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04/06/2021
E1 d 13 COUNTY COMMISSIONERS Chairman, Joseph E. Flescher, District 2 Vice Chairman, Peter D. O'Bryan, District 4 Commissioner Susan Adams, District 1 Commissioner Joseph H. Earman, District 3 Commissioner Laura Moss, District 5 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, APRIL 6,2021 - 9:00 AM Commission Chambers Indian River County Administration Complex 1.801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller This meeting can be attended virtually via Zoom. Instructions can be found at the end of this agenda and also online at www.ircgov.com. 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. ,INVOCATION t ` Pastor Jim Gallagher, Calvary Chapel Vero Beach 3. PLEDGE OF ALLEGIANCE. Chairman Joseph E. Flescher 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS S.A. Presentation of Proclamation Honoring Paul Colberg on His Retirement From Indian River County Board of County Commissioners Department of Public Works / Road & Bridge Division with Twenty -Five Years of Service Attachments: Proclamation April 6, 2021 Page 1 of 6 S.B. Presentation of Proclamation Honoring Willard Taylor Ramsey on His Retirement From Indian River County Board of County Commissioners Department of Emergency Services / Fire Rescue Division with Thirty Years of Service Attachments: Proclamation S.C. Presentation of Proclamation Designating the Month of April, 2021 As Child Abuse Prevention Month Attachments: Proclamation 6. APPROVAL OF MINUTES 6.A. Regular Meeting of January 19, 2021 6.B. Special Call Meeting of January 25, 2021 6.C. Regular Meeting of February 02, 2021 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. Proclamation Honoring Theresa Lynn Brennan on Her Retirement From Indian River County Board of County Commissioners Department of Emergency Services with Thirty Years of Service Attachments: Proclamation 7.B. Health Department Annual Contract to Include CARES Act Amendment Attachments: Staff Report Health Department Annual Contract Amendments 7.C. Update on Brightline Trains Expenses Attachments: Staff Report Brightline Trains Expenses 7.D. Indian River County Venue Event Calendar Review Attachments: Venue Event Calendar Review 7.E. Proclamation Designating April 1 through April 30, 2021, as Water Conservation Month in Indian River County Attachments: Staff Report S. CONSENT AGENDA 8.A. Checks and Electronic Payments February 19; 2021 to February 25, 2021 Attachments: Finance Department Staff Report 8.B. Checks and Electronic Payments February 26, 2021 to March 4, 2021 Attachments: Finance Department Staff Report April 6, 2021 Page 2 of 6 8.C. Checks and Electronic Payments March 5, 2021 to March 11, 2021 Attachments: Finance Department Staff Report 8.D. Checks and Electronic Payments March 12, 2021 to March 18, 2021 Attachments: Finance Department Staff Report 8.E. Checks, and Electronic Payments March 19, 2021 to March 25, 2021 Attachments: Finance Department Staff Report 8.F. Indian River County Clerk of Circuit Court and Comptroller, Jeffrey R. Smith: Notice of Comprehensive Annual Financial Report and Popular, Annual Financial Report Completion for the fiscal year 2019-2020 Attachments: Finance Department Staff Report 8.G. Annual Financial Report Attachments: Finance Department Staff Report 8.H. Annual HUD Grant Renewals for Continuum of Care (CoC)Programs Attachments: Staff Report HUD RENEWAL Announcement 2021 8.I. Resolution Formally Designating A Portion of Certain County Owned Property as Right -Of -Way Attachments: Staff Report Resolution Exhibit A (right-of-way) Exhibit B (remainder) 8.J. Resolution Restructuring the Agriculture Advisory Committee Attachments: Staff Report AAC Resolution 8.K. Indian River County Subaward and Grant Agreement for Hurricane Isaias Attachments: Staff Report Federally -Funded Subaward and Grant Agreement 8.L. CARES Act Amendments Designation of Authority Attachments: Staff Report SDIRC CARES Act Revised First Amendment 8.M. Award of Bid 2021022 for Central WWTF RAS/WAS Pump Replacement Attachments: Staff Report Sample Agreement April 6, 2021 Page 3 of 6 8.N. Fourth of July Fireworks Funding Attachments: Staff Report COVB - 4th of July 2021 funding request Lions Club - 4th of July funding request 8.0. West Wabasso Phase III Septic to Sewer Approval of SJRWMD Cost -Share Funding Agreement Attachments: Staff Report Cost Share Agreement with SJRWMD 8.P. Acceptance of Utility Easements and Limited Access Easements - Preston Estates (Located Within the Municipal Boundaries of the City of Vero Beach) Attachments: Staff Report Copy of Proposed Plat of Preston Estates 8.Q. Emergency Replacement of Two 16 -inch Water Valves: 58th Avenue at 4th Street Attachments: Staff Report Proposal - CK Construction 8.R. Work Order No. 4, Donadio and Associates - IRC Traffic Operations Facility, (IRC 2104) Attachments: Staff Report Scope of Services - Exhibit A Donadio. and Associates WO# 4 8.S. Amendment No. 18 to Indian River County Civil Engineering and Land Surveying Agreement for Bridge Replacements and Widening of 66th Avenue from South of. SR60 to North of 57th Street Attachments: Staff Report Amendment No. 18 from Arcadis US, Inc. 8.T. 66th Avenue Phase IB - Amendment No. 9 (IRC -1505) Attachments: Staff Report Amendment No. 9 8.U. Award of Bid No. 2021025, Round Island Emergency Beach Access (IRC -1927) Attachments: Staff Report Sample Agreement 8.V. Town of Indian River Shores Utility Feasibility Study Attachments: Staff Report Arcadis Scope of Work for Feasibility Study Letter from City of Vero Beach 032421 April 6, 2021 Page 4 of 6 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS 10.A.1. Tobacco 21 Ordinance Attachments: Staff Report Proposed Tobacco 21 Ordinance B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 11.A. Update Regarding COVID-19 Vaccinations Attachments: Staff Report 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services D. Human Resources E. Information Technology F. Office of Management and Budget G. Public Works 12.G.1. Research Review Phase of the IRC Lagoon Management Plan: Update 3 Attachments: Staff Report A. Research Plan Timeline B. Supporting Research. 12.G.2. Award of Bid No. 2021018, Construction of 66th Avenue Roadway Widening '(49th Street to 69th Street), IRC -1505, FDOT FM 436379-1-54-01 & 436379-1-54-02 Attachments: Staff Report Sample Agreement H. Utilities Services 13. COUNTY ATTORNEY MATTERS 13.A. Construction Board of Adjustment and Appeals Member Appointment Attachments: Staff Report April 6, 2021 Page 5 of 6 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Peter D. O'Bryan, Vice Chairman C. Commissioner Susan Adams D. Commissioner Joseph H. Earman E. Commissioner Laura Moss 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District C. Environmental Control Board 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to .the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.irc og v.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00p.m until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5: 00 p.m April 6, 2021 Page 6 of 6 PROCLAMATION HONORING PAUL COLBERG ON HIS RETIREMENT FROM THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF PUBLIC WORKS/ROAD & BRIDGE DIVISION WHEREAS, Paul Colberg retires from the Indian River County Department of Public Works, Road & Bridge Division effective March 26, 2021; and WHEREAS, Paul Colberg began his career with Indian River County, Road & Bridge Division on January 18, 1996, as a Maintenance Worker V. Paul Colberg was promoted on February 15, 1999, to a Maintenance Worker VI. On March 30, 2001, Paul Colberg's Maintenance Worker VI position had been reclassified to a Tradesworker I. On July 18, 2008, Paul Colberg then transferred to an Equipment Operator II position within the Road & Bridge Division, which is the position he continued in until his retirement; and WHEREAS, Paul Colberg has served this County and the Public with distinction and selflessness. He has gained the respect and admiration of his colleagues, co-workers and citizens within the County and his work is greatly appreciated! NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Paul Colberg's. efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River County for the last Twenty-five years! BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in his future endeavors! Adopted this 161 day of March 2021. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman 5-4 1 PROCLAMATION HONORING WILLARD TAYLOR RAMSEY ON HIS RETIREMENT FROM THE INDIAN RIVER COUNTY DEPARTMENT OF EMERGENCY SERVICES / FIRE RESCUE . DIVISION WHEREAS, Lieutenant Willard Ramsey began his journey as a Firefighter with Indian River County on April 7, 1991; and WHEREAS, Lieutenant Willard Ramsey advanced through the fire service ranks becoming an EMT, Smoke Diver and Open Water Diver within his first year of service. Within the next five years he became a Driver Engineer and by July 8, 2003, after dedicating himself to the study and practice of Incident Command, he was promoted to Lieutenant in which capacity he has served until his retirement on March 31, 2021; and WHEREAS, Lieutenant Willard Ramsey's desire to learn is reflected by a file filled with certifications of expertise in Urban Search and Rescue operations such as: Rope Rescue, Structural Collapse, Trench and Excavation, Vehicle and Machinery, as well as Aerial Operations and Maintenance; and I WHEREAS, Lieutenant Willard Ramsey's passion for his crews and the citizens of Indian River County can be seen among the multitude of letters from the public, commendations from his supervisors, countless code saves and especially in the positive demeanors and achievements of the many crew members he has mentored throughout the years; and WHEREAS, Lieutenant Willard Ramsey's stellar career with the fire service has been based upon his sincere appreciation for those he has served, inspiring those around him "to be and to do " the very best they can for themselves, their crews and the community. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY. COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA; that the Board is grateful to Lieutenant Willard Ramsey for his thirty years of unwavering service, commitment and dedication to his profession, his peers, and the citizens of Indian. River County. Adopted this 6th day of April, 2021. THE BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman 2 6� PROCLAMATION DESIGNATING THE MONTH OF APRIL, 2021 AS CHILD ABUSE PREVENTION MONTH WHEREAS, child abuse and neglect is a serious and growing problem affecting more than 3.2 million of our nation's children annually and over 3,500 children locally; and WHEREAS, the abuse and neglect of children can cause severe, costly and lifelong problems, including physical and mental health problems, school failure and criminal behavior, which affects all of society; and WHEREAS, increased public awareness of the devastating problem of child abuse and neglect is our strongest weapon in the fight to end it; and WHEREAS, many community organizations, such as all the Exchange Clubs in Indian River County, the Exchange Club of Indian River, the Exchange Club of the Treasure Coast, the Exchange Club of Vero Beach, the Exchange Club of Fellsmere and the Exchange Club of Sebastian, Hibiscus Children's Center and other organizations who make children a top priority, take action to support the physical, social, emotional, and educational development and competency of all children; and WHEREAS, during the month of April, Prevent Child Abuse Florida in collaboration with the Governor's Office of Adoption and Child Protection, the Florida Department of Children and Families, and the Ounce of Prevention Fund of Florida, will implement Pinwheels for Prevention, a statewide campaign promoting awareness of healthy child development and positive parenting practices. The National Exchange Club will honor all children by wearing blue on Mondays during the month of April. NOW, THEREFORE, BE IT PROCLAIMED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS, that the month of April, 2021, be designated as CHILD ABUSE PREVENTION MONTH in Indian River County, and all residents are urged to engage in activities whose purpose is to strengthen families and communities to provide the optimal environment for healthy child development. Adopted this 6th day of April, 2021. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Joe Earman Laura Moss 3 PROCLAMATION HONORING FIREFIGHTER THERESA LYNN BRENNAN ' UPON THE OCCASION OF HER RETIREMENT FROM INDIAN RIVER COUNTY DEPARTMENT OF EMERGENCY SERVICES Whereas, Theresa Brennan began her dedication to the public when she became the .first woman to be hired as an Indian River County Firefighter on April 5, 1991, and, Whereas, through diligent work and demonstrated ability, Theresa advanced through the Fire Service ranks becoming the first female acting Lieutenant for combat since 2007 after having held the rank of Engineer for over 15 years; and, Whereas, certified in High Angle and Aircraft Rescue Fire Fighting, Theresa played integral roles in fighting fires during multiple incidents and in 2012 was honored for her part in saving Fellsmere homes from a 350 -acre brush fire; and, Whereas, Theresa has been commended many times to include cardiac saves, delivering babies, volunteering throughout her career for the Firefighters Fair and Big Heart Brigade along with countless community assists; and, Whereas, Theresa has been a true public servant who could always be counted upon to do the next right thing while serving the department and our community with distinction and selflessness. NOW, THEREFORE, BE IT PROCLAIMED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS, that Firefighter Brennan's dedication to the job, commitment to our community and loyalty to her fire service brothers and sisters over the last 30 years has been exemplary and we all wish to express our sincere gratitude for her service. Adopted this 6th Day of April 2021. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph Flescher, Chairman to 4 VA 1 Informational Item INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT & BUDGET TO: Members of the Board of County Commissioners DATE: March 23, 2021 THROUGH: Jason E. Brown, County Administrator FROM: Kristin Daniels, Director, Management & Budget SUBJECT: Health Department Annual Contract to Include CARES Act Amendment DESCRIPTION AND CONDITIONS On March 9, 2021, County staff indicated that the Health Department had requested a $591,088 decrease to their CARES Act allocation, which would be memorialized in a revision to the Health Department's CORE contract. County staff noted that such revision would be brought before the Board as an informational item at a later date. The amendments have been drafted and are included as an attachment to this agenda item. RECOMMENDATION This item is for informational purposes only and requires no Board action. ATTACHMENTS Health Department Annual Contract Amendments 5 Mission: Ron DeSantis To protect, promote & improve the health Governor of all people in Florida through integrated state, county &community efforts. Scott. A. Rivkees, MD HATHState Surgeon General Vision: To be the Healthiest State in the Nation March 18, 2021 Jason Brown, Administrator Indian River County Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 RE: FY 2020-2021 Contract between the Indian River Board of County Commissioners and the Department of Health for operation of the Indian River County Health Department Dear Mr. Brown As specified in paragraph 4, section d., of the above referenced contract, either party may increase or decrease funds to the contract upon written notification to the other party. Accordingly, please find enclosed the following: • An updated summary of funding revisions. • Revised Attachment II, Parts II and III, incorporating the changes indicated in the summary and covering the period subsequent to the contract amendment. • Page 2 of the contract reflecting updated funding adjustments. • A revised Attachment II, Part I If you have any questions, please feel free to contact Mayur Rao, Florida Department of Health in Indian River County Health Department Business Manager at (772) 794-7464. Sincerely, Miranda C: Hawker, M.P.H. Health Officer Enclosures Cc: Demonica Connell, Office of Budget and Revenue Management Florida Department of Health in Indian River County 1900 271� Street, Vero Beach, FL 32960 Accredited Health Department PHONE: 772/794-7400 ' : Public Health Accreditation Board WEBSITE: http:/fiindian6ver.floridahealth.gov 6 Florida Health.gov DEPARTMENT OF HEALTH BUREAU OF BUDGET MANAGEMENT CORE CONTRACT AMENDMENT REVIEW - REVENUES -------- - -. - - COUNTYNAME: - - --- --__N-____________ . .-_ INDIARIVER CHD DATE LOGGED: ------ 3/18/2021 A DETAIL CHANGES Contract Totals Programs Component Amount Ob".Code Previous Amended Change 1 Immunizations & Vaccines COVID Response IC3R1 640,623 007000 - 640,623 640,623 2 BOCC Funding LOGOV 591,088 008040. 1,530,211.00 939,123 591,088 3 Co Cares Act Funding CVGOV 111,228 008040 400,000.00 288,772 111,228 4 007000 - - - 5 008040 - - - 6 007000 - - - 71 015075 - - - 8 007000 - - - 9 007000 - - - 10 008040 - - - Total Changes to Revenue 61,693 Level 5 Communicable Disease Control 1XX - - Prima Care 2XX - - ErMronmental Health 3XX - Special Contracts 5XX - - Total Changes to E)penditures - B. CORE CONTRACT 1. Planned Revenues (Nev4 8,435,106 Planned E)penditures (Nev4 8,367,653 2. IncreasetDecrease in Planned Revenues New Total 8,435,106 Previous Total 8,496,799 Net Change (61,693) 3. Increase/Decrease in Planned E)penditures NewTotai 8,367,653 '. Previous Total 8,261,266 Net Change 106,387 4. IncreasetDecrease in Special Projects New Total - Previous Total Net Change - 01 Prepared By. Date: 3/18/2021 Mayur K Rao - Business Manager Approved By. -- ! Date: 3.118.12021 Miranda C HaWw -Health Officer ATTACHMENT II INDIAN RIVER COUNTY HEALTH DEPARTMENT Part R, Sources of Contributions to County Health Department October 1, 2020 to September 30, 2021 State CHD County Total CHD Trust Fund CHD Trust Fund Other (cash) Trust Fund (cash) Contribution Total 1. GENERAL REVENUE • STATE 015040 AIDS PATIENT CARE 015040 CHD - TB COMMUNITY PROGRAM 015040 CORONAVIRUS GENERAL REVENUE 015040 FAMILY PLANNING GENERAL REVENUE 015040 PRIMARY CARE PROGRAM 015040 SCHOOL HEALTH SERVICES - GENERAL REVENUE 015050 CHD GENERAL REVENUE NON -CATEGORICAL GENERAL REVENUE TOTAL 2. NON GENERAL REVENUE - STATE 015010 ENVIRONMENTAL BIOMEDICAL WASTE PROGRAM NON GENERAL REVENUE TOTAL 3. FEDERAL FUNDS • STATE 007000 AIDS DRUG ASSISTANCE PROGRAM ADMIN HQ 007000 WIC BREASTFEEDING PEER COUNSELING PROG 007000 COASTAL BEACH WATER QUALITY MONITORING 007000 COMPREHENSIVE COMMUNITY CARDIO - PHBG 007000 EPID & LAB FOR INFECTIOUS DISEASE COVID-19 007000 EPID & LAB FOR INFECTIOUS DISEASE COVID-19 007000 FAMILY PLANNING TITLE X - GRANT 007000 HURRICANE CRISIS COAG ENVIRONMENTAL HEALTH 007000 IMMUNIZATION & VACCINES CHILDREN COVID 19 RESPON 007000 IMMUNIZATION & VFC COVID RESPONSE FOR VACCINES 007000 IMMUNIZATION ACTION PLAIN 007000 MCH SPEC PRJ SOCIAL DETERA41NANTS HLTH COMM EDU 007000 MCH BLOCK GRANT FLORIDA'S HEALTHY BABIES 007000 BASE COMMUNITY PREPAREDNESS CAPABILITY 007000 BASE PUB HLTH SURVEILLANCE & EPI INVESTIGATION 007000 AIDS PREVENTION 007000 RYAN WHITE TITLE II GRANT/CHD CONSORTIUM 007000 WIC PROGRAM ADMINISTRATION 015075 SUPPLEMENTAL SCHOOL HEALTH 015075 SNAP ED - OBESITY FEDERAL FUNDS TOTAL 4. FEES ASSESSED BY STATE OR FEDERAL RULES • STATE 001020 CHD STATEWIDE ENVIRONMENTAL FEES 001092 CHD STATEWIDE ENVIRONMENTAL FEES 001206 ON SITE SEWAGE DISPOSAL PERMIT FEES 001206 SANITATION CERTIFICATES (FOOD INSPECTION) 001206 SEPTIC TANK RESEARCH SURCHARGE 001206 SEPTIC TANK VARIANCE FEES 50% 100,000 0 100,000 0 100,000 17,534 0 17,534 0 17,534 528,549 0 528,549 0 528,549 40,889 0 40,889 0 40,889 183,226 0 183,226 0 183,226 136,867 0 136,867 0 136,867 1,508,076 0 1,508,076 0 1,508,076 2,515,141 0 2,515,141 0 2,515,141 8,203 0 8,203 0 8,203 8,203 0 8,203 0 8,203 39,388 0 39,388 0 39,388 57,500 0 57,500 0 57,500 9,891 0 9,891 0 9,891 115,000 0 115,000 0 115,000 939,861 0 939,861 0 939,861 137,746 0 137,746 0 137,746 43,669 0 43,669 0 43,669 5,500 0 5,500 0 5,500 640,623 0 640,623 0 640,623 46,755 0 46,755 0 46,755 34,951 0 34,951 0 34,951 23,113 0 23,113 0 23,113 14,776 0 14,776 0 14,776 88,227 0 88,227 0 88,227 76,974 0 76,974 0 76,974 56,262 0 56,262 0 56,262 90,000 0 90,000 0 90,000 458,840 0 458,840 0 458,840 150,068 0 150,068 0 150,068 89,411 0 89,411 0 89,411 3,118,555 0 3,118,555 0 3,118,555 146,323 0 146,323 0 146,323 319,033 0 319,033 0 319,033 24,996 0 24,996 0 24,996 2,405 0 2,405 0 2,405 4,745 0 4,745 0 4,745 201 0 201 0 8 201' rr I ATTACIRVIENT H INDIAN RIVER COUNTY HEALTH DEPARTMENT Part II, Sources of Contributions to County Health Department October 1, 2020 to September 30, 2021 State CHD County Total CHD Trust Fund CHD Trust Fund Other (cash) Trust Fund (cash) Contribution Total 001206 PUBLIC SWIMMING POOL PERMIT FEES -10% HQ TRANSFER 001206 DRINKING WATER PROGRAM OPERATIONS 001206 REGULATION OF BODY PIERCING SALONS 001206 TANNING FACILITIES 001206 ONSITE SEWAGE TRAINING CENTER 001206 TATTO PROGRAM ENVIRONMENTAL HEALTH 001206 MOBILE HOME & RV PARK FEES FEES ASSESSED BY STATE OR FEDERAL RULES TOTAL 5. OTHER CASH CONTRIBUTIONS • STATE: 090001 DRAW DOWN FROM PUBLIC HEALTH UNIT OTHER CASH CONTRIBUTION TOTAL 6. MEDICAID • STATE/COUNTY' 001148 CHD CLINIC FEES MEDICAID TOTAL 7. ALLOCABLE REVENUE -STATE: 001004 CHD STATEWIDE ENVIRONMENTAL FEES 031005 GENERAL CLINIC RABIES SERVICES & DRUG PURCHASES ALLOCABLE REVENUE TOTAL 8. OTHER STATE CONTRIBUTIONS NOT IN CHD TRUST FUND • STATE ADAP PHARMACY DRUG PROGRAM WIC PROGRAM BUREAU OF PUBLIC HEALTH LABORATORIES IMMUNIZATIONS OTHER STATE CONTRIBUTIONS TOTAL . 9. DIRECT LOCAL CONTRIBUTIONS • BCC/TAX DISTRICT 008005 HUMAN AND CHILDRENS SERVICES PROGRAM 008005 CHD FEDERAL & LOCAL INDIRECT EARNINGS 008040 LOCAL COVID-19 RESPONSE 008040 CHD LOCAL REVENUE & EXPENDITURES DIRECT COUNTY CONTRIBUTIONS TOTAL 10. FEES AUTHORIZED BY COUNTY ORDINANCE OR RESOLUTION • COUNTY 001077 CHD CLINIC FEES 001094 CHD LOCAL ENVIRONMENTAL FEES 001110 VITAL STATISTICS CERTIFIED RECORDS FEES AUTHORIZED BY COUNTY TOTAL 11. OTHER CASH AND LOCAL CONTRIBUTIONS • COUNTY 1,880 0 1,880 0 1,880 526 0 526 0 526 138 0 138 0 138 217 0 217 0 217 95 0 95 0 95 868 0 868 0 868 2,719 0 2,719 0 2,719 504,146 0 504,146 0 504,146 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 22,100 22,100 0 22,100 0 22,100 22,100 0 22,100 3,690 0 3,690 0 3,690 10,000 0 10,000 0 10,000 13,690 0 13,690 0 13,690 0 0 0 88,822 88,822 0 0 0 507 507 0 0 0 1,743,101 1,743,101 0 0 0 17,224 17,224 0 0 0 98,561 98,561 0 0 0 1,948,215 1,948,215 0 71,184 71,184 0 71,184 0 10,524 10,524 0 10,524 0 288,772 288,772 0 288,772 0 939,123 939,123 0 939,123 0 1,309,603 1,309,603 0 1,309,603 0 13,919 13,919 0 13,919 0 258,943 258,943 0 258,943 0 201,240 201,240 0 201,240 0 474,102 474,102 0 474,102 9 ATTACHMENT II INDIAN RIVER COUNTY HEALTH DEPARTMENT Part II, Sources of Contributions to County Health Department October 1, 2020 to September 30, 2021 State CHD County Total CHD Trust Fund CHD Trust Fund Other (cash) Trust Fund (cash) Contribution Total 001029 CHD CLINIC FEES 001090. CHD CLINIC FEES 010300 INSPECTIONS OF SUMMER FEEDING PROGRAM • DOE 010300 STATE UNDERGROUND PETROLEUM RESPONSE ACT 010400 CHD SALE OF SERVICES IN OR OUTSIDE OF STATE GOVT 011000 REVENUE CONTRACT/MOA W/NO REPORTING REQUIREMENT 011000 INDIAN RIVER FETAL & INFANT MORTALITY REVIEW PRJ 011001 CHD HEALTHY START COALITION CONTRACT 011001 HEALTHY START NURSE FAM PARTNERSHIP EXPAND CHD 090002 DRAW DOWN FROM PUBLIC HEALTH UNIT OTHER CASH AND LOCAL CONTRIBUTIONS TOTAL 12. ALLOCABLE REVENUE - COUNTY 001004 CHD STATEWIDE ENVIRONMENTAL FEES 031005 GENERAL CLINIC RABIES SERVICES & DRUG PURCHASES COUNTY ALLOCABLE REVENUE TOTAL 13. BUILDINGS - COUNTY ANNUAL RENTAL EQUIVALENT VALUE OTHER (Specify) UTILITIES BUILDING MAINTENANCE GROUNDS MAINTENANCE INSURANCE OTHER (Specify) OTHER (Specify) BUILDINGS TOTAL 14. OTHER COUNTY CONTRIBUTIONS NOT IN CHD TRUST FUND • COUNTY EQUIPMENT / VEHICLE PURCHASES VEHICLE INSURANCE VEHICLE MAINTENANCE OTHER COUNTY CONTRIBUTION (SPECIFY) OTHER COUNTY CONTRIBUTION (SPECIFY) OTHER COUNTY CONTRIBUTIONS TOTAL GRAND TOTAL CHD PROGRAM 0 13,200 13,200 0 13,200 0 3,800 3,800 0 3,800 0 1,119 1,119 0 1,119 0 2,416 2,416 0 2,416 0 400 .400 0 400 0 341,919 341,919 0 341,919 0 3,067 3,067 0 3,067 0 2,420 2,420 0 2,420 0 87,535 87,535 0 87,535 0 -67,453 -67,453 0 •67,453 0 388,423 388,423 0 388,423 0 3,690 3,690 0 3,690 0 10,000 10,000 0 10,000 0 13,690 13,690 0 13,690 0 0 0 455,938 455,938 0 0 0 0 0 0 0 0 153,560 153,560 0 0 0 82,068 82,068 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 691,566 691,566 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6,159,735 2,207,918 8,367,653 2,639,781 11,007,434 10 ATTACHMENT II INDIAN RIVER COUNTY HEALTH DEPARTMENT Part IH, Planned Staffing. Clients, Services and Expenditures By Program Service Area Within Each Level of Service October 1, 2020 to September 30, 2021 Quarterly Expenditure Plan FTE's Clients Services/ let 2nd 3rd 4th Grand (0.00) Unita Visite (Whole dollars only) State County Total A COMMUNICABLE DISEASE CONTROL: I10AUNIZATION (101) 3.44 907 1,129 271,859 233,079 271,859 233,079 967,555 42,321 1,009,876 SEXUALLY TRANS. DIS. (102) 3.00 788 1,033 70,218 60,201 70,218 60,201 195,591 65,247 260,838 HIV/AIDS PREVENTION (03A1) 2.90 0 7,983 55,370 47,472 55,370 47,471 205,584 99 205,683 HIV/AIDS SURVEILLANCE (03A2) 0.08 0 0 1,193 1,023 1,193 1,023 4,429 3 4,432 HIV/AIDS PATIENT CARE (03A3) 4.23 183 719 107,777 92,404 107,777 92,404 389,317 11,045 400,362 ADAP (03A4) 0.83 10 10 15,589 13,365 15,589 13,365 57,879 29 57,908 TUBERCULOSIS (104) 1.22 36 127 26,388 22,623 26,388 22,623 96,520 1,502 98,022 COMM. DIS. SURV. (106) 40.99 0 86,569 698,062 598,487 698,062 598,486 1.789,706 803,391 2,593,097 HEPATITIS (109) 0.00 0 0 0 0 0 0 1 0 0 0 PREPAREDNESS AND RESPONSE (116) 1.11 0 '19 28,766 24,663 28,766 24,664 106,859 0 106,859 REFUGEE HEALTH (118) 0.00 0 0 0 0 0 0 0 0 0 VITAL RECORDS (180) 1.11 5,664 18,786 17,598 15,088 17,598 15,087 0 65,371 65,371 COMMUNICABLE DISEASE SUBTOTAL 58.91 7,588 116,375 1,292,820 1,108,405 1,292,820 1,108,403 3,813,440 989,008 4,802,448 B. PRIMARY CARE: CHRONIC DISEASE PREVENTION PRO (210) 2.53 292 715 63,303 54,273 63,303 54,272 235,151 0 235,151 WIC (21W1) 7.99 3,284 20,361 146,717 125,789 146,717 125,790 545,013 0 545,013 TOBACCO USE INTERVENTION (212) 0.00 0 0 0 0 0 0 0 0 0 WIC BREASTFEEDING PEER COUNSELING (21W2) 0.92 0 853 16,719 14,334 16,719 14,335 62,107 0 62,107 FAMILY PLANNING (223) 4.99 349 742 115,396 98,935 115,396 98,935 389,796 38,866 428,662 IMPROVED PREGNANCY OUTCOME (225) 0.00 0 0 0 0 0 0 0 0 0 HEALTHY START PRENATAL (227) 0.61 5 30 15,384 13,190 15,384 13,189 0 57,147 57,147 COMPREHENSIVE CHILD HEALTH (229) 0.00 0 0 0 0 0 0 0 0 0 HEALTHY START CHILD (23 1) 0.61 1 1 13,022 11,164 13,022 11,164 0 48,372 48,372 SCHOOL HEALTH (234) 4.86 0 49,999 120,620 103,414 120,620 103,413 448,067 0 448,067 COMPREHENSIVE ADULT HEALTH (237) 5.88 760 1,564 144,548 123,929 144,548 123,929 40,550 496,404 536,954 COMMUNITY HEALTH DEVELOPMENT (238) 0.97 0 1,696 22,365 19,175 22,365 19,175 83,080 0 83,080 DENTAL HEALTH (240) 0.00 0 0 0 0 0 0 0 0 0 PRIMARY CARE SUBTOTAL 29.36 4,691 75,961 658,074 564,203 658,074 564,202 1,803,764 640,789 2,444,553 C. ENVIRONMENTAL HEALTH: Water and Onsite Sawage Programa COSTAL BEACH MONITORING (347) 0.23 133 183 8,965 7,686 8,965 7,687 9,957 23,346 33,303 LIMITED USE PUBLIC WATER SYSTEMS (357) 0.32 24 359 7,225 6,195 7,225 6,195 4,200 22,640 26,840 PUBLIC WATER SYSTEM (358) 0.04 0 77 1,081 927 1,081 928 13 4,004 4,017 PRIVATE WATER SYSTEM (359) 1.53 8 1,794 31,021 26,596 31,021 26,596 423 114,811 115,234 ONSITE SEWAGE TREATMENT & DISPOSAL (361) 6.84 2,069 6,987 130,272 111,689 130,272 111,688 319,887 164,034 483,921 Group Total 8.96 2,234 9,400 178,564 153,093 178,564 153,094 334,480 328,835 663,315 Facility Programs TATTOO FACILITY SERVICES (344) 0.14 83 30 2,900 2,487 2,900 2,487 8,488 2,286 10,774 11 ATTACHMENT II INDIAN RIVER COUNTY HEALTH DEPARTMENT Part III, Planned Staffing. Clients, Services and Expenditures By Program Service Area Within Each Level of Service October 1, 2020 to September $0, 2021 Quarterly Expenditure Plan FPE'a Clients Services/ let 2nd 3rd 4th Grand (0.00) Unite Visits (Whole dollars only) State County Total FOOD HYGIENE (348) BODY PIERCING FACILITIES SERVICES (349) GROUP CARE FACILITY (351) MIGRANT LABOR CAMP (352) HOUSING & PUB. BLDG. (353) MOBILE HOME AND PARK (354) POOLS/BATHING PLACES (360) BIOMEDICAL WASTE SERVICES (364) TANNING FACILITY SERVICES (369) Group Total Groundwater Contamination STORAGE TANK COMPLIANCE SERVICES (355) SUPER ACT SERVICES (356) Group Total Community Hygiene COMMUNITY ENVIR. HEALTH (345) INJURY PREVENTION (346) LEAD MONITORING SERVICES (350) PUBLIC SEWAGE (362) SOLID WASTE DISPOSAL SERVICE (363) SANITARY NUISANCE (365) RABIES SURVEILLANCE (366) ARBORVIRUS SURVEIL. (367) RODENT/ARTHROPOD CONTROL (368) WATER POLLUTION (370) INDOOR AIR (371) RADIOLOGICAL HEALTH (372) TOXIC SUBSTANCES (373) Group Total ENVIRONMENTAL HEALTH SUBTOTAL D. NONOPERATIONAL COSTS: NON -OPERATIONAL COSTS (599) ENVIRONMENTAL HEALTH SURCHARGE (399) MEDICAID BUYBACI{ (611) NONOPERATIONAL COSTS SUBTOTAL TOTAL CONTRACT 0.86 186 483 18,989 16,280 18,989 16,281 29,342 41,197 70,539 0.01 0 0 214 183 214 183 792 2 794 0.18 99 72 3,775 3,236 3,775 3,236 48 13,974 14,022 0.09 12 29 2,130 1,826 2,130 1,826 876 7,036 7,912 0.13 1 23 2,969 2,546 2,969 2,546 34 10,996 11,030 0.17 40 100 3,573 3,064 3,573 3,064 10,992 2,282 13,274 1.12 539 1,092 23,146 19,845 23,146 19,845 77,199 8,783 85,982 0.50 548 491 10,657 9,136 10,657 9,136 39,340 246 39,586 0.04 18 28 883 757 883 757 1,771 1,509 3,280 3.24 1,526 2,348 69,236 59,360 69,236 59,361 168,882 88,311 257,193 0.00 0 0 0 0 0 0 0 0 0 0.06 6 19 1,326 1,137 1,326 1,137 16 4,910 4,926 0.06 6 19 1,326 1,137. 1,326 1,137 16 4,910 4,926 0.22 0 372 4,498 3,856 4,498 3,855 60 16,647 16,707 0.00 0 0 0 0 0 0 0 0 0 0.00 0 0 28 24 28 24 0 104 104 0.19 6 69 3,687 3,161 3,687 3,162 39 13,658 13,697 0.00 0 0 39 33 39 33 1 143 144 0.09 14 5 2,348 2,013 2,348 2,014 26 8,697 8,723 0.20 46 120 4,829 4,141 4,829 4,141 54 17,886 17,940 0.00 0 0 23 20 23 20 0 86 86 0.00 0 0 28 24 28 24 0 104 104 0.14 0 27 3,574 3,064 3,574 3,064 42 13,234 13,276 0.01 0 0 140 120 140 121 0 521 521 0.01 0 0 164 140 164 140 2 606 608 0.14 7 26 3,532 3,028 3,532 3,027 39 13,080 13,119 1.00 73 619 22,890 19,624 22,890 19,625 263 84,766 85,029 13.26 3,839 12,386 272,016 233,214 272,016 233,217 503,641 506,822 .1,010,463 0.96 0 0 19,194 16,456 19,194 16,455 0 71,299 71,299 0.00 0 0 10,442 8,953 10,442 8,953 38,790 0 38,790 0.00 0 0 27 23 27 23 100 0 100 0.96 0 0 29,663 25,432 29,663 25,431 38,890 71,299 110,189 102.49 16,118 204,722 2,252,573 1,931,254 2,252,573 1,931,253 6,159,735 2,207,918 8,367,653 12 and shall include those services mandated on a state or federal level. Examples of environmental health services include, but are not limited to, food hygiene, safe drinking water supply, sewage and solid waste disposal, swimming pools, group care facilities, migrant labor camps, toxic material control, radiological health, and occupational health. b. "Communicable disease control services" are those services which protect the health of the general public through the detection, control, and eradication of diseases which are transmitted primarily by human beings. Communicable disease services shall be supported by available federal, state, and local funds and shall include those services mandated on a state or federal level. Such services include, but are not limited to, epidemiology, sexually transmissible disease detection and control, HIV/AIDS, immunization, tuberculosis control and maintenance of vital statistics. c. "Primary care services" are acute care and preventive services that are made available to well and sick persons who are unable to obtain such. services due to lack of income or other barriers beyond their control. These services are provided to benefit individuals, improve the collective health of the public, and prevent and control the spread of disease. Primary health care services are provided at home, in group settings, or in clinics. These services shall be supported by available federal, state, and local funds and shall include services mandated on a state or federal level. Examples of primary health care services include, but are not limited to: first contact acute care services; chronic disease detection and treatment; maternal and child health services; family planning; nutrition; school health; supplemental food assistance for women, infants, and children; home health; and dental services. 4. FUNDING. The parties further agree that funding for the CHD will be handled as follows: a. The funding to be provided by the parties and any other sources is set forth in Part II of Attachment II hereof. This funding will be used as shown in Part I of Attachment II. The State's appropriated responsibility (direct contribution excluding any state fees, Medicaid contributions or any other funds not listed on the Schedule C) as provided in Attachment II, Part II is an amount not to exceed $ 5,641,899 (State General Revenue, State Funds, Other State Funds and Federal Funds listed on the Schedule C). The State's obligation to pay under this contract is contingent upon an annual appropriation by the Legislature. ii. The County's appropriated responsibility (direct contribution excluding any fees, other cash or local contributions) as provided in Attachment II, Part I I is an amount not to exceed $939,123 (amount listed under the "Board of County Commissioners Annual Appropriations section of the revenue attachment). b. Overall expenditures will not exceed available funding or budget authority, whichever is less, (either current year or from surplus trust funds) in any service category. Unless requested otherwise, any surplus at the end of the term of this contract in the County Health Department Trust Fund that is attributed to the CHD shall be carried forward to the next contract period. 13 U) w U Z Q m Z D LL H J � I- C Z LU J � ) Q, Q a w J � _ x J r w x Z J ' O U r LL O j w Un D 13 W Z Z Q J a (r a 4-,2 c � o p U= � a U C6 m c6 U in m c w fn Il 04 Lo o v C) r N 0 In N M O V O I- N CO In E C N `m a� O _ N � U N ca 0) N C N O N T M o U M U . (6 L L m NE E c QQ U N U N c C U N U w0 $ $ o Uo ao 3 C14 C,4 N LL N Q '00 (D 5 p � o ami o 2 N U at U pO cn0 r (V (M if, LO r- 00 LO r LO t- oo LO 7C INFORMATIONAL INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET TO: Members of the Board of County Commissioners DATE: March 26, 2021 FROM: Kristin Daniels Director, Office of Management & Budget SUBJECT: UPDATE ON BRIGHTLINE TRAINS EXPENSES DESCRIPTION Staff is providing an update to the Board of County Commissioners on actual expenses for Brightline Trains. Please see the attached document for expenses incurred as of 3/26/21. ATTACHED: • Brightline Trains Expenses through 3/26/21 spreadsheet. Ei Brightline Trains Expenses Indian River County Board approved expenses of $186,921 prior to 3/24/15 authorization 3/24/15 Litigation- Board Approved a total of $2.7 million FY 14/15 - 16/17 in addition to prior authorization 10/2/2018 Board approved additional $92,500 11/20/2018 Board approved additional $1 million (Budget Amendment) 3/17/2020 Countv Attomev's Office received 5200.000 from citizens lRudvet Amendment) 16 Acct#00110214033110-15023 Legal Services Date vendor- Amount 3/19/2021 Murphy & Walker $406.00 Note Fees for Legal Services February 2021 1/5/2021 Murphy & Walker $957.00 Fees for Legal Services November 2020 11/6/2020 Murphy & Walker $319.00 Fees for Legal Services October 2020 Subtotal Expenses FY 20/21 $1,682.00 9/30/2020 Murphy & Walker $1,073.00 Fees for Legal Services September 2020 9/25/2020 Murphy & Walker $2,719.60 Fees for Legal Services August 2020 8/4/2020 Murphy &Walker - $870.00 Fees for Legal Services July 2020 7/13/2020 Murphy & Walker $3,065.00 Fees for Legal Services June 2020 6/9/2020 Murphy & Walker $1,914.00 Fees for Legal Services May 2020 5/15/2020 MoloLamken LLP $100,000.00 Fees for Legal Services April 2020 5/8/2020 Murphy & Walker $4,263.00 Fees for Legal Services April 2020 4/8/2020 Murphy & Walker $11,541.25 Fees for Legal Services March 2020 3/25/2020 Bryan Cave LLP $427.00 Fees for Legal Services February 2020 3/19/2020 MoloLamken LLP $100,000.00 Fees for Legal Services February 2020 3/10/2020 Murphy & Walker $3,178.50 Fees for Legal Services February 2020 2/10/2020 Murphy & Walker $9,483.00 Fees for Legal Services January 2020 1/13/2020 Murphy & Walker $7,917.00 Fees for Legal Services December 2019 12/11/2019 Murphy & Walker $13,329.00 Fees for Legal Services November 2019 12/3/2019 Bryan Cave LLP $697.50 Fees for Legal Services October 2019 11/12/2019 Murphy & Walker $16,222.00 Fees for Legal Services October 2019 Subtotal Expenses FY 19/20 $276,699.85 9/30/2019 Murphy & Walker $19,290.00 Fees for Legal Services Aug & Sept 2019 9/30/2019 Bryan Cave LLP $49,142.40 Fees for Legal Services September 2019 9/30/2019 Bryan Cave LLP $7,161.12 Fees for Legal Services August 2019 9/18/2019 Bryan Cave LLP $107,257.70 Fees for Legal Services July 2019 9/11/2019 Murphy & Walker $18,912.00 Fees for Legal Services -Aug 2019 8/13/2019 Murphy & Walker $6,487.00 Fees for Legal Services June & July 2019 7/10/2019 Murphy & Walker $13,868.00 Fees for Legal Services lune 2019 6/24/2019 Bryan Cave LLP $1,244.00 Fees for Legal Services May 2019 6/12/2019 Murphy & Walker $7,939.10 Fees for Legal Services May 2019 5/29/2019 Bryan Cave LLP $65,848.60 Fees for Legal Services April 2019 5/15/2019 Murphy & Walker $2,656.50 Fees for Legal Services April 2019 5/14/2019 Bryan Cave LLP $75,490.34 Fees for Legal Services March 2019 4/4/2019 Murphy & Walker $8,042.00 Fees for Legal Services March 2019 3/26/2019 Bryan Cave LLP $59,154.08 Fees for Legal Services February 2019 3/18/2019 Murphy & Walker $15,988.70 Fees for Legal Service -February 2019 3/18/2019 Bryan Cave LLP $3,577.26 Fees for Legal Service -January 2019 2/21/2019 Murphy & Walker $13,539.54 Fees for Legal Service -January 2019 2/5/2019 Bryan Cave LLP $9,938.49 Fees for Legal Service -December 2018 1/4/2019 Murphy & Walker $9,929.00 Fees for Legal Service -December 2018 12/27/2018 Bryan Cave LLP $26,535.95 Fees for Legal Service -November 2018 12/5/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -through 10/31/18 12/3/2018 Bryan Cave LLP $16,416.20 Fees for Legal Service -October 2018 Subtotal Expenses FY 18/19 $548,417.98 9/30/2018 McDermot,Will & Emery LLP $10,565.97 IRC Legislative Advocacy Matters -through 9/30/18 9/30/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -through 8/31/18 9/30/2018 Bryan Cave LLP $72,352.66 Fees for Legal Service -Sept 2018 9/30/2018 Bryan Cave LLP $60,392.05 Fees for Legal Service -Aug 2018 9/10/2018 Bryan Cave LLP $109,699.89 Fees for Legal Service -July 2018 8/24/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters- 5/11-7/30/18 8/8/2018 Bryan Cave LLP $49,360.27 Fees for Legal Service -lune 2018 7/18/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters- 4/18-4/20/18 7/17/2018 Bryan Cave LLP $14,257.36 Fees for Legal Services -May 2018 7/2/2018 McDermot,Will & Emery LLP $10,012.00 IRC Legislative Advocacy Matters- 4/6-4/20/18 6/13/2018 Bryan Cave LLP $30,148.74 Fees for Legal Services -April 2018 5/29/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters- 2/27-4/5/18 5/15/2018 Bryan Cave LLP $23,853.70 Fees for Legal Services -March 2018 5/7/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters- 2/14-27/18 4/9/2018 Bryan Cave LLP $56,189.09 Fees for Legal Services -Feb 2018 4/9/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters-Jan/Feb 3/14/2018 Bryan Cave LLP $58,782.89 Fees for Legal Services -Jan 2018 3/7/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters-Dec/Jan 2/20/2018 Bryan Cave LLP $32,662.90 Fees for Legal Services -Dec 2017 2/2/2018 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters -Dec 1/17/2018 Bryan Cave LLP $6,358.50 Fees for Legal Services -Nov 2017 12/19/2017 McDermot,Will & Emery LLP $10,089.56 IRC Legislative Advocacy Matters-Oct/Nov 16 . - _.. -.. ------ ----- 12/19/2017 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters-Sept Subtotal Expenses FY 17/18 $634,725.58 - 9/30/2017 McDermot,Will & Emery LLP $10,033.78 Fees for Legal Services-Aug & Sept 9/30/2017 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters 9/30/2017 Bryan Cave LLP $2,995.50 Fees for Legal Services-Sept 2017 9/30/2017 Bryan Cave LLP $1,119.00 Fees for Legal Services-Aug 2017 9/27/2017 Bryan Cave LLP $13,195.60 Fees for Legal Services-July 2017 8/15/2017 BryanrCave LLP $5,893.00 Fees for Legal Services-June 2017 7/17/2017 Bryan Cave LLP $20,729.17 Fees for Legal Services -May 2017 private activity bonds 7/17/2017 Bryan Cave LLP $1,551.00 Fees for Legal Services- May 2017 6/13/2017 Bryan Cave LLP $823.50 Fees for Legal Services-April 2017 5/12/2017 Bryan Cave LLP $2,608.50 Fees for Legal Services-March 2017 5/12/2017 Bryan Cave LLP $77.02 Fees for Legal Service-March 2017 private activity bonds 4/10/2017 Bryan Cave LLP $3,385.90 Fees for Legal Services-Feb 2017 4/10/2017 Bryan Cave LLP $375.00 Fees for Legal Services-Feb 2017 private activity bonds 3/8/2017 Bryan Cave LLP $11,097.20 Fees for Legal Services- Jan 2017 3/8/2017 Bryan Cave LLP $14,886.78 Fees for Legal Services-Jan 2017 private activity bonds 2/20/2017 Bryan Cave LLP $342.50 Fees for Legal Services- Dec 2016 2/20/2017 Bryan Cave LLP $53,720.93 Fees for Legal Services -Dec 2016 private activity bonds 1/24/2017 Shubin & Bass PAS $4,795.00 Fees for Legal Services-Nov 2016 1/17/2017 Bryan Cave LLP $534.50 Fees for Legal Services-Nov 2016 1/17/2017 Bryan Cave LLP $15,931.78 Fees for Legal Servlces-Nov 2016-private activity bonds 12/1/2016 Bryan Cave LLP $1,722.50 Fees for Legal Services-Oct 2016 12/1/2016 Bryan Cave LLP $16,457.70 Fees for Legal Services-Oct 2016-private activity bonds 12/1/2016 Shubin & Bass PAS $9,387.20 Fees for Legal Services-Oct 2016 Subtotal Expenses FY 16/17 $201,663.06 9/30/2016 Bryan Cave LLP $5,060.15 Fees for Legal Services-Sept 2016 9/30/2016 Bryan Cave LLP $46,369.62 Fees for Legal Services-Sept 2016-private activity bonds 9/30/2016 Bryan Cave LLP $20,358.95 Fees for Legal Services-Aug 2016 9/30/2016 Bryan Cave LLP $8,496.08 Fees for Legal Services-Aug 2016-private activity bonds 9/30/2016 Shubin & Bass PAS - $28,277.00 Fees for Legal Services-Sept 2016 9/28/2016 Shubin & Bass PAS $22,949.40 Fees for Legal Services-Aug 2016 9/28/2016 Shubin & Bass PAS $15,581.00 Fees for Legal Services-July 2016 9/14/2016 Bryan Cave LLP $14,149.70 Fees for Legal Services-July 2016 9/14/2016 Bryan Cave LLP $3,457.13 Fees for Legal Services-July 2016- private activity bonds 8/16/2016 Bryan Cave LLP $72,430.59 Fees for Legal Services-June 2016- private activity bonds 8/16/2016 Bryan Cave LLP $1,754.00 Fees for Legal Servlces-June 2016 7/27/2016 Shubin & Bass PAS $17,550.50 Fees for Legal Services-June 2016 7/19/2016 Bryan Cave LLP $3,561.50 Fees for Legal Services -May 2016 7/19/2016 Bryan Cave LLP $9,255.65 Fees for Legal Services -May 2016-private activity bonds 6/21/2016 Shubin & Bass PAS $11,591.49 Fees for Legal Services -May 2016 6/14/2016 Bryan Cave LLP $27,804.30 Fees for Legal Services-April 2016 6/14/2016 Bryan Cave LLP $386.10 Fees for Legal Services-April 2016-private activity bonds 5/24/2016 Shubin & Bass PAS $29,983.35 Fees for Legal Services-April 2016 5/3/2016 Shubin & Bass PAS $21,968.25 Fees for Legal Services-March 2016 4/19/2016 Bryan Cave LLP $19,845.75 Fees for Legal Services-March 2016 4/19/2016 Bryan Cave LLP $128,696.58 Fees for Legal Services-March 2016-private activity bonds 4/6/2016 Bryan Cave LLP $112,572.86 Fees for Legal Services-Feb 2016-private activity bonds 4/6/2016 Nabors & Giblin $150.00 Fees for Legal Services-August 2015 3/30/2016 Shubin & Bass PAS $7,575.75 Fees for Legal Services-Feb 2016 3/16/2016 Bryan Cave LLP $31,795.61 Fees for Legal Service-Jan 2016-private activity bonds 3/16/2016 Bryan Cave LLP $22,207.65 Fees for Legal Services-Jan 2016 2/9/2016 Bryan Cave LLP $16,410.09 Fees for Legal Service -Dec 2015 private activity bonds 2/9/2016 Bryan Cave LLP $6,767.90 Fees for Legal Service -Dec 2015 1/20/2016 Bryan Cave LLP $50,663.10 Fees for Legal Service-Nov 2015 private activity bonds 1/20/2016 Bryan Cave LLP $20,948.09 Fees for Legal Services Nov 2015 12/8/2015 Bryan Cave LLP $27,303.95 Fees for Legal Services Oct 2015 12/8/2015 Bryan Cave LLP $1,245.06 Fees for Legal Services-Oct 2015 private activity bonds Subtotal Expenses FY 15/16 $807,167.15 9/30/2015 Bryan Cave LLP $54,812.80 Fees for Legal Services Sept 2015 9/30/2015 Bryan Cave LLP $7,113.36 Fees for Legal Services-Sept 2015 private activity bonds 9/30/2015 Bryan Cave LLP $81,436.99 Fees for Legal Services-Aug 2015 9/30/2015 Bryan Cave LLP $55,354.02 Fees for Legal Services-Aug 2015 private activity bonds 8/28/2015 Bryan Cave LLP $51,636.09 Fees for Legal Services-July 2015 private activity bonds 8/28/2015 Bryan Cave LLP $6,307.05 Fees for Legal Services-July 2015 8/12/2015 Bryan Cave LLP $50,710.86 Fees for Legal Services-June 2015 private activity bonds 8/12/2015 Bryan Cave LLP $37,687.25 Fees for Legal Services -lune 2015 - 7/1/2015 Bryan Cave LLP $178,503.50 Fees for Legal Services -May 2015 private activity bonds 7/1/2015 Bryan Cave LLP $37,048.25 Fees for Legal Services -May 2015 7/2/2015 Bryan Cave LLP $177,071.70 Fees for legal Services-April 2015 7/1/2015 Bryan Cave LLP $28,871.78 Fees for Legal Services-April 2015 private activity bonds 6/18/2015 Nabors Giblin & Nickerson PA -$250.00 Martin county paid 1/2 5/20/2015 Nabors Giblin & Nickerson PA $500.00 Fees for Legal Services 05/12/15 Bryan Cave LLP $28,877.05 Fees for Legal Services 05/12/15 Bryan Cave LLP $145,105.00 Fees for Legal Services 04/20/15 Bryan Cave LLP $4,107.50 Fees for Legal Services 3/24/15 Nabors Giblin & Nickerson PA* $617.49 IRC 1/3 Portion of Legal Fees 17 Date Acct#00110214-033190-15023 All Travel Other Professional Services 2/24/15 Nabors Giblin & Nickerson PA' $5,593.56 IRC 1/3 Portion of Legal Fees 12/22/14 Bryan Cave LLP $33,252.60 Fees for Legal Services 12/10/14 Bryan Cave LLP $79,962.30 Fees for Legal Services 11/27/2018 Subtotal Expenses FY 14/15 $1,064,319.15 Legal Advertising 9/30/14Bryan Cave LLP $26,975.60 Fees for Legal Services 9/30/14 Bryan Cave LLP $638.70 Fees for Legal Services 9/17/14 Bryan Cave LLP $937.50 Fees for Legal Services 8/30/2018 Subtotal Expenses FY 13/14 $28,551.80 Public Records Request -balance *Split between St.Lucie, Indian River, and Martin Counties 18 Acct#00110214-033190-15023 All Travel Other Professional Services ..Vendor 5/19/2020 Atlantic Coastal Land Title Amount $85.00 Note Title Search 11/4/2019 Advanced Data Solutions $1,115.00 Document Scanning 3/13/2019 Subtotal Expenses FY 19/20 $1,200.00 3/13/2019 11/27/2018 Scripps $92.40 Legal Advertising 11/21/2018 Gail E. Flinn $350.00 Transcription Services 12/4/2018 Subtotal Expenses FY 18/19 $442.40 9/30/2018 Copy Charges $32.96 Copies 8/30/2018 Florida Dept of Transportation $82.84 Public Records Request -balance 7/10/2018 Florida Dept of Transportation $82.84 Public Records Request Kate Cotner -FL Dev Finance Corp Mtg-Orlando Subtotal Expenses FY 17/18 $198.64 Dylan Reingold-FL Dev Finance Corp Mtg-Orlando 4/28/2017 Martin County SO%reimbursement -$3,380.35 50% reimbursement 4/18/2017 Triad Railroad Consultants $6,760.69 Expert Witness 2/20/2017 Atkins North America,lnc. $1,607.00 Drainage Reports & calculations 1/24/2017 Triad Railroad Consultants $13,396.11 $271.64 12/1/2016 VB Court Reporters $300.00 St Johns Admin Hearing - 12/1/2016 Scripps $95.70 Legal Advertising $128.20 Subtotal Expenses FY 16/17 $18,779.15 9/30/2016 GK Environmental $5,580.00 9/30/2016 Triad Railroad Consultants $24,758.59 Review AAF 901A & plans 9/30/2016 Atkins North America,inc. $20,782.50 Drainage Reports & calculations 9/30/2016 Federal Express $8.18 8/5/2016 GK Environmental $2,040.00 7/12/2016 Dylan Reingold-travel to Wash DC $928.37 AAF Hearing 6/1/2016 US Legal Support Inc. $160.80 AAF Hearing Certified Transcriber 5/23/2016 Federal Express $6.10 Shipping 5/11/2016 GK Environmental $6,000.00 Prelim wetland determination 4/19/16 GK Environmental $1,875.00 Prelim wetland determination 1/26/2016 Federal Express $6.85 Shipping 1/25/2016 VB Court Reporting $417.50 IRC vs Rogoff Subtotal Expenses FY 15/16 $62,563.89 9/30/2015 Dylan Reingold $412.00 Reimburse for case filing 9/16/2015 Federal Express $3.92 Shipping - 8/25/2015 Railroad Consultant Group $36,053.97 Rail Safety Study 8/25/2015 Railroad Consultant Group $435.00 Rail Safety Study 7/14/2015 Federal Express $6.31 Shipping 7/2/2015 William M Sampson $6,875.00 Rall Crossing Analysis 6/16/2015 Federal Express $7.84 Shipping 6/10/2015 Dylan Reingold-travel to Wash DC $446.11 Preliminary Hearing 5/12/2015 Treasury of the United States $570.00 Public Records Subtotal Expenses FY 14/15 $44,810.15 18 Acct#00110214-034020-15023 All Travel Date Travel Amount Notes 4/24/2019 Dylan Reingold-FDFC Meeting on Brightline $400.39 4/16/2019 Tim Zorc-FDFC Meeting -Orlando $97.32 3/13/2019 Peter O'Bryan-FDFC Meeting -Orlando $111.32 - 3/13/2019 Bob Solari-FDFC Meeting -Orlando $92.32 12/12/2018 Kate Cotner -US Dist Court Hearing -Washington DC -expense $156.89 12/4/2018 Kate Cotner -US Dist Court Hearing -Washington DC -Hotel $174.90 12/4/2018 Kate Cotner -US Dist Court Hearing -Washington DC -Flight $373.60 Subtotal Expenses FY 18/19 $1,406.74 9/30/2018 Dylan Reingold-FL Dev Finance Corp Mtg-Orando-hotel $113.50 9/30/2018 Kate Cotner -FL Dev Finance Corp Mtg-Orlando-hotel $113.50 9/30/2018 Tim Zorc- FL Dev Finance Corp Mtg-Orlando-hotel $113.50 9/11/2018 Kate Cotner -FL Dev Finance Corp Mtg-Orlando $111.91 9/11/2018 Dylan Reingold-FL Dev Finance Corp Mtg-Orlando $122.06 9/11/2018 Peter O'Bryan- FL Dev Finance Corp Mtg-Orlando $91.52 9/4/2018 Tim Zorc- FL Dev Finance Corp Mtg-Orlando $110.45 9/4/2018 Jason E. Brown -FL Dev Finance Corp Mtg- Orlando $91.52 5/8/2018 Dylan Reingold-Capital Hill All Aboard FL Mtg $161.89 5/8/2018 Kate P. Cotner -Capital Hill All Aboard FL Mtg $271.64 5/1/2018 The Liaison Capital Hill Hotel -Kate Cotner $274.37 5/1/2018 American Airlines -Kate Cotner $167.20 5/1/2018 Jet Blue -Dylan Reingold $128.20 18 Date Acct#11124319-033190 Total Expenses 19/20 Other Professional Services 5/1/2018 The Liason Capitol Hill Hotel -Dylan Reingold $548.74 Notes Work Order 10 EIS 1/02/15 Subtotal Expenses FY 17/18 $2,420.00 Work Order 13 Noise Monitoring 9/30/2017 Delta Air $191.80 Work Order 10 EIS 9/30/2017 American Airlines $193.20 Work Order 10 EIS 9/30/2017 Jet Blue $168.20 Work Order 13 Noise Monitoring 9/30/2017 Jet Blue $25.00 $223,471.97 9/30/2017 Bob Solari -travel to Washington DC $869.98 with OMB,Senator & Congressman & FDOT 9/30/14 Acct#00110111-034020-15023 $8,077.00 AIITravel , 9/30/2017 Kate Cotner -travel to Washington DC $768.02 Work Order 10 EIS 9/30/2017 Dylan Reingold-travel to Washington DC $753.49 Work Order 10 EIS 6/28/2017 Kate Cotner -Tag Meeting $60.07 mileage to Cocoa Subtotal Expenses FY 16/17 $3,029.76 4/20/2016 Dylan Reingold $106.26 Hearing 4/6/2016 Aloft Hotel $109.00 MHG Tallahassee AL P -Dylan Reingold 12/16/2015 Kimberly Graham $901.76 Fed Railway Assoc. Mtg-Washington DC 12/2/2015 Kate Cotner -FAC Legislative Conference $19.44 Subtotal Expenses FY 15/16 $1,136.46 9/8/2015 Doubletree Orlando $271.36 Orlando -Travel -FI. Dev. Finance Corp 8/26/2015 Dylan Reingold $75.26 8/26/2015 Kate Cotner -$5.36 Orlando -Travel -FL Dev. Finance Corp Subtotal Expenses FY 14/15 $341.26 Total Expenses 20/21 Acct#11124319-033190 Total Expenses 19/20 Other Professional Services Date 7/02/15 Vindor CDM Smith Inc Amount $23,454.00 Notes Work Order 10 EIS 1/02/15 CDM Smith Inc $6,973.40 Work Order 13 Noise Monitoring 1/02/15 CDM Smith Inc $2,122.50 Work Order 10 EIS 11/26/14 CDM Smith Inc $5,605.00 Work Order 10 EIS 11/21/14 CDM Smith Inc $6,585.80 Work Order 13 Noise Monitoring Total Board authorized budget for FY 17/18 Subtotal Expenses FY 14/15 $44,740.70 $223,471.97 9/30/14 CDM Smith Inc $1,937.00 Work Order 13 Noise Monitoring 9/30/14 CDM Smith Inc $8,077.00 Work Order 10 EIS 8/29/14 CDM Smith Inc $4,135.00 Work Order 10 EIS 8/08/14 CDM Smith Inc $3,125.00 Work Order 10 EIS Subtotal Expenses FY 13/14 $17,274.00 Total Expenses 20/21 $1,682.00 Total Expenses 19/20 $277,899.85 Total Expenses 18/19 $550,267.12 Total Expenses 17/18 $637,344.22 Total Expenses 16/17 $223,471.97 Total Expenses 15/16 $870,867.50 Total Expenses 14/15. $1,154,211.26 Total Expenses 13/14 $45,825.80 Total expenses processed as of 3/26/2021 $3,761,569.72 Total Board authorized budget for FY 20/21 $419,533.00 Total Board authorized budget for FY 19/20• $277,899.85 Total Board authorized budget for FY 18/19 $550,267.12 Total Board authorized budget for FY 17/18 $637,344.22 Total Board authorized budget for FY 16/17 $223,471.97 Total Board authorized budget for FY 15/16 $870,867.50 Total Board authorized budget for FY 14/15 $1,154,211.26 Total Board authorized budget for FY 13/14 $45,825.80 Total budgeted 13/14-20/21 $4,179,420.72 `Includes $200,000 donation from citizens Remaining Balance $417,851.00 19 /� i AVER c,0 70 G� Q �ORN� Indian River County Venue Event Calendar Review For more information go to www.ircgov.com - Event Calendar Twilight Night Shoots! www.goshootingire.com April - Thursdays @ IRC Shooting Range and Clays Facility • 5-9pm- Night Shooting is BACK by Popular Demand at the Shooting Range! 7th Annual Teen Poetry Contest www.irclibrary.org April - Fridays @ ALL IRC Library Branches • l Oam-Fridays in Apr, write a poem/enter the contest to win a prize. (4) to be chosen. Conservation Lands Webinar Series - Hiking Safety & New Trail App April 6 @ ONLINE: must register at www.ircrec.com & push "GO" button 6pm- Guest: Beyond Safety and into 2021 with a new & improved Trail App! PUBLIC MEETING NOTICE - Pickleball Project for Richard N. Bird / S. County Regional Park April 7 @ iG Center 2 or 6 pm- (2) meetings to choose from, can attend in person or on Zoom. Lifeguard Certification Class April 10, 11, 18 @ North County and Gifford Aquatic Centers • 9am-5pm- Want to Lifeguard? Not Certified? Get Certified with us! Conservation Lands Webinar Series - Intro to Birding - Bright Eyed & Bushy Tailed April 13 @ ONLINE: must register at www.ircrec.com & push "GO" button 6pm- Guests: David & Dee Simpson Cornhole League at the iG! April 14 @ iG Center: www.ircrec.com/programs • 6pm- Wed's on the iG Veranda. $50 per team. 5 week League. Fall Residential Paper Shredding Event.www.ircrecycles.com April 17 @ Southeast Secure Shredding: • 9am-2pm- Your documents securely shredded Free of charge. Indian River STEAM Fest www.indianriversteamfest.com April 17 @:iG Center: • 9am-2pm- STEAM Fest is about K- 12th grade students a chance to explore Science. Bob Ross Painting Class with Steve B! April 17 @ iG Center: • 9-11 am- Enjoy learning to paint like Bob Ross with Steve at the iG Center! Home Show by Patriot Productions www.patriotproductions.co Apr 17-18 @ IRC Fairgrounds: • 10am-5pm, SAT & 10am-4pm SUN: FREE Admission & Parking. Youth Basketball .Registration for Summer Session April 19-May28th @ iG Center & ONLINE!: • 9am-5pm- NOW you can REGISTER ONLINE! Youth Basketball Summer Session. Drive -In Concert.with Dave DeLuca www.irclibra April 20 @ Brackett Library: ry'or g • 6pm- Come "Fly Away!" with Dave DeLuca as he pays tribute to Frank Sinatra! Classy Chris Boxing Event Apr 24 @ IRC Fairgrounds: • 8-10pm, Tuesday. Tickets are $20-$50 depending on seating. Rimfire Challenge www.goshootingirc.com Apr 24 @ IRC Shooting Range: • 9am - Last Saturday of the Month - Call 772 226-3096 for details. "Virtually" Pumped Up Pictionary! www.ircrec.com/programs April 27 @ ONLINE - with Parks and Recreation: • 6:30pm- Join us on Zoom for a Socially -Distanced Game of Pictionary! FREE! Treasure Coast Nautical Flea Market www.flnauticalfleamarket.com May 1-2 @ IRC Fairgrounds • 9am-5pm Sat & 9am-4pm Sunday: $7 per person to get in. Gun Show by Patriot Productions www.patriotproductions.com May 8-9 @ IRC Fairgrounds: • 10am-5pm, SAT & 10am-4pm SUN. Admission is $8. CCW (Concealed Carry Weapon) Course www.luanntraininggroupllc.teamapp.com May 9 @ IRC Shooting Range: • 9am - LuAnn Moyer Training Group Museum of the American Revolution "VIRTUAL TOUR" May 12 @ ONLINE! Via Zoom! www.irclibrary.org • 6pm- Virtual Guided Tour of the Museum of the Amercian Revolution in PA. Gala of the Royal Horses May 22 @ IRC Fairgrounds * Details to Come. Ticket prices will vary depending on seating, $25-$50 per seat. Spark Joy Webinar. www.irclibrary.org May 25 @ IRC Library System ONLINE • 6pm - Shannon Huneycutt, certified KonMari Consultant, organizer & Speaker. "Virtually" Pumped Up Pictionary! www.ircrec.com/programs May 25 @ ONLINE - with Parks and Recreation: • 6:30pm- Join us on Zoom for a Socially -Distanced Game of Pictionary! FREE! Rimfire Challenge www.goshootingirc.com May 29 @ IRC Shooting Range: 21 9am - Last Saturday of the Month - Call 772.226-3096 for details. PROCLAMATION DESIGNATING APRIL 1 THROUGH APRIL 30, 2021, AS WATER CONSERVATION MONTH IN INDIAN RIVER COUNTY WHEREAS, water is a basic and essential need of every living creature; and WHEREAS, The State of Florida, Water Management Districts and Indian River County are working together to increase awareness about the importance of water conservation; and WHEREAS, Indian River County and the State of Florida has designated April, typically a dry month when water demands are most acute, Florida's Water Conservation Month, to educate citizens about how they can help save Florida's precious water resources; and WHEREAS, Indian River County has always encouraged and supported water conservation, through various educational programs and special events; and WHEREAS, every business, industry, school and citizen can make a difference when it comes to conserving water; and WHEREAS, every business, industry, school and citizen can help by saving water and thus promote a healthy economy and community; and WHEREAS, Indian River County is calling upon each citizen and business to help protect our precious resource by practicing water saving measures and becoming more aware of the need to save water. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, that the month of April 2021, be designated as WATER CONSERVATION MONTH in Indian River County, and all citizens are encouraged to use this occasion to increase their awareness of the importance of water conservation and the need to use water more efficiently. Adopted this 6`h day of April, 2021 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Joseph H. Earman Laura Moss 22 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 2711 Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER COMPT \, I ���� • � ROCC 1q fR COvA Ey DATE: February 25, 2021 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS. February 19, 2021 to February 25, 2021 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of February 19, 2021 to February 25, 2021. 