HomeMy WebLinkAbout03/16/2021 (2)ORIv A
BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY FLORIDA
COMMISSION AGENDA
TUESDAY, MARCH 16, 2021 - 9:00 AM
Commission Chambers
Indian River County Administration Complex
180127th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS
Chairman, Joseph E. Flescher, District 2 Jason E. Brown, County Administrator
Vice Chairman, Peter D. O'Bryan, District 4 Dylan Reingold, County Attorney
Commissioner Susan Adams, District 1 Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Commissioner Joseph H. Earman, District 3
Commissioner Laura Moss, District 5
This meeting can be attended virtually via Zoom. Instructions can be found at the
end of this agenda and also online at www.ircgov.com.
1. CALL TO ORDER
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS
OF THE ARMED FORCES
2.B. INVOCATION
Chaplain Chad Elberson, Indian River Estates West
3. PLEDGE OF ALLEGIANCE
Commissioner Susan Adams
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
5. PROCLAMATIONS and PRESENTATIONS
5.A. Presentation of Proclamation . Honoring Willard Taylor Ramsey on His Retirement
From Indian River County Board of County Commissioners Department of
Emergency Services / Fire Rescue Division with Thirty Years of Service
Attachments: Proclamation
5.B. Presentation of Proclamation Honoring James Hyde on His Retirement From the
Indian River County Sheriffs Office
Attachments: Proclamation
March 16, 2021 Page 1 of 6
5.C. Presentation of Proclamation Designating the Week of March 21-27, 2021, as
National Surveyors Week
Attachments: Proclamation
5.D. Presentation of Proclamation Designating March of 2021 as American Red Cross
Month
Attachments: Proclamation
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING
BOARD ACTION
7.A. Proclamation Honoring James Cairns on His Retirement From Indian River County
Board of County Commissioners Department of Public Works / Road & Bridge
Division with Thirty Years of Service
Attachments: Proclamation
7.B. License Agreements Granting Beach Park Access for Purpose of Dune Stabilization
Projects
Attachments: Staff Report
Wabasso Beach Park License Agreement
Seagr ape Beach Access Point License Agreement
7.C. Appointment of New Alternate Member to the Indian River Lagoon National
Estuary Program Board of Directors
Attachments: Commissioner's Memo
8. CONSENT AGENDA
8.A. Quarterly Tourist Development Tax Report for the Quarter Ending 12/31/20
Attachments: Finance Department Staff Report
8.B. Dori Slosberg Driver Education Safety Act - Indian River County Traffic Education
Program Trust Fund Report - Cumulative Reporting Through 12/31/20
Attachments: Finance Department Staff Report
8.C. Quarterly OPEB Trust Report for the Quarter Ending 12/31/2020
Attachments: OPEB Report 123120
8.D. Quarterly Investment Report for the Quarter Ending 12/31/2020
Attachments: Investment Committee Report 123120
8.E. Designation of Excess Equipment as Surplus
Attachments: Staff Report
Excess List for 031621
March 16, 2021 Page 2 of 6
S.F. Ranking of Firms and Award of RFPs 2021028 (Network Infrastructure Equipment
and Installation) and 2021029 (Cabling, Hardware and Installation)
Attachments: Staff Report
8.G. Renewal of Sole Source Authorization for Fleetboss GPS
Attachments: Staff Report
Fleetboss 4G LTE Upgrade Agreement
8.H.: Miscellaneous Budget Amendment 007
Attachments: Staff Report
Resolution
Exhibit "A"
8.I. Amendment No 1 to Work Order No. 002 to Donadio and Associates
Attachments: Staff Report
Work Order 002
Amendment No. 1 to Work Order 002
8.J. Florida Department of Transportation (FDOT) Right of Way Acquisition
Memorandum of Agreement for Oslo Rd from East of 82nd Avenue SW to 58th
Avenue SW, FDOT Financial Project No. 431521-1-52-01 (IRC -1411)
Attachments: Staff Report
Authorizing Resolution
FDOT Right of Way Acquisition Memorandum of Agreement
8.K. Stormwater Property Purchase - 7205 8th Street, Vero Beach, FL 32968 Owner:
Catherine C. Detko
Attachments: Staff Report
Purchase Agreement
Boundary Survey
Location Map
8.L. Senior Resource Association Fixed Route Computer Aided Dispatch/Automatic
Passenger Counting & Demand Response Scheduling System
Attachments: Staff Report
March 16, 2021 Page 3 of 6
8.M. Children's Services Advisory Committee's Recommendation of Request for
Proposal, Grant Application and Agency Grant Contract for FY 2021-2022
Attachments: Staff Report
Request For Proposal
RPF Notification
Grant Application
Evaluation Form
Agency Grant Contract Sample
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
9.A. Indian River County Sheriff Eric Flowers re: Update on the Security Project of the
Indian River County Sheriffs Office
Attachments: Memorandum from Sheriff Flowers
Security Project Quotes
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
10.A.1. Crest Residential, LLC's Request to Rezone Approximately 27.69 Acres from
RS -6, Residential Single -Family (up to 6 units/acre) to PD, Planned
Development and to Obtain Conceptual PD Plan Approval for a Project to be
known as The Griffon North PD [PD -20-11-06 / 2001040041-87773].
(Quasi -Judicial)
Attachments: Staff Report
Location Map
Aerial
Excerpt from Draft February 11, 2021 PZC Minutes
PD Rezoning Ordinance
Conceptual PD Plan
Conceptual Landscape Plan
B. PUBLIC DISCUSSION ITEMS
10.13.1. Request to Speak from Ken Hendrix and Spencer Simmons re: Commercial
Businesses in Agricultural Districts
Attachments: Public Discussion Request Hendrix & Simmons
C. PUBLIC NOTICE ITEMS
10.C.1. Public Notice of Public Hearing Scheduled for April 6, 2021 to Consider an
Amendment to Chapter 313 (Merchandising of Tobacco Products) of the Code
of Indian River County - LEGISLATIVE
Attachments: Staff Report
March 16, 2021 Page 4 of 6
11. COUNTY ADMINISTRATOR MATTERS
11.A. Resolution in Support of the Adoption of House Bill 1143 and Senate Bill 1466 as .
Filed in the 2021 Florida Legislative Session
Attachments: Staff Report
Resolution
12. DEPARTMENTAL MATTERS
A. Community Development
12.A.1. A .Resolution of The Board of County Commissioners of Indian River County
Supporting the Dr. Martin Luther King, Jr. Park, Historic Museum and Cultural
Center
Attachments: Staff Report
Staff Report
Proposed Resolution
B. Emergency Services
C. General Services
D. Human Resources
E. Information Technology
F. Office of Management and Budget
G. Public Works
H. Utilities Services
13. COUNTY ATTORNEY MATTERS
13.A. Agriculture Advisory Committee Restructuring
Attachments: Staff, Report
14. COMMISSIONERS MATTERS
A. Commissioner Joseph E. Flescher, Chairman
B. Commissioner Peter D. O'Bryan, Vice Chairman
C. Commissioner Susan Adams
D. Commissioner Joseph H. Earman
E. Commissioner Laura Moss
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
March 16, 2021 Page 5 of 6
15.B.1. Approval of Minutes Meeting of December 15, 2020
15.B.2. Approval of Minutes Meeting January 12, 2021
15.B.3. Spring Residential Paper Shredding Event on April 17, 2021
Attachments: Staff Report
Contract MOU with Waste Management
C. Environmental Control Board
16. ADJOURNMENT
Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall
provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda,
including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which.
the Board is to take action which was either not on the Board agenda or distributed to the public prior to the
commencement of the meeting.
Anyone who may wish to appeal any . decision which may be made at this meeting will need to ensure that a
verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal
will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of
County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting.
The full agenda is available on line at the Indian River County Website at www.irceov.com The full agenda is
also available for review in the Board of County Commission Office, the Indian River County Main Library,
and the North County Library.
Commission Meetings are broadcast live on Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:00p.m. until Wednesday at 6:00 a.m.,
Wednesday at 9:00 a.m. until 5:00p.m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12:00 Noon to S: 00 p.m.
March 16, 2021 Page 6 of 6
PROCLAMATION
HONORING WILLARD TAYLOR RAMSEY ON HIS
RETIREMENT FROM THE INDIAN RIVER COUNTY
DEPARTMENT OF EMERGENCY SERVICES / FIRE RESCUE
DIVISION
WHEREAS, Lieutenant Willard Ramsey began his journey as a Firefighter with
Indian River County on April 7, 1991; and
WHEREAS, Lieutenant Willard Ramsey advanced through the fire service ranks
becoming an EMT, Smoke Diver and Open Water Diver within his first year of
service. Within the next five years he became a Driver Engineer and by July 8, 2003,
after dedicating himself to the study and practice of Incident Command, he was.
promoted to Lieutenant in which capacity he has served until his retirement on March
31, 2021; and
WHEREAS, Lieutenant Willard Ramsey's desire to learn is reflected by a file filled
with certifications of expertise in Urban Search and Rescue operations such as: Rope
Rescue, Structural Collapse, Trench and Excavation, Vehicle and Machinery, as well
as Aerial Operations and Maintenance; and
WHEREAS, Lieutenant Willard Ramsey's passion for his crews and the citizens of
Indian River County can be seen among the multitude of letters from the public,
commendations from his supervisors, countless code saves and especially in the
positive demeanors and achievements of the many crew members he has mentored
throughout the years; and
WHEREAS, Lieutenant Willard Ramsey's stellar career with the fire service has
been based upon his sincere appreciation for those he has served, inspiring those
around him "to be and to do " the very best they can for themselves, their crews and
the community.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, that the Board is grateful to Lieutenant Willard Ramsey for his thirty
years of unwavering service, commitment and dedication to his profession, his peers,
and the citizens of Indian River County.
Adopted this 16th day of March, 2021.
THE BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Joseph E. Flescher, Chairman
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PROCLAMATION
HONORING JAMES HYDE ON HIS RETIREMENT
FROM THE INDIAN RIVER COUNTY SHERIFF'S OFFICE
WHEREAS, James Hyde is retiring from the Indian River County Sheriff's Office, effective
March 31, 2021; and
WHEREAS, James began his journey in law enforcement in 1988 and has served with
distinction for thirty-two and a half years; and
WHEREAS, James was employed in many capacities over his lengthy career, including deputy,
detective, undercover detective, and Task Force Officer with the Drug Enforcement Administration,
but spent the majority of his calling in the roles of criminal investigator and supervisor; and
WHEREAS, James' many years of experience, demonstrated ability for leadership, and strong
public relations skills duly resulted in his promotion to the rank of lieutenant; and
.WHEREAS, James worked diligently under five sheriffs to protect and serve the citizens of
Indian River County and the State of Florida; and
WHEREAS, James' remarkable dedication to his profession has earned him the appreciation
of Sheriff Flowers and all those who have had the honor of working with him.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, that the Board lauds the contributions James Hyde has made
to the citizens of Indian River County during his highly -successful law enforcement career, and wishes
him a happy and prosperous retirement.
Adopted this 16th day of March, 2021. BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Joseph E. Flescher, Chairman
Peter D. O'Bryan, Vice Chairman
Susan Adams
Joseph H. Earman
Laura Moss
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PROCLAMATION
DESIGNATING THE WEEK OF MARCH 21-27,2021,
AS NATIONAL SURVEYORS WEEK
WHEREAS, land surveyors are counted among the founding leaders of our county and were instrumental
in the formation of the layout of property boundaries in the United States, providing our citizens the opportunity
to enjoy the American dream of property ownership; and,
WHEREAS, United States Presidents Washington, Jefferson, Adams, and Lincoln all served as
surveyors, contributing to the historical mapping of America in its early years; and,
WHEREAS, the surveying profession requires special education, training, knowledge of mathematics
and related physical and applied sciences, and requirements of law for evidence; and,
WHEREAS, surveyors are uniquely qualified and licensed to determine and describe land and water
boundaries for the management of natural resources and protection of private and public property rights; and,
WHEREAS, the continual advancements in instrumentation have required the surveyor to not only be
able to understand and implement the methods of the past, but also to learn and employ modern technology
as changes occur through the years; and,
WHEREAS, the citizens of Indian River County recognize the valuable contributions of the surveying
profession to history, development, and quality of life throughout our country, and make important decisions
based on the knowledge and expertise of licensed surveyors and mappers.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN
RIVER COUNTY, FLORIDA that the week of March 21 through 27, 2021, be designated as "National
Surveyors Week" in Indian River County, and the Board encourages all citizens to recognize the many
contributions and ongoing dedication of surveyors to our community and throughout the United States.
Adopted this 16th day of March, 2021. BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Joseph E. Flescher, Chairman
Peter D. O'Bryan, Vice Chairman
Susan Adams
Joseph H. Earman
Laura Moss
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PROCLAMATION
DESIGNATING MARCH OF 2021 AS
AMERICAN RED CROSS MONTH
WHEREAS, the American Red Cross touches millions of lives each year as they carry out the organization's 140 -
year mission of preventing and alleviating suffering; and
WHEREAS, here in Indian River County, local families rely on American Red Cross volunteers for comfort and hope
while coping with disasters; and
WHEREAS, during these most trying times of the COVID-19 pandemic, the South Florida Red Cross provides food,
shelter, financial assistance, and comfort to individuals and families in need, as well as casework, guidance, and much
more to help survivors recover from disasters large and small, and all at no cost to the recipients; and
WHEREAS, last year, our local Red Cross chapter responded to more than 210 disasters and trained over 500
volunteers in disaster response, with Red Cross volunteers especially addressing the urgent needs of Indian River
County residents affected by home fires with food, lodging, and other recovery support; and
WHEREAS, Treasure Coast American Red Cross volunteers support local families in many other ways, such as
providing critical safety and disaster readiness training, installing free smoke alarms, and creating fire preparedness
plans; and
WHEREAS, the lifesaving work of the Red Cross is vital to strengthening our community's resilience, and nearly
200 years since the birth of founder Clara Barton, they continue to advance her noble legacy and commitment to caring
for people in need.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER
COUNTY, FLORIDA that the month of March, 2021, be designated as Red Cross Month in Indian River County and
that the Board encourages all citizens to support this organization, through volunteering and charitable giving, in its
noble humanitarian mission to alleviate human suffering in the face. of emergencies.
Adopted this 16th day of March, 2021. BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Joseph E. Flescher, Chairman
Peter D. O'Bryan, Vice Chairman
Susan Adams
Joseph H. Earman
Laura Moss
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PROCLAMATION
HONORING JAMES CAIRNS ON HIS RETIREMENT FROM THE
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
DEPARTMENT OF PUBLIC WORKS/ROAD & BRIDGE DIVISION
WHEREAS, James Cairns retires from the Indian River County Department of
Public Works, Road & Bridge Division effective March 31,202 1; and
WHEREAS, James Cairns began his career with Indian River County, Road &
Bridge Division on January 4, 1991, as a Maintenance Worker III. James Cairns was
promoted shortly after on November 8, 1991, to a Maintenance Worker V. On April
10, 1992, James Cairns was then promoted to Motor Equipment Operator II. On
November 17, 1995, James Cairns was promoted to a Heavy Equipment Operator
within the Road & Bridge Division, which is the position he continued in until his
retirement; and
WHEREAS, James Cairns has served this County and the Public with distinction
and selflessness. He has gained the respect and admiration of his colleagues, co-
workers and citizens within the County and his work is greatly appreciated!
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board
applauds James Cairns' efforts on behalf of the County, and the Board wishes to
express their appreciation for the dedicated service he has given to Indian River
County for the last Thirty years!
BE IT FURTHER PROCLAIMED that the Board of County Commissioners and
staff extend heartfelt wishes for success in his future endeavors!
Adopted this 1011 day of March 2021.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Joseph E. Flescher, Chairman
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INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator /
Department of General Services
Date: March 4, 2021
To: The Honorable Board of County Commissioners
Thru: Jason E. Brown, County Administrator
From: Michael C. Zito, Assistant County Administrator
Subject: License Agreements Granting Beach Park Access for Purpose of Dune
Stabilization Projects
DESCRIPTION AND CONDITIONS:
Disney Vacation Development Inc. and Baytree Condominium Association Inc. (Collectively,
"Licensees") own and maintain beach front property in close proximity to County Beach Park
facilities. The Licensees have made similar but independent requests to utilize neighboring County
Beach Park facilities to conduct beach nourishment projects. Disney has requested permission to
utilize Wabasso Beach Park and Baytree has requested permission to utilize Seagrape Beach Access
Park. The Licensees have independently acquired permits from the Florida Department of
Environmental Protection to perform dune stabilization projects at their sole expense for their
respective properties. The Licensees use of the County Beach Parks for this purpose is limited to the
time period stated in each license agreement. The Disney project will operate between the hours of
7:30 AM — 7:30 PM while the Baytree project will operate between the hours of 7:30 AM and 5:30
PM. Licensee's shall operate all equipment in a safe and prudent manner, and in accordance with any
measures deemed necessary for public safety by County staff. Licensees will keep the gates to the
Parks securely locked at all times except when opened for the passage of Licensees equipment and
manage in a timely and efficient manner any traffic issues that arise as a result of Licensees' use of
the respective Parks. Additionally, the Licensees will prohibit any public vehicular or pedestrian use
of the Park during the dune stabilization activities. They will also post "Beach Closed" signs at the
Park entrance during project activities. Licensees shall plant County approved dune material once the
dune is reconfigured to meet the County's prescribed dune profile. The materials and the method of
planting such materials shall be reviewed and approved by the County prior to installation. Licensee
shall maintain 100% survival for an establishment period of fourteen (14) days after planting during
the maintenance period. Licensees shall be responsible for all costs associated with dune plant
replacement for a warranty period of 90 days. Failure to ensure the survivability of planting during
the 90 -day warranty period will be considered a breach of contract and will be a consideration for
approval of any future request for access to perform maintenance projects.
The respective License Agreements contain additional protections for the County and are
conceptually similar. The Agreements have been approved by the County Attorney as to form and
legal sufficiency and duly executed by the County Administrator. A copy of each License Agreement
is attached for your information.
6
FUNDING:
No funding is required for the subject task.
RECOMMENDATION: .
This is an informational item; no Board action required
ATTACHMENTS:
Wabasso Beach Park License Agreement
Seagrape Beach Access Point License Agreement
APPROVED AGENDA ITEM FOR MARCH 16, 2020
C:\Users\ekriss\Desktop\d0644a87-06d5-44a8-9539-53d69f874f8a.doc
WABASSO BEACH PARK LICENSE AGREEMENT
Indian River County ("County") hereby authorizes Disney Vacation Development, Inc. and
its affiliates, agents, representatives and contractors (collectively "Licensee") to use the
established beach access point at Wabasso Beach Park ("Park") for the limited purpose of
delivering beach material and accessing the beach with certain heavy equipment to perform
a dune stabilization project on the Licensee's property. Use of the Park for this purpose is
limited to five (5) days between March 15, 2021 and March 20, 2021 (including weekends)
between the hours of 7:30 AM — 7:30 PM (the "License Period"), and is subject to the
following terms and conditions:
1) Licensee shall operate all equipment, or cause all equipment to be operated, in a
safe and prudent manner, and in accordance with any measures deemed necessary
for public safety by County staff.
2) Licensee shall (a) keep the gates to the Park securely locked at all times except
when opened for the passage of Licensee's equipment, (b) manage in a timely and
efficient manner any traffic issues that arise as a result of Licensee's use of the
Park, and (c) prohibit any public vehicular or pedestrian use of the Park during
Licensee's dune stabilization activities. Licensee shall post "Beach Closed" signs
at the Park entrance during Licensee's dune stabilization activities. However,
Licensee shall allow for parking in the Park parking lot for adjacent businesses to
use for employee parking.
3) Any sand needed to establish a "sand ramp" for equipment to access the beach, or
to perform the dune stabilization projects for the Licensee property shall be
provided by Licensee. No use of existing sand from the Park or beach shall be
allowed. Any damage by Licensee to the Park shall be repaired to the satisfaction
of the County and at no cost to the County. The agreed upon access route shall be
inspected/videoed by County staff with the Licensee present, prior to equipment
mobilization to the identified Park. Sand materials used for the sand ramp shall be
consistent with current County Sector 3, Phase I beach renourishment project
requirements.
4) The County assumes no liability for loss of or damage to Licensee's equipment or
personal property staged .or stored at the Park. Any such equipment or property
shall be staged or stored at the sole risk of Licensee.
5) The Park is located between a residential neighborhood and Licensee's property.
As such, Licensee shall minimize construction impacts to the adjacent residential
community (i.e. work hours 7:30 AM — 5:30 PM, construction noise, equipment
vibration, etc.) to the greatest extent practical. Licensee shall provide 48-hour
notice to any affected adjacent residents and the County prior to commencing
access activity through County property. Licensee shall provide variable message $
signs north, south and west of the Park entrance, beginning a minimum of seven
days prior to Park closure and continuing through the end of the License Period,
which indicates the dates of the Park closure.
6) Licensee shall indemnify the County for any damage to Park structures, roads,
vegetation ,or other Park features or County property resulting from Licensee's
performance of the dune stabilization projects, or this License Agreement. Any
such damage shall be repaired to the satisfaction of the County, or Licensee shall
pay to the County the reasonable cost to repair any such damage as determined by
the County. Licensee shall also indemnify and hold harmless the County,
commissioners, and its officers and employees, from liabilities, damages, losses
and costs, including, but not limited to, reasonable attorney's fees, to the extent
caused by the negligence, recklessness, or intentional wrongful misconduct of the
Licensee and persons employed or utilized by the Licensee in the performance of
the dune stabilization projects, or this License Agreement.
7) Licensee shall maintain, or cause to be maintained, during the License Period, the
insurance policies and coverage limits set forth:
Insurance:
County's and Subcontractor's Insurance: The Licensee shall not commence work
until they have obtained all the insurance required under this section, and until such
insurance has been approved by the County, nor shall the Licensee allow any
subcontractor to commence work until the subcontractor has obtained the insurance
required for a contractor herein and such insurance has been approved unless the
subcontractor's work is covered by the protections afforded by the Licensee's
insurance.
Worker's Compensation Insurance: The Licensee shall procure and maintain
worker's compensation insurance to the extent required by law for all their
employees to be engaged in work under this contract. In case any employees are to
be engaged in hazardous work under this contract and are not protected under the
worker's compensation statute, the Licensee shall provide adequate coverage for
the protection of such employees.
Public Liability Insurance: The Licensee shall procure and maintain broad form
commercial general liability insurance (including contractual coverage) and
commercial automobile liability insurance in amounts not less than shown below.
The County shall be an additional named insured on this insurance with respect to
all claims arising out of the operations or work to be performed.
Commercial General (Public)
Liability, other than Automobile
$1,000,000.00 Combined single
limit for Bodily Injury and Property
Damage
Commercial General
A. Premises / Operations
B. Independent Contractors
C. Products / Completed Operations
D. Personal Injury
E. Contractual Liability
F. Explosion, Collapse, and Underground Property
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Automobile A. County Leased Automobiles
$1,000,000.00 Combined single B. Non -Owned Automobiles
limit Bodily Injury and Damage C. Hired Automobiles
Liability D. Owned Automobiles
Proof of Insurance: The Licensee shall furnish the County a certificate of
insurance in a form acceptable to the County for the insurance required. Such
certificate or an endorsement provided by the contractor must state that the County
will be given thirty (30) days written notice prior to cancellation or material change
in coverage. Copies of an endorsement -naming County as Additional Name Insured
must accompany the Certificate of Insurance.
8) Insurance certificates attached hereto as Composite Exhibit A.
9) At the completion of Licensee's project or expiration of the license, whichever
occurs first, Licensee shall return the Park to substantially the same condition as it
was at the beginning of the lease, to the County's sole satisfaction.
10) Licensee shall perform its work in strict compliance with any permit issued for the
project. If at any time Licensee does not adhere to the permit conditions or above
conditions, the County may order the work to immediately cease until Licensee
brings the project into compliance. Violation of permit conditions and/or the terms
of this License Agreement may result in termination of the License Agreement by
the County forthwith and at no cost to the County.
LICENSEE
DISNEY VACATION DEVELOPMENT, INC.
Signed:
Printed Name and Title:
COUNTY
INDIAN RIVER COUNTY
Signed:
Printed Name and Title:
Date:
Date:
10
SEAGRAPE TRAIL BEACH PARK LICENSE AGREEMENT
Indian River County ("County") hereby authorizes Baytree Condominium Association,
Inc. and its affiliates, agents, representatives and contractors (collectively "Licensee") to
use the established beach access point at Seagrape Trail Park ("Park") for the limited
purpose of delivering beach material and accessing the beach with certain heavy equipment
to perform dune stabilization projects for Licensee's property. Use of the Park for this
purpose is limited to five (5) days between March 15, 2021 and March 19, 2021 between
the hours of 7:30 AM — 5:30 PM (the "License Period"), and is subject to the following
terms and conditions:
1) Licensee shall operate all equipment, or cause all equipment to be operated, in a
safe and prudent manner, and in accordance with any measures deemed necessary
for public safety by County staff.
2) Licensee shall (a) keep the gates to the Park securely locked at all times except
when opened for the passage of Licensee's equipment, (b) manage in a timely and
efficient manner any traffic issues that arise as a result of Licensee's use of the
Park, and (c) prohibit any public vehicular or pedestrian use of the Park during
Licensee's dune stabilization activities. Licensee shall post "Beach Closed" signs
at the Park entrance during Licensee's activities.
3) Any sand needed to establish a "sand ramp" for equipment to access the beach, or
to perform the dune stabilization projects for the nearby residential developments,
shall be provided by Licensee. No use of existing sand from the Park or beach shall
be allowed. Any damage by Licensee to the Park shall be repaired to the satisfaction
of the County and at no cost to the County. The agreed upon access route shall be
inspected/videoed by County staff with the Licensee present, prior to equipment
mobilization to the identified Beach Park. Upon completion of the project and prior
to de -mobilizing the licensee shall configure the "sand ramp" to the meet the profile
of the County's prescribed dune profile for Seagrape Trail.
4) Licensee shall plant County approved dune material once the dune is reconfigured
to meet the County's prescribed dune profile. The materials and the method of
planting such materials shall be reviewed and approved by the County prior to
installation.
5) Licensee shall maintain 100% survival for an establishment period of fourteen (14)
days after planting during the maintenance period. Licensee shall be responsible
for all costs associated with dune plant replacement for a warranty period of 90
days. During this warranty period, the planting areas must maintain a minimum
survival rate of 90% of all planting units installed. Failure to ensure the
survivability of planting during the 90 -day warranty period will be a consideration
for approval of any future request for access to perform maintenance projects. 11
6) The County assumes no liability for loss of or damage to Licensee's equipment or
personal property staged or stored at the Park. Any such equipment or property
shall be staged or stored at the sole risk of Licensee.
7) The Park is located between two residential communities. As such, Licensee shall
minimize construction impacts to the residential communities (i.e. work hours 7:30
AM — 5:30 PM, construction noise, equipment vibration, etc.) to the greatest extent
practical. Licensee shall provide 48-hour notice to the affected adjacent residents
and the County prior to commencing access activity through County property.
Licensee shall provide variable message signs north and south of the Park entrance,
beginning a minimum of seven days prior to Park closure and continuing through
the end of the License Period, which indicates the dates of the Park closure.
8) Licensee shall indemnify the County for any damage to Park structures, roads,
vegetation or other Park features or County property resulting from Licensee's
performance of the dune stabilization projects, or this License Agreement. Any
such damage shall be repaired to the satisfaction of the County, or Licensee shall
pay to the County the reasonable cost to repair any such damage as determined by
the County. Licensee shall also indemnify and hold harmless the County,
commissioners, and its officers and employees, from liabilities, damages, losses
and costs, including, but not limited to, reasonable attorney's fees, to the extent
caused by the negligence, recklessness, or intentional wrongful misconduct of the
Licensee and persons employed or utilized by the Licensee in the performance of
the dune stabilization projects, or this License Agreement.
9) Licensee shall maintain, or cause to be maintained, during the License Period, the
insurance policies and coverage limits set forth:
Insurance:
County's and Subcontractor's Insurance: The Licensee shall not commence work
until they have obtained all the insurance required under this section, and until such
insurance has been approved by the County, nor shall the Licensee allow any
subcontractor to commence work until the subcontractor has obtained the insurance
required for a contractor herein and such insurance has been approved unless the
subcontractor's work .is covered by the protections afforded by the Licensee's
insurance.
Worker's Compensation Insurance: The Licensee shall procure and maintain
worker's compensation insurance to the extent required by law for all their
employees to be engaged in work under this contract. In case any employees are to
be engaged in hazardous work under this contract and are not protected under the
worker's compensation statute, the Licensee shall provide adequate coverage for
the protection of such employees.
Public Liability Insurance: The Licensee shall procure and maintain broad form
commercial general liability insurance (including contractual coverage) and
commercial automobile liability insurance in amounts not less than shown below.
The County shall be an additional named insured on this insurance with respect to
all claims arising out of the operations or work to be performed.
12
Commercial General (Public)
Liability, other than Automobile
$1,000,000.00 Combined single
limit for Bodily Injury and Property
Damage
Commercial General
A. Premises / Operations
B. Independent Contractors
C. Products / Completed Operations
D. Personal Injury
E. Contractual Liability
F. Explosion, Collapse, and Underground Property
Automobile A. County Leased Automobiles
$1,000,000.00 Combined single B. Non -Owned Automobiles
limit Bodily Injury and Damage C. Hired Automobiles
Liability D. Owned Automobiles
Proof of Insurance: The Licensee shall furnish the County a certificate of
insurance in a form acceptable to the County for the insurance required. Such
certificate or an endorsement provided by the contractor must state that the County
will be given thirty (30) days written notice prior to cancellation or material change
in coverage. Copies of an endorsement -naming County as Additional Name Insured
must accompany the Certificate of Insurance.
10) Insurance certificates attached hereto as Composite Exhibit A.
11)At the completion of Licensee's project or expiration of the license, whichever
occurs first, Licensee shall return the Park to substantially the same condition as it
was at the beginning of the lease, to the County's sole satisfaction.
12) Licensee shall perform its work in strict compliance with any permit issued for the
project. If at any time Licensee does not adhere to the permit conditions or above
conditions, the County may order the work to immediately cease until Licensee
brings the project into compliance. Violation of permit conditions and/or the terms
of this License Agreement may result in termination of the License Agreement by
the County forthwith and at no cost to the County.
LICENSEE
BAYTREE CONDOMINIUM ASSOCIATION, INC.
Signed:
Printed Name and Title:
COUNTY
INDIAN RIVER COUNTY
Signed:
Date:
Date:
Printed Name and Title: 13
7C
March 16, 2021
ITEM 7
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
INTER -OFFICE MEMORANDUM
TO: Members of the Board of County Commissioners
DATE: March 9, 2021
SUBJECT: Appointment of New Alternate Member to the Indian River Lagoon
National Estuary Program Board of Directors
FROM: Joseph E. Flescher, Chairman
Commissioner, District 2
Discussion Item:
At the request of Commissioner Joe Earman, this memo serves to notify the BCC that I
will be replacing Commissioner Earman as the alternate member to the Indian River
Lagoon National Estuary Program Board of Directors. This action is effective
immediately.
14
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Internal Audit Division
2000 16' Avenue
Vero Beach, FL 32960
Telephone: (772) 226-3108
TO: Board of County Commissioners
FROM: Edward Halsey, Internal Audit Director
THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller .
DATE: February 1, 2021
SUBJECT: Quarterly Tourist Development Tax Report for Quarter Ending 12/31/2020
BACKGROUND
Attached to this memorandum is the report of the tourist development tax monies collected in the
Clerk's office for quarters ended December 31, 2019 and 2020. The report shows five categories
of activity including short-term rentals.
RECOMMENDATION
Staff recommends that the Board of County Commissioners accept the attached Quarterly Tourist
Development Tax Report.
15
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JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
180127' Street
Vero Beach, FL 32960
Telephone: (772) 226-1945
TO: Board of County Commissioners
FROM: Elissa Nagy, Finance Director
THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
DATE: February 1, 2021
COMpT Of
�t
�fR couN�{ E�
SUBJECT: Dori Slosberg Driver Education Safety Act
Indian River County Traffic Education Program Trust Fund Report
Cumulative Reporting Through 12/31/20
BACKGROUND
On August 20, 2002, the Board of County Commissioners adopted Ordinance Number 2002-026 creating
the Indian River County Traffic Education Program Trust Fund (our Fund 137). This ordinance authorized
a $3 traffic ticket surcharge, which is collected by the Clerk of the Circuit Court. On September 19, 2006,
the Board adopted Ordinance 2006-035 to repeal this fine.
Subsequently on February 17, 2015, the Board elected to reinstate and increase the driver education fee to
$5 under Ordinance Number 2015-003. The new fee was effective March 1, 2015 and is charged on each
civil traffic penalty assessed in the County. As noted in the ordinance, these funds shall be used "to fund
driver education programs in public and nonpublic schools".
