HomeMy WebLinkAbout2021-FG12INDIAN RIVER COUNTY FAIRGROUNDS LICENSE AGREEMENT
License Preparation Date: March 31,2021
Organization: Artistry in Motion
Address: 1960 441 Avenue
City/StatetZip Code: Vero Beach, FL 32956
Name of Event: Artistry in Motion Dance
Load -In Date/Time: May 21, 20213p -9p
License Didiiii6h: kav 21-22; 2021
Contact Name:.. Erica Oale
'. _ 1- -
Phone: 772499-'5339
'E -Mail: ;qg1e13210a k mkil.coM
Expected Attendance: -:500
Load -Out
WITNESSETH:
WHEREAS,, Indian River County (the the i Qwnq.-ol certain property known as the
Indian River County Fairgrounds, located in Indian River CpqntyJlori&. (the "Fairgrounds"); and
WHEREAS, the County has the authority to issue andlof executei ,and
ERICA OGLE / ARTISTRY IN MOTION (the "Apoficant"), desireg, the:issuance and/or execution of, a
permit/agreement for the utilization of the Fairgrounds, which Applicant has inspected and hereby
acknowledges to be sufficient for its intended purpose and/or ,use.,conteated hereunder, and
WHEREAS, Applicant warrants to the County that it J 's'-qcualii'Q.`and authorized to do business in
the State of Florida and Indian River County, Florida iffid-his."bf-wilL"obtain and maintain the proper
certification, licensure,, insurance, permits and all other ,req ii 6'me-hts pultsUant to federal, state and local
laws, statutes ordinances-*, tu'le''s"arid regulations neeces'siar'y'io' conduct any and all activities contemplated
herein, and to satisfactorily perform its obligations- as herein fe
,;.and
WHEREAS, the Applicant acknowledges - that the - 4 oflhl .fairgrounds is subject to and
' section (Sal.e'and consumption of alcoholic
expressly conditioned by section 205.04 (Permits)--and§edti'
beverages at designated recreational facilities), of the Ifidi 'RiVef County Code of Ordinances, if
applicable at the time of the License, Duration, which are hereby- incorporate,d by reference when
app
NOW, THEREFORE, for and in consideration of the use ofthe Fairgrounds and other valuable
consideration, the legal sufficiency of which is hereby acknowledged by '-both parties. and of the mutual
covenants herein contained, the parties, as indicated 6ytheif4ifth6fize '"representatives' signatures below,
hereby agree to the terms and conditions set forth herein:
A. PARK, PREMISES & EVENT SCHEDULE: �.
1. This Indian River County Fairgrounds License Agreement ("License Agreement") applies to
all events for the use of the Fairgrounds. The areas, personnel and facilities of the Fairgrounds
Fabgrqu License Agreement
Initis
�1.
. "ag
which Applicant may apply for a permit, license, or use hereunder are more particularly
described as
x1 2.
I. Facilities (See Exhibit A)
4'. Acreage-,
00-5 1 day
6 -0
1140r
L A
:
1141+
s---'.��' J.
Expo JZ�F-166 od Ex Center 4 hour
c. -.,-.OExpo,Open .Air Pavilion 1.5 days..,...
71 d. ❑ Agriculturaf Pavilion
--
e: to -Enter taiiirif6t'Building
f. 0 Cook
9. o RV Hook-up
11. c Amenities
c e
-0arg Bleaf"h'rs l s
b S m -a -I ll'bledchdi I n-6 L ff
o Small Stage
'z
Stage Ris&
E,
jl-
IOX,20 s=STdfif'"#
-o' Light7bw6ris
o Picnic Tables,
o Msei/Spn6Wers
o, Sei2r,v''ing'' Carts
'
-,x
Mbl' ;(3077X967)i khaii§ b Chairs only #
_,...
o Golf Carts #
7-7
0 Fire titingui§hers#
oMidway-Electnc
'-(ih-e'�"P'r-emigeg"),'Whi-dti Applicant ' i' ac ��'
iedg6�to b'& iuffic'ie-n't--,-'as is, fo7r its intended pdr' 's -'e"
.,p
and/or use contemplated hereunder.
M. Personnel
Parks Division 'Staff
-'-
2 T 1
i
IV. Permits
RI Fairgrounds Use Permit
o Alcohol Permit
q.
Fairgro 'kenseAgreement 2�f4 V';�
2.. Applicararnay use, and. have; access jothe Premises for a,period, , commencing at, 3,pm, on the 21st
day of May, 2021 and ending at 11:59pn!,, on the 221day o£ )M*y7; 202 1, (`,L [cense Duration"),
_
which License Duration shall include Event set-up, removal and clean-up. Where the Applicant
requires usage after =the stipulated ,timp,,.,ATplica."nt-.is,,required .,to:p :additional .,chargps
including, but not limned to standardhourly/daily rate and;any ,qyprag Tees, as set forth; the
:Fairgrounds FeeSdul. e attached as Exhibit B. 'Fe Schedule?')
,
B. AUTHORIZED USE, TERMS! &.CQNPrrION&_;,,;_
L, The Premises -are to,be.used.bya
,Appli ritfbrjhe:
C Artistry, ul.motion Dance (the,,"Event'',). ,
(q)Event may include the' following. activities': arts- and',crafts and home. remodel show.,
:
(b) The hour's of the Event shall be: May 22, 2021 5pni-11pm
Event shall be used, for,no; other, purpose; whatsoever, unless- prior w-rittenapproval. is
requested_ in. writing
aby-Applicant and giyerby the,County. which ap-
al shall .beisub ect
to ayailability but: not be, unreasonably: -withheld, c ditioned-,orldelayed
so-. qn,g..,4s such
request is. submitted at least .90.4ays.,prior tojhe beginning of the License, Duration. Such
change may result in. a modification, of,the insj4rancq,requirements set forth in,B1.17
Applicant., acknowledges that this License :Agreement,.may..be.revoked priorjo the
A Cv It utilize the Facility for
-19; issues or 1 needs of the to
rental based, o
o'ity
Vaccinations. Applicants Initials
F,
.:
2.. Applicant agrees: tQ, pay tQ.the County,. as,. Tent ,costs, expenses and tax
e�5 for the use.tof the
Premises the following stim.
a) al ,willincluding tax,_,plus, any additional Lchar esimpq ed. at the
request of the. Applicant. to be reconciled at the end of License, Duration.; based. on the
e ch �percent
-calculations on the attached Schedule. ,,A., minimum ..,of -TWENTY-FIVE:
19.03., ("Event Deposit") ., isdue u oexecution:o
(2�O o), of the entirerentat-fiee,, $6. v f this
License Agreement. The balance of the rental fee set forth above and any remaining
payments, including .,,any. expenses -charges., or,other. , fees., described- -.in this License
Agreement shall.,be.du-e ithirty. (30).d4ys.,ptior,to, the' Event, Any incidental, charge i or fees
i;1,,Ag . .1 ' j ,;s, t � days o ��. -1 , .I ... . .. 1 � .!
_' 1: 'i � nt,-,afjfie'�� time shallbp
not included in due within, five (5)
busine s days of the, conclusion of the ,.Event as described in B. lb,
.(b) A Damagq, DepositX
all �no s prior to the Event.
Deposit
. i,$500.00" she ! submitted.- ,ubmitted ; later than 30davThe Damage Deposit shall be applied against the, fees,- costsand/or
p?�penses, charges
Oelin s,pf repair, or replacement of
quep payments aynignt described herein,,, and -against any cost
damages to the Fairgrounds that directly'or in.d,irectlyjesult, from -the Event whether
au Applicant or..Applicant's employees, invitees,. licensees,. contractors, assignees,
--se;d,,
contesta , nts, exhibitors or performers, or others on the Premises at Appli.s ,cant'direction or
invitation
. I I Applicant's I
-use of the Damage Depositor a pther -surri described herein
_�The Cqupty's
shall.have e at law or
inno constitute awaiver
; ,
qthpr,.rij lit the May
Fairgro icenseAgreement Page3.of12
Initials
equiy. TheDam-g ei;Dep6sit, -foAh6z ex'eftt-unus�d, shall" V6 returned Applicant within
thiiry (30) siness days f6l owih§ih6$EvbrifI"
0,
3 h pr6vi 6' Ounty!ift orffiitibrvasitdffie- tbidil tick , 6 t s- ifl' 6'9 at 30;'1'5; 7 and
The shall' to C'
,3 days prior lol't66 Event-. T'h6
County reserves" the
to _ca'p.`t'i4 &6rt ,996s depending
-on
the
capacity of the Premises and the Fairgrounds' 8f` because, of dW 6tforcement, sanitation, traffic
control or due to other public safety issues.
4. Applicant shall be financially responsible f6 At6ii0s-pers6hiidl,"§etvic"es-'alna
equipment that the county furnishes for the Event. Applicant shall also be financially responsible
for all char"ges-for'al'naf n; spersonnel,'services and `equipment 'tat areprovided by
non -
county agencies associated-withthiisi' Event i.e:,, siagehads`,, sound/1i
-companiekiish&s).
lu
m -"As -set forth 'm'sections 5.: ThisLic `License Agree (Permits)' and 205.09
(Sale� and .6oholic Idevetages at, Designated' Rereati6na, Facilities), of the
Ifidiid1Uver -C burty:Code-of 0
rdind6ce's- 'the Applicant m ust 'obtain thenec''e's-sai, ry" "fairgrounds
', "r'
use `permit -.an.. alc6hbfpermit; whi6 collectively require 'the App idatit 'I to timely obtain
approvals"" '.'l'`sanitation
ion . a"ct 'itiids" ""a
n
d sewage
isposa-parking-Tkilites�; transportation pations" adequatemedicaifia`facilities, les�Adequate
security and'f�`bofitiof. "Applibafit Shall` berespofisibld`fJffor"' all "cos s assddk6d with such
2 v 4
facilities and services.
6. The County shall have the right, after coordination with the Applicant's authorized
representative, to determine in its sole discretion the level of County staff necessary to service
the facilities `during the License Duration.s
Ap`plicahifsfiall bei-f6sponsib e al cots
or-
forCountystaff and Applicant may request additional staff as needed'.''
ffiake',afty'ottlie paym641ts' 'f4'b'qtiir'edlh'e'r-'eunde'ril'n,atimely -""ma! er shall
1"1
consfififte: a .material breach and shall result in the eimmediate 'termination'of this License
11--
Agreement.` dle'�"xp'-ensc,,*g',in"C'Iiiditi�,- without i- I.. fees, incurred
reemenit., Alf, "fees, costs and imitation, attorney's
.- e 61
het6i ihill"b"Ir inib��r�4by Applicant.
'by'the ,County in ,e `6611 16 ni!&a-d6e' under
any payment
,
8.'�'',�Appli6aiii`(iiidliadiiig all -artists; ; ' '' .
pe, rfi ormers--, sbund 't'e6hrri 61'ang" e mp oyees, and
sdb66fiitaU&§`6f Applicant'afid'any - btfier�pafticipating iii` the production `of th6 Event) shall
co th6EV6a:
comply` "i hid; ensure compliance wi e�f6llq',��ving"diiii - `` the p y uring-'
(a) The hours of 'ev"ent',Or*O�duciio*rf' 'checks 'utilizing `:'pliP1&`so'und in the
Fairgrounds are restricted to:
'. Sunday th Thursdays from -11 Ah�'6:006 "Mfh'-"a,minimum '6fohe thirty (30)
minute .intermission: `
9ptii'-Aqt of one thirty
ii, Fridays And Saturdays from 104mm- 10
(30)minute intermission.
- 0,
(b) The 'starting'' hours list& above May :be adjusted: to -begin earlier upon approval of the
011*1
"'it of the; stages in accordance with
(c)The I-oc and arrangemei and sotirids systems 9611 W6 ord
- 6 Cdhfiguf on �Mip,"as dotail6dby' Applicant and' -approved by the; County. The
-the Stage
Fair&o Lkense Agreement
preliminary,„Stage ConfigurationMap and ,a Site Planshall; be provided ,tothe COU thirty
County
0) days prior, tothe Event anda final StagetlConfivuration Sit& Plan no.less than
fifteen (15) days _"pnor'iothe', Event"
(d) Sound attenuation blankets or sound walls maybe required to be erected at the rear of any
:..,tem.poTary stages,.? Such stage installations;shall..be. installed in_su.ch,..a manner so
as4diniriimize.the noise imp PIP surrounding residential properties
(e) Applicant shallobtain stage inspection,,,documentation and zertification in.-ac6ordance with
':f' industry s;I '7 n
industry; shall provid P of.documentationr.,reflecti P,,. certification
als alow. the County, to - inspect the stage
all J t 6l
o ., .. - , : . , ',
within 24 hours, of Event. 'ADDlicant, shall,
construction :Such Such; inspection shall occur no, -later,than. 24 li"or,to
�p the Event. Any
cost
's,inspection. shall -be at the sole, cost,,of- the; County. The
County shall
.associatedth Cq4nty.,by ; make inspector(s) available at a, mutually time. . Failure to timely
inspect the Stage by the County shall not preclude Applicant from proceeding with the
Event.
9. Undisclosed "or u nip-erm'itted activities or hours shall' 66 cause for this License. Agreement to be
voidable by the County at any time during the License Duration. Undisclosed and unpennitted
activities shall.,
,bqsu ec to cancellation,ofthe Eyent,jand.App h
�j ji s all ,be.,subj,eqto, damages,
..penalties and other legal --and
,,q uitAble.remediesincludifig butnot limited ,to ftill,payent under
thisLicenseAV
10. Applicant shall not assign this License Agreement or any rights hereunder or sublet the Premises
without �p , p� :prior written. consent o the, Assistant, Count
-w, th ex f y Administrator or his/her
designee.
11 .In the; eventthat.the Premises. or,any. other. portion of the Fairgrounds .are.not,.vacated and cleaned
s h authorized to remove from
;:b Applicant at the end of the ,License; Durationj,thCounty i
the. Premises.,or..,any other Fairgrounds,,at,,the,qxpepseq Applicant, all goods,
j,I
I,wares, m erchandise and., roperty...ofany 'and all-kinds..and -descriptions placed,.:orpermitted
therein by Applicant and which maybe occupying, , the same, and County.shall, not be liable
.1 ..: ._, i. . _!, 1, m— same, :i-; , I....
for any damage or loss to such goods, wares, merchandise or other property which may be
-sustained., either,. by reason of.. such :removal or, , qf,the ,place, to'N-which it; may; _.be removed.
" h
Applicantherebye , .
XpTq5_. , 1! releases - I) , ,,County from.any,-
sly, releaks,and, allsuchclaims, for .damages of
-;
whatsoever ..an ag agreesan&,hold ,~County, harmless at
..kind, or, nature t
ant. s. expense as. to any claims for damages by third p having interests, in such goods,
Applicant's:•
parties
a
wares, merchandise” and property.' including costs and attorney's fees.
T_
.12 Applicant shall use, and, the Premisesin,a, safe and,careful manner,{includingbut not
, occupy
limited to properly and., 41.1 power cor- (ii),comply with .all, federal, state -
and local
laws, statutes, rules, regulations and ordinances; (iii) use the Premises solely for the purposes
,,prov*,q, above;, (iv) -permit the -Premises, -or apy,,part, thereof; to, for any, unlawful
-;purpose .orjn.any,mar . merthat, mayresult in or causeharm;and/or damagetp,,personsor D . r.operty;
exhibit or allow t be posted:or p. ;exhibited :signs;advertisements; sh -bills,
0 tp i q ow
(y
9T
lithographs, pbsters, -or,, pards, of-, ariv-descriDtion .inside or in: fi7ont,.of, -,,,orf ,onagy!:p4q,,of the
Premises,, exc i ,the ons�nt.,ot.Cou
,�yitli , e prior..:wriqeq, c -which, consent - shall -not be
FairF teenseAgreement
4
f 12
.InWa
IS
unreasonably withheld i 60iiditibn6d," A fi
unre or, d4ed; 'and !(vi)deliv&'fo "the 'County the Premises in as
good's
Aste rembi4 "A th e shall be
repair,including all necessary ' e am
essary-
trash or4
found at, the beginning of the License Duration. AdditionAll A pP-ik'arif
Y" l.
- 6"' .06-6k d`16
fom e-vsb o. patented; 'tta emar 6 copyrighted materials,
assumes, a costsaarisingf I
i conduct of
equipment; devices processes; biAltainAtiz:n 9' used
on, or incorporated n
the -'Event App'lic"a- nt'-- shall defend,`- iii'deninify,` -and' hold 'County' -fi)a' r' irless at Applicant's
oi "ii -Ii -k or equity,
expense -from proceedings; arftages-,cos_lslan �expensesln,
including ing ait"O'kni yIs, fees,for or on Account of Any, paiehted," iii&effidiked: 6t "Copyrighted
;
iiafeAs,'dqu1pftdrtdevl(6s processes' or d"falniafic'r'-g ts-fLmished-4 used by Applicant
:0r, its 'employees, 'invitees,'licensees;- cohfrkt6rs,!;'assignees, - peffonriers,. contestants and
e bitors; in connecfio'n'..h6i6wiff
(b) shall not after landscaping, fencing or any permanent structure nor shall there 66 any
obstruction to ingress And egress to and from the
Premises without the
express written
consent C:Onty-
k'
' , , t J,
(c)`'ackiwd dgs-t at 6 CountyshAll'haV6ih6lgold�rght-tb-�661f66t-afid have the custody Of
Artibia�t,,,given�61` "'held on"th6W6ffiises,
t tlie;Pf6mises b '�6ii'o'n's"Atien-dj'hg"�'a''n'y�']Even
and Applicant or any person in Applicant's employ shall not collect ;6`r .interfere' `with the
collection or custody of such articles.
'persns feks6nab
o'""'i �Y' '' ' Y�
(d) d6kh6 edg�ts thif the' Coitinty-reserves e'right i �j 6 6t' 'an' I` deemed
violent or otherwise dangerous to health, safety and welfare.
6 ac owledges'ihit"th6C6unty 'mayimmediately"terminate j"the`hV6 "if I" the' National
Weatherzk
Service or imminent, severe weather, conditions
ce issues severe weather warning;'
or
in public'safety,A state- of emergency been
0.
develop' the � area -indicatin risk'to
declared.Applicant here y waives any andaclaims or,agesagain
st the
f f rights reservedherein.
t afmay'resul romi-thilb,exercis
(f) represents and 'wdftafifs'to the `'County `ffiatpp icant's empfiloyees, invitees, licensees,
assignees, c6iitegt'giits','�xhib'iib'r'sari'd""-'P'ie'rlfbrft'i'e*r"s'-'b'y"'t'he'i'r"s''p- c ,-song,,music,
i C_ ".Illr�.., statute; 11 11 1. I
-InAtiri wi not vio aeor2incfte others td,violate: a*,�. ordinance,
or
conduct -or t
th;er
A& federal' r,o
rul'e',-reguattonor state; o
13. The County and its officers, agents and employees en aged in the operation and maintenance Of
9
the kie"mise'sreg6vi the 'l toenter "bp6n"--nd.
to havefr6e,access 6:66"Premises "at" and all
ervat-i oin"is"h6eb"acknowledged- 'd' b �Xppli&a'h't`.:-
times'.V '61i'fei`ser, y,an Agree to, y
I,J Applicant relS:6s4nd
I Anyr. of action -against
nag-ainst-th,e'COintyorits"m"em ers, of
c
ials,
:employeesandagens from Anyliabiliabilities, claims fordamages; iosses,, and costs which arise
out
o or and ,16:)the iM116i extent permitted by 16: , indemnifies,
"def6neids -6-fid"save; s the County gainst a'an unty'-§ '' mehlb. r§ bf iciAls-o cers,,emp oybes arid4gents
harifikss(!-) ' liability, ity,'cdinisfor amages,
" I of -any injuryto
*�h
FaIrgroWWW"Lic'ense Agreement e 41'6 12
Inh W ..., _ 11
any person, including death, and darnagp tq.4ny.property ,rfor qv connected
yery,pausein,any,-way,
y
with the Event irrespective of negligence, actual or claimed, upon the part of the County, its
agents and employees, except where caused by and wanton acts'of County officials,
officers, employees,and,,Agdnts,t."Arid (2) from all expenses incurred by t4e:Couftty-Torpolic-e
protec#94; fiireT erge
yqtgq4q4,agd�,qm ney medical services, restoration and clean up, sanitation
and .maintenance zosts,qd�e ensps-Ahat are required to preserve public order and protect public
health, welfare and'safety on the Premises of the Event.
l sf30 Ay-s'�tiori'fdihe lj6ehge b6ra the -Applicant shall �Uithbut imitmg'A plicatit's
ea P
liability submit cerificaf6�` ihsufance'h�aningf'Ifidi"an'River ounty; VV"'aSadditional in`sur6d
and shall:
J
Procure and maintain at Applicant's sole expense, insurance of the types, coverages and amounts
",lessd ��state below
Schedule Limits
Comorercal n e-: " " - N- , , , , C � ;It, � rf�� --, - 11
ffioire' restrictive than $1,000,000EAc ccuff 6fide,--Co'm-bih-6`d;';
ISO Form CGOOO I (including property damage, personal Single Limit
-comp.
inj'uU'y`-p- inducts'/ --6ps":,agg.�,� prd'm"'is"es,�-,"o--p'e-f"Atibns;
and`blanketcontractualhalility,''and�host=liquor liability) '" '
lYij')
(The County and ,,Cppnty,,',s,-meMkeTs,,((?ffcials, officers, employees and agents, shall bqinamed)a
additional insureds under all of the above Commercial General Liability coverage).
g1h,th6 event ihe:usd-1 of, motor.Vehicles is an integral p4rtA bf,11id.,.Event, (unlessa separatdcprdinance is
'Spedifically applicab.IQto,,the!aiitorRobiles)- J t
tj
J ,
i
Liability (all automobiled*ftddY-1hif& 00,000-Combin6dSirigletimit
t. --J
In the'ev��i the Applicant ihire's employees , a� '� i'"the ' . Event 'i o r i s' otherwise 'rie' required 1 r'6id t 6 'c- arriy workers'
compensation insurance, the Applicant.will prtovideevidence.pf, rs',compensation jnsurance or
exemptio'n-as,required ,., y
16hdaWorkerst.Compensation,Law-..as. def ned,in,,,, 449, Florida
Statutes. Applicant will assume responsibility for Aopficant's discretion' in confirming that all of the
A i contractors -. in, fic�
pp! pant,'� pontr4 qrs,,-
:or. T, the E�v _e,,the-,jap
s��.contractors-en Wd, p"
9 'pro riate
have
-,orkers',.,compensation•,cover e.,. uc idence,will include. evidence., of-,workers'.;compensation
d,employei's liabili�tyjnsurance,fb�,- minimum
.benefits an the',-�@lo ing' 1'imitls� o!f poveraw..
Workers Compensation Florida Statutory Coverage
'Including-coverage4or 4niy-,appropfiate Federat;A-6ts
e.g - ong9h6f6�Afi&Harb`of W6rke`-f`s`,C6mp eihsae6n-AX6f,'
33 USC §§ 901-952, and the Jones Act, 46 USC §§ 688
Fairgro Page 7 of l2
Ai�ense Agreement
et seq) where actwities inclu_ de liability exposures for
events or occurrences covered by Federal statutes.
Employer's Liability: $100,000Each:Aeci_derit
° in - -k •J = s � $500;000 Drsease'Policy L i "pit ' '•e��-
X1-66 M F
rc a' . n vPP iePae
In the event thaMlj,t; any,., services. or, activities; of a;, professional nature ;are provided, and Risk
;,Management determines the coverage`is,necessary,. pursuant to (k) below a,
f Professional Liability (Errors and Omissions)
$1,000,000 Each Occurrence/Claim
In the event that children will be supervised in connection with the Everifiia'Risk-'M' Ahagement
.determines the coverage is necessary, pursuant to (k).below:
Sexual)Molestation Liability 4.; e; f $l;OQ0,000 Each Occurrence/Claim ,
In the event alcoholic beverages, including beer ands wine, will „be ,served,l; sold, . ,consumed:.or
otherwise allowed at the Event, the entity serving or sellingfthe,alcoholic,beverages must have, the
following coverage:
y _
000 0OO-CombmedrSin e Limii� `
(b) Participants — Except as set forth below, the Applicant shall assume all responsibility for
F,7:.. Applicant's: discretion. -fin s ai'ning, , any; insurance'°from? Rthe Event's contributing
participants and subcontractors (such as caterers, vendor`s; production companies; eriteria nets,
sponsors) in the types and amounts necessary to adequately protect _the County and the
County.'s_members; offcial..,foff,tiers, employees,and;agents , z ts: ,," , e; , ;?
(c) Primary and Non -Contributory — The Applicant's insurance will apply on a primary basis and
will not require contribution from any insurance or self-insurance maintained by the County.
(d)' 'Dedutible
cs' `.The deduct<bles 'of'`the insurance policies applicable to the Event'shall be
J_f � s s � 2.*l"',s z J � 7+
deemed customary and the responsibility°of the Applicant and`any named insureds
Addtioriat' Insuied = The' Applicant s `insurance except'' workers' 'compensation an -"a
additional 'coverages where if -is unavailable, will name the' -Board of County Commissioners
of Indian`River County` and`CountY's`membersofficials;''officers;`empl'oyees`and agents,"as
additional. insureds under all insurance coverages required for the Event.
(f) Reporting Provision — The Applicant'is'..insurance shalLbe, provided on�an_occurrence: form-., 'In
the event that coverage is only available, onr a claims _made form„ the Applicant shall: agree,to
Fah*6 M ' License Agreement Page`8 0 12.`
coverage -a, minimum of twoiyears.
maintain- an extended,r ortipg era pfior
i 9
reporting ;past the expiration of
the,annu41 policyx.
q
(9) Duration- Notwithstanding ,anything lothe - ontrayy, *pplipaq.0 A § liabilities, intended to be
0
-ed and _not be
covered by, the insurance,coverage(s),rqquir ., ,der.: siction..,shafl survive
."terminated, 7reduced or otherwise .limited by_. any; expiration atIioPP or.tq qation of particular.
.
J
:policies for, insurance coverages
A I J
SovereigriEntities r State. and federal agencies- elio.jpfor, sovereign immunity in submit a
. . may
lo
r. e for liability �as,a4 qwpd.by.j4q,applicablegatq- r,fe4pKal,,statute.
statement; of,self..
Such statement will be accevtable in.,olace 6finsu
_Fan�e,requirements.defined'hereirr.
T inancial. R espqn§i ili Applicant shall 9b*pinsurance by,,an insxg.insurerholding, -a.current
{,� certificate. ori om that is
of ".authorir p --_,624 da-Stitutes, or..,.a,,
Tsuant pq� hap
Surplus
.:.. � I,. jer
declared as an approved'Surplus Lines carrier under Chapter ,626, -.Florida. Statutes., Such
insurance i shall,.be ,,wntten..bv-, an; insurer ,with, an, -.M, --of A -,V-111 .or better.
Applicant must maintain pu��pA of,the insur;aripgffirou tfie.Ryent, which
—, 1- I
includes ,load -in,,setup, tear, down, and load -out.,
0) Evidence f Financial "Resp'c')'-'n-s*16iiftyi--"IiApplicant must '_provide 'a certificate I of insurance to
-1nsuran
ifi�6:: 66unty's kis `'MinaIt"
ra ger,`demofis ing
;t th_f -p maintenance "0 the" "required ce
including the additional insured endorsemefit '3 0` -days 'pnot, to' tile-VeU Date:' written
request, the Applicant shall make its insurance policies and endorsements available to the
'CouitY`s,Risk ,MAnager.'A T
he'C6dftty
'- Risk Mij6r'shall-'approv—
`
--
the' Applicant's nsurance
requirements,�,-?-includt'ng,.'-'lf:: any-,,: additional
if it cothplies,-.%wit.h---this ),Lt -c -e' -ns -e'- ,Agrebeimideiftt's,
insurance, coverages deemed necessary by the Risk Manager. No material alteration -or
' 7' '1; 7 '- -I i W
"cancellation including expiration ioand non-renew4l6App
Applicants insurance,
e, s al
- be
effective until 30 day`s after receipt ofwritten fioti6elay 'the Countyfrom the pplcattor
the
Applicant's'afi&6 compaj,
;4 insurance
'(!k-:) Discretionary Authority ,,D6pen'ding1;,upon thenature' of any, aspect o
any and its
Jaccompanying exposures and ua iiii6s, the County may, at its soe opti6n,.requifbadditional
insurance coverages . not listed b
iii§u a 6-%* in aftiburitsresponsive to those Ublliq6g; which' may or
,1
may not require at, e aiso21,t)enamed""a'-s-an"ad'd-itio'n;dinsur'ed
(.I)` Applic.ant is, required to
equiiedto i4mediai6iy* notify 4thd''
'otntyo-r,
,�incident.