23 1 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 405479 02/19/2021 CREATIVE CHOICE HOMES XVI LTD 2,325.00 405480 02/19/2021 UNITED WAY OF INDIAN RIVER COUNTY 721.00 405481 02/19/2021 TREASURE COAST HOMELESS SERVICES 4,720.00 405482 02/19/2021 ADMIN FOR CHILD SUPPORT ENFORCEMENT 233.40 405483 02/19/2021 ADMIN FOR CHILD SUPPORT ENFORCEMENT 39.07 405484 02/19/2021 GHOLAM REZA TORKAMAN 4,500.00 405485 02/19/2021 NORTH CAROLINA CHILD SUPPORT 105.69 405486 02/19/2021 KEVIN S HAWKINS 4,500.00 405487 02/19/2021 COMMONWEALTH OF MASSACHUSETTS 154.00 405488 02/19/2021 SCHMIDT REAL ESTATE FLORIDA EAST COAST LLC 4,500.00 405489 02/19/2021 PRIVATE NATIONAL MORTGAGE ACCEPTANCE CO LLC 4,500.00 405490 02/19/2021 DAVID RUSSELL POTTINGER 4,500.00 405491 02/23/2021 FRANK BLAKE 4,500.00 405492 02/23/2021 LUCY LAKE 10,000.00 405493 02/23/2021 ROBERTA HAMILTON 10,000.00 405494 02/23/2021 BRUCE R CHALKER 4,500.00 405495 02/23/2021 HAI TRAN 10,000.00 405496 02/23/2021 VERO BEACH INVESTMENTS LLC 3,075.00 405497 02/23/2021 FOXWOOD DEVELOPMENT LLC 4,500.00 405498 02/23/2021 RAUNO J KIRVES 2,900.00 405499 02/23/2021 ORCHARD GROVE VENTURE LLC 2,310.00 405500 02/23/2021 MR COOPER GROUP INC 3,495.60 405501 02/23/2021 CALIBER HOME LOANS INC 4,500.00 405502 02/23/2021 HILDIE TRIPSON 5,000.00 405503 02/23/2021 OCEAN WEST INVESTMENTS LLC 4,500.00 405504 02/23/2021 RKT HOLDINGS LLC 4,500.00 405505 02/23/2021 ERIC T CITRON 4,500.00 405506 02/23/2021 CEDRINE GEMBERLING 4,500.00 405507 02/23/2021 LYNN M GRONOSKY 4,500.00 405508 02/23/2021 REBECCA SALEH 10,000.00 405509 02/23/2021 PEAR & THORN PRODUCTIONS LLC 10,000.00 405510 02/23/2021 C & C SALON INC 10,000.00 405511 02/23/2021 JANINE PFARR 10,000.00 405512 02/23/2021 DJ BODEGA LLC 10,000.00 405513 02/23/2021 LINDA M CYR 10,000.00 405514 02/23/2021 PATRICIA A MURRAY 10,000.00 405515 02/23/2021 VIOLET ASLARIAN 10,000.00 405516 02/23/2021 MUST LOVE TRAVEL LLC 10,000.00 405517 02/23/2021 GARDEN OF ESTHER INC 10,000.00 405518 02/23/2021 JODI M SMITH 10,000.00 405519 02/23/2021 ELLE 7 TWENTY SALON & SPA LLC 10,000.00 405520 02/23/2021 DERMATHERAPY INC 10,000.00 405521 02/23/2021 STERLING REGIONAL MERCHANT SERVICES INC 10,000.00 405522 02/23/2021 VITALIC STUDIO LLC 10,000.00 405523 02/23/2021 JOHN MICHAEL MATTHEWS INC 10,000.00 405524 02/23/2021 LYSNE OF VERO 10,000.00 405525 02/23/2021 SACRED DAGGER TATTOO STUDIO LLC 10,000.00 405526 02/25/2021 PAUL CARONE 5,406.00 405527 02/25/2021 WILLIE C REAGAN 21354.00 405528 02/25/2021 LARRY STALEY 639.00 405529 02/25/2021 DAVID SPARKS 1,444.00 405530 02/25/2021 FORT PIERCE HOUSING AUTHORITY 725.00 405531 02/25/2021 THE PALMS AT VERO BEACH 2,355.00 405532 02/25/2021 ARTHUR PRUETT 756.00 405533 02/25/2021 MICHAEL JAHOLKOWSKI 547.00 405534 02/25/2021 STEVEN RENNICK 661.00 405535 02/25/2021 ROBERT L BRACKETT 780.00 405536 02/25/2021 SUNCOAST REALTY & RENTAL MGMT LLC 641.00 24 TRANS NBR DATE VENDOR AMOUNT 405537 02/25/2021 PAMELA R CUMMINGS 689.00 405538 02/25/2021 SYLVESTER MC INTOSH 633.00 405539 02/25/2021 OKEECHOBEE PARTNERS LLC 807.00 405540 02/25/2021 MISS INC OF THE TREASURE COAST 4,821.00 405541 02/25/2021 DANIEL CORY MARTIN 2,888.00 405542 02/25/2021 STEVE ABERNATHY 930.00 405543 02/25/2021 FIVE STAR PROPERTY HOLDING LLC 1,060.00 405544 02/25/2021 VAL APTS LLC 852.00 405545 02/25/2021 AUGUSTUS B FORT JR 713.00 405546 02/25/2021 H&H SHADOWBROOK LLC 657.00 405547 02/25/2021 HELPING HANDS REAL ESTATE & INVESTMENT CO 2,129.00 405548 02/25/2021 ALIX DENEAU 750.00 405549 02/25/2021 NKW PIP HOLDINGS I LLC 1,967.00 405550 02/25/2021 HUDSON CONSULTING & MANAGEMENT LLC 488.00 405551 02/25/2021 PAMELA CHAVEZ 744.00 405552 02/25/2021 PHILIPPE ALEXANDER 700.00 405553 02/25/2021 STANLEY L JENNINGS 762.00 405554 02/25/2021 SHARON P BRENNAN 661.00 405555 02/25/2021 CORNELIA H LAHEY 1,126.00 405556 02/25/2021 IXORIA LLC 711.00 405557 02/25/2021 DEEP REAL ESTATE INC 800.00 405558 02/25/2021 SHAUNA WALGRAVE 950.00 405559 02/25/2021 A PLUS PROPERTY MANAGEMENT INC 5,064.00 405560 02/25/2021 ORCHARD GROVE VENTURE LLC 1,537.00 405561 02/25/2021 GEORGIA KING LLC 757.00 405562 02/25/2021 BREGO PROPERTIES LLC 2,971.00 405563 02/25/2021 SREIT LEXINGTON CLUB LLC 3,955.00 405564 02/25/2021 VERO BEACH LEASED HOUSING ASSOC III LLLP 429.00 405565 02/25/2021 MARLBROS HOLDINGS LLC 1,036.00 405566 02/25/2021 JARROD CANNON 1,843.00 405567 02/25/2021 VERO BEACH PLACE LLC 1,307.00 405568 02/25/2021 SILVER ORANGE LLC 730.00 405569 02/25/2021 SEUNG KIM 2,266.00 405570 02/25/2021 FLORIDA WATER & POLLUTION CONTROL 305.00 405571 02/25/2021 FLORIDA WATER & POLLUTION CONTROL 325.00 405572 02/25/2021 JOSEPH EARMAN 46.28 405573 02/25/2021 SUSAN ADAMS 84.11 405574 02/25/2021 'RACE TO SAFETY TRAINING LLC 199.00 405575 02/25/2021 EVENT MANAGERS LLC 450.00 405576 02/25/2021 UTIL REFUNDS 42.42 405577 02/25/2021 UTIL REFUNDS 42.07 405578 02/25/2021 UTIL REFUNDS 134.69 405579 02/25/2021 UTIL REFUNDS 44.27 405580 02/25/2021 UTIL REFUNDS 59.62 405581 02/25/2021 UTIL REFUNDS 20.16 405582 02/25/2021 UTIL REFUNDS 41.36 405583 02/25/2021 UTIL REFUNDS 59.29 405584 02/25/2021 UTIL REFUNDS 9.57 405585 02/25/2021 UTIL REFUNDS 69.43 405586 02/25/2021 UTIL REFUNDS 69.28 405587 02/25/2021 UTIL REFUNDS 65.38 405588 02/25/2021 UTIL REFUNDS 41.21 405589 02/25/2021 UTIL REFUNDS 20.07 405590 02/25/2021 UTIL REFUNDS 35.75 405591 02/25/2021 UTIL REFUNDS 67.80 405592 02/25/2021 UTIL REFUNDS 40.86 405593 02/25/2021 UTIL REFUNDS 82.88 405594 02/25/2021 UTIL REFUNDS 35.22 405595 02/25/2021 UTIL REFUNDS 19.99 405596 02/25/2021 UTIL REFUNDS 43.97 25 TRANS NBR DATE VENDOR AMOUNT 405597 02/25/2021 UTIL REFUNDS 53.49 405598 02/25/2021 UTIL REFUNDS 29.59 405599 02/25/2021 UTIL REFUNDS 40.98 405600 02/25/2021 UTIL REFUNDS 44.53 405601 02/25/2021 UTIL REFUNDS 65.75 405602 02/25/2021 UTIL REFUNDS 44.94 405603 02/25/2021 UTIL REFUNDS 81.66 405604 02/25/2021 UTIL REFUNDS 85.94 405605 02/25/2021 UTIL REFUNDS 87.23 405606 02/25/2021 PORT CONSOLIDATED INC 9,728.07 405607 02/25/2021 STURGIS LUMBER & PLYWOOD CO 324.45 405608 02/25/2021 SUNCOAST WELDING SUPPLIES INC 393.58 405609 02/25/2021 COMMUNICATIONS INTERNATIONAL 154,957.08 405610 02/25/2021 SSES INC 213.30 405611 02/25/2021 TEN -8 FIRE EQUIPMENT INC 263.43 405612 02/25/2021 VERO CHEMICAL DISTRIBUTORS INC 178.60 405613 02/25/2021 PERERS ENTERPRISES INC 1,793.00 405614 02/25/2021 PALMDALE OIL COMPANY INC 32,551.80 405615 02/25/2021 CHISHOLM CORP OF VERO 120.00 405616 02/25/2021 HENRY SCHEIN INC 3,675.18 405617 02/25/2021 AT&T WIRELESS 43.23 405618 02/25/2021 AT&T WIRELESS 130.02 405619 02/25/2021 AT&T WIRELESS 505.81 405620 02/25/2021 SEWELL HARDWARE CO INC 57.28 405621 02/25/2021 PARALEE COMPANY INC 1,200.00 405622 02/25/2021 E -Z BREW COFFEE & BOTTLE WATER SVC 41.46 405623 02/25/2021 GRAINGER 184.10 405624 02/25/2021 KELLY TRACTOR CO 1,306.87 405625 02/25/2021 SAFETY KLEEN SYSTEMS INC 335.39 405626 02/25/2021 GRAYBAR ELECTRIC 292.30 405627 02/25/2021 LFI FORT PIERCE INC 907.03 405628 02/25/2021 PETES CONCRETE 3,350.00 405629 02/25/2021 EXPRESS REEL GRINDING INC 2,000.00 405630 02/25/2021 TIRESOLES OF BROWARD INC 2,899.95 405631 02/25/2021 DELL MARKETING LP 56,279.00 405632 02/25/2021 ODYSSEY MANUFACTURING CO 15,235.61 405633 02/25/2021 K & M ELECTRIC SUPPLY 53.67 405634 02/25/2021 HARRINGTON INDUSTRIAL PLASTICS LLC 1,510.98 405635 02/25/2021 SUNSHINE REHABILATION CENTER OF IRC INC 45.00 405636 02/25/2021 WILLIAM B ULISKY 4,500.00 405637 02/25/2021 INDIAN RIVER COUNTY HEALTH DEPT 45,405.83 405638 02/25/2021 VICTIM ASSISTANCE PROGRAM 6,310.58 405639 02/25/2021 ROGER J NICOSIA 1,500.00 405640 02/25/2021 CITY OF VERO BEACH 1,378.49 405641 02/25/2021 CITY OF VERO BEACH 2,230.27 405642 02/25/2021 CITY OF VERO BEACH 11,987.50 405643 02/25/2021 AT&T CORP 1,942.40 405644 02/25/2021 LIVINGSTON PAGE 100.00 405645 02/25/2021 INTERNATIONAL GOLF MAINTENANCE INC 100,050.21 405646 02/25/2021 ST JOHNS RIVER WATER MGMT DISTRICT 2,110.00 405647 02/25/2021 FAMOSO INC 993.13 405648 02/25/2021 TIMOTHY ROSE CONTRACTING INC 23,598.24 405649 02/25/2021 TIMOTHY ROSE CONTRACTING INC 317,614.92 405650 02/25/2021 FLORIDA POWER AND LIGHT 34,777.66 405651 02/25/2021 FLORIDA POWER AND LIGHT 476.67 405652 02/25/2021 FLORIDA POWER AND LIGHT 316.85 405653 02/25/2021 IRC HOUSING AUTHORITY 1,050.00 405654 02/25/2021 CITY OF FELLSMERE 297.55 405655 02/25/2021 PEACE RIVER ELECTRIC COOP INC 197.33 405656 02/25/2021 NSI ALPHA CORPORATION 50.00 26 TRANS NBR DATE VENDOR AMOUNT 405657 02/25/2021 NEW HORIZONS OF THE TREASURE COAST 26,657.00 405658 02/25/2021 SUNSHINE STATE ONE CALL OF FL INC 1,097.00 405659 02/25/2021 LANGUAGE LINE SERVICES INC 46.40 405660 02/25/2021 TREASURE COAST SPORTS COMMISSION INC 2,786.66 405661 02/25/2021 HENRY SMITH 225.00 405662 02/25/2021 FIRST AMENDMENT FOUNDATION 51.47 405663 02/25/2021 JOHN BROWN & SONS INC 3,480.00 405664 02/25/2021 WESTSIDE REPROGRAPHICS OF VERO BEACH INC 193.00 405665 02/25/2021 CHILDRENS HOME SOCIETY OF FL 750.00 405666 02/25/2021 FORESTRY SUPPLIERS INC 173.50 405667 02/25/2021 KEEP INDIAN RIVER BEAUTIFUL INC 2,075.46 405668 02/25/2021 BANK OF NEW YORK 812.50 405669 02/25/2021 FLORIDA ROOFING AND SHEET METAL 490.00 405670 02/25/2021 INTERNATIONAL ASSOC OF EMERGENCY MANAGERS INC45.00 405671 02/25/2021 BRIDGESTONE AMERICAS INC 229.24 405672 02/25/2021 SHRIEVE CHEMICAL CO 12,096.01 405673 02/25/2021 ST LUCIE COUNTY BOCC 40,795.83 405674 02/25/2021 ARCADIS U S INC 1,902.50 405675 02/25/2021 CELICO PARTNERSHIP 367.88 405676 02/25/2021 U S BANK NATIONAL ASSOCIATION 944.69 405677 02/25/2021 VAN WAL INC 60.00 405678 02/25/2021 ELECTRONIC ACCESS SPECIALIST 503.10 405679 02/25/2021 POLYDYNE INC 2,645.00 405680 02/25/2021 THE CLEARING COMPANY LLC 525.00 405681 02/25/2021 FASTENAL COMPANY 214.29 405682 02/25/2021 THE SHERWIN WILLIAMS CO 287.89 405683 02/25/2021 SOUTHERN JANITOR SUPPLY INC 2,837.21 405684 02/25/2021 MBV ENGINEERING INC 11,737.50 405685 02/25/2021 MASTELLER & MOLER INC 3,702.00 405686 02/25/2021 HEVERON GROUP INC 22,166.16 405687 02/25/2021 GLOVER OIL COMPANY INC 34,786.09 405688 02/25/2021 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE 4,618.59 405689 02/25/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 400.17 405690 02/25/2021 JOHNNY B SMITH 125.00 405691 02/25/2021 DANE MACDONALD 125.00 405692 02/25/2021 CEMEX INC 941.02 405693 02/25/2021 INDIAN RIVER SOCCER ASSOCIATION 6,000.00 405694 02/25/2021 GUARDIAN COMMUNITY RESOURCE MANAGEMENT 3,125.00 405695 02/25/2021 NICOLACE MARKETING INC 1,000.00 405696 02/25/2021 T C ENTERPRISE 38,600.00 405697 02/25/2021 GARRETT SMITH 100.00 405698 02/25/2021 DE LA HOZ BUILDERS INC 23,895.00 405699 .02/25/2021 FLORIDA ARMATURE WORKS INC 4,904.16 405700 02/25/2021 SURVEYMONKEY COM 300.00 405701 02/25/2021 PROMATIC INC 169.23 405702 02/25/2021 WILD TURKEY ESTATES OF VERO LLC 2,648.53 405703 02/25/2021 TAMMY A MEEKS 3,600.00 405704 02/25/2021 CARDINAL HEALTH 110 INC 943.32 405705 02/25/2021 MUNICIPAL EMERGENCY SERVICES INC 1,476.69 405706 02/25/2021 ALEX MIKLO 100.00 405707 02/25/2021 BURNETT LIME CO INC 9,971.80 405708 02/25/2021 TREASURE COAST TURF INC 745.00 405709 02/25/2021 STRAIGHT OAK LLC 34.95 405710 02/25/2021 SOUTHERN MANAGEMENT LLC 744.50 405711 02/25/2021 DEBORAH CUEVAS 100.00 405712 02/25/2021 CHEMTRADE CHEMICALS CORPORTATION 2,980.85 405713 02/25/2021 NAPIER & ROLLIN PLLC 600.00 405714 02/25/2021 MASCHMEYER CONCRETE COMPANY OF FLORIDA 3,191.65 405715 02/25/2021 HAWKINS INC 1,102.00 405716 02/25/2021 ANDERSEN ANDRE CONSULTING ENGINEERS INC 3,531.25 27 TRANS NBR DATE VENDOR AMOUNT 405717 02/25/2021 INDIAN RIVER LACROSSE ASSOCIATION INC 3,200.00 405718 02/25/2021 CATHEDRAL CORPORATION 2,360.13 405719 02/25/2021 UNIFIRST CORPORATION 1,245.17 405720 02/25/2021 LEAGUE OF AMERICAN WHEELMEN INC 45.00 405721 02/25/2021 SITEONE LANDSCAPE SUPPLY HOLDINGS LLC 432.39 405722 02/25/2021 GOTTA GO GREEN ENTERPISES INC 56.18 405723 02/25/2021 KERNS CONSTRUCTION & PROPERTY 14,895.45 405724 02/25/2021 BARSALOU VENTURES LLC 2,775.30 405725 02/25/2021 COVERALL NORTH AMERICA INC 215.00 405726 02/25/2021 MATHESON TRI-GAS INC 7,953.37 405727 02/25/2021 COLE AUTO SUPPLY INC 4,166.83 405728 02/25/2021 RHOADES AIR & HEAT 1,218.00 405729 02/25/2021 STUART RUBBER STAMP & SIGN CO INC 71.45 405730 02/25/2021 CORE & MAIN LP 589.90 405731 02/25/2021 DJD EQUIPMENT HOLDINGS LLC 175.61 405732 02/25/2021 MAXIMUM VELOCITY GYMNASTICS BOOSTER CLUB 500.00 405733 02/25/2021 SHELBROUGH SAFETY LLC 4,510.00 405734 02/25/2021 DIRECTV GROUP INC 64.86 405735 02/25/2021 TETRA TECH INC 1,702.08 405736 02/25/2021 AMAZON CAPITAL SERVICES INC 5,795.20 405737 02/25/2021 PIRATE PEST CONTROL LLC 414.00 405738 02/25/2021 ALL RITE WATER PURIFICATION INC 1,657.60 405739 02/25/2021 AMERIGAS PROPANE LP 2,502.27 405740 02/25/2021 PSI TECHNOLOGIES INC 4,108.50 405741 02/25/2021 GRBK GHO HOMES LLC 67.26 405742 02/25/2021 JOHN J DRISCOLL 175.00 405743 02/25/2021 DAVID MIKE 150.00 405744 02/25/2021 JORDAN POWER EQUIPMENT CORP 54.48 405745 02/25/2021 DEANGELO BROTHERS LLC 600.00 405746 02/25/2021 LIBERTY TIRE RECYCLING LLC 5,005.31 405747 02/25/2021 MULLINAX FORD OF VERO BEACH 348.06 405748 02/25/2021 JUDITH A BURLEY 50.00 405749 02/25/2021 KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC 1,198.78 405750 02/25/2021 DESK SPINCO INC 1,788.43 405751 02/25/2021 MILTON MAYBERRY ENTERPRISES INC 440.00 405752 02/25/2021 SUNBELT HYDRAULIC & EQUIPMENT INC 1,116.35 405753 02/25/2021 A PLUS PROPERTY MANAGEMENT INC 1,128.50 405754 02/25/2021 FERGUSON US HOLDINGS INC 326.60 405755 02/25/2021 LOWES COMPANIES INC 3,435.22 405756 02/25/2021 SMI TRADING LLC 73.48 405757 02/25/2021 GOMEZ BROTHERS ENTERPRISES INC 2,587.50 405758 02/25/2021 CHRIS ZAVESKY 150.00 405759 02/25/2021 SPORTS ENGINE INC 610.50 405760 02/25/2021 ROBERT A HUDSON 125.00 405761 02/25/2021 THEODORE SEMI 75.00 405762 02/25/2021 WIPEOUT SERVICES LLC 325.00 405763 02/25/2021 AUBREY LLOYD 1,200.00 405764 02/25/2021 CARLON INC 959.04 405765 02/25/2021 BRITTON INDUSTRIES INC 319.72 405766 02/25/2021 ARTHUR GORDON 75.00 405767 02/25/2021 TRUE DIGITAL SECURITY INC 156,369.18 405768 02/25/2021 PROSHOT CONCRETE INC 102,293.10 405769 02/25/2021 RANDSTAD NORTH AMERICA INC 825.31 405770 02/25/2021 PEOPLE READY FLORIDA INC 2,222.40 405771 02/25/2021 ONE SOURCE RESTORATION & BUILDING SERVICES 52,126.54 405772 02/25/2021 CENLAR FSB 4,500.00 405773 02/25/2021 HIGHER GROUND LAND SERVICES LLC 300.00 405774 02/25/2021 CALIBER HOME LOANS INC 4,500.00 405775 02/25/2021 MARC H MASET 100.00 405776 02/25/2021 BAYNUM PAINTING INC 15,200.00 28 TRANS NBR DATE VENDOR AMOUNT 405777 02/25/2021 LAWRENCE F WALLIN 75.00 405778 02/25/2021 PETERBUILT STORE SOUTH FLORIDA LLC 384.49 405779 02/25/2021 BEENA BALAKRISHNAN 100.00 405780 02/25/2021 CONSERVICE SYNERGY 14,464.97 405781 02/25/2021 JOHN WAYNE WHEELER 150.00 405782 02/25/2021 DOVENMUEHLE MORTGAGE INC 4,500.00 405783 02/25/2021 TITI'S NAILS INC 10,000.00 405784 02/25/2021 JOHN MARLATT 5,000.00 405785 02/25/2021 STEPHANIE J SCOTT 53.44 405786 02/25/2021 UTIL REFUNDS 49.02 405787 02/25/2021 UTIL REFUNDS 54.84 405788 02/25/2021 UTIL REFUNDS 86.22 405789 02/25/2021 UTIL REFUNDS 2.54 405790 02/25/2021 UTIL REFUNDS 190.39 405791 02/25/2021 UTIL REFUNDS 4.02 405792 02/25/2021 UTIL REFUNDS 17.18 405793 02/25/2021 UTIL REFUNDS 75.87 405794 02/25/2021 UTIL REFUNDS 206.50 405795 02/25/2021 UTIL REFUNDS 84.20 405796 02/25/2021 UTIL, REFUNDS 40.30 405797 02/25/2021 UTIL, REFUNDS 78.28 405798 02/25/2021 UTIL REFUNDS 39.96 405799 02/25/2021 UTIL REFUNDS 54.62 405800 02/25/2021 UTIL REFUNDS 34.39 405801 02/25/2021 UTIL REFUNDS 40.91 405802 02/25/2021 UTIL REFUNDS 69.43 405803 02/25/2021 UTIL REFUNDS 107.50 405804 02/25/2021 UTIL REFUNDS 27.21 405805 02/25/2021 UTIL REFUNDS 8.98 405806 02/25/2021 UTIL REFUNDS 55.45 405807 02/25/2021 UTIL REFUNDS 40.39 405808 02/25/2021 UTIL REFUNDS 69.38 405809 02/25/2021 UTIL REFUNDS 54.82 405810 02/25/2021 UTIL REFUNDS 45.29 405811 02/25/2021 UTIL REFUNDS 67.04 405812 02/25/2021 UTIL REFUNDS 57.55 405813 02/25/2021 UTIL REFUNDS 14.56 405814 02/25/2021 UTIL REFUNDS 5.60 405815 02/25/2021 UTIL REFUNDS 32.54 405816 02/25/2021 UTIL REFUNDS 68.78 405817 02/25/2021 UTIL REFUNDS 419.94 405818 02/25/2021 UTIL REFUNDS 69.51 405819 02/25/2021 UTIL REFUNDS 65.97 405820 02/25/2021 UTIL REFUNDS 83.43 405821 02/25/2021 UTIL, REFUNDS 77.32 405822 02/25/2021 UTIL REFUNDS 152.84 405823 02/25/2021 UTIL REFUNDS 3.44 405824 02/25/2021 UTIL REFUNDS 29.43 405825 02/25/2021 UTIL REFUNDS 44.90 405826 02/25/2021 UTIL REFUNDS 46.39 405827 02/25/2021 UTIL REFUNDS 20.00 405828 02/25/2021 UTIL REFUNDS 131.60 405829 02/25/2021 UTIL REFUNDS 37.92 405830 02/25/2021 UTIL REFUNDS 64.35 405831 02/25/2021 UTIL REFUNDS 2.47 405832 02/25/2021 UTIL REFUNDS 46.15 405833 02/25/2021 UTIL REFUNDS 71.28 405834 02/25/2021 NEWMANS POWER SYSTEMS 1,512.10 405835 02/25/2021 PING INC 1,604.44 405836 02/25/2021 ACUSHNET COMPANY 2,476.64 29 TRANS NBR DATE VENDOR AMOUNT 405837 02/25/2021 CENTRAL A/C & REFRIGERATION SUPPLY INC 99.48 405838 02/25/2021 FLORIDA POWER AND LIGHT 877.58 405839 02/25/2021 ELECTRONIC ACCESS SPECIALIST 438.15 405840 02/25/2021 ORCHID ISLAND PROPERTY MGMT II INC 6,85,0.00 405841 02/25/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 264.80 405842 02/25/2021 WINSUPPLY OF VERO BEACH 72.78 405843 02/25/2021 CREATIVE POWER SOLUTIONS INC 15,255.75 405844 02/25/2021 COBRA GOLF INCORPORATED 965.60 405845 02/25/2021 UNIFIRST CORPORATION 73.47 405846 02/25/2021 SITEONE LANDSCAPE SUPPLY HOLDINGS LLC 75.32 405847 02/25/2021 FLORIDA BULB & BALLAST INC 432.00 405848 02/25/2021 INTERIOR FLOORING SOLUTIONS INC 320.00 405849 02/25/2021 AMERIGAS PROPANE LP 538.37 405850 02/25/2021 LOWES COMPANIES INC 233.97 405851 02/25/2021 PEOPLE READY FLORIDA INC 728.00 Grand Total: 1,995,501.56 30 RENTAL ASSISTANCE CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 901050 02/25/2021 CELICO PARTNERSHIP 11.88 Grand Total: 11.88 31 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1017744 02/19/2021 METAL CULVERTS INC 4,736.00 1017745 02/19/2021 INDIAN RIVER BATTERY 1,525.95 1017746 02/19/2021 INDIAN RIVER OXYGEN INC 185.90 1017747 02/19/2021 DEMCOINC 2,278.22 1017748 02/19/2021 IRRIGATION CONSULTANTS UNLIMITED INC 3.10 1017749 02/19/2021 THE EXPEDITER 81.53 1017750 02/19/2021 GROVE WELDERS INC 1,296.74 1017751 02/19/2021 SOUTHERN COMPUTER WAREHOUSE INC 1,081.94 1017752 02/19/2021 FIRST HOSPITAL LABORATORIES INC 185.00 1017753 02/19/2021 HD SUPPLY FACILITIES MAINTENANCE LTD 550.53 1017754 02/19/2021 PERKINS INDIAN RIVER PHARMACY 27.98 1017755 02/19/2021 RECHTIEN INTERNATIONAL TRUCKS 1,430.71 1017756 02/19/2021 HARCROS CHEMICALS, INC. 8,945.64 1017757 02/19/2021 METRO FIRE PROTECTION SERVICES INC 1,003.75 1017758 02/19/2021 PROTRANSMASTERS II INC 2,974.00 1017759 02/19/2021 AUTO PARTNERS LLC 275.89 1017760 02/19/2021 L&L DISTRIBUTORS 448.60 1017761 02/19/2021 HYDRA SERVICE (S) INC 128.60 1017762 02/19/2021 COUNTY MATERIALS CORPORATION 6,523.84 1017763 02/19/2021 ALLIED DIVERSIFIED OF VERO BEACH LLC 566.13 1017764 02/19/2021 NEXAIR LLC 108.46 1017765 02/19/2021 EFE INC 4,768.60 1017766 02/19/2021 PACE ANALYTICAL SERVICES LLC 10,262.50 1017767 02/23/2021 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 75.00 1017768 02/23/2021 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 75.00 1017769 02/23/2021 AT&T CORP 9,661.06 1017770 02/23/2021 OFFICE DEPOT INC 3,979.15 1017771 02/23/2021 COMCAST 139.90 1017772 02/23/2021 WASTE MANAGEMENT INC OF FLORIDA 2,347.51 1017773 02/24/2021 ENVIRONMENTAL CONSERVATION LABORATORIES INC13,846.00 1017774 02/25/2021 MEEKS PLUMBING INC 47,940.29 1017775 02/25/2021 WORLD INDUSTRIAL EQUIPMENT INC 142.80 1017776 02/25/2021 GUARDIAN ALARM OF FLORIDA LLC 210.00 Grand Total: 127,806.32 32 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 8389 02/19/2021 TOTAL ADMINISTRATIVE SERVICES CORP 12,082.39 8390 02/19/2021 FL SDU 4,358.67 8391 02/19/2021 IRC FIRE FIGHTERS ASSOC 10,150.36 8392 02/19/2021 TEAMSTERS LOCAL UNION #769 5,235.50 8393 02/19/2021 NATIONWIDE SOLUTIONS RETIREMENT INC 118,757.66 8394 02/19/2021 NATIONWIDE SOLUTIONS RETIREMENT INC 8,977.14 8395 02/22/2021 IRS -PAYROLL TAXES 500,541.59 8396 02/22/2021 CITY OF SEBASTIAN 45,739.27 8397 02/22/2021 WHITNEY BANK 17,589.00 8398 02/23/2021 SENIOR RESOURCE ASSOCIATION 25,486.44 8399 02/23/2021 CREATIVE SOLUTIONS COMPANION CARE SERVICES LI29,152.25 8400 02/23/2021 SAVE ON SP LLC 15,102.84 8401 02/25/2021 COALITION FOR ATTAINABLE HOMES INC 1,803.00 Grand Total: 789,976.11 33 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: March 4, 2021 I / -& conrArR.,. F o ���fR COUN�j E`• SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS February 26, 2021 to March 4, 2021 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of February 26, 2021 to March 4, 2021. 34 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 405852 02/26/2021 BRANDON ROUER 1,515.00 405853 02/26/2021 A PLUS PROPERTY MANAGEMENT INC 1,200.00 405854 03/02/2021 THE PALMS AT VERO BEACH 2,661.00 405855 03/02/2021 DANIELLE LYNN MC DOUGALL 3,000.00 405856 03/02/2021 JR APARTMENT RENTALS INC 3,550.00 405857 03/02/2021 SELECT PORTFOLIO SERVICING INC 4,500.00 405858 03/02/2021 PEMBERLY PALMS HH LLC 17,994.00 405859 03/02/2021 FREEDOM JOURNEY MINISTRIES INC 3,150.00 405860 03/02/2021 NEX-GEN PARTNERS LLC 4,500.00 405861 03/02/2021 KMP INVESTMENT 4,200.00 405862 03/02/2021 BAYVIEW ASSET MANAGEMENT HOLDING LLC 1,932.84 405863 03/04/2021 PORT CONSOLIDATED INC 190.32 405864 03/04/2021 STURGIS LUMBER & PLYWOOD CO 186.66 405865 03/04/2021 COMMUNICATIONS INTERNATIONAL 2,844.00 405866 03/04/2021 TEN -8 FIRE EQUIPMENT INC 929.30 405867 03/04/2021 RANGER CONSTRUCTION IND INC 414.69 405868 03/04/2021 AT&T WIRELESS 60.63 405869 03/04/2021 AT&T WIRELESS 854.68 405870 03/04/2021 AT&T WIRELESS 958.91 405871 03/04/2021 AT&T WIRELESS 959.39 405872 03/04/2021 AT&T WIRELESS 1,010.33 405873 03/04/2021 DATA FLOW SYSTEMS INC 22,500.00 405874 03/04/2021 E -Z BREW COFFEE & BOTTLE WATER SVC 20.00 405875 03/04/2021 GRAINGER 746.49 405876 03/04/2021 KELLY TRACTOR CO 69,679.09 405877 03/04/2021 REPUBLIC SERVICES INC 553,819.56 405878 03/04/2021 WILD LAND ENTERPRISES INC 38.70 405879 03/04/2021 LFI FORT PIERCE INC 1,071.04 405880 03/04/2021 CLIFF BERRY INC 417.55 405881 03/04/2021 AVERY DENNISON CORPORATION 894.60 405882 03/04/2021 SCHULKE BITTLE & STODDARD LLC 450.00 405883 03/04/2021 TIRESOLES OF BROWARD INC 2,139.37 405884 03/04/2021 AMERICAN WATER CHEMICALS INC 28,218.80 405885 03/04/2021 EDLUND DRITENBAS BINKLEY ARCHITECTS 757.08 405886 03/04/2021 DELL MARKETING LP 9,800.89 405887 03/04/2021 BAKER & TAYLOR INC 8,421.52 405888 03/04/2021 MIDWEST TAPE LLC 1,667.56 405889 03/04/2021 CENGAGE LEARNING INC 352.32 405890 03/04/2021 SOFTWARE HARDWARE INTEGRATION 154.88 405891 03/04/2021 CITY OF VERO BEACH 1,968.55 405892 03/04/2021 INDIAN RIVER COUNTY SHERIFF 376.90 405893 03/04/2021 PUBLIX SUPERMARKETS 26.95 405894 03/04/2021 GEOSYNTEC CONSULTANTS INC 84,444.29 405895 03/04/2021 CENTRAL A/C & REFRIGERATION SUPPLY INC 146.23 405896 03/04/2021 TYLER TECHNOLOGIES INC 700.00 405897 03/04/2021 COMO OIL COMPANY OF FLORIDA 128.00 405898 03/04/2021 FAMOSO INC 1,380.98 405899 03/04/2021 FLORIDA POWER AND LIGHT 97,059.16 405900 03/04/2021 FLORIDA POWER AND LIGHT 3,047.83 405901 03/04/2021 CITY OF FELLSMERE 297.55 405902 03/04/2021 WASTE MANAGEMENT INC 203,466.88 405903 03/04/2021 STRUNK FUNERAL HOMES & CREMATORY 850.00 405904 03/04/2021 SUNSHINE LAND DESIGN 153,666.40 405905 03/04/2021 IRC HEALTHY START COALITION INC 1,666.67 405906 03/04/2021 IRC HEALTHY START COALITION INC 2,750.00 405907 03/04/2021 IRC HEALTHY START COALITION INC 6,541.66 405908 03/04/2021 IRC HEALTHY START COALITION INC 4,166.66 405909 03/04/2021 NOTARY PUBLIC UNDERWRITERS INC 205.00 35 TRANS NBR DATE VENDOR AMOUNT 405910 03/04/2021 EVENTMAKERS INTERNATIONAL LLC 752.55 405911 03/04/2021 CHILDRENS HOME SOCIETY OF FL 3,995.07 405912 03/04/2021 TLC DIVERSIFIED INC 44,199.62 405913 03/04/2021 ECONOLITE CONTROL PRODUCTS INC 524.00 405914 03/04/2021 ARCADIS U S INC 46,013.24 405915 03/04/2021 SCOTT MCADAM 120.00 405916 03/04/2021 ELECTRONIC ACCESS SPECIALIST 145.25 405917 03/04/2021 FASTENAL COMPANY 77.84 405918 03/04/2021 THE SHERWIN WILLIAMS CO 162.85 405919 03/04/2021 SOUTHERN JANITOR SUPPLY INC 1,441.75 405920 03/04/2021 CUSTOM AIR SYSTEMS INC 5,250.00 405921 03/04/2021 TIMOTHY L BISHOP 4,500.00 405922 03/04/2021 ARPHAX PUBLISHING CO 575.00 405923 03/04/2021 GERELCOM INC 2,074.50 405924 03/04/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 522.76 405925 03/04/2021 SUNCOAST REALTY & RENTAL MGMT LLC 4,500.00 405926 03/04/2021 BROWN, MEZRINA 299.96 405927 03/04/2021 SUMMERLINS MARINE CONST LLC 41,515.00 405928 03/04/2021 MENTAL HEALTH ASSOCIATION IRC INC 3,512.18 405929 03/04/2021 GLOBALSTAR USA 199.26 405930 03/04/2021 TRUMBLE, JASON 494.64 405931 03/04/2021 PAUL ALEKSINAS 2,342.53 405932 03/04/2021 TRADEWINDS POWER CORP 857.55 405933 03/04/2021 ENVIRONMENTAL CONSERVATION LABORATORIES INC 7,072.00 405934 03/04/2021 EQ THE ENVIRONMENTAL QUALITY COMPANY 26,524.77 405935 03/04/2021 BENNETT FIRE PRODUCTS CO INC 195.00 405936 03/04/2021 KEVIN S HAWKINS 4,500.00 405937 03/04/2021 TREASURE COAST SWIMMING LLC 500.00 405938 03/04/2021 OVERDRIVE INC 1,792.26 405939 03/04/2021 MOORE MOTORS INC 102.17 405940 03/04/2021 NEWSOM OIL COMPANY 670.00 405941 03/04/2021 THOMAS C QUINA 600.00 405942 03/04/2021 REPROGRAPHIC SOLUTIONS INC 28.80 405943 03/04/2021 ALADTEC INC 15,652.00 405944 03/04/2021 MUNICIPAL EMERGENCY SERVICES INC 3,857.64 405945 03/04/2021 KYLE ANDERSON 450.00 405946 03/04/2021 TREASURE COAST TURF INC 750.00 405947 03/04/2021 W&G MAINTENANCE 1,820.00 405948 03/04/2021 PENGUIN RANDOM HOUSE LLC 449.98 405949 03/04/2021 STEWART & STEVENSON FDDA LLC 624.44 405950 03/04/2021 MICHAEL EDWARD HAMILTON' 300.00 405951 03/04/2021 A GREAT FENCE LLC 2,475.00 405952 03/04/2021 UNIFIRST CORPORATION 371.80 405953 03/04/2021 CDA SOLUTIONS INC 125.00 405954 03/04/2021 SITEONE LANDSCAPE SUPPLY HOLDINGS LLC 361.07 405955 03/04/2021 GOTTA GO GREEN ENTERPISES INC 232.85 405956 03/04/2021 BARSALOU VENTURES LLC 720.00 405957 03/04/2021 CROSSOVER MISSION 6,667.00 405958 03/04/2021 WURTH USA INC 283.50 405959 03/04/2021 AC VETERINARY SPECIALTY SERVICES 104.15 405960 03/04/2021 COLE AUTO SUPPLY INC 1,613.07 405961 03/04/2021 RHOADES AIR & HEAT 5,978.00 405962 03/04/2021 ENVIRONMENTAL OPERATING SOLUTION INC 8,053.50 405963 03/04/2021 BROWNELLS INC 26,837.90 405964 03/04/2021 DJD EQUIPMENT HOLDINGS LLC 479.85 405965 03/04/2021 TYKES & TEENS INC 33,431.56 405966 03/04/2021 CSMA BLT LLC 4,500.00 405967 03/04/2021 CHANGE HEALTHCARE LLC 32,470.20 405968 03/04/2021 ENGINEERED SERVICES INC 284.62 405969 03/04/2021 DIRECTV GROUP INC 81.99 36 TRANS NBR DATE VENDOR AMOUNT 405970 03/04/2021 COASTAL WATERWAYS DESIGN & ENGINEERING LLC 5,335.00 405971 03/04/2021 TETRA TECH INC 5,679.31 405972 03/04/2021 EMPIRE PIPE ORLANDO LLC 163,800.00 405973 03/04/2021 EPH 2 ASSETS LLC 22.22 405974 03/04/2021 AMAZON CAPITAL SERVICES INC 5,315.98 405975 03/04/2021 W&J CONSTRUCTION CORP 75,862.42 405976 03/04/2021 PIRATE PEST CONTROL LLC 364.00 405977 03/04/2021 FL ASSOC FOR INTERGOVERNMENTAL RELATIONS 100.00 405978 03/04/2021 AMERIGAS PROPANE LP 1,311.41 405979 03/04/2021 GRBK GHO HOMES LLC 16,028.52 405980 03/04/2021 THE HOPE FOR FAMILIES CENTER INC 3,677.58 405981 03/04/2021 DPS EQUIPMENT SERVICES INC 56,900.00 405982 03/04/2021 OHD LLP 901.00 405983 03/04/2021 DROPBOX INC 6,696.00 405984 03/04/2021 MULLINAX FORD OF VERO BEACH 2,090.29 405985 03/04/2021 JUDITH A BURLEY 146.50 405986 03/04/2021 KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC 325.74 405987 03/04/2021 DESK SPINCO INC 1,320.84 405988 03/04/2021 WITT O'BRIEN'S LLC 84.00 405989 03/04/2021 LOW BUDGET ROCK STAR ENTERTAINMENT LLC 500.00 405990 03/04/2021 STAPLES INC 1,213.46 405991 03/04/2021 LOWES COMPANIES INC 1,368.61 405992 03/04/2021 GOOD SPORTSMAN MARKETING LLC 694.00 405993 03/04/2021 PLAYCORE WISCONSIN INC 16,092.01 405994 03/04/2021 REBECCA SIPLAK 20.00 405995 03/04/2021 GREEN SEASONS NURSERY INC 3,415.16 405996 03/04/2021 ROBERT BROOKE & ASSOCIATES 14.00 405997 03/04/2021 J-MAC CLEANING SERVICES INC 4,833.33 405998 03/04/2021 KMG FENCE LLC 13,421.29 405999 03/04/2021 LAWRENCE LEE CONSTRUCTION SERVICES INC 44,100.00 406000 03/04/2021 RANDSTAD NORTH AMERICA INC 757.30 406001 03/04/2021 COVELLI FAMILY LTD PARTNERSHIP III 454.08 406002 03/04/2021 PEOPLE READY FLORIDA INC 2,561.00 406003 03/04/2021 FUN EXPRESS LLC 111.83 406004 03/04/2021 MIDLAND MORTGAGE 1,872.72 406005 03/04/2021 GENCIE LLC 1,428.70 406006 03/04/2021 PEMBERLY PALMS HH LLC 13,716.00 406007 03/04/2021 EASTMAN AGGREGATE ENTERPRISE LLC 7,550.00 406008 03/04/2021 BEENA BALAKRISHNAN 100.00 406009 03/04/2021 UNITED STATES ADULT BASEBALL 1,500.00 406010 03/04/2021 KC PRESTIGE INC 1,150.00 406011 03/04/2021 SUSAN WATSON 23.82 406012 03/04/2021 BARBARA TINSLEY 255.52 406013 03/04/2021 FLORIDA INDIAN HERITAGE ASSOCIATION INC 250.00 406014 03/04/2021 RICK BARUTA 90.00 406015 03/04/2021 HOT AIR MANAGEMENT GROUP 250.00 406016 03/04/2021 A KITCHEN OF HER OWN LLC 10,000.00 406017 03/04/2021 LABELS TIMELESS CLOTHING LLC 10,000.00 406018 03/04/2021 DAVID OUM 10,000.00 406019 03/04/2021 HDZ HOMES LLC 10,000.00 406020 03/04/2021 TIFFANY NAIL SALON & SPA 10,000.00 406021 03/04/2021 THE STAMP BAR LLC 10,000.00 406022 03/04/2021 PAMELA FARR 10,000.00 406023 03/04/2021 DAVIS MOTOE HOME PARK LLC 2,415.00 406024 03/04/2021 BRONTERIUS BRYANT 4,500.00 406025 03/04/2021 RCB EQUITY GROUP LLC 3,000.00 406026 03/04/2021 PORT CONSOLIDATED INC 827.73 406027 03/04/2021 RICOH USA INC 311.40 406028 03/04/2021 RICOH USA INC 6.68 406029 03/04/2021 BAKER DISTRIBUTING CO LLC 36.78 37 TRANS NBR DATE VENDOR AMOUNT 406030 03/04/2021 JANITORIAL DEPOT OF AMERICA INC 77.94 406031 03/04/2021 ROGER CLEVELAND GOLF INC 1,080.00 406032 03/04/2021 ACUSHNET COMPANY 6,756.03 406033 03/04/2021 CENTRAL A/C & REFRIGERATION SUPPLY INC 122.37 406034 03/04/2021 COMO OIL COMPANY OF FLORIDA 63.66 406035 03/04/2021 FLORIDA POWER AND LIGHT 31,169.07 406036 03/04/2021 TAYLOR MADE GOLF CO INC 1,366.54 406037 03/04/2021 GLOBAL GOLF SALES INC 111.44 406038 03/04/2021 ECONOLITE CONTROL PRODUCTS INC 1,035.00 406039 03/04/2021 TRANE US INC 272.00 406040 03/04/2021 BRIDGESTONE GOLF INC 577.62 406041 03/04/2021 THE SHERWIN WILLIAMS CO 118.32 406042 03/04/2021 SOUTHERN JANITOR SUPPLY INC 1,842.35 406043 03/04/2021 FLORIDA SUPERIOR SAND INC 602.04 406044 03/04/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 101.35 406045 03/04/2021 WINSUPPLY OF VERO BEACH 1,238.89 406046 03/04/2021 TREASURE COAST TURF INC 298.00 406047 03/04/2021 UNIFIRST CORPORATION 204.63 406048 03/04/2021 FLORIDA BULB & BALLAST INC 336.00 406049 03/04/2021 TYCO FIRE & SECURITY MANAGEMENT INC 900.00 406050 03/04/2021 AMAZON CAPITAL SERVICES INC 38.97 406051 03/04/2021 AMERIGAS PROPANE LP 4,196.06 406052 03/04/2021 STAPLES INC 281.94 406053 03/04/2021 LOWES COMPANIES INC 150.07 406054 03/04/2021 TAGMARSHAL INTERNATIONAL LIMITED 2,019.20 406055 03/04/2021 PEOPLE READY FLORIDA INC 1,040.00 406056 03/04/2021 DIVE RESCUE INC 1,050.00 406057 03/04/2021 FLORIDA WATER & POLLUTION CONTROL 405.00 406058 03/04/2021 FLORIDA RECREATION & PARK ASSOC INC 100.00 406059 03/04/2021 FLORIDA RECREATION & PARK ASSOC INC 100.00 406060 03/04/2021 FLORIDA RECREATION & PARK ASSOC INC 100.00 406061 03/04/2021 FLORIDA RECREATION & PARK ASSOC INC 100.00 406062 03/04/2021 BUILDING OFFICIALS ASSOC OF FLORIDA 299.00 406063 03/04/2021 MARK BESANCON 530.00 406064 03/04/2021 RICHARD MECKES 120.00 406065 03/04/2021 SEAN GIBBONS 57.00 406066 03/04/2021 KIMBERLY K MOIRANO 12.19 406067 03/04/2021 ERIKA LUNDEEN 475.00 406068 03/04/2021 FIRE MARSHALS SUPPORT SERVICES LLC 19.95 406069 03/04/2021 KATHLEEN KEENAN 110.00 406070 03/04/2021 CHRISTINA JENDRUSIAK 1,613.56 Grand Total: 2,281,579.00 RENTAL ASSISTANCE CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 901051 03/01/2021 GRACES LANDING LTD 12,055.00 901052 03/01/2021 BETTY DAVIS SCROGGS 772.00 901053 03/01/2021 CREATIVE CHOICE HOMES XVI LTD 13,507.00 901054 03/01/2021 DAVID YORK 577.00 901055 03/01/2021 ST FRANCIS MANOR OF VERO BEACH 632.00 901056 03/01/2021 TREASURE COAST HOMELESS SERVICES 3,228.00 901057 03/01/2021 FLORIDA POWER AND LIGHT 326.00 901058 03/01/2021 INDIAN RIVER COUNTY HOUSING AUTHORITY 3,986.00 901059 03/01/2021 INDIAN RIVER COUNTY HOUSING AUTHORITY 3,554.00 901060 03/01/2021 CRAIG MERRILL 736.00 901061 03/01/2021 THE PALMS AT VERO BEACH 17,817.00 901062 03/01/2021 DAVID CONDON 708.00 901063 03/01/2021 HILARY MCIVOR 466.00 901064 03/01/2021 PELICAN ISLES LP 7,457.00 901065 03/01/2021 SUNCOAST REALTY & RENTAL MGMT LLC 4,997.00 901066 03/01/2021 OAK RIVER PROPERTIES INC 221.00 901067 03/01/2021 ADINA GOLDMAN 737.00 901068 03/01/2021 INDIAN RIVER RDA LP 3,227.00 901069 03/01/2021 LAZY J LLC 795.00 901070 03/01/2021 JESSE LEWIS 778.00 .901071 03/01/2021 SKOKIE HOLDINGS INC 720.00 901072 03/01/2021 OSLO VALLEY PROPERTIES INC 236.00 901073 03/01/2021 SAID S MOOBARK 1,393.00 901074 03/01/2021 OSCEOLA COUNTY SECTION 8 759.26 901075 03/01/2021 ANTHONYARROYO 683.00 901076 03/01/2021 YVONNE KOUTSOFIOS 110.00 901077 03/01/2021 ALAN R TOKAR 656.00 901078 03/01/2021 BRIAN E GALLAGHER 595.00 901079 03/01/2021 SCOT WILKE 81.00 901080 03/01/2021 RICHARD KUSSEROW 449.00 901081 03/01/2021 JOHN T STANLEY 1,060.00 901082 03/01/2021 WEDGEWOOD RENTALS LLC 1,660.00 901083 03/01/2021 MCLAUGHLIN PROPERTIES LLC 1,336.00 901084 03/01/2021 MYRIAM MELENDEZ 595.00 901085 03/01/2021 WATSON REALTY GROUP 2,126.00 901086 03/01/2021 SHER LLC 429.00 901087 03/01/2021 SUNQUESTAPRTMENTS LLC 2,857.00 901088 03/01/2021 PJD HOLDINGS LLC 1,150.00 901089 03/01/2021 ORCHARD GROVE VENTURE LLC 10,544.00 901090 03/01/2021 SONRISE APARTMENT PROPERTIES LLC 3,264.00 901091 03/01/2021 SREIT LEXINGTON CLUB LLC 21,324.00 901092 03/01/2021 VERO BEACH LEASED HOUSING ASSOC III LLLP 13,467.00 901093 03/01/2021 B4 TC PROPERTIES LLC 1,030.00 901094 03/01/2021 STREIT RIVER PARK PLACE LLC 14,378.00 901095 03/01/2021 PEMBERLY PALMS HH LLC 27,771.00 Grand Total: 185,249.26 39 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1017777 02/26/2021 COLD AIR DISTRIBUTORS WAREHOUSE 1,204.18 1017778 02/26/2021 INDIAN RIVER BATTERY 234.95 1017779 02/26/2021 INDIAN RIVER OXYGEN INC 146.00 1017780 02/26/2021 GALLS LLC 383.65 1017781 02/26/2021 MEEKS PLUMBING INC 3,929.35 1017782 02/26/2021 ABCO GARAGE DOOR CO INC 1,257.00 1017783 02/26/2021 IRRIGATION CONSULTANTS UNLIMITED INC 161.66 1017784 02/26/2021 THE EXPEDITER 308.21 1017785 02/26/2021 SOUTHERN COMPUTER WAREHOUSE INC 1,237.48 1017786 02/26/2021 FIRST HOSPITAL LABORATORIES INC 70.00 1017787 02/26/2021 COMPLETE ELECTRIC INC 1,274.39 1017788 02/26/2021 STRYKER SALES CORP 28,965.76 1017789 02/26/2021 RECHTIEN INTERNATIONAL TRUCKS 229.90 1017790 02/26/2021 HARCROS CHEMICALS, INC. 6,204.74 1017791 02/26/2021 PROTRANSMASTERS II INC 2,635.31 1017792 02/26/2021 L&L DISTRIBUTORS 420.48 1017793 02/26/2021 STAT MEDICAL DISPOSAL INC 550.00 1017794 02/26/2021 HYDRA SERVICE (S) INC 13,267.36 1017795 02/26/2021 ALLIED DIVERSIFIED OF VERO BEACH LLC 28,816.45 1017796 02/26/2021 NEXAIR LLC 44.61 1017797 02/26/2021 EFE INC _ 10,009.03 1017798 03/03/2021 AT&T CORP 45.45 1017799 03/03/2021 WASTE MANAGEMENT INC OF FLORIDA 8,926.32 1017800 03/03/2021 DEMCOINC 917.61 1017801 03/04/2021 NORTH SOUTH SUPPLY INC 320.69 Grand Total: 111,560.58 40 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 8402 02/26/2021 VEROTOWN LLC 13,682.48 8403 02/26/2021 KIMLEY HORN & ASSOC INC 5,446.80 8404 03/01/2021 KIMLEY HORN & ASSOC INC 98,164.95 8405 03/01/2021 C E R SIGNATURE CLEANING 3,680.00 8406 03/01/2021 NATIONAL METERING SERVICES INC 30,613.95 8407 03/01/2021 CDM SMITH INC 12,560.75 8408 03/01/2021 ST LUCIE BATTERY & TIRE CO 1,060.90 8409 03/01/2021 CLERK OF CIRCUIT COURT 103,407.83 8410 03/01/2021 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 107,874.34 8411 03/01/2021 INDIAN RIVER COUNTY SHERIFF 4,532,390.32 8412 03/01/2021 C E R SIGNATURE CLEANING 7,811.00 8413 03/03/2021 NATIONAL METERING SERVICES INC 42,750.90 8414 03/03/2021 CHARD SNYDER & ASSOCIATES INC 184.00 8415 03/03/2021 MUTUAL OF OMAHA 20,898.53 8416 03/03/2021 HIGHMARK STOP LOSS 92,359.54 8417 03/03/2021 FIDELITY SECURITY LIFE INSURANCE COMPANY 4,400.72 8418 03/03/2021 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 40,121.00 8419 03/03/2021 ALLSTATE 146.66 8420 03/03/2021 AMERICAN FAMILY LIFE ASSURANCE CO 20,831.46 8421 03/03/2021 MUTUAL OF OMAHA 8,004.32 8422 03/03/2021 TD BANK 11,205.62 8423 03/04/2021 FL RETIREMENT SYSTEM 800,400.84 Grand Total: 5,957,996.91 41 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 180127 1h Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: March 11, 2021 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS March 5, 2021 to March 11, 2021 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of March 5, 2021 to March 11, 2021. 42 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 406071 03/05/2021 ADMIN FOR CHILD SUPPORT ENFORCEMENT 233.40 406072 03/05/2021 ADMIN FOR CHILD SUPPORT ENFORCEMENT 39.07 406073 03/05/2021 NORTH CAROLINA CHILD SUPPORT 105.69 406074 03/05/2021 AMERITAS 32,328.92 406075 03/05/2021 TOTAL ADMINISTRATIVE SERVICES CORP 742.56 406076 03/05/2021 TOTAL ADMINISTRATIVE SERVICES CORP 2,152.50 406077 03/05/2021 COMMONWEALTH OF MASSACHUSETTS 154.00 406078 03/09/2021 THE PALMS AT VERO BEACH 4,500.00 406079 03/09/2021 COALITION FOR ATTAINABLE HOMES INC 4,500.00 406080 03/09/2021 PEMBERLY PALMS HH LLC 6,747.00 406081 03/09/2021 PRIVATE NATIONAL MORTGAGE ACCEPTANCE CO LLC 9,000.00 406082 03/09/2021 WILD THYME CATERING LLC 10,000.00 406083 03/09/2021 AQUA CHEF LLC 10,000.00 406084 03/09/2021 HUTCHINSONS FLORAL INC 10,000.00 406085 03/09/2021 SALON 10596 INC 10,000.00 406086 03/09/2021 LUXURY NAIL & SPA BY LESLIE INC 10,000.00 406087 03/09/2021 THREE SUITES MANAGEMENT LLC 10,000.00 406088 03/11/2021 PORT CONSOLIDATED INC 312.00 406089 03/11/2021 FIRE EQUIPMENT SVC OF ST LUCIE INC 1,164.00 406090 03/11/2021 COMMUNICATIONS INTERNATIONAL 72.80 406091 03/11/2021 SSES INC 1,864.73 406092 03/11/2021 TEN -8 FIRE EQUIPMENT INC 4,465.19 406093 03/11/2021 RANGER CONSTRUCTION IND INC 3,708.75 406094 03/11/2021 VERO CHEMICAL DISTRIBUTORS INC 505.50 406095 03/11/2021 PERERS ENTERPRISES INC 5,257.64 406096 03/11/2021 PALMDALE OIL COMPANY INC 31,915.39 406097 03/11/2021 RICOH USA INC 103.00 406098 03/11/2021 CHISHOLM CORP OF VERO 2,246.50 406099 03/11/2021 KIMLEY HORN & ASSOC INC 1,875.00 406100 03/11/2021 HENRY SCHEIN INC 672.42 406101 03/11/2021 SAFETY PRODUCTS INC 984.00 406102 03/11/2021 AT&T WIRELESS 61.11 406103 03/11/2021 AT&T WIRELESS 61.50 406104 03/11/2021 E -Z BREW COFFEE & BOTTLE WATER SVC 31.44 406105 03/11/2021 GRAINGER 116.00 406106 03/11/2021 KELLY TRACTOR CO 2,056.02 406107 03/11/2021 SAFETY KLEEN SYSTEMS INC 160.00 406108 03/11/2021 HACH CO 118.15 406109 03/11/2021 LFI FORT PIERCE INC 1,130.68 406110 03/11/2021 BOUND TREE MEDICAL LLC 9,889.95 406111 03/11/2021 ECOTECH CONSULTANTS INC 2,666.67 406112 03/11/2021 CITY ELECTRIC SUPPLY COMPANY 78.51 406113 03/11/2021 CARTER ASSOCIATES INC 3,763.75 406114 03/11/2021 ARMFIELD WAGNER APPRAISAL AND RESEARCH INC 3,200.00 406115 03/11/2021 BLAKESLEE SERVICES INC 66.30 406116 03/11/2021 BAKER & TAYLOR INC 5,420.78 406117 03/11/2021 MIDWEST TAPE LLC 1,010.31 406118 03/11/2021 ODYSSEY MANUFACTURING CO 7,529.94 406119 03/11/2021 ENCORE BROADCAST EQUIPMENT SALES INC 1,680.00 406120 03/11/2021 ATKINS NORTH AMERICA INC 3,804.90 406121 03/11/2021 CENGAGE LEARNING INC 799.94 406122 03/11/2021 GO COASTAL INC 98.85 406123 03/11/2021 INFO USA MARKETING INC 465.00 406124 03/11/2021 CLERK OF CIRCUIT COURT 524.00 406125 03/11/2021 INDIAN RIVER COUNTY HEALTH DEPT 18,240.77 406126 03/11/2021 INDIAN RIVER COUNTY HEALTH DEPT 189,750.21 406127 03/11/2021 INDIAN RIVER ALL FAB INC 174.00 406128 03/11/2021 AT&T CORP 173.74 43 TRANS NBR DATE VENDOR AMOUNT 406129 03/11/2021 LIVINGSTON PAGE 75.00 406130 03/11/2021 FEDERAL EXPRESS CORP 256.34 406131 03/11/2021 FAMOSO INC 1,273.53 406132 03/11/2021 NATIONAL RECREATION & PARK ASSOC 74.55 406133 03/11/2021 FLORIDA POWER AND LIGHT 21,044.14 406134 03/11/2021 FLORIDA POWER AND LIGHT 4,877.01 406135 03/11/2021 FLORIDA POWER AND LIGHT 27,102.94 406136 03/11/2021 STATE ATTORNEY 21,831.06 406137 03/11/2021 CITY OF FELLSMERE 24,612.07 406138 03/11/2021 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 1,875.00 406139 03/11/2021 NOTARY PUBLIC UNDERWRITERS INC 110.00 406140 03/11/2021 HENRY SMITH 175.00 406141 03/11/2021 EVENTMAKERS INTERNATIONAL LLC 15,950.32 406142 03/11/2021 JOHN BROWN & SONS INC 6,750.00 406143 03/11/2021 IRONSIDE PRESS 300.98 406144 03/11/2021 NORTHERN TOOL & EQUIPMENT CO 784.98 406145 03/11/2021 BRIDGESTONE AMERICAS INC 3,006.16 406146 03/11/2021 THE PALMS AT VERO BEACH 1,914.00 406147 03/11/2021 THE AVANTI COMPANY INC 10,500.00 406148 03/11/2021 CELICO PARTNERSHIP 1,171.28 406149 03/11/2021 HIMANSHU MEHTA 98.75 406150 03/11/2021 VAN WAL INC 60.00 406151 03/11/2021 THE SHERWIN WILLIAMS CO 21.29 406152 03/11/2021 FRANK BLAKE 2,055.00 406153 03/11/2021 SOUTHERN JANITOR SUPPLY INC 724.96 406154 03/11/2021 OCLC ONLINE COMPUTER LIBRARY CENTER 470.40 406155 03/11/2021 MBV ENGINEERING INC 1,487.50 406156 03/11/2021 GLOVER OIL COMPANY INC 18,022.69 406157 03/11/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 774.83 406158 03/11/2021 JOHNNY SMITH 175.00 406159 03/11/2021 DANE MACDONALD 75.00 406160 03/11/2021 SENIOR RESOURCE ASSOCIATION 50,910.53 406161 03/11/2021 SOUTHEAST SECURE SHREDDING 104.04 406162 03/11/2021 KWACKS INC 17,284.08 406163 03/11/2021 WINSUPPLY OF VERO BEACH 36.58 406164 03/11/2021 JOSEPH G POLLARD CO INC 243.37 406165 03/11/2021 GARRETT SMITH 125.00 406166 03/11/2021 HELPING ANIMALS LIVE -OVERCOME 24.00 406167 03/11/2021 MONICA L FOLK 1,050.00 406168 03/11/2021 OVERDRIVE INC 1,764.67 406169 03/11/2021 ALAN JAY CHEVROLET CADILLAC 61,464.00 406170 03/11/2021 GFA INTERNATIONAL INC 10,875.00 406171 03/11/2021 JENKINS TRUCKING INC 16,500.00 406172 03/11/2021 REHMANN GROUP LLC 20,000.00 406173 03/11/2021 CARDINAL HEALTH 110 INC 1,575.75 406174 03/11/2021 MUNICIPAL EMERGENCY SERVICES INC 1,742.04 406175 03/11/2021 CARROT TOP INDUSTRIES INC 75.79 406176 03/11/2021 ALEX MIKLO 125.00 406177 03/11/2021 BURNETT LIME CO INC 6,644.46 406178 03/11/2021 ATLANTIC ROOFING I1 OF VERO BEACH INC 11,017.85 406179 03/11/2021 W&G MAINTENANCE 11,310.00 406180 03/11/2021 PENGUIN RANDOM HOUSE LLC 67.50 406181 03/11/2021 DEBORAH CUEVAS 100.00 406182 03/11/2021 KESSLER CONSULTING INC 9,115.00 406183 03/11/2021 MASCHMEYER CONCRETE COMPANY OF FLORIDA 994.00 406184 03/11/2021 SYLIVIA MILLER 81.00 406185 03/11/2021 HAWKINS INC .239.25 406186 03/11/2021 ANFIELD CONSULTING GROUP INC 10,000.00 406187 03/11/2021 ANDERSEN ANDRE CONSULTING ENGINEERS INC 3,069.00 406188 03/11/2021 UNIFIRST CORPORATION 894.28 44 TRANS NBR DATE VENDOR AMOUNT 406189 03/11/2021 CDA SOLUTIONS INC 667.78 406190 03/11/2021 SCHUMACHER AUTOMOTIVE DELRAY LLC 37.38 406191 03/11/2021 SOUTHEAST SERVICES OF THE 800.00 406192 03/11/2021 BARSALOU VENTURES LLC 1,400.92 406193 03/11/2021 PATRIOT PRODUCTIONS LLC 250.00 406194 03/11/2021 EASTERN PIPELINE CONSTRUCTION INC 4,550.00 406195 03/11/2021 CANARX GROUP INC 7,265.90 406196 03/11/2021 COLE AUTO SUPPLY INC 2,063.52 406197 03/11/2021 KREMEDY LLC 928.00 406198 03/11/2021 KONICA MINOLTA BUSINESS SOLUTIONS 8,236.47 406199 03/11/2021 THE COACHING COMPANY INC 450.00 406200 03/11/2021 NESTLE WATERS NORTH AMERICA 123.80 406201 03/11/2021 STUART RUBBER STAMP & SIGN CO INC 99.64 406202 03/11/2021 CORE & MAIN LP 45,030.30 406203 03/11/2021 REXEL USA INC 693.11 406204 03/11/2021 AMAZON CAPITAL SERVICES INC 1,874.63 406205 03/11/2021 PIRATE PEST CONTROL LLC 311.00 406206 03/11/2021 CALITEN LLC 40.27 406207 03/11/2021 JOHN J DRISCOLL 200.00 406208 03/11/2021 DAVID MIKE 75.00 406209 03/11/2021 BENEFIT EXPRESS SERVICES LLC 5,608.70 406210 03/11/2021 JORDAN POWER EQUIPMENT CORP 760.09 406211 03/11/2021 DEANGELO BROTHERS LLC 296.00 406212 03/11/2021 LIBERTY TIRE RECYCLING LLC 7,679.05 406213 03/11/2021 PC SOLUTIONS & INTEGRATION INC 11,600.00 406214 03/11/2021 SYTECH INC 500.00 406215 03/11/2021 MULLINAX FORD OF VERO BEACH 1,270.93 406216 03/11/2021 REASMIINC 798.00 406217 03/11/2021 KENNETH FASS JR 250.00 406218 03/11/2021 KRONOS SAASHR INC 58.59 406219 03/11/2021 KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC 335.19 406220 03/11/2021 EFLASH NEWLETTERS LLC 35.00 406221 03/11/2021 SUNBELT HYDRAULIC & EQUIPMENT INC 119.35 406222 03/11/2021 WITT O'BRIEN'S LLC 465.00 406223 03/11/2021 STAPLES INC 301.77 406224 03/11/2021 LOWES COMPANIES INC 2,327.24 406225 03/11/2021 SMI TRADING LLC 23.04 406226 03/11/2021 HOLLINGER METAL EDGE 124.95 406227 03/11/2021 CHRIS ZAVESKY 100.00 406228 03/11/2021 ROBERT A HUDSON 175.00 406229 03/11/2021 THEODORE SEMI 200.00 406230 03/11/2021 THALES CONSULTING INC 250.00 406231 03/11/2021 BRITTON INDUSTRIES INC 608.09 406232 03/11/2021 RANDSTAD NORTH AMERICA INC 735.82 406233 03/11/2021 PEOPLE READY FLORIDA INC 974.40 406234 03/11/2021 MR COOPER GROUP INC 3,666.90 406235 03/11/2021 ATCO TOOLS LLC 516.04 406236 03/11/2021 HIGHER GROUND LAND SERVICES LLC 4,384.00 406237 03/11/2021 CALIBER HOME LOANS INC 4,500.00 406238 03/11/2021 BAYVIEW MSR OPPORTINITY CORP 4,500.00 406239 03/11/2021 MARC H MASET 125.00 406240 03/11/2021 WILLIAM MICHAEL BIEBESHEIMER 4,500.00 406241 03/11/2021 LUMINULTRA TECHNOLOGIES INC 1,575.00 406242 03/11/2021 LAWRENCE F WALLIN 150.00 406243 03/11/2021 JOHN WAYNE WHEELER 150.00 406244 03/11/2021 CRAIG MACCOY 1,000.00 406245 03/11/2021 PARADISE CENTRAL CORPORATION 1,000.00 406246 03/11/2021 MARK YANNO 300.00 406247 03/11/2021 MYERS APARTMENTS LLC 2,675.00 406248 03/11/2021 1500 LLC 4,500.00 45 TRANS NBR DATE VENDOR AMOUNT 406249 03/11/2021 FLORIDA WATER & POLLUTION CONTROL 115.00 406250 03/11/2021 FLORIDA WATER & POLLUTION CONTROL 115.00 406251 03/11/2021 MICHAEL WYATT 55.00 406252 03/11/2021 HIMANSHU MEHTA 150.99 406253 03/11/2021 JOHN BOYER 100.00 406254 03/11/2021 JOSEPH JOHNSON 823.10 406255 03/11/2021 RAYMOND BAKER 90.00 406256 03/11/2021 PORT CONSOLIDATED INC 972.20 406257 03/11/2021 RICOH USA INC 92.15 406258 03/11/2021 WILD LAND ENTERPRISES INC 18.00 406259 03/11/2021 ST ANDREWS PRODUCTS CO 637.54 406260 03/11/2021 CITY ELECTRIC SUPPLY COMPANY 9.99 406261 03/11/2021 ARMFIELD WAGNER APPRAISAL AND RESEARCH INC 3,000.00 406262 03/11/2021 NEWMANS POWER SYSTEMS 6,207.08 406263 03/11/2021 FLORIDA ASSOCIATION OF COUNTIES INC 350.00 406264 03/11/2021 CITY OF VERO BEACH 146.95 406265 03/11/2021 ROGER CLEVELAND GOLF INC 1,532.80 406266 03/11/2021 ATHENS TECHNICAL SPECIALISTS INC 998.47 406267 03/11/2021 CENTRAL A/C & REFRIGERATION SUPPLY INC 272.26 406268 03/11/2021 COMO OIL COMPANY OF FLORIDA 234.21 406269 03/11/2021 FLORIDA POWER AND LIGHT 45,589.47 406270 03/11/2021 FLORIDA POWER AND LIGHT 5,926.39 406271 03/11/2021 ECONOLITE CONTROL PRODUCTS INC 421.00 406272 03/11/2021 TRANE US INC 272.00 406273 03/11/2021 HULETT ENVIRONMENTAL SERVICES 160.00 406274 03/11/2021 ELECTRONIC ACCESS SPECIALIST 267.32 406275 03/11/2021 THE SHERWIN WILLIAMS CO 418.08 406276 03/11/2021 HEVERON GROUP INC 2,100.00 406277 03/11/2021 FLORIDA SUPERIOR SAND INC 828.57 406278 03/11/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 145.63 406279 03/11/2021 KWACKS INC 1,056.00 406280 03/11/2021 WINSUPPLY OF VERO BEACH 126.44 406281 03/11/2021 BERMUDA SANDS APPAREL LLC 454.96 406282 03/11/2021 MOORE MOTORS INC 56.88 406283 03/11/2021 W&G MAINTENANCE 2,330.00 406284 03/11/2021 C E R SIGNATURE CLEANING 2,600.00 406285 03/11/2021 UNI --FIRST CORPORATION 193.03 406286 03/11/2021 FLORIDA EAST COAST HOLDINGS CORP 16,047.04 406287 03/11/2021 COVERALL NORTH AMERICA INC 2,015.00 406288 03/11/2021 JOSEPH ELLIOTT USA LLC 981.89 406289 03/11/2621 INTERIOR FLOORING SOLUTIONS INC 1,067.20 406290 03/11/2021 PIRATE PEST CONTROL LLC 689.00 406291 03/11/2021 AMERIGAS PROPANE LP 1,846.00 406292 03/11/2021 JORDAN POWER EQUIPMENT CORP 107.48 406293 03/11/2021 CUBIC CORPORATION & SUBSIDIARIES 11299.95 406294 03/11/2021 LOWES COMPANIES INC 469.92 406295 03/11/2021 KELE INC 1,178.34 406296 03/11/2021 SCALESGEAR.COM LLC 907.58 406297 03/11/2021 PEOPLE READY FLORIDA INC 936.00 Grand Total: 1,084,452.33 46 RENTAL ASSISTANCE CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 901096 03/11/2021 LAWRENCE C SALTER TRUST 463.00 Grand Total: 463.00 47 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1017802 03/05/2021 INDIAN RIVER BATTERY 1,500.95 1017803 03/05/2021 MIKES GARAGE & WRECKER SERVICE INC 75.00 1017804 03/05/2021 APPLE INDUSTRIAL SUPPLY CO 7.14 1017805 03/05/2021 GALLS LLC 443.29 1017806 03/05/2021 MEEKS PLUMBING INC 584.00 1017807 03/05/2021 THE EXPEDITER 468.31 1017808 03/05/2021 GROVE WELDERS INC 64.65 1017809 03/05/2021 SOUTHERN COMPUTER WAREHOUSE INC 338.38 1017810 03/05/2021 THYSSENKRUPP ELEVATOR CORPORATION 594.00 1017811 03/05/2021 DLT SOLUTIONS LLC 3,519.47 1017812 03/05/2021 APPLE MACHINE & SUPPLY CO 385.58 1017813 03/05/2021 TOTAL TRUCK PARTS INC 477.24 1017814 03/05/2021 PRIDE ENTERPRISES 3,256.35 1017815 03/05/2021 COMPLETE ELECTRIC INC 685.00 1017816 03/05/2021 STRYKER SALES CORP 40,531.88 1017817 03/05/2021 RECHTIEN INTERNATIONAL TRUCKS 1,330.11 1017818 03/05/2021 METRO FIRE PROTECTION SERVICES INC 764.40 1017819 03/05/2021 AUTO PARTNERS LLC 979.76 1017820 03/05/2021 EFE INC 963.79 1017821 03/05/2021 PACE ANALYTICAL SERVICES LLC 216.00 1017822 03/05/2021 TOSHIBA AMERICA BUSINESS SOLUTIONS INC 174.11 1017823 03/05/2021 AT&T CORP 382.94 1017824 03/05/2021 OFFICE DEPOT INC 1,749.60 1017825 03/05/2021 COMCAST 510.50 1017826 03/08/2021 AT&T CORP 1,894.95 1017827 03/08/2021 COMCAST 443.80 1017828 03/10/2021 AT&T CORP 867.30 1017829 03/10/2021 OFFICE DEPOT INC 235.11 1017830 03/10/2021 COMCAST 108.35 1017831 03/10/2021 WASTE MANAGEMENT INC OF FLORIDA 1,581.84 1017832 03/10/2021 PARKS RENTAL & SALES INC 648.00 1017833 03/10/2021 INDIAN RIVER BATTERY 40.00 1017834 03/10/2021 INDIAN RIVER OXYGEN INC 206.00 1017835 03/10/2021 MIKES GARAGE & WRECKER SERVICE INC 543.00 1017836 03/10/2021 DAVES SPORTING GOODS & TROPHIES 925.10 1017837 03/10/2021 SMITH BROTHERS CONTRACTING EQUIP 277.16 1017838 03/10/2021 GROVE WELDERS INC 72.59 1017839 03/10/2021 SOUTHERN COMPUTER WAREHOUSE INC 368.21 1017840 03/10/2021 TOTAL TRUCK PARTS INC 2,393.92 1017841 03/10/2021 STRYKER SALES CORP 1,370.73 1017842 03/10/2021 RECHTIEN INTERNATIONAL TRUCKS 4,266.92 1017843 03/10/2021 HARCROS CHEMICALS, INC. 5,764.70 1017844 03/10/2021 PROTRANSMASTERS 11 INC 2,601.61 1017845 03/10/2021 STAT MEDICAL DISPOSAL INC 135.00 1017846 03/10/2021 EFE INC 4,176.41 1017847 03/10/2021 PACE ANALYTICAL SERVICES LLC 9,585.50 1017848 03/10/2021 TOSHIBA AMERICA BUSINESS SOLUTIONS INC 69.17 1017849 03/11/2021 GUARDIAN ALARM OF FLORIDA LLC 157.00 1017850 03/11/2021 PACE ANALYTICAL SERVICES LLC 108.00 1017851 03/11/2021 TOSHIBA AMERICA BUSINESS SOLUTIONS INC 65.50 Grand Total: 98,908.32 48 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR 8424 03/05/2021 FL SDU 8425 03/05/2021 TOTAL ADMINISTRATIVE SERVICES CORP 8426 03/05/2021 RX BENEFITS INC 8427 03/05/2021 IRC FIRE FIGHTERS ASSOC 8428 03/05/2021 NATIONWIDE SOLUTIONS RETIREMENT INC 8429 03/05/2021 NATIONWIDE SOLUTIONS RETIREMENT INC 8430 03/05/2021 KIMLEY HORN & ASSOC INC 8431 03/05/2021 NATIONAL METERING SERVICES INC 8432 03/09/2021 IRS -PAYROLL TAXES Grand Total: AMOUNT 4,503.22 11,919.62 214,906.75 9,869.52 71,299.46 9,309.58 5,085.80 41,211.00 482,531.75 850,636.70 49 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27`" Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: March 18, 2021 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS March 12, 2021 to March 18, 2021 _ I oOMPTR\. R/yFR couNoy iy In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of March 12, 2021 to March 18, 2021. CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 406298 03/16/2021 U S BANK NATIONAL ASSOCIATION 4,500.00 406299 03/16/2021 FRANK BLAKE 1,950.00 406300 03/16/2021 J C RENTALS & INVESTMENTS INC 3,440.00 406301 03/16/2021 HFB OF FLORIDA LLC 4,500.00 406302 03/16/2021 COLONIAL HEIGHTS ACQUISITION LP 4,500.00 406303 03/16/2021 ORCHARD GROVE VENTURE LLC 4,788.00 406304 03/16/2021 2545 INDIAN RIVER BOULEVARD LLC 4,500.00 406305 03/16/2021 SUN TRUST BANK 3,996.42 406306 03/16/2021 PRIVATE NATIONAL MORTGAGE ACCEPTANCE CO LLC 9,000.00 406307 03/16/2021 TIM BUTLER 4,500.00 406308 03/18/2021 PORT CONSOLIDATED INC 80.54 406309 03/18/2021 TEN -8 FIRE EQUIPMENT INC 2,642.42 406310 03/18/2021 VERO CHEMICAL DISTRIBUTORS INC 811.10 406311 03/18/2021 RICOH USA INC 74.03 406312 03/18/2021 HENRY SCHEIN INC 986.28 406313 03/18/2021 AT&T WIRELESS 152.92 406314 03/18/2021 AT&T WIRELESS 960.35 406315 03/18/2021 DATA FLOW SYSTEMS INC 34,168.13 406316 03/18/2021 GRAINGER 3,166.19 406317 03/18/2021 KELLY TRACTOR CO 768.72 406318 03/18/2021 SAFETY KLEEN SYSTEMS INC 400.00 406319 03/18/2021 GRAYBAR ELECTRIC 699.67 406320 03/18/2021 HACH CO 1,829.04 406321 03/18/2021 LFI FORT PIERCE INC 1,264.87 406322 03/18/2021 PETES CONCRETE 7,300.00 406323 03/18/2021 TIRESOLES OF BROWARD INC 9,674.72 406324 03/18/2021 CALL ONE INC 805.00 406325 03/18/2021 CITY ELECTRIC SUPPLY COMPANY 33.14 406326 03/18/2021 EDLUND DRITENBAS BINKLEY ARCHITECTS 17,329.45 406327 03/18/2021 CARTER ASSOCIATES INC 3,695.00 406328 03/18/2021 ARMFIELD WAGNER APPRAISAL AND RESEARCH INC 800.00 406329 03/18/2021 DELL MARKETING LP 11,580.00 406330 03/18/2021 BAKER & TAYLOR INC 1,257.88 406331 03/18/2021 BRANDTS APPLIANCE SERVICE INC 237.44 406332 03/18/2021 MIDWEST TAPE LLC 206.64 406333 03/18/2021 NORTHERN SAFETY CO INC 441.60 406334 03/18/2021 ODYSSEY MANUFACTURING CO 12,355.20 406335 03/18/2021 K & M ELECTRIC SUPPLY 606.03 406336 03/18/2021 SOFTWARE HARDWARE INTEGRATION 154.88 406337 03/18/2021 CLERK OF CIRCUIT COURT 360.24 406338 03/18/2021 INDIAN RIVER ALL FAB INC 4,970.00 406339 03/18/2021 AT&T CORP 52.74 406340 03/18/2021 AT&T CORP 657.74 406341 03/18/2021 AT&T CORP 1,292.62 406342 03/18/2021 LIVINGSTON PAGE 175.00 406343 03/18/2021 JANITORIAL DEPOT OF AMERICA INC 230.31 406344 03/18/2021 PUBLIX SUPERMARKETS 49.43 406345 03/18/2021 PUBLIX SUPERMARKETS 21.00 406346 03/18/2021 GEOSYNTEC CONSULTANTS INC 1,708.29 406347 03/18/2021 TYLER TECHNOLOGIES INC 1,440.00 406348 03/18/2021 COMO OIL COMPANY OF FLORIDA 168.00 406349 03/18/2021 FAMOSO INC 1,085.50 406350 03/18/2021 FLORIDA POWER AND LIGHT 25,574.07 406351 03/18/2021 FLORIDA POWER AND LIGHT 210.67 406352 03/18/2021 PUBLIC DEFENDER 3,525.90 406353 03/18/2021 PEACE RIVER ELECTRIC COOP INC 29.41 406354 03/18/2021 NEW HORIZONS OF THE TREASURE COAST 26,657.00 406355 03/18/2021 TREASURE COAST SPORTS COMMISSION INC 51508.70 51 TRANS NBR DATE VENDOR AMOUNT 406356 03/18/2021 SUNSHINE LAND DESIGN 146,588.62 406357 03/18/2021 UNITED HEALTH CARE INS COMPANY 74.71 406358 03/18/2021 HENRY SMITH 300.00 406359 03/18/2021 TLC DIVERSIFIED INC 1,080.00 406360 03/18/2021 BARBARA WILLIAMS 60.50 406361 03/18/2021 DONADIO AND ASSOCIATES ARCHITECTS PA 5,005.81 406362 03/18/2021 HUMANA 90.92 406363 03/18/2021 SYMBIONT SERVICE CORP 43.87 406364 03/18/2021 BRIDGESTONE AMERICAS INC 321.36 406365 03/18/2021 SHRIEVE CHEMICAL CO 12,260.71 406366 03/18/2021 GATOR'S SOD INC 425.00 406367 03/18/2021 EUGENE WILLEM 101.11 406368 03/18/2021 CELICO PARTNERSHIP 19,427.13 406369 03/18/2021 FLORIDA DEPT OF JUVENILE JUSTICE 30,532.00 406370 03/18/2021 VAN WAL INC 60.00 406371 03/18/2021 SYNAGRO-WWT INC 38,543.55 406372 03/18/2021 POLYDYNE INC 5,290.00 406373 03/18/2021 FLORIDA RURAL LEGAL SERVICES INC 1,979.80 406374 03/18/2021 THE SHERWIN WILLIAMS CO 466.65 406375 03/18/2021 PARGAS 686.50 406376 03/18/2021 MBV ENGINEERING INC 6,320.00 406377 03/18/2021 MASTELLER & MOLER INC 3,769.50 406378 03/18/2021 ETR LLC 73.19 406379 03/18/2021 GLOVER OIL COMPANY INC 58,226.84 406380 03/18/2021 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE 4,132.89 406381 03/18/2021 WOODLAWN MHC LLC 501.00 406382 03/18/2021 1 ST FIRE & SECURITY INC 75.00 406383 03/18/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 598.90 406384 03/18/2021 MOSLEY & SON CONSTRUCTION, INC. 13,290.00 406385 03/18/2021 JOHNNY B SMITH 275.00 406386 03/18/2021 SEDLAR, SHARON 47.41 406387 03/18/2021 DANE MACDONALD 200.00 406388 03/18/2021 MURRAY, MIKI 97.61 406389 03/18/2021 THOMAS B SHEARMAN 229.83 406390 03/18/2021 GUARDIAN COMMUNITY RESOURCE MANAGEMENT 3,125.00 406391 03/18/2021 SOUTHEAST SECURE SHREDDING 418.96 406392 03/18/2021 TRADEWINDS POWER CORP 650.00 406393 03/18/2021 FLEETBOSS G P S INC. 621.90 406394 03/18/2021 JAMES W STANTON 4,500.00 406395 03/18/2021 KWACKS INC 1,149.00 406396 03/18/2021 NICOLACE MARKETING INC 3,411.75 406397 03/18/2021 WINSUPPLY OF VERO BEACH 126.45 406398 03/18/2021 T C ENTERPRISE 12,400.00 406399 03/18/2021 GARRETT SMITH 75:00 406400 03/18/2021 VILLAGE GREEN 4,500.00 406401 03/18/2021 DE LA HOZ BUILDERS INC 24,827.00 406402 03/18/2021 MURPHY & WALKER P L 2,341.00 406403 03/18/2021 FLORIDA ARMATURE WORKS INC 6,267.50 406404 03/18/2021 VEROTOWN LLC 4,076.10 406405 03/18/2021 REPROGRAPHIC SOLUTIONS INC 46.80 406406 03/18/2021 CARDINAL HEALTH 110 INC 157.91 406407 03/18/2021 PPG ARCHITECTURAL FINISHES INC 329.86 406408 03/18/2021 ALEX MIKLO 125.00 406409 03/18/2021 BURNETT LIME CO INC 13,286.00 406410 03/18/2021 DEBORAH CUEVAS 125.00 406411 03/18/2021 CHEMTRADE CHEMICALS CORPORTATION 2,981.84 406412 03/18/2021 REI ENGINEERS INC 3,012.50 406413 03/18/2021 TRINOVA -FLORIDA INC 218.00 406414 03/18/2021 THE LAW OFFICES OF 1,727.00 406415 03/18/2021 STS MAINTAIN SERVICES INC 20,075.00 52 TRANS NBR DATE VENDOR AMOUNT 406416 03/18/2021 NAPIER & ROLLIN PLLC 762.50 406417 03/18/2021 SYLIVIA MILLER 1,456.00 406418 03/18/2021 ANDERSEN ANDRE CONSULTING ENGINEERS INC 11,057.50 406419 03/18/2021 CATHEDRAL CORPORATION 2,574.29 406420 03/18/2021 UNIFIRST CORPORATION 2,093.71 406421 03/18/2021 CDA SOLUTIONS INC 807.84 406422 03/18/2021 SUNSHINE HEALTH PLAN MEDICAID 88.43 406423 03/18/2021 SOUTHEAST SERVICES OF THE 9,978.00 406424 03/18/2021 HYDROMAX USA LLC 12,026.10 406425 03/18/2021 WURTH USA INC 39.50 406426 03/18/2021 EAST COAST RECYCLING INC 840.00 406427 03/18/2021 MATHESON TRI-GAS INC 8,275.44 406428 03/18/2021 COLE AUTO SUPPLY INC 4,695.97 406429 03/18/2021 FLUKE ELECTRONICS CORP 2,286.00 406430 03/18/2021 FLORIDA BULB & BALLAST INC 6,928.00 406431 03/18/2021 TEASER LLC 1,000.00 406432 03/18/2021 BOWMAN CONSULTING GROUP LTD 4,126.65 406433 03/18/2021 NESTLE WATERS NORTH AMERICA 50.42 406434 03/18/2021 CORE & MAIN LP 1,863.76 406435 03/18/2021 JOE PAYNE INC 12,459.20 406436 03/18/2021 WOERNERAGRIBUSINESS LLC 566.50 406437 03/18/2021 DJD EQUIPMENT HOLDINGS LLC 6,063.00 406438 03/18/2021 ABISCOM INC 327.65 406439 03/18/2021 GYRO-TRAC CORPORATION 3,465.97 406440 03/18/2021 EMPIRE PIPE ORLANDO LLC 4,775.00 406441 03/18/2021 AMAZON CAPITAL SERVICES INC 3,800.77 406442 03/18/2021 PREMIER LANDSCAPE SOLUTIONS OF IR LLC 3,480.00 406443 03/18/2021 PIRATE PEST CONTROL LLC 112.00 406444 03/18/2021 HOPPING GREEN & SAMS PA 324.00 406445 03/18/2021 GRBK GHO HOMES LLC 359,813.09 406446 03/18/2021 METROPOLITAN COMMUNICATION SERVICES INC 254.00 406447 03/18/2021 JOHN J DRISCOLL 200.00 406448 03/18/2021 DAVID MIKE 100.00 406449 03/18/2021 JORDAN POWER EQUIPMENT CORP 126.18 406450 03/18/2021 DPS EQUIPMENT SERVICES INC 79,230.00 406451 03/18/2021 CK CONTRACTORS & DEVELOPMENT LLC 43,671.76 406452 03/18/2021 DEANGELO BROTHERS LLC 2,031.00 406453 03/18/2021 LIBERTY TIRE RECYCLING LLC 859.36 406454 03/18/2021 MULLINAX FORD OF VERO BEACH 614.01 406455 03/18/2021 JUDITH A BURLEY 181.50 406456 03/18/2021 KENNETH FASS JR 100.00 406457 03/18/2021 KRONOS SAASHR INC 34,449.03 406458 03/18/2021 KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC 720.38 406459 03/18/2021 DESK SPINCO INC 128.25 406460 03/18/2021 ERIKA LUNDEEN 229.25 406461 03/18/2021 XGD SYSTEMS LLC 11,849.08 406462 03/18/2021 TREASURE COAST PERCUSSION 150.00 406463 03/18/2021 WITT O'BRIEN'S LLC 155.00 406464 03/18/2021 FERGUSON US HOLDINGS INC 4,417.60 406465 03/18/2021 BLUE GOOSE CONSTRUCTION LLC 135,818.76 406466 03/18/2021 STAPLES INC 646.78 406467 03/18/2021 LOWES COMPANIES INC 5,350.60 406468 03/18/2021 SMI TRADING LLC 522.00 406469 03/18/2021 GOMEZ BROTHERS ENTERPRISES INC 4,761.00 406470 03/18/2021 CHRIS ZAVESKY 300.00 406471 03/18/2021 TRUE DIGITAL SECURITY INC 70,180.14 406472 03/18/2021 ROBERT A HUDSON 200.00 406473 03/18/2021 CONSOR ENGINEERS LLC 100,833.61 406474 03/18/2021 REBECCA SIPLAK 32.00 406475 03/18/2021 THEODORE SEMI 150.00 53 TRANS NBR DATE VENDOR AMOUNT 406476 03/18/2021 JLA GEOSCIENCES INC 6,375.00 406477 03/18/2021 AQUATIC WEED CONTROL INC 145.00 406478 03/18/2021 CARLON INC 138.00 406479 03/18/2021 RANDSTAD NORTH AMERICA INC 606.56 406480 03/18/2021 PEOPLE READY FLORIDA INC 3,851.25 406481 03/18/2021 ONE SOURCE RESTORATION & BUILDING SERVICES IN68,437.21 406482 03/18/2021 HEDRICK BROTHERS CONSTRUCTION CO INC 108,600.07 406483 03/18/2021 MARC H MASET 125.00 406484 03/18/2021 LUMINULTRA TECHNOLOGIES INC 1,575.00 406485 03/18/2021 LAWRENCE F WALLIN 125.00 406486 03/18/2021 EILEEN ROGERS 100.00 406487 03/18/2021 SHIRLEY M HUDSON 150.00 406488 03/18/2021 FRANCES CORNELL 94.40 406489 03/18/2021 JOHN WAYNE WHEELER 200.00 406490 03/18/2021 AMERICAN LIGHTING & SIGNALIZATION LLC 30,000.00 406491 03/18/2021 KC PRESTIGE INC 1,150.84 406492 03/18/2021 INDIANA SUSANA 58.08 406493 03/18/2021 LESLIE H WALDSTEIN 250.00 406494 03/18/2021 JAMES W WILKINS 91.05 406495 03/18/2021 MICHELLE E SMITH 75.00 406496 03/18/2021 VERNON SHILOH 45.00 406497 03/18/2021 SHIRLEY A ROMANO 70.00 406498 03/18/2021 JAMES RODGERS 99.13 406499 03/18/2021 ELIZABETH PETERS 527.60 406500 03/18/2021 GERALD LUNDY 250.00 406501 03/18/2021 DOROTHY JORGENSEN 97.30 406502 03/18/2021 MARY LOU HUGHES 21.60 406503 03/18/2021 VERA HOGNER 155.00 406504 03/18/2021 LORRAINE HILL 96.08 406505 03/18/2021 NANCY HART 50.00 406506 03/18/2021 DELSCHAEFERATTORNEYS 433.60 406507 03/18/2021 LYNNE FERNANDEZ 265.00 406508 03/18/2021 LORRAINE DALY 295.00 406509 03/18/2021 MARY S BEARD 78.94 406510 03/18/2021 UTIL REFUNDS 76.00 406511 03/18/2021 UTIL REFUNDS 40.82 406512 03/18/2021 UTIL REFUNDS 36.87 406513 03/18/2021 UTIL REFUNDS 35.31 406514 03/18/2021 UTIL REFUNDS 139.74 406515 03/18/2021 UTIL REFUNDS 91.27 406516 03/18/2021 UTIL REFUNDS 43.08 406517 03/18/2021 UTIL REFUNDS 88.72 406518 03/18/2021 UTIL REFUNDS 694.31 406519 03/18/2021 UTIL REFUNDS 39.29 406520 03/18/2021 UTIL REFUNDS 268.32 406521 03/18/2021 UTIL REFUNDS 40.25 406522 03/18/2021 UTIL REFUNDS 8.15 406523 03/18/2021 UTIL REFUNDS 82.99 406524 03/18/2021 UTIL REFUNDS 82.87 406525 03/18/2021 UTIL REFUNDS 92.15 406526 03/18/2021 UTIL REFUNDS 83.09 406527 03/18/2021 UTEL REFUNDS 507.50 406528 03/18/2021 UTIL REFUNDS 87.01 406529 03/18/2021 UTIL REFUNDS 14.58 406530 03/18/2021 UTIL REFUNDS 27.80 406531 03/18/2021 UTIL REFUNDS 35.57 406532 03/18/2021 UTIL REFUNDS 72.89 406533 03/18/2021 UTIL REFUNDS 68.19 406534 03/18/2021 UTIL REFUNDS 73.08 406535 03/18/2021 UTIL REFUNDS 28.34 54 TRANS NBR DATE VENDOR AMOUNT 406536 03/18/2021 UTIL REFUNDS 43.92 406537 03/18/2021 UTI, REFUNDS 70.83 406538 03/18/2021 UTIL REFUNDS 63.59 406539 03/18/2021 UTIL REFUNDS 33.20 406540 03/18/2021 UTIL REFUNDS 34.69 406541 03/18/2021 UTIL REFUNDS 40.26 406542 03/18/2021 UTIL REFUNDS 36.19 406543 03/18/2021 UTIL, REFUNDS 91.27 406544 03/18/2021 UTIL REFUNDS 90.39 406545 03/18/2021 UTIL REFUNDS 18.84 406546 03/18/2021 UTIL REFUNDS 340.61 406547 03/18/2021 UTI, REFUNDS 338.41 406548 03/18/2021 UTIL REFUNDS 9.33 406549 03/18/2021 UTIL REFUNDS 39.70 406550 03/18/2021 UTIL REFUNDS 44.67 406551 03/18/2021 UTIL REFUNDS 45.81 406552 03/18/2021 UTIL REFUNDS 37.81 406553 03/18/2021 UTIL REFUNDS 78.12 406554 03/18/2021 UTIL REFUNDS 74.78 406555 03/18/2021 UTI, REFUNDS 40.11 406556 03/18/2021 UTIL REFUNDS 21.88 406557 03/18/2021 UTIL REFUNDS 74.68 406558 03/18/2021 UTIL REFUNDS 87.77 406559 03/18/2021 UTIL REFUNDS 76.87 406560 03/18/2021 UTIL REFUNDS 95.64 406561 03/18/2021 UTIL, REFUNDS 23.52 406562 03/18/2021 UTIL REFUNDS 85.25 406563 03/18/2021 UTIL REFUNDS 35.47 406564 03/18/2021 UTIL REFUNDS 3.70 406565 03/18/2021 UTIL REFUNDS 30.90 406566 03/18/2021 UTIL REFUNDS 2.11 406567 03/18/2021 UTIL REFUNDS 173.09 406568 03/18/2021 UTIL REFUNDS 86.64 406569 03/18/2021 UTIL REFUNDS 38.44 406570 03/18/2021 UTIL REFUNDS 23.25 406571 03/18/2021 UTIL REFUNDS 75.40 406572 03/18/2021 UTIL REFUNDS 10.63 406573 03/18/2021 UTIL REFUNDS 53.14 406574 03/18/2021 UTIL REFUNDS 63.14 406575 03/18/2021 UTIL REFUNDS 39.64 406576 03/18/2021 UTIL REFUNDS 212.82 406577 03/18/2021 UTIL REFUNDS 72.20 406578 03/18/2021 UTIL REFUNDS 125.98 406579 03/18/2021 UTIL REFUNDS 16.51 406580 . 03/18/2021 UTIL REFUNDS 29.89 406581 03/18/2021 UTIL REFUNDS 154.14 406582 03/18/2021 UTIL REFUNDS 79.96 406583 03/18/2021 UTIL REFUNDS 31.93 406584 03/18/2021 UTIL REFUNDS 101.09 406585 03/18/2021 UTIL REFUNDS 88.86 406586 03/18/2021 UTIL REFUNDS 207.69 406587 03/18/2021 UTIL REFUNDS 196.66 406588 03/18/2021 UTIL REFUNDS 65.00 406589 03/18/2021 UTIL REFUNDS 104.90 406590 03/18/2021 UTIL REFUNDS 18.55 406591 03/18/2021 UTIL REFUNDS 2.76 406592 03/18/2021 UTIL REFUNDS 87.01 406593 03/18/2021 UTIL REFUNDS 350.00 406594 03/18/2021 UTIL REFUNDS 64.94 406595 03/18/2021 UTIL REFUNDS 2.83 TRANS NBR DATE VENDOR AMOUNT 406596 03/18/2021 UTIL REFUNDS 96.88 406597 03/18/2021 UTIL REFUNDS 27.79 406598 03/18/2021 UTIL REFUNDS 35.72 406599 03/18/2021 UTIL REFUNDS 128.94 406600 03/18/2021 UTIL REFUNDS 39.34 406601 03/18/2021 UTIL REFUNDS 77.52 406602 03/18/2021 UTIL REFUNDS 5.33 406603 03/18/2021 UTIL REFUNDS 56.76 406604 03/18/2021 UTIL REFUNDS 76.78 406605 03/18/2021 UTIL REFUNDS 78.33 406606 03/18/2021 UTIL REFUNDS 32.16 406607 03/18/2021 UTIL REFUNDS 67.89 406608 03/18/2021 UTIL REFUNDS 39.73 406609 03/18/2021 UTIL REFUNDS 28.71 406610 03/18/2021 UTIL REFUNDS 84.39 406611 03/18/2021 UTIL REFUNDS 8.36 406612 03/18/2021 UTIL REFUNDS 76.94 406613 03/18/2021 UTIL REFUNDS 19.85 406614 03/18/2021 UTIL REFUNDS 44.50 406615 03/18/2021 UTIL REFUNDS 33.11 406616 03/18/2021 UTIL REFUNDS 54.41 406617 03/18/2021 UTIL REFUNDS 31.39 406618 03/18/2021 UTIL REFUNDS 3.07 406619 03/18/2021 UTIL REFUNDS 71.32 406620 03/18/2021 UTIL REFUNDS 61.50 406621 03/18/2021 UTIL REFUNDS 308.57 406622 03/18/2021 UTIL REFUNDS 71.00 406623 03/18/2021 UTIL REFUNDS 36.36 406624 03/18/2021 UTIL REFUNDS 24.39 406625 03/18/2021 UTIL REFUNDS 79.04 406626 03/18/2021 UTIL REFUNDS 46.52 406627 03/18/2021 UTIL REFUNDS 89.07 406628 03/18/2021 UTIL REFUNDS 28.07 406629 03/18/2021 UTIL REFUNDS 76.83 406630 03/18/2021 UTIL REFUNDS 6.77 406631 03/18/2021 UTIL REFUNDS 52.19 406632 03/18/2021 UTIL REFUNDS 14.95 406633 03/18/2021 UTIL REFUNDS 54.04 406634 03/18/2021 UTIL REFUNDS 38.93 406635 03/18/2021 UTIL REFUNDS 10.52 406636 03/18/2021 UTIL REFUNDS 77.11 406637 03/18/2021 UTIL REFUNDS 53.33 406638 03/18/2021 UTIL REFUNDS 72.95 406639 03/18/2021 UTIL REFUNDS 15.50 406640 03/18/2021 UTIL REFUNDS 88.88 406641 03/18/2021 DIVE RESCUE INC 2,775.00 406642 03/18/2021 MARK BESANCON 364.00 406643 03/18/2021 SHEILA O'SULLIVAN 32.93 406644 03/18/2021 LAURA YONKERS 129.95 406645 03/18/2021 PORT CONSOLIDATED INC 1,026.67 406646 03/18/2021 LENGEMANN CORP 144.84 406647 03/18/2021 RANGER CONSTRUCTION IND INC 281.52 406648 03/18/2021 PERERS ENTERPRISES INC 2,270.31 406649 03/18/2021 SEWELL HARDWARE CO INC 68.80 406650 03/18/2021 GRAINGER 1,310.32 406651 03/18/2021 AVERY DENNISON CORPORATION 1,296.00 406652 03/18/2021 EXPRESS REEL GRINDING INC 1,230.00 406653 03/18/2021 NEWMANS POWER SYSTEMS 662.93 406654 03/18/2021 BLAKESLEE SERVICES INC 660.00 406655 03/18/2021 GO COASTAL INC 89.85 56 TRANS NBR DATE VENDOR AMOUNT 406656 03/18/2021 PING INC 403.80 406657 03/18/2021 CITY OF VERO BEACH 806.63 406658 03/18/2021 JANITORIAL DEPOT OF AMERICA INC 59.00 406659 03/18/2021 TREASURE COAST HOMELESS SERVICES 763.79 406660 03/18/2021 HENRY FISCHER & SONS INC 1,950.00 406661 03/18/2021 ACUSHNET COMPANY 924.79 406662 03/18/2021 COMO OIL COMPANY OF FLORIDA 589.90 406663 03/18/2021 CALLAWAY GOLF SALES COMPANY 11,960.53 406664 03/18/2021 FLORIDA POWER AND LIGHT 6,693.96 406665 03/18/2021 TAYLOR MADE GOLF CO INC 3.06 406666 03/18/2021 TRANSPORTATION CONTROL SYSTEMS 666.00 406667 03/18/2021 INDIAN RIVER FARMS WATER CNTRL DIST 1,178.05 406668 03/18/2021 INDIAN RIVER FARMS WATER CNTRL DIST 336.25 406669 03/18/2021 INDIAN RIVER FARMS WATER CNTRL DIST 737.50 406670 03/18/2021 FORESTRY SUPPLIERS INC 402.60 406671 03/18/2021 BERNTSEN INTERNATIONAL INC 284.61 406672 03/18/2021 CELICO PARTNERSHIP 72.14 406673 03/18/2021 CINTAS CORPORATION NO 2 87.91 406674 03/18/2021 THE SHERWIN WILLIAMS CO 569.64 406675 03/18/2021 SOUTHERN JANITOR SUPPLY INC 1,775.25 406676 03/18/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 23.64 406677 03/18/2021 WINSUPPLY OF VERO BEACH 508.10 406678 03/18/2021 BERMUDA SANDS APPAREL LLC 1,528.10 406679 03/18/2021 WILD TURKEY ESTATES OF VERO LLC 726.10 406680 03/18/2021 TREASURE COAST TURF INC 100.20 406681 03/18/2021 COBRA GOLF INCORPORATED 448.97 406682 03/18/2021 COSTELLO BROTHERS MARINE CONSTRUCTION INC 4,753.40 406683 03/18/2021 COSTELLO BROTHERS MARINE CONSTRUCTION INC 3,121.00 406684 03/18/2021 UNIFIRST CORPORATION 280.53 406685 03/18/2021 SOUTHEAST SERVICES OF THE 1,560.00 406686 03/18/2021 COLE AUTO SUPPLY INC 16.09 406687 03/18/2021 AMAZON CAPITAL SERVICES INC 583.40 406688 03/18/2021 AMERIGAS PROPANE LP 2,088.63 406689 03/18/2021 JORDAN POWER EQUIPMENT CORP 267.68 406690 03/18/2021 AQUA TURF INTERNATIONAL CONSULTING INC 1,125.00 406691 03/18/2021 FERGUSON US HOLDINGS INC 2,300.00 406692 03/18/2021 BLUE GOOSE CONSTRUCTION LLC 2,249.17 406693 03/18/2021 STAPLES INC . 11.87 406694 03/18/2021 LOWES COMPANIES INC 1,019.73 406695 03/18/2021 NURSERYMENS SURE GRO CORP 197.00 406696 03/18/2021 SCALESGEAR.COM LLC 95.40 406697 03/18/2021 PEOPLE READY FLORIDA INC 1,598.40 Grand Total: 1,961,934.83 57 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1017852 03/15/2021 RECORDED BOOKS LLC 82.20 1017853 03/15/2021 AT&T CORP 116.84 1017854 03/15/2021 OFFICE DEPOT INC 836.96 1017855 03/15/2021 WASTE MANAGEMENT INC OF FLORIDA 3,055.79 1017856 03/16/2021 OFFICE DEPOT INC 535.77 1017857 03/16/2021 COMCAST 149.95 1017858 03/16/2021 WASTE MANAGEMENT INC.OF FLORIDA 1,070.82 1017859 03/16/2021 WASTE MANAGEMENT INC OF FLORIDA 235.95 1017860 03/18/2021 NORTH SOUTH SUPPLY INC 11.07 1017861 03/18/2021 WRIGHT FASTENER COMPANY LLC 716.00 1017862 03/18/2021 CM&S INDUSTRIES INC 1,115.00 1017863 03/18/2021 GUARDIAN ALARM OF FLORIDA LLC 36.00 1017864 03/18/2021 PACE ANALYTICAL SERVICES LLC 108.00 Grand Total: 8,070.35 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 8433 03/12/2021 KIMLEY HORN & ASSOC INC 19,710.00 8434 03/12/2021 IRS -PAYROLL TAXES 14,481.53 8435 03/12/2021 ATLAS ORGANICS INDIAN RIVER LLC 72,310.09 8436 03/12/2021 TOWN OF INDIAN RIVER SHORES 7,206.19 8437 03/12/2021 NATIONAL METERING SERVICES INC 33,970.57 8438 03/12/2021 KIMLEY HORN & ASSOC INC 14,367.86 8439 03/12/2021 APTIM CORP 84,614.83 8440 03/12/2021 CHARD SNYDER & ASSOCIATES INC 329.60 8441 03/12/2021 WEST HEALTH ADVOCATE SOLUTIONS INC 3,528.00 8442 03/12/2021 RX BENEFITS INC 2,216.14 8443 03/12/2021 TIMOTHY ROSE CONTRACTING INC 1,068,666.19 8444 03/12/2021 TIMOTHY ROSE CONTRACTING INC 1,815.48 8445 03/12/2021 TIMOTHY ROSE CONTRACTING INC 651,989.15 8446 03/15/2021 IRC CHAMBER OF COMMERCE 21,040.37 8447 03/15/2021 IRC CHAMBER OF COMMERCE 6,938.14 8448 03/15/2021 IRC CHAMBER OF COMMERCE 35,060.28 8449 03/17/2021 SCHOOL DISTRICT OF I R COUNTY 14,902.14 8450 03/17/2021 VETERANS COUNCIL OF I R C 4,192.97 8451 03/17/2021 MUTUAL OF OMAHA 2,527.50 8452 03/17/2021 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 10,759.00 8453 03/17/2021 SENIOR RESOURCE ASSOCIATION 333,323.27 8454 03/18/2021 FLORIDA DEPARTMENT OF REVENUE 1,644.18 8455 03/18/2021 FLORIDA DEPARTMENT OF REVENUE 699.36 8456 03/18/2021 FLORIDA DEPARTMENT OF REVENUE 32,518.40 8457 03/18/2021 FLORIDA DEPARTMENT OF REVENUE 3,106.14 8458 03/18/2021 RX BENEFITS INC 211,146.19 8459 03/18/2021 WRIGHT EXPRESS FSC 19,089.55 Grand Total: 2,672,153.12 59 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 180127' Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: March 25, 2021 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS March 19, 2021 to March 25, 2021 'compT +& R0 .. • o� C0IiN�i In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of March 19, 2021 to March 25, 2021. 