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Home My WebLink About01/05/2021 (2)Indian River, County Florida i i Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com , �ZoRi04' Meeting Minutes - Final Tuesday, January 5, 2021 9:00 AM Commission Chambers This meeting can be attended virtually via Zoom. Instructions can be found at the end of this agenda and also online at www.ircgov.com. Board of Countv Commissioners Chairman, Joseph E. Fiescher, District 2 Vice Chairman, Peter D. O'Bryan, District 4 Commissioner Susan Adams, District 1 Commissioner Joseph H. Earman, District 3 Commissioner Laura Moss, District 5 Jason E. Brown, County Administrator Dylan Reingold, County Attorney ... Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Rhonda D. Zirkle, Deputy Clerk Board of County Commissioners Meeting Minutes - Final January 5,.2021 1. CALL TO ORDER 2. ROLLCALL Present: 5- Chairman Joseph Flescher Vice Chairman Peter O'Bryan Commissioner Susan Adams Commissioner Joe Earman Commissioner Laura Moss 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Dr. Christina Moore 3. PLEDGE OF ALLEGIANCE Commissioner Peter D. O'Bryan 3.A. CONSTITUTIONAL OFFICERS OATH OF OFFICE The Honorable David C. Morgan, County Judge, Nineteenth Judicial Circuit Court of Florida Property Appraiser Wesley Davis, Clerk of the Circuit Court and Comptroller Jeffrey R. Smith, Supervisor of Elections Leslie Rossway Swan, and Tax Collector Carole Jean Jordan recited the Oath of Office, administered by The Honorable David C. Morgan, County Judge, Nineteenth Judicial Circuit Court of Florida. 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS (Clerk's Note: This item was heard prior to Item 3.A.) Moved: Item I I .A. to follow Item 8. Consent Agenda Items 12.13.1. and 12.13.2. to follow Item 11.A. Item I I.B. to follow Item 12:13.2. A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to approve the Agenda as amended. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and -Commissioner Moss 5. PROCLAMATIONS and PRESENTATIONS 5.A. 21-0102 Presentation of Proclamation Honoring Deborah Gee on Her Retirement From the Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final January 5, 2021 Indian River County Office of the Tax Collector With 38 Years and 8 Months of Service Recommended Action: Read and Present Attachments: Proclamation ... Chairman Flescher read and presented the Proclamation to Deborah Gee, who was present with her family, coworkers and friends. The Chairman thanked her: for 38 years and eight (8) months of service to the residents of Indian River County. Members of the Board, County Attorney Dylan Reingold, County Administrator Jason Brown, and Tax Collector Carole Jean Jordan each spoke of Ms. Gee's patience, kindness and unwavering dedication to the taxpayers. Read:and Presented 6. APPROVAL OF MINUTES 6.A. 21-0127 Final Budget Hearing of September 23,_2020 Recommended Action: Approve Attachments: 09232020 Final Budget Hearing A motion was made by Commissioner Adams, seconded by Vice Chairman O'Bryan, to approve the Final Budget Hearing Meeting Minutes of September 23, 2020. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 20-2229 Order PSC -2020 -0448 -TRF -EI approving FPL's COVID-19 small business assistanc e�' ro am p Recommended Action:nl Information only Attachments: FPSC Doc No 13371-2020 No Action Taken or Required 73. 21-0111 Florida Public Service Commission Consummating Order PSC -2020 -0508 -TRF -EI approving FPL's petition for proposed disposition of voluntary solar partnership rider and approving revised tariff Recommended Action: Informational Only Indian River CountyFlorida ... Page 2 Board of County Commissioners Meeting Minutes - Final January 5, 2021 Attachments: PSC -2020 -0508 -TRF -EI No Action Taken or Required 7.C. 21-0112 Order PSC -2020 -0512 -TRF -EI granting FPL's proposed optional vehicle public charging pilot tariffs, effective 1/1/21 Recommended Action: Information Only Attachments: 13675-2020(11 No Action Taken or Required 7.D. 21-0114 Appointment of New District 1 Representative to Children's Services Advisory Committee (CSAC) Recommended Action: Informational Only Attachments: Commissioner's Memo Commissioner Adams thanked Mr. Paul Reeves for his .service.on the Children's Services Advisory Committee (CSAC)... She announced that Kerry Bartlett would be replacing Mr. Reeves as the District 1 appointee. No Action Taken or Required 7.E. 21-0118 St. Johns