HomeMy WebLinkAbout12/01/2020 (2)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Meeting Minutes - Final
Tuesday, December 1, 2020
9:00 AM
Commission Chambers
This meeting can be attended virtually via Zoom. Instructions can be
found at the end of this agenda and also online at www.ircgov.com.
Board of County Commissioners
Chairman, Joseph E. Flescher, District 2
Vice Chairman, Peter D. O'Bryan, District 4
Commissioner Susan Adams, District 1
Commissioner Joseph H. Earman, District 3
Commissioner Laura Moss, District 5
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Rhonda D. Zirkle, Deputy Clerk
Board of County Commissioners Meeting Minutes - Final December 1, 2020
1. CALL TO ORDER
2. ROLLCALL
Present: 5 - Chairman Joseph Flescher
Vice Chairman Peter O'Bryan
Commissioner Susan Adams
Commissioner Joe Earman
Commissioner Laura Moss
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF
THE ARMED FORCES
2.11. INVOCATION
Reverend Dan Holloway, Unity of Vero Beach
3. PLEDGE OF ALLEGIANCE
Commissioner Joseph H. Earman
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
A motion was made by Commissioner Adams, seconded by Vice Chairman O'Bryan,
to approve the Agenda as presented. The motion carried by the following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Earman, and Commissioner Moss
5. PROCLAMATIONS and PRESENTATIONS
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
7.A. 20-2172 Municipality Committee Assignments for 2021
Recommended Action: Inform
Attachments: Memorandum
Vero Beach Memorandum
Sebastian Memorandum
Orchid Memorandum
Ind Riv Shores Memorandum
Felismere Memorandum
No Action Taken or Required
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
73. 20-2152 Indian River County Venue Event Calendar Review
Recommended Action: This is an informational item only; no Board action is required.
Attachments: Venue Event Calendar Review
No Action Taken or Required
7.C. 20-2159 Revised "Exhibit "A" for Miscellaneous Budget Amendment 001
Recommended Action: No Action Required
Attachments: Staff Report
Exhibit "A" Revised
No Action Taken or Required
7.D. 20-2173 Update on Brightline Trains Expenses
Recommended Action: No Action Required
Attachments: Staff Report
Brightline Trains Expenses
No Action Taken or Required
7.E. 20-2175 Beach and Shore Preservation Advisory Committee
Attachments: Staff Report
Chairman Flescher announced the Board appointee vacancy on the Beach and
Shore Preservation Committee.
No Action Taken or Required
8. CONSENT AGENDA
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams,
to approve the Consent Agenda as amended, pulling Item 8.13. for discussion. The
motion carried by the following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Earman, and Commissioner Moss
8.A. 20-2149 Checks and Electronic Payments November 6, 2020 to November 12, 2020
Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of November 6, 2020 to November 12, 2020.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
Attachments: Finance Department Staff Report
Approved
8.B. 20-2156 Designation of Sole Source Items and Vendors
Recommended Action: Staff recommends the Board of County Commissioners declare the listed vendors
as sole source for the specific materials requested, and authorize the Purchasing
Division to issue purchase orders in lieu of formal bids or quotes,and as funding is
approved by the Budget Department.
Attachments: Staff Report
Vice Chairman O'Bryan requested that staff perform a periodic review of the list of
sole source vendors.
Purchasing Manager Jennifer Hyde was present to answer questions from the
Board; there were none.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Earman,
to approve staffs recommendation. The motion carried by the following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Earman, and Commissioner Moss
8.C. 20-2158 Miscellaneous Budget Amendment 002
Recommended Action: Staff recommends the Board of County Commissioners approve the budget
resolution amending the fiscal year 2020-2021 budget.
Attachments: Staff Report
2020 2021 Resolution
Exhibit "A"
Approved Resolution 2020-102, amending the Fiscal Year 2020-2021 Budget.
8.D. 20-2169 Award of Bid 2020043 - Fencing Contractor Services
Recommended Action: Staff recommends the Board award bid 2020043 to A Great Fence. Staff also
recommends the Board approve the sample agreement and authorize the Chairman
to execute it after review and approval by the County Attorney as to form and legal
sufficiency, and after approval of the required insurance by the Risk Manager.
