reduction Project (16640017) NOTE: Do not send your completed form to this address. FEMA and State personnel will use [his questionnaire to determine the eligibility of specific facilities of an approved Private Nan -Profit (PNP) organization (See 44 CFR 206221). Owners of critical facilities (Le., power, water (including providing by an irrigation organization or facility, if it is not provided solely for irrigation purposes). sewer, wastewater treatment, communications and emergency medical rare) can apply directly to FEMA for assistance for emergency work (debris removal and emergency protective measures) and permanent work (repair, restore or replace a damaged facility). Owners of non-critical facilities can apply directly to FEMA for assistance for emergency work, but must first apply to the U. S. Small Business Administration (SBA) for assistance for permanent work, If the owner of a non-critical facility does not qualify for an SBA loan or [he cost to repair the damaged facility exceeds the SBA loan amount, the owner may apply to FEMA for assistance. 1. Name of PNP Organization 2. Name of the d amage d fa cil ity and location 3. What was the primary purpose of the damaged facility 4. Is the facility a critical facility as described above? Yes No 5. Who may use the facility 6. What fee. if any, is charged for the use of the facility 7. Was the facility in use at the time of the disaster? Yes ® No 8. Did the facility sustain damage as a direct result of the disaster? 0 Yes r7 No 9. What type of assistance is being requested? 10. Does the PNP organization own the facility? Yes 0 No 11. If 'Yes" obtain proof of ownership; check here if attached. 12. Does the PNP organization have the legal responsibility to repair the facility? FJ Yes F—] No 13. If 'Yes", provide proof of legal responsibility; check here if attached. [] Yes ❑ No 14. Is the facility insured? n Yes n No 15. If "Yes", obtain a copy of the insurance policy. check here if attached. Additional information or comments: Contact Person Date FEMA FORM 009-0-121 PREVIOUS EDITION OBSOLETE *W a� M 1z M Z ::b%N V Nalm Annex IV - Emergency Shelter Plan Fv4cuoON ROUTE NCY ._� . EMERSE SHELTE EMERGENCY SHELTER A, Table of Contents Paqe I. INTRODUCTION.................................................................................................. 1 II. PURPOSE............................................................................................................1 III. SCOPE.................................................................................................................2 IV. AUTHORITY.........................................................................................................2 V. ASSUMPTIONS................................................................................................... 3 VI. CONCEPT OF OPERATIONS............................................................................. 3 VII. RESPONSE ACTIONS......................................................................................... 4 VIII. RECOVERY ACTIONS........................................................................................ 4 ATTACHMENTS 1 Indian River County Primary Shelters 2 Shelter Opening Matrix 3 General Population Shelter Data 4 Estimated Host Shelter Data for REP 5 Primary Shelter Floor Plans 6 Special Needs Shelter Plan 7 Public Sheltering Conditions during COVID-19 ANNEX V: SHELTER PLAN I. INTRODUCTION Indian River County is vulnerable to any one of the following potential hazards: Hurricanes, tornadoes, flooding and hazardous materials incidents. Of particular concern is that of hurricanes. Hurricane season is from June 1 through November 30. As the population continues to grow and congregate along the coastline, a well - coordinated evacuation and sheltering effort is critical. At any given time, county government must be ready to provide safe shelter to the citizens of Indian River County. During an evacuation, data published by the Statewide Evacuation Study (2008) illustrates the population -at -Risk from hurricanes in Indian River County is approximately 63,672. The survey further suggests that approximately 8,914 (14%) evacuees would choose public shelter as their evacuation destination. The local public shelters are opened based on need; not all will open at one time. Most are public schools. The shelter plan is based on opening shelters by geographic region. The initial offering of public shelter spaces will include one in the south county, one in Vero Beach, one in Sebastian, and one in Fellsmere (see the shelter opening matrix attached to this document and identified as Attachment 3). Additional shelters will be opened when a school/shelter reaches two -third capacity. Hurricane season occurs in the summer and fall months, a time when the School District has its least number of students. It is common for the School District's maintenance staff to engage in renovation projects during this period. For this reason, the Shelter Plan has the flexibility to change the first schools to open to the nearest capable shelter/school. The opening of all shelters will be coordinated within the EOC and disseminated to field teams prior to any public information announcements. II. PURPOSE This suggested operating procedure (SOP) establishes and defines the role, responsibilities, and coordination of local resources in response to the possible evacuation of the citizens of Indian River County. The purpose of this Shelter Plan is to provide direction in the following areas: • Guidance and instruction to the Emergency Management authority in directing and coordinating the opening and closing of public shelters; • Communication between the various shelters and the Emergency Operations Center (EOC); Indian River County Comprehensive Emergency Management Plan Annex IV - Page 1 Provide strategies to ensure that adequate staffing plans exist for all shelters, including medical and security personnel; • Establish model shelter guidelines for operations, registration, inventory, power generation capability, information management, and staffing; and • Set forth policy guidance for sheltering people with special needs. III. SCOPE The Shelter Plan addresses direction and control activities and summarizes the major operational activities of an evacuation involving public sheltering. In July of 1989, the Indian River County Department of Emergency Services formed a committee to address people with special medical needs. Since then, the goal of the Special Needs Shelter Program is to provide a safe place for persons requiring medical assistance to temporarily shelter during an evacuation from either a man- made or natural disaster, rather than inundating local hospitals with a large number of people that a specially equipped and staffed shelter could adequately handle. Candidates for the Special Needs Shelter are encouraged to register with our office in advance. Currently, we have approximately 500 registrants for the Special Needs Shelter. For more detailed information on Special Needs, refer to ESF #8 (Public Health) and Attachment #6 of this document (Indian River County Special Needs Shelter Plan). For specific detail on the Special Needs Shelter registration process, see the Indian River County Transportation/Special Needs Shelter Client Registration Process. IV. AUTHORITY Chapter 252, Florida Statutes provides that during a declared state or local emergency and upon the request of the director of a local emergency management agency, the district school board shall participate in emergency management by providing facilities and necessary personnel to staff such facilities. Each school board providing transportation assistance in an emergency evacuation shall coordinate the use of its vehicles and personnel with the local emergency management agency. Indian River County Comprehensive Emergency Management Plan Annex IV - Page 2 V. ASSUMPTIONS Indian River County is vulnerable to hurricanes and similar severe weather events, all of which threaten the life, health, and safety of residents and seasonal vacationers; damage and destroy property; disrupt services, everyday business, and recreational activities; and impede economic growth and development. During major and catastrophic events, Indian River County may require mutual aid assistance in providing critical services outlined in this plan. The Shelter Plan is a functional annex to the Indian River County Comprehensive Emergency Management Plan and provides a specific set of guidelines to reduce the vulnerability of the people and property of the County. VI. CONCEPT OF OPERATIONS The Emergency Management Director, and/or his designee, will coordinate the opening and closing of all public shelters. A Primary Shelter list is attached to this Annex and identified as Attachments 1 and 2, respectively. Shelter openings are dependent upon the scale of the disaster. Every effort will be made to accommodate citizens in all areas of the county. When feasible, a wave of shelter openings will occur in accordance with the chart attached to this Annex and identified as Attachment 3. 2. The school district will provide a facilities management team to coordinate all pre- and post -storm activities. This will include the performance of all maintenance actions. The school district will also maintain a 3 -5 -day supply of food and beverages. 3. The School District of Indian River County will provide staffing for all public shelters to assist with registration, management and other logistics related to shelter operations. 4. During shelter operations, evacuees are often placed under stressful circumstances. Public shelter accommodations may be described as crowded, unfamiliar, uncomfortable and anxious. With this in mind, security is of paramount importance. Security detail will be provided at each shelter through ESF #16 (Law Enforcement). 5. Communication with the EOC is essential during any evacuation operation. Amateur radio operators and equipment will be assigned to each shelter through ESF #2 (Communications) to assure that communications are not interrupted. Indian River County Comprehensive Emergency Management Plan Annex IV - Page 3 VII. RESPONSE ACTIONS 1. The Indian River County EOC will be activated by the Emergency Management Director upon determination of a significant and immediate threat to life and property in Indian River County. 2. Upon activation of the EOC, all ESF primary agencies will be notified. 3. All (with the exception of the Special Needs Shelter) shelter openings will be coordinated with ESF #6 (Mass Care). 4. The School District superintendent will be notified, and maintenance personnel will be requested to ready shelters for evacuees. 5. Shelter security will be coordinated and dispatched through ESF #16 (Law Enforcement). 6. Amateur radio operators will be coordinated and dispatched through ESF #2 (Communications). 7. Public announcements will be coordinated with ESF #14 (Public Information) and dispatched in accordance with the concept of operations dictated in ESF #14. 8. All shelter activations will be entered into the Florida Division of Emergency Management's Essential Elements of Information board on WebEOC. VIII. RECOVERY ACTIONS 1. Evacuees will be continually apprised of the disaster situation. 2. If the county has experienced a catastrophic disaster, evacuees will be counseled on applicable disaster assistance. 3. Once evacuees have been released, shelter managers will do a walk- through to determine if there was any damage to the facility, inventory food stocks, and maintenance needs. This information will be provided to ESF #5 (Information and Planning). Indian River County Comprehensive Emergency Management Plan Annex IV - Page 4 South County Indian River Academy 500 20th Street SW Vero Beach, Florida 32962 Oslo Middle School 480 20th Avenue SW Vero Beach, Florida 32962 Osceola Magnet School 1110 18th Avenue S.W. Vero Beach, Florida 32962 Centra! County: Gifford Middle School 4530 28'h Court Gifford, Florida 32967 ATTACHMENT 1 Indian River County 2020 PRIMARY SHELTER LIST Glendale Elementary School 4940 8th Street Vero Beach, Florida 32960 V.B.H.S. Freshman Learning Center 1507 19th Street Vero Beach, Florida 32960 Vero Beach Elementary School 1770 121h Street Vero Beach, Florida 32960 North Countw. Fellsmere Elementary School 50 North Cypress Street Fellsmere, Florida 32948 Pelican Island Elementary School 1355 Schumann Drive Sebastian, Florida 32958 Sebastian Elementary School 400 County Road 512 Sebastian, Florida 32958 Sebastian River Middle School 9400 County Road 512 Sebastian, Florida 32958 Sebastian River High School 9001 90" Avenue Sebastian, Florida 32958 Storm Grove Middle School 6400 57"' Street Vero Beach, Florida 32967 ' SPECIAL NEEDS SHELTER' Treasure Coast Elementary School 8955 85� Street Sebastian, Florida 32958 Pre -registration required. Calf 772-226-3900 for information. **PET -FRIENDLY SHELTER Liberty Magnet School 6850 818 Street Vero Beach, Florida 32967 .P• °. '' Call 772-388-3339, Ext. 90 for information Indian River County Comprehensive Emergency Management Plan Annex IV — Attachment 1/Page 1 ATTACHMENT 2 INDIAN RIVER COUNTY EMERGENCY MANAGEMENT (May 1, 2820) ORDER OF SHELTER OPENINGS SUBJECT TO CHANGE SCHOOL NAME Shelter NORTHIWEST CENTRAL Capacity COUNTY COUNTY SOUTH COUNTY WAVE 1 (GENERAL POPULATION) Freshman Learning Center 1499 1 Oslo Middle 2139 1 Sebastian River Middle``` 1490 1 Fellsmere Elementary 490 1 WAVE 1 CAPACITY 5627 WAVE 1 (SPECIAL SHELTERS) Pet Friendly - Liberty Magnet'` 134 1 SNS - Treasure Coast Elem*** 500 1 WAVE 1 CAPACITY SPECIAL SHELTERS 684 WAVE 2 (GENERAL POPULATION) Gifford Middle 327 2 Osceola Magnet * 1109 2 Storm Grove Middle 2100 2 Vero Beach Elementary 2093 2 WAVE 2 CAPACITY 5629 WAVE 3 (GENERAL POPULATION) Glendale Elementary` " 191 3 Indian River Academy*** 1009 3 Pelican Island Elementary"" 1047 3 Sebastian Elementary"" 1470 3 Sebastian River High School 1747 3 WAVE 3 CAPACITY 5464 NOTES: Designates that the American Red Cross will provide dormitory support ONLY — NO SHELTER MANAGEMENT. Designates pet -friendly shelter Designates shelter for Persons with Special Needs (Managed by IRCHD). Not ARC 4496 compliant: Shelter only in Cat 1 or 2 storm conditions. Indian River County Comprehensive Emergency Management Plan Annex IV — Attachment 3/Page 1 ATTACHMENT 3 Indian River County General Population Shelter Data Summary May 2020 Shelter Mame Host Capacity Risk Capacity (Meets ARC 4496) (A) Risk Capacity (Does ,not meet ARC 4496) (B) Treasure Coast Elementary School *(Dedicated to Persons with Special Needs - Capacity is not included in the total capacity) 0 0 (501) Storm Grove Middle School 800 2100 0 VBHS Freshman Leaming Center 304 1,499 0 Gifford Middle School 240 327 0 Liberty Magnet School (Pet -Friendly) 0 184 0 Oslo Middle School 377 2,139 0 Sebastian Elementary School 114 371 1,470 Sebastian River High School 697 1.747 0 Sebastian River Middle School 300 1.499 0 Fellsmere Elementary School 102 490 1,038 Pelican Island Elementary School 163 61 1,047 Osceola Magnet School 15B 0 1,109 Indian River Academy 106 0 1,009 Glendale Elementary School 151 0 191 Sebastian Adult Day Care Center (140) 1 (140) 0 Vero Beach Elementary School 1,046 2;093 0 TOTAL 4,668 12,510 r 5864 Shelter Demand Summary Based on the Florida Statewide Regional Evacuation Studv Pro -ram November 2015 Category of Storm Shelter Capacity Shelter Demand Surplusl(Deficit) 1 or 2 (A + B) 18,374 5,805 12,569 3, 4 or 5 (A only) 12,510 5,805 6,705 Indian River County Comprehensive Emergency Management Plan Annex IV —Attachment 4/Page 1 ATTACHMENT 4 Indian River County Estimated Host Shelter Data For St. Lucie Nuclear Power Plant Evacuations July 2013 777 Usable Floor # of Spaces Shelter Name Space @ 20 sq.ft./person Treasure Coast Elementary School 39,868 1,993 Storm Grove Middle School 61,629 3,081 Vero Beach High School 166,412 8,321 Gifford Middle School 49,620 2,481 Liberty Magnet School 38,648 1,932 Oslo Middle School 107,036 5,352 Sebastian Elementary School 32,387 1,619 Sebastian River High School 102,749 5,137 Sebastian River Middle School 55,166 2,758 Fellsmere Elementary School 44,401 2,220 Pelican Island Elementary School 29,924 1,496 Osceola Magnet School 26,395 1,320 Highlands Elementary School 25,025 1,251 Glendale Elementary School 28,268 1,431 Vero Beach Elementary School 44,240 2,212 TOTAL 42,604 Indian River County Comprehensive Emergency Management Plan Annex IV - Attachment 5/Page 1 NOTES: 1. The square footage for each facility was obtained from the Florida Inventory of School Houses (FISH), FL DOE 2013 Facilities Inventory. 2. The formula used to determine usable floor space was based on the Hurricane Evacuation Shelter Net Usability Multiplication Factor Estimates for Florida Department of Education Facilities (Appendix H of the 2012 FDEM Statewide Emergency Shelter Plan). 3. The host capacity was determined by using 20 square feet per person of the usable square footage. The Shelter Demand Summary uses data obtained from the St. Lucie Nuclear Power Plant General Emergency Protective Action Decision Table with the assumption that evacuees will follow the evacuation instructions provided by risk counties. Indian River County Comprehensive Emergency Management Plan Annex IV - Attachment 5/Page 2 Shelter Demand Summary Based on the St. Lucie Nuclear Power Plant General Emergency Protective Action Decision Table Affected Sectors Evacuation Area 0-2 Miles Shelter Demand Surplus/ (Deficit) Evacuation Area 2-5 Miles Shelter Demand Surplus/ (Deficit) Evacuation Area 5-10 Miles Shelter Demand Surplus/ (Deficit) ABC 1 & 8 5,357 37,247 1 & 8 5,357 37,247 1 & 8 5,357 37,247 BDC 1 & 8 5,357 37,247 1 & 8 5,357 37,247 1 & 8 5,357 37,247 CDE 1 & 8 5,357 37,247 1 & 8 5,357 37,247 1 & 8 5,357 37,247 DEF 1 & 8 5,357 37,247 1 & 8 5,357 37,247 1 & 8 5,357 37,247 EFG 1 & 8 5,357 37,247 1 & 8 5,357 37,247 1 & 8 5,357 37,247 FGH 1 & 8 5,357 37,247 1, 6, 7, 8 16,883 25,721 1,6,7,8 16,883 25,721 GHJ 1 & 8 5,357 37,247 1, 6, 7, 8 16,883 25,721 1,6,7,8 16,883 25,721 HJK 1 & 8 5,357 37,247 1, 6, 7, 8 16,883 25,721 1,2,5,6,7,8 38,765 3,839 JKL 1 & 8 5,357 37,247 1, 6, 7, 8 16,883 25,721 1,2,5,6,7,8 38,765 3,839 KLM 1 & 8 5,357 37,247 1,2,6,7,8 20,391 22,213 1,2,4,5,6,7,8 48,554 (5,950) LMN 1 & 8 5,357 37,247 1,2,6,7,8 20,391 22,213 1,2,4,5,6,7,8 48,554 (5,950) MNP 1 & 8 5,357 37,247 1,2,6,7,8 20,391 22,213 1-8 59,568 (16,964) NPQ 1 & 8 5,357 37,247 1,2,8 8,866 33,738 1,2,3,4,6,7,8 41,205 1,399 PQR 1 & 8 5,357 37,247 1,2,8 8,866 33,738 1,2,3,4,6,7,8 41,205 1,399 QRA 1 & 8 5,357 37,247 1,2,8 8,866 33,738 1,2,3,6,7,8 31,416 11,188 RAB 1 & 8 5,357 37,247 1 & 8 5,357 37,247 1,2,3,6,7,8 31,416 11,188 Complete 10 mile radius 1 & 8 37,247 1,2,6,7,8 20,391 22,213 1-8 59,568 (16964) NOTES: 1. The square footage for each facility was obtained from the Florida Inventory of School Houses (FISH), FL DOE 2013 Facilities Inventory. 2. The formula used to determine usable floor space was based on the Hurricane Evacuation Shelter Net Usability Multiplication Factor Estimates for Florida Department of Education Facilities (Appendix H of the 2012 FDEM Statewide Emergency Shelter Plan). 3. The host capacity was determined by using 20 square feet per person of the usable square footage. The Shelter Demand Summary uses data obtained from the St. Lucie Nuclear Power Plant General Emergency Protective Action Decision Table with the assumption that evacuees will follow the evacuation instructions provided by risk counties. Indian River County Comprehensive Emergency Management Plan Annex IV - Attachment 5/Page 2 Cz `��io Mile Environmental Protection Zones for Florida Power & Light's St. Lucie Nuclear Power Plant s St. Lucie County, Florida Indian River County Comprehensive Emergency Management Plan Annex IV — Attachment 5/Page 3 ATTACHMENT 5 PRIMARY SHELTER FLOOR PLANS Indian River County Comprehensive Emergency Management Plan Annex IV — Attachment 6/Page 1 FIRM PLM MOKSo A FOR FELlSMERE ELEMENTARY SCHOOL Fa�su� FISH ... g A AM to tE } � 1NOM RIVER COUNTY FLORIDA �.t �;,� dtFm4�y. ■ #Tr ^' "..+` '."5` fii��, : "r a�d�4f ..�✓/A'! . - i,' '■ aat w$ r •< / ��r�� }�` � ,' �rr ;, �^. �►-. o �'! `Irn 1°. s/��1'Lar� � � .'yMeF; 4 ��:i 16 E E E I f I I N 4�rn I ISN xr� .. 1 N N K N U-9 u --4 In Ln S ��� ;� E E r al Q �4�; N� -A E M1N7I N ID _c Ln 0 o I n N %D u lki O N Q' _ N N u 111 t,['} C� I O N kD a" r I - �� ^C O n rro Lr).� M N 'Ir B rn � ^ r Nn In V PN j 7 n r � O � G 0 a C> ti o F m 4 o` I �� o� �j w o T O n rj C� I rn Il I j� obi 00 A O CFy' I V pE O M g I L o" bye Q c E to I 0 M w fq J � p � u; •a• �c �.S r El 'i IR r Ln N , M _ SDI - N �9 O •+ N N n Oslo Middle School ADDENDUM #6 6001 WO MI RNER COUNTY SCHOOL MSTFUCT - VERO BEACH. 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' 1,11" 1 &A I rK I 1(x1 r,+r, CA 1 41 Ru 66111 t61 1 611 (,I2 E rill j GIG rlx; UIL, X1 r-ROrJ r F KI-nz AnICL 6 S +srIAN MtLjETF ux)cx, 9900 County Road 512 Sebastian, FL 32958 Phone - 44) > r Ixx dal , [� If /A. AS \� qNl,> III �I, 1i11 15� 7(o.til{ �• { I1 'rVll ,ill fit la :x11 �llr. 7IZ fI. 711 xi llll ••„ r 71 Ti,rn 1x111 © lrlr F 1 i I IU -171r I � 1,17 111 1(!1:x1 7i! 7 1 _ 7191 Iljjsl�l�;xjl', (02 1x11 Gill 1 (YII r;an ri1! I !.i KG 1K rill �[7 I,r.� rile ltl�h�ffr; (I-JTIrm l rill --� fill (1'1:1.1 Olf; Ilrrt txrl. 1 Illi 17 rrll 17x1 1;11 E11rlg r� rrn Ilu1 rrF} clu roan T1{ PRINCIPAL CUSOT I DAN CAF• LT. MNGR. [Y] o a oQc� i o `_ r— a a, � r [., M1 f Osceola Magnet School "� m 00 rV r1 r b 600 FR 0 Ij y2Q70 (�)- 00-j mei _1 r, 0 ,LLL= W C. f 11]i � t I VERO BEACH ELEMENTARY 112 Attachment 6 Special Needs Shelter Plan In Adobe Acrobat Document Attachment 7 Public Sheltering Considerations During COVID-19 (June 1, 2020) Purpose — It can be safely assumed that COVID-19 will continue to be a significant public health threat through the end of 2020. As such, evacuees need to know that utilizing evacuation shelters increases the risk of introduction and subsequent transmission of not only COVID-19 but other infectious diseases in these congregate conditions. Our goal is to provide guidance to reduce this risk in general population shelters before, during or after a disaster. COVID-19 basics (www.cdc.gov/coronavirus) • Coronavirus (COVID-19) is an illness caused by a virus that can spread from person to person. • The virus that causes COVID-19 is a new coronavirus that has spread throughout the world. • COVID-19 symptoms can range from mild (or no symptoms) to severe illness. How is COVID-19 spread? • You can become infected by coming into close contact (about 6 feet or two arm lengths) with a person who has COVID-19. COVID-19 is primarily spread from person to person. • You can become infected from respiratory droplets when an infected person coughs, sneezes, or talks. • You may also be able to get it by touching a surface or object that has the virus on it, and then by touching your mouth, nose, or eyes. How to protect yourself and others from COVID-10 • There is currently no vaccine to protect against COVID-19. The best way to protect yourself is to avoid being exposed to the virus that causes COVID-19. • Stay home as much as possible and avoid close contact with others. • Wear a cloth face covering that covers your nose and mouth in public settings. • Clean and disinfect frequently touched surfaces. • Wash your hands often with soap and water for at least 20 seconds or use an alcohol - based hand sanitizer that contains at least 60% alcohol. Practice social distancing • Buy groceries and medicine, go to the doctor, and complete banking activities online when possible. • If you must go in person, stay at least 6 feet away from others and disinfect items you must touch. • Get deliveries and takeout, and limit in-person contact as much as possible. Prevent the spread of COVID-19 if you are sick • Stay home if you are sick, except to get medical care. • Avoid public transportation, ride -sharing, or taxis. • Separate yourself from other people and pets in your home. • There is no specific treatment for COVID-19, but you can seek medical care to help relieve your symptoms. • If you need medical attention, call ahead. Know your risk for severe illness • Everyone is at risk of getting COVID-19. • Older adults and people of any age who have serious underlying medical conditions may be at higher risk for more severe illness. Evacuation Sheltering during a Pandemic Indian River County evacuation shelters may look and operate differently during times of a pandemic. Strategic planning has been ongoing to develop plans to protect the public and staff. Issues to be considered Response systems may already be at capacity or overwhelmed. We cannot count on resources from other states or regions and federal resources will be limited. 2. Economic effects may impact the ability of evacuees to leave the area. 3. Due to recommended social distancing practices, shelter capacities will be reduced and far fewer people can be accommodated. 4. Shelter staffing/resource needs will be increased. 5. Public messaging may have to change to encourage alternatives to public shelter such as shelter -in-place, if it is safe to do so; evacuating to the home of a friend or relative or leaving the area. 6. Evacuating to a public shelter may require evacuees to bring additional items not usually in their disaster kits (hand sanitizer, disinfecting wipes, protective face masks, etc.). 7. Evacuees will be screened for symptoms of illness. 8. A separate area will need to be designated for evacuees who are showing symptoms of illness. 9. A separate area will need to be designated for the elderly and immunocompromised to reduce their risk of contracting the virus. 10. There will be an increased need for resources such as thermometers, personal protective gear, hand sanitizer, disinfectant, etc. 11. The length of stay within an evacuation shelter should be minimized as much as possible. 12. Increased demand for transportation assistance. Indian River County Designated Evacuation Shelters — Indian River County has 15 designated public shelters. This includes one shelter for registered special needs clients and one designated as a pet -friendly shelter. Typically, the local public shelters are opened based on need; not all will open at one time. The shelter plan explained in the main body of this document is based on opening shelters by geographic region. The initial offering of public shelter spaces typically includes opening one shelter in the south county, one in Vero Beach, one in Sebastian, and one in Fellsmere. Additional shelters would be opened when a school/shelter reaches two -third capacity. Due to limitations during a pandemic, consideration is made to activate all available shelters. This will occur by initially opening Waves 1 and 2 (10 shelters) and possibly opening wave 3 (five shelters) as those shelters are at two -third capacity. An updated shelter wave and capacities is included below. INDIAN RIVER COUNTY EMERGENCY MANAGEMENT (May 18, 2020) ORDER OF SHELTER OPENINGS (SUBJECT TO CHANGE) Utilizing New Square Footage Recommendations 60 Square Feet/Person SCHOOL NAME Shelter NORTHIWEST CENTRAL Capacity COUNTY COUNTY SOUTH COUNTY WAVE 1 (GENERAL POPULATION) Freshman Learning Center= 4498 1 Oslo Middle 2439 1 Sebastian River Middle* 4499 1 Fellsmere Elementary (Cat 1&2) 47038 346 (Cat 3+) 49019 WAVE 7 CAPACITY 562 2,250 WAVE 1 (SPECIAL SHELTERS) Pet Friendly - Liberty Magnet* 464 :' 1 SNS - Treasure Coast Eleni*** (500No )change 1 WAVE 1 CAPACITY 562 69 SPECIAL SHELTERS WAVE 2 (GENERAL POPULATION) Gifford Middle 327 109 Q Osceola Magnet'- (Cat 1&2) 4109371 2 Storm Grove Middle 21 700 Vero Beach Elementary 3093 698 2 WAVE 2 CAPACITY 5629 9878 WAVE 3 (GENERAL POPULATION) Glendale Eleni.* (Cat 1&2) 494 63 3 Indian River Acad.— (Cat 1&2) 4909336 3 Pelican Island Elem. *"" (Cat 1&2) 4350 3 (Cat 3+) 64 20 Sebastian Elem.""'`" (Cat 1&2) 371-124 3 (Cat 3+) 4479 489 Sebastian River High School 4747582 3 WAVE 3 CAPACITY 5464 9964 -TOTAL REVISED CAPACITY`* Cat 1 & 2 only (less 500 SNS) 6,153 v.11. 3 1 ilY:,',:, 550 5141 , ,563 Designates that the Arnedran Red Cross will provide dormitory support ONLY - NO SHELTER MANAGEMENT. Designates pet -friendly shelter Designates shelter for Persons with Special Needs (Managed by IRCHD). Not ARC 4496 compllant: Shelter only in Cat 1 or 2 storm conditions. Reduced Shelter Capacity during COVID-19 During routine disaster evacuations, shelter capacity is determined by allowing 20 square feet per person. In an effort to increase social distancing, the updated recommendation is to utilize 60 square feet per person. This reduces our shelter capacity from 18,374 to 6,153. While evacuees will be more comfortable with more space, far fewer evacuees can be accommodated. Designated Areas Each shelter will have designated areas for: • Isolation care • Dormitory/living space • Screening Evacuees who Need to Take Extra Precautions People at higher risk for severe illness from COVID-19 may include: • People 65 years or older • Persons of any age with serious underlying medical conditions including chronic lung disease, serious heart conditions, and diabetes. Intake Area and Waiting Room Each shelter will have a designated intake area and waiting room will all people will wait to be screened for illness by a trained medical or healthcare staff member. The area will have handwashing stations or alcohol -based hand sanitizer that contains at least 60% alcohol, facial tissues, and wastebaskets. • Health screeners will be issued personal protective equipment (PPE) of disposable nitrile gloves, N-95 masks, gowns, and goggles/eye protection. • A thorough cleaning and disinfection of the area will occur every 4-6 hours. Screening, Monitoring, and Isolation The screening area should ideally have a hallway that supports social distancing and markers. Ideally, health screening staff should be trained EMTs, military, or private health care professionals. They will be responsible for monitoring and recording possible COVID-19 cases and perform procedures to lower transmission of COVID-19 (cleaning, disinfection, hygiene, etc.). Screeners should remove all PPE before exiting the screening area. • Screening area signage (English & Spanish - placed before entry to the screening line) o All individuals entering shelter MUST be health screened o Individuals MUST maintain 6 -foot distance from others • All people (staff, volunteers, and visitors) entering the shelter will be screened for signs of COVID-19 using the CDC or DOH recommended screening form (attached below). • Law enforcement should be used to maintain order and compliance with the screening process. • For staff, volunteers, and visitors who screen positive for COVID-19 symptoms: o If a person "requires immediate medical attention": ■ Call 9-1-1 and advise that this is a probably case of COVID-19. o Be sent home immediately, if feasible, and provided with the CDC handout "Prevent the spread of COVID-19 if you are sick." o If staff or volunteers are also residents of the shelter, they should be issued a protective face mask, advised of cough etiquette, provided tissues, and accompanied to the isolation area. Those in the isolation area will be o Advised to notify shelter staff immediately if their symptoms worsen. o Instructed not to leave the isolation area except to use the restroom. o Advised to keep a distance of at least 6 feet away from other residents in the isolation area. o Instructed to wear a face covering at all times, except when eating, unless they have trouble breathing. All staff, volunteers, and evacuees will be provided with a protective face mask if they have not brought their own. Setting up Isolation Area • Isolation rooms ideally have a closing door. • This room should have a dedicated restroom. • An area will be designated where workers can don and doff their PPE and find replacement PPE. • A table and paper bags will be provided for workers' personal possessions. • A trash can and black trash bags will be available for disposal of PPE. • Cots will be set up 6 feet apart on all sides. Cots should be placed in a head -to - toe configuration and one end of the cot may be against the wall. • Number each cot, either on the cot itself or the wall. • Place a chair by each cot. • Use privacy screening between cots, if available. • Post signage outside and inside the isolation care area: o Isolation Care Area — Authorized Staff Only • Face masks will be provided at the screening area but a tissue pack, blanket, bottled water, and a snack will be placed on each cot. • A handwashing station or hand sanitizer will be available at the entrance to the isolation care area and restroom area. Signage for all Common Areas of the Shelter • Common symptoms of COVID-19 • Importance of wearing a cloth face covering • The need to follow frequent handwashing and proper respiratory etiquette • Reporting symptoms to shelter staff if they feel ill • Reminding staff to wash their hands with soap and water after touching someone who is sick or handling a sick person's personal effects, used tissues, or laundry • Coping with stress Food Service • It will be recommended that evacuees will bring their own non-perishable food and beverages. • For safety purposes, minimal food will be served and limited to individually packaged meals. Snacks will be limited to individually packaged snack items as well as single -serve bottled water and beverages, such as juice boxes. • Food service workers will wear gloves and cloth face coverings during meal preparation and service. • A minimum of 6 feet distance will be maintained between people of different households at mealtimes using increased table spacing and staggered mealtimes. • The meal area will be cleaned and disinfected between meal service times. • If available, disposable silverware, cups, and plates will be used. • A handwashing station or alcohol -based sanitizer will be used prior to entering the food line. • Evacuees will use cloth face coverings while in the food line. Cleaning and Disinfection (recommended by the CDC) • Disinfection should be done using an EPA -registered disinfectant. • Cleaning staff should wear disposable gloves and gowns for all tasks in the cleaning process, including handling trash. • Solid waste (trash) such as tissues, food items, and drink containers should be considered as potentially "infectious waste." • Waste receptacles with non -removable, no -touch lids, should be placed a reasonable distance away from any populated areas. • Place a handwashing station or hand sanitizers containing at least 60% alcohol next to any waste receptacles. Disinfect the lids and handles of receptacles on a regular basis. • Outdoor waste receptacles should be covered with lids. • Areas and items that are visibly soiled should be cleaned immediately. • All common areas should be cleaned and disinfected every 4 hours with a focus on frequently touched surfaces like tables, doorknobs, light switches, handles, desks, toilets, faucets, water fountains, and sinks. • Staff should wash their hands with soap and water or use hand sanitizer containing at least 60% alcohol immediately after handling dirty laundry or used eating utensils and dishes. Transportation Assistance 1. Due to the economic impact created by COVID-19, the demand for transportation assistance may be increased. Operations will need to be adapted to ensure the safety of evacuees and drivers. 