HomeMy WebLinkAbout01/12/2021 (2)Indian River County Florida
r
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Meeting Minutes - Final
i
Tuesday, January 12, 2021
9:00 AM
Commission Chambers
This meeting can be attended virtually via Zoom. Instructions can be
found at the end of this agenda and also online at www.ircgov.com.
Board of County Commissioners
Chairman, Joseph E. Flescher, District 2
Vice Chairman, Peter D. O'Bryan, District 4
. Commissioner Susan Adams, District 1
Commissioner Joseph H. Earman, District 3
Commissioner Laura Moss, District 5
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of County Commissioners Meeting Minutes — Final January 12, 2021
1. CALL TO ORDER
Present: 5- Chairman Joseph Flescher.
Vice Chairman Peter O'Bryan
Commissioner Susan Adams
Commissioner Joe Earman
Commissioner Laura Moss
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF
THE ARMED FORCES
2.B: INVOCATION
Jeff Smith, Clerk of the Circuit Court and Comptroller
3. PLEDGE OF ALLEGIANCE
Commissioner Laura Moss i
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
Added: Presentation of Proclamation Honoring David C. Morgan, County Judge,
19th Judicial Circuit i
A motion was made by Commissioner Adams, seconded by Vice Chairman O'Bryan,
to approve the Agenda as amended. The motion carried by the following vote:
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Earman, and Commissioner Moss
5. PROCLAMATIONS and PRESENTATIONS
5.1.A. 21-0161 Presentation of Proclamation Honoring David C. Morgan, County Judge, 19th
Judicial Circuit
Recommended Action: Read and Present .
Attachments: Proclamation
Judge Morgan was joined by his family as he accepted the Proclamation from
Commissioner Adams. Clerk of the Circuit Court and Comptroller Jeff.Smith,
along with the Commissioners, recounted highlights from the Judge's 40 -year career.
Read and Presented
5.A. 21-0117 Presentation of Proclamation Honoring "For The Love Of Paws" Senior Pet
Sanctuary l
Recommended Action: Read and Present
Indian River County Florida Page 1
I
Board of County Commissioners Meeting Minutes — Final
Attachments: Proclamation
January 12, 2021
Chairman Flescher read and presented the Proclamation to Ted Pankiewicz, Jr., who
founded For the Love of Paws in memory of his late wife, Jessica. Mr. Pankiewicz
was joined by his family and volunteers as he thanked the Board for recognizing
the organization's efforts'on behalf of the County's elderly pet owners.
Read and Presented
5.B. 21-0142 Florida Half Century (FHC) Softball Tournament, Indian River County, Florida,
January 16-17, 2021 --presented by Mr. Mike Knowles, Chairman of the Florida
Half Century Amateur Softball Association
Recommended action: This is an informational item, no Board action is required
Kevin Kirwin, Director, Parks and Conservation Resources, presented his
department's "Return to Play" initiative which outlined steps to reopen youth
activities, sports and leagues.
Rick Hatcher, Executive Director, Treasure Coast Sports Commission, discussed
plans to safely resume sports tourism in Indian River County. A recap of events
and their economic impact was presented.
Mike Knowles, Chairman, Half Century Amateur Softball Association, encouraged
spectators to attend the Florida Half Century Softball tournament on January 16-17,
2021. He added that this was the first time the event would be held in Indian River
County.
Presented
5.C. 21-0141 2020 Conservation Land Program Update
Recommended Action: This is an information item only, no action is required
Attachments: Staff Report
Beth Powell, Assistant Director, Parks and Conservation Resources, provided an
update of the conservation lands projects under construction or recently completed.
Ms. Powell encouraged the public to virtually attend the Conservation Lands
Webinar Series at IRCrec.com.
Presented
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
7.A. 21-0116 Proclamation Honoring Sandra Wright on Her Retirement From Indian River
i
Indian River County Florida Page 2
Board of County Commissioners Meeting Minutes — Final January 12, 2021
Board of County Commissioners Office of County Attorney with Thirty -Two Years
of Service
Attachments:: Proclamation
County Attorney Dylan Reingold highlighted Ms. Wright's contributions to the
County during her 32 -year career.
