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10/7/02(ItE13% t,ftjrl.t)L1:C7AL(WOC/nHm)
RESOLUTION NO. 92-188
88
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, APPROVING THE "SECOND AMENDMENT
TO AGREEMENT DESIGNATING THE CHAMBER OF
COMMERCE AS THE OFFICIAL COUNTY TOURIST
BUREAU".
WHEREAS, on January 17, 1989 the Indian River County
Board of County Commissioners, by and through their advisory Tourist
Development Council ("Council") and the Vero Beach -Indian River
County Chamber of Commerce, through its Tourist Council ("Chamber")
entered into an Agreement Designating the Chamber of Commerce as the
Official County Tourist Bureau, which agreement set out mutual
covenants and promises as to the funding and operation of the County
Tourist Bureau; and
WHEREAS, that Agreement was further amended by the
"First Amendment to Agreement Designating the Chamber of Commerce
as the Official County Tourist Bureau" dated April 7, 1992; and
WHEREAS, Council and Chamber wish to modify the original
agreement, as amended, based on further operational experience as an
Official County Tourist Bureau,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that:
1. The "Second Amendment to Agreement Designating the
Chamber of Commerce as the Official County Tourist Bureau" (attached
hereto) is hereby approved.
2. The Chairman of the Indian River County Tourist
Development Council is hereby authorized to execute said "Second
Amendment to Agreement Designating the Chamber of Commerce as the
Official County Tourist Bureau".
The foregoing resolution was offered by Commissioner
Bird and seconded by Commissioner Tippin and, being put
to a vote, the vote was as follows:
Chairman Carolyn K. Eggert
Aye
Vice Chairman Margaret C. Bowman
Aye
Commissioner Richard N. Bird
Aye
Commissioner Don C. Scurlock, Jr.
Aye
Commissioner John W. Tippin
Aye
1
* RESOLUTION NO. 92- 188
The Chairman thereupon declared the resolution duly passed
and adopted this 20th day of October 1992.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
ATTEST:
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,;Jeffrey }rton, Clerk -
Be
By: �/ l
Carolyn Eggert irman
InAvnRivnCa Approved Dale
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SECOND AMENDMENT TO
AGREEMENT DESIGNATING THE CHAMBER OF COMMERCE
AS THE OFFICIAL COUNTY TOURIST BUREAU
THIS AGREEMENT entered into the 20 day of October 1992,
by and between the Indian River County Board of County Commissioners, by
and through their advisory Tourist Development Council (hereinafter
referred to as "Council") and the Vero Beach -Indian River County Chamber
of Commerce, through its Tourist Council (hereinafter referred to as
"Chamber") .
WITNESSETH:
WHEREAS, on January 17, 1989 Council and Chamber entered into
an Agreement Designating the Chamber of Commerce as the Official County
Tourist Bureau (Exhibit "A", attached), which agreement set out mutual
covenants and promises as to the funding and operation of the County
Tourist Bureau; and
WHEREAS, the Council and Chamber modified the original
Agreement based on three years' operating experience as an Official County
Tourist Bureau by First Amendment to the Agreement dated April 7, 1992
(Exhibit "1", attached); and
WHEREAS, paragraph 13 of the First Amendment required "The
Board of County Commissioners shall annually review Tourist Bureau funding
levels and authorized uses of revenues, to coincide with the fiscal year of
the Board of County Commissioners of Indian River County (10/1 to 9/30)11;
and
WHEREAS, Council has made recommendations for additional
modifications to the Agreement designating the Chamber of Commerce as the
Official County Tourist Bureau,
NOW, THEREFORE, in consideration of the mutual covenants and
promises herein contained, the parties agree to modify the Agreement
Designating the Chamber of Commerce as the Official County Tourist Bureau
as follows:
Paragraph 4 is hereby amended to read as follows:
114. Council agrees that revenues distributed to Chamber may be
utilized for the following listed programs:
a. Advertising program for toll free number, to the extent
and proportion that inquiries received on the toll free
number are tourist related.
b. Tourist Brochure Development.