River Water Management District (SJRWMD) 2021 Governing Board Meeting Schedule Recommended Action: Information Only Attachments: SJRWMD 2021 meeting schedule No Action Taken or Required 7.F. 21-0122 Notice of Amendment No. 2 - Florida Department of Environmental Protection, Coastal Partnership Initiative for the Jones' Pier Conservation Area. Saltmarsh Wetland and Hydric Hammock Restoration - Grant Agreement Number CZ219 Recommended Action: This is an informational item and no Board action is required. Attachments: Staff Report Amendment Number 2 to Agreement No. CZ219 . No Action Taken or Required Indian River County Florida Page 3 a i Board of County Commissioners Meeting Minutes - Final January 5, 2021 7.G. 21-0123 Indian River County Venue Event Calendar Review Recommended Action: Informational item only; no Board action required Attachments: Event Calendar No Action Taken or Required 7.H.. 21-0125 Update on Brightline Trains Expenses Recommended Action: No Action Required I Attachments: Staff Report Brightline Trains Expenses No Action Taken or Required 7.1. 21-0130 2021 Treasure Coast Regional Planning Council Comprehensive Economic Development Strategy Committee (TCRPC CEDS) District Appointment Member Listing Recommended Action: Informational Only Attachments: t Commissioner's Memo 2020-2021 CEDS Appointments No Action Taken or Required 7.J. 21-0.132 Children's Services Advisory Committee -District 5 Appointment Recommended Action: Inform Attachments: Staff Report Commissioner Moss thanked Ms. Molly Steinwald for her service on the Children's Services Advisory Committee (CSAC), and she announced that she would be appointing Ms. Hope B. Woodhouse to represent District 5. No Action Taken or Required 8. CONSENT AGENDA A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Earman, to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final January 5, 2021 8.A. 20-2232 Checks and Electronic Payments December 4. 2020 to December 10, 2020 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of December 4, 2020 to December 10, 2020 Attachments: Finance Department Staff Report Approved 83. 21-0109 Checks and Electronic Payments December 11, 2020 to December 17, 2020 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of December 11, 2020 to December 17, 2020 Attachments: Finance Department Staff Report Approved 8.C. 21-0101 Public. Official Bond for Eric S. -'Flowers as Sheriff Recommended Action: Approve Attachments: Public Official Bond Memo - Flowers Public Official Bond for Sheriff Eric S. Flowers Approved 8.D. 20-2227 Request by Catherine Mary Blum and Brendon R. Blum for release of an easement located at 4531 7th Place SW Recommended Action: Staff recommends that the Board, through adoption of the proposed resolution, approve release of the landscape buffer easement as described in the resolution. Attachments: Staff Report Location Map Resolution Approved Resolution 2021-001, releasing an easement located at 4531 7th PI SW, Arbor Trace Phase 1 PD. (Blum) 8.E. 20-2228. Request by 63rd Street Group, LLC for release of an easement located at 4400 77th Street Recommended Action: Staff recommends that the Board, through adoption of the proposed resolution, approve release of the easement as described in the resolution. Indian River County. Florida Page 5 Board of County Commissioners Meeting Minutes - Final January 5, 2021 Attachments: Staff Report Location Map Proposed Resolution Approved Resolution 2021-002, releasing an easement located at 4400 77th Street, Hobart Estates Subdivision Unit 1. (63rd Street Group, LLC) 8.F. 21-0100 Resolutions Cancelling Taxes on Properties Purchased for Public Purpose: Right -Of -Way for 66th Avenue from Marsha A. Kinchen, an. Unmarried Woman and Marvin Kenneth Kinchen; an Unmarried Man; and Kinchen Groves, Inc., a Florida Corporation Recommended Action: Authorize the Chairman of the Board of County Commissioners to execute each Resolution to cancel certain taxes upon the properties purchased by Indian River County for a public purpose, and the Clerk to send a certified copy of each Resolution to the Tax Collector and the Property Appraiser so that any delinquent or current taxes can be cancelled. Attachments: Staff Report Resolution (Marsha and Marvin Kinchen) Resolution (Kinchen Groves, Inc.) Approved staffs recommendation and Resolution 2021-003, cancelling certain taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes (Kinchen); and Resolution 2021-004, cancelling certain taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes. (Kinchen Groves, Inc.) 8.G. 21-0103 Professional Roof Design and Evaluation Consulting Services, RFQ No. 2020031 Recommended Action Staff recommends the Board approve the sample agreement and submitted rate schedules and authorize the Chairman to execute the agreements once the County Attorney has approved as to form and legal sufficiency and Risk Management has approved their required certificates of insurance. Attachments: Staff Report Sample Agreement Rate Schedules - Exhibit A Approved staffs recommendation, with the three (3) top ranked firms being Jay Ammon Architect, Inc.; REI Engineers, Inc.; and A/R/C Associates, Inc. 8.H. 21-0105 Work Order No. 15 - Morgan & Eklund, Inc. 2021 Beach Profile Monitoring Surveys (WINTER) Recommended Action The recommendation of staff is for the BCC to approve Work Order No. 15 to the Professional Land Surveying and Mapping Services contract with Morgan and Eklund, Inc., in the amount of $49,267.50 and authorize the Chairman to sign two (2) copies of the Work Order on behalf of the County Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final January 6, 2021 Attachments: Staff Report Morgan and Eklund WO No. 15 Work Order No 15 Agreement Approved staffs recommendation 8.1. 21-0106 Work Order No. 16 - Morgan & Eklund, Inc. 2021 Beach Profile Monitoring Surveys (SUMMER) Recommended Action: The recommendation of staff is for the BCC to approve Work Order No. 14 to the Professional Land Surveying and Mapping Services contract with Morgan and Eklund, Inc., in the amount of $71,205.00 and authorize the Chairman to sign two (2) copies of the Work Order on behalf of the County. 1 Attachments: Staff Report i Morgan and Eklund WO No. 16 Work Order No. 16 Agreement Approved staffs recommendation 8.J. 21-0108 Approval of FY 2020/2021 and FY 2021/2022 Radiological Emergency Preparedness Agreement (REP Grant) Recommended action: Staff recommends the Board approve the FY 2020/2021 and FY 2021/2.022 Radiological Emergency Preparedness Agreement as noted above and authorize the Chairman to execute the necessary documents. Attachments: Staff Report , FPL Agreement i Grant Form Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS :A. PUBLIC HEARINGS PROOF OF PUBLICATIONS OF ADVERTISEMENT FOR HEARINGS IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 10.A.1. 20-2207 Public Hearing for Amendment to Section 100.03 "Amendment or Repeal of Ordinances" of Chapter -100 "General Provisions" of the Code of Indian River County, Codifying and Publishing the Ordinances to Readopt the Code up to and Including Supplement 137 LEGISLATIVE Indian River County Florida Page 7 Board of County Commissioners { E Meetind Minutes - Final January 5, 2021 Recommended Action: Open the public hearing, take public comment, close the public hearing, and adopt the ordinance to'codify and publish the ordinances published in The Code of Indian River County up to and including Supplement 137. i Attachments: Staff Report i Proposed Ordinance I County Attorney Dylan Reingold referred to staffs memorandum dated December 3, 2020, to present an annual compliance item regarding the Code of Iridian River County. Chairman Flescher opened the public hearing. There being no speakers, the Chairman closed the public hearing. A motion was made by. Vice Chairman O'Bryan, seconded by Commissioner Adams, to adopt Ordinance 2021-001, amending Section 100.03 "Amendment or repeal of ordinances" of Chapter 100 "General Provisions" of The Code of Indian River County ("The Code"), codifying and publishing the ordinances up to and including Supplement 137 thereto, readopting the Code, designating the Code as the best evidence of the current law of Indian River County, Florida, and providing for severability, codification, and an effective date. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss i 10.A.2. 