HomeMy WebLinkAbout2021-050EXHIBIT A
D O N A D I O
& Associates, Architects, P.A.
March 10, 2021
Mr. Kevin Guenther
Indian River County
Traffic Engineering Division
1801 27th Street, Bldg. A
Vero Beach, Florida 32960
RE: ARCHITECTURAL/ ENGINEERING PROPOSAL
FOR A NEW INDIAN RIVER COUNTY
TRAFFIC OPERATIONS FACILITY AND STORAGE STRUCTURE
4548 415` STREET, VERO BEACH, FLORIDA
ARCHITECT'S PROJECT NO. 2021- 20.1.2
Dear Mr.. Guenther,
Within the content of this letter is a Proposal for Architectural/Engineering Services for the Design of a new
single story 20,600 sq. ft. Traffic Operation Facility and a single story 5,130 Covered Storage Structure and
to be located within the existing Indian River County Traffic Operations Complex located at 4548 41St Street,
Vero Beach, Florida
SCOPE OF WORK
Design of a new single story 20,600 sq. ft. Traffic Operation Facility and a single story 5,130 Covered Storage
Structure open on all four sides and constructed with material consisting of masonry bearing walls with bar joist and
metal deck roof structure, low slope roof membrane system and interior Architectural, HVAC, Plumbing and
Electrical systems.
Services shall be provided by Donadio and Associates Architect, P.A. pursuant to our current Continuing
Architectural Services Agreement for Professional Services entered into as of the 13t' day of November 2018. The
Scope of Work to be provided shall be as follows:
Architectural - Preparation of Construction Documents to include the following:
• Preparation of architectural construction documents consisting of floor plans, elevations, roof plans and details,
life safety plan, code review, schedules, general/construction, details, notes and specifications.
• Coordination with MEP, Structural, Civil Engineering and Cost Estimating Consultants.
• Preparation of Schematic, Design Development, Construction Documents and Permit Revision Documents.
• Preparation of all documents for site plan approval and building permit submittal.
• Make application to the Indian River County for site plan approval and building permit approval.
• Responses to site plan approval and building permit review comments.
• Attend all preconstruction /design meeting as required.
• Construction Administration Services shall be included. In addition provide scheduled site observations,
review of Contractor's requests for information and/or clarifications, shop drawing reviews, review of
change order and decisions on any claims or disputes, punch -list walls-thru with contractor and County to
determine general conformity with approved plans and specifications.
2001 9t' Avenue, Suite 308 Vero Beach, Florida 32960 Phone 772 794 2929 Fax 772 562 8600
Email - anthony@donadio-arch.com License No. AA0002238
ARCHITECTURAL/ ENGINEERING PROPOSAL
FOR A NEW INDIAN RIVER COUNTY
TRAFFIC OPERATIONS FACILITY AND STORAGE STRUCTURE
March 10, 2021
Page 2
Structural Engineering — Preparation of Construction Documents to include the following:
• Coordination with Donadio & Associates, Architects, P.A.
• Design and prepare the Structural Documents for permit submittal and construction to include Foundation Plans,
Floor Plans, Roof Framing Plan, Sections, Details, Schedules and Specifications in short format on the plans.
• Preparation of Schematic, Design Development, Construction Documents and Permit Revision Documents.
• Preparation of all documents for building permits submittal.
• Responses to building permit review comments.
• Attendance at Pre-Construction/Design Meetings.
• Complete Construction Administration Services shall be included In addition provide scheduled site
observations, review of Contractor's requests for information and/or clarifications, shop drawing
reviews, review of change order and decisions on any claims or disputes, punch -list walls-thru with
contractor and County to determine general conformity with approved plans and specifications.
Mechanical/Electrical/ Engineering — Preparation of Construction Documents to include the following:
• Coordination with Donadio & Associates, Architects, P.A.
• Design criteria for heating, ventilation and air conditioning (HVAC), electrical and plumbing
• Construction documents and specifications for HVAC, electrical and plumbing, which include but are not
limited to: floor plans, schedules, electrical and plumbing risers, electrical panels, reflected ceiling plans and
details, along with Fire Sprinkler System Performance Specification.
• Preparation of Schematic, Design Development, Construction Documents and Permit Revision Documents.
• Florida Energy Calculations.
• Preparations of all documents for building permit submittal.
• Responses to building permit review comments.
• Attendance at Pre-Construction/Design Meetings.
• Complete Construction Administration Services shall be included In addition provide scheduled site
observations, review of Contractor's requests for information and/or clarifications, shop drawing
reviews, review of change order and decisions on any claims or disputes, punch -list walk-thru with
contractor and County to determine general conformity with approved plans and specifications.
Civil En$tineerin2 — Preparation of Construction Documents to include the following:
• Coordination with Donadio & Associates, Architects, P.A.
