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12/15/2020 (3)
i0 COUNTY COMMISSIONERS BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, DECEMBER 15, 2020 - 9:00 AM Commission Chambers Indian River County Administration Complex 180127th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Chairman, Joseph E. Flescher, District 2 Jason E. Brown, County Administrator Vice Chairman, Peter D. O'Bryan, District 4 Dylan Reingold, County Attorney Commissioner Susan Adams, District 1 Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Commissioner Joseph H. Earman, District 3 Commissioner Laura Moss, District 5 This meeting can be attended virtually via Zoom. Instructions can be found at the end of this agenda and also online at www.ircgov.com. 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.B. INVOCATION Rabbi Michael Birnholz, Temple Beth Shalom 3. PLEDGE OF ALLEGIANCE Commissioner Susan Adams 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation Honoring Peggy Anne Parmenter on Her Retirement From Indian River. County Board of County Commissioners Department of Emergency Services with Twenty -Nine Years of Service Attachments: Proclamation 5.B. Presentation of Proclamation Honoring Doug Carlson For 42 Years Of Service With The Indian River Mosquito Control District Attachments: Proclamation December 15, 2020 Page 1 of 6 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. Proclamation Honoring Michael Dalton on His Retirement From Indian River County Board of County Commissioners Department of Community Development / Building Division with Thirty -Four Years of Service Attachments: Proclamation 7.B. Closure and Collection Service Changes for the Christmas and New Year's Day Holidays Attachments: Staff Report 7.C. Appointment of New District 3 Representatives to Children's Services Advisory Committee (CSAC) and Planning & Zoning Commission (PZC) Attachments: Commissioner Memorandum 8. CONSENT AGENDA 8.A. Checks and Electronic Payments November 27, 2020 to December 3, 2020 Attachments: Finance Department Staff Report 8.B. Quarterly Tourist Development Tax Report for the Quarter Ending 09/30/2020 Attachments: Finance Department Staff Report 8.C. Dori Slosberg Driver Education Safety Act - Indian River County Traffic Education Program Trust Fund Report - Cumulative Reporting Through 09/30/2020 Attachments: Finance Department Staff Report 8.D. Fiscal Year 2020 Annual Report of the Internal Audit Division Attachments: Finance Department Staff Report 8.E. Quarterly Investment Report for the Quarter Ending 09/30/2020 Attachments: Finance Department Staff Report 8.F. Changes to Cash and Surplus Investment Policy Attachments: Finance Department Staff Report 8.G. Interest Rate Change on all County Financing Attachments: Staff. Report County Financing Interest Rate History December 15, 2020 Page 2 of 6 8.11. Gifford Neighborhood 45th Street Beautification Project Phase II, Final Payment, Release of Retainage and Change Order No. 1 (IRC -1748) Attachments: Staff Report Change Order No. 1 Change Order No. 1 8.I. Greene Partners, LLC's Request for Affidavit of Exemption Approval with Dedications to the County. [AOE-20-06-02 / 2020010052-86831] (Greene Family AOE) Attachments: Staff Report Location Map Affidavit of Exemption Layout 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A. Jeffrey R. Smith, Indian River County Clerk of the Circuit Court and Comptroller - Deferred Compensation Update Attachments: Finance Department Staff Report Deferred Comp Presentation 9.B. Quarterly OPEB Trust Report for the Quarter Ending 09/30/2020 Attachments: Finance Department Staff Report 9.C. Announcement by Jeffrey R. Smith, Indian River County Clerk of Circuit Court and Comptroller, of the Certificate of Achievement for Excellence in Financial Reporting Award for