20-2217 Amending Section 401!07 (The Indian River County Wind Borne Debris Region and Basic Wind Speed Map) of Part I (Standard Codes Generally) of Chapter 401 (Building Codes) of the Code of Indian River County, to Adopt an Amended Wind Speed Map - LEGISLATIVE Recommended Action: Staff recommends that the BCC adopt the proposed ordinance amending Section 401.07 of the Code of Indian River County, approving the amended Wind Speed Maps Exhibits 1 and 2 (The Indian River County Wind Born Debris Region and Basic Wind Speed Map) Attachments: Staff Report Current—Exhibit 1 -IRC Wind Speed Map Risk Categories 1-4 New—Exhibit 1 -IRC Wind Speeds Risk Categories 1 - 3 Map New -Exhibit 2 -IRC Wind Speeds Risk Category 4 Map Proposed Ordinance Director of Community Development Phil Matson introduced Scott McAdam, Building Official, who provided a brief presentation on the County's amended Wind Speed Maps as detailed in staffs memorandum dated December 14, 2020. Indian River County Florida Page 8 , Board of County Commissioners Meeting Minutes - Final January 5, 2021 He included that a new map for Risk Category IV, listed as Exhibit 2 in the attachments, had been added to the 2020 7th Edition Florida Building Codes. Chairman Flescher inquired and received a breakdown of the Florida Building Code from Official McAdam, who detailed the three (3) wind speed zones and the wind speed increase for Risk Category 4, which included essential buildings such as police stations, fire stations, the Emergency Operations Center, and buildings or structures providing support to the essential service buildings. He made mention that the current essential structures had been grandfathered in and would remain in compliance until they needed to be repaired or replaced. Chairman Flescher opened the public hearing. There being no speakers, the Chairman closed the public hearing. A motion was made by Commissioner Earman, seconded by Vice Chairman O'Bryan, to adopt Ordinance 2021-002, amending Section 401.07 (The Indian River County Wind Borne Debris Region and Basic Wind Speed Map) of Part 1 (Standard Codes Generally) of Chapter 401 (Building Codes) of the Code of Indian River County, to replace the existing wind speed map with two updated wind speed maps; and providing for codification; severability; conflict of ordinances; and effective date of the ordinance. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss B. PUBLIC DISCUSSION ITEMS 102.1. 21-0110 Request to Speak from Deborah Cooney Re: Settlement Offer Recommended Action: No action required Attachments: Public Discussion Request Cooney Ms. Deborah Cooney addressed the Board to discuss allegations against the County, the Sheriffs Department, and former Sheriff Deryl Loar. She requested that the Board call the former Sheriffs $1.0,000 bond. Chairman Flescher and Vice Chairman O'Bryan denied Ms. Cooney's claims against County employees and the Constitutional officers. No Action Taken or Required C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 11.A. 21-0115 Provide Update. Regarding COVID-19 Vaccinations Recommended Action: Provide Information Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final January 6, 2021 (Clerk's Note: This item was moved to follow Item 8. Consent Agenda) Director of Emergency Services Tad Stone provided an update regarding COVID-19 vaccinations. He noted that the Fire Rescue and Emergency Management Divisions of Emergency Services were working with the Florida Department of Health in Indian River County, Cleveland Clinic Indian River Hospital, and Treasure Coast Community Health to make the vaccination process run as smooth as possible. He discussed the schedule for administering the vaccines to individuals 65 years of age or older, and he reminded the Board of the continuous guideline changes that have been coming from the State and the Centers for Disease Control and Prevention (CDC). Commissioner Moss inquired and received clarification from Chief Stone that www.AlertIndianRiver.com was the best way to sign up to receive notifications regarding vaccination appointment availability. In addition, the Commissioner mentioned community frustrations related to communication and limited supply, and Chief Stone clarified that the State determined the number of vaccines each. County would receive. Vice Chairman O'Bryan was in favor of vaccinations being administered to the oldest residents first. Chief Stone pointed out the difficulty.of sorting by age based on the Governor's orders. Miranda Hawker, Health Officer, Florida Department of Health in Indian River County, stated that the County was unable to break down the vaccinations by age due to the current executive orders from the Governor, which included eligibility for individuals age 65 or older. She also mentioned that the vaccine supply coming to the County was variable with little advanced notice; however, once the vaccines became more readily available there were outlets for