C. Tourist Media and Video Advertising Program.
d. Tourism Trade Shows, including conferences within the
state, such as the Governor's Conference on Tourism,
and similar events in Florida, only.
e. Tourist Staff Person, to the extent that such Staff
Person works 'on matters dealing with tourist programs.
It is acknowledged that a full-time person may be needed
for this position.
f. Office supplies incidental to tourist advertising, such as
envelopes, letterheads, postage, printing and related
office supplies.
CODING: Words in type are deletions from existing text;
words underlined are additions.
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g. Meal expenses for domestic and international travel
wholesalers within the county for familiarization trips, to
the extent that the meals are associated with a formal
program presentation by the "County Tourist Bureau",
and consistent with Florida Statute 125.0104(9)(a)/444
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h. Photographic development expenses and maintenance of a
library of photographs for advertising and publicity
purposes. These photos will not be furnished to the
general public, but would be available to government
agencies, as well as domestic and international travel
wholesalers. "
I. Travel writers program.
j_ Office equipment for uses directly related to the tourist
program, upon specific recommendation of Council and
specific approval by the Board of County Commissioners.
Paragraph 5 is deleted in its entirety, as follows:
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The terms of the original January 17, 1989 agreement as modified
by the April 7, 1992 First Amendment shall remain in effect as to paragraphs
1, and 6 through 13.
Paragraphs 2 and 3 of that original January 17, 1989 agreement,
as amended by First Amendment dated April 7, 1992 is hereby further
amended to add $31,373.00, for a total $231,601.00 fiscal year 1992/1993
budget for the County Tourist Bureau. (See Exhibit 11B-1" attached.)
This agreement shall not become effective until approved by the
governing bodies of each of the parties to this agreement. Approval shall
be evidenced by the signature of the Chairman of the Tourist Development
Council of Indian River County and by the signature of the Chairman of the
Vero Beach - Indian River County Chamber of Commerce.
IN WITNESS WHEREOF the parties have hereto set their hands and
seals on the day and year first above written.
ATTEST:
By
-�,
Jeffrey K. Barton, Clerk,/'
BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY BY AND THROUGH
By✓�21/l���L�
Richard N. Bird, Chairman
Tourist Development Council
DATE: October 20, 1992
Date,�
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CODING: Words in type are deletions from existing text;
words underlined are additions.
9
By
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VERO BEACH - INDIAN RIVER COUNTY
CHAMBER OF COMMERCE
By
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Lueth e, P nt
DATE:
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3
INDIAN RIVER COUNTY TOURIST COUNCIL
VERO BEACH - INDIAN RIVER COUNTY
CHAMBER OF COMMERCE
TWO (2) YEAR BUDGET PLAN
COMPANY 4 3
ADMINISTRATIVE
SALARIES
Director of Tourism
Tem. Assistant
TOTAL SALARY EXPENSE
EMPLOYEE BENEFITS
Employer FICA
Travel (Auto Expense)
TOTAL BENEFITS
OFFICE EXPENSE
Postage
General Admin Expense
Brochure Shipping & Del.
Computer Expense
TOTAL OFFICE EXPENSE
ADVERTISING & PROMOTION
Trade Show & Entry Fees
Trade Show Travel & Dues
General Media Advertising
800 Phone Line
Special Event Advertising
National Antique Auto
New Brochure
Brochure Reprints
Video Reprints
Print -Supplies -Novelties
Media & Tourist Kit Reprint
Fam Tour & Tour Writers Ent
TOTAL ADV & PROMOTION
FILM COMMISSION
Advertising & Promotion
Total Film Commission
1992
BUDGET
26, 004. 00
.00
26, 004. 00
1,992.00
1,500.00
3,492.00
1,992.00
3,996.00
2,004.00
.00
7,992.00
10, 500. 00
5,496.00
20, 004.00
1,392.00
13, 000. 00
S .00
.00
5, 000. 00
300.00
504.00
.00
.00
56, 196. 00
1993
BUDGET
27, 045. 60
.00
27, 045. 60
2,027.25
1,500.00
3,527.25
3,000.00
5,000.00
2,500.00
2,400.00
12, 900. 00
31, 428. 40
10, 500. 00
103, 500. 00
1,400.00
61000.00
5,000.00
14, 000.00
.00
400.00
500.00
4,000.00
6,000.00
182, 728. 40
2,496.00 3,000.00
2,496.00 3,000.00
Exhibit "B-1"
Page 1 of 2
%OF CHANGE
1993/1992
3.85%
.00%
3.85%
1.74%
.00%
1.00%
33.60%
20.08%
19.84%
100.00%
38.05%
66.59%
47.66%
80.67%
.57%
-116.67%
100.00%
100.00%
-100.00%
25.00%
-.80%
100.00%
100.00%
69. 25%
16.8o%
16.80%.