60 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 406698 03/19/2021 UNITED WAY OF INDIAN RIVER COUNTY 711.00 406699 03/19/2021 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 7,974.44 406700 03/19/2021 THE SHERWIN WILLIAMS CO 138.92 406701 03/19/2021 ADMIN FOR CHILD SUPPORT ENFORCEMENT 233.40 406702 03/19/2021 ADMIN FOR CHILD SUPPORT ENFORCEMENT 39.07 406703 03/19/2021 NORTH CAROLINA CHILD SUPPORT 105.69 406704 03/19/2021 MURPHY & WALKER P L 2,040.00 406705 03/19/2021 THE LAW OFFICES OF 301.00 406706 03/19/2021 COMMONWEALTH OF MASSACHUSETTS 154.00 406707 03/25/2021 FIRE EQUIPMENT SVC OF ST LUCIE INC 651.50 406708 03/25/2021 FIRE EQUIPMENT SVC OF ST LUCIE INC 3,300.00 406709 03/25/2021 TEN -8 FIRE EQUIPMENT INC 1,717.84 406710 03/25/2021 VERO CHEMICAL DISTRIBUTORS INC 218.65 406711 03/25/2021 AT&T WIRELESS 129.92 406712 03/25/2021 AT&T WIRELESS 284.61 406713 03/25/2021 AT&T WIRELESS 524.11 406714 03/25/2021 AT&T WIRELESS 839.89 406715 03/25/2021 AT&T WIRELESS 1,010.33 406716 03/25/2021 DATA FLOW SYSTEMS INC 47,631.20 406717 03/25/2021 E -Z BREW COFFEE & BOTTLE WATER SVC 46.45 406718 03/25/2021 GRAINGER 27.61 406719 03/25/2021 KELLY TRACTOR CO 16,327.00 406720 03/25/2021 SAFETY KLEEN SYSTEMS INC 353.60 406721 03/25/2021 MCMASTER CARR SUPPLY CO 88.95 406722 03/25/2021 GAYLORD BROTHERS INC 197.93 406723 03/25/2021 HACH CO 4,258.12 406724 03/25/2021 LFI FORT PIERCE INC 1,130.68 406725 03/25/2021 BOUND TREE MEDICAL LLC 9,306.18 406726 03/25/2021 EXPRESS REEL GRINDING INC 5,239.95 406727 03/25/2021 ARMFIELD WAGNER APPRAISAL AND RESEARCH INC 2,000.00 406728 03/25/2021 UTILITY SERVICE CO INC 100,887.00 406729 03/25/2021 BAKER & TAYLOR INC 5,334.77 406730 03/25/2021 BARNEYS PUMP INC 8,925.00 406731 03/25/2021 MIDWEST TAPE LLC 8,631.04 406732 03/25/2021 ODYSSEY MANUFACTURING CO 2,475.00 406733 03/25/2021 K & M ELECTRIC SUPPLY 258.85 406734 03/25/2021 BAKER DISTRIBUTING CO LLC 42.17 406735 03/25/2021 CENGAGE LEARNING INC 181.48 406736 03/25/2021 PENWORTHY COMPANY 1,455.83 406737 03/25/2021 SOFTWARE HARDWARE INTEGRATION 154.88 406738 03/25/2021 INDIAN RIVER COUNTY HEALTH DEPT 61,555.83 406739 03/25/2021 VICTIM ASSISTANCE PROGRAM 6,310.58 406740 03/25/2021 ROGER J NICOSIA 1,500.00 406741 03/25/2021 CITY OF VERO BEACH 1,552.60 406742 03/25/2021 CITY OF VERO BEACH 2,230.27 406743 03/25/2021 CITY OF VERO BEACH 11,987.50 406744 03/25/2021 JANITORIAL DEPOT OF AMERICA INC 101.26 406745 03/25/2021 INTERNATIONAL GOLF MAINTENANCE INC 99,060.21 406746 03/25/2021 GEOSYNTEC CONSULTANTS INC 81,856.00 406747 03/25/2021 FEDERAL EXPRESS CORP 279.87 406748 03/25/2021 CENTRAL A/C & REFRIGERATION SUPPLY INC 39.66 406749 03/25/2021 FAMOSO INC , 462.47 406750 03/25/2021 FLORIDA POWER AND LIGHT 73,584.17 406751 03/25/2021 STATE ATTORNEY 9,684.59 406752 03/25/2021 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 50.00 406753 03/25/2021 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 50.00 406754 03/25/2021 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 50.00 406755 03/25/2021 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 50.00 61 TRANS NBR DATE VENDOR AMOUNT 406756 03/25/2021 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 50.00 406757 03/25/2021 SOLID WASTE ASSOC OF NORTH AMERICA 223.00 406758 03/25/2021 PITNEY BOWES INC 243.61 406759 03/25/2021 G K ENVIRONMENTAL INC 6,000.00 406760 03/25/2021 JOHN BROWN & SONS INC 6,225.00 406761 03/25/2021 KEEP INDIAN RIVER BEAUTIFUL INC 9,642.73 406762 03/25/2021 INTERNATIONAL CODE COUNCIL INC 60.50 406763 03/25/2021 DAVCO ELECTRICAL CONTRACTORS CORP 5,592.00 406764 03/25/2021 RANDALL D JACOBS 4,500.00 406765 03/25/2021 ST LUCIE COUNTY BOCC 40,795.83 406766 03/25/2021 ARCADIS U S INC 3,094.00 406767 03/25/2021 THE PALMS AT VERO BEACH 2,250.00 406768 03/25/2021 BROADCAST MUSIC INC 659.70 406769 03/25/2021 CELICO PARTNERSHIP 294.91 406770 03/25/2021 U S BANK NATIONAL ASSOCIATION 4,500.00 406771 03/25/2021 INDIAN RIVER DOG TRAINING CLUB INC 905.14 406772 03/25/2021 SYNAGRO-WWT INC 115,979.87 406773 03/25/2021 POLYDYNE INC 5,290.00 406774 03/25/2021 ALAN HILL 352.90 406775 03/25/2021 FASTENAL COMPANY 6.05 406776 03/25/2021 SOUTHERN JANITOR SUPPLY INC 4,625.68 406777 03/25/2021 HEVERON GROUP INC 22,166.16 406778 03/25/2021 GLOVER OIL COMPANY INC 921.00 406779 03/25/2021 KNOX ASSOCIATES INC 916.00 406780 03/25/2021 CAROLE J MADIGAN 2,520.00 406781 03/25/2021 ORCHID ISLAND PROPERTY MGMT 11 INC 4,700.00 406782 03/25/2021 1 ST FIRE & SECURITY INC 75.00 406783 03/25/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 843.72 406784 03/25/2021 TOTAL TEMPERATURE INSTRUMENTATION INC 1,247.00 406785 03/25/2021 JOHNNY B SMITH 350.00 406786 03/25/2021 JOHN L ASHBY 4,500.00 406787 03/25/2021 WELLS FARGO BANK NA 4,500.00 406788 03/25/2021 WELLS FARGO BANK NA 4,500.00 406789 03/25/2021 WINSUPPLY OF VERO BEACH 30.50 406790 03/25/2021 VERO GREEN 4,500.00 406791 03/25/2021 OVERDRIVE INC 2,691.69 406792 03/25/2021 XYLEM WATER SOLUTION USA INC 27,768.50 406793 03/25/2021 VERO BEACH PARTNERSHIP 400.00 406794 03/25/2021 REPROGRAPHIC SOLUTIONS INC 61.20 406795 03/25/2021 CARDINAL HEALTH 110 INC 492.34 406796 03/25/2021 MUNICIPAL EMERGENCY SERVICES INC 1,607.63 406797 03/25/2021 ALEX MIKLO 200.00 406798 03/25/2021 TREASURE COAST TURF INC 300.00 406799 03/25/2021 DECKMASTERS LLC 2,525.00 406800 03/25/2021 SOUTHERN MANAGEMENT LLC 12,450.00 406801 03/25/2021 SAMBA HOLDINGS INC 1,584.94 406802 03/25/2021 FLORIDA DESIGN DRILLING CORP 40,500.00 406803 03/25/2021 INTER-BLOCK RETAINING SYSTEMS INC 72,420.00 406804 03/25/2021 ROBERT SMITH 100.00 406805 03/25/2021 CATHEDRAL CORPORATION 873.09 406806 03/25/2021 UNIFIRST CORPORATION 666.22 406807 03/25/2021 SITEONE LANDSCAPE SUPPLY HOLDINGS LLC 836.00 406808 03/25/2021 BARSALOU VENTURES LLC 218.00 406809 03/25/2021 COVERALL NORTH AMERICA INC 215.00 406810 03/25/2021 COLE AUTO SUPPLY INC 156.77 406811 03/25/2021 PUMPBIZ INC 2,520.30 406812 03/25/2021 DAY DREAMS UNIFORMS INC 483.50 406813 03/25/2021 RELX INC 820.00 406814 03/25/2021 VEOLIA WATER TECHNOLOGIES INC 52,350.73 406815 03/25/2021 CORE & MAIN LP 82,008.00 62 TRANS NBR DATE VENDOR AMOUNT 406816 03/25/2021 ENGINEERED SERVICES INC 750.00 406817 03/25/2021 ARI PHOENIX INC 2,262.02 406818 03/25/2021 DIRECTV GROUP INC 63.39 406819 03/25/2021 EMPIRE PIPE ORLANDO LLC 1,280,220.00 406820 03/25/2021 JACK KLEIN ASSOCIATES INC 35,400.03 406821 03/25/2021 AMAZON CAPITAL SERVICES INC 4,829.91 406822 03/25/2021 TREASURE COAST PLUMBING LLC 1,633.00 406823 03/25/2021 PIRATE PEST CONTROL LLC 18.00 406824 03/25/2021 AMERIGAS PROPANE LP 927.22 406825 03/25/2021 GRBK GHO HOMES LLC 21,119.09 406826 03/25/2021 JOHN J DRISCOLL 350.00 406827 03/25/2021 DAVID MIKE 175.00 406828 03/25/2021 JORDAN POWER EQUIPMENT CORP 390.32 406829 03/25/2021 MULLINAX FORD OF VERO BEACH 106.37 406830 03/25/2021 JUDITH A BURLEY 240.50 406831 03/25/2021 R&S RADIO LLC 400.00 406832 03/25/2021 ROCK SOLID RESTORATIONS LLC 22,550.00 406833 03/25/2021 KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC 303.78 406834 03/25/2021 DESK SPINCO INC 1,338.48 406835 03/25/2021 XGD SYSTEMS LLC 18,345.28 406836 03/25/2021 MT CAUSLEY LLC 47,146.00 406837 03/25/2021 BLUE GOOSE CONSTRUCTION LLC 1,285.21 406838 03/25/2021 STAPLES INC 132.11 406839 03/25/2021 LOWES COMPANIES INC 2,507.47 406840 03/25/2021 CHRIS ZAVESKY 175.00 406841 03/25/2021 SUTPHEN CORPORATION 540,825.00 406842 03/25/2021 ROBERT A HUDSON 350.00 406843 03/25/2021 REBECCA SIPLAK 32.00 406844 03/25/2021 THEODORE SEMI 275.00 406845 03/25/2021 UNIVERSITY OF WEST FLORIDA 12,500.00 406846 03/25/2021 SOUTH FLORIDA EMERGENCY VEHICLES LLC 148,610.90 406847 03/25/2021 JLA GEOSCIENCES INC 4,295.00 406848 03/25/2021 LAWRENCE LEE CONSTRUCTION SERVICES INC 216,450.00 406849 03/25/2021 PROSHOT CONCRETE INC 43,684.79 406850 03/25/2021 RANDSTAD NORTH AMERICA INC 855.14 406851 03/25/2021 ZW USA INC 434.48 406852 03/25/2021 TREASURE COAST TEES & TROPHIES LLC 298.35 406853 03/25/2021 MARC H MASET 200.00 406854 03/25/2021 LAWRENCE F WALLIN 250.00 406855 03/25/2021 ELECTRONIC SECURITY & TECHNOLOGY INC 119.94 406856 03/25/2021 AMHERST RESIDENTIAL LLC 4,500.00 406857 03/25/2021 NETSYNC NETWORK SOLUTIONS INC 50,148.00 406858 03/25/2021 PEMBERLY PALMS HH LLC 2,889.00 406859 03/25/2021 PRIVATE NATIONAL MORTGAGE ACCEPTANCE CO LLC 4,500.00 406860 03/25/2021 JOHN WAYNE WHEELER 250.00 406861 03/25/2021 DAVIS MOBILE HOME PARK LLC 4,500.00 406862 03/25/2021 RYAN A JONES & ASSOCIATES 100.00 406863 03/25/2021 KIM OANH TI -11 NGUYEN 10,000.00 406864 03/25/2021 ROTH MARTIAL ARTS INC 10,000.00 406865 03/25/2021 CRAZY COWGIRL LLC 10,000.00 406866 03/25/2021 AUTOSTAR CREDIT CORP 3,000.00 406867 03/25/2021 ITS FLORIDA TRANSPO 30.00 406868 03/25/2021 FL ASSOC OF PUBLIC PURCHASING OFFICERS INC 498.00 406869 03/25/2021 JOSEPH EARMAN 313.28 406870 03/25/2021 PETER OBRYAN 486.26 406871 03/25/2021 KARI CUNDIFF 75.00 406872 03/25/2021 GEB COMPUTER TRAINING LTD 1,980.00 406873 03/25/2021 MAURA STOKES 53.22 406874 03/25/2021 LENGEMANN CORP 214.73 406875 03/25/2021 RANGER CONSTRUCTION IND INC 1,646.05 63 TRANS NBR DATE VENDOR AMOUNT 406876 03/25/2021 VERO CHEMICAL DISTRIBUTORS INC 646.50 406877 03/25/2021 RICOH USA INC 162.98 406878 03/25/2021 NEWMANS POWER SYSTEMS 3,914.74 406879 03/25/2021 CITY OF VERO BEACH 3,115.81 406880 03/25/2021 CENTRAL A/C & REFRIGERATION SUPPLY INC 16.79 406881 03/25/2021 COMO OIL COMPANY OF FLORIDA 192.10 406882 03/25/2021 FLORIDA POWER AND LIGHT 14,825.28 406883 03/25/2021 G K ENVIRONMENTAL INC 900.00 406884 03/25/2021 THE SHERWIN WILLIAMS CO 695.06 406885 03/25/2021 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 55.21 406886 03/25/2021 WINSUPPLY OF VERO BEACH 74.75 406887 03/25/2021 TRACKER SOFTWARE CORPORATION 5,444.00 406888 03/25/2021 STS MAINTAIN SERVICES INC 2,475.00 406889 03/25/2021 COSTELLO BROTHERS MARINE CONSTRUCTION INC 40,395.00 406890 03/25/2021 UNIFIRST CORPORATION 516.81 406891 03/25/2021 CDA SOLUTIONS INC 1,532.33 406892 03/25/2021 SOUTHEAST SERVICES OF THE 3,607.50 406893 03/25/2021 SITEONE LANDSCAPE SUPPLY HOLDINGS LLC 66.18 406894 03/25/2021 ADVANCE STORES COMPANY INCORPORATED 165.51 406895 03/25/2021 COLE AUTO SUPPLY INC 29.21 406896 03/25/2021 BOBBY ROGERS PAINTING & PRESSURE 34,050.00 406897 03/25/2021 AMAZON CAPITAL SERVICES INC 91.90 406898 03/25/2021 AMERIGAS PROPANE LP 4,545.50 406899 03/25/2021 BLUE GOOSE CONSTRUCTION LLC 5,265.01 406900 03/25/2021 LOWES COMPANIES INC 1,596.98 406901 03/25/2021 SMI TRADING LLC 23.53 406902 03/25/2021 GOMEZ BROTHERS ENTERPRISES INC 4,403.00 406903 03/25/2021 COASTAL DOORS LLC 857.00 406904 03/25/2021 BRITTON INDUSTRIES INC 955.56 406905 03/25/2021 PEOPLE READY FLORIDA INC 6,004.80 Grand Total: 3,806,698.64 64 TRANS NBR 901097 901098 901099 901100 901101 Grand Total: RENTAL ASSISTANCE CHECKS WRITTEN DATE VENDOR 03/19/2021 FLORIDA POWER AND LIGHT 03/19/2021 IRC HOUSING AUTHORITY 03/19/2021 COALITION FOR ATTAINABLE HOMES INC 03/19/2021 MCLAUGHLIN PROPERTIES LLC 03/19/2021 ORCHARD GROVE VENTURE LLC AMOUNT 33.00 640.00 745.00 603.00 1,220.00 3,241.00 65 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1017865 03/19/2021 COLD AIR DISTRIBUTORS WAREHOUSE 570.00 1017866 03/19/2021 INDIAN RIVER BATTERY 2,471.90 1017867 03/19/2021 INDIAN RIVER OXYGEN INC 3,587.75 1017868 03/19/2021 DEMCOINC 406.95 1017869 03/19/2021 MIKES GARAGE & WRECKER SERVICE INC 515.00 1017870 03/19/2021 ABCO GARAGE DOOR CO INC 1,100.47 1017871 03/19/2021 GROVE WELDERS INC 1,081.11 1017872 03/19/2021 FIRST HOSPITAL LABORATORIES INC 913.00 1017873 03/19/2021 PERKINS INDIAN RIVER PHARMACY 55.92 1017874 03/19/2021 COMPLETE ELECTRIC INC 3,525.00 1017875 03/19/2021 RECHTIEN INTERNATIONAL TRUCKS 278.30 1017876 03/19/2021 SPINNAKER VERO INC 70.00 1017877 03/19/2021 AUTO PARTNERS LLC 575.17 1017878 03/19/2021 EFE INC 233.59 1017879 03/22/2021 IRRIGATION CONSULTANTS UNLIMITED INC 1,004.32 1017880 03/22/2021 HARCROS CHEMICALS, INC. 4,480.20 1017881 03/22/2021 METRO FIRE PROTECTION SERVICES INC 2,485.00 1017882 03/22/2021 SIMS CRANE & EQUIPMENT CO 2,645.10 1017883 03/22/2021 STAT MEDICAL DISPOSAL INC 400.00 1017884 03/22/2021 HYDRA SERVICE (S) INC 1,250.00 1017885 03/22/2021 RADWELL INTERNATIONAL INC 49.96 1017886 03/22/2021 ALLIED DIVERSIFIED OF VERO BEACH LLC 85.00 1017887 03/22/2021 NEXAIR LLC 43.81 1017888 03/22/2021 WASTE MANAGEMENT INC OF FLORIDA 128.70 1017889 03/24/2021 APPLE INDUSTRIAL SUPPLY CO 922.95 1017890 03/24/2021 GALLS LLC 441.88 1017891 03/24/2021 MEEKS PLUMBING INC 98.00 1017892 03/24/2021 IRRIGATION CONSULTANTS UNLIMITED INC 7.96 1017893 03/24/2021 GROVE WELDERS INC 114.54 1017894 03/24/2021 PRIDE ENTERPRISES 167.00 1017895 03/24/2021 STRYKER SALES CORP 7,533.50 1017896 03/24/2021 L&L DISTRIBUTORS 547.29 1017897 03/24/2021 HYDRA SERVICE (S) INC 10,298.00 1017898 03/24/2021 RADWELL INTERNATIONAL INC 77.24 1017899 03/24/2021 EFE INC 391.16 1017900 03/24/2021 TOSHIBA AMERICA BUSINESS SOLUTIONS INC 1,399.74 1017901 03/24/2021 AT&T CORP 2,241.82 1017902 03/24/2021 AT&T CORP 198.00 1017903 03/24/2021 AT&T CORP 43.27 1017904 03/24/2021 AT&T CORP 13.66 1017905 03/24/2021 AT&T CORP 11.83 1017906 03/24/2021 AT&T CORP 5,853.31 1017907 03/24/2021 AT&T CORP 647.66 1017908 03/24/2021 AT&T CORP 528.82 1017909 03/24/2021 AT&T CORP 30.16 1017910 03/24/2021 AT&T CORP 580.52 1017911 03/24/2021 AT&T CORP 902.65 1017912 03/24/2021 OFFICE DEPOT INC 2,092.19 1017913 03/24/2021 COMCAST 209.85 1017914 03/24/2021 WASTE MANAGEMENT INC OF FLORIDA 8,778.56 1017915 03/25/2021 MEEKS PLUMBING INC 284.00 1017916 03/25/2021 BARKER ELECTRIC, AIR CONDITIONING 9,380.00 1017917 03/25/2021 GUARDIAN ALARM OF FLORIDA LLC 3,300.00 1017918 03/25/2021 NEXAIR LLC 54.42 1017919 03/25/2021 EFE INC 553.82 1017920 03/25/2021 PACE ANALYTICAL SERVICES LLC 150.00 1017921 03/25/2021 PACE ANALYTICAL SERVICES LLC 108.00 Grand Total: 85,918.05 66 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 8460 03/19/2021 ATLAS ORGANICS INDIAN RIVER LLC 125,160.27 8461 03/19/2021 INDIAN RIVER COUNTY SHERIFF 250,000.00 8462 03/19/2021 SCHOOL DISTRICT OF I R COUNTY 124,322.00 8463 03/19/2021 CDM SMITH INC 875.34 8464 03/19/2021 KIlvILEY HORN & ASSOC INC 14,210.26 8465 03/19/2021 NATIONWIDE SOLUTIONS RETIREMENT INC 71,285.30 8466 03/19/2021 TEAMSTERS LOCAL UNION #769 5,224.00 8467 03/19/2021 IRC FIRE FIGHTERS ASSOC 9,869.52 8468 03/19/2021 SAVE ON SP LLC 12,640.34 8469 03/19/2021 NATIONWIDE SOLUTIONS RETIREMENT INC 9,357.80 8470 03/19/2021 FL SDU 4,503.22 8471 03/19/2021 TOTAL ADMINISTRATIVE SERVICES CORP 11,745.62 8472 03/23/2021 IRS -PAYROLL TAXES 497,270.89 8473 03/23/2021 IRS -PAYROLL TAXES 40.30 8474 03/24/2021 GUETTLER BROTHERS CONSTRUCTION LLC 3,059,818.20 8475 03/25/2021 INDIAN RIVER COUNTY SHERIFF 11,950.00 Grand Total: 4,208,273.06 t 67 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller 180127' Street Vero Beach, FL 32960 Telephone: (772) 226-1205 TO: The Honorable Members of the Board of County Commissioners FROM: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: March 31, 2021 SUBJECT: Notice of Comprehensive Annual Financial Report and Popular Annual Financial Report Completion The County's audit was completed on March 10, 2021 and we are now presenting the Comprehensive Annual Financial Report and Popular Annual Financial Report to the Board for approval. Both reports are available on the County's (ircgov.com) and the Clerk's (clerk. indian-river. org) websites. The Comprehensive Annual Financial Report has been submitted to the Government Finance Officers Association (GFOA) for the Certificate of Achievement for Excellence in Financial Reporting award program, an award it has received for the last 37 years. The Popular Annual Financial Report was also submitted to the GFOA for the Award for Outstanding Achievement for Popular Annual Financial Reporting, an award it has received for the. last. 5 years. Questions regarding these reports should be directed to the Finance .Department at 226- 1570. Recommendation We respectfully request the Board of County Commissioners accept the reports for fiscal year 2019-2020. 1 1 . 68 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller 1801 27th Street Vero Beach, FL 32960 Telephone: (772)226-1205 TO: The Honorable Members of the Board of County Commissioners THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller FROM: Elissa Nagy, Finance Director DATE: March 31, 2021 SUBJECT: Approval of Annual Financial Report by County Commissioners Section 218.32, Florida Statutes, requires that each unit of local government submit a financial report covering the operations during the previous fiscal year. The Indian River County Local Government Annual Financial Report for fiscal year 2019-2020 has been prepared and is ready to be submitted to the State of Florida, Department of .Financial Services in Tallahassee. The report is to be signed by the Chief Financial Officer, Jeffrey R. Smith, and the Chairman of the Board of County Commissioners and submitted within 45 days after the completion of the audit report. Recommendation We respectfully request the Board of County Commissioners to authorize the Chairman to sign the County's Local Government Annual Financial Report for fiscal year 2019-2020. 69 a 0 E w N Lo O � E .. E O �7 J m 0 J c aD 0 N LL n. N Q E IODN N r W O U o C C N M C C Q M E r w CD 312 C 0 D 3 M N .O U � O m L r tC m CO LO LL O U O cuU m c6 L J N d o NzNm _ Y N O 16 c6 U >M > Q Q Q c0fn> U ai U Q N N U � � T a c O E C �t O z d O °r° U L N H 7 N U O N N m f0 E U1 N 'm E �o U w F a w Q —> E Q Q Q D a 0 E w N Lo O � E .. E O �7 J m 0 J c aD 0 o O n. 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L O w O Q. Nd N d d t N Y L O w c d E _d W co r ca 0 C) 0 H N f0 O �7 0 Cl Lo O C m C) H C M F» vi � V M 00 O t0 M C') r .� v> En 0 0 O O N N N f0 E a` a` c c `o v (1) m m a�ci F- m m U. Mn 0 N U N U C N U m 'C N N E 0 W N N c o =O N U � > m m v � � o c � W U ) 0 0 i.+ (Df0 5 �U �U N d Q � � INDIAN RIVER COUNTY, FLORIDA AGENDAITEM Assistant County Administrator / Department of General Services Date: March 30, 2021 To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator Thru: Michael Zito, Assistant County Administrator From: Leigh Anne Uribe, Director County Human Services M• CONSENT AGENDA BCC Meeting 04-06-2021 Subject: Annual HUD Grant Renewals for Continuum of Care (CoC) Programs BACKGROUND: The Federal Department of Housing and Urban Development (HUD) offers permanent, supportive housing to persons experiencing homelessness as well as services including health care and mental health counseling. On behalf of Indian River County, grant applications are submitted by Treasure Coast Homeless Services Council, Inc. (TCHSC) for funding of these services. Once awarded, TCHSC administers the grant funds for Continuum of Care (CoC) programs in cooperation with the Human Services Department of Indian River County and the State Health Department. Below is a list of nine grants awarded to Indian River County, which are renewing in 2021 GRANT NUMBER Project HUD FUNDING Per Period FL0113L411092008 2019 CoC Wide TRA Renewal $112,260 09-01-2021 ends 08-31-2022 FL0114L4H092013 2019 ALCOHOPE Renewal $88,848 04-01-2021 ends 03-31-2022 FL0116L411092013 2019 HMIS Coordinated Entry $35,400 09-01-2021 ends 08-31-2022 FL0119L411092013 2019 New CHRONICS $338,304 07-01-2021 ends 06-30-2022 FL0338L411092007 2019 CoC TRA2 $88,848 09-01-2021 ends 08-31-2022 FL0360L411092111 2019 Indian River Chronics Renewal $116,292 06-01-2021 ends 05-31-2022 FL0380L411092006 2019 FAMILY RENTAL Assistance $112,128 09-01-2021 ends 08-31-2022 FL0418L411092008 2019 DATA QUALITY $27,840 01-01-2022 ends 12-31-2022 FL0440L411092009 2019 New Horizons TWO $135,588 04-01-2021 ends 03-31-2022 TOTAL AMOUNT: $1,055,508 79 Page Two Annual HUD Grant Renewals for Continuum of Care (CoC) Programs March 30, 2021 FUNDING: These .grants require NO MATCHING FUNDS from the County and there are. no changes from previous years in the method the funds are to be disbursed. RECOMMENDATION: Staff recommends the Board acknowledge the renewal of the nine grants currently awarded by HUD in the aggregate amount of $1,055,508. Staff .further request Board's acceptance of the grant agreements upon their arrival and authorize Chairman to execute each individual Continuum of Care Program Grant Agreement upon receipt and review by County Attorney as to form and legal sufficiency. ATTACHMENT: U.S. Department of Housing and Urban Development Notice of January 29, 2021 DISTRIBUTION: Louise Hubbard, Treasure Coast Homeless Services Council Elissa Nagy, Finance Director APPROVED AGENDA ITEM April 6, 2021 C Morrie / Press loom / Press Releases / i -IUD No. 21-017 Share. HUD No. 21-017 FOR RELEASE HUD Public Affairs Friday (202) 708-0685 January 29, 2021 MUD RENEWS FUNDING FOR THOUSANDS OF LOCAL HOMELESS PROGRAMS $2.5 billion to renew existing grants for more than 6,500 community-based housing and service providers WASHINGTON - The U.S. Department of Housing and Urban Development {HUD) today awarded $2.5 billion to renew support to thousands of local homeless assistance programs across the nation. HUD's Continuum of Care (CoQ grants will provide critically needed support to 6,597 local programs on the front lines of serving individuals and families experiencing homelessness. See local impact of funding below. Due to the pandemic, the funding announced today renews grants for existing programs. This process was dramatically streamlined because communities have been and will continue to be consumed with COVID-19 response and have limited capacity to participate in the traditional CoC competition. "HUD wants to ensure that thousands of local homeless assistance providers continue to receive federal funds needed to provide stable housing for people experiencing homelessness during these trying times," said Acting HUD Secretary Matt Ammon. "Renewing these grants not only offers relief to our local partners but it allows Continuums of Care to continue their work to end homelessness and help keep our most vulnerable neighbors off the streets." "Weare excited about the opportunity to provide funding without diverting the attention of communities from the vital work of preventing, preparing for, and responding to the pandemic," said James Arthur Jemison, Principal Deputy Assistant Secretary for Community Planning and Development. HUD's Continuum of Care grant funding supports a broad array of interventions designed to assist individuals and families experiencing homelessness, particularly those living in places not meant for habitation, located in sheltering programs, or at imminent risk of experiencing homeless. Each year, HUD serves more than a million people through emergency shelter, transitional, and permanent housing programs. PLEASE SEE ATTACHED SPREADSHEET WHICH CONTAINS ALL OF OUR EXISTING GRANTS WHICH HAVE ALL BEEN RENEWED. ADJUSTMENTS WERE MADE TO ACCOUNT FOR MINOR INCREASES IN FAIR MARKET RENTS. There has not been an assignment of new numbers, as yet, but I suspect that will be forthcoming. Louise q-6 6bard E e ector, FL509 81 HUD RENEWALS Announced January 29,2021, Effective Immediately FL -509 Fort Pierce/St Lucie, Indian River, Martin Counties CoC 82 Program Award Amount 2019 Alcohope Renewal CoCR $ 88,848.00 2019 COCWIDE TRA Renewal CoCR $ 112,260.00 2019 COCWID.E TRA TWO CoCR $ 88,848.00 2019 Data Quality CoCR $ 27,840.00 2019 Family Rental Assistance CoCR $ 112,128.00 2019 HMIS Coordinated entry CoCR $ 35,400.00 2019 Indian River Chronic CoCR $ 116,292.00 2019 Martin County Chrinics CoCR $ 123,024.00 2019 Martin County RENTAL reNEW CoCR $ 133,068.00 2019 me Re -Entry CoCR $ 93,331.00 2019 New Cronics CoCR $ 338,304.00 2019 New Horizons TWO CoCR $ 135,588.00 2019 reneval SYSTEMS PREFORMANS CoCR $ 24,821.00 2019 SLC Rental Assistance CoCR $ 107,280.00 2019 St Lucie County TRA CoCR $ 178,944.00 2019 St Lucie County VETS CoCR $ 181,080.00 FL -509 CoC Planning Project Application 2020 CoC $ 52,597.00 $ 1,949,653.00 82 CONSENT AGENDA: April 6, 2021 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Susan J. Prado, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: William K. DeBraal — Deputy County Attorney DATE: March 17, 2021 SUBJECT: Resolution Formally Designating A Portion of Certain County Owned Property as Right -Of -Way The County purchased, for future road expansion of 58th Avenue and 37th Street, a parcel of property from Woodrow Dawsey and Belinda Dawsey, husband and wife, having the address of 5800 37th Street in Vero Beach. The intent of .the County is to now earmark by formal resolution that portion of the property that will be for right-of-way so that the remainder can be re -sold and put back on the tax rolls. In this regard, a resolution has.been prepared to designate the portion that will be for future right-of-way, thus alleviating any boundary issues that may surface in the future with respect to the re -selling of the remainder property. FUNDING: The only cost associated with this matter will be recording fees for recordation of the resolution in the amount of $61.00. Funding for this expenditure is budgeted and available from Account No. 31521441-066120-15006 (Optional Sales Tax/Right-of- Way/58th Avenue -37th Street Turn Lane). RECOMMENDATION: Adopt the resolution, and authorize the Chairman to execute same for recordation in the Public Records of Indian River County, Florida. nhm Attachment cc: Mapping Section, IRC Property Appraiser's Office 83 RESOLUTION NO. 2021- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, FORMALLY DESIGNATING CERTAIN COUNTY OWNED PROPERTY FOR 58TH AVENUE AND 37TH STREET RIGHT-OF-WAY, AND DIRECTING THE PROPERTY APPRAISER TO CUT .OUT THE PROPERTY DESIGNATED AS RIGHT-OF- WAY FROM THE PARENT PARCEL. WHEREAS, on August 12, 2020 Indian River County purchased property from Woodrow Dawsey and Belinda Dawsey, husband and wife, for future road expansion of 58th Avenue and 37th Street; said conveyance was recorded in Book 3329 at Page 793 of the Public Records of Indian River County, Florida; and WHEREAS, the intent of the County is to now earmark by a formal document that portion of the property for right-of-way so that the remainder can be re -sold and put back on the tax rolls; and WHEREAS, a sketch and legal description of the right-of-way have been prepared and are attached hereto as Exhibit "A"; and WHEREAS, a sketch and legal description have been prepared for the remainder property and are attached hereto as Exhibit "B"; and WHEREAS, it would be beneficial to designate by a recorded instrument the County's designation of this right-of-way identified in the attached Exhibit "A" so that the Indian River County Property Appraiser can earmark the property as right-of-way on the appropriate maps, as well as cut out the designated right-of- way from the parent parcel, thus alleviating any potential boundary issues that may surface in the future with respect to the re -selling of the remainder property identified in the attached Exhibit "B", NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that: 1. The portion of property as described and depicted on the attached Exhibit 'A" is hereby formally designated as right-of-way; and 2. This resolution shall be recorded in the Public Records of Indian River County, Florida; and 3. Upon the recordation of this Resolution, the Indian River County Property Appraiser is instructed to cut out the designated right-of-way as depicted and described on the attached Exhibit "A" from the parent parcel, and accordingly earmark any maps within the Property Appraiser's Office to reflect this designation. The resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Peter D. O'Bryan Commissioner Susan Adams Commissioner Joseph H. Earman Commissioner Laura Moss The Chairman thereupon declared the resolution duly passed and adopted this day of April, 2021. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA 13 Joseph E. Flescher, Chairman ATTEST: Jeffrey R. Smith., Clerk of Court and Comptroller 0 Deputy Clerk Approved as to form and legal sufficiency: By: William K. DeBraal Deputy County Attorney M Sketch and Legal Description for: INDIAN RIVER COUNTY Legal Description (Right of Way Acquisition) BEING A PARCEL OF LAND, LYING IN SECTION 29, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA, SAID PARCEL ALSO BEING A PORTION OF LOT 10, OF THE PLAT OF PALM VILLAS ESTATES, AS RECORDED IN PLAT BOOK 1, PAGE 58, OF THE PUBLIC RECORDS OF SAID INDIAN RIVER COUNTY, SAID PARCEL BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCE AT THE SOUTHEAST CORNER OF SAID SECTION 29; THENCE SOUTH 89°53'48" WEST, ALONG THE SOUTH LINE OF SAID SECTION' 29, A DISTANCE OF 29.65 FEET; THENCE DEPARTING SAID SOUTH LINE, NORTH 00°06'12" WEST, A DISTANCE OF 60.00 FEET TO THE NORTH LINE OF A 30.0 FOOT WIDE STRIP AS RECORDED IN OFFICIAL RECORD BOOK 881, PAGE 2793, OF SAID PUBLIC RECORDS; THENCE SOUTH 89°53'48" WEST, ALONG SAID NORTH LINE (SAID LINE BEING 60.00 FEET NORTH OF, AS MEASURED AT RIGHT ANGLES TO, THE SOUTH LINE OF SAID SECTION 29) A DISTANCE OF 50.00 FEET; THENCE DEPARTING SAID LINE, NORTH 45°05'00" EAST, A DISTANCE OF 53.88 FEET; THENCE NORTH 00°13'42" EAST (ALONG A LINE THAT IS 42.00 FEET WEST OF, AS MEASURED AT RIGHT ANGLES TO, THE EAST LINE OF SAID SECTION 29) A DISTANCE OF 55.84 FEET TO THE NORTH LINE OF SAID LOT 10, THENCE NORTH 89°53'48" EAST, ALONG SAID NORTH LINE A DISTANCE OF 12.00 FEET TO THE WEST RIGHT OF WAY LINE OF 58th AVENUE AS RECORDED IN OFFICIAL RECORD BOOK 881, PAGE 2793, OF THE PUBLIC RECORDS OF SAID INDIAN RIVER COUNTY; THENCE DEPARTING SAID NORTH LINE, SOUTH 00°13'42" WEST, ALONG SAID WEST RIGHT OF WAY LINE OF 58th AVENUE ( SAID LINE BEING 30.00 FEET WEST OF AS MEASURED AT RIGHT ANGLES TO THE EAST LINE OF SAID SECTION 29) A DISTANCE OF 93.81 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINING 1,847 SQUARE FEET, MORE OR LESS Surveyor's Notes 1). THIS LEGAL DESCRIPTION SHALL NOT BE VALID UNLESS: (A) PROVIDED IN ITS ENTIRETY CONSISTING OF 2 SHEETS, WITH SHEET 2 SHOWING THE SKETCH OF THE DESCRIPTION. (B) REPRODUCTIONS OF THE DESCRIPTION AND SKETCH ARE SIGNED AND SEALED WITH AN EMBOSSED SURVEYOR'S SEAL. 2). BEARINGS SHOWN HEREON ARE REFERENCED TO THE SOUTH LINE OF SECTION 29, TOWNSHIP 32 SOUTH, RANGE 39 EAST, SAID LINE BEARS SOUTH 89°54'00" WEST, AND ALL OTHERS ARE RELATIVE THERETO. 3). THIS SKETCH AND LEGAL DESCRIPTION WAS PREPARED WITHOUT THE BENEFIT OF A TITLE POLICY. THEREFORE, THERE MAY EXIST EASEMENTS, RESERVATIONS, RESTRICTIONS OR OTHER ENCUMBRANCES NOT SHOWN HEREON, BUT CAN BE FOUND IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. INDI-N RIVER COUNTY, FL PUBLIC WORKS DEPT. ENGINEERING DIV. D -TE: DR -WN BY: 311112021 R. INGLETT SC -LE: N/A -PPROVED BY: D. SCHRYVER SHEET: JOB 2 OB NO: 1357 Sketch and Legal Description for: INDIAN RIVER COUNTY (5800 37th Street) Certification Legend and Abbreviations (NOT VALID WITHOUT THE SIGNATURE AND ORIGINAL RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER) I.R.F.W.C.D. =INDIAN RIVER FARMS WATER CONTROL DISTRICT I HEREBY CERTIFY THAT THE SKETCH AND LEGAL DESCRIPTION OF THE PROPERTY L = LENGTH OF ARC SHOWN AND DESCRIBED HEREON WAS COMPLETED UNDER MY DIRECTION AND SAID O.R.B.= OFFICIAL RECORD BOOK SKETCH AND LEGAL IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND (P) = PLAT BELIEF. P.B.= PLAT BOOK PG '= PAGE I FURTHER CERTIFY THAT THIS SKETCH AND DESCRIPTION MEETS THE STANDARDS OF PBS = PLAT BOOK ST. LUCIE PRACTICE FOR SURVEYS SET FORTH BY THE FLORIDA PROFESSIONAL BOARD OF A=DELTA ANGLE SURVEYORS AND MAPPERS IN CHAPTER 5J-17.052 FLORIDA ADMINISTRATIVE CODE, SQ. FT. = SQUARE FEET PURSUANT TO SECTION 472.027 FLORIDA STATE STATUTES. R = RADIUS RM/ = RIGHT-OF-WAY This is not a Boundary Survey DATE OF SIGNATURE DAVID W. SCHRYVER PROVIDED IN ITS ENTIRETY CONSISTING OF 2 SHEETS PROFESSIONAL SURVEYOR AND MAPPER WITH SHEET 2 BEING THE SKETCH OF DESCRIPTION FLORIDA CERTIFICATE NO. 4864 INDI-N RIVER COUNTY, FL PUBLIC WORKS DEPT. ENGINEERING DIV. D -TE: DR -WN BY: 311112021 R. INGLETT SC -LE: N/A -PPROVED BY: D. SCHRYVER SHEET: JOB 2 OB NO: 1357 Sketch and Legal Description for: INDIAN RIVER COUNTY (5800 37th Street) Sketch and Legal Description for: INDIAN RIVER COUNTY Palm Villa Estates (PL -T BOOK 1, P -GE 58) N Lot 9 (NOT TO SCALE) N89'53'48"E-12.00'- NORTH PROPERTY UNE W Lot 10 .C-4 M00 to O Lo 32-39-29-00005-0000-00010.1 O INDI-N RIVER COUNTY Z SITE-DDRESS: 5800 37th STREET O.R.B. 3329, PG 793 y�0 w , z J } I ILL 0 I _� pippp U) m N N '� o00)a- I 04 I M 00 I I 42' N N O O N M U ULd M Ios (n U)o 3 O O z N zlz -j-jM bU) O w O W 30' T------ - S89'53'48"W n 50.00' I N Point of 3 I 3 28 o; � I SOULINE LOT 10, PER DFZY'""'"y -Fo 0: q. n PL-TTH BOOK 1, PAGE 580 co: � ' z i "� U) 28 S89'53'48"W (BE -RING REFERENCE), 129 SOUTH LINE OF SECTION 29-32-39 : f' NORTH LINE OF SECTION 32-32-39 o Point of Comm encem ent,,_32 �3 " SOUTHE-ST CORNER SECTION 29, o j� TOWNSHIP 32 SOUTH, R-NGE 39 E -ST M o M RIGHT OF W -Y LINE z c14 z I) J M J M (n0 NO w F w� Legend and Abbreviations P.B. =PLAT BOOK Ld �3 LJ I.R.F.W.C.D. = INDIAN RIVER FARMS PG. = PAGE WATER CONTROL DISTRICT PBS = PLAT BOOK ST. LUCIE L = LENGTH OF ARC A=DELTA ANGLE O.R.B.= OFFICIAL RECORD BOOK SQ. FT. = SQUARE FEET (P) = PLAT R = RADIUS PAA/ = RIrHT-0E-WAY -GENCY: INDI-N RIVER COUNTY, FL PUBLIC WORKS DEPT. ENGINEERING DIV. D -TE: DR -WN BY: 3111120211 R. INGLETT JC: -Lt: NIA SHEET: 2 OF 2 -PPROVED BY: D. SCHRYVER 1357 O J 7 C Q t 00 In Street RIGHT OF W- I I w F - z I J J Qr r 3 � tL I O I I I� J I RIGHT OF W -Y LINE 1 37th Street M I S89'34'39"E SOUTH LINE OF SECTION_ 28-32-39 NORTH LINE OF SECTION 33-32-39 M b' Lateral "--5" Canal I RIGHT OF WAY LINE This is not a Boundary Survey PROVIDED IN ITS ENTIRETY CONSISTING OF 2 SHEETS WITH SHEET 2 BEING THE SKETCH OF DESCRIPTION Sketch and Legal Description for. INDIAN RIVER COUNTY (5800 37th Streeg Sketch and Legal Description for: INDIAN RIVER COUNTY Legal Description (PER O.R.B. 3329, PG. 793) THE EAST 276.95 FEET OF LOT 10, BLOCK 1, PLAT OF PALM VILLA ESTATES, ACCORDING TO THE MAP OR PLAT THEREOF AS RECORDED IN PLAT BOOK 1, PAGE 58, OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA, LESS AND EXCEPT THE SOUTH 30 FEET AND THE EAST 5 FEET LESS THE SOUTH 30 FEET. Also Less and Except: BEING A PARCEL OF LAND, LYING IN SECTION 29, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA, SAID PARCEL ALSO BEING A PORTION OF LOT 10, OF THE PLAT OF PALM VILLAS ESTATES, AS RECORDED IN PLAT BOOK 1, PAGE 58, OF THE PUBLIC RECORDS OF SAID INDIAN RIVER COUNTY, SAID PARCEL BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCE AT THE SOUTHEAST CORNER OF SAID SECTION 29; THENCE SOUTH 89°53'48" WEST, ALONG THE SOUTH LINE OF SAID SECTION 29, A DISTANCE OF 29.65 FEET; THENCE DEPARTING SAID SOUTH LINE, NORTH 00°06'12" WEST, A DISTANCE OF 60.00 FEET TO THE NORTH LINE OF A 30.0 FOOT WIDE STRIP AS RECORDED IN OFFICIAL RECORD BOOK 881, PAGE 2793, OF SAID PUBLIC RECORDS; THENCE SOUTH 89°53'48" WEST, ALONG SAID NORTH LINE (SAID LINE BEING 60.00 FEET NORTH OF, AS MEASURED AT RIGHT ANGLES TO, THE SOUTH LINE OF SAID SECTION 29) A DISTANCE OF 50.00 FEET; THENCE DEPARTING SAID LINE, NORTH 45°05'00" EAST, A DISTANCE OF 53.88 FEET; THENCE NORTH 00°13'42" EAST (ALONG A LINE THAT IS 42.00 FEET WEST OF, AS MEASURED AT RIGHT ANGLES TO, THE EAST LINE OF SAID SECTION 29) A DISTANCE OF 55.84 FEET TO THE NORTH LINE OF SAID LOT 10, THENCE NORTH 89°53'48" EAST, ALONG SAID NORTH LINE A DISTANCE OF 12.00 FEET TO THE WEST RIGHT OF WAY OF 58th AVENUE AS RECORDED IN OFFICIAL RECORD BOOK 881, PAGE 2793, OF THE PUBLIC RECORDS OF SAID INDIAN RIVER COUNTY; THENCE DEPARTING SAID NORTH LINE, SOUTH 00°13'42" WEST, ALONG SAID WEST RIGHT OF WAY LINE OF 58th AVENUE ( SAID LINE BEING 30.00 FEET WEST OF AS MEASURED AT RIGHT ANGLES TO THE EAST LINE OF SAID SECTION 29) A DISTANCE OF 93.81 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINING 0.54 ACRES, MORE OR LESS Survevor's Notes 1). THIS LEGAL DESCRIPTION SHALL NOT BE VALID UNLESS: (A) PROVIDED IN ITS ENTIRETY CONSISTING OF 2 SHEETS, WITH SHEET 2 SHOWING THE SKETCH OF THE DESCRIPTION. (B) REPRODUCTIONS OF THE DESCRIPTION AND SKETCH ARE SIGNED AND SEALED WITH AN EMBOSSED SURVEYOR'S SEAL. 2). THIS SKETCH AND LEGAL DESCRIPTION WAS PREPARED WITHOUT THE BENEFIT OF A TITLE POLICY. THEREFORE, THERE MAY EXIST EASEMENTS, RESERVATIONS, RESTRICTIONS OR OTHER ENCUMBRANCES NOT SHOWN HEREON, BUT CAN BE FOUND IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. Legend and Abbreviations Certification (C) = CALCULATED (D) = DEED(NOT VALID WITHOUT THE SIGNATURE AND ORIGINAL I.R.F.W.C.D. = INDIAN RIVER FARMS RAISED SEAL OF A FLORIDA LICENSED SURVEYOR AND MAPPER) WATER CONTROL DISTRICT I HEREBY CERTIFY THAT THE SKETCH AND LEGAL DESCRIPTION OF THE PROPERTY L = LENGTH OF ARC SHOWN AND DESCRIBED HEREON WAS COMPLETED UNDER MY DIRECTION AND SAID O.R.B.= OFFICIAL RECORD BOOK SKETCH AND LEGAL IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND (P) = PLAT BELIEF. P.B.= PLAT BOOK PG= PAGE I FURTHER CERTIFY THAT THIS SKETCH AND DESCRIPTION MEETS THE STANDARDS OF PBS =PLAT BOOK ST. LUCIE PRACTICE FOR SURVEYS SET FORTH BY THE FLORIDA PROFESSIONAL BOARD OF SQSO. FT. . FT. = ANGLE FEET SURVEYORS AND MAPPERS IN CHAPTER 5J-17.052 FLORIDA ADMINISTRATIVE CODE, R =RADIUS SQUARE PURSUANT TO SECTION 472.027 FLORIDA STATE STATUTES. RM/= RIGHT-OF-WAY This is not a Boundary Survey DATE OF SIGNATURE PROVIDED IN ITS ENTIRETY CONSISTING OF 2 SHEETS WITH SHEET 2 BEING THE SKETCH OF DESCRIPTION INDI-N RIVER IC WORKS DEPT. DR -WN BY - 311112021 Y: 3 11 2021 SC-LE:-PPROVI NIA SHEET: JOB NO: 1 OF 2 DAVID W. SCHRYVER PROFESSIONAL SURVEYOR AND MAPPER FLORIDA CERTIFICATE NO. 4864 COUNTY, FL ENGINEERING DIV. Sketch and Legal Description R. INGLETT for.- 3y: or.3Y: D. SCHRYVER INDIAN RIVER COUNTY 1357 (5800 37th Street) 89 Sketch and Legal Description for: INDIAN RIVER Palm Villa Estates I P.B. 1, PG. 58 I N Lot 9 (NOT TO SCALE) 50.50' N89'53'48"E-12.00'- 327.45' PL -T , ur%DTU oo„oro,,, „mC Lot 10 CD OR 09/000055-0000-00010. N rn INDI-N RIVER COUNTY C 5800 37th STREET p a O.R.B. 3329, PG 793 Zi MINING 23,620 SQ.FT± ��// X (0.54 ACRES±) O n 6.95' (D EED EED• y �� sr✓.f�� .� w -- -------- COUNTY w I M 327.45' PL -T o o o (LESS -ND EXCEPT), ;n o 0 37th Street o0 _j I n z g� S89'53'48"W (BE -RING REFERENCE) i X 129 r I. NORTH LINE OF SECTION 32-32-39 I.R.F.W.C.D. Point of Commencement -320 33 o; Lateral "A-5" Canal SOUTHE-ST CORNER SECTION 29,u- 9,wTOWNSHIP U- TOWNSHIP32 SOUTH, R-NGE 39 E -ST o M r04 0 z N z r7 I Jn JPO Legend and Abbreviations � z I~ �00W) v~imN m� oa --j LI) C:I--I Mz M 42' O0 -- 0 00 m En IM I� zz0 3 �00 C-4 CAI I d NI N M CAI LA r to (CONTAINING: - +/- 1,4E QU-RE 30'-R/W 400004 10'-DDrnON-L R/W RIGHT OF W -Y LINE S89'53'48"W `O PER O.R.B. , w 0 50.00' N 2124, PG. 34 0 N I SOUTH UNE LOT 10, PER ��oa Point of N00 �i -- PL -T BOOK 1,_P -GE 58 t Beginning -,-:-81 M 327.45' PL -T o o o (LESS -ND EXCEPT), ;n o 0 37th Street o0 00 n z g� S89'53'48"W (BE -RING REFERENCE) i X 129 28 SOUTH LINE OF SECTION 29-32-39 NORTH LINE OF SECTION 32-32-39 I.R.F.W.C.D. Point of Commencement -320 33 o; Lateral "A-5" Canal SOUTHE-ST CORNER SECTION 29,u- 9,wTOWNSHIP o TOWNSHIP32 SOUTH, R-NGE 39 E -ST o M r04 RIGHT OF W -Y LINE (LESS -ND EXCEPT) z N z r7 Jn JPO Legend and Abbreviations � z ►- z (C) = CALCULATED P.B. = PLAT BOOK N F w N F (D) = DEED PG. = PAGE w I O I.R.F.W.C.D. = INDIAN RIVER FARMS PBS = PLAT BOOK ST. LUCIE N I N WATER CONTROL DISTRICT A=DELTA ANGLE L = LENGTH OF ARC SQ. FT. = SQUARE FEET O.R.B.= OFFICIAL RECORD BOOK R = RADIUS (P) = PLAT R/W = RIGHT-OF-WAY 0 OD 0« =r WN tG s u LO O 2 O n i r z IM i i �o This is not a Boundary S INDI-N RIVER COUNTY, FL Sketch and Legal Description PUBLIC WORKS DEPT. ENGINEERING DIV. g p i --TE: . DR -WN BY: for. 311112021 R. INGLETT ;C -LE: -PPROVED BY: INDIAN RIVER COUNTY —NIA D. SCHRYVER (5800 37th Street) �HE2 :OF 2 OB N0: 1357 90 gj- MEMORANDUM TO: Board of County Commissioners THROUGH: Dylan Reingold, County Attorney FROM: Cassidy Brown, Legal Intern at County Attorney's Office DATE: March 18, 2021 SUBJECT: Resolution Restructuring the Agriculture Advisory Committee BACKGROUND. The Agriculture Advisory Committee, established in 1993 and reestablished and restructured in 2003, consists of seven members. On March 16, 2021 the Indian River Board of County Commissioners (the "Board") voted to restructure the Agriculture Advisory Committee to include the following positions: 4 Actively Involved in Agricultural Industry Representatives Farm Bureau Representative 2 Agriculture Industry Associate Representatives 2 Actively Engaged in Agritourism Representatives Per the Board's direction, the County Attorney's Office has drafted the attached resolution restructuring the Agriculture Advisory Committee. The resolution does not make any other changes to the Agriculture Advisory Committee. Once approved by the Board, the resolution will be presented at the next regularly scheduled Agriculture Advisory Committee meeting. FUNDING. There is no funding associated with this agenda item. RECOMMENDATION. The County Attorney's Office recommends that the Board approve the resolution as presented. ATTACHMENT(S). Draft Resolution ' 91 RESOLUTION NO. 2021- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, RESTRUCTURING THE MEMBERSHIP OF THE INDIAN RIVER COUNTY AGRICULTURE ADVISORY COMMITTEE. WHEREAS, the agricultural industries in Indian River County are changing due to trade and economic impacts; and WHEREAS, the need has increased for rural landowners and unincorporated farmers to have representation in agricultural matters in Indian River County; and WHEREAS, due to increased tourism, the agritourism industry in Indian River County has grown over the recent years; and WHEREAS, the Indian River County Board of County Commissioners wishes to revise the membership of the Agriculture Advisory Committee to reflect these changes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, THAT: 1. MEMBERSHIP. The Agriculture Advisory Committee shall have nine voting members appointed by the Board of County Commissioners, with the following members: four actively involved in agricultural industry, two associated industries, two actively engaged in agritourism, and a farm bureau representative. Members must be residents of Indian River County. 2. NO OTHER CHANGES. Aside from changing the membership, no other changes are made to the Agriculture Advisory Committee. The foregoing resolution was offered by Commissioner and seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice -Chairman Peter D. O'Bryan Commissioner Susan Adams Commissioner Joseph H. Earman Commissioner Laura Moss The Chairman thereupon declared the Resolution duly passed and adopted this day of 2021. 92 ATTEST: Jeffrey R. Smith, Clerk of INDIAN RIVER COUNTY, FLORIDA Courts And Comptroller BOARD OF COUNTY COMMISSIONERS am Deputy Clerk (SEAL) Approved as to form and legal sufficiency: Dylan Reingold, County Attorney Joseph E. Flescher, Chairman 93 Y� CONSENT AGENDA INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT AND BUDGET TO: Members of the Board of County Commissioners DATE: March 11, 2021 SUBJECT: Indian River County Subaward and Grant Agreement for Hurricane Isaias FROM: Kristin Daniels Director, Management & Budget BACKGROUND: On August 2, 2020, Hurricane Isaias brought tropical storm conditions to Indian River County while passing by closely offshore, causing approximately $90,000 in expenditures. In order to receive Federal Emergency Management Agency (FEMA) reimbursement, Indian River County is required to sign the Federally -Funded Subaward and Grant Agreement. The agreement is standard for all recipients and includes eleven attachments. Upon execution of the agreement and subsequent award of funds, the County may be required to complete contract modifications for each individual project prior to funds being disbursed. These contract modifications essentially revise the total amount of federal funding as each project is awarded. STAFF RECOMMENDATION: Staff recommends the Board approve and authorize the Chairman to execute the agreement and all other documents necessary to effectuate the agreement and authorize the County Administrator to sign any additional modifications. ATTACHMENTS: Federally -Funded Subaward and Grant Agreement 94 Agreement Number: 22512 FEDERALLY FUNDED SUBAWARD AND GRANT AGREEMENT 2 C.F.R. §200.92 states that a "subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract." As defined by 2 C.F.R. §200.74, "pass-through entity" means "a non -Federal entity that provides a subaward to a Subrecipient to carry out part of a Federal program." As defined by 2 C.F.R. §200.93, "Subrecipient" means "a non -Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal program." As defined by 2 C.F.R. §200.38, "Federal award" means "Federal financial assistance that a non -Federal entity receives directly from a Federal awarding agency or indirectly from a pass-through entity." As defined by 2 C.F.R. §200.92, "subaward" means "an award provided by a pass-through entity to a Subrecipient for the Subrecipient to carry out part of a Federal award received by the pass-through entity." The following agreement is made and information is provided pursuant to 2 C.F.R. §200.331(a)(1): Subrecipient's name: Indian River County Subrecipient's unique entity identifier: Federal Award Date: Subaward Period of Performance Start and End Date (Cat A -B): Subaward Period of Performance Start and End Date (Cat C -G): Amount of Federal Funds Obligated by this Agreement: Total Amount of Federal Funds Obligated to the Subrecipient by the pass-through entity to include this Agreement: Total Amount of the Federal Award committed to the Subrecipient by the pass-through entity: Federal award project description (see FFATA): Name of Federal awarding agency: Name of pass-through entity: Contact information for the pass-through entity: Catalog of Federal Domestic Assistance (CFDA) Number and Name: Indirect cost rate for the Federal award: 07-920-8989 8/1/2020 7/31/2020 to 2/1/2021 N/A Grant to Local Government for Debris removal, emergency Protective measures and repair or Replacement of disaster damaged facilities. Dept. of Homeland Security (DHS) Federal Emergency Management Agency FEMA Florida Division of Emergency Management (FDEM) 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 See by 44 C.F.R. 207.5(b)(4) 95 THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and Indian River County (hereinafter referred to as the "Subrecipient"). For the purposes of this Agreement, the Division serves as the pass-through entity for a Federal award, and the Subrecipient serves as the recipient of a subaward. THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Subrecipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; B. The Subrecipient, by its decision to participate in this grant program, bears the ultimate responsibility for ensuring compliance with all applicable State and Federal laws, regulations and policies, and bears the ultimate consequences of any adverse decisions rendered by the Division, the Federal Awarding Agency, or any other State and Federal agencies with audit, regulatory, or enforcement authority; C. The State of Florida received these grant funds from the Federal government, and the Division has the authority to subgrant these funds to the Subrecipient upon the terms and conditions outlined below; D. The Division, as the pass-through entity and fiduciary of such Federal funding, reserves the right to demand that the Subrecipient comply with all applicable State and Federal laws, regulations and policies, terminate reimbursements and take any and all other actions it deems appropriate to protect those funds for which it is responsible, including debt collections; and E. The Division has statutory authority to disburse the funds under this Agreement. THEREFORE, the Division and the Subrecipient agree to the following: (1) APPLICATION OF STATE LAW TO THIS AGREEMENT 2 C.F.R. §200.302 provides: "Each state must expend and account for the Federal award in accordance with state laws and procedures for expending and accounting for the state's own funds." Therefore, section 215.971, Florida Statutes, entitled "Agreements funded with federal or state assistance", applies to this Agreement. (2) LAWS, RULES, REGULATIONS AND POLICIES a. Performance under this Agreement is subject to 2 C.F.R. Part 200, entitled "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards." b. As required by section 215.971(1), Florida Statutes, this Agreement includes: i. A provision specifying a scope of work that clearly establishes the tasks that the Subrecipient is required to perform. ii. A provision dividing the agreement into quantifiable units of deliverables. that must be received and accepted in writing by the Division before payment. Each deliverable must be directly related to the scope of work and specify the required minimum level of service to be performed and the criteria for evaluating the successful completion of each deliverable. iii. A provision specifying the financial consequences that apply if the Subrecipient fails to perform the minimum level of service required by the agreement. iv. A provision specifying that the Subrecipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. 96 V. A provision specifying that any balance of unobligated funds which has been advanced or paid must be refunded to the Division. vi. A provision specifying that any funds paid in excess of the amount to which the Subrecipient is entitled under the terms and conditions of the agreement must be refunded to the Division. c. In addition to the foregoing, the Subrecipient and the Division shall be governed by all applicable State and Federal laws, rules and regulations, including those identified in Attachment B to this Agreement ("Scope of Work, Deliverables, and Financial Consequences"). Any express reference in this Agreement to a particular statute, rule, or regulation in no way implies that no other statute, rule, or regulation applies. (3) CONTACT a. In accordance with section 215.971(2), Florida Statutes, the Division's Grant Manager shall be responsible for enforcing performance of this Agreement's terms and conditions and shall serve as the Division's liaison with the Subrecipient. As part of his/her duties, the Grant Manager for the Division shall: i. Monitor and document Subrecipient performance; and, ii. Review and document all deliverables for which the Subrecipient requests payment. b. The Division's Grant Manager for this Agreement is: Name Kim Schoffel Title Program Supervisor Bureau of Recovery Address Florida Division of Emergency Management 2555 Shumard Oak Blvd. Tallahassee, FL 32399-2100 Telephone: (850) 815-4448 Email: Kim. Schoffel(cDem.myflorida.com c. The name and address of the Representative of the Subrecipient responsible for the administration of this Agreement is: Name: Jason F. Brown, County Administrator Address: 1801 27th Strppt Vero Beach, FL 32960 Telephone: _772-226-1408 Email: jbrown@ircgov.com d. In the event that different representatives or addresses are designated by either party after execution of this Agreement, notice of the name, title, and address of the new representative will be provided to the other party in writing via letter or electronic email. It is the Subrecipient's responsibility to authorize its users in the Recipient's grants management system. Only the Authorized or Primary Agents identified in Attachment D to this Agreement ("Designation of Authority") may authorize addition or removal of agency users. (4) TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. 97 (5) EXECUTION This Agreement may be executed in any number of counterparts, of which may be taken as an original. (6) MODIFICATION Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this Agreement. (7) SCOPE OF WORK The Subrecipient shall perform the work in accordance with Attachment A to this Agreement ("Budget and Project List"). (8) PERIOD OF AGREEMENT/PERIOD OF PERFORMANCE The Period of Agreement establishes a timeframe for all Subrecipient contractual obligations to be completed. This agreement will begin upon execution by both parties and shall end upon closeout of the Subrecipient's account for this disaster by the Federal Awarding Agency, unless terminated earlier as specified elsewhere in this Agreement. This Agreement survives and remains in effect after termination for the herein referenced State and Federal audit requirements and the referenced required records retention periods. The Period of Performance is the timeframe during which the Subrecipient may incur new obligations to carry out the work authorized under this Agreement. In accordance with 2 C.F.R. §200.309, the Subrecipient may receive reimbursement under this Agreement only for allowable costs incurred during the period of performance. In accordance with section 215.971(1)(d), Florida Statutes, the Subrecipient may expend funds authorized by this Agreement only for allowable costs resulting from obligations incurred during the specified agreement period. The C.F.R. requirement is more restrictive and will take precedence over the State requirement. The period of performance for this agreement begins with the first day of the Incident Period for the disaster applicable to the agreement and ends six (6) months from the date of declaration for Emergency Work (Categories A & B), unless terminated earlier in accordance with the provisions of Paragraph (17) of this Agreement or extended in accordance with Attachment G to this Agreement ("Public Assistance Program Guidance"). If any extension request is denied by the Recipient, or is not sought by the Subrecipient, reimbursement is only available for eligible project costs incurred up to the latest approved extension. Failure to complete a project is adequate cause for the termination of funding for that project and requires reimbursement to the Recipient of any and all project costs. (9) FUNDING a. This is a cost -reimbursement Agreement, subject to the availability of funds. The amount of total available funding for this subgrant is limited to the amount obligated by the Federal Awarding Agency for all projects approved for this Subrecipient for EM -3533 — Hurricane Isaias. b. The State of Florida's performance and obligation to pay,under this Agreement is contingent upon an annual appropriation by the Legislature, and subject to any modification.in accordance with either Chapter 216, Florida Statutes, or the Florida Constitution. c. Pursuant to section 252.37, Florida Statutes, unless otherwise specified in the General Appropriations Act, whenever the State accepts financial assistance from the Federal Government or its agencies under the Federal Public Assistance Program and such financial assistance is conditioned upon a regg&ment for matching funds, the State shall provide the entire match requirement for state agencies and one-half of the required match for grants to Local governments. The affected Local government shall be required to provide one-half of the required match prior to receipt of such financial assistance. d. The Executive Office of the Governor may approve a waiver, subject to the requirement for legislative notice and review under section 216.177, Florida Statutes, of all or a portion of the required match for public assistance projects for Local governments if the Executive Office of the Governor determines that such a match requirement cannot be provided, or that doing so would impose a documented hardship on the Local government, and if the Local government applies for the waiver within the first 18 months after the disaster is declared. e. The Division will reimburse the Subrecipient only for allowable costs incurred by the Subrecipient. The Recipient will provide funds on a cost reimbursement basis to the Subrecipient for eligible activities approved by the Recipient and the Federal Awarding Agency, as specified in Attachment A of this Agreement ("Budget and Project List"), which also outlines the maximum reimbursement amount for each deliverable. f. As required by 2 C.F.R. §200.415(a), any request for payment under this Agreement must include a certification, signed by an official who is authorized to legally bind the Subrecipient, which reads as follows: "By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)." The Subrecipient must complete Attachment "D" by designating at least three agents to execute any Requests for Reimbursement, certifications, or other necessary documentation on behalf of the Subrecipient. After execution of this Agreement, the authorized, primary, and secondary Agent may request changes to contacts via email to the State assigned team. g. In the event the Subrecipient contacts have not been updated regularly and all three (3) Agents have separated from the Subrecipient's agency, a designation of authority form will be needed to change contacts. NOTE: This is very important because if contacts are not updated, notifications made from the grants management system may not be received and could result in failure to meet time periods to appeal a Federal determination. h. The Division will review all requests for reimbursement by comparing the documentation provided by the Subrecipient in the grants management system against a performance measure, outlined in Attachment A of this Agreement ("Budget and Project List"), that clearly delineates: i. The required minimum acceptable level of service to be performed; and, ii. The criteria for evaluating the successful completion of each deliverable. i. The performance measure required by section 215.971(1)(b), Florida Statutes, remains consistent with the requirement for a "performance goal", which is defined in 2 C.F.R. §200.76 as, "a target level of performance expressed as a tangible, measurable objective, against which actual achievement can be compared." It also remains consistent with the requirement, contained in 2 C.F.R. §200.301, that the Division and the Subrecipient "relate financial data to performance accomplishments of the Federal award." j. If authorized by the Federal Awarding Agency, then the Division will reimburse the Subrecipient for overtime expenses in accordance with 2 C.F.R. §200.430 ("Compensation—personal services") and 2 C.F.R. §200.431 ("Compensation—fringe benefits"). If authorized by the Federal Awarding Agency, and if the Subrecipient seeks reimbursement for overtime expenses for periods when no work is performed due to vacation, holiday, illness, failure of the employer to provide sufficient work, or other similar cause (see 29 U.S.C. §207(e)(2)), then the Division will treat the expense as a fringe benefit. 2 C.F.R. §200.431(a) defines fringe benefits as "allowances 09 services provided by employers to their employees as compensation in addition to regular salaries and wages." Fringe benefits are allowable under this Agreement as long as the benefits are reasonable and are required by law, Subrecipient- Employee agreement, or an established policy of the Subrecipient in affect at the time of the disaster event. 2 C.F.R. §200.431(b) provides that the cost of fringe benefits in the form of regular compensation paid to employees during periods of authorized absences from the job, such as for annual leave, family -related leave, sick leave, holidays, court leave, military leave, administrative leave, and other similar benefits, are allowable if all of the following criteria are met: i. They are provided under established written leave policies; ii. The costs are equitably allocated to all related activities, including Federal awards; and iii. The accounting basis (cash or accrual) selected for costing each type of leave is consistently followed by the non -Federal entity or specified grouping of employees. k. If authorized by the Federal Awarding Agency, then the Division will reimburse the Subrecipient for travel expenses in accordance with 2 C.F.R. §200.474. As required by the Reference Guide for State Expenditures, reimbursement for travel must be in accordance with section 112.061, Florida Statutes, which includes submission of the claim on the approved state travel voucher. If the Subrecipient seeks reimbursement for travel costs that exceed the amounts stated in section 112.061(6)(b), Florida Statutes (at the time of the execution of this agreement: $6 for breakfast, $11 for lunch, and $19 for dinner), then the Subrecipient must provide documentation that: i. The costs are reasonable and do not exceed charges normally allowed by the Subrecipient in its regular operations as a result of the Subrecipient's written travel policy; and, ii. Participation of the individual in the travel is necessary to the Federal award. I. The Division's Grant Manager, as required by section 215.971(2)(c), Florida Statutes, shall reconcile and verify all funds received against all funds expended during the grant agreement period and produce a final reconciliation report. The final report must identify any funds paid in excess of the expenditures incurred by the Subrecipient. m. As defined by 2 C.F.R. §200.53, the term "improper payment" means or includes: i. Any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements; and, ii. Any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), any payment that does not account for credit or applicable discounts, and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper. (10) RECORDS a. As required by 2 C.F.R. §200.336, the Federal awarding agency, Inspectors General, the Comptroller General of the United States, and the Division, or any of their authorized representatives, shall enjoy the right of access to any documents, papers, or other records of the Subrecipient which are pertinent to the Federal o award, in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and reasonable access to the Subrecipient's personnel for the purpose of interview and discussion rebut to such documents. Finally, the right of access is not limited to the required retention period but lasts as long as the records are retained. b. As required by 2 C.F.R. §200.331(a)(5), the Division, the Chief Inspector General of the State of Florida, the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of access to any documents, financial statements, papers, or other records of the Subrecipient which are pertinent to this Agreement, in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and reasonable access to the Subrecipient's personnel for the purpose of interview and discussion related to such documents. c. As required by Florida Department of State's record retention requirements (Chapter 119, Florida Statutes) and by 2 C.F.R. §200.333, the Subrecipient shall retain sufficient records to show its compliance with the terms of this Agreement, as well as the compliance of all subcontractors or consultants paid from funds under this Agreement, for a period of five (5) years from the date of submission of the final expenditure report. The following are the only exceptions to the five (5) year requirement: i. If any litigation, claim, or audit is started before the expiration of the five (5) -year period, then the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken. ii. When the Division or the Subrecipient is notified in writing by the Federal Awarding Agency, cognizant agency for audit, oversight agency for audit, cognizant agency for indirect costs, or pass-through entity to extend the retention period. iii. Records for real property and equipment acquired with Federal funds must be retained for 5 years after final disposition. iv. When records are transferred to or maintained by the Federal Awarding Agency or pass- through entity, the (five) 5 -year retention requirement is not applicable to the Subrecipient. V. Records for program income transactions after the period of performance. In some cases, recipients must report program income after the period of performance. Where there is such a requirement, the retention period for the records pertaining to the earning of the program income starts from the end of the non -Federal entity's fiscal year in which the program income is earned. vi. Indirect cost rate proposals and cost allocations plans. This paragraph applies to the following types of documents and their supporting records: indirect cost rate computations or proposals, cost allocation plans, and any similar accounting computations of the rate at which a particular group of costs is chargeable (such as computer usage chargeback rates or composite fringe benefit rates). d. In accordance with 2 C.F.R.. §200.334, the Federal Awarding Agency must request transfer of certain records to its custody from the Division or the Subrecipient when it determines that the records possess long- term retention value. e. In accordance with 2 C.F.R. §200.335, the Division must always provide or accept paper versions of Agreement information to and from the Subrecipient upon request. If paper copies are submitted, then the Division must not require more than an original and two copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper, electronic versions may be 101 substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable. f. As required by 2 C.F.R. §200.303, the Subrecipient shall take reasonable measures to safeguard protected personal identifiable information and other information the Federal Awarding Agency or the Division designates as sensitive or the Subrecipient considers sensitive consistent with applicable Federal, State, Local, and Tribal laws regarding privacy and obligations of confidentiality. g. Florida's Government in the Sunshine Law (section 286.011, Florida Statutes) provides the citizens of Florida with a right of access to governmental proceedings and mandates three, basic requirements: (1) meetings of public boards or commissions must be open to the public; (2) reasonable notice of such meetings must be given; and, three (3) minutes of the meetings must be taken and promptly recorded. The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the ambit of the open government requirements. However, the Government in the Sunshine Law applies to private entities that provide services to governmental agencies and that act on behalf of those agencies in the agencies' performance of their public duties. If a public agency delegates the performance of its public purpose to a private entity, then, to the extent that private entity is performing that public purpose, the Government in the Sunshine Law applies. For example, if a volunteer fire department provides firefighting services to a governmental entity and uses facilities and equipment purchased with public funds, then the Government in the Sunshine Law applies to board of directors for that volunteer fire department. Thus, to the extent that the Government in the Sunshine Law applies to the Subrecipient based upon the funds provided under this Agreement, the meetings of the Subrecipient's governing board or the meetings of any subcommittee making recommendations to the governing board may be subject to open government requirements. These meetings shall be publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available to the public in accordance with Chapter 119, Florida Statutes. h. Florida's Public Records Law provides a right of access to the records of the State and Local governments as well as to private entities acting on their behalf. Unless specifically exempted from disclosure by the Legislature, all materials made or received by a governmental agency (or a private entity acting on behalf of such an agency), in conjunction with official business which are used.to perpetuate, communicate, or formalize knowledge, qualify as public records subject to public inspection. The mere receipt of public funds by a private entity, standing alone, is insufficient to bring that entity within the ambit of the public record requirements. However, when a public entity delegates a public function to a private entity, the records generated by the private entity's performance of that duty become public records. Thus, the nature and scope of the services provided by a private entity determine whether that entity is acting on behalf of a public agency and is therefore subject to the requirements of Florida's Public Records Law. i. The Subrecipient shall maintain all records for the Subrecipient and for all subcontractors or consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of Attachments A and B to this Agreement ("Budget and Scope of Work" and "Program Statutes and Regulations" respectively), and all other applicable laws and regulations. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (850) M-4156; Records@em.myflorida.com, or 2555 Shumard Oak Boulevard, Tallahassee, FL 32399. (11) AUDITS Subpart F. a. The Subrecipient shall comply with the audit requirements contained in 2 C.F.R. Part 200, b. In accounting for the receipt and expenditure of funds under this Agreement, the Subrecipient shall follow Generally Accepted Accounting Principles ("GAAP"). As defined by 2 C.F.R. §200.49, GAAP "has the meaning specified in accounting standards issued by the Government Accounting Standards Board (GASB) and the Financial Accounting Standards Board (FASB)." c. When conducting an audit of the Subrecipient's performance under this Agreement, the Division shall use Generally Accepted Government Auditing Standards ("GAGAS"). As defined by 2 C.F.R. §200.50, GAGAS, "also known as the Yellow Book, means generally accepted government auditing standards issued by the Comptroller General of the United States, which are applicable to financial audits." d. If an audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement, the Subrecipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Subrecipient of such non-compliance. e. The Subrecipient shall have all audits completed by an independent auditor, which is defined in section 215.97(2)(i), Florida Statutes, as "an independent certified public accountant licensed under chapter 473." The independent auditor shall state that the audit complied with the applicable provisions noted above. The audit must be received by the Division no later than nine months from the end of the Subrecipient's fiscal year. f. The Subrecipient shall send copies of reporting packages for audits conducted in accordance with 2 C.F.R. Part 200, by or on behalf of the Subrecipient, to the Division at the following address: DEMSingle—Audit@em.myflorida.com OR Office of the Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 g. The Subrecipient shall send the Single Audit reporting package and Form SF -SAC to the Federal Audit Clearinghouse by submission online at: http://harvester.census.4ov/fac/coilect/ddeindex.html h. The Subrecipient shall send any management letter issued by the auditor to the Division at the following address: DEMSingle—Audit@em.myflorida.com OR Office of the Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 103 (12) REPORTS a. Consistent with 2 C.F.R. §200.328, the Subrecipient shall provide the Division with quarterly reports and any applicable close-out reports. These reports shall include the current status and progress by the Subrecipient and, as applicable, all subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by the Division. b. Quarterly reports are due to the Division no later than fifteen (15) days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close-out report. The ending dates for each quarter of the program year are March 31, June 30, September 30 and December 31. c. The closeout report is due sixty (60) days after termination of this Agreement or sixty (60) days after completion of the activities contained in this Agreement, whichever first occurs. d. If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, then the Division may withhold further payments until they are completed or may take other action as stated in Paragraph (16) REMEDIES. "Acceptable to the Division" means that the work product was completed in accordance with Attachment A to this Agreement ("Budget and Project List"). by the Division. e. The Subrecipient shall provide additional program updates or information that may be required f. The Subrecipient shall provide additional reports and information as required by the Federal Awarding Agency or the Division. (13) MONITORING a. The Division shall monitor the performance of the Subrecipient under this Agreement, as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in Attachment A to this Agreement ("Budget and Project List") and reported in the quarterly report. b. In addition to reviews of audits, monitoring procedures may include, but not be limited to, on-site visits by Division staff, limited scope reviews, and/or other procedures. The Subrecipient agrees tq 6lnply and Reporting Time Period Subrecipient Report Submittal Deadline Quarter 1 (Q1) October 1 — December 31 January 15 Quarter 2 (Q2) January 1 — March 31 April 15 Quarter 3 (Q3) April 1 — June 30 July 15 Quarter 4 (Q4) July 1 -September 30 October 15 b. Quarterly reports are due to the Division no later than fifteen (15) days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close-out report. The ending dates for each quarter of the program year are March 31, June 30, September 30 and December 31. c. The closeout report is due sixty (60) days after termination of this Agreement or sixty (60) days after completion of the activities contained in this Agreement, whichever first occurs. d. If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, then the Division may withhold further payments until they are completed or may take other action as stated in Paragraph (16) REMEDIES. "Acceptable to the Division" means that the work product was completed in accordance with Attachment A to this Agreement ("Budget and Project List"). by the Division. e. The Subrecipient shall provide additional program updates or information that may be required f. The Subrecipient shall provide additional reports and information as required by the Federal Awarding Agency or the Division. (13) MONITORING a. The Division shall monitor the performance of the Subrecipient under this Agreement, as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and other performance goals are being achieved. A review shall be done for each function or activity in Attachment A to this Agreement ("Budget and Project List") and reported in the quarterly report. b. In addition to reviews of audits, monitoring procedures may include, but not be limited to, on-site visits by Division staff, limited scope reviews, and/or other procedures. The Subrecipient agrees tq 6lnply and cooperate with any monitoring procedures/processes deemed appropriate by the Division. In the event that the Division determines that an audit of the Subrecipient is appropriate, the Subrecipient agrees to comply with any additional instructions provided by the Division to the Subrecipient regarding such audit. The Subrecipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General In addition, the Division will monitor the performance and financial management by the Subrecipient throughout the contract term to ensure timely completion of all tasks. (14) LIABILITY a. Unless Subrecipient is a State agency or subdivision, as defined in section 768.28(2), Florida Statutes, the Subrecipient is solely responsible to parties it deals with in carrying out the terms of this Agreement. As authorized by section 768.28(19), Florida Statutes, Subrecipient shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this Agreement, Subrecipient agrees that it is not an employee or agent of the Division but is an independent contractor. b. . As required by section 768.28(19), Florida Statutes, any Subrecipient which is a State agency or subdivision, as defined in section 768.28(2), Florida Statutes, agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in section 768.28, Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign immunity by any Subrecipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a State agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract. (15) DEFAULT If any of the following events occur ("Events of Default"), all obligations on the part of the Division to make further payment of funds shall terminate and the Division has the option to exercise any of its remedies as set forth in Paragraph (16); however, the Division may make payments or partial payments after any Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further payment if: a. Any warranty or representation made by the Subrecipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect, or if the Subrecipient fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous agreement with the Division and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement; b. Material adverse changes occur in the financial condition of the Subrecipient at any time during the term of this Agreement, and the Subrecipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division; c. Any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient information; or d. The Subrecipient has failed to perform and complete on time any of its obligations under this Agreement. (16) REMEDIES If an Event of Default occurs, then the Division shall, after thirty (30) days of providing written notice to the Subrecipient and upon the Subrecipient's failure to cure within those thirty (30) days, exercise any one or more of the following remedies, either concurrently or consecutively: 105 a. Terminate this Agreement, provided that the Subrecipient is given at least thirty (30) days prior written notice of the termination. The notice shall be effective when placed in the United States, first class mail, postage prepaid, by registered or certified mail -return receipt requested, to the address in paragraph (3) herein. b. Begin an appropriate legal or equitable action to enforce performance of this Agreement. c. Withhold or suspend payment of all or any part of a request for payment. d. Require that the Subrecipient refund to the Division any monies used for ineligible purposes under the laws, rules and regulations governing the use of these funds. e. Exercise any corrective or remedial actions, to include but not be limited to: i. Request additional information from the Subrecipient to determine the reasons for or the extent of non-compliance or lack of performance; ii. Issue a written warning to advise that more serious measures may be taken if the situation is not corrected; iii. Advise the Subrecipient to suspend, discontinue or refrain from incurring costs for any activities in question; or iv. Require the Subrecipient to reimburse the Division for the amount of costs incurred for any items determined to be ineligible; f. Exercise any other rights or remedies which may be available under law. Pursuing any of the above remedies will not stop the Division from pursuing any other remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in this Agreement or fails to insist on strict performance by the Subrecipient, it will not affect, extend or waive any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other default by the Subrecipient. (17) TERMINATION a. The Division may terminate this Agreement for cause after thirty (30) days written notice. Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and .regulations, failure to perform on time, and refusal by the Subrecipient to permit public access to any document, paper, letter, or other material subject to disclosure under Chapter 119, Florida Statutes, as amended. b. The Division may terminate this Agreement for convenience or when it determines, in its sole. discretion, that continuing the Agreement would not produce beneficial results in line with the further expenditure of funds, by providing the Subrecipient with thirty (30) days prior written notice. c. The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. d. In the event that this Agreement is terminated, the Subrecipient will not incur new obligations for the terminated portion of the Agreement after the .Subrecipient has received the notification of termination. The Subrecipient will cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Subrecipient shall not be relieved of liability to the Division because of any breach of Agreement by the Subrecipient. The Division may, to the extent authorized by law, withhold payments to the Subrecipient for the purpose of set-off until the exact amount of damages due the Division from the.Subrecipient is determined. 106 (18) PROCUREMENT a. The Subrecipient shall ensure that any procurement involving funds authorized by the Agreement complies with all applicable Federal and State laws and regulations, to include 2 C.F.R. §§200.318 through 200.327 as well as Appendix. Il to 2 C.F.R. Part 200 (.entitled "Contract Provisions for Non -Federal Entity Contracts Under Federal Awards"). Additional requirements, guidance, templates and checklists regarding procurement may be obtained through the FEMA Procurement Disaster Assistance Team. Resources found here: hftps://www.fema.-gov/qrants/procurement. b. If the Subrecipient contracts with any contractor or vendor for performance of. any portion of the work required under this Agreement, the Subrecipient must incorporate into its contract with such contractor or vendor an indemnification clause holding the Federal Government, its employees and/or their contractors, the Division, its employees and/or their contractors, and the Subrecipient and its employees and/or their contractors harmless from liability to third parties for claims asserted under such contract. ' c. The Subrecipient shall monitor and document, in the quarterly report, the contractor's progress in performing its work on its behalf under this Agreement in addition to its own progress. d. The Subrecipient shall ensure all contracts conform to sections §287.057 and §288.703, Florida Statutes, as applicable. e. The Subrecipient may request guidance concerning procurement activity from the Division but shall also use its own judgment to determine compliance with all applicable rules and statutes. (19) PAYMENTS a. Requests for Reimbursement (RFR) serve as invoices for the purposes of section 215.422, Florida Statutes and shall include the supporting documentation for all costs of the project or services in detail sufficient for a proper pre -audit and post -audit thereof. The ,final RFR shall be submitted within thirty (30) days after the expiration date of.the agreement or completion of applicable Project, whichever occurs first. b. Any advance payment made under this Agreement is subject to 2 C.F.R. §200.305 and, as applicable, section 216.181(16), Florida Statutes. All advances are required to be held in an interest-bearing account unless otherwise governed by a program specific waiver. If an advance payment is requested, the budget data upon which the request is based, and a justification statement shall be submitted by completing Attachment K of this Agreement ("Justification of Advance Payment"). The request will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds. Any advance funds not expended within the first ninety (90) days of the contract term must be returned to the Division's Cashier within thirty (30) days,, along with any interest earned on the advance. No advance shall be accepted for processing if a reimbursement has been paid prior to the submittal of a request for advanced payment. After the initial advance, if any, payment shall be made on a reimbursement basis as needed. c. If the necessary funds are not available to fund this Agreement, as a result of action by the United States Congress, the Federal Office of Management and Budgeting, the State Chief Financial Officer or under subparagraph (9)b of this Agreement, all obligations on the part of the Division to make any further payment of funds. shall terminate, and the Subrecipient shall submit its closeout report within thirty (30) days of receiving notice from the Division. 107 (20) REPAYMENTS a. All refunds or repayments due to the Division under this agreement are due no later than thirty (30) days from notification by the Division of funds due. b. Asa condition of funding under this Agreement, the Subrecipient agrees that the Recipient may withhold funds otherwise payable to the Subrecipient from any disbursement to the Recipient, by the Federal Awarding Agency or any other source, upon a determination by the Recipient or the Federal Awarding Agency that funds exceeding the eligible costs have been disbursed to the Subrecipient pursuant to this Agreement or any other funding agreement administered by the Recipient. The Subrecipient understands and agrees that the Recipient may offset any funds due and payable to the Subrecipient until the debt to the State is satisfied. In such event, the Recipient will notify the Subrecipient via the entry of notes in its grants management system. c. All refunds or repayments due to the Division under this Agreement are to be made payable to the order of "Division of Emergency Management', must include the invoice number and the applicable Disaster and Project number(s) that are the subject of the invoice, and be mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-2100 d. In accordance with section 215.34(2), Florida Statutes, if a check or other draft is returned to the Division for collection, the Subrecipient shall pay the Division a service fee of $15.00 or 5% of the face amount of the returned check or draft; whichever is greater. (21) MANDATED CONDITIONS a. The validity of this Agreement is subject to the truth and accuracy of all the information, representations, and materials submitted or provided by the Subrecipient in this Agreement, in any later submission or response to a Division request, or in any submission or response to fulfill the requirements of this Agreement. All of the said information, representations, and materials are incorporated by reference. The inaccuracy of the submissions or any material changes shall, at the option of the Division and with thirty (30) days written notice to the Subrecipient, cause the termination of this Agreement and the release of the Division from all its obligations to the Subrecipient. b. This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this Agreement. c. Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement. d. The Subrecipient agrees to comply with the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. Section 12101 et sea.), which prohibits discrimination by public and private entities on the basis of disability in employment, public accommodations, transportation, State and Local government services, and telecommunications. 108 e. Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to'a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. f. Any Subrecipient which receives funds under this Agreement from the Federal government, certifies, to the best of its knowledge and belief, that it and its principals or affiliates: i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded or disqualified from covered transactions by a Federal department or agency; ii. Have not, within a five (5) -year period preceding this proposal, been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract under public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; iii. Are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any offenses enumerated !in paragraph (23) f. ii. of this certification; and, iv. Have not, within a five (5) -year period preceding this Agreement, had one or more public transactions (Federal, State or Local) terminated for cause or default. g. If the Subrecipient is unable to certify to any of the statements in this certification, then the Subrecipient shall attach an explanation to this Agreement. h. In addition, the Subrecipient shall send to the Division (by email to the assigned grant manager) the completed Attachment C of this Agreement ("Certification Regarding Debarment") for the Subrecipient and a screenshot reflecting such self -check via the Federal System for Award Management (SAM) clearinghouse through the website www.sam.aov. Subrecipient shall also perform this check for any and all intended contractor or subcontractor for which Subrecipient plans to fund under this Agreement. A screenshot of the clearinghouse results for each intended contractor or subcontractor should be maintained by the Subrecipient and provided to the Division upon request. The check must be completed before the Subrecipient enters into a contract covering the scope of work outlined in the PWs with any contractor or subcontractor. i. The Division reserves the right to unilaterally cancel this Agreement if the Subrecipient refuses to. allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, which the Subrecipient created or received under this Agreement. j. Subject to the provisions of 2 C.F.R. §200.305, the Subrecipient must temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to the Division or be applied against the Division's obligation to pay the contract amount. k. The State of Florida will .not intentionally award publicly funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in18 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")]. The Division log consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the Subrecipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. I. Section 287.05805, Florida Statutes, requires that any state funds provided for the purchase of or improvements to real property are contingent upon the contractor or political subdivision granting to the state a security interest in the property at least to the amount of state funds provided for at least 5 years from the date of purchase or the completion of the improvements or as further required by law. This provision is only applicable to subrecipients receiving a state cost share. m. The Division may, at its option, terminate the Contract if the Contractor is found to have submitted a false certification as provided under section 287.135(5), F.S., or been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, or to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel. (22) LOBBYING PROHIBITION a. 2 C.F.R. §200.450 prohibits reimbursement for costs associated with certain lobbying activities. b. Section 216.347, Florida Statutes, prohibits "any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency." c. No funds or other resources received from the Division under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any State agency. d. The Subrecipient certifies, by its signature to this Agreement, that to the best of his or her knowledge and belief: i. No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement. ii. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the Subrecipient shall complete and submit Standard Form -LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. The Subrecipient shall require that this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. 110 iv. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. V. The Subrecipient and its Contractors shall sign Attachment J — Certification Regarding Lobbying. (23) COPYRIGHT, PATENT AND TRADEMARK EXCEPT AS PROVIDED BELOW, ANY AND ALL PATENT. RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE -OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA; AND, ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE SUBRECIPIENT TO THE STATE OF FLORIDA. a. If the Subrecipient has a pre-existing patent or copyright, the Subrecipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. b. If any discovery or invention is developed in the course of or as a result of work or services performed under this Agreement, or in any way connected with it, the Subrecipient shall refer the discovery or invention to the Division for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable material are produced, the Subrecipient shall notify the Division. Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Subrecipient to the State of Florida. c. Within thirty (30) days of execution of this Agreement, the Subrecipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should know could' give rise to a patent or copyright. The Subrecipient shall retain all rights and entitlements to any pre-existing. intellectual property which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under Paragraph (25) b., have the right to all patents and copyrights which accrue during performance of. the Agreement. d. If the Subrecipient qualifies as a state university under Florida law, then, pursuant to section 1004.23, Florida Statutes, any invention conceived exclusively by the employees of the Subrecipient shall become the sole property of the Subrecipient. In the case of joint inventions, that is inventions made jointly by one or more employees of both parties hereto, each party shall have an equal, undivided interest in and to such joint inventions.. The Division shall retain a perpetual, irrevocable, fully -paid, nonexclusive license, for its use and the use of its contractors of any resulting patented, copyrighted or trademarked work products, developed solely by the Subrecipient, under this Agreement, for Florida government purposes. (24) LEGAL AUTHORIZATION The Subrecipient certifies that it has the legal authority to receive the funds under this Agreement and that its governing body has authorized the execution and acceptance of this Agreement. The Subrecipient also certifies that the undersigned person has the authority to legally execute and bind Subrecipient to the terms of this Agreement. 111 (25) EQUAL OPPORTUNITY EMPLOYMENT a. In accordance with 41 C.F.R. §60-1.4(b), the Sub -Recipient hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause: During the performance of this contract, the contractor agrees as follows: i. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. ii. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. iii. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. iv. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or 112 understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. V. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. vi. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. vii. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. viii. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. b. The Sub -Recipient further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that 113 if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. C. The Sub -Recipient agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance. The Sub -Recipient further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive order. In addition, the Sub -Recipient agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the Sub -Recipient under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such Sub -Recipient; and refer the case to the Department of Justice for appropriate legal proceedings. (26) CONTRACT WORK HOURS AND SAFETY STANDARDS If the Sub -Recipient, with the funds authorized by this Agreement, enters into a contract that exceeds $100,000 and involves the employment of mechanics or laborers, then any such contract must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation. (27) CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT If the Sub -Recipient, with the funds authorized by this Agreement, enters into a contract that exceeds $150,000, then any such contract must include the following provision: Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387), and will report violations to FEMA and the Regional Office of.the Environmental Protection Agency (EPA). 114 (28) SUSPENSION AND DEBARMENT If the Sub -Recipient, with the funds authorized by this Agreement, enters into a contract, then any such contract must include the following provisions: i. This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify that none of the contractor, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). , ii. The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. iii. This certification is a material representation of fact relied upon by the Division. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the Division, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. iv. The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer is valid and throughout the period of any contract that may arise from this offer. The bidder or proposer further agrees to include'a provision requiring such compliance in its lower tier covered transactions. (29) BYRD ANTI -LOBBYING AMENDMENT If the Sub -Recipient, with the funds authorized by this Agreement, enters into a contract, then any such contract must include the following clause: Byrd Anti -Lobbying Amendment, 31 U.S.C. § 1352 (as amended). Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. (30) CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS' ENTERPRISES, AND LABOR SURPLUS AREA FIRMS a. If the Sub -Recipient, with the funds authorized by this Agreement, seeks to procure goods or services, then, in accordance with 2 C.F.R. §200.321, the Sub -Recipient shall take the following affirmative steps to - 115 assure that minority businesses, women's business enterprises, and labor surplus area firms are used whenever possible: solicitation lists; i. Placing qualified small and minority businesses and women's business enterprises on ii. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; iii. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; iv. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; V. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and vi. - Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs i. through v. of this subparagraph. b. The requirement outlined in subparagraph a. above, sometimes referred to as "socioeconomic contracting," does not impose an obligation to set aside either the solicitation or award of a contract to these types of firms. Rather, the requirement only imposes an obligation to carry out and document the six affirmative steps identified above. c. The "socioeconomic contracting" requirement outlines the affirmative steps that the Sub - Recipient must take; the requirements do not preclude the Sub -Recipient from undertaking additional steps to involve small and minority businesses and women's business enterprises. d. The requirement to divide total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises, does not authorize the Sub -Recipient to break a single project down into smaller components in order to circumvent the micro -purchase or small purchase thresholds so as to utilize streamlined acquisition procedures (e.g. "project splitting"). (31) NONDISCRIMINATION BY CONTRACTORS Pursuant to 44 C.F.R. §§ 7 and 16, and 44 C.F.R. § 206.11, the Subrecipient must undertake an active program of nondiscrimination in its administration of disaster assistance under this Agreement. The Subrecipient is also -subject to the requirements in the General Services Administrative Consolidated List of Debarred, Suspended and Ineligible Contractors, in accordance with 44 C.F.R. § 17. (32) ASSURANCES The Subrecipient shall comply with any Statement of Assurances incorporated as Attachment E to this Agreement ("Statement of Assurances") (33) DUPLICATION OF BENEFITS PROHIBITED a. The Subrecipient understands it may not receive funding under this Agreement to pay for damage covered by insurance, nor may the Subrecipient receive any other duplicate benefits from any source whatsoever. b. The Subrecipient agrees to reimburse the Recipient if it receives any duplicate 116 benefits, from any source, for any damage identified on the applicable Project Worksheets, for which the Subrecipient has received payment from the Recipient. c. The Subrecipient agrees to notify the Recipient in writing within thirty (30) days of the date it becomes aware of the possible availability of, applies for, or receives funds, regardless of the source, which could reasonably be considered as duplicate benefits. d. In the event the Recipient determines the Subrecipient has received duplicate benefits, the Subrecipient gives the /Recipient the express authority to offset the amount of any such duplicate benefits by withholding them from any other funds otherwise due and payable to the Subrecipient, and to use such remedies as may be available administratively or at law to recover such benefits. (34) ATTACHMENTS a. All attachments to this Agreement are incorporated as if set out fully. b. In the event of any inconsistencies or conflict between the language of this Agreement and the attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency. c. This Agreement has the following attachments: i. Exhibit 1 — Funding Sources ii. Attachment A — Budget and Project List iii. Attachment B — Scope of Work, Deliverables, and Financial Consequences iv. Attachment C — Certification Regarding Debarment V. Attachment D — Designation of Authority vi. Attachment E — Statement of Assurances vii. Attachment G — Public Assistance Program Guidance viii. Attachment H — Federal Funding Accountability and Transparency Act (FFATA) Reporting ix. Attachment I — Mandatory Contract Provisions X. Attachment J — Certification Regarding Lobbying A. Attachment K — Justification for Advance Payment 117 IN WITNESS WHEREOF, the parties hereto have executed this Agreement. SUBRECIPIENT: Indian River County By: (Signature) Name: Joseph Flescher Title: Chariman Date: FEIN# STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT By: Jared Moskowitz, Director Date: Agreement Number: 22512 118 EXHIBIT —1 FUNDING SOURCES THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE SUBRECIPIENT UNDER THIS AGREEMENT: Federal Program Federal agency: Federal Emergency Management Agency: Public Assistance Program Catalog of Federal Domestic Assistance: 97.036 Amount of Federal Funding: $ THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT: • 2 C.F.R. Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • 44 C.F.R. Part 206 • The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, 42 U.S.C. 5121 et seq., and Related Authorities • FEMA Public Assistance Program and Policy Guide, 2018 V3.1- effective for all emergencies and major disasters declared on or after August 23, 2017. o Link here: https://www.fema.gov/media-library/assets/documents/111781 Federal Program: 1. Subrecipient is to use funding to perform eligible activities in accordance with the Stafford Act, FEMA Public Assistance Program and Policy Guide, 2018 V3.1 and approved Project Worksheet(s) (PW). Eligible work is classified into the following categories: Emergency Work Category B: Emergency Protective Measures 2. Subrecipient is subject to all administrative and financial requirements as set forth in this Agreement or will be in violation of the terms of the Agreement. 119 Ell r C d Q m a) c c6 a) a) E U () m D) -a m C O ca a) N (0 U N C U a) c L E W '~ 0 � N a) ° O N LL C O O_ �.N m N L yr L ° cn LL ^ r� n CO r— W a) CU cn 2L V/ N O_ O'' L U C a) cu o m °ccu c E 0 °�� O°co E -r- •°) ca �, n °cao C: moo° �O U a) a) a) > C f0 E y_ cc (U U) � 'p >, 0— O cam>a (U N F— (U EccE a) r a) �Q Q) Q Q cn W N � : ° o 0 curn W ca a) HQ� c0 N O N. Attachment B SCOPE OF WORK, DELIVERABLES and FINANCIAL CONSEQUENCES Scope of Work FEMA has sole authority for determining eligibility of project activities and associated costs. The Subrecipient is required to complete all eligible Projects and submit appropriate supporting documentation for all work and costs, as approved by FEMA. When FEMA has obligated funding for a Subrecipient's PW, the Division notifies the Subrecipient with a copy of the PW (or P2 Report). Budget and Project List —Attachment A of this Agreement will be modified quarterly, as necessary, to incorporate new PWs or PW versions. For the purpose of this Agreement, each Project will be monitored, completed and reimbursed independently of the other Projects which are made part of this Agreement. Deliverables For the purposes of this agreement, each project will be a standalone deliverable but may be compensated incrementally based on the Subrecipient's expenditures. The required performance level is satisfactory completion of the project as identified in the Scope of Work, the approved PW, and subsequent PW versions, if applicable. Large Project Deliverables — Reimbursement requests will be submitted separately for each Large Project. Any request for reimbursement shall provide adequate, well organized and complete source documentation to support all costs related to the Project. Requests and associated documentation which do not conform will be returned to the Subrecipient prior to acceptance for payment. Reimbursement up to 100% of the total eligible amount will be paid upon acceptance and is contingent upon: Timely submission of Quarterly Reports (due fifteen (15) days after end of each quarter). Timely submission of invoices (Requests for Reimbursement) and supported by documentation for all costs of the project or services in detail sufficient for a proper pre -audit and post -audit thereof. The final invoice shall be submitted within sixty (60) days after the expiration of the agreement or completion of the project, whichever occurs first. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division's as in ownership of the Grant Manager as part of the Subrecipient's quarterly reporting as referenced in Paragraph 7 of this agreement. Adjustments to the invoicing schedule must be approved in advance in writing by the Division's Grant Manager. Timely submission of Request for Final Inspection (within ninety (90) days of project completion — for each project). Small Projects Deliverables — Small projects will be paid upon obligation of the Project Worksheet and execution of the subgrant agreement. The Subrecipient must initiate the Small Project Closeout in the grants management system within thirty (60) days of completion of the project work, or no later than the period of performance end date. Small Project Closeout is initiated by logging into the grants management system, selecting the Subrecipient's account, then selecting 'Create New Request', and selecting 'New Small Project Completion/Closeout'. Complete the form and 'Save'. The final action is to advance the form to the next queue for review. Financial Conseauences 2 CFR 200.338 and Section 215.971, Florida Statutes, requires the Division, as the recipient of Federal funding, to apply financial consequences, including withholding a portion of funding up to the full amount in the event that the Subrecipient fails to be in compliance with Federal, State, and Local requirements, or satisfactorily perform required activities/tasks. For any Project (PW) that the Subrecipient fails to complete in compliance with Federal, State and Local requirements, the Division shall withhold a portion of the funding up to the full amount until such compliance is either ultimately obtained or the project is deobligated by FEMA and/or withdrawn. The Division shall apply the following financial consequences in these specifically identified events: 121 27 Work performed outside the Period of Performance — Based on 2 C.F.R. Section §200.309, a Subrecipient may be reimbursed only for eligible costs incurred for work performed within the period of performance. Costs incurred as a result of work performed outside of the period of performance will be deemed not allowable and ineligible for reimbursement by the Division as a financial consequence. If the Subrecipient does not anticipate finishing the work within the original period of performance, it must request a time extension and support that the work cannot be timely completed due to extenuating circumstances beyond the Subrecipient's control (Attachment G). Additionally, if the project is not completed within the period of performance and a time extension request was not granted, the Division will coordinate with the Federal Awarding Agency to adjust the costs obligated amount to reflect the actual allowable costs incurred during the period of performance as a financial consequence. Failure to timely submit quarterly reports — Pursuant to 2 C.F.R. Section 328, the Division is responsible for oversight of the operations of the Federal award supported activities. Section 215.971, Florida Statutes, provides the Division must monitor the activities performed under Federal awards to assure compliance with applicable Federal and State requirements and gain assurances that performance expectations are being achieved. Paragraph (12) of the subgrant agreement also requires the Subrecipient to submit a quarterly report that identifies the progress made on the project and will at a minimum include details regarding the status of all work in progress, work that has been completed, and work that has yet to begin. These reports are due to the Division no later than fifteen (15) days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close-out report. In the event that a Subrecipient fails to timely submit this quarterly report, the Division will: • Withhold $500.00 from the next approved and final payment/payable for each project not reflected on.a timely submitted Quarterly Report. Failure to timely submit Requests for Final Inspection - The submission of a request for Final Inspection is due within ninety (90) days of project completion for each project. In the event a Subrecipient fails to timely Request a Final Inspection, the Division will enforce the following: • Withhold any and all final and approved payments/payables for each project for which a Request for Final Inspection is not timely submitted. o Once the Request for Final Inspection is received, such funds will be released and paid to the Subrecipient. The Division retains the right to impose financial consequences for instances of non-performance or non-compliance not specifically addressed in this section. 122 M. Attachment C CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and VOLUNTARY EXCLUSION With respect to any Subrecipient of the State, which receives funds under this Agreement from the Federal government, to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; 2. Have not within the five-year period preceding entering into this Agreement had one or more public transactions (Federal, State, or Local) terminated for cause or default; and 3. Have not within the five-year period preceding entering into this proposal been convicted of or had a civil judgment rendered against them for: a) the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or Local) transaction or a contract under public transaction, or b) violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements, or receiving stolen property. The Subrecipient understands and agrees that the language of this certification must be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, contracts under grants, loans, and cooperative agreements) and that all contractors and sub -contractors must certify and disclose accordingly. The Subrecipient further understands and agrees that this certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. By: Signature . Joseph Flescher, Chairman Name and Title 1801 27th Street Street Address Vero Beach, FL 32960 City, State, Zip Date Indian River County Subrecipient's Name Z2512 DEM Contract Number EM -3533 123 29 Attachment D DESIGNATION OF AUTHORITY The Designation of Authority Form is submitted with each new disaster or emergency declaration to provide the authority for the Subrecipient's Primary Agent and Alternate Agent to access the FDEM Grants Management System in order to enter notes, review notes and documents, and submit the documentation necessary to work the new event. The Designation of Authority Form is originally submitted as Attachment "D" to the PA Funding Agreement for each disaster or emergency declaration. Subsequently, the Primary or Alternate contact should review the agency contacts at least quarterly. The Authorized Representative can request a change in contacts via email to the State team; a note should be entered in FDEM Grants Management System if the list is correct. Contacts should be removed as soon as they separate, retire, or are reassigned by the Agency. A new form will only be needed if all authorized representatives have separated from your agency. Note that if a new Designation form is submitted, all Agency Representatives currently listed as contacts that are not included on the updated form will be deleted from FDEM Grants Management System as the contacts listed are replaced in the system, not supplemented. All users must log in on a monthly basis to keep their accounts from becoming locked. Note: a designation of authority is NOT a delegation of authority. A signatory must have an attached delegation of authority as appropriate. Instructions for Completion Complete the form in its entirety,"listing the name and information for all representatives who will be working in the FDEM Grant Management System. Users will be notified via email when they have been granted access. The user must log in to the FDEM Grants Management System within twelve (12) hours of being notified or their account will lock them out. Each user must log in within a sixty (60) day time period or their account will lock them out. In the event you try to log in and your account is locked, submit a ticket using the Access Request link on the home page. The form is divided into twelve blocks; each block must be completed where appropriate. Block 1: "Authorized Agent" — This should be the highest authority in your organization who is authorized to sign legal documents on behalf of your organization. (Only one Authorized Agent is allowed, and this person will have full access/authority unless otherwise requested). Block 2: "Primary Agent" — This is the person designated by your organization to receive all correspondence and is our main point of'contact. This contact will be responsible for answering questions, uploading documents, and submitting reports/requests in FDEM Grants Management System. The Primary Agent is usually not the Authorized Agent but should be responsible for updating all internal stakeholders on all grant activities. (Only one Primary Agent is allowed, and this contact will have full access). Block 3: "Alternate Agent" — This is the person designated by your organization to be available when the Primary is not. (Only one Alternate Agent is allowed, and this contact will have full access). Block 4, 5, and 6: "Other" (Finance/Point of Contact, Risk Management -Insurance, and Environmental -Historic). Providing these contacts is essential in the coordination and communication required between State and Local subject matter experts. We understand that the same agent may be identified in multiple blocks, however we ask that you enter the name and information again to ensure we are communicating with the correct individuals. Block 7 —12: "Other" (Read Only Access) — There is no limit on "Other" contacts, but we ask that this be restricted to those that are going to actually need to log in and have a role in reviewing the information. This designation is only for situational awareness purposes as individuals with the "Other Read -Only" designation cannot take any action in FDEM Grants Management System. 124 30 DESIGNATION OF AUTHORITY (AGENTS) FEMA/GRANTEE PUBLIC ASSISTANCE PROGRAM FLORIDA DIVISION OF EMERGENCY MANAGEMENT Sub -Grantee: Box 1: Authorized Agent (Full Access) Box 2: Primary Agent (Full Access) Agent's Name Joseph Flescher Agent's Name Jason Brown Signature Signature Organization/ Official Position Organization / Official Position Indian River County, County Administrator Mailing Address 1801 27th I;trppt Mailing Address 1801 27th qtrpp-t City, State, Zip Ver Be F 32960 City, State, Zip Vero Beach FL 32960 Daytime Telephone 772-226-1490 Daytime Telephone 772-226-1408 E-mail Address jflescher@ircgov.com E-mail Address jbrown@ircgov.com Box 3: Alternate Agent (Full Access) Box 4: Other-Finance/Point of Contact (Full Access) Agent's Name Tad Stone Official'sName Kristin Daniels Signature Signature Organization / Official Indian River Position Col u3ty FRA nereCtor Organization / Official Position di2q Mailing Address IMai 4225 43rd Avenue ing Address I R01 27th I;trppt City, State, Zip Vero Beach, FL 32967 City, State, Zip Vero Beach FL 32960 Daytime Telephone 772-226-3947 Daytime Telephone 772-226-1214 E-mail Address tstone@ircgov.com E-mail Address kdaniels@ircgov.com Box 5: Other -Risk Mgmt-Insurance (Full Access) Box 6: Other -Environmental -Historic (Full Access) Agent's Name Etta Lo testi Agent's Name Signature Signature Organization /Official Indian River Position County EM Coordinator Organization / Official Position Mailing Address 4225 43rd Avenue Mailing Address City, State, Zip Vero Beach FL 32967 City, State, Zip Daytime Telephone 772-226-3944 Daytime Telephone E-mail Address elo resti irc ov.com E-mail Address The above Primary purpose of obtaining 93-288 as amended) Grantee, for all matters placed on page 2 of this Sub -Grantee Authorized Date and Alternate Agents are hereby authorized to execute and file an Application for Public Assistance on behalf of the Sub -grantee certain Grantee and Federal financial assistance under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, or otherwise available. These agents are authorized to represent and act for the Sub -Grantee in all dealings with the State pertaining to such disaster assistance previously signed and executed by the Grantee and Sub -grantee. Additional contacts document for read only access by the above Authorized Agents, Agent Signature for the (Public Law of Florida, may be DESIGNATION OF AUTHORITY (AGENTS) FEMA/GRANTEE PUBLIC ASSISTANCE PROGRAM FLORIDA DIVISION OF EMERGENCY MANAGEMENT Sub -Grantee: Date: Box 7: Other (Read Only Access) Box 8: Other (Read Only Access) Agent's Name Agent's Name Signature Signature Organization/ Official Position Organization/ Official Position Mailing Address Mailing Address City, State, Zip City, State, Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address Box 9: Other (Read Only Access) Box 10: Other (Read Only Access) Agent's Name Official's Name Signature Signature Organization / Official Position Organization/ Official Position Mailing Address Mailing Address City, State, Zip City, State, Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address Box 11: Other (Read Only Access) Box 12: Other (Read Only Access) Agent's Name Agent's Name Signature Signature Organization / Official Position Organization / Official Position Mailing Address Mailing Address City, State, Zip City, State, Zip Daytime Telephone Daytime Telephone E-mail Address E-mail Address Sub -Grantee's Fiscal Year (FY) Start: Month: October Day: 1St Sub -Grantee's Federal Employer's Identification Number (EII) - 6000674 Sub -Grantee's Grantee Cognizant Agency for Single Audit Purposes: Florida Division of Emergency Management Sub -Grantee's: FIPS Number (If Known) 061 - 99061 00 NOTE: This form should be reviewed and necessary updates should be made each quarter to maintain efficient communication and continuity throughout staff turnover. Updates may be made by email to the state team assigned to your account. A new form will only be needed if all authorized representatives have separated from your agency. Be aware that submitting anew Designation of Authority affects the contacts that have been listed on previous Designation forms in that the information in FloridaPA.org will be updated and the contacts listed above will replace, not 126 32 Attachment E STATEMENT OF ASSURANCES 1) The Subrecipient hereby certifies compliance with all Federal statutes, regulations, policies, guidelines, and requirements, including but not limited to OMB Circulars No. A-21, A-87, A-110, A-122, and A-128; E.O. 12372; and Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200; that govern the application, acceptance and use of Federal funds for this Federally -assisted project. 2) Additionally, to the extent the following provisions apply to this Agreement, the Subrecipient assures and certifies that: a. It possesses legal authority to apply for the grant, and to finance and construct the proposed facilities; that a resolution, motion, or similar action has been duly adopted or passed as an official act of the Subrecipient's governing body, authorizing the filing of the application, including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative of the Subrecipient to act in connection with the application and to provide such additional information as may be required. b. To the best of its knowledge and belief the disaster relief work described on each Federal Emergency Management Agency (FEMA) Project Application for which Federal Financial assistance is requested is eligible in accordance with the criteria contained in 44 C.F.R. § 206, and applicable FEMA policy documents. c. The emergency or disaster relief work therein described for which Federal Assistance is requested hereunder does not, or will not, duplicate benefits available for the same loss from another source. 3) The Subrecipient further assures it will: a. Have sufficient funds available to meet the non -Federal share of the cost for construction projects. Sufficient funds will be available when construction is completed to assure effective operation and maintenance of the facility for the purpose constructed, and if not, it will request a waiver from the Governor to cover the cost. b. Refrain from entering into a construction contract(s) for the project or undertake other activities until the conditions of the grant program(s) have been met, all contracts meet Federal, State, and Local regulations. c. Provide and maintain competent and adequate architectural engineering supervision and inspection at the construction site to ensure that the completed work conforms to the approved plans and specifications and will furnish progress reports and such other information as the Federal grantor agency may need. d. Cause work on the project to be commenced within a reasonable time after receipt of notification from the approving Federal agency that funds have been approved and will see that work on the project will be done to completion with reasonable diligence. e. Not dispose of or encumber its title or other interests in the site and facilities during the period of Federal interest or while the Government holds bonds, whichever is longer. f. Provide without cost to the United States and the Recipient all lands, easements and rights-of- way necessary for accomplishment of the approved work and will also hold and save the United States and the Recipient free from damages due to the approved work or Federal funding. g. Establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business, or other ties. h. Assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended, Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 by: Consulting with the State Historic Preservation Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 C.F.R. Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any sujl�p operties; and, // 33 ii. By complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. i. Give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the grant. j. With respect to demolition activities: i. Create and make available documentation sufficient to demonstrate that the Subrecipient and its demolition contractor have sufficient manpower and equipment to comply with the obligations as outlined in this Agreement; ii. Return the property to its natural state as though no improvements had been contained thereon; iii. Furnish documentation of all qualified personnel, licenses, and all equipment necessary to inspect buildings located in Subrecipient's jurisdiction to detect the presence of asbestos and lead in accordance with requirements of the U.S. Environmental Protection Agency, the Florida Department of Environmental Protection, and the appropriate County Health Department; iv. Provide documentation of the inspection results for each structure to indicate safety hazards present, health hazards present, and/or hazardous materials present; v. Provide supervision over contractors or employees employed by the Subrecipient to remove asbestos and lead from demolished or otherwise applicable structures; vi. Leave the demolished site clean, level, and free of debris; vii. Notify the Recipient promptly of any unusual existing condition which hampers the contractors work; viii. Obtain all required permits; ix. Provide addresses and marked maps for each site where water wells and septic tanks are to be closed, along with the number of wells and septic tanks located on each site, and provide documentation of such closures; x. Comply with mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act; A. Comply with all applicable standards, orders, or requirements issued under Section 112 and 306 of the Clean Air Act, Section 508 of the Clean Water Act, Executive Order 11738, and the U.S. Environmental Protection Agency regulations. (This clause must be added to any subcontracts); and, xii. Provide documentation of public notices for demolition activities. k. Require facilities to be designed to comply with the "American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by the Physically Handicapped," Number A117.1-1961, as modified. The Subrecipient will be responsible for conducting inspections to ensure compliance with these specifications by the contractor. I. Provide an Equal Employment Opportunity Program, if required to maintain one, where the application is for $500,000.00 or more. m. Return overpaid funds within the forty-five (45) day requirement, and if unable to pay within the required time period, begin working with the Recipient in good faith to agree upon a repayment date. n. In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 4) The Subrecipient agrees it will comply with the: a. Requirements of all provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 which provides for fair and equitable treatment of persons displaced as a result of Federal and Federally assisted programs. 128 34 b. Provisions of Federal law found at 5 U.S.C. § 1501, et. seq. which limit certain political activities of employees of a State or Local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants. c. Provisions of 18 U.S.C. §§ 594, 598, and 600-605 relating to elections, relief appropriations, and employment, contributions, and solicitations. d. Minimum wage and maximum hour's provisions of the Federal Fair Labor Standards Act. e. Contract Work Hours and Safety Standards Act of 1962, requiring that mechanics and laborers (including watchmen and guards) employed on Federally assisted contracts be paid wages of not less than one and one-half times their basic wage rates for all hours worked in excess of forty hours in a work week. f. Federal Fair Labor Standards Act, requiring that covered employees be paid at least the minimum prescribed wage, and also that they be paid one and one-half times their basic wage rates for all hours worked in excess of the prescribed workweek. g. Anti -Kickback Act of 1986, which outlaws and prescribes penalties for "kick -backs" of wages in Federally financed or assisted construction activities. h. Requirements imposed by the Federal sponsoring agency concerning special requirements of law, program requirements, and other administrative requirements. It further agrees to ensure that the facilities under its ownership, lease or supervision which are utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. i. Flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, which requires that on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available, as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. j. Insurance requirements of Section 314, PL 93-288, to obtain and maintain any other insurance as may be reasonable, adequate, and necessary to protect against further loss to any property which was replaced, restored, repaired, or constructed with this assistance. Note that FEMA provides a mechanism to modify this insurance requirement by filing a request for an insurance commissioner certification (ICC). The State's insurance commissioner cannot waive Federal insurance requirements but may certify the types and extent of insurance reasonable to protect against future loss to an insurable facility. k. Applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations, and assure the compliance of all its Subrecipients and contractors. I. Provisions of 28 C.F.R. applicable to grants and cooperative agreements including Part 18, Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. m. Lead -Based Paint Poison Prevention Act which prohibits the use of lead-based paint in construction of rehabilitation or residential structures. n. Energy Policy and Conservation Act and the provisions of the State Energy Conservation Plan adopted pursuant thereto. o. Non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, or Victims of Crime Act (as appropriate); Section 504 of the RehabilitatiolBgt of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the 35 Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non - Discrimination Regulations; and Department of Justice regulations on disability discrimination, and assure the compliance of all its Subrecipients and contractors. Provisions of Section 311, P.L. 93-288, and with the Civil Rights Act of 1964 (P.L. 83-352) which, in Title VI of the Act, provides that no person in the United States of America, Recipients shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Subrecipient receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. If any real property or structure is provided or improved with the aid of Federal financial assistance extended to the Subrecipient, this assurance shall obligate the Subrecipient or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. q. Provisions of Title IX of the Education Amendments of 1972, as amended which prohibits discrimination on the basis of gender. r. Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, relating to nondiscrimination on the basis of alcohol abuse or alcoholism. s. Provisions of 523 and 527 of the Public Health Service Act of 1912 as amended, relating to confidentiality of alcohol and drug abuse patient records. t. Applicable provisions of the following laws and policies prohibiting discrimination: i. Title VI of the Civil Rights Act of 1964, as amended, which prohibits discrimination based on race, color, or national origin (including limited English proficiency). ii. Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination based on disability. iii. Title IX of the Education Amendments Act of 1972, as amended, which prohibits discrimination based on sex in education programs or activities. iv. Age Discrimination Act of 1975, which prohibits discrimination based on age. v. U.S. Department of Homeland Security regulation 6 C.F.R. Part 19, which prohibits discrimination based on religion in social service programs. u. Provisions of all appropriate environmental laws, including but not limited to: vi. The Clean Air Act of 1955, as amended; vii. The Clean Water Act of 1977, as amended; viii. The Endangered Species Act of 1973; ix. The Intergovernmental Personnel Act of 1970; x. Environmental standards which may be prescribed pursuant to the National Environmental Policy Act of 1969; A. The Wild and Scenic Rivers Act of 1968, related to protecting components or potential components of the national wild and scenic rivers system; xii. The Fish and Wildlife Coordination Act of 1958; xiii. Environmental standards which may be prescribed pursuant to the Safe Drinking Water Act of 1974, regarding the protection of underground water sources; xiv. The provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 which prohibits the expenditure of newest Federal funds within the units of the Coastal Barrier Resources System. v. The provisions of all Executive Orders including but not limited to: Executive Order 11246 as amended by Executive Orders 11375 and 12086, and the regulations issued pursuant thereto, which provide that no person shall be discriminated against on the basis of race, color, religion, sex or national origin in all phases of employment during the performance of Federal or Federally assisted construction contracts; affirmative action to insure fair treatment in employment, upgrad i1�demotion, 36 or transfer; recruitment or recruitment advertising; layoff/termination, rates of pay or other forms of compensation; and election for training and apprenticeship. ii. EO 11514 (NEPA). iii. EO 11738 (violating facilities). iv. EO 11988 (Floodplain Management). v. EO 11990 (Wetlands). vi. EO 12898 (Environmental Justice). For Recipients other than individuals, the provisions of the DRUG-FREE WORKPLACE as required by the Drug -Free Workplace Act of 1988. This assurance is given in consideration of and for the purpose of obtaining Federal grants, loans, reimbursements, advances, contracts, property, discounts and/or other Federal financial assistance extended to the Subrecipient by FEMA. The Subrecipient understands that such Federal Financial assistance will be extended in reliance on the representations and agreements made in this Assurance and that both the United States and the Recipient have the joint and several right to seek judicial enforcement of this assurance. This assurance is binding on the Subrecipient, its successors, transferees, and assignees. FOR THE SUBRECIPIENT: Signature Joseph Flescher. Chairman Printed Name and Title Date 131 37 Attachment G PUBLIC ASSISTANCE PROGRAM GUIDANCE 1. RECIPIENT'S WEB -BASED PROJECT MANAGEMENT SYSTEM Subrecipients must use the Recipient's web -based project management system, to access and exchange project information with the State throughout the project's life. This includes processing advances, reimbursement requests, quarterly reports, final inspection schedules, change requests, time extensions, and other services as identified in the Agreement. Training on this system will be supplied by the Recipient upon request by the Subrecipient. The Subrecipient is required to have working knowledge of the FDEM Grants Management System. 2. PROJECT DOCUMENTATION The Subrecipient must maintain all source documentation supporting the project costs. To facilitate closeout and audits, the Subrecipient should file all documentation pertaining to each project with the corresponding PW as the permanent record of the project. In order to validate Large Project Requests for Reimbursement (RFRs), all supporting documents should be uploaded to the FDEM Grants Management System website. Contact the grant manager with questions about how and where to upload documents, and for assistance linking common documents that apply to more than one (1) PW. The Subrecipient must retain sufficient records to show its compliance with the terms of this Agreement, including documentation of all program costs,, in a form sufficient to determine compliance with the requirements and objectives under this Agreement and all other applicable laws and regulations, for a period of five (5) years from the date of the Subrecipient account closeout by FEMA. The five (5) year period is extended if any litigation, claim or audit is started before the five (5) year period expires, and extends beyond the five (5) year period. The records must then be retained until all litigation, claims, or audit findings involving the records have been resolved. Records for the disposition of non -expendable personal property valued at $5,000.00 or more at the time it is acquired must be retained for five (5) years after final account closeout. Records relating to the acquisition of real property must be retained for five (5) years after final account closeout. 3. PROJECT AMENDMENTS Project Amendments may be requested by the Subrecipient, in FDEM Grants Management System, on both small and large projects, to: 1) New Time Extension; a) Requests for Time Extensions within the Subrecipient's authority b) Requests for Time Extensions not within the Subrecipient's authority 2) New Project Amendment; a) Requests for Alternate Projects b) Requests for Improved Projects c) Requests for Mitigation Opportunities d) Requests for Revised Scope of Work e) Significant Cost Variance (>20%) f) Use of Eligible Excess Funds 3) New Project Appeal a) Subrecipient Appeal i) Request First Appeal; and/or ii) Request Second Appeal; and/or 132 38 iii) Request Appeal via Arbitration. b) Project Appeal i) Large Project Appeal (1) Request First Appeal; and/or (2) Request Second Appeal; and/or (3) Request Appeal via Arbitration ii) Small Project Appeal (1) Small Project Netting. 4. PROJECT RECONCILIATION AND CLOSEOUT The purpose of closeout is for the Subrecipient to certify that all work has been completed. To ensure a timely closeout process, the Subrecipient should notify the Recipient within sixty (60) days of Project completion. The Subrecipient should include the following information with its closeout request: • Certification that project is complete; • Date of project completion; and, • Copies of any time extensions. Large Projects With exception of Fixed Cost Estimate Subawards, Alternate Projects and Improved Projects where final costs exceed FEMA's original approval, the final eligible amount for a Large Project is the actual documented cost of the completed, eligible SOW. Therefore, upon completion of each Large Project that FEMA obligated based on an estimated amount; the Subrecipient should provide the documentation to support the actual costs. If the actual costs significantly differ from the estimated amount, the Subrecipient should provide an explanation for the significant difference. FEMA reviews the documentation and, if necessary, obligates additional funds or reduces funding based on actual costs to complete the eligible SOW. If the project included approved hazard mitigation measures; FEMA does not re-evaluate the cost-effectiveness of the HMP based on .the final actual cost. If during the review, FEMA determines that the Subrecipient performed work that was not included in the approved SOW, FEMA will designate the project as an Improved Project, cap the funding at the original estimated amount, and review the additional SOW for EHP compliance. For Fixed Cost Estimate Subawards, the Subrecipient must provide documentation to support that it used the funds in accordance with the eligibility criteria described in the PAPPG and guidance provided at https://www.fema.gov/assistance/public/policy-guidance-fact-sheets and in the referenced disaster specific guidance attached hereto. Once FEMA completes the necessary review and funding adjustments, FEMA closes the project. Small Projects Once FEMA obligates a Small Project, FEMA does not adjust the approved amount of an individual Small Project. This applies even when FEMA obligates the PW based on an estimate, and actual costs for completing the eligible SOW differ from the estimated amount. FEMA adjusts the approved amount on individual Small Projects only if one of the following conditions applies: • The Subrecipient did not complete the approved SOW; • The Subrecipient requests additional funds related to an eligible change in SOW; • The PW contains inadvertent errors or omissions; or • Actual insurance proceeds differ from the amount deducted in the PW. In these cases, FEMA only adjusts the specific cost items affected. 133 39 If none of the above applies, the Subrecipient may request additional funding through small project netting, known as the net small project overrun appeal. The request operates as a normal appeal, but includes all of the Subrecipient's Small Projects. The Subrecipient must send its request to the Recipient's Appeals Officer within sixty (60) days of completion of the work for the Subrecipient's last Small Project. The appeal must include actual cost documentation for all Small Projects that FEMA originally funded based on estimate amounts. FEMA will evaluate all Small Projects and make adjustments according to any overruns or underruns for each. project. FEMA will not consider requests submitted past the appeals deadline. To ensure that all work has been performed within the SOW specified on the Project Worksheets (PW), the Recipient will conduct final inspections on Large Projects, and may, at its sole discretion, select one or more Small Projects to be inspected. Costs determined to be outside of the approved scope of work and/or outside of the approved performance period cannot be reimbursed. For Hurricane Isaias EM#3533, projects that are under $131,100.00 are considered small projects. In coordination with FEMA, the Division will accept a self -certification of small projects in lieu of project documentation. The self -certification will require the applicant to certify that the scope of work is eligible and that the funds will be expended in accordance with State and Federal law. Once the project is obligated, the Division will reimburse the project without a request for reimbursement. 