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Home My WebLink About08/18/2020 (3) Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.corn CO Q�•,y .,.. fes' \\71'::: • '-‹ IZORIO` Solid Waste Disposal District Meeting Minutes - Final Tuesday, August 18, 2020 Commission Chambers This meeting can be attended virtually by accessing YouTube Live. Instructions can be found included with this agenda and also online at www.ircgov.com. Board of Commissioners Chairman Susan Adams Vice Chairman Joseph E. Flescher Commissioner Tim Zorc Commissioner Peter D. O'Bryan Commissioner Bob Solari Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Randi Wardlow, Deputy Clerk Board of Commissioners SWDD Meeting Minutes-Final August 18, 2020 15. SPECIAL DISTRICTS AND BOARDS B. Solid Waste Disposal District The Board of Commissioners adjourned the meeting of the Emergency Services District and reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher,to approve the Meeting Minutes of May 19, 2020, and June 9, 2020 as written. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.B.1. 20-1789 Approval of Meeting Minutes of May 19,2020 Recommended Action: Approve Attachments: 05192020SWDD Draft Approved 15.B.2. 20-1803 Approval of Minutes Meeting of June 9, 2020 Recommended Action: Approve Attachments: 06092020SWDD Draft Approved 15.6.3. 20-1846 Ratification of Award of Bid 2020027 - Old Dixie Highway-Landfill Wetland Mitigation Site Perimeter Fencing Recommended Action: Staff recommends the Solid Waste Disposal District Board consider the following: 1. Ratify the Award Bid 2020027 to KMG Fencing, LLC, of Apopka, Florida, as the lowest, responsible, and responsive bidder for this project ; and, 2. Approve and authorize the Chairman to execute the agreement after receipt and approval of any required bonds and insurance, and after vendor has reactivated its registration with the Building Division, and after final review and approval by the County Attorney as to form and legal sufficiency Attachments: Staff Report Agreement with KMG Fencing LLC There was no discussion regarding this item. Indian River County Florida Page 1 Board of Commissioners SWDD Meeting Minutes -Final August 18, 2020 A motion was made by Commissioner O'Bryan, seconded by Commissioner Solari,to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.B.4. 20-1844 Ratification of Award of Bid 2020050 (Phase 1) - Installation of New Concrete Pad at IRC Landfill and Ratification of Award of Bid 2020050 (Phase 2) - Demolition of Existing Structures Recommended Action: Staff recommends the Solid Waste Disposal District Board consider the following: 1. Ratify the Award Bid 2020050 (Phase 1 - Installation of New Concrete Pad)to Summit Construction of Vero Beach, LLC, as the lowest, responsible, and responsive bidder for this phase of the project; 2. Ratify the Award Bid 2020050 (Phase 2 -Demolition of Existing Structures)to Timothy Rose Contracting, Inc., as the lowest, responsible, and responsive bidder for this phase of the project; and, 3.Approve and authorize the Chairman to execute the agreements after receipt and approval of any required bonds and insurance, and final review and approval by the County Attorney as to form and legal sufficiency Attachments: Staff Report Agreement with Summit Construction Agreement with Timothy Rose Contracting Inc There was no discussion regarding this item. A motion was made by Commissioner Solari, seconded by Vice Chairman Flescher,to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.6.5. 20-1843 Approval of 2021 CPI Adjustment Request by Republic Services Recommended Action: Solid Waste Disposal District staff recommends the following for Board review and approval: 1.Approve the Calendar Year 2021 request for a 2.25% Consumer Price Index rate adjustment by Republic Services of Florida, LP,to be effective January 1, 2021, and authorize the County Administrator to take any necessary actions to effectuate the change Attachments: Staff Report Rate Adjustment Letter Request Commissioner O'Bryan recounted discussion from the Budget Workshop meeting of July 15,2020, in which the Board agreed to honor the existing contract even in the light of revenue shortfalls from COVID-19. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher,to approve staffs recommendation. The motion carried by the following vote: Indian River County Florida Page 2 Board of Commissioners SWDD Meeting Minutes -Final August 18, 2020 Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.8.6. 20-1857 Indian River County Landfill Amendment No. 3 to Work Order No. 1 and Final Pay to CDM Smith, Inc. Recommended Action: Solid Waste Disposal District staff recommends that its Board approve the following: a)Approve Indian River County Landfill Amendment No. 3 to Work Order No. 1 with CDM Smith Inc. in the amount of$23,300 to provide Phase III engineering services related to the Class I Landfill Segment 3 Cell 2 expansion, Segment 2 Partial Closure and Landfill Gas System Expansion; b) Authorize the Chairman to execute the same, as presented; and, c)Approve CDM Smith's final invoice amount of$27,689.55 Attachments: Staff Report IRC Landfill Amendment No 3 to Work Order No 1 CDM Smith Final Invoice and Project Completion Report There was no discussion regarding this item. A motion was made by Vice Chairman Flescher,seconded by Commissioner O'Bryan,to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.B.7. 