2. The CDC has released guidance on how to mitigate the risk of COVID-19 on buses and should be considered. These steps include: a. Not allowing evacuees within 6 feet of the bus driver. b. Spacing evacuees to be 6 feet apart (staggered rows). C. If the bus has two doors, making one door an evacuee door and one a staff door. d. Routine decontamination and/or cleaning of the bus after each trip. 3. These actions may require more resources to accomplish the transportation effort. Demobilizing Public Shelter 1. The length of stay within an evacuation shelter will be minimized as much as possible to reduce exposure to COVID-19. As soon as it is determined safe to do so, the Indian River County Emergency Management Director will issue an "All Clear" and facility administration will be notified prior to the release of evacuees. An announcement will be made and residents will be allowed to return to their homes. 2. All shelter residents, even those without symptoms, will be advised that they may have been exposed to COVID-19 and they will be recommended to self - quarantine for 14 -days after leaving the shelter. 3. Evacuees will be instructed to discard any trash, gather their belongings, and safely exit the building utilizing recommended social distancing procedures. 4. The shelter manager will conduct a walk-through and document any damages that may have occurred and report to Indian River County Emergency Management. 5. All areas of the shelter must be cleaned, disinfected, and returned to pre -shelter condition prior to reopening the schools. Demobilizing of Staff — all staff, including both permanent and deployed, should undergo a demobilization process. This demobilization process should include the following steps: 1. Staff follow the normal demobilization process (e.g. returning of equipment, handover of documentation, debriefing, contact information, etc.). 2. Demobilizing staff should be tested for COVID-19 before final release. Staff declining to be tested should sign a release removing the county from all liability for COVID-19 related illness. 3. While awaiting test results, demobilizing staff should be isolated into a non - congregate shelter. This shelter will be arranged by the county. 4. Once the test results are received, the county should follow appropriate procedures regarding isolation or release. a 0 4 Indian River County Department of Emergency Services . O r 4225 43rd Avenue Vero Beach, FL 32967 * (772) 226-3900 www.irces.com Table of Contents Paqe I. INTRODUCTION.................................................................................................. 1 11. PURPOSE............................................................................................................1 111. SCOPE................................................................................................................. 1 IV. APPLICABILITY...................................................................................................1 V. AUTHORITY.........................................................................................................2 VI. ASSUMPTIONS................................................................................................... 2 VII. CONCEPT OF OPERATIONS............................................................................. 3 A. General..........................................................................................................3 B. Evacuation..................................................................................................... 3 C. Reentry.......................................................................................................... 6 D. Curfews and Alcohol Bans............................................................................. 7 E. Regional Evacuation...................................................................................... 7 F. Timeline..........................................................................................................8 ATTACHMENTS: 1. Identification Badge Samples..................................................................................... 9 2. Sample of an Emergency Order Declaring a Curfew ............................................... 10 ANNEX VI: EVACUATION AND REENTRY PLAN INTRODUCTION While the southeastern region of Florida is one of the most hurricane vulnerable areas of the United States, it is not the only disaster condition which may trigger an evacuation. Events such as wildfires, hazardous materials incidents or radiological incidents may also prompt an evacuation of residents within Indian River County. When a disaster event displaces residents from their homes due to an evacuation, a community must also be prepared for an orderly reentry of those residents. II. PURPOSE The purpose of this plan is to provide direction into the procedures necessary to ensure a safe and orderly evacuation and reentry into areas impacted by a disaster event. III. SCOPE The provisions of this plan are county -wide and are applicable for all hazards. This plan is a functional annex to the Indian River County CEMP and provides a specific set of guidelines to reduce the vulnerability of the people and property of Indian River County. IV. APPLICABILITY In addition to this plan, any assigned law enforcement agency (Sheriff's Office, municipal police departments, Florida Highway Patrol) will be guided by their individual emergency plans. Indian River County Comprehensive Emergency Management Plan Annex V - Page 1 V. AUTHORITY Chapter 252, Florida Statutes provides the Indian River County Board of County Commissioners (BCC) with certain authorities with regard to emergency management. One aspect of such authority is the power to declare a "State of Local Emergency." In recognition of the necessity for cooperation and coordination with municipal governments within the County, the BCC has chosen to delegate its powers under Chapter 252 in two respects. First, the BCC has delegated certain powers to the Executive Policy Group comprised of members of the BCC, the mayors of the municipalities, the County Administrator, and the Director of Emergency Management. Second, direction and control of Indian River County emergency management operations rests with the Director of Emergency Management, or his designee, subject only to the direction of the BCC. In pursuit of his disaster duties, the Director shall utilize all available resources of county government as reasonably necessary to cope with the situation. This authorization includes the authority to make immediate expenditures to cope with the emergency. The BCC and the five (5) municipalities have become signatories to the Statewide Mutual Aid Agreement for Catastrophic Disaster Response and Recovery. The BCC has also entered into reciprocal agreements with each contiguous county for lesser mutual aid needs. VI. ASSUMPTIONS A. Indian River County is vulnerable to hurricanes and similar events which threaten the life, health, and safety of residents and seasonal vacationers; damage and destroy property; disrupt services, everyday business, and recreational activities; and impede economic growth and development. During major and catastrophic events, Indian River County may require mutual aid assistance in providing critical services outlined in this plan. B. The Emergency Management Director, or his designee, is responsible for directing county evacuation. C. Reentry by the general public will be approved by the Emergency Management Director, or his designee, and will be relayed to the public through ESF #14 (Public Information). D. Rainfall in excess of designed capacities could cause erosion of constructed drainage facilities and flooding of many areas including primary roadway evacuation routes, particularly State Road 60. Indian River County Comprehensive Emergency Management Plan Annex V - Page 2 E. The number one response priority for reentry will be mobilization and dispatch of search and rescue, as well as damage assessment teams into the impacted areas to search for survivors and provide assessments of the damage. These operations will be the first response elements programmed for reentry and they will consist of representatives from law enforcement, fire rescue, emergency management, public works, utility providers, property appraisers, building officials, etc. F. Local law enforcement agencies will have primary control over reentry for their respective municipalities. However, there will be coordination with ESF #16 (Law Enforcement) in the EOC. VII. CONCEPT OF OPERATIONS A. General Most emergencies are handled by divisions within the Department of Emergency Services or one of the local law enforcement agencies. When a larger scale emergency occurs, many of the services they provide take on a greater significance and may require mutual aid assistance. When local first response resources can not meet the need, coordination for the emergency is done at the County EOC. B. Evacuation The Emergency Management Director, or his designee, is responsible for directing county evacuation. For hurricane conditions requiring the issuance of an evacuation order, residents of the barrier island, manufactured home communities, low-lying areas and sub -standard housing will be issued mandatory evacuation orders (see Attachment #3 for evacuation routes and primary shelter list map). During a hurricane or severe weather event, a large number of vehicles have to be moved across a road network in a relatively short period of time. The number of vehicles and evacuees becomes particularly significant when viewed as a regional evacuation rather than just an Indian River County evacuation. The magnitude of evacuating vehicles varies depending upon the intensity of the hurricane, presence of seasonal residents, and certain behavioral response characteristics of the vulnerable population. The vulnerable population is comprised mostly of those persons living in areas subject to storm surge, as well as the residents of modular homes located elsewhere in the County. Due to their greater vulnerability to the strong winds associated with hurricanes, modular Indian River County Comprehensive Emergency Management Plan Annex V - Page 3 home residents will receive evacuation orders with all categories of hurricanes. The wide spread wind destruction from Hurricane Andrew has us encouraging residents of other modest or weak structures to seek safer shelters too. The overall goal of this plan is to define the evacuation road network and general traffic control issues that would affect traffic flow along critical roadway segments and provide evacuees the necessary clearance times from evacuation areas. Clearance time is the time required to clear the roadway of all vehicles evacuating in response to a hurricane or other severe weather events. Clearance time begins when the first evacuating vehicle enters the road network and ends when the last evacuating vehicle reaches an assumed point of safety. Clearance time includes the time required by evacuees to secure their homes and prepare to leave, the time spent by evacuees traveling along the road network, and time lost due to traffic congestion. Clearance time does not relate to the time any one vehicle spends traveling on the road network. The Florida Statewide Regional Evacuation Study Program (2010) illustrates clearance times for Indian River County. In -County Clearance Time is defined as the time required from the point an evacuation order is given until the last evacuee can either leave the evacuation zone or arrive at safe shelter within the county. In -County clearance times for Indian River County are expected to range from 12.5 hours to 27 hours. A hurricane evacuation should be completed prior to the arrival of sustained gale -force (34 knots or 39 mph) winds or the onset of storm surge inundation, whichever occurs first. The clearance time is measured in hours required prior to the arrival of gale -force winds. Since each storm is unique in intensity, ground speed, and projected track, the decision to announce an evacuation order remains subjective and dependent upon information from the National Hurricane Center, local conditions, and the expected time of landfall. The announcement of an evacuation order has a profound social and financial impact on the community; therefore an evacuation order will most likely be given with just enough time to perform a safe evacuation. The movement of vehicles during an evacuation requires extensive traffic control efforts to make maximum use of roadway capacity and to expedite safe escape from hurricane hazards; this requires the coordinated efforts of municipal, county, and state law enforcement agencies. Some evacuees' destination is within the County, while Indian River County Comprehensive Emergency Management Plan Annex V - Page 4 others may leave the area. Each of these scenarios is complicated as a result of nearby county evacuees attempting to do the same. Studies have also shown that the evacuation network can be hindered by residents voluntarily evacuating their homes when it is not necessary to do so. This action brings an additional number of people on the roadways and ultimately causes long delays for legitimate evacuees. Public education efforts will continue to impress upon residents of non -evacuation areas to shelter in-place. The overall direction of critical traffic control points will be coordinated through the EOC at the ESF #16 (Law Enforcement) desk. ESF #16 representatives will poll the various agency liaisons routinely to determine the status of critical intersections and the overall effectiveness by the populace to heed the evacuation order. The largest concentrations of evacuees are located on the barrier island and in the mobile home parks along the SR 60 corridor. Empirical studies conducted by the Regional Planning Council support observations by local officials that those residents in high risk coastal areas are more likely to evacuate earlier than those persons living in west -of -town planned communities, which are closer to the shelters. Additionally, the intensity and proximity of the storm has an impact on how quickly threatened populations decide to relocate. The more critical intersections in the evacuation network include: • A1A and CR 510 • A1A and SR 60 • A1A and 17th Street • Indian River Boulevard and Beachland Boulevard • Indian River Boulevard and SR 60 • US1 and CR 512 • US1 and CR 510 • US1 and Indian River Boulevard • US1 and SR 60 • 1-95 and CR 512 • 1-95 and SR 60 This is not to suggest that law enforcement officers should manually override the traffic signaling system, but that these intersections should be monitored. At the discretion of the assigned agency, in concert with the ESF #16 staff, they have the authority to take whatever actions are required to expedite vehicular movement. Law enforcement field units should inform their ESF #16 contact at the EOC if any of the above major road links are blocked with debris Indian River County Comprehensive Emergency Management Plan Annex V - Page 5 or impassible from flooding waters. Field units should take action to remove any minor debris in order to keep the road passable. If larger debris is found, ESF #16 will contact the Road & Bridge staff who will dispatch the appropriate type of personnel and equipment. When an evacuation order is disseminated from the EOC, evacuees living on the barrier island may initially use the road network at their discretion. Given information received from field units to the ESF #16 desk, related to the nearing of storm landfall, traffic will be routed by zones to one of the three bridges. The three (3) zones include: those residents north of the City of Vero Beach; those residents from the north city limits of Vero Beach to the Riomar area; and, those residents south of Riomar. The EOC will also give an evacuation order, based on reports from field units, to close all eastbound traffic. When wind speeds reach sustained tropical storm force (39-73 mph), or when primary evacuation routes are inundated, the bridges will be closed to all non -emergency traffic and will remain closed to civilian traffic until Search and Rescue (SAR) teams have determined those areas safe. C. Reentry Immediately following an event, as soon as authorities deem it is safe to do so, field teams will be tasked with evaluating the safety before recommending the "All -Clear." Indian River County Public works will assign team(s) to work jointly with the Florida Department of Transportation to report on the structural integrity of the bridges, and Florida Power & Light will assess wires -down before an "All Clear" is given from the EOC for the reentry of the general public. Until the "All Clear" is issued by the EOC, only individuals with proper credentials will be allowed to enter an impacted area. The recognized credentials are as follows: uniformed personnel from public safety agencies (law enforcement and fire rescue); emergency management, search and rescue, and county employees with county - issued identifications badges. A sample of the county -issued identification badges is attached to this plan and identified as Attachment #1. It is the goal of the EOC to return the community to normalcy as soon as safely possible. Every effort will be made to return residents to their homes in a prompt manner. Local law enforcement officers will be responsible for monitoring entry into devastated areas and providing the EOC with information on road conditions and status of impacted areas as well as information about roadblocks and detours. They will also be primarily responsible for establishing and staffing checkpoints for reentry into their respective Indian River County Comprehensive Emergency Management Plan Annex V - Page 6 municipalities. At their discretion, law enforcement may reduce traffic lanes to better manage these traffic points. Roadblocks will be an important part of the reentry process. Roadblocks are commonly used to seal entry points into devastated areas for two main reasons. First, roadblocks are used to prevent mass entry of the civilian population, which can clog rescue routes for people in the impacted areas who are in need of rescue and medical attention. Second, roadblocks are an efficient way of preventing looting and other acts of lawlessness. At their discretion, law enforcement will set up roadblocks where they are deemed necessary. D. Curfews and Alcohol Bans In the name of safety, the sheriff, at the recommendation of the Board of County Commissioners, may impose a curfew and/or alcohol ban for the safety of our citizens and the safety of our law enforcement officers. Curfews and/or alcohol bans may be issued before, during and after a hurricane event. The curfew before the hurricane is to remind people to finalize their preparations and go home. After a hurricane, there may be no traffic lights, there may be debris in the road ways, roads may be washed out and driving conditions may be dangerous. Law enforcement officials will follow curfew procedures as laid out in their own emergency plans. Curfews will remain in place until assessments are complete and emergency officials feel it is safe for the public to travel during the day. In most cases, curfews will remain during night-time hours until power is mostly restored. A sample of an Emergency Order Declaring a Curfew is attached to this plan and identified as Attachment #2. E. Regional Evacuation Immediately following a regional evacuation, the Indian River County EOC will participate in all conference calls coordinated by the Florida Division of Emergency Management to inform them of which evacuated areas in the County are/are not ready for reentry. The EOC will also provide information on the condition and accessibility of designated evacuation routes, any resources needed and the termination of reentry restrictions. ESF #14 (Public Information) will be responsible for notifying the media when reentry has begun and inform residents and businesses about access points. Indian River County Comprehensive Emergency Management Plan Annex V - Page 7 F. Timeline A timeline/checklist for EOC activation can be found in Appendix C of the Comprehensive Emergency Management Plan. The timeline is a decision management tool, with specific actions assigned to each phase of the event. The action checklist is intended to meet specific objectives within a reasonable time period. The actions taken during each phase lay the foundation for the next set of actions in the following phase. The timeline also reduces the possibility of failing to implement an action, which would then result in delay or hindrance of a subsequent action later in an emergency. Indian River County Comprehensive Emergency Management Plan Annex V - Page 8 Attachment #1 Indian River County Employee Identification Badge Sample Indian River Comity 0 0 John Doe SaiiiNle 1 n Ca,-cl Indian River County EOC Identification Badge Sample p, Indian River County , .0 EOC OfbRaOoName Here AUTHORIZED IIN�MNVMIIMVININNN Indian River County Fire Rescue Employee Identification Badge Sample Indian River County Comprehensive Emergency Management Plan Annex V - Page 9 Attachment #2 Sample of an Emergency Order Declaring a Curfew INDIAN RIVER COUNTY EMERGENCY ORDER 2019 - (CURFEW) WHF;RFAS, can _, 2019, Eiovernor Ron DeSantis, Governor of the State of Florida, issued Executive Order Number 2019- , declaring that a state of emergency exists in all or a portion of the State of Florida (including Indian River C=ounty) by reason of Ilturicane/Tropical Storm ;and WHEREAS, on 2019, I, in my official capacity as County Administrator and Indian River County Emergency Services District Director, and acting pursuant to section 101.10(l) of the Code of Indian River, and Resolution 2019-55 of the Indian River County Board of County Commissioners, declared that a local state of emergency exists in all of Indian River County, Florida, by reason of Hurricane/Tropical Storm; and WHEREAS. by reason of such declarations of a state of emergency, and pursuant to the authority granted in me in my capacity as County Administrator and Indian River County Emergency Services District Director, I am authorized to enter emergency orders necessary to ensure the health, safety and welfare of the residents of Indian River County, including, without limitation, those carders authorized in chapter 252, Florida Statutes, and chapter 101 of the Code of Indian River County_ and other applicable law - NOW, 'T"FREFORE, this emergency order is issued declaring that a curfow in Indian River County is in effect each day from 12:00 Lm. (midnight) until 6:00 a.m., starting on 2019 and ending on -, 2019, unless otherwise extended or terminated by Subsequent emergency order. During the curfew, all persons not expressly authorized by the undersigned, or not otherwise rendering esscntial emergency services, such as fire, police, emergency medical services, hospital services, transportation of patients and emergency utility repairs, shall remain off the public streets, highways and other public areas of Indian River County. DONE AND ORDERED this day of 12019. Jason E. Brown, Indian River County Administrator and Indian River County Emergency Services District. Director OFI,'ICEOFTHE COUNTY,4DMINIST'Ri4TOR LVD1.4-YRI ER COU.VTF 1801270' Street, Vero Beach, Fl, 32960-3388 Phone: 772-226-1408 - Fax: 772-978-1822 YAEllahEttas Mka 2019 Hurricane ScasanUxgal Ducujnun6'•2419 ardor - Establishing Cur rm.duc Indian River County Comprehensive Emergency Management Plan Annex V - Page 10 Attachment #3 Indian River County Evacuation Guide (Evacuation Routes, Zones and Shelters) Indian River County Evacuation Guide ,rrar+" Emergency Evacuation Routes, Zones, and Shelters 7 m (` � OOil o a > o _ O — T N ' f � Z D O Sebastian P� FP Map Legend Evacuation Zones' ZONE A,(RED) Barnerlsland and Mobile Home Parks ®ZONE B: (ORANGE) Areas East of U.S. HVVY 1 ZONE C_ i (ELLOVV) St. Sebastian RiverArea ZONE D & E' * All areas east or line FEC Railway including Zones A,B&C. Evacuatlnn Routes U U.5 1 2 3 ® M1rliles N W+ SS BREVA RD COUNTY I 4 Indian River Shores sr. ,j 1 ' Indian Fiver County Bill 1. Sebastian El anearary F,11stnere - 1 ^' LI 572 IA I - I 7 m (` � OOil o a > o _ O — T N ' f � Z D O Sebastian P� FP Map Legend Evacuation Zones' ZONE A,(RED) Barnerlsland and Mobile Home Parks ®ZONE B: (ORANGE) Areas East of U.S. HVVY 1 ZONE C_ i (ELLOVV) St. Sebastian RiverArea ZONE D & E' * All areas east or line FEC Railway including Zones A,B&C. Evacuatlnn Routes U U.5 1 2 3 ® M1rliles N W+ SS Indian River County Comprehensive Emergency Management Plan Annex V - Page 11 6srH sr I 4 Indian River Shores sr. ,j 1 ' Indian Fiver County Bill 1. Sebastian El anearary ^' 400 Sebastian Blvd Sebastian - 2. Fellsmere Elementay 50 N 0rpress Street, Fellsmere 3Sebasl w-va lJlPome z 49TH ST 72 9400 County Road 512, Sebastian r ; 4. SebasBan Wun'Fpgh School < Icy 9001 90th Avenue Sebastian 5. Pelican island Eleermntary `Y tt 13555c humann Dr Ne Behastian } 6. Storm Grove Middle 6400 57th Street = on Merrill Merrill Barber Bridge cv ..�_ 7. fit fl'ord Middle 453028th Court, Vero Beach - 26TH ST i v r B. LSI -15 Freshman Learning Cet#er 60 .20TH 17TH Street Causeway 150719th Street, Uero Beach & Glendale Elerrar t-17 4940 8th Sl neat, Vero Beach 70. of Middle v 40020th Avenue SW, Vero Beach + BTH ST 11. Osceola Magnet School \�.. 111018th Avenue SW, Vero Beach �, 4T,H ST 12. Indian Fiver Academy 500 20th Street 9 W, Vero Beach A a. ' 13. Vero Beach Elementay 177012th Street, Vero Beach lr, SN=Special Needs Sheffer T 5T SW .1 Tr--,. Caa4E177tary !A AIA Str 8955 8th eet, 8ebastlan c -v `4 Fre-Reglstratl on required (772) 5 7-2154 ' PF = Pel Friend y Me0er Liberty Magnet School I 6850 81 et street, V oro Beach _ For infornetion, c all. (772) 388-3331, Btt. 10 S T L U C E�\ C O U N T Y Indian River County Comprehensive Emergency Management Plan Annex V - Page 11 Annex VI Communications Plan (General) 2012 Hurricane Expo p .,� Indian River Mall June 9th - 10am to Spm Table of Contents Introduction.................................................................................................................................................................. 1 PurposeStatement..........................................................................................................................................1 Situation.........................................................................................................................................................1 Assumptions....................................................................................................................................................1 Organizationand Responsibilities......................................................................................................................1 Conceptof Operations..................................................................................................................................... 2 CommunicationPlan Goals........................................................................................................................................... 3 Notification, Information, and Warning Capabilities.................................................................................................... 3 PrimarySystems.............................................................................................................................................. 3 SecondarySystems..........................................................................................................................................4 Multi -Hazard Safety and Protection Measures............................................................................................................ 6 MitigationOpportunities.............................................................................................................................................. 7 AnnualPublic Outreach Goals...................................................................................................................................... 7 CrisisCommunication...................................................................................................................................8 Organization of Public Information during a Crisis.............................................................................................. 9 MediaManagement during a Crisis...................................................................................................................9 Joint Information System (JIS)/Joint Information Center(JIC).............................................................................10 Purposeof a PC...................................................................................................................................................10 Establishinga JIC.................................................................................................................................................10 Activatingthe PC.................................................................................................................................................11 Deactivationof the JIC ........................................................................................................................................11 Writing and Distributing News Releases...........................................................................................................11 PressConferences and Interviews...................................................................................................................12 APPENDIX A— Indian River County EOC Media Policy APPENDIX B — ESF #14 Job Aid APPENDIX C — Communications, Notification and Warning Standard Operating Guidelines APPENDIX D — Emergency Notification Standard Operating Guidelines APPENDIX E — Preparedness Notification Standard Operating Guidelines Page i Indian River County Communications Plan Introduction Purpose Statement The purpose of this Communication Plan is to establish methods and criteria for 1) communications between direction and control authorities, 2) notifications to key decision makers and Indian River County Emergency Response Team members, and 3) the dissemination of emergency notification, alert and warning information to the residents of and visitors to Indian River County Florida. Methods and criteria identified and established allow the Indian River County Emergency Management Division (IRCEM) to provide the ability for effective and coordinated response and recovery efforts and timely alerts and warnings of actual or potential natural, man-made or technological disasters affecting the safety and well-being of Indian River County Government, its citizens and visitors. Situation and Assumptions Situation Different types of potential hazards' have been identified that could affect large numbers of people and require the coordinated response of public and private agencies and personnel over a widespread area of Indian River County. Timely and accurate warnings and notifications to the public and emergency response team members are critical in order to help those affected or potentially affected by any disaster better prepare for and survive the event. Special situations occur which require that responders from different agencies have the ability to communicate with each other which is not done on a daily basis. Assumptions • There is no single communication, notification or warning system that can be expected to reach every member of the public at any given time with 100 percent reliability. Events can require immediate warning actions or may allow notifications to occur hours or days in advance. • There is no single common method to receive alerts, warnings or information. • Communications and warning systems may fail at any time under any condition for any reason. Organization and Responsibilities The responsibilities for monitoring, detection, alert, warning, notification systems, methods and procedures are shared among several agencies and sometimes involve the cooperative efforts of other governmental entities as well as public/private partnerships all with a common goal of providing for the safety and well-being of the citizens of and visitors to Indian River County. 1 For a complete IRC hazard analysis, please refer to the Indian River County Local Mitigation Strategy. Page 1 The following organizations share that responsibility in Indian River County: • Indian River County Emergency Management Division • Emergency Support Function (ESF) #2 — Communications • Emergency Support Function (ESF) #14— Public Information • Indian River County Sheriff's Office • State of Florida Division of Emergency Management • Federal Government Emergency Alert System (EAS) • National Weather Service NOAA Weather Radio System The State of Florida Division of Emergency Management, Indian River County Department of Emergency Services, and the Indian River County Sheriff's Office hold the responsibility of serving as the State Warning Point (SWP) and County Warning Point (CWP), respectively. Concept of Operations Reliable communications are necessary not only for day-to-day government operations, but for the management of response and recovery efforts, notification of emergency response team members, warning the public of occurring or impending events and coordination with other agencies and organizations. Communications capabilities must be available for emergency management functions in the Emergency Operations Center, alternate EOC, and in the field. Indian River County Emergency Management utilizes various technologies and methods in order to provide primary and secondary methods for communications, warnings and notifications. These technologies and methods give us the capability to initiate, receive and/or relay warnings and vital information to key county decision/policy makers, emergency response team members as well as the public. By having multiple systems and technologies available, Indian River County Emergency Management maintains effective communications across all hazards, threats and operational environments. Many systems are used daily for routine communications and information exchange requirements and some are available for alert and warning situations. To maintain operational readiness, all systems are tested on an established schedule and frequency. A Systems Test Logbook will be kept by the emergency management staff and test logs will be retained in accordance with the standard record retention protocol (1 calendar year). Indian River County Emergency Management is committed to helping our citizens prepare for and recover from any disaster that may impact our community. Our emergency plans subscribe to an all -hazards approach to emergency management, not just specific types of hazards but increasing preparedness for any type of hazard. This plan has been made an annex of Indian River County's Comprehensive Emergency Management Plan (CEMP). A description of all hazards that pose a threat to Indian River County can be found in the hazards analysis section of the CEMP (Basic Plan, pp. 8-81). To assist with the development of this plan, the Indian River County Emergency Manager appointed a public information strategy team with participation by the CRS Coordinator, emergency management coordinator, emergency management planner and storm water engineer. Page 2 Communication Plan Goals 1. Identify a public outreach strategy to inform county residents and business owners about hazards that may impact our community (including flood hazards). 2. Identify the numerous ways Indian River County notifies the community of preparedness, protective action, and recovery activities to our residents. 3. Familiarize residents with appropriate property protection measures. 4. Provide guidance to the Indian River County Community Rating System (CRS) Coordinator for submittal for credit under the National Flood Insurance Program's Community Rating System. 5. Identify crisis communication strategy for ESF #14 (Public Information Officer). Notification, Information, and Warning Capabilities The Indian River County Emergency Management Division maintains multiple levels of redundant voice and data communication capabilities for the notification and warning of key officials, emergency responders and the public. Procedures addressing the operation and implementation of communications systems and equipment are located in multiple documents including: • Indian River County Communication Log and Systems Operating Procedures • IRC Comprehensive Emergency Management Plan Annex VIII (Communications - Amateur) • National Warning System Operations Handbook • State of Florida EAS Plan Because some situations may necessitate the coordinated response of multiple agencies that don't normally work together or within Indian River County, interoperability of communications systems are vital. The Tactical Interoperable Communications (TIC) Plan is used to guide and direct interoperability efforts. PLEASE NOTE: For security reasons, specific user instructions for each mode of notification are kept in a job aid guide in a secure location. Primary Systems 1. AT&T - The primary communication system operative through the Department prior to, during, or after an emergency is AT&T, a commercial carrier telephone service. When a determination has been made that inter -county resources will be required, appropriate DEM personnel will notify the ESF leaders from the required ESF. The ESF leaders will be responsible for alerting or notifying necessary personnel within their respective ESFs. Note: At the time of this writing, Indian River County was in the process of upgrading their phone system to an AT&T secure VoIP system. The advantage of the new system will be less service outages and more reliable service. 2. Public Safety Answering Point (PSAP: 24-HOUR emergency communications center) - The PSAP is responsible for answering calls to an emergency telephone number for police, firefighting, and ambulance services. The PSAP operates 24 hours a day, dispatching emergency services or passing 911 calls on to public or private safety agencies through the Indian River County Sheriff's Office. 3. Integrated Public Alert and Warning System (IPAWS) - Indian River County is authorized to transmit Emergency Alert System messages to Florida broadcasters as well as the Integrated Public Alert and Warning System, which can notify citizens via smart phones, weather radios, and other devices. Page 3 4. KEY OFFICIAL/ORGANIZATION NOTIFICATION The Emergency Management Director, and his staff, will notify key officials and emergency related organizations of any significant emergency events that may promulgate the opening of the EOC. This is done either by personal telephone call, group or individual e-mail and/or regular conference calls. Secondary Systems 1. SLERS—State Law Enforcement Radio System (SLERS) is used by the State Watch Office (SWO) and the FDEM Regional Coordinators to report their current location or communicate updates about incidents they are responding to. Indian River County Emergency Management has a SLERS radio that provides the counties with a redundant means of communication during an emergency. 2. TELECOMMUNICATIONS DEVICE FOR THE DEAF According to the National Institute on Deafness, approximately one in eight people in the United States (13%, or 30 million) aged 12 years or older has hearing loss in both ears, based on standard hearing examination. While it is uncertain how many deaf or hearing-impaired residents are in Indian River County, our office is prepared to handle these calls through the use of a Telecommunications Device for the Deaf (TDD). A TDD is a machine that can be connected to the telephone providing deaf and hard -of -hearing people with a way to use a telephone without an interpreter. TDD users type their messages on a standard typewriter keyboard, which is read on a display by the receiver using compatible equipment. The Indian River County Department of Emergency Services TDD telephone number is (772) 770-5091. 3. NON-ENGLISH SPEAKING CITIZENS In order to broaden our capabilities to speak with the non- English speaking communities of Indian River County, we subscribe to AT&T Language Line. They are the world's largest provider of 24-hour over -the -phone interpretation. In addition, we have several local residents who have offered their interpreter services. Either of these services would be available to non-English speaking callers. Additionally, public service announcements are also broadcast in Spanish. 4. 24-HOUR PHONE LINE Our office maintains a 24-hour phone line (772-226-3930) that will be activated during times of disaster. This phone line will have pre-recorded disaster messages containing protective action /recovery information that can be accessed by the public. 5. E-MAIL/TEXT MESSAGE ALERT SUBSCRIBER LIST (Alert Indian River) Our office maintains an E- mail/text message alert subscriber list for disseminating weather alerts, or other warnings, to all subscribers (including local law enforcement and governmental officials/organizations). We are capable of immediately delivering neighborhood level content to geographically targeted consumers via cell phone (texting), e-mail and the web. NOTE: Text messages will be limited to only 180 characters (letters AND spaces). 6. SOCIAL MEDIA To increase our public outreach efforts, Indian River County also utilizes social media to post weather alerts, or other warnings. Residents now have the ability to follow us on Twitter, Facebook, Nextdoor, Instagram and/or YouTube. The Indian River County Social Media Policy will be observed at all times. 7. CABLE TV INTERRUPT SERVICE Indian River County Emergency Management staff has the ability to use Cable TV interrupt service, which allows our office to interrupt currently broadcasting television programs with current weather warnings, or other warnings, pertaining to our immediate area. 8. LOCAL GOVERNMENT CABLE TV CHANNEL Once the Emergency Operations Center is activated, the EOC will broadcast protective and recovery action information on the government access channel. This channel can be found on cable channel 27 in all of Indian River County. Page 4 9. AGREEMENT WITH LOCAL FM RADIO STATION An agreement was entered into with WSCF (91.9 FM) radio which allows emergency management staff access to broadcast equipment for informing Indian River County citizens of storm/disaster information such as what protective actions to take, what the evacuation and re-entry plans are, and recovery information, including restoration of utilities. 10. AMATEUR RADIO Amateur radio has been a proven method to provide communications for local, State, and Federal authorities. If major communications infrastructure is lost during an emergency, amateur radio operators can be vital in establishing communication between State officials, local governments, and voluntary organizations active in disasters. Using equipment within the EOC, Amateur radio communications are provided by RACES/ARES volunteers. More specific information related to communications issues can be found in the description for ESF #2 (Communications), located in Annex I - Response Functions. 11. EMERGENCY POWER SUPPORTS COMMUNICATIONS The primary EOC has auxiliary power provisions capable of sustaining operations for five days. The secondary EOC has auxiliary power provisions capable of sustaining operations for three days. 12. KEY OFFICIAL/ORGANIZATION NOTIFICATION - The Emergency Management Director, and his staff, will notify key officials and emergency related organizations of any significant emergency events that may promulgate the opening of the EOC. 13. PUBLIC WARNING SYSTEM The Emergency Management Director, and/or his designee, has the authority to activate the public warning system at any time an emergency event threatens persons or property. 14. BULLHORN/DOOR-TO-DOOR ANNOUNCEMENTS Predetermined evacuation areas include the barrier island, low-lying areas, mobile/manufactured homes, sub -standard housing, RV parks and marinas. Initial notification will be through media resources and may be augmented by the use of bullhorn announcements and door-to-door visits by public safety officers. 15. COMMUNICATION WITH STATE EMERGENCY OPERATIONS CENTER The County EOC will communicate with the State Emergency Operations Center (SEOC) on all activations, warnings and SITREPS by means of NAWAS, ESATCOM, commercial telephone or radio frequency links. 16. PRE -SCRIPTED PUBLIC SERVICE ANNOUNCEMENTS The most common topics pertaining to health and safety, and considered to be helpful to the public, have been pre -scripted to form a library of written Public Service Announcements. Messages include topics on preparedness, response, recovery and mitigation. This document is maintained on file in the emergency management office as well as the office of the Public Information Officer (ESF #14). 17. EMERGENCY INFORMATION CENTER (EIC) — The EIC is a phone bank designed to respond to public inquiries regarding rumors and information. The EIC will be activated and staffed by volunteers during an EOC activation. Staffing will be in accordance to call volume. Each operator will be provided just -in -time training with the Indian River County Public Information Handbook — located in the EIC. 18. INTEGRATED PUBLIC ALERT AND WARNING SYSTEM (IPAWS) During an emergency, alert and warning officials need to provide the public with life-saving information quickly. IPAWS is a modernization and integration of the nation's alert and warning infrastructure that will save time, protecting life and property. IPAWS gives public safety officials an effective way to alert and warn the public about serious emergencies using the Emergency Alert System, the Commercial Mobile Alert System, NOAA Weather Radio and other public alerting systems from a single interface. The Commercial Mobile Alert System (CMAS), also known as Wireless Emergency Alerts (WEA), and Personal Localized Alerting Network (PLAN), is an alerting network designed to disseminate emergency alerts to mobile devices such as cell phones and pagers. The government plans to issue three types of alerts through this system: alerts issued by the Page 5 President, alerts involving imminent threats to safety of life, and AMBER Alerts. Indian River County Emergency Management was approved on November 20, 2012 by the Federal Emergency Management Agency (FEMA) as a Collaborative Operating Group (COG). Indian River County Emergency Management will only utilize the IPAWS warning system to save time, protect life and property. Criteria for Issuing a Public Warning: • Does the hazardous situation require the public to take immediate action? • Does the hazardous situation pose a serious threat to life or property? • Is there a high degree of probability the hazard situation will occur? Multi -Hazard Safety and Protection Measures Indian River County Emergency Management provides information and education to the public concerning threats to life, safety, and property. These activities include information about specific threats, appropriate preparedness measures, and actions to mitigate the threats including protective actions. Information is disseminated through a variety of forums that include the following: 1. Educational Programs i) Conducts activities to educate the public about local hazards, prevention, family preparedness, and response -level activities. Public education is accomplished through events by request and the primary audience is civic organizations, homeowner's associations, chamber of commerce, health care facilities, annual hurricane expo, special needs populations, pet owners, etc. ii) Coordinates with the Small Business Development Center of Indian River State College to better prepare the business community. iii) Records public service announcements on several disaster preparedness topics to be aired on our local government channel. iv) Records public safety announcements with a local FM radio station. v) Sponsors training programs on disaster preparedness held at the Indian River County Emergency Operations Center. Print/Web Media i) Indian River County Emergency Management is responsible for the annual publication and distribution of the Official Disaster Preparedness Guide for Indian River County. This disaster preparedness guide details all -hazards, including important flood safety measures. This guide is available in English and Spanish and distributed through public buildings within the county and is available electronically on our website (www.irces.com). ii) A section of our website is dedicated to flood protection and warning. Residents can find information on flood preparedness, what to do following a flood and how to manage flood insurance claims. iii) We have a severe weather section that appears in The AT&T Real Yellow Pages. The phone book is updated annually and widely distributed. The section on severe weather preparation includes flood protection information. Page 6 Mitigation Opportunities Indian River County has an approved Local Mitigation Strategy (LMS), a required plan that communities develop to identify initiatives that reduce the impact of hazards and to be eligible for federal and state mitigation grants. Our website is regularly updated and identifies numerous grant opportunities as they become available. An example of mitigation grants includes: 1. Flood Mitigation Assistance Program -A federal program that provides annual funding for projects to protect flooded structures that are insured by the National Flood Insurance Program. 2. Hazard Mitigation Grant Program - A federal, post -disaster program that funds projects to protect public or private property from future disasters. 3. Pre -Disaster Mitigation Program -A highly competitive federal grant program developed to assist communities in implementing hazard mitigation related activities. 4. Repetitive Flood Claims Program -A competitive federal program that provides non - disaster funding for flood mitigation projects at 100% federal funding in communities that meet certain eligibility limitations. 5. Residential Construction Mitigation Program - A Florida program created to support wind research, mobile home tie -downs and to improve the wind resistance of residences. 6. Severe Repetitive Loss Program - A federal program created to mitigate NFIP-insured residential buildings that have experienced severe flood damage. 7. State Floodplain Management Program - Promotes and ensures sound land use development in floodplain areas in order to promote the health and safety of the public, minimize loss of life, and reduce economic losses caused by flood damages. The Program serves as the State Coordinating Agency of the National Flood Insurance Program to work with Florida's municipalities and counties to administer their local flood damage reduction regulations. S. Silver Jackets - This program, sponsored by the U.S. Army Corps of Engineers, provides a formal and consistent strategy for an interagency approach to planning and implementing measures to reduce the risks associated with flooding and other natural hazards. Annual Public Outreach Goals Provide brochures and publications to property owners through media and resource libraries at selected county buildings. Brochures and publications address all -hazards, including local flood hazards, flood insurance, flood protection and mitigation and flood mapping information. Continue annual review, updates and distribution of the Official Disaster Preparedness Guide for Indian River County. Continue providing disaster preparedness presentations upon request. Page 7 4. Continue to review and provide updates, as necessary, forth e AT&T Real Yellow Pages (telephone directory). 5. Continue to provide disaster preparedness education programs for the public. 6. Confirm that the public libraries located in Indian River County have a complete copy of FIRM maps after each FIRM update or as required to maintain a full set of maps. 7. Continue to update website with respect to mitigation opportunities. 8. Maintaining (Indian River County Community Development Department) a database of repetitive loss properties. Each year these homeowners are provided written information to promote flood protection in the community, including flood protection regulation and storm water management. The homeowner's are also provided links to NFIP publications that provide information about flood protection of their home, including retrofit options. Crisis Communication During a crisis it is important to communicate the facts as quickly and accurately as possible and requires updating the information regularly as circumstances change. It is imperative to speak as accurately as possible and to not speculate about details that are not known. The Indian River County Emergency Management Director, or his designee, will serve as the department Public Information Officer (PIO). During an EOC activation, the Indian River County ESF #14 representative will staff an office within the EOC. The PIO will participate in ongoing training and helps to promote, inform, educate, and provide information to the citizens of Indian River County. Prior to an EOC activation, Emergency Management staff will alert all ESFs using various delivery methods (phone, e-mail, text) from our mass communication system. During an EOC activation the ESF #14 (PIO) representative will: • Provide critical information to the public during events and incidents. Information is distributed to the public and media through news releases, brochures, flyers, government channel, website, e-mail alerts, and social media. • Provide timely and effective dissemination of information to protect public health and safety. • Assign roles to other ESF #14 support staff at the beginning of each shift and provide them regular briefings as necessary to stay current with the event. • Assign an ESF #14 support staff member to the Emergency Information Center (EIC) to assure accurate information is being distributed to the operators for response to public inquiries and rumors. • Support and report to the Incident Commander, who will approve all media releases, written or verbal. • Coordinate and integrate public information functions across all jurisdictions and functional agencies. • Serve as spokesperson qualified to deliver the Emergency Management Program's message, appropriate to hazard and audience. • Maintain a quality working relationship with local and regional media. • Respond to media requests for information in a timely manner. • Establish a schedule for news conferences and briefings (10A and 2P recommended). • Monitor the news media to detect and correct misinformation and identify emerging communication trends or issues. • Attend scheduled Branch Director Meetings to coordinate any interface with public Page 8 officials and dignitaries. • Serve as escort for media tours of EOC, if appropriate. • Develop talking points per the PIO job aid attached as Appendix B. • Provide a briefing to incoming ESF #14 representative(s) during a shift change (event status, document history, media relations, social media, processes). During an EOC activation the ESF #14 (PIO) staff will provide assistance to the P1O as necessary, including: • Updating the recorded public information line with current information (772-226- 3930). • Managing e-mails and telephone calls from the media. • Assisting PIO with writing press releases. • Setting up media room for media briefings. • Updating the media board located in the media room. • Providing updates to the EIC supervisor. Organization of Public Information during a Crisis During a crisis, the EOC will act as the central coordinating facility for receiving and dissemination of public information. Information flow to the EOC will occur directly from news media reports and citizen public information phone calls. 1. Information will flow from the EOC in the form of media briefings, press releases, and situation reports. Information will also flow from ESF #14 to public information operators in the local EIC. 2. Based on historical events in Indian River County, a large book of pre -scripted press releases and informational bulletins was compiled to make distribution of the message more efficient. All press releases and informational bulletins are submitted by the Emergency Support Functions (ESF) to ESF #14 for approval prior to release. Media Management during a Crisis The PIO has established a working relationship with the media and has a media contact list with after - business hour's contract information. The Media Center of the Emergency Operations Center has been identified as the central contact facility for the media (See Appendix A for media policy). This site beer designated as a potential area for the establishment of a Joint Information System and Center (JIC). Regularly scheduled press conferences will be established during an event. The information to be disseminated may include, but not be limited to, the following: 1. Identification of vulnerable areas for each hazard; 2. Pre -disaster measures to alleviate loss; 3. Preparedness tips; 4. Response information, especially evacuation and sheltering; 5. Recovery information, where to go and who to contact for assistance; and 6. Information on what to bring to a shelter. 7. Special Needs client information. Page 9 Joint Information System (JIS)/Joint Information Center (JIC) A Joint Information System is defined as an information network of PIOs and support staff working together to deliver accurate and timely information to the public. When able, staff participates in meetings of the Treasure Coast Chapter of the Florida Public Relations Association. This is a statewide network of nearly 1,500 public relations professionals. Meetings feature networking building opportunities as well as presentations by public relations professionals on topics of current interest. A Joint Information Center is defined as the physical location where public information staff involved in incident management activities can collocate to perform critical emergency information, crisis communications, and public affairs functions. PIOs at the JIC continue to represent their respective agencies, while at the same time receiving the benefits of a coordinated public information approach. During a JIC operations, agency spokespersons are autonomous; no agency has authority over another. However, JIC members work together and support one another. Indian River County Emergency Management will test its JIS/JIC biennially during the Statewide Hurricane Exercise. 1. Purpose of a JIC — To manage and facilitate the flow of information to the news media and the public by pooling PIO assets. PIOs at the JIC continue to represent their respective agencies, while at the same time receiving the benefits of a coordinated public information approach. 2. Establishing a JIC — A JIC maybe established when the: a. Emergency Management Director determines the need to implement a JIC based on the complexity of the incident and the need to ensure coordination and integration of messages from multiple agencies. b. Disaster is widespread and prolonged. c. Emergency Management Director determines the public information needs will exceed available resources. d. Incident will be long-term, and will generate intense local, state, national, and possible international news media. e. Incident or event involves multiple jurisdictions and/or disciplines. f. Indian River County EOC is activated. 3. Establishing a JIC—Terrorism based events Florida Statute 943 indicates that the Florida Department of Law Enforcement has the lead responsibility for terrorism -based events. In all other events, the local EOC provides the Lead PIO. 4. location of Indian River County JIC - In Indian River County, when PIOs work cooperatively to issue accurate and timely information to the impacted public, the first choice will be to organize in the ESF #14 ancillary room within the ECC. 5. Media Area — The Indian River County EOC has a designated area for the media. The EOC media room is where PIO(s) will gather to provide information (briefings, press conferences, media interviews, etc.) to members of the media. 6. Recommended JIC Technology/Equipment a. Printer Printer paper Flash drive Page 10 d. Extra notebooks, pens and pencils e. Blank name tags f. Dry erase board g. Tape h. Post -it pads i. Clipboards j. Paperclips, binder clips, rubber bands k. Markers I. Scissors M. Stapler n. Surge protector/power strip, and extension cord 7. Activating the JIC —Steps taken by Lead PIO: a. Ensure that location is available and usable. b. Send a PIO call -out. Include information on where to meet and who to call for additional information. C. Check/assemble supplies and equipment. d. Maintain roster of responding PIOs. e. Once a majority of PIOs are present, hold a situation assessment briefing. f. Announce to the news media that the JIC is operational. 8. Escalating Incidents — If an event exceeds the capability of Indian River County PIOs to respond, state and federal support is increased. PIO resources may be requested from the following agencies: a. Florida Fire Chief's Association — maintains a database of PIOs, by type, who can respond throughout the state to support local departments. b. Florida Division of Emergency Management — Deployment team members are generally deployed in teams of two. c. Regional Domestic Security Task Force — Each region is issued logistical equipment for the purpose of supporting JIC operations. Each region maintains a number of TacPaks (Tactical Communications Package — office in a box) and a Mobile Joint Information Center. 9. Deactivation of the JIC — As the incident winds down, the Lead PIO can scale back JIC operations in coordination with the incident commander. The Lead PIO needs to determine when a JIC is no longer needed and send out a final news release announcing the closure. Writing and Distributing News Releases ESF #14 is responsible for creating and distributing all incident -related public information during an EOC activation. 1. Once the EOC is activated, ESF #14 will be responsible for fact -checking before anything is released to the public and/or press. 2. Press releases will be drafted by using either the pre -scripted press releases or press release template. 3. A folder should be created for each day of an event and files saved into that folder for archival purposes. 4. Route press release to the emergency management director for approval, unless given the Page 11 authority to distribute without review. 5. Print a copy of the press release for the Approved Press Release binder located in the EOC. 6. Make a copy of the press release to post in the media room. 7. E-mail the press release to the media distribution group. Press Conferences and Interviews 1 . ESF #14 will establish a press conference schedule as soon as possible. It is recommended to keep a regular schedule (i.e., 10:00 am and 2:00 pm). 2. Develop your talking points and gather facts (see Appendix B for a job aid) before talking to media. The key to a good interview is being prepared! 3. In between press conferences, ESF #14 must be prepared to answer incoming phone call requests for interviews. Any calls received by the general public should be routed to the Emergency Information Center (772-226-4000). Page 12 Appendix A Indian River County EOC Media Policy Indian River County Emergency Operations Center Media Policy Welcome to the Indian River County Emergency Operations Center. We are committed to responding to all your news media questions efficiently, accurately and in a timely fashion. We understand the importance of getting the message out to the public and helping them understand the events as they are developing. Effective communications with the news media will be accomplished both responsibly and prow -actively. We request that media representatives observe the following. 1. Present media credentials. 2. Check-in following the instructions given. 3. Media representatives will be issued an identification badge and are expected to display this badge at all times. 4. Media visitors will only have access to the designated media area. 5. Media representatives will not be permitted to congregate in the lobby area. 6. Press conferences will be held at regular intervals — a schedule will be provided. 7. Access to the Emergency Operations Center will only be granted by special permission (Public Information Officer or other designated official) and media guests must be accompanied by an escort at all times while allowed access. 9. Media visitors will check-out as they leave the facility. Thank you for your cooperation. A-1 Appendix B Indian River County ESF #14 (Public Information Officer) Job Aid Indian River County Emergency Management ESF #14 (Public Information Officer) Job Aid • Stand up! • If you don't know, say so! Never say "no comment". • Avoid using jargon or acronyms. • REMEMBER: Who? What? When? Where Why? How? Prepare your talking points. • Look at the reporter, not the camera. + "I don't know, but what I can tell you is ..." ■ "I can't speculate, but what I can tell you is..." • "Because events are unfolding so quickly, we are not sure right now, but I will hold another news conference in exactly one half hour and provide all the information I have at that time." • "We have no reports of any deaths or injuries, but it may be too early to know that. Our agency has a plan for such emergencies, which we are carrying out, and we feel we are in control of the situation to the greatest extent possible." • "Based) on the National Weather Service forecast, we are due for more severe weather, so we are preparing for the worst and hoping for the best. We know that many citizens are suffering with worry as well as physical hardship. It would be a good time for Indian River County residents to look out for their friends and neighbors." ■ There is a plan/What's going on • We're in control • Here's what you should do am Appendix C Indian River County Emergency Management Communication, Notification and Warning Systems Standard Operating Guidelines I. INTRODUCTION Different types of potential hazards have been identified that could affect large numbers of people and require the coordinated response of public and private agencies and personnel over a widespread area of Indian River County. Timely and accurate warnings and notifications to the public and emergency response team members are critical in order to help those affected or potentially affected by any disaster better prepare for and survive the event. Key decision makers often need advance notifications of potential events and the ability to communicate with State and Federal agencies must be provided. Situations can occur which require that responders from different agencies have the ability to communicate with each other which is not done on a daily basis. There is no single communication, notification or warning system that can be expected to reach every member of the Indian River County Emergency Management Team (IRCEMT) or the public at any given time with 100 percent reliability. Everyone potentially involved does not possess a common information exchange platform. Any given communication, notification or warning system may fail at any time under any condition for any reason. These possibilities require that various methods be available for communications, notifications and warnings. A. PURPOSE These Standard Operating Guidelines serve to describe the decision-making process and methods involved to disseminate information, alerts and warnings to both IRCEMT members and the general public and the various warning devices employed to accomplish those tasks. B. SCOPE As noted throughout this document this SOG covers communication and notification scenarios for the IRCEMT as well as warning scenarios for the general public. In all instances both primary and secondary methods of communications, notifications and warnings presently available to and in use by the IRCEMT are included and are established across all hazards identified as having the highest occurrence and/or potential impact by the Local Mitigation Strategy (LMS). C-1 II. RESPONSIBILITIES AND TASKS Responsibilities for communication, notification and warning are shared among several agencies and sometimes involve the cooperative efforts of other governmental entities as well as public/private partnerships all with a common goal of providing for the safety and well-being of the citizens of and visitors to Indian River County. The following organizations share that responsibility: • Indian River County Emergency Management • Indian River County Sheriff's Dispatch (County Warning Point) • Emergency Support Function (ESF) 2 - Communications • State of Florida Division of Emergency Management (State Warning Point) • Federal Government Emergency Alert System (EAS) • National Weather Service NOAA Weather Radio System Indian River County Emergency Management Indian River County Emergency Management is responsible for day to day monitoring of events, both natural and man-made which may impact the safety and well-being of Indian River County citizens, visitors and property. Indian River County Emergency Management is also ultimately responsible for seeing that IRCEM members and the public are notified and alerted as events dictate. Public Safety Answering Points (PSAPs) The Indian River County system consists of Three Primary 911 Public Safety Answering Points (PSAPs): Indian River County Sheriff's Office, Vero Beach Police Department, and the Sebastian Police Department. There is one back-up PSAP located at the Indian River County Emergency Operations Center. The Indian River County E911 system is an enhanced 911 System that includes ANI, ALI, Selective Routing and Transfer capabilities (Formerly known as a Type IV system). ATT provides the 911 service. Each Primary PSAP receives landline, VOIP and Wireless 911 calls within their jurisdictional boundary. Indian River County Sheriff's Office Primary PSAP The Indian River County Sheriff's Office has a Primary PSAP in Vero Beach which direct dispatches law enforcement calls throughout the unincorporated area. This PSAP also direct dispatches fire and rescue calls throughout the county including the City of Vero Beach and the City of Sebastian. Vero Beach Police Department Primary PSAP The Vero Beach Police Department has a Primary PSAP which direct dispatches law enforcement calls only. Calls for Fire and EMS are transferred to the Indian River County Sheriff's Office. C-2 Sebastian Police Department Primary PSAP The Sebastian Police Department has a Primary PSAP which direct dispatches law enforcement calls only. Calls for Fire and EMS are transferred to the Indian River County Sheriff's Office. Indian River County Emergency Operations Center Backup PSAP The 911 Services Division maintains a back-up 911 Communications PSAP facility that is equipped with Interact/Zetron CTI 3200 workstations, MA/COM 800 MHZ trunked radio system, Replay Recording System, and computer aided dispatch workstations as provided by agency. This facility will be activated in case of an emergency that causes the affected PSAP to be evacuated and is available 24/7. This back-up PSAP also provides an excellent opportunity for any of the Public Safety Answering Points in Indian River County to utilize the site for training their staff on a regular basis. ESF #2 - Indian River County Public Safety Communications Emergency Support Function #2 provides coordination of communications support to Indian River County and municipal government entities, other ESFs, voluntary relief organizations, and State or