SUPPORT ACTIVITIES
Hotel/Motel Brochure
Photography
Historical Brochure
TOTAL SUPPORT ACITIVITIES
TOTAL BUDGET
1,200.00
1,200.00
1, 008. 00
3,408.00
$99,588.00
Exhibit "B-1"
Page 2 of 2
1,400.00
1,000.00
.00
2,400.00
$231,601.25
14.29%.
-20.00%
-100.00%
-42.00%
132.56%
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FIRST AMENDMENT TO
AGREEMENT DESIGNATING THE CHAMBER OF COMMERCE
AS THE OFFICIAL COUNTY TOURIST BUREAU
THIS AGREEMENT entered into the 7thday of Apri 1 , 1992,
by and between the Indian River County Boar—d—ot County Commissioners, by
and through their advisory Tourist Development Council ( hereinafter
referred to as "Council") and the Vero Beach -Indian River County Chamber
of Commerce, through its Tourist Council (hereinafter referred to as
"Chamber") .
WITNESSETH:
WHEREAS, on January 17, 1989 Council and Chamber entered into
an Agreement Designating the Chamber of Commerce as the Official County
Tourist Bureau (Exhibit "A", attached), which agreement set out mutual
covenants and promises as to the funding and operation of the County
Tourist Bureau; and
WHEREAS, Council and Chamber wish to modify the original
agreement, based upon three years' operating experience as an Official
County Tourist Bureau,
NOW, THEREFORE, in consideration of the mutual covenants and
promises herein contained, the parties agree to modify the original
Agreement Designating the Chamber of Commerce as the Official County
Tourist Bureau as follows:
Paragraph 4 is modified to read:
4. Council agrees that revenues distributed to Chamber may be
utilized for the following listed programs:
a. Off t d Advertising program for toll free number, to the
extent and proportion that inquiries received on the toll
free number are tourist related.
b. Tourist Brochure Development.
C. Tourist Media and Video Advertising Program.
d. Tourism Trade Shows, including conferences within the
state, such as the Governor's Conference on Tourism.
and similar events in Florida, only.
e. Tourist Staff Person, to the extent that such Staff
Person works on matters dealing with tourist programs.
It is acknowledged that a full-time person may be needed
for this position.
f. Office supplies incidental to tourist advertising, such as
envelopes, letterheads, postage, printing end related
office supplies.
g_ Meal expenses for domestic and international travel
wholesalers within the county for familiarization trips, to
the extent that the meals are associated with a formal
program presentation by the "County Tourist Bureau" .
and consistent with Florida Statute 125 0104(9)(a) and
subject to the limitations of Florida Statute 112 081
h. Photographic development expenses and maintenance of a
library of photographs for advertising and publicity
purposes. These hetes will not be furnished to the
general public, but would be available to government
agencies, as well as domestic and international travel
wholesalers."
CODING: Words in 11iHldjk/IAMilk type are deletions from existing text;
words underlined are additions.
1 EXHIBIT "1"
Paragraph 5 Is modified to read:
"5. Chamber agrees that no revenues received from Council will
be utilized for the following listed programs:
a. Travel writers program.
b. Office ddblbft AMS equipment."