the FY 2019 Comprehensive Annual Financial Report (CAFR) Attachments: Announcement of Award 10. PUBLIC ITEMS A. PUBLIC HEARINGS 10.A.1. The Kern Group of Florida, Inc. Request to Rezone +/-38.85 Acres From CG to CRVP (RZON-2020010090-87415) - QUASI-JUDICIAL Attachments:, Staff Report Summary Page Rezoning Application Draft Minutes of 11/12/2020 P&Z meeting Table of Uses for Commercial Zoning Districts Table of Uses for CRVP Zoning Districts FLU to Zoning District Comparison - Table 2.14 Section 902.12(3) - Standards of Review Ordinance December 15, 2020 Page 3 of 6 B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 10.C.1. Public Notice of Public Hearing Scheduled for January 5, 2021 to Codify the Code of Indian River County - LEGISLATIVE Attachments: Staff Report 10.C.2. Notice of Public Hearing for Wind Speed Map Amendment (Legislative) Attachments: Staff Report 11. COUNTY ADMINISTRATOR MATTERS 11.A. 2021 Indian River County Legislative Priorities Attachments: Staff Report 2021 Final State Legislative Priorities and Concerns 12. DEPARTMENTAL MATTERS A. Community Development 12.A.1. CRF CARES Housing Grant Program Update Attachments: Staff Report 12.A.2. Request to Approve the Community Development Block Grant (CDBG) Applicant List for Conflict of Interest and the Second Set of Housing Rehabilitation Bids (4 Bids) for the County's Housing Rehabilitation CDBG Attachments: Staff Report Applicant Ranking List Section E(3) of Part II of the HAP C.F.R. Section 570.489(h) BCC Conflict Identification Form Section H(3) of Part II of the HAP Round 2 Housing Rehab CDBG Bid Tabulation B. Emergency Services 12.B.1. Approval of Renewal of the 800 MHz/P25 Communications System Infrastructure Maintenance Contract with Communications International, Inc. Attachments: Staff Report Renewal Agreement FY 20-21 Cost Summary FY20-21 CPI Letter December 15, 2020 Page 4 of 6 12.B.2. Approval of Renewal of the Public Safety Communications System FX Software Services Agreement Attachments: Staff Report FX Software Quote FY 20-21 C. General Services D. Human Resources E. Information Technology F. Office of Management and Budget G. Public Works H. Utilities Services 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Peter D. O'Bryan, Vice Chairman C. Commissioner Susan Adams D. Commissioner Joseph H. Earman E. Commissioner Laura Moss 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District 15.11.1. CCNA-2018 Work Order : No. 10 to Geosyntec for Annual Permit Compliance Monitoring and Reporting for 2021 Attachments: Staff Report CCNA-2018 Work Order No 10 - Geosyntec C. Environmental Control Board 16. ADJOURNMENT December 15, 2020 Page 5 of 6 Except for those mattersspecifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircaov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5: 00 p.m. December 15, 2020 Page 6 of 6 01"4% PROCLAMATION HONORING LIEUTENANT FIRE INSPECTOR PEGGY ANNE PARMENTER UPON THE OCCASION OF HER RETIREMENT FROM INDIAN RIVER COUNTY DEPARTMENT OF EMERGENCY SERVICES Whereas, on April 12,1991, Peggy Parmenter began her distinguished dedication to the public as one of the first women, along with two others, to be hired as an Indian River County Firefighter/EMT; and, Whereas, through diligent work and demonstrated ability she advanced through the Fire Service ranks becoming a CPR instructor in 1994; Indian River County's first female Driver/Engineer in 1997; in 2003 she joined Fire Prevention as a Fire Inspector, was quickly promoted to Lieutenant Fire Inspector and a few years later was honored to be nominated for Fire Inspector of the Year; and, Whereas, Peggy Parmenter's service history is filled with all the hallmarks of a strong, determined woman who kept pace with her male counterparts, quickly gaining and maintaining their respect at a time when