Attachments: Staff Report
Sample Agreement
Approved staffs recommendation
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
8.E. 20-2161 Annual Resolution re Signatories
Recommended Action: Adopt the resolution and authorize the newly selected Chairman as well as the
Clerk to sign the resolution and the respective Certificate of Facsimile Signature;
and to instruct the Clerk to the Board of County Commissioners to transmit to the
Department of State each original Certificate of Facsimile Signature which bears
the original manual signatures of those Indian River County officers authorized to
use facsimile signatures in lieu of manual signatures.
Attachments: Staff Report
Resolution
Certificates For Facsimile Signature
Approved staffs recommendation and Resolution 2020-103, directing depositories of
County funds to honor certain authorized signatures on County checks, warrants,
and other orders for payment; providing for Board of County Commissioners and
Clerk of the Circuit Court signatories; rescinding Resolution No. 2019-103 effective
December 1, 2020 which speaks to authorized signatures on County checks,
warrants, and other orders for payment;.and providing an effective date.
8.F. 20-2165 Annual Resolution re Delegation of Authority Concerning Declarations of State of
Local Emergencies and to Act in a State Declared Emergency Affecting Indian
River County
Recommended Action: Adopt the resolution delegating authority to the County Administrator, or his
designee, to declare states of local emergencies and to act in a state declared
emergency affecting Indian River County effective from December 1, 2020 through
December 31, 2021.
Attachments: Staff Report
Resolution
Approved Resolution 2020-104, delegating authority to the County Administrator to
declare states of local emergencies and to act in a State of Florida declared
emergency affecting Indian River County; rescinding Resolution No. 2019-055
effective December 1, 2020; and providing an effective date.
8.G. 20-2166 Annual Resolution Delegating the Authority to the County Administrator or his
designee, to execute Resolutions Calling Letters of Credit as Necessary during a
Declared State of Local Emergency or Declared State of Florida Emergency
Affecting Indian River County
Recommended Action: Adopt the resolution delegating authority to the County Administrator, or his
designee, to execute resolutions calling letters of credit as necessary during a
declared state of local emergency or declared State of Florida emergency affecting
Indian River County from December 1, 2020 through December 31, 2021.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
Attachments: Staff Report
Resolution
Approved Resolution No. 2020-105, delegating the authority to the County
Administrator or his designee, to execute resolutions calling letters of credit as
necessary during a declared State of Local Emergency or declared State of Florida
Emergency affecting Indian River County; rescinding Resolution No. 2019-056
effective December 1, 2020; and providing an effective date.
8.H. 20-2168 Permission to Advertise for Public Hearing for Amendment to Section 100.03(4) of
the Indian River County Code, Codifying and Publishing the Ordinances to
Readopt the Code as Published by the Municipal Code Corporation
Recommended Action: Authorize staff to advertise for a public hearing on January 5, 2021 to amend
Section 100.03(4) of the Indian River County Code.
Attachments: Staff Report
Approved staffs recommendation
8.1. 20-2176 Lobbyist for 2021 Legislative Session
Recommended Action: County Administration staff and County Attorney's Office recommends that the
Board enter into an agreement with Anfield Consulting, Inc., for lobbying services
for the term of January 1, 2021, to December 31, 2021, and authorize the County
Administrator to execute the referenced agreement.
Attachments: Staff Report
2021 Anfield Consulting Agreement
Approved staffs recommendation
8.J. 20-2179 Appointments to the Economic Opportunities Council of Indian River County, Inc.
Recommended Action: The County Attorney recommends that the Board reappoint Jennifer Proper and
Teddy Floyd and appoint Jeanette Anderson to the Economic Opportunities Council
of Indian River County, Inc.
Attachments: Staff Report
J. Anderson Potential Board Member
Approved staffs recommendation
8.K. 20-2163 Consideration of the Affordable Housing Advisory Committee (AHAC) 2020
Incentives Review and Recommendation Report
Recommended Action: Staff and the Affordable Housing Advisory Committee recommend that the Board
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
County Commissioners approve the proposed 2020 AHAC report by adopting the
proposed resolution, direct staff to submit a copy of the report to the Florida
Housing Finance Corporation (FHFC) for review, and authorize staff to make any
changes to the report if required by FHFC.