5. TIME EXTENSIONS FEMA only provides Public Assistance (PA) funding forwork completed and costs incurred within regulatory deadlines. The deadline for Emergency Work is six (6) months from the declaration date. If the Subrecipient determines it needs additional time to complete the project, including direct administrative tasks related to the project, it must submit a written request for a Time Extension to the Recipient with the following information: • Documentation substantiating delays beyond its control; • A detailed justification for the delay; • Status of the work; and • The project timeline with the projected completion date. Within its discretion, set out by 44 C.F.R. §206.204, the Division may grant a time extension for Category B (emergency protective measures) work. FEMA has authority to extend individual project deadlines beyond these timeframes if extenuating circumstances justify additional time. This applies to all projects with the exception of those projects for temporary facilities. FEMA generally considers the following to be extenuating circumstances beyond the Subrecipient's control: • Permitting or Environmental and Historic Preservation (EHP) compliance related delays due to other agencies involved; • Environmental limitations (such as short construction window); • Inclement weather (site access prohibited or adverse impact on construction); and • Lack of availability of materials, equipment, or contractors to complete work. FEMA generally considers the following to be circumstances within the control of the Subrecipient and not justifiable for a time extension: • Permitting or environmental delays due to Subrecipient delays in requesting permits; • Lack of funding; • Change in administration or cost accounting system; and/or • Compilation of cost documentation. Although FEMA only provides PA funding for work performed on or before the approved deadline, the Subrecipient must still complete the approved SOW for funding to be eligible. FEMA de -obligates funding for any project that the Subrecipient does not complete. If the Subrecipient completes a portion of the approved SOW and the completed work is distinct from the uncompleted work, FEMA only de -obligates funding for the uncompleted work. For example, if one project includes funds for three facilities and the Subrecipient restores only two of the three facilities, FEMA only de -obligates the amount related to the facility that the Subrecipient did not restore. 134 40 Time Extension requests should be submitted prior to current approved deadline, be specific to one project, and include the following information with supporting documentation: • Dates and provisions of all previous time extensions; • Construction timeline/project schedule in support of requested time; • Basis for time extension request: o Delay in obtaining permits; ■ Permitting agencies involved and application dates; o Environmental delays or limitations (e.g., short construction window, nesting seasons); ■ Dates of correspondence with various agencies; ■ Specific details; • Inclement weather (prolonged severe weather conditions prohibited access to the area, or adversely impacted construction); o Specific details; • Other reason for the delay; o Specific details. Submission of a Time Extension request does not automatically grant an extension to the period of performance. Without an approved Time Extension from the Division or FEMA (as applicable), any expenses incurred outside the Period of Performance (POP) are ineligible. 6. INSURANCE The Subrecipient understands and agrees that disaster funding for insurable facilities provided by FEMA is intended to supplement, not replace, financial assistance from insurance coverage and/or other sources. Actual or anticipated insurance proceeds must be deducted from all applicable FEMA Public Assistance grants in order to avoid a duplication of benefits. The Subrecipient further understands and agrees that if Public Assistance funding is obligated for work that is subsequently determined to be covered by insurance and/or other sources of funding, FEMA must de -obligate the funds per Stafford Act Sections 101 (b)(4) and 312 (c). As a condition of funding under this Agreement, pursuant to 44 C.F.R. §§ 206.252-253, for damaged facilities, the Subrecipient understands it must, and it agrees to, maintain such types of insurance as are reasonable and necessary to protect against future loss for the anticipated life of the restorative work or the insured facility, whichever is lesser. Except that the Recipient acknowledges FEMA does not require insurance to be obtained and maintained for projects where the total eligible damage is less than $5,000.00. In addition to the preceding requirements, the Subrecipient understands it is required to obtain and maintain insurance on certain permanent work projects in order to be eligible for Public Assistance funding in future disasters pursuant to § 311 of the Stafford Act. As stated in the Stafford Act, "Such coverage must at a minimum be in the amount of the eligible project costs." Further, the Stafford Act, requires a Subrecipient to purchase and maintain insurance, where that insurance is "reasonably available, adequate or necessary to protect against future loss" to an insurable facility as a condition for receiving disaster assistance funding. The Public Assistance Program and Policy Guide further states, "If the Subrecipient does not comply with the requirement to obtain and maintain insurance, FEMA will deny or de -obligate PA funds from the current disaster." If the State Insurance Commissioner certifies that the type and extent of insurance is not "reasonably available, adequate or necessary to protect against future loss" to an insurable facility, the Regional Administrator may modify or waive the requirement in conformity with the certification. The Subrecipient understands and agrees it is responsible for being aware of, and complying with, all insurance considerations contained in the Stafford Act and in 44 C.F.R. §§ 206.252-253. The Subrecipient agrees to notify the Recipient in writing within thirty (30) days of the date it becomes aware of any insurance coverage for the damage identified on the applicable Project Worksheets and of any entitlement to compensation or indemnification from such insurance. The Subrecipient further agrees to provide all pertinent insurance information, including but not limited to copies of all policies, declarations pages, insuring agreements, conditions, and exclusions, Statement of Loss, and Statement of Values for each insured damaged facility. The Subrecipient understands and agrees that it is required to pursue payment under its insurance policies to the best of its ability to maximize potential coverage available. 135 41 7. COMPLIANCE WITH PLANNING/PERMITTING REGULATIONS AND LAWS The Subrecipient is responsible for the implementation and completion of the approved projects described in the Project Worksheets in a manner acceptable to Recipient, and in accordance with applicable Local, State, and Federal legal requirements. If applicable, the contract documents for any project undertaken by the Subrecipient, and any land use permitted by or engaged in by the Subrecipient; must be consistent with the local government comprehensive plan. The Subrecipient must ensure that any development or development order complies with all applicable planning, permitting, and building requirements including, but not limited to, the National Environmental Policy Act and the National Historic Preservation Act. The Subrecipient must engage such competent, properly licensed, engineering, environmental, archeological, building, and other technical and professional assistance at all project sites as may be needed to ensure that the project complies with the contract documents. 8. FUNDING FOR LARGE PROJECTS Although Large Project payment must be based on documented actual costs, most Large Projects are initially approved based on estimated costs. Funds are made available to the Subrecipient when work is in progress and funds have been expended with documentation of costs available. When all work associated with the project is complete, the State will perform a reconciliation of all costs and will transmit the information to FEMA for its consideration for final funding adjustments (See Closeouts). The submission from the Subrecipient requesting this reimbursement must include: a) A Request for Reimbursement (available in the FDEM Grants Management System); b) A Summary of Documentation (SOD) which is titled Reimbursement Detail Report in the FDEM Grants Management System and is automatically created when the Request for Reimbursement is submitted (and is supported by copies of original documents such as, but not limited to, contract documents, insurance policies, payroll records, daily work logs, invoices, purchase orders, and change orders); and, c) The FDEM Cost Claim Summary Workbook (found in the Forms section of the FDEM Grants Management System), along with copies of original documents such as contract documents, invoices, change orders, canceled checks (or other proof of expenditure), purchase orders, etc. 9. ADVANCES 1. For a Federally funded contract, any advance payment is also subject to 2 C.F.R., Federal OMB Circulars A-87, A-110, A-122, and the Cash Management Improvement Act of 1990.. 2. All advances must be held in an interest-bearing account with the interest being remitted to the Recipient as often as practicable, but not later than ten (10) business days after the close of each calendar quarter. 3. In order to prepare a Request for Advance (RFA) the Subrecipient must certify to the Recipient that it has procedures in place to ensure that funds are disbursed to project vendors, contractors, and subcontractors without unnecessary delay. The Subrecipient must prepare and submit a budget that contains a timeline projecting future payment schedules through project completion. 4. A separate RFA must be completed for each Project Worksheet to be included in the Advance Funding Payment. 5. The Subrecipient must complete a Request for Reimbursement (RFR) via the FDEM Grants Management System no more than ninety (90) days after receiving its Advance Payment for a specific project. The RFR must account for all expenditures incurred while performing eligible work documented in the applicable Project Worksheet for which the Advance was received. 6. If a reimbursement has been paid prior to the submittal of a request for an advance payment, an Advance cannot be accepted for processing. 136 42 7. The Recipient may advance funds to the Subrecipient, not exceeding the Federal share, only if the Subrecipient meets the following conditions: a) The Subrecipient must certify to the Recipient that Subrecipient has procedures in place to ensure that funds are disbursed to project vendors, contractors, and subcontractors without unnecessary delay; and b) The Subrecipient must submit to the Recipient the budget supporting the request. 8. The Subrecipient must submit a statement justifying the advance and the proposed use of the funds, which also specifies the amount of funds requested and certifies that the advanced funds will be expended no more than ninety (90) days after receipt of the Advance, as defined in 2 C.F.R. §200.305 and as applicable section 216.181(16), Florida Statutes; 9. The Recipient may, in its sole discretion,. withhold a portion of the Federal and/or nonfederal share of funding under this Agreement from the Subrecipient if the Recipient reasonably expects that the Subrecipient cannot meet the projected budgeted timeline or that there may be a subsequent determination by FEMA that a previous disbursement of funds under this or any other Agreement with the Subrecipient was improper. Payments under the Public Assistance Alternative Procedures Program (PAAP) are paid as an Advance Payment only if permissible in accordance with 2 C.F.R. § 200.305(b). Advance payments are only permissible if in compliance with 2 C.F.R. § 200.305(b), and PAAP projects are no exception. 10. DESIGNATION OF AGENT The Subrecipient must complete Attachment D by designating at least three (3) agents to execute any Requests for Advance or Reimbursement, certifications, or other necessary documentation on behalf of the Subrecipient. After execution of this Agreement, the authorized, primary, and secondary Agent may request changes to contacts via email to the State assigned team. In the event the Subrecipient's contacts have not been updated regularly and all three (3) Agents have separated from the Subrecipient's agency, a designation of authority form will be needed to change contacts. NOTE. This is very important because if contacts are not updated, notifications made from FDEM Grants Management System may not be received and could result in failure to meet time periods to appeal a Federal determination. 11. DUNS Q&A What is a DUNS number? The Data Universal Numbering System (DUNS) number is a unique nine -digit identification number provided by Dun & Bradstreet (D&B). The DUNS number is site specific. Therefore, each distinct physical location of an entity such as branches, divisions and headquarters, may be assigned a DUNS number. Who needs a DUNS number? Any institution that wants to submit a grant application to the.Federal government.. Individual researchers do not need a DUNS number if they are submitting their application through a research organization. How do 1 get a DUNS number? Dun & Bradstreet have designated a special phone number for Federal grant and cooperative agreement Subrecipients/prospective Subrecipients. Call the number below between 8 a.m. and 5 p.m., local time in the 48 contiguous states and speak to a D&B representative. This process will take approximately 5 — 10 minutes and you will receive your DUNS number at the conclusion of the call. 1-866-705-5711 What do I need before I request a DUNS number? 137 43 Before you call D&B, you will need the following pieces of information: • Legal Name; • Headquarters name and ad dress for your organization; • Doing business as (dba) or other name by which your organization is commonly recognized; • Physical address; • Mailing address (if separate from headquarters and/or physical address); • Telephone number; • Contact name and title; and • Number of employees at your physical location. How much does a DUNS number cost? There is no charge to obtain a DUNS number. Why does my institution need a DUNS number? New regulations taking affect Oct. 1, 2003, mandate that a DUNS number be provided on all Federal grant and cooperative agreement applications. The DUNS number will offer a way for the Federal government to better match information across all agencies. How do I see if my institution already has a DUNS number? Call the toll-free number above and indicate that you are a Federal grant and/or cooperative agreement Subrecipient. D&B will tell you if your organization already has an assigned number. If not, they will ask if you wish to obtain one. Should we use the +4 extension to the DUNS number? Although D&B provides the ability to use a 4-digit extension to the DUNS number, neither D&B nor the Federal government assign any importance to the extension. Benefits, if any, derived from the extension will be at your institution only. Is there anything special that we should do for multi-campus systems? Multi-campus systems can use what is called a parent DUNS number to aggregate information for the system as a whole. The main campus will need to be assigned a DUNS number. Then each satellite campus will need to reference the main campus DUNS number as their parent DUNS when obtaining their own DUNS number. For NIH grantees, if each campus submits grant applications as a unique grantee organization, then each campus needs to obtain their own DUNS number. What should we do if our institution has more than 1 DUNS number? Your institution will need to decide which DUNS number to use for grant application purposes and use only that number. Are there any exceptions to the new DUNS number rules? Individuals who would personally receive a grant or cooperative agreement award from the Federal government apart from any business or non-profit organization they may operate are exempt from this requirement. Who at my institution is responsible for requesting a DUNS number? This will vary from institution to institution. This should be done by someone knowledgeable about the entire structure of your institution and who has the authority to make such decisions. Typically, this request would come from the finance/accounting department or some other department that conducts business with a large cross section of the institution. We are an organization new to Federal grant funding so we obviously need a DUNS number. But we don't want to be included in any marketing list. What can we do? Inclusion on a D&B marketing list is optional. If you do not want your name/organization included on this marketing list, request to be de-listed from D&B's marketing file when you are speaking with a D&B representative during your DUNS number telephone application. Who do we contact if we have questions? If you have questions about applying for a DUNS number, contact the Dun & Bradstreet special phone number 1-866-705-5771. If you have questions concerning this new Federal-wide requirement, contact Sandra Swab, Office of Federal Financial Management, 202-395-3993 or via e-mail at sswab(@Omb.eop.gov. 138 44 12. Substitute Form W-9 Submission and My Florida Marketplace (MFMP) Reaistration For the purpose of this Agreement, a Subrecipient is also a Vendor. The State of Florida requires vendors doing business with the State to submit a Substitute Form W-9. The purpose of a Form W-9 is to provide a Federal Taxpayer Identification Number (TIN), official entity name, a business designation (sole proprietorship, corporation, partnership, etc.), and other taxpayer information to the State. Submission of a Form W-9 ensures that the State's vendor records and Form 1099 reporting are accurate. Due to specific State of Florida requirements, the State will not accept the Internal Revenue Service Form W-9. Effective March 5, 2012, State of Florida agencies will not be permitted to place orders for goods and services or make payments to any vendor that does not have a verified Substitute W-9 on file with the Department of Financial Services. Vendors are required to register and submit a Form W-9 on the State's Vendor Website at https://flvendor.mvfloridacfo.com. Subrecipient must register with My Florida Marketplace utilizing myfloridamarketplace.com website concurrent with the execution of this agreement. Registration must be complete prior to returning this agreement to FDEM for execution. 13. Small, Women Owned and Minority Owned Businesses 2 CFR 200.321 requires a non -Federal entity take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. These affirmative steps must include: (1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists; (2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; (4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; (5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and (6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section. 139 45 Attachment H FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) INSTRUCTIONS AND WORKSHEET PURPOSE: The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006. The intent of this legislation is to empower every American with the ability to hold the government accountable for each spending decision. The FFATA legislation requires information on Federal awards (Federal assistance and expenditures) be made available to the public via a single, searchable website, which is http://www.usaspending.gov/. The FFATA Subaward Reporting System (FSRS) is the reporting tool the Florida Division of Emergency Management ("FDEM" or "Division") must use to capture and report sub -award and executive compensation data regarding first-tier subawards that obligate $25,000 or more in Federal funds (excluding Recovery funds as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5). Note: This "Instructions and Worksheet" is meant to explain the requirements of the FFATA and give clarity to the FFATA Form distributed to sub-awardees for completion. All pertinent information below should be filled out, signed, and returned to the project manager. ORGANIZATION AND PROJECT INFORMATION The following information must be provided to the Division prior to the Division's issuance of a subaward (Agreement) that obligates $25,000 or more in Federal funds as described above. Please provide the following information and return the signed form to the Division as requested. PROJECT #: 155530 FUNDING AGENCY: Federal Emergency Management Agency AWARD AMOUNT: $ 89.692.61 OBLIGATION/ACTION DATE SUBAWARD DATE (if applicable): DUNS#: 07-920-8989 DUNS# +4: *If your company or organization does not have a DUNS number, you will need to obtain one from Dun & Bradstreet at 866-705-5711 or use the web form (http://fedgov.dnb.com/webform). The process to request a DUNS number takes about ten minutes and is free of charge. BUSINESS NAME: Indian River County DBA NAME (IF APPLICABLE): PRINCIPAL PLACE OF BUSINESS ADDRESS: 1801 27th Street ADDRESS LINE 1: ADDRESS LINE 2: ADDRESS LINE 3: CITY Vero Beach STATE FL ZIP CODE+4** 32960-0310 PARENT COMPANY DUNS# (if applicable): CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA#): _07.036 DESCRIPTION OF PROJECT.(Up to 4000 Characters) 140 46 Complete eligible Projects for repair or replacement of Disaster damaged facilities. PRINCIPAL PLACE OF PROJECT PERFORMANCE (IF DIFFERENT THAN PRINCIPAL PLACE OF BUSINESS): ADDRESS LINE 1: ADDRESS LINE 2: ADDRESS LINE 3: CITY STATE ZIP CODE+4** CONGRESSIONAL DISTRICT FOR PRINCIPAL PLACE OF PROJECT PERFORMANCE: "Providing the Zip+4 ensures that the correct Congressional District is reported. EXECUTIVE COMPENSATION INFORMATION: 1. 1. In your business or organization's previous fiscal year, did your business or organization (including parent organization, all branches, and all affiliates worldwide) receive (a) 80 percent or more of your annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance (e.g. loans, grants, subgrants, and/or cooperative agreements, etc.) subject to the Transparency Act, as defined at 2 CFR 170.320; AND, (b) $25,000,000 or more in annual gross revenues from U.S. Federal procurement contracts (and subcontracts) and Federal financial assistance (e.g. loans, grants, subgrants, and/or cooperative agreements, etc.) subject to the Transparency Act? Yes ❑ No [5� If the answer to Question 1 is "Yes," continue to Question 2. If the answer to Question 1 is "No", move to the signature block below to complete the certification and submittal process. 2. Does the public have access to information about the compensation of the executives in your business or organization (including parent organization, all branches, and all affiliates worldwide) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) Section 6104 of the Internal Revenue Code of 1986? Yes ❑ No ❑ If the answer to Question 2 is "Yes," move to the signature block below to complete the certification and submittal process. [Note: Securities Exchange Commission information should be accessible at http//www.sec.gov/answers/execomp.htm. Requests for Internal Revenue Service (IRS) information should be directed to the local IRS for further assistance.] If the answer to Question 2 is "No" FFATA reporting is required. Provide the information required in the "TOTAL COMPENSATION CHART FOR MOST RECENTLY COMPLETED FISCAL YEAR" appearing below to report the "Total Compensation" for the five (5) most highly compensated "Executives", in rank order, in your organization. For purposes of this request, the following terms apply as defined in 2 CFR Ch. 1 Part 170 Appendix A: "Executive" is defined as "officers, managing partners, or other employees in management positions". "Total Compensation" is defined as the cash and noncash dollar value earned by the executive during the most recently completed fiscal year and includes the following: Salary and bonus. ii. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. iii. Earnings for services under non -equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. 141 47 iv. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. , V. Above -market earnings on deferred compensation which is not tax -qualified. vi. Other compensation, if the aggregate value of all such other compensation (e.g. severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property) for the executive exceeds $10,000. i TOTAL COMPENSATION CHART FOR MOST RECENTLY COMPLETED FISCAL YEAR (Date of Fiscal Year Completion Rank (Highest to Lowest) Name (Last, First, MI Title Total Compensation for Most Recently Completed Fiscal Year 1 2 3 4 5 THE UNDERSIGNED CERTIFIES THAT ON THE DATE WRITTEN BELOW, THE INFORMATION PROVIDED HEREIN IS ACCURATE. SIGNATURE: NAME AND TITLE: Joseph Flescher, Chairman DATE: 142 48 Attachment I Mandatory Contract Provisions Provisions: Any contract or subcontract funded by this Agreement must contain the applicable provisions outlined in Appendix II to 2 C.F.R. Part 200. It is the responsibility of the sub -recipient to include the required provisions. The following is a list of sample provisions from Appendix II to 2 C.F.R. Part 200 that may be required:1 Appendix II to Part 200—Contract Provisions for Non -Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non -Federal entity, all contracts made by the non -Federal entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non -Federal entity including the manner by which it will be affected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." (D) Davis -Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non -Federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non -Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non -Federal entity must report all suspected or reported violations to the For example, the Davis -Bacon Act is not applicable to other FEMA grant and cooperative agreement programs, including the Public Assistance Program or Hazard Mitigation Grant Program; however, sub - recipient may include the provision in its subcontracts. 143 49 Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti -Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Sub -recipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non -Federal entity must report all suspected or reported violations to the Federal awarding agency. (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non -Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding agreement" under 37 CFR § 401.2 (a) and the recipient or Sub - recipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or Sub -recipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide Excluded Parties List System in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1986 Comp., p. 189) and 12689 (3 CFR Part 1989 Comp., p. 235), "Debarment and Suspension." The Excluded Parties List System in SAM contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (1) Byrd Anti -Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award of $100,000 or more must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place 144 50 in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. (J) See § 200.323 Procurement of recovered materials. (K) See §200.216 Prohibition on certain telecommunication and video surveillance services or equipment. (L) See §200.322 Domestic preferences for procurements (Appendix II to Part 200, Revised Eff. 1111212020). FEMA created a PDAT Contract Provisions Template to assist non -Federal entities with drafting contracts. It is available at https://www.fema.gov/grants/procurement/resource-library Please note that the sub -recipient alone is responsible for ensuring that all language included in its contracts meets the requirements of 2 C.F.R. § 200.327 and 2 C.F.R. Part 200, Appendix H. 145 51 Attachment J Certification Regarding Lobbying APPENDIX A. 44 C.F.R. PART 18 — CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Subrecipient or contractor, Indian River County , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. Signature of Subrecipient/contractor's Authorized Official Joseph Flescher, Chairman Name and Title of Subrecipient/contractor's Authorized Official Date 146 52 Attachment K JUSTIFICATION FOR ADVANCE PAYMENT RECIPIENT: If you are requesting an advance, indicate same by checking the box below. [ ]ADVANCE REQUESTED Advance payment of $ is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay pending obligations for eligible work. We would not be able to operate the program without this advance. If you are requesting an advance, complete the following chart and line item justification below. BUDGET CATEGORY/LINE ITEMS (list applicable line items) 20_Agr-20 Anticipated Expenditures for First.Three Months of eement Example: PW#00001(0) Contract Work $1,500,000.00 (provide detailed justification). TOTAL EXPENSES LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety (90) days of the contract term. Support documentation should include quotes for purchases, delivery timelines, salary and expense projections, etc. to provide the Division reasonable and necessary support that the advance will be expended within the first ninety (90) days of the contract term, as defined in 2 C.F.R. §200.305 and as applicable section 216.181(16), Florida Statutes. Any advance funds not expended within the first ninety (90) days of the contract term must be returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399, within thirty (30) days of receipt, along with any interest earned on the advance). 147 53 Consent Agenda INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM OFFICE OF MANAGEMENT & BUDGET TO: Members of the Board of County Commissioners DATE: March 23, 2021 THROUGH: Jason E. Brown, County Administrator FROM: Kristin Daniels, Director, Management & Budget SUBJECT: CARES Act Amendments Designation of Authority DESCRIPTION AND CONDITIONS Multiple municipalities and agencies have requested contract amendments to their CARES Act allocations in order to reallocate funds amongst eligible spending categories. These changes have required multiple contract amendments to each CARES ACT agreement, while often times the total allocation remains unchanged. Staff is proposing that the Board approve the Revised First Amendment to the SDIRC CARES Act Agreement, which finalizes how SDIRC spent the allocated funds. Staff also recommends that the County Administrator be delegated the authority to execute necessary contract amendments for the re -allocation of agency and municipality funding among eligible expense categories. These contract amendments will have no impact on overall funding, and any requested changes to allocation awards will be brought before the Board for approval. RECOMMENDATION Staff recommends that the Board approve the Revised First Amendment to incorporate the final scope of work provided by the SDIRC. Staff further recommends that the Board authorize the County Administrator to approve any additional contract modifications to revise the scope of work, as long as the total allocation remains unchanged. ATTACHMENTS SDIRC CARES Act Revised First Amendment 148 REVISED FIRST AMENDMENT TO INDIAN RIVER COUNTY CARES ACT AGREEMENT THIS REVISED FIRST AMENDMENT TO INDIAN RIVER COUNTY CARES ACT AGREEMENT ("Amendment") is entered into as of the day of , 2021 by and between Indian River County, a political subdivision of the State of Florida, whose address is 1801 27th Street, Vero Beach, Florida, .32960 ("Recipient"), and the School Board of Indian River County, whose address is 6500 57th Street, Vero Beach, FL, FL 32967, (the "Subrecipient"). RECITALS WHEREAS, Recipient and Subrecipient entered into the Indian River County CARES Act Agreement, which set forth a scope of work for the use of CARES Act funds by the Subrecipient (the "Agreement"); and WHEREAS, the Recipient and Subrecipient wish to amend the Agreement, nunc pro tunc, to revise the initial scope of work to reflect the uses of the additional funding; and NOW THEREFORE, in consideration of the mutual undertakings herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree, as follows: 1. Recitals. The above recitals are true and correct and are incorporated herein. 2. Amendment of Section 31 (Scope of Work). Section 31 of the Agreement is amended, nunc pro tunc, to read as follows: "(31) SCOPE OF WORK The Sub recipient shall perform the tasks as identified and set forth in the Second Revised Scope of Work, which is Second Revised Attachment A." 3. Attachment "A" to the Agreement shall be removed and replaced with Second Revised Attachment "A", which is attached to this Amendment. 4. All other provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, Recipient and Subrecipient have executed this instrument this day of , 2021. 149 SCHOOL BOARD OF INDIAN RIVER COUNTY By: Brian M. Barefoot, Chairman Attest: Dr. David Moore, Superintendent Date: INDIAN RIVER COUNTY, FLORIDA By: Joseph E. Flescher, Chairman Board of County Commissioners Approved by BCC Attest: Jeffrey R. Smith, Clerk of Circuit Court and Comptroller By: Deputy Clerk Approved as to Form and Legal Sufficiency Dylan Reingold County Attorney Jason E. Brown, County Administrator 150 2r C 0 u N C Y N y O p7 m W Q 5Z2'0 LU O m U ftp o LU Y m 1 D J •� o � � 0 L H n n v a C CA v ti to rn rn a v v -Cl Q 1 O J 3 E E u O 0 0 L u O a, a0+ 'N z to l ar v , O a rn v e-fIN In 00 l0 W N 00 rn v 111 ID N In Ln Vf rn rn V In i* rl Cl) 111 kO LT n rn V N l0 0 In m In O1 N .4 rn v W 00 7 lG -W [n u ko 0) a N m CL T O 00 rn a lDLA 1•'1 00 00 m of O O m t0 to o N v v w w In 3 v O1 Z O v -0 V m C O u a C 10+ N _ p al a) � � u CL N _ m 4 'aO > O N N 0 H > 0 w u u v u N C J O > m O>Q m u u c T u'O C C C C o Wa f0 > L � O O ti H a u u uL •- c ° v1 0 a, w to V) W u V1 m Q E x C F Q Z m W a 0 W w W 0 LLaj W y O -O u ILLI• Q 1n Y m W 2 .> w w {~no Q u oiS QH g Wuw<w0Qo CL J NKK CL) >' O W In LL Z r W p J> co W O g D In > O~ O 0 -In m c U c O Z H F O ovmWgm-Z> aco LL u a m Z O (J O W try m In m In aT In O O Vl N O O v 0) H 14 ti ti c a •b @ Ip 0 . E p oY p ar a a) Z Q v x 0\a . = H A Q) ax) C -Oi L 'd O C y.• -F- CL u w W E a n MO OC Y H E a) O• w a m N E y a) N a E m Y_n c v C7 u a) E N O n y w cto N .o c m 'o u Ln fY06 v1 m M v —� 0 v ° o C u ' 0 a) 3 7 p C V 0 CL C 0 n N n i V L a n T 3 In r0.1 a t y o a� c u a a , ° axi as y v- v > n > pD C v .a = Ou > y O N H N C ' ua) m VI =p v N y 'O -0 v O YO 7 L C C wV C n O C R m N H u Y C C CA . H c a 9-aQ in o v rca E ia a) L 'p m a a) n ip ..� yY V O C v a) O m v O' O O V w a) . -O = i N O T a) 0 u- m a) > w Z 0 1m/1 Vm1 i Vw1 W fp INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: March 26, 2021 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of Bid 2021022 for Central WWTF RAS/WAS Pump Replacement BACKGROUND: On March 26, 2019, the Board approved Work Order 1 to Arcadis for professional services for design, bidding assistance, and construction observation to rehabilitate the Return Activated Sludge (RAS) Pumps and Waste Activated Sludge (WAS) system pumps and associated piping and valves at the Central Wastewater Treatment Facility. On July 9, 2019, the Board approved Amendment 1 to Work Order 1 to add replacement of variable frequency drives (VFDs), sensors, and rotary drum thickener (RDT) to the project. Bids have been issued and received with the results shown below. BID RESULTS: Advertising Date: January 17, 2021 Bid Opening Date: February 25, 2021 Demandstar Broadcast to: 536 Subscribers Specifications/Plans Downloaded by: 53 Contractors Replies: 10 Contractors Firm Location Total Bid Price CenState Contractors, Inc. Winter Haven $1,442,600.00 TLC Diversified, Inc. Palmetto $1,459,000.00 Prime Construction Group, Inc. Orlando $1,514,000.00 Florida Design Contractors, Inc. Lake Park $1,545,216.00 Lawrence Lee Construction Services, Inc. Stuart $1,575,000.00 Florida Design Drilling Corporation West Palm Beach $1,592,000.00 Boromei Construction, Inc. Okeechobee $1,634,875.00 EE&G Restoration Services, LLC Miami Lakes $1,657,594.00 BLDM USA, LLC Pompano Beach $2,031,056.00 Hinterland Group Riviera Beach DQ (addendum not acknowledged) 152 ANALYSIS: Arcadis has reviewed the bids received, and determined CenState Contractors, Inc. ("CenState") to be the lowest, responsive and responsible bidder. The Department of Utility Services has reviewed Arcadis' bid analysis and is recommending award to CenState. SOURCE OF FUNDS: The engineer's opinion of probable cost was $1.95 million. Funding will come from the Utilities Operating Capital Fund C WWTF RAS/WAS and RDT account (471-169000-19516). Utilities operating funds are derived from water and sewer sales. RECOMMENDATION: Staff recommends the Board award Bid 2021022 to CenState Contractors, Inc., approve the sample agreement and authorize the Chairman to execute the agreement after receipt and approval of the required public construction bond and insurance, and after approval by the County Attorney as to form and legal sufficiency. ATTACHMENT: Sample Agreement 153 SECTION 00530 — EJCDC STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE Central Wastewater Treatment 'Facility RAS/WAS Pump Replacements THIS AGREEMENT ("Agreement" or "Contract"), dated the day of in the year 2021 by and between Indian River County, a political subdivision of the State of Florida (hereinafter called OWNER) and .(hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1 WORK CONTRACTOR as an independent contractor and not as an employee shall furnish and complete all of the necessary labor, material, and equipment to perform the work as specified or indicated in the Contract Documents and per Indian County Department of Utility Services (IRCDUS) standards. The work is generally described as follows: Demolition, cleanup, removal, and disposal of existing equipment and materials associated with the RAS and WAS pumping systems, including VFDs, rotary drum thickener equipment, and level instrumentation, to the limits indicated on the Drawings, and as specified herein. The work also includes the supply, installation, wiring, connection, testing and startup of proposed RAS and WAS pumping equipment including VFDs, rotary drum thickener equipment, level instrumentation, piping, fittings, valves, supports, and appurtenances as shown on the Drawings and specified herein ARTICLE 2 ENGINEER The Central WWTF RAS/WAS pump replacement project has been designed by Arcadis, hereinafter called ENGINEER, and who is to act as OWNER'S representative, assume all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the work in accordance with the Contract Documents. ARTICLE 3 CONTRACT TIME 3.1 The CONTRACTOR shall be substantially completed with the following timeframe (a) Within 30 calendar days from effective date of Notice to Proceed, Contractor shall complete the following tasks: 1. Obtain all necessary permits. 2. Submit shop drawings for all materials and equipment to be utilized on the job. 3. Perform all photographic recording and documentation of conditions prior to construction. 4. Locate all existing utilities in the area of work. 5. Secure approval of shop drawings. 6. Mobilize all labor, equipment, and materials and prepare the site. 7. Notify all utilities and other affected parties prior to initiating construction. (b) From 31 calendar days to 300 calendar days from the effective date of Notice to Proceed, the CONTRACTOR shall complete the following tasks: Install all mechanical and electrical equipment, pipe and appurtenant 154 items. 2. Perform all equipment start-ups and field testing. 3. Restore all disturbed areas to their pre -construction condition. 4. Correct all deficiencies noted by Engineer. Completion of all tasks outlined above (i.e., Subparagraphs a) and b) constitutes Substantial Completion. (c) From 300 calendar days to 330 calendar days from the effective date of Notice to Proceed, the CONTRACTOR shall complete the following tasks: 1. Clean up project area. 2. Remove all equipment and material from project site. 3. Perform contract closeout procedures. 4. Demobilize. 3.2 Completion of all tasks outlined above (i.e., Subparagraphs a, b, and c) constitute Final Completion. 3.3 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the work is not completed within the times specified in Paragraph 3.1 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER four -hundred and fifty dollars ($450.00) for each day that expires after the time specified in Paragraph 3.1 for Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER four -hundred and fifty dollars ($450.00) for each day that expires after the time specified in Paragraphs 3.1 and 3.2 for completion and readiness for final payment. 3.3.1 The CONTRACTOR and OWNER agree that OWNER is authorized to deduct all or any portion of the above -stated liquidated damages due to the Owner from payments due to the Contractor; or, in the alternative, all or any portion of the above -stated liquidated damages may be collected from the Contractor or its ' Surety or Sureties. These provisions for liquidated damages shall not prevent the OWNER, in case of the CONTRACTOR's default, from terminating the Contractor's right to proceed as provided in this AGREEMENT. 3.3.2 In addition to the above -stated liquidated damages, the CONTRACTOR shall be responsible for reimbursing OWNER to third party consultants in administering the Project beyond the Final Completion date specified in this Agreement, or beyond an approved extension of time granted to CONTRACTOR, whichever date is later. ARTICLE 4 CONTRACT PRICE 4.1 OWNER shall pay CONTRACTOR for completion of the work in accordance with the Contract Documents in current funds in the amount of $ 155 ARTICLE 5 PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions and the Contract Documents. 5.1 The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain five percent (5%) of the payment amount due to CONTRACTOR until final completion and acceptance of all work to be performed by CONTRACTOR under the Contract Documents. 5.2 Each request for a progress payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. 5.3 Paragraphs 5.1 and 5.2 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be governed by the applicable grant requirements and guidelines. 5.4 ACCEPTANCE AND FINAL PAYMENT: Upon receipt of written notice that the work is ready for final inspection and acceptance, the ENGINEER will promptly make such inspection and when the ENGINEER finds the work acceptable under the terms of the Contract and the Contract fully performed, the ENGINEER will promptly issue a final completion certificate stating that the work provided for in this Contract has been completed, and acceptance by the OWNER under the terms and the conditions thereof is recommended and the entire balance found to be due the CONTRACTOR, will be paid to the CONTRACTOR by the OWNER following County Commission approval of the final Contract payment. 5.5 Acceptance of Final Payment as Release. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Contract and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under the Contract Documents or the Payment and Performance Bonds. ARTICLE 6 INTEREST Not Applicable. ARTICLE 7 CONTRACTOR'S REPRESENTATIONS In order to induce OWNER to enter into this Agreement, CONTRACTOR makes the following representations: 156 7.1 CONTRACTOR has familiarized itself with the nature and extent of the Contract Documents, work, site, locality, and all local conditions and laws and regulations that in any manner may affect cost, progress, performance or furnishing of the work. 7.2 CONTRACTOR has studied carefully all reports of explorations and tests of subsurface conditions and drawings of physical conditions which are identified in the Supplementary Conditions as provided in Paragraph, 4.02 of the General Conditions, and accepts the determination set forth in Paragraph SC -4.02 of the Supplementary Conditions of the extent of the technical data contained in such reports and drawings upon which CONTRACTOR is entitled to rely. 7.3 CONTRACTOR has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations; investigations, explorations, tests, reports and studies (in addition to or to supplement those referred to in Paragraph 7.2 above) which pertain to the subsurface or physical conditions at or contiguous to the site or otherwise may affect the cost, progress, performance or furnishing of the work as CONTRACTOR considers necessary for the performance of furnishing of the work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of Paragraph 4.02 of the General Conditions; and no additional examinations, investigations, explorations, tests, reports, studies or similar information or data are or will be required by CONTRACTOR for such purposes. 7.4 CONTRACTOR has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing underground facilities at or contiguous to the site and assumes responsibility for the accurate location of said underground facilities. No additional examinations, investigations, explorations, tests, reports, studies or similar information or data in respect of said underground facilities are or will be required by CONTRACTOR in order to perform and furnish the work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, including specifically the provisions of Paragraph 4.04 of the General Conditions. 7.5 CONTRACTOR has correlated the .results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents. 7.6 CONTRACTOR has given ENGINEER written notice of all conflicts, errors or discrepancies that he has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR. 7.7 Contractor is registered with and will use the Department of Homeland Security's E -Verify system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees for the duration of this agreement, as required by Section 448.095, F.S. Contractor is also responsible for obtaining proof of E -Verify registration and utilization for all subcontractors. ARTICLE 8 CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the work consist of the following: 8.1 This Agreement (Section 00530) 8.2 General Conditions (Section 00700). 8.3 Supplementary Conditions (Section 00800). 157 8.4 Notice to Proceed (Sample Provided in Section 00800) 8.5 Public Construction Bond (Section 00600) 8.6 Certificate(s) of Liability Insurance (Section 00620) 8.7 Contractor's Application for Payment (Sample Provided in Section 00800) 8.8 Certificate of Substantial Completion (Sample Provided in Section 00800) 8.9 Final Release of Lien (Sample Provided in Section 00800) 8.10 Technical Specifications bearing the title "Central Wastewater Treatment Facility RAS/WAS Pump Replacements" 8.11 Drawings Titled "Central Wastewater Treatment Facility RASNVAS Pump Replacements 8.12 Addenda numbers 1 to 4, inclusive. 8.13 CONTRACTOR'S Bid (Section 00310). 8.14 Bid Bond (Section 00410) 8.15 Schedule of Subcontractors (Section 00431). 8.16 Certification Regarding Prohibition Against Contracting with Scrutinized Companies (Section 00432). 8.17 Disclosure of Relationships (Section 00452). 8.18 Sworn Statement under the Florida Trench Safety Act (Section 00454). 8.19 General Information Required of Bidders (Section 00456). 8.20 The following, which may be delivered or issued after the effective date of the Agreement and are not attached hereto: All written amendments and other documents amending, modifying, or supplementing the Contract Documents pursuant to Paragraphs 3.04 of the General Conditions (Samples provided in Section 00800). There are no Contract Documents other than those listed above in this Article 8. The Contract Documents may only be amended, modified or, supplemented as provided in Paragraphs 3.04 of the General Conditions. ARTICLE 9 MISCELLANEOUS 9.1 Terms used in this Agreement which are defined in Article 1 of the General Conditions, as supplemented by the Supplementary Conditions, will have the meanings indicated in the General Conditions. 9.2 It is agreed that the CONTRACTOR shall not assign, transfer, convey, or otherwise dispose of the contract or its right, title, or interest in'or to the same or any part thereof, or, allow legal action to be brought in its name for the benefit of others, without previous consent of the OWNER and concurred to by the sureties. Any attempted assignment shall be void and may, at the option of the OWNER be deemed an event of default hereunder. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of the OWNER who may be a party hereto. 9.3 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. 9.4 The CONTRACTOR shall be properly licensed to practice its trade or trades which are involved in the completion of this Agreement and the work thereunder. 9.5 This Agreement shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this agreement shall 158 be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. 9.6 The CONTRACTOR shall indemnify and hold harmless the County, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by the CONTRACTOR in the performance of the construction contract. 9.7 Pledge of Credit. The CONTRACTOR shall not pledge the OWNER'S credit or make it a guarantor of payment or surety for any Agreement, debt, obligation, judgment, lien or any form of indebtedness. The CONTRACTOR further warrants and represents that it has no obligation of indebtedness that would impair its ability to fulfill the terms of this Agreement. 9.8. Counterparts. This Agreement may be executed in one or more counterparts, but all such counterparts, when duly executed, shall constitute one and the same Agreement. 9.9. Public Records. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the County to perform the service. B. Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. D. Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecordsC&-Ircgov.com Indian River County Office of the County Attorney 1801 27th Street 159 Vero Beach, FL 32960 F. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. This Agreement will be effective on , 2021 (the date the Contract is approved by the Indian River County Board of County. Commissioners, which is the Effective Date of the Agreement). OWNER: INDIAN RIVER COUNTY By: Joseph E. Flescher, Chairman By: Jason E. Brown, County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Bv: Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of Court and Comptroller Attest: Clerk of Court and Comptroller (SEAL) Designated Representative: Name: Terry Southard Title: Utility Operations Manager Contact Info: (772) 226-3404 terrysouthard@ircgov.com CONTRACTOR: 0 (Contractor) (CORPORATE SEAL) Attest Address for giving notices: License No. (Where applicable) Agent for service of process: Designated Representative: Name: Title: Address: Phone: Facsimile: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) I 160 FA) Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of County Commissioners From: Kristin Daniels Director, Office of Management & Budget Date: March 26, 2021 Subject: Fourth of July Fireworks Funding Background Information For many years, Indian River County has provided assistance in funding Fourth of July fireworks displays in Vero Beach and Sebastian. The Lions Club of Sebastian and the City of Vero Beach have requested assistance in funding their celebration this year. In most years, the County has contributed $2,500 each to Sebastian and the City of Vero Beach, after each of the cities appropriated and paid an equal amount up to $2,500. Funding Funding in the amount of $5,000 is currently budgeted and available in MSTU/Recreation/Special Events, Account #00410872-041110. Staff Recommendation Staff recommends that the Board of Commissioners approve funding the fireworks displays for the Cities of Sebastian and Vero Beach in the amount of $2,500 each. Staff also recommends that each of the cities (Vero Beach and Sebastian) appropriate and pay an equal amount up to $2,500 and the County will match that amount, up to $2,500 each, after the City of Vero Beach and Sebastian pay their share. 161 Carol Beraeron From: O'Connell, Jim <JO'Connell@covb.org> Sent: Wednesday, March 24, 2021 2:42 PM r To: Carol Bergeron I Subject: 4th of July Fireworks ; CAUTION: This message is from an external source. Please use caution when opening attachments or clicking links. Carol, The city of Vero Beach is planning to go ahead with our annual 4`h of July event at Riverside Park. With that in mind, we would like to formally request that that Indian River County provide their normal contribution, in the amount of $2,500.00, towards the cost of the fireworks contract. We truly appreciate the help, and we are looking forward to another great event! Thanks — and please let me know if you have any questions or problems. Jim 0,070AN0626 Director Vero Beach Recreation Department Please Note: Florida has a very broad Public Records Law. Most written communications to or from State and Local Officials and agencies regarding Slate or Local business are public recorefs available to the public and meafia upon request. You/- email communications, including your email address, may therefore be subject to public disclosure. 1 162 Lions Club of Sebastian, Inc. 000 c/o Norman I. Meyer, MD 107 Wood Stork Way O Sebastian, FL. 32958 Phone 772-581-0526 O Fax 772-571-6084 Office of Management & Budget Indian River County 1801 27th Street Vero Beach, FL. 32960-3388 Attn: Kristen Daniels, Indian River County Budget Director Dear County Commissioners and Ms. Daniels, March 16, 2021 Enclosed is a copy of the check from the City of Sebastian for $5500.00 dollars. As per your prior letters, please present this to the Board of Commissioners so that they may authorize the County's check for $2500.00 that I will present to the City of Sebastian. Thank you in advance. Sincerely, Norman Meyer, MD Event Chairman home: 772-581-0526 1 \� cell: 772-538-7658 y email: .:m _:.(1': _ 163 D B 0 0 0 0 0 B 0 CITY.0' 63-515 . L a SMA �i� .. CITY OF SEBASTIAN Seac®a.5t 103:09.7 CHEC1< NO.670 M�ii�r Y� 1225 MAIN STREET NAtIONAIL BANK 103097 SEBASTIAN, FL 32951 secasran, nomm�aasca GENERAL ACCOUNT HOME OF PELICAN ISLAND VENDOR CH CK D TE CNECI<AM�UNT 81 03f05?202 $5,500.0 M ******5,500 DOLLARS AND NO CENTS The Sebastian Lions Club Charity Fo 107 Wood Stork Way Sebastian FL 32958 TO THE ORDER OF II' L0 309 7111 103097 -ATY OF SEBASTIAN SEBASTIAN, FL 32950 INVOICE DATE INVOICE NUMBER INVOICE DESCRIPTION 01/26/21 July 4, 2021 Payment To Facilitate 816 The Sebastian Lions Club Charity Fo art- VOID ID WITHIN 90 DAYS TWO SIGNATURES REQUIRED NET INVOICE AMOUNT PO N*. 5,500.00 f ". 5,500.00 103097 142522 103097 164 Consent Item Indian River County, Florida Department of Utility Services Board Memorandum Date: March 22, 2021 I To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Prepared By: Robert J. Tobar, EI, Utility Design Engineer I Subject: West Wabasso Phase III Septic to Sewer Approval of SJRWMD Cost -Share Funding Agreement Background/Analysis: i The West Wabasso Phase III septic to sewer project is a continuation from Phase I (completed in 2013) and Phase II (completed in 2019). The project will convert 36 existing septic systems to sewer, and 27 undeveloped parcels will be provided a lateral stub -out for future connection. On August 21, 2020, the Indian River County Department of Utility Services (IRCDUS) submitted a Fiscal Year (FY) 2020-2021 grant application to St. Johns River Water Management District (SJRWMD) forthe West Wabasso Phase III Septic to Sewer (S2S) project in the amount of $1,400,000. On January 12, 2021, the SJRWMD Governing Board approved of this request for funding but only awarded Indian River County a grant of $1,250,000. The expiration date for the cost -share agreement is December 31, 2022. SJRWMD staff prepared the attached Cost -Share Agreement (Contract #36526) and forwarded it to the County for review and execution. I The estimated costs of the project are as follows: Description Estimated Cost Design, Engineering $ 155,562 Construction $ 1,632,000 Impact Fees (36 ERUs*) $ 100,656 Total $ 1,888,218 `ERU stands for Equivalent Residential Units Funding: Funds for this project are derived from multiple sources. The sources for this project are shown in the table below: ACCOUNT NAME ACCOUNT NUMBER AMOUNT Percent of Project Cost IRCDUS 472-169000-21512 $ 155,562 8.2% SJRWMD IRL WQGrant 472033-337300=21512 $ 1,250,000 66.3% Optional Sales Tax 31526836-066510-21512 $ 482,656- 25.5% Total $ 1,888,218 100.0% 165 Page 1 of 2 Consent Item On February 2, 2021, the Board of County Commissioners approved IRCDUS funding amount of $155,562 and use of Optional Sales Tax dollars of $482,656. The project is anticipated to begin construction in December 2021 and anticipated competition is December 2022. Please note that if, during the procurement process, bids are much higher than the engineer's opinion of probable cost, the County has the option to close the agreement early without addressing any construction. The early closeout of the agreement would be brought as a new item to the board at that time. Recommendation: Staff recommends that the Indian River County Board of County Commissioners approve the Cost -Share Agreement and authorize the Chairman to execute it on behalf of the County. Attachments: 1. Cost -Share Agreement with SJRWMD (Contract #36526) 166 Page 2 of 2 Contract #36526 COST -SHARE AGREEMENT BETWEEN THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT AND INDIAN RIVER COUNTY THIS AGREEMENT ("Agreement") is entered into by and between the GOVERNING BOARD of the ST. JOHNS RIVER WATER MANAGEMENT DISTRICT (the "District"), whose address is 4049 Reid Street, Palatka, Florida 32177, and INDIAN RIVER COUNTY ("Recipient"), 1801 27th Street, Building A. Vero Beach, Florida 32960-3388. All references to the parties hereto include the parties, their officers, employees, agents, successors, and assigns. RECITALS The waters of the state of Florida are among its basic resources, and it has been declared to be the policy of the Legislature to promote the conservation, development, and proper utilization of surface and ground water. Pursuant to chapter 373, Fla. Stat., the District is responsible for the management of the water resources within its geographical area. The State of Florida General Appropriations Act FY 2021 provides funding under line item 1641A to the District for water quality projects that reduce nutrients, total phosphorus (TP) and total nitrogen (TN) and restore flow to the Indian River Lagoon (IRL)• The District has determined that providing cost -share funding to Recipient for the purposes provided for herein will benefit the water resources and one or more of the District's missions and initiatives. At its January 12, 2021 meeting, the Governing Board approved Recipient's proposal for cost -share funding. The parties have agreed to jointly fund the following project in accordance with the funding formula further described in the Statement of Work, Attachment A (hereafter the ',Project"): West Wabasso Phase 3 Septic -to -Sewer Project In consideration of the above recitals, and the funding assistance described below, Recipient agrees to perform and complete the activities provided for in the Statement of Work, Attachment A. Recipient shall complete the Project in conformity with the contract documents and all attachments and other items incorporated by reference herein. This Agreement consists of all of the following documents: (1) Agreement, (2) Attachment A— Statement of Work; and (3) all other attachments, if any. The parties hereby agree to the following terms and conditions. 1. TERM; WITHDRAWAL OF OFFER (a) The term of this Agreement is from the date upon which the last party has dated and executed the same ("Effective Date") until December 31, 2022 ("Completion Date"). Recipient shall not commence the Project until any required submittals are received and approved. Time is of the essence for every aspect of this Agreement, including any time extensions. Any request for an extension of time beyond the Completion Date must be made before October 1, 2022. Timely requests to extend, for longer than six months, the Completion Date of the Agreement for projects whose District contribution exceeds $100,000 may only be approved by the District's Governing Board. Notwithstanding specific mention that certain provisions survive termination or expiration -1- 167 Contract #36526 of this Agreement, all provisions of this Agreement that by their nature extend beyond the Completion Date survive termination or expiration hereof (e.g., delivery of a final report, will remain in full, force and effect after the Completion Date as necessary to effect performance). (b) This Agreement constitutes an offer until.authorized, signed and returned to the District by Recipient. This offer terminates 45 days after receipt by Recipient; provided, however, that Recipient may submit a written request for extension of this time limit to the District's Project Manager, stating the reason(s) therefor. Request for extension of time after the 45 days will be denied. The Project Manager shall notify Recipient in writing if an extension is granted or denied. If granted, this Agreement shall be deemed modified accordingly without any further action by the parties. 2. DELIVERABLES. Recipient shall fully implement the Project, as described in the Statement of Work, Attachment A. Recipient is responsible for the professional quality, technical accuracy, and timely completion of the Project. Both workmanship and materials shall be of good quality. Unless otherwise specifically provided for herein, Recipient shall provide and pay for all materials, labor, and other facilities and equipment necessary to complete the Project. The District's Project Manager shall make a final acceptance inspection of the Project when completed and finished in all respects. Upon satisfactory completion of the Project, the District will provide Recipient a written statement indicating that the Project has been completed in accordance with this Agreement. Acceptance of the final payment by Recipient shall constitute a release in full of all claims against the District arising from or by reason of this Agreement. 3. OWNERSHIP OF DELIVERABLES. Unless otherwise provided herein, the District does not assert an ownership interest in any of the deliverables under this Agreement. 4. AMOUNT OF FUNDING (a) For satisfactory completion of the Project, the District shall pay Recipient approximately 77% of the total Project cost, but in no event shall the District cost -share exceed $1,250,000. The District cost -share is not subject to modification based upon price escalation in implementing the Project during the term of this Agreement. Recipient shall be responsible for payment of all costs necessary to ensure completion of the Project. Recipient shall notify the District's Project Manager in writing upon receipt of any additional external funding for the Project not disclosed prior to execution of this Agreement. (b) "Construction cost" is defined to include actual costs of constructing Project facilities, including construction management. Land acquisition, engineering design, permitting, and solicitation costs are excluded. Construction cost does not include any costs incurred prior to the Effective Date, unless expressly authorized by the Statement of Work. Costs that are excluded will not be credited toward Recipient's cost -share. (c) Work performed or expenses incurred after the Completion Date are not eligible for Cost -Share reimbursement. 5. PAYMENT OF INVOICES (a) Recipient shall submit itemized invoices as per the Statement of Work, Attachment A for reimbursable expenses by one of the following two methods: (1) by email to acc!pU sjrwmd.com (preferred) or (2) by mail to the St. Johns River Water Management District, Finance Director, 4049 Reid Street, Palatka, Florida 32177-2571. The invoices shall be submitted in detail sufficient for proper pre -audit and post -audit review. Invoices shall include a copy of contractor and supplier invoices to Recipient and proof of payment. Recipient shall be reimbursed for 100% of approved cost or the not -to -exceed sum of $1,250,000, whichever is less. _2_ 168 Contract #36526 The District shall not withhold any retainage from this reimbursement. District reimbursement is subject to annual budgetary limitation, if applicable, as provided in subsection (g). If necessary for audit purposes, Recipient shall provide additional supporting information as required to document invoices. (b) End of District Fiscal Year Reporting. The District's fiscal year ends on September 30. Irrespective of the invoicing frequency, the District is required to account for all encumbered funds at that time. When authorized under the Agreement, submittal of an invoice as of September 30 satisfies this requirement. The invoice shall be submitted no later than October 30. If the Agreement does not authorize submittal of an invoice as of September 30, Recipient shall submit, prior to October 30, a description of the additional work on the Project completed between the last invoice and September 30, and an estimate of the additional amount due as of September 30 for such Work. If there have been no prior invoices, Recipient shall submit a description of the work completed on the Project through September 30 and a statement estimating the dollar value of that work as of September 30. (c) Final Invoice. The final invoice must be submitted no later than 45 days after the Completion Date; provided, however, that when the Completion Date corresponds with the end of the District's fiscal year (September 30), the final invoice must be submitted no later than 30 days after the Completion Date. Final invoices that are submitted after the requisite date shall be subject to a penalty of ten percent of the invoice. This penalty may be waived by the District, in its sole judgment and discretion, upon a showing of special circumstances that prevent the timely submittal of the final invoice. Recipient must request approval for delayed submittal of the final invoice not later than ten days prior to the due date and state the basis for the delay. (d) All invoices shall include the following information: (1) District contract number; (2) Recipient's name, address, and authorization to directly deposit payment into Recipient's account (if Recipient has not yet provided the District with a completed Direct Deposit Authorization form); (3) Recipient's invoice number and date of invoice; (4) District Project Manager; (5) Recipient's Project Manager; (6) supporting documentation as to cost and/or Project completion (as per the cost schedule and other requirements of the Statement of Work), in addition, see Attachment D, "CONTRACT PAYMENT REQUIREMENTS FOR STATE FUNDED COST REIMBURSEMENT CONTRACTS," (7) Progress Report (if required); (8) Diversity Report (if otherwise required herein). Invoices that do not correspond with this paragraph shall be returned without action within 20 business days of receipt, stating the basis for rejection. Payments shall be made within 45 days of receipt of an approved invoice. (e) Travel expenses. If the cost schedule for this Agreement includes a line item for travel expenses, travel expenses shall be drawn from the project budget and are not otherwise compensable. If travel expenses are not included in the cost schedule, they are a cost of providing the service that is borne by Recipient and are only compensable when specifically approved by the District as an authorized District traveler. In such instance, travel expenses must be submitted on District or State of Florida travel forms and shall be paid pursuant to District Administrative Directive 2000- 02. (f) Payments withheld. The District may withhold or, on account of subsequently discovered evidence, nullify, in whole or in part, any payment to such an extent as may be necessary to protect the District from loss as a result of: (1) defective work not remedied; (2) failure to maintain adequate progress in the Project; (3) any other material breach of this Agreement. Amounts withheld shall not be considered due and shall not be paid until the ground(s) for withholding payment have been remedied. _3_ 169 Contract #36526 (g) Annual budgetary limitation. For multi -fiscal year agreements, the District must budget the amount of funds that will be expended during each fiscal year as accurately as possible. The Statement of Work, Attachment A, includes the parties' current schedule for completion of the Work and projection of expenditures on a fiscal year basis (October 1 — September 30) ("Annual Spending Plan"). If Recipient anticipates that expenditures will exceed the budgeted amount during any fiscal year, Recipient shall promptly notify the District's Project Manager and provide a proposed revised work schedule and Annual Spending Plan that provides for completion of the Work without increasing the Total Compensation. The last date for the District to receive this request is August 1 of the then -current fiscal year. The District may in its sole discretion prepare a District Supplemental Instruction Form incorporating the revised work schedule and Annual Spending Plan during the then -current fiscal year or subsequent fiscal year(s). 