Attached to this memo is a report of the revenues and expenditures from the inception of the initial $3 fee
(October 1, 2002) and includes the new $5 fee commencing in March 2015. As of December 31, 2020, the
balance in the Fund is $142,283.
The Clerk's office will continue to provide a quarterly report of the traffic education trust.activity.
RECOMMENDATION
Staff recommends that the Board of County Commissioners accept the attached report.
17
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JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
180127' Street
Vero Beach, FL 32960
Telephone: (772) 226-1945
' OOMPTR
0
O
2q/SER COUN��F
TO: Board of County Commissioners (acting as Board of Trustees of OPEB Trust)
FROM: Elissa Nagy, Finance Director
THRU:. Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
DATE: February 26, 2021
SUBJECT: Quarterly OPEB Trust Report for Quarter Ending 12/31/2020
Attached please find a summary report consisting of the composition and investment return of the
OPEB Trust for the first quarter of fiscal year 2021. These funds are held in trust by our custodian
BNY/Mellon. This report was reviewed by our investment advisory committee on February 25,
2021.
RECOMMENDATION
Staff recommends that the Board of County Commissioners accept the attached. Quarterly OPEB
Trust Report.
19
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N
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
180127' Street
Vero Beach, FL 32960
Telephone: (772) 226-1945
TO: Board of County Commissioners
FROM: Elis.sa Nagy, Finance Director
THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
DATE: February 26, 2021
' coMpt
R0
9 I O
ER COUNt
SUBJECT: Quarterly Investment Report for Quarter Ending 12/31/2020
BACKGROUND
Attached to this memorandum is the composition of the investment portfolio and investment
earnings for the first quarter of fiscal year 2021. This report was reviewed by our investment
advisory committee on February 25, 2021.
RECOMMENDATION
Staff recommends that the Board of County Commissioners accept the attached Quarterly
Investment Report.
21
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 271 Street
Vero Beach, FL 32960
Telephone: (772) 226-15.16
Indian River County Investment Advisory Committee
Quarterly. Investment Report
October 1, 2020 through December 31, 2020
INVESTMENT POLICY
In accordance with Section 218.415, Florida Statutes, the Board of County Commissioners adopted an
Investment Policy to govern the investment of county funds by the Clerk of the Circuit Court. The Policy
states the primary objectives of investment activities are to preserve capital and to provide sufficient
liquidity to meet the cash flow needs of the county. Investment returns are secondary to the requirements
for safety and liquidity.
INVESTMENT ADVISORY COMMITTEE
An Investment Advisory Committee meets quarterly to review the previous quarter's investment activities,
evaluate current and future liquidity needs, and recommend investment strategies. The Committee consists
of the County Administrator, or his designee, and a minimum of two qualified citizens with investment or
financial management expertise. Kristin Daniels, Budget Director, is the County Administrator's designee.
The individuals with investment expertise who have agreed to serve are: David W. Griffis, Founding
Principal Vero Beach Global Advisors, Ted Libby, Senior Portfolio Manager with Cypress Capital Group;
and Andy Beindorf, Treasure Coast Regional President of CenterState Bank. Also present at the meetings
are the Clerk of the Circuit Court, Finance Director, and Internal Audit Director.
AUTHORIZED INVESTMENTS
As permitted by the Investment Policy, surplus funds were invested only in the following types of
investments:
Federal Farm Credit Banks bonds and discount notes (FFCB),
Federal Home Loan Banks bonds and discount notes (FHLB),
Federal Home Loan Mortgage Corporation bonds and discount notes (FHLMC),
Federal National Mortgage Association bonds and discount notes (FNMA),
Treasury Notes and Bills,
Other intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act
as provided in F. S. 163.0 1,
Certificates of Deposit (CDs), Money Market Funds, and
Repurchase Agreements.
BOND PROCEEDS INVESTMENT
The current water and sewer bond reserve is held by Bank of New York/Mellon and is presently invested
in a treasury bill.
QUARTERLY AVERAGE YIELD
The overall average yield for the quarter ended December 31, 2020 was 0.66%. The overall average yield
for the quarter ended September 30, 2020 was 0.90%.
22
INVESTMENT ACTIVITY
As of December 31, 2.020, the investments portfolio book value was $478,598,057 with a market value of
$480,582,631.
Of the $478,598,057 portfolio total, $374,876,695 is restricted for the following purposes:
$ 117,675,656
Special revenue projects
$ 760,986
Debt service
$ 91,388,765
Capital projects
$ 161,200,090
Business -type activities
$ 3,851,198
Escrow Funds
$ 374,876,695
TOTAL
RESTRICTED CASH BY FUND TYPE
(PERCENTAGES)
Special
Escrow Revenue
1% 31%
Debt
Service
Business- 1%
Type Capital
43% Projects
24%
The weighted average maturity of the treasury and agency investments as of December 31, 2020
is 12 months. Yields on the individual investments ranged from 0.12% to 2.50%.
Information on investment activity, total cash flows, interest earnings, and charts providing
additional information regarding the investment of surplus funds such as the portfolio composition
and maturity distribution are attached.
The attached schedules list the portfolio composition and activity for the quarter ending
December 31, 2020:
Schedule 1 Portfolio sorted by type of debt instrument
Schedule 2 Portfolio sorted by maturity date
Schedule 3 Portfolio by maturity date bar graph
Schedule 4 Portfolio by type pie chart
Schedule 5 Investment purchases, calls and maturities for the quarter
Schedule 6 Summary of cash flows and balances by month
Schedule 7 Interest earnings summary
Schedule 8 Allocation of investments by fund types (unrestricted and restricted balances)
23
Schedule 1
Indian River County, Florida
Board of County Commissioners
Investments By Type
December 31, 2020
1oft
Portfolio
M
11.73%
5.44
3.73%
24
12/31/20
Coupon/
Purchase
Maturity
Years To
Yield To
Original
Investment Type
CUSIP
Yield
Date
Date
Maturity
Maturity
Par Amount
Book Value
FFCB Callable
3133ELT46
0.180%
07/13/20
07/13/21
0.53
0.180%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
3133ELG57
0.200%
06/08/20
09/08/21
0.69
0.200%
$ 3,000,000.00
$
3,000,000.00
FFCB Bullet
3133EK6D3
1.570%
11/25/19
11/08/21
0.85
1.570%
$ 3,000,000.00
$
2,996,250.00
FFCB Callable
3133EMDY5
0.150%
10/21/20
01/21/22
1.06
0.150%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
-. 3133ELZ56
0.200%
07/27/20
01/27/22
1.07
0.200%
$ 2,000,000.00
$
2,000,000.00
FFCB Callable
3133EMFE7
0.140%
11/10/20
02/04/22
1.10
0.161%
$ 3,000,000.00
$
2,999,220.00
FFCB Callable
3133EMGQ9
0.170%
11/17/20
02/17/22
1.13
0.170%
$ 3,000,000.00
$
3,000,000.00
FFCB Bullet
3133ELNP5
1.450%
02/24/20
02/24/22
1.15
1.464%
$ 3,000,000.00
$
2,999,160.00
FFCB Bullet
3133EL4T8
0.150%
09/03/20
02/24/22
1.15
0.150%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
3133EMEB4
0140%
10/22/20
04/22/22
1.31
0.140%
$ 3,000,000.00
$
3,000,000.00
FFCB Bullet
3133EMGP1
0.150%
11/17/20
05/16/22
1.37
0.162%
$ 3,000,000.00
$
2,999,460.00
FFCB Bullet
3133ELZN7
0.160%
05/18/20
05/18/22
1.38
0.237°%
$ 3,000,000.00
$
2,995,410.00
FFCB Callable
3133ELW67
0.220%
07/21/20
07/21/22
1.55
0.258%
$ 3,000,000.00
5
2,997,750.00
FFCB Callable
3133EL41-14
0.200%
08/21/20
08/19/22
1.63
0.221%
$ 3,000,000.00
$
2,998,770.00
FFCB Callable
3133EL6G4
0.180%
09/08/20
09/08/22
1,69
0.180%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
3133ELMF7
0.120%
12/22/20
09/22/22
1.73
0.120%
$ 3,000,000.00
$
3,000,000.00
FFCB Bullet
3133EMDA7
0.160%
11/02/20
10/13/22
1.78
0.165%
$ 3,000,000.00
$
2,999,700.00
FFCB Callable
3133EMDRO
0.170%
10/21/20
10/21/22
1.81
0.170%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
3133EMKG6
0.200%
12/15/20
06/15/23
2.45
0.200%
$ 3,000,000.00
$
3,000,000.00 -
-
$ 56,000,000.00
$
55,985,720.00
FHLB Bullet
3130A7CV5
1.375%
08/26/19
02/18/21
0.13
1.556%
$ 2,000,000.00
$
1,994,720.00
FHLB Bullet
3130AOXD7
2.375%
03/04/19
03/12/21
0.19
2.565%
$ 3,000,000.00
$
2,988,827.10
FHLB Bullet
3130A1SL4
0.125%
06/29/20
06/29/21
0.49
0.183%
$ 3,000,000.00
5
2,998,260.00
FHLB Bullet
313OA8QS5
1.12S%
11/19/19
07/14/21
'0.53
1.584%
$ 3,000,000.00
$
2,977,620.00
FHLB Callable
3130AJQQ5
0.300%
06/30/20
06/30/22
1.50
0.300%
$ 3,000,000.00
$
3,000,000.00 -
FHLB Callable
- 3130AJTM1
0.260%
07/28/20
07/28/22
1.57
0.260%
$ 3,000,000.00
$
3,000,000.00
FHLB Callable
3130AMF3
1.600%
02/24/20
08/24/22
1.65
1.600%
$ 3,000,000.00
$
3,000,000.00
FHLB Callable
313OAK6A9
0.190%
09/21/20
09/21/22
1.72
0.190%
$ 3,000,000.00
$
3,000,000.00
FHLB Callable
313OAKL38
0.155%
12/30/20
06/30/23
2.50
0.155%
$ 3,000,000.00
$
3,000,000.00
$ 26,000,000.00
$
25,959,427.10
FHLMC Bullet
3137EAEL9
2.375%
09/21/18
02/16/21
0.13
2.873%
$ 3,000,000.00
$
2,965,500.00
FHLMC Bullet
3134G9HB6
1.570%
05/15/19
OS/17/21
0.38
2.243%
$ 2,000,000.00
$
1,973,757.70
FHLMC Bullet
- 3137EAEC9
1.125%
10/11/19
08/12/21
0.61
1.527%
$ 2,000,000.00
$
1,985,500.00
FHLMC Callable
3134GVR19
0.300%
05/05/20
05/05/22
1.34
0.300%
$ 3,000,000.00
$
3,000,000.00
FHLMC Callable
3134GVST6
0.250%
05/11/20
05/11/22
1.36
0.250%
$ 3,000,000.00
$
3,000,000.00
FHLMCCallable
3134GVWZ7
0.270%
05/21/20
05/19/22
1.38
0.270%
$ 3,000,000.00
$
3,000,000.00
FHLMC Callable
3134GVC71
0.280%
06/02/20
06/02/22
1.42
0.280%
$ 3,000,000.00
$
3,000,000.00
FHLMC Callable
3134GVE61
0.280%
06/08/20
06/08/22
1.44
0.280%
$ 3,000,000.00
$
3,000,000.00
FHLMC Callable
3134GVQ76
0.300%
06/17/20
06/17/22
1.46
0.300%
$ 3,000,000.00
5
3,000,000.00
FHLMC Callable
3134GWBX3
0.250%
07/20/20
07/20/22
1.55
0.250%
$ 3,000,000.00
$
3,000,000.00
FHLMC Bullet
3137EAET2
0.125%
11/17/20
07/25/22
1.56
0.146%
$ 3,000,000.00
5
2,998,950.00
FHLMC Callable
3134GWAP1
0.250%
07/28/20
07/28/22
1.57
0.250%
$ 3,000,000.00
$
3,000,000.00
FHLMC Callable
3134GVXAl
0.310%
05/21/20
08/19/22
1.63
0.310%
$ 3,000,000.00
_ $
3,000,000.00
FHLMC Callable
3134GWL87
0.200%
09/14/20
09/14/22
1.70
0.200%
$ .3,000,000.00
$
3,000,000.00
FHLMC Callable
3134GWS64
0.180%
09/30/20
09/30/22
1.75
0.180%
$ 3,000,000.00
$
3,000,000.00
FHLMC Callable
3134GV4X3
0.330%
07/07/20,
10/07/22
1.77
0.330%
$ 3,000,000.00
$
3,000,000.00
FHLMC Callable
3134GV5U8
0.310%
07/13/20
10/13/22
1.78
0.310%
$ 3,000,000.00
5
3,000,000.00
FHLMC Callable
3134GW7EO
0.200%
11/16/20
02/16/23
2.13
0.200%
$ 3,000,000.00
5
3,000,000.00
FHLMC Callable
3134GXEXB
0.250%
12/02/20
06/01/23
2.42
0.250%
$ 3,000,000.00
$
3,000,000.00
$ 55,000,000.00
$
54,923,707.70
FNMA Bullet
3135GOJ20
1.375%
12/10/18
02/26/21
0.16
2.761%
$ 3,000,000.00
- $
2,911,377.00
FNMA Bullet
3135GOU27
2.500%
11/29/18
.04/13/21
0.28
2.919%-
$ 3,000,000.00
$
2,971,350.00
FNMA Bullet
3135GOK69
1.250%
10/11/19
05/06/21
0.35
1.569%
$ 2,000,000.00
$
1,990,140.00
FNMA Bullet
3136GO3SB
1.650%
05/14/19
05/14/21
0.37
2.221%
$ 2,000,000.00
$
1,977,780.00
FNMA Bullet
3135GON82
1.250%
08/26/19
08/17/21
0.63
1.499%
$ 2,000,000.00
$
1,990,340.00
FNMA Bullet
3135GON82
1.250%
12/31/19
08/17/21
0.63
1.585%
$ 3,000,000.00
$
2,983,890.00
FNMA Bullet
3135GOQ89
1.375%
11/05/19
10/07/21
0.77
1.592%
$ 3,000,000.00
$
2,987,700.00
$ 18,000,000.00
$
17,812,577.00
Treasury Note
9128283QI
2.000%
12/18/18
01/15/21
0.04
2.685%
$ 3,000,000.00
$
2,958,750.00
Treasury Note
91282SN89
1.375%
11/29/19
01/31/21
0.08
1.645%
$ 3,000,000.00
$
2,990,625.00
Treasury Note
912828BSB
2.125%
12/18/18
01/31/21
0.08
2.686%
$ 3,000,000.00
$
2,965,500.00
Treasury Note
9128283X6
2.250%
12/21/18
02/15/21
0.13
2.656%
$ 3,000,000.00
$
2,974,650.00
Treasury Note
912828B90
2.000%
04/05/19
02/28/21
0.16
2.346%
$ 3,000,000.00
$
2,980,770.00
Treasury Note
912828483
2.375%
01/29/19
03/15/21
0.20
2.587%
$ 3,000,000.00
$
2,986,890.00
Treasury Nate
912828Q37
1.250%
11/29/19
03/31/21
0.25
1.648%
$ 3,000,000.00
-$
2,984,250.00
Treasury Nate
912828C57
2.250%
01/29/19
03/31/21
0.25
2.592%
$ 3,000,000.00
$
2,978,460.00
Treasury Note
912828Q78
1.375%
04/05/19
04/30/21
0.33
2.329%
$ 3,000,000.00
$
2,942,490.00
Treasury Note
912828R77
1.375%
02/20/20
05/31/21
0.41
1.478%
$ 3,000,000.00
$
2,996,100.00
Treasury Note
91282BR77
1.375%
05/03/19
05/31/21
0.41
2.318%
$ 3,000,000.00
$
2,942,910.00
Treasury, Note
912828527
1.125%
08/13/19
06/30/21
0.50
1.609%
$ 3,000,000.00
$
2,973,210.00
Treasury Note
9128287A2
1.625%
11/25/19
06/30/21
0.50
1.644%
$ 3,000,000.00
$
2,999,062.50
TreasuryNote
912828576
1.125%
11/25/19
07/31/21
0.58
1.637%
$ 3,000,000.00
$
2,974,620.00
Treasury Note
91282SS76
1.125%
11/13/19
07/31/21
0.58
1.686%
$ 3,000,000.00
$
2,971,640.63
Treasury Note
91282821`6
1.125%
12/19/19
08/31/21
0.67
1.659%
$ 3,000,000.00
$
2,973,281.25
Treasury Note
91282821`6
1.125%
11/19/19
08/31/21
0.67
1.609%
$ 3,000,000.00
$
2,974,620.00
Treasury Note
912828T34
1.125%
02/20/20
- 09/30/21
0.75
1.459%
$ 3,000,000.00
$
2,984,100.00
Treasury Note
912828Y13
1.500%
11/19/19
09/30/21
0.75
1.602%
$ 3,000,000.00
$
2,994,375.00
Treasury Note
91282BT67
1.250%
12/19/19
10/31/21
0.83
1.643%
$ 3,000,000.00
$
2,978,430.00
Treasury Note
91282ST67
1.250%
11/21/19
10/31/21
0.83
1.578%
$ 3,000,000.00
$
2,981,250.00
Treasury Note
91282SH86
1.500%
11/21/19
01/31/22
1.08
1.565%
$ 3,000,000.00
$
2,995,770.00
1oft
Portfolio
M
11.73%
5.44
3.73%
24
Schedule 1
Indian River County, Florida
Board of County Commissioners
Investments By Type
December 31, 2020
_
Restricted Cash - Housing Account $404,099.65
Total Portfolio $478,598,057.39
Note: See separate Investment report for OPEB funds.
G
2 oft
25
12/31/20
Coupon/ Purchase
Maturity Years To Yield To Original
Portfolio
Investment Type CUSIP Yield Date
Date Maturity Maturity Par Amount
Book Value
$ 66,000,000.00
$ 65,501,754.38
13.72%
Regions Bank Money Market
$ 36,084,953.69
7.56
Regions Bank Lockbox Accounts
$ 3,288,996.73
0.69%
TD Bank Checking Account
$38,583,679.82
8.08%
BankUnited Money Market
$ 41,879,593.01
8.77%
Valley National Bank Government Interest Checking
$ 35,942,204.77
7.53%
Marine Bank Business Money Market
$ 8,226,555.26
1.72%
Florida Trust Day to Day Fund
$ 40,004,074.55
8.38
FL STAR
$ 7,017,080.40
1.47%
FL CLASS - BOCC Funds
$ 37,622,346.29
7.88%
Total General Cash & Equivalents - Unrestricted
$ 468,832,670.70
Restricted Cash -Bond Covenants (held by BNY/Mellon)
Cash -Dreyfus Fund -Utilities Debt Service Reserve
$ 75,497.86
Treasury Bill 912796A33 0.000% 11/30/20
05/27/21 0.40 0.088% . $ 1,100,000.00
$1,099,659.00
Total Restricted Bond Reserve - adjusted for fair market value
$ 1,175,156.86
0.25%
Restricted Cash - Landfill
FL CLASS -Landfill Closure & Postclosure Reserves
$ 7,362,618.15
1.54
Total Pooled Cash & Equivalents
$477,370,445.71
100.00%
Restricted Cash - Health Insurance
TD Bank - BCBS Claims Account
$823,512.03
-
Total Restricted Cash - Health Insurance
$823,512.03
Restricted Cash - Housing Account $404,099.65
Total Portfolio $478,598,057.39
Note: See separate Investment report for OPEB funds.
G
2 oft
25
Regions Bank Money Market
Regions Lockbox Accounts
TD Bank Checking Account
BankUniled Money Market
1 of
$36,084,953.69
$3,288,996.73
$38,583,679.82
$41,879,593.01
26
Schedule 2
Indian River County,
Florida
Board of County Commissioners
Investment By Maturity Date
December 31, 2020
12/31/20
Coupon/
Purchase
Maturity
Years To
Yield To
Original
Investment Type
CUSIP
Yield
Date
Date
Maturity
Maturity
ParAmount
Book Value
Mo Cash Flow
Treasury Note -
9128283Q1
2.000%
12/18/18
01/15/21
0.04
2.685%
$ 3,000,000.00
$ -
2,958,750.00
Treasury Note
9128281489
1.375%
11/29/19
01/31/21
0.08
1.645%
$ 3,000,000.00
$
2,990,625.00
Treasury Note
912828B58
2.125%
12/18/18
01/31/21
0.08
2.686%
$ 3,000,000.00
$
2,965,500.00
$ 9,000,000.00
Treasury Note
9128283X6
2.250%
12/21/18
02/15/21
0.13
2.656%
$ 3,000,000.00
$
2,974,6SO.00
FHLMC Bullet
3137EAEL9
2.375%
09/21/18
02/16/21
0.13
2.873%
$ 3,000,000.00
$
2,965,500.00
FHLB Bullet
313OA7CV5
1.375%
08/26/19
02/18/21
0.13
1.5565A
$ 2,000,000.00
$
1,994,720.00
FNMA Bullet
3135GOJ20
1.375%
12/10/18
02/26/21
0.16
2.761%
$ 3,000,000.00
$
2,911,377.00
Treasury Note
912828890
2.000%
04/05/19
02/28/21
0.16
2.346%
$ 3,000,000.00
$
2,980,770.00
$ 14,000,000.00
FHLB Bullet
3130AOXD7
2.37S%
03/04/19
03/12/21
0.19
2.565%
$ 3,000,000.00
$
2,988,827.10
Treasury Note
9128284B3
2.375%
01/29/19
03/15/21
0.20
2.587%
$ 3,000,000.00
$
2,986,890.00
Treasury Note
912828Q37
1.250%
11/29/19
03/31/21
0.25
1.648%
$ 3,000,000.00
$
2,984,250.00
Treasury Note
91282BC57
2.250%
01/29/19
03/31/21
0.25
2.592%
$ 3,000,000.00
$
2,978,460.00
$ 12,000,000.00
FNMA Bullet
3135GOU27
2.500%
11/29/18
04/13/21
0.28
2.919%
$ 3,000,000.00
$
2,971,350.00
Treasury Note
912828Q78
1.375%
04/05/19
04/30/21
0.33
2.329%
$ 3,000,000.00
$
2,942,490.00
$ 6,000,000.00
FNMA Bullet
313SGOK69
1.250%
10/11/19
05/06/21
0.35
1.569%
$ 2,000,000.00
$
1,990,140.00
FNMA Bullet
3136GO3S8
1.650%
05/14/19
05/14/21
0.37
2.221%
$ 2,000,000.00
$
1,977,780.00
FHLMC Bullet -
3134G9HB6
1.570%
05/15/19
05/17/21
0.38
2.243%
$ 2,000,000.00
$
1,973,757.70
Treasury Note
912828877
1.375%
02/20/20
05/31/21
0.41
1.478%
$ 3,000,000.00
$
2,996,100.00
Treasury Note
9128281177
1.375%
05/03/19
05/31/21
0.41
2.318%
$ 3,000,000.00
$
2,942,910.00
$ 12,000,000.00
FHLB Bullet
3130A1SL4
0.125%
06/29/20
06/29/21
0.49
0.183%
$ 3,000,000.00
$
2,998,260.00
Treasury Note
912828527
1.125%
08/13/19
06/30/21
0.50
1.609%
$ 3,000,000.00
$
2,973,210.00
Treasury Note
9128287A2
1.625%
11/25/19
06/30/21
O.SO
1.644%
$ 3,000,000.00
$
2,999,062.50
$ 9,000,000.00
FFCB Callable
3133ELT46
0.180%
07/13/20
07/13/21
0.53
0.180%
5 3,000,000.00
$
3,000,000.00
FHLB Bullet
313OA8QSS
1.125%
11/19/19
07/14/21
0.53
1.584%
$ 3,000,000.00
$
- 2,977,620.00
Treasury Note
912828576
1.125%
11/13/19
07/31/21
0.58
1.686%
$ 3,000,000.00
$
2,971,640.63
Treasury Note
912828576
1.125%
11/25/19
07/31/21
0.58
1.637%
$ 3,000,000.00
$
2,974,620.00
$ 12,000,000.00
FHLMC Bullet
3137EAEC9
1.125%
10/11/19
08/12/21
0.61
1.527%
$ 2,000,000.00
5
1,985,500.00
FNMA Bullet
3135GON82
1.250%
08/26/19
08/17/21
0.63
1.499%
$ 2,000,000.00
$
1,990,340.00
FNMA Bullet
3135GON82
1.250%
12/31/19
08/17/21
0.63
1.585%
$ 3,000,000.00
$
2,983,890.00
Treasury Note
9128282F6
1.125%
12/19/19
08/31/21
0.67
1.659%
$ 3,000,000.00
$
2,973,281.25
Treasury Note
9128282F6
1.125%
11/19/19
08/31/21
0.67
1.6091A
5 3,000,000.00
$
2,974,620.00
$ 13,000,000.00
FFCB Callable
3133ELG57
0.200%
06/08/20
09/08/21
0.69
0.200%
$ 3,000,000.00
$
3,000,000.00
Treasury Note
91282ST34
1.125%
02/20/20
09/30/21
0.75
1.459%
$ 3,000,000.00
$
2,984,100.00
Treasury Note
912828YJ3
1.500%
11/19/19
09/30/21
0.75
1.6025A
$ 3,000,000.00
$
2,994,375.00
$ 9,000,000.00
FNMA Bullet
3135GCQ89
1.375%
11/05/19
10/07/21
0.77
1.592%
$ 3,000,000.00
$
2,987,700.00
Treasury Note
912828T67
1.250%
12/19/19
10/31/21
0.83
1.643%
$ 3,000,000.00
$
2,978,430.00
Treasury Note
912828767
1.250%
11/21/19
10/31/21
0.83
1.578%
$ 3,000,000.00
$
2,981,250.00
$ 9,000,000.00
FFCB Bullet
3133EK6D3
1.570%
11/25/19
11/08/21
0.85
1.570%
$ 3,000,000.00
$
2,996,250.00
$ 3,000,000.00
FFCBCallable
3133EMDY5
0.150%
10/21/20
01/21/22
1.06
0.150%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
3133ELZ56
0.200%
07/27/20
01/27/22
1.07
0.200%
$ 2,000,000.00
$
2,000,000.00
Treasury Note
91282SH86
1.500%
11/21/19
01/31/22
1.08
1.565%
$ 3,000,000.00
$
2,995,770.00
$ 8,000,000.00
FFCB Callable
3133EMFE7
0.140%
11/10/20
02/04/22
1.10
0.161%
$ 3,000,000.00
$
2,999,220.00
FFCB Callable
3133EMGQ9
0.170%
11/17/20
02/17/22
1.13
0.170%
$ 3,000,000.00
$
3,000,000.00
FFCB Bullet
3133EL4T8
0.150%
09/03/20
02/24/22
1.15
0.150%
$ 3,000,000.00
$
3,000,000.00
FFCB Bullet
3133ELNPS
1.450%
02/24/20
02/24/22
1.15
1.464%
$ 3,000,000.00
$
2,999,160.00
$ 12,000,000.00
FFCB Callable
3133EMEB4
0.140%
10/22/20
04/22/22
1.31
0.140%
$ 3,000,000.00
$
3,000,000.00
FHLMCCallable
3134GVR19
0.300%
05/05/20
05/05/22
1.34
0.300%
$ 3,000,000.00
$
3,000,000.00
$ 3,000,000.00
FHLMCCallable
3134GVST6
0.2501A
05/11/20
05/11/22
1.36
0.250%
$ 3,000,000.00
$
3,000,000.00
FFCB Bullet
3133EMGP1
0.150%
11/17/20
05/16/22
1.37
0.162%
$ 3,000,000.00
$
2,999,460.00
_
FFCB Bullet
3133ELZN7
0.160%
05/18/20
05/18/22
1.38
0.237%
$ 3,000,000.00
$
2,995,410.00
FHLMCCallable
3134GVWZ7
0.270%
05/21/20
05/19/22
1.38
0.270%
$ 3,000,000.00
$
3,000,000.00
$ 15,000,000.00
FHLMCCallable
3134GVC71
0.280%
06/02/20
06/02/22
1.42
0.280%
$ 3,000,000.00
$
3,000,000.00
FHLMCCallable
3134GVE61
0.280%
06/08/20
06/08/22
1.44
0.280%
$ 3,000,000.00
$
3,000,000.00
FHLMCCallable
3134GVQ76
0.300%
06/17/20
06/17/22
1.46
0.300%
$ 3,000,000.00
$
3,000,000.00
FHLB Callable
3130AJQQ5
0.300%
06/30/20
06/30/22
1.50
0.300%
$ - 3,000,000.00
$
3,000,000.00
$ 12,000,000.00
FHLMCCallable
3134GWBX3
0.250%
07/20/20
07/20/22
1.55
0.250%
$ 3,000,000.00
$
3,000,000.00
"
FFCB Callable
3133ELW67
0.220%
07/21/20
07/21/22
1.S5
0.258%
$ 3,000,000.00
$
2,997,750.00
FHLMCBullet
3137EAET2
0.125%
11/17/20
07/25/22
1.56
0.146%
$ 3,000,000.00
$
2,998,950.00
FHLMCCallable
3134GWAP1
0.250% -.
07/28/20
07/28/22
1.57
0.250%
$ 3,000,000.00
$
3,000,000.00
FHLB Callable
3130AJTM1
0.260%
07/28/20
07/28/22
1.57
0.260%
$ 3,000,000.00
$
3,000,000.00
5 15,000,000.00
FHLMCCallable ,
3134GVXAl
0.310%
05/21/20
08/19/22
1.63
0.310%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
3133EL4114
0.200%
08/21/20
08/19/22
1.63
0.221%
$ 3,000,000.00
$
2,998,770.00
FHLB Callable
3130AJ4F3
1.600%
02/24/20
08/24/22
1.65
1.600%
$ 3,000,000.00
$
3,000,000.00
$ 9,000,000.00
FFCB Callable
3133EL6G4
0.180%
09/08/20
09/08/22
1.69
0.180%
$ 3,000,000.00
$
3,000,000.00
FHLMCCallable
3134GWL87
0.200%
09/14/20
09/14/22
1.70
0.200%
$ 3,000,000.00
$
3,000,000.00
FHLB Callable
313OAK6A9
0.190%
09/21/20
09/21/22
1.72
0.190%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
3133ELMF7
0.120%
12/22/20
09/22/22
1.73
0.120%
$ 3,000,000.00
$
3,000,000.00
FHLMCCallable
3134GWS64
0.180%
09/30/20
09/30/22
1.75
0.180%
$ 3,000,000.00
$
3,000,000.00
$ 15,000,000.00
FHLMCCallable
3134GV4X3
0.330%
07/07/20
10/07/22
1.77
0.330%
$ 3,000,000.00
$
3,000,000.00
FFCB Bullet
3133EMDA7
0.160%
11/02/20
10/13/22
1.78
0.165%
$ 3,000,000.00
$
2,999,700.00
FHLMCCallable
3134GVSU8_
0.310%
07/13/20
10/13/22
1.78
0.310%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
3133EM DRO
0.170%
10/21/20
10/21/22
1.81
0.170%
$ 3,000,000.00
$
3,000,000.00
$ 12,000,000.00
FHLMCCallable
3134GW7EO
0.200%
11/16/20
02/16/23
2.13
0.200%
$ 3,000,000.00
$
3,000,000.00
$ 3,000,000.00
FHLMCCallable
3134GXEX8
0.250%
12/02/20
06/01/23
2.42
0.250%
$ 3,000,000.00
$
3,000,000.00
FFCB Callable
3133EMKG6
0.200%
12/15/20
06/15/23
2AS
0.200%
$ 3,000,000.00
$
3,000,000.00
FHLB Callable
313OAKL38
0.155%
12/30/20
06/30/23
2.50
0.155%
$ 3,000,000.00
$
3,000,000.00
$ 9,000,000.00
Sub Total- General
Investments.
$ 221,000,000.00
$
220,183,186.18
$ 221,000,000.00
Regions Bank Money Market
Regions Lockbox Accounts
TD Bank Checking Account
BankUniled Money Market
1 of
$36,084,953.69
$3,288,996.73
$38,583,679.82
$41,879,593.01
26
Schedule 2
Indian River County, Florida
Board of County Commissioners
Investment By Maturity Date
December 31, 2020
Coupon/ Purchase Maturity Years To Yield To Original
Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount
Valley National Bank Government Interest Checking
Marine Bank Business Money Market
Florida Trust Day to Day Fund
FL STAR
FL CLASS - BOCC Funds
Total General Cash & Equivalents - Unrestricted
Restricted Cash -Bond Covenants (held by BNY/Mellon)
Cash -Dreyfus Fund -Utilities Debt Service Reserve
Treasury Bill 912796A33 0.000% 11/30/20 05/27/21
Total Restricted Bond Reserve - adjusted for fair market value
Restricted Cash - Landfill
' FL CLASS -Landfill Closure & Postclosure Reserves
Total Pooled Cash & Equivalents
Restricted Cash - Health Insurance
TD Bank - BCBS Claims Account
Total Restricted Cash - Health Insurance
Restricted Cash - Housing Account
Total Portfolio
Note: See separate investment report for OPER funds.
