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HomeMy WebLinkAbout03/02/2021 (2)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Meeting Minutes - Final Tuesday, March 2, 2021 9:00 AM Commission Chambers This meeting can be attended virtually via Zoom. Instructions can be found at the end of this agenda and also online at www.ircgov.com. Board of County Commissioners Chairman, Joseph E. Flescher, District 2 Vice Chairman, Peter D. O'Bryan, District 4 Commissioner Susan Adams, District 1 Commissioner Joseph H. Earman, District 3 Commissioner Laura Moss, District 5 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Rhonda D. Zirkle, Deputy Clerk Board of County Commissioners Meeting Minutes - Final March 2, 2021 1. CALL TO ORDER Present: 5 - Chairman Joseph Flescher Vice Chairman Peter O'Bryan Commissioner Susan Adams Commissioner Joe Earman Commissioner Laura Moss 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Pastor Larry Boan, Central Assembly of God 3. PLEDGE OF ALLEGIANCE Commissioner Peter D. O'Bryan 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS Added: Item 5.A. Presentation by Indian River County Sheriff Eric Flowers regarding the 27th Annual Florida Sheriffs Youth Ranch BBQ A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to approve the Agenda as amended. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 5. PROCLAMATIONS and PRESENTATIONS 5.A. Sheriff Flowers to speak regarding the Florida Sheriffs Youth Ranch BBQ Sheriff Eric Flowers reminded the Board of the 27th Annual Florida Sheriffs Youth Ranches BBQ, to be held on March 3, 2021, at the Indian River County Sheriffs Office Complex from 2:00 p.m. to 7:00 p.m. No Action Taken or Required 6. APPROVAL OF MINUTES A motion was made by Commissioner Moss, seconded by Commissioner Adams, to approve the Regular Meeting Minutes of December 15, 2020; January 5, 2021; and January 12, 2021, as written. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 6.A. 21-0288 Regular Meeting of December 15, 2020 Recommended Action: Approve Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final March 2, 2021 Attachments: 1215202OBCC Granicus Approved 63. 21-0290 Regular Meeting of January 5, 2021 Recommended Action: Approve Attachments: 01052021 BCC Draft Approved 6.C. 21-0292 Regular Meeting of January 12, 2021 Recommended Action: Approve Attachments: 01122021 BCC Graniucs Approved 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 21-0266 Elected Public Official Bond Continuation Certificates for the Indian River County Hospital Trustees Tracey L Zudans, Barbara S. Bodnar, Karen B. Rose Deigl, Michael Weiss, and Ann Marie McCrystal. These bonds are on File in the Office of the Clerk to the Board. Recommended Action: Information Only No Action Taken or Required 7.B. 21-0271 TCRPC - CEDS District 5 Appointment Recommended Action: For Information Only Attachments: Commissioner's Memorandum Commissioner Moss welcomed Ms. Lee -Anna Otis to the Comprehensive Economic Development Strategy Committee of the Treasure Coast Regional Planning Council. No Action Taken or Required 7.C. 21-0276 Indian River County Venue Event Calendar Review Recommended Action: This is an informational item only; no Board action is required Attachments: Event Calendar No Action Taken or Required Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final March 2, 2021 7.D. 21-0287 Update on Brightline Trains Expenses Recommended Action: No Action Required Attachments: Staff Report Briahtline Trains Expenses No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner Adams, seconded by Commissioner Earman, to approve the Consent Agenda as presented. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 8.A. 21-0213 Checks and Electronic Payments January 22, 2021 to January 28, 2021 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of January 22, 2021 to January 28, 2021 Attachments: Finance Department Staff Report Approved 83. 21-0239 Checks and Electronic Payments January 29, 2021 to February 4, 2021 Recommended action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of January 29, 2021 to February 4, 2021 Attachments: Finance Department Staff Report Approved 8.C. 21-0257 Checks and Electronic Payments February 5, 2021 to February 11, 2021 Recommended Acton: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of February 5, 2021 to February 11, 2021 Attachments: Finance Department Staff Report Approved 8.D. 21-0275 Checks and Electronic Payments February 12, 2021 to February 18, 2021 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final March 2, 2021 for the time period of February 12, 2021 to February 18, 2021 Attachments: Finance Department Staff Report Approved 8.E. 21-0247 Award of Bid 2021013 - Annual Custodial Services for County Buildings Recommended Action: Staff recommends the Board award the custodial services to: Clean Space, Inc. (Group 1), High Sources, Inc. (Group 2) and CER Signature Cleaning (Group 3). Staff further recommends