No Action Taken or Required
8. CONSENT AGENDA
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams,
to approve the Consent Agenda as presented. The motion carried by the following
vote:
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Earman, and Commissioner Moss
8.A. 21-0134 Checks and Electronic Pa! yments December 18, 2020 to December 24, 2020
Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of December 18, 2020 to December 24, 2020
Attachments: Finance Department Staff Report
i
Approved
83. 21-0146 Public Official Bond for Carole Jean Jordan, as Tax Collector
Recommended Action: Approve
i
Attachments: Public Official Bond - Carole Jean Jordan
Public Official Bond - Carole Jean Jordan
i
Approved
8.C. 21-0126 Approval of Extension of Memorandum of Understanding between Humane
Society Vero Beach & Indian River County Florida Inc., and the Indian River
County Board of County Commissioners
I
Recommended Action: Staff recommends the Board approve and authorize the Chairman to execute the
Extension of Memorandum of Understanding for Animal Shelter Services.
Attachments: Staff Report
Extension of MOU for Animal Shelter Services
Approved staffs recommendation
8.D. 21-0131 Approval of a Memorandum of Agreement between Indian River County and the
Indian River County Florida Page 3
Board of County Commissioners Meeting Minutes — Final January 12, 2021
Florida Division of Emergency Management for use of a WeatherSTEM Station
Recommended action: Staff recommends approval of the Memorandum of Agreement between Indian
River County and the Florida Division of Emergency Management.
Attachments: Staff Report
MOA FDEM-Agency for WeatherSTEM Weather Station
i
Approved staffs recommendation
8.E. 21-0133 FDOT Small County Outreach Program (SCOP) Agreement and Resolution
Authorizing the Chairman's Signature for Construction and Engineering Inspection
(CEI) Services Resurfacing 69th Street from 66th Avenue to SR5/US-1, Project No.
IRC -1639; FM No. 438073-1-54-01
Recommended action: Staff recommends the Board of County Commissioners approve the Small County
Outreach Program (SCOP) Agreement and Resolution and authorize the Chairman
to execute the same.
t
Attachments: Staff Report
Indian River County Grant Form
Authorizing Resolution
FDOT SCOP Agreement
i
Approved Resolution 2021-005, authorizing the Chairman's execution of Small
County Outreach Program (SCOP) agreement with the Florida Department of
Transportation for construction and CEI (resurfacing) of 69th Street from 66th Avenue
to SR5/US-1.
8.F. 21-0144 Renewal of Agreement with John Brown & Sons, Inc. for Natural Areas and Exotic
Vegetation Management/Mowing - Bid Number 2019007
Recommended Action: Staff respectfully requests that the Board of County Commissioners approve a
second one-year renewal through January 7, 2022 for the Agreement with John
Brown & Sons, Inc. and authorize the Chairman to execute the renewal agreement
after review and approval by the County Attorney as to form and legal sufficiency,
and after approval of the Fequired insurance by the Risk Manager,
Attachments: Staff Report
Renewal of Agreement
Approved staffs recommendation
8.G. 21-0145 Resolution Cancelling Taxes on Property Purchased for Public Purpose:
Right -Of -Way for 58th Avenue Improvements from Manzul Rahim, an unmarried
man
Recommended Action: Authorize the Chairman of the Board of County Commissioners to execute the
Resolution to cancel certain taxes upon the property purchased by Indian River
County for a public purpose, and the Clerk to send a certified copy of the Resolution
Indian River County Florida Page 4
Board of County Commissioners Meeting Minutes — Final January 12, 2021
to the Tax Collector and the Property Appraiser so that any delinquent or current
taxes can be cancelled. F
Attachments: Staff Report
Resolution
Approved Resolution 2021-006, cancelling certain taxes upon publicly owned lands,
pursuant to Section 196.28, Florida Statutes. (Rahim)
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
B. PUBLIC DISCUSSION ITEMS
C. PUBLIC NOTICE ITEMS i
County Attorney Dylan Reingold read the Public Notices into the record.
10.C.1. 20-2222 Public Notice of Public Hearing Scheduled for January 19, 2021 to Consider
Adoption of an Ordinance re Face Covering Requirements and
Exceptions - LEGISLATIVE
Attachments: Staff Report
No Action Taken or Required
10.C.2. 21-0120 Notice of Scheduled Public Hearing for January 19, 2021 Board Meeting to
Consider a Proposed Land Development Regulation Amendment to Chapter
904 (Nonconformities) - Legislative
Recommended Action: The referenced public notice item is provided for the Board's information. No
action is needed at this time.
Attachments: Staff Report I
No Action Taken or Required
10.C.3. 21-0137 Notice of Scheduled Public Hearing for January 19, 2021 Board Meeting to
Consider Miscellaneous Budget Amendment 005
Recommended Action: No Action Needed
Attachments: Staff Report
No Action Taken or Required
Indian River County Florida Page 5
Board of County Commissioners Meeting Minutes — Final January 12, 2021
The Chairman called for a recess at 10:12 a.m., and reconvened the meeting at
10:21 a.m., with all members present.
11. COUNTY ADMINISTRATOR MATTERS
11.A. 21-0155 Provide Update Regarding COVID-19 Vaccinations
Recommended Action: No back-up included
County Administrator Jason Brown reported on the COVID vaccination efforts in
Indian River County.In his report, he reviewed Governor Ron DeSantis'
Executive Order (EO 20-315). regarding who was able to receive the vaccine, and
noted that the .County's biggest challenge was the limited number of vaccines
available. Administrator Brown told of staffs efforts to make improvements to the
registration process with new software that would include. a wait list option and
appointments via lottery or first-come, first-served basis.
Public Health Officer Miranda Hawker provided information regarding
vaccinations for healthcare workers, the plan to administer second doses, and the
difficulty of establishing a schedule with so few vaccines to provide.
Discussion ensued among Commissioners regarding the public's requests for a
more effective registration system, and the need for patience from the community.
Following discussion, the Board reached consensus to direct the County
Administrator to continue researching a system that would allow residents to
register on a wait list for a vaccination appointment. Staff was directed to consider,
operating the appointment wait list either on a first-come, first-served basis or as a
lottery system, as the vaccines become available.
Board Reached Consensus
12. DEPARTMENTAL MATTERS
A. Community Development.
B. Emergency Services
C. General Services
D. Human Resources
Indian River County Florida Page 6
Board of County Commissioners Meeting Minutes — Final
E. Information Technology
January 12, 2021
12.E.1. 21-0148 End Point Protection (EPP) / End Point Detection & Response (EDR) and
Managed Detection & Response Procurement Recommendation
Recommended Action: Staff recommends that. the Board of County Commissioners approve Option
#3 - End Point Protection (EPP) and Extended Detection & Response (EDR)
with 24 x 7 Managed! Detection and Response & Prepaid Incident Response
(IR). Staff further recommends the Board waive the requirement for bids for
these services and authorize the Purchasing Division to issue a Purchase Order
to SHI International Corp. in the amount of $71,522.59. Finally, Staff
recommends the Board Authorize the County Administrator to execute any
agreements necessary for these services after the County Attorney has approved
them as to form and legal sufficiency.
i
Attachments: Staff Report
Information Technology Director Dan Russell indicated the October 22, 2020
cyber -attack on the County's network exposed the need for upgraded software
to assist with detection and response to future cyber -attacks. He presented a
comparison of the software options and costs, and concluded with staff s
recommendation:
Under discussion, the Board and staff received additional information regarding
the strength of the new software, and expressed support for the IT Department's
crisis response and their recommended solution.
A motion was made by Commissioner Adams, seconded by Commissioner Moss,
to approve staffs recommendation. The motion carried by the following vote:
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Earman, and Commissioner Moss
F. Office of Management and Budget
G Public Works I
H. Utilities Services i
13. COUNTY ATTORNEY MATTERS
13.A. 21-0147 2021 Committees Vacancies
Recommended Action: The County Attorney recommends that the Board review the applicants' resumes
and applications, and determine whether which applicant to appoint for the various
Committees.
Indian River County.Florida I Page 7
I.
Board of County Commissioners Meeting Minutes — Final January 12, 2021
Attachments: Staff Report
Vacancies List - Info Only
County Attorney Dylan Reingold requested the Board's consideration of applicants
to fill the 2021 Committee Vacancies. The Commissioners discussed and decided
to vote on each committee's nominees separately.
Regarding the Affordable Housing Advisory Committee (AHAC), Attorney
Reingold noted that there were no qualified applicants for the vacancies. The
Board noted that the Planning and Zoning Commission members may have
suggestions for a suitable candidate. Following this discussion, the Board reached
a consensus to allow members of the Planning and Zoning Commission to choose
the most qualified candidate to serve as their representative on the Affordable
Housing Advisory Committee.
Board Reached Consensus
Walter Thomas Jerkins, Jr. was brought forth as the only applicant for the position
of "Citrus Representative" on the Agriculture Advisory Committee (AAC). Vice
Chairman O'Bryan expressed concern with the nominee based on his performance
in past negotiations, and possible conflict of interest with ongoing development
projects.
As Commissioner Liaison to the AAC, Commissioner Adams suggested postponing
the vote in consideration of a reevaluation of the structure of the AAC to reflect the
changes in the County's agriculture business. The Commissioners and County
Attorney Dylan Reingold'agreed to collaborate on the revisions, and return to the
Board with their recommendations.