Fire Service Management, throughout Florida and the Country, had barely begun to realize the need for policy changes to address a diverse workforce, and; Whereas, after 13 years in the operations field, wherein she received multiple commendations from her supervisors, Peggy Parmenter applied her knowledge of Firefighting to Fire Prevention for the next 17 years with a constant stream of accolades coming from building contractors thanking her for her exceptional assistance, professional cooperation and sincere efforts as well as community groups and organizations for being knowledgeable, informative, thorough, and most especially, humorous in her safety presentations, and; Whereas, after almost 30 years of service, exceptional loyalty, extreme dedication, and a sense of humor that is greatly admired by all, Peggy Parmenter retires on December 18, 2020, NOW, THEREFORE, BE IT PROCLAIMED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS, that the Board is grateful to Peggy Parmenter for being a true. example of an employee who served our citizens with integrity, loyalty, commitment, compassion and pride. Be it Further Proclaimed that the Board of County Commissioners and staff extend their sincerest wishes for success in all her future endeavors. Adopted this 15th Day of December 2020. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Joe Earman 1 Laura Moss 5A PROCLAMATION HONORING DOUG CARLSON FOR 42 YEARS OF SERVICE WITH THE INDIAN RIVER MOSQUITO CONTROL DISTRICT WHEREAS, Doug Carlson moved to Indian River County at the age of 5 and graduated from Vero Beach High School and then attended Duke University where he received degrees in zoology and economics; and WHEREAS, Doug Carlson began work at the Indian River Mosquito Control District in 1978 as a biologist, and the official "chicken bleeder" for the District's sentinel chicken program; and WHEREAS, Doug Carlson was promoted to Assistant Director in 1991, and then promoted to Director in 2003; and WHEREAS, Doug Carlson has published more than 60 papers, served as President of both the Florida and American Mosquito Control Associations, and served as "Chairman for Life" of the Subcommittee on Managed Marshes; and WHEREAS, Doug Carlson has served the community with compassion, integrity, and honesty for 42 years and the residents of Indian River County have greatly benefitted from having an outstanding mosquito control district under Doug's leadership. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA, that the Board appreciates and recognizes Doug Carlson's 42 years of service to the community and wishes him the very best in his future endeavors. Adopted this 15th day of December, 2020. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Joseph Earman Laura Moss K PROCLAMATION HONORING MICHAEL DALTON ON HIS RETIREMENT FROM IND)ANRIVER COUNTYBOARD OF COUNTY COMMISSIONERS DEPARTMENT OF COMMUNITY DE VEL OPMENTBUILDING DIVISION WHEREAS, Mike Dalton retires from the Indian River County, Department of Community Development, Building Division effective December 31, 2020; and WHEREAS, Mike Dalton began his career with Indian River County on January 20, 1986, as an Electrical Inspector L In December, 1989, Mike was promoted to Building Inspector II. In March, 1990 Mike was promoted to Building Inspector III. In December 2005, Mike was reclassified to Senior Building Inspector and continued in that capacity until his retirement, and WHEREAS, Mike Dalton has served this County and the Public with distinction and selflessness. During his nearly thirty-five years of service, he was dedicated, and his work was greatly appreciated by the employer, citizens, and co-workers alike; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Mike Dalton's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River Countyfor the