the Board approve the sample agreement and authorize the Chairman to execute it after review and approval by the County Attorney as to form and legal sufficiency and after the required certificates of insurance have been received and approved by the Risk Manager. Attachments: Staff Report Sample Agreement Approved staffs recommendation 8.F. 21-0272 Approval of Ongoing Contracts Recommended Action: Staff recommends the Board approve the listed expenditures and authorize the County Administrator and Purchasing Manager to renew each annually, as necessary and within their delegated authority. Attachments: Staff Report Approved staffs recommendation 8.G. 21-0273 Miscellaneous Budget Amendment 006 Recommended Action: Staff recommends the Board of County Commissioners approve the budget resolution amending the fiscal year 2020-2021 budget. Attachments: Staff Report Resolution Exhibit "A" Approved Resolution 2021-018, amending the Fiscal Year 2020-2021 Budget. 8.H. 21-0277 Children's Services Funding Allocation for Fiscal Year 2021/22 Recommended action: Staff Recommends that the Board of County Commissioners approve FY 2021/22 funding for Children's Services at the full 0.1250 millage cap of $2,322,074. Attachments: Staff Report Children's Services Funding History Approved staffs recommendation Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final March 2, 2021 8.1. 21-0255 Approval of Second Extension to the Agreement for Contracted Beach Services - Janitorial Services Recommended Action: Staff respectfully requests the Board of County Commissioners accept the second extension to the agreement and authorize the Chairman to execute upon County Attorney's approval as to form and legal sufficiency, and upon receipt of required insurance by Risk Management. Attachments: Staff Report Second Extension - Janitorial Maintenance Approved staffs recommendation 8.J. 21-0263 Renewal of Agreement for Food Concession Services and Lease at Sandridge Golf Club Recommended Action: Staff respectfully requests that the Board accept the second renewal term under the existing lease and authorize the Chair to execute the document. Attachments: Staff Report Agreement -Assumption and Joinder BCC 12-12-17 Agreement - Executed First Renewal 3-3-20 Second Renewal Approved staffs recommendation 8.K. 21-0264 Amendment 2, Work Order Number 1, Masteller & Moler, Inc. -Continuing Engineering Services RFQ 2018008 - Hobart Park Baseball Fields Recommended Action: Staff respectfully recommends acceptance of Amendment 2, Work Order Number 1, Hobart Parks Baseball Fields Continuing Consulting Engineering Services Agreements for RFQ2018008 with Masteller & Moler, Inc., authorizing the professional services as outlined in Exhibit A, and request the Board authorize the Chairman to execute the Amendment. Attachments: Staff Report Amendment 2, WO No. 1 Exhibit A Approved staffs recommendation 8.L. 21-0261 IRC Main Library Roof Replacement (183 8) Release of Retainage and Change Order No. 1 Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final March 2, 2021 Recommended Action: Staff recommends approval of Change Order No. 1 and payment of Contractor's Application for Payment No. 1838-6 in the amount of $11,017.85 for release of retainage. Attachments: Staff Report Change Order No. 1 Change Order No. 1 Approved staffs recommendation 8.M. 21-0267 Approval of SJRWMD Cost -Share Grant #36528 for Moorhen Marsh Low Energy Aquatic Plant System Recommended Action: Staff recommends that the County Commission approve the attached Cost -Share Agreement and authorize the Chairman to execute it on behalf of the County. Attachments: Staff Report Cost Share Agreement with SJRWMD IRC GrantForm Approved staffs recommendation 8.N. 21-0283 Roseland Community Center Building & Site Improvements, IRC -1855 - Change Order No. I Recommended action: Staff recommends approval of the additional work to be performed by Hulett Environmental Services, to authorize the Chairman to execute Amendment No. 1 to Work Order 12 with MBV in the amount of $2,400.00, and approve Change Order No.I with Kerns Construction & Property Management, Corp., in the amount of $40,801.60, bringing the new total for Kerns Construction & Property Management, Corp. contract to $273,232.60. Attachments: Staff Report Change Order No. 1 MBV Engineering Amend 1 to WO 12 Hulett Pest Control Quote Approved staffs recommendation 8.0. 21-0279 West Regional WWTF Facility Lighting Retrofit Recommended Action: Staff recommends that the Board of County Commissioners waive the requirement for bids for the West Regional Wastewater Treatment Facility lighting retrofit project, and authorize the Purchasing Division to issue a purchase order to Florida Blub & Ballast Inc. for $38,554.02 Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final March 2, 2021 Attachments: Staff Report Florida Bulb & Ballast Inc Proposal Quote #24961 All Suncoast Electric Inc Proposal Estimate #16791 Synergy Electric & Lighting Proposal Quote #23756 Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS County Attorney Dylan Reingold read the notices into the record. 