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HomeMy WebLinkAbout12/01/2020 (4)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Solid Waste Disposal District Meeting Minutes - Final Tuesday, December 1, 2020 Commission Chambers This meeting can be attended virtually via Zoom. Instructions can be found at the end of this agenda and also online at www.ircgov.com. Board of Commissioners Chairman, Joseph E. Flescher, District 2 Vice Chairman, Peter D. O'Bryan, District 4 Commissioner Susan Adams, District 9 Commissioner Joseph H. Earman, District 3 Commissioner Laura Moss, District 5 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Rhonda D. Zirkle, Deputy Clerk Board of Commissioners SWDD Meeting Minutes - Final December 1, 2020 The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. B. Solid Waste Disposal District 15.6.1. 20-2180 Waste Management Franchise Agreement Renewal Option Recommended Action: Staff is requesting that the Board consider option 2: Direct staff to maintain current services and authorize staff to notify Waste Management, Inc., of Florida, of our intent to renew the Franchise Agreement for an additional three (3) years from October 1, 2022 to September 30, 2025. Attachments: Staff Report Vincent Burke, Director of Utility Services, Himanshu Mehta, Managing Director of Solid Waste Disposal District (SWDD), and Ron Jones, Assistant Managing Director of SWDD, along with representatives from Republic Services and Waste Management Inc. of Florida (Waste Management) were present before the Board. Director Burke referred to staffs memorandum dated November 18, 2020, to provide the history of SWDD's relationship with Waste Management, and three (3) options for moving forward. He stated that the current franchise agreement would expire on October 1, 2022, and they were 10 months from the contractual requirement to notify Waste Management of the intent to renew or not to renew the franchise agreement. Director Burke wrapped -up his presentation with staffs recommendation of Option 2, to keep things as they are and direct staff to inform Waste Management of the SWDD's intent to renew the franchise agreement through September 30, 2025. Deborah Perez, Government Affairs Manager, Waste Management, addressed the Board to recommend the approval of Option 3, to explore mandatory collection prior to 2025, then direct staff to inform Waste Management of the SWDD's intent to not renew the franchise agreement. Vice Chairman O'Bryan inquired with Ms. Perez as to whether Waste Management would honor the current contract if the SWDD decided to move to mandatory collection, and Ms. Perez responded that the corporate office would make the decision. Joanne Stanley, Municipal Sales Manager, Republic Services, was in favor of Option 3, making mention that Republic Services was interested in bidding on mandatory collection services. In addition, she provided Vice Chairman O'B.ryan with an explanation for the rates being charged to the residents of the Town of Indian River Shores. Joe Baird, representing Republic Services, also spoke in support of Option 3. Indian River County Florida Page 1 Board of Commissioners SWDD Meeting Minutes - Final 153.2. 20-2187 December 1, 2020 Discussion ensued among the Commissioners regarding the concerns and benefits of universal/mandatory collection services. Vice Chairman O'Bryan and Commissioner Adams felt the change was necessary and inevitable, and they supported Option 3, moving to mandatory garbage collection beginning October 1, 2022. Commissioner Earman, Chairman Flescher, and Commissioner Moss were not in favor of a cost increase at the present time and they supported Option 2, to renew the franchise agreement through September 30, 2025. All Commissioners were in favor of continued operations at all five (5) convenience centers, regardless of the option being approved. County Administrator Jason Brown responded to an inquiry from Commissioner Moss, who was interested in knowing whether staff was concerned about Waste Management's commitment to honor the franchise agreement through 2025. He clarified his reason for believing that Waste Management would continue to provide a good, reliable service to the County residents, which led to Vice Chairman O'Bryan's discussion about complaints he had received that bulk items were not being retrieved in a timely fashion. Commissioner Adams inquired and received confirmation from Managing Director Mehta that 75% of residences in the unincorporated areas of the County pay for a garbage collection service. A motion was made by Commissioner Moss, seconded by Commissioner Earman, to.approve staffs recommendation of Option 2. The motion carried by the following vote: Aye: 3 - Chairman Flescher, Commissioner Earman, and Commissioner Moss Nay: 2 - Vice Chairman O'Bryan, and Commissioner Adams Generation Study and Rate Analysis by Kessler Consulting, Inc. Recommended Action: Solid Waste Disposal District staff recommends that the Board waive the bid process and authorize the Purchasing Manager to issue a purchase order to Kessler Consulting, Inc. for Phase 1 to not exceed $24,950 and to issue a purchase order for Phase 2 to not exceed a combined total of $150,000 to perform a solid waste rate study. Attachments: Staff Report Solid Waste Generation and Rate Analysis Proposal Director of Utility Services Vincent Burke referred to a PowerPoint presentation and staffs memorandum dated November 23, 2020, to explain the process and proposed costs associated with conducting a full, field-based solid waste generation and assessment rate study, as requested by the Board on July 7, 2020. Due to Kessler Consulting Inc. having knowledge of the SWDD's Indian River County Florida Page 2 Board of Commissioners SWDD Meeting Minutes - Final December 1, 2020 operations. Director Burke requested that the Board waive the requirement of bids and approve the issuance of purchase orders for the study. A representative from Kessler Consulting was present; the Board had no questions. A motion was made by Commissioner Adams, seconded by Vice Chairman O'Bryan, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss Indian River County Florida Page 3 Board of Commissioners SWDD Meeting Minutes — Final December 1, 2020 Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller By:Qq—&— -- Deputy Clerk SWDD/RDZ/2020 Minutes Approved: February 9, 2021 Indian River County Florida Page 4