last thirty-four years; and BE IT FURTHER PROCLAIMED that the Board "of County Commissioners and staff extend heartfelt wishes for success in his future endeavors! Adopted this 15th day of December, 2020. BOARD OF COUNTY COMMISSIONERS INDIANRIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman 3 Indian River County, Florida Solid Waste Disposal District Board Memorandum Date: December 3, 2020 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Thru: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District (SWDD) Prepared By: Susan Flak, Recycling Education and Marketing Coordinator, SWDD Subject: Closure and Collection Service Changes for the Christmas and New Year's Day Holidays In observance of the Christmas and New Year's Day Holidays, the Main County Landfill and the five Customer Convenience Centers will be closed on Friday, December 25th and Friday, January 11t. In addition, there will be no residential curbside services for recycling, garbage, or yard waste on those days. .The chart below provides information regarding collection services in unincorporated county and the municipalities. Residents may visit the Solid Waste Disposal District website at ircrecycles.com for more information. Location Garbage and Yard Waste Service Recycling Services Unincorporated IRC Services will be shifted by one day Services will be shifted by one day Garbage will be picked up on Wed., Dec. 23rd City of Sebastian No yard waste service until Fri., Jan. 8 m No changes Thurs., Dec. 2411 service will be picked up Mon., Dec. 28th City of Vero Beach Fri., December 2511 service will be picked up Tue., Dec. 29th Services will be shifted by one day Fri., Jan. 11t service will be picked up Tue., Jan. 5th Indian River Shores Garbage service will be picked upon the next scheduled day No changes Fri., Dec. 25th service will be picked up Tue., Dec. 29th Town of Orchid Services will be No changes to Jan. 11t service shifted by one day 4 December 15, 2020 ITEM 7C INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: December 7, 2020 SUBJECT: Appointment of New District 3 Representatives to Children's Services Advisory Committee (CSAC) and Planning & Zoning Commission (PZC) FROM: Joseph Earman Commissioner, District 3 Information Item: I'd like to inform the Board that I am electing to replace Hope Woodhouse on the CSAC and "Chip" Landers on the PZC. I appreciate the fine service these individuals have provided. The new representatives will be Heather Grall Barwick to the CSAC and Curtis Carpenter to the PZC. 5 W! TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: December 3, 2020 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS November 27, 2020 to December 3, 2020 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of November 27, 2020 to December 3, 2020. E CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 402045 12/03/2020 PORT CONSOLIDATED INC 316.17 402046 12/03/2020 SUNCOAST WELDING SUPPLIES INC 532.64 402047 12/03/2020 COMMUNICATIONS INTERNATIONAL 44,946.91 402048 12/03/2020 SSES INC 1,855.27 402049 12/03/2020 VERO CHEMICAL DISTRIBUTORS INC 584.90 402050 12/03/2020 PALMDALE OIL COMPANY INC 24,257.74 402051 12/03/2020 RICOH USA INC 162.98 402052 12/03/2020 RICOH USA INC 474.90 402053 12/03/2020 HENRY SCHEIN INC 480.55 402054 12/03/2020 SAFETY PRODUCTS INC 451.50 402055 12/03/2020 LINDEN-BEALS CORP 236.34 402056 12/03/2020 SEWELL HARDWARE CO INC 73.22 402057 12/03/2020 SUB AQUATICS INC 1,563.25 402058 12/03/2020 E -Z BREW COFFEE & BOTTLE WATER SVC 5.00 402059 12/03/2020 GRAINGER 2,583.63 402060 12/03/2020 KELLY TRACTOR CO 6,120.71 402061 12/03/2020 GENES AUTO GLASS INC 320.00 402062 12/03/2020 GRAYBAR ELECTRIC 235.21 402063 12/03/2020 REPUBLIC SERVICES INC 24,115.82 402064 12/03/2020 REPUBLIC SERVICES INC 267,442.18 402065 12/03/2020 LFI FORT PIERCE