A motion was made by Commissioner Adams, seconded by Vice Chairman O'Bryan,
to waive recommendations for the open "Citrus Representative" position, and
directed the County Attorney to work with Commissioner Adams on
recommendations for a revised Agriculture Advisory Committee structure. The
motion carried by the following vote:
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Earman, and Commissioner Moss
1
Two candidates for the position of "BCC Appointee" to the Beach and Shore
Preservation Advisory Committee (BSPAC), Bob Auwaerter and David L. Cox,
appeared before the Boardlto discuss their qualifications.
The Board received additional information from the candidates on their experience
and education.
Indian River County Florida Page 8
Board of County Commissioners Meeting Minutes — Final January 12, 2021
A motion was made by Commissioner Moss, seconded by Vice Chairman O'Bryan, to
appoint David L. Cox as the "BCC Appointee" to the Beach and Shore Preservation
Advisory Committee. The motion carried by the following vote:
Aye: 4 - Chairman Flescher, vice Chairman O'Bryan, Commissioner Adams, and
Commissioner Moss
Nay: 1 - Commissioner Earman
The Commissioners h in
e s eac turn discussed and advocated for their choice to fill the
position of "Member -at -Large" on the Children's Services Advisory Committee
(CSAC) before agreeing on a candidate.
A motion was made by Commissioner Adams, seconded by Vice Chairman O'Bryan,
to appoint Susan Blaxill-Deal as the "Member -At -Large" to the Children's Services
Advisory Committee. The motion carried by the following vote:
Aye: 4 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, and
Commissioner Moss
Nay: 1 - Commissioner Earman
Board discussion turned to the unfilled seats on the County's Committees which
required candidates with specific qualifications: Code Enforcement Board
(CEB) - Architect; Construction Board of Adjustment and Appeals
(CBAA) -Mechanical Contractor, Plumbing Contractor, and Architect; and
Economic Development Council (EDC) - Representative from Local Tourist
Industry. 1
County Attorney Dylan Reingold offered clarification on the regulations regarding
I'
these positions, and noted that there was some flexibility in the Committee's
structure should a qualified candidate.not be available. The Board reached
consensus to direct Attorney Reingold to.retum with information regarding
loosening, clarifying, and possibly modifying the way Committees were set up.
Vice Chairman O'Bryan then sought and received clarification on the role of
Committee alternates. Following discussion with Attorney Reingold, the Board
reached consensus to direct staff to have alternate Committee members attend
meetings in place of any unfilled position, regardless of qualifications.:
Board Reached Consensus
14.
COMMISSIONERS MATTERS
A. Commissioner Joseph E. Flescher, Chairman
B. Commissioner Peter D. O'Bryan, Vice Chairman
Indian River County Florida r Page 9
i
Board of County Commissioners Meeting Minutes — Final January 12, 2021
C. Commissioner Susan Adams k
D. Commissioner Joseph. H. Earman {
E. Commissioner Laura Moss
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
The Board of County, Commissioners reconvened as the Board of
Commissioners of the Solid Waste Disposal District. The minutes will be
approved at an upcoming Solid Waste Disposal District meeting.
15.6.1. 21-0129 Approval of Minutes Final Budget Hearing of September 23, 2020
Recommended Action: Approve
i
Attachments: 09232020 SWDD Final Budget Hearing Draft
A motion was made by Vice Chairman O'Bryan, seconded. by Commissioner
Adams, to approve the Final Budget Hearing Minutes of September 23, 2020 as
written. The motion carried by the following vote:
r
Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Earman, and Commissioner Moss
I
15.B.2. 21-0138 Final Pay for Bid 2020027 - Old Dixie Highway -Landfill Wetland Mitigation
Site Perimeter Fencing
Recommended Action: Staff recommends the Solid Waste Disposal District Board consider the
following: 1. Approve Change Order #1 to KMG Fencing, LLC, of Apopka,
Florida, for an additional gate for $2,800; and final payment of $13,421.29;
and, 2. Approve and authorize the Chairman to sign Change Order #1
Attachments: Staff Report
Change Order #.1
Final Pay Invoice
Vice Chairman O'Bryan received clarification from Director of Utility Services
Vincent Burke regarding the property's prior use for wetland mitigation, and the
possibility of converting the lot into conservation land.
A motion was made by Vice Chairman O'Bryan, seconded by Chairman Flescher,
to..approve staffs recommendation. The motion carried by the following vote:
Indian River County Florida Page 10
Board of County Commissioners Meeting Minutes — Final January 12, 2021