Attachments: Staff Report
2020 AHAC Incentives Report
Resolution
AHAC minutes - 10-28-20 Unapproved
Approved Resolution 2020-106, approving the Indian River County Affordable
Housing Advisory Committee (AHAC) 2020 Report and directing staff to submit the
County's local Housing Assistance Plan to Florida Housing Finance Corporation
(FHFC).
8.L. 20-2164 Consideration of Revised Indian River County Local Housing Assistance Plan for
Fiscal Years 2021-2022, 2022-2023, and 2023-2024
Recommended Action: Staff and the Affordable Housing Advisory Committee recommend that the Board
of County Commissioners approve the new Indian River County Local Housing
Assistance Plan by adopting the proposed resolution and authorizing the Chairman
to sign the certification page.
Attachments: Staff Report
SHIP Summary
Proposed 2021-2024 LHAP
Resolution
LHAP Certification
AHAC Minutes - August 26, 2020
AHAC Minutes 10-28-20 - Unapproved
Approved Resolution 2020-107, approving the Local Housing Assistance Plan as
required by the State Housing Initiatives Partnership Program Act, subsections
420.907-420.9079, Florida Statutes; and Rule Chapter 67-37, Florida Administrative
Code; authorizing and directing the Mayor to execute any necessary documents and
certifications needed by the State; authorizing the submission of the Local Housing
Assistance Plan for review and approval by the Florida Housing Finance Corporation;
and providing an effective date.
8.M. 20-2183 Jones' Pier Conservation Area Public Use Improvements - Federally Funded
Subaward and Grant Agreement, Project Number 4283-91-R, Agreement Number
H0566
Recommended Action: Staff recommends the Board approve and execute the Federally Funded Subaward
and Grant Agreement, Project Number 4283-91-R, Agreement Number H0566.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
Attachments: Staff Report
Agreement
Grant Form
Approved staffs recommendation
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
9.A. 20-2190 Indian River County Supervisor of Elections Leslie R. Swan re: Reimbursement for
Municipal Elections
Recommended Action: Approve request to roll revenue received from municipal elections into Supervisor
of Elections 2020/2021 budget.
Attachments: Reimbursement for Municipal Elections
Supervisor of Elections Leslie Rossway Swan was present before the Board. Vice
Chairman O'Bryan and Commissioner Earman stated their appreciation for Ms.
Swan and her staff for conducting well-run elections.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams,
to approve the transfer of $18,043.50, revenue received from conducting the
November 3, 2020 municipal elections, to the Supervisor of Elections 2020/2021
budget. The motion carried by the following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Earman, and Commissioner Moss
10. PUBLIC ITEMS
PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON
FILE IN THE OFFICE OF THE CLERK TO THE BOARD
A. PUBLIC HEARINGS
10.A.1. 20-2157 County Initiated Request to Amend the 5 Year Capital Improvements Program
and the Supporting Data and Analysis of the Capital Improvements Element of
the Comprehensive Plan for the Period FY 2020/21 - 2024/25
Recommended Action: Based on the analysis conducted, staff recommends that the Board of County
Commissioners approve the update to the 5 Year Capital Improvements
Program for the period FY 2020/21-2024/25 and supporting data and analysis
of the Capital Improvements Element (CIE) of the Comprehensive Plan by
adopting the proposed ordinance.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
Attachments: Staff Report
Application
Ordinance with CIE
Strike and Underline Version of CIE
ExhibitA- CIE 2020
Chief of Long Range Planning Bill Schutt referred to a PowerPoint presentation
and staffs memorandum dated November 20, 2020, as he addressed the
ordinance adoption process and proposed amendments to the Capital
Improvements Element of the Comprehensive Plan (CIP). He included an
overview of the expenditures, revenue, transportation projects and
non -transportation projects. Chief Schutt pointed out a typographical error in
the PowerPoint presentation; it should have read that the 5 Year CIP would
cover the period from Fiscal Year 2020/21 to Fiscal Year 2024/25.
Vice Chairman O'Bryan and Commissioner Adams inquired and received
feedback from County Administrator Jason Brown and Assistant County
Administrator Mike Zito regarding prioritizing the phases of work to be
completed at the Lost Tree Island Conservation Area. Administrator Brown
stated that staff would be returning to a future meeting for input and approval of
design plans for the project.
Parks and Conservation Resources Director Kevin Kirwin confirmed that the
conservation project was in the surveying phase, and he would continue to
provide updates to the Board. He also agreed to address the concerns of Vice
Chairman O'Bryan, which were related to boats being anchored in the Indian
River Lagoon and the canals for extended periods of time. Discussion ensued
with the consensus being that staff would look into the rules, regulations, and
enforcement.
Chairman Flescher opened the public hearing. There being no speakers, the
Chairman closed the public hearing.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Adams, to adopt Ordinance 2020-018, amending the text of the Comprehensive
Plan's Capital Improvements Element by updating the County's 5 Year Capital
Improvements Program (CIP) schedule and related data and analysis sections;
and providing severability and effective date. The motion carried by the
following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Earman, and Commissioner Moss
B. PUBLIC DISCUSSION ITEMS
C. PUBLIC NOTICE ITEMS
County Attorney Dylan Reingold read the public hearing notices into the record.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
10.C.1. 20-2144 Notice of Scheduled Public Hearing on December 8, 2020 to Consider Shadow
Brook Subdivision Water Assessment Project in Indian River County, Florida
(Legislative)
Recommended action: This public hearing item is provided for the Board of County Commissioners'
information. No action is needed at this time.
Attachments: Staff Report
No Action Taken or Required
10.C.2. 20-2154 Notice of Scheduled Public Hearing for December 8, 2020 Board
Meeting - Quasi -Judicial
Recommended Action: The referenced public notice item is provided for the Board's information. No
action is needed at this time.
Attachments: Staff Report
No Action Taken or Required
10.C.3. 20-2160 Notice of Public Hearing Scheduled for December 15, 2020 to consider
rezoning +/-38.85 acres from CGS General Commercial District, to CRVP,
Commercial Recreational Vehicle Park District [RZON-2020010090-87415]
(Quasi -Judicial)
Recommended Action: The referenced public hearing item is provided for the Board's information. No
action is needed at this time.
Attachments: Staff Report
No Action Taken or Required
11. COUNTY ADMINISTRATOR MATTERS
11.A. 20-2182 CARES Act Update
Recommended Action: Staff recommends that the Board approve the requested funding revisions from the
School District ($1,026,690), the Hospital District ($358,301), and the
Constitutional Officers ($271,712) and authorize the Chairman to execute
subrecipient agreements with the Hospital District and the School District
(following review by the County Attorney) for this funding. Staff further
recommends that the Board make a determination of whether to approve Option A
or Option B for the County's final Phase 3 Spending Plan. Option A includes
revised funding of $15,182,154, which will leave $12,723,176 unallocated for
return to the Federal government. Option B will provide an additional allocation
of $12,723,176 for public health and public safety payroll, which will utilize the
full $27,905,330 allocation received by the County.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
Attachments: Staff Report CARES Act Phase 3
CARES ACT agreement - Hospital District
CARES Act agreement - School Board of IRC
CARES Act 2nd Amendment - City of Sebastian
City of Sebastian - Revised Spending Plan
County Administrator Jason Brown began his update by providing the Board with a
replacement page for the School District of Indian River County's CARES Act
Funding Agreement, Attachment A, Covid-Related Expenditures. He reviewed the
information contained in staff s report dated November 24, 2020, regarding Phase 3
funding revisions and two (2) proposed options for utilizing the remaining allocated
funds prior to the spending deadline.
Administrator Brown relayed that Option A would call for return of all unused
CARES Act dollars to the Federal government; however, following discussion, the
Board was unanimous in their support of Option B, to utilize the remaining
allocation of CARES Act dollars to pay public health and public safety salaries and
allow for previously earmarked salary dollars to be used in other areas, such as
Covid-19 related expenses and programs. Administrator Brown stated that if the
direction of the Board was to approve Option B, staff would return to a future
meeting with a spending plan.
Commissioner Adams and Vice Chairman O'Bryan began a discussion regarding
their formal support for Option B. The Vice Chairman added that all CARES Act
funding dollars that were previously allocated and unused by the municipalities
and/or designated agencies should roll over on December 29, 2020 into the
designated account for public health and public safety payroll. All members of the
Board were in agreement.
The following small business owners addressed the Board:
Linda Moore, representing The Kilted Mermaid
George Childers, representing Magic Carpet Ride
Dr. David Moore, Superintendent, School District of Indian River County, offered
his appreciation for the continued support of the Board and County staff.