0.40 0.088% $
2 oft
12/31/20
Book Value Mo Cash Flow
$35,942,204.77
$8,226,555.26
$40,004,074.55
$7,017,080.40
$37,622,346.29
$ 468,832,670.70
$ 75,497.86
1,100,000.00 $1,099,659.00
$ 1,175,156.86
$ 7,362,618.15
$ 477,370,445.71
$823,512.03
$823,512.03
$404,099.65
$ 478,598,057.39
2/
Schedule 3
Indian River County
Portfolio By Maturity Date
December 31, 2020
Total Portfolio $478,598,057 28
$400,000,000
$365,613,867
$350,000,000
$300,000,000
$250,000,000
$200,000,000
$150,000,000
$100,984,190
$100,000,000
$50,000,000
$0
$12,000,000
0-12 Months 13-24 Months 25-36 Months
Total Portfolio $478,598,057 28
UT
Reserve
0.25%
Treasury
Regior
Schedule 4
Indian River County
Portfolio By Type
December 31, 2020
R STAR 1 470/. ci ni ACC n e')oi
Al Bank 7.53%
Sank Checking
8.08%
HLB 5.44%
29
Schedule 5
Indian River County
Investment Purchases and Calls/Maturities
Quarter Ending
December 31, 2020
PURCHASES:
Investment
Description
Yield to Maturity
Purchase Date
Call Date
Maturity Date
Par Amount
Book Value
FFCB Callable
0.150%
10/21/20
04/21/21
01/21/22
$ 3,000,000.00
$ 3,000,000.00
FFCB Callable
0.170%
10/21/20
10/21/21
10/21/22
$ 3,000,000.00
$ 3,000,000.00
FFCB Callable
0.140%
10/22/20
04/22/21
04/22/22
$ 3,000,000.00
$ 3,000,000.00
FFCB Bullet
0.165%
11/02/20
10/13/22
$ 3,000,000.00
$ 2,999,700.00
FFCB Callable
0.161%
11/10/20
05/04/21
02/04/22
$ 3,000,000.00
$ 2,999,220.00
FHLMC Callable
0.200%
11/16/20
11/16/21
02/16/23
$ 3,000,000.00
$ 3,000,000.00
FFCB Callable
0.170%
11/17/20
05/17/21
02/17/22
$ 3,000,000.00
$ 3,000,000.00
FFCB Bullet
0.162%
11/17/20
05/16/22
$ 3,000,000.00
$ 2,999,460.00
FHLMC Bullet
0.146%
11/17/20
07/25/22
$ 3,000,000.00
$ 2,998,950.00
FHLMC Callable
0.250%
12/02/20
12/01/21
06/01/23
$ 3,000,000.00
$ 3,000,000.00
FFCB Callable
0.200%
12/15/20
06/15/21
06/15/23
$ 3,000,000.00
$ 3,000,000.00
FFCB Callable
0.120%
12/22/20
06/22/21
09/22/22
$ 3,000,000.00
$ 3,000,000.00
FHLB Callable
0.155%
12/30/20
1
06/30/21
1
06/30/23
1
$ 3,000,000.00
$ 3,000,000.00
13
$ 39,000,000.00
$ 38,997,330.00
MATURITIES:
Investment
Description
Yield to Maturity
Purchase Date
Early
Call Date
Maturity Date
Par Amount
Book Value
FFCB Bullet
1.851%
07/03/19
10/02/20
$ 2,000,000.00
$ 2,000,000.00
FFCB Callable
0.950%
04/08/20
10/08/20
04/08/22
$ 3,000,000.00
$ 3,000,000.00
Treasury Note
2.433%
09/10/18
10/15/20
$ 3,000,000.00
$ 2,934,120.00
Treasury Note
2.709%
09/10/18
10/15/20
$ 3,000,000.00
$ 2,962,950.00
FHLMC Callable
0.625%
04/20/20
10/20/20
04/20/22
$ 3,000,000.00
$ 3,000,000.00
FFCB Callable
1.690%
10/21/19
10/21/20
10/21/21
$ 3,000,000.00
$ 3,000,000.00
FHLMC Callable
0.500%
04/27/20
10/27/20
04/27/22
$ 3,000,000.00
$ 3,000,000.00
Treasury Note
2.707%
09/10/18
10/31/20
$ 3,000,000.00
$ 2,940,690.00
Treasury Note
2.509%
02/20/19
10/31/20
$ 3,000,000.00
$ 2,962,500.00
FHLMC Callable
0.300%
05/08/20
11/06/20
05/06/22
$ 3,000,000.00
$ 3,000,000.00
Treasury Note
2.510%
02/20/19
11/15/20
$ 3,000,000.00
$ 2,961,562.50
FFCB Callable
0.210%
06/23/20
11/25/20
06/23/21
$ 3,000,000.00
$ 3,000,000.00
FHLMC Callable
0.350%
06/22/20
12/22/20
09/22/22
$ 3,000,000.00
$ 3,000,000.00
FFCB Callable
0.350%
05/11/20
12/22/20
08/11/22
$ 3,000,000.00
$ 3,000,000.00
FHLMC Callable
0.330%
06/22/20
12/22/20
06/22/22
$ 3,000,000.00
$ 3,000,000.00
15
$ 44,000,000.00
$ 43,761,822.50
Reconciliation of General Investments Only:
Beginning portfolio (9/30/20) $ 224,947,678.68
Total purchased 13 securities $ 38,997,330.00
Total matured 15 securities $ 43,761,822.50
Ending portfolio for quarter (12/31/20) $ 220,183,186.18
30
1 oft
October
November
December
January
February
March
April
May
June
July
August
September
Net cash flow
October
November
December
January
February
March
April
May
June
July
August
September
Net cash flow
Schedule 6
Indian River County
Change in Monthly Cash Flows For All Pooled Cash/investment Accounts
Comparison of Six Fiscal Years
December 31, 2020
15,098,062 $ 18,257,137 $ 29,278,971
Fiscal Year 2015-2016
Net Chane
Net Chane
Month End Bal`
Month End Bal'
$
(8,105,518)
$
298,115,481
$
25,830,326
$
323,945,807
$
35,536,011
$
359,481,818
$
(373,573)
$
359,108,245
$
906,675
$
360;014,920
$
256,335
$
360,271,255
$
(5,220,820)
$
355,050,435
$
(2,730,213)
$
352,320,222
$
(8,065,869)
$
344,254,353
$
(7,588,170)
$
336,666,183
$
(8,369,612)
$
328,296,571
$
6,977,510
$
321,319,061
15,098,062 $ 18,257,137 $ 29,278,971
Fiscal Year 2016-2017
Net Chane
Net Chane
Month End Bal`
$
(6,856,660)
$
314,462,401
$
29,862,090
$
344,324,491
$
37,277,098
$
381,601,589
$
(931,868)
$
380,669,721
$
(2,015,776)
$
378,653,945
$
442,916
$
379,096,861
$
(2,740,420)
$
376,356,441
$
(4,378,477)
$
371,977,964
$
(6,628,797)
$
365,349,167
$
(10,868,408)
$
354,480,759
$
(9,027,471)
$
345,453,288
$
5,877,090
$
339,576,198
15,098,062 $ 18,257,137 $ 29,278,971
Fiscal Year 2017-2018
Net Chane
Net Chane
Month End Bal"
$
(7,971,324)
$ 331,604,874
$
33,131,597
$ 364,736,471
$
41,846,074
$ 406,582,545
$
(5,758,898)
$ 400,823,647
$
5,191,358
$ 406,015,005
$
(4,784,411)
$ 401,230,594
$
1,577,951
$ 402,808,545
$
(6,945,787)
$ 395,862,758
$
(9,710,169)
$ 386,152,589
$
(2,464,004)
$ 383,688,585
$
(8,022,779)
$ 375,665,806
$
6,810,637
$ 368,855,169
15,098,062 $ 18,257,137 $ 29,278,971
Fiscal Year 2020-2021
Fiscal Year 2018-2019
Net Chane
Net Chane
Month End Bal'
$
(6,577,674)
$
362,277,495
$
48,128,205
$
410,405,700
$
31,350,078
$
441,755,778
$
(9,877,034)
$
431,878,744
$
2,964,540
$
434,843,284
$
(2,750,051)
$
432,093,233
$
(3,802,746)
$
428,290,487
$
(8,379,243)
$
419,911,244
$
(9,758,699)
$
410,152,545
$
(13,728,763)
$
396,423,782
$
(11,767,333)
$
384,656,449
$
5,342,336
$
379,314,113
Fiscal Year 2020-2021
Fiscal Year 2019-2020
Net Chane
Month End Bal'
$
(9,260,244)
$ 370,053,869
$
39,158,339
$ 409,212,208
$
47,023,081
$ 456,235,289
$
(6,941,131)
$ 449,294,158
$
(1,465,745)
$ 447,828,413
$
(5,997,667)
$ 441,830,746
$
(5,331,833)
$ 436,498,913
$
(10,937,819)
$ 425,561,094
$
(13,546,695)
$ 412,014,399
$
(3,248,804)
$ 408,765,595
$
(7,041,321)
$ 401,724,274
$
10,163,806
$ 391,560,468
Fiscal Year 2020-2021
Net Chane Month End Bal
$ (8,561,737)
$ 382,998,731
$ 39,238,741
$ 422,237,472
$ 57,117,548
$ 479,355,020
10,458,944 $ 12,246,355 $ 87,794,552
`Schedule represents total assets in 801 fund -including portfolio accounts, FMV adjustments, cash in bank and utilities debt reserve.
Excludes health insurance bank accounts utilized by Florida Blue and the Section 8 HUD bank account.
Source: Balance Sheet for fund 801 (run by month)
Schedule does not include OPEB investments - see separate report.
31
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Schedule 8
Indian River County
Allocation of Pooled Cash and Investments By Fund Types
Balance in Funds as of December 31, 2020
General Fund
Special Revenue Funds
Debt Service Funds
Capital Project Fund
Solid Waste Fund
Golf Course Fund
Building Fund
Utilities Funds
Fleet Fund
Insurance Funds
Information Technology Fund
Escrow Fund
Total Investments
Pooled Investments
$
104,478,325
$
117,675,656
$
760,986
$
91,388,765
$
35,947,771
$
1,193,981
$
7,394,196
$
82,602,922
$
430,774
$
32,129,248
$
1,501,198
$
3,851,198
$
479,355,020
Schedule includes all pooled investments, FMV adjustments, and cash in bank.
Excludes health insurance bank account utilized by Florida Blue for
claims and the Section 8 HUD bank account.
Schedule does not include OPEB investments - see separate report.
33
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: March 9, 2021
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: Jason E. Brown, County Administrator
Kristin Daniels, Budget Director
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Designation of Excess Equipment as Surplus
BACKGROUND:
The equipment on the attached list has been determined excess to the needs of Indian River
County and requires disposal in accordance with Florida Statutes and Finance Policies.
As previously authorized by the Board, the items will be sold by online auction and funds
received from the sale of these items will be returned to the appropriate accounts.
FUNDING:
There is no cost to the County associated with this request.
RECOMMENDATION:
Staff recommends the Board declare the items on the Excess Equipment List for 031621 Agenda
as surplus, and authorize their sale and/or disposal, as indicated.
ATTACHMENT:
Excess List for 031621
34
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r
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: March 9, 2021
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: Jason E. Brown, County Administrator
Kristin Daniels, Director, Office of Management and Budget
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Ranking of Firms and Award of RFPs 2021028 (Network Infrastructure
Equipment and Installation) and 2021029 (Cabling, Hardware and
Installation)
BACKGROUND:
Information Technology staff has identified available funding for library telecommunications,
internet access and internal connection improvements through the Federal Communication
Commission, which is administered by the Universal Service Administrative Company under the
program name E -rate.
The program requires libraries to first identify their needs, solicit proposals and make award to the
vendor offering "the most cost-effective eligible products and services using price as the primary
factor." Once award is made, a formal application for approval of the purchases is required. For
eligibility for funding in the upcoming program year, which begins on July 1, 2021, award must be
made and application filed by March 25, 2021.
To ensure compliance with the program, Information Systems enlisted the assistance of Janie
Griffith Consulting of DeFuniak Springs to develop the request for proposal documents, make
required posts to the USAC website for qualified vendors, and ultimately submit the funding
application on the County's behalf.
The improvements proposed for the upcoming year include modernization of the wired/wireless
network infrastructure and firewalls for all County Libraries. This will bring the network
infrastructure for the County Library System into alignment with network and cybersecurity
infrastructure employed for all other County facilities.
Additionally, the improvements will facilitate social distancing by enabling the libraries to support
remote video conferencing for both patrons and staff, as well as enhance virtual programming. It
will also enable library staff to conduct business remotely with other County departments.
36
Requests for Proposals ("RFPs") were released for, the infrastructure and cabling portion
separately, with the intent of increasing vendor participation. Only vendors pre -approved by the
FCC were authorized to participate. RFPs were advertised on February 9, 2021 and responses
received March 9, 2021.
ANALYSIS:
A selection committee comprised of Tracey Wehking, Director of Library Services, Dan. Russell,
Director, Information Technology and Randy King, Information Systems Manager independently
evaluated and scored the received proposals in accordance with the RFP document and Purchasing
Manual. Evaluation criteria included responsiveness, firm overview, qualifications and project
approach and price. These scores were compiled by the committee and an overall initial ranking of
firms developed.
The committee discussed the single respondent for RFP 2021028 (Infrastructure) and found them
to be responsive and responsible. During discussions, the committee agreed a few items included
in the Infrastructure RFP are unnecessary and will be removed to reduce the cost of the project.
The committee determined interviews were not necessary for either RFP and the initial rankings of
firms declared final.
RFP 2021028 - Infrastructure
Proposing Firm
I Location
Total Price
1. PC Solutions & Integration, Inc.
I Miami
$367,471.59
Price of Aerohive Hardware to be removed from scope
$ 76,404.68
Total Award
$291,066.91
rr Lul_luzy - t-aming
Proposing Firm Location Total Price
1. Bazon-Cox & Associates, Inc. Melbourne $ 28,428.00
2. PC Solutions & Integration, Inc. Miami $104,336.51
Award of the RFPs by the Board does not commit funds, but enables the consultant to apply for E -
rate funding on our behalf. If approved, USAC will provide the County with a Funding Decision
Commitment Letter, and staff will subsequently issue Purchase Orders to each vendor for the
materials and work.
FUNDING:
The consultant anticipates our project will receive 80% funding, based on her experience with the
program. An update will be provided and presented to the Board after funding amounts are
awarded and prior to any final action to proceed with the project. Allocations are shown on the
table below based on the anticipated funding distribution.
37
Project portion
Total cost
80% E -rate program funding
County's 20% share
Infrastructure
$291,066.91
$232,853.53
$58,213.38
Cabling
$ 28,428.00
$ 22,742.40
$ 5,685.60
Total
$319,494.91
$255,595.93
$63,898.98
Funding in the amount of $63,898.98 for the County's anticipated share of this project is budgeted
and available in the CARES Act allocation awarded to Information Technology. These funds are to
be used to support enhanced conferencing capabilities and improved connectivity with other
County facilities.
Account Description
Account Number
Amount
CARES Act/IT/Other Machinery & Equipment
13924113-066190
$63,898.98
RECOMMENDATION:
Staff recommends the Board approve the committee's final rankings of firms and award RFP
2021028 (Infrastructure) to PC Solutions & Integration, Inc. and RFP 2021029 (Cabling) to Bazon-
Cox & Associates, Inc. Staff also recommends the Board authorize the Purchasing Manager to issue
purchase orders to each vendor for the County's anticipated share of each project, conditional on
approval of funding by USAC.
RE
INDIAN RIVER COUNTY
OFFICE OF MANAGEMENT AND BUDGET
PURCHASING DIVISION
DATE: March 4, 2021
TO: BOARD OF COUNTY COMMISSIONERS
THROUGH: Jason E. Brown, County Administrator
Kristin Daniels, Budget Director
FROM: Jennifer Hyde, Purchasing Manager
SUBJECT: Renewal of Sole Source Authorization for Fleetboss GPS
BACKGROUND:
In September 2008, the Indian River County Department of Utilities Services (IRCDUS) installed
Global Positioning System (GPS) and Diagnostic units into 70 pieces of equipment. This system
collects and provides information on engine performance and fuel efficiency in the equipment, as
well as vehicle location. The Fleetboss system is currently used by the Utilities and Public Works
Departments on a total of 147 vehicles to improve efficiency and ensure operator accountability.
The Board most recently authorized the designation of Fleetboss GPS as the sole source provider
for equipment, repair and replacement of vehicle GPS units on October 24, 2017.
Fleetboss has notified staff of the availability of an upgrade to our units from 3G to 4G LTE. The
upgrade comes at no cost to the County, but does require a three-year commitment for
monitoring services. Staff in both Utilities and Public Works continue to be pleased with the
service and capabilities of the Fleetboss system.
SOURCE OF FUNDS:
The monthly per vehicle monitoring cost has remained $29.95 since the systems were originally
obtained in 2008. Annual monitoring fees have already been paid for the current fiscal year in the
accounts shown. The Utilities accounts are funded from the Utilities operating fund by revenues
from sewer and water sales. The Facilities Management account is funded by the General Fund.
The Traffic, Road and: Bridge and Engineering Accounts in Public Works are funded by
theTransportation Fund.
Department
Vehicles
Account
Annual Cost
Wastewater Treatment
9
47121836-033190
$3,234.60
Water Production
7
47121936-033190
$2,515.80
Engineering (Utilities)
4
47123536-033190
$1,437.60
39
Department
Vehicles
Account
Annual Cost
Customer Service
11
47126536033190
$3,953.40
Wastewater Collection
18
47126836-033190
$6,469.20
Water Distribution
32
47126936-033190
$11,500.80
Utilities Total
81
$29,111.40
Road and Bridge
27
11121441-033490
$9,703.80
Facilities
15
00122019-033490
$5,391.00
Traffic Engineering
14
11124541-033490
$5,031.60
Engineering (Public Works)
10
11124441-034690
$3,594.00
Public Works Total
66
$23,720.40
Total County Vehicles
147
$52,831.80
RECOMMENDATION:
Staff recommends the Board of County Commissioners re -authorize the designation of Fleetboss
GPS as sole source through March 9, 2024, and authorize the Purchasing Manager to execute the
agreement for 4G LTE system upgrade.
Attachment
Fleetboss 4G LTE Upgrade Agreement
MI
FleetBoss Global Positioning Quote
Solutions, Inc.
Phone: (407) 265-9559 /�No.: 26811
Fax: (407) 265-0365 MR
.�7/�S Date: 2/26/2021
241 OBrien Road
Fern Park, FL 32730
Prepared for: Prepared by: Dan Lee
Richard Szpyrka Account No.: 35978
Indian River County Public Works Phone: (772) 226-1283
1801 27th St
Building A
Vero Beach, FL 32960 U.S.A.
Quantity Item ID Description UoMTotal
147 6009-VZWLTE Telematics Plug and Play Vehicle EA
$0.00
$0.00
Tracking Device
Feature: High quality 4G LTEp/ug-and-p/ay Telematics measurement tool with I/O expandable support.
Optional Wiring Harness:
Vehicles utilizing An 08D11port can purchase a low FroAle 4' Cable extension or 'T' harness:
Heavy Duty Vehicles may require a 6 or 9 pin harness depending on year, make and model.
147 SVC-USTR Tariff Fee SVC-USTR Tariff Fee EA
$0.00
$0.00
On September 1, 2019 the United States Trade Representative (UST?) imposed a 1596 tanh`on each telematics vehicle
tracking device presented on this quote.
147 SVC PRGM 6000 6000 Series Programming & Activation EA
$0.00
$0.00
SERIES Fee
147 Shipping & Handling Shipping & Handling EA
$0.00
$0.00
Your Price: $0.00
Total: $0.00
Prices are firm until 3/8/2021 Terms: Prepaid
Prepared by: Dan Lee, dan.lee@fleetboss.com Date: 2/26/2021
By signing this quote, you authorize us to electronically process your payment (including all monthly monitoring fees @ $29.95
per vehicle per month for an initial period of 36 months), and agree to the FleetBoss Terms & Conditions as indicated below.
Use card on file: or enter card information below.
Note: GPS Devices are shipped active.
Select Type: American Express MasterCard Visa Discover
Name On Card:
Number:
Expires
Billing Address (If different from above):
41
quote -use print options to display pricing.rpt Printed: 2/26/2021 10:40:33AM Page 1
Card Identification Number :
Accepted by:
Disclaimer
FleetBoss Global Positioning Solutions, Inc.
Terms of Sale
Quote
No.: 26811
Date: 2/26/2021
Date:
In addition to the (1) the limited warranties that accompany the products and (2) the End User License Agreement (TULA") that
accompanies the software and/or is listed at http://FleetBoss.com/EULA.htmi, the following are the terms of sale ('Terms of Sale")
under which FleetBoss Global Positioning Solutions, Inc. ("FleetBoss') sells products to you on this quote. By ordering products
pursuant to this quote, you agree to be bound by these Terms of Sale. Unless we receive written notice from you at least 60 days
prior to the expiration of the Initial Term (or any year thereafter) of your intention not to renew, this Agreement will automatically
renew for an additional term of 12 months under the same terms and conditions. FleetBoss hereby rejects any additional or different
terms which may be contained in any purchase orders, acknowledgements, forms, or other written or oral communications
heretofore or hereafter received from you. The prices in this quote expire ten (10) days from its date, unless products are
subsequently shipped by FleetBoss to you. Except as set forth in Section 4 (Return Policy) below, all payments are nonrefundable.
1. Shipment. FleetBoss will pack and ship all products in accordance with good commercial practices. Separate charges for shipping
and handling will be added to the price of the products ordered. Several delivery options are available to you, including UPS and
Federal Express. All delivery options are based on number of business days from the day of shipment. All shipments are F.O.B.
FleetBoss' facility in Orlando or other FleetBoss designated loading point. If shipment as originally specified is delayed by you,
FleetBoss reserves the right to store the products at your expense. All quoted delivery dates and/or periods are approximate.
2. Title and Risk of Loss. Except for software, title to the products and risk of loss or damage will pass to you upon shipment from
FleetBoss' or its designee's facility. Title to software will remain with the applicable licensor(s). FleetBoss reserves the right to make
partial shipments, which will not relieve you from your obligation to pay for remaining deliveries. Claims for loss or damage will be
deemed waived unless presented to FleetBoss in writing within thirty (30) days of delivery of each shipment.
3. Custom or special -order items, once placed are non -cancellable, non -returnable and non-refundable. Except for product
warranties provided by the specific manufacturer/provider. FleetBoss may, at their discretion, provide warranty assistance, however
the warranty for the product ultimately lies with the 3rd party provider.
4. Taxes. You will be responsible for (and indemnify, defend, and hold FleetBoss harmless from) any and all federal, state, city,
and/or local taxes on the products.
5. Acceptance by Shipment. FleetBoss will indicate its acceptance of your order by shipping to you the selected product(s). The
banking, negotiation or other use of any payment will not constitute an acceptance by FleetBoss.
6. U.S. Addresses Only. FleetBoss will accept orders for shipment only to your location in the 50 United States or the District of
Columbia. No shipments will be made outside the U.S. or to a P.O. Box address.
7. Warranties. The warranties for FleetBoss' products (including any software loaded into the products) are the limited warranties
accompanying the products. FLEETBOSS DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT
LIMITATION IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow
limitations on how long an implied warranty lasts, so the above limitations or exclusions may not apply to you.
8. Software. All software provided to you is licensed (not sold to you) in accordance with the End User License Agreement
(EULA) that accompanies the software and/or is listed at http://www.FleetBoss.com/eula.htm]
9. LIMITATION OF LIABILITY. FLEETBOSS' AND FLEETBOSS' SUPPLIERS' LIABILITY IN CONNECTION WITH THESE TERMS OF SALE
AND THE PRODUCTS SHALL BE LIMITED TO DIRECT DAMAGES. NOTWITHSTANDING ANYTHING CONTAINED HEREIN,
NONPERFORMANCE HEREUNDER BY FLEETBOSS OR FLEETBOSS' SUPPLIERS SHALL BE EXCUSED IF CAUSED BY AN ACT OR
OMISSION OF A THIRD -PARTY SERVICE PROVIDER, EQUIPMENT FAILURE, ACTS OF GOD, STRIKES, EQUIPMENT OR FACILITY
SHORTAGE, OR OTHER CAUSES BEYOND FLEETBOSS' OR FLEETBOSS' SUPPLIERS' CONTROL. IN NO EVENT SHALL THE TOTAL
LIABILITY OF FLEETBOSS AND FLEETBOSS' SUPPLIERS (WHETHER IN CONTRACT OR IN TORT, INCLUDING WITHOUT LIMITATION
NEGLIGENCE AND STRICT LIABILITY) COLLECTIVELY EXCEED THE AMOUNTS PAID BY YOU FOR THE AFFECTED FLEETBOSS
PRODUCT. IN NO EVENT WILL FLEETBOSS OR FLEETBOSS' SUPPLIERS BE LIABLE FOR LOST REVENUES, LOST PROFITS, LOST
DATA OR OTHER SPECIAL, INDIRECT, DIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, OR OTHER COMMERCIAL LOSS WHICH 42
quote -use print options to display pricing.rpt Printed: 2/26/2021 10:40:33AM Page 2
YOU MAY INCUR OR EXPERIENCE IN CONNECTION WITH (A) THESE TERMS OF SALE, (B) ANY INABILITY TO USE THE PRODUCTS,
(C) ANY INABILITY TO ACCESS DATA, OR (D) ANY INACCURACY OF DATA, EVEN IF FLEETBOSS, FLEETBOSS' SUPPLIERS, OR
SUCH OTHER PARTIES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
10. Jurisdiction; Binding Arbitration; Attorneys' Fees. These Terms of Sale are entered into in the State of Florida and shall be
governed by and construed in accordance with the laws of the State of Florida, exclusive of its choice of law rules. In the event of a
dispute between the parties regarding these Terms of Sale, each party to these Terms of Sale hereby agrees to submit to binding
arbitration in the state and county of the principal place of business (or the state and county of domicile for individuals) of the
non -petitioning party under the then -prevailing rules of the American Arbitration Association. Judgment upon any award in such
binding arbitration may be entered and enforced in any court of competent jurisdiction. Notwithstanding any provision in these
Terms of Sale to the contrary, you acknowledge that any breach of Section 9 (No Resale) will result in an irreparable injury for which
money damages will not be an adequate remedy and that, in such event, FleetBoss shall be entitled to injunctive relief in addition to
any other relief a court may deem proper. In the event of any arbitration or legal action to enforce these Terms of Sale, the
prevailing party in such arbitration or legal action will be entitled to costs and attorneys fees. The rights and obligations of the parties
hereunder shall not be governed by the provisions of the 1980 U.N. Convention on Contracts for the International Sale of Goods.
11. Notices All notices, service disputes, and/or warranty claims required pursuant to this Agreement, or any other issues by you
based upon the Hardware, Software, Site, Services, and/or this Agreement, shall be made in writing by you and delivered directly to
FleetBoss at 241 Obrien Rd., Fern Park, FL 32730.
12. Entire Agreement: This Agreement between you and FleetBoss in connection with the Hardware, Software, Site, and/or
Services (or parts thereof) constitutes the entire agreement between FleetBoss and you, and supersedes all previous
communications, representations, and agreements, whether oral or written, between you and FleetBoss with respect to the subject
matter hereof. The failure by FleetBoss to enforce at any time any of the provisions in this Agreement will in no way be construed as
a waiver of such provisions
Quote
No.: 26811
Date: 2/26/2021
43
quote -use print options to display pricing.rpt Printed: 2/26/2021 10:40:33AM Page 3
go,
Consent Agenda
Indian River County
Interoffice Memorandum
Office of Management & Budget
To:
Members of the Board of County Commissioners
From:
Kristin Daniels
Director, Office of Management & Budget
Date:
March 9, 2021
Subject:
Miscellaneous Budget Amendment 007
Description and Conditions
1. On March 9, 2021, the Board of County Commissioners approved the revisions to CARES Act
Proposed Spending Plan. Exhibit "A" appropriates the funding of $16,266,397 to the various
agencies and municipalities, which encompasses all revisions approved since September 22,
2020.
2. On March 2, 2020, the Board of County Commissioners approved the Moorhen Marsh Low
Energy Aquatic Plant System Project Grant #36528 in the amount of $1,250,000. Additionally,
the legislative grant in the amount of $650,000 is to be rolled over. Exhibit "A" appropriates the
grants.
3. Due to an increase in port -ins through the Section 8 Housing Program, the revenue and
expense needs to be increased. Exhibit "A" appropriates the additional revenue and expense
totaling $107,000.
Staff Recommendation
Staff recommends the Board of County Commissioners approve the budget resolution amending the
fiscal year 2020-2021 budget.
44
RESOLUTION NO. 2021-
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,
AMENDING THE FISCAL YEAR 2020-2021 BUDGET.
WHEREAS, certain appropriation and expenditure amendments to the
adopted Fiscal Year 2020=2021 Budget are to be made by resolution pursuant to
section 129.06(2), Florida Statutes; and
WHEREAS, the Board of County Commissioners of Indian River County
desires to amend the fiscal year 2020-2021 budget, as more specifically set forth
in Exhibit "A" attached hereto and by this reference made a part hereof,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year
2020-2021 Budget be and hereby is amended as set forth in Exhibit "A" upon
adoption of this Resolution.
This Resolution was moved for adoption by Commissioner
, and the motion was seconded by Commissioner ,
and, upon being put to a vote, the vote was as follows:
Chairman Joseph E. Flescher
Vice Chairman Peter D. O'Bryan
Commissioner Susan Adams
Commissioner Joe Earman
Commissioner Laura Moss
The Chairman thereupon declared this Resolution duly passed and adopted this
day of , 2021.
Attest: Jeffrey R. Smith
Clerk of Court and Comptroller
In
Deputy Clerk
INDIAN RIVER COUNTY, FLORIDA
Board of County Commissioners
In
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
BY
COUNTY ATT NEY
Resolution No. 2021 -
Budget Office Approval:
Exhibit "A"
Kristin Daniels, Budget Director
Budget Amendment 007
Entry
Number
Type
Fund/ Department/Account Name
Account Number
Increase
Decrease
Revenue
CARES Act/CARES Act Grant
139033-331600-20701
$14,996,026
$0
Emergency Services District/CARES Act Grant
114033-331600-20701
$1,270,371
$0
Emergency Services District/Vaccination Project
11412022-088722
$1,270,371
$0
CARES Act/BCC/Inter-Department Charges
13910111-036990
$2,061,077
$0
CARES Act/Fire Rescue/Worker's Compensation
13912022-012140
$385,216
$0
CARES Act/Small Business Grants
13911059-088715
$1,730,000
$0
CARES Act/Indian River School District
13911069-088001
$1,026,690
$0
CARES Act/United Way
13911069-088006
$1,712,500
$0
CARES Act/City of Vero Beach
13911069-088110
$162,000
$0
CARES Act/City of Fellsmere
13911069-088115
$210,933
$0
CARES Act/Treasure Coast Food Bank
13911069-088142
$800,000
$0
CARES Act/State Health Department
13911069-088190
$200,453
$0
CARES Act/Community Transport Coorindator-SRA
13911069-088230
$150,000
$0
CARES Act/City of Sebastian
13911069-088520
$150,000
$0
CARES Act/Community Support
13911069-088711
$0
$14,056
1.
CARES Act/Town of Orchid
13911069-088713
$0
$39,600
Expense
CARES Act/Treasure Coast Community Health
1 3911 069-08871 4
$100,000
$0
CARES Act/Hospital District
1 3911 069-08871 8
$358,301
$0
CARES Act/Whole Family Health Clinic
13911069-088719
$80,280
$0
CARES Act/Fire Rescue/Other Machinery &
Equipment
13912022-066490
$2,251
$0
CARES Act/County Admin/Other Professional
Services
13920112-033190
$90,112
$0
CARES Act/Facilities/Other Professional Services
13922019-033190
$133,933
$0
CARES Act/Facilities/Other Operating Supplies
13922019-035290
$356,408
$0
CARES Act/Rental Payments Assistance
13922869-088082
$2,500,000
$0
CARES Act/Budget/Other Professional Services
13922913-033190
$97,713
$0
CARES Act/information Systems/Other Operating
Supplies
13924113-035290
$908,242
$0
CARES Act/Clerk of Court
13930086-099020
$20,000
$0
CARES Act/Tax Collector
13940086-099070
$92,861
$0
CARES Act/Sheriff-Law Enforcement
13960086-099040
$796,965
$0
CARES Act/Sheriff-Detention Center
13960086-099140
$923,747
$0
Revenue
Optional Sales Tax/SJRWMD Grant #36528 PC
North
315033-337300-16018
$1,250,000
$0
2.