getting the shots administered. Vice Chairman O'Bryan inquired and received clarification from Ms. Hawker that the County had been assured the second doses of the vaccine. In addition, he commended the. Health Department on their effort to reach as many people as possible, noting that all people do not have access to a computer. Commissioner Moss addressed concerns that phone calls were not being answered at Cleveland Clinic Iridian River Hospital.. Ms. Hawker recommended that established patients of Cleveland Clinic should continue to reach out to the hospital for vaccines. She also pointed out that the volume of phone calls being received by the Hospital and by the Health Department was tough to keep up with. Chairman Flescher spoke on the effectiveness of the County's alert system, noting that the residents who were signed up to receive the alerts had acted in a timely fashion and filled the available appointments very quickly, and that the issue of limited vaccines was challenging for everyone. The Chairman was encouraged by the number of residents interested in getting the COVID-19 vaccine, and he Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final January 5, 2021 suggested that the Countywould need additional medical professionals to administer the vaccines when they were more readily available. County Administrator Jason Brown stated that the County had worked with a vendor to supply nurses and medical staff when needed. In an effort to be prepared, he authorized Chief Stone and Ms. Hawker to get updated pricing for administering vaccines since the previously used pricing was for 24-hour staffing. Administrator Brown stated that he would return to the Board for approval when the vendor pricing was available. Commissioner Earman applauded the work done by Chief Stone and his staff, Ms. Hawker and her staff, and Administrator Brown. Commissioner Adams requested clarification regarding the formula used to determine the number of vaccines being allocated to each County, and Ms. Hawker explained that the State made the decision and the number of vaccines were determined by the population. Chief Stone added that nonresidents meeting the age requirement could sign up to receive a vaccination in Indian River County. The Commissioner also addressed the frustrations felt throughout the community . due to the number of individuals trying to reserve an appointment versus the limited number of vaccines available. Individuals who were interested in receiving vaccine notifications were reminded to go to the County's home page, www.ircgov.com, then click on "Subscribe" in the Alert Indian River window, or go to www.AlertlndianRiver.com. The notifications, sent by email and/or by text message, would include a link to follow for choosing an appointment time. In closing, it was the full consensus of the Board that Administrator Brown would get the nursing staff pricing secured and return to a future meeting for discussion and approval. Board Reached Consensus 113. 21-0124 CARES Act 2.0 - Proposed Spending Plan Recommended Action: Staff recommends that the Board consider the proposed CARES Act 2.0 Allocation totaling $12,547,634, make any changes to the plan and adopt the proposed plan with any applicable changes. Staff recommends that the Board approve an increase in funding for the Small Business Assistance Program from $5,000 to $10,000 and other minor changes to eligible businesses as stated above. Staff Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final January 5, 2021 recommends that the Board approve contract extensions for existing subgrantee agreements from December 30, 2020 to September 30, 2021. Staff also recommends that the Board approve an agreement with Whole Family Health Center for $80,280 for the provision of free COVI13-19 tests. Staff recommends that the Board approve an amendment to the Health Department Annual contract in the amount of $791,541. Staff also recommends amendments to agreements for the agencies listed below: City of Fellsmere - $210,933, City of Vero Beach - $42,000, Town of Orchid - $7,000, City of Sebastian - $150,000, United Way of IRC $1,712,500, Treasure Coast Food Bank - $800,000, Senior Resource Association - $150,000 Attachments: Staff Report CARES Act 2.0, IRC CARES Act $28M Spending Plan Extension to CARES ACT Agreement - Cleveland Clinic Extension to CARES ACT Mreement -: IRSC Extension to CARES ACT Agreement - SRA Extension to City of