Additional discussion ensued regarding the continuation of the public awareness
campaign for the Small Business Recovery Grant Program, the possibility of
increasing the grant dollar amount -a topic to be revisited by the Board in early
January 2021- and directing staff to reach out to the banks who had assisted with
processing grant paperwork and payments earlier in the year.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
A motion was made by Commissioner Adams, seconded by Vice Chairman O'Bryan,
to: 1) approve staffs recommendation regarding the CARES Act funding revisions; 2)
approve Option B for the County's final phase of the spending plan, as written in
staffs recommendation; 3) roll the previously allocated and unspent CARES Act
funding dollars on December 29, 2020 into the account designated for public health
and public safety payroll; 4) direct staff to return to the Board in January 2021 with an
update on the number of small businesses who had received the initial $5,000 grant;
and 5) direct staff to contact the banks who administered the initial small business
grants to discuss the simplicity of possibly offering additional assistance. The
motion carried by the following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Earman, and Commissioner Moss
11.B. 20-2153 Policy Revisions - CRF/CARES ACT Housing Mortgage and Rent Payment
Program
RecommendedAction: Request the Board to ratify the Policy Revisions as presented.
Attachments: Staff Report
Policy Revisions CRF CARES Act
County Administrator Jason Brown referred to staffs memorandum dated
November 13, 2020, when explaining to the Board the purpose of making policy
changes to the Coronavirus Relief Fund (CRF)/CARES Act Housing Mortgage and
Rent Payment Programs. He recognized that the County's program was built by a
team of County staff members, with temporary employees assisting when needed.
Community Development Director Phil Matson also spoke on the commitment of
staff who came together to assist residents in need in a timely manner. He was
appreciative of the changes made by County staff to loosen the requirements for
CARES Act housing assistance.
Vice Chairman O'Bryan inquired and received clarification regarding the eviction
form, and he requested that staff provide an update on the average number of
months individuals were past due on their rent or mortgage payments.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams,
to ratify the policy revisions as presented. The motion carried by the following vote:
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Earman, and Commissioner Moss
Chairman Flescher called for a recess at 10:53 a.m., and reconvened the meeting at
11:03 a.m., with all members present.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
12. DEPARTMENTAL MATTERS
A. Community Development
B. Emergency Services
C. General Services
D. Human Resources
E. Information Technology
F. Office of Management and Budget
G, Public Works
12.G.1. 20-2177 Award of Bid No. 2021012, Phase 1 of Sector 3 (IRC -1925) Beach and Dune
Restoration
Recommended Action: Staff recommends that Bid 2021012 for Phase 1 of the Sector 3 Beach and
Dune Restoration Project be awarded to Guettler Brothers Construction, LLC in
the amount of $11,987,010.00 and requests that the Board of County
Commissioners approve the sample agreement and authorize the Chairman to
execute said agreement after review and approval of the agreement and public
construction bond by the County Attorney, and after receipt and approval of the
required insurance by the Risk Manager.
Attachments: Staff Report
Sample Agreement
APTIM Bid Recommendation Letter
Public Works Director Rich Szpyrka referred to staffs memorandum dated
November 18, 2020, as he updated the Board on the bidding and funding for
Phase 1 of the Sector 3 Beach and Dune Restoration Project. He advised that
Guettler Brothers Construction, LLC was the lowest bidder of the project.
Vice Chairman O'Bryan commented on the competitiveness of the bids and that
using an upland sand source made the project much less expensive.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Earman, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Earman, and Commissioner Moss
12.6.2. 20-2178 Phase I of the Sector 3 Beach and Dune Restoration Project (IRC1925),
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
APTIM, Work Order No. 2018006-8, Construction Administration Services
Recommended Action: Staff recommends the BCC authorize Work Order No. 2018006=8 in the total
lump sum amount of $385,639.17. Additionally, staff recommends the BCC
authorize the Chairman to execute Work Order No. 2018006-8.