20-1856 Change Order No. 8, Release of Retainage and Final Pay to Thalle (Bid #2018025) Recommended Action: Solid Waste Disposal District staff recommends that its Board: 1. Approve and authorize the Chairman to execute Change Order No. 8 approving the additional work and reconciliation of the project contract contingency as well as an extension in contract time for Milestone 2, and Final Completion by 20 days to Thalle Construction Company, Inc., for the Segment 3 Cell 2 Expansion, Segment 2 Partial Closure and Landfill Gas System Expansion project; and, 2. Approve the release of retainage and final payment in the amount of $703,002.72 and direct the Finance Department to withold the issuance of the check until the final release of liens are received from the eight (8) contractors that are due payment for release of retainage Attachments: Staff Report CDM Smith Letter of Recommendation Change Order No 8 and Change in Contract Summary Log There was no discussion regarding this item. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Indian River County Florida Page 3 Board of Commissioners SWDD Meeting Minutes - Final August 18, 2020 Flescher,to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.13.8. 20-1855 Request by Republic Services to bring City of Palm Bay Recyclables Recommended Action: Solid Waste Disposal District (SWDD) staff recommends the following for Board review and approval: 1. Acknowlege the request by Republic Services to bring recyclables from the City of Palm Bay to the Indian River County Recycling Transfer Facility starting on October 1, 2020; 2. Authorize staff to negotiate a formal agreement with Republic Services for SWDD Board approval at a future public meeting; and, 3. Authorize staff to negotiate an amendment to the Interlocal Agreement with St. Lucie County for the acceptance of the additional recyclables at their St. Lucie County Recycling Facility Attachments: Staff Report Request from Republic Services Himanshu Mehta, Managing Director of the Solid Waste Disposal District (SWDD),presented a request from Republic Services to bring the City of Palm Bay's recyclables to the Indian River County Recycling Transfer Facility(RTF). Republic Services'contract includes operation of the RTF, and responsibility for transporting recyclable materials to St. Lucie County. Director Mehta referred to staffs memo of August 7,2020, discussing the terms of the proposal, and noted the possibility of assistance from Republic Services in upgrading the RTF. He added that St. Lucie County was agreeable to processing the additional material. Director Mehta also pointed to staffs analysis of the financial impact to the SWDD. Discussion ensued between the Board and Director Mehta regarding ownership of recyclable materials,timelines, and suggested modifications to the rate structure. Commissioners and staff requested clarification of the fee for contaminated recycling loads, and confirmation of Brevard County's landfill tipping fees. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve staffs recommendation,with additional direction to negotiate adjustments to the tipping fee and pass-through charges. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari 15.6.9. 20-1828 Bill of Sale of Utility Facilities- Indian River County Landfill Segment 3 Cell 2 Expansion, Segment 2 Partial Closure,and Landfill Gas System Expansion Indian River County Florida Page 4 Board of Commissioners SWDD Meeting Minutes-Final August 18, 2020 Recommended Action: Staff recommends approval of the Bill of Sale of Utility Facilities and requests the Board authorize the Chairman to execute same for recordation in the Public Records of Indian River County, Florida. Attachments: Staff Report Bill of Sale of Utility Facilities Exhibit"A"to Bill of Sale of Utility Facilities There was no discussion regarding this item. A motion was made by Commissioner O'Bryan,seconded by Commissioner Solari, to approve staff's recommendation. The motion carried by the following vote: Aye: 5- Chairman Adams,Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Indian River County Florida Page 5 Board of Commissioners SWDD Meeting Minutes—Final August 18,2020 ATTEST: `'yc� ^�9. d 'g-Lilik'541-- :::: S,..S, ..• 1 I '/ / • ~; ..yam �> Jeffrey R. Smith, CPA, CGFO, CGMA Jo'. ph E. Flescher,Chairman \.3o;••.••-t ‘ t, V. Clerk of Circuit Court and Comptroller �`'�LRi'✓ER Cfl'.•" By: C9/%d"I kl9a4CijktiApproved: November 17, 2020 Deputy Clerk SWDD/RW/2020 Minutes Indian River County Florida Page 6