10.C.1. 21-0280 Notice of Scheduled Public Hearing to Consider Modifications to County Code Sections 201.22 (Legislative) Recommended Action: The referenced public hearing item is provided for the Board of County Commissioners' information. No action is needed at this time Attachments: Staff Report No Action Taken or Required 10.C.2. 21-0281 Notice of Scheduled Public Hearing to Consider 51 st Avenue and Portions of Winter Beach Highlands and Winter Beach Park Subdivisions Water Assessment (Legislative) Recommended Action: The referenced public hearing item is provided for the Board of County Commissioners' information. No action is needed at this time Attachments: Staff Report No Action Taken or Required 11. COUNTY ADMINISTRATOR MATTERS 11.A. 21-0286 Update Regarding COVID-19 Vaccinations Recommended Action: Discuss Attachments: Staff Report Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final March 2, 2021 County Administrator Jason Brown provided an update on the COVID-19 vaccination progress. He utilized a PowerPoint presentation to provide the state and local statistics, noting that 25.5% of the County's population and 67% of the 65+ population had been vaccinated. Under Board discussion, Vice Chairman O'Bryan relayed the positive comments the Commissioners had been receiving regarding the Everbridge system and the organized vaccination process at the Fairgrounds. He received clarification from Administrator Brown about the simplicity of changing the wording on Everbridge upon direction from the Governor to allow vaccinations for different age groups and professions. The Vice Chairman also mentioned that the County may begin to receive the Johnson & Johnson vaccine; Administrator Brown added his speculation that the County would continue to receive Pfizer vaccines due to having the equipment to keep them at the required temperature. Commissioner Moss thanked Emergency Services Director Tad Stone, Treasure Coast Community Health, County staff, and the many volunteers who have come together to ensure a smooth vaccination process. No Action Taken or Required 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services D. Human Resources E. Information Technology F. Office of Management and Budget G Public Works H. Utilities Services 13. COUNTY ATTORNEY MATTERS 13.A. 21-0284 Economic Development Council Appointment Recommended Action: The County Attorney recommends that the Board review the applicants' resumes/applications, and determine which applicant to appoint to fill the unexpired term ending in January 2025, for the "BCC Appointee" position to the Economic Development Council. Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final March 2, 2021 Attachments: Staff Report County Attorney Dylan Reingold referred to staffs memorandum dated February 22, 2021, to announce that an Economic Development Council application had been received from Mr. Lee David Hunter, who was interested in filling the "Local Tourist Representative" vacancy. Commissioner Moss spoke in favor of appointing Mr. Hunter to fill the unexpired term ending in January 2025. A motion was made by Commissioner Moss, seconded by Vice Chairman O'Bryan, to appoint Mr. Lee David Hunter to fill the unexpired term ending in January 2025, for the BCC Appointee position for the "Local Tourist Representative" to the Economic Development Council. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 132. 21-0285 Affordable Housing Advisory Committee Appointment Recommended Action: The County Attorney recommends that the Board review the nomination, and determine whether to appoint him to fill the vacancy for the "citizen who actively serves on the county's local planning agency (Planning and Zoning Commission)" of the Affordable Housing Advisory Committee. Attachments: Staff Report County Attorney Dylan Reingold introduced Cassidy Brown, Legal Intern from Vermont Law School, who has been working in the County Attorney's office. Ms. Brown announced that Mr. Curtis Carpenter, Jr. was the nominee chosen to fill the "citizen who actively serves on the County's local planning agency (Planning and Zoning Commission)" vacancy on the Affordable Housing Advisory Committee. A motion was made by Commissioner Adams, seconded by Chairman Flescher, to appoint Mr. Curtis Carpenter, Jr. to fill the vacancy for the "citizen who actively serves on the county's local planning agency (Planning and Zoning Commission)" on the Affordable Housing Advisory Committee. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Peter D. O'Bryan, Vice Chairman C. Commissioner Susan Adams D. Commissioner Joseph H. Earman Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final March 2, 2021 E. Commissioner Laura Moss 14.E.1. 