The terms of the original January 17, 1989 agreement remain in
effect as to paragraphs 1, and 6 through 12.
Paragraphs 2 and 3 of that original January 17, 1989 agreement
are hereby modified by substitution of the attached fiscal year 1991/1992
budget for the County Tourist Bureau which is attached as Exhibit "B" to
this agreement.
New paragraph 13 is added as follows:
This agreement shall not become effective until approved by the
governing bodies of each of the parties to this agreement. Approval shall
be evidenced by the signature of the Chairman of the Tourist Development
Council of Indian River County and by the signature of the Chairman of the
Vero Beach - Indian River County Chamber of Commerce.
IN WITNESS WHEREOF the parties have hereto set their hands and
seals on the day and year first above written.
BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY BY AND THROUGH
By L(/
Gary C//Wheeler, Chairman
TourlsW Development Council
DATE: //— �% j a/
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''`' VERO BEACH - INDIAN RIVER COUNTY
' ? CHAMBER OF COMMERCE
By
Dean Lueth e, Pres nt
DATE: J 9L
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AGREEMENT DESIGNATING THE CIWNBER-OF
COMMERCE AS TiIE OFFICIAL COUNTY TOURIST BUREAU
'THIS AGREEMENT entered Into the 17th clay of
Januar 1989, by and between the Inclian lMer County
8o5fa-oT-rouhty Commissioners, by and through their advisory
Tourist Development Council (hereinafter referred to as
"Council") and the Vero Beach-Indlan River County Chamber of
Commerce, through Its Tourist Council (hereinafter referred
to as "Chamber").
W I T N E S S E T H
NlIIEREAS, on March 10, 1987 the voters of Indian
River County approved a Tourist Development Tax and the
creation of two taxing districts within which the Tourist
Development Tax Is Imposed; and
WHEREAS, a Tourist Development Plan for each
district with regard to specific revenues and expenditures
has been established for the first 24 months following the
levy of the tourist Development Tax; and
WHEREAS, the approved Plan provides for $30,000.00
worth of tourist tax revenues to be provided to the Chamber
of Commerce for tourist information services out of District
1 revenues: and
WHEREAS, the Council and the Chamber wish to
formalize their relationship by contract; and
WHEREAS, CouncI-I is authorized by Indian River
County Ordinance Section 21-253(x)(3)and by Florida Statute
125.0104(5)(a)3 to fund convention bureaus, tourist bureaus,
tourist Inforellition centers and news bureaus by contract
with the chambers of commerce in the county;
NOW, THEREFORE, In consideration of the mutual
covenants and promises herein contained, the parties agree
as follows
i. The Chamber is hereby designated as the
official Tourist Bureau of Indian River County.
2. Tourist Tax revenues in tire amount of
$7,500.00 have been disbursed to tiie Chamber by the City of
Vero Beach from the District 1 Tourist Development Tax
revenues.
3. Tourist Development Tax revenues in the amount
of $22,500.00, which •sum represents .the undistributed
balance of revenues planned for distribution to the Chamber
of Commerce under the Tourist Development Plan adopted March
10, 1987 shall be distributed directly to the Chamber from
District 1 tax revenue funds by Council for the balance of
the 2 -year tourist Development Plan period, i.e., the period
until April 1, 1989.
4. Council agrees that the revenues distributed
to Chamber may be utilized for the following listed
programs:
a. Citrus advertising program for toll
free number, to the extent and
proportion that Inquiries received
[EXHIBIT "A"
on the toll free number are tourist
related.
b. Tourist Brochure Development.
c. Tourist Media and Video Advertising
Program.
d. Tourism Trade Shows.
e. Tourist Staff person, to the extent
that such Staff person works on
matters dealing with tourist
programs.
S. Chamber agrees that no revenues received from
Council will be Utilized for the following listed programs:
S. Travel writers program.
b. Office supplies and equipment.
6. Council agrees that Chamber may allocate
revenues to programs listed above In paragraph 4 in whatever
proportion they see fit.
7. Chamber agrees to make written and oral
quarterly reports to Council on the utilization of revenues
for the programs being funded by Tourist Development Tax
revenues, the resUlts of.progrems and other matters related
and/or requested by Council, including the percentage of
calls on the citrus toll free number which are tourist
related.
6. Reports by.Chambers to Council on expenditures
and activities related to Tourist Development Tax revenues
will be limited to matters supported to -programs supported
by those faVenUes and shall not Include reports on
additional ectivltles and expenditures which are supported
and funded by the membership of the Chamber of Commerce or
any of Its divisions.
!, All revenues- received from the Tourist
Development Council shall be maintained in a separate
account in a bank to be designated by Chamber with the
account to be audited by the Chamber accounting firm at the
end of each Chamber fiscal year with reports of the audit to
be presented to Council at their next quarterly meeting
following the audit.
10. The Chairman of the County Tourist
Development Council will serve as an ex -officio member of
the Tourist Council of. Vero Beach -Indian River County
Chamber of Cow6res and *111 receive notices and minutes of
all Board meetings. which will Include hil decisions made
and suthoel2stlon of expenditures.
116 the Board of Directors of the Vero Beach -
Indlan River County Chamber of Commerce will be the ultimate
authority Ih all activities of the Indian River County
Tourist Counell, appoint the 12 -Member Board of Directors,
and maintain control of the funds and account for same. The
diltrlbututlon of funds (s limited to the activities
designated above In paragraph 4.
12. Reports on expenditures and programs are
understood and Intended to be the basis for developing
future ToUflst bevelopment Plans beypnd the Initial two year
Tourist DeVelopment plan.
This Agreement shall not become effective until
approved by the governing bodies of each of the parties to
this agreement: Approval shall be evidenced by the
signature of the Chairman of the Board of County
'Commisslonera of Indian River County on a resolution
approving said contract and authorizing the execution of the
~Agreement by the Chairman of Indian River County Tourist
Development Council: and after approval of a resolution by
the Board of Directors of the Vero Beach - Indian River
County Chamber of Commerce authorizing the execution of the
Agreement by the President of the Chamber of Commerce.
IN WITNESS whereof the parties have hereto set their
hands and seals on the day and year first above written.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY BY AND
TI IROUGH
a ny C- Wheel e , Cha Aman _--
Tourlc Development Council
DATE: _ Januar ly 7, 1989
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VERO BEACII - INDIAN RIVER
COUNTY
CHAMB R OF CCWMCE BY AND
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BUDGET
BUDGET LIST
asssaas■xaa
1992
Tourist Staff Salary
asassaaasas■
26,000.00 NEW BUDGET ITEM
Employer FICA
2,027.25
NEW BUDGET ITEM
Staff Travel Expense
1,500.00
NEN BUDGET ITEM
Distr Materials 3 Postage
2,999.00
FOR TOURIST INQUIRIES
Trade Show Entroe Fees
10,500.06
FOUR TRADE SHOWS
Trade Show Travel & Other
5,500.00
TRADE SHOW 9 TOURIST CONFERENCE
General Media Advertising
20,000.00
PRINT -TV -CABLE -MAGAZINE
Tool Free 800 phone
1,400.00
Motel Brochure
1,200.00
PRINT 5,000 EACH YEAR
Vacation R Media Kits
.00
Media Kits fInserts i Printl
.00
Photography
1,200.00
PHOTO BANK (COLOR -9 BW)
Brochure Reprints
5,000.00
PRINT 50,000 -EST. COST
Brochure,Shipping
2,000.00
TRADE SHOW -WELCOME CENTER ETC
Special Event Advertising
6,000.00
FUNMER FEST L OTHERS
Video Reprints
300.00
Print -Supplies -Novelties
500.00
GIVE AWAYS AT TRADE SHOWS ETC
II Historical Brochure
1,000.00
NEW BUDGET ITEM
} General Administration
4,000.00
OFFICE SUPPLIES, ENVELOPES ETC
TOTAL CHAMBER 1992 BUDGET
90,127.25
EEXFIIB-'I--T-*-[.)'_