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Home My WebLink About2020-245AI INTEROFFICE MEMO �•3 °4y ; INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM aai Assistant County Administrator / Ufi11 Department of General Services Parks and Conservation Resources Division Date: November 30, 2020 To: Jason E. Brown, County Administrator Through: Michael C. Zito, Assistant County Administrator 1k Kevin Kirwin, Director, Parks and Conservation R u ces From: Beth Powell, Asst. Director, Parks and Conservation Resources Subject: Amendment No. 2 — Work Order No.1 Donadio & Associates, Architects, P.A. On August 13, 2019, the Board approved Work Order No. 1 for Donadio & Associates, Architects, Inc. (Donadio) to perform work under continuing services contract (RFQ 2018063) for the design and engineering related to elevating the Jones Pier Conservation Area's Main House (1930s Bungalow Cottage). These services are required to complete the design and engineering review by the Florida Division of Emergency Management (FDEM) and subsequent State Historic Preservation Office (SHPO) in order to qualify and receive FEMA mitigation funding to assist with the work necessary to elevate and protect the historic home. Donadio and sub -contractor Schlitt Engineering Services, provided fmal plans on March 16, 2020. A review from the Hazard Mitigation Grant resulted in a necessary change to the design plans which was completed under Amendment Number 1 in the amount of $1300.00. This amendment was approved on May 11, 2020, under the County Administrottor's signing authority. As a result of ongoing site work, the architect has recommended a necessary grading plan be completed by an engineer prior to bidding. This will allow for necessary as-builts and estimating material quantities. Because MBV, Inc. is the engineer of record for Phase 1 improvements to the site, it was determined that they would be able to expedite the grading plan quickly which would also tie in the other site improvements seamlessly. This Amendment Number 2, in the amount of $850.00 will complete the plans necessary for the bid documents. The total cost of the Work Order with both amendments will be $17,900.00. FUNDING: Funding for the amended work order in the amount of $850.00 is available through 004121072- 066510-18010 — MTSU Fund/Parks/Jones' Pier Improvements. RECOMMENDATION: In order to expedite the plan set completion in preparation for bidding as soon as possible, staff requests that the County Administrator approve Amendment No. 2 in the amount of $850 within his delegated authority limit. ATTACHMENTS: 1. Donadio, Amendment No. 2 — Work Order No. 1 Attachment Interoffice Memo 11/30/20 — re: Amendment No. 2 — Work Order No. 1 Donadio & Associates, Architects, P.A. CONTINUING ARCHITECTURAL SERVICES AMENDMENT 2 TO WORK ORDER 1 JONES PIER CONSERVATION AREA HISTORIC RESIDENCE ARCHITECTURAL/STRUCTURAL ENGINEERING This Amendment #L to Work Order Number #1 is entered into as of this _ day of December, 2020, pursuant to that certain Continuing Architectural Services Agreement for Professional Services entered into as of the 13th day of November, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Donadio & Associates, Architects, P.A. ("Consultant"). 1. The COUNTY has selected the Consultant to perform the professional services set forth in existing Work Order Number 1, Effective Date August 13, 2019. 2. The COUNTY and the Consultant desire to amend this Work Order as set forth on Exhibit A (Scope of Work) attached to this Amendment and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule) in accordance with the terms and provisions set forth in the Agreement. 3. From and after the Effective Date of this Amendment, the above -referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULT BOARD OF COUNTY COMMISSIONERS OF INDIA 1VER COUN B — Jason . B�own, County Administrator Print Name: Anthony J. Donadio Title: President/Owner Approved Date: Approved as to form and legal sufficiency: Dylan T. Reingold, County Attorney Exhibit A DONADIO & Associates, Architects, P.A. Project Name: IRC Jones Pier Historic Residence DAA Job: 2018-23.003.1.2 Client: Indian River County Parks & Conservation Resources Date: November 30 2020 Contact: From: Anthony J. Donadio Beth Powell Asst. Director - Parks & Conservation Resources DESCRIPTION OF WORK: • CONSTRUCTION DOCUMENT PHASE o Civil Engineering Changes — $750.00 ■ Provide additional services to prepare a civil engineering site grading plan and quantity of fill in order to provide proper drainage away from underneath the Historic Residence building and to existing stormwater management areas. Architectural/Engineering Additional Services Amount: Construction Document Phase - $750.00 Reimbursables - $100.00 Approved by: (Authorized to sign on behalf of client) Please print name: Date: Delivery: As Requested by Owner Standard Hourly Fees $65.00/hour Clerical $85.00/hour Office Manager $100.00/hour CADD Tech I $135.00/hour CADD Manager $135.00 Project Manager $175.00/hour S e n i o r Project Manager $200.00/hour Principal 200190' Avenue, Suite 308 Vero Beach, Florida 32960 Phone 772 794 2929 Fax 772 562 8600 Email - anthony@donadio-arch.com License No. AA0002238 INIM BV ENGINEERING, INC. MOIA BOWLES VILLAMIZAN & ASSOCIATES www.mbveng.com CA #3728 November 25, 2020 Mr. Anthony Donadio Via E -Mail (anthony@donadio-arch.com) Donadio & Associates, PA 609 171' Street Vero Beach, FL 32960 Subject: Proposal / Contract for Professional Engineering Services for the Jones Pier - Building Lift Indian River County, Florida Engineer's Project Number: 17-0133 Dear Mr. Donadio: At you request, we are hereby submitting our proposal to provide professional services for the above project. Furthermore, we understand you are looking to lift an existing historical house on the property onto new pilings and provide access through the way of stairs and ramps. As such, a site grading plan and quantity of fill is required in order to provide proper drainage away from underneath the building and to existing stormwater management areas. We propose to provide these services for a fee of $ 750.00, excluding direct costs. The following services are excluded from this proposal _and are not considered part of the basic services: Coordination with the surveyor to provide the as -built information required as part of the above-mentioned services. Construction inspection and additional services, including but not limited to meetings, modified site layouts, and environmental coordination will be provided on an hourly rate basis, as an addition to the Cost of Work / Services fee at the latest billing rates. Current billing rates are as follows: Principal $200 Per Hour Expert Witness $300 Per Hour Sr. Engineer II $175 Per Hour Sr. Engineer I $150 Per Hour Jr. Engineer $130 Per Hour Sr. Technician $115 Per Hour Jr. Technician $ 90 Per Hour Inspector $115 Per Hour 1835 20th Street 1250 W. Eau Galke Blvd, Unit H 806 Delaware Avemie Vero Beach, FL 32960 Melbwme, FL 32935 Ft Pierre, FL 34950 772569.0035 321.253.1510 772468.9055 Fax: 772778.3617 Fax 321.253.091 I Fax 772 778.3617 Mr. Anthony Donadio November 25, 2020 Page 2 Proposal: 17-0133 Administrative II $ 80 Per Hour Administrative I $ 60 Per Hour Sub -Consultant Management Fee 10% Expenses for work/services required and/or needed but not covered in the above described items will be billed as direct costs to the contractee. Direct costs would include such items as printing, postage, permit fees, and mileage reimbursement at $0.55 per mile. We are available to begin work described herein upon our receipt of your written acceptance of this proposal/contract. This proposal is valid if accepted within ninety (90) days from the date of this proposal/contract. Should you require further information or clarification, please call. Sincerely, odd Howder Vice President, MBV Engineering, Inc. Accepted and Agreed to this day of , 20 Signature PURSUANT TO FLORIDA STATUTES SECTION 558.0035 (2013) AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE.