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Home My WebLink About01/25/2021Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com co Meeting Minutes - Final Monday, January 25, 2021 10:00 AM Special Call Meeting --This meeting can be attended virtually by accessing Zoom. Instructions can be found on the last page of this agenda and also online at www.ircgov.com. Commission Chambers Board of County Commissioners Chairman, Joseph E. Flescher, District 2 Vice Chairman, Peter D. O'Bryan, District 4 Commissioner Susan Adams, District 1 Commissioner Joseph H. Earman, District 3 Commissioner Laura Moss, District 5 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Terri Collins -Lister, Deputy Clerk Board of County Commissioners Meeting Minutes - Final January 25, 2021 1. CALL TO ORDER Present: 5 - Chairman Joseph Flescher Vice Chairman Peter O'Bryan Commissioner Susan Adams Commissioner Joe Earman Commissioner Laura Moss 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Joseph E. Flescher, Chairman 3. PLEDGE OF ALLEGIANCE Dylan Reingold, County Attorney 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Commissioner Adams, seconded by Commissioner Moss, to approve the Agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 5. PROCLAMATIONS AND PRESENTATIONS 5.A. 21-0187 Presentation of Vaccination Update by Miranda Hawker, Health Officer, Florida Department of Health in Indian River County Recommended Action: Miranda Hawker, Health Officer, Florida Department of Health in Indian River County, in a PowerPoint Presentation, provided the latest COVID-19 statistics, a timeline of vaccine allocations to date, an update on the COVID-19 vaccine priorities as outlined by the Governor's Executive Order 20-315, and reviewed the Centers for Disease Control and Prevention (CDC) guidelines to administer the second dose of the Pfizer-BioNTech and Moderna vaccines. She felt it was important to make the public aware that the CDC has recommended that the second dose be administered as close to the recommended three week or one month interval; however, the second dose could be scheduled up to six weeks (42 days) after the first dose of the vaccine. In response to the Board's questions, Ms. Hawker indicated that there was a limited supply of vaccines and the number of dosages received were highly variable, pointing out that Cleveland Clinic Indian River Hospital and Treasure Coast Community Health received separate allocation of vaccines. She confirmed that there would be an allocation of second doses of the vaccine available to administer Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final January 25, 2021 and the Health Department would be contacting those individuals. She informed the Board that the Health Department received direction from the Department of Health to implement and verify the residency requirements for the vaccinations. Ms. Hawker shared what limited information had been provided on the State's vaccination registration system (Sharecare). Ms. Hawker confirmed that the Sharecare had wait list capability and detailed the timeline for the completion of the data integration with Florida SHOTS. She advised that any other software platform trying to integrate with Florida SHOTS would be a lower priority. Director of Emergency Services and Chief Tad Stone updated the Board on the timeline for the rollout of Sharecare for the County and he indicated there was no discussion from the State on whether the wait list functionality would be available at the time of the rollout. Ms. Hawker and Chief Stone, in response to the Board's concerns regarding the limited information available on the Sharecare, confirmed they had seen a demo of Sharecare in action and the system had call center capability and online registration upon rollout. Chief Stone stated approximately 22 counties were going with Sharecare with Miami Dade, Duval and Seminole counties currently utilizing the system. Vice Chairman O'Bryan felt that the County could no longer go with the current vaccination scheduling process and suggested taking a 30 to 60 minute break, for staff to obtain additional information on how Sharecare was working in the other counties. A discussion ensued with a recap of the discussion on Sharecare with County Administrator Jason Brown pointing out that the demo he saw did not display any information on the wait list functionality. 6. COUNTY ADMINISTRATOR MATTERS 6.A. 21-0189 Update on Vaccination Registration Options Recommended Action: Staff Recommends Option 2 -- Utilize the Luminare Innoculate solution. Find that it is in the interest of the County to waive bidding requirements based upon the urgency to implement this solution. Authorize the Chairman to execute agreement with Luminare, after review and approval by the County Attorney. Attachments: Staff Report Luminare Service Agreement County Administrator Jason Brown spoke on the Luminare Innoculate Vaccine Management System Software (Luminare) which included a wait list functionality available upon rollout of the system and spoke on the importance of having the capability to send text messages, emails, and robo calls to individuals on the wait Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final January 25, 2021 list regarding the status of their vaccine appointment. He detailed the costs for the software and commented that Luminare offered the County a 60 -day trial period and announced Sarma N. Velamuri, M.D., Chief Executive Officer and Founder of Luminare Inc., was available online to answer questions regarding the software. Dr. Velamuri provided background on the Luminare Innoculate Vaccine Management System and responded to the questions by the Board on the software's capabilities, outlined the time frame for the implementation of the software, and he confirmed that the software would create the wait list online and be integrated with Florida SHOTS through the County. Administrator Brown recapped discussions from the January 19, 2021 Board Meeting regarding the vaccine registration system, and shared the concerns from the Board and staff if the County did not go with Sharecare. He detailed the price and commitment of the Luminare software, and noted that the $155,000 cost would come from the CARES Act 2.0 Fund. He then provided a summary and comparison of the Sharecare and Luminare software options. Information Technology Director Dan Russell addressed the data integration between the County and Florida SHOTS and he felt Luminare would be able to accomplish the integration quickly. He discussed the additional integration with Luminare and the Everbridge Alert System to provide for text, voice, and e-mail capability, and he provided a timeline for the rollout of the vaccine management system. Commissioner Moss received clarification from County Attorney Dylan Reingold on the notice requirement after the 60 -day trial period in the Luminare Software Service Agreement. Vice Chairman O'Bryan voiced his position on moving forward with Luminare so the residents could be placed on a waiting list for the vaccine, and rescinded his previous request for the Board to take a break to obtain additional information on Sharecare. Commissioner Earman agreed with the Vice Chairman's position and received confirmation from Administrator Brown that the County would still need to operate a call center. A discussion followed on limiting the costs solely to the CARES Act 2.0 Funds. Commissioner Moss felt that the County in the long term would want to move to Sharecare. She supported the motion to move forward with Luminare, but with reservation. The Chairman opened the discussion for public comment. Joseph Paladin supported the Board and star's recommendation to utilize the Luminare. Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final January 25, 2021 A motion was made by Commissioner Earman, seconded by Chairman Flescher, to approve staffs recommendation to utilize the Luminare Innoculate Solution for a dollar amount up to $200,000. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 7. ADJOURNMENT There being no further business, the Chairman adjourned the meeting at 11:31 a.m. Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes — Final ATTEST: -5944z;d- Jeffrey IrSmith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller By: Deputy Clerk SPECIAL CALL MEETING/TCL/2021 Minutes January 25, 2021 + 1T Y C Approved: April 6. 2021 Indian River County Florida Page 5