Fellsmere CARES Act Agreement Extension to Citv of Sebastian CARES Act Agreement Extension to COVB CARES Act Agreement Extension to Health Department CARES Act Agreement Extension to Town of Indian River Shores CARES Act Agreement Extension to Town of Orchid CARES Act Agreement Extension to Treasure Coast Food Bank CARES Act Agreement Amendment to CARES ACT Agreement - SRA Amendment to City of Fellsmere CARES Act Agreement (2nd) Amendment to City of Sebastian CARES Act Agreement - Second Amendment to COVB CARES Act Agreement (Second) (002) Amendment to Town of Orchid CARES Act Agreement - Second Amendment to Treasure Coast Food Bank CARES Act Agreement Amendment to United Way CARES Act Agreement .(Second) Extension to United Way CARES Act Agreement IRC CARES Small Biz Grant Application ROUND 2 CARES ACT AGREEMENT.- Whole Family Health Center County Administrator Jason Brown referred to staffs memorandum dated December 24, 2020, to pfovide a detailed overview of the CARES Act 2.0 Proposed Spending Plan, iwhich included the previously approved allocations and the recommended reallocations for public health and public safety. He announced Indian River County Florida Page 12 1 Board of County Commissioners Meeting Minutes - Final January 5, 2021 the possibility of a revision from Treasure Coast Community Health, noting that staff would return for Board approval if the request for additional funding was received. i Administrator Brown discussed increasing the Small Business Assistance Program funding from $5,000 to $10,000 for new applicants and reaching out to small business owners who had `received the initial $5,000 to see if they were in need of additional funding. He mentioned that aesthetic services and small family farms had been added to the list of eligible small businesses, and he clarified the role the United Way had played to assist the County and numerous other partners in providing services to residents who were severely impacted by COVID-19. Under discussion, Vice Chairman O'Bryan spoke in full support of staffs recommendation as it had been presented, and he and Commissioner Eannan commended staff on the great work being done. Commissioner Moss inquired about nonprofit organizations being included under Economic Development, and she suggested offering them a $5,000 grant. Administrator Brown requested direction from the Board due to the fact that nonprofit organizations were measured differently than for-profit businesses. Commissioner Adams pointed out that the United.Way had funded 23 nonprofit organizations, and she agreed with the County Administrator that a separate process for funding nonprofits would need to be established and voted on at a future meeting. Commissioner Earman and Vice Chairman O'Bryan agreed, with Vice Chairman O'Bryan adding that nonprofit organizations should reacli out to the United Way, who would be receiving an allocation under Community Support as presented in staffs recommendation. Commissioner Moss disagreed with her fellow Commissioners regarding nonprofits being excluded from the Economic Development category. Additional inquiries were made by Commissioner Moss regarding municipalities receiving CARES Act funds in 2021 if they had returned unused funds at the end of 2020, and the dollar amount being budgeted for community education. Management and Budget.Director Kristin Daniels clarified that the proposed $45,000, an additional need under BCC Expenses, Educational Campaigns, would bring the amount available for community education to $90,000. Administrator Brown added that fundinglwould be available to provide additional assistance to the municipalities and for outreach to the community, if necessary. Commissioner Moss resumed discussion and received feedback from Administrator Brown about the degree of need and the ability of the Treasure Coast Food Bank to distribute food throughout the County. Commissioner Earman inquired with Administrator Brownabout the United Way's process of sorting/screening the local non-profit organizations. Vice Chairman O'Bryan suggested that flyers be included with utility bills as another way to inform the.ipublic about the available assistance programs to home owners, tenants, and small businesses. Indian.River County Florida Page 13 i Board of County Commissioners Meeting Minutes - Final January 5, 2021 The Chairman opened the floor for public comment. Deborah Cooney addressed the Board with comments regarding