• accident,occurrences
and/or c almsmade iiconnection wfth,&:Event. ,
-'Appll&dfitg'keki'n'g:-zi'p6rinitf6fth6 sale and a c I ongtim onl4ako bl - 6`r"A_ g 6� per 4"`eJ
6. c;fton
Pti
1 Pe, �P
205.09 of the Indian River County Code of Ordinances shall submit tl1e;p`u"r"v'6'y; o5ri'%g!"na"m6' no less
than 45days prior to theEvent.to the County. At least 30 days prior to the Event, the Applicant
shW1 submit copies the alcohol -vendor "s'."r",e'q'u'ire'd state alcoholic be'yer - age licenses . and
insurance 'c6iiff&Ate'in-'Ac"cbrdiikowi6-Se6tidiiB.-'17't6'the'C6ifti'
,.5
Fairgro License AgreementW, ?.,P J-7;_ - gib.
Initials f
17:' pican--nfa1fillfti6nt,6f-
.1fdiafaxilt,�fo&6iirs"oii,ili6"-"paft 6Nh&'A`pt"i" any"6f, thet eibinis"-"covenants or
conditions, including the timely submittal of all documents set' ',forth' Ani eetion"B, of this
License Agreement, the County may terminate this License
-';! ` Agreement and decline to issue
any
an&'A,P6 necessary' for E �d case, Bees, deposits'arilzany
othercharg6shereu-fiddi-- . . er-accruin&b
6f6r66f Afte
r,suc Ye"rmination, ghall' be"66"nsidered
gait of aifid-l' fidluds"ivee'ouiity"s"'damages :tosultiiik from ApPiiciht's defiiilil Applicant's
default hereunder shall be considered a default of agreements by; Iiidl. between
Applicant and the County, and any amounts due Applicant under its other agreements with the
e 4 use y e remedy .pp
C- County " t6` d; A i6afifg-; d6faul
bunty may"b dl:- b - th dif 'r'e-ufid6r'.`--`,Ahy remedy
granted iri oiher're
-i
rk t 6 IC 1.ountlibe,in . iAdiff6ii& gld- i'iibdi*'O��s''�'available
g; icense, greeme y -shall
to ourity" iri-la'', W � b'f�64bi I hfid';n6t"6R6lusive' � 6-f-su"ch' febmedies:
Pf 6ffi` i sids"reserved d forthe
'18Inih6!6V6hfth&';tWd Applicant,caftceis'all,'or any Of-pbrtiov of.
-
".'Evente*- ounty,miigt,receive,wntteii�'iio ce.- pp !cififs-!'ftihdV" be dnti, to a'r6fiffidiccording
to`ffie `f6doMng schedldld'.`-
(4) Cancellation prior -io4:80'days from 4ib fir'sfdat&d LicenselDurationv'Ilfr6e'beive -a
refund
A-
equaFtd-'85% 6fthe,E Dep6sit-cbl1-6,.0,,,-t,6,d,
�i i V- 1,�-11�,
(b) Cancellation between 90-180 days 6fih"e'�"'fitstdatdbfLi6"en's6'!)"ori- lFreceive a
refund equal to 50% of the Event Deposit collected under Section B.4.(a)..,,,
(e) Cancellation less than90'days -'ofifi6 first d4d of L!66n's6*p#�ol-n,wi.11-,forf6,ii,thle-.Eve , nt
De 6sft c6ft6cied
9T,Secti.on,B
,c--j-.9:1#,qdditioni-to,py,,other,,ch q§ pqfb�,.�Jn the Fee, Schedule; the; Apptic4q ffiall, pay,,'q $250
_
,administrative fee for,,each,modificati.on-or ..-addendum to,,the:License A-greemo!iti.,, f "i
20-..-1h`the --event that the 1)
remises or any part thereof
-damaged --`' 'V;.or -ad,j*'apeq,t,pr-e,Mses,T,quired.fo,i:4�
,
��ss thereto
'`"
,„'shouldbe.s-or,dpstroye y re orother cause, wit,p4t.tau4qfAoOli6ant, as to
preventth use sesihe Event,'then thisLicense Agreement "s all -terminate. In such,
event, the County shall be paid for all items of expeinfis6'i&6ir6d` by” it underthis License
Agreement and any rental accruedprior,to such destruction or damages, but Applicant shall be
':'I � 7
iblie-V`6d 6f paying rent accruing iherea6er.. For purposes of this "para
graph,
c4ppqs t or evefif9 not
4'Athin, A'pplic4'a"n'ts'control .'shall -'include ,*. Without limitation," acts God f1666,'earthquakes,
hurricanes; fires and other' natural `disas't'6 r -s', acts of Public enemies, riots of civil disturbances,
V
sabotage, strikes and restraints imposed by &i1er"6f a govern. 6f CY C6 tauses or
events within Applicant's. control" and thus not falling within this Section 12, shall include, without
JimitatiOn', pplica"ni"i-linancial inabilityto ,p 66nn'orcomply with with..,,the !terms and conditions
hereof, economic hardship, a feature act's -failure or refusal to perforin 'or appear, and
erriployees,
misfeasance, malfeasance or nonfeasance by, anyOf ,.;t Applicanfs- directors.. officers
contractors, or agents _
App1.i-c-anit, "ac, pWI p-ges receipt o and agreesto, comply with 'j' 6' Fairgrq"u'-n-,d"s Rules and
e.
ac ereto . 'Aibit Gand incorporated bfd
Regulations whic'hiii6afte attached l'i
a
h "k
's 6i,,;
22. Applicant assumes all risks of damages to and loss by theft or otherwise of the furniture,
appliances or other property of Applicant or Applicant's employees, invitees, licensees,
Fairkro kenseAgreement
P*110"W11
InhUsm
contractors, assignees, performers, exhibitors, contestants and those otherwisecontracting with
Applicant, and Applicant hereby expressly releases and discharges County.,from; tpy., and all
liability for any such loss and agrees to defend, indemnify and hold;- County. harmless from all
claims and actions for damages as to such losses, including attorney's, fees;
23. County and Applicant retain all television, film, recording and licensing rights as. to; any -,Event
that takes place in or on the Premises, provided such is permitted within the Artist.�Contract.
County will coordinate such recordings with Applicant's marketing representative: ,In;the, event
of artist recording restrictions, Applicant shall request the right to , allow: the; County -,,to take
generic production and still photographs of the Event.
24 .Unless, excused -by impracticability :or, impossibility:,of performance or other;lawful.:contractual
:.;.-..
defense, ;any, attraction, act, ,or; persoripcontracted to appear, during the Event as an entertainer
shall appear at the published time or within one hour thereafter. Applicant shall not advertise or
�; ,permit;
any advertising. that, a partYcular,performer will,appear for the;Event until after. a, contract
for the performer's appearance has been executed and a copy thereof has beers provided.,to the
County; otherwise, the County may terminate this License Agreement and cancel the Event.
25,.No:.exception: or. -.waiver- of any provision ofahis; License Agreement shall_ be effective unless in
`writing signed by the Assistant County Admimstrator No -such waiver shall beheld to waive
the same provision on a subsequent occasion or be construed to constitute a waiver of any other
provision of this License Agreement. This License Agreement contains the entire agreement
between the parties, unless modified or amended by a subsequent written agreement executed by
the parties.''Tlus License Agreement shall.be governed by the`laws of the State'ofFlorida, and
venue for the resolution of disputes,hereunder shall,,be,in-,a.court of law in Indian River,,
Florida. . ��
26. At least 30 days prior to the Event Date, Applicant shall submit proof of application for a
"Special Events & Tent Sales Inspection Permit" from the Indian River County Fire Prevention
Bureau pursuant to Florida Fire Prevention Code: NFPA 1, Chapter 25, NFPA 101 & 102 and
IRC Ordinance ,Section 208,.11::;
27. All of the Applicant's subcontractors shall have all of the necessary local, state and federal
�i
licenses for -the services provided at the'Event. - - - - - - --
28. All deadlines falling on a weekend or holiday shall be accelerated to the prior business day.
29. Any notice, request,�instiiuction,`demand, consent or other cohi nunication4equired or permitted
to be given under this License Agreement shall be in writing and shall be given in writing and
delivered -by email -Or' US Mail,, Certified - Return Receipt Requested, .to the following:
Scott Knauer, Fairgrounds Manager
Indian River County
Fairgro License Agreement , ,Page ll,of 12
Parks and Recreation
5500 77'h..Street
Vero"Beach; FL `32967
Email: sknauer@iicgov.com'
Applicant
Erica Ogle a
1960 `44�' Avenue
= `Vero Beach, FL`32967*
Email: ogle1321@gmail.com '
30' Applicant acknowledges that the County Imakes'no guarantees''to Applicant; express or implied,
as to any pecunrary`gain "that Applrcant'mayh'ave'intended to'resuli from the Event. '
31': 'The recital's `and WBERIEAS clauses° are true; accurate aril correct and are Hereby incorporated
herein by .this -reference:
32. Services Provided by the County:
(a) County reserves the right to determine the adequacy of outside"services procured 'by,the
`Application under' Section Bas a'conditi'on 'of the Permit: -'
IN-.,, YITNESS, WHEREOF; the,parties, by t and through their authorized representatives'
signatures elow do hereby execute thi license Agreement on this q day of '
APPLICANT: INDIAN R` O
Signature Signature
Type/Print Name,,Type/Print Name
:. LTA
tle' Title . .. , . . f
Fairgro License Agreement Page'72 of 12`
Initials