Optional Sales Tax/FDEP Moorhen Marsh Grant
315033-334301-16018
$650,000
$0
Expense
Optional Sales Tax/CIP-Moorhen Marsh -PC North
31524338-066510-16018
$1,900,000
$0
3.
Revenue
Section 8/Port In Reimbursements
108034-349016
$107,000
$0
Expense
Section 8/Port In Payments
10822264-036731
$107,000
$0
46
1oft
8 1
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown; County Administrator
DEPARTMENT HEAD CONCURRENCE:
THROUGH: Phil Matson, AICP; Community Development Director
FROM: Scott McAdam, Building Official
DATE: March 10, 2021
SUBJECT: Amendment No 1 to Work Order No. 002 to Donadio and Associates
It is requested that the data herein presented be given formal consideration by the Board of County Commissioners
at its regular meeting of March 16, 2021.
DESCRIPTION & CONDITIONS
On January 30, 2020, the County Administrator approved Work Order 002 to Donadio and Associates, in the
amount of $61,000 for Community Development/Building Division renovations, under a Continuing
Architectural Services Agreement approved by the Board on November 13, 2018.
ANALYSIS
Additional work beyond the original scope is necessary due to additional design work and services related to the
renovation project such as IT, data and card access, corridor walls added to the scope, and electrical and
mechanical work. Also included is an amount of funding for future additional architectural services only to be
used for unforeseen circumstances.
Donadio and Associates has prepared Amendment No. 1 to Work Order No. 002 for architectural services
detailing the additional scope of work, budget, and schedule for the project.
FUNDING
Funding of Amendment No. 1 for $22,012.50 is budgeted and available in the Building Department
Fund/Building Department Expansion, account number 441-169000-20019.
RECOMMENDATION
Staff recommends the Board approve Amendment No. 1 to Work order No. 002 with Donadio and Associates
and authorize the Chairman to execute the amendment, after the County Attorney has approved it as to form and
legal sufficiency.
Attachments:
Work Order 002
Amendment No. 1 to Work Order 002
47
ARCHITECTURAL. SERVICES WORK ORDER 002
Community Development/Building Division Renovation
This Work Order Number 002 is entered into as of this 30th stay of January;
2020, pursuant to that certain .Continuing .Architectural Services Agreement_ for
Professional Services entered into as of this 131h day of November, 2018 (collectively
referred to as the "Agreement"), by and between INDIAN. RIVER COUNTY, a political
subdivision of the State of Florida ("COUNTY") and Donadio & Associates, Architects,
P.A. ("ARCHITECT").
The COUNTY has selected the ARCHITECT to perform the professional services
set forth on Exhibit A (Scope of Work), attached to this Work Order and made part
hereof by this reference. The ARCHITECT will perform the professional services within
the timeframe and for the fees detailed in Exhibit A, all in accordance with the terms
and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the
Agreement,' nothing contained in any Work Order shall conflict with the terms of the
Agreement and the termsof the Agreement shall be deemed to be incorporated in
each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF,. the parties hereto have executed this Work Order as of
the date first written above.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN 1 ER COUNT
By:
.Jason A. Brjown, County
Administrator Zai / ^�, ) /
Print Name: r i J • 42 4�'/ice tJ .
Title: Approved: Date:
Approved as to form and legal sufficiency: _�an
',--�--�Reinga ; Counfiy
Attorney
1
DONAD10
R Associates, Arehilects, P.A.
December 18, .20 i 9
Mr. Scott McAdam, C BO, MCP
I.Bidid'uig Official
fudian River County
1801 274' Street,.Bldg. A
Vero [.each, Florida 32960
Dear Mr. McAdam,
Itis: A:RCUITTCTRUAL, MECHANICAL, ELECTRICAL AND PLUM. BING PROPOSAL
FOR THE INTERIOR DEMOLITION AND RT-I)ESIGN OIC
THE COMM UN- rrY.I3EVE, MIME NT'DEPARTMFN'F LOCATED m.
IWILDING" A" IN'THE INDM- IUVER. COUNTY.A.DWNISTRATION COMPLEX,
VERO 13EACH,.117LORIDA
ARCMTE CTS PR()Jli CT #21119=48/1.2
A brief description of the -%vbd< covered by this proposal includes the following:
Part of the P:irst FImr.c.)f Build irlg "A"'is occupied by the Com imunity Devolopment,Departnetit. This
consists of a Reception; area, Waitingaarea, Building Deparhnent Customer Sorvice Counters, ".Pima er of
the Day's Office" Fire .Department Reception, Building OfFic;iais.Of(ices, Fine Depnr.Unent
Offices/Cubiid es, Documelit Qertr r,.Produetion area, Cnfe and:General Cil ultltion slincc.. '['l c Floor arell
described above:is. approximately 1.0,13:110 sq. ft.
All of the above are to be demolished and the accumulative spaces re-designed/space Manned to improve
Department eflieie.ncy, connectivity artd Public access. All services i.e, Electrical, Mechanical, Plumbing
and Automatic Sprinkler System to be ro-designed to accoatmodate [Ire new p.roposed'Fenant
improvement. ,
This proposalis based upon the provision of tile following Scope of'Services:
1) ARCHITECTURAL
o SCI EMATIC DESIGN PHAR
'fife Architera shall assi4l the Owt' i ill esta.lilishing 11ie 1vogealn And: ameiTaln'the miuim-netts of
the project and shall .ar-1•ive as a ill ttlual . inderstand iig.of such: rcquiccn]cilts. with the Owner. Based
on this under;stauding the Architect shall prepare Schematic Design :Docunicias consisting of
draNvings, outlitle specifications.
} 609 1711 Street Vero Beneh, rloridn 32960 Phone 772 794 2929 Fns 772 562.8(.00
0,
F esP 4�b
L.Iccnsc No. AA1k102238
49
PROPOSAL FOR THE wrEmoR DEMOLITION AND RE-Dt"sSIGN.OF THE COMMUNITY
DbVELOPMENT DBPAP,,rmENTBU1LDINO "A" INDIAN RWER COUNTY ADMINISTRATION COMPLEX
Deccin*r t 8; 2019
Page 2
DESIGN DTVELOPMr,,NT PITASIJ
Based .on the approved'Schernatic.Design Documents.and.ariyadjustmants authorized by the
Owner in the progeam schedule of construction budget, the .Architeot shall:preparc, for approval
by the Owner, Design D.evelopment:Documents.consisting of drawings and.otheT documents to
fns and describe the size.arid character of the projoct.:as to Architectural, Mechanical Arid Electrical
systems, materials and such hither elements as. may appropriate.
CONSTRUCTION DOCUMENTS PHASE
Based. on tho approved Design Devalopment Documents and any further adjustinents .in, the
scope or quality of the project or in the cousbuction. budget authorized by the Owner, the Architect
shall prepare, for approval by the Owner, Construction Documentsconsisting of Drawings and
Specifications setting forth in detail the requirements for the construction of the Project.
e I31D im AND NEGOTIATION PHASE
The Architect, followingthe Owner's approval of the Construction Documents shall assist tile
Owner in the review of Bids for Construction,. attendanee.at.Pre-Bid -Meeting, clarifications
of UL's and'issuance of addenda.
COIVSTRUCTI.ON. ADMINISTRATION PHASE OF T*]A CONSTRUCTION CONTRACT
The Architect's responsibility to provide .Basic Services for:the Construction Phase under this
Agreement commences with the award of die contract for construction and tenninates at the
issuance.to the Owuet of the FinalCertificatefor Paymernt or -60 days after the date of Substantial
Completion of the Woi�k,.whichever comes.first.
The Architect shall provide. periodic a maximum of eight (8.. periodic Site Observations, Review
of Contractot's:Applicittioris.for Payment, Contractors reduest.for information and/.or clarifications,
Shop Drawing Reviews, Review of Change Order and decisions on any claims or disputes,.
.Punch -List Watts-Tiu i with. Client and Contractor to determine general conformity with approved
plans -and specifications.
II) MECIiANICAL, ELECTRICAL ,A.ND PLUMBING
a) Coordinate with Client to establish design. criteria for heating, ventilation and air
conditioning (14VAC), electrical and plumbing:
b) Construction documents and speoifreations for HVAC, electricaland plumbing,
which include but not limited to: Floor Plans, schedules, rise'rs,panels,Aetaiis, etc..
c) Coordinate aid conform with apptiea-ble Building:. Codes arid -Building Departments.
d) Three (3) sets of signed and sealed. pennit documents, Additional sets to be billed
as reimbursables.
e} State of Florida. energy sales.
50
PROPOSALTOR T'II1 1rTfj,:RIOR DEMOLITION AND RE-D1.•'rSIGN 01''1'!.11; COMMUNITY
DEVELOPMf'NI' [3F.PARTMENI'BUILDING "P INDIAN RIVER COUNTY ADMINISTRATION COMPI,,E.sX
December 18; 2019
1>aae 3
Ill) PROFESSIONAL FEES (Basic)
o Demolition Drawings/Field Measure $ 6,000.00
• Schematic Design/Demolition Drawings- $ 8,250.00
e Design Development $ .11.,000:00
a Construction Docuunents $ 22,000:00
• Bidding, $ 2,750.00
a Construction_ Administration $1.11000.00
Total Fee $ 61,000:00
ITS FEL PAYMENT SClFIEDULF
A. The fee is based upon our understanding of the stated goals and upon completion of services
described above. The Fee Payment shall be billed monthly based upomthe completion of the
Scope of Work of the project as of the dateof the invoice. Payment is.duo upon receipt of the
invoice. Invoices not paid within:thirty (30) days cifinvoice:date will -be subjeot to a. finance
charge of one mod one-halfpercent (1:5%) permonth.
Reimbursable expenses are. in'addition'to compensation for Basic SeiViees and;.inchtde expenses
incurred by the Arobitect, Im, the interest of the nrojeet, $ucS1 expenses 4uiie ti�it are.ricf
necessarily limited to the cost of reproduction, postage, long-distance coinmunication, facsimiles,
photographs and mileage. Reimbursable expenses will be billed at actual cost. Estimated Cost
of Reimbursables is a maximum not to exceed amount of Twenty-five Hundred Dollars
($2,500,00).
B, Should. the;sco.pe of the project change substantially, the fee .will be altered accordingly, based.
upon.Q'wnerapproval.. Such wok will be billed at the Wiled -at the hourly.rates specified below,
for the time involved. No additional work will be initiated without.C3wnet' written authorization.
C. Donadio & Associates, Architects, P.A. Standard Hourly Billing Rates areas follows:
Principal
$200_•00
Senior. Project Manager
$175,00
PI'ojeet Manager
$135.00
CADD Manager
$135.0.0
CADD Technician l
$100.00
CADD Technieian II
$ 90,00
CADDTechnician.M
$ 85.0.0
Intern Architect
$100:00
Office lVlanager
$ 85.00
Admin.istradve Assistant
$ 65.00
Receptionist
$ 60,00
'technical Support
$ 55,00
D. If the project is abandoned or terminated before completion, owner will be invoices. for the services
performed, together with the reimbursable expenses Mourred;,.as of the. elate oftennination,
G. Should.any questions arise regarding an invoice or any portion thereof,this office should. be
contacted immediately. Payment for the arnount in question may be withheld:. However, timely
payment of the balance is required.
51
PROPOSAL FnR I-FiE HNITMOR D NiQUTION AND RI: -DI -SIGN 01! 1'111? COMMUNITYD.cvI L i)mcwr DEPARTmrw'I' HIJILUINO "A" INDIAN RIVER COUNTY Al).4iINiS'I'I1A'I'IUN C01h'IPLCX
t)e mLw 18, 2019
Page'l
F. Payment RW services pel•fornwd is in no way based Upon the receil f of regulatory api)!'ovals or
project fnAncin.g.,
G. This Proposal is valid for 10`days from the date shown hereon and represents the entire
und..astanding 15cttvecu Parties with respcet to the referenced Project. raid may wity #ie modified 'iii
writing.
V) GENERAL.
A. Illustrative mudcrings or models are not part of the Basic SetTices.
B. Interior Design, Geotechnical Repeats, Environmcutal Surveys, C.;ivil.Engineering, Off Site
Road Way Impro:vcments, As -built Survoys, Re -Zoning, Traffic Analyses, Full Time on Site
Representation, Fo1111al Site Plan Sud Irrigationbmittal, Landscape and Design and Drawings,
Permit Application Fees, Building Permit Pees and any other Application Fees for Agency
approvals erre nut -port of title Basic: Sery ices.
C. All, c1.1-Mvi.ngs, specifications and ether d cuthents prepared for this.p:rbjt ct are for use solely
with tr is 1)myect and imless otherwise provided l7oMdio & Asspciaies, Architects, PA. ace
the. atithor:and owtacr *and .retain all lawful copyrights to. SiICh :docurneuts.
This Proposal Ietterbotline5.otn Arch tura 1j MrP Scope of Services..
S.hnuld this arrangeirlenl be acceptable to you, please sign anal return one ( 1) copy to this Office.
Thal.A. you again, for this op.portunity.to -work with you on ihispoaject.
very truly Yours,
Flaydn K. C.uitis, R.i B..A., ARD Indian River County
I MC11nd
1-- 11. ................................... . ...
Print frame
Date �My
52
DONADIO
& Associates, Architects, P.A.
ADDITIONAL SERVICES CONTRACT ADDENDUM NO 1 to WORK ORDER 002 FOR:
Project Name: IRC Building Department Renovations
Client: Indian River County
Contact: Mr. Scott McAdam
DESCRIPTION OF WORK:
DAA Project No.: 2019-48/1.2
Date: February 18, 2021
From: Donadio and Associates Architects, P.A.
• Architectural Services for IT, Data and Card Access - Senior Project Manager/CADD Technician I =
$7,475.00
• Corridor Walls and Doors Senior Project Manager/CADD Technician I = $4,100.00
• Color Board/Material Selection. Senior Project Manager/CADD Technician I = $3,912.50
• Kitchen/Conference Room, Document Center Changes Senior Project Manager/CADD Technician I =
$1,175.00
• Meeting with Scott McAdam and Accountant Regarding Fees Senior Project Manager/CADD Technician I =
$350.00
• Future Additional Architectural Services Contingency Senior Project Manager/CADD Technician I =
$5,000.00
NOTE: This future services amount will only be used if further unforeseen circumstances warrant.
Additional Services Amount: $22,012.50
(Reimbursables* are not included in this fee)
Approved by:
(Authorized to sign on behalf of Client)
Please print name:
Date:
Delivery:
Standard Hourly Fees
$65.00/hour - Clerical
$85.00/hour -Office Manager
$100.00/hour - CADD Tech 1
$135.00/hour - CADD Manager
$135.00/hour - Project Manager
$175.00/hour - Senior Project Manager
$200.00/hour - Principal
2001911 Avenue, Suite 308 Vero Beach, Florida 32960 Phone 772 794 2929 Fax 772 562 8600
Email - anthony n donadio-arch.com License No. AA0002238 53
D O N A D:1 O
& Associates, Architects, P.A.
Standard Hourly Billing Rates
January 1, 2021
Architectural Staff
Principal
Senior Project Manager
Project Manager
CADD Manager
CADD Technician I
CADD Technician II
CADD Technician III
Intern Architect
Office Manager
Administrative Assistant
Clerical
Hourly
$200.00
$175.00
$135.00
$135.00
$100.00
$ 90.00
$ 85.00
$1.00.00
$ 85.00
$ 65.00
$ 60.00
The rates set forth above are adjusted annually in accordance with Donadio and Associates
normal salary review processes.
2001 91h Avenue, Suite 308, Vero Beach, Florida 32960 Phone 772 7942929 Fax 772 562 8600 \�����
License No. AA0002238
54 ®edam
ai-
\nrii..n ln.liliir
rf.\rrirc:r.
•
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E., Public Works Director
FROM: James W. Ennis, P.E., Asst. Public Works Director
SUBJECT: Florida Department of Transportation (FDOT) Right of Way Acquisition
Memorandum of Agreement for Oslo Rd from East of 82nd Avenue SW to 58th
Avenue SW, FDOT Financial Project No. 431521-1-52-01 (IRC -1411)
DATE: February 25, 2021
DESCRIPTION AND CONDITIONS
The Florida Department of Transportation (FDOT) requires that Indian River County approve the attached
Right of Way Acquisition Memorandum of Agreement outlining conditions for the acquisition of certain
property rights along the project corridor of Oslo Road from East of 82nd Avenue SW to 58th Avenue SW. The
agreement endorses FDOT to perform the right of way acquisition, for and on behalf of the County. The
County authorizes FDOTto conduct right of way acquisition and related activities, including eminent domain
proceedings, on the project in accordance with the Federal Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, as amended.
FDOT is authorized to remove any unpermitted and/or unauthorized improvements or personal property
within the County right of way within the project limits. In the event an improvement or personal property is
permitted and/or authorized with the County right of way, the County shall cooperate with the FDOT to
coordinate its removal. Removal shall include, but is not limited to, notice of ejectment, eviction, etc. Upon
FDOT's completion of its acquisition activities, the County will accept the acquired property from the FDOT.
FUNDING
No funding is necessary for this item.
RECOMMENDATION
Staff recommends the Board of County Commissioners approve the Authorizing Resolution and FDOT Right
of Way Acquisition Memorandum of Agreement and authorize the Chairman to execute the same.
ATTACHMENTS
Authorizing Resolution
FDOT Right of Way Acquisition Memorandum of Agreement
AGENDA ITEM FOR MARCH 16, 2021
55
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER
COUNTY, FLORIDA, AUTHORIZING THE CHAIRMAN'S EXECUTION OF A RIGHT
OF WAY ACQUISITION MEMORANDUM OF AGREEMENT WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION FOR ACQUISITION OF RIGHT OF WAY FOR
THE WIDENING OF OSLO ROAD/CR606 FROM 82ND AVENUE SW TO 58TH AVE
SW.
WHEREAS, the BCC previously accepted a resolution number 2017-023, in support of the widening
improvements to Oslo Road/CR606 from 82nd Avenue SW to 58th Avenue SW, Indian River County; and
WHEREAS, the State of Florida, Department of Transportation, has requested Indian River: County
execute and deliver to the State of Florida, Department of Transportation, the Right of Way Acquisition
Memorandum of Agreement for the aforementioned project; and
WHEREAS, a resolution to execute the Right of Way Acquisition Memorandum of Agreement for
the aforementioned project is required.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA, that the. Chairman of the Board is hereby authorized to make, execute, and
deliver to the State of Florida, Department of Transportation, the Right of Way Acquisition Memorandum
of Agreement for the aforementioned project.
The foregoing resolution was offered by Commissioner who moved its
adoption. The motion was seconded by Commissioner and, upon being put to a vote,
the vote was as follows:
Joseph E. Flescher, Chairman
Peter D. O'Bryan, Vice Chairman
Susan Adams, Commissioner
Joe Earman, Commissioner
Laura Moss, Commissioner
The Chairman thereupon declared the resolution duly passed and adopted this
day, of 2021.
BOARD OF COUNTY COMMISSIONERS INDIAN
RIVER COUNTY, FLORIDA
By
Joseph E. Flescher, Chairman
Attest: Jeffrey R. Smith, Clerk of
Court and Comptroller
By:
Deputy Clerk
Approved as to form and
legal sufficiency:
By:
William K. DeBraal, Deputy Attorney 56
RIGHT OF WAY ACQUISITION
MEMORANDUM OF AGREEMENT
This is a Memorandum of Agreement ("MOA") made and entered into this day of
20 , by and between the STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION, an agency of the State of Florida ("DEPARTMENT) and INDIAN RIVER
COUNTY, a Political Subdivision of the State of Florida ("AGENCY").
WITNESSETH:
WHEREAS, the DEPARTMENT is constructing a transportation project for the Oslo
Road Widening ("Project"), as depicted in the attached Exhibit "A" and associated with Item /
Segment Number 431521-1-52-01; and
WHEREAS, the AGENCY is the owner of the facility; and
WHEREAS, pursuant to Sections 339.07, 339.08 and 339.12, Florida Statutes, and
federal funding provisions, the DEPARTMENT is authorized to undertake projects within the
AGENCY's geographical limits; and
WHEREAS, the Project will involve the acquisition of various property interests along
the Project corridor; and
WHEREAS, the DEPARTMENT plans to construct the Project and conduct right of way
acquisition and related activities, including eminent domain proceedings, on the Project for and
on behalf of the AGENCY to prepare the Project for construction; and
WHEREAS, the DEPARTMENT will conduct its right of way acquisition activities in
accordance with its right of way procedures and applicable federal acquisition requirements; and
WHEREAS, the parties agree that it is in the best interest of the public to promote a
cooperative effort between the DEPARTMENT and the AGENCY for the successful completion
of the Project.
NOW THEREFORE for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged by the parties, this MOA sets forth and outlines the following
agreements between the DEPARTMENT and the AGENCY concerning the performance of
acquisition and maintenance activities by the AGENCY and the DEPARTMENT for the AGENCY's
Project:
The above recitals are true and correct and are incorporated herein by reference.
2. Upon completion of its acquisition and construction activities for the Project, the
DEPARTMENT will transfer and the AGENCY will accept acquired property rights along
the AGENCY facilities, including excess property acquired by the DEPARTMENT on
behalf of the AGENCY. If for some reason the DEPARTMENT does not construct the
Project, any acquired property shall be conveyed to the AGENCY in accordance with all
federal and state regulations, and the AGENCY shall accept the property and comply with
all. regulations, including making any and all reimbursements to the DEPARTMENT or the
Federal Highway Administration ("FHWA") that may be required by said regulations due
to the Project not being constructed.
3. Said conveyance shall include, and the AGENCY fully accepts, a transfer and assignment
of all rights and obligations pursuant to any maintenance agreement, utility agreemenp,
subordination, and/or other agreements or matters of record relating to the property to be
conveyed and the AGENCY shall assume all responsibilities and liabilities arising from
any obligations thereunder which responsibilities, liabilities and obligations as set forth in
the conveyance documents shall run with the land. This provision shall survive the
termination of this MOA.
4. Notwithstanding any other provision herein to the contrary, the DEPARTMENT shall not
be responsible for any costs or attorney fees arising out of any liabilities or obligations
incurred regarding the right of way after the transfer of property.
5. Prior to and during construction of the Project by the DEPARTMENT, the AGENCY
shall be responsible for the maintenance of all properties acquired for the Project by
the DEPARTMENT, keeping them in a safe condition. This includes responding to and
addressing Code Enforcement violations and complaints from the public as well as any
required mowing and litter removal during construction.
6. To the extent provided by law, the AGENCY shall indemnify, defend and hold harmless
the DEPARTMENT and all of its officers, agents and employees from any claim, loss,
damage, cost, charge, or expense arising out of any act, error, omission, or negligent
act by the AGENCY, its agents or employees during acquisition and other related
activities on the Project except that neither the AGENCY, its officers, agents or
employees will be liable for any claim, loss, damage, cost, charge, or expense arising
out of any act, error, omission, or negligent act by the DEPARTMENT or any of its
officers, agents or employees during the performance of acquisition and other related
activities on the Project.
7. Any and all notices given or required under this MOA shall be in writing and either hand -
delivered with receipt acknowledged or sent by certified mail, return receipt
requested. All notices delivered shall be directed as follows:
As to the DEPARTMENT:
Anson Sonnett, P.E., Project Manager
Florida Department of Transportation
3400 West Commercial Boulevard
Fort Lauderdale, Florida 33309-3421
Phone: (954) 777-4474
With copy to:
Dan Marwood, Deputy Right of Way Manager - Production
Florida Department of Transportation
3400 West Commercial Boulevard
Fort Lauderdale, Florida 33309-3421
Phone: (954) 777-4237
As to the AGENCY:
Richard B. Szpyrka, P.E.
Public Works Director
Indian River County
1801 27th Street
Vero Beach, FL 32960
(772) 226-1234
With copy to:
WE
County Attorney
Indian River County
1801 27th Street
Vero Beach, FL 32960
8. Multiple copies of this MOA may be fully executed by all parties, each
of which shall be deemed to be an original. The date entered above where indicated shall
be the date the last party signed this MOA.
REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
59
IN WITNESS WHEREOF, the parties hereto have made and caused this Memorandum
of Agreement to be authorized and duly executed on behalf of their respective entities.
Administrative Assistant:
Print Name:
ATTEST: Jeffrey R. Smith
Clerk of Court and Comptroller
By:
Deputy Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
William K. DeBraal
Deputy County Attorney
FOR DEPARTMENT:
FLORIDA DEPARTMENT OF
TRANSPORTATION, DISTRICT FOUR
M
Steven C. Braun, P.E.
Director of Transportation Development
Legal Approval:
District Four Attorney
FOR AGENCY:
BOARD OF COUNTY COMMISIONSERS
INDIAN RIVER COUNTY, FLORIDA
By:
Joseph E. Flescher
Chairman
This Memorandum of Agreement has been duly authorized and approved on
by Indian River County Resolution No.
60
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INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown, County Administrator
THROUGH: Richard B. Szpyrka, P.E., Public Works Director
FROM: Monique Filipiak, Land Acquisition Specialist
SUBJECT: Stormwater Property Purchase - 7205 8th Street, Vero Beach, FL 32968
Owner: Catherine C. Detko
DATE: March 8, 2021
DESCRIPTION AND CONDITIONS
Catherine C. Detko owns a 38.35 acre parcel of property located at 7205 8th Street, Vero Beach, FL 32968.
Staff was recently approached by Thomas Kennedy, realtor for Ms. Detko about the property. The subject
property consists of a 38.35 acre unimproved vacant parcel that is located adjacent to the southeast
corner of 81h Street and 74th Avenue. The property is zoned A-1 agricultural. Indian River County is
purchasing the property for a future stormwater treatment facility to remove nitrogen & phosphorus
from the stormwater in the IRFWCD canal system before discharge into the Indian River Lagoon.
The County offered $958,750.00 to purchase the property. After a few weeks of negotiations all parties
agreed on $958,750.00 purchase price, and the County paying all closing costs estimated at $17,000.00.
The County obtained an appraisal of the property indicating a value of $1,080,000.00.
FUNDING
Funding for this expense in the amount of $975,750 is budgeted and available in the Optional Sales
Tax/Public Works/All Land-TMDL/Lagoon Treatment account.
Account Name
Account Number
I Amount
Optional Sales Tax/Public Works/All Land —
TMDL/Lagoon Treatment
31524338-066110-21006
$975,750.00
RECOMMENDATION
Staff recommends the Board approve the Purchase Agreement in the amount of $958,750.00, with an
estimated $17,000.00 in closing costs to be paid by the County for purchase of the 38.35 acre property
located at 7205 8th Street, Vero Beach, FL 32968, and authorize the Chairman to execute the purchase
agreement on behalf of the Board.
ATTACHMENTS
Purchase Agreement
Boundary Survey
Location Map
APPROVED AGENDA ITEM FOR: March 16, 2021
62
AGREEMENT TO PURCHASE AND SELL REAL ESTATE
BETWEEN INDIAN RIVER COUNTY
AND
CATHERINE C. DETKO
THIS AGREEMENT TO PURCHASE AND SELL REAL ESTATE ("Agreement") is
made and entered into as of the day of , 2021, by and between Indian
River County, a political subdivision of the State of Florida ("the County"), and Catherine C.
Detko ("the Seller) who agree as follows:
WHEREAS, Seller owns property located at 7205 8th Street, Vero Beach, Florida
32968. A legal description of the property is attached to this agreement as Exhibit "A" and
incorporated by reference herein; and
WHEREAS, the County is purchasing the property fora future stormwater treatment
facility and drainage purposes; and
WHEREAS in order to proceed with future stormwater and drainage plans, the
County needs to purchase the property along 8th Street; and
WHEREAS, the Seller contacted the County to purchase the parcel of approximately
38.35 acres of property as depicted on Exhibit "A", and
WHEREAS, the Parties agree this is an arm's length transaction between the Seller
and the County, without threat of eminent domain.
NOW, THEREFORE, in consideration of the mutual terms, conditions, promises,
covenants and premises hereinafter, the COUNTY and SELLER agree as follows:
1. Recitals. The above recitals are affirmed as being true and correct and are
incorporated herein.
2. Agreement to Purchase and Sell. The Seller hereby agrees to sell to the County,
and the County hereby agrees to purchase from Seller, upon the terms and conditions set
forth in this Agreement that certain parcel of real property located at 7205 8th Street, Vero
Beach, Florida 32968 and more specifically described in the legal description attached as
Exhibit "A", fee simple, containing approximately 38.35 acres, all improvements thereon,
together with all easements, rights and uses now or hereafter belonging thereto
(collectively, the "Property").
2.1 Purchase Price, Effective Date. The purchase price ("Purchase Price") for the
Property shall be $958,750.00 (Nine Hundred Fifty Eight Thousand Seven Hundred Fifty
and 00/100 Dollars). The Purchase Price shall be paid on the Closing Date. The Effective
Date of this Agreement shall be the date upon which the County shall have approved the
execution of this Agreement, either by approval by the Indian River County Board of
County Commissioners at a formal meeting of such Board or by the County Administrator
pursuant to his delegated authority.
3. Title. Seller shall convey marketable title to the Property by warranty deed free of
claims, liens, easements and encumbrances of record or known to Seller; but subjectd3
property taxes for the year of Closing and covenants, restrictions and public utility
easements of record provided (a) there exists at Closing no violation of any of the
foregoing; and (b) none of the foregoing prevents County's intended use and development
of the Property ("Permitted Exceptions").
3.1 County may order an Ownership and Encumbrance Report or Title Insurance
Commitment with respect to the Property. County shall within fifteen (15) days following
the Effective Date of this Agreement deliver written notice to Seller of title defects. Title
shall be deemed acceptable to County if (a) County fails to deliver notice of defects within
the time specified, or (b) County delivers notice and Seller cures the defects within thirty
(30) days from receipt of notice from County of title defects ("Curative Period"). Seller shall
use best efforts to cure the defects within the Curative Period and if the title defects are not
cured within the Curative Period, County shall have thirty (30) days from the end of the
Curative Period to elect, by written notice to Seller, to: (i) to terminate this Agreement,
whereupon shall be of no further force and effect, or (ii) extend the Curative Period for up
to an additional 90 days; or (iii) accept title subject to existing defects and proceed to
closing.
3.2 This agreement is contingent upon a "clean" Phase 1 Environmental Assessment of
the Property for the County's intended use. The Seller shall permit access to the County
(or its agent) for such testing and examination needed for the Phase 1 Assessment upon
reasonable notice by the County. At the conclusion of the Phase 1 Assessment, the
property shall be returned to its original condition, ordinary wear and tear excepted.
4. Representations of the Seller.
4.1 Seller is indefeasibly seized of marketable, fee simple title to the Property, and is the
sole owner of and has good right, title, and authority to convey and transfer the Property
which is the subject matter of this Agreement, free and clear of all liens and
encumbrances.
4.2 From and after the Effective Date of this Agreement, Seller shall take no action
which would impair or otherwise affect title to any portion of the Property, and shall record
no documents in the Public Records which would affect title to the Property, without the
prior written consent of the County.
4.3.1 There are no existing or pending special assessments affecting the Property, which
are or may be assessed by any governmental authority, water or sewer authority, school
district, drainage district or any other special taxing district.
5. Default.
5.1 In the event the County shall fail to perform any of its obligations hereunder, the
Seller shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice
delivered to the County at or prior to the Closing Date and thereupon neither the Seller nor
any other person or party shall have any claim for specific performance, damages, or
otherwise against the County; or (ii) waive the County's default and proceed to Closing.
5.2 In the event the Seller shall fail to perform any of its obligations hereunder, the
County shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice
delivered to the Seller at or prior to the Closing Date and thereupon neither the County rg4
any other person or party shall have any claim for specific performance, damages or
otherwise against the Seller; or (ii) obtain specific performance of the terms and conditions
hereof; or (iii) waive the Seller's default and proceed to Closing:
6. Closing.
6.1 The closing of the transaction contemplated herein ("Closing" and "Closing Date")
shall take place within 45 days following the execution of the contract by the Chairman of
the Board of County Commissioners. The parties agree that the Closing shall be as
follows:
(a) The Seller shall execute and deliver to the County a warranty deed conveying
marketable title to the Property, free and clear of all liens and encumbrances and in the
condition required by paragraph 3.
(b) If Seller is obligated to discharge any encumbrances at or prior to Closing and fails
to do so, County may use a portion of Purchase Price funds to satisfy the encumbrances.
(c) If the Seller is a non-resident alien or foreign entity, Seller shall deliver to the County
an affidavit, in a form acceptable to the County, certifying that the Seller and any interest
holders are not subject to tax under the Foreign Investment and Real Property Tax Act of
1980.