• Project coordination with the following regulatory agencies:
o Indian River County (IRC)
o St. John's River Water Management District (SJRWMD)
o Indian River Farms Water Control District (IRFWCD)
• Project coordination and review of the required boundary, project specific topographic and tree survey. It is understood
that surveying services will be provided by County and all necessary existing conditions survey data required for design
will be provided in both AutoCAD and pdf formats. It is also understood that the necessary hard copies (signed and
sealed) will be provided by the County as needed to support the permit agencies application submissions.
• Coordination with project Architect for base plan coordination on project building area and addition.
• Attendance to (3) project team meetings with project architect and / or Owner during design. Should additional meetings
be required/desired, they will be billed pursuant to the hourly rate scheduled attached to this contract.
• Development of traffic statement for project (to be noted on site plan). Does not include formal traffic study.
• Preliminary meeting (pre -application conference) with IRC Planning Department.
• Preliminary meeting (pre -application conference) with SJRWMD.
• Preliminary coordination with IRFWCD.
• Design of the paving, grading and drainage systems to incorporate the new addition.
D® N A D I
& Associates, Architects, P.A.
ARCHITECTURAL/ ENGINEERING PROPOSAL
FOR A NEW INDIAN RIVER COUNTY
TRAFFIC OPERATIONS FACILITY AND STORAGE STRUCTURE
March 10, 2021
Page 3
• Development of the on-site drainage calculations and report. It is understood that the project should only require
assessment of Pre and Post Impervious areas to ensure the new building project remains within the previously permitted
impervious area allotment for the site. Therefore, this contract does not include re -modeling of the existing wet
detention pond and surrounding County Complexes. However, should this level of drainage analysis be required, the fee
for this additional scope has been provided below in a separate line item..
• Preparation of the site construction drawings.
• Preparation of a code compliant landscape plan to incorporate in -fill landscaping as required for the specific addition.
• Preparation of the following permit applications:
o IRC Pre -Application Conference
o IRC Major Site Plan
o IRC Stormwater
o IRC Utilities
o IRC Land Clearing
o IRC Initial / Final Concurrency
o IRC Fire Review
o SJRWMD Permit Modification
o IRFWCD Permit Modification
• Development of Civil Plans consisting o£
o Cover Sheet
o General Notes and Specifications
o Existing Conditions Plan
o Demolition Plan (Site portion only)
o Erosion Control Plan and Details
o Site Plan
o Paving, Grading and Drainage Plan
o Utility Plan
o In -fill Landscaping Plan, Landscape Details, Landscape Notes and Specifications
o Cross -Sections Plan
o Site Details Plan
o Paving, Grading and Drainage Details Sheets
o Utility Detail Sheets
• Submission of civil plans and application packages to permit agencies.
• Attendance at the IRC Technical Review Committee meeting.
• Revisions to plans per agency comments.
• Final construction plans drawings revisions per jurisdictional comments and
resubmittal to agencies for final approvals.
• Provide review of site portion of project cost estimate as provided by Architect.
• Construction Administration & Certifications to be provided by the County.
Architectural/Engineering Basic Services and Civil Services Fees shall be broken down as stated below.
The Basic Services Fees shall include Basic Services for Architectural, Structural, Mechanical, Electrical and
Plumbing Services.
BASIC SERVICES:
Architectural Services...............................................................'..$163,000.00
Structural Engineering.................................................................$ 15,250.00
MEP Engineering .......................................... ..$ 35,500.00
Sub -Total $213,750.00
Civil Services (not including E & F below) ........................................... $ 48,150.00.
Total $261, 900.00
Reimbursable Expenses.............................................................. $ 50,000.00
D® N A D I
& Associates, Architects, P.A.
ARCHITECTURAL/ ENGINEERING PROPOSAL
FOR A NEW INDIAN RIVER COUNTY
TRAFFIC OPERATIONS FACILITY AND STORAGE STRUCTURE
March 10, 2021
Page 4
Civil Services Fees shall include Additional Services for Civil Engineering, Cost Consulting Services, Geotechnical
Testing and Report, Site Lighting and Photometrics, Fire Sprinkler Performance Specification and Emergency
Generator Design.
CIVIL SERVICES:
A. Civil Engineering:
1. On -Site Civil Design/Permitting: .............................................. $31,350.00.
2. Master Stormwater Modeling ..................................................$ 3,850.00
B. Construction Cost Consulting Services:
1. 100% Schematic Design Construction Budget .............................. $ 3,250.00
2. 50% Construction Documents Construction Budget .......................$ 2,650.00
C. Geotechnical Testing....................................................................$ 4,800.00
D. Emergency Generator Design and Drawings ........................................$ 2,250.00
E. Fire Sprinkler Performance Specification .............................................$ 5,250.00 (if required)
F. Site Lighting and Photometrics..........................................................................$ 1,850.00 (if required)
This proposal is based upon the provision of the following Scope of Services and Deliverables:
SCHEMATIC DESIGN PHASE
The Architect shall assist the County in establishing the program and ascertain the requirements of the project and shall
arrive at a mutual understanding of such requirements with the County. Based on this understanding the Architect shall
prepare Schematic Design Documents consisting of drawings and outline specifications.