6. LIABILITY AND INSURANCE. Each party is responsible for all personal injury and property damage attributable to the negligent acts or omissions of that party, its officers, employees and agents. Recipient accepts all risks arising from construction or operation of the Project. Nothing contained herein shall be construed or interpreted as denying to any party any remedy or defense available under the laws of the state of Florida, nor as a waiver of sovereign immunity beyond the waiver provided for in §768.28, Fla. Stat., as amended. Each party shall acquire and maintain throughout the term of this Agreement such liability, workers' compensation, and automobile insurance as required by their current rules and regulations. 7. FUNDING CONTINGENCY. This Agreement is at all times contingent upon funding availability, which may include a single source or multiple sources, including, but not limited to: (1) ad valorem tax revenues appropriated by the District's Governing Board; (2) annual appropriations by the Florida Legislature, or (3) appropriations from other agencies or funding sources. Agreements that extend for a period of more than one Fiscal Year are subject to annual appropriation of funds in the sole discretion and judgment of the District's Governing Board for each succeeding Fiscal Year. Should the Project not be funded, in whole or in part, in the current Fiscal Year or succeeding Fiscal Years, the District shall so notify Recipient and this Agreement shall be deemed terminated for convenience five days after receipt of such notice, or within such additional time as the District may allow. For the purpose of this Agreement, "Fiscal Year" is defined as the period beginning on October 1 and ending on September 30. 8. PROJECT MANAGEMENT (a) The Project Managers listed below shall be responsible for overall coordination and management of the Project. Either party may change its Project Manager upon three business days' prior written notice to the other party. Written notice of change of address shall be provided within five business days. All notices shall be in writing to the Project Managers at the addresses below and shall be sent by one of the following methods: (1) hand delivery; (2) U.S. certified mail; (3) national overnight courier; or (4) email. Notices via certified mail are deemed delivered upon receipt. Notices via overnight courier are deemed delivered one business day after having been deposited with the courier. Notices via e-mail are deemed delivered on the date transmitted and received. DISTRICT Melisa Diolosa, Project Manager St. Johns River Water Management District 525 Community College Parkway, S.E. Palm Bay, Florida 32909-2213 Phone: 321-676-6622 Email: mdiolosa@sjrwmd.com -4- RECIPIENT Robert Tobar, Project Manager Indian River County 1801 27th Street, Building A Vero Beach, Florida 32960-3388 Phone: 772-226-1821 Email: rtobar@ircgov.com 170 Contract #36526 (b) The District's Project Manager shall have sole responsibility for transmitting instructions, receiving information, and communicating District policies and decisions regarding all matters pertinent to performance of the Project. The District's Project Manager may issue a District Supplemental Instruction (DSI) form, Attachment C, to authorize minor adjustments to the Project that are consistent with the purpose of the Project. Both parties must sign the DSI. A DSI may not be used to change the District cost -share or percentage, quantity, quality or the Completion Date of the Project, or to change or modify the Agreement. 9. PROGRESS REPORTS AND PERFORMANCE MONITORING. (a) Progress Reports. Recipient shall provide to the District quarterly Project update/status reports as provided in the Statement of Work. Reports will provide detail on progress of the Project and outline any potential issues affecting completion or the overall schedule. Recipient shall use the District's Project Progress Report form, Attachment B. Recipient shall submit the Project Progress Reports to the District's Project Manager and District's Budget Manager within 30 days after the closing date of each calendar quarter (March 31, June 30, September 30 and December 31). (b) Performance Monitoring. For as long as the Project is operational, the District shall have the right to inspect the operation of the Project during normal business hours upon reasonable prior notice. Recipient shall make available to the District any data that is requested pertaining to performance of the Project. 10. WAIVER. The delay or failure by the District to exercise or enforce any of its rights under this Contract shall not constitute or be deemed a waiver of the District's right thereafter to enforce those rights, nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right. 11. FAILURE TO COMPLETE PROJECT (a) Should Recipient fail to complete the Project, Recipient shall refund to the District all of the funds provided to Recipient pursuant to this Agreement. However, the District, in its sole judgment and discretion, may determine that Recipient has failed to complete the Project due to circumstances that are beyond Recipient's control, or due to a good faith determination that the Project is no longer environmentally or economically feasible. In such event, the District may excuse Recipient from the obligation to return funds provided hereunder. If the Project has not been completed within 30 days after the Completion Date, Recipient shall provide the District with notice regarding its intention as to completion of the Project. The parties shall discuss the status of the Project and may mutually agree to revise the time for Project completion or the scope of the Project. Failure to complete the Project within 90 days after the Completion Date shall be deemed to constitute failure to complete the Project for the purposes of this provision. (b) In the event the Project constitutes a portion of the total functional project, this paragraph shall apply in the event the total functional project is not completed. In such event, the 90 -day timeframe provided herein shall commence upon the date scheduled for completion of the total functional project at the time of execution of this Agreement, unless extended by mutual agreement of the parties. Paragraphs I I (a) and 11(b) shall survive the termination or expiration of this Agreement. 12. TERMINATION. If Recipient materially fails to fulfill its obligations under this Agreement, including any specific milestones established herein, the District may provide Recipient written notice of the deficiency by forwarding a Notice to Cure,'citing the specific nature of the breach. Recipient shall have 30 days following receipt of the notice to cure the breach. If Recipient fails to cure the -s- 171 Contract #36526 breach within the 30 -day period, the District shall issue a Termination for Default Notice terminating this Agreement without further notice. In such event, Recipient shall refund to the District all funds provided to Recipient pursuant to this Agreement within 30 days of such termination. The District may also terminate this Agreement upon ten days' written notice in the event of any material misrepresentations in the Project Proposal. Delay or failure by the District to enforce any right, remedy or deadline hereunder shall not impair, or be deemed a waiver of, any such right, remedy or deadline, or impair the District's rights or remedies for any subsequent breach or continued breach of this Agreement. ADDITIONAL PROVISIONS (Alphabetical) 13. ASSIGNMENT. Recipient shall not assign this Agreement, or any monies due hereunder, without the District's prior written consent. Recipient is solely responsible for fulfilling all work elements in any contracts awarded by Recipient and payment of all monies due. No provision of this Agreement shall create a contractual relationship between the District and any of Recipient's contractors or subcontractors. 14. AUDIT; ACCESS TO RECORDS; REPAYMENT OF FUNDS (a) Maintenance of Records. Recipient shall maintain its books and records such that receipt and expenditure of the funds provided hereunder are shown separately from other expenditures in a format that can be easily reviewed. Recipient shall keep the records of receipts and expenditures, copies of all reports submitted to the District, and copies of all invoices and supporting documentation for at least five years after expiration of this Agreement. In accordance with generally accepted governmental auditing standards, the District shall have access to and the right to examine any directly pertinent books and other records involving transactions related to this Agreement. In the event of an audit, Recipient shall maintain all required records until the audit is completed and all questions are resolved. Recipient will provide proper facilities for access to and inspection of all required records. (b) Repayment of Funds. District funding shall be subject to repayment after expiration of this Agreement if, upon audit examination, the District finds any of the following: (1) Recipient has spent funds for purposes other than as provided for herein, including but not limited to construction materials not used in the Project; (2) Recipient has failed to perform a continuing obligation of this Agreement; (3) Recipient has received duplicate funds from the District for the same purpose; (4) Recipient has been advanced or paid unobligated funds; (5) Recipient has been paid funds in excess of the amount Recipient is entitled to receive under the Agreement; and/or (6) Recipient has received more than 100% contributions through cumulative public agency cost - share funding. 15. CIVIL RIGHTS. Pursuant to chapter 760, Fla. Stat., Recipient shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, age, handicap, or marital status. 16. COOPERATION WITH THE INSPECTOR GENERAL, PURSUANT TO §20.055(5) FLA. STAT. Recipient and any subcontractors understand and will comply with their duty, pursuant to §20.055(5), Fla. Stat., to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing. 17. DISPUTE RESOLUTION. Recipient is under a duty to seek clarification and resolution of any issue, discrepancy, or dispute involving performance of this Agreement by submitting a written statement to the District's Project Manager no later than ten business days after the precipitating _6_ 172 Contract #36526 event. If not resolved by the Project Manager, the Project Manager shall forward the request to the District's Office of General Counsel, which shall issue a written decision within ten business days of receipt. This determination shall constitute final action of the District and shall then be subject to judicial review upon completion of the Project. 18. DIVERSITY REPORTING. The District is committed to the opportunity for diversity in the performance of all cost-sharing agreements, and encourages Recipient to make a good faith effort to ensure that women and minority-owned business enterprises (W/MBE) are given the opportunity for maximum participation as contractors. The District will assist Recipient by sharing information on W/MBEs. Recipient shall provide with each invoice a report describing: (1) the company names for all W/MBEs; (2) the type of minority, and (3) the amounts spent with each during the invoicing period. The report will also denote if there were no W/MBE expenditures. 19. FLORIDA SINGLE AUDIT ACT (a) Applicability. The Florida Single Audit Act (FSAA), §215.97, Fla. Stat., applies to all sub - recipients of state financial assistance, as defined in §215.97(1)(q), Fla. Stat., awarded by the District through a project or program that is funded, in whole or in part, through state financial assistance to the District. In the event Recipient expends a total amount of state financial assistance equal to or in excess of $750,000 in any fiscal year of such Recipient, Recipient must have a state single or project -specific audit for such fiscal year in accordance with §215.97, Fla. Stat.; applicable rules of the Department of Financial Services; and chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. In determining the state financial assistance expended in its fiscal year, Recipient shall consider all sources of state financial assistance, including state financial assistance received from the District, other state agencies, and other non -state entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a non -state entity for Federal program matching requirements. Recipient is solely responsible for complying with the FSAA. If Recipient expends less than $750,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of §215.97, Fla. Stat., is not required. In such event, should Recipient elect to have an audit conducted in accordance with §215.97, Fla. Stat., the cost of the audit must be paid from the non -state entity's resources (i.e., Recipient's resources obtained from other than State entities). (b) Program Information. This Agreement involves the disbursement of state funding by the Florida Department of Environmental Protection (FDEP). Funding is provided under the State of Florida, Statewide Water Quality Restoration Projects, in the amount of $1,250,000. The Florida Catalog of State Financial Assistance (CSFA) number for this program is CSFA No. 39.039. (c) Additional Information. For information regarding the state program under the above CSFA number, Recipient should access the Florida Single Audit Act website located at https:Happs.fldfs.com/fsaa/catalog.aspx for assistance. The following websites may be accessed for additional information: Legislature's Website at http://www.leg.state.fl.us/, State of Florida's website at http://myflorida.com, District of Financial Services' website at http://www.fldfs.com/ and the Auditor General's Website at http://www.myflorida.com/audgen/. (d) Allowable Costs. Recipient may only charge allowable costs to this Agreement, as otherwise provided herein. Any balance of unobligated cash that have been advanced or paid that is not authorized to be retained for direct program costs in a subsequent period must be returned to the District. -7- 173 Contract #36526 (e) Audit Requirements. Recipient shall ensure that the audit complies with the requirements of §215.97(7), Fla. Stat. This includes submission of a financial reporting package as defined by §215.97(2), Fla. Stat., and chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Recipient shall comply with the program requirements described in the Florida Catalog of State Financial Assistance (CSFA) [https:Happs.fldfs.com/fsaa/catalog.aspxl. The services/purposes for which the funds are to be used are included in the Statement of Work. (f) Financial Reporting. Recipient shall provide the District with a copy of any reports, management letters, or other information required to be submitted in accordance with chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable, no more than 20 days after its preparation. Recipient shall indicate the date the reporting package was delivered to Recipient in correspondence accompanying the reporting package. This information shall be directed to: St. Johns River Water Management District, Finance Director, Office of Financial Services, 4049 Reid Street, Palatka, FL 32177. A copy of the report shall also be provided to the Auditor General's Office at the following address: State of Florida Auditor General, Room 401, Claude Pepper Building, 111 West Madison Street, Tallahassee, Florida 32399-1450. (g) Monitoring. In addition to reviews of audits conducted in accordance with §215.97, Fla. Stat., as revised, monitoring procedures may include, but not be limited to, on-site visits by District staff, limited scope audits, and/or other procedures. Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the District. In the event the District determines that a limited scope audit of Recipient is appropriate, Recipient agrees to comply with any additional instructions provided by the District to Recipient regarding such audit. Recipient agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the District's Inspector General or the state Chief Financial Officer or Auditor General. (h) Examination of Records. In addition to the District's audit rights otherwise provided for herein, Recipient shall permit the District or its designated agent, the state awarding agency, the Department of Financial Services, the state's Chief Financial Officer and the state's Auditor General to examine Recipient's financial and non-financial records to the extent necessary to monitor Recipient's use of state financial assistance and to determine whether timely and appropriate corrective actions have been taken with respect to audit findings and recommendations, which may include onsite visits and limited scope audits. (i) Records Retention. Notwithstanding any other provision of this Agreement to the contrary, Recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five years from the date the audit report is issued, and shall allow the District, or its designee, state Chief Financial Officer, or Auditor General access to such records upon request. Recipient shall ensure that audit working papers are made available for such access for a period of three years from the date the audit report is issued, unless extended in writing by the District. 20. GOVERNING LAW, VENUE, ATTORNEY'S FEES, WAIVER OF RIGHT TO JURY TRIAL. This Agreement shall be construed according to the laws of Florida and shall not be construed more strictly against one party than against the other because it may have been drafted by one of the parties. As used herein, "shall" is always mandatory. In the event of any legal proceedings arising from or related to this Agreement: (1) venue for any state or federal legal proceedings shall be in Orange County; (2) each party shall bear its own attorney's fees, including appeals; (3) for civil proceedings, the parties hereby consent to trial by the court and waive the right to jury trial. -s- 174 Contract #36526 21. INDEPENDENT CONTRACTORS. The parties to this Agreement, their employees and agents, are independent contractors and not employees or agents of each other. Nothing in this Agreement shall be interpreted to establish any relationship other than that of independent contractors during and after the term of this Agreement. Recipient is not a contractor of the District. The District is providing cost - share funding as a cooperating governmental entity to assist Recipient in accomplishing the Project. Recipient is solely responsible for accomplishing the Project and directs the means and methods by which the Project is accomplished. Recipient is solely responsible for compliance with all labor, health care, and tax laws pertaining to Recipient, its officers, agents, and employees. 22. CONFLICTING INTEREST IN RECIPIENT. Recipient certifies that no officer, agent, or employee of the District has any material interest, as defined in § 112.312, Fla. Stat., either directly or indirectly, in the business of Recipient to be conducted hereby, and that no such person shall have any such interest at any time during the term of this Agreement. 23. NON -LOBBYING. Pursuant to §216.347, Fla. Stat., as amended, Recipient agrees that funds received from the District under this Agreement shall not be used for the purpose of lobbying the Legislature or any other state agency. 24. PERMITS. Recipient shall comply with all applicable federal, state and local laws and regulations in implementing the Project and shall include this requirement in all subcontracts pertaining to the Project. Recipient shall obtain any and all governmental permits necessary to implement the Project. Any activity not properly permitted prior to implementation or completed without proper permits does not comply with this Agreement and shall not be approved for cost -share funding. 25. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Fla. Stat., for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list. 26. PUBLIC RECORDS. Records of Recipient that are made or received in the course of performance of the Project may be public records that are subject to the requirements of chapter 119, Fla. Stat. If Recipient receives a public records request, Recipient shall promptly notify the District's Project Manager. Each party reserves the right to cancel this Agreement for refusal by the other party to allow public access to all documents, papers, letters, or other materials related hereto and subject to the provisions of chapter 119, Fla. Stat., as amended. 27. ROYALTIES AND PATENTS. Recipient certifies that the Project does not, to the best of its information and belief, infringe on any patent rights. Recipient shall pay all royalties and patent and license fees necessary for performance of the Project and shall defend all suits or claims for infringement of any patent rights and save and hold the District harmless from loss to the extent allowed by Florida law. -9- 175 Contract #36526 . IN WITNESS WHEREOF, the St. Johns River Water Management District has caused this Agreement to be executed on the day and year written below in its name by its Executive Director, or duly authorized designee, and Recipient has caused this Agreement to be executed on the day and year written below in its name by its duly authorized representatives, and, if appropriate, has caused the seal of the corporation to be attached. This Agreement may be executed in separate counterparts, which shall not affect its validity. Upon execution; this Agreement constitutes the entire agreement of the parties, notwithstanding any stipulations, representations, agreements, or promises, oral or otherwise, not printed or inserted herein. This Agreement cannot be changed by any means other than written amendments referencing this Agreement and signed by all parties. ST. JOHNS RIVER WATER INDIAN RIVER COUNTY MANAGEMENT DISTRICT Lo Ann B. Shortelle, Ph.D., Executive Director, or designee LE Date: Date: Attest: Typed Name and Title Typed Name and Title Attachments: Attachment A — Statement of Work Attachment B — Project Progress Report Form Attachment C — District Supplemental Instructions Form Attachment D — Contract Payment Requirements for State -Funded Cost. Reimbursement Contracts -10 176 Contract #36526 ATTACHMENT A - STATEMENT OF WORK WEST WABASSO PHASE 3 SEPTIC -TO -SEWER PROJECT I. INTRODUCTION/BACKGROUND The State of Florida General Appropriations Act FY 2021 provides funding under line item 1641A to the District for water quality projects that reduce nutrients, total phosphorus (TP) and total nitrogen (TN) and restore flow to the Indian River Lagoon (IRL). On November 18, 2020, the Florida Department of Environmental Protection (FDEP) endorsed projects on the District's scored and ranked project list. At its January 12, 2021 meeting, the Governing Board approved Recipient's proposal for cost -share funding. Indian River County (Recipient) requested funding for their West Wabasso Phase 3 Septic -to -Sewer project (Project) for the not -to -exceed amount of $1,250,000 towards the estimated construction cost of $1,400,000. This request was approved by the Governing Board. After approval by the Governing Board, Recipient notified the District that the revised estimated construction cost will be $1,632,000. The District is providing funding in the not -to -exceed amount of $1,250,000. The Recipient is located in Indian River County. II. OBJECTIVES The objective of this contract is to provide cost share dollars that will enable the Recipient to provide a water quality benefit to the Indian River Lagoon by reducing the nutrient load from septic tanks. This will also improve clarity to the natural area by helping to protect the seagrasses, which are a vital nursery for many aquatic animals. III. SCOPE OF WORK The Project area consists of two sites that together comprise Phase 3. Phase 3A consists of 615 Drive from CR -510 to the north end of the road. Phase 3B is located south of CR -510, between Kings Highway to the east and Lateral G canal to the west. The interior streets of the Phase 3B site are 591h Avenue and 58`h Court. There are 63 total parcels in Phase 3 and 36 parcels of the 63 parcels are developed with septic tanks. The Project will convert the 36 existing septic tanks to sewer. The 27 undeveloped parcels will provide a lateral stub -out for future connection. A gravity sewer system will be installed with manholes, service laterals, and two lift stations. All tanks will be abandoned, and laterals connected. IV. PROJECT ADMINISTRATION AND DELIVERABLES The Recipient shall be responsible for the following: • Complete and obtain final project design, construction plans, and specifications; • Obtain all required permits, including right, of access to the project sites, related to project construction and subsequent operation and maintenance of the completed work; • Assure compliance with all permits and permit conditions; • Provide procurement for project construction; • Perform supervision and inspection of construction; • Perform construction contract administration; ll'- 177 Contract #36526 • Assure compliance with cost accounting practices and procedures required for reimbursement of cost share funds expended. The Recipient shall provide the following to the District's Project Manager: Timely invoices for actual construction costs in accordance with this cost share agreement (i.e. quarterly, with appropriate substantiation that demonstrates that the applicant has paid for the total work cost and is seeking reimbursement up to the match amount) to enable proper review by the District's Project Manager prior to payment authorization. Deliverables to be submitted with invoices include (as applicable): o Interim progress status summaries including inspections, meeting minutes and field. notes and.dated color photographs of the construction completed to include on-going work that represents the time -period being invoiced; o List of addresses and types of the properties connected, as well as proof of connection for each property, as evidenced by copies of invoices for the connections by a licensed plumber or a utility contractor or building contractor, or certification by a Licensed Professional Engineer o Final invoice submittals for completed construction including inspections and dated color photographs of the construction site prior to, during and immediately following completion of the construction task; o Construction plans, specifications, and contract documents for the site work must be made available upon request; o Written verification that the record drawings and any required final inspection reports for the project are received; Quarterly progress reports identifying project progress to date, key milestones reached, overall project schedule versus time for project completion, an updated spend -down plan, key issues to be resolved, project construction photos including preconstruction, construction and postconstruction with dates. Quarterly reports shall also be emailed to the District's Budget Analyst at hnbarber@sjrwmd.com. Certification of construction completion by a Professional Engineer registered in the state of Florida. The Recipient shall ensure the task in the Task Identification section below is completed. V. TASK IDENTIFICATION AND TIME FRAMES The expiration date of this cost share agreement is December 31, 2022. The projected schedule is as follows: Task Description Anticipated Start Date Anticipated Completion Date Construction April 2021 September 2022 VI. BUDGET/COST SCHEDULE For satisfactory completion of the Project, the District shall pay Recipient approximately 77% of the total construction cost of the Project, but in no event shall the District's cost -share exceed $1,250,000. It is anticipated that the FY breakdown will be $375,000 for FY20-21 and $875,000 for FY21-22. _12- 178 Contract #36526 Recipient shall invoice the District quarterly with appropriate documentation. The District's Project Manager shall provide an invoice template that will be used. Invoices shall include a copy of the contractor's invoices submitted to the Recipient, proof of payment by Recipient, list of addresses and types of the properties connected, and other required supporting documentation for reimbursement up to match amount. For in-house expenses, Recipient shall provide copies of all receipts for' materials and a system report showing documentation of staff time or other proof of staff time expenses for the Project. The final invoice shall be submitted with the final project report. If the total actual cost of this project is less than originally estimated, the District's cost -share amount shall be reduced accordingly. Recipient may invoice more frequently submitting all required documentation and include general status information. Recipient may invoice the District for Project work beginning January 12, 2021. The District will not reimburse for any expenditures that occur prior to January 12, 2021. Recipient shall submit quarterly progress reports to the District's Project Manager and the District's Budget Analyst within 15 days of the end of quarter for work accomplished during each quarter. The email address for the District's Budget Analyst is hnbarberA irwmd.com. The Recipient shall submit a final project report within 15 days of Final Completion and acceptance by Indian River County detailing the Project's accomplishments and any issues resolved during the course of the work. Estimated Cost Schedule for Reimbursement per fiscal year (all dollar amounts are approximate and may be reallocated between the construction task for the two FYs). FY 20-21 10/1/2020 — 9/30/2021 FY21-22 (10/1/2021 — 9/30/2022) Estimated Estimated Reimbursement Description Task Amount Amount Construction $489,600 $375,000 FY21-22 (10/1/2021 — 9/30/2022) -13 - 179 Estimated Estimated Task Reimbursement Description Amount . Amount Construction $1,142,400 $875,000 -13 - 179 St. Johns River Water Management District Project Progress Report. Contract/Proiect Identification Name: SJRWMD Contract Number: ATTACHMENT B PROJECT PROGRESS REPORT West Wabasso Phase 3 Septic -to -Sewer Project Indian River County 36526 Construction Schedule Construction Start Date: Construction Completion Date: Contract Expiration Date: Cost -Share Budget Total Cost -Share Budget: Cost -Share Amount Expended To -date: Spend -Down Plan Contract #36526 Date: Report Number: SJRWMD Project Manager: Melisa Diolosa Recipient's Project Manager: Robert Tobar Reporting Period Beginning Date: Ending Date: are Amount Expended This Period: Cost -Share Budget Expended: Fiscal Year 1 Fiscal Year 2 Reimbursement# Anticipated Amount Anticipated Date Reimbursement# Anticipated Amount Anticipated Date 1 1 2 2 3 3 4 4 Proiect Readiness and Schedule Tracking Complete Start Date Completion Current Shown in %Complete Shown in Date Shown in Current Start Completion Project Phase Application Currently Application Application Date Date Notes: Explain anticipated deviations from schedule Planning Design Permitting Bidding & Award SOW Construction Tasks/Milestones/Deliverables Task Number Tasks/Milestones/Deliverables Total Construction %Complete Start Date Shown in SOW Completion Date Shown in SOW Current Start Date Current Completion Date 1 Project update including problems, issues and solutions. Explain in detail. Include digital photographs of work accomplished during reporting peroid. Attach an additional page of notes if necessary to explain reasons for lateness or unusual events or circumstances. 180 -14- Contract #36526 ATTACHMENT C — DISTRICT'S SUPPLEMENTAL INSTRUCTIONS (sample) DISTRICT SUPPLEMENTAL INSTRUCTIONS # DATE: TO: Robert Tobar, Project Manager Indian River County 1801 27th Street, Building A Vero Beach, FL 32960-3388 FROM: Melisa, Project Manager CONTRACT NUMBER: 36526 CONTRACT TITLE: West Wabasso Phase 3 Septic -to -Sewer Project The Work shall be carried out in accordance with the following supplemental instruction issued in accordance with the Contract Documents without change in the Contract Sum or Contract Time. Prior to proceeding in accordance with these instructions, w,indica acceptance these instructions for minor adjustments to the work as consistent with the Contract Doc §LoDistrict's Project Manager. 1. RECIPIENT'S SUPPLEMENTAL INSTRUCTIONS: 2. DESCRIPTION OF WORK TO BE CHANGED: DESCRIPTION OF SUPPLEMENTAL INSTRUCTION REQUIREMENTS: RECIPIENT's approval: (choose one of the items below): Approved: Date: (It is agreed that these instructions shall not result in a change in the Total Compensation or the Completion Date.) Approved: Date: (N/A agrees to implement the Supplemental Instructions as requested but reserves the right to seek.a Change Order in accordance with the requirements of the Agreement.) Approved: Acknowledged: Melisa Diolosa, District Project Manager Carol Miller, District Senior Procurement Specialist c: Contract file Financial Services Date: Date: Contract #36526 ATTACHMENT D — CONTRACT PAYMENT REQUIREMENTS FOR STATE -FUNDED COST REIMBURSEMENT CONTRACTS Invoices for state -funded cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.). Supporting documentation must be provided for each amount for which reimbursement is being claimed, indicating that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation shall clearly reflect the dates of service. Only expenditures for categories in the approved contract budget will be reimbursed. Listed below are examples of the types of documentation representing the minimum requirements by cost category: Salaries: Submit a payroll register or similar documentation showing gross salary charges, fringe benefits, other deductions, and net pay. If an individual is paid by the hour, a document reflecting the hours worked times the rate of pay is acceptable. Fringe Benefits: Fringe benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage, rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. Travel: Reimbursement for travel must be in accordance with §112.061, Fla. Stat., which includes submission of the claim on the approved State of Florida (State) or District travel voucher. Other direct costs: Reimbursement is based upon paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with -Department of Management Services Rule 60A-1.017, F.A.C., regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in §273.02, Fla. Stat., for subsequent transfer to the State. In-house charees: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units, times the rate being charged. The rates must be reasonable. Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. The "Reference Guide for State Expenditures" prepared by the Florida Department of Financial Services can be found at this web address: http:/www.fldfs.com/aadir/reference Quide.htm _16- 182 g Consent Item Indian River County; Florida Department of Utility Services Board Memorandum Date: March 23, 2021 To: Board of County Commissioners From: Vincent Burke, P.E., Director of Utility Services Prepared By: Jesse Roland, Plans Reviewer Subject: Acceptance of Utility Easements and Limited Access Easements — Preston Estates (Located Within the Municipal Boundaries of the City of Vero Beach) Background/Analysis: Property located at the northeast corner of 12th Avenue and 12th Street within the municipal boundaries of the City of Vero Beach is in the process of being platted as a single-family residential subdivision and will be known as Preston Estates. The developer is dedicating to the Board of County Commissioners (BCC) of Indian River County (IRC) utility easements for the water and sewer systems, which are presently under construction along with limited access easements along 12th Avenue and 12th Street, which are County roads. Since the dedication of the easements is by virtue of the plat, a formal acceptance of these easements is required by the BCC. Attached is a copy of the proposed plat of Preston Estates. It is noted that the Developer has posted with the County cash in the amount of 125% of the required utility improvements not yet constructed and has entered into a Contract for Construction of Required Improvements (UCP #3484) as well as a Cash Deposit and Escrow Agreement to guaranty completion. Funding: There is no cost to the BCC with regard to this item. Recommendation: Staff recommends that the Board of County Commissioners accept the Dedications of Utility Easements and Limited Access Easements as depicted on the proposed plat of Preston Estates, and authorize the Chairman to execute the Acceptance of Dedications by Indian River County on Sheet 1 of the plat of Preston Estates at such time as the mylar becomes available for signature. Attachments: 1. Copy of Proposed Plat of Preston Estates F:\Utilities\UTILITY - Engineering\Projects - Utility Construction Permits\Preston Estates - UCP#3484\Preston Estates Plat Agenda FINAL 3-23- 2021.docx 183 S 0 LL' $i x oaa zv fwOzw us �� w ill'Im r= o�`�° t•sw ypaoso wN_IU FoaG !<U O I�w ww Oy . OQ 111; Ishm Og use S'm; 212$ s"W1 a ~ri >�^1slow! of 3w w4iLi� y�ir ao it p IS°o. �° " <.m gLL�F # $� ° �o �W iacwa w� i F "„ moi:a Goy�o F Z4+ 8M tYE!ri ,0 i \�a s= r]lr a'rE wS eum .etxw_ F wM arr._�r ��T ""=o= �? 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T", �1\` l vo4-:'—'�i��r� •� ��.cv?r %/ �s/�� I a�5 1: y01 i-l�•iTv • Sabl / $i'^:r- \ .S.c.!. i St 5�n'..-�� � a SS'- � cel mnD -IF F /� �" �, � $ q�. R,� �� }�'��: 1•�R �� � lili, aWx lyl'� v: iR'ef ?3 Ty:. q 3� 1 ,�, �is�ifl • _ I affil] m A N0.LSffUd �� s t: 1 sly! } •,3.. r Q� � h' I JSelrO A „s. 'i i 1i11� sense ].iL,mms a I i [j II JI =SP I � I �1�'s j w'sc—l��.att i Fric j m'r. mc~i' `.m'—•ic .arct I �LL 9tI^�i� n 23>�f� I baA�s g„ o �'�\.•A= y! N2'In-i..N�.LAR !�L��iF•[t_i}c[�-R'.F S� 4,"", /++� � II *I4t sig L`im'ns,,' alb �'�yy3s/,rA'•\ '�xl! ter; ,Witt (�;�E��IFT+ i t-L7i..•.CISf��"ir �.t'TT-'��b"3^���� \l \ lfr. ,� $ q D6'BfiS M.tL(p.IION - — —u �� � � anNa vmwzzr q —g� 3� N.]Sv 106: �tlr9r-"a+v� J f G f4 Consent Item Indian River County, Florida Department of Utility Services Board Memorandum Date: March 23, 2021 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Prepared By: John M. Boyer, PE, Utilities Engineer Subject: Emergency Replacement of Two 16 -inch Water Valves: 58th Avenue at 4th Street Background: Indian River County Department of Utility Services (IRCDUS) recently discovered that two 16 -inch diameter water valves along 58th Avenue at 4th Street are leaking. The subject valves are located in the median of 58th Avenue and will soon compromise the structure of the roadway. Since this is an immediate threat to public property and safety, IRCDUS requested an emergency purchase order to authorize one of its labor contractors to replace the valves. The purchase order was approved by Assistant County Administrator Mike Zito. Analysis: Labor contractor CK Contractors & Development, LLC., (CK) will perform the valve replacement under the IRCDUS 2020 Labor Contract. However, while the actual cost of the repair may be more or less the anticipated amount, CK's proposal for the repair exceeds the $200,000 amount at which staff would be required to go out to public bid, per statute. Since the cost of the work is anticipated to exceed the $200,000 bid threshold, the purchase order for the repair must be presented to the Board of County Commissioners for ratification in accordance with Florida Statute 255.0525. Funding: Funds for this project are derived from the Replacement and Renewal budget in the operating fund. The operating fund budget is derived from water and sewer revenues. Description I Account Number I Amount Water Distribution Valve Repairs 1 47126936-044699-19551 1 $200,932.92 Recommendation: Staff recommends the Board of County Commissioners approve Purchase Order #89917 for a lump sum amount of $200,932.92. Attachments: 1. Proposal —CK Construction 187 F:\Utilities\UTILITY - Engineering\Projects - Capital Projects\21-0309 16 -inch GV 58th Ave\BCC Agenda\BCC Agenda Item 58thAvGV .docx x� Office Address: 1 100'Yedinolpgy Place; Suifie 122 West P, a] Beach;, Flc W, k :3:34.07 Phone: (561) 932-1070 Fax: (561.) -228-8918 To: Indian River County Address: 1800 27th Street Vero Beach, FL 32960 Contact: Phone: Fax: John Boyer Project Name: IRC - 58th Ave & 4th Street Valve Repairs Project Location: Indian River County, Vero Beach, FL Alb Bid Number: Bid Date: 5086 R2 3/22/2021 $1,500.00 $1,500.00 Alb Temp Traffic Control - Art. Roadway Item # Item Description Estimated Quantity Unit Unit Price Total Price Section A Alb Mobilization - Non -Emergency Event 1.00 LS $1,500.00 $1,500.00 Alb Temp Traffic Control - Art. Roadway 7,460.00 LF $1.15 $8,579.00 A5b Water Main - DIP - Cement -Lined WM 6 -inch 20.00 LF $16.82 $336.40 A5f Water Main - DIP - Cement -Lined WM 16 -inch 40.00 LF $59.85 $2,394.00 A13c Mechanical Joint Bell Restraints -Ductile Iron 6 -inch 10.00 EACH $192.87 $1,928.70 A13g Mechanical Joint Bell Restraints -Ductile Iron 16 -inch 20.00 EACH $677.79 $13,555.80 A14 Ductile Iron Fittings (C-153 Compact Fittings -Cement 0.60 TON $8.91 $5.35 Lined) A20c Resilient Seat Gate Valve Assembly - 6 -inch 2.00 EACH $704.24 $1,408.48 A20g Resilient Seat Gate Valve Assembly - 16 -inch 2.00 EACH $7,076.74 $14,153.48 Total Price for above Section A Items: $43,861.21 Section B B5b Misc Materials - Fill 144.00 CY $5.67 $816.48 B6a Bahia 700.00 SY $1.08 $756.00 Total Price for above Section B Items: $1,572.48 Section D Dla Trackhoe (Medium) 88.00 HR $115.00 $10,120.00 Dlc Front End Loader 88.00 HR $105.00 $9,240.00 Dlh Crew Truck W/ Hand Tools 88.00 HR $25.00 $2,200.00 Dli Trash Pump 3" 88.00 HR $10.00 $880.00 Dln Cut Off Saw (14") 88.00 HR $6.00 $528.00 D2c Supervisor 16.00 HR $95.00 $1,520.00 Dli Trash Pump 3" (2 Pumps For Dewatering For North 672.00 HR $10.00 $6,720.00 Location 24 Hours Per Day) Dli Trash Pump 3" (2 Pumps For Dewatering For South 672.00 HR $10.00 $6,720.00 Location 24 Hours Per Day) D2c 5 Man Crew Including 1 Foreman 88.00 HR $305.00 $26,840.00 Total Price for above Section D Items: $64,768.00 Section E E2 Sheeting & Shoring Rental 1.00 EACH $62,592.86 $62,592.86 E2 16" Double Line Stop W Equipment Layover 1.00 EACH $22,957.00 $22,957.00 E2 Dewatering Company (Sedimentation Bag) 2.00 EACH $428.00 $856.00 E2 Bond (2% Of 196,607.55 + 10% Markup) 1.00 LS $4,325.37 $4,325.37 Total Price for above Section E Items: $90,731.23 Total Bid Price: $200,932.92 3/22/20214:44: 10 PM 188Page 1 of 2 Notes: • Prices are in accordance with the IRCDUS 2020 Labor RFP 2020039 Valid Until 07/07/22. • Sheeting will be needed in all (4) four areas (2 work zone and 2 line stop areas) in order to maintain the existing curbing and roadway on both sides of the median. • Section A and B has material pricing only. Hourly rate for the entire job has been reflected in Section D. ACCEPTED: The above prices, specifications and conditions are satisfactory and are hereby accepted. Buyer: Signature: Date of Acceptance: 3/22/20214:44:10 PM [d61�IJC.7Z14DT CK Contractors & Development Florida Authorized Signature: y16✓, ` LAI Estimator: 189Page 2 of 2 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka P.E., Public Works Director SUBJECT: Work Order No. 4, Donadio and Associates — IRC Traffic Operations Facility (IRC 2104) DATE: March 17, 2021 DESCRIPTION AND CONDITIONS On November 13, 2018, the Board of County Commissioners approved a Continuing Services Contract Agreement with Donadio and Associates, Architects P.A. to perform continuing architectural services for architectural projects for County Departments and Divisions. The Contract was for three years, with an option for an additional two-year renewal. The purpose of Work Order No. 4 is to prepare construction documents for a new single story, 20,600 sq. ft. Traffic Operations Facility and a single story, 5,130 sq. ft. covered storage structure, open on foursides. The scope includes architectural design, structural engineering, mechanical/electrical engineering and civil engineering, and assistance with bidding the project, for a contract amount of $261,900.00 plus $57,100.00 in reimbursable expenses for a total of $319,000.00. FUNDING Funding in the amount of $319,000.00 is budgeted and available in Optional Sales Tax Facilities Management/Traffic Operations Building Replacement, GL Account Number 31522019-066510-20017. RECOMMENDATION Staff recommends approval of Work Order No. 4 for Donadio and Associates, authorizing the professional services as outlined in the Scope of Services (Exhibit A,) and requests the Board authorize the Chairman to execute Work Order No. 4 on their behalf for a contract amount of $261,900.00 plus $57,100.00 in reimbursable expenses for a total of $319,000.00. ATTACHMENTS Scope of Services - Exhibit A Donadio and Associates Work Order No. 4 APPROVED AGENDA ITEM FOR APRIL 6.2021 190 D O N A D I O & Associates„ Architects, P.A. March 10, 2021 Mr. Kevin Guenther Indian River County Traffic Engineering Division 1801 27th Street, Bldg. A Vero Beach, Florida 32960 RE: ARCHITECTURAL/ ENGINEERING PROPOSAL FOR A NEW INDIAN RIVER COUNTY TRAFFIC OPERATIONS FACILITY AND STORAGE STRUCTURE 4548 41St STREET, VERO BEACH, FLORIDA ARCHITECT'S PROJECT NO. 2021 - 20.1.2 Dear Mr.. Guenther, Within the content of this letter is a Proposal for Architectural/Engineering Services for the Design of a new single story 20,600 sq. ft. Traffic Operation Facility and a single story 5,130 Covered Storage Structure and to be located within the existing Indian River County Traffic Operations Complex located at 4548 41St Street, Vero Beach, Florida SCOPE OF WORK Design of a new single story 20,600 sq. ft. Traffic Operation Facility and a single story 5,130 Covered Storage Structure open on all four sides and constructed with material consisting of masonry bearing walls with bar joist and metal deck roof structure, low slope roof membrane system and interior Architectural, HVAC, Plumbing and Electrical systems. Services shall be provided by Donadio and Associates Architect, P.A. pursuant to our current Continuing Architectural Services Agreement for Professional Services entered into as of the 13t' day of November 2018. The Scope of Work to be provided shall be as follows: Architectural - Preparation of Construction Documents to include the following: • Preparation of architectural construction documents consisting of floor plans, elevations, roof plans and details, life safety plan, code review, schedules, general/construction, details, notes and specifications. • Coordination with MEP, Structural, Civil Engineering and Cost Estimating Consultants. • Preparation of Schematic, Design Development, Construction Documents and Permit Revision Documents. • Preparation of all documents for site plan approval and building permit submittal. • Make application to the Indian River County for site plan approval and building permit approval. • Responses to site plan approval and building permit review comments. • Attend all preconstruction /design meeting as required. • Construction Administration Services shall be included. In addition provide scheduled site observations, review of Contractor's requests for information and/or clarifications, shop drawing reviews, review of change order and decisions on any claims or disputes, punch -list walk-thru with contractor and County to determine general conformity with approved plans and specifications. 191 Structural Engineering — Preparation of Construction Documents to include the following: • Coordination with Donadio & Associates, Architects, P.A. • Design and prepare the Structural Documents for permit submittal and construction to include Foundation Plans, Floor Plans, Roof Framing Plan, Sections, Details, Schedules and Specifications in short format on the plans. • Preparation of Schematic, Design Development, Construction Documents and Permit Revision Documents. • Preparation of all documents for building permits submittal. • Responses to building permit review comments. • Attendance at Pre-Construction/Design Meetings. • Complete Construction Administration Services shall be included In addition provide scheduled site observations, review of Contractor's requests for information and/or clarifications, shop drawing reviews, review of change order and decisions on any claims or disputes, punch -list walk-thru with contractor and County to determine general conformity with approved plans and specifications. Mechanical/Electrical/ Engineering — Preparation of Construction Documents to include the following: • Coordination with Donadio & Associates, Architects, P.A. • Design criteria for heating, ventilation and air conditioning (HVAC), electrical and plumbing • Construction documents and specifications for HVAC, electrical and plumbing, which include but are not limited to: floor plans, schedules, electrical and plumbing risers, electrical panels, reflected ceiling plans and details, along with Fire Sprinkler System Performance Specification. • Preparation of Schematic, Design Development, Construction Documents and Permit Revision Documents. • Florida Energy Calculations. • Preparations of all documents for building permit submittal. • Responses to building permit review comments. • Attendance at Pre-Construction/Design Meetings. • Complete Construction Administration Services shall be included In addition provide scheduled site observations, review of Contractor's requests for information and/or clarifications, shop drawing reviews, review of change order and decisions on any claims or disputes, punch -list walk-thru with contractor and County to determine general conformity with approved plans and specifications. Civil Engineering — Preparation of Construction Documents to include the following: • Coordination with Donadio & Associates, Architects, P.A. • Project coordination with the following regulatory agencies: o Indian River County (IRC) o St. John's River Water Management District (SJRWMD) o Indian River Farms Water Control District (IRFWCD) • Project coordination and review of the required boundary, project specific topographic and tree survey. It is understood that surveying services will be provided by County and all necessary existing conditions survey data required for design will be provided in both AutoCAD and pdf formats. It is also understood that the necessary hard copies (signed and sealed) will be provided by the County as needed to support the permit agencies application submissions. • Coordination with project Architect for base plan coordination on project building area and addition. • Attendance to (3) project team meetings with project architect and / or Owner during design. Should additional meetings be required/desired, they will be billed pursuant to the hourly rate scheduled attached to this contract. • Development of traffic statement for project (to be noted on site plan). Does not include formal traffic study. • Preliminary meeting (pre -application conference) with IRC Planning Department. • Preliminary meeting (pre -application conference) with SJRWMD. • Preliminary coordination with IRFWCD. • Design of the paving, grading and drainage systems to incorporate the new addition. 192 • Development of the on-site drainage calculations and report. It is understood that the project should only require assessment of Pre and Post Impervious areas to ensure the new building project remains within the previously permitted impervious area allotment for the site. Therefore, this contract does not include re -modeling of the existing wet detention pond and surrounding County Complexes. However, should this level of drainage analysis be required, the fee for this additional scope has been provided below in a separate line item.. • Preparation of the site construction drawings. • Preparation of a code compliant landscape plan to incorporate in -fill landscaping as required for the specific addition. • Preparation of the following permit applications: o IRC Pre -Application Conference o IRC Major Site Plan o IRC Stormwater o IRC Utilities o IRC Land Clearing o IRC Initial / Final Concurrency o IRC Fire Review o SJRWMD Permit Modification o IRFWCD Permit Modification • Development of Civil Plans consisting of: o Cover Sheet o General Notes and Specifications o Existing Conditions Plan o Demolition Plan (Site portion only) o Erosion Control Plan and Details o Site Plan o Paving, Grading and Drainage Plan o Utility Plan o In -fill Landscaping Plan, Landscape Details, Landscape Notes and Specifications o Cross -Sections Plan o Site Details Plan o Paving, Grading and Drainage Details Sheets o Utility Detail Sheets • Submission of civil plans and application packages to permit agencies. • Attendance at the IRC Technical Review Committee meeting. • Revisions to plans per agency comments. • Final construction plans drawings revisions per jurisdictional comments and resubmittal to agencies for final approvals. • Provide review of site portion of project cost estimate as provided by Architect. • Construction Administration & Certifications to be provided by the County. Architectural/Engineering Basic Services and Civil Services Fees shall be broken down as stated below. The Basic Services Fees shall include Basic Services for Architectural, Structural, Mechanical, Electrical and Plumbing Services. BASIC SERVICES: Architectural Services.................................................................$163,000.00 Structural Engineering.................................................................$ 15,250.00 MEP Engineering ......................................................................$ 35,500.00 Sub -Total $213,750.00 Civil Services (not including E & F below) ...........................................$ 48,150.00. Total $261, 900.00 Reimbursable Expenses...............................................................$ 50,000.00 193 Civil Services Fees shall include Additional Services for Civil Engineering, Cost Consulting Services, Geotechnical Testing and Report, Site Lighting and Photometrics, Fire Sprinkler Performance Specification and Emergency Generator Design. CIVIL SERVICES: A. Civil Engineering: 1. On -Site Civil Design/Permitting: .............................................. $31,350.00. 2. Master Stormwater Modeling ..................................................$ 3,850.00 B. Construction Cost Consulting Services: 1. 100% Schematic Design Construction Budget ..............................$ 3,250.00 2. 50% Construction Documents Construction Budget .......................$ 2,650.00 C. Geotechnical Testing....................................................................$ 4,800.00 D. Emergency Generator Design and Drawings ........................................$ 2,250.00 E. Fire Sprinkler Performance Specification .............................................$ 5,250.00 (if required) F. Site Lighting and Photometrics..........................................................................$ 1,850.00 (if required) This proposal is based upon the provision of the following Scope of Services and Deliverables: SCHEMATIC DESIGN PHASE The Architect shall assist the County in establishing the program and ascertain the requirements of the project and shall. arrive at a mutual understanding of such requirements with the County. Based on this understanding the Architect shall prepare Schematic Design Documents consisting of drawings and outline specifications. DELIVERABLE: 30 Days after issuance of Purchase Order. DESIGN DEVELOPMENT PHASE Based on the approved Schematic Design Documents and any adjustments authorized by the County in the program schedule or construction budget, the Architect shall prepare, for approval by the County, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the project as to Architectural, Structural, Mechanical and Electrical systems, materials and such other elements as may be appropriate. DELIVERABLE: 30 Days after issuance of Owners Schematic Design Comments. CONSTRUCTION DOCUMENTS PHASE Based on the approved Design Development Documents and any further adjustments in the scope or quality of the project or in the construction budget authorized by the County, the Architect shall prepare, for approval by the County, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. DELIVERABLE: 90% Construction Documents 30 Days after issuance of Owners Design Development Comments. 90% Construction Documents, at this time, shall be submitted for Building Permit and Site Plan Approval Process to run concurrently. BIDDING AND NEGOTIATION PHASE The County's Contractor shall procure Bids for the Construction of the Project and the Architect shall assist the Contractor in the clarification of any Bid Requests for Information during the Bidding process. CONSTRUCTION ADMINISTRATION PHASE OF THE CONSTRUCTION CONTRACT The Architect's responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the contract for construction and terminates at the issuance to the County of the final Certificate for Payment or 60 days after the date of Substantial Completion of the Work, whichever comes first. The Architect shall provide periodic Site Observations, Review of Contractor's Applications for Payment, Contractor's request for information and/or clarifications, Shop Drawing Reviews, Review of Change Order and decisions on any claims or disputes, Punch -List Walk-Thru with Client and Contractor to determine general conformity with approved plans and specifications. 194 PAYMENT SCHEDULE A. The fee is based upon our understanding of the stated goals and upon completion of services described above. The Fee Payment Schedule shall be as follows: Schematic Design Phase 15% Design Development Phase 20% Construction Document Phase 40% Bidding 5% Construction Administration 20% TOTAL 100% Reimbursable expenses are in addition to compensation for Basic Services and include expenses incurred by the Architect, in the interest of the project. Such expenses include, but are not necessarily limited to the cost of reproduction of drawing and specifications, including progress sets, postage, long-distance communication and facsimiles, photographs, travel and mileage, and the following permit application fees: o IRC Pre -Application Conference o IRC Major Site Plan o IRC Stormwater o IRC Utilities o IRC Land Clearing o IRC Initial / Final Concurrency o IRC Fire Review o SJRWMD Permit Modification o IRFWCD Permit Modification o Indian River County Building Department Plan Review Fee. o' IRC Fire Plans Review FEE Reimbursable expenses will be billed at actual cost. Estimated Cost of Reimbursable Expenses is a maximum not to exceed amount of Fifty Thousand Dollars ($50,000.00). B. Progress billings will be made monthly based upon the percentage of completion of each phase of the project as of the date of the invoice. Payment is due upon receipt of the invoice. Invoices not paid within thirty (30) days of invoice date will be subject to a finance charge of one and one-half percent (1.5%) per month. C. Should the scope of the project change substantially, the fee will be altered accordingly, based upon County approval. Such work will be billed at the hourly rates specified below, for the time involved. No additional work will be initiated without County written authorization. D. Donadio & Associates, Architects, P.A. Standard Hourly Billing Rates are as follows: Principal $200.00 Senior Project Manager $175.00 Project Manager $135.00 CADD Manager $135.00 CADD Technician I $100.00 CADD Technician II $ 90.00 CADD Technician III $ 85.00 Office Manager $ 85.00 Administrative Assistant $ 65.00 Receptionist $ 60.00 Technical Support $ 55.00 195 Structural Engineering Standard Hourly Billing Rates are as follows: $45.00 / Hr. - Clerical $75.00 / Hr. - CADD $80.00 / Hr. -Engineering Technician/Inspector $150.00 / Hr. — Structural Engineer MEP Engineering Standard Hourly Billing Rates are as follows: $75.00 / Hr. - Clerical $75.00 / Hr. - CADD $95.00 / Hr. - Designer $110.00 / Hr. —Engineering /Field Technician $125.00 / Hr. — Project Manager $225.00 / Hr. — Principals Civil Engineering Standard Hourly Billing Rates are as follows: Principal $200 Per Hour Expert Witness $300 Per Hour Sr. Engineer II $175 Per Hour Sr. Engineer I $150 Per Hour Jr. Engineer $130 Per Hour Sr. Technician $115 Per Hour Jr. Technician $ 90 Per Hour Inspector $115 Per Hour Administrative II $ 80 Per Hour Administrative I $ 60 Per Hour E. If the project is abandoned or terminated before completion, County will be invoiced for the services performed, together with the reimbursable expenses incurred, as of the date of termination. F. Should any questions arise regarding an invoice or any portion thereof, this office should be contacted immediately. Payment for the amount in question may be withheld. However, timely payment of the balance is required. G. Payment for services performed is in no way based upon the receipt of regulatory approvals or project financing. H. This Proposal is valid for 30 days from the date shown hereon and represents the entire understanding between Parties with respect to the referenced Project and may only be modified in writing. GENERAL A. Illustrative renderings or models are not part of the Basic Services. B. Landscape Irrigation Design and Drawings, Material Testing, Re -Modeling of the Existing Wet Detention Pond and Surrounding County Complexes, Design of off-site Roadway and Utility improvements, Threshold or Special Inspections, Construction Administration & Certifications to be provided by the County, Environmental Surveys, Topographical Surveys to be provided by County, As -Built Drawings, Re -Zoning, Full -Time on -Site Representation, and any other Application Fees for Agency approvals are not part of the Basic Services. 196 C. All drawings, specifications and other documents prepared for this project are for use solely with this project and unless otherwise provided Donadio & Associates, Architects, P.A. are the author and County and retain all lawful copyrights to such documents. This Proposal letter outlines our Architectural/Engineering Scope of Services. Should this arrangement be acceptable to you, please sign and return one (1) copy to our Office If you have any questions or wish to discuss this proposal, please feel free to contact our. Office. Thank you for this opportunity to work with you on this very exciting project. Very truly yours, Anthony J. Donadio, A.I.A., NCARB President 197 WORK ORDER NUMBER 4 IRC -2104 IRC Traffic Operations Facility This Work Order Number is entered into as of this day of pursuant to that certain Continuing Contract Agreement for Continuing Architectural Services, dated November 13, 2018 for a 3 -year term with 2 year additional renewal, (referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Donadio & Associates, Architects P.A. ("Consultant"). All services performed under this contract shall be supervised and certified by a licensed Professional Engineer (PE) licensed with the State of Florida and staff employed directly with your firm. Scope of Services: Indian River County is requesting that Donadio & Associates, prepare construction drawings consisting of new facility plans and details which depict the Scope of Work, assist in the bidding phase, and provide construction administration services necessary to complete new Traffic Operations building and storage structure at 4548 411t St, Vero Beach, FL 32967. All work shall be performed in accordance with the attached Proposal dated March 10, 2021 (EXHIBIT "A") and shall comply with Standards enumerated in the Continuing Contract Agreement for Architectural Services, dated November 13, 2018 with additional 2 -year renewal. Compensation: The COUNTY agrees to pay, and Donadio & Associates. agrees to accept, $319,000.00 for services rendered according to the Proposal dated March 10, 2021, identified in the attached EXHIBIT "A", incorporated by reference herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS DONADIO & ASSOCIATES OF INDIAN RIVER COUNTY By: By: Tony Donadio Joseph Flescher, Chairman President BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney 198 I CONSENT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director James Ennis, P.E., PMP, Assistant Public Works Director FROM: Kirstin Leiendecker, P.E., Roadway Production Manager SUBJECT: Amendment No. 18 to Indian River County Civil Engineering and Land Surveying Agreement for Bridge Replacements and Widening of 66th Avenue from South of SR60 to North of 57th Street DATE: March 15, 2021 DESCRIPTION AND CONDITIONS Arcadis US, Inc. (formally known as Arcadis G&M, Inc) is under contract with Indian River County to provide Civil Engineering and Land Surveying Services for Bridge Replacements and Widening of 66th Avenue from South of SR60 to North of 57th Street. The original Agreement was approved by the Board of County Commissioners on September 6, 2005 in the amount of $631,700.00. Seventeen amendments have been approved to date, bringing the total to $2,503,074.61. Amendment No. 18 provides for post design services as the Engineer of Record for this project on an "as needed" and "as requested" basis. The construction phase is expected to begin June 2021 and is expected to be completed in the fall of 2023. The total negotiated not -to -exceed fee for Amendment No. 18 is $120,000.00 to be billed upon the attached fee schedule. Amendment No. 18 increases the total contract amount from $2,503,074.61 to $2,623.074.61. FUNDING Funding in the amount of $120,000.00 for Amendment No. 18 is available in Account No. 10215241- 066510-07806/Traffic Impact Fees/District 2 Roads/Construction Progress/66th Ave/49th Street to 69th Street. Account Name Account Number Amount Traffic Impact Fees/District 2 Roads/Construction Progress/66th Ave/491h Street to 69th Street 10215241-066510-07806 $120,000.00 199 Inc. the 200 BRIDGE REPLACEMENTS AND WIDENING OF 66THAVENUE FROM SOUTH OF SR 60 TO NORTH OF 57TH STREET. IRC PROJECT NUMBER 0545 PROFESSIONAL CIVIL ENGINEERING & STRUCTURAL ENGINEERING SERVICES AMENDMENT NO. 18 TO THE PROFESSIONAL ENGINEERING/LAND SURVEYING SERVICES AGREEMENT BETWEEN ARCADIS US, Inc. (tka ARCADIS G&M, Inc.), Inc. AND INDIAN RIVER COUNTY, FLORIDA. This is an amendment to the existing Engineering Services Agreement (AGREEMENT)dated September 6, 2005 between ARCADIS US, Inc. (ENGINEER) and Indian River County (COUNTY). This amendment addresses changes in "Section III - Scope of Services", and "Section V - Compensation". Amendment Description. This Amendment includes the following: "SECTION III — SCOPE OF SERVICES" is being modified to incorporate the following: Participation at the mandatory Pre -Bid Conference, review, and provision of answers to bidder questions during the bid process and Post Design Services by ENGINEER and its associated sub - consultants who have provided design assistance on various elements of the project. Services under this Amendment will be provided on an "as requested" basis. "SECTION V — COMPENSATION" is being modified to incorporate the following: The COUNTY agrees to pay and the ENGINEER or agrees to accept for services rendered pursuant to this Agreement fees in accordance with the following: A. Professional Services_F.ee The estimated hourly charges mutually agreed upon by the ENGINEER and the COUNTY for services rendered shall be based on actual charges incurred on and hourly basis by ENGINEER and charges incurred by ENGINEER'S sub - consultants (plus 10%) Current hourly rate tables for ENGINEER and sub -consultants are attached. The following is an estimate of hourly charges and cost for Post Design Services. Post Design Services Roadway, Signing and Marking $35,000.00 (Arcadis & WGl, Inc.) Page 1 of 2 G:\LNR Support\Proposals\WPB\2021Undian River County\66th AVE AMENDMENT 18 1-22-2Ldoc 201 Structural Plans for three project bridges $75,000.00 (WGI, Inc.) Landscape and Irrigation $10,000.00 (Lucido and Associates, Inc) TOTAL ESTIMATED HOURLYFEES $120,000.00 The AGREEMENT is hereby amended as specifically set forth here in. All other sections of the AGREEMENT shall remain in full force and effect and are incorporated herein. This Amendment No. 18 to the AGREEMENT regardless of where executed, shall be governed by, and constructed by the laws of the State of Florida. In witness whereof the parties have executed this Amendment this day of 2021. ARCADIS US, INC. 1500 GateW4 B lev rd, Suite 200 Boynton Be ch, Fl. 426 V.P. WITNESSED BY: 0�filwykj County Attorney Approved as to Form and Legal Sufficiency Jason Brown, County Administrator INDIAN RIVER COUNTY, FLORIDA ! BOARD OF COUNTY COMMISSIONERS Joseph E. Flescher, Chairman Approved by BCC Attest: Jeffrey R. Smith, Clerk of Circuit Court Deputy Clerk Page 2 of 2 G:\LNR Support\Proposa1s\WPB\2021 Undian River County\66th AVE AMENDMENT 18 1-22-2 Ldoc Design & Consultancy fornaturaland ARCADISI builtassets ARCADIS US, INC. HOURLY RATE SCHEDULE Effective January 2021 Personnel Category Rate $ per hour Principal/Expert Witness $ 220.00 Sr. Project Manager $ 195.00 Professional. Surveyor $ 150.00 Sr. Project Engineer $ 150.00 Project Engineer/ Surveyor $ 125.00 Project Coordinator $ 95.00 Sr. Cadd Designer $ 100.00 Cadd Designer $ 85.00 Sr. Field Representative $ 125.00 Field Representative $ 90.00 Engineering Assistant $ 60.00 Survey Technician $ 80.00 Project Assistant/Clerical $ 65.00 2 Man Field Crew $ 140.00 Courier $ 45.00 Expenses: In addition to labor charges, Arcaids US, Inc. invoices for mileage at the federally approved mileage rate allowd by IRS at the time travel occurs, printing, shipping, sub -consultant fees, and other out of pocket expenses incurred during the duration of the project. 203 January 25, 2021 NAIGI, LNC. FEE SCHEDULE EFFECTIVE DATE- JUNE 27, 2020 Hmnriv Rntr ENGINEERING SERVICES Executive Enaineer 5275.00 Chief Engineer 5250.00 Senior Project Manager 5210.00 Principal Engineer 5230.00 Project Manager 5185.00 Senior Engineer 5170.00 Senior Project Engineer 5160.00 Project Engineer $150.00 Senior Designer 5145.00 Engineer $140.00 Senior Engineer Intem 5130.00 Engineer Intent $100.00 Chicf Designer 5165.00 Designer 5110.00 Field Engineer 5165.00 Field Inspector 5110.00 SURVEYING SERVICES $200.00 Principal Surveyor $250.00 Senior Project Manager 5200.00 Project Manneer 5185.00 Senior Professional Surveyor 5170.00 Photogrammetrist $150.00 Professional Surveyor $140.00 Survey Intent 5100.00 Senior Survey Technician 5140.00 Survey Technician $100.00 SUE Technician $100.00 2 Person Field Survey Crew 5140.00 3 Person Field Survey Crew 5180.00 4 Person Field Survey Crew $210.00 5 Person Field Survcy Crew 5265.00 2 Person SUE Crew 5150.00 3 Person SUE Crew 5200.00 4 Person SUE Crew 5250.00 5 Person SUE Crew 5300.00 chief Utility Coordinator 5210.00 Senior Utility Coordinator $150.00 Utility Coordinator 5130.00 Laser Scan Crew 5250.00 HydrographicMathymetric Crew 5325.00 M."Ov Rntn PLANNING SERVICES Executive Planner $275.00 Principal Planner 5225.00 Senior Project Manager 5180.00 Project Manager $150.00 Senior Planner $130.00 Planner $100.00 Entry Level Planner $85.00 LANDSCAPE ARCHITECTURE SERVICES Principal Landscape Architect $200.00 Senior Project Manager $180.00 Project Manager $150.00 Senior Designer $130.00 Designer $100.00 Entry Level Designer 585.00 ENVIRONMENTAL SERVICES Executive Environmental Scientist 5225.00 Principal Environmental Scientist $200.00 Senior Environmental Scientist $180.00 Project Manager $135.00 Environmental Scientist 5120.00 Environmental Technician 590.00 ARCHITECTURAL SERVICES Project Manager $185.00 Senior Architect $260.00 Project Architect $160.00 Architect 5145.00 Architect Intern 5100.00 OTHER PROFESSIONAL SERVICES Expert Witness $350.00 GIS Technician $150.00 Administrative Assistant 575.00 REIMBURSABLE EXPENSES Copies, Black & White (each) S 030 Copies, Color (each) $ 1.00 Plots, Black & White (each) S2.00 Plots, Color (each) 515.00 Mylers (each) 570.00 Foam Core Presentation Boards (each) $ 7.50 All Third Party Expenses Cost Plus 15% Expenses: In addition to labor, WGI, INC. bills for the following project related costs at a contractually agreed markup: printing; conference calling charges; document review, permit or recording fees paid on behalf of CLIENT; shipping; bid advertisement; specialty materials, software or equipment rental; sub -consultant fees; costs of project related employee travel including meals, lodging, airfare and miscellaneous travel costs such as tolls, paring, etc; mileage for all company-owned vehicles (trucks) will be charged at 50.85/mile; employee owned vehicles used for transportation related to the Project will be charged at the prevailing federal mileage rate allowed by the IRS at the time the travel occurs. WGI also bills for the cost of internal reproduction and the use of specialized equipment related to subsurface utility vacuum excavation, mobile scanning (LIDAR), and hydrographic surveying. (9*WGInc.com Lucido & Associates 2021 HOURLY BILLING RATES President $245.00 Project Designer III $110.00 Senior Vice President $235.00 Environmental Specialist $105.00 Vice President $210.00 Project Designer II $ 95.00 Project Director II $175.00 Executive Administrator $ 85.00 Project Director I $165.00 Bookkeeper $ 75.00 Project Director $150.00 Design Assistant $ 65.00 Project Manager III $145.00 Administrative Assistant $ 55.00 Project Manager II $135.00 Technical Assistant $ 45.00 Project Manager 1 $125.00 Hourly rates are valid for a period of thirty (30) days from date of proposal. Hourly rates may change at the beginning of each calendar year based on annual review (Revised 1/0520161 205 , IT ' INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director i James W. Ennis, P.E., PMP, Asst. Public Works Director FROM: Kirstin Leiendecker, P.E., Roadway Production Manager SUBJECT: 66th Avenue Phase IB - Amendment No. 9 (IRC -1505) DATE: March 15, 2021 DESCRIPTION AND CONDITIONS In 1995, the widening of 66th Avenue, from 2 -lanes to a 4 -lane divided roadway, was added to the Indian River County Long Range Transportation Plan. In 2005, the Board of County Commissioners approved an Engineering/Land Surveying Services Agreement with Kimley-Horn & Associates, Inc. Eight (8) amendments have been approved to date. f Amendment No. 9 provides for post design services as the Engineer of Record for this project on an "as needed" and "as requested" basis. The construction phase is expected to begin June 2021 and is expected to be completed in the fall of 2023. The total negotiated not -to -exceed fee for Amendment No. 9 is $216,920.00 to be billed upon the attached fee schedule. Amendment No. 9 increases the total contract amount from $2,846,709.50 to $3,063,629.50. FUNDING Funding in the amount of $216,920.00 for Amendment 9 is available in Account No. 10215241-066510- 07806/Traffic Impact Fees/ District 2 Roads/Construction Progress/ 66th Avenue/ 49th Street to 69th Street. Account Name Account No. Amount Traffic Impact Fees/District 2 Roads/Construction Progress/66th Avenue /49th Street to 69th Street 10215241-066510-07806 $216,920.00 RECOMMENDATION Staff recommends approval of Amendment No. 9 to Kimley-Horn & Associates, Inc., and requests the Board authorize the Chairman to execute Amendment No. 9 on their behalf for an amount not to exceed i of $216,920.00. ATTACHMENT ; Amendment No. 9 AGENDA ITEM FOR APRIL 6, 2021 I 206 INDIAN RIVER COUNTY 66th Avenue Phase 1B Construction Phase Services Project Number: IRC -1505 AMENDMENT NO. 9 TO THE PROFESSIONAL ENGINEERING/LAND SURVEYING SERVICES AGREEMENT BETWEEN KIMLEY-HORN AND ASSOCIATES, INC. AND INDIAN RIVER COUNTY, FLORIDA. This is an amendment to the existing Engineering/Land Surveying Services Agreement (AGREEMENT) dated February 22nd, 2005 between Kimley-Horn and Associates, Inc. (ENGINEER) and Indian River County (COUNTY). This amendment addresses changes in "Section III — Scope of Services", "Section V — Compensation" and "Section XVI — Duration of Agreement" of the AGREEMENT. Amendment Description "SECTION III — SCOPE OF SERVICES" is being modified to incorporate the following: Task 1- Construction Phase Services The ENGINEER will provide professional construction phase assistance as specifically stated below: 1. Pre -Bid Meeting. The ENGINEER will attend the pre-bid meeting to assist the COUNTY in describing the scope of work contained with the construction documents. The ENGINEER shall provide oral and/or written clarifications to questions presented relative to the scope of work identified within the construction documents. 2. Clarifications and Interpretations. The ENGINEER will respond to reasonable and appropriate Contractor requests for information and issue necessary clarifications and interpretations of the Contract Documents to the COUNTY as appropriate to the orderly completion of Contractor's work. Any orders authorizing variations from the Contract Documents will be made by the COUNTY. 3. Change Orders. The ENGINEER may recommend Change Orders to the COUNTY and will review and make recommendations related to Change Orders submitted or proposed by the Contractor. 207 4. Shop Drawings and Samples. The ENGINEER will review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. Shop drawings, samples or certifications are anticipated to be submitted related to the following: • Roadway and Drainage elements • Bridge Structure elements (611t Street and 65th Street) • Signalization elements (57th Street and 69th Street) • Signing and Marking elements • Landscape and Irrigation elements 5. Applications for Payment. All applications for payment will be reviewed and approved by the COUNTY. 6. Final Notice of Acceptability of the Work. The County will be responsible for project acceptance, as -built drawing review and permit certifications. 7. Limitation of Responsibilities. The ENGINEER shall not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or furnishing the Work. The ENGINEER shall not have the authority or responsibility to stop the work of any Contractor. 8. Record Drawing Review and Permit Certification. The ENGINEER will review the Record Drawings as submitted by the Contractor. Based upon receiving acceptable Record Drawings from the Contractor, the ENGINEER will prepare and submit certifications to the following jurisdictional agencies: • Indian River County • St. Johns River Water Management District • Indian River Farms Water Control District • U.S. Army Corps of Engineers 9. Final Notice of Acceptability of the Work. The ENGINEER will, promptly after notice from Contractor that it considers the entire Work ready for its intended 208 use, in company with the COUNTY and Contractor, conduct a site visit to determine if the Work is substantially complete. Work will be considered substantially complete following satisfactory completion of all items with the exception of those identified on a final punch list. The ENGINEER will conduct a final site visit to determine if the completed Work of Contractor is generally in accordance with the Contract Documents and the final punch list so that the PROFESSIONAL may recommend, in writing, final payment to Contractor. Accompanying the recommendation for final payment, the ENGINEER shall also provide a notice that the Work is generally in accordance with the Contract Documents to the best of the ENGINEER's knowledge, information, and belief based on the extent of its services and based upon information provided to Consultant upon which it is entitled to rely. Task 2 - Right -of -Way Acquisition Support The ENGINEER will provide support to the COUNTY and its consultant relative to the evaluation and preparation of proposed right-of-way acquisition appraisals. In addition, the ENGINEER will develop a Cure Plan associated with Parcel 316, to assist in remediating improvements constructed within the parcel following construction plan development. 209 EXHIBIT B — FEE SCHEDULE The COUNTY agrees to pay and the Consultant agrees to accept for services rendered pursuant to this Agreement fees inclusive of expenses in accordance with the following: A. Professional Services Fee The basic compensation mutually agreed upon by the Consultant and the COUNTY is as follows: Cost Plus Max Task Labor Fee Task 1- Construction Phase Services $ 177,980 Lump Sum Task Task 2 - Right -of -Way Acquisition Support $ 38,940 (THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK) 210 EXHIBIT C —TIME SCHEDULE Upon authorization to proceed by the COUNTY, the services identified above are anticipated to extend through the duration of project construction, which is estimated to be approximately 24 months. ANK) 211 The AGREEMENT is hereby amended as specifically set forth herein. All other sections of the AGREEMENT shall remain in full force and effect and are incorporated herein. This Amendment No. 9 to the AGREEMENT regardless of where executed, shall be governed by and construed by the laws of the State of Florida. In witness whereof the parties have executed this Amendment this day of , 2021. CONSULTANT: KIMLEY-HORN AND ASSOCIATES, INC. By: By: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Brian Good, P.E. Joseph E. Flescher, Chairman Title: Senior Vice President BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney 212 Y l0 d C) co co 0 rn rn co O. 0 (H M m�64 N O 00 R (OD (OD C M O (p N —6 w (A O L a t- o t- C) <4 (D (D N V GO N M N _ OVy d) M 6s O aL C) 'IT IT C N N (n d Ld C y CD Ce)U) O CL R (D D) O co (D O LO O M It co L O •y L 0 a W M M ; N N D) !Z M co O C N ` b4 a tt d O m J .r O Yy 0. f' R d U CL 7 N m a (n O it O U)CY N tl D Q IL = R a. IO- -I 1 N m a Y A y L d C cx E v N O L C O y L co o a V (O O R V V V V N 00 RcoN U) R C O d O a rc 0 — N Oo V V N p CD Ul N NC `o a` v � d c d N N y O N O W O O QI w N ad'O` a` R c 0.2 C y V' c o O O 0 M 0 0 N M O M 0 C 0 0 N V l0 .2(D O M a CL •UO C O N O N O O co r O O co a` r w w a I � � � aci aci aci aci aci o 3 V E d E E d d E E d d U m Q D W W W W W y d 0 C O f6 N _ C _ cl C U N N d CY Y d ;5 N i O fd N d V, C «f — Ccl, ~� C C O E d d N O E 7 O m to (n C m c y E c 3 �� u d a d c c m m o :E c 0 c 0 U tv U 2 O J m 7 d d d O d L O O O L). a a Cl) m � ri M O Cl) M O M N d 2 ICL c0 o C?. N v v co ti R c O d 0 O IL am INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director James W. Ennis, P.E., Assistant Public Works Director FROM: Robert S. Skok, Infrastructure Project Manager SUBJECT: Award of Bid No. 2021025 Round Island Emergency Beach Access (IRC -1927) DATE: March 9, 2021 DESCRIPTION AND CONDITIONS On December 18, 2018, the Board of County Commissioners approved Work Order No. 2 with Coastal Waterways Design and Engineering, Inc. to provide professional services including survey, design, permitting, and construction administration for emergency beach access to Round Island. The project consists of constructing a shell material road to allow heavy equipment access to the south County beaches, drainage improvements, a concrete driveway apron, access gates, sod, and dune mitigation. A bid opening for the Round Island Emergency Beach Access project was held on March 2"d, 2021. Two (2) bids were received and opened. A detailed bid tabulation is on file and available for viewing in the County Engineering Division. Bid totals are as follows: COMPANY BID Dickerson Florida, Inc. $235,410.00 Ft. Pierce, FL Guettler Brothers Construction, LLC $292,400.92 Ft. Pierce, FL Dickerson Florida, Inc. is considered to be the lowest, responsive, responsible bidder for the project with a bid totaling $235,410.00, which is $70,579.74 below the Engineer's Cost Estimate. Dickerson Florida, Inc. has completed various projects within the County in a satisfactory manner. FUNDING Funding for the project in the amount of $235,410.00 is funded in Account Number 10921441- 066510-21016/Secondary Roads — Round Island Beach Access. 216 RECOMMENDATION Staff recommends the project be awarded to Dickerson Florida, Inc. in the amount of $235,410.00. Staff further recommends the Board approve the sample agreement and authorize the Chairman to execute said agreement after review and approval of both the agreement and required Public Construction Bond by the County Attorney as to form and legal sufficiency, and the receipt and approval of required insurance by the Risk Manager. ATTACHMENTS Sample Agreement AGENDA ITEM FOR APRIL 6, 2021 217 SECTION 00520 - Agreement (Public Works) TABLE OF CONTENTS Title Page ARTICLE1 - WORK.................................................................................................................................2 ARTICLE2 - THE PROJECT..................................................................................................................2 ARTICLE3 - ENGINEER........................................................................................................................ 2 ARTICLE4 - CONTRACT TIMES.........................................................................................................2 ARTICLE 5 - CONTRACT PRICE..........................................................................................................3 ARTICLE 6 - PAYMENT PROCEDURES............................................................................................. 3 ARTICLE 7 - INDEMNIFICATION........................................................................................................4 ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS.....................................................................4 ARTICLE 9 - CONTRACT DOCUMENTS............................................................................................ 5 ARTICLE 10 - MISCELLANEOUS.........................................................................................................7 [THE REMAINDER OF THIS PAGE WAS LEFT BLANK INTENTIONALLY] 218 SECTION 00520 - Agreement (Public Works) THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1 -WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Construction of a shell material road to allow heavy equipment access to the south County beaches to perform health and safety related activities and provide construction access for beach and dune renourishment projects. ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: ROUND ISLAND PARK EMERGENCY AND HEAVY EQUIPMENT BEACH ACCESS County Project Number: IRC -1927 Bid Number: 2021025 Project Address: 2200 S. Highway AM Vero Beach, Florida 32963 ARTICLE 3 — ENGINEER 3.01 The Indian River County Public Works Department is hereinafter called the ENGINEER and will act as OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment 219 A. The Work will be substantially completed on or before the 90th calendar day after the date when the Contract Times commence to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before the 120th calendar day after the date when the Contract Times commence to run. ************************************************************************************************************ 4.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. Liquidated damages will commence for this portion of work. The parties also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $1,241.00 for each calendar day that expires after the time specified in paragraph 4.02 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $1,241.00 for each calendar day that expires after the time specified in paragraph 4.02 for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 - CONTRACT PRICE 5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents, an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 5.01.A and summarized in paragraph 5.01.13, below: A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract: Numerical Amount: $. Written Amount: ARTICLE 6 - PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions and the Contract Documents. 220 6.02 Progress Payments. A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain five percent (5%) of the payment amounts due to the CONTRACTOR until final completion and acceptance of all work to be performed by CONTRACTOR under the Contract Documents. 6.03 Pay Requests. A. Each request for a progress payment shall be submitted on the application provided by OWNER and the application for payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. 6.04 Paragraphs 6.02 and 6.03 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be governed by the applicable grant requirements and guidelines. 6.05 Acceptance of Final Payment as Release. A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Contract and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under the Contract Documents or the Public Construction Bond. ARTICLE 7 - INDEMNIFICATION 7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, and others in accordance with paragraph 6.20 (Indemnification) of the General Conditions to the Construction Contract. ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. 221 C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site which have been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions. E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto F. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. H. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. Contractor is registered with and will use the Department of Homeland Security's E -Verify system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees for the duration of this agreement, as required by Section 448.095, F.S. Contractor is also responsible for obtaining proof of E -Verify registration for all subcontractors. ARTICLE 9 - CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 222 1. This Agreement (pages 00520-1 to 00520-9, inclusive); 2. Notice to Proceed (page 00550-1 ; 3. Public Construction Bond (pages 00610-1 to 00610-3, inclusive); 4. Sample Certificate of Liability Insurance (page 00620-1); 5. Contractor's Application for Payment (pages 00622-1 to 00622-6 inclusive); 6. Certificate of Substantial Completion (pages 00630-1 to 00630-2, inclusive); 7. Contractor's Final Certification of the Work (pages 00632-1 to 00632-2, inclusive); 8. Professional Surveyor & Mapper's Certification as to Elevations and Locations of the Work (page 00634-1); 9. General Conditions (pages 00700-1 to 00700-44, inclusive); 10. Supplementary Conditions (pages 00800-i to 00800-12, inclusive); 11. Specifications as listed in Division 1 (General Requirements) and Division 2 (Technical Provisions); 12. Drawings consisting of a cover sheet and sheets numbered 1 through 5, inclusive, with each sheet bearing the following general title: Round Island Park Emergency and Heavy Equipment Beach Access; 13. Addenda (if applicable ); 14. Appendices to this Agreement (enumerated as follows): Appendix A — Permits Appendix B — Indian River County Fertilizer Ordinances Appendix C — Indian River County Traffic Engineering Special Conditions for Right of Way Construction 15. CONTRACTOR'S BID (pages 00310-1 to 00310-6, inclusive); 16. Bid Bond (page 00430-1); 17. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 00452-1 to 00452-2, inclusive); 18. Sworn Statement Under the Florida Trench Safety Act (pages 00454-1 to 00454-2, inclusive); 19. Qualifications Questionnaire (page 00456-1 to 00456-3, inclusive); 20. List of Subcontractors (page 00458-1); 21. Certification Regarding Prohibition Against Contracting with Scrutinized Companies (page 00460-1); 223 22. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s); ARTICLE 10 - MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings indicated in the General Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limuted by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Venue A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Contract shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. 10.06 Public Records Compliance A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: 224 (1) Keep and maintain public records required by the County to perform the service.. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. , (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the. Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall .meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords(a-)-ircgov.com Indian River County Office of the County Attorney 1801 27th Street Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. [The remainder of this page was left blank intentionally] 225 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on 20 (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: CONTRACTOR: INDIAN RIVER COUNTY By: M Joseph E. Flescher, Chairman Jason E. Brown, County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) . Designated Representative: Name: James W. Ennis, P.E., PMP Title: Assistant Public Works Director 1801 27th Street Vero Beach, Florida 32960 (772) 226-1221 Facsimile: (772) 778-9391 By: (Contractor) (CORPORATE SEAL) Attest Address for giving notices: License No. (Where applicable) Agent for service of process: Designated Representative: Name: Title: Address: Phone: Facsimile: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) * * END OF SECTION 226 IV �V EJ? Office of the z INDIAN RIVER COUNTY �* * ADMINISTRATOR �ORl9 Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: March 30, 2021 SUBJECT: Town of Indian River Shores Utility Feasibility Study BACKGROUND The Town of Indian River Shores (Town) currently receives water, wastewater, and reclaimed water utility services from the City of Vero Beach (City) through a franchise agreement between the Town and the City. The agreement term runs through 2027, and the Town would like to conduct a study to determine the feasibility of the County Utility System providing services to the Town following the expiration of the current agreement in 2027. On March 16, 2021, the Town approved a contract with Arcadis (copy attached) to conduct the study contingent upon agreement by the County to cooperate in the process. This task would not carry a hard cost for the County, but would require County staff time to provide various required information. Therefore, County staff is seeking direction from the Board regarding participating in the study. Subsequent to the Town Council's approval of the agreement with Arcadis, the County received a letter from the City staff dated March 24, 2021 (copy attached), stating the City's position that the County is required to obtain approval from the City to provide water or sewer service within the City's service area per the 1989 service area agreement. Staff recommends that we request the Town and the City to resolve any dispute on this point as the process moves forward. FUNDING The feasibility study will be funded by the Town of Indian River Shores. Therefore, this item does not require funding from the County. 227 RECOMMENDATION Staff recommends that the Board authorize County staff to cooperate with the Town of Indian River Shores in their efforts to conduct the feasibility study. ATTACHMENTS Arcadis Scope of Work for Feasibility Study Letter from the City of Vero Beach, dated March 24, 2021 228 AARCADIS Joe Griffin Arcadis U.S., Inc. Town Manager 3109 West Dr. Martin Town of Indian River Shores Luther King Jr. Boulevard 6001 State Road A1A Suite 350 Indian River Shores, FL 32963 Tampa Florida 33607 Subject: Scope for Feasibility Study to Connect Utilities to Indian River County. Phone: 813 903 3100 Our Ref: 10458047 Fax: 813 903 9115 Date: December 16, 2020 Dear Mr. Griffin, The Town of Indian River Shores (TOWN) currently receives utility services from the City of Vero Beach including potable water, wastewater, and reclaimed water. The TOWN has requested Arcadis US, Inc. (CONSULTANT) to complete a feasibility study for the purpose of transferring utility services to Indian River County (COUNTY) and disconnecting from the City of Vero Beach (CITY). The study will look at the current and future flows for the TOWN, available capacity at COUNTY facilities including treatment plants and pipelines, possible pipeline routes, and an estimated cost for the connections. A roadmap will be developed highlighting the required steps to transfer services. The Town will use the existing Asset Management Services Contract from Indian River County. Scope of !Mork Task 1: Project Management CONSULTANT shall provide the following services throughout the duration of the project: • Coordinate between CONSULTANT Project Team and TOWN Project Team. • Manage project schedule and budget. • Prepare and distribute agendas and support documentation for project meetings and workshops. • Prepare and distribute meeting summaries from project meetings and workshops. • Prepare and submit monthly progress reports and invoices. Prepare and implement Quality Control Plan Deliverables: • Meeting Summaries • Monthly Progress Reports • Monthly Invoices 229 Use or d:sdosme of informationcortanec on tams sheet is sctgect to Ine reslr'cbon ane dscla-er locate[ w Re signatufe oage of this !cc nt in Joe Griffin Town of Indian River Shores December 16, 2020 Task 2: Background Data Evaluation Task 2.1 Information Request and Review Prior to the kickoff meeting, CONSULTANT shall request information needed to conduct the tasks outlined in this scope of work. This will be a formal request sent by email. Much of this information will need to be provided by the COUNTY and the analysis performed by COUNSULTANT in this project will rely on the information provided. If the required information is. unavailable or incomplete the TOWN, COUNTY and CONSULTANT shall meet to make mutually -agreed upon assumptions. At a minimum, the following data is requested: Requlr'e Dutneet Purpose i Source Capacity Analysis Reports Evaluate existing and future plant capacity COUNTY Comprehensive plans Evaluate, future growth TOWN, COUNTY Master Meter readings Evaluate existing use TOWN Water Quality Data Evaluate water quality compatibility for distribution^ COUNTY, CITY system Facility Flow Data Understand average and peak demands COUNTY Census data Develop a per capita flour demand TOWN, COUNTY GIS Layers Determine possible points of connection and pipe COUNTY routes Plant Permits Evaluate capacity and treatment availability COUNTY Land use maps or layers Determine possible routes or sites for utilities COUNTY Hydraulic or system models including system pressures Evaluate connection points l COUNTY CONSULTANT shall review the information in preparation for the kick-off meeting. Task 2.2 Kickoff Meeting CONSULTANT shall prepare and lead one project kickoff meeting virtually, with appropriate TOWN staff to review the scope of work, project objectives, project schedule, data needs and key milestones. Prior to the kickoff meeting, CONSULTANT shall submit a proposed agenda that will include items to be discussed, specific questions to be answered, and additional data requests. Deliverables: • Data request • Meeting agenda and minutes 230217 Szo , 7nd.an River ghats Fe—b41ty Study 12 16 2020 - Joe Griffin Town of Indian River Shores December 16, 2020 Task 3: Coordination Meetings CONSULTANT shall coordinate meetings with TOWN and COUNTY staff to review the data and to understand current system operating conditions and plans. Coordination meetings with the COUNTY and TOWN will be focused on the different utilities and will require participation from the COUNTY to discuss process and procedures. It is estimated that five, two-hour meetings will be required to discuss each of the different systems. Two additional meetings may be needed to discuss the transition process and County Commission requirements. The suggested coordination meetings include: • Collection system • Water and reclaimed distribution systems • Water treatment • Wastewater treatment • Franchise agreement negotiation process and approvals Deliverables: • Meeting agendas • Meeting minutes Task 4: Utilities Analysis Task 4a — Supply and Treatment Analysis CONSULTANT shall evaluate current and future treatment capacity at the COUNTY facilities for availability of supply and treatment. The COUNTY currently operates two water treatment plants and three water reclamation facilities. Using information provided in the request for information (RFI) these facilities will be reviewed for current availability and impacts the new connections would have on future capacity as the COUNTY expands. To the extent possible with water .quality data furnished by. COUNTY and CITY, CONSULTANT shall perform a desktop evaluation for compatibility of COUNTY water sources with the distribution pipelines within the TOWN. Task 4b — Pump and Pipeline Analysis CONSULTANT shall evaluate the information provided in the RFI on applicable sections of the distribution and collection systems in the COUNTY to determine if existing pipelines and pump stations have sufficient capacity for the new flow. CONSULTANT shall review the current master plans or hydraulic models from the COUNTY to determine connection pressures and if new booster stations or other conveyance infrastructure may be needed. Task 4c - Pipeline Route Evaluation CONSULTANT shall complete a desktop route evaluation looking at up to two possible routes for each of the new pipelines to connect to the COUNTY based on possible points of connection from the analysis done in Tasks 4a and 4b. The CONSULTANT shall utilize information provided in the RFI and publicly available on-line. Routes will be evaluated for: • Construction Access / Impacts to Commercial Operations and/or Residences • Environmental Impacts 2313/7 Scare 1nd� River Snores Feavb,hty Stuly 12 16;2020 Joe Griffin Town of Indian. River Shores December 16, 2020 • Regulatory / Permitting Requirements • Pipe Lengths and Material(s) • Special Crossings Task 4d — Alternatives Workshop CONSULTANT shall conduct a workshop to present results of analysis and review proposed routes and points of connection. Alternatives will be reviewed and selected for financial evaluation. Deliverables: • Workshop agenda and presentation materials • Meeting minutes Task 5: Permitting Evaluation CONSULTANT shall evaluate permitting requirements needed for the proposed infrastructure. Evaluation will include environmental impacts from new infrastructure and any permitting updates needed at existing treatment facilities to manage the additional capacity. Recommendations to be included in final report. Task 6: Cost Estimate CONSULTANT shall develop an Estimate of Probable Construction Cost (EOPCC) at Class 5 as defined by the Association for the Advancement of Cost Estimating .(AACE). Estimate will include proposed infrastructure design, permitting and construction costs. CONSULTANT shall coordinate a meeting with TOWN staff to review estimate. Deliverable(s) • Meeting agenda and materials Task 7: Funding Evaluation CONSULTANT shall also evaluate funding alternatives and provide recommendations to fund and/or finance the planning, design and construction of the proposed infrastructure. Funding alternatives include but are not limited to, Clean Water State Revolving Funds (SRF), Drinking Water SRF, federal/state grants, other potential financing mechanisms. Task 8: Update Roadmap CONSULTANT shall update the roadmap previously developed by COUNSULTANT under a separate scope agreement to include: • Requirements of existing agreement • Agreement development and implementation with COUNTY • Estimated design and construction schedule for new pipes 23241 Scope Indian River Sh«&S fnsaRv Sway 12 16 212C Joe Griffin Town of Indian River Shores December 16, 2020 Task 9; Feasibility Report CONSULTANT will provide a final feasibility report summarizing the evaluation and recommendations. Report will include an executive summary, updated roadmap.forexecution, analysis of alternatives with recommendations, permitting evaluation, cost estimate, and roadmap. Deliverable(s) • Draft Feasibility Report • Final Feasibility Report Assumptions: • Most of the required data will come from entities other than the TOWN. The proposed schedule is predicated on receiving this information in a timely fashion. Therefore, the proposed schedule is subject to change considering availability and timeliness of the data requested and required for this feasibility assessment. Schedule deviations for reasons other than those caused by CONSULTANT may require extended project management and will be considered additional scope which shall result in an increase of fees. • If any information requested from outside entities is not available or not provided in a timely fashion, CONSULTANT shall work with the TOWN to form assumptions based on engineering experience and standard practices. • All reviews will be of a desktop nature and no field work is expected. • The project scope of work described herein is a feasibility study; no design work will be completed by CONSULTANT. • Any costs associated with public records requests will be paid by the TOWN. • This project assumes that there is existing capacity at the COUNTY treatment facilities for the new demands. Should it be found that sufficient capacity does not exist, additional scope and fee would be required to evaluate necessary upgrades to provide capacity. 233517 Scope Ic[ren Rive- Stores Femw,/ Stucy 12 16 2020 Joe Griffin Town of Indian River Shores December 16, 2020 Proposed Schedule: A preliminary schedule of the work (calendar days) is summarized below. The schedule is based upon a notice to proceed (NTP) date of February 15, 2021. Task" } Days to Complete (, Task Completion j days from NTP - ?��+; Completion Date , NTP 0 0 2/15/2021 Task 1 Project Management 345 345 1/26/2022 Task 2 Kickoff and Data Eval 30 30 3/17/2021 Task 3 Coordination Meetings 60 90 5/16/2021 Task 4 Data Analysis 90 180 8/14/2021 Task 5 Permitting Review 30 ` 210 9/13/2021 Task 6 Cost Estimate/Funding 30 240 10/13/202.1 Task 8 Update Roadmap 30 270 11/12/2021 Task 9 Feasibility Report 60 330 1/11/2022 CCDmpensation CONSULTANT shall be compensated for the services described herein a lump sum fee of $121,320,00 CONSULTANT shall submit monthly invoices to the TOWN Project Manager based on progress per task and work performed. Invoicing shall be accompanied by a brief description of the work effort completed during the billing period. Sincerely, Arcadis U.S., Inc. .re - Timothy Ware, PE Project Manager Email: Tim.Ware@arcadis.com Direct Line: 813-353-5773 Mobile: 813-508-4615 CC: Celine Hyer, Greg Osthues, Melissa L. Pomales (Arcadis) -1 2346,7 Snipe InWa R- Shores Peesmc;ty &.dy 12 16 2020 a c o CJ da N M D ti E wJ o N w � c O 2 _ m t6 60i N O W O 00 N m cOp O Q - w in C4 o 16 �r�, 16 16 'f' w R. i -O O 'o � C �w 0 � o a o 0 0 H C ti o ? 0 0 a J L O U r O N a C �% CS ro O N O V Q 4i N 9 X 0 0 S is Yi N — � m.2 C c� t. U o o - d 4 C' 2 G U O li. 'ti 5 cr W F W tL 0 N N r! c'J N C Q tD m O m H Rn M N Office: of the City Manager March 24, 2021 City of Vero Beach 1053 26`' Place — P.O. Box 1389 Vero Beach, Florida 32961-1389 Telephone: (772) 978-4710 / Fax: (772) 978-4716 Mr. Jason E. Brown, County Administrator Indian River County 180127"1 Street Vero Beach, Florida 32960 Dear Jason, As you know, the City of Vero Beach provides water and sewer service to the Town of Indian River Shores per a 2012 Franchise Agreement. The Town lies within the area shown as the "City Service Area" on. Exhibit "A" of a 1989 Territorial Agreement executed by the City and Indian River County. A copy of that Agreement is attached for your convenience. The 1989 Territorial Agreement contains specific guidance for the provision of water or sewer service related to the "City Service Area." Paragraph 3 of the Agreement states, "the County shall not provide water or sewer service within the City Service Area without the written approval of the City." If you would like to discuss this further, please give me a call. Sincerely; Monte K. Falls, P.E., City Manager City of Vero Beach MKF/hm. Enclosure 236 7 7/17/89( Agree)LEGAL(Vk) 441 Ogg .i A G R E E M E N T BETWEEN INDIAN RIVER COUNTY AND THE CITY OF VERO BEACH SETTING SERVICE AREAS FOR WATER AND SEWER SERVICE; MEMORIALIZING CERTAIN WATER AND SEWER ALLOCATIONS; .AND REPEALING PRIOR AGREEMENTS. THIS AGREEMENT, .made. this gam. day 'of 1989, by and between INDIAN RIVER COUNTY, apoli Ical subdivision of the State of Florida (County), and the CITY OF VERO BEACH, a municipal corporation organized under the laws of the State of Florida (City); W I T N E S 'S E° T H WHEREAS, the City has for many years been a provider of water and sewer services for the municipality and certain other areas.adjoining the municipality; and WHEREAS, in recent years - the County has established •Its own water and sewer department and Is presently undertaking a major development program for providing water and sewer services to the urbanizing areas of the unincorporated part of the county and to parts of other municipalities In the county; and WHEREAS, the development of the County system Is at the point at which It Is necessary and desirable for the County and City to establish permanent boundaries for their respective service territories for• both water and sewer service; and WHEREAS, these boundaries should be drawn so that the service can be provided efficiently taking Into account, where appropriate, municipal boundarles, `existing .utility facilities, available plant capacities, and ' expected population growth; and WHEREAS, many agreements exist between the City and the. County which are no longer useful and which should be superseded; 1 237 NOW; THEREFORE, for and in consideration of the premises, the agreements contained herein, and other good and valuable consideration,; receipt of which Is 'hereby acknowledged, the County and .the City agree as follows: 1. This Agreement supersedes and cancels any and all prior agreements between. the County and the City relating to water'ana sewer matters except for the water franchise agreement adopted by .Indian River County Resolution No. 87 -13, --and except for the wastewater franchise agreement adopted by indI-an River County Resolution No.1 87-14, except that any prior agreements relating only to water -allocation between the City and County shall remain In effect. until changed by later agreement. 2. As between the City and•,the County, the City shall be responsible for prov.iding-water and sewer service to the area shown as "City service area" on the map attached as Eghlbit "A." Exhibit "A",of this Agreement shall replace the map attached as an exhibit to the two franchises mentioned in paragraph 1 of this Agreement. The City shall not provide water ,or sewer service outside of this area` without written.;approval of the County. 3.• As between the City and the County; the County shat I be responslbl.e for providing water and sewer 'service to al•I areas w.lthl.n the. county and outside of the City service area. The County shall not provide 'water or sewer service within the City service area without writ'te'n approval ofrthe City. 4. it Is expressly understood by the parties that the County by executing this agreement Is not relinquishing In any manner any r'lghts that l.t may have to serve the area known as Baytree, located In the Town of Indian River Shores. S. In fult settlement of all claims by County for capacity allocation In the Vero Beach Wastewater Treatment 2 238 I Plant (plant), City and County agree. that the County shall have the permanent right to 400,000 gallons -per -day treatment capacity (the "Permanent. County Alloca.tlon") at the plant. The County shall be a wholesale customer of the City and the County reserves the right to charge and collect, for County's own benefit, Impact fees, base facility charges,. commodity charges,, and other utility costs, fees, and charges to any of Its customers which reserve or use any plant capacity. The City shall treat the County in a nondiscriminatory .and fair manner In.ali matters concerning this Agreement, Including wholesale rate setting. 6. In addition, and for efflc,iency, the, City authorizes the County to treat wastewater from the "Hospital Service Territory" (HST), as shown on attached Exhibit "A," at a County treatment facility In return for which the City plant will accept the higher of 200,000 gallons per day or such gallonage from the HST as is actually treated by the s .• County ("Increased County Allocation"). This Increased County Allocation shall be in addition to the Permanent County Allocation. As long as the County, at County's sole option, provides treatment for the HST, the City shall not reduce the increased County Allocation. On not less than 30 days' notice by the County, tb6 County- may .cease the treatment of all or part of the HST wastewater, and the City may reduce its treatment of wastewater from the County area to the plant proportionately, but In no event to less,than the Permanent County Allocation. The' City shall retain ownership of Its lift station In t•he HST. 7. The City is contractually obligated to provide Indian River Shores and the South Beach County area with sewer service.in addition to serving the HST and the City Itself. The City Is willing, by future separate agreements, to let County use on a temporary basis any excess capacity existing between present and bulid-out needs. The City and County agree that commitment to the County for more capacity 3 239 S than the Permanent County' Allocation Is based only on the City's best estlmat,e of progress towards build -out and should this estimate be incorrect and a demand for service be made to the- City by' a* person In the City's service territory, the City may be unable to provide the service. Accordingly .the County, in recognition of this possibility and in order to'obtaln such temporary excess capacity of the City plant over the Permanent County Allocation and over the Increased County Alfocatlon, hereby agrees to Indemnify, • defend, save, and hold the` Clty harmless from all claims, demands, liabilities, arid''suits of any nature whatsoever ar,l.$Ing out ;of., because of, or due 'to the City providing the County with=wastewater treatment service under the terms of this Agreement, and'to take7 whatever steps are necessary and timely to provide County's own t reaiment plant capac1ty fo,r County needs higher than the Permanent County Allocation. It is specifically understood and agreed that this Indemnification agreement does not cover or Indemnify the City for Its own negligence. IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the dates set forth next to their signatures. Dated: G%r'( �f © / i ND I AN R 1 VER . COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS At est: CA-) Ca -r -y 4 e l eeChairman _... o (SEAL) Dated- /Ll989 CITY. -OF VERO BEACH, .FLORIDA Attest YK aneth Macht ayo r (SEAL) Attachment: Exhibit "A" Indian PowCaCa Approved Date Admin 4 legal 6udgol �� 24_� g `F Risk Mar. m 4 K 2 4 N ef' N M r!' N At /041 MEMORANDUM TO: Board of County Commissioners THROUGH: Dylan Reingold, County Attorney FROM: Cassidy Brown, Legal Intern at County Attorney's Office DATE: March 17, 2021 SUBJECT: Tobacco 21 Ordinance BACKGROUND. Vapor generating devices, or e -cigarettes, are the most common used tobacco product by individuals between the ages of 18 to 24. Studies have shown that 40% of high school seniors have vaped in the last 30 days, and that increasing the smoking age to 21 can reduce smoking related illnesses and increase life expectancy. On February 16, 2021, the Indian River County Board of County Commissioners ("Board") directed staff to draft an ordinance similar to what had been enacted in the City of Vero Beach, which increased the age to 21 to purchase tobacco products and included regulation on the purchase and use of e -cigarettes. The Board also asked staff to research whether the County could include an exception for military personnel 18 years or older to purchase tobacco products. Pursuant to. 21 U.S.C. §387f(3)(A)(ii), federal law states that an individual must be 21 years old to purchase tobacco products. The federal statute does not allow for any exceptions, and requires that all individuals must be 21 years of age or older to purchase tobacco products. The federal statute does not address regulations of the merchandising or use of e -cigarettes, and has delegated the regulation of e - cigarettes to the states. Section 386.209, Florida Statutes, expressly preempts regulation of smoking to the state and prevents cities and counties from regulating smoking. However, this section does not preclude the adoption of city or county ordinances that impose more restrictive regulation on the use of vapor - generating devices than is provided for by the State. Section 386.209, Florida Statutes does not prohibit cities and counties from regulating the merchandising and use of e -cigarettes. Consistent with the direction of the Board, the County Attorney's Office drafted the attached ordinance increasing the age to 21 to purchase tobacco products and including regulations of the merchandising and use of e -cigarettes consistent with federal and 'state law. The draft ordinance prohibits the sale of any tobacco product, including e -cigarettes to anyone under the age of 21. The draft ordinance also requires age verification for anyone appearing to be 30 years of age or younger. The draft ordinance also requires businesses to post a sign concerning the age requirement. Finally, the draft ordinance mimics the Vero Beach language on the location where smoking of e -cigarettes can occur. 245 Board of County Commissioners March 17, 2021 Page 2 FUNDING. The cost of publication of the required public notice for the public hearing was $153.90. The cost was funded from the County Attorney's Office budget within the General Fund (account number 00110214- 034910). RECOMMENDATION. The County Attorney's Office recommends that the Board open the public hearing and take any public comment, and approve the draft ordinance. ATTACHMENT(S). Draft Tobacco 21 Ordinance 246 ORDINANCE NO. 2021 - AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING CHAPTER 313 (MERCHANDISING OF TOBACCO PRODUCTS) OF THE CODE OF INDIAN RIVER COUNTY, RELATED TO THE USE OF TOBACCO PRODUCTS AND ELECTRONIC CIGARETTES; TO PROHIBIT THE SALE AND DISTRIBUTION OF TOBACCO PRODUCTS AND ELECTRONIC CIGARETTES TO PERSONS UNDER 21 YEARS OF AGE AND P'RO"/IDING FOR ADDITIONAL REQUIREMENTS FOR �H^E.,SALE OF TOBACCO PRODUCTS AND USE �OFLELECTRNNCCIGARETTES; PROVIDING FOR PENAIS; Pi&IDING FOR CONFLICT AND SEVERABILIT*Yj PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN�EPEECTIVE DATE. WHEREAS, Indian River County r&ogn-izes% that the use' of tobacco products has devastating health and economic consequences; an�\ WHEREAS, commercial premature death in America, WJ4 and WHEREAS, tobacco lost worker productivity, eact in healthcare coostts�annoallly WHEREA young nicotine, which�canjresult in u year�and to and �1 is theforemost preventable cause of sponsible for 480 million deaths annually; to more than $300 billion in healthcare and use costs the State of Florida $8.64 billion ,ase particularly susceptible to the addictive properties of iction to other drugs; and ''! WHEREASNa�2012 Surgeon General's report found that almost 90% of smokers in the U ited,States beg n smoking before the age of 21; and WHEREAS, an estimated 5.6 million youths under the age of 18, approximately 1 in 13 Americans 17 years or younger alive today, are expected to die prematurely from smoking related illness; and WHEREAS, a National Academy of Medicine report predicts that raising the minimum legal age of the sale of tobacco products nationwide to age 21 would result in 223,000 fewer premature deaths, 45,000 fewer deaths from lung cancer, and 4,200,000 fewer years of life lost for those born between 2000 and 2019. In addition, the report concluded that raising the minimum legal age of sale would result in near immediate reductions in preterm birth, low birth weight, and sudden infant death syndrome; and 247 WHEREAS, in 2015, the National Academy of Medicine concluded that raising the minimum legal sales age for tobacco products nationwide would reduce tobacco initiation, particularly among adolescents aged 15 to 17, improve health across the lifespan, and save lives; and that raising the minimum legal sales for tobacco products nationwide to age 21 would, over time, lead to a 12 percent decrease in smoking prevalence; and WHEREAS, 33 states and over 555 cities and counties have enacted minimum legal sales age 21 policies to further restrict access to commercial tobacco; and WHEREAS, the federal government has raised the age to A; and WHEREAS, raising the age for tobacco sales in Indian River County,, Florida, would lessen the accessibility of tobacco to minors and fu rther the Count 's interest in protecting the health, safety, and general welfare of the residents o#the Go 44 and WHEREAS, the use of high-tech nicotine d'isp`ensing deices, co'rnmonly referred to as electronic cigarettes or e -cigarettes, is beco6n� g more prevalent/and wide -spread; and WHEREAS, nationwide 40% of high school,seniors,have,'vaped in the last 30 days; and WHEREAS, e-cigarettes4a're the most1common"tobacco product used by 18 to 24- . � \ � i --, 1`-= o year-olds. As of 2020, e -cigarette use has increased 24.6 /o since 2011; and WHEREAS, a laboratory test conducted by the U.S. Food and Drug Administration (FDA) has shown that e� cigarette~vapor`con'tain carcinogens, and FDA tests showed that e -cigarette vapors wer`'Kfound to co ntaiVtoxic chemicals such as diethylene glycol, a common ingr/d-ient.in antifreeze; WHER AS, the Florida Legislature has addressed the effects of smoking conventioria.tobacco-p oducts'and second-hand smoke by adoption of the "Florida Clean Indoor Air Act;" section 386.201, Florida Statutes et seq., which Act prohibits smoking in specified indoor areas and WHEREAS, while the regulation of smoking is preempted to the state, per section 386.209, Florida18tatutes, local governments can impose more restrictive regulations on the use of vapor -generating devices, NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT: Section 1. Enactment Authority. Article VIII, section 1 of the Florida Constitution and chapter 125, Florida Statutes vest broad home rule powers in counties to enact ordinances, not inconsistent with general or 248 special law, for the purpose of protecting the public health, safety and welfare of the residents of the county. The Indian River County Board of County Commissioners specifically determines that the enactment of this ordinance is necessary to protect the health, safety and welfare of the residents of Indian River County. Section 2. Amendment of Chapter 313 (Merchandising of Tobacco Products). New language indicated by underline, and deleted language indicated by 6#fikethF9ugI4. Chapter 313 (Merchandising of Tobacco Products) of the Code of Florida is hereby amended to read as follows: CHAPTER 313- MERCHANDISING AND SALE OF TO MERCHANDISING, SALE ANDUSE OF ELECT,F, s a E Section 313.01.- Title. This chapter shall be known and may be Products and Merchandising. Sale and r County, ' SAND and Sale of Tobacco Ordinance." .general welfare of the citizens of`Indian'.River County by discouraging the unhealthy practice of using tobacco--and-rel.ati�d,products and to help prevent the addiction to nicotine, especially byxyoung people, through regulation of the sale, merchandising, and use of certain tobaccos nicotine, and4eleted products, the regulation of which is not preempted to the federa�or state g8v�emm- ent. Section 313.0D�efinitins.�� For th6pp rpo\��his�er, the following terms shall mean: Busmis means any,sole proprietorship, joint venture, partnership, corporation, or limited liability company or other business formed for profit making or non-profit purposes in botthh the incorporated and unincorporated areas of Indian River County, tail including re ,establishments where goods or services are sold. Electronic cigarette or e -cigarette or nicotine dispensing device means a an electronic device or product that produces a vapor that delivers liguid nicotine or other substances to a person inhaling from the device to simulate smoking .This term shall also include , electronic cigars, electronic cigarillos, electronic pipes, of and other similar devices or products. 249 '. Enclosed indoor workplace shall have the same meaning and definition as provided in the Florida Clean Indoor Air Act, F.S. & 386.201, et seq. Liquid nicotine means any liquid product composed either in whole or in part of pure nicotine and propylene glycol and/or any other substance and manufactured for use with e -cigarettes. Person means any individual, partnership, cooperative association, private corporation, personal representative, receiver, trustee, assignee, or other legal �cts toen.tity. Self-service merchandising means the open display of tobacco' produhich the public has access without the intervention of the vendors, store`Aner, or other store employee. �� Tobacco products or nicotine products include to tobacco leaves, in whole or in part, cigarette wra sniffing, or chewing, and electronic ni Tobacco retailer means any person or b concession, or other place at which sale for consumption or use. Vendor assisted means the cust'ome-r�hbs`no a assistance of the vendor, store-9w,nero i other si Section 313.03.- Merchandis-inq prohibited. ve's, products made by n be used` for smoking, ates�jstdfe, stand, booth, ucts,are made to purchasers to tobacco products without the iployee. (a) No person, business, tobaccb retailef, or other establishment subject to this chapter shall sell, permit to besol( offer for sale, or display for sale any tobacco products; n� eluding electronic)cigarettes, by means of self-service merchandising. Onlywendor"assisted-sal .s-.'a're allowed, unless access to the premises by persons�und8r-th.e age of eighteen (184 twenty-one (21) is prohibited by the ,person, busin se s to� cco retailer, or other establishment or prohibited bylaw. 313.04.- Prohibitions. It shall be unlawful for any person to sell, offer for sale, give away, or deliver any tobacco product, to any person under the age of twenty-one (21) years. If any person suspects that a minor is attempting to purchase or obtain any tobacco product, such person shall request and examine identification from the purchaser or acquirer and positively establish the purchaser's or acquirer's age as twenty-one (21) or greater before allowing the purchase or delivery of such products to occur. 250 313.05.- Aae Verification. Before distributing or selling any tobacco product, or products regulated by this article the retailer shall verify that the recipient is at least twenty-one (21) years of age. Retailers must verify the legal sales age by examininq the recipient's government - issued identification. Verification is not required for a person over the age of thirty (30). A recipient appearing to be thirty (30) years of age or older shall not constitute a defense to a violation of this section. 313.06.- Signage. 4 substantially states the following: malovee instructional In lieu autorr u elect lana ICLE II.- ELECTRONIC CIGARETTES ?s prohibited where smokina is prohibited. a ciear (a)A person may not use, employ, or otherwise operate any nicotine dispensing device or e -cigarette in any enclosed indoor workplace located within the county wherein smoking is prohibited pursuant to the Florida Clean Indoor Air Act, F.S. & 386.201, et seq. The exceptions provided in said Act that permit smoking in certain places shall also apply to permit the use of nicotine dispensing devices and e -cigarettes in the same places designated in the Act. In addition, the use of nicotine dispensing devices and e - cigarettes may be permitted in a retail e -cigarette shop. ' 251 (b) The proprietor or other person in charge of any enclosed indoor workplace subject to the prohibition established in subsection (a) must develop and implement a policy for compliance with said prohibition. The policy may include, but is not limited to, procedures to be taken when the proprietor or other person in charge witnesses or is made aware of a violation of subsection (a) and must include a policy which prohibits an employee from using any nicotine dispensing device or e -cigarette in the enclosed indoor workplace. In order to increase public awareness, the proprietor or person in charge of the enclosed indoor workplace may, at his or her discretion, post signs stating "NO SMOKING OR USE OF E -CIGARETTES" or similar language,as deemed appropriate. i Z( Section 3. Conflict. All ordinances or parts of ordinances repealed. Section 4. Severability. If any part; of this on unconstitutional by a court of competent jurisdiction i not be affected by such holding and shall remainiihji Section 5. Codification. It is the intent1.o o tb-eB the provision of this ordinance shall become and be r Code, and that the sections of this ordinance may �i word ordinance may be changed -to section, article phrase in order to accomplishssuc ntention.>,-, ith 00 hereby sld t'o 13e invalid or of th.iVordinance shall J of Colunty Commissioners that e,paAof the Indian River County numbered or re -lettered and the such other appropriate word or Section 6. Effective Date. This brdin51hce shall become effective upon adoption by the Board of County Comrgi'ssio ren ren s,andNfiNng with the Department of State. This ordinance was advertised in 'the �Intlian River Press Journal on the day of , 2021,, for�a�public hearing to be held on the day of. , 2021, at which time iitwas-move&ior-ado tion' by Commissioner , seconded by Commissigner, and adopted by the following vote: hair`man, Joseph E. Flescher Vice -Chairman, Peter D. O'Bryan Commissioner Susan Adams Gornmissioner Joseph H. Earman Commissioner Laura Moss, The Chairman thereupon declared the ordinance duly passed and adopted this day of , 2021. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA 252 By: i Joseph E. Flescher; Chairman ATTEST: Jeffrey R. Smith, Clerk and Comptroller ME Deputy Clerk EFFECTIVE DATE: This Ordinance was filed with the Department day of '2021. on the 253 I I 1 I 1 March 8, 2021 VIA e-mail: indianriverlegals@tcpalm.com Attn: Legal Ads Indian River Press Journal Newspaper Ladies and Gentlemen: Please publish the following legal notice in your newspaper on Sunday, March 21, 2021. Please send the original proof of publication to the County Attorney's Office at 1801 27th Street, Vero Beach, Florida 32960 (to the attention of Nancy H. Mossali). Please place the notation "Tobacco 21" on the invoice to help facilitate our prompt handling: NOTICE OF INTENT - PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Indian River County, Florida, will conduct a Public Hearing to consider adoption of a proposed ordinance entitled: AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING CHAPTER 313 (MERCHANDISING OF TOBACCO PRODUCTS) OF THE CODE OF INDIAN RIVER COUNTY, RELATED TO THE USE OF TOBACCO PRODUCTS AND ELECTRONIC CIGARETTES; TO PROHIBIT THE SALE AND DISTRIBUTION OF TOBACCO PRODUCTS AND ELECTRONIC CIGARETTES TO PERSONS UNDER 21 YEARS OF AGE AND PROVIDING FOR ADDITIONAL REQUIREMENTS FOR THE SALE OF TOBACCO PRODUCTS AND USE OF ELECTRONIC CIGARETTES; PROVIDING FOR PENALTIES; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. The Public Hearing will be held on Tuesday, April 6, 2021 at 9:05 a.m., or as soon thereafter as the matter may be heard, in the County Commission Chambers located on the first floor of Building A of the County Administrative Complex, 1801 27th Street, Vero Beach, Florida 32960, at which time interested parties may be heard with respect to the proposed ordinance. I-Pq - Z-3- i The proposed ordinance may be inspected by the public during regular business hours (8:30 a.m. to 5:00 p.m., Monday through Friday) at the Office of the Clerk to the Board of County` -Commissioners located on the second floor of Building A of the County Administrative Complex, 1801 27th Street, Vero Beach, Florida; or alternatively, the proposed ordinance may be inspected at www.ircgov.com. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made, which includes testimony and evidence upon which the appeal is based. Anyone who needs a special accommodation for this meeting must contact the County's Americans With Disabilities Act (ADA) Coordinator at 772-226-1223 at least 48 hours in advance of the meeting. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS JOSEPH E. FLESCHER, CHAIRMAN 4- 1 . p��- - Treasure +Coate Nevers i. --PART OF THE USATODAY NETWORK Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION I C INDIAN RIVER COUNTY ATTORNEYS OFFIC 1801 27TH ST VERO BEACH, FL 32960-3388 I STATE OF WISCONSIN COUNTY OF BROWN 1 Before the undersigned authority personally appeared, said legal clerk, who on oath says that he/she is a legal clerk of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of ',one year next preceding the first publication of the attached copy of advertisement. 03/21/2021 Subscribed and sworn to before on March 21, 2021 Notary, State of WI, County of Brown it TARA MONDLOCH Notary Public State of Wisconsin My commission expires August 6, 2021 Publication Cost: $153.90 Ad No: 0004636742 Customer No: 1310775 PO #: # of Affidavit5l NOTICE OF INTENT- PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Board of County Commis- sioners of Indian River County, Florida, will conduct a Public Hearing to consider adoption of a proposed ordinance enti- tled: AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING CHAPTER 313 (MERCHANDISING OF TOBAC- CO PRODUCTS) OF THE CODE OF INDIAN RIVER COUNTY, RELATED TO THE USE OF TO- BACCO PRODUCTS AND ELEC- TRONIC CIGARETTES; TO PRO- HIBIT THE SALE AND DISTRI- BUTION OF TOBACCO PROD- UCTS AND ELECTRONIC CIGA- RETTES TO PERSONS UNDER 21 YEARS OF AGE AND PRO- VIDING FOR ADDITIONAL RE- QUIREMENTS FOR THE SALE OF TOBACCO PRODUCTS AND USE OF ELECTRONIC CIGA- RETTES; PROVIDING FOR PEN- ALTIES; PROVIDING FOR CON- FLICT AND SEVERABILITY; PROVIDING FOR CODIFICA- TION; AND PROVIDING FOR AN EFFECTIVE DATE. The Public Hearing will be. held on Tuesday, April 6, 2021 at 9:05 a.m., or as soon there- after as the matter may be heard, in the County Commis- sion Chambers located on the first floor of Building A of the County Administrative Com- plex, 1801 27th Street, Vero Beach, Florida 32960, at which time interested parties may be heard with respect to the pro- posed ordinance. The proposed ordinance may. be inspected by the public during regular business hours (8:30 a.m. to 5:00 p.m., Mon- day through Friday) at the Of- fice of the Clerk to the Board of County Commissioners lo- cated on the second floor of Building A of the County Ad- ministrative Complex, 1801 27th Street, Vero Beach, Flori- da; or alternatively, the pro- posed ordinance may be in- spected at www.ircgov.com. Anyone who may wish to ap- peal any decision which may be made at this meeting will need to ensure that a verba- tim record of the proceedings is made, which includes testi- mony and evidence upon which the appeal is based. Anyone who needs a special accommodation for this meet- ing must contact the County's Americans With Disabilities Act (ADA) Coordinator at 772- 226-1223 at least 48 hours in advance of the meeting. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS JOSEPH E. FLESCHER, CHAIRMAN Publish: March 21, 2021 TCN4636742 �vERc 4' °oma Office of the INDIAN RIVER COUNTY * * ADMINISTRATOR ORIVA Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: February 2, 2021 SUBJECT: Update Regarding COVID-19 Vaccinations I would like to present an update regarding COVID-19 Vaccinations 254 /\g/ INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director THROUGH: Eric Charest, Natural Resources Manager FROM: Molly Klinepeter, Lagoon Plan Environmental Specialist SUBJECT: Research Review Phase of the IRC Lagoon Management Plan: Update 3 DATE: March 22, 2021 L3_T4.{CI381tV On July 16, 2019, the Indian River County Board of County Commissioners (BCC) adopted an outline for developing the County's Indian River Lagoon Management Plan for our portion of the Indian River Lagoon (Lagoon). Staff was approved to use a multi -phased approach to develop this plan over the timeline identified in Attachment A (Research Plan Timeline). The first phase was the Research Review Phase, which identified 17 key factors that may be impacting the health of the Lagoon in our area. Staff has been working with numerous departments and stakeholders involved with the Lagoon to gather current scientific and data -based information about these outlined factors. Following collection of this information, staff have been: • consolidating available data • identifying informational gaps • preparing infographics to disseminate information learned Staff is to present four quarterly presentations to the BCC about information collected. Staff will provide a presentation to the BCC about our findings for our third quarter research phase which addresses the 5 items identified in the approved timeline, focusing on areas where more information may be needed in order to determine what impacts may be occurring as related to the fields of study. Supporting research on the summaries presented in this agenda is included as Attachment B. DESCRIPTIONS AND CONDITIONS The topics to be presented are as follows: 1. Hydrology and Hydrodynamics, The hydrology and hydrodynamics of the Indian River Lagoon have changed over time as human influences have changed the natural flows of the system. The creation of inlets, mosquito impoundments, drainage canals, and development have all changed the movement of water throughout the Lagoon. As a brackish waterbody, the Lagoon requires inputs of salt water and freshwater in order to find a balance in the ecosystem. The County's low sea level elevation combined with a high surficial aquifer water table 255 Page 2 BCC Agenda Item for April 6, 2021 Update 3 — Research Review Phase of IRL Plan means the Lagoon is not only influenced by surface water runoff and ocean inputs, but also by groundwater flows and levels. 2. Water Quality Water quality is a major factor in the health of the Lagoon. Degraded water quality negatively impacts the health and diversity of the Lagoon, which has been correlated to widespread seagrass habitat die -offs and the creation of harmful algal blooms. Not only does decreased water quality impact organisms within the Lagoon, it also impacts the economic contributions the Lagoon brings to its surrounding communities. Water quality is heavily monitored throughout the Lagoon, with various agencies routinely analyzing water samples. Numerous parameters are measured by these agencies, with emphasis on nitrogen and phosphorus concentrations, although additional parameters are gaining increased interests for their roles in water quality. 3. Organic Materials and Sediments The Lagoon bottom is naturally and was historically composed of sandy sediments with minor accumulations of organic matter, or muck, from erosion of shorelines and the breakdown of vegetation. However, the encroachment and accumulation of muck on the bottom of the Lagoon has caused troubles for the health of the system as a whole. Muck forms from the accumulation of various factors, with coastal development and nutrient runoff encouraging the formation and settlement of muck on the Lagoon bottom. 4. Marinas and Boat Ramps (Part 1) The Lagoon is heavily utilized by the local community and visitors for boating purposes, whether it be fishing in the Lagoon or to access the Atlantic Ocean through one of the inlets. Various marinas and boat ramps, both public and private, for boaters to access the Lagoon and store their boats are located within the County. It is up to boaters to maintain their vessels and be responsible operators in accordance with.waterway regulators in order to protect the ecosystem of the Lagoon and to create an environment that is enjoyable for all that utilize this waterbody. S. Sustainability and Resiliency (Part 1) Sustainability and resiliency are measures taken to ensure the future of the Lagoon, its shoreline, and the surrounding infrastructure within the watershed. Sustainability and resiliency are not possible factors influencing the Lagoon's health like previous topics are, but instead are approaches and proactive steps the County should factor in when creating new projects and updating existing infrastructure. While the County will have more of a regional -scale presence in this movement, homeowners can also take steps to ensure they are doing their parts to maintain a resilient and sustainable future for the Lagoon with smaller -scale approaches they can make to their homes and everyday lives. FUNDING Funding is not necessary for the update of the Research Review Phase. 256 Page 3 BCC Agenda Item for April 6, 2021 Update 3 — Research Review Phase of IRL Plan I.4414XV Ii 1I_:101I7-1AtEeL1 Staff is requesting continued support for the Research Review phase of the Indian River Lagoon Management Plan development. Fit CTO1.11 AAIA0ki A. Research Plan Timeline B. Supporting Research APPROVED AGENDA ITEM FOR: April 6, 2021 257 W4 00 in N I d �E m m a t E E O U U ai > d N > N > C C V a v C C N •N N •N J J on O' Ln C' i C C O. L2 Cm m E E I N C N C O O O c O a-• 4� m 4� m U U m m L LL 41 L.L 41 D N C E L^ E N m m c m = a,= O 4- ++ 41 ++ N m N m U j 4m j y_ C ! C O m O m I m LLD LL 2 Lu 2 m L 0 ~ C O C m O mm c. on � CN E cr On Ln mtn N 'O O O C N T O m z Cf L 4V N L 0) L E O N > +m+ O m Q m m d o ( .Ln Ln 7 O N O ° aci � a L lu d! v m Ln E0 L LQ N O m I.M 41 to Tai LL N on Al +-+ L m v dm 3 m N z _ L cu E d 4 m +' 4� m L 2 m O 2m 41m � N U m 2 E U N Q m -p m V O O m m o 0 0 m .. V U2 m "a C m m W C >• C E Sa NN Ll f0 +�' ++ "p cu mE Q :3 m N O CfC .O > * 5 m Ln U :3J>' N E N C m O N L "O m N m 0- Q Ln Lu 2 2 V) G Ln d L m m � c 00 in N I Attachment B: Supporting Research April 6, 2021 Research Review Phase of the IRC Lagoon Management Plan: Update 3 1. Hydrology and Hydrodynamics The hydrology and hydrodynamics of the Indian River Lagoon have changed over time as human influences have changed the natural flows of the system. According to the Indian River Lagoon National Estuary Program's (IRLNEP) Comprehensive Conservation and Management Plan (CCMP), hydrology is the study of the movement, distribution, and quality of surface and ground waters, and hydrodynamics is the study of the internal circulation of waters and effects on water quality. The creation of inlets, mosquito impoundments, drainage canals, filled wetlands, hardened shorelines, and other human development have all changed the movement of water throughout the Lagoon. As a brackish waterbody, the Lagoon requires inputs of salt water and freshwater to find a balance in the ecosystem and services it provides. The County's low sea level elevation combined with a high surficial aquifertable means the Lagoon is not only influenced by surface water runoff and ocean inputs, but also by groundwater flows and levels. The County is unique in that it is bounded by two inlets, Sebastian Inlet to the north and Fort Pierce Inlet to the south. These inlets act as sources of ocean water into the Lagoon, and aide in faster flushing rates of the Lagoon's waters when compared to northern areas, such as Banana River Lagoon. According to the IRLNEP CCMP, water residence times for the County are 10 days for the Vero Beach area and 5 days for the Sebastian area. The Sebastian Inlet is a man-made inlet that was constructed in 1924, closed by natural forces in 1941, and reopened and stabilized in 1947. The Fort Pierce Inlet is a man-made inlet that was dredged and stabilized in 1921. The proximity of the inlets to the County means the Lagoon experiences more tidal -driven circulation than wind -driven circulation when compared to other portions of the Lagoon. Sources of freshwater into the Lagoon include direct precipitation, surface runoff, groundwater seepage, St. Sebastian River, and discharges from point sources, such as the drainage canals. Precipitation rates into the Lagoon vary based on the dry season versus the wet season. Heavy storms and hurricane events bring excess freshwater into the system, not only through direct rainfall, but also through transport from the three main relief canals in the County. The salinity in the County's portion of the Lagoon does not respond as drastically to large inputs of freshwater when compared to salinities in the northern portions of the Lagoon due to the proximity of the inlets. These rainfall events also lead to surface runoff from lagoon -front properties, which can act as a source of excess nutrients into the Lagoon. The alteration of lands for development alter natural drainage patterns, increases runoff, removes natural buffers, and acts as a pathway for excess fertilizer, pet waste, car leaks, etc. Human development plays a major factor in changing the Lagoon's natural flows throughout its watershed. The Lagoon's drainage basin continually changes based on urban, industrial, and agricultural uses. The addition of non -pervious materials to the land inhibits natural flow patterns and seepage into the ground. Previous updates have discussed the issuance of Environmental Resource Permits (ERPs) by state regulatory agencies whenever there is an alteration of natural water flow or an increase in the quantity of stormwater runoff in an area because of human uses and development. While the majority 259 of the Lagoon's drainage basin within the County is already developed, the rate of human influx into the County and the pressures that puts on creating new development will continue to alter the hydrology of the County. It is important for the County and other various entities to continue to purchase lands to revert back or keep in a natural state in perpetuity to maintain and encourage natural hydrology along the Lagoon when possible. Groundwater plays an important role in the hydrology and hydrodynamics of the Lagoon. Based on the Spatial Watershed Iterative Loading (SWIL) model being used to evaluate nutrients into the Lagoon by the Florida Department of Environmental Protection (FDEP), groundwater accounts for 60% of nitrogen and phosphorus loadings into the Lagoon. Assuming the accuracy of these calculations, groundwater plays a significant factor in the hydrology and nutrient cycling within the Lagoon. Below the ground level, the County has a surficial aquifer system which interacts with the Lagoon. When water seeps into the ground, it generally migrates through the soil pore space along a path similar to the surface topography until it reaches conveyance systems to the Lagoon (i.e., drainage canals and tributaries). During the dry season, groundwater flow can be estimated based on the quantities of water observed in the three relief canals. Due to their depths, and with a lack of heavy freshwater input from rainwater, the water levels observed in the canals are what seep in from the surficial aquifer or free-flowing artesian inputs. The County would benefit from studying nutrient inputs in groundwater and the interaction of groundwater into the Lagoon within our part of the Lagoon, as these areas have not been greatly studied previously and currently act as large decision factors in FDEP's Basin Management Action Plan (BMAP) program. A model of nutrient inputs from septic systems using the ArcGIS Nitrogen Load Estimation Tool (ArcNLET) has been completed for some areas of the County and this model identifies the groundwater nitrogen impacts from septic system loading at the conveyance interface. The model should be expanded in areas of the County where septic system use is concentrated and/or in close proximity to conveyances. The model should be updated as new septic systems are installed, septic systems are upgraded for nutrient removal, or septic systems are connected to the central sewer system. ArcNLET provides the basis for nitrogen removal credit from septic system projects under BMAP. Natural hydrologic flows into the Lagoon have been manipulated for many years to accommodate human development. One major example of this is through the creation of mosquito impoundments. Salt marshes along the Lagoon were once prolific producers of mosquitoes before humans intervened. Impoundments are areas of salt marsh or mangrove forest that have been diked to allow control of water levels for purposes of mosquito control. Within the dikes, perimeter ditches are flooded artificially to control breeding and reproduction of salt marsh mosquitoes without the use of pesticides. Along the Lagoon, organized mosquito control began in the 1920s, with the Indian River Mosquito Control District (IRMCD) established in 1925. During the 1950s and early 1960s, 2,600 acres of 4,500 acres of coastal marsh in the County were impounded by constructing low, earthen dikes around high marshes to prevent mosquitoes from laying their eggs. IRMCD provides mosquito control services in the eastern two-thirds of the County. By the 1970s, over 40,000 acres of coastal wetlands were impounded Lagoon -wide. Most of these impoundments were constructed at mean high water level and flooded year-round, with no connection to adjacent waters. While this method was effective for mosquito control, it negatively impacted the 260 environment due to water quality degradation, isolation of important fishery species from critical nursery habitats, interruption of nutrient flow between wetlands and estuarine waters, creation of unnaturally high water levels, loss of vegetation, and hypersaline conditions when water in the closed impoundments evaporated. Experiments on an improved strategy for impoundments started in the mid-1960s, which involved flooding of impoundments during peak mosquito breeding season. For the remainder of the year, impoundments were opened via culverts so that water levels could within the impoundment could fluctuate naturally with the tides. This technique, along with active water management, allowed for the retention of mangroves and other vegetation, and allowed the return of juvenile fishes to nursery areas. This management became known as Rotational Impoundment Management (RIM). RIM allows the Lagoon to retain many of its natural functions. Culverts remain open between the Lagoon and impoundments between October and May to allow for water exchange and movement of organisms. During the summer months, culverts are closed and impoundments are flooded to minimum levels necessary to prevent hatching of salt marsh mosquitoes. RIM has proven to minimize serious environmental impacts to the Lagoon while providing to be an effective strategy for controlling mosquito populations. IRMCD primarily utilizes RIM techniques within the controlled impoundments. As of December 2018, approximately 2,086 acres of the 2,668 acres of impoundments in the County utilize RIM techniques. IRMCD also uses an Integrated Pest Management (IPM) approach for control efforts, which uses a combination of source reduction, larviciding, and adulticiding to control mosquito populations. As a whole, the County would benefit from studies looking into the hydrology and hydrodynamics of the Lagoon as it pertains to this specific area. The impacts the inlets have on the Lagoon's hydrology are relatively well understood, but the interactions as a whole, including the dynamics of all water inputs, could be further researched. These studies would acts as guides for restoration strategies and help drive informed decisions about development within the County. The County would also benefit from better understanding surficial groundwater interactions and load estimates into the Lagoon. Since loading estimates are being heavily utilized by FDEP, with large implications for the County to reduce nutrient loadings, the County would benefit from better understanding how groundwater truly impacts this portion of the Lagoon and the concentrations of nutrient leeching into the aquifer before interacting and adding nutrients to the Lagoon. FDEP's BMAP will potentially cost the County millions of dollars in nutrient removal, so a better understanding is warranted before large quantities of tax dollars are invested. When able and feasible, the County should work with partner agencies to restore natural hydrologic connectivity throughout the Lagoon watershed. 2. Water Quality Water quality is a major indicator of the health of the Lagoon. Degraded water quality negatively impacts the health and diversity of the Lagoon, which has been associated with widespread seagrass habitat die -offs and the triggering of harmful algal blooms. Not only does decreased water quality impact organisms within the Lagoon, it also impacts the Lagoon's economic contributions to its surrounding communities. Water quality is heavily monitored throughout the Lagoon, with multiple regulatory agencies and groups routinely collecting and analyzing water samples. Numerous parameters are measured by these organizations, with emphasis on nitrogen and phosphorus concentrations. 261 The collection and measurement of such water quality parameters is necessary to understand and maintain a healthy ecosystem within the Lagoon. Long term trends show that nutrients in portions of the Lagoon have been increasing from historical values. This increase has been linked to anthropogenic influences associated with increasing population growth and human development. Nitrogen and phosphorus often receive a bad reputation when it comes to water quality, but they are essential at the proper concentrations and ratios for organisms to survive in their habitats and to maintain certain life processes. Nutrient concentrations in the proper ratio create a balance in the system. While proper ratios of nitrogen to phosphorus are essential, too much of either can create algae blooms and result in low dissolved oxygen levels which harms plants, fish and other living organisms. Nitrogen found in water can come from a variety of sources, including phytoplankton, bacteria, fertilizer, sewage, erosion of soils, and stormwater runoff. The decomposition of aquatic life (die -offs of algae blooms) can also add to nitrogen levels in the water column. Phosphorus is an element that occurs naturally in soils, rocks, and organic matter. High concentrations in surface waters may indicate the presence of fertilizer runoff, discharge from wastewater treatment facilities or septic systems, or industrial chemicals. Most areas of the Lagoon are sensitive to sudden influxes of nutrients and other pollutants and reducing these influxes is paramount to maintaining a balanced ecosystem. Nutrient cycling in the IRL is very complex and dynamic, as by definition an estuary is the area where freshwater and salt water mix along with the biological communities within these two different systems. Phosphorus exists in the water in several forms: organic phosphate, orthophosphate (inorganic, dissolved phosphorus), and polyphosphate (from detergents). Compared to nitrogen, phosphorus is relatively stable in the environment. Nitrogen in the environment exists as atmospheric or inorganic nitrogen (NZ), ammonia, nitrite, and nitrate. Atmospheric nitrogen makes up nearly 80% of the air we breathe and is not chemically available for organisms to use. Organisms, such as some bacteria and cyanobacteria (blue- green algae), perform a process called nitrogen fixation and convert inorganic nitrogen to ammonia, making nitrogen chemically available for uptake by organisms. The biotic community in the soil, sediment, and open water cycle the nitrogen from ammonia, to nitrite, to nitrate, and back again. When the system is stable, the nutrient cycle and algal community can stay in balance with macro algae, cyanobacteria, and phytoplankton working together at relatively low concentrations to cycle nitrogen and provide a food source for fish and other species in the estuary. Inputs of nutrients or a shift in algal species communities can change the nutrient cycle, alter the nitrogen to phosphorus ratio, and create unbalance in the system allowing one algal species to out compete the others. One example would be an influx of phosphorus allowing for cyanobacteria growth. Because cyanobacteria can fix nitrogen, the limiting nutrient for their growth is the presence of phosphorus. As long as there is phosphorus present, cyanobacteria can fix atmospheric nitrogen to meet the nitrogen demand. At some point, the phosphorus in the system may be used, and the cyanobacteria may largely die off, sink to the bottom, and release the nitrogen and phosphorus back to the system. The process of decomposing the dead cyanobacteria biomass consumes oxygen in the water column and may cause low oxygen conditions and fish kills. This imbalance is difficult to bring back into balance as biological communities cycle between different dominant species. 262 Conversely, an influx of nitrogen may allow brown tide algae (i.e. Aureoumbro lagunensis) to dominate in a nitrogen limiting system. As the nitrogen in the system is consumed below the Redfield ratio, the brown tide species may rapidly die off, leading to a similar low oxygen environment as described above. If the salinity is low enough, this may also result in an algal community shift and resurgence of cyanobacteria bloom, which continues the harmful algal bloom cycle. When algal concentrations are high in the open water, it creates turbid conditions, leading to loss of seagrass due to a lack of light penetration. This loss of seagrass is yet another imbalance, as a healthy seagrass community will take up a significant amount of nutrients. Nutrients, available oxygen, salinity, and the cycling of these factors are constantly changing in the Lagoon. These factors are in a constant state of flux and each play a role in water quality and the determination of the biological communities that dominate the system. Various entities throughout the Lagoon monitor water quality at different locations throughout the watershed such as the St Johns River Water Management District (SJRWMD), the Florida Department of Environmental Protection (FDEP), Florida Fish and Wildlife Conservation Commission, Indian River County and an assortment of other stakeholders and research groups. The County's Utilities Department and Stormwater Division monitor water quality at their respective project sites, generating data of known quality in accordance with the FDEP's Standard Operating Procedures for sample collection and analysis. SJRWMD has sampling stations within the Lagoon that span from the St. Sebastian River in the north, south to the County's boundary. Available Lagoon data goes back to the 1980s and 1990s, depending on the location, with many sites still actively collecting and publishing data. Staff queried SJRWMD data from the St. Sebastian River (IRLSUS), northern County Lagoon (IRLIRJ01), central County Lagoon (IRLIRJ04), and southern County Lagoon (IRLIRL08). Available data from all sites showed decreasing trends overtime of Total Kjeldahl Nitrogen (TKN) and total phosphorus (TP). Spikes in data can be correlated to the wet season and times of extreme weather events (i.e. hurricanes). 263 N IRLS'US r r � r. • 4 .�'� YIi t•�. Sebastian . IRLiRJ01. -•)�! k north Beach • Wabassa " ! 1 !' - Beach e1`'iBaLtasso •� AW. e'er-y Cmfa 'dd * -- d ' t �; �oreir7ar• �Ver'oBeac 3 yR+}Ci trl1$.Rli�cj- . t soi th IRURJ08 Scut Be r€k ride tidgZfS= ac h Graph 1: TKN and TP Levels from SJRWMD's IRLSUS Station Graph 2: TKN and TP Lei vels from SJRWMD's IRLIRJ01 Station IRLIRJ01 - North County z - ---- ---- - 1 05 Y.. .. .... ..... ... .. ..... ... ... r�ri—r r _ .._rte-.-e-•r'--•-r-s- mec Tim �i�o`y O1mc. `fi�'So'o 00 0 00$88'0'0 ^6 o'�S oo S 23 38 c o0000 ooao � -as- -TKN STP • �• ••• Linear(TKNI ••••• Lin—(TP) 265 IRLSUS' St. Sebastian River t 3 25 } } i 1 ........................ .................................................. ..... ........ ..�^M^A, ..... ... .. 1... l . ry1\1�g4 \,19, 19, 103 \1gry\1o5 ,�4rO \19�ry�� \19� `S9� \1�airyry\,9oiry\,9Oryry\19� `��ry\19 \��p�ryry\�gp�ryry\9y°i �Q� \ry�pryry\ryOp�\ryOp'9 \ry�•D• �Opry\ry�•(o ry\ry,8 rc� �otiry\ryQ,l1roti�`ryoa ryO.y1 ryO.�h �,yry, p11 O.yO ryO.�ry�pti0 TKN STP �•-•••••• Linear(TKN).•• Linear (TP) Graph 2: TKN and TP Lei vels from SJRWMD's IRLIRJ01 Station IRLIRJ01 - North County z - ---- ---- - 1 05 Y.. .. .... ..... ... .. ..... ... ... r�ri—r r _ .._rte-.-e-•r'--•-r-s- mec Tim �i�o`y O1mc. `fi�'So'o 00 0 00$88'0'0 ^6 o'�S oo S 23 38 c o0000 ooao � -as- -TKN STP • �• ••• Linear(TKNI ••••• Lin—(TP) 265 Graph 3: TKN and TP Levels from SJRWMD's IRLIRJ04 Station IRLIRJ04 - Central Lagoon 2.5 Graph 4: TKN and TP Levels from SJRWMD's IRLIRJ08 Station IRLIRJ08 - South County 2 .......... ........ ....... ... . ... . ..... ....... ........... 05 266 0 'e 'r 'e, 'e 0 0 0 0 e p e e e e, r 'f~, �e 0, 'v" '0, '0' \�O, '0' '0' "PI 0\ —TKN —TP Lmea,(UN) 0-a, (TP) 266 Salinity and rainfall are also two important parameters when discussing water quality within the Lagoon. These two parameters often go hand-in-hand, as the amount of rainfall and freshwater runoff the Lagoon receives will influence the salinity levels in that area. Salinities vary based on the type of water. Seawater has a salinity of around 35 parts per thousand (ppt).. Freshwater bodies have an average salinity between 0 to 0.5 ppt. Since estuarine waters are formed from the mixing of salt and freshwaters, their salinities fluctuate based on tidal influences and freshwater inputs. Brackish waters typically range from 0.5 to 30 ppt. Salinities in the County's boundaries of the Lagoon typically range on the saltier side, with averages in the mid -20 ppt. Due to the proximity to the inlets, salinities in the County's portions of the Lagoon are typically higher when compared to areas in the northern Lagoon. Organisms that live in estuaries are adapted to variations in salinities, but extremes in either freshwater inputs or seawater are detrimental to their survival. For instance, oysters typically prefer salinity ranges between 14 to 28 ppt. Low freshwater inputs creating higher salinities combined with reduced nutrient inputs can stress or kill plants and animals. High freshwater inputs creating lower salinity levels combined with high nutrient inputs can contribute to the creation of harmful algal blooms. Increased freshwater inputs stemming from heavy rains can also increase inputs of sediment to the Lagoon, which can smother seagrasses and oysters and add phosphorus to the system. As discussed in Update 1, the Lagoon as a whole receives approximately 50 inches of rainfall per year on average. The County's portion of the Lagoon receives slightly more rainfall, averaging approximately 52 inches per year. However, trends indicate a 0.27 inch decrease of rainfall per decade has been observed throughout the area. As droughts become more frequent and more intense in the future, rain levels are expected to continue to decrease with implications on future salinity levels increasing. Copper is another example of an important water quality parameter being monitored within the Lagoon. Copper is a fundamental micronutrient element for all forms .of life, but in excessive amounts may become toxic to organisms. A trace metals study conducted by Dr. John Trefry of the Florida Institute of Technology (FIT) found that excessive leaching of copper from anti -fouling paints used on boat hulls poses an ongoing environmental threat to poorly flushed waterbodies such as the Lagoon. Dr. Trefry's research indicated that copper concentrations in Lagoon sample locations within the County (Sebastian Inlet, Wabasso, Vero Beach) were within normal limits. Since Dr. Trefry's study, copper concentrations in the Lagoon have increased to the point of FDEP potentially listing the section of the Lagoon south of State Road 60 within the County as impaired. A joint publication from SJRWMD and IRLNEP in 2007 states that copper was been found in isolated areas of the Lagoon, and high copper levels were found in sediments within the St. Lucie Estuary. In addition to anti -fouling paint, sources of copper (along with other heavy metals) are often present in stormwater runoff and can be toxic to plankton, fish, and other aquatic organisms, with a direct impact on their ability to reproduce. Elevated copper concentrations have been noted in muck deposits at several locations throughout the Lagoon. Educating the community on proper best management practices for scraping, sanding, and painting of boat bottoms is critical to control of this contaminant, as these activities often occur within or immediately adjacent to the water. Water quality is an important factor in the restoration efforts for the Lagoon. The County falls within numerous state and federal agency oversights when it comes to the established water quality parameters for our portion of the Lagoon. One major example of this is FDEP's Central Indian River Lagoon 267 EMAP. The BMAP was originally adopted in February 2013 and did not include allocations to the stakeholders in the Central Indian River Lagoon. However, the BMAP was updated in 2020 and adopted in February 2021 to include nutrient load allocations and required nitrogen and phosphorus reductions for all stakeholders within the basin. These allocations and reductions were based on a model that FDEP plans to update so the County's requirements may change in the future, However, water quality is a complicated topic in this portion of the Lagoon. Nitrogen and phosphorus data from the Lagoon within the County indicates that non -detrimental concentrations of the nutrients are currently present throughout much of the County's portion of the Lagoon. Water quality restoration is an important component for many areas outside of the County's boundaries, but with the reliable flushing of the inlets and observed reductions in concentrations of nutrients carried to the Lagoon, the County does not experience many of these detrimental concentrations observed in other stretches of the 156 mile long Indian River Lagoon. Restoration efforts to bring back seagrass beds and healthy ecosystems may require the County and regulating agencies to look beyond the normal focus on nitrogen and phosphorus if these allocated levels have been achieved with continued degradation to the system. It is not realistic to strip the Lagoon of both nutrients, as they are necessary for life forms. FDEP's Central Indian River Lagoon BMAP states: "The goal of the IRL Basin total maximum daily loads (TMDLs) is to recover the deeper seagrass habitats. The seagrass response is the most important factor in evaluating the success of nutrient TMDLs. Even if the relationship among nutrient loads and seagrass recovery is not as predicted by the regression model, the load reduction requirements themselves will not determine TMDL success. The assessment of success is based on whether the seagrass grows at sufficient depths." The County should continue to maintain and run its regional scale nutrient -reducing projects to maintain healthy nutrient levels, and work in coordination with outside agencies on collecting and analyzing water quality samples throughout the Lagoon. The County would benefit from continuous monitoring efforts on the health and vitality of the Lagoon's ecosystem and organisms to understand the levels of restoration achieved based on these nutrient targets. 3. Organic Materials and Sediments Muck is classified as a black, organic -rich, mud -rich, high water content sediment that has a high nutrient content. Muck sources are fine sediments and fine biological particles that are carried to the Lagoon via tributaries, canals, and stormwater systems. Throughout the Lagoon system, muck is prevalent in the mouths of creeks, channel bottoms, Intracoastal Waterway (ICW), and in deeper pockets of water near tributaries. Muck is detrimental to the health of the Lagoon because it increases turbidity, depletes oxygen in sediments and the water above, stores and releases nutrients creating muck fluxes, covers the natural sandy bottom, and destroys healthy communities of organisms by blocking out light and smothering the environment. Studies from Brevard County in 2016 showed that decaying muck contributes almost as much nutrients as the annual loading from stormwater and groundwater baseflow combined. The Lagoon bottom is naturally and historically composed of sandy sediments with minor accumulations of organic matter from erosion of shorelines and the breakdown of vegetation. However, the encroachment and accumulation of muck on the bottom of the Lagoon has caused troubles for the health of the system as a whole. Muck forms from the accumulation of various factors, with coastal 268 development and nutrient runoff encouraging the formation and settlement of muck on the Lagoon bottom. Within the County's boundaries, there does not seem to be a wide -scale understanding of how much muck is present in the Lagoon. Small-scale mapping has been completed as it pertains to specific projects, but a consistent source of muck mapping of the entire County was not found. However, during a 2020 presentation to interested County residents about the potential Bethel Creek project, Dr. Duane De Freese of the Indian River Lagoon National Estuary Program (IRLNEP) stated that the County's waters contained less than ten percent of muck cover as a whole. Brevard County has taken substantial efforts to dredge muck from their portions of the Lagoon. In 2018, Dr. Trefry of FIT found that the average muck flux rates were estimated at 150 pounds of TN and 20 pounds of TP per acre per year within Brevard County. In 2017, Dr. Trefry estimated nutrient flux from the St. Sebastian River South prong to be 184 tons of TN and 57 tons of TP. The dredging of muck in the Lagoon is an expensive undertaking. Mapping needs to take place to understand the depth and expanse of muck present in the focus area. Permits are required before a project is able to start. Bringing dredgers out into the Lagoon requires mobilization and equipment operating costs. Once the material is dredged, areas on land need to be established to act as dredged material management areas. The Florida Inland Navigation District (FIND) has established dredged material management areas throughout Florida, and using their upland sources for County projects requires partnership agreements. Settling ponds are present in these areas where the dredged muck is settled out and the overflow water captured is returned to the Lagoon. This overflow water should be treated to decrease the amount of nutrients returned to the Lagoon. Finally, a disposal site for the dredged muck would need to be found or established with minimal fiscal, environmental, and social implications. Another alternative to muck dredging would be muck capping. Muck capping involves placing a thick layer of sand over areas of muck to restore the area. Palm Beach County has utilized muck capping within the Lake Worth Lagoon, and Brevard County is currently evaluating this in the City of Cocoa Beach. These capped areas reduce turbidity and improve water quality, and can also be utilized for restoration through the planting of seagrasses. This prevents the re -suspension of muck while providing a clean substrate for the natural recruitment of seagrass. Shallow water conditions are the ideal environment to complete muck capping projects. However, long-term evaluations on the longevity of the sand cap need to be conducted to ensure that is it not silted over with new muck sediments or carried away to expose the underlying muck. More research is needed to fully understand the dynamics and interactions of muck within the Lagoon. Muck flux is a complicated biogeochemical process, and the County should encourage and partner with other agencies to study this process. The County should also undertake a County -wide muck mapping survey to better understand the extent of muck within the portions of the County's Lagoon. Discussions of potential muck removal projects cannot occur until we better understand and quantify the impacts from muck in the County. A cost -benefit analysis should take place to compare nutrients removed versus the expensive costs of completing a project. Cost -benefit analyses should also be conducted to compare opportunities for muck capping versus dredging. Priority should be placed on preventing the 269 upland input of muck components to prevent muck formation in the Lagoon. The County should continue to educate homeowners on the proper disposal of grass clippings and other yard plants. The County should also continue educating homeowners on reducing the amounts of nutrients that runoff from their homes, including following the fertilizer ordinance. Finally, the County should continue to encourage Lagoon -front homeowners to naturally stabilize their yards using living shorelines to discourage erosion into the Lagoon. Stopping the sources of muck before they reach the Lagoon is one of the most beneficial acts homeowners and businesses can do to help the Lagoon. 4. Marinas and Boat Ramps (Part 1) The Lagoon is heavily used by the local community and visitors for boating purposes, whether it be fishing in the Lagoon or to access the Atlantic Ocean through one of the inlets. Various marinas and boat ramps, both public and private, for boaters to access the Lagoon and store their boats are found throughout the County. It is up to boaters to maintain their vessels and be responsible operators to protect the Lagoon ecosystem and create an environment that is enjoyable for all that use this waterbody. Marinas and boat access ramps can be found on the Lagoon and St. Sebastian River. Most boating that takes place on the Lagoon is recreational boating as opposed to commercial boating. Commercial boats typically only use the ICW portion of the Lagoon, whereas recreational boaters will use inside and outside the ICW. Access to the Atlantic Ocean takes place in this region through the Sebastian Inlet or the Fort Pierce Inlet. Boats can also access the Lagoon and surrounding waters from private lifts or storage areas. There are ten public access boat ramps on or leading to the Lagoon. Two are owned by the City of Sebastian, two are owned by the City of Vero Beach, one is state owned, and five are owned by the County. There are also five marinas within the County that residents and visitors may pay to store their boats. While most boaters properly maintain their boats and follow boating regulations, some vessels do impact the health of the Lagoon. Boats greater than 26 feet in length are required to have some form of marine sanitation device (MSD) on board for septage treatment/disposal. Improper discharging of MSDs into the Lagoon can be detrimental to the surrounding water quality. There are three types of MSDs, with types I and II requiring United States Coast Guard approval. MSDs are subject to inspection by local and state officers who can issue violations if proper standards are not maintained. The Clean Vessel Act, authorized in 1992, sets a precedence to establish pumpout and dump station facilities to ensure the proper disposal of human sewage from recreational boats. FDEP administers the Clean Marina and Clean Vessel Act grant program, which awards funds to establish pumpout facilities throughout Florida. Types I and II MSDs treat sewage onboard the vessel and may discharge the treated waste overboard into the water or contain it for pumpout. No Discharge Zones may be approved by the United States Environmental Protection Agency (EPA) in which no treated or untreated sewage may be discharged. There are only three currently established areas in Florida (Destin Harbor, Florida Keys Marine Sanctuary, and City of Key West), none within the Lagoon. These three areas in Florida are Destin Harbor, the Florida Keys Marine Sanctuary, and the City of Key West. According to FDEP's Map Direct application, there are 14 pumpout facilities located within the County. https://floridadep.gov/rcp/cva Established in 2001, the Clean Boater Program works to involve boaters in protecting waterways through education about native vegetation, wildlife, and the natural environment. This program was 270 established as part of FDEP's Clean Vessel Act pumpout grant program and it works in collaboration with the Clean Marina Program. The Clean Boater Program provides guidance on adopting environmentally friendly practices, which include propertrash management, using bilge socks and fueling collars, EPA Safer Choice products, and practicing good recycling habits. There is a booklet that provides information on how to properly inspect equipment, cleaning techniques for boats and trailers, and educational materials on invasive plants. There is also a Clean Boater Pledge that boaters can take to promise to protect the environment. https://floridadep.�ov/Clean Boater The Clean Marina Program was established by FDEP in 2000 and assists in the implementation of best management practices that focus on sensitive habits, waste management, stormwater control, spill prevention, and emergency preparedness. All marinas, boatyards, marine retailers, yacht clubs, and military marinas throughout Florida are able to participate. In order to obtain this designation, interested facilities must submit a Clean Marina Application and Pledge, complete a Clean Marina Action Plan, and carry out an environmental review with a Clean Marina Coordinator. A facility must meet all environmental criteria outlined in the Clean Marina Program Guidebook. Facilities that take part in the Clean Marina Program pledge to maintain and improve waterways by reducing or eliminating the release of harmful substances and phasing out practices that can damage aquatic environments. This designation follows an annual renewal schedule, with a site visit from a Clean Boating coordinator every five years. There are 13 marinas throughout the County that are part of the Clean Marina Program. https://floridadep.gov/rcp/clean-marina/content/clean-marina-program The implementation and compliance with these programs is crucial to preserving healthy waterways. Improper boating practices can be detrimental to a healthy environment. Discharges from MSDs, pollutants generated by fueling and operating boat motors, detergents from boat cleaning, and metals or other material leaching from bottom paints can affect water quality. If a boater does not properly dispose of trash and it becomes litter in the Lagoon, this can be extremely harmful, and possibly fatal, for the organisms that use the Lagoon, such as manatees, sea turtles, dolphins, fish, and birds. Boat traffic itself can also cause damage to the Lagoon if a boater is not smart and educated about their responsibilities. Boat wakes may erode shorelines, damage seagrass beds, and break up oyster reef if they are constant and high energy. The Lagoon is a shallow waterway, and an uneducated boater that does not stay within the ICW or channels can harm seagrass beds and/or benthic habitat if care is not taken to avoid shallow areas. Irresponsible boaters can also harm animals in the Lagoon if speed markers are not observed. These markers designate areas where manatees may be present, and not following these zones is a ticketable offense by officers and may result in harmful or fatal boat strikes for organisms such as manatees, sea turtles, and dolphins. The County should continue to promote boater education and engagement programs so that boaters responsibly use the Lagoon. The County should also continue to utilize all the various boating programs offered by FDEP, when applicable. Marinas should be encouraged to utilize the funding offered by the Clean Vessel Act to establish pumpout stations on the Lagoon so that the boating community has areas to safely remove the waste off their boats. It would be beneficial for the County to continue monitoring the marinas to provide information on the services they offer and any designations they may have. The Lagoon is an important resource to the local economy, bringing in visitors and residents alike to use all 271 that it has to offer. It is extremely important for boaters to be educated on boating practices that do not damage the environment so that others can continue to enjoy the Lagoon into the future. This is the first update on this topic, and the second update will focus on the rules, regulations, and extent of derelict vessels and mooring within the Lagoon. 5. Sustainability and Resiliency (Part 1) Sustainability and resiliency are measures taken to ensure the future of the Lagoon, its shoreline, and the surrounding infrastructure within the watershed. Sustainability and resiliency are not only possible factors influencing the Lagoon's health like previous topics, but are mainly approaches and proactive steps the County should factor in when creating new projects and updating existing infrastructure. While the County will have more of a regional -scale presence in this movement, homeowners can also take steps to ensure they are doing their parts to maintain a resilient and sustainable future for the Lagoon with smaller -scale approaches they can make to their homes and everyday lives. As major storms and hurricanes are predicted to increase in frequency and intensity in the coming years, the resiliency of the Lagoon and surrounding shoreline will be tested. Natural forms of protection should be use to soften the impacts felt. One natural form of protection includes the creation of living shorelines along properties bordering the Lagoon, as living shorelines are shown to absorb wave energy and reduce the rates of erosion. Homeowners can also use mangroves to protect against high winds and aid in energy absorption. The County's measures of purchasing Lagoon -front property and keeping it in a natural state increases the resiliency of those areas. This is especially true when it comes to projects created that use the natural environment and protections, such as the creation of a living shoreline and maintenance of natural areas at the Jones Pier Conservation Area. The County also uses natural resilience in the maintenance.of their spoil islands. Projects like the Lost Tree Island project strengthen the island by removing invasive vegetation and replanting it with native vegetation. Invasive vegetation does not have the root structures in place to stand up to intense winds and are more likely to topple over and contribute to erosion when compared to native vegetation. Lagoon resiliency must also focus on infrastructure within the Lagoon watershed, even if said infrastructure does not border the Lagoon itself. The County should continue to plan for and design resiliency in all new projects and any updates on existing projects to ensure the success and longevity of all projects. Coastal areas are at greater risk for potential flooding and inundation from high waters. The infrastructure for services we rely on to transfer water, such as stormwater outfalls, wastewater collection systems, and potable water distribution systems should be designed and built to take the changing environment into consideration. Dated systems should be retrofitted to protect the Lagoon from any potential spills of nutrient -rich waters, as well as protect the collection ortransmission systems from being inundated with water. and damaged. Resiliency and sustainability can also be referenced in regard to emergency response measures. As a coastal county in Florida, the County faces threats of hurricanes and tropical storms every spring and summer. Threats posed by these storms can impact energy and transportation measures throughout the County, as well as other critical infrastructure. With a substantial increase in new residents moving to Florida on an annual basis, roads are prone to more traffic congestion which can hinder safe hurricane evacuation routes. Energy systems are affected during heavy storm events if high winds, falling debris, or high water tables damage powerlines or backup generators. 272 Outages can leave projects put in place to protect the Lagoon in jeopardy if they do not have the energy needed to run mechanical systems, or if too much water puts a stress on the efficiency of nutrient removal techniques. The County would benefit from continuing to use new techniques as they appear in these types of risk-based adaptations. Once resiliency for an area is established, it is important to make sure these resilient -minded endeavors maintain a level of sustainability so that they can adapt overtime. The City of Satellite Beach is one example of a municipality taking great strides to identify ways to become a more resilient and sustainable community. In 2017, they adopted their Sustainability Action Plan. This plan is broken into five categories, covering the built environment, land and water systems, energy and transportation, community outreach, and quality of life. They set twenty Green Achievement Targets, with implementation periods from 2017 to 2022. This plan sets a good example for the County on ways a municipality can spearhead steps towards a more resilient and sustainable community for the future. While the Lagoon is one area to focus on in the sustainability and resiliency initiative, there should be a holistic approach across the County to ensure the continued productivity and success of projects. Factors such as the environment, economy, community well-being, and social equity should all be considered when moving forward. The Lagoon is one important factor, but the Lagoon itself impacts numerou.s factors within the County, from the environment to the infrastructure to the economy. Future sustainability and resiliency of the Lagoon will impact more than Lagoon waters, and the County should continue to create proactive projects that will adapt over time to challenges experienced. These improvements and planning have the potential to incur large costs, so the County should continue to find and apply for applicable grants to help costs associated with future projects and retrofits. One example of this is the Building Resilient Infrastructure and Communities (BRIC) grant offered through the Federal Emergency Management Agency (FEMA). This grant supports states, local communities, tribes, and territories as they undertake hazard mitigation projects that reduce the risks from disasters and natural hazards. This grant is a pre -disaster mitigation program which focuses on proactive approaches to resiliency and sustainability in communities. 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' (D m o CD ° Dpi a, 'G °3' m rCD 0 0 3 in -Di W vA -� .y o m Q 3 Q Q Qi 0 m p m m 5 Q� •O m 4 C O 3 a W Q .�•• n 0) Q O L ° Q °' 7 C rn Z D on 0 W �n 00, e 0 c Q Q 3 v N o o� c m A � Q a N 0 n m °� N° Q 0 � ;.gin° O W NOW wo o c cA t ` Np -Z tv WD m . • '•O • 1 O T ('Am� (D O 3 0 ` n N (D^ o Q •T A Vf >mS .Q 6:� �. O S ZA Pro,m=0 �Qc oat m CU UQ �, M c 'a M '^ m r+ Q _% N GO 3 A �G tD N 3 • • • • • Q �O E 0�.O • 0 C:r-t� r+ <•r+ co r+ O4 V) O (D Ln O ara (D O (A O rD O O ,+ O. Q (D (D (D (7 O fD rt r+ fD r+ r=t 0 _0 r+ r-+ r � 0 70 (D Q� < 0- Q 0-2. 0 D+ cD (D < n O O (D T —h (D :3Q►q QyN m ;zcn r* �. n (D 0--s CD (f) y -0 (D O�q n r+ 0 :3 n' � O r -F 0 (D• � � Ln r+ rpt r+ :3 CU (D ED (D Q r.+ (D r+ Orq 0 3 �0 = O v{i O 3 �� 0 or•r fD < O 0 0n 3 r+ O _h O �' 0 r+ 0 O n (D � c � A c � 0 n cr '� H .0 Q 7 0 .1q, Alb -)I V) r-+ O -� 3 r+ F' (n � n � -o rt c N rt N 0 .1q, Alb -)I ��3 �8 Jig. �ma9 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director OHL, Fort Pierce, FL James W. Ennis, P.E., Asst. Public Works Director 1 FROM: Kirstin Leiendecker, P.E., Roadway Production Manager I SUBJECT: Award of Bid No. 2021018 CWR, Palm City, FL Construction of 66`h Avenue Roadway Widening (49th Street to 6911 Street), Condotte America, LLC., Medley, FL IRC -1505, FDOT FM 436379-1-54-01 & 436379-1-54-02 DATE: March 15, 2021 ; DESCRIPTION AND CONDITIONS On May 22, 2019, the Board of County Commissioners entered into an Agreement with the Florida Department of Transportation to provide the County with financial assistance under Financial Management (FM) No. for 436379-1-54-01 Construction and Construction Engineering Inspection (CEI) Services for roadway improvements for 66th Avenue from 49th Street to 69th Street through its Transportation Regional Incentive Program: (TRIP) with an estimated cost of the project of $36,700,692.00. The FDOT TRIP grant amount approved was for $4,747,018.00 with the County's cost share to be $31,953,674.00. On May 15, 2020, the Board of County Commissioners approved FDOT Transportation Regional Incentive Program Supplemental Agreement No. 1 increasing the grant amount by $8,500,000.00 to a new total of $13,247,018.00 decreasing the County's cost share to $23,453,674.00. A bid opening for the 66th Avenue Roadway Widening from 49th Street to 69th Street project was held on February 24, 2021 and seven (7) bids were received and opened. A detailed bid tabulation is on file and available for viewing in the Public Works Engineering Division. Bid totals are as follows: COMPANY BID Halley Engineering, Miami, FL $32,728,137.85 OHL, Fort Pierce, FL $32,996,772.11 Dickerson Florida, Inc., Fort Pierce, FL $33,312,794.00 Ranger Construction, Winter Garden, FL $33,728,040.83 CWR, Palm City, FL $38,381,453.53 Condotte America, LLC., Medley, FL $41,100,571.87 Kiewit Infrastructure South Co., Orlando, FL Disqualified 274 Staff completed a detailed comparison of the bids received and the estimated costs for the project, and found the lowest bid submitted to be feasible. FDOT has concurred that Halley Engineering Contractors, Inc. is considered to be the lowest, responsive, responsible bidder for the project with a bid totaling $32,728,137.85, $3,972,554.15 below the Engineer's Cost Estimate. Halley Engineering Contractors, Inc. has completed various projects within the State in a satisfactory manner. FUNDING Per the TRIP grant agreement, the County must fund the project and then request reimbursement of the grant share from FDOT to a maximum amount of $13,247,018.00 of the total cost for the project. The County currently has $38,358,567 programmed in the approved 5 -year Capital Improvement Element for the project. For FY 20/21, $5,818,991 is budgeted and available from Traffic Impact Fees/District 2 Roads/Construction Progress/66thAvenue/49th-69th. The remaining $26,909,146.85 is programmed in Optional Sales Tax/66th Ave/49th-69th in FY 21/22 and FY 22/23. Account Name Account Number Amount Traffic Impact Fees/District 2 Roads/Construction Progress/66th Ave/49th St - 10215241-066510-07806 $5,818,991 69th St Optional Sales Tax/66th Ave/49th St - 69th St 31521441-066510-07806 1 $26,909,146.85 RECOMMENDATION Staff recommends the Board approve award to the lowest responsive and responsible bidder, Halley Engineering Contractors, Inc. for $32,728,137.85. Staff further recommends the Board approve the sample agreement and authorize the Chairman to execute said agreement after review and approval of both the agreement and required Public Construction Bond by the County Attorney as to form and legal sufficiency, and the receipt and approval of required insurance by the Risk Manager. ATTACHMENTS Sample Agreement AGENDA ITEM FOR APRIL 6, 2021 275 SECTION 00520 - Agreement (Public Works) TABLE OF CONTENTS Title Page ARTICLE1- WORK......................................................................................................................................... 2 ARTICLE 2 -THE PROJECT..............................................................................................................................2 ARTICLE 3 - ENGINEER...................................................................................................................................2 ARTICLE 4 - CONTRACT TIMES...................................................................................................................... 2 ARTICLE 5 - CONTRACT PRICE....................................................................................................................... 3 ARTICLE 6 - PAYMENT PROCEDURES............................................................................................................ 3 ARTICLE 7 - INDEMNIFICATION.....................................................................................................................4 ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS.......................................................................................... 5 ARTICLE 9 - CONTRACT DOCUMENTS........................................................................................................... 6 ARTICLE 10 - MISCELLANEOUS...................................................................................................................... 7 FHE REMAINDER OF THIS PAGE WAS LEFT BLANK INTENTIONALLYI 276 SECTION 00520 - Agreement (Public Works) THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1 -WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: The proposed improvements to 660 Avenue from north of 491h Street to north of 691h Street will consist of the widening and reconstruction of the existing roadway to a 4 - lane divided roadway section within the project limits. Curb and gutter and a raised median will be provided. An 8' wide concrete sidewalk will be provided on the west side of the roadway. There are 5 bridges within the project limits. The side streets on the east and west of the intersection approaches will be widened to a 3 -lane roadway section. Also included will be stormwater drainage improvements, pavement markings, traffic signals and landscape and irrigation improvements. ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name County Project Number: FM Number: Bid Number: Project Address: ARTICLE 3 - ENGINEER 66TH AVENUE ROADWAY WIDENING (49TH STREET TO 69TH STREET) IRC -1505 436379-1-54-01 and 436379-1-54-02 2021018 66th Avenue (49th Street to 69th Street) Vero Beach, Florida 32967 3.01 The Indian River County Public Works Department is hereinafter called the ENGINEER and will act as OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.01 Time of the Essence 277 A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be substantially completed on or before the 720th calendar day after the date when the Contract Times commence to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before the 750th calendar day after the date when the Contract Times commence to run. ************************************************************************************************************ 4.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. Liquidated damages will commence for this portion of work. The parties also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered, by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $10,688.00 for each calendar day that expires after the time specified in paragraph 4.02 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $10,688.00 for each calendar day that expires after the time specified in paragraph 4.02 for; completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 5 - CONTRACT PRICE 5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents, an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 5.01.A and summarized in paragraph 5.01.8, below: A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract: Numerical Amount: $ Written Amount: ARTICLE 6 - PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments 278 A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions and the Contract Documents. 6.02 Progress Payments. A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain five percent (5%) of the payment amounts due to the CONTRACTOR until final completion and acceptance of all work to be performed by CONTRACTOR under the Contract Documents. 6.03 Pay Requests. A. Each request for a progress payment shall be submitted on the application provided by OWNER and the application for payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. 6.04 Paragraphs 6.02 and 6.03 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be governed by the applicable grant requirements and guidelines. 6.05 Acceptance of Final Payment as Release. A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Contract and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under the Contract Documents or the Public Construction Bond. ARTICLE 7 - INDEMNIFICATION 7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, and others in accordance with paragraph 6.20 (Indemnification) of the General Conditions to the Construction Contract. 7.02 "To the fullest extent permitted by law, the Recipient's contractor/consultant shall indemnify and hold harmless the Recipient and the State of Florida, Department of Transportation, including the Department's officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of the contractor or consultant 279 and persons employed or utilized by,the contractor or consultant in the performance of this Agreement." ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions and (2) reports and drawings of a Hazardous Environmental Condition, if any, at the Site which have been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions. E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto F. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. H. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR. 280 J. The Contract Documents:are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. K. Contractor is registered with and will'use the Department of Homeland Security's E -Verify system (www.e-verifv.gov) to confirm the employment eligibility of all newly hired employees for the duration of this agreement, as required by Section 448.095, F.S. Contractor is also responsible for obtaining proof of E -Verify registration for all subcontractors. ARTICLE 9 - CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages 00520-1 to 00520-10, inclusive); 2. Notice to Proceed (page 00550-1); 3. Public Construction Bond (pages 00610-1 to 00610-3, inclusive); 4. Sample Certificate of Liability Insurance (page 00620-1); 5. Contractor's Application for Payment (pages 00622-1 to 00622-6, inclusive); 6. Certificate of Substantial Completion (pages 00630-1 to 00630-2, inclusive); 7. Contractor's Final Certification of the Work (pages 00632-1 to 00632-2, inclusive); 8. Professional Surveyor & Mapper's Certification as to Elevations and Locations of the Work (page 00634-1); 9. General Conditions (pages 00700-1 to 00700-37, inclusive); 10. Supplementary Conditions (pages 00800-i to 00800-12, inclusive); 11. Specifications as listed in Division 1 (General Requirements) and Division 2 (Technical Provisions); 12. Drawings consisting of the following: • 66th Avenue Phase 1A (North of 491h Street to North of 57th Street), Sheets numbered 1 through 112, UT -1 through UT -3, S-1 through S-15 • 661 Avenue Phase 1A Landscape Plan, Sheets (1 through 19), • 66th Avenue Phase 1A Irrigation Plan, Sheets (1 through 19) • 661 Avenue Phase 1A at 53rd Street Bridge Plans, Sheets (C-1 through B-23) • 66th Avenue Phase 1A over the North Relief Canal Bridge Plans, Sheets (B-1 ' through B-29) • 661 Avenue Phase 1A at 57th Street Bridge Plans, Sheets (C-1 through B-11) • 661 Avenue Phase 1 B (57th Street to 69th Street), Sheets numbered 1 through 226 281 • 66th Avenue Phase 1 B Landscape/Irrigation Plans, Sheets (LD -1 through LD -45) • 66111 Avenue Phase 1 B Signing and Marking Plans, Sheets (S-1 through S-24) • 66111 Avenue Phase 1 B Signalization Plans, Sheets (T-1 through T-14) • 66th Avenue Phase 1 B at 61 st Street and 651 Street Bridge Plans, Sheets (B-1 through B-25) with each Sheet bearing the following general title: 66th Avenue 13. Addenda (if applicable ); 14. Appendices to this Agreement (enumerated as follows): Appendix A — Permits Appendix B — Indian. River County Fertilizer Ordinances Appendix C — Indian River County Traffic Engineering Special Conditions for Right of Way Construction 15. CONTRACTOR'S BID (pages 00310-1 to 00310-21, inclusive); 16. Bid Bond (page 00430-1); 17. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 00452-1 to 00452-2, inclusive); 18. Sworn Statement Under the Florida Trench Safety Act (pages 00454-1 to 00454-2, inclusive); 19. Qualifications Questionnaire (page 00456-1 to 00456-3, inclusive); 20. List of Subcontractors (page 00458-1); 21. Certification Regarding Prohibition Against Contracting with Scrutinized Companies (page 00460-1); 22. The following which may be delivered or .issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s); ARTICLE 10 - MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings indicated in the General Conditions. 10.02 Assignment of Contract 282 A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 10.05 Venue A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Contract shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. 10.06 Public Records Compliance A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and' maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the 283 i i contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. I B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER` 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING ' TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords(a-ircgov.com Indian River County Office!of the County Attorney 1801 27th Street i Vero Beach, FL 32960 I C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. [The remainder of this page was left blank intentionally] i i 284 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on , 2021 (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: CONTRACTOR: INDIAN RIVER COUNTY 0 Joseph E. Flescher, Chairman Jason E. Brown, County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: in Attest (Contractor) (CORPORATE SEAL) Dylan Reingold, County Attorney Address for giving notices: Jeffrey R. Smith, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) Designated Representative: Name: James W. Ennis, P.E., PMP Title: Assistant Public Works Director 1801 27th Street Vero Beach, Florida 32960 (772) 226-1221 Facsimile: (772) 778-9391 License No. (Where applicable) Agent for service of process: Designated Representative: Name: Title: Address: Phone: Facsimile: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) **END OF SECTION** 285 /3A MEMORANDUM TO: Board of County Commissioners FROM: . Dylan Reingold, County Attorney DATE: March 16, 2021 SUBJECT: Construction Board of Adjustment and Appeals Member Appointment On September 13, 2011, the Board of County Commissioners adopted Resolution 2011-072, which assigned to the County Attorney's Office the task of monitoring certain committee member terms, and overseeing the process of appointments and reappointments. This agenda item is to consider the appointment of an applicant to fill the position of "Plumbing Contractor" representative vacancy on the Construction Board of Adjustment and Appeals, which term expires in January 2024. The vacancy has been advertised on the County's website and on Channel 27 in excess of 30 days. The following is the name of the qualified applicant for this position, whose resume and application is available for review in the Commissioners' Front Office area: Franklin Jake Jandreau RECOMMENDATION. The County Attorney recommends that the Board review the applicant's resume and application, and determine whether to appoint him to fill the unexpired term for the "Plumbing Contractor" representative to the Construction Board of Adjustment and Appeals. 286