(d) The Seller and the County shall each deliver to the other such other documents or
instruments as may reasonably be required to close this transaction.
6.2 Taxes. All taxes including non -ad valorem taxes and special assessments which
are a lien upon the property,on or prior to the Closing Date (except current taxes
which are not yet due and payable) shall be paid by the Seller.
7. Personal Property.
7.1 The Seller shall have removed all of its personal property, equipment and trash from
the Property. The Seller shall deliver possession of the Property to County vacant and in
the same or better condition that existed at the Effective Date hereof.
7.2 Seller shall deliver at Closing all keys to locks and codes to access devices to
County, if applicable.
8. Closing Costs; Expenses. County shall be responsible for preparation of all Closing
documents.
8.1 County shall pay all expenses at Closing:
8.1.1 The cost of recording the warranty deed and any release or satisfaction obtained by
Seller pursuant to this Agreement.
8.1.2 Documentary Stamps required to be affixed to the warranty deed.
8.1.3 All costs and premiums for the owner's marketability title insurance commitment and
policy, if any. 65
8.1.4 All costs necessary to cure title defect(s) or encumbrances, other than the
Permitted Exceptions, and to satisfy or release of record all existing mortgages, liens or
encumbrances upon the Property.
8.1.5 The estimated closing costs for this purchase transaction is $17,000.
9. Miscellaneous.
9.1 Controlling Law. This Agreement shall be construed and enforced in accordance
with the laws of the State of Florida. Venue shall be in Indian River County for all state
court matters, and in the Southern District of Florida for all federal court matters.
9.2 Entire Agreement. This Agreement constitutes the entire agreement between the
parties with respect to this transaction and supersedes all prior agreements, written or
oral, between the Seller and the County relating to the subject matter hereof. Any
modification or amendment to this Agreement shall be effective only if in writing and
executed by each of the parties.
9.3 Assignment and Binding Effect. Neither County nor Seller may assign its rights and
obligations under this Agreement without,the prior written consent of the other party. The
terms hereof shall be binding upon and shall inure to the benefit of the parties hereto and
their successors and assigns.
9.4 Notices. Any notice shall be deemed duly served if personally served or if mailed by
certified mail, return receipt requested, or if sent via "overnight" courier service or facsimile
transmission, as follows:
If to Seller: Catherine C. Detko
2131 Seville Avenue
Vero Beach, FL 32960
If to County: Indian River County
1801 27th Street
Vero Beach, FL 32960
Attn: Land Acquisition/Monique Filipiak
Either party may change the information above by giving written notice of such change as
provided in this paragraph.
9.5 Survival and Benefit. Except as otherwise expressly provided herein, each
agreement, representation or warranty made in this Agreement by or on behalf of either
party, or in any instruments delivered pursuant hereto or in connection herewith, shall
survive the Closing Date and the consummation of the transaction provided for herein.
The covenants, agreements and undertakings of each of the parties hereto are made
solely for the benefit of, and may be relied on only by the other party hereto, its successors
and assigns, and are not made for the benefit of, nor may they be relied upon, by any other
person whatsoever.
9.6 Attorney's Fees and Costs. In any claim or controversy arising out of or relating to
this Agreement, each party shall bear its own attorney's fees, costs, and expenses. 66
9.7 Counterparts. This Agreement may be executed in two or more counterparts, each
one of which shall constitute an original.
9.8 County Approval Required: This Agreement is subject to approval by the Indian
River County Board of County Commissioners as set forth in paragraph 2.
9.9 Beneficial Interest Disclosure: In the event Seller is a partnership, limited partnership,
corporation, trust, or any form of representative capacity whatsoever for others, Seller shall
provide a fully completed, executed, and sworn beneficial interest disclosure statement in
the form attached to this Agreement as an exhibit that complies with all of the provisions of
Florida Statutes Section 286.23 prior to approval of this Agreement by the County.
However, pursuant to Florida Statutes Section 286.23 (3) (a), the beneficial interest in any
entity registered with the Federal Securities and Exchange Commission, or registered
pursuant to Chapter 517, Florida Statutes, whose interest is for sale to the general public,
is exempt from disclosure; and where the Seller is a non-public entity, that Seller is not
required to disclose persons or entities holding less than five (5%) percent of the beneficial
interest in Seller.
IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the
date first set forth above.
INDIAN RIVER COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
Joseph E. Flescher, Chairman Catherine C. Detko Sign/Date Here
Date Approved by BCC
67
ATTEST:
Jeffrey R. Smith, Clerk of Court and
Comptroller
M
Deputy Clerk
Approved:
Jason E. Brown, County Administrator
Approved as to Form and Legal Sufficiency:
William K. DeBraal, Deputy County Attorney
68
EXHIBIT "Al)
LEGAL DESCRIPTION:
"ALL OF TRACT 4, SEC11ON 18, TOWNSHIP 33 SOUTH, RANGE 39 EAST, ACCORDING TO THE LAST GENERAL PLAT OF LANDS OF THE
INDIAN RIVER FARMS COMPANY SUBDIVISION AS RECORDED IN PLAT BOOK 2, PAGE 25 OF THE PUBLIC RECORDS OF ST. LUCIE
COUNTY, FLORIDA, SAID LANDS NOW LYING AND BEING IN INDIAN RIVER :COUNTY, FLORIDA."
CONTAINING 38.35 ACRES MORE OR LESS.
MUNICIPAL ADDRESS: 7205 8TH STREET, VERO BEACH, FLORIDA 32968
69
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INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown
County Administrator
THROUGH: Phillip J. Matson, AICP
Community Development Director
FROM: Brian Freeman, AICP
MPO Staff Director
DATE: March 5, 2021
SUBJECT: Senior Resource Association Fixed Route Computer Aided Dispatch/Automatic
Passenger Counting & Demand Response Scheduling System
It is requested that the information herein presented be given formal consideration by the Board
of County Commissioners at its regular meeting of March 16, 2021.
DESCRIPTION, CONDITIONS, & ANALYSIS
Indian River County is the Designated Recipient of state and federal transit funding for the
Sebastian -Vero Beach urbanized area. Those funds are passed through to the Senior Resource
Association (SRA), Indian River County's designated transit service provider, which operates the
GoLine (fixed route) and the Community Coach (demand response) transit services.
On October 16, 2020, SRA issued a Request for Proposals (RFP) for qualified vendors to provide
a new Integrated Computer Aided Dispatch/Automated Vehicle Locator/Automatic Passenger
Counter (CAD/AVL/APC) system. This software is an essential component for the efficient
operation of a public transportation system. Among its many functions, the software is used to
schedule "door-to-door" (Community Coach trips), maintain a database of all Community Coach
clients, track the real-time GPS location of all transit vehicles, count all GoLine passenger
boardings for required ridership reports, and provide a mobile smartphone app for transit users.
Three proposals were received, reviewed, and scored by an RFP Review Committee comprised of
SRA and County staff. Demonstrations by all three proposing firms were held, and a final ranking
was developed. The final rankings established by the committee are listed below. (RouteMatch,
the current vendor, did not submit a proposal.)
72
Ranking Proposer
1 Transloc/Ecolane
2 Connexionz/CTS
3 Engie/RideCo
The RFP Review Committee scored Transloc/Ecolane the highest based on its combination of
software capability, and value. In particular, it will provide an enhanced customer experience
allowing Community Coach clients the option to self -schedule trips and a smartphone app for
GoLine passengers to use for trip planning.
Federal Transit Administration (FTA) Section 5307 grant funds .will be used to pay for the
technology update. The five-year cost for the system is $679,389 (or an average cost of
$135,878). Those costs include initial hardware/software setup costs (which are considered
capital expenses) as well as annual maintenance fees (which are considered operating expenses).
Because SRA receives the funds necessary for this purchase via the County as a pass-through
agency, SRA has requested approval of the ranking and ultimate purchase.
FUNDING
Grant funds from the Federal Transit Administration's (FTA) Section 5307 program will be used
to pay for the technology update. Through the Section 5307 program, FTA covers 100% of all
capital expenses and 50% of all operating expenses. Sufficient funds are available in the County's
existing Section 5307 grants to cover the expenses associated with the technology update.
RECOMMENDATION
Staff recommends the Board approve the committee's final rankings and concur with SRA's
selection of Transloc/Ecolane to provide the system.
73
INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator /
Department of General Services
r
CONSENT AGENDA
BCC Meeting 03-16-2021
Date: March 10, 2021
To: The Honorable Board of County Commissioners
Thru: Jason E. Brown, County Administrator
Michael C. Zito, Assistant County Administrator
From: Leigh Anne Uribe, Human Services Director
Subject: Children's Services Advisory Committee's Recommendation of Request for
Proposal, Grant Application and Agency Grant Contract for FY 2021-2022
By recommendation of the Children Services Advisory Committee, attached is the Request for
Proposal (RFP), the Grant Application and the Agency Grant Contract as pertaining to the funding
of children's programs in Indian River County for FY 2021-2022.
BACKGROUND:
Each year, in accordance with ordinance 99-01, the Children .Services Advisory Committee
(CSAC) initiates the grant process for the next fiscal year by identifying and prioritizing unmet and
under -met needs to be addressed in programs and services funded for children living in Indian
River County. The data evaluated is derived from a countywide children's needs assessment
performed every 3- 5 years and updated annually, the result of which is set -forth in the Focus Areas
of Need. Once determined, the RFP is written and then advertised, outlining the Focus Areas of
Need and the funding priorities therein. Additionally, the full RFP includes instructions,
administrative requirements, evaluation criteria, and general guidelines for agencies applying for
funding.
RECOMMENDATION:
Staff recommends that the Board accept the. RFP, the Grant Application and the Agency Grant
Contract for FY 2021-2022 as submitted, and authorize the County Administrator to execute the
individual contracts after review and approval by the County Attorney.
ATTACHMENTS (5):
Request for Proposal
RFP Notification
Grant Application
Evaluation Form
Agency Grant Contract (Sample — Not to be executed)
APPROVED AGENDA ITEM FOR MARCH 16, 2021
74
2021-2022 REQUEST FOR PROPOSAL
CHILDREN'S SERVICES ADVISORY COMMITTEE
INTRODUCTION
The Children's Services Advisory Committee of Indian River County was formed by Indian River
County Ordinance 99.01, Chapter 103, as an advisory board to the Indian River County Board of
Commissioners.
Section 103.20. Purpose.
The purpose of the Children's Services Advisory Committee is to promote healthy
children in a healthy community. The term "healthy" encompasses socioeconomic,
physical, environmental, educational, and behavioral health.
Section 103.21. Objective.
1) The objective of the Children's Services Advisory Committee is to provide a unified
system of planning and delivery, within which children's: needs can be identified,
targeted, evaluated, and addressed by the Children's Services Advisory Committee.
2) Definition of a child: any person who has not attained the age of eighteen (18) years; also,
a minor.
The Children's Services Advisory Committee recommends funding for programs to the Board of
County Commissioners. The final decision for funding will be made by the Indian River County
Board of County Commissioners.
The Children's Services Advisory Committee is seeking programs that provide services to
children and families of Indian River County as identified in the 2019/20 Indian River County
Community Needs Assessment. Applications are accepted from government agencies, for-
profit and not-for-profit organizations, and from individuals.
MISSION STATEMENT
The mission of the Children's. Services Advisory Committee is to facilitate and coordinate the
planning and development of an effective and collaborative health and human services
delivery system to meet the needs of the children and families of Indian River County.
The Children's Services Advisory Committee strongly supports cultural diversity and
encourages its funded programs to demonstrate the inclusion of all children and families in
program development and implementation.
VISION STATEMENT
The efforts of the Children's Services Advisory Committee will ensure the development of a
shared vision for the health and human services delivery system in Indian River County enabling
funding sources and providers to define and perform their roles in a dynamically changing
environment.
RFP Instructions - 1 75
OVER -ARCHING OUTCOMES
■ Improve the capacity of children in Indian River County to succeed to adulthood in a safe,
healthy and productive manner.
■ Support caregivers — a child's most important resource — to be and do what is needed
to shepherd children into adulthood in a safe, healthy and productive manner.
CHILDREN'S SERVICES PRIORITY OF FUNDING
BACKGROUND
A comprehensive, community -wide needs assessment provides valuable information to help
guide the Children Services Advisory Committee (CSAC) in identifying essential children's
services. The Indian River County (IRC) Children's Needs Assessment is performed every 3-5
years and its data re-evaluated annually. Grant requests will be considered based on the criteria
outlined below to address both the unmet and under -met needs of children.
LARGER PICTURE
The community must start taking a long-term view focusing 15-25 years out. We have a cycle of
poverty in Indian River County that needs to be broken. Interventions should start as early as
possible in a child's life in order to have the greatest impact.
Agencies should use best practices.
a. Evidence based with measurable outcomes over time
b. Cost effective/efficient with adequate staffing and regard to child safety
c. Skilled executive; program management, and board leadership
d. Strong governance and fiscal management
e. Opportunity for broad impact (replicable, scalable, leverageable)
Quantitative and qualitative measures should be provided for all funded programs. For example,
Pre -K, VPK, after school, tutoring and extended year programs must provide documented pre
and post relevant measurable outcomes (e.g., attendance records, developmental assessments,
vocabulary, mathematical, reading and writing assessments, and social emotional assessments).
Focus should be on the pockets of poverty. Given that poverty in Indian River County is in
geographically disbursed pockets and that we have unique transportation problems, we must
always keep in mind that services need to be available where and when people need and can
access them. We must utilize the best mediums to clearly communicate what, when and where
these services are available. Collaboration in the community is essential and can help optimize
human and financial resources, expose and eliminate overlap and duplication.
The considerations highlighted above have.precedence over the actual CSAC Focus Areas.
RFP Instructions - 2 76
FOCUS AREAS OF NEED (ranked in order by the CSAC Needs Assessment Sub -Committee at
the completion of the Needs Assessment process and updated for clarity)
We all know that COVID-19 has had a large impact on our community. This year our particular
focus will be on areas that have been most impacted by COVID-19 such as trauma and mental
health of children, regression in school and increased substance use. We will prioritize evidence -
based programs that can address these challenges.
1. Early Childhood Development
This encompasses birth to age 5. For the younger children this would mean improving their
interactions with caregivers beginning at birth and with focus on physical, social emotional and
cognitive development. It would include improving the quality of childcare, Pre -K and Voluntary
Pre -K providers. Providers must complete developmental screenings at appropriate intervals and
make referrals where necessary.
Why: Research shows that the period 0-5 years is the most important time for brain development.
Physical, social emotional and cognitive skills can be significantly impacted during this time.
2. Quality remediation and enrichment. programs that include a meaningful component of
social emotional skill building and academic instruction
Programs should be free/affordable and accessible (transportation) to parents and children. They
should include quality instruction, be properly staffed and have enough dosing to make a
meaningful impact on a child. We hold agencies to a high standard of what constitutes academic
enrichment and intervention. Mentoring programs are included.
Why: Children need to develop positive in and out of school outlets that keep them engaged in
learning, promote their physical, emotional and mental health. There is a wealth of data supporting
quality.research-based intervention, extended day programs and extended year.
3. Build Parent Capacity
This encompasses improving parenting skills at every age of a child's life and providing support
mechanisms for parents, including the pre -natal period. Parents should be taught the importance
of wellness of the whole child (medical, dental, mental health and developmental) in addition to
meeting their basic needs. A priority would be new parents, first-time and single parents and those
in the poverty pockets. Additionally, parents need to be assisted in obtaining developmental
screenings at all stages of a child's development starting at 2 months.
Why: A parent is a child's first and most important teacher. We need to equip parents to be the
good parents they all want to be.
4. Programs that address risky youth behavior .
Evidence -based programs that help children and teens develop the tools to become productive,
healthy, law-abiding citizens and address risky behavior (e.g., chronic absenteeism, substance
RFP Instructions - 3 77
use, delinquency, violence, teen pregnancy, STDs, bullying, depression and other mental health
problems.)
Why: Nonacademic risk factors like absenteeism, mental illness, and substance abuse among
youth are associated with adverse outcomes (e.g., high school dropout, criminal justice
involvement, unemployment, etc.). Evidenced -based prevention, early intervention, and
intensive, individualized interventions are needed to promote success and well-being of
individuals, families, and the greater community.
EVALUATION CRITERIA
The proposals will be reviewed and evaluated by the Grant Review Sub -Committee, which
consists of members of the Children's Services Advisory Committee and other citizens of Indian
River County.
STANDARDS FOR EVALUATION
1. The program addresses, directly or indirectly, one or more of the Children's Services
Advisory Committee's Focus Areas.
2. The program incorporates a system to bring the target population in need of services
to the program.
3. The program has a substantial impact, directly or indirectly, on the achievement of
one or more of the Children's Services Advisory Committee's Focus Areas of Need
and incorporates measurable objective data of outcomes to demonstrate such
impact.
4. The focus of the program is early intervention: the prevention of a problem before it
occurs rather than the treatment and rehabilitation of an individual after the problem
occurs.
5. The amount of funding requested is a wise investment of community funds. The
amount spent is reasonable relative to the number of persons served and the results
achieved.
6. The agency offering the program has the organizational capacity to deliver the program
successfully (management, financial stability, board effectiveness, community support,
etc.)
7. The program is part of a coordinated, collaborative approach designed to achieve one
of the Children's Services Advisory Committee's Focus Areas.
RFP Instructions - 4 78
TIMETABLE
To Be Announced A virtual grant information session will be held to provide an overview of
the grant application process. This is a mandatory session for first-time
applicants. Contact Leigh Anne Uribe at Iuribe(a)ircgov.com to register.
May 3, 2021 Proposals are due by 2:00 PM ONLINE VIA e-CIMPACT. Late proposals
will NOT be accepted.
June 10-12, 2021 The Grant Review Subcommittee will evaluate agency proposals.
Agencies will be contacted to schedule a date and time for their review.
June 14, 2021 The Grant Review subcommittee will present funding recommendations to
the children's Services Advisory Committee for approval.
June 22, 2021 Approved funding recommendations will be presented to the Board of
County Commissioners, followed by formal notifications to all agencies
regarding the funding of their proposal(s).
September 2021 Grant contracts will be mailed out mid-September following the final
County Budget Hearing. Contract dates will run October 1, 2021 through
September 30, 2022.
RFP GUIDELINES
DISQUALIFICATION
Any one, or a combination of the items listed below, will disqualify an applicant from further
consideration as a qualified applicant.
1. Failure to include proof of, or ability to obtain, all required liability insurance listing Indian
River County as an additional insured, as specified in the County contract attached to the
proposal.
2. Failure to submit all portions of the proposal by. stated deadline.
REQUIREMENTS
• All agencies, or individuals, receiving a grant will be required to mention the Children's
Services Advisory Committee and Indian River County as a funder, or partial funder of the
program, in all printed material and press releases.
• All agencies, or individuals, receiving a $100,000. grantor more, will be required to provide
Indian River County with a financial audit within 180 days after the end of the agency's
fiscal year.
All materials and supporting documentation submitted in response to the RFP become public
documents and the property of the Indian River Board of County Commissioners.
THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND THE BOARD OF COUNTY
COMMISSIONERS RESERVE THE RIGHT TO REJECT ANY OR ALL PROPOSALS, TO WAIVE ANY
NON -SUBSTANTIVE DEFICIENCY OR IRREGULARITY, AND TO AWARD A CONTRACT IN WHAT
THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND BOARD OF COUNTY COMMISSIONERS
BELIEVE TO BE IN THE BEST INTEREST OF INDIAN RIVER COUNTY CHILDREN.
RFP Instructions - 5 79
SPECIAL CONTRACT TERMS AND CONDITIONS
Contract Procedures
For Profit Applicants must provide a copy of their most recent Federal Tax Return with
the application.
Period of Performance
Grant contracts will run from October 1, 2021 through September 30, 2022.
Program monitoring, written quarterly reports, and mid -year presentations to the Grant
Review Subcommittee will be developed with grant recipients after contract finalization.
Invoicing and Payment
• All payments are based on reimbursement of paid expenses.
• All requests for payment should be submitted to Indian River County Human Services
Department, Attention: Leigh Anne Uribe, 1900 271 Street, Vero Beach, Florida, 32960.
• Request for payment must be submitted in a timely manner (monthly, if possible).
• Reimbursements will be limited to 25% of the contracted program dollar amount during
each calendar quarter unless pre -approved (Oct -Dec, Jan -Mar, Apr -Jun, Jul -Sept).
• Each reimbursement request must have a Reimbursement Request Form detailing all
expenses. For each expense listed, a backup invoice and/or receipt, and any other
pertinent data must be attached. If the agency requests reimbursement for salaries,
other related documentation (i.e., copies of payroll checks, payroll tax checks, invoices,
checks for benefits) must be included.
• Travel inside the county will be reimbursed according to Florida Statute 112.061.
• Payment may be delayed for three reasons:
o Improper filing of requests
o Not filing quarterly reports with the Department of Human Services within 30
days after the end of each quarter
o Not filing the agency's audit; as required by the County, in a timely manner.
The following items will NOT be reimbursed by the Indian River County Board of County
Commissioners or by the Children's Services Advisory Committee:
• Food and beverages
• Paid Time Off - sick or vacation day payments for employees
• Capital expenses of any amount.
• Cell phone charges
• Costs incurred by applicants in responding to the RFP
• Expenses other than those related to the curriculum or staffing of the program
• Expenses incurred prior to the first. date of the grant
• Travel outside of Indian River County
• Travel expenses not related to the delivery of the program
• Any expense not outlined in the agency's funding application
RFP Instructions - 6 80
SUPPORTING DOCUMENTS CHECKLIST
List of current Officers and Directors
Latest Financial Audit Report & Management Letter (Must conform to the AICPA
Audit Guide)
Most recent IRS Form 990, (Including all schedules)
Most recent Internal Financial Statement (Profit & Loss or Balance Sheet)
Staff Organizational Chart
Most recent Annual Report (if available)
501(C)(3) IRS Exemption Letter
Articles of Incorporation
Agency's Bylaws
Agency's written policy regarding Affirmative Action
Evidence of Liability and Workers Compensation Insurance
Board -approved Strategic Plan (if available)
Sworn Statement Under Section 105.08, Indian River County Code on Disclosure
of Relationships
Survey Tools
Program Outcomes Report
RFP Instructions - 7 81
2021-2022 REQUEST FOR PROPOSAL
CHILDREN'S SERVICES ADVISORY COMMITTEE
The Children's Services Advisory Committee (CSAC), an advisory committee to the Indian River County
Board of County Commissioners, is now accepting applications for the grant period beginning October 1,
2021 through September 30, 2022. This Request for Proposal (RFP) allows not-for-profit and for-profit
organizations, government agencies and individuals, to apply for funding of children's programs in Indian
River County. Organizations submitting proposals will be required to demonstrate how their proposed
program's focus and impact are aligned with at least one of the Focus Areas of Need outlined below.
Please review the full RFP attachment for complete details and instructions. The deadline for submission
is 2:00 PM Monday, MAY 3, 2021.
FOCUS AREAS OF NEED
1 - Early Childhood Development. This encompasses birth to age 5. For the younger children
this would mean improving their interactions with caregivers beginning at birth and with focus
on physical, social emotional and cognitive development. It would include improving the quality
of childcare, Pre -K and Voluntary Pre -K providers. Providers must complete developmental
screenings at appropriate intervals and make referrals where necessary.
2 - Quality remediation and enrichment programs that include a meaningful component of
social emotional skill building and academic instruction. Programs should be free/affordable and
accessible (transportation) to parents and children. They should include quality instruction, be properly
staffed and have enough dosing to make a meaningful impact on a child. We hold agencies to a high
standard of what constitutes academic enrichment and intervention. Mentoring programs are included.
3 - Build Parent Capacity. This encompasses improving parenting skills at every age of a child's life
and providing support mechanisms for parents, including the pre -natal period. Parents should be taught
the importance of wellness of the whole child (medical, dental, mental health and developmental) in
addition to meeting their basic needs. A priority would be new parents, first-time and single parents and
those in the poverty pockets. Additionally, parents need to be assisted in obtaining developmental
screenings at all stages of a child's development starting at 2 months.
4 - Programs that address risky youth behavior. Evidence -based programs that help children and
teens develop the tools to become productive, healthy, law-abiding citizens and address risky behavior
(e.g., chronic absenteeism, substance use, delinquency, violence, teen pregnancy, STDs, bullying,
depression and other mental health problems).
NOTE: Across all focus areas, importance will be on areas that have been most impacted by
COVID-19 such as trauma and mental health of children, regression in school and increased
substance use. Evidence -based programs that can address these challenges will be prioritized.
Applications are electronic and can be completed using e-CImpact. If you do not have an e-CImpact
account or require technical assistance, please contact Nate Bruckner at (772) 567-8900 x114 or
Nate. Bruckner@U nitedWayIRC.org.
For questions related to the RFP and grant application process, please contact Leigh Anne Uribe at (772)
226-1467 or Leigh. Uri beC@IRCaov.com.
Children's Services Advisory Committee
Grant Application - CSAC 2021-22 Grant Application
PROGRAM COVER PAGE
Organization Name
Executive Director Name
Organization. Address
Executive Director Email
Executive Director Phone
Program Director Name
Program DirectorEmail
Program Director Phone
Program Title
Identify the Focus Area (s) of Need your program will address:
Early Childhood Development
1Quality Remediation and Enrichment Programs
Build Parent Capacity
I.w4 Programs that Address Risky Youth Behavior
Brief Description of the Program (This is the summary used to describe your program and should be
as focused and brief as possible.)
83
CSAC FY22 CORE APPLICATION - 1
AGENCY BUDGET
Revenue
RE
CSAC FY22 CORE APPLICATION - 2
FY 19/20
ACTUALS
FY 20/21
TOTAL .
BUDGETED
FY 21/22 1
PROPOSED
BUDGET
Percentage
Change
+ or (-)
Children's Services Council(s)
CSC - St. Lucie County
CSAC - Indian River County
CSC - Martin County
United Way -Indian River County
United Way -St. Lucie County
United Way -Martin County
County Funds
Department of Children & Families
Other FL State Funds
Federal Funds
Grants for Funding Capital Expenditures
Other Funders
John's Island Community Service League
Quail Valley
Indian River County Hospital District
Grand Harbor
Indian River Community Foundation
Other Charitable Organizations
Program Fees
Contributions -Cash
Fund Raising Events -Net
Funds from Other Sources
Investment Income
Legacies & Bequests
Membership Dues
Miscellaneous
Reserve Funds Used for Operating
Sales to Public -Net
In -Kind Donations (Not included in total)
TOTAL
RE
CSAC FY22 CORE APPLICATION - 2
AGENCY BUDGET
Expenditures
Revenues Over / (Under) Expenditures
FY 19/20
ACTUAL
FY 20/21
TOTAL
BUDGETED
FY 21/22
PROPOSED
BUDGET
Percentage
Change
+ or:(-)
Salaries
ACTUAL
TOTAL
PROPOSED
Change
Payroll Taxes
BUDGETED
BUDGET
+ or (-)
Employee Benefits
Professional Fees
AdministrativeCosts
Advertising
Audit Expense.
Educational Materials
Books, Specific Assistance
Equipment: Rental & Maintenance
Food & Nutrition
Insurance
Miscellaneous
Occupancy
OfficeSupplies
Postage/Shipping
Printing & Publications
Specific Assistance to Individuals "
Subscription/Dues/Members hips
Telephone
Travel/Conferences/Training
Travel -Daily Mileage Reimbursement.
Utilities
Other
TOTAL
Equipment Purchases: Capital Expense
Revenues Over / (Under) Expenditures
CSAC FY22 CORE APPLICATION - 3
FY 19/20
FY 20/21
FY 21/22
Percentage
ACTUAL
TOTAL
PROPOSED
Change
BUDGETED
BUDGET
+ or (-)
REVENUES OVER/UNDER EXPENDITURES
CSAC FY22 CORE APPLICATION - 3
PROGRAM FUNDING REQUEST
The client figures and amounts entered in this section must be consistent with those used. later in the Narrative,
Demographics Unduplicated Client Count, and Program Budget Sections of this application. The numbers
served should NOT be duplicative of each other and should be a reasonable expectation, given the size and
scope of the program.
Amount Requested from CSAC for 2021/22 0.00
Total Proposed Program Budget for 2021/22 0.00
Percent of Total Program Budget
[W11117
Current Program Funding from CSAC (2020/21) 0.00
Dollar increase/(decrease) in request
Percent increase/(decrease) in request
Me
��
M
Unduplicated Number of Children to be served Individually 0
Unduplicated Number of Adults to be served Individually 0
Of the total children and adults served individual, how many
are served via group settings 0
Total Program Cost per Client 0.00
Please indicate reason for $ change in request. Check all that apply.
r Increased number of clients
r Decreased funding from other sources
r Addition of staff
r Decreased operating expenses
r: Decreased services
r New Program
r Increased operating expenses
r Expansion of services
1`7 Decreased number of clients
r Increased funding from other sources
r Decreased staff
r Other
If request increased by 5% or more over previous year's allocation, provide a detailed
explanation as to why.
If the funding request is more than 25% of the Program Budget, provide a detailed
explanation as to why.
How would the program maintain services in absence of CSAC funding?
Does the program charge clients any fees for program services? If yes, please explain.
If these funds are being used to. match another source, name the source and the $ amo got.
CSAC FY22 CORE.APPLICATION - 4
The Organization's Board of Directors has approved this application on:
Electronic Signature of President/Chair of the Board or Executive Director/CPO. (Entering
the names of the Executive Director and Board Chair is confirmation that both parties have
reviewed this application and approve its submission.)
PROPOSAL NARRATIVE
❖ Organizational Capacity
Provide the mission statement and vision of your organization.
Mission:
Vision:
# of Full TimeEmployees 0
# of Part Time Employees 0
# of Volunteers 0
Please briefly explain your policies and procedures on performing background checks on
all staff and volunteers interacting with children?
Does the Agency have a Board -approved written, active, strategic plan? If yes, when was it
last updated?
Does the Agency have a Board Attendance Policy? If yes, please explain the requirements,
including the # of times the Board meets annually and the # of Board members.
Does the Board have any current vacancies? If yes, please list..
Date the Board By -Laws were last updated:
Is there a Foundation and/or Endowment associated with the agency? If yes, please
explain.
Total amount of unrestricted cash:
Describe briefly the Agency's current fundraising activities.
Has your Agency EVER had any county, state or federal investigations into its operations?
If yes, please explain.
CSAC FY22 CORE APPLICATION - 5
Provide a BRIEF summary of your organization including areas of expertise,
accomplishments, and population served as it relates to this program application.
As it relates to the program application specifically, how has the COVID-19 pandemic
impacted the scope of your services and what measures have been implemented as a
result? Provide a brief summary of the agency's response, the successes you've had and
the challenges you may be encountering still.
❖ Program Need Statement
What is the unacceptable condition requiring change that is addressed by your program?
Who has the need? Where do they live? Provide local, state, or national trend data, with
reference source, that corroborates that this is an area. of need in our community, and
answer as directly as possible.
❖ Program Description - Be as specific and understandable as possible and focus on the indicated
subject for each area. The end result of this section is to have a comprehensive understanding of what your
program will accomplish in the community and how you intend to achieve your results.
Briefly describe the program activities, including the location of services and days and
hours of operation.
Briefly describe how your program addresses, and will reduce, the unacceptable condition
(from Program Need Statement). Describe how your program follows a recognized "best
practice" and provide evidence that indicates proposed strategies are effective with target
population.
List staffing needed for your program, including required experience and estimated hours
per week in program for each staff member and/or volunteer.
Explain how the target population is made aware of the program.
Explain how clients access program services? (i.e., location,.transportation, hours of
operation, etc.)
Does the program currently utilize a waiting list? If yes, how many clients are currently on
the waitlist to enter the program?
Identify similar programs that are currently serving the needs of your target population and
describe any efforts to minimize duplication. What differentiates your program from other
similar programs?
CSAC FY22 CORE APPLICATION - 6
PROGRAM OUTCOMES & ACTIVITES
In general, a program should have 3-4 program outcomes. The outcome indicates the measurable impact
or change the program will have on the clients it serves. The outcome should detail the results of the services
provided, not the services provided. Outcomes utilize action words such as maintain, increase, decrease,
reduce, improve, raise, and lower. Please incorporate the following into the outcome description:
* Direction of change * Area of change * Target population
* Degree of change * Time frame * As measured by
* Baseline: the number you will be measuring against
Example Outcome:
To decrease (direction of change) number of unexcused absences (area of change) of enrolled boys and
girls (target population) by 75% (degree of change) in one year (time frame) as reported by the 2015-16
School Board attendance records (as measured by). Baseline: 2015-16 School Board attendance records
for enrolled boys and girls.
IMPORTANT NOTE: Keep in mind when developing Program Outcomes that, if funded, you will be
accountable to accomplish the outcomes stated. Also, the Program Outcomes should reflect the information
described in the.Program Need Statement. The Program Need Statement should flow from the Mission and
Vision. Measurable outcomes should be based on, and measure, program needs. Activities are the tasks
you do to influence the outcome and impact the unacceptable condition in your Program Need Statement.