DELIVERABLE: 30 Days after issuance of Purchase Order.
DESIGN DEVELOPMENT PHASE
Based on the approved Schematic Design Documents and any adjustments authorized by the County in the program
schedule or construction budget, the Architect shall prepare, for approval by the County, Design Development Documents
consisting of drawings and other documents to fix and describe the size and character of the project as to Architectural,
Structural, Mechanical and Electrical systems, materials and such other elements as may be appropriate.
DELIVERABLE: 30 Days after issuance of Owners Schematic Design Comments.
CONSTRUCTION DOCUMENTS PHASE
Based on the approved Design Development Documents and any further adjustments in the scope or quality of the project
or in the construction budget authorized by the County, the Architect shall prepare, for approval by the County,
Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the
construction of the Project.
DELIVERABLE: 90% Construction Documents 30 Days after issuance of Owners Design Development
Comments. 90% Construction Documents, at this time, shall be submitted for Building Permit and Site Plan
Approval Process to run concurrently.
BIDDING AND NEGOTIATION PHASE
The County's Contractor shall procure Bids for the Construction of the Project and the Architect shall assist the
Contractor in the clarification of any Bid Requests for Information during the Bidding process.
CONSTRUCTION ADMINISTRATION PHASE OF THE CONSTRUCTION CONTRACT
The Architect's responsibility to provide Basic Services for the Construction Phase under this Agreement commences
with the award of the contract for construction and terminates at the issuance to the County of the final Certificate for
Payment or 60 days after the date of Substantial Completion of the Work, whichever comes first.
The Architect shall provide periodic Site Observations, Review of Contractor's Applications for Payment, Contractor's
request for information and/or clarifications, Shop Drawing Reviews, Review of Change Order and decisions on any
claims or disputes, Punch -List Walk-Thru with Client and Contractor to determine general conformity with approved
plans and specifications.
D® N A D I
& Associates, Architects, P.A.
ARCHITECTURAL/ ENGINEERING PROPOSAL
FOR A NEW INDIAN RIVER COUNTY
TRAFFIC OPERATIONS FACILITY AND STORAGE STRUCTURE
March 10, 2021
Page 5
PAYMENT SCHEDULE
A. The fee is based upon our understanding of the stated goals and upon completion of services
described above. The Fee Payment Schedule shall be as follows:
Schematic Design Phase 15%
Design Development Phase 20%
Construction Document Phase 40%
Bidding 5%
Construction Administration 20%
TOTAL 100%
Reimbursable expenses are in addition to compensation for Basic Services and
include expenses incurred by the Architect, in the interest of the project. Such expenses
include, but are not necessarily limited to the cost of reproduction of drawing and
specifications, including progress sets, postage, long-distance communication and
facsimiles, photographs, travel and mileage, and the following permit application fees:
o IRC Pre -Application Conference
o IRC Major Site Plan
o IRC Stormwater
o IRC Utilities
o IRC Land Clearing
o IRC Initial / Final Concurrency
o IRC Fire Review
o SJRWMD Permit Modification
o IRFWCD Permit Modification
o Indian River County Building Department Plan Review Fee.
o IRC Fire Plans Review FEE
Reimbursable expenses will be billed at actual cost. Estimated Cost of Reimbursable Expenses is a
maximum not to exceed amount of Fifty Thousand Dollars ($50,000.00).
B. Progress billings will be made monthly based upon the percentage of completion of each phase of the project
as of the date of the invoice. Payment is due upon receipt of the invoice. Invoices not paid within thirty (30)
days of invoice date will be subject to a finance charge of one and one-half percent (1.5%) per month.
C. Should the scope of the project change substantially, the fee will be altered accordingly, based upon County
approval. Such work will be billed at the hourly rates specified below, for the time involved. No additional
work will be initiated without County written authorization.
D. Donadio & Associates, Architects, P.A. Standard Hourly Billing Rates are as follows:
Principal
$200.00
Senior Project Manager
$175.00
Project Manager
$135.00
CADD Manager
$135.00
CADD Technician I
$100.00
CADD Technician II
$ 90.00
CADD Technician III
$ 85.00
Office Manager
$ 85.00
Administrative Assistant
$ 65.00
Receptionist
$ 60.00
Technical Support
$ 55.00
D0NADI®
& Associates, Architects, P.A.