INC 706.23 402066 12/03/2020 CLIFF BERRY INC 1,235.55 402067 12/03/2020 BOUND TREE MEDICAL LLC 5,899.32 402068 12/03/2020 PETES CONCRETE 2,900.00 402069 12/03/2020 TIRESOLES OF BROWARD INC 11,137.16 402070 12/03/2020 CITY ELECTRIC SUPPLY COMPANY 46.80 402071 12/03/2020 PETERSEN INDUSTRIES INC 4,788.27 402072 12/03/2020 BLAKESLEE SERVICES INC 726.30 402073 12/03/2020 BAKER & TAYLOR INC 10,719.93 402074 12/03/2020 MIDWEST TAPE LLC 5,052.29 402075 12/03/2020 PRIZE POSSESSIONS 534.99 402076 12/03/2020 METTLER TOLEDO INC 2,390.11 402077 12/03/2020 K & M ELECTRIC SUPPLY 157.45 402078 12/03/2020 NEWSBANK INC 16,126.00 402079 12/03/2020 PALM TRUCK CENTERS INC 795.37 402080 12/03/2020 JIMMYS AIR & REFRIGERATION INC 2,475.00 402081 12/03/2020 GO COASTAL INC 24.00 402082 12/03/2020 CLERK OF CIRCUIT COURT 108.00 402083 12/03/2020 CITY OF VERO BEACH 106.78 402084 12/03/2020 EBSCO INDUSTRIES INC 5,295.93 402085 12/03/2020 TREASURE COAST HOMELESS SERVICES 3,231.96 402086 12/03/2020 PUBLIX SUPERMARKETS 7,148.89 402087 12/03/2020 ROGER CLEVELAND GOLF INC 82.12 402088 12/03/2020 GEOSYNTEC CONSULTANTS INC 472.44 402089 12/03/2020 INDIAN RIVER HABITAT 1,090.00 402090 12/03/2020 CENTRAL A/C & REFRIGERATION SUPPLY INC 249.60 402091 12/03/2020 MUNICIPAL CODE CORPORATION 666.11 402092 12/03/2020 TYLER TECHNOLOGIES INC 1,582.93 402093 12/03/2020 MELVIN EVERETT 20,025.00 402094 12/03/2020 FAMOSO INC 1,628.41 402095 12/03/2020 TRAFFIC PARTS INC 2,022.30 402096 12/03/2020 CALLAWAY GOLF SALES COMPANY 970.85 402097 12/03/2020 FLORIDA POWER AND LIGHT 73,166.67 402098 12/03/2020 FLORIDA POWER AND LIGHT 32,610.45 402099 12/03/2020 TAYLOR MADE GOLF CO INC 191.77 402100 12/03/2020 AMERICAN PLANNING ASSOCIATION 412.00 402101 12/03/2020 EPSILON SIGMA PHI 75.00 402102 12/03/2020 IRC HOUSING AUTHORITY 500.00 TRANS NBR DATE VENDOR AMOUNT 402103 12/03/2020 STATE ATTORNEY 7,971.52 402104 12/03/2020 CITY OF FELLSMERE 69.83 402105 12/03/2020 NEW HORIZONS OF THE TREASURE COAST 26,657.00 402106 12/03/2020 SUNSHINE STATE ONE CALL OF FL INC 1,097.00 402107 12/03/2020 TREASURE COAST SPORTS COMMISSION INC 2,439.35 402108 12/03/2020 BE SAFE SECURITY ALARMS INC 514.70 402109 12/03/2020 GREY HOUSE PUBLISHING 307.50 402110 12/03/2020 HENRY SMITH 72.00 402111 12/03/2020 ARNOLD AIR CONDITONING INC 194.00 402112 12/03/2020 JOHN BROWN & SONS INC 13,225.00 402113 12/03/2020 WESTSIDE REPROGRAPHICS OF VERO BEACH INC 88.00 402114 12/03/2020 CHILDRENS HOME SOCIETY OF FL 2,000.00 402115 12/03/2020 FLORIDA SURVEYING & MAPPING 540.00 402116 12/03/2020 BRIDGESTONE AMERICAS INC 3,604.14 402117 12/03/2020 SHRIEVE CHEMICAL CO 3,936.47 402118 12/03/2020 THE PALMS AT VERO BEACH 2,250.00 402119 12/03/2020 TRANE US INC 913.00 402120 12/03/2020 BITTNER, THOMAS & ANTOINETTE 42.67 402121 12/03/2020 CINTAS CORPORATION NO 2 461.79 402122 12/03/2020 U S BANK NATIONAL ASSOCIATION 944.69 402123 12/03/2020 VAN WAL INC 540.00 402124 12/03/2020 ELECTRONIC ACCESS SPECIALIST 681.56 402125 12/03/2020 SYNAGRO-WWT INC 35,437.12 402126 12/03/2020 BIG BROTHERS AND BIG SISTERS 1,250.00 402127 12/03/2020 BIG BROTHERS AND BIG SISTERS 7,371.91 402128 12/03/2020 SOUTHERN JANITOR SUPPLY INC 1,580.30 402129 12/03/2020 SWANK MOTION PICTURES INC 650.00 402130 12/03/2020 ETR LLC 1,128.90 402131 12/03/2020 GLOVER OIL COMPANY INC 38,561.73 402132 12/03/2020 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE 4,298.87 402133 12/03/2020 BOTTOM LINE PERSONAL 39.00 402134 12/03/2020 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 1,057.30 402135 12/03/2020 SOCIETY FOR HUMAN RESOURCE MGMT 219.00 402136 12/03/2020 JOHNNY B SMITH 375.00 402137 12/03/2020 MENTAL HEALTH ASSOCIATION IRC INC 4,477.24 402138 12/03/2020 CHARLES A WALKER 200.00 402139 12/03/2020 ASSOCIATION OF STATE FLOODPLAIN MANAGERS 165.00 402140 12/03/2020 ASSOCIATION OF STATE FLOODPLAIN