If this is a new program for Indian River County and you have data from another county that is specific to this
program application, include those results in the outcome section below. Additionally, you may choose to
attach results from a differing county under Program Outcomes Report of the Support Documents.
JFOR PROGRAMS THAT ARE CURRENTLY RECEIVING CSAC FUNDING: PLEASE SELECT THE EXACT
Program Activities (What):
Frequency (How Often):
Responsible Parties (Who):
Expected Outcome /Change (Focus Area):
➢ For this outcome, report current fiscal year results to date (10/01/20 — 03/30/21):
➢ ACTUAL outcome results for the previous fiscal year:
Indicator Measurements (Evidence):
Data Source (Where):
Time of Measurement (When):
CSAC FY22 CORE APPLICATION - 7
COLLABORATIVE AGENCY
List Collaborative Agency - Collaboration is expected to.better serve the community and fill
existing gaps in services.
Agency Name Program Resources Provided
90
CSAC FY22 CORE APPLICATION - 8
DEMOGRAPHICS
This data allows for comparison between what was accomplished in the last complete year, what has
occurred so far in the current year, and what you expect to achieve in the coming year for which you are
requesting funds. In all sections, the Totals Served should match. The figures from these sections'must
be in agreement with those stated in the Program Funding Request section. The data for those served
as individuals and by group services should NOT be duplicative.
Unduplicated Clients - Program Specific
Ethnicity
FY 19/20
% of Total
projected 20/21
% of Total
projected 21/22
% of Total
Total Unduplicated Clients
Total
Ethnicity
Age
FY 19/20
% of Total
FY 20/21
Projected
% of Total
FY 21/22
Projected
% of Total
Black / African American
White
Hispanic / Latino
Asian
American Indian
Other
Unknown
Total
Age
91
CSAC FY22 CORE APPLICATION - 9
FY 19/20
% of Total
FY 20/21
Projected
% of Total
FY 21/22
Projected
% of Total
Total # of Children
Preschool 0-4
Elementary 5-10
Middle School 11-14
High School 15-18
Total # of Adults
Young Adult 19-25
Adult 26-54
Senior 55+
Total
91
CSAC FY22 CORE APPLICATION - 9
,DEMOGRAPHICS
Income
Geographic Location
FY 19/20
% of Total
FY 20/21 Projected
% of Total
Projected FY 21/22
% of Total
100% of poverty or below
101 % to 150% of poverty
151 % to 200% of poverty
201 % of poverty and
Unknown
Total
Geographic Location
92
CSAC FY22 CORE APPLICATION - 10
FY 19/20
% of Total
FY 20/21
Projected
% of Total
FY 21/22
Projected
% of Total
Indian River Co.
Fellsmere
Sebastian
Gifford/Wabasso
Central Vero
So. County -
Unknown
Martin Co.
St. Lucie Co.
Okeechobee Co.
Total
92
CSAC FY22 CORE APPLICATION - 10
PROGRAM BUDGET
I
Revenue
93
CSAC FY22 CORE APPLICATION - 11
FY 19/20
ACTUAL
FY 20/21
TOTAL
BUDGETED
FY 21/22
PROPOSED
BUDGET
Percentage
Change
+ or (-)
Children's Services Council(s)
CSC St. Lucie County
CSAC - Indian River County
CSC - Martin County
United Way -Indian River County
United Way -St. Lucie County
United Way -Martin County
County Funds
Department of Children & Families
Other FL State Funds
FL Grant Funds
Federal Funds
Other Funders
John's Island Community Service League
Grants for Funding Capital Expenditures
Program Fees
Contributions -Cash
Fund Raising Events -Net
Funds from OtherSources
Investment Income
Legacies & Bequests
Membership Dues
Miscellaneous
Reserve Funds Used for Operating
Sales to Public -Net
In -Kind Donations (Not included in total)
Total
93
CSAC FY22 CORE APPLICATION - 11
PROGRAM BUDGET
Expenses
i
Revenue Over / (Under) Expenditures
FY 19/20
ACTUAL
FY 20/21
TOTAL
BUDGETED
FY 21/22
PROPOSED
BUDGET
Percentage
Change
+ or (-)
Salaries
ACTUAL
TOTAL
PROPOSED
Change
Subcontractor Wages
BUDGETED
BUDGET
+ or (-)
Employee Benefits
Payroll Taxes
Professional Fees
dministrativeCosts
Advertising
Audit Expense
Educational Materials
Equipment: Rental & Maintenance
Food & Nutrition
Insurance
Occupancy
OfficeSupplies
Postage/Shipping
Printing & Publications
Specific Assistance to Individuals
Subscription/Dues/Members hips
Telephone
Travel/Conferences/Training
Travel -Daily Mileage Reimbursement
Utilities
Other
Total
e
Equipment Purchases: Capital Expense
i
Revenue Over / (Under) Expenditures
94
CSAC FY22 CORE APPLICATION - 12
FY 19/20
FY 20/21
FY 21/22
Percentage
ACTUAL
TOTAL
PROPOSED
Change
BUDGETED
BUDGET
+ or (-)
REVENUES OVER / UNDER
EXPENDITURES
94
CSAC FY22 CORE APPLICATION - 12
Nv�zc
Children's Services Advisory Committee
Evaluation Form 2021/2022
i �oxro�
Agency Focus
I Name: Area(s):
Program
Name:
Section A. Organizational Capacity
Meets
Does NOT
Identified needs to meet expectations
Meet
Agency's mission/purpose is clearly stated and is congruent
with services to be provided.
Agency's Board of Directors is an active body, representative
of the community, responsible for policy setting, fiscal
guidance, and ongoing governance of the organization.
Agency is stable, responsive to community needs, and
engages in strategic planning.
Agency leverages internal and external resources in
providing services for which they are seeking funding.
Agency has other sources of revenue and/or has been
successful in obtaining other sources of revenue, beyond
CSAC funding, which supports the proposed program.
Section A. Questions/Comments/ Strengths and Weaknesses:
Section B. Program Information
Meets
Does NOTMeet
Identified needs to meet expectations
Program addresses a priority need(s) identified in the focus
areas of need.
The need for the proposed Program in Indian River County is
clearly and adequately established.
Program is well defined and the proposed strategies support
evidence -based best practices.
Agency has a demonstrated track record of successfully
providing services similar to those being proposed and
achieving goals and outcomes.
There is a description of how services will address the
underlying community issue.
Proposed services and targeted results are realistically
achievable and will improve the quality of life of persons
served.
The average cost to serve each unduplicated client is
reasonable for the type of services to be provided and the
goals and outcomes to be achieved.
The target population to be served is clearly described and
methods to be used encourage participation of the most in
need and/or most at risk.
95
Page 1 of 2
Incorporates a system to provide awareness and
accessibility of the Program to the target population,
including referral networks and outreach techniques.
Meets
Does NOT
Meet
Identified needs to meet expectations
Program is part o a coordinated collaborative approac
designed to achieve a community goal, leverage existing
partnerships and resources in the area, and prevent
duplication of services.
Section B. Questions/Comments/Strengths and Weaknesses:
Section C. Outcome/Indicator Measurement
Meets
Does NOT
Meet
Identified needs to meet expectations
Clearly defined and acceptable resources which are
dedicated to and consumed by the Program for Program
success.
Program has a measurement system in place to validate
results and achievement of Program goals and outcomes.
Program's proposed services are sufficiently comprehensive
in scope in order to achieve the Program's goals and
outcomes.
It is clear how unduplicated clients' performance is tracked
and measured clearly showing advancement towards
achievement of the outcomes identified, including numbers
and percentages.
Clearly describes the frequency, duration, intensity, and
location of services and activities provided.
Clearly describes the direct outputs of the Program's
activities.
Section C. Questions/Comments/Strengths and Weaknesses
Section D. Financial Stability YES or NO
Does the Agency have a foundation associated with it?
Is the Agency primarily funded by State or Federal money?
Does the Agency have more than three months of cash on hand?
Section D. Questions/Comments/Strengths and Weaknesses
Section E. Recommendation
AGREE / DISAGREE
Based on the evaluation, the Agency has the capacity to successfully implement the
proposed program.
Requested Funding:
Funding Recommendation: Committee Member:
Indian River County Grant Contract
This Grant Contract ("Contract") entered into effective this 1 st day of October 2021 by and between
Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach
FL, 32960 ("County") and (Recipient)
of (Address)
for (Name of Program).
Background Recitals
A. The County has determined that it is in the public interest to, ole healthy children in a
healthy community.
B. The County adopted Ordinance 99-1 on January 19, 1999 ("O� ance" and established
the Children's Services Advisory Committee to(priomote healthy children in a healthy
community and to provide a unified system of planning,and delivery withih.which children's
needs can be identified, targeted, evaluat�andaddressed.
C. The Children's Services Advisory Committee daass
hissued a\request for proposals from
individuals and entities that will assist the Children's Services Advisory Committee in
fulfilling its purpose.
�u . u� i. � u
D. The proposals submitted to `he` Child 's Services Advisory Committee and the
recommendation of the Children's%prvvvices Advisory Committee have been reviewed by
the County.
,�
E. The Recipient, b su mbmb ittin a ros�the C dren_s Services Advisory Committee
p Y .\ \_1 ` P p .\ . \ � ry
has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter
defined) on the termsand�condit of us,set,forth herein)
F. The County has agreed to 'provid such uch Grn t funds to the Recipient for the Grant Period
(as such term`iis�s_ hereinafter defined) on the terms and conditions set forth herein.
NOW-THEREFORE;�in consid`ion of themutual covenants and promises herein contained, and
other good and valuable/onsideration, the receipt and adequacy of which are hereby
acknowledged, the parties agree as follows:
1\Backg`round Recitals. The background recitals are true and correct and form a material
part of -this Contract.
2. Purpose of Grant. The Grant shall be used only for the purposes set forth in the complete
proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein
by this reference such purposes hereinafter referenced as "Grant Purposes").
3. Term. The Recipient acknowledges and agrees that the Grant is limited to the fiscal year
2021/22 ("Grant Period"). The Grant Period commences on October 1, 2021 and ends on
September 30, 2022. -
4. Grant Funds and Payment. The approved Grant amount for the Grant Period is
($ ). The County agrees to
reimburse the Recipient from such Grant funds for actual documented costs incurred for
Grant Purposes provided in accordance with this Contract. Reimbursement requests may
be made no more frequently than monthly. Each reimbursement request shall contain the
97
information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated
herein by this reference. All reimbursement requests are subject to audit by the County.
In addition, the County may require additional documentation of expenditures, as it deems
appropriate.
5. Additional Obligations of Recipient.
5.1 Records. The Recipient shall maintain adequate internal controls in order to safeguard
the Grant. In addition, the Recipient shall maintain adequate records fully to document the
use of the Grant funds for at least three (3) years after the expiration of the Grant Period.
The County shall have access to all books, records, and documents as required in this
Section for the purpose of inspection or audit during normal business hours at the County's
expense, upon five (5) days prior written notice.
5.2 Compliance with Laws. The Recipient shall comply at.all,,times with all applicable
federal, state, and local laws, rules, and regulations.
5.3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative,
Performance Reports to the Human Services Department of the Countywithin fifteen (15)
business days following: December 31, March 31, June 30, and Sep tember'30./These
reports should include but not limited to,the-number of unduplicated children served during
the quarter, and the progress the aige cy has made toward 'meeting heir goals and
objectives as they stated in theirfRFP response. , I /
5.4 Audit Requirements. If Recipient'receives;$100,000 or more in the aggregate from all
Indian River County government funding sources-\thb,Recipient is required to have an audit
completed by an independent certified public.accountant at the end of the Recipient's fiscal
year. Within 180 days of the end of,the Recipient's fiscal'year, the Recipient shall submit
the audit to the IndiaWRiver-County Office of Management and Budget. The fiscal year
will be as reported on,the appl ci ation for funding; and the Recipient agrees to notify the
County prior any change n the -fiscal -period of Recipient. The Recipient acknowledges
that the County -may deny funding to any. Recipient if an audit required by this Contract for
a prior fiscal year�is'past due and has not been submitted by May 1.
5:4.1 The Recipient furtheracknowledges that, promptly upon receipt of a qualified opinion
from their independent auditor, such qualified opinion shall immediately be provided to the
Indian River County Office of Management and Budget. The qualified opinion shall
\thereupon -be reported to the Board of County Commissioners and funding under this
Contract will cease immediately. The foregoing termination right is in addition to any other
right of the County to terminate this Contract.
5.4.2 The Indian.River County Office of Management and Budget reserves the right at any
time to send -b letter to the Recipient requesting clarification if there are any questions
regarding a part of the financial statements, audit comments, or notes.
5.5 Insurance Requirements. Recipient shall, no later than October 1, 2021, provide to the
Indian River County Risk Management Division a certificate or certificates issued by an
insurer or insurers authorized to conduct business in Florida that is rated not less than
category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager,
of the following types and amounts of insurance:
(i) Commercial General Liability Insurance in an amount not less than $1,000,000
combined single limit for bodily injury and property damage, including coverage for
premises/operations, products/completed operations, contractualliability, and
independent contractors;
(ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per
occurrence combined single limit for bodily injury and property damage, including
coverage for owned autos and other vehicles, hired autos and other vehicles, non -
owned autos and other vehicles; and
(iii) Workers' Compensation and Employer's Liability (current Florida statutory limit)
(iv) In the event that children are supervised, Sexual Molestation Liability Insurance
in an amount not less than $1,000,000 each occurrence/claim:r^-,
5.6 Insurance Administration. The insurance certificates, evidencing all required insurance
I coverages shall be fully acceptable to County in both form(and,content, and shall provide
and specify that the related insurance coverage shall not be cancelled without at least thirty
I (30) calendar days prior written notice having been given to the~County/ In addition, the
County may request such other proofs and assurances as it may reasonably require that
the insurance is and at all times remains in full force,and effect. Recipientagrees that it is
the Recipient's sole responsibility to coordinate activities among itself, the Co�unty,-and the
Recipient's insurer(s) so that the insurance,ceertificates are,acceptable to and accepted by
i County within the time limits set forth�in this Contract: The County shall be listed as an
additional insured on all insurance coveragerequired)by this Contract,.e'xcept Workers'
Compensation insurance. The Recipient shall�upon,ten (10) days'-pHor written request
from the County, deliver copies48 the County�or make copies available for the County's
i inspection at Recipient's place of business, of any\and all insurance policies that are
required in this Contract. If the Recipient fails to deliver or make copies of the policies
available to the County; fails to obtain replacement insurance or have previous insurance
policies reinstated or renewed.upon terminationlor cancellation of existing required
coverages; or fails in any other regard-to,obtain coverages sufficient to meet the terms and
conditions of'this Contract,then\ the Co `m.ay, at its sole option, terminate this Contract.
5.7 Inde, if ci aon.tiThe Rip nt shall indemnify and save harmless the County, its
agents, officials, and-employeesfrom and against any and all claims, liabilities, losses,
j
rdamage, or causes of/actionich whmay arise from any misconduct, negligent act, or
missions of theiRecipient its gents, officers, or employees in connection with the
kperformance of this Contract.
5;8 Public Records�The Recipient agrees to comply with the provisions of Chapter 119,
Florida Statutes .)(Public Records Law). The Recipient shall comply with Florida's Public
! Records Law. Specifically, the Recipient shall:
I
(1) Keep and maintain public records that ordinarily and necessarily would be required
by the County in order to perform the service.
(2) Provide the public with access to public records on the same terms and conditions
that the County would provide the records and at a cost that does not exceed the cost
provided in chapter 119 or as otherwise provided by law.
99
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(4) Meet all requirements for retaining public records and transfer, at no cost, to the
County all public records in possession of the Recipient upon. termination of the
Agreement and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the County in a format that is compatible with the
information technology systems of the County.
Failure of the Recipient to comply with these requirements shall be a material breach of
this Agreement.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119:,"F,LORIDA\STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE
CUSTODIAN OF PUBLIC "RECORD,&ATX\
(772) 226-1424
PU BLICRECORDS0,IRCGOV:COM
Indian River Countv of the`County
1801 27th Street'
Vero Beach, FL
6. Termination. This Contract may be terminated by either party, without cause, upon thirty
(30) days 'p!or wrtten`tice to,t ether party. In addition, the County may terminate this
Contract for convenience upon tem(10) days prior written notice to the Recipient if the County
�determines that such termination teis in -the public interest.
7 Availabilit of Funds. The obligations of the Count under this Contract are subject to the
vY J
`availability__ofunds ds lawfully appropriated for its purpose by the Board of County
'Commissioners of Indian River County.
8. Standard Terms: Th s`Contract is subject to the standard terms attached hereto as Exhibit
C and incorporated herein in its entirety by this reference.
9. Sovereignllmmunity. Nothing herein shall constitute a waiver of the County's sovereign
immunity.
10. Notification. Recipient shall notify County of all changes in Recipient's senior management
and of any litigation filed against or by Recipient.
100
IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date first
above written.
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
Approved:
Jason Bro%
RECIPIEN'
By: �ti\�\
y Agency Nam
101
EXHIBfT A
[Copy of proposal cover page]
102
EXHIBIT B
[From policy adopted by Indian River County Board Of County Commissioners on May 16, 2017.]
"D.. Nonprofit Agency Responsibilities After Award of Funding
1. Indian River County provides funding to all nonprofit agencies on a reimbursement basis
only. �//1
2. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled
check. Any expense not documented properly to the satisfaction of the Office of Management
& Budget and/or the County Administrator may not be reimbursed.\
3. If an agency repeatedly fails to provide adequate documentation, this` may be reported to the
Board of Commissioners. In the event an agency provides inadequate documentation on a
consistent basis, funding may be. discontinued immediately. Additionally, this ay adversely
affect future funding requests. �,•�-
4. Expenditures may only be reimbursed from,the-fiscaear for which funding wasawarded. For
example, no expenditures prior to October 1st may be reimbursed with funds from the following
year. Additionally, if any funds are unexpended at the end of afiscal,year/hese funds are not
carried over to the next year unless expressly authorized by the Board,of Commissioners.
5. All requests for reimbursement�a't�fscal year end (September 301h) must be submitted on a
timely basis. Each year, the Office f'Management& Budget will send a letter to all nonprofit
agencies advising of the deadline for reimbursement`requests for the fiscal year. This deadline
is typically early to/m/id October, sinceithe Finance Department does not process checks for
the prior fiscal yearrbeyond t ah t-point.��
6. Each reimbursement request must include a summary of expenses by type. These summaries
should bebroken down into salaries, benefits, supplies, contractual services, etc. If Indian
River Co1unty.is reimbursingan agency for only a portion of an expense (e.g. salary of an
employee), then the method for this -portion should be disclosed on the summary. The Office
of -Management & Budget has summary forms available.
7K-1 Indian River Countyll not reimburs certain types of expenditures. These expenditure types
l are listed below
a—TraveI expenses for travel outside the County including but not limited to; mileage
reimbursement\hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage
reimbursement -for local travel (within Indian River County) is allowable.
b. Sick or Vacation payments for employees. Since agencies may have various sick and
vacation pay policies, these must be provided from other sources.
c. Any -expenses not associated with the provision of the program for which the County
has awarded funding.
d. .Any expense not outlined in the agency's funding application.
8. The County reserves the right to decline reimbursement for any expense as deemed
necessary."
103
EXHIBIT C
STANDARD TERMS FOR GRANT CONTRACT
1. Notices: Any notice, request, demand, consent, approval or other communication required or
permitted by this Contract shall be given or made in writing, by any of the following methods:
facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier
service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the
addresses of the parties shown below:
County: Leigh Anne Uribe, Director
Indian River County Human Services
1900 27TH Street
Vero Beach, Florida 32960-3365
Recipient:
2. Venue; Choice of Law: The validity, interpretation, construction, and effect of,this Contract shall
be in accordance with and governed by the laws -of the State' of Florida, only.\\The location for
settlement of any and all claims, controversies, or disputes, arising out of or relating.to` any part of
this Contract, or any breach hereof, as well as'any litigation between the parties, shall be Indian
River County, Florida for claims brought in state\court, and the SoutherniDistrict of Florida for those
claims justifiable in federal court. � `�
3. Entirety of Agreement: This Contract incorporatesand'includes all prior and contemporaneous
negotiations, correspondence, conve�sationsagreements, and understandings applicable to the
matters contained herein and the parties,agree`that there are no commitments, agreements, or
understandings concern ni g'the subjectNmatterNof`this Contract that are not contained herein.
Accordingly, it is agreed.that no dev ation from the terms hereof shall be predicated upon any prior
representations or agree`ments,, whether oral or written\\lt is further agreed that no modification,
amendment or alteration in the'terms,.a_d,conditions contained herein shall be effective unless
contained in a written documents fined by both parties.
4. Severability: In the event -any provision of this Contract is determined to be unenforceable or
invalid, such unenforceability or -invalidity shall not affect the remaining provisions of this Contract,
and every other term\and provision�of this -Contract shall be deemed valid and enforceable to the
extent permitted by law.rTo that extent,, this Contract is deemed severable.
5. Gaptions_and-Interpretations: Captions in this Contract are included for convenience only and are
not to.be considered*in any'construction or interpretation of this Contract or any of its provisions.
Unless the contexVindicates�otherwise, words importing the singular number include the plural
number, and vice versa. Words of any gender include the correlative words of the other genders,
unless the sense indicates otherwise.
6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes
under this Contract. The Recipient is not an agent or employee of the County, and any and all
persons engaged in any of the services or activities funded in whole or in part performed pursuant
to this Contract shall at all times and in all places be subject to the Recipient's sole direction,
supervision, and control.
7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent
of the County.
104
,i
,-
Sheriff Eric Flowers
Indian River Countv Sheriff's Office
i
March 10, 2021
The Honorable Joseph E. Flescher, Chairman
Indian River Board of County Commissioners
180127th Street
Vero Beach, FL 32960-3388
Re: Update on the Security Project of the Indian River County Sheriff's Office
Dear Chairman Flescher:
As requested by the board during the February 9, 2021 board meeting, attached you will find
spreadsheets showing the quotes we have received for the various projects of the security of the
Indian. River County Sheriff's Office.
Please place this item under Constitutional Officers for the March 16, 2021 board agenda for
dicmg.ginn_
Sincerely,
Eric Flowe
Sheriff
EF:ac
4055 41st Avenue • Vero Beach, FL 32960 • (772) 569-6700 • www.iresheriff.org '! QE)
105
PROJECT: FENCING
VENDOR OR
TOTAL ESTIMATED
DESCRIPTION
SUBCONTRACTOR
I COST
Installation of 4 gates
Installation of 4 gates
Removal of old chainlink fence
* To be completed by inmates
Additionally requested quotes from:
Adron
Secure Fence and Rail
Secure Fence and Rail
I 148,000.00 !
72,386.00
290 )0
{ 72,386.00 j
A&B Fence Company -declined to bid
Fence Pros of the Treasure Coast - failed to respond
106
PROJECT: SECURITY ACCESS
DESCRIPTION VENDOR OR ESTIMATED COST
SUBCONTRACTOR LABOR I MATERIALS I TOTAL
Gate Entrances w. Controllers
Miller Electric
28,820.00
124,718.03
153,538.03.
Card Access (Admin Bldg)
Miller Electric
56,000.00
58,407.65
114,407.65
Card Access (Garage)
M.iller Electric
2,925.00
7,504.65.
10,429.65
Card Access (Warehouse)
Miller Electric
. 3,900.00
8,011.72
11,911.72
Card Access (Maint. Bldg)
Miller Electric
1,950.00
3,960.37
5,910.37
Card Access (Visitation)
Miller Electric
2,925.00
4,279.24
7,204.24 .
Card Access (Jail)
Miller Electric
20,475.00
24,529.35
45,004.35
Card Access (Hangar)
Miller Electric
12,675.00
20,286.65
32,961.65
Card Access (Crime Scene Bldg)
Miller Electric
11,700.00
12,044.60
23,744.60
Card Access (Sunsky)
Miller Electric
2,925.00
3,894.79
6,819.79
(
411,932.05
Door Security System Components (Est 500)
Indian River Camera
76,000.00
226,073.00
302,073.00
Gates and Operators (Est 501)
Indian River Camera
2,375.00
30,188.99
32,563.99
Gate Security Cameras (Est 502)
Indian River Camera
1,425.00
6,812.03
8,237.03
f
342,874.02
Additionally waiting on quote from :
Complete Alarm Inc.
107
PROJECT: VISITATIONBLDG
VENDOR OR
TOTAL ESTIMATED
DESCRIPTION
SUBCONTRACTOR
COST
Architect for Building K Dirocco Construction
Renovation of Building K Dirocco Construction
Building Cost of Work Proctor Construction
General Conditions Proctor Construction
Fee Proctor Construction
Contingency - Construction Proctor Construction
Reimbursable Costs Proctor Construction
Permits Proctor Construction
Architect for Building K Thompson's Remodeling
Renovation of Building K Thompson's Remodeling
16, 500.00
138,830.00
1 155,330.00
58,920.00
10,873.00
8,743.00
1,768.00
688.00
612.00
i 81,604.001
10,000.00
67,855.00
? 77,855.001,
108
PROJECT: FRONT LOBBY.
140,723.00
VENDOR OR
TOTAL ESTIMATED
DESCRIPTION
11,083.00
I
4,222.00
SUBCONTRACTOR
COST
Building Cost of Work
General Conditions
Fee
Contingency -Construction
Contingency - Design Development
Insurance
Permits
Proctor Construction
140,723.00
Proctor Construction
18,178.00
Proctor Construction
11,083.00
Proctor Construction
4,222.00
Proctor Construction
4,222.00
Proctor Construction
1,985.00
Proctor Construction
1,185.00
' 181,598.00
` Additional 2 quotes from other vendors to be obtained
I
i
i
i
109
SUMMARY
LOWEST BID CONTRACTOR
TOTAL ESTIMATED
PROJECT
1
(AS OF 3/10/21)
COST
FENCE Secure Fence and Rail
j SECURITY ACCESS Indian River Camera
VISITATION BLDG Thompson's Remodeling
LOBBY Proctor Construction
72,386.00
342,874.02
77,855.00
181,598.00
674,713.02 1
110
/0A(
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown; County Administrator
THROUGH: Phillip J. Matson, AICP; Community Development Director
THROUGH: Ryan Sweeney; Chief, Current Development
FROM: Scott Rodriguez; Senior Planner, Current Development
DATE: March 8, 2021
SUBJECT: Crest Residential, LLC's Request to Rezone Approximately 27.69 Acres from RS -6,
Residential Single -Family (up to 6 units/acre) to PD, Planned Development and to
Obtain Conceptual PD Plan Approval for a Project to be known as The Griffon
North PD [PD -20-11-06 / 2001040041-877731 (Quasi -Judicial)
It is requested that the data herein presented be given formal consideration by the Board of County
Commissioners (BCC) at its regular meeting of March 16, 2021.
DESCRIPTION & CONDITIONS:
This is a request by Crest Residential, LLC, through their agent Masteller & Moler, Inc., to rezone
approximately 27.69 acres from RS -6, Residential Single -Family (up to 6 units/acre) to PD, Planned
Development. As part of the rezoning request, a conceptual PD plan has been submitted for review and
approval (see attachment 5). The project site is zoned RS -6, Residential Single -Family (up to 6
units/acre), is currently vacant, and is located south of 26th Street, approximately 1,650 feet east of 82nd
Avenue (see Attachment 1). The purpose of this request is to secure a development approval which
allows construction of maximum of 166 multi -family units, at an overall project density of 5.99
units/acre.
Crest Residential, LLC has also submitted a separate major site plan application for "The Griffon
(South)" project, previously known as the "Crest Vero Beach MF (South)" project, containing 21.90
acres situated on the north side of 20th Street (SR 60) between 74th Avenue and 82nd Avenue. The Griffon
(South) site plan application proposes a maximum of 131 multi -family units with enhanced site amenities
(e.g. clubhouse, pool, fitness center, etc.) at an overall density of 5.98 units/acre. The Griffon South is
currently being reviewed by County staff, and will require major site plan approval by the Planning and
Zoning Commission (PZC).
The application for the rezoning of the subject 26th Street parcel is being proposed with a vehicular /
pedestrian driveway connection between the two (2) sites to allow residents in both communities to use
either the 26th Street and/or SR 60 access points. The proposed connection between the two (2) sites
will be accomplished via an offsite easement obtained from the adjacent land owned by the Pine Creek
Condominium Association (see Attachment 5).
111
Planning and Zoning Commission (PZC) Recommendation:
At its meeting of February 11, 2021, the PZC voted 5-0 to recommend that the BCC grant approval of
the PD rezoning request and the conceptual PD plan for The Griffon North PD, with staff recommended
conditions (see draft minutes, Attachment 3).
Board of County Commissioners (BCC) Review:
The BCC is to review the subject The Griffon North PD application, conduct a public hearing, and make
a recommendation to approve, approve with conditions, or deny the PD rezoning request and the
accompanying conceptual PD plan.
Development Options Available to the Developer:
There are two options available to the applicant to seek approval of the proposed project. Either of the
two options, if approved, would allow the applicant to proceed with the desired residential project. The
options are as follows:
Rezone the property to a conventional multi -family zoning district, such as RM -6 or RM -8, and
then seek major site plan approval for the proposed development; or
2. Rezone the site to a PD zoning district that allows the proposed PD plan at a density not exceeding
the project site's current underlying land use designation (M-1, Medium -Density Residential -1)
maximum density of up to 8 units/acre.
The developer has opted to apply for a PD rezoning (option #2 above) for the overall project site. If the
subject application is approved, the site will be rezoned to PD and will be governed by the approved The
Griffon North conceptual PD plan.
The PD Zoning District Generally:
A number of residential projects have been approved through the PD rezoning process. These include
Harmony Reserve, Pointe West, Old Orchid, Woodfield, Waterway Village, and Citrus Springs. Unlike
standard zoning districts, PD districts have no prescribed limits regarding lot size or dimensional criteria.
Instead, the PD district is based on the underlying land use designation for density and use limitations,
and on PD compatibility requirements regarding lot sizes, setbacks, and perimeter buffers. In the PD
zoning district, setbacks and other typical zoning district regulations are established on a project -by -
project basis through approval of a conceptual PD plan. Adopted as part of the PD zoning designation
for a property, the conceptual PD plan establishes the general unitibuilding arrangement, lot size, and
dimensional standards for the overall project.
A rezoning to the PD district requires submission of a binding conceptual PD plan which, along with
certain PD district requirements, limits uses, and sets -forth specific development standards on the site.
Thus, a PD rezoning allows a unique PD district to be developed specifically for each development site.
In this case, the conceptual PD plan proposes the development of a maximum of 166 multi -family units
(conventional 2 -story townhomes and 3 -story apartment buildings) at a density of 5.99 units/acre. It
should be noted that the project's underlying M-1 land use allows a maximum density of 8 units/acre.
However, the proposed PD project will not exceed 6 units/acre.
112
In Planning staff's opinion, the PD rezoning option is an appropriate mechanism for approving a mixture
of residential unit types within the M-1, Medium -Density Residential -1 (8 units/acre) land use
designation. Unlike other zoning districts, the PD zoning district allows the County to consider the
appropriateness of the proposed development design and project benefits as part of the rezoning request.
The PD Rezoning Process:
The PD rezoning review, approval, and development process is as follows:
STEP 1. Rezoning and Conceptual PD Plan Approval: Review and recommendation made by staff
and by the PZC. Final action taken by the BCC.
STEP 2. Preliminary PD Plan/Plat (combination of site plan and preliminary plat) Approval:
Review and recommendation made by staff. Final action taken by the PZC. Must comply
with the approved conceptual PD plan and any conditions imposed by the BCC at the
time of PD zoning approval (Step 1).
STEP 3. Land Development Permit (LDP) or LDP Waiver: Reviewed and issued by staff for
construction of subdivision improvements (road, utilities, drainage).
STEP 4. Building Permit(s): Reviewed and issued by staff for construction of buildings.
STEP 5. Final PD Plat Approval: Review and recommendation made by staff. Final action taken
by the BCC.
STEP 6. Certificate of Occupancy: Issued by staff (after inspections) for use and occupancy of
buildings.
The applicant is seeking approval of Step 1 at this time. Once a conceptual PD plan is approved, only
minor modifications to the conceptual plan may be approved at a staff level. Any changes proposed to
an approved conceptual PD plan that would significantly reduce setbacks (by more than 20%), intensify
the site use (e.g. increase the maximum number of units), or reduce compatibility elements (e.g. reduce
buffering) may be approved only via a process involving public hearings held by both the PZC and the
BCC.