21-0294 Small Non -Profit Grant Program Recommended Action: Discuss Attachments: Commissioner's Memorandum Small Non -Profit Grant Criteria IRC Non -Profit Market Report 2020 Commissioner Moss addressed her fellow Board members to advocate for a Small Non -Profit Grant Program to assist the County's small non-profit agencies. She suggested that the proposed program would mirror the Small Business Grant Program, and that Mr. Tom Kindred of the Small Business Development Center at Indian River State College was willing to process the applications. The following representatives spoke on behalf of local small non-profit agencies: Dr. Crystal Bujol, Gifford Youth Orchestra Mr. Ted Pankiewicz, For the Love of Paws Ms. Janie Graves Hoover, Main Street Vero Beach Ms. Ruth Stanbridge, Indian River County Historical Society Ms. Barbara Schlitt Ford, Environmental Learning Center and Indian River Cares Ms. Heather Stapleton, Heritage Center and Indian River Citrus Museum Mr. Freddie Woolfork, Gifford Youth Achievement Center County Administrator Jason Brown spoke about the previously allocated CARES Act funds, and added that he would be returning to the Board in the near future with a CARES Act funding/spending update. He informed the Board that the list of non-profit agencies within the County was vast, and that if staff was directed to move forward immediately, funding would be taken from the Mortgage and Rental Assistance Program. County Attorney Dylan Reingold made note of the great not-for-profit agencies in the community. However, he voiced concern regarding the future ramifications that could arise from the County giving money directly to certain agencies. It was pointed out by Chairman Flescher and agreed upon by Attorney Reingold that the purpose of the partnership with the United Way was to determine eligibility for the disbursement of CARES Act funds. Commissioner Earman sought and received clarification from Administrator Brown about the guidelines the United Way had followed when providing assistance. Administrator Brown also spoke highly of the work done by the Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final March 2, 2021 United Way for the betterment of the community. Commissioner Moss made it clear that the proposed Small Non -Profit Grant Program was not intended to duplicate the assistance the agencies had received from the United Way, but for the non -profits to be given the flexibility to use the grant funds however they were needed. Chairman Flescher called for a recess at 10: 53 a.m., and reconvened the meeting at 11:04 a.m., with all members present. Dori Stone, President, Indian River County Chamber of Commerce, spoke via Zoom to request that 501(c)(6) organizations, Membership Based Nonprofits, be included when considering criteria for the proposed grant recipients. Detailed discussion ensued among the Board with the majority not in favor of reallocating CARES Act dollars from the Mortgage and Rental Assistance Program. It was suggested that the topic be revisited if an additional round of CARES Act funding was received, and that the nonprofit agencies could reach out for assistance to their donors or to the municipalities where they were located. They also discussed the County's funding of nonprofits and criteria/eligibility if the Board voted to approve funding for small non -profits in the future. Commissioner Moss reminded her fellow Commissioners that she first brought the topic to them on January 5, 2021. She recommended that staff begin to work on the criteria/specifics for grant funding for small nonprofit agencies and return to the Board with a proposal. Vice Chairman O'Bryan recalled that there was no support in early January when the item was presented, and he did not feel it was a good use of staff time. Chairman Flescher agreed with the Vice Chairman, and he was confident that if the Board directed staff to fund small non-profit agencies with the second round of CARES Act funding, staff would work swiftly to make it happen. Commissioner Adams clarified that the Board was responsible for directing staff to move forward; however, there appeared to be no support at the present time. Commissioner Earman cited timing as his reason for not supporting the item, and he suggested revisiting the topic in 30-45 days or after a new round of CARES Act funding was confirmed. A motion was made by Commissioner Moss to direct staff to move forward with the development of a grant assistance program for small non-profit agencies, and to return to the Board with a proposal. The motion died for lack of a second. 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final March 2, 2021 C. Environmental Control Board 16. ADJOURNMENT There being no further business, Chairman Flescher adjourned the meeting at 12:03 p.m. Indian River County Florida Page 12 Board of County Commissioners Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller By: eputy Clerk BCC/RDZ/2021 Minutes Meeting Minutes — Final March 2, 2021 �;.r..OhiM Approved: MAY 1 8.2021 Indian River County Florida Page 13