MANAGERS 165.00 402141 12/03/2020 SOUTHEAST SECURE SHREDDING 205.48 402142 12/03/2020 FLEETBOSS G P S INC. 18,329.40 402143 12/03/2020 KWACKS INC 1,766.00 402144 12/03/2020 YOUTH GUIDANCE DONATION FUND 2,083.33 402145 12/03/2020 NICOLACE MARKETING INC 5,662.00 402146 12/03/2020 WINSUPPLY OF VERO BEACH 4,642.44 402147 12/03/2020 GARRETT SMITH 24.00 402148 12/03/2020 HELPING ANIMALS LIVE -OVERCOME 46.00 402149 12/03/2020 SNYDER PLUMBING OF THE TREASURE COAST INC 158.00 402150 12/03/2020 CORY J HOWELL 2,660.00 402151 12/03/2020 FORTY FOURTH ASSOCIATES, LLC 2,943.00 402152 12/03/2020 FLORIDA ARMATURE WORKS INC 5,296.55 402153 12/03/2020 OVERDRIVE INC 1,097.75 402154 12/03/2020 MISS INC OF THE TREASURE COAST 850.00 402155 12/03/2020 BERMUDA SANDS APPAREL LLC 245.74 402156 12/03/2020 KEITH GROCHOLL 200.00 402157 12/03/2020 ALAN JAY CHEVROLET CADILLAC 56,551.00 402158 12/03/2020 CLEAR VILLAGE INC 32,062.00 402159 12/03/2020 GAUDET ASSOCIATES INC 1,147.49 402160 12/03/2020 CARDINAL HEALTH 110 INC 750.76 402161 12/03/2020 MUNICIPAL EMERGENCY SERVICES INC 16,107.29 402162 12/03/2020 ALEX MIKLO 175.00 E TRANS NBR DATE VENDOR AMOUNT 402163 12/03/2020 BURNETT LIME CO INC 23,230.06 402164 12/03/2020 SOUTHWIDE INDUSTRIES INC 3,657.84 402165 12/03/2020 C E R SIGNATURE CLEANING 1,000.00 402166 12/03/2020 MARKETING SPECIALTIES OF GEORGIA LLC 8,800.00 402167 12/03/2020 TRINOVA-FLORIDA INC 1,350.00 402168 12/03/2020 THE LAW OFFICES OF 931.00 402169 12/03/2020 FOUNDATION FOR AFFORDABLE RENTAL 500.00 402170 12/03/2020 MICHAEL EDWARD HAMILTON 300.00 402171 12/03/2020 ANDERSEN ANDRE CONSULTING ENGINEERS INC 3,081.50 402172 12/03/2020 CATHEDRAL CORPORATION 806.74 402173 12/03/2020 UNIFIRST CORPORATION 849.32 402174 12/03/2020 JDS GRAPHICS DESIGN INC 3,341.00 402175 12/03/2020 BARSALOU VENTURES LLC 138.00 402176 12/03/2020 ADVANCE STORES COMPANY INCORPORATED 118.08 402177 12/03/2020 PATRIOT PRODUCTIONS LLC 250.00 402178 12/03/2020 FLORIDA EAST COAST HOLDINGS CORP 30,877.26 402179 12/03/2020 AVMJ YORK LLC 400.00 402180 12/03/2020 MATHESON TRI-GAS INC 11,306.01 402181 12/03/2020 ROBERT O RICHARDSON III 200.00 402182 12/03/2020 BLX GROUP LLC 500.00 402183 12/03/2020 COLE AUTO SUPPLY INC 8,281.79 402184 12/03/2020 RHOADES AIR & HEAT 1,000.76 402185 12/03/2020 KONICA MINOLTA BUSINESS SOLUTIONS 44.68 402186 12/03/2020 ENVIRONMENTAL OPERATING SOLUTION INC 24,060.75 402187 12/03/2020 JD POWER 100.00 402188 12/03/2020 BROWNELLS INC 10,622.30 402189 12/03/2020 DJD EQUIPMENT HOLDINGS LLC 2,115.12 402190 12/03/2020 EMPIRE PIPE ORLANDO LLC 79,800.00 402191 12/03/2020 VISTA OUTDOOR SALES LLC 212.70 402192 12/03/2020 AMAZON CAPITAL SERVICES INC 5,526.01 402193 12/03/2020 PIRATE PEST CONTROL LLC 827.00 402194 12/03/2020 ALL RITE WATER PURIFICATION INC 634.20 402195 12/03/2020 CALITEN LLC 80.54 402196 12/03/2020 STELLAR ENTERTAINMENT INC 1,006.10 402197 12/03/2020 AMERIGAS PROPANE LP 3,620.54 402198 12/03/2020 HOPPING GREEN & SAMS PA 1,215.00 402199 12/03/2020 JOHN J DRISCOLL 400.00 402200 12/03/2020 DAVID MIKE 250.00 402201 12/03/2020 THE HOPE FOR FAMILIES CENTER INC 2,178.38 402202 12/03/2020 JORDAN POWER EQUIPMENT CORP 1,179.13 402203 12/03/2020 DEANGELO BROTHERS LLC 681.00 402204 12/03/2020 LIBERTY TIRE RECYCLING LLC 5,260.12 402205 12/03/2020 MULLINAX FORD OF VERO BEACH 376.73 402206 12/03/2020 JUDITH A BURLEY 77.50 402207 12/03/2020 KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC 182.69 402208 12/03/2020 KYOCERA DOCUMENT SOLUTIONS SOUTHEAST LLC 1,315.41 402209 12/03/2020 JENNIFER D JAMES 96.00 402210 12/03/2020 DESK SPINCO INC 1,887.93 402211 12/03/2020 XGD SYSTEMS LLC 57,983.72 402212 12/03/2020. NO KILL BEES INC 350.00 402213 12/03/2020 FERGUSON US HOLDINGS INC 32,188.94 402214 12/03/2020 BLUE GOOSE CONSTRUCTION LLC 135,075.75 402215 12/03/2020 ORCHARD GROVE VENTURE LLC 2,579.00 402216 