the United Way. She also mentioned an issue she was having with uploading public comments and sending emails to the County. Chairman Flescher informed Ms. Cooney that her messages had been received. Heather Stapleton, Executive Director, Vero Heritage, Inc. who stewards the Heritage Center and operates the Indian River Citrus Museum, spoke on the financial hit they had taken due to the vast number of rental cancellations caused by COVID-19. She encouraged the Board to have a discussion in the near future regarding offering assistance to unique nonprofit organizations that were not direct service providers. Helene Caseltine, Economic Director, Indian River County Chamber of Commerce, spoke on behalf of small business owners within the community as she thanked the Board for increasing the small business grant program funding. In addition, she inquired and received clarification from Administrator Brown that long-term vacation rentals were not included under the category of hospitality due to the "one size fits all" structure of theprogram. A motion was made by Vice Chairman Bryan, seconded by Commissioner Earman, to approve staffs recommendation. The motion carried by the following vote: Aye: 4- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, and Commissioner Earman Nay: 1 - Commissioner Moss Chairman Flescher called for a recess at 11:01 a.m., and he reconvened the meeting at 11:10 a.m., with all members present. 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services (Clerk's Note: The Emergency Services items were heard following Item ILA) 12.8.1. 21-0113 Approval of Renewal of the 800 MHz Communications System Master Service Agreement with Communications International, Inc. Recommended Action: Staff recommends the Board approved the renewal of the 800 MHz/P25 Communications System Master Service Agreement with Communications International. Inc. Indian River County Florida 1 Page 14 Board of County Commissioners Meeting Minutes - Final January 5, 2021 Attachments: Staff Report Contract FY2021--Master Service agreement CPI Letter There was no Board discussion on this item. A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 12.6.2. 21-0107 Approval of Extension of the Public Safety Communications System FX Software Services Agreement Recommended Action: Staff recommends the Board approve the second extension of the original contract for the Public Safety Communications System FX Software Services Agreement with Communications International, Inc. Attachments: Staff Report FX Software Quote FY 20-21 FX Software Services Agreement FX Software Agreement Extension Letter There was no Board discussion on this item. A motion was made by Vice Chairman O'Bryan, seconded by Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss C. General Services D. Human Resources E. Information Technology F. Office of Management and Budget G Public Works H. Utilities Services 12.H.1. 21-0128 Sole Source for Aqua Aerobic Systems Inc. Indian River County. Florida Page 15 I Board of County Commissioners Meeting Minutes - Final January 5, 2021 Recommended Action: Staff recommends that Ithe Board of County Commissioners approve Aqua Aerobic Systems Inc. as the sole source for Aqua Aerobic Systems equipment and factory authorized'service and repair, and waive the requirement for bids for this and any other Aqua Aerobic Systems equipment services, and authorize the Purchasing Division to issue a purchase order to Aqua Aerobic Systems Inc. for $453,776.00 Attachments: Staff Report Aqua Aerobic Systems Inc Service Proposal #159824 Sole Source Letter Aqua Aerobic Systems Equipment There was no Board discussion on this item. i A motion was made by Vice Chairman O'Bryan, seconded by Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 13. COUNTY ATTORNEY MATTERS a 1 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Peter D. O'Bryan, Vice Chairman C. Commissioner Susan Adams D. Commissioner Joseph H. Earman E. Commissioner Laura Moss 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District I i B. Solid Waste Disposal District C. Environmental Control Board 1 .16. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 11:38 a.m. i Indian River County Florida Page 16 i Board of County Commissioners Meeting Minutes — Final ATTEST: Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller By: Deputy Clerk BCC/RDZ/2021 Minutes January 5, 2021 Approved: March 2, 2021 Indian River County Florida Page 17