Proposed PD District for the Project Site:
The subject site has an M-1, Medium -Density Residential -1 (8 units/acre) land use designation. Since
the land use designation controls the use of the property by limiting the zoning districts applicable to the
property, any rezoning must be compatible with the uses and densities allowed by the property's land
use designation. Once a specific PD rezoning is approved for a site, the applicable conceptual PD plan
adopted as part of the rezoning will control the types of specific uses and the densities allowed on the
subject site. The conceptual PD plan will also establish the dimensional criteria applicable to the site.
Although PD zoning district parameters are flexible, certain standards related to uses, compatibility
(buffering), infrastructure improvements, dimensional criteria, and open space areas are set forth in
Chapter 915 (P.D. Process and Standards for Development ordinance) of the County's land development
regulations (LDRs). The applicant is not requesting any PD waivers, is proposing to utilize the standard
RM -6 dimensional requirements, and is only seeking PD rezoning approval in order to construct multi -
113
family units instead of single-family units. It should be noted that the applicant has coordinated with
County staff, and is proposing significantly increased setbacks from the adjacent single-family
subdivisions along the west and south project perimeters. Additional details about the increased setbacks
and project design is provided in the PD rezoning analysis section of this report.
PD REZONING ANALYSIS:
Existing Zoning and Land Use Pattern:
The overall project site is approximately 27.69 acres. The entire project site consists of an abandoned
citrus grove.
• North of the project site is an Indian River Farms Water Control District (IRFWCD) canal and
26' Street. There are vacant parcels located on the north side of 26th Street, and those parcels are
zoned A-1.
• East and northeast of the project site is a portion of the overall Indian River Estates community,
and is developed as a total care facility consisting of an assisted living facility and multi -family
residential units (senior independent living).
• South of the project site is the Westgate Subdivision, Units 1-3 which is zoned RS -6, and is
developed with single-family homes on .25 to .5 -acre lots. Also, at the southeast corner of the
site is the Pine Creek Condominium development which consists of 5 separate 2 -story condo
buildings and a clubhouse.
• West of the project site are two residential subdivisions. The Wildwood Subdivision is zoned RS -
1, and is developed with single-family homes on ± 1 to f2 -acre lots. The West Side Villas
Subdivision is zoned RS -6, and is developed with single-family homes on f.5 -acre lots.
Consistency with the Comprehensive Plan:
Rezoning requests are reviewed for consistency with the goals, objectives, and policies of the
comprehensive plan and must also be consistent with the overall designation of land uses as depicted on
the Future Land Use Map. The goals, objectives, and policies are the most important parts of the
comprehensive plan. Policies are statements in the plan which identify the actions which the County will
take in order to direct the community's development. As courses of action committed to by the County,
policies provide the basis for all County land development related decisions. While all comprehensive
plan policies are important, some have more applicability than others in reviewing rezoning requests. Of
particular applicability for this request are the following policies and objectives.
Future Land Use Policy 2.2: Indian River County shall encourage and direct growth into the 2030 Urban
Service Area through zoning, subdivision, and land development regulations. Such regulations shall
promote efficient development by requiring utilization of the existing street system, extension of public
facilities where necessary, connection to the centralized potable water and sanitary sewer systems where
available, and incentives for mixed use projects.
Note: The project site is entirely located within the 2030 Urban Service Area, will connect to the
existing street system (26th Street), and will provide an additional connection to the existing County
street system via a driveway connection to 20th Street (SR 60). The connection will be proposed as part
114
of the concurrent Griffon North and Griffon South development applications. The project will be served
by County water and sewer, and will provide an appropriate mix of multi -family unit types. Therefore,
the proposed PD district and accompanying conceptual PD plan are consistent with Policy 2.2.
Future Land Use Policy 4.5: Where proposed development projects abut undeveloped or developed
property, the county shall require that such development be designed and constructed or guaranteed to
accommodate both vehicular and bicycle/ pedestrian interconnections. Interconnections may include
shared roadways or driveways that provide local traffic circulation. Exemptions shall be granted where
interconnections would create a "funneling effect" through an existing neighborhood or have no potential
for providing interconnectivity or through -street benefits (e.g. segments that dead-end into water bodies,
built facilities, or environmentally sensitive areas).
Note: The developer for the subject project, Crest Residential, LLC, has also submitted a concurrent
application for major site plan approval for "The Griffon (South)" project. As currently designed, the
subject project will provide a driveway and sidewalk connection to the adjacent project to the South,
which will ultimately connect the 20th Street (SR 60). Therefore, the proposed PD district and
accompanying conceptual PD plan are consistent with Policy 4.5.
Future Land Use Policy 5.3- Indian River County zoning districts shall permit a variety of residential
building and development styles; and
Future Land Use Policy 5.5: Indian River County LDRs shall contain a special Planned Development
(PD) zoning district. That district shall be designated as an overlay on the County Zoning Atlas. The
PD zoning district is intended to provide for the development of projects which require flexibility in
order to maximize open space, conserve natural features, provide alternative designs, incorporate
recreational facilities, create a mix of uses, and provide a variety of housing choices.
Note: The proposed PD district and accompanying conceptual PD plan are consistent with these policies
because the Griffon North PD plan proposes significant common open space, provides different housing
choices in the county, and incorporates recreational facilities.
While the referenced policies and objectives are particularly applicable to this request, other
comprehensive plan policies and objectives also have relevance. For that reason, staff evaluated the
subject request for consistency with all plan policies and objectives. Based on that evaluation, staff
determined the proposed PD district and accompanying conceptual PD plan are consistent with the
comprehensive plan.
Compatibility with Surrounding Areas:
Compatibility is an important consideration in any PD rezoning request. In this case, it is important to
consider compatibility of the proposed project with properties in the immediate area, and those within
the general area.
Immediate Area:
The properties along the north project boundary consist of vacant former citrus groves that are zoned A-
L The project site is separated from those properties to the north by an IRFWCD canal, and 26th Street
which is a paved, two-lane minor collector road. The project site is located entirely inside the urban
service area (USA). However, the properties to the north are located outside the USA. Therefore, a USA
115
buffer is required along the north project boundary. The required USA buffer shall consist of a 50' wide
tract, and shall contain a Type `B" buffer with a 6' opaque feature. The proposed conceptual PD plan
and conceptual landscape plan provide the required USA buffer (see Attachments 5 and 6).
The properties along the east and northeast of the project site are a portion of the overall Indian River
Estates community, and are developed as a total care facility consisting of an assisted living facility and
multi -family residential units (senior independent living). The adjacent properties have an underlying
M-1 land use designation. Based on the adjacent property's land use designation, the PD regulations
require a 25' setback (buildings, driveways, roadways, and parking areas) from the project perimeter.
The proposed conceptual PD plan provides a ±50' setback between the closest site improvements (i.e.
parking area) and a ±100' setback between the closest building and the adjacent properties to the east.
Therefore, the proposed conceptual PD plan exceeds the minimum required PD setback (see Attachment
5).
The properties south of the project site consists of the Westgate Subdivision, Units 1-3 which is zoned
RS -6, and is developed with single-family homes on .25 to .5 -acre lots. Also, at the southeast corner of
the site is the Pine Creek Condominium development which consists of 5 separate 2 -story condo
buildings and a clubhouse. The adjacent properties have an underlying M-1 land use designation. Based
on the adjacent property's land use designation, a Type "B" buffer is not required. However, to ensure
compatibility with the surrounding properties, County staff has coordinated with the applicant to provide
a 25' Type "B" buffer with a 6' opaque feature. The proposed conceptual PD plan and landscape plan
show the proposed buffer accordingly (see Attachments 5 and 6). Also, proposed conceptual PD plan
provides a ±70' setback between the closest site improvements (i.e. parking area) and a ±150' setback
between the closest building and the adjacent properties to the south (see Attachment 5).
The properties west of the project site consist of two residential subdivisions. The Wildwood Subdivision
is zoned RS -1, and is developed with single-family homes on ± 1 to ±2 -acre lots. The West Side Villas
Subdivision is zoned RS -6, and is developed with single-family homes on ±.5 -acre lots. The adjacent
properties to the west have an underlying M-1 land use designation. Based on the adjacent property's
land use designation, a Type `B" buffer is not required. However, to ensure compatibility with the
surrounding properties, County staff has coordinated with the applicant to provide a 25' Type `B" buffer
with a 6' opaque feature. The proposed conceptual PD plan and landscape plan show the proposed buffer
accordingly (see Attachments 5 and 6). Also, proposed conceptual PD plan provides a ±350' setback
between the closest site improvements (i.e. parking area) and a ±300' setback between the closest
building and the adjacent properties to the west (see Attachment 5).
General Area:
The project site is located between several established single-family subdivisions and multi -family
developments. The proposed Griffon North development proposes conventional multi -family apartment
buildings with significantly increased setbacks and buffering from the established single-family
subdivisions, and compatible separation from the multi -family developments.
Staff's position is that granting the request to rezone the property to the proposed PD district will result
in a development that is compatible with both the immediate area and larger general surrounding area.
116
Concurrency Impacts:
A conditional concurrency certificate has been issued for the project. Concurrency is discussed in more
detail in the PD Plan Analysis section of this staff report.
Environmental Impacts:
Environmental issues are addressed in the PD Plan Analysis section of this report.
PD PLAN ANALYSIS:
1.
2.
3.
4.
5.
6.
7.
8.
Project Area: 27.69 acres
Zoning Classification: Current: RS -6, Residential Single -Family (up to 6 units/acre)
Proposed: PD, Planned Development
Land Use Designation: M-1, Medium -density Residential -1 (up to 8 units/acre)
Number of Units: 166 units (maximum)
Density: Proposed: 5.99 units/acre
Maximum: 8.00 units/acre
Open Space: Required: 40.0%
Proposed: 79.9%
Recreation Area: Required: 2.08 acres
Proposed: 2.08 acres
Phasing: The project will consist of a single phase. However, the project will also be constructed
concurrently with the adjacent project to the south, which is a separate project/phase.
9. Utilities: The project will be served by public water and sewer service provided by County Utility
Services. The County Department of Utility Services and the Department of Health have
approved these utility provisions.
10. Traffic Circulation: Primary access to the overall project site will be provided by a full access
driveway connection to 26th Street (see attachment 5). As previously indicated above, the Griffon
North PD project will provide a roadway interconnection to the proposed Griffon South project.
The internal roadway connection will connect to 201h Street (SR 60) and will allow residents of
both projects to utilize either driveway connection (26th Street or 201h Street). The traffic impact
study (TIS) was submitted by the applicant for the Griffon North PD project, but also included
the Griffon South project. Public Works agreed to review both at the same time.
The proposed driveway connections and traffic circulation plan have been reviewed and
approved by Traffic Engineering and Fire Prevention. Additionally, Traffic Engineering
reviewed and approved the TIS submitted by the applicant. Based on the approved TIS, the
subject PD project will require a westbound left turn lane on 26th Street at the project's driveway
connection. Also, because the project's approved TIS and traffic distribution includes the
117
driveway interconnection through the project to the south, staff is recommending a condition that
will require the full driveway connection to 20th Street (SR 60) to be constructed, prior to issuance
of a certificate of completion (C. of C.) for the subject project. No other off-site traffic
improvements are required or proposed for this project.
11. Stormwater Management: The project's conceptual stormwater management design proposes
two separate stormwater ponds and an interconnected system of stormwater pipes that will direct
the project's stormwater runoff into those ponds (see Attachment 5). Public Works has reviewed
and approved the project's conceptual stormwater management design. The final stormwater
management design will be reviewed and approved by the Public Works Department via the
County land development permit (LDP) review process for each project phase.
12. Required Dedications and Improvements:
a. 26`h Street Turn Lane: A westbound left turn lane is required on 26th Street at the project's
driveway connection. The required turn lane is shown on the conceptual PD plan (see
Attachment 5), and the final design will be reviewed via the project's LDP. The 26th Street
turn lane must be constructed prior to the issuance of a C. of C.
b. Internal Sidewalk/Pedestrian System: An internal pedestrian system is required and proposed
throughout the overall project. The final design of the internal pedestrian system will be
reviewed via the project's LDP, and the internal pedestrian system must be completed prior
to the issuance of a C. of C.
c. Streetlighting: Streetlights are required and proposed, and will be maintained by the property
owner. Additional streetlight details will be provided with the preliminary PD plan, and the
final design of the streetlights will be reviewed via the project's LDP. All project streetlights
must be installed prior to the issuance of a C. of C.
13. Landscape and Buffering Plan: The applicant has provided a conceptual landscape plan that
meets the criteria of Chapter 926, and is sufficient for conceptual PD plan approval (see
attachment 6). A detailed description of each required perimeter buffer is provided above in the
PD Rezoning Analysis section of this report. Detailed landscape plans will be submitted with the
project's LDP plans, and must be approved by staff prior to the issuance of an LDP.
14. Environmental Issues: The project site is a former citrus grove and does not contain any special
environmental features (e.g. wetlands or vegetated native uplands). There are a few protected
and/or specimen trees located throughout the overall project site that will need to be addressed
for preservation or mitigation during review of the project's LDP.
15. Concurrency: As required under the County's concurrency regulations, the applicant has
applied for and obtained a conditional concurrency certificate for the project. The concurrency
certificate was issued based upon a concurrency analysis and a determination that adequate
capacity was available to serve this project at the time of the determination.
16. Public Benefits: For all PD projects, applicants must identify the public benefits that the project
will provide in exchange for requested waivers or incentives being sought by the applicant. For
the proposed project, the applicant is not seeking any waivers or dimensional reductions from the
standard LDR requirements, and is only seeking PD approval in order to develop multi -family
118
units instead of single-family. Therefore, the proposed public benefits are primarily intended to
control project design and compatibility with the surrounding properties.
• Driveway Interconnection: As previously indicated above, the Griffon North PD project will
provide a roadway interconnection to the proposed Griffon South project to accommodate
both vehicular and pedestrian linkages. The internal roadway connection will connect to 20th
Street (SR60) and will allow residents of both projects to utilize either driveway connection
(26th Street or 20th Street) providing better local traffic circulation, and reducing potential
traffic congestion on nearby intersections.
• Increased Setbacks: Based on the M-1 land use designation of the surrounding properties,
the PD regulations only require a 25' setback (buildings, driveways, roadways, and parking
areas) from certain project perimeters (i.e. the east, south, and west). However, through the
PD design and review process, County staff has coordinated with the applicant to provide
significantly increased setbacks between the proposed multi -family units and the existing
single-family subdivisions to the south and the west. Additionally, the proposed design
provides setbacks that exceed the minimum required setbacks between the proposed multi-
family units and the existing total care facility to the east and northeast.
Increased Perimeter Landscape Buffering: Through coordination with County staff, the
applicant has proposed increased landscape buffers to the south and west of the project site.
The applicant is providing a Type `B" buffer with a 6' opaque feature along the south and
west project perimeters where the LDRs and PD regulations do not require any landscape
buffer or type of opaque feature. These increased landscape buffers provide a significant
benefit and compatibility measure in favor of the adjacent properties to south and west.
All conditions recommended by staff have been accepted by the applicant.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners grant approval of the PD rezoning request
and the conceptual PD plan for The Griffon North PD, with the following conditions:
1. Prior to issuance of a land development permit, the applicant shall:
a. Obtain Public Works approval of the final design of the westbound left turn lane at the project's
26th Street driveway connection.
b. Obtain Planning staff approval of the final landscape and streetlighting plan.
c. Obtain Environmental Planning staff approval of the final tree protection and mitigation plan.
2. Prior to issuance of a certificate of completion, the applicant shall:
a. Construct the required westbound left turn lane at the project's 26th Street driveway connection.
b. Construct the full driveway connection to 20th Street (SR 60) through the adjacent/separate
project site to the south.
c. Install all required buffers and landscape improvements.
d. Install the required streetlighting improvements.
119
ATTACHMENTS:
1. Location Map
2. Aerial
3. Excerpt from Draft February 11, 2021 PZC Minutes
4. PD Rezoning Ordinance
5. Conceptual PD Plan
6. Conceptual Landscape Plan
120
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PLANNING AND ZONING COMMISSION
There was a meeting of the Indian River County (IRC) Planning and Zoning
Commission (PZC) on Thursday, February 11, 2021 at 7:00 p.m. in the
Commission Chambers of the County Administration Building, 1801 27th Street,
Vero Beach, Florida. You may hear an audio of the meeting; review the meeting
agenda, backup material and the minutes on the Indian River County website
www.ircqov.com/Boards/PZC/2019.
Present were members:
Chairperson Mr. Todd Brognano; Vice Chairperson Dr. Jonathan Day;
Ms. Beth Mitchell, District 1 Appointee; Mr. Alan Polackwich, Sr., District 2
Appointee; Mr. Curtis Carpenter, District 3 Appointee; Mr. Harry Howie, District
5 Appointee; Mr. Jordan Stewart, Member at Large (via conference phone); and
Ms. Teri Barenborg, School Board Representative (via conference phone).
Also, present were IRC staff:
Mr. William DeBraal, Deputy County Attorney; Mr. Phil Matson,
Community Development Director; Mr. Bill Schutt, Long -Range Planning Chief;
Mr. Ryan Sweeney, Chief of Current Development; Mr. Scott Rodriguez, Senior
Planner; and Ms. Vanessa Desnoyers, Recording Secretary.
Due to the coronavirus pandemic, there was sufficient room within the
chambers to satisfy recommended social distances measures.
Pub-iic RT rings
hairperson Dr. Una an aD L__
ad -the fo-lfowing into fhe_record)
f�The �i�Fon,No�r- hD eques o ezone pproximatelcres
Fro m__ , Zesidential mangle -Family_ up o uni s acre to F13 Planned
ll Q eve I opmen and -to 6biain Concep ua p_prova for a Prolec
a71573 known as I he CrifFon for h'PD: The pro�eC _proposes a maximum
tof-1Y6- uifi=family unit s'Cresi-R�esiaential�CL-C, caner. as_ a er _
oler,_IncgeLnc�Js: �'Ve�n�seeaoup
unifs75cre _.e�nsi yl�: 5:99 uni s acre.)20--i-1--067-2-00-1-0-40D-4'1--877T31)
uasi�u�icfallI
air erson r. Jona an a6 y aske�c�the Commissioners tore, any ex -
par a communication or conllic at wouia not allow em o ma a an un iasEREI)
(decision. The mem ers�afe-a-t atwfhey ha -c no ha�c anyex-p_a _ e communication.
123
(The _secreta ry a minis�dihe tesfimonia1l oath o ose presen w o=wishe _ o
sped a tonigh_ s_mee mg on is_maer.
(Mr._ co o nguez reviewe�cinorma ion regar inpih_ e_p�ose _si eland)
gave a ower oin presen a ion, copiessoo whZ a- refile iff t Bow o oun y
70 —mm 'Office�aff_recommenn s�_'hat-th-ePZ _recommen hatihe
BCC approve the P r6 ezonin concep ua -F'D plaor the��
ri on o ith�
con ifions_lis�ed-iri S afffsepo .
(Mr—Polackwich q�i5-n-e-d-STaff abo�la�7e�opmen rezoning
s a edihai�he raise -fhis iissue bye ore and -if -is now high�igh ed eithFiis current
development -Mr: �olac{cwich voiced concerns a oufhe�evelopmen un er
as opposedro developing under the curren resMen ial zoning. 1t71r weeny
respon ed"by explaining _he process o p a eve opmen an rezoning
ffel-aTing to sublec proper y. Mr Howle quesrio�if�hey coul8-build under ih�je
curren _zonin-g�-M—rSweeny replie-d-fha they could, an-fhaTbuilaing un er a
zoning will give the-oun y more controlof fjec .
(Ms=. Mitchell asked a ou e public buts fhat'this p anne_=deve1opmen
would provide: Mr. Sweeney responde an gave a ne of verview iscussi�
in erconnec ivity, increaseba s penme er bufFen
F e secre ary adminis eredi'he�estimonial oath�o those presen w o�
wisedo speak at fonigh"t's�ing�his matter.
(tar: Johnaf an ay opene 'the floor or pu HE comme_n .
[S Moler, of-Masiellar; Mo-ler,_Ree and'Taylor_in rodu�"lii f ands
s a ed'he would'behappy to answer ques ions.
(Mr:_James_Paiker '17Ves�Side Villas_s-OU -that"he_was initially concerne
rbout_retention ponds�rainage, an setbac s.l tr: Sweeney respon hat-thil
projec-f is i-n7he concep ua bevel a-n-thaf—drenage anaerainage ejgn will'be
ave gre_a er etail-in fhe_preliminary_PD Wiig a steps_in the_ u -u Fe-,)
ri'73 A21_S„ quesioneiirede' velopmen wou o-hahei
own_ - urn_ ane,igh ing; lc aadMesseasome ofihe- rais circullion_concerns
(homeowners expresse tr. weeney respon e'lc an exp dined he
mVe —rco n n e ct ions,gave erails on e lighingand landscape reauire_m_e_n s.
124
�I17fT. jesse Maslan;_of-28 th��'`CTaske�c'Mr._ weeny o c army a Type BI
an sca e ruffUrlan J66 -Sweeny exp ain-e- _the�'ifferences.
(M77 hn Michaud, oLnZ 5' onea ifih-e-d toper pla 7FR-5n
eeping the oliagein f e s a etcarea shown on the aerial, stfing fha ids a grea
buffertorresicen s_reguinng_privacy. r:Sweeneys at ted_that=therewou _ e�
someinnin o "invasive species, bu"he believes most57-if —Will be_preserve .
(Mr. Peter Vi Ft o 1 - r25 ques ion it -there woulc�be a erm alon-
e
ong
(he_wooded ares s�d-ffis_concern_abo�ihe wi1a1ife_a�_gophe�r ulrfles -beim
arme .
0 Dreve o(er, �fjasseel1ar, oler,ee an Tway or a(Tddressedi
(homeowners' q ions re a in' g tg a ainage; zonizonmgconcernsan = n`�oduced-Mrd
BentleyNelson of- Crest omes,a app scant r the rezone. M tl�
0h-anked ome_o_wners_or ques_t 10 n -s -a -n-d concerns_an offe-537 _personahin orma tion
(to homeowners_w o_ a� a i iona _ques ions.
[Mr:_Pol ccwich_stedhhe-does_beTievehis_is_a_gooa pro�ec barring fits.
concerns, stating fffa-f-h—e -willsup t is_pro�ec .
(6r:_Jo nat an_ay c ossa the floor or puolic comment
[OiV-1171T10N-BY'1171s:_8h`-Nlilchell; S-EVOND-ED BYj
(M Dr u is ar en er, ht�e mem ers vo a (C 7- --(0)
recommen) fat t e had ®approve he QM
rezoning an concep ua'PD -an— f Urilf�
[flo�fFwilh condWi�ons fisiedinlSia�f s_ epo .
Commissioner's Matters
There were none.
Planning Matters
Mr. Sweeney stated that he doesn't anticipate having an additional February
meeting. The next meeting will take place on March 11, 2021.
Attorney's Matters
125
ORDINANCE NO. 2021 -
AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE
ZONING ORDINANCE AND THE ACCOMPANYING ZONING MAP FROM RS -6,
RESIDENTIAL SINGLE-FAMILY (UP TO 6 UNITS/ACRE), TO PD, PLANNED
DEVELOPMENT, FOR APPROXIMATELY 27.69 ACRES OF LAND GENERALLY
LOCATED ON SOUTH OF 26TH STREET, APPROXIMATELY 1,650 FEET EAST OF
82ND AVENUE AND DESCRIBED HEREIN AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the Planning and Zoning Commission, sitting as the local planning agency on
such matters, held a public hearing and subsequently considered this rezoning request; and
WHEREAS, the Board of County Commissioners of Indian River County, Florida, did publish
and send its Notice of Intent to rezone the hereinafter described property; and
WHEREAS, the Board of County Commissioners determined that this rezoning is in
conformance with the Comprehensive Plan of Indian River County; and
WHEREAS, the Board of County Commissioners held a public hearing pursuant to this
rezoning request, at which parties in interest and citizens were heard;
NOW, THEREFORE, BE IT ORDAINED, by the Board of County Commissioners of Indian
River County, Florida, that the zoning of the following described properties situated in Indian River
County, Florida, to -wit:
LEGAL DESCRIPTION:
THE EAST 18.85 ACRES OF TRACT 3 AND THE WEST 18.85 ACRES OF TRACT 3,
ALL IN SECTION 1, TOWNSHIP 33 SOUTH, RANGE 38 EAST, AS THE SAME IS
DESIGNATED ON THE LAST GENERAL PLAT OF THE LANDS OF THE INDIAN
RIVER FARMS COMPANY, FILED IN THE OFFICE OF THE CLERK OF THE
CIRCUIT COURT OF ST. LUCIE COUNTY, FLORIDA IN PLAT BOOK 2, PAGE 25;
SAID LAND NOW LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA,
LESS AND EXCEPT THE NORTH 648.48 FEET OF THE EAST 671.72 FEET AS
CONVEYED IN OFFICIAL RECORDS BOOK 1181, PAGE 1213 OF THE PUBLIC
RECORDS OF INDIAN RIVER COUNTY, FLORIDA.
A PARCEL OF LAND BEING A PORTION OF TRACT 3, SECTION 1, TOWNSHIP 33
SOUTH, RANGE 38 EAST, ACCORDING TO THE LAST GENERAL PLAT OF
LANDS OF THE INDIAN RIVER FARMS COMPANY SUBDIVISION, AS
RECORDED IN PLAT BOOK 2, PAGE 25, OF THE PUBLIC RECORDS OF ST. LUCIE
COUNTY, SAID LANDS NOW BEING IN INDIAN RIVER COUNTY AND
DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF SAID TRACT 3; THENCE
SOUTH 89043'39" EAST ALONG THE NORTH LINE OF SAID TRACT 3 A
DISTANCE OF 656.12 FEET TO AN INTERSECTION WITH THE WEST LINE OF
THE EAST 671.72 FEET OF SAID TRACT 3; THENCE SOUTH 00°11'04" WEST
ALONG SAID WEST LINE A DISTANCE OF 648.48 FEET TO AN INTERSECTION
WITH THE SOUTH LINE OF THE NORTH 648.48 FEET OF SAID TRACT 3;
126
Attachment 4
THENCE SOUTH 89043'39" EAST ALONG SAID SOUTH LINE A DISTANCE OF
671.72 FEET TO AN INTERSECTION WITH THE EAST LINE OF SAID TRACT 3;
f THENCE SOUTH 00011'04" WEST ALONG SAID EAST LINE OF TRACT 3 A
a DISTANCE OF 586.99 FEET TO AN INTERSECTION WITH THE SOUTH LINE OF
SAID TRACT 3; THENCE NORTH 89049'35" WEST ALONG SAID SOUTH LINE A
DISTANCE OF 1327.87 FEET TO AN INTERSECTION WITH THE WEST LINE OF
SAIDTRACT 3; THENCE NORTH 00011'10" EAST ALONG SAID WEST LINEA
DISTANCE OF 1237.76 FEET TO THE POINT OF BEGINNING;
SAID PARCEL CONTAINING 27.69 ACRES MORE OR LESS.
is changed from RS -6, Residential Single -Family (up to 6 units/acre), to PD, Planned Development,
with the general project layout as depicted in the attached conceptual PD plan (Exhibit A).
All with the meaning and intent and as set forth and described in said Land Development Regulations.
This ordinance shall become effective upon filing with the Department of State.
This ordinance was advertised in the Indian River Press Journal on the 28th day of February, 2021,
for a public hearing to be held on the 16'' day of March, 2021, at which time it was moved for adoption
by Commissioner , seconded by Commissioner ,and adopted by the
following vote:
Chairman Joseph E. Flescher
Vice Chairman Peter D. O'Bryan
Commissioner Susan Adams
Commissioner Joseph H. Earman
Commissioner Laura Moss
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
Joseph E. Flescher, Chairman
ATTEST: Jeffrey R. Smith, Clerk of Court'and Comptroller
mm
Deputy Clerk
This ordinance was filed with the Department of State on the following date:
127
Attachment 4
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
Dylan Reingold, County Attorney
APPROVED AS TO PLANNING MATTERS
Phillip J. Matson, AICP; Community Development Director
128
Attachment 4
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Treasure ,Coas.t. Newsp er
PART UFTHE USA TODAY NETWORK
Indian River Press Journal
1801 U.S. 1, Vero Beach, FL32960
AFFIDAVIT OF PUBLICATION
INDIAN RIVER COUNTY PLANNING
1801 27TH ST
VERO BEACH, FL 32960
ATTN KATHY CHAREST
STATE OF WISCONSIN
COUNTY OF BROWN
Before the undersigned authority personally
appeared, said legal clerk, who on oath says that he
is a legal clerk of the Indian River Press Journal, a
daily newspaper published at Vero Beach in Indian
River County, Florida: that the attached copy of
advertisement was published in the Indian River
Press Journal in the following issues below. Affiant
further says that the said Indian River Press Journal
is a newspaper published in Vero Beach in said
Indian River County, Florida, and that said
newspaper has heretofore been continuously
published in said Indian River County, Florida, daily
and distributed in Indian River County, Florida, for a
period of one .year next preceding the first
publication of the attached copy of advertisement ;
and affiant further says that she has neither paid or
promised any person, firm or corporation any
discount , rebate, commission or refund for the
purpose of securing this advertisement for
publication in the said newspaper. The Indian River
Press Journal has been entered as Periodical
Matter at the Post Offices in Vero Beach, Indian
River County, Florida and has been for a period of
one year next preceding the first publication of the
attached copy of advertisement.
2/28/2021
Subscribed and sworn to beforeonFebruary 28th, 2021
Notary, State of WI, County of Brown
TARA MONDLOCH
Notary Public
state of Wisconsin
My commission expires: August 6, 2021
Publication Cost: $315.00
Ad No: GC10594941
Customer No: 463755
PO#: PUBLIC NOTICE
3lielz�
NOTICE OF PUBLIC
HEARING- PLANNED
DEVELOPMENT REQUEST
This is notice of a public hearing by the Board of
County Commissioners to consider granting approval
of a conceptual Planned Development (PD) plan and
adoption of an ordinance to rezone approximately
27.69 Acres from RS -6, Residential Single -Family (up to
6 units/acre) to PD, Planned Development. The subject
of the hearing is a proposal by Crest Residential, LLC to
develop a project to be known as The Griffon North PD.
The project proposes a maximum of 166 multi -family
units at a density of 5.99 units/acre. The project site is
located on the south side of 26th Street, approximately
1,650 feet east of 82nd Avenue (see location map).
A public hearing, at which parties in interest and citizens
shall have an opportunity to be heard, will be held by
the Board of County Commissioners of Indian River
County, Florida, in the County Commission Chambers
of the County Administration Building, located at 1801
27th Street, Vero Beach, Florida on Tuesday, March 16,
2021 at 9:00 a.m.
Please direct planning -related questions to the Current
Development Planning Section at 772-226-1003. All
documents pertaining to this request are on file in
the Indian River County Planning Division, located
at 1801 27th Street within building "A" of the .County
Administration Complex: Documents may be reviewed
by members of the public during normal business
hours. All members of the public are invited. to attend
and participate in the public hearing.
Anyone who may wish to appeal any decision, which
may be made at this meeting, will need to ensure that
a verbatim record of the proceedings is made, which
includes testimony and evidence upon which the
appeal is based.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION
FOR THIS MEETING MUST CONTACT THE COUNTY'S
AMERICANS WITH DISABILITIES ACT (ADA)
COORDINATOR AT 226-1223 AT LEAST 48 HOURS IN
ADVANCE OF THE MEETING.
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS
BY -s- Joseph E. Flescher, Chairman
/2/5 tk
t
XAI a
RM
14.6
tfV14N
ASI
j . 1
/2/5 tk
Timestamp
i
Street
2124/2021.7:09:14 (CST)
1801 27th :Street
Final Pub Date
City
2/28/20210:00:00 (CST)
Vero Beach
Ad .Number
t
State
GC10594941
FL
Publication
ZIP Code
Indian River Press Journal
32960-3365
Market
Your Name
Treasure Coast
Alex Helmbrecht
Delivery Method
Email Address `
Both
ahelmbrech@gannett.com
Number of:Affidavits Needed
1
Customer Email
kcharest@ircgov.com
Customer Name
Indian River County Planning
Customer Phone Number
772_226=1254
Customer Address
kcharest@ircgov.com
Account Number (if Known)
463755/334192
Name
Kathy Charest
Ia61
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION
REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION
Any organization or individual wishing to address the Board of County Commission shall complete this form and
submit it to the Indian River County Administrator's Office.
PUBLIC DISCUSSION INFORMATION
Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items
should be limited to matters on which the commission may take action
Indian River County Code Section 102.11(3): limit remarks to three minutes unless
additional time is granted by the commission
NAME OF INDIVIDUAL OR ORGANIZATION: Ken Hendrix & Spencer Simmons
6220 1 st St SW
ADDRESS:
SUBJECT MATTER FOR DISCUSSION:
PHONE: 633-4366
Commercial Businesses in Agricultural Districts
IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED? Y] YES a NO
WHAT RESOLUTION ARE YOU put the matter back on the agenda
REQUESTING OF THE COMMISSION?
ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? EJ YES 1:1
NO
WHAT FUNDS OR ACTIVITIES ARE no funds required
REQUIRED TO MEET THIS
REQUEST?
For IRC Staff only:
Transmitted to Administrator Via:
Interactive Web Form
E -Mail
Hand Delivered
Phone
COUNTY ADMINISTRATOR:
MEETING DATE:
Jason E. Brown
132
/ xi
TO ra UV refflINK in "Ju
TO: Board of County Commissioners
FROM: Dylan Reingold - County Attorney
DATE: March 8, 2021
RE: Public Notice of Public Hearing Scheduled for April 6, 2021 to Consider an
Amendment to Chapter 313 (Merchandising of Tobacco Products) of the Code of
Indian River County
The Board of County Commissioners will hold a Public Hearing on Tuesday, April 6, 2021, at
9:05 a.m. or as soon thereafter as the matter may be heard, to consider adoption of the following:
AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING
CHAPTER 313 (MERCHANDISING OF TOBACCO PRODUCTS), OF
THE CODE OF INDIAN RIVER COUNTY, RELATED TO THE USE OF
TOBACCO PRODUCTS AND ELECTRONIC CIGARETTES; TO
PROHIBIT THE SALE AND DISTRIBUTION . OF TOBACCO
PRODUCTS AND ELECTRONIC CIGARETTES TO PERSONS UNDER
21 YEARS OF AGE AND PROVIDING FOR ADDITIONAL
REQUIREMENTS FOR THE SALE OF TOBACCO PRODUCTS AND
USE OF ELECTRONIC CIGARETTES; PROVIDING FOR PENALTIES;
PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR
CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE.
The public hearing will be held in the County Commission Chambers located on the first floor of
Building A of the County Administrative Complex, 180127 th Street, Vero Beach, Florida 32960.
/nhm
133
I [A
c vERc
Office of the
- INDIAN RIVER COUNTY
�* * ADMINISTRATOR
\LORt4 �
Jason E. Brown, County Administrator
Michael C. Zito, Assistant County Administrator
MEMORANDUM
TO: Members of the Board
of County Commissioners
FROM: Kathleen Keenan
Legislative Affairs and Communications Manager
DATE: March 10, 2021
SUBJECT: Resolution in Support of the Adoption of House Bill 1143 and Senate Bill
1466 as Filed in the 2021 Florida Legislative Session
Background
Florida's public -use airports rely heavily on funding provided by both the Federal Aviation
Administration (FAA) and Florida Department of Transportation (FDOT) for their large capital
improvement projects. These projects include airfield infrastructure and facilities (runway,
taxiway and parking apron pavement rehabilitation), airfield equipment, and landside road and
building projects. However, regardless of the funding source, the airport sponsor is always
responsible for providing matching funding from the airport or sponsor budget.
Under current state law, FDOT funds airport master planning and eligible aviation development
projects at General Aviation Airports at 80 percent of project cost. General Aviation Airports are
airports with no scheduled commercial airline service. The majority of these projects are
maintenance of existing airport infrastructure to assure their continued safe operating condition.
When a.General Aviation Airport begins to receive scheduled commercial airline service, and
subsequently exceeds 10,000 annual commercial passenger enplanements, the airport is classified
as a primary Commercial Service Airport by the FAA and FDOT. When an airport receives this
classification, FDOT funding eligibility is reduced from 80 percent to 50 percent. This puts smaller
Commercial Service Airports, like the Vero Beach Regional Airport, at a financial disadvantage.
With the loss of state funding, the airport is faced with delaying or cancelling capital improvement
projects.
134
Proposed legislation has been filed in both the House and Senate to amend section 332.007(6)(c),
Florida Statutes, which regulates FDOT's funding of airports based on FAA airport
classification. Representative Erin Grall has filed House Bill 1143 (Funding of Aviation
Development Projects) and Senator Travis Hutson has filed Senate Bill 1466 (Airports). This
legislation as proposed would authorize funding by FDOT for up. to 80 percent of master
planning and eligible aviation development projects for commercial service airports that have not
been classified as a large, medium, or small hub airport by the FAA.
The City of Vero Beach has reached out to Indian River County requesting support for this
proposed legislation.
Funding
There is no funding related to this resolution.
Recommendation
County staff recommends the Board of County Commissioners of Indian River County, Florida
pass a Resolution in support of the adoption and passage of House Bill 1143 (by Representative
Grall) and Senate Bill 1466 (by Senator Hutson) as filed in the 2021 Florida Legislative Session
and extends its appreciation to the local legislative delegation for its support and assistance.
135
and
RESOLUTION NO. 2021-
A RESOLUTION OF THE BOARD OF COUNTY
COMMSSIONERS OF INDIAN RIVER COUNTY, FLORIDA,
IN SUPPORT OF THE ADOPTION OF HOUSE BILL 1143
AND SENATE BILL 1466 AS FILED IN THE 2021 SESSION
OF THE FLORIDA STATE LEGISLATURE AMENDING
SECTION 332.007, FLA. STAT. REVISING THE TYPES OF
AIRPORTS TO WHICH FUNDS ARE AVAILABLE FOR
ELIGIBLE AVIATION DEVELOPMENT PROJECTS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Vero Beach owns and operates the Vero Beach Regional Airport;
WHEREAS, the Vero Beach Regional Airport is a general aviation facility and receives
funding from federal and state sources; and
WHEREAS, Florida Department of Transportation (FDOT) funds airport capital
improvement projects at general aviation airports at 80% of project cost; and
WHEREAS, under current state law, when -a general aviation airport begins to receive
scheduled commercial airline service and subsequently exceeds 10,000 annual commercial passenger
enplanements, the airport is classified as a primary Commercial Service Airport by the Federal
Aviation Administration and FDOT, and at such time, FDOT funding eligibility is reduced from 80%
to 50%; and
WHEREAS, the Commercial Service Airport designation remains in effect even if annual
commercial passenger enplanements falls below 10,000; and
WHEREAS, the reduced funding from 80% to 50% puts smaller commercial service airports
such as Vero Beach Regional Airport at a financial disadvantage in that revenue from airline
operations is far from sufficient to make up the loss in FDOT funding; and
WHEREAS, HB 1143 and SB 1466 would amend section 332.007, Fla. Stat. to allow Vero
Beach Regional Airport to remain a general aviation airport and not be subject to the reduced grant
contributions caused by the threshold of 10,000 enplanements per year; and
WHEREAS, as a result of the loss of FDOT funding, which will commence July 1, 2023,
Vero Beach Regional Airport must delay or cancel capital improvement projects, which will result in
deterioration of airport property and jeopardize the safety of airport operations,
136
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1.— Adoption of "Whereas" clauses.
The foregoing "Whereas" clauses are hereby adopted and incorporated herein as forming the
legislative findings, purpose, and intent of this Resolution.
Section 2 — Support for Adoption of HB 1143 and SB 1466.
The Indian River County Board of County Commissioners supports the adoption and passage
of HB 1143 (by Representative Grall) and SB 1466 (by Senator Hutson) in the 2021 session of the
Florida Legislature, and extends its appreciation to the local legislative delegation for its support and
assistance.
The foregoing Resolution was offered by Commissioner and seconded
by Commissioner , and, upon being put to.a vote, the vote was as follows:
Chairman Joseph E. Flescher
Vice -Chairman Peter D. O'Bryan
Commissioner Susan Adams
Commissioner Joseph H. Earman
Commissioner Laura Moss
The Chairman thereupon declared the Resolution duly passed and adopted this 16th day of
March, 2021.
Attest: Jeffrey R. Smith, Clerk of
Court and Comptroller
By
Deputy Clerk
Approved as to form and legal
sufficiency:
Dylan Reingold
County Attorney
INDIAN RIVER COUNTY, FLORIDA
BOARD OF COUNTY COMMISSIONERS
By
Joseph E. Flescher, Chairman
137
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown
County Administrator
FROM: Phil Matson, AICP
Community Development Director
DATE: March 8, 2021
SUBJECT: A Resolution of The Board of County Commissioners of Indian River County Supporting the
Dr. Martin Luther King, Jr. Park, Historic Museum and Cultural Center
It is requested that the Board of County Commissioners formally consider the following information at the
Board's regular meeting of March 16, 2021.
BACKGROUND
With a legacy spanning over 100 years, the Gifford Community is the center of Africa n -America n culture and
history in Indian River County. Martin Luther King Jr. Park, located in the Gifford Community, is home to the
Old Macedonia Church and Historical Museum and is flanked by a number of key area institutions including
Gifford Middle School and the Gifford Health Center. This balance of the "old" and the "new" makes MILK
Park arguably the spiritual and communal heart of Gifford. Recently, the Gifford Community Cultural and
Resource Center, a non-profit organization composed of esteemed local leaders, approached the county with
a vision to both honor the park's namesake and to develop a center for culture, history, and understanding
that will foster creativity while fitting into the environment of MLK park. In response, staff developed the
attached Resolution of Support for the project (Attachment 1).
ANALYSIS
The Center anticipates that the proposed facility will be constructed and maintained by private donations.
Consequently, the attached resolution is a pledge of commitment by the Board of County Commissioners to
coordinate with the Community on the planning and development of the project and to identify appropriate
locations within MLK park to lease to the Center for project construction. Based on preliminary discussions
with staff, the project may include a library, art and music studios, community meeting rooms, and other
amenities.: The Center is hoping to enlist the aid of professional design planners from the Treasure Coast
Regional Planning Council and similar organizations to help turn the vision of the Community into a reality.
RECOMMENDATION
Staff recommends that the Board of County Commissioners considerthe proposed Resolution ofSupportfor
the Dr. Martin Luther King Jr. Park, Historic Museum, and Cultural Center and approve the resolution.
ATTACHMENT
1. Resolution of Support for the Dr. Martin Luther King Jr. Park, Historic Museum, and Cultural Center
138
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY SUPPORTING THE DR. MARTIN LUTHER KING, JR. PARK,
HISTORIC MUSEUM AND CULTURAL CENTER.
WHEREAS, Dr. Martin Luther King,. Jr. changed our Nation forever through his
leadership, service, and clarity of vision; and
WHEREAS, Dr. King received the Nobel Peace Prize in 1964 for his work toward
passage of the Civil Rights Act of 1964 and for combating racial inequality through
insistent use of civil disobedience and nonviolent resistance; and
WHEREAS, The Gifford Community is the center of African-American culture and
history in Indian River County, Florida and
WHEREAS, The Gifford Community,,�� s- home to the Old Macedonia Church, which
serves as the Gifford Historical Museum and Cultural center, and is a site on the
Florida Black Heritage Trail, also called -the African-American History Trail; and
WHEREAS, The Gifford Community "Cultural and Resource Center, a non-profit
501(c)(3), volunteer -based organizatic
as its extension, the Gifford High Sch
School; and r'
he operation of the museum, as well
oom, located in the Gifford Middle
WHEREAS, the Giffor(�Community,Gulture and Resource Center wishes to honor the
legacy of both Dr. Martin Luther Kings Jr. and the contributions of the Gifford
Community to the rich fabric of life in Indian River {County through the construction
of a Cultural Center which may include, a—library, studios, galleries, community
meeting rooms, and enhanced museum facility while preserving the historic church,
grave markers, trail, and other existing amenities at Martin Luther King Jr. Park; and
WHEREAS, Indian River County wishes to express its support for the Gifford
Community Culture and Resource Center in this endeavor. Furthermore, Indian River
County is eager to coordinate with the Gifford Community Culture and Resource
Center and the Gifford Community to develop the Center.
NOW, THEREFORE, BE IT RESOLVED BY THE INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS:
That the Indian River County Board of County Commissioners offers its pledge of
commitment to the Gifford Community Culture and Resource Center and its supporters
139
that it will work in earnest with the Center to identify appropriate locations for the
aforementioned facilities as consistent with the wishes of the Community and the
Indian River County Land Development Regulations within Martin Luther King Jr.
Park and is committed to leasing a mutually identified portion of the Park for this
purpose.
THIS RESOLUTION was moved for adoption by
motion was seconded by
the vote was as follows:
Chairman
Vice -Chairman
Commissioner
Commissioner
Commissioner
Joseph E. Flescher
Peter D. O'Bryan
Susan Adams
Joe Earman
Laura Moss
and the
and, upon.being put to a vote,
The Chairperson thereupon declared the resolution duly passed and adopted this
day of , 2021.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
L00
Joseph E. Flescher, Chairman
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By: _ -
Deputy Clerk
I HEREBY CERTIFY that on this day, before me, an officer duly authorized :in this
State and County to take acknowledgments, personally appeared Joseph E. Flescher,
as Chairman of the Board of County Commissioners, and as
Deputy Clerk, to me known to be the persons described in and who executed the
foregoing instrument and they acknowledged before me that they executed the same.
140
WITNESS my hand and official seal in the County and State last aforesaid this th day
of , 2021.
APPROVED AS TO LEGAL SUFFICIENCY
I: •
Dylan Reingold,
County Attorney
Notary Public
SEAL:
APPROVED AS TO COMMUNITY DEVELOPMENT MATTERS
ON
Phil Matson, AICP, Director
Community Development Department
141
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
TO: Jason E. Brown, County Administrator
DEPARTMENTAL
FROM:: Dan Russell, Information Technology Director
SUBJECT: TIGR Acquisitions II, LLC Letter of Intent for Possible Purchase of 810 Bailey Road
Tower
DATE: March 15, 2021
BACKGROUND:
Indian River County ("County") County owns a property located at 810 Bailey Drive in the City of
Sebastian. In December 1995, County entered into an agreement with Talcom, Inc., in which Talcom,
Inc. made a one-time payment to County in exchange for the right to build a tower at the location
(the "North Tower Lease Agreement"). Currently,, the County receives income from subleases under
the North Tower Lease Agreement. The current monthly revenue is $4,945.98 with a 3% annual
increase. The County also receives income from a lease directly with M/A COM, which is an annual
revenue of $12,000, and a lease directly with FPL, which for the period between April 2020 and
March 2021 is $10,964.38. This amount is subject to a 4% annual increase.
On May 12, 2020 the County Attorney's Office recommended, to the Board, that the County
Attorney's Office send notice of termination to New Cingular Wireless and all subtenants for both the
North and South Tower Lease Agreements. The County Attorney's Office further recommended that
the Board authorized County staff to procure the services of a consultant with expertise in
communications leases that could assist the County in obtaining a lease with a carrier for collocation
space on the towers at the best possible rental rate. The Board authorized both of these
recommendations.
ANALYSIS
On March 12th the County's consultant presented a letter of intent from TIGR Acquisitions II, LLC
(Buyer) for the possible purchase of the following (collectively, the "Assets"): (i) the grant to Buyer
from Seller of a Perpetual Easement underlying and surrounding the Tower (the "Site"), along with
any and all access and utility easements serving the Site; (ii) the Tower, together with all related
improvements, fixtures and personal property; (iii) all of those leases, subleases, licenses and other
agreements which grant others a right to use or occupy a portion of the Tower or Site (the
"Collocation Agreements"); (iv) any permits associated with the Tower or the Site; and (v) any other
personal or real property or rights associated with the Tower.
Based on the information provided to date, the Buyer is willing to purchase the Assets for
$4,050,000.00 cash payable in U.S. .Dollars (the Purchase Price'). This offer is subject to
satisfactory completion of due diligence and execution of definitive agreements. The Buyer has
sufficient cash on hand to pay the Purchase Price, and therefore the offer is not contingent upon
obtaining financing.
TIGR Acquisitions II, LLC Letter of Intent for Possible Purchase of 810 Bailey Road Tower
FUNDING
Proposed Sales Price $4,050,000
Expenses:
Consultant's Fee $ 243,000
Transfer Taxes $ TBD
Recording Fees $ TBD
Estimated Proceeds $3,807,000 (less transfer taxes and recording fees)
Staff recommends that the proceeds of this sale be allocated to meet future Telecommunications
and Emergency Services requirements.
RECOMMENDATION
Staff recommends that the Board of County Commissioners enter into Letter of Intent (LOI)
agreement with TIGR Acquisitions II, LLC and proceed with due diligence.
ATTACHMENTS
TIGR Acquisitions II, LLC - Letter of Intent
DISTRIBUTION
Dylan Reingold — County Attorney
Tad Stone Director, Emergency Services
Kristen Daniels, Director Management and Budget
I
TIGR Acquisitions II, LLC Letter of Intent for Possible Purchase of 810 Bailey Road Tower
W
TOW ,ERPOINT
March 12, 2021
RE: Bailey Rd. Tower
Indian River County
184025 th Street, Verio Beach, FL 32960
Via - Email Delivery: James Kennedy of Steep Steel
kennedy@steepsteel.com
Dear James,
This letter of intent ("LOl") sets forth the basic terms of a possible purchase by TIGR Acquisitions II, LLC, a
Delaware limited liability company, and its successors and assigns or one of its wholly owned subsidiaries
or affiliates, ('e er"), from Indian River County, or one of its affiliates "Seller"), of a multi- user
telecommunications tower facilitiy (the "Towers " , as listed on Schedule A.
1. Assets to be Purchased/Leased. Buyer's offer is for the following (collectively, the "Assets"): (i) the
grant to Buyer from Seller of a Perpetual Easement underlying and surrounding the Tower(s) (the
"Sites)"), along with any and all access and utility easements serving the Site; (ii) the Tower, together
with all related improvements, fixtures and personal property; (iii) all of those leases, subleases,
licenses and other agreements which grant others,a right to use or occupy a portion of the Tower or
Site (the "Collocation Agreements'); (iv) any permits associated with the Tower or the Site; and (v) any
other personal or real property or rights associated with the Tower.
2. Consideration. Based on the information provided to date, Buyer is willing to purchase the Assets
for $4,050,000.00 cash payable in U.S. Dollars (the "Purchase Price"). This offer is subject to
satisfactory completion of due diligence and execution of definitive agreements. Buyer has
sufficient cash on hand to pay the Purchase Price, and therefore our offer is not contingent upon
obtaining financing.
• Buyer will assume no liabilities at Closing, except: (i) the current liabilities
associated with the contracts Buyer would assume in connection with operating
the Assets, including the Collocation Agreements, and (ii) those liabilities as agreed
to by Buyer as part of the Purchase Agreement. Buyer acknowledges
that Seller is in the process of pursuing Unpaid Utility Reimbursement (UUR) and
to the extent Buyer receives a UUR payment, Buyer will promptly remit the UUR
back to Seller
• The Collocation Agreements are in full force and effect, are not in default and
Seller has not received any communication regarding the termination or .
modification of any of the Collocation Agreements.
1
1170 Peachtree St NE, Suite 1650, Atlanta, GA 30309 1 towerpoint.com I Ph: 678.775.0360 1 F: 678.775.0361
'_S T0WERP01NT
• The Collocation Agreements obligate the tenants and licensees to pay all fees
and utilities associated with their operations at the Site.
• Schedule A to this LOI, the financial information and all other information
provided. by Seller related to the Assets are true and correct in all material
respects.
3. Definitive Purchase Agreement. The parties agree that the form of definitive purchase agreement
is attached hereto as Schedule B (the "Purchase Agreement").
• Closing Date. The parties agree to use good faith efforts to expedite the Closing so that it
occurs on or before May 21St 2021
4. Other Terms. Buyer's obligations to close would be expressly contingent upon the receipt of all
necessary internal and third party approvals and consents, confirmation that the assumptions set
forth in Paragraph 3 are true, and satisfactory completion of its due diligence regarding the
operation of the Assets, including, but not limited to, the condition and physical attributes of the
Site, the structural capacity for additional tenant collocations, the terms and conditions of the
Collocation Agreements, title, "and the quality of documentation regarding the Site. Once Buyer
completes its due diligence and chooses to close Buyer accepts the Assets "As Is" with no warranty
from Seller other than standard carve outs listed in the Purchase Agreement.
5. Earnest Money Deposit: Within five (5) business days after the mutual execution of the Purchase
Agreement and the Buyer's receipt of the Due Diligence Materials (hereinafter defined), the
Buyer shall deposit an earnest money deposit in an amount equal to $40,500.00 (the "Earnest
Money Deposit") with the Escrow Agent named in the Purchase Agreement. The earnest Money
Deposit shall be held as specifically provided in the Purchase Agreement and shall be applied to
the Purchase Price at Closing. After the conclusion of the Due Diligence Period (as hereinafter
defined), the Earnest Money Deposit shall not be refundable, except upon terms otherwise
expressly set forth in the Purchase Agreement.
6. Due Diligence Review. Within ten business days following the execution of this LO1, Seller agrees
to provide Buyer the following documentation relating to the Assets: (i) all FAA and FCC
documentation, excluding any FCC licenses, if any, held by Seller related to transmitting or
receiving telecommunication signals at the Site; (ii) any permits and government approvals
relating to the Site; (iii) environmental reports and documentation relating to the Site; (iv) any
drawings, plans or surveys relating to the Assets; (v) any geotechnical reports; (vi) sufficient data,
and access to personnel and documentation, to perform a detailed proof of cash receipts and
disbursements for the three most recent monthly periods; (vii) any SNDAs or similar agreements;
(viii) copies of each Collocation Agreement; and (ix) legal descriptions of the Site (collectively, the
"Due Diligence Materials"). Buyer will use commercially reasonable efforts to complete its due
diligence review within thirty (30) days following the full execution of the PurchaseAgreement.
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1170 Peachtree St NE, Suite 1650, Atlanta, GA 30309 1 towerpoint.com I Ph: 678.775.0360 1 F: 678.775.0361
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T O W E R P.0 1 N T
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7. Entry and Testing Agreement. After the full execution and delivery of this LOI, Buyer will provide
Seller an entry and testing agreement permitting Buyer to enter upon the Site to perform due
diligence. Seller will sign or provide comments to such agreement within three business days and
that testing to be limited to no disruption of tower assets integrity.
8. Expenses of Transaction. Each party will be responsible for its own expenses, Seller will pay any
transfertaxes, and any recordingfees. Buyer agrees to pay all escrow and closing costs.
9. Authority of Seller. Seller represents and warrants to Buyer that Seller's negotiations, execution,
deliveryand performance of this LOI or a Purchase Agreement substantially as described above
will not violate, conflict with, or result in the breach of the terms of, any agreement by which
Seller or any part of the Assets is bound.
10. Operation in Ordinary Course. Seller will operate the Assets in the usual and ordinary course and
in conformity in all material respects with all applicable laws, ordinances, regulations, rules, or
orders, and will use its best efforts to preserve both the continued operation of the Assets and
Seller's relationships with its customers, suppliers, and others having business relations with Seller
related to the Assets.
11. Exclusive Negotiations. In consideration of anticipated expenses to be incurred by Buyer in
pursuing its acquisition of the Assets, Seller agrees that after signing this LOI, Seller, its employees,
agents and representatives will neither discuss nor negotiate, directly or indirectly, with any other
possible buyer, nor entertain nor consider any inquiries or proposals relating to the possible
disposition of the Assets or of any part of the Assets for a period of 30 days from the date of the
last signature hereof ("Exclusivity Period'). During the Exclusivity Period, you agree to promptly
notify Buyer if any person, company or group seeks to initiate any discussions regarding the
Assets. .
12. Nonbinding Agreement. The parties acknowledge that, except as expressly set forth in this LOI,
this LOI is non-binding and the various terms to be included in the Purchase Agreement remain to
be negotiated. While the Parties agree in principle to the content of this LOI and propose to
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1170 Peachtree St NE, Suite 1650, Atlanta, GA 30309 1 towerpoint.com I Ph: 678.775.0360 1 F: 678.775.0361
TOW ERPOINT
proceed in good faith to negotiate the Purchase Agreement and any related agreements, neither
party shall have any obligations or duties to the other party except as set forth in paragraphs 10,
11,12 and 15 of this 1-01(whichare binding and enforceable obligations of the Parties), unless and
until a Purchase Agreement has been executed and delivered. Notwithstanding the foregoing, in
the event of a breach of this 1-01 by you, TowerPoint shall, in addition to its other rights and
remedies (including recording a copy of this 1-01), be entitled to compensation for its time, effort
and expense to evaluate.this transaction and, in any action to enforce this 1-01, to recovery of its
reasonable attorneys' fees, and that such terms shall be mutual to both parties.
14. Breach. In the event of a breach of this 1-01 by Seller, Buyer shall, in addition to its other rights and
remedies (including recording a copy of this 1-01), be entitled to compensation for its time, effort
and expense to evaluate this transaction and, in any action to enforce this 1-01; to recovery of its
reasonable attorneys' fees, and that such terms shall be mutual to both parties.
15. Expiration. If Buyer does not receive an executed copy of this 1-01 from Seller by 5:00 PM, Eastern
Time, on March 19th 2021 we will assume that you have no further interest in pursuing this matter
and this 1-01 will be of no further force and effect.
[Remainder of page intentionally left blank. Signature page follows.]
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1170 Peachtree St NE, Suite 1650, Atlanta, GA 30309 I towerpoint.com I Ph: 678.775.0360 F: 678.775.0361
T 0 W E R P 0 1 N T
If the foregoing is acceptable and represents your understanding, please sign below to indicate your
agreement and confirm your intent to proceed with negotiations consistent with the terms of this LOI.
Very truly yours,
By:
Jesse M. Wellner, CEO
AGREED& ACCEPTED, this day of . 2020
Indian River County
By:
Print Name:
Title:
By:
Print Name:
Title:
By:
Print Name:
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1170 Peachtree St NE, Suite 1650, Atlanta, GA 30309 1 towerpoint.com I Ph: 678.775.0360 1 F: 678.775.0361 Q
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Schedule A
Site Name Indian River
Site Address TBD, Sebastian, FL 32956
Latitude, Longitude 27.47163, 80.2754 ,
_
-site Athibutes_
Tower # - AGL (8.). -Tower Type Ground - # of Leases.. Year Built
Ownershi
1 280 Lattice Owned i 6 1995
Total Operating Ex enses
Property Taxes
-$
1,200
Tenant Inform_atfon
$
1,200
Maintenance
$
3,000
Tenant
Tenant Rent
Annual -
Tenant Rent
Frequency
Escalation (%) Frequency
Escalation
(Yrs)Date
Commence
Initial Teim
Mos
# of Renewals
Renewal Tenn Lease ., ."
Mos - Expiration Date
Carded
$
27,004.87 1
Monthly
2.00% I
1 I
TBD
iTBD
TBD
TBD
TBD
Carrier
1 $
66,554.271
Monthly
3.00%
1
TBD
TBD
TBD
TBD
TBD
Carrier
$
63,762.96
Monthl
5.50%
1
TBD
TBD
TBD
TBD
TBD
Carrier
$
47,271.44
Month!'
3.00%
1
TBD
TBD
TBD
TBD
TBD
Florida Powerand Light Company
$
11 402.96
Monthly
4.00%
1
4/1/2020
12
20
12
4/1/2021
MWCOM
$
12,000.00
Monthly0.00%
-
9/28/2000
252
E%e reen
12
6/30/2021
Total Operating Ex enses
Property Taxes
-$
1,200
Real Estate Taxes
$
1,200
Maintenance
$
3,000
Insurance
$
750
Power
$
360
Monitoring
$
600
• Total , ;,!
-
7,110
0
1170 Peachtree St NE, Suite 1650, Atlanta, GA 30309 1 towerpoint.com I Ph: 678.775.0360 1 F: 678.775.0361
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1170 Peachtree St NE, Suite 1650, Atlanta, GA 30309 towerpoint.com Ph: 678.775.0360 F: 678.775.0361.
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MEMORANDUM
TO:
Board of County Commissioners
THROUGH:
Dylan Reingold, County Attorney
FROM:
Cassidy Brown, Legal Intern at County Attorney's Office
DATE:
February 24, 2021
SUBJECT:
Agriculture Advisory Committee Restructuring
On January 12, 2021, the Indian River County Board of County Commissioners (the "Board") directed the
County Attorney's Office to work on restructuring the Agriculture Advisory Committee positions. The
County Attorney's Office researched similar committees in other Florida counties. After reviewing other
committee structures, the County Attorney's Office determined adding a farm bureau representative will
give a voice to unincorporated farmers and rural land owners. The County Attorney's Office also found it
beneficial to include Agritourism representatives. to coincide with the rise in the agritourism industry in
Florida. Because of change in the citrus industry and also COVID-19, many industries, such as citrus
growers, have begun to open their groves to the public. These groves allow people to enjoy a social setting
and support local industry, while maintaining CDC Health and Safety Guidelines. Because of the increase
in the agritourism, the Board should include agritourism representatives to add a more well-rounded
perspective on the Agriculture Advisory Committee. Finally, the County Attorney's Office recommends
eliminating the specific agricultural industry positions and to replace them with broader positions titled
"Actively Involved in Agricultural Industry Representatives." This will allow for flexibility on the
committee for changes in the agricultural industry.
Per the Board's direction, the County Attorney's Office recommends that the Board consider restructuring
of the Agriculture Advisory Committee as follows:
4 Actively Involved in Agricultural Industry Representatives
Farm Bureau Representative
2 Agriculture Industry Associated Representatives
2 Actively Engaged in Agritourism Representatives
By restructuring as above, the Agriculture Advisory Committee would retain all of the current members.
RECOMMENDATION.
The County Attorney's Office recommends that the Board review the suggested restructuring of the
Agriculture Advisory Committee, provide direction of the restricting and authorize the County Attorney's
Office to draft a resolution for the restructuring of the Agriculture Advisory Committee.
142
SWDD Agenda
Indian River County, Florida
Solid Waste Disposal District
Board Memorandum
Date: March 3, 2021
To: Jason E. Brown, County Administrator
From: Vincent Burke, PE, Director of Utility Services
Thru: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District (SWDD)
Prepared By: Susan Flak, Recycling Education and Marketing Coordinator, SWDD
Subject: Spring Residential Paper Shredding Event on April 17, 2021
Description:
The Solid Waste Disposal District (SWDD) and Waste Management, Inc. of Florida will be partnering with
Southeast Secure Shredding to host the Spring Residential Paper Shredding Event on Saturday, April 17,
2021. All residents of Indian River County are invited to bring up to three boxes/bags of paper (up to 35
lb's. each) to be shredded and recycled. There is no charge to the public but participation is limited to one
drop-off per vehicle per household. The event will be held from 9 am to 2 pm at Southeast Secure
Shredding located at 3910 U.S. Highway 1 in Vero Beach.
Analysis:
Southeast Secure Shredding is charging $5 per vehicle. However, there is no anticipated event cost to
SWDD as Waste Management will be covering a cost of up to $16,000 per year for this and other future
paper shredding events. This arrangement. is through the attached Contract Memorandum of
Understanding (MOU) to be signed by the County Administrator and Kasey C. Godwin, District Manager
for Waste Management.
SWDD is responsible for the advertising for these type of events and, per the MOU, is also responsible for
any additional costs over the $16,000 allocation by Waste Management. Based on past events, staff does
not expect to exceed this amount of participation in a five-hour event.
Funding:
The funding for the Spring Residential Paper Shredding Event is available in the SWDD Recycling
Department advertising account. This account. is funded through user assessment fees. The anticipated
cost for advertising this event is $7,800.
143
SWDD Agenda - Spring Residential Paper Shredding Event Page 1-
SWDD Agenda
Description:
Account Number
Amount
SWDD/Recycling/Advertising/Except Legal
41125534-034810
$7,800
Recommendation:
Solid Waste Disposal District staff recommends that the Board approve the Spring Residential Paper
Shredding Event to be held on April 17, 2021, and authorize the County Administrator to sign the Contract
Memorandum of Understanding.
Attachment:
1. Contract Memorandum of Understanding with Waste Management, Inc. of Florida
144
SWDD Agenda - Spring Residential Paper Shredding Event Page 2 -
BOARD OF COUNTY COMMISSIONERS
March 3, 2021
Kasey Godwin, District Manager
Waste Management of Florida
431077 th Street
Vero Beach, Florida, 32966
Re: Contract Memorandum of Understanding Supplemental to Franchise Agreement for Public Events
Dear Mr: Godwin:
For 2021, the parties to the Franchise Agreement will allow for the following in lieu of the requirements
set forth in the second paragraph of Article 9. Community Cleanups of the Franchise Agreement:
Franchisee shall assist SWDD with multiple Paper Shredding Events within the Franchise Area.
a) The Paper Shredding event(s) shall be held at a location to be determined from 9:00 a.m.
to 2:00 p.m. at dates to be coordinated with SWDD staff. Waste Management shall
allocate a not to exceed cost of $16,000 per year for this effort. SWDD shall handle the
advertising for the events and shall pay any additional cost beyond this allocation.
Indian River County's in -field point of contact for this project is Ms. Sue Flak. Ms. Flak can be contacted at
(772) 226-3206 and sflak@ircgov.com.
Sincerely,
Jason E. Brown
County Administrator
Waste Management, Inc. of Florida.
Agreed by
Kasey C. Godwin, District Manager
Date
145