12/03/2020 STAPLES INC 21.26 402217 12/03/2020 LOWES COMPANIES INC 2,856.41 402218 12/03/2020 PEOPLEREADY INC 494.00 402219 12/03/2020 SMI TRADING LLC 53.07 402220 12/03/2020 THE LIBRARY STORE INC 178.45 402221 12/03/2020 TAGMARSHAL INTERNATIONAL LIMITED 1,021.20 402222 12/03/2020 G-TEC EQUIPMENT SERVICES LLC 1,875.00 z TRANS NBR DATE VENDOR AMOUNT 402223 12/03/2020 TOTAL GOLF CART LLC 118.94 402224 12/03/2020 CHRIS ZAVESKY 250.00 402225 12/03/2020 STREAM RECYCLING SOLUTIONS LLC 963.95 402226 12/03/2020 ROBERT A HUDSON 300.00 402227 12/03/2020 LARRY SCHLITT CONSTRUCTION INC 26,754.00 402228 12/03/2020 THEODORE SEMI 125.00 402229 12/03/2020 CARLON INC 138.00 402230 12/03/2020 OHL USA 1,358.12 402231 12/03/2020 VATLAND CD JR LLC 331.71 402232 12/03/2020 ONAN CAPITAL INC 155.40 402233 12/03/2020 RANDSTAD NORTH AMERICA INC 914.80 402234 12/03/2020 PEOPLE READY FLORIDA INC 12,813.02 402235 12/03/2020 AGE OF LEARNING INC 1,500.00 402236 12/03/2020 FUN EXPRESS LLC 305.46 402237 12/03/2020 CHARLELAYNE CARSWELL 65.80 402238 12/03/2020 GOOD LIFE FITNESS LLC 5,000.00 402239 12/03/2020 MICHELLE THOMPSON 5,000.00 402240 12/03/2020 VBH MIRACLE MILE LLC 5,000.00 402241 12/03/2020 M MAISON LLC 5,000.00 402242 12/03/2020 TIFFANY NAILS & SPA SALON LLC 5,000.00 402243 12/03/2020 EAST COAST ENCORE LLC 5,000.00 402244 12/03/2020 VERO BEACH PLACE LLC 2,133.00 402245 12/03/2020 THOMAS FISH 4,500.00 402246 12/03/2020 JIM IIE F KOUNS 2,300.00 402247 12/03/2020 VERO BEACH EAGLE DRIVE LLC 3,000.00 402248 12/03/2020 CHRISTINA M GALLINA 1,500.00 402249 12/03/2020 BAYVIEW MSR OPPORTINITY CORP 4,458.87 402250 12/03/2020 MIDLAND MORTGAGE 2,627.28 Grand Total: 1,488,600.06 10 RENTAL ASSISTANCE CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 900882 12/01/2020 GRACES LANDING LTD 10,432.00 900883 12/01/2020 WILLIE C REAGAN 468.00 900884 12/01/2020 BETTY DAVIS SCROGGS 772.00 900885 12/01/2020 CREATIVE CHOICE HOMES XVI LTD 15,870.00 900886 12/01/2020 DAVID YORK 577.00 900887 12/01/2020 ST FRANCIS MANOR OF VERO BEACH 632.00 900888 12/01/2020 TREASURE COAST HOMELESS SERVICES 3,199.00 900889 12/01/2020 FLORIDA POWER AND LIGHT 297.00 900890 12/01/2020 DAVID SPARKS 366.00 900891 12/01/2020 INDIAN RIVER COUNTY HOUSING AUTHORITY 3,977.00 900892 12/01/2020 INDIAN RIVER COUNTY HOUSING AUTHORITY 3,168.00 900893 12/01/2020 CRAIG MERRILL 736.00 900894 12/01/2020 THE PALMS AT VERO BEACH 17,029.00 900895 12/01/2020 DAVID CONDON 708.00 900896 12/01/2020 HILARY MCIVOR 466.00 900897 12/01/2020 PELICAN ISLES LP 7,077.00 900898 12/01/2020 SUNCOAST REALTY & RENTAL MGMT LLC 5,600.00 900899 12/01/2020 OAK RIVER PROPERTIES INC 221.00 900900 12/01/2020 ADINA GOLDMAN 737.00 900901 12/01/2020 INDIAN RIVER RDA LP 3,756.00 900902 12/01/2020 LAZY J LLC 1,426.00 900903 12/01/2020 JESSE LEWIS 778.00 900904 12/01/2020 SKOKIE HOLDINGS INC 720.00 900905 12/01/2020 OSLO VALLEY PROPERTIES INC 364.00 900906 12/01/2020 SAID S MOOBARK 1,393.00 900907 12/01/2020 OSCEOLA COUNTY SECTION 8 759.26 900908 12/01/2020 ANTHONYARROYO 683.00 900909. 12/01/2020 DANIEL CORY MARTIN 712.00 900910 12/01/2020 YVONNE KOUTSOFIOS 110.00 900911 12/01/2020 ALAN R TOKAR 656.00 900912 12/01/2020 BRIAN E GALLAGHER 595.00 900913 12/01/2020 SCOT WILKE 81.00 900914 12/01/2020 FOUNDATION FOR AFFORDABLE RENTAL 28,084.00 900915 12/01/2020 RICHARD KUSSEROW 449.00 900916 12/01/2020 JOHN T STANLEY 1,060.00 900917 12/01/2020 WEDGEWOOD RENTALS LLC 1,676.00 900918 12/01/2020 MCLAUGHLIN PROPERTIES LLC 1,345.00 900919 12/01/2020 MYRIAM MELENDEZ 565.00 900920 12/01/2020 WATSON REALTY GROUP 1,888.00 900921 12/01/2020 SHER LLC 435.00 900922 12/01/2020 SUNQUEST APRTMENTS LLC 2,857.00 900923 12/01/2020 PJD HOLDINGS LLC 1,150.00 900924 12/01/2020 ORCHARD GROVE VENTURE LLC 9,322.00 900925 12/01/2020 SONRISE APARTMENT PROPERTIES LLC 2,689.00 900926 12/01/2020 SREIT