Federal agencies requiring communications capacity in order to perform their emergency response, recovery and disaster assistance missions. ESF #2 is also the responsible ESF for the Amateur Radio Emergency Communications. State of Florida Division of Emergency Management The Florida Division of Emergency Management (FDEM) operates the State Emergency Operations Center which also serves as the State Warning Point (SWP). The SWP is a 24/7 operation and serves to provide a single point of information and warning dissemination to Federal, State, and/or Local governmental officials is the primary State entry point for Emergency Alert System (EAS) messages. Federal Government Emergency Alert System (EAS) The Federal Government is responsible for maintaining the EAS and securing cooperative agreements among the Department of Homeland Security, the National Weather Service and the states in order to allow the dissemination of local emergency messages via this system. National Weather Service NOAA Weather Radio System The National Weather Service is responsible for the preparation and issuance of severe weather forecasts and warnings designed for the protection of life and property of the general public. They are responsible for the operation and maintenance of the NOAA Weather Radio System. C-3 III. CONCEPT OF OPERATIONS Communication, notification and warning methods used by Indian River County are numerous and can be divided into two categories, primary and secondary systems. Primary systems are those systems that may be used in normal daily situations or those which are first choice because of largest reach to intended recipients. Secondary systems can be considered backups to some primary systems or have a smaller, more specialized audience or use. Since scenarios requiring notifications and warnings are so different and developing situations so dynamic there is no rule that says that every method will be employed for every situation. That final decision process is left up to the entity issuing the notification or warning. RESOURCES and APPLICATION IRCEM Communications and Notifications Primary Systems County -Wide 800 MHz radio system Overview Indian River County currently operates an 800 MHz radio system. Each county and city governmental agency, within the county, are equipped with radios that are assigned frequencies for daily and emergency use. The Indian River County Sheriff's Office is the primary Public Safety Answering Point (PSAP) responsible for the dispatching of all Fire Rescue services, Sheriff Office Deputies and law enforcement officers for the Cities of Fellsmere and Indian River Shores. As the primary PSAP, the Indian River County Sheriff's Office also has the capability of "patching" radio frequencies to provide unified communication between various local and state agencies during an emergency through the use of the Florida Inter -operability Network (FIN) and the Tactical Interoperable Communications Plan (TIC Plan). Application This system is suitable for communications and notifications across all hazards to those individuals utilizing both the mobile and portable radio system. Testing This is a daily use system and does not require any special test schedule. C-4 Telephone Systems (Land -line, Fax, TTY/TDD) Overview The Indian River County Emergency Operations Center (EOC) maintains land -line telephones. Facsimile machines are available in numerous locations, including the EOC. There is TTY/TDD located at the EOC and the Indian River County Sheriff's Dispatch. Application This system is suitable for communications and notifications across all hazards to those individuals utilizing land -line telephone systems including facsimile and TTY/TDD devices. Testing The telephone system is a daily use system and does not require any special test schedule. The TTY/TDD is tested monthly by the Indian River County Sheriff's Office Dispatch. Cellular Phone Overview A list of cellular phone contact numbers for IRCEM members is maintained by CEM. Application This system is applicable across all hazards for notification to those IRCEMT members possessing cellular phones. Testing This is a daily use system and does not require any special test schedule. Computer Systems (Internet, Email, Cellular Broadband Aircards) Overview Computer networks and the ability to communicate via Internet based applications and E-mail is widespread and a part of IRCEMT members daily business use. Many have portable access to the Internet and E-mail through the use of laptop computers, phones and wireless broadband services Application This system is applicable across all hazards and especially useful to communicate with and notify IRCEMT members especially with information about impending events. C-5 Testing These are daily use systems and do not require any special test schedule. Everbridge Emergency Notification System Overview Everbridge is a subscription -based service paid for by Indian River County Emergency Management. Emergency Management uses this system, Alert Indian River, to contact the Emergency Support Function (ESF) personnel as well as sending notifications to the members of the public who subscribe. The subscribers can decide how they want to receive their notifications as well as in which order the system sends out the messages. This system provides messages through multiple streams (i.e.: text message, phone calls, email) system provided free of charge to subscribers. Application This system is applicable across all hazards to notify IRCEMT members and key leaders of impending or occurring events. Testing Operational tests are validated during severe weather alert situations. Computer Aided Dispatch (CAD) System Overview The Indian River County Sheriff's Office utilizes a Computer Aided Dispatch system for the purpose of entering and recording calls for service and field user activity. Each CAD workstation within the Dispatch Center is connected to a network. This allows each workstation to share information regarding calls for service. CAD sessions may be opened as a Call Taker, Law Enforcement Dispatcher, Fire Rescue Dispatcher or any combination thereof. Application This application is suitable for communications and notifications across all hazards to those individuals utilizing both radios and mobile data terminals. See the Indian River County Local Mitigation Strategy for a complete hazard analysis. Testing These are daily use systems and do not require a special test schedule. Secondary Systems Satellite Telephones Overview Two satellite telephones are maintained by IRCEM. The base unit is located in the EOC. Application This system is applicable across all hazards except crime when normal telecommunications and radio infrastructure is compromised. Testing This system is tested quarterly. Amateur Radio Communications Overview Amateur radio operators are used as primary communications between the EOC and public shelters during operations. They are also used as backup communications in the event of a complete communications infrastructure failure. The Indian River County Amateur Radio Emergency Services group will provide this service. Capabilities include local VHF/UHF, long-haul HF and digital communications services. Amateur radio operators also serve as Sky -Warn Severe Weather Storm Spotters. Application This system is applicable across all hazards. Testing The Indian River County RACES/ARES is responsible for maintaining and testing the system. They hold a weekly on -air voice and digital net utilizing both repeaters and simplex systems. Teleconferencing systems Overview A teleconferencing system is available in the Emergency Management Conference Room located in the EOC. The SWP and many local public and private agencies have conferencing capabilities. Application This system is applicable across all hazards and is useful for bringing remote groups together for information exchange. C-7 Testing Teleconferencing systems are considered daily use items and no special test schedule is needed. Go-To-Webinar/Go-To-Meeting and Zoom Overview The Go-To-Webinar/Go-To-Meeting and Zoom capabilities give IRCEM the ability to host trainings and meetings without everyone having to leave their offices. It is especially useful to keep IRCEM members up-to-date with storm information as well as other hazards. Application This system is especially useful to notify individual key leaders and selected IRCEM members quickly for events remotely and is applicable across all hazards. Testing This system is hosted by a vendor and does not require any special test schedule. Person-to-person contacts Overview Person-to-person contacts can be made to individuals when information exchange does not need to go to large groups. At times exchange of sensitive information must be made on a need to know basis and can be handled better by this method. Application This system is especially useful to notify individual key leaders and selected IRCEMT members quickly for events such as critical infrastructure disruptions, crime, severe weather, terrorism when sharing information of a sensitive nature. Testing This is a daily use system and does not require any special test schedule. Back-up 9-1-1 Dispatch Center Overview The back up 9-1-1 Dispatch center is located in the Emergency Operations Center. This facility has been designed for use by the three (3) PSAPs located in the County (IRCSO, Vero Beach Police Department and Sebastian Police Department) in the event their communications facility becomes inoperable. Application This facility is suitable for communications and notifications across all hazards. Testing This facility is operational at all times and requires no testing. Public Warnings Primary Systems Everbridge Emergency Notification System Overview Indian River County Emergency Management is a participant in the AlertFlorida Statewide Notification System with the Florida Division of Emergency Management. The agreement allows the county to access and use the Everbridge Mass Notification Suite to contact the Emergency Support Function (ESF) personnel as well as sending notifications to the public who subscribe. The subscribers can decide how they want to receive their notifications as well as in which order the system sends out the messages to them. This system provides messages through multiple streams (i.e.: text message, phone calls, email) system provided free of charge to subscribers. Application This system is applicable across all hazards to notify IRCEMT members and key leaders of impending or occurring events. Testing Operational tests are validated during severe weather alert situations. National Weather Service NOAA Weather Radio Overview The National Weather Service broadcasts severe weather forecasts and warnings designed for the protection of life and property of the general public through special radio receivers (NOAA Weather Radio). Application This system is primarily used to automatically inform and alert the public regarding high winds, lightning, severe weather, wild land/urban wildfire conditions, and drought events. Because of cooperative agreements between NOAA and the Emergency Alert System (EAS) other non -weather related messages from Emergency Management can be disseminated via Weather Radios. Testing Weekly tests are conducted by the National Weather Service. JVJ National Emergency Alert System (EAS) Overview The Emergency Alert System (EAS) is a national public warning system that requires broadcasters, cable television systems, wireless cable systems, satellite digital audio radio service (SDARS) providers and, direct broadcast satellite (DBS) service providers to provide the communications capability to the President to address the American public during a National emergency. The system also may be used by state and local authorities to deliver important emergency information such as AMBER alerts and weather information targeted to a specific area. Application This system is applicable to all hazards except drought. A cooperative agreement between EAS and NOAA allows for the automatic dissemination of severe weather alerts and warnings through this system. IRCEM can request that emergency messages be disseminated via the EAS by notifying the SWP and the Indian River County Dispatch. Testing Testing of the EAS is the responsibility of the SWP and the Indian River County Dispatch. Monthly tests are conducted by the SWP. Commercial Broadcast Media Overview Indian River County is served by several broadcast television stations representing all the major networks AM/FM radio stations. All stations maintain equipment capable of receiving alerts broadcast through the EAS system. Application Use of this system is applicable across all hazards to alert and warn the public of impending or occurring emergency events or to disseminate emergency information. Testing This is a daily use system and does not require any special test schedule. Secondary Systems Government Television Overview Indian River County Government manages and maintains a television channel available to subscribers of local cable television systems. The station televises Board [date of County Commission meetings and information about government services, activities, and issues. Application This system is applicable for disseminating public information during events of high winds, hazardous material incidents, severe weather wild land/urban wildfires, and terrorism, along with information for recovery procedures after an event. Testing This is a daily use system and does not require any special test schedule. Amateur Radio Communications Overview Amateur radio operators are used as primary communications between the EOC and public shelters during operations. They are also used as backup communications in the event of a complete communications infrastructure failure. The RACES is the communications group selected by IRCEM to provide this service. Capabilities include local VHF/UHF, long-haul HF and digital communications services. Amateur Radio also serves as Sky -Warn Severe Weather Storm Spotters. Application This system is applicable for use during events of high winds, critical infrastructure disruptions, hazardous materials incidents, wild land/urban wildfire events and terrorism events. Testing The RACES is responsible for maintaining and testing the system. They hold a weekly on -air voice and digital net utilizing both repeaters and simplex systems. Person -to -Person Contacts Overview Person-to-person, a/k/a Door-to-door, contacts can be made with field personnel such as Firefighters and Law Enforcement Officers. Typically, methods employed would be by use of PA systems on Fire Apparatus and/or Patrol Cars. Application This system is especially useful to notify neighborhoods and large groups of people in the events of weather events, hazardous materials incidents, flooding, major fires, droughts and terrorism. Testing This is a daily use system and does not require any special test schedule. [all ►_17J:1►I71:97 INDIAN RIVER COUNTY EMERGENCY MANAGEMENT EMERGENCY NOTIFICATION STANDARD OPERATING GUIDE I. INTRODUCTION A. PURPOSE To identify those situations that might require multiple agency response so that each Public Safety Answering Point (PSAP) can internally prioritize agency notification B. SCOPE Provide for notification to Emergency Management and incident reporting to the Primary County Warning Point II. SITUATION There are many incidents which require multiple agency response from Law Enforcement, Fire -Rescue, and Emergency Management. Under multiple agency response conditions, the 9-1-1 call taker should have guidance to determine which agency should be notified by direct transfer and which agency(ies) should have information relayed to them. A. HAZARD ANALYSIS See the Indian River County Local Mitigation Strategy for a comprehensive hazard analysis. B. PLANNING ASSUMPTIONS Accurate and efficient emergency notification will require coordination of multiple agencies and use of a variety of communication methods and outlets. III. RESPONSIBILITIES A. COUNTY 1. The Indian River County Sheriff's Office Communications Section has been designated as the Primary County Warning Point. During business hours Monday through Friday from 0800 to 1700 SWP notifications will be made by the Indian River County Emergency Management office at 4225 43rd Avenue, Vero Beach, FL. During this time, events would likely be reported to County Warning Point members who 0il C. STATE then notify Emergency Management staff by the text (email) system used for Fire Rescue Battalion Chief Notifications. Emergency management staff will call the PSD if more information is required from PSD members. Incident reporting will generally be made by a representative from the Indian River County Emergency Management Division; however on occasion, County Warning Point members may be requested by the Indian River County Emergency Management Division to report the incident. All notifications to the State Warning Point or requests for State assistance will be directed to the Primary County Warning Point. In the eventuality of an outage or failure at one of the City PSAPs the Primary County Warning Point has been identified as the alternate PSAP for the City until such time they are able to re-establish communications at the Emergency Operations Center back up PSAP. The Florida Division of Emergency Management, through ESF-2 Communications can provide resources to augment local capabilities, when needed. IV. CONCEPT OF OPERATIONS A. GENERAL 1. Normal Operations The Primary County Warning Point will maintain the capability to support normal operations. 2. Emergency Operations (Response) The Primary County Warning Point will be notified of all incidents as per the Emergency Notification Matrix. The Matrix indicates which situations should be considered priority response for 9-1-1, Law Enforcement, Fire, EMS and Emergency Management. b. Notification of Emergency Management will be done based on the Incident Commander's request, any situation beyond a 09 normal response, and those incidents identified in the Emergency Notification Matrix to the County Warning Point. C. The County Warning Point will notify the State Warning Point of all incidents listed below: i. Hazardous Materials Incidents (1) Petroleum spills or releases into/involving waterways (any amount) (2) Petroleum spills or releases greater than 25 gallons (or potentially greater) (3) Petroleum spills or releases requiring any State/Federal notification or assistance (4) All chemical spills or releases ii. Weather Any incident associated with weather phenomena involving possible/actual damage to property or persons (e.g. wind damage, tornadoes, lighting strikes, flooding) iii. Transportation (1) Incidents involving major thoroughfare closures (2) All aircraft incidents (3) All railroad incidents (4) Incidents involving mass casualties (5) All major incidents involving commercial vehicles/vessels iv. Fire (1) Major forest fires (2) Fires involving chemicals or significant amounts of petroleum products D-3 (3) Large or multiple structure fires V. Radiological (1) All incidents involving suspected/actual radioactive materials (2) All incidents concerning nuclear power plants vi. General (all incidents involving) (1) Sinkholes, encroaching on public or private facilities (structures, roads) (2) Public water source contamination (3) National security (4) Medical waste (5) Immigration issues (6) Potential/actual dam failures (7) Civil disturbances (8) Incidents with potential effects to adjacent counties/states (9) Incidents requiring assistance from State/Federal Agencies (10) Incidents with a prolonged effect on public utilities (11) Incidents involving potential or actual evacuations (12) Weapons of Mass Destruction (Terrorism) NOTE: When in doubt........ CALL D-4 d. Telephone outages Telephone outages that are reported need to be verified. Once verification is made, communications will immediately notify all affected PSAPs and Emergency Management. e. Weather event notifications to field personnel, PSAPs, and the local Weather Service Office 1. Indian River County Sheriff's Office Communications Section will notify Deputies and PSAPs of severe weather conditions. 2. PSAPs will notify all officers in the field of weather conditions, and notify the local national weather service office of the following; i. Tornado sightings ii. Downed trees iii. Flooding iv. Other weather events (lightning strikes, hail, etc.) f. Water related accidents Notify the Coast Guard or Florida Fresh Water Game and Fish Commission as appropriate of the following: (1) Boating accidents (2) Any event on water that causes an emergency response 3. Emergency Operations (Recovery) PSAPs will support recovery operations as needed. B. COORDINATION, DIRECTION AND CONTROL 1. County Level The Indian River County Emergency Management is responsible for overall coordination, direction and control. ��7 2. City Level The Indian River County Emergency Management is responsible for overall coordination, direction and control for the county and its municipalities. Cities coordinate their emergency actions through the county. 3. State Level The Florida Division of Emergency Management is responsible for statewide coordination, direction and control. 4. The primary and support ESF representatives are listed in each ESF responsibility. The Indian River County Sheriff's Office is the lead agency for emergency notification. V. REFERENCES AND AUTHORITIES (Refer to the Indian River County CEMP for a complete listing.) 09.1 APPENDIX E INDIAN RIVER COUNTY EMERGENCY MANAGEMENT PREPAREDNESS NOTIFICATION AND WARNING STANDARD OPERATING GUIDE INTRODUCTION A. PURPOSE To establish procedure to provide notification to key agencies and personnel of an emergency situation that may require their agency's activation and response B. SCOPE This procedure will be implemented by the Director of Emergency Management in the event of an emergency situation. SITUATION A. HAZARD ANALYSIS See the Indian River County Local Mitigation Strategy for a comprehensive hazard analysis. B. PLANNING ASSUMPTIONS Effective and efficient Notification of key officials is critical for a successful response. III. RESPONSIBILITIES A. COUNTY Notification of select agencies will be accomplished by the Indian River County Emergency Management Division through the County Warning Point which will utilize the Public Safety Answering Point (PSAP) net established for the 9-1-1 system. Notification of all agencies will be conducted by Indian River County Emergency Management via Alert! Indian River (Everbridge), telephone, email, or facsimile and the general public will be notified through local radio and television stations. Department notifications should include all preparatory steps for emergency operations; e.g. verification of recall pyramids, works schedules and assignments, emergency equipment inventories and status, etc. B. CITY Municipal agencies and officials will be notified either directly or through a liaison as the situation warrants. E-1 C. STATE State resources and capabilities will be available to augment the local notification capacity as necessary. Though available, reliance on state resources for initial notification may cause delays. IV. CONCEPT OF OPERATIONS A. GENERAL 1. Normal Operations a. Testing or Simulation Notification Lists are updated as personnel or contact numbers change, with verification of key personnel and telephone numbers. ii. The Preparedness Notification is tested at least annually; and periodically during actual events or other exercises. 2. Emergency Operations (Response) a. Notification to response agencies At the direction of the Emergency Management Director, staff will begin to notify agencies identified on the Notification List. Staff will check -off and write the date and time notification was made. Standard Statements: (1) This is (title/name) with the Indian River County Emergency Management. We are informing you of an emergency situation (event information) and request that you and your agency activate your Emergency Operations Plan. (2) We are requesting your participation on a conference call (date/time/phone number) in reference to the (event information) emergency situation. (3) We are activating the Indian River County Emergency Operations Center (EOC) and request your agency's representative to report to the EOC by (time). E-2 (4) In response to the threat of (event information) effective at (time/date), the Indian River County Department of Emergency Management is directing your agency to begin preparedness efforts. Preparedness efforts mean that agencies should make arrangements to respond on a moment's notice. Agencies should verify recall lists, work schedules, duty assignments, equipment preparation, and inventory, etc. b. Notification to Citizens Indian River County Emergency Management will provide warning notification through Alert! Indian River (Everbridge), the media (television and radio), by press releases and by social media. If the situation is of the utmost importance and requires immediate notification, not waiting for the media to handle the notification, the Indian River County Emergency Management Director can activate several warning systems: Notification to the media ii. Alert Indian River (Everbridge Emergency Notification System) iii. EOC may contact government agencies via phone and email iv. Radio override system: in coordination with a local radio station, emergency management can override their station broadcasting in emergency events. V. Can override the local cable government channel with emergency information or with a crawler. V. Have first responders, via public address systems, notify residents of the danger 3. Emergency Operations (Recovery) All notification resources and techniques may be used to support recovery operations. It is important to ensure that dedicating resources to recovery does not diminish the emergency notification system for the next event. E-3 B. COORDINATION, DIRECTION AND CONTROL 1. County Level Indian River County Emergency Management and Staff 2. City Level Municipal agencies and officials will assist with and coordinate notification through the county. 3. State Level The Florida Division of Emergency Management is responsible for coordinating emergency notifications statewide through the State Warning Point. 4. Primary and support agencies for the ESF a. Support Agencies: i. Indian River County Sheriff's Office 5. Communications and Staff a. Indian River County —Equipment i. Bank of phone lines ii. (1) fax line iii. (1) network connection iv. Internet w/redundant system, b. City Municipalities — Utilize an 800 MHz radio system C. Staff— Indian River County Emergency Management i. Director of Emergency Management ii. Emergency Management Coordinator V. REFERENCES AND AUTHORITIES (Refer to the Indian River County CEMP for a complete listing.) E-4 U,;R �q4� P P� /01 Indian River County Department of Emergency Services MEN.", Emergency Management Division 4225 43rd Avenue Vero Beach, FL 32967 4 (772) 226-3900 www.irces.com Table of Contents Paqe I. AUTHORITIES AND REFERENCES................................................................... 1 11. GENERAL............................................................................................................2 111. ORGANIZATIONS................................................................................................ 5 IV. CONCEPT OF OPERATION.............................................................................. 10 V. DIRECTION, COORDINATION & CONTROL .................................................... 15 VI. HURRICANE EMERGENCY PLAN FOR RACES (I.R.CO.) .............................. 16 VII. COMMUNICATIONS PLAN FOR RACES (STATE) .......................................... 21 LIST OF ATTACHMENTS 1 Organization Chart............................................................................................. 26 2 Frequencies........................................................................................................27 3 Shelter Equipment and Personal Gear List ................................................... 28-29 4 Primary Disaster Shelters.............................................................................. 30-31 5 IRC Amateur Radio Emergency Service Registration Form ............................... 32 6 ICS -213 Form Emergency Message Form ......................................................... 33 ANNEX VII: COMMUNICATIONS I. AUTHORITIES AND REFERENCES A. State 1. Chapter 252, Florida Statutes B. Local 1. Indian River County Resolution No. 89-150 2. Indian River County Ordinance No. 91-17 3. Indian River County Ordinance No. 91-18 4. Indian River County Resolution No. 91-55 C. Miscellaneous 1. FEMA Civil Preparedness Guide (CPG 1-15, Mar. 1991) "Guidance for Radio Amateur Civil Emergency Service" 2. ARRL Public Service Communications Manual 3. FCC Rules Part 97 "RACES" 4. Amateur Radio Emergency Service South Florida Emergency Plan, revised 1/15/00 5. State of Florida RACES Communications Plan and Procedures March, 1989 6. ARRL Emergency Coordinator's Manual 7. Repeater and Simplex Frequency Listing Indian River County Comprehensive Emergency Management Plan Annex VII - Page 1 GENERAL A. Definitions and Terms "Communications", as used herein, apply to the necessary functions and facilities needed for maintaining effective two-way communications between the Emergency Services Director, his/her staff, County/City Governments and Districts, and State Emergency Management Organizations. 2. Emergency Services "Disaster Communications" refer to situations in which resources are overtaxed and well planned coordination is required to contend with the circumstances. The capability may not be present within the local government to cope with the activities. 3. Emergency Services "Emergency Communications" refer to situations out of the ordinary which require immediate action on the part of one or more agencies. The capability is present within the local government to cope with this situation. 4. EOC Emergency Operation Center. The headquarters for communications inside Indian River County located at the Emergency Management Center. 5. FDEM Florida Division of Emergency Management 6. FEMA Federal Emergency Management Agency 7. MARS Military Affiliated Radio Service 8. MOA Memorandum of Understanding 9. NCS Net Control Station. During the hurricane, NCS will be at the EOC and all stations will check in and out through the NCS. ALL nets are directed nets and ALL comments will be handled through the NCS. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 2 10. NTS National Traffic System. The amateur radio system whereby messages are received into and sent out of the County. 11. NWS National Weather Service 12. OES Official Emergency Station. These are privately owned and operated amateur stations with emergency antennas and power. During a hurricane, the OES will handle first the emergency messages and then if needed, the "health and welfare" messages into and out of Indian River County. 13. REACT Radio Emergency Associated Communications Team, members monitor citizen's band emergency channel 9 and assist with communications in local emergencies. 14. SHELTER The term "shelter" as used herein, also includes control points, command centers, municipalities, emergency facilities or any location where a RACES communicator is assigned. 15. SKYWARN National Weather Service -sponsored program for local weather monitoring and reporting. Spotters are amateur radio operators trained in weather observation and activate upon request of the NWS to provide on -the -ground verification of radar -observed atmospheric indications. 16. SEOC State Emergency Operations Center, located in Tallahassee, Florida 17. VBARC Vero Beach Amateur Radio Club 18. W40T Call sign of the Vero Beach Amateur Radio Club radio station located at the county EOC, activated and staffed by amateur radio operators in response to requests for communication support. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 3 B. Purpose To establish an understanding of the volunteer emergency communication capabilities existing with Indian River County which are available through the Amateur Radio Emergency Service (ARES) and the Radio Amateur Civil Emergency Service (RACES) programs. To also establish the interfaces between county emergency management and the volunteer communicators for emergency call-ups and operations. C. Mission To provide timely, effective and reliable emergency communications capabilities to county/state emergency management during times of extraordinary need. This annex provides information on notification, mobilization and coordination of the Amateur Radio Operators who have volunteered to assist. D. Situation Normal communication facilities may be disrupted or overloaded as a result of a manmade or natural disaster. The salient geographic/demographic characteristics of Indian River County do not, as a rule, produce severe communication problems. 2. Atmospheric conditions rarely limit the County distance capability for clear communications. 3. The Blue Cypress area, west of Vero Beach, may occasionally experience limited communications due to distance (20 miles) and foliage. 4. The Sebastian Inlet, situated in the northern part of the County, may present communication difficulties because of its low lying locations. 5. The northwest section of the County occasionally presents limited communications due to the distance (22 miles) and adverse weather conditions. 6. The different forms of communication systems previously utilized have provided adequate dissemination of information during past emergencies. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 4 E. Assumptions Communication personnel shortages may occur. 2. Common carrier services may become inoperative. 3. Emergency radio nets may have to be employed to back up telephone communications and other radio communications. III. ORGANIZATIONS A. Amateur Radio Communications Capabilities Overview Amateur radio operators can reliably and effectively communicate locally, statewide and nationwide on frequencies allocated to the amateur radio service. Amateurs have a wide variety of equipment available with emergency power sources for communications capabilities on the following amateur bands. Shown below is a brief description of reliable communications coverage. Band Coverage HF High Frequency County to state, nation VHF Very High Frequency in -county and to adjacent counties UHF Ultra High Frequency in -county Within these bands exists the means to communicate voice in AM/FM including Single Sideband, transmit data (packet) and send pictures or live images via amateur television (ATV). B. Volunteer Credentials Amateur radio operators who wish to volunteer their communications services during a county disaster must complete an application for RACES membership. Upon satisfactorily passing a background check members will be issued a photo identification badge to facilitate expected movement in and around the county during an emergency. Amateur radio operators are not required to have a volunteer badge or background check to become ARES members or participate in ARES functions. It is strongly recommended that ARES members also apply for membership in RACES and become badged county volunteer responders due to the similarity of the communications services and for flexibility to quickly shift from ARES to RACES mode when the situation changes. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 5 The duty of the amateur communicator is to accurately communicate the message provided by the served agency as written and to accurately copy the response from the addressee as sent. The ARES EC is the functional alternate for the RACES RO and vice versa; either could be called by emergency management to initially activate and coordinate volunteer emergency communications capabilities. In addition, the EC and RO may designate backups for their positions during absences. FCC Rules and Regulations apply to the operation of a radio in the amateur service and therefore apply to the RACES organization. Wartime Emergency Limitations on the use of RACES Stations - RACES members may not communicate with amateurs who are not RACES members. C. Composition The primary contributor of effective emergency communications assistance for the county is the individual, FCC -licensed, trained amateur radio operator with mobile or home station radio equipment and emergency power. The reserve of amateur radio operators who volunteer to provide this service fall into two major groups operating within the county: ARES and RACES. For all practical purposes, ARES and RACES are one and the same in function and capability. The common thread is the ability to provide timely and effective emergency or disaster communications for the community; however, the method of activation is different for each group. ARES is self -activated to support planned community events, to support groups with established memorandum of understanding when requested, and to meet communications needs in situations when RACES is not activated by county/state emergency management. RACES is activated only upon request of a local or state emergency management official to provide or maintain essential communications links and county or state government essential functions during an emergency or disaster. Additional contributors for emergency communications assistance to the county lies in the resources of amateur radio operators who have volunteered and trained for SKYWARN service and with the capabilities of local REACT members. These groups may be considered viable for assisting the county in times of need and their help may be requested through ARES/RACES. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 6 2. The ARES Emergency Coordinator, RACES Radio Officer and the Emergency Services Director, and/or his designee, are responsible for the overall administration and operational control of the communications facilities and personnel. D. Responsibilities ARES Emergency Coordinator (EC) The Emergency Coordinator has primary responsibility for and control of all functions for activities under ARES. This includes liaison/mutual aid agreements with other EC's from adjacent counties and recognized groups with established MOU's. Assistant EC's are assigned by the ARES EC as needed to coordinate: a. Emergency HF, VHF and UHF Radio operations and NET's b. REACT/Citizen's Band Radio operations and liaison C. Severe Weather SKYWARN and emergency shelter operations d. Mobile equipment readiness and periodic checks e. Training specific to ARES functions f. ARRL Simulated Emergency Tests (SET's) g. Amateur Position Reporting System (APRS) tracking 2. RACES Radio Officer (RO) The Radio Officer has primary responsibility for and control of all functions for activities under RACES. This includes liaison/mutual aid agreements with other RO's from adjacent counties and member badging approvals. Assistant RO's are assigned by the RACES RO as needed to coordinate: a. Emergency HF, VHF and UHF Radio operations and NET's b. MARS HF operations and Liaison C. Hurricane SKYWARN and disaster shelter operations d. W4OT station equipment readiness and periodic checks e. Training specific to RACES functions f. County/State emergency drills and exercises g. County 800 MHz radio system backup operations 3. EC and RO Shared Duties Shared functions common to ARES and RACES operations include shelter radio equipment readiness, liaison with shelter managers, orientation of new shelter radio volunteers to shelter operations, Indian River County Comprehensive Emergency Management Plan Annex VII - Page 7 training common to all amateur radio operators, EOC software operations and membership application reviews. 4. Public service events not under the ARES or RACES umbrella (SunRunners, 10K races, Senior Good Life Games, March of Dimes Walks, etc.) are to be handled by volunteers from the Vero Beach Amateur Radio Club. These are club events and are covered under the club's liability insurance. 5. ARES/RACES Member Duties a. During communications for emergencies and disasters, the duty of the volunteer communicator is to accurately communicate the message provided by the served agency as written and to accurately copy the reply from the addressee as sent. At all times, should a conflict arise between a volunteer member and a served agency, contact the EC or RO with the specifics for resolution with the served agency. The EC or RO is the liaison between the parties involved. b. Follow the instructions of the Net Control Operator at all times. C. Duty roster personnel covering specific functions and key positions are responsible for those functions and positions and to keep the EC or RO informed of status changes and problems. d. If an activation is made, Responders should follow the instructions for response. If mobile and stopped by a law enforcement roadblock, inform the officer of your activation and response duty, present your county Volunteer ID badge and request passage through the roadblock. If unable to proceed due to safety considerations or refusal by the officer, move away from the roadblock and contact the EC or RO on the coordination net frequency and advise of the problem. The EC or RO will resolve the issue with county emergency management officials to allow passage, advise of an alternate route to your assigned destination or revise the initial instructions. e. If an activation is made, official emergency station operators should monitor the net frequency for information and instructions pertaining to the emergency. If you are mobile Indian River County Comprehensive Emergency Management Plan Annex VII - Page 8 at the time and encounter a roadblock, present your Volunteer Id badge or FCC Amateur Radio License and inform the officer that you are an amateur radio operator heading home for radio communications duties with the county. Contact Net Control if a problem arises (see above). Additional member duties include maintenance of personal communication and backup power equipment for ready use, provide inputs and feedback to the EC/RO on program operations and deficiencies, attend scheduled training, and participate in scheduled drills/exercises and weekly practice Nets. g. Those volunteering to fill a specific function or a desired operating location (i.e., MARS operator, Special Needs Shelter operator, hospital volunteer communicator, etc) are placed on the duty roster for that function. The list is maintained on file at the W40T station for reference. 6. (County) Emergency Management Coordinator a. The Emergency Management Coordinator makes the initial notification call of an event to the EC/RO and provides information pertaining to an emergency in progress and the severity and extent of impact, if known. If phones are down or overloaded, initial contact means include pagers and public radio or television broadcasts. b. The Emergency Management Coordinator may request activation (call-up) of volunteer communicators immediately or advise the EC/RO to put communicators on notice for an expected need. C. The Emergency Management Coordinator will determine if a RACES activation will be made. d. At the beginning of any activation, the Emergency Management Coordinator will notify local law enforcement dispatch that badged county Volunteers and FCC -licensed amateur radio operators will be mobilizing to provide emergency communications and to allow them quick passage through any roadblock where it is safe to do so. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 9 IV. CONCEPT OF OPERATION A. Basic Policies and General Principles In the event of manmade or natural emergencies, the Emergency Services emergency communications systems adhere to policies and principles as follows: 1. Common Carrier (telephone) is the primary system for intra -county communications. The Amateur or Citizens Band Radio Systems are used for common carrier backup. 2. In addition to normal duties, each County department/agency has an assigned Emergency Management communications' responsibility as follows: (1) I.R. County Sheriff's Office • Communications for law & order • Radiological defense (RADEF) • Other emergencies/disasters as needed (2) I.R. County Emergency Services - Fire Rescue Division • Communications for Fire/Rescue • Debris clearance • Other emergencies/disasters as needed • RADEF (3) I.R. County/City Public Works • Communications for Engineering • Debris Clearance • Other emergencies/disasters as needed • RADEF • Engineering (4) Other units of County government • Emergencies or disasters as needed Indian River County Comprehensive Emergency Management Plan Annex VII - Page 10 (5) Radio Amateur Civil Emergency Service (RACES) Communications • Command or control system nature to District, Area or State level as required. • Communications from shelter to shelter (including the Special Needs Shelter), shelter to EOC and from EOC to assigned command or control points (6) Emergency Alert System Communications • Outlined in the Operational Area Emergency Alert Plan maintained on file in the Department of Emergency Services. 3. Local government maintains mutual aid pacts with the bordering counties. The agreements consist of providing available communication resources to another county when needed. 4. The Vero Beach Amateur Radio Club is comprised of volunteers organized into the Amateur Radio Emergency Service (ARES) who will supplement members of the RACES program. 5. Radio drills by the RACES, and ARES are conducted on an as - needed basis. 6. All radio equipment is checked periodically, as necessary. 7. Certain test equipment is available for the Communication's Officer when additional exercises are required. The Indian River County vendor, Communications International, Inc., agrees to provide communications' repair support during emergencies. B. General Call-up Information ARES is self -activated by the ARES Emergency Coordinator for drills and simulated emergency tests, for assistance to those groups with MOU's when requested and any event where RACES is not activated by county emergency management. Emergency management may request an ARES activation to support a local event by contacting the EC (or the RO if absent). A brief description of the communications need for the event is given to the EC at this time. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 11 2. RACES is formally activated by a county or state emergency management official through the RACES RO. RACES would be activated during any situation where established radio communications capabilities may be threatened, damaged or overloaded and backup communications means have been determined necessary by local/state government to supplement existing communications links. RACES only serves emergency management communications needs. The following are periods where RACES could be activated by emergency management: a. nuclear plant exercises; county or state drills b. nuclear plant accident, nuclear detonation, nuclear attack C. hospital emergency, storm disaster shelter operations d. bomb threat, terrorist attack, sabotage to communications facilities e. international tensions, act of or declaration or war f. other situations as deemed necessary by county/state emergency management to restore, maintain or improve existing communications links 3. When ARES is activated, the EC has primary command and control responsibility for the operation and the RACES RO functions as the Lead Assistant to the EC. If the situation escalates and RACES is formally activated, the RO is already briefed via involvement as Lead Assistant and assumes primary command and control responsibility. The ARES EC then functions as Lead Assistant to the RO. When RACES operations are formally secured by county emergency management, the RO secures the communicators and station, debriefs with emergency management personnel and reverts to Lead Assistant to the EC. The EC resumes control and continued any necessary follow up operations under ARES. 4. Calling Up Volunteer Communicators a. The process to activate ARES or RACES for emergency or disaster communications starts with a phone call from the county Emergency Management Coordinator, or his designee, to the ARES EC or RACES RO. The phone call will include a brief description of the event expected or in progress, severity and impact if know, and if ARES/RACES activation is needed immediately (within two hours) or request operators be notified and placed on standby for a later expected call. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 12 b. Phone/pager numbers of the ARES EC, RACES RO and their respective backups are listed on the duty roster in the W40T station for reference. Broadcast radio and television/cable announcements may also be made by emergency management to provide group notification of an unusual event and to facilitate expected call ups of amateur responders. C. After notification, the EC/RO will activate the appropriate response group. The EC/RO may initially go to the EOC and initiate a resource net to facilitate responder activities, establish home station operators and a communications link to adjacent counties for mutual aid or information exchange. 5. Standing Down from Activation When volunteer emergency communications are no longer deemed necessary, the emergency management designee will give the EC/RO a notice to secure communications. Volunteer communicators are secured in an orderly fashion by the EC/RO who notifies emergency management when completed. C. Emergency Power The Indian River County EOC communications' equipment has adequate emergency power and fuel to operate for sustained periods of time if public utilities are interrupted. D. Execution When Emergency Services personnel are activated due to manmade or natural causes, the communication groups operate in accordance with established procedures set forth in this Plan. E. Time Local time will be used for Emergency Management Operations except when otherwise directed. Greenwich Mean Time (GMT/ZULU) may be used by the Florida Division of Emergency Management (FDEM) Communications for message traffic. F. Frequencies There are RACES/ARES networks established for Indian River County with frequencies and purposes assigned as follows: Indian River County Comprehensive Emergency Management Plan Annex VII - Page 13 1. Frequencies Utilized a. Repeater (Primary) 146.040/146.640 MHz, Tone 107.2 Repeater (Alternate) 144.530/145.130 MHz, Tone 107.2 b. Skywarn &Liaison Net - St. Lucie 146.175/146.775 MHz, Tone 107.2 145.590 MHz (Alternate) C. Liaison Net - Brevard 146.250/146.850 MHz, Tone 107.2 145.230 MHz (Alternate) d. Area Operational Simplex 146.550 MHz (Primary) e. Dist./Area Net 3.940 MHz (Primary) f. Dist./Area Net 7.242 MHz (Alternate) Notes: a) Repeater frequencies are shown as Receive/Transmit. b) Other amateur band frequencies may be assigned as needs of the emergency require. 2. Frequencies Purpose a. The Command Net frequencies are used for communications with stations located in communities within Indian River County. b. The District Operations Net Frequency is used for communications with the District II Office in Rockledge. C. The Liaison Net frequencies are used for Mutual Aid with St. Lucie County and Brevard County. d. The Dist./Area Net is used for communications with the District or Area Offices upon specific Area Office authority. G. Net Control Station The Net Control Station Call Sign is W40T. The station trustee is Richard Jackson, Call Sign AB4AZ. It is located at the Indian River County EMERGENCY OPERATIONS CENTER (EOC), 4225 43rd Avenue, Vero Beach, Florida. The net operates under the station call sign regardless of location. Any alternate assuming control of the Net is designated by the Indian River County Comprehensive Emergency Management Plan Annex VII - Page 14 Net Control Station. H. Official Emergency Stations The addresses of alternate fixed stations are as follows: KA1VRF Wayne Burkett, Sr. 2385 7t" Ct. S.W. Vero Beach, Florida 32962 2. W6GJW Gregory Wagner 5688 Riverboat Circle SW Vero Beach, Florida 32968 3. W2AR Phil Mollica 5539 53rd Avenue Vero Beach, Florida 32967 I. Number of Stations The estimated number of portable and mobile stations of the Indian River County RACES group is thirty (30). Winlink, formerly Winlink Global Radio, is a RMS (remote mail server) that is considered a worldwide radio messaging system that uses amateur - bank radio frequencies and government frequencies to provide radio interconnection services that include amail with attachments, position reporting, weather bulletins, emergency and relief communications and message relay. The system is built and administered by volunteers and is financially supported by the Amateur Radio Safety Foundation. A Winlink station has been established at the EOC and this will provide alternate way of communicating with shelters and providing other served agencies access to internet messages via radio link. V. DIRECTION, COORDINATION & CONTROL A. Direction, Coordination and Control of Communications during an emergency or disaster situation are supervised by the Communication's Officer. B. The Emergency Services Director, and/or his designee, is responsible for the organization, administration and direction of Emergency Management activities; subject only to the Direction and Control of the Board of County Commissioners. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 15 VI. INDIAN RIVER COUNTY HURRICANE EMERGENCY PLAN FOR: RADIO AMATEUR CIVIL EMERGENCY SERVICE (RACES): A. INTRODUCTION The Indian River County Radio Amateur Civil Emergency Service (RACES) is composed of F.C.C. licensed Amateur Radio operators who have voluntarily registered their capabilities and equipment for use in public service and emergency communications. B. PURPOSE A major responsibility of the Indian River County RACES is to provide radio communications in the event of a regional disaster such as a tropical storm or hurricane. RACES will be the primary source of emergency communications from the Indian River County EOC to the hurricane shelters, control points, command centers, municipalities and other agencies. 2. Under federal regulations, the contents of all messages handled by RACES are not to be divulged to unauthorized persons and such public service communications are furnished without compensation of any type. 3. An additional responsibility of the Indian River County RACES is to establish and maintain communication with the adjacent counties in our area, as well as with the State and National agencies. 4. Various agencies within Indian River County will be served during a communication emergency. The assignments will be made by the Emergency Services Director, and/or his designee. C. CONCEPT OF OPERATION NOTIFICATION/SET-UP A. Monitor radio, television and weather net (146.175/146.775) daily for tropical weather updates. The Monday night Emergency Net of Indian River County RACES on 146.040/146.640 MHz (or alternate: 144.530/145.130) and the Tuesday night Indian River County ARES Traffic Net on 144.530/145.130 are also additional sources of storm information. B. When requested by the Emergency Services Director, and/or his designee, the RACES telephone tree and Emergency net will be activated. All members are to check Indian River County Comprehensive Emergency Management Plan Annex VII - Page 16 in to the net as soon as possible and the NCS will report membership status to the Communication's Officer or Acting Communication's Officer. C. When directed to open the EOC, hurricane shelters, or other control points the communicators will: a. Secure their personal property. b. Pick up shelter equipment (Attachment #3). C. Report to the EOC, Shelter, or other assigned control point. 2. Report to the shelter manager or EOC manager when you arrive. Set up the radio equipment and conduct a radio test with the NCS. Arrange the writing materials so they are at hand when needed, and inform the shelter manager that you are set up. 3. There will be no emergency antenna or power at any one of the hurricane shelters, so it is important you take everything with you. Make sure you test your shelter equipment before you are called to the shelter. 4. Report to the NCS when the shelter and the radio station is operational. 5. IMPORTANT! All communications will originate or be directed to the shelter manager, or EOC. Do not transmit at any other time. 6. The NCS will have complete control of the nets. The NCS will move stations to other frequencies when needed to maintain a smooth flow of messages. Always check in and out with NCS. D. DURING A HURRICANE Hurricane communications will run through three (3) phases, the pre -storm, storm and post -storm (recovery). The pre -storm phase consists of the activation of hurricane shelters and their communications. During the storm, the EOC will be checking on the status of condition of each of the shelters. During post -storm (recovery), communications will fall into two types: a. damage assessment b. health/welfare messages Indian River County Comprehensive Emergency Management Plan Annex VII - Page 17 2. The shelter manager is responsible for all formal messages from the hurricane shelter. The Emergency Services Director, and/or his designee, will be responsible for all formal messages from the EOC. Have the shelter manager sign the message form before transmission. 3. The message form that will be used in the shelters is the Indian River County Emergency Operation Message Form (See Attachment #8). 4. The message form that will be used to send messages into the National Traffic System (NTS) will use the standard ARRL Radiogram (See Attachment #9). 5. All incoming and outgoing communications between the communication's room and the EOC will utilize the EOC tracking software (WebEOC). The Indian River County Emergency Operation Message Form will still be available as a back-up logging system as well as a tracking mechanism for locations other than the EOC (Red Cross HQ, Shelters, etc.). The radio log is used to keep track of not only radio traffic, but any problem or events that happen at your location. Radio traffic includes who you talk to and when, it's also the place to write down problems (i.e., the manager wants the radios in a room too far away to be useful). Write comments as short possible and place all time in the twenty- four (24) hour format: Midnight = 0000 6:00 a.m. = 0600 Noon = 1200 6:00 p.m. = 1800 11:00 P.M. = 2300 6. When passing messages, first check in with the NCS to list your traffic and its destination. The NCS will then make contact with the shelter or EOC that your message is going across. Then the NCS will assign to a frequency to pass your message on, remember to check in and out of the net with the NCS. REMEMBER: NCS HAS CONTROL OF THE NET. PLEASE LISTEN TO AND OBEY ALL INSTRUCTIONS GIVEN BY THE NCS! Indian River County Comprehensive Emergency Management Plan Annex VII - Page 18 7. To prevent the EOC or shelter from being burdened by the use of HF equipment, we will utilize OES. These are home stations which have emergency antennas and power. The function of the OES will be to: a. take over any excessive HF traffic loads at the EOC and shelters b. forward and receive the health and welfare messages from the NTS 8. When either an OES or shelter has a message to pass into or out of the NTS ONLY they will contact the NCS at the EOC for a simplex frequency to use. The NCS will assign them to a simplex frequency, and both stations will check out to that frequency and back to the NCS when completed with the message. E. AFTER THE HURRICANE After the hurricane has diminished, RACES members will be called on to help in the assessment of damages in Indian River County. First the condition and status of the shelters will be checked. Then the county will be surveyed for medical, fire department, law enforcement, power and telephone line damages, building and structure damages, and others as the need arises. 2. A secondary responsibility will be passing health and welfare messages for the residents of Indian River County. These are both incoming and outgoing messages about the health and where about of individuals, families. The OES will help in the transmission and receiving of these types of messages. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 19 3. Once the emergency has passed and the shelter manager requests for and receives permission to close the shelter, you may check out with the NCS and disassemble your station. Keep monitoring the 146.040/146.640 repeater (144.530/145.130 alternate), or 146.640 simplex for any information. Keep ALL messages and log sheets and return them to the EC or Alternate EC as soon as possible. a. Primary Net frequency will be 146.040/146.640 MHz with 146.640 MHz simplex back up. b. Secondary frequencies are for the purpose of passing messages and are assigned to the NCS. The following frequencies will be used: Primary: 146.550 MHz Simplex Secondary: 145.130 MHz C. NCS will be at the Indian River County EOC during a hurricane. At the beginning of the storm or during call up process, NCS can be any station designated by the Communication's Officer or Assistant Communication's Officer. VII. STATE COMMUNICATIONS PLAN FOR: RADIO AMATEUR CIVIL EMERGENCY SERVICES (RACES): A. AUTHORITIES 1. FEDERAL • Federal Communications Commission Rules and Regulations, Part 97, Subpart F • Federal Emergency Management Agency (FEMA) CPG 1-6 2. STATE • Florida Statutes, Chapter 252 • Executive Order Number 80-29 • State Comprehensive Emergency Management Plan; Indian River County Comprehensive Emergency Management Plan Annex VII - Page 20 B. PURPOSE OF PLAN The purpose of the State Radio Amateur Civil Emergency Services (RACES) Communications Plan is to establish a command, control, and administrative network, serving the State of Florida through the sixty- seven (67) counties. The State RACES communications network will function in accordance with the Federal Communications Commission (F.C.C.) Rules and Regulations, Part 97, Subpart F - Radio Amateur Civil Emergency Services. C. DEFINITIONS Florida Division of Emergency Management (FDEM) The FDEM the responsible state agency for carrying out the provision of the State Emergency Management Act; for preparing plans and programs for emergency management; and, for directing and controlling communication systems during pending or actual emergencies, as required by state law. 2. State RACES Officer The State RACES Officer is designated by the Director of FDEM and coordinates RACES activities within the State of Florida and with other states. 3. State RACES Net Control Officer The State RACES Net Control Officer is a civilian designated by the State RACES Officer. The Net Control Officer conducts RACES tests and coordinates traffic when requested by the State RACES Officer. 4. State RACES Communicators The State RACES communicator shall be at, or in direct communication with, the Indian River County Emergency Operations Center (EOC). The selected representative designated by the county will participate in the statewide tests conducted Monday through Friday. (Only one communicator will represent the county during each test.) 5. Indian River County Department of Emergency Services The Indian River County Department of Emergency Services is the Indian River County Comprehensive Emergency Management Plan Annex VII - Page 21 responsible local government agency designated by the State Emergency Management Act to serve an entire county in support of the state and county Comprehensive Emergency Management Plans (CEMP) and programs. 6. Radio Amateur Civil Emergency Services (RACES) A radio communication service conducted by volunteer licensed amateur radio operators, providing emergency radio communications to county or state emergency management organizations. 7. Federal Emergency Management Agency (FEMA) FEMA is the Federal agency responsible for coordinating emergency requests made by the State. D. CONCEPT OF OPERATION The Florida RACES Plan is divided into two (2) levels. These levels are the State RACES Plan and the County RACES Plan. 2. The State RACES Plan provides a mechanism for activation of a radio network, normally by high frequency single side band, between the State Emergency Operations Center (SEOC) and the County Emergency Operations Center (EOC). 3. The Indian River County RACES Plan provides a mechanism for activation of a radio network, within the county. Transmissions from predetermined locations in the county are passed to the EOC, normally on the two -meter amateur radio frequency range. 4. The State RACES Officer or his/her alternate, as a representative of FDEM, coordinates RACES activation within the State and with other States. 5. The State RACES Net Control Officer, or his/her alternate, assists FDEM State RACES Officer by conducting statewide tests, and coordinating priority of message handling on the State RACES net. E. FLORIDA RACES STATE NET FREQUENCIES STATE NET FREQUENCIES TO BE USED ARE Primary 3.940 MHz-LSB Indian River County Comprehensive Emergency Management Plan Annex VII - Page 22 F G H 1st Alternate 7.242 MHz-LSB Local Area Use 14.235 MHz -USB 2. The FDEM RACES Communicators shall use the lowest frequency practical for reliable communications with the SEOC. 3. The FDEM RACES Communicators in those counties close to the SEOC may use the 147.12 MHz frequency to pass emergency traffic. STATE NET RACES ROSTER The State RACES Officer shall maintain a State Net RACES roster. This roster shall include the names and call signs for State RACES Communicators which represent each of the counties and the SEOC. PURPOSE OF PROCEDURES The purpose of this document is to explain the concept of operations of the Radio Amateur Civil Emergency Services (RACES). A RACES network is needed to supplement other emergency management communication systems. During natural or technological emergencies, it is essential that all channels of communication be available, including a recognized amateur radio network, to handle communications within the State of Florida, and with other states and federal government agencies. SCOPE The scope of these procedures includes responsibilities of agencies and personnel operating the RACES network at the state and local government levels. RESPONSIBILITIES - FLORIDA DIVISION OF EMERGENCY MANAGEMENT (FDEM) FDEM is the designated coordinator of the Radio Amateur Civil Emergency Services (RACES) Plan. It will maintain data and make necessary changes or modifications to the Plan. The Division will also be liaison between Florida county governments and the federal government. 2. The FDEM Director has the authority to activate the statewide RACES network. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 23 3. The State RACES Officer is responsible for: a. Coordinating message traffic and maintaining net control while the network is activated; b. Assuring that a roster of RACES members that are registered by County Directors is maintained by the Division; C. Assuring operating procedures are followed; d. Conducting regular tests statewide in compliance with F.C.C. rules and regulations; and e. Assuring that operations capability is maintained at the SEOC and the alternate SEOC. f. Selecting State RACES communicators for the SEOC. J. RESPONSIBILITIES - INDIAN RIVER COUNTY DEPARTMENT OF EMERGENCY SERVICES The Indian River County Department of Emergency Services Director, and/or his designee, shall develop and operate a county RACES program by: 1. Designating a F.C.C. licensed amateur radio operator as the county RACES coordinator; 2. Selecting and registering county RACES members to operate in the county network. 3. Providing to FDEM with a list of members in the county RACES network; 4. Assuring that the county RACES network is operated in compliance with applicable F.C.C. rules and regulations, and with state and county operating procedures; 5. Selecting at least one (1), but not more than five (5), State RACES communicators who will participate in the daily statewide RACES tests. NOTE: Only one (1) communicator per county shall answer for the county each day. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 24 6. Activating the county RACES network when a need exists for emergency communication within the county. (FDEM approval is not required, but the State shall be notified of county RACES activation). K. ACTIVATION CRITERIA FDEM may activate any part of the statewide RACES network when: A local, regional, or statewide emergency situation necessitates the need for alternate communications links; 2. A county requests activation to support local emergency operations; 3. A county shall activate RACES when directed by the state for the purpose of improving the exchange of information between the state and county or counties experiencing an emergency; or 4. A county may activate RACES when an emergency within the county necessitates the need for alternate communication links to improve response capabilities and assure information flow within the county. L. TESTING & ROLL CALLS A statewide test of the RACES network will be conducted by FDEM or (as requested by the State RACES Officer) by the State Net Control Officer at 10:00 a.m. (daily), Monday through Friday, to verify the operational capability of the network. 2. The Indian River County RACES/ARES shall conduct a weekly net, or more frequently if appropriate, of its members. Indian River County Comprehensive Emergency Management Plan Annex VII - Page 25 Attachment #1 Insert Organizational Chart Here 0 Z 0 H a z 0 U 0 v a l~ Z D 0 W Z a 0 Z Indian River County Comprehensive Emergency Management Plan Annex VII - Page 26 Attachment #2 EMERGENCY ALERT STATIONS - RADIO W GYL WTTB EMERGENCY PUBLIC BROADCAST STATION - TELEVISION WTVX WPEC W PTV WPBF NOAA WEATHER RADIO Ft. Pierce Melbourne West Palm Beach Belle Glade MARINE RADIO Channel 13 (Weather Alert) Channel 16 (Emergency) AMATEUR RADIO FREQUENCIES Emergency Net of Indian River County "Backup" St. Lucie Repeater Net State of Florida ARES/RACES GULF COAST HURRICANE NET MARINE MOBILE NET HURRICANE NET TO NATIONAL HURRICANE CENTER INTERNATIONAL AMATEUR RADIO NETWORK (TARN) (for health and welfare messages) CIVIL AIR PATROL (FL -078) 93.7 FM 1490 AM Channel 34 Channel 12 Channel 5 Channel 25 162.425 MHz 162.550 MHz 162.475 MHz 162.400 MHz 157.100 MHz 156.800 MHz 146.640 MHz -600 145.130 MHz -600 146.775 MHz -600 3.940 MHz-LSB 7.242 MHz-LSB 14.150 MHz -USB 14.325 MHz -USB 14.375 MHz -USB 3.935 MHz-LSB 14.300 MHz -USB 14.325 MHz -USB 14.275 MHz -USB 7.253 -MHz 3.9905 -MHz 148.150 MHz 148.125 MHz Indian River County Comprehensive Emergency Management Plan Annex VII - Page 27 Attachment #3 SHELTER EQUIPMENT AND PERSONAL GEAR CHECK LIST The following is a recommendation for the items you will need in a hurricane shelter. Each person is different in many ways, so please feel free to add to the list to meet your needs. It is possible to be at a shelter for several days and it will be difficult to obtain the needed materials during a storm, so PREPARE EARLY! 1. ARES/RACES identification card. 2. A copy of your F.C.C. Amateur Radio Operator License. 3. 