The URL can be used to link to this page

Home My WebLink About2020-226INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT INTER -DEPARTMENT MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Directo FROM: Eric Charest, Natural Resources Manager SUBJECT: Request for the County Administrator to Approve Work Order No. 8 with Geosyntec Consultants, Inc. DATE: October 30, 2020 The purpose of this Work Order approval request is to engage the technical services of Geosyntec Consultants, Inc. to assist the County in working with the Florida Department of Environmental Protection (FDEP) on validation and calibration efforts related to the FDEP's use of the Applied Ecology Spatial Watershed Iterative Loading (SWIL) model and its' application in the Central Indian River Lagoon's Basin Management Action Plan (BMAP). Geosyntec Consulting Inc. was selected for this task based on their demonstrated experience used for other clients involved in similar activities in requesting outputs from models be compared against real world scenarios prior to adoption by the FDEP for nutrient (Total Nitrogen and Total Phosphorus) allocations and reductions imposed upon entities within BMAP areas. Funding of Work Order #8 will be provided from Indian River Lagoon/Other Professional Services Fund, Account #00128337-033190. Staff recommends that the County Administrator approve Work Order No. 8 to Geosyntec Consulting Inc., for the amount of $19,545.00. Two copies of Work Order No. 8 are attached for execution. F:\BMAP\Geosyntec Assistance\BMAP Memo — Work Order No. 8 with Geosyntec.docx CCNA2018 WORK ORDER Central Indian River Lagoon TMDL BMAP Support This Work Order Number o is entered into as of this day of �0 \ 2020, pursuant to that certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17th day of April, 2018 (collectively referred to as the "Agreement'), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and GEOSYNTEC CONSULTANTS, INC. ("Consultant'). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: INDIAN RIVER COUNTY By: Approved: Jason E Bro n, County Administrator Print Mark Ellard, PE Name: Title: Senior Principal Approved as to form and legal sufficiency: Dylan T. Reingold, County Attorney Proposal for Central Indian River Lagoon TMDL BMAP Support Geosyntec D Indian River County, Florida October 22, 2020 COIIstlltantS Exhibit A SCOPE OF WORK BACKGROUND The Florida Department of Environmental Protection (FDEP) is in the process of moving forward with pollutant load reduction allocations for the Central Indian River Lagoon (CIRL) under the Total Maximum Daily Load (TMDL) Basin Management Action Plan (BMAP). The County is concerned that the current allocation assigned to the County is possibly excessive based on questions and/or uncertainties associated with the data the allocation is based on including calibration and ground trnthing for this portion of the lagoon. SCOPE OF WORK: Based on the foregoing, Geosyntec proposes to perform the following: 1. Initial FDEP Meeting Support — Prepare for and attend FDEP meeting on October 21, 2020 with representatives of the County to discuss the proposed load allocations and question regarding the model data, methodology, and potential updates. 2. Project Data Development & Review - Geosyntec will identify and collect pertinent and available data related to the CIRL TMDL BMAP and its watershed. Note that some of this information has already been obtained from the County as of the writing of this scope of services. Relevant model, GIS and other compiled data and information will be assimilated into a project specific GIS geodatabase and data folder for cataloging, data management, data processing, and mapping purposes. Water quality data and reports will be consolidated in the project directory. 3. FDEP Draft TMDL Model Review — Geosyntec will peer review the model information for any issues, errors, misrepresentation, or assumptions in the model that may impact the TMDL and pollutant loading allocations associated with the County. Items considered unreasonable, incorrect, or cause undue uncertainty in the model results will be identified and their relative impact to the overall load allocation qualitatively assessed. 4. Initial Draft TMDL Technical Memorandum Peer Review and Comment Memorandum - Geosyntec will develop a draft technical memorandum incorporating the findings from the above tasks. This report will be provided to the County, including any recommended comments related to the implementation of the draft TMDL information. The draft technical memorandum will be prepared and provided to the County in electronic PDF format. 5. Final Draft TMDL Technical Memorandum Peer Review and Comment Memorandum — After incorporating any comments from the County, a final technical memorandum will be provided to the County in electronic PDF format. This current scope is limited to a review and evaluation based on available data and no numerical assessment or calculations will be performed. The report may provide recommendation for addition detailed analysis, assessment, and/or calculations to confirm identified issues, deficiencies or errors. These potential additional services can be provided in a supplemental scope. DELIVERABLES a) One PDF copy of the draft report b) One PDF copy of the final report c) Electronic copy of final project related data Proposal for Central Indian River Lagoon TMDL RMAP Support Geosyntec ° Indian River County, Florida October 22, 2020 consultants SCOPE ASSUMPTIONS i. The County will make all pertinent data available to Geosyntec, ii. The information and data provided by the County will be assumed correct and representative, including the County GIS data, iii. No engineering improvement alternatives, sketches or design plans are included herein. iv. No surveying, ecological, environmental sampling, or geotechnical services are included herein. v. It is assumed that the draft report will be reviewed and commented solely by the County, and not other parties or regulatory entities. Proposal for Central Indian River Lagoon TMDL EMAP Support Indian River County, Florida October 22, 2020 Exhibit B FEESCHEDULE BUDGET ESTIMATE Geosptec consultants Based on the proposed scope of work, Geosyntec requests a lump sum budget to perfornt the proposed services as follows: Task Task Description Cost 1 Initial FDEP Meeting Support $1,200 2 Project Data Development and Review $4,040 3 FDEP Draft TMDL Model Review $6,900 4 Initial Draft TMDL Technical Memorandum Peer Review and Comment Memorandum $5,980 5 Final Draft TMDL Technical Memorandum Peer Review and Comment Memorandum $1,425 Total Lump Sum Cost: $19,545 The work will be conducted in accordance with the terms and conditions specified herein and pursuant to our 2018 Contract for Continuing Engineering Services. The contract amount is based on our estimated budget for performing these services, which includes the labor, subconsultant fees, and other direct costs necessary to complete the work scope described in the proposal. Project efforts will be billed to the County's Project Manager for work performed during each calendar month. Invoicing shall be accompanied by a brief description of the work completed and man-hours charged during the billing period. Any reimbursable costs shall be itemized, and supporting documentation provided. Individual subconsultant will be billed based on a percent complete basis. Proposal for Central Indian River Lagoon TMDL BMAP Support Indian River County, Florida October 22, 2020 Exhibit C TIME SCHEDULE SCHEDULE Geosyntec° consultants Geosyntec can begin work immediately upon receipt of Notice to Proceed (NTP). Work will not commence until County notice to proceed. It is anticipated that work commence according to the proposed schedule below: Task Task Description Duration Cumulative Duration (weeks) (Weeks from NTP) I Initial FDEP Meeting Support I 1 2 Project Data Development and Review 2 3 3 FDEP Draft TMDL Model Review 3 6 Initial Draft TMDL Technical Memorandum 4 2 $ Peer Review and Comment Memorandum 2 Final Draft TMDL Technical Memorandum (from receipt 5 Peer Review and Comment Memorandum of County TBD comments)