Attachments: Staff Report
APTIM Work Order No 2018006-8
Public Works Director Rich Szpyrka explained the scope of services provided
by Aptim Environmental & Infrastructure, Inc., the management company hired
for Phase 1 of the Sector 3 Beach and Dune Restoration Project.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Adams, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Earman, and Commissioner Moss
H. Utilities Services
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A. Commissioner Joseph E. Flescher, Chairman
B. Commissioner Peter D. O'Bryan, Vice Chairman
C. Commissioner Susan Adams
14.C.1. 20-2188 High Speed Internet and Broadband
Recommended Action: Request Discussion and Support
Attachments: Commissioners Memo
Resolution
Commissioner Adams provided an overview of the Legislative Priority that
included universal access to reliable and affordable high-speed internet and
broadband. She advised that the Florida Association of Counties (FAC) had
started the Access 67 Initiative, designed to include all 67 counties within the
State in offering high-speed internet and broadband with no regard to location.
To show the support of the County, Commissioner Adams requested the
approval of Resolution 2020-108.
A motion was made by Commissioner Adams, seconded by Vice Chairman
O'Bryan, to approve Resolution 2020-108, supporting affordable and reliable
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
high-speed internet throughout Florida. The motion carried by the following
vote:
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Earman, and Commissioner Moss
D. Commissioner Joseph H. Earman
E. Commissioner Laura Moss
15. SPECIAL DISTRICTS AND BOARDS
(Clerk's Note: The Emergency Services District items were moved to be heard
prior to Item I1.A. CARESAct Update)
The Board of County Commissioners reconvened as the Board of Commissioners
of the Emergency Services District. The minutes will be approved at an upcoming
Emergency Services District meeting.
A. Emergency Services District
15.A.1. 20-2077 Approval of Minutes Meeting August 18, 2020
Recommended Action: Approve
Attachments: 08182020ESD Draft
A motion was made by Commissioner Adams, seconded by Vice Chairman
O'Bryan, to approve the Meeting Minutes of August 18, 2020 as written. The
motion carried by the following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Earman, and Commissioner Moss
15.A.2. 20-2150 Approval of FY 2020/2021 EMS County Awards Grant: Purchase of
Capital/Operating Equipment Using Non -Matching EMS Grant Funds and
Grant Resolution
Recommended Action: Staff recommends approval of the FY 2020/2021 EMS Grant and resolution to
purchase the equipment as noted in the attachments. Staff further recommends
that the Board of County Commissioners authorize the Chairman to execute the
necessary documents to obtain funds from the Department of Health in the
amount of $18,951.00 and authorize budget amendments, as required, to
receive and expend the grant funds. In order to comply with the requirements
of this grant, staff is also seekingauthorization for the establishment of a unique
accounting code designator for all County Awards Grant deposits,
disbursements, interests accrual and rollover of funds, as they are required to be
maintained in a separate fund or account for inspection by the State EMS
Monitoring and Compliance Unit.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
Attachments: Staff Report
Grant Application
IRC Grant Form
Resolution
Emergency Services Director Tad Stone addressed the Board to discuss the
purchase of three (3) Elegard Head's Up CPR devices.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Earman, to approve staffs recommendation and Emergency Services District
Resolution 2020-001, authorizing the application for funding County Emergency
Medical Services (EMS) Grant awards to be submitted to the State of Florida
Department of Health, Bureau of Emergency Medical Services. The motion
carried by the following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Earman, and Commissioner Moss
The Board of Commissioners of the Emergency Services District adjourned, and
they reconvened as the Board of County Commissioners, continuing the meeting
with Item I LAXARES Act Update.
The Board of County Commissioners reconvened as the Board of Commissioners
of the Solid Waste Disposal District. The minutes will be approved at an
upcoming Solid Waste Disposal District meeting.
B. Solid Waste Disposal District
15.6.1. 20-2180 Waste Management Franchise Agreement Renewal Option
Recommended Action: Staff is requesting that the Board consider option 2: Direct staff to maintain
current services and authorize staff to notify Waste Management, Inc., of
Florida, of our intent to renew the Franchise Agreement for an additional three
(3) years from October 1, 2022 to September 30, 2025.
Attachments: Staff Report
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
Vincent Burke, Director of Utility Services, Himanshu Mehta, Managing
Director of Solid Waste Disposal District (SWDD), and Ron Jones, Assistant
Managing Director of SWDD, along with representatives from Republic
Services and Waste Management Inc. of Florida (Waste Management) were
present before the Board. Director Burke referred to staffs memorandum
dated November 18, 2020, to provide the history of SWDD's relationship with
Waste Management, and three (3) options for moving forward. He stated that
the current franchise agreement would expire on October 1, 2022, and they
were 10 months from the contractual requirement to notify Waste Management
of the intent to renew or not to renew the franchise agreement. Director Burke
wrapped -up his presentation with staffs recommendation of Option 2, to keep
things as they are and direct staff to inform Waste Management of the SWDD's
intent to renew the franchise agreement through September 30, 2025.
Deborah Perez, Government Affairs Manager, Waste Management, addressed
the Board to recommend the approval of Option 3, to explore mandatory
collection prior to 2025, then direct staff to inform Waste Management of the
SWDD's intent to not renew the franchise agreement. Vice Chairman O'Bryan
inquired with Ms. Perez as to whether Waste Management would honor the
current contract if the SWDD decided to move to mandatory collection, and
Ms. Perez responded that the corporate office would make the decision.
Joanne Stanley, Municipal Sales Manager, Republic Services, was in favor of
Option 3, making mention that Republic Services was interested in bidding on
mandatory collection services. In addition, she provided Vice Chairman
O'Bryan with an explanation for the rates being charged to the residents of the
Town of Indian River Shores.
Joe Baird, representing Republic Services, also spoke in support of Option 3.
Discussion ensued among the Commissioners regarding the concerns and
benefits of universal/mandatory collection services. Vice Chairman O'Bryan
and Commissioner Adams felt the change was necessary and inevitable, and
they supported Option 3, moving to mandatory garbage collection beginning
October 1, 2022. Commissioner Earman, Chairman Flescher, and
Commissioner Moss were not in favor of a cost increase at the present time and
they supported Option 2, to renew the franchise agreement through September
30, 2025. All Commissioners were in favor of continued operations at all five
(5) convenience centers, regardless of the option being approved.
County Administrator Jason Brown responded to an inquiry from
Commissioner Moss, who was interested in knowing whether staff was
concerned about Waste Management's commitment to honor the franchise
agreement through 2025. He clarified his reason for believing that Waste
Management would continue to provide a good, reliable service to the County
residents, which led to Vice Chairman O'Bryan's discussion about complaints
he had received that bulk items were not being retrieved in a timely fashion.
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Board of County Commissioners Meeting Minutes - Final December 1, 2020
Commissioner Adams inquired and received confirmation from Managing
Director Mehta that 75% of residences in the unincorporated areas of the
County pay for a garbage collection service.
A motion was made by Commissioner Moss, seconded by Commissioner
Earman, to approve staffs recommendation of Option 2. The motion carried by
the following vote:
Aye: 3 - Chairman Flescher, Commissioner Earman, and Commissioner Moss
Nay: 2 - Vice Chairman O'Bryan, and Commissioner Adams
15.B.2. 20-2187 Generation Study and Rate Analysis by Kessler Consulting, Inc.
Recommended Action: Solid Waste Disposal District staff recommends that the Board waive the bid
process and authorize the Purchasing Manager to issue a purchase order to
Kessler Consulting, Inc. for Phase I to not exceed $24,950 and to issue a
purchase order for Phase 2 to not exceed a combined total of $150,000 to
perform a solid waste rate study.
Attachments: Staff Report
Solid Waste Generation and Rate Analysis Proposal
Director of Utility Services Vincent Burke referred to a PowerPoint
presentation and staffs memorandum dated November 23, 2020, to explain the
process and proposed costs associated with conducting a full, field-based solid
waste generation and assessment rate study, as requested by the Board on July
7, 2020. Due to Kessler Consulting Inc. having knowledge of the SWDD's
operations, Director Burke requested that the Board waive the requirement of
bids and approve the issuance of purchase orders for the study.
A representative from Kessler Consulting was present; the Board had no
questions.
A motion was made by Commissioner Adams, seconded by Vice Chairman
O'Bryan, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Earman, and Commissioner Moss
C. Environmental Control Board
16. ADJOURNMENT
There being no further business, Chairman Flescher adjourned the meeting at 12:22
p.m.
Indian River County Florida Page 17
Board of County Commissioners Meeting Minutes — Final December 1, 2020
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
By.
Deputy Clerk
BCC/RDZ/2020 Minutes
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Flescher, Chairm$o* •"''
Approved: February 9, 2021
Indian River County Florida Page 18