ARCHITECTURAL/ ENGINEERING PROPOSAL
FOR A NEW INDIAN RIVER COUNTY
TRAFFIC OPERATIONS FACILITY AND STORAGE STRUCTURE
March 10, 2021
Page 6
Structural Engineering Standard Hourly Billing Rates are as follows:
$45.00 / Hr. - Clerical
$75.00 / Hr. - CADD
$80.00 / Hr. — Engineering Technician/Inspector
$150.00 / Hr. — Structural Engineer
MEP Engineering Standard Hourly Billing Rates are as follows:
$75.00 / Hr. - Clerical
$75.00 / Hr. - CADD
$95.00 / Hr. - Designer
$110.00 / Hr. — Engineering / Field Technician
$125.00 / Hr. — Project Manager
$225.00 / Hr. — Principals
Civil Engineering Standard Hourly Billing Rates are as follows:
Principal
$200 Per Hour
Expert Witness
$300 Per Hour
Sr. Engineer II
$175 Per Hour
Sr. Engineer 1
$150 Per Hour
Jr. Engineer
$130 Per Hour
Sr. Technician
$115 Per Hour
Jr. Technician
$ 90 Per Hour
Inspector
$115 Per Hour
Administrative II
$ 80 Per Hour
Administrative I
$ 60 Per Hour
E. If the project is abandoned or terminated before completion, County will be invoiced for the services
performed, together with the reimbursable expenses incurred, as of the date of termination.
F. Should any questions arise regarding an invoice or any portion thereof, this office should be contacted
immediately. Payment for the amount in question may be withheld. However, timely payment of the balance
is required.
G. Payment for services performed is in no way based upon the receipt of regulatory approvals or project
financing.
H. This Proposal is valid for 30 days from the date shown hereon and represents the entire understanding
between Parties with respect to the referenced Project and may only be modified in writing.
GENERAL
A. Illustrative renderings or models are not part of the Basic Services.
B. Landscape Irrigation Design and Drawings, Material Testing, Re -Modeling of the Existing Wet
Detention Pond and Surrounding County Complexes, Design of off-site Roadway and Utility
improvements, Threshold or Special Inspections, Construction Administration & Certifications to be
provided by the County, Environmental Surveys, Topographical Surveys to be provided by County,
As -Built Drawings, Re -Zoning, Full -Time on -Site Representation, and any other Application Fees for
Agency approvals are not part of the Basic Services.
D 0 N A D 1 0
& Associates, Architects, P.A.
ARCHITECTURAL/ ENGINEERING PROPOSAL
FOR A NEW INDIAN RIVER COUNTY
TRAFFIC OPERATIONS FACILITY AND STORAGE STRUCTURE
March 10, 2021
Page 7
C. All drawings, specifications and other documents prepared for this project are for use solely with this
project and unless otherwise provided Donadio & Associates, Architects, P.A. are the author and
County and retain all lawful copyrights to such documents.
This Proposal letter outlines our Architectural/Engineering Scope of Services.
Should this arrangement be acceptable to you, please sign and return one (1) copy to our Office
If you have any questions or wish to discuss this proposal, please feel free to contact our Office.
Thank you for this opportunity to work with you on this very exciting project.
Very 1rs,
Donadio, A.I.A., NCARB
President
D O N A D I O
& Associates, Architects, P.A.
WORK ORDER NUMBER 4
IRC -2104 IRC Traffic Operations Facility
This Work Order Number is entered into as of this 6th day of April , 2021 pursuant to that certain
Continuing Contract Agreement for Continuing Architectural Services, dated November 13, 2018 for a 3 -year term with 2
year additional renewal, (referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision
of the State of Florida ("COUNTY") and Donadio & Associates, Architects P.A. ("Consultant").
All services performed underthis contract shall be supervised and certified by a licensed Professional Engineer (PE) licensed
with the State of Florida and staff employed directly with yourfirm.
Scope of Services:
Indian River County is requesting that Donadio & Associates, prepare construction drawings consisting of new
facility plans and details which depict the Scope of Work, assist in the bidding phase, and provide construction
administration services necessary to complete new Traffic Operations building and storage structure at 4548
41St St, Vero Beach, FL 32967.
All work shall be performed in accordance with the attached Proposal dated March 10, 2021 (EXHIBIT "A") and
shall comply with Standards enumerated in the Continuing Contract Agreement for Architectural Services, dated
November 13, 2018 with additional 2 -year renewal.
Compensation:
The COUNTY agrees to pay, and Donadio & Associates. agrees to accept, $319,000.00 for services rendered
according to the Proposal dated March 10, 2021, identified in the attached EXHIBIT "A", incorporated by
reference herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above.
CONSULTANT:
DONADIO & A
By:
ony Donadio
President
BOARD OF COUNTYCO
OF INDIAN RIVERCOU
h Flescher, Chairma
J
BCC Approved Date: April 6, 2021
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By:
Approved:
Approved as to form and legal sufficlenc
Deputy Clerk
Dylan T. Reingold, County Attorney