2 -meter amateur radio gear. a. 2 -meter radio b. Antenna (mobile or emergency) C. Batteries d. Extra batteries e. Jumper cable with connectors for your radio - so you can connect your car battery to your radio. A car battery can supply a 2 -meter radio on low power with head phones for several days f. Microphone g. Headphones h. Spare fuses i. Patch cords j. SWR meter k. Extra coax I. Roll of sturdy string 4. Writing Gear a. Pens, pencils b. Eraser C. Communicators Notebook, which includes: • Indian River County ARES/RACES Emergency Operation Message Forms • Indian River County ARES/RACES radio log • A.R.R.L. message forms • Indian River County ARES/RACES Hurricane plan • Duties of a communicator • Paper d. Clipboard Indian River County Comprehensive Emergency Management Plan Annex VII - Page 28 e. Hurricane map f. Map of Indian River County and State of Florida 5. Personal Gear a. Cooler with 1-3 days of food and water b. 1-3 days of clothes, pack them in plastic, so they will not get wet C. Throat lozenges d. Aspirin/personal medicines e. Foul weather gear f. Mess kit with cleaning supplies g. First aid kit h. Sleeping bag and pillow i. Toilet articles j. Mechanical alarm clock k. Flashlight with extra batteries I. Extra prescription glasses M. Moist towellettes 6. Tool Box a. Screwdrivers b. Pliers C. Socket wrenches and an adjustable wrench d. Electric tape e. Solder f. Volt -Ohmmeter g. 12/120 volt soldering iron (remember there may not be power at the shelter) Indian River County Comprehensive Emergency Management Plan Annex VII - Page 29 Attachment #4 PRIMARY DISASTER SHELTERS All shelters, EOC, Red Cross Headquarters, control points, etc. will be assigned a unique tactical name descriptive of its nature or location, to make contacting quicker and easier. For example, the first three shelters listed below are given the designations "Fellsmere", "Glendale School", "Gifford Middle" and so on. Call -sign of the operator will be given at the end of the contact period. Oslo Middle School 480 20th Ave. SW Vero Beach, Florida 32962 Phone: 564-3980 Fellsmere Elementary School 50 North Cypress Street Fellsmere, Florida 32948 Phone: 571-0110 Gifford Middle School 2726 45th Street Vero Beach, Florida 32967 Phone: 564-3607 Glendale Elementary School 4940 8th Street Vero Beach, Florida 32966 Phone: 778-4687 Highlands Elementary School 500 20th Street, S.W. Vero Beach, Florida 32962 Phone: 778-1622 J.A. Thompson Lifelong Learning Center 1110 18th Avenue S.W. Vero Beach, Florida 32962 Phone: 562-7010 PRIMARY DISASTER SHELTERS DESIGNATION "Oslo" "Fellsmere" "Gifford Seven" "Glendale Schl" "Highlands" "Thompson" Indian River County Comprehensive Emergency Management Plan Annex VII - Page 30 (continued) Pelican Island Elementary School 1355 Schumann Drive Sebastian, Florida 32958 Phone: 589-5425 Sebastian Elementary School 400 County Road 512 Sebastian, Florida 32958 Phone: 589-1966 Sebastian River Middle School 9400 County Road 512 Sebastian, Florida 32958 Phone: 589-8994 Sebastian River High School 9001 90th Avenue Sebastian, Florida 32958 Phone: 564-4170 Vero Beach H.S. Freshman Learning Center 1507 19th Street Vero Beach, Florida 32960 Phone: 567-2588 Vero Beach High School 1707 16th Street Vero Beach, Florida 32960 Phone: 778-7000 Treasure Coast Elementary School (Special Needs Shelter) 8955 85th Street Sebastian, Florida 32958 Phone: 978-8500 Liberty Magnet School (Pet -friendly Shelter) 6850 81 sl Street Vero Beach, Florida 32967 Phone: 564-5300 DESIGNATION "Pelican" "Seb. Elem." "Sebastian Middle" "Sebastian High" "Freshman Learning" "Vero Senior" "Special Needs" "Liberty Magnet" Indian River County Comprehensive Emergency Management Plan Annex VII - Page 31 Attachment #5 INDIAN RIVER COUNTY AMATEUR RADIO EMERGENCY SERVICE REGISTRATION FORM What months do you live in the area? Please circle training completed- Emcomm° Level 1 Level 2 Level 3 NIMS: 100 200 700 800 Primary radio interests: Check band/modes you can operate: Year First Licensed: Can your home station operate without commercial power. and if so, what bands? Signature- Date - The Amateur Radio Emergency Service (ARES) is a voluntary organization of licensed radio amateurs who have regis- tered their capabilities and equipment for providing emergency communications as a public service to the community. The purpose of the ARES is to furnish communications in the event of natural disaster, when regular communications fail or are inadequate. Sponsored by the ARRL, the ARES functions at the local level to meet local communications needs. The ARES has a long history of public service going back to its formal inception in 1935. Since that time the ARES has responded countless time to communications emergencies. Experience has proven that radio amateurs respond more capably in time of emergency when practice and training has been conducted in a organized group. There is no substi- tute for experience gained before the need arises. The ARES is each locality operates under the direction of the Emergency Coordinator (EC), whose function is to direct the activities of the the ARES to maintain a state of readiness. ARRL membership is not required. Registration does not require possession of any specially designed equipment. All amateurs can be of assistance to the ARES. There is a posi- tion in the organization for every amateur regardless of class of license, equipment owned, or personal circumstances. Thank you for joining us in providing this essential amateur radio service. Bud Holman, WA4ASJ, IRC EC 950 47th Ave. SW Vero Beach, FL 32968 772-567-0125 Home 772-559-3342 Cell 772-562-2848 ext. 502 Work budholmanf@earthlink.net or WA4ASJ@arrl.net Indian River County Comprehensive Emergency Management Plan Annex VII - Page 32 164 80 50 40 20 15 10 6 2 224 400 CW SSB FM RTTY PSK PKT MOBILE Can your home station operate without commercial power. and if so, what bands? Signature- Date - The Amateur Radio Emergency Service (ARES) is a voluntary organization of licensed radio amateurs who have regis- tered their capabilities and equipment for providing emergency communications as a public service to the community. The purpose of the ARES is to furnish communications in the event of natural disaster, when regular communications fail or are inadequate. Sponsored by the ARRL, the ARES functions at the local level to meet local communications needs. The ARES has a long history of public service going back to its formal inception in 1935. Since that time the ARES has responded countless time to communications emergencies. Experience has proven that radio amateurs respond more capably in time of emergency when practice and training has been conducted in a organized group. There is no substi- tute for experience gained before the need arises. The ARES is each locality operates under the direction of the Emergency Coordinator (EC), whose function is to direct the activities of the the ARES to maintain a state of readiness. ARRL membership is not required. Registration does not require possession of any specially designed equipment. All amateurs can be of assistance to the ARES. There is a posi- tion in the organization for every amateur regardless of class of license, equipment owned, or personal circumstances. Thank you for joining us in providing this essential amateur radio service. Bud Holman, WA4ASJ, IRC EC 950 47th Ave. SW Vero Beach, FL 32968 772-567-0125 Home 772-559-3342 Cell 772-562-2848 ext. 502 Work budholmanf@earthlink.net or WA4ASJ@arrl.net Indian River County Comprehensive Emergency Management Plan Annex VII - Page 32 Attachment #6 ICS -213 Radio Message ICS -213 RADIO MESSAGE Number Precedence Handling Station df Ori in I Check Place of Ori in I Time Filed I Date Filed f: Incident Name, 2: Date & Time of Message! 3: Ta: ICS Position: 4: From: IGS Position: 5: Subject: 6: Message (One word per underline): 7: Signature and position: Date and Tme of Reply Received From Date I Time Sent To I Sent To Date Time REPLY RADIO MESSAGE ICS -213 Number I Precedence I Handlin q I Station of Origin I Check Place of Origin Time Filed Date Filed 7: Incident Name: 2: Date & Time of Message: 3: To: ICS Position: 4, From, ICS position, 5: Subject: 6: Message (One word per underline): 7: Signature and position (person replying): Date and Tme of Reply Received From Date Time Sent To Date Time Indian River County Comprehensive Emergency Management Plan Annex VII - Page 33 Appendix A Acronyms Appendix A Glossary of Acronyms AHCA Agency for Health Care Administration ALS Advanced Life Support ALF Assisted Living Facility ALS Advanced Life Support ARC American Red Cross ARES Amateur Radio Emergency Services CAP Civil Air Patrol COG Continuity of Government CONOPS Concept of Operations COOP Continuity of Operations CEMP Comprehensive Emer . Management Plan DEM Division of Emergency Management DEP Department of Environmental Protection DFO Disaster Field Office DHS Department of Homeland Security DMAT Disaster Medical Assistance Team DMORT Disaster Mortuary Response Team DOC Department Operations Center DOD Department of Defense DOJ Department of Justice DRC Disaster Recovery Center DSR Damage Survey Report DUA Disaster Unemployment Assistance EMAC Emer . Management Assistance Compact EMD Emergency Medical Dispatch EMI Emergency Management Institute EMS Emergency Medical Services EOC Emergency Operations Center EOP Emergency Operations Plan EPZ Emergency Planning Zone ERT Emergency Response Team ESF Emergency Support Function FAC Florida Administrative Code FDEM Florida Division of Emergency Management FDLE Florida Division of Law Enforcement FEMA Federal Emergency Management Agency FFCA Florida Fire Chief's Association FHP Florida Highway Patrol FIRM Flood Insurance Rate Ma FNG Florida National Guard FOG FR Field Operations Guide Fire Rescue Federal Response Plan FRP GAR Governor's Authorized Representative GIS Geographic Information System GPS Global Positioning System HAZMAT Hazardous Material HSC Homeland Security Council HSOC Homeland Security Operations Center HSPD-5 Homeland Security Presidential Directive — 5 HSPD-8 Homeland Security Presidential Directive — 8 IAEM International Association of Emer . Mgrs. IAFF Internal Association of Firefighters union IAFC Intl. Assoc. of Fire Chiefs non-union IAP Incident Action Plan IC Incident Commander ICP Incident Command Post ICS Incident Command System IC or UC Incident Command or Unified Command IMT Incident Management Team IS Independent Stud JIC Joint Information Center JIS Joint Information System JOC Joint Operations Center LNO Liaison Officer NDMS National Disaster Medical System NGO Nongovernmental Organization NIMS National Incident Management System NOI Notice of Interest NRCC National Response Coordination Center NRP National Response Plan ODP Pollution Report PIO Public Information Officer PDA Preliminary Damage Assessment PSA Public Service Announcement PVO Private Voluntary Organizations RIAT Rapid Impact Assessment Team R&D Research & Development RESTAT Resources Status ROSS Resource Ordering and Status System RRCC Regional Response Coordination Center SAR Search and Rescue SBA Small Business Administration SCO State Coordinating Officer SDO Standards Development Organizations SERT State Emergency Response Team SITREP Situation Report SO Safety Officer SOP Standard Operating Procedure SWP State Warning Point UC Unified Command US&R Urban Search and Rescue WMD Weapons of Mass Destruction 0 Appendix 6 Glossary of Terms Appendix B Glossary of Key Terms Agency: A division of government with a specific function offering a particular kind of assistance. In ICS, agencies are defined either as jurisdictional (having statutory responsibility for incident management) or as assisting or cooperating (providing resources or other assistance). Agency Representative: A person assigned by a primary, assisting, or cooperating Federal, State, local, or tribal government agency or private entity that has been delegated authority to make decisions affecting that agency's or organization's participation in incident management activities following appropriate consultation with the leadership of that agency. Area Command (Unified Area Command): An organization established (1) to oversee the management of multiple incidents that are each being handled by an ICS organization or (2) to oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Area Command has the responsibility to set overall strategy and priorities, allocate critical resources according to priorities, ensure that incidents are properly managed, and ensure that objectives are met and strategies followed. Area Command becomes Unified Area Command when incidents are multijurisdictional. Area Command may be established at an emergency operations center facility or at some location other than an incident command post. Assessment: The evaluation and interpretation of measurements and other information to provide a basis for decision-making. Assignments: Tasks given to resources to perform within a given operational period that are based on operational objectives defined in the IAP. Assistant: Title for subordinates of principal Command Staff positions. The title indicates a level of technical capability, qualifications, and responsibility subordinate to the primary positions. Assistants may also be assigned to unit leaders. Assisting Agency: An agency or organization providing personnel, services, or other resources to the agency with direct responsibility for incident management. See also Supporting Agency. Available Resources: Resources assigned to an incident, checked in, and available for a mission assignment, normally located in a Staging Area. 2 Branch: The organizational level having functional or geographical responsibility for major aspects of incident operations. A branch is organizationally situated between the section and the division or group in the Operations Section, and between the section and units in the Logistics Section. Branches are identified by the use of Roman numerals or by functional area. Chain of Command: A series of command, control, executive, or management positions in hierarchical order of authority. Check -In: The process through which resources first report to an incident. Check-in locations include the incident command post, Resources Unit, incident base, camps, staging areas, or directly on the site. Chief: The ICS title for individuals responsible for management of functional sections: Operations, Planning, Logistics, Finance/Administration, and Intelligence (if established as a separate section). Command: The act of directing, ordering, or controlling by virtue of explicit statutory, regulatory, or delegated authority. Command Staff: In an incident management organization, the Command Staff consists of the Incident Command and the special staff positions of Public Information Officer, Safety Officer, Liaison Officer, and other positions as required, who report directly to the Incident Commander. They may have an assistant or assistants, as needed. Common Operating Picture: A broad view of the overall situation as reflected by situation reports, aerial photography, and other information or intelligence. Communications Unit: An organizational unit in the Logistics Section responsible for providing communication services at an incident or an EOC. A Communications Unit may also be a facility (e.g., a trailer or mobile van) used to support an Incident Communications Center. Cooperating Agency: An agency supplying assistance other than direct operational or support functions or resources to the incident management effort. Coordinate: To advance systematically an analysis and exchange of information among principals who have or may have a need to know certain information to carry out specific incident management responsibilities. Deputy: A fully qualified individual who, in the absence of a superior, can be delegated the authority to manage a functional operation or perform a specific task. In some cases, a deputy can act as relief for a superior and, therefore, must be fully qualified in the position. Deputies can be assigned to the Incident Commander, General Staff, and Branch Directors. 3 Dispatch: The ordered movement of a resource or resources to an assigned operational mission or an administrative move from one location to another. Division: The partition of an incident into geographical areas of operation. Divisions are established when the number of resources exceeds the manageable span of control of the Operations Chief. A division is located within the ICS organization between the branch and resources in the Operations Section. Emergency: Absent a Presidentially declared emergency, any incident(s), human -caused or natural, that requires responsive action to protect life or property. Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, an emergency means any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local efforts and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States. Emergency Operations Centers (EOCs): The physical location at which the coordination of information and resources to support domestic incident management activities normally takes place. An EOC may be a temporary facility or may be located in a more central or permanently established facility, perhaps at a higher level of organization within a jurisdiction. EOCs may be organized by major functional disciplines (e.g., fire, law enforcement, and medical services), by jurisdiction (e.g., Federal, State, regional, county, city, tribal), or some combination thereof. Emergency Operations Plan: The "steady-state" plan maintained by various jurisdictional levels for responding to a wide variety of potential hazards. Emergency Public Information: Information that is disseminated primarily in anticipation of an emergency or during an emergency. In addition to providing situational information to the public, it also frequently provides directive actions required to be taken by the general public. Emergency Response Provider: Includes Federal, State, local, and tribal emergency public safety, law enforcement, emergency response, emergency medical (including hospital emergency facilities), and related personnel, agencies, and authorities. See Section 2 (6), Homeland Security Act of 2002, Pub. L. 107- 2961 116 Stat. 2135 (2002). Also known as Emergency Responder. Evacuation: Organized, phased, and supervised withdrawal, dispersal, or removal of civilians from dangerous or potentially dangerous areas, and their reception and care in safe areas. Event: A planned, nonemergency activity. ICS can be used as the management system for a wide range of events, e.g., parades, concerts, or sporting events. M Federal: Of or pertaining to the Federal Government of the United States of America. Force Account: An Applicant's own labor forces and equipment. Function: Function refers to the five major activities in ICS: Command, Operations, Planning, Logistics, and Finance/Administration. The term function is also used when describing the activity involved, e.g., the planning function. A sixth function, Intelligence, may be established, if required, to meet incident management needs. General Staff: A group of incident management personnel organized according to function and reporting to the Incident Commander. The General Staff normally consists of the Operations Section Chief, Planning Section Chief, Logistics Section Chief, and Finance/Administration Section Chief. Group: Established to divide the incident management structure into functional areas of operation. Groups are composed of resources assembled to perform a special function not necessarily within a single geographic division. Groups, when activated, are located between branches and resources in the Operations Section. (See Division.) Hazard: Something that is potentially dangerous or harmful, often the root cause of an unwanted outcome. Incident: An occurrence or event, natural or human -caused, that requires an emergency response to protect life or property. Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, wildland and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, war -related disasters, public health and medical emergencies, and other occurrences requiring an emergency response. Incident Action Plan: An oral or written plan containing general objectives reflecting the overall strategy for managing an incident. It may include the identification of operational resources and assignments. It may also include attachments that provide direction and important information for management of the incident during one or more operational periods. Incident Command Post (ICP): The field location at which the primary tactical -level, on -scene incident command functions are performed. The ICP may be collocated with the incident base or other incident facilities and is normally identified by a green rotating or flashing light. 5 Incident Command System (ICS): A standardized on -scene emergency management construct specifically designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, designed to aid in the management of resources during incidents. It is used for all kinds of emergencies and is applicable to small as well as large and complex incidents. ICS is used by various jurisdictions and functional agencies, both public and private, to organize field -level incident management operations. Incident Commander (IC): The individual responsible for all incident activities, including the development of strategies and tactics and the ordering and the release of resources. The IC has overall authority and responsibility for conducting incident operations and is responsible for the management of all incident operations at the incident site. Incident Management Team (IMT): The IC and appropriate Command and General Staff personnel assigned to an incident. Incident Objectives: Statements of guidance and direction necessary for selecting appropriate strategy(s) and the tactical direction of resources. Incident objectives are based on realistic expectations of what can be accomplished have been effectively deployed. Incident objectives must be achievable and measurable, yet flexible enough to allow strategic and tactical alternatives. Initial Action: The actions taken by those responders first to arrive at an incident site. Initial Response: Resources initially committed to an incident. Intelligence Officer: The intelligence officer is responsible for managing internal information, intelligence, and operational security requirements supporting incident management activities. These may include information security and operational security activities, as well as the complex task of ensuring that sensitive information of all types (e.g., classified information, law enforcement sensitive information, proprietary information, or export -controlled information) is handled in a way that not only safeguards the information, but also ensures that it gets to those who need access to it to perform their missions effectively and safely. Joint Information Center (JIC): A facility established to coordinate all incident -related public information activities. It is the central point of contact for all news media at the scene of the incident. Public information officials from all participating agencies should collocate at the JIC. N. Joint Information System (JIS): Integrates incident information and public affairs into a cohesive organization designed to provide consistent, coordinated, timely information during crisis or incident operations. The mission of the JIS is to provide a structure and system for developing and delivering coordinated interagency messages; developing, recommending, and executing public information plans and strategies on behalf of the IC; advising the IC concerning public affairs issues that could affect a response effort; and controlling rumors and inaccurate information that could undermine public confidence in the emergency response effort. Jurisdiction: A range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal responsibilities and authority. Jurisdictional authority at an incident can be political or geographical (e.g., city, county, tribal, State, or Federal boundary lines) or functional (e.g., law enforcement, public health). Liaison: A form of communication for establishing and maintaining mutual understanding and cooperation. Liaison Officer: A member of the Command Staff responsible for coordinating with representatives from cooperating and assisting agencies. Local Government: A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under State law), regional or interstate government entity, or agency or instrumentality of a local government; an Indian tribe or authorized tribal organization, or in Alaska a Native village or Alaska Regional Native Corporation; a rural community, unincorporated town or village, or other public entity. See Section 2 (10), Homeland Security Act of 2002, Pub. L. 107- 296, 116 Stat. 2135 (2002). Logistics: Providing resources and other services to support incident management. Logistics Section: The section responsible for providing facilities, services, and material support for the incident. Major Disaster: As defined under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5122), a major disaster is any natural catastrophe (including any hurricane, tornado, storm, high water, wind -driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion, in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under this Act to supplement the efforts and available resources of States, tribes, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby. VA Management by Objective: A management approach that involves a four -step process for achieving the incident goal. The Management by Objectives approach includes the following: establishing overarching objectives; developing and issuing assignments, plans, procedures, and protocols; establishing specific, measurable objectives for various incident management functional activities and directing efforts to fulfill them, in support of defined strategic objectives; and documenting results to measure performance and facilitate corrective action. Mitigation: The activities designed to reduce or eliminate risks to persons or property or to lessen the actual or potential effects or consequences of an incident. Mitigation measures may be implemented prior to, during, or after an incident. Mitigation measures are often informed by lessons learned from prior incidents. Mitigation involves ongoing actions to reduce exposure to, probability of, or potential loss from hazards. Measures may include zoning and building codes, floodplain buyouts, and analysis of hazard- related data to determine where it is safe to build or locate temporary facilities. Mitigation can include efforts to educate governments, businesses, and the public on measures they can take to reduce loss and injury. Mobilization: The process and procedures used by all organizations—Federal, State, local, and tribal—for activating, assembling, and transporting all resources that have been requested to respond to or support an incident. Multiagency Coordination Entity: A multiagency coordination entity functions within a broader multiagency coordination system. It may establish the priorities among incidents and associated resource allocations, deconflict agency policies, and provide strategic guidance and direction to support incident management activities. Multiagency Coordination Systems: Multiagency coordination systems provide the architecture to support coordination for incident prioritization, critical resource allocation, communications systems integration, and information coordination. The components of multiagency coordination systems include facilities, equipment, emergency operation centers (EOCs), specific multiagency coordination entities, personnel, procedures, and communications. These systems assist agencies and organizations to fully integrate the subsystems of the NIMS. Multijurisdictional Incident: An incident requiring action from multiple agencies that each have jurisdiction to manage certain aspects of an incident. In ICS, these incidents will be managed under Unified Command. Mutual -Aid Agreement: Written agreement between agencies and/or jurisdictions that they will assist one another on request, by furnishing personnel, equipment, and/or expertise in a specified manner. National: Of a nationwide character, including the Federal, State, local, and tribal aspects of governance and polity. National Disaster Medical System: A cooperative, asset -sharing partnership between the Department of Health and Human Services, the Department of Veterans Affairs, the Department of Homeland Security, and the Department of Defense. NDMS provides resources for meeting the continuity of care and mental health services requirements of the Emergency Support Function 8 in the Federal Response Plan. National Incident Management System: A system mandated by HSPD-5 that provides a consistent nationwide approach for Federal, State, local, and tribal governments; the private -sector, and nongovernmental organizations to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State, local, and tribal capabilities, the NIMS includes a core set of concepts, principles, and terminology. HSPD-5 identifies these as the ICS; multiagency coordination systems; training; identification and management of resources (including systems for classifying types of resources); qualification and certification; and the collection, tracking, and reporting of incident information and incident resources. National Response Plan: A plan mandated by HSPD-5 that integrates Federal domestic prevention, preparedness, response, and recovery plans into one all -discipline, all -hazards plan. Nongovernmental Organization: An entity with an association that is based on interests of its members, individuals, or institutions and that is not created by a government, but may work cooperatively with government. Such organizations serve a public purpose, not a private benefit. Examples of NGOs include faith - based charity organizations and the American Red Cross. Operational Period: The time scheduled for executing a given set of operation actions, as specified in the Incident Action Plan. Operational periods can be of various lengths, although usually not over 24 hours. Operations Section: The section responsible for all tactical incident operations. In ICS, it normally includes subordinate branches, divisions, and/or groups. Personnel Accountability: The ability to account for the location and welfare of incident personnel. It is accomplished when supervisors ensure that ICS principles and processes are functional and that personnel are working within established incident management guidelines. WX Planning Meeting: A meeting held as needed prior to and throughout the duration of an incident to select specific strategies and tactics for incident control operations and for service and support planning. For larger incidents, the planning meeting is a major element in the development of the Incident Action Plan (IAP). Planning Section: Responsible for the collection, evaluation, and dissemination of operational information related to the incident, and for the preparation and documentation of the IAP. This section also maintains information on the current and forecasted situation and on the status of resources assigned to the incident. Preparedness: The range of deliberate, critical tasks and activities necessary to build, sustain, and improve the operational capability to prevent, protect against, respond to, and recover from domestic incidents. Preparedness is a continuous process. Preparedness involves efforts at all levels of government and between government and private -sector and nongovernmental organizations to identify threats, determine vulnerabilities, and identify required resources. Within the NIMS, preparedness is operationally focused on establishing guidelines, protocols, and standards for planning, training and exercises, personnel qualification and certification, equipment certification, and publication management. Preparedness Organizations: The groups and fora that provide interagency coordination for domestic incident management activities in a nonemergency context. Preparedness organizations can include all agencies with a role in incident management, for prevention, preparedness, response, or recovery activities. They represent a wide variety of committees, planning groups, and other organizations that meet and coordinate to ensure the proper level of planning, training, equipping, and other preparedness requirements within a jurisdiction or area. Prevention: Actions to avoid an incident or to intervene to stop an incident from occurring. Prevention involves actions to protect lives and property. It involves applying intelligence and other information to a range of activities that may include such countermeasures as deterrence operations; heightened inspections; improved surveillance and security operations; investigations to determine the full nature and source of the threat; public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and, as appropriate, specific law enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity and apprehending potential perpetrators and bringing them to justice. 10 Private Sector: Organizations and entities that are not part of any governmental structure. It includes for-profit and not-for-profit organizations, formal and informal structures, commerce and industry, and private voluntary organizations (PVO). Processes: Systems of operations that incorporate standardized procedures, methodologies, and functions necessary to provide resources effectively and efficiently. These include resource typing, resource ordering and tracking, and coordination. Project Worksheet (PW): A tool used by the Applicant and FEMA to develop projects. The PW (FEMA Form 90-91) is the primary form used to document the location, damage description and dimensions, scope of work, and cost estimate for each project. Public Information Officer: A member of the Command Staff responsible for interfacing with the public and media or with other agencies with incident -related information requirements. Publications Management: The publications management subsystem includes materials development, publication control, publication supply, and distribution. The development and distribution of NIMS materials is managed through this subsystem. Consistent documentation is critical to success, because it ensures that all responders are familiar with the documentation used in a particular incident regardless of the location or the responding agencies involved. Qualification and Certification: This subsystem provides recommended qualification and certification standards for emergency responder and incident management personnel. It also allows the development of minimum standards for resources expected to have an interstate application. Standards typically include training, currency, experience, and physical and medical fitness. Reception Area: This refers to a location separate from staging areas, where resources report in for processing and out -processing. Reception Areas provide accountability, security, situational awareness briefings, safety awareness, distribution of IAPs, supplies and equipment, feeding, and bed down. Recovery: The development, coordination, and execution of service- and site - restoration plans; the reconstitution of government operations and services; individual, private- sector, nongovernmental, and public -assistance programs to provide housing and to promote restoration; long-term care and treatment of affected persons; additional measures for social, political, environmental, and economic restoration; evaluation of the incident to identify lessons learned; postincident reporting; and development of initiatives to mitigate the effects of future incidents. Recovery Plan: A plan developed by a State, local, or tribal jurisdiction with assistance from responding Federal agencies to restore the affected area. 11 Resources: Personnel and major items of equipment, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or at an EOC. Resource Management: Efficient incident management requires a system for identifying available resources at all jurisdictional levels to enable timely and unimpeded access to resources needed to prepare for, respond to, or recover from an incident. Resource management under the NIMS includes mutual -aid agreements; the use of special Federal, State, local, and tribal teams; and resource mobilization protocols. Resources Unit: Functional unit within the Planning Section responsible for recording the status of resources committed to the incident. This unit also evaluates resources currently committed to the incident, the effects additional responding resources will have on the incident, and anticipated resource needs. Response: Activities that address the short-term, direct effects of an incident. Response includes immediate actions to save lives, protect property, and meet basic human needs. Response also includes the execution of emergency operations plans and of mitigation activities designed to limit the loss of life, personal injury, property damage, and other unfavorable outcomes. As indicated by the situation, response activities include applying intelligence and other information to lessen the effects or consequences of an incident; increased security operations; continuing investigations into nature and source of the threat; ongoing public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and specific law enforcement operations aimed at preempting, interdicting, or disrupting illegal activity, and apprehending actual perpetrators and bringing them to justice. Safety Officer: A member of the Command Staff responsible for monitoring and assessing safety hazards or unsafe situations and for developing measures for ensuring personnel safety. Section: The organizational level having responsibility for a major functional area of incident management, e.g., Operations, Planning, Logistics, Finance/Administration, and Intelligence (if established). The section is organizationally situated between the branch and the Incident Command. Span of Control: The number of individuals a supervisor is responsible for, usually expressed as the ratio of supervisors to individuals. (Under the NIMS, an appropriate span of control is between 1:3 and 1:7.) 12 Staging Area: Location established where resources can be placed while awaiting a tactical assignment. The Operations Section manages Staging Areas. State: When capitalized, refers to any State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, and any possession of the United States. See Section 2 (14), Homeland Security Act of 2002, Pub. L. 107-296, 116 Stat. 2135 (2002). Strategic: Strategic elements of incident management are characterized by continuous long-term, high-level planning by organizations headed by elected or other senior officials. These elements involve the adoption of long-range goals and objectives, the setting of priorities; the establishment of budgets and other fiscal decisions, policy development, and the application of measures of performance or effectiveness. Strike Team: A set number of resources of the same kind and type that have an established minimum number of personnel. Strategy: The general direction selected to accomplish incident objectives set by the IC. Supporting Technologies: Any technology that may be used to support the NIMS is included in this subsystem. These technologies include orthophoto mapping, remote automatic weather stations, infrared technology, and communications, among various others. Task Force: Any combination of resources assembled to support a specific mission or operational need. All resource elements within a Task Force must have common communications and a designated leader. Technical Assistance: Support provided to State, local, and tribal jurisdictions when they have the resources but lack the complete knowledge and skills needed to perform a required activity (such as mobile -home park design and hazardous material assessments). Terrorism: Under the Homeland Security Act of 2002, terrorism is defined as activity that involves an act dangerous to human life or potentially destructive of critical infrastructure or key resources and is a violation of the criminal laws of the United States or of any State or other subdivision of the United States in which it occurs and is intended to intimidate or coerce the civilian population or influence a government or affect the conduct of a government by mass destruction, assassination, or kidnapping. See Section 2 (15), Homeland Security Act of 2002, Pub. L. 107-296, 116 Stat. 2135 (2002). Threat: An indication of possible violence, harm, or danger. 13 Tools: Those instruments and capabilities that allow for the professional performance of tasks, such as information systems, agreements, doctrine, capabilities, and legislative authorities. Tribal: Any Indian tribe, band, nation, or other organized group or community, including any Alaskan Native Village as defined in or established pursuant to the Alaskan Native Claims Settlement Act (85 stat. 688) [43 U.S.C.A. and 1601 et seq.], that is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians. Type: A classification of resources in the ICS that refers to capability. Type 1 is generally considered to be more capable than Types 2, 3, or 4, respectively, because of size; power; capacity; or, in the case of incident management teams, experience and qualifications. Unified Area Command: A Unified Area Command is established when incidents under an Area Command are multijurisdictional. (See Area Command.) Unified Command: An application of ICS used when there is more than one agency with incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the UC, often the senior person from agencies and/or disciplines participating in the UC, to establish a common set of objectives and strategies and a single IAP. Unit: The organizational element having functional responsibility for a specific incident planning, logistics, or finance/administration activity. Unity of Command: The concept by which each person within an organization reports to one and only one designated person. The purpose of unity of command is to ensure unity of effort under one responsible commander for every objective. Volunteer: For purposes of the NIMS, a volunteer is any individual accepted to perform services by the lead agency, which has authority to accept volunteer services, when the individual performs services without promise, expectation, or receipt of compensation for services performed. See, e.g., 16 U.S.C. 742f(c) and 29 CFR 553.101. 14 M EST OPERATING PROCEDURE Indian River County Department of Emergency Services Emergency Management Division 4225 43rd Avenue Vero Beach, FL 32967 (772) 226-3900 www.irces.com TABLE OF CONTENTS PAGE Identification of Operational and Support Roles within the EOC: - Chairman, Board of County Commissioners ................................ 1 - County Administrator.................................................................. 2 - Emergency Services/Management Director ................................. 3 - County Attorney.......................................................................... 4 - Municipal Representatives.......................................................... 5 - Emergency Management Coordinator ......................................... 6 - Emergency Management Planner ............................................... 7 - Public Information Officer............................................................ 8 - Emergency Information Center Coordinator ................................ 9 - Risk Management Representative ............................................. 10 - Fire Rescue Representative...................................................... 11 - Environmental Health Representative ....................................... 12 - Hospital Liaison......................................................................... 13 - Law Enforcement Representative .............................................. 14 - Public Works Representative..................................................... 15 - Volunteers.............................................................................16-17 EOC Activation Checklist (Weather Related Hazards) ..................................... 18-35 EOC Activation Checklist (Non -Weather Related Hazards) ............................. 36-45 Local Declaration Checklist....................................................................................... 46 Public Assistance Checklist....................................................................................... 47 1. Emergency Operations Center (EOC) Activation Procedures — The Emergency Management Director will determine the level of EOC activation and staffing levels in accordance with all -hazard triggers noted on the EOC Activation Guide found on page 17 of this appendix. The Emergency Management Director will use the procedures identified on pages 18-37 of this document. 2. Levels of EOC Activation - Maintaining consistency with the Federal Emergency Management Agency and State Emergency Operations Center, the following are the levels of activation used by the County EOC: a. Level I - Full Scale Activation: In a full-scale activation, all lead and support agencies are notified. Emergency Management personnel, volunteers and all ESFs will staff the EOC. b. Level II - Partial Activation of EOC: This is a limited agency activation. All primary, or lead, ESF agencies are notified. Emergency Management personnel and necessary ESFs will staff the EOC. C. Level III - Monitoring Activation: This is typically a "monitoring" phase. Notification will be made to those agencies and ESFs who would need to take action as part of their everyday responsibilities. 3. Operational Period Planning Cycle —Operational periods are normally 12 hours in duration. The EOC manager, based on need, may alter these periods. 4. Where to Report— The Indian River County Emergency Operations Center (EOC) is located at 4225 43rd Avenue, Vero Beach, Florida 32967. The phone number is (772) 226-3900. The EOC is located just north of the 43rd Avenue and 41 st Street intersection on the west side of 43rd Avenue. ..,S 43 d Ave M �, ?ih euu. G � i aoF sl tcm Bcvxh CcuMry fhb --21sS Sly, 241A 5i 'OSh iq Vf IQ'®CaG, 26 -20fh5t 5. When to Report — The Indian River County Emergency Management Division will regularly update ESFs when there is a possibility of activating the EOC. Effort will be made to notify ESFs as far in advance as possible of an EOC activation; sometimes, that may not be possible. 6. Check-in Process — The Indian River County EOC will become a secure facility once activated. Security will be assigned to the EOC lobby area where each ESF representative will be required to check-in and check-out. The purpose of the check —in process is to: a. Ensure personnel accountability and provide a secure environment. b. Prepare personnel for assignments. c. Locate personnel in case of an emergency. d. Establish personnel time records and payroll documentation. e. Plan for releasing personnel. -1v- Identification of Operational and Support Roles within the EOC CHAIRMAN, BOARD OF COUNTY COMMISSIONERS MAJOR RESPONSIBILITIES: The Board of County Commission Chairman's responsibilities are executive in nature. They are designed to develop, direct, and maintain a viable organization and to keep that organization coordinated with other agencies, elected officials, and the public. The Chairman's responsibilities include: 1. Organizing to meet the needs of the incident. 2. Establishing policy objectives and priorities. 3. Approval (fiscal) of resource orders and releases. 4. Coordinating public information outputs. 5. Coordinating with public officials and other jurisdictions. 6. Designating a replacement for shift changes. 7. Authorizing activation of the Emergency Operations Center (EOC). 8. Issuing a local State of Emergency Declaration, if necessary. 9. Assuring adequate return to Level III status for Indian River County. -1- COUNTY ADMINISTRATOR REPORTS TO: Board of County Commissioners MAJOR RESPONSIBILITIES: The County Administrator's responsibilities are executive in nature. They are designed to provide input into the policy making role of the Executive Group. The County Administrator is that individual who has the full authority to make decisions on all strategic matters affecting the County's participation of the incident. The County Administrator's responsibilities include: 1. Organizing to meet the needs of the incident. 2. Ability to sign a Local Declaration of Emergency when authorized by the BCC. 3. Establishing objectives and priorities. 4. Approving resource orders and releases. 5. Designating a replacement for shift change. 6. Assuring adequate return to Level III status for Indian River County. -2- EMERGENCY SERVICES/EMERGENCY MANAGEMENT DIRECTOR REPORTS TO: Board of County Commissioners and/or County Administrator MAJOR RESPONSIBILITIES: The Emergency Services/Emergency Management Director's responsibilities are executive in nature. They are designed to provide guidance to the Executive Group. The Emergency Services/Emergency Management Director's responsibilities include: 1. Overseeing the County Emergency Operations Center (EOC) and County disaster response. 2. Ensuring that County policies and procedures are followed during disaster operations. 3. Coordinating with and providing guidance to affected jurisdictions. 4. Resolving policy and response issues as necessary with input from the State EOC. 5. Implementing evaluation process for major disasters to include review of County plan operations and effectiveness and meeting standards of care. 6. Ensuring that the contact is maintained with local elected officials and the State EOC, as appropriate. 7. Designating a replacement for shift changes. 8. Assuring adequate return to Level III status for Indian River County. -3- COUNTY ATTORNEY REPORTS TO: Emergency Services/Emergency Management Director and/or Board of County Commissioners MAJOR RESPONSIBILITIES: The County Attorney's responsibilities are executive in nature. They are designed to provide guidance to the Executive (or Policy) Group. The County Attorney's responsibilities include: Coordinating and providing legal advice to the Executive Group. 2. Reviewing agreements, contracts and other related documents. 3. Providing consumer protection service. 4. Designating a replacement for shift change. 5. Assuring adequate return to Level III status for Indian River County. U MUNICIPAL REPRESENTATIVES REPORTS TO: Emergency Services/Emergency Management Director MAJOR RESPONSIBILITIES: The Municipal Representative's responsibilities are executive in nature. They are designed to provide input into the policy making role of the Executive Group. The Municipal Representative is who has the full authority to make decisions on all strategic matters affecting their municipality's participation of the incident. The Municipal Representative's responsibilities include: 1. Organizing to meet the needs of the incident. 2. Establishing objectives and priorities. 3. Approving resource orders and releases. 4. Designating a replacement for shift change. 5. Assuring adequate return to Level III status for Indian River County. -5- EMERGENCY MANAGEMENT COORDINATOR REPORTS TO: Emergency Services/Emergency Management Director MAJOR RESPONSIBILITIES: The Emergency Management Coordinator's responsibilities are administrative in nature. They are designed to provide guidance in the EOC. The Emergency Management Coordinator's responsibilities include: 1. Overseeing the implementation of policy decisions made from the Executive Group. 2. Ensuring that the EOC procedures are followed. 3. Resolving coordination issues as necessary with input from the Emergency Services/Emergency Management Director. 4. Designating a replacement for shift change. 5. Assuring adequate return to Level III status for Indian River County. In EMERGENCY MANAGEMENT PLANNER REPORTS TO: Emergency Management Coordinator MAJOR RESPONSIBILITIES: The Emergency Management Planner's responsibilities are administrative n nature. They are designed to ensure the timely and accurate tracking of information within the EOC. The Emergency Management Planner's responsibilities include: 1. Coordinating staffing in the EOC. 2. Coordinating message tracking and routing. 3. Providing technical assistance with the EOC software operations. 4. Providing regular reports to the Executive Group. 5. Designating a replacement for shift change. 6. Assuring adequate return to Level III status for Indian River County. -7- PUBLIC INFORMATION OFFICER REPORTS TO: Emergency Management Coordinator MAJOR RESPONSIBILITIES: The Public Information Officer's responsibilities are administrative in nature. They are designed to provide the public, news media, and response agencies with timely and accurate information. They also include issuing timely instructions to the public. The Public Information Officer's responsibilities include: 1. Developing and disseminating emergency information to the public to support jurisdictions. 2. Coordinating with affected jurisdictions to ensure that the public receives consistent information. 3. Coordinating press releases with the State Emergency Operations Center (SEOC). 4. Designating a replacement for shift change. 5. Updating Emergency Information Operators with current information. 6. Assuring adequate return to Level III status for Indian River County. 8. Supervises the EIC Coordinator and coordinates the release of information to rumor control operators to ensure that they are provided with current information to respond rapidly with correct and timely information to any and all rumors raised as a result of the emergency. 9. In addition to the media distribution list, the PIO will distribute press information to the following contacts: a. Indian River County Sheriff's Office (Dispatch) (1) Fax 569-7480 b. Sebastian Police Department (Dispatch) (1) Fax 589-2207 (2) E-mail dispatch(o)_cityofsebastian.org c. Vero Beach Police Department (Dispatch) (1) Fax 978-4677 (2) E-mail dispatchC@vbpd.org In EMERGENCY INFORMATION CENTER (EIC) COORDINATOR REPORTS TO: Public Information Officer MAJOR RESPONSIBILITIES: The EIC Coordinator's responsibilities are administrative in nature. They are designed to respond rapidly and with correct and timely information to any and all rumors raised as a result of the emergency. The EIC Coordinator's responsibilities include: 1. Coordinating staffing of EOC public information lines with the Human Resources Department. 2. Ensuring that all operators sign -in on the designated sign -in sheet to document their time accordingly. 3. Supervising EIC operators and fielding questions as necessary. 4. Working closely with and providing assistance to ESF #14 (Public Information Officer). In RISK MANAGEMENT REPRESENTATIVE REPORTS TO: Emergency Management Coordinator MAJOR RESPONSIBILITIES: The Risk Management Representative's responsibilities are administrative in nature. They are designed to provide guidance to the EOC. The Risk Management's responsibilities include: 1. Coordinating and providing risk management guidance. 2. Reviewing agreements, contracts, and other related documents. 3. Ensuring that the County's Risk Management policies and procedures are followed. 4. Designating a replacement for shift change. 5. Assuring adequate return to Level III status for Indian River County. -10- FIRE RESCUE REPRESENTATIVE REPORTS TO: Emergency Management Coordinator MAJOR RESPONSIBILITIES: The Fire Rescue Representative's responsibilities are administrative in nature. They execute strategies, monitor progress and adjust as necessary. They also monitor, assess and track response units and resource requests for agency/department. The Fire Rescue Representative's responsibilities include: 1. Coordinating resource requests. 2. Coordinating the response of fire rescue in the implementation of the plan 3. Coordinating the "Special Needs" population with the Indian River County Health Department. 4. Designating a replacement for shift change. 5. Assuring adequate return to Level III status for Indian River County. -11- ENVIRONMENTAL HEALTH REPRESENTATIVE REPORTS TO: Emergency Management Coordinator MAJOR RESPONSIBILITIES: The Environmental Health Representative's responsibilities are administrative in nature. They execute strategies, monitor progress and adjust as necessary. They also monitor, assess and tract response units and resource requests for agency/department. The Environmental Health Representative's responsibilities include: 1. Providing for the coordination of health and sanitation services with the community. 2. Coordinating supplemental assistance from state or federal government. 3. Providing advice to the executive group concerning health hazards. 4. Designating a replacement for shift change. 5. Assuring adequate return to Level III status for Indian River County. -12- HOSPITAL LIAISON REPORTS TO: Emergency Management Coordinator MAJOR RESPONSIBILITIES: The Hospital Liaison's responsibilities are administrative in nature. The Hospital Liaison's responsibilities include: Acting as a liaison to area hospitals and/or alternate providers. 2. Coordinating resource requests. 3. Coordinating available bed space. 4. Coordinating additional pharmaceutical and medical supply needs. 5. Designating a replacement for shift change. 6. Assuring adequate return to Level III status for Indian River County. -13- LAW ENFORCEMENT REPRESENTATIVE REPORTS TO: Emergency Management Coordinator MAJOR RESPONSIBILITIES: The Law Enforcement Representative's responsibilities are administrative in nature. They execute strategies, monitor progress and adjust as necessary. They also monitor, assess and tract response units and resource requests for the agency/department. The Law Enforcement Representative's responsibilities include: 1. Coordinating traffic control. 2. Coordinating the evacuation of areas posing an adverse health affect on the public and provides security to evacuated areas. 3. Coordinating acquisition of equipment/supplies and manpower with the Logistics Group. 4. Coordinating alert and warning procedures utilizing route alerting. 5. Coordinating re-entry procedures. 6. Designating a replacement for shift change. 7. Assuring adequate return to Level III status for Indian River County. -14- PUBLIC WORKS REPRESENTATIVE REPORTS TO: Emergency Management Coordinator MAJOR RESPONSIBILITIES: The Public Works Representative's responsibilities are administrative in nature. They execute strategies, monitor progress and adjust as necessary. They also monitor, assess and track response units and resource requests for agency/department. The Public Works Representative's responsibilities include: 1. Coordinating maintenance of roads, waterways and bridges. 2. Conducting damage assessment of public roads, bridges, waterways and public buildings. 3. Providing barrier material on roads. 4. Designating a replacement for shift change. 5. Assuring adequate return to Level III status for Indian River County. -15- VOLUNTEERS NEEDED INSIDE THE EOC DOOR SECURITY (2 volunteers/shift) During activation of the EOC, only authorized personnel will be permitted access to the building. Security personnel are needed at the entrance to the EOC. These individuals will be provided with a list of authorized personnel and be trained o n the appropriate guidelines. 2. EMERGENCY INFORMATION CENTER (EIC) OPERATORS (8 volunteers/shift) During an emergency situation, several phone lines would be activated to provide citizens with a means of obtaining updated information on the event. This hotline number will be published and be activated once the phone call volume becomes unmanageable by staff. Members of this volunteer team will be briefed when they arrive for duty and will be expected to relay this information in a concise and courteous manner. Previous experience in dealing with the public is desired. 3. FOOD DETAIL (1 volunteer/shift) Because our staff will beworking during the duration of an event, often exceeding 24 -hours, food and beverages will be served. Volunteers are needed to set-up the food service area, keep the area clean and stocked, prepare coffee, as well as performing other miscellaneous food related activities. 4. INTERPRETER SERVICES (1 volunteer/shift) Volunteer to assist the EOC with interpreting services — specifically American Sign Language and Spanish. 5. JANITORIAL SERVICES (2 volunteers/shift) Volunteers to assist with keeping the building in clean and orderly condition. Duties include emptying trash receptacles and replacing lining of trash cans, sweeping/mopping floors, cleaning and servicing restrooms/showers with mops and disinfectants, and wiping counters and tables in dining area. 6. PIO / JOINT INFORMATION CENTER ASSISTANT (2 volunteers/shift) The PIO is kept busy briefing agencies on currentweather orother significant events occurring in our county. This volunteer will be provided with the appropriate information and be responsible for disseminating information between the P10 and the Emergency Information Center volunteers as well as sending e-mails to various media outlets. 7. RUNNER (1 volunteer/shift) A runner is needed to relay information between the EOC and the Executive Group, passing messages among the EOC participants, assisting the EOC Manager, etc. 8. SPECIAL NEEDS PHONE LINE OPERATORS (2 volunteers/shift) The special needs shelter program was established to provide a temporary shelter for persons requiring medical assistance during an evacuation. Our office is inundated with phone calls regarding this program. Members of this volunteer team will be trained on how to answer questions specific to this program. -16- VOLUNTEERS NEEDED OUTSIDE THE EOC 1. ANIMAL SUPPORT(4 volunteers/shift) Volunteers to assist Indian River Animal Control set up, register, and provide care for animals at the pet -friendly shelter. 2. DAMAGE ASSESSMENT (1 volunteer/team: up to 8 teams) Volunteers to assist the Geographic Information Systems Department (GIS) with collecting damage reports. 3. DISASTER RECOVERY CENTER (4 volunteers/shift) Volunteers needed to assist in locations where citizens register for government assistance, SBA loans, FEMA grants, etc. 4. GOVERNMENT BUILDING PROTECTION (4volunteers/shift) Volunteers to assist Computer Services and Facilities Management with securing/protecting vital equipment and property in County -owned facilities. 5. INTERPRETER SERVICES (up to 6 volunteers/shift) Volunteers to assist the shelter staff with interpreting services — specifically American Sign Language and Spanish. 6. LOGISTICAL STAGING AREA (6 volunteers/shift) Volunteers will assist with the collection of bulk distribution items including food, water, tarps, etc. 7. POINTS OF DISTRIBUTION (6 volunteers/shift) Volunteers will assist with the distribution of bulk distribution (including food, water, ice, tarps, etc.) to individuals through a drive-thru distribution site. 8. SHELTER MANAGEMENT/SUPPORT TEAMS (20 volunteers/shift) These Volunteers will assist the School District of Indian River County with shelter management/support — to include setting up shelters, evacuee registration and other administrative duties, assisting with the evacuees' baggage, runners, communication assistants, etc. 9. SHELTER SECURITY (2 volunteers per shelter - up to 10 shelters/shift) Security at the shelters will be provided by the Indian River County Sheriff's Office. Under their leadership, volunteers may be requested to assist. The primary dutywill be the monitoring/reporting of any disruptive or unacceptable behavior. 10. TRANSPORTATION HELPERS (20 volunteers/shift) For those citizens who are in an evacuation area and have no transportation to a public shelter, transportation assistance will be provided if the individual has pre- registered with our office. The transportation effort is in cooperation with the IRC School District Transportation Department and the Senior Resource Association. Volunteers are needed to assist in the loading and off-loading of evacuees. 1 1. VOLUNTEER RECEPTION CENTER (4 volunteers/shift) Volunteers to assist ESF #15 (Volunteers and Donations) with registration, coordination, identification badges, etc. for volunteer and faith -based groups entering the area to volunteer assistance following a disaster. The suggested number of volunteers recommended above is using minimum staffing. During a significant event, 24-hour staffing will be in place. For 24-hour staffing, it is suggested that we go to three 8 -hour shifts. Using that recommended staffing pattern, the above numbers will triple. -17- Indian River County SEVERE WEATHER RELATED HAZARD EOC ACTIVATION CHECKLIST PHASE DESCRIPTION Assessment Approximately 96-120 hours prior to expected landfall (3-5 days prior). The east coast of Florida lies within the 5 -day track forecast cone. This is the period where close monitoring begins. Conference calls will be started with FDEM, National Hurricane Center and the National Weather Service. Initial notification e-mails would be sent out to public and ESFs. Level Ill Activation Awareness Approximately 72 -hours prior to expected landfall (3 days prior). The east coast of Florida lies within the 3 -day track forecast cone. This is the notification period, during which appropriate agencies and organizations would be made aware of the situation. Level III Activation. Stand-by Approximately 48 -hours prior to expected landfall. Hurricane Watches are issued 48 hours in advance of the anticipated onset of tropical storm force winds. This is the alert period for the escalation of preparedness activities. Level III Activation. Stand-by/Decision Approximately 36 to 48 -hours prior to expected landfall (1'/2 - 2 days prior). Hurricane Warning indicates that hurricane conditions are expected and is issued 36 hours in advance of the anticipated onset of tropical storm force winds. The decision to issue evacuation orders will be considered during this phase. The citizens of Indian River County should be taking precautionary measures for a possible evacuation. Level 11 Activation. Preparation Approximately 36 hours prior to landfall (1'/z days prior). Preparation time needed to activate the EOC. Level II Activation. Evacuation 24 hours prior to expected landfall (1 day prior). Officials determine and announce the official evacuation order. All evacuation activities must be completed during this phase. Level I Activation. Storm Event Time period commencing with the arrival of tropical storm force winds (39 mph) continuing until the issuance of an "All Clear" announcement. Evaluation (Post -Storm) This is the first phase of recovery. Time period where an initial assessment and prioritization of the emergency situation takes place. Recovery (Post -Storm) This is the second phase of recovery. Indian River County officials coordinate the repair of the public infrastructure and will focus on activities that will return the community to normal. Mitigation (Post -Storm) This is the final phase of recovery. Indian River County officials will continue its campaign to mitigate future storm losses. on -19- EOC Activation•- Event/Situation Activation Level Minimum Staffing Level • Severe weather advisory Three Basic support staff as determined by • Localized power failure (Monitoring Activation) Emergency Management Director • Nuclear power plant (Unusual Event status) • Wildfire (Controlled) • Civil unrest (Controlled) • Hazardous materials accident (Controlled) • Unexploded military ordnance • Hurricane/Tropical Storm watch TWO Emergency Services Staff • Nuclear power plant (Alert status) (Partial Activation) All ESFs pertinent to Event/Situation • Wildfire (escalated: requiring (determined by Emergency Mgt. evacuations) Director) • Civil unrest (requiring resources) Emergency Information Center • Hazardous materials accident activated (may be limited hours) (requiring resources) • Transportation system accident (requiring resources • Hurricane/Tropical Storm warning One Emergency Services staff • Tornado (Full Scale Activation) All ESFs • Nuclear power plant (Site Area 0 Volunteers Emergency status) • Key Department Heads • Nuclear power plant (General 0 State/Federal representatives Emergency status) a Emergency Information Center • Significant terrorism event activated (may be 24/7) • Civil unrest related to international crisis with large scale localized violence • Major event requiring heavy resource involvement -19- ASSESSMENT PHASE (96-120 HOURS/4-5 DAYS PRIOR) ✓ ACTION Participants 1. Monitor hazardous weather conditions in the ESF #5 Atlantic, Caribbean and Gulf of Mexico (continued throughout all phases). 2. Participate in all conference calls organized by the Executive Group and State EOC (including coordination with the National ESF #5 Hurricane Center and National Weather Service). 3. Brief Executive Group: Executive Group: Issues: Director, EM Coordinator, • Weather Status County Administrator, County • Potential Threat Commission Chairman, • Evacuation Potential County Attorney, Municipal Representatives, Law Enforcement, Hospitals, School District 4. PUBLIC: Disseminate public information via e-mail, ESF #5 text and social media. ESF #14 5. Consult with the School District to determine if there ESF #5 are any conflicts regarding opening of public shelters maintenance, refurbishing, etc.). 6. Initiate situational awareness e-mails with ESF ESF #5 primary representatives. 7. Re -stock libraries with preparedness guides. ESF #5 8. Coastal Division — Activate initial phase of ESF #3 Hurricane Response Plan. 9. Submit work order to Facilities Mgt. to reduce ESF #5 sensitivity of light sensors in EOC branch hallways. AWARENESS PHASE (72 — 96 HOURS/3-5 DAYS PRIOR) DATE 1. Continue to monitor hazardous weather ESF #5 conditions in the Atlantic, Caribbean and Gulf of Mexico (continued throughout all phases). 2. Initiate use of ICS 214 Forms (Activity Log), if ESF #4/9 applicable. 3. Login to EM Constellation and update county ESF #5 situation on EEI. 4. Initiate first Flash Report and submit to Info ESF #5 section of EM Constellation. 5. Check and fill all LP tanks for forklifts. ESF #5 6. Perform load test on tower generators. Radio System's Manager -20- AWARENESS PHASE (48 — 72 HOURS/2-3 DAYS PRIOR)... Continued 7. Coordinate test of TELOS system with ESF #5 WQCS (Randy Murdoch 772-971-7596) and WSCF (Paul Tipton or Bruce Douglas 772-569-0919 ext. 23). 8. Place EM volunteers on standby. ESF #5 9. Start draft IAP ESF #4/9 10. Participate in all conference calls Executive Group and organized by the State EOC (including ESF #5 coordination with the National Hurricane Center and National Weather Service). 11. Alert ESFs and key SNS staff to be in a EM Coordinator/ heightened state of readiness. EM Director 12. Activate EOC software and prepare for Emergency Management logging events and/or actions. Planner 13. Brief Executive Group: Executive Group: Issues: Weather Status, Potential Threat, and Director, EM Coordinator, County Evacuation Potential Administrator, County Commission Chairman, County Attorney, Municipal Representatives 14. PUBLIC: Continue to disseminate public ESF #5 information via e-mail, text and social ESF #14 media. 15. Coordinate with officials from Director and municipalities and neighboring counties. ESF #5 16. Verify operational readiness of the EOC. Staff Issues: • Cancel any meetings scheduled in Operations Room. • Inventory existing stocks of food, water and supplies for the EOC (including ink). 17. LEVEL II EOC ACTIVATION. Following Staff floor plan for the EOC, establish Level II activation with EM staff. Review staff assignments. 18. Test all EOC equipment (phones, Staff computers, network connections, etc.) 19. Test all communications equipment. Staff 20. Test back-up generators and top with Facilities Management fuel. -21- AWARENESS PHASE (48 — 72 HOURS12-3 DAYS PRIOR)... Continued 21. Place updated Emergency Call Books in ESF #5 the ESF binders and ESF breakout rooms. 22. Charge all scene lighting. ESF #2 and ESF #5 23. Take out supplies (including phone talley ESF #5 counters) and handbooks for the EIC. 24. Contact "The Source" to discuss sheltering ESF #5 options for the homeless. Talked to Tony Zorbaugh. They will not be activating the homeless shelter. Advised to follow media reports for shelter openings. 25. Place rugs (located in EM store room in ESF #5 lobby area) in lobby and check supply of umbrella bags. 26. Alert ESFs and Special Needs key staff a ESF #8 time to report to the EOC for activation. 27. Alert transportation agencies (Senior ESF #5 Resource Association and School District) to be in a heightened state of readiness. 28. Prepare and send SN client database reports to contacts at the Senior Resource ESF #5 Association, School District, Hospice and the Humane Society. 29. PUBLIC: Activate the call -down system to ESF #5 alert Special Needs registrants to be prepared for a possible evacuation. 30. PUBLIC: Update the automated phone ESF #5 line, as necessary (continues throughout all phases). 29. Participate in Department head staff Director meeting to coordinate emergency personnel assignments. 30. Prepare a draft Emergency Declaration. ESF #5 31. Inventory and order necessary ESF #5 janitorial/office supplies from vendor (i.e., paper towels, toilet paper, soap, garbage bags, etc.). 32. Once Indian River County is within the 3- ESF #5 day cone, discontinue processing SpNS applications. -22- AWARENESS PHASE (48 — 72 HOURS/2-3 DAYS PRIOR)... Continued DATE 33. Recharge satellite phone batteries. ESF #5 34. Send out protective actions for life safety ESF #5 and preparedness issues. 35. Stock water cooler in kitchen. ESF #5 36. Take out dry -erase boards and stage in ESF #5 the EOC. 37. Take out crowd control barriers, if ESF #5 needed EM storage room). 38. Set up coffee carts in the media room ESF #5 and main ops room (stocked with supplies). 39. Place emergency call books, USB ESF #5 chargers, and dry erase markers in the main ops room and break-out rooms. 40. Move box of pet -friendly shelter supplies ESF #5/ESF #17 from EM storage room to pet -friendly shelter supply trailer. STAND-BY PHASE (48-HOURS/2 DAYS PRIOR) DATE ✓ ACTION 1. PUBLIC: Activate the Public Information Participants ESF #14 Officer to coordinate press releases. Coordinate with other PIOs and pre -stage the Joint Information Center (JIC). Issues: • Preparedness, Safe Harbor and, Family Disaster Planning 2. PUBLIC: Activate the call -down system to ESF #5 alert SNS clients. 3. Fuel all County vehicles and essential All County Departments equipment to capacity. 4. Request that all Department heads brief Director and employees of emergency responsibilities County Administrator for both pre- and post -storm operations. -23- STAND-BY PHASE (48-HOURS/2 DAYS PRIOR)... Continued 5. Request Human Resources recruit ESF #5 volunteers to staff the EOC from County employees released from regular duties. 6. Coordinate traffic control (including Osceola ESF #16 County Sheriff's Office for Yeehaw Junction. 7. Determine the wave of shelter openings Director, ESF #2, ESF #5, and coordinate with IRCSD and ESF #6 ESF #6, ESF #8 and ESF representatives. They will be advised to #18 place shelter managers, school principals and other necessary shelter personnel on stand-by. SNS key staff will be advised of same. 8. PUBLIC: Advise those residing in an ESF #14 evacuation area to secure their property and prepare for a possible evacuation. 9. Verify logistical readiness of shelters to ESF #6 & ESF #11 handle mass care (adequate amounts of food, water, supplies). 10. Issue statements advising construction ESF #14 companies to secure all construction sites. 11. Issue statements to area businesses to ESF #14 secure their property. 12. Ensure adequate stock of food, water and Staff supplies for the EOC. Confirm EOC food arrangements with the IRC Jail. -24- -25- STANDBY/DECISION PHASE (36-48 HOURS/11/2-2 DAYS PRIOR) ✓ ACTION Participants 1. Brief Executive Policy Group. Executive Group Issues: • Weather Status • Potential Threat • Evacuation Potential • Leave Cancellations • Workers relieved to prepare homes • Shelter openings 2. Coordinate with County Administrator and Director constitutional officers on either closing or limiting County business and/or services. 3. Coordinate with Municipalities and FDEM. ESF #5 and Director Issues: • Status of Evacuation Order • Shelter Openings • Mutual Aid Resource Needs 4. Continue to issue public information ESF #14 statements, if applicable 5. Coordinate school closings with the Director Superintendent of Schools. 6. PUBLIC: Recommend or advise private Director schools/child care facilities to close. 7. Alert the American Red Cross/IRCSD to ESF #5 and ESF #6 advise their shelter managers of possible evacuation and advise of the pre- determined shelter locations. 8. Start preparation of the Incident Action Plans Section Chief Plan. 9. Advise the BCC Chairman to sign the - Director Declaration of a Local State of Emergency. Update in 7 -day increments, if necessary. -25- PREPARATION PHASE (24 Hours/1-1'/2 DAYS PRIOR) ✓ ACTION Participants 1. Brief Executive Policy Group. Executive Group Issues: • Issuance of Evacuation Order • Opening of Shelters • Potential Curfews 2. Set up lobby and activate EOC security. ESF #5 and ESF #16 Initiate ID badge entry procedures. 3. Begin issuance of temporary identification ESF #5 badges, where necessary. 4. LEVEL I ACTIVATION. Call in each ESF #5 Primary Agency EOC representative, conduct a briefing. • Specifics of incident • Name and location of ICs • Location of incident • Number of injured/dead • Current weather conditions • Expected time of activation • Security/safety message • Housekeeping • Complete "EOC Duty Roster" 5. Request ESF #2 activate communications ESF #5 plan and initiate staging at shelters and the EOC, including fuel for generator. 6. Meet with ESF #2 to confirm ESF #5 communications with the shelters. 7. Prepare media area and provide a ESF #14 schedule for regular media updates. This step includes check-in area. 8. PUBLIC: Activate the call -down system to ESF #5 provide updates. 9. Continue participation in FDEM Staff conference calls. -26- PREPARATION PHASE (24 Hours/1-1'/2 DAYS PRIOR)... Continued DATE 10. Activate the Emergency Information ESF #5 Center (EIC); provide a briefing and handbook to the phone operators and notify the mailroom (mailroom(a-)ircgov.com) and switchboard (226-1420). 11. Continue coordination with neighboring ESF #5 counties and advise them of evacuations. 12. Distribute 2 -way radios and portable ESF #5 phones (lobby check-in, EM Coordinator, EM Planner, EIC Supervisor). 13. Notify SNS key staff to prepare SNS for ESF #1, ESF #5 activation. 14. Meet with SNS key staff to coordinate ESF #1, ESF #5 transportation of SNS clients and provide updates to transportation providers. 15. Decide on hashtags to use for social ESF #5 media and give to PTOs, Scott Johnson, staff, etc. 16. Announce SNS opening and coordinate ESF #1, ESF #5 client transportation with agencies. EVACUATION PHASE (UP TO 24 HOURS/ 1 DAY PRIOR) WARNING ISSUED ✓ ACTION Participants 1. Activate call -down system to advise SNS ESF #5 clients of pick-up. 2. Re-evaluate Threat. ESF #5 3. Brief Executive Policy Group. Executive Group Issues: • Closure of County Building • Issuance of Evacuation Order • Opening of Shelters • Potential Curfews • Building Protection 4. Deploy shelter managers and supplies to ESF #6 the pre -determined shelter locations. -27- EVACUATION PHASE (24 HOURS/ 1 DAY PRIOR) WARNING ISSUED... Continued 5. Announce shelter openings to the public ESF #14 and request that the webmaster put shelter app on home page. 6. A. Request that shutters be put in place Facilities Management and County Administration building area secured. B. Request that front door and gate of EOC be left open until further notice. C. Request that A/C in the EOC be programmed to remain on until further notice. D. Lower the flags at all public buildings. 7. Evaluate traffic control. ESF #16 8. Issue traffic restrictions to the Barrier ESF #16 Island. 9. Continue to issue public information ESF #14 statements, if applicable. 10. Issue mandatory evacuation orders for the Director following: • Persons with Special Needs • Residents living on the barrier island • Residents living in low-lying areas • Residents living in mobile/manufactured homes • Those utilizing recreational vehicles. 11. Perform follow-up phone calls/e-mails to Staff health care facilities to determine evacuation plans. 12. Monitor traffic control. ESF #16 13. Install hydro -barriers around EOC building ESF #5 to prevent water intrusion. 14. Secure arrangements for LSA and PODs. ESF #5 no LANDFALL EVENT ✓ ACTION Participants 1. Continue to monitor storm characteristics. ESF #5 2. Continue emergency public shelter ESF #2 communications. 3. Continue post -storm planning activities. ESF #5 4. Brief EOC participants on Response and ESF #5 Recovery planning issues. 5. Receive updates from shelters. ESF #2 and ESF #6 EVALUATION PHASE (POST -STORM EVENT) ✓ ACTION Participants 1. Brief Executive Policy Group. Executive Group Issues: Federal Assistance, • Damage Assessment • Mutual Aid Assistance • Search and Rescue • Debris Removal • Health Issues • Critical Facilities 2. Re -mobilize emergency vehicles (once ESF #4 and ESF #9 winds are below tropical storm force). 3. Begin Search and Rescue efforts. ESF #9 4. Conduct and coordinate an initial damage ESF #3, ESF #4, ESF #9, assessment. and ESF #16 5. Assess mass care needs (shelter, food, ESF #6 and ESF #11 water, ice, medical, etc.). 6. Assess status of infrastructure and need Director/Public Works for assistance. 7. Assess status of critical facilities and need Director for assistance. -29- EVALUATION PHASE (POST -STORM EVENT)... CONTINUED DATE �✓ ACTION Participants 8. Coordinate "ALL -Clear" with Director, ESF #14, and municipalities and ESF #16 before ESF #16 announcement to the public 9. Assess need for staging area, distribution Director and ESF #5 sites, recovery centers, comfort stations, etc. 10. Evaluate EOC staffing and reduce staffing ESF #5 or demobilize and close EOC. If EOC closure is imminent: • Prepare and hold final briefing/debriefing. • Finalize all resource requests. • Assure return of all equipment. • Discuss lessons learned. 11. Coordinate re-entry planning. ESF #5 12. Obtain a shelter status update and ESF #6 determine necessity for shelters to remain open. 13. Continue to issue public information ESF #14 statements, as necessary. 14. Confirm that all communications are still ESF #2 established. 15. Enact any emergency resolutions, ESF #5 ordinances, etc. 16. Continue logging events into EOC Staff software and transmitting SitReps and IAPs to the State EOC. 17. Brief the EIC operators on recovery ESF #5 actions. 18. Determine if a curfew will be required for Director and ESF #16 damaged areas and coordinate with ESF #16. 19. If we serve as a HOST shelter, submit mission request at the following rate: Director and ESF #16 $180/day/person (plus expenses). -30- DEMOBILIZATION OF THE EOC DATE ACTION Participants 20. Call damage assessment teams, ESF 45 establish briefing, assign tablets, and provide overview of damage assessment software. 20. Coordinate debris clearance. ESF #3 21. Coordinate public health conditions. ESF 48 22. Secure and pre -stage LSA and PODs. ESF #4/ESF 416 23. Evaluate EOC staffing and reduce Director and ESF #5 staffing or demobilize and close EOC. 24. Prepare and hold final briefing/debriefing. Director 25. Finalize all resource requests. All ESFs 26. Assure return of all equipment. All ESFs 27. Discuss lessons learned. All ESFs RECOVERY PHASE (POST -STORM EVENT) ACTION Participants 1. Perform assessment of community ESF #5 needs. Request through FDEM a FEMA Disaster Survivor Assistance (DSA) team to assess needs and provide door-to-door registrations. 2. Coordinate emergency relief assistance. ESF #5 3. Conduct a briefing on the importance of All Departments accurate record keeping and reporting of public damages for possible reimbursement of expenditures (manpower and equipment). 4. Coordinate the Preliminary Damage ESF 45 Assessment (PDA) performed by FEMA/State teams. Results will determine eligibility for federal assistance. 5. Request, through FDEM, an Applicant's ESF 45 Briefing to determine eligibility requirements for obtaining federal assistance. -31- RECOVERY PHASE (POST -STORM EVENT)... Continued 6. FEMA will assign a Program Delivery ESF #5 Manager (PDMG - Formerly PAC) to coordinate funding requests. 7. PDMG will conduct an Exploratory Call to ESF #5 obtain general info about the applicant and disaster impacts. 8. Apply for any applicable funding (starting ESF #5 with the completion of a Request for Public Assistance form (www.florida.pa.org) within 30 -days of the declaration). 9. PDMG will conduct a Recovery Scoping ESF #5 Meeting to discuss damages and assess needs. 10. Establish staging areas, if necessary. ESF #5 11. Establish temporary housing, if ESF #5 necessary. MITIGATION PHASE (POST -STORM EVENT) ✓ ACTION _F Participants 1. Hold a de -briefing for all EOC participants Director to evaluate any deficiencies noted. Make changes to plans as appropriate. 2. Review hazard mitigation policies in the Staff Local Mitigation Strategy. 3. Review and examine existing construction Staff practices, future growth policies and development practices. Recommend revisions as necessary. 4. Consider any hazard mitigation projects Staff to be proposed to the Local Mitigation Strategy Working Group. 5. Using information obtained from the Emergency Management debriefing, develop and distribute an After Coordinator/Planner Action Report. -32- MITIGATION PHASE (POST -STORM EVENT)... CONTINUED 6. If designated for HMGP funds. • Meet with LMS Working Group to solicit new projects for the LMS project list. • Choose projects from the LMS project list to focus on, preferably those that vary in budget. • The LMS Working Group will prioritize the selected projects in the order that they want them funded. • Ensure that each project has an endorsement letter from the Chairperson or Vice Chairperson of the LMS Working Group to accompany the project, if it is chosen. • Applicants begin working on applications as much as possible. • Notice of Funding Availability (NOFA) published along with 90 - day estimate. • The state conducts an HMGP Applicant Workshop. • Determine which projects from the LMS project list will be submitted. • Prioritize the selected projects in the order the LMS Working Group wants them funded. • Remember to over submit the applications. • Begin/Complete the applications. • Complete the application checklist. • Submit completed applications to the state for review. • The state submits projects to FEMA for approval. • FEMA reviews and issues award letters for approved projects. • The state begins the contracting phase with the sub -recipient. • Project begins. -33- Staff INDIAN RIVER COUNTY LOCAL EMERGENCY CHECKLIST 1. Immediately following a disaster ❑ Initial Damage Assessment must be performed to assess the impact of the disaster. This assessment provides a rough estimate of the extent and location of damages. ❑ Transmit information to the Florida Division of Emergency through EM Constellation. 2. Local declaration of emergency ❑ A local "state of emergency" declaration can be initiated at any time but should be declared prior to requesting response or recovery assistance from the state. Enables counties to: • Request state assistance, if needed; • Invoke emergency related mutual -aid assistance; and. • Waive the procedures and formalities otherwise required of the political subdivision by law, to respond to the emergency. 3. State of emergency ❑ If a county determines the emergency or disaster is beyond its ability to effectively respond, a state of emergency can be declared by the governor through an executive order or proclamation. The action of the governor will be in support of the local jurisdiction's expressed needs. The declaration of a state of emergency by the governor serves to: • Activate the emergency response, recovery and mitigation phases of the state and local emergency plans; and • Provide authority for the mobilization and deployment of all resources to which the plans refer to Section 252, Florida Statutes. 3. Preliminary federal/state/local damage assessment ❑ Once the state has received the initial damage assessment data and information, the state, the Federal Emergency Management Agency and the Small Business Administration may conduct a Joint Preliminary Damage Assessment with the affected county government. This action is taken to verify the severity of the impact and justify the need to pursue a request for federal assistance. 4. Request for Presidential Declaration ❑ When state and local resources are inadequate to effectively response to an emergency or major disaster, Public Law 100-707 allows for federal assistance through a Presidential Disaster Declaration. This assistance is requested by the governor if the situation meets the criteria for a declaration. The governor submits a written request to the president through FEMA. If FEMA develops information to supplement the governor's request, this is sent to the president who determines the final disposition. -34- INDIAN RIVER COUNTY PUBLIC ASSISTANCE CHECKLIST 1. Applicant's Briefing (immediately following a presidentially declared disaster) ❑ FDEM will ask Indian River County EM to coordinate an Applicant Briefing. ❑ Schedule the Applicant's Briefing a few days after the event and invite all prospective applicants to attend. ❑ FDEM conducts the Applicant's Briefing. ❑ FDEM distributes the Request for Public Assistance form (used to apply for disaster assistance). ❑ Request for Public Assistance must be submitted to the State Public Assistance Officer within 30 days of declaration or designation. 2. Program Delivery Manager (PDMG) Assigned ❑ FEMA will assign a PDMG who will serve as a single point -of -contact assigned to each applicant and will provide assistance to the applicant throughout the application process. ❑ The PDMG will set up and conducts a Recovery Scoping Meeting within 21 days of the initial call. ❑ Additional applicants and FEMA representatives are expected to participate. ❑ Applicants will have 60 days after the Recovery Scoping Meeting to identify and document all incident -related damages. - The Applicant and the PDMG should agree to weekly, one-on-one status meetings. 3. Project Worksheets ❑ Project Worksheets will be approved after validation. ❑ Funding will be made available to the State. ❑ State disperses funding to the applicant. 4. Potential applicants Potential applicants will be notified of their potential eligibility to apply for grant funds. • All operational departments • Municipal governments • Other governmental entities (i.e., St. John's Water Management District, School District, etc.) • Private non-profit agencies. -35- Indian River County EOC NON -WEATHER RELATED HAZARD ACTIVATION CHECKLIST PHASE DESCRIPTION Assessment This is the period where close monitoring of a potential disaster begins. Conference calls with local authorities may be initiated depending upon the event. Level 111 Activation Awareness This is the period of having knowledge of a possible disaster. Level 111 Activation. Stand-by This is the alert period to be ready or available for immediate action to protect the welfare of the community. Level 111 Activation. Stand-by/Decision The ability to make choices quickly and confidently for the welfare of the community. Level 11 Activation. Preparation Preparing to active the EOC. Level II Activation. Evacuation Officials will determine and announce the official evacuation order. All evacuation activities must be completed during this phase. Level I Activation. Disaster Event Time period commencing with the beginning of an event continuing until the issuance of an "All Clear" announcement. Evaluation (Post -Event) This is the first phase of recovery. Time period where an initial assessment and prioritization of the emergency situation takes place. Recovery (Post -Event) This is the second phase of recovery. Indian River County officials coordinate the repair of the public infrastructure and will focus on activities that will return the community to normal. Mitigation (Post -Event) This is the final phase of recovery. Indian River County officials will continue its campaign to mitigate future storm losses. -36- ASSESSMENT PHASE ✓ ACTION Participants 1. Monitor disaster event conditions ESF #5 2. Participate in all conference calls Executive Group and organized by stakeholders of the event. ESF #5 3. Brief Executive Group on status, potential Executive Group: threat and evacuation potential of the Director, EM Coordinator, event. County Administrator, County Commission Chairman, County Attorney, Municipal Representatives, Law Enforcement, Hospitals, School District 4. PUBLIC: Disseminate public information ESF #5 via e-mail, text and social media. ESF #14 5. Consult with the School District to ESF #5 determine if there will be an impact to schools. 6. Initiate situational awareness e-mails with ESF #5 ESF primary representatives. AWARENESS PHASE 1. Continue to monitor disaster event ESF #5 conditions. 2. Initiate use of ICS 214 Forms (Activity ESF #4/9 Log), if applicable. 3. Login to EM Constellation and update ESF #5 county situation on EEI. 4. Initiate first Flash Report and submit to ESF #5 Info section of EM Constellation. 5. Coordinate test of TELOS system with ESF #5 WQCS and WSCF, if applicable. 6. Start draft IAP. ESF #4/9 7. Contact ESF #15 and EM volunteer ESF #5 coord. to place volunteers on standby. 8. Participate in all conference calls Executive Group and organized by stakeholders of the event. ESF #5 9. Alert ESFs and key SNS staff to be in a EM Coordinator/ heightened state of readiness. EM Director 10. Activate EOC software and prepare for Emergency Management logging events and/or actions. Planner -37- AWARENESS PHASE... CONTINUED 11. Brief Executive Group on status, potential Executive Group: threat and evacuation potential of the Director, EM Coordinator, County Administrator, County Commission event. Chairman, County Attorney, Municipal Representatives 12. PUBLIC: Continue to disseminate public ESF #5 information via e-mail, text and social ESF #14 media. 13. Coordinate with officials from Director and municipalities and neighboring counties. ESF #5 14. Verify operational readiness of the EOC. Staff Issues: • Cancel any meetings scheduled in Operations Room. • Inventory existing stocks of food, water and supplies for the EOC. 15. LEVEL II EOC ACTIVATION. Following Staff floor plan for the EOC, establish Level II activation with EM staff. Review staff assignments. 16. Test all EOC equipment (phones, Staff computers, network connections, etc.) 17. Test all communications equipment. Staff 18. Test back-up generators and top with Facilities Management fuel. 19. Update situational awareness (VueTOO) ESF #5 20. Alert ESFs and Special Needs key staff a ESF #8 time to report to the EOC for activation. 21. Alert transportation agencies (Senior ESF #5 Resource Association and School District) to be in a heightened state of readiness. 22. Prepare and send SN client database ESF #5 reports to contacts at the Senior Resource Association, School District, Hospice and the Humane Society. 23. PUBLIC: Activate the call -down system to ESF #5 alert Special Needs registrants to be prepared for a possible evacuation. an AWARENESS PHASE... CONTINUED 24. PUBLIC: Update the 24-hour alert line as ESF #5 necessary (continues throughout all phases). 25. Participate in Department head staff Director meeting to coordinate emergency personnel assignments. 26. Prepare a draft Emergency Declaration. ESF #5 27. Inventory and order necessary ESF #5 janitorial/office supplies from vendor (i.e., paper towels, toilet paper, soap, garbage bags, etc.). 28. Recharge satellite phone batteries. ESF #5 29. Send out protective actions for life safety ESF #5 and preparedness issues. STAND-BY PHASE ✓ ACTION Participants 1. PUBLIC: Activate the Public Information ESF #14 Officer to coordinate press releases. Coordinate with other PIOs and pre -stage the Joint Information Center (JIC). 2. PUBLIC: Activate the call -down system to ESF #5 alert SNS clients, if necessary. 3. Fuel all County vehicles and essential All County Departments equipment to capacity. 4. Request that all Department heads brief Director and employees of emergency responsibilities. County Administrator 5. Request Human Resources recruit ESF #5 volunteers to staff the EOC from County employees released from regular duties. 6. Coordinate traffic control. ESF #16 7. Determine the wave of shelter openings if Director, ESF #5, ESF #6, necessary by coordinating with ESF #6 ESF #8 and ESF #18 representative. 8. Ensure adequate stock of food, water and Staff supplies for the EOC. Confirm EOC -39- .M food arrangements with the IRC Jail. STANDBY/DECISION PHASE ✓ ACTION Participants 1. Brief Executive Group on status, potential Executive Group threat and evacuation potential of the event. 2. Coordinate with County Administrator and Director constitutional officers on either closing or limiting County business and/or services. 3. Coordinate with Municipalities. ESF #5 and Director 4. Continue to issue public information ESF #14 statements, if applicable 5. Coordinate school closings with the Director Superintendent of Schools. 6. PUBLIC: Recommend or advise private Director schools/child care facilities to close. 7. Alert the American Red Cross to advise ESF #5 and ESF #6 their shelter managers of possible evacuation and advise of the pre- determined shelter locations. 8. Start preparation of the Incident Action Plans Section Chief Plan. 9. Advise the BCC Chairman to sign the - Director Declaration of a Local State of Emergency (can be renewed in 7 -day increments). PREPARATION PHASE ✓ ACTION Participants 1. Brief Executive Group on status, potential Executive Group threat and evacuation potential of the event. 2. Activate EOC security. Initiate ID badge ESF #5 and ESF #16 entry procedures. 3. Begin issuance of temporary identification ESF #5 badges, where necessary. .M PREPARATION PHASE... CONTINUED 4. LEVEL I ACTIVATION. Call in each ESF #5 Primary Agency EOC representative, conduct a briefing. • Specifics of incident • Name and location of ICs • Location of incident • Number of injured/dead • Current weather conditions • Expected time of activation • Security/safety message • Housekeeping 5. Request ESF #2 activate communications ESF #5 plan. 6. Meet with ESF #2 to confirm ESF #5 communications. 7. Prepare media area and provide a ESF #14 schedule for regular media updates. 8. PUBLIC: Activate the call -down system to ESF #5 provide updates, if necessary. 9. Continue participation in conference calls. Staff 10. Activate the Emergency Information ESF #5 Center (EIC), provide a briefing and handbook to the phone operators. 11. Continue coordination with neighboring ESF #5 counties and advise them of any possible evacuations. 12. Notify SNS key staff to prepare SNS for ESF #1, ESF #5, ESF #18 possible activation. -41- EVACUATION PHASE ✓ ACTION Participants 1. Re-evaluate Threat. ESF #5 2. Brief Executive Group on status, potential threat and evacuation potential of the event. Executive Group 3. Continue to issue public information statements, if applicable. ESF #14 DISASTER EVENT ✓ ACTION Participants 1. Continue to monitor event characteristics. ESF #5 2. Continue communications. ESF #2 3. Continue post -event planning activities. ESF #5 4. Brief EOC participants on Response and Recovery planning issues. ESF #5 EVALUATION PHASE (POST -EVENT) ✓ ACTION Participants 1. Brief Executive Group on status, potential threat and evacuation potential of the event. Executive Group 2. Re -mobilize emergency vehicles (once winds are below tropical storm force). ESF #4 and ESF #9 3. Begin Search and Rescue efforts. ESF #9 4. Conduct and coordinate an initial damage assessment. ESF #3, ESF #4, ESF #9, and ESF #16 5. Assess mass care needs (shelter, food, water, ice, medical, etc.) ESF #6 and ESF #11 6. Assess status of infrastructure and need for assistance. Director/Public Works 7. Assess status of critical facilities and need for assistance. Director -42- EVALUATION PHASE (POST -EVENT)... ONTINUED 8. PUBLIC: Issue the "All Clear" Director and ESF #14 announcement for designated areas. 9. Assess need for staging area, distribution Director and ESF #5 sites, recovery centers, comfort stations, etc. 10. Coordinate re-entry planning. ESF #5 11. Obtain a shelter status update and ESF #6 determine necessity for shelters to remain open. 12. Continue to issue public information ESF #14 statements, as necessary. 13. Confirm that all communications are still ESF #2 established. 14. Enact any emergency resolutions, ESF #5 ordinances, etc. 15. Continue logging events into EOC Staff software and transmitting SitReps and IAPs to the State EOC. 16. Brief the EIC operators on recovery ESF #5 actions. DEMOBILIZATION OF THE EOC ✓ ACTION Participants 1. Evaluate EOC staffing and reduce Director and ESF #5 staffing or demobilize and close EOC. 2. Prepare and hold final briefing/debriefing. Director 3. Finalize all resource requests. All ESFs 4. Assure return of all equipment. All ESFs 5. Discuss lessons learned. All ESFs -43- RECOVERY PHASE (POST -EVENT) ✓ ACTION Participants 1. Perform assessment of community ESF #5 needs. 2. Coordinate emergency relief assistance. ESF #5 3. Conduct a briefing on the importance of All Departments accurate record keeping and reporting of public damages for possible reimbursement of expenditures (manpower and equipment). 4. Coordinate the Preliminary Damage ESF #5 Assessment (PDA) performed by FEMA/State teams. Results will determine eligibility for federal assistance. 5. Request, through FDEM, an Applicant's ESF #5 Briefing to determine eligibility requirements for obtaining federal assistance. 6. Coordinate funding requests with the ESF #5 Public Assistance Coordinator (PAC) assigned by the State. 7. Apply for any applicable funding (starting ESF #5 with the completion of a Request for Public Assistance form (www.florida.pa.org) within 30 -days of the declaration). 8. Attend the Kickoff Meeting with the Public ESF #5 Assistance Coordinator and State Applicant Liaison to discuss damages and assess needs. 9. Establish staging areas, if necessary. ESF #5 10. Establish temporary housing, if necessary. ESF #5 MITIGATION PHASE (POST- EVENT) ✓ ACTION Participants 1. Hold a de -briefing for all EOC participants Director to evaluate any deficiencies noted. Make changes to plans as appropriate. 5. Review hazard mitigation policies in the Staff Local Mitigation Strategy. 6. Review and examine existing construction Staff practices, future growth policies and development practices. Recommend revisions as necessary. 7. Consider any hazard mitigation projects to Staff be proposed to the Local Mitigation Strategy Working Group. 5. Using information obtained from the Emergency Management debriefing, develop and distribute an After Coordinator/Planner Action Report. -45- INDIAN RIVER COUNTY LOCAL EMERGENCY CHECKLIST 1. Immediately following a disaster ❑ Initial Damage Assessment must be performed to assess the impact of the disaster. This assessment provides a rough estimate of the extent and location of damages. ❑ Transmit information to the Florida Division of Emergency through EM Constellation. 2. Local declaration of emergency ❑ A local "state of emergency" declaration can be initiated at any time but should be declared prior to requesting response or recovery assistance from the state. Enables counties to: • Request state assistance, if needed; • Invoke emergency related mutual -aid assistance; and. • Waive the procedures and formalities otherwise required of the political subdivision by law, to respond to the emergency. 3. State of emergency ❑ If a county determines the emergency or disaster is beyond its ability to effectively respond, a state of emergency can be declared by the governor through an executive order or proclamation. The action of the governor will be in support of the local jurisdiction's expressed needs. The declaration of a state of emergency by the governor serves to: • Activate the emergency response, recovery and mitigation phases of the state and local emergency plans; and • Provide authority for the mobilization and deployment of all resources to which the plans refer to Section 252, Florida Statutes. 8. Preliminary federal/state/local damage assessment ❑ Once the state has received the initial damage assessment data and information, the state, the Federal Emergency Management Agency and the Small Business Administration may conduct a Joint Preliminary Damage Assessment with the affected county government. This action is taken to verify the severity of the impact and justify the need to pursue a request for federal assistance. 9. Request for Presidential Declaration ❑ When state and local resources are inadequate to effectively response to an emergency or major disaster, Public Law 100-707 allows for federal assistance through a Presidential Disaster Declaration. This assistance is requested by the governor if the situation meets the criteria for a declaration. The governor submits a written request to the president through FEMA. If FEMA develops information to supplement the im governor's request, this is sent to the president who determines the final disposition. INDIAN RIVER COUNTY PUBLIC ASSISTANCE CHECKLIST 1. Applicant's Briefing (immediately following a presidentially declared disaster) ❑ FDEM will ask Indian River County EM to coordinate an Applicant Briefing. ❑ Schedule the Applicant's Briefing a few days after the event and invite all prospective applicants to attend. U FDEM conducts the Applicant's Briefing. ❑ FDEM distributes the Request for Public Assistance form (used to apply for disaster assistance). ❑ Request for Public Assistance must be submitted to the State Public Assistance Officer within 30 days of declaration or designation. 2. Program Delivery Manager (PDMG) Assigned ❑ FEMA will assign a PDMG who will serve as a single point -of -contact assigned to each applicant and will provide assistance to the applicant throughout the application process. ❑ The PDMG will set up and conducts a Recovery Scoping Meeting within 21 days of the initial call. ❑ Additional applicants and FEMA representatives are expected to participate. El Applicants will have 60 days after the Recovery Scoping Meeting to identify and document all incident -related damages. n The Applicant and the PDMG should agree to weekly, one-on-one status meetings. 3. Project Worksheets ❑ Project Worksheets will be approved after validation. L Funding will be made available to the State. ❑ State disperses funding to the applicant. 4. Potential applicants ❑ Potential applicants will be notified of their potential eligibility to apply for grant funds. • All operational departments • Municipal governments • Other governmental entities (i.e., St. John's Water Management District, School District, etc.) • Private non-profit agencies. -47-