LEXINGTON CLUB LLC 21,723.00 900927 12/01/2020 VERO BEACH LEASED HOUSING ASSOC III LLLP 12,441.00 900928 12/01/2020 LAWRENCE C SALTER TRUST 463.00 900929 12/01/2020 B4 TC PROPERTIES LLC 855.00 900930 12/01/2020 STREIT RIVER PARK PLACE LLC 13,615.00 900931 12/03/2020 FLORIDA POWER AND LIGHT 7.00 900932 12/03/2020 SUNCOAST REALTY & RENTAL MGMT LLC 411.00 900933 12/03/2020 ORCHARD GROVE VENTURE LLC 4,095.00 900934 12/03/2020 SREIT LEXINGTON CLUB LLC 71.89 900935 12/03/2020 STREIT RIVER PARK PLACE LLC 13,615.00 Grand Total: 203,182.15 11 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1017453 12/01/2020 AT&T CORP 361.82 1017454 12/01/2020 OFFICE DEPOT INC 830.86 1017455 12/01/2020 COMCAST 590.61 1017456 12/02/2020 PARKS RENTAL & SALES INC 307.71 1017457 12/02/2020 RING POWER CORPORATION 63.55 1017458 12/02/2020 MIKES GARAGE & WRECKER SERVICE INC 765.00 1017459 12/02/2020 MEEKS PLUMBING INC 626.00 1017460 12/02/2020 TOTAL TRUCK PARTS INC 628.62 1017461 12/02/2020 PRIDE ENTERPRISES 515.19 1017462 12/02/2020 RECHTIEN INTERNATIONAL TRUCKS 782.56 1017463 12/02/2020 SPINNAKER VERO INC 442.42 1017464 12/02/2020 PROTRANSMASTERS 11 INC 1,284.39 1017465 12/02/2020 L&L DISTRIBUTORS 4,138.04 1017466 12/02/2020 NEXAIR LLC 16.54 1017467 12/02/2020 PACE ANALYTICAL SERVICES LLC 1,261.00 Grand Total: 12,614.31 12 ELECTRONIC PAYMENTS - WIRE & ACH TRANS DATE VENDOR AMOUNT NBR 8157 11/30/2020 IRS -PAYROLL TAXES 497,233.40 8158 11/30/2020 VERO HERITAGE INC 8,220.70 8159 11/30/2020 NATIONAL METERING SERVICES INC 34,285.50 8160 11/30/2020 C E R SIGNATURE CLEANING 3,680.00 8161 11/30/2020 C E R SIGNATURE CLEANING 7,811.00 8,162 12/01/2020 ST LUCIE BATTERY & TIRE CO 1,060.90 8163 12/01/2020 CLERK OF CIRCUIT COURT 95,282.83 8164 12/01/2020 INDIAN RIVER COUNTY SHERIFF 4,532,390.32 8165 12/01/2020 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 107,874.34 8166 12/01/2020 SCHOOL DISTRICT OF I R COUNTY 26,504.80 8167 12/01/2020 IRS -PAYROLL TAXES 117.66 8168 12/01/2020 VEROTOWN LLC 30,000.00 P -CARD 12/02/2020 TD BANK, N.A. 9,572.94 8169 12/03/2020 ATLANTIC COASTAL LAND TITLE CO LLC 36,419.55 8170 12/03/2020 ATLANTIC COASTAL LAND TITLE CO LLC 29,978.40 8171 12/03/2020 NATIONWIDE SOLUTIONS RETIREMENT INC 17.21 8172 12/03/2020 NATIONWIDE SOLUTIONS RETIREMENT INC 11.32 Grand Total: 5,420,460.87 13 Flo TO: Board of County Commissioners FROM: Edward Halsey, Internal Audit Director THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: November 12, 2020 SUBJECT: Quarterly Tourist Development Tax Report for Quarter Ending 09/30/2020 BACKGROUND Attached to this memorandum is the report of the tourist development tax monies collected in the Clerk's office for quarters ended September 30, 2019 and 2020. The report shows five categories of activity including short-term rentals. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached Quarterly Tourist Development Tax Report. 14 M ooaoolo y \O V \O M N 00 e O Vq 00 0\ U N V1 y R R l� v1 l0 l� M V1 Vl O� y N 7 it U u u A as rr b9 69 EH 69 69 69 0 0 0 0 0 0 R --� O V 01 O 10 oo Cl F O O N O O l— O\ o0 M i- It 0\ ON oo ll- O\ vn --� O M .-.i M N O M V \O R b O aW Ir�s IGl!) 010 TO: Board of County Commissioners FROM: Elissa Nagy, Finance Director THROUGH: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: November 23, 2020 SUBJECT: Dori Slosberg Driver Education Safety Act Indian River County Traffic Education Program Trust Fund Report Cumulative Reporting Through 09/30/20 BACKGROUND On August 20, 2002, the Board of County Commissioners adopted Ordinance Number 2002-026 creating the Indian River County Traffic Education Program Trust Fund (our Fund 137). This ordinance authorized a $3 traffic ticket surcharge, which is collected by the Clerk of the Circuit Court. On September 19, 2006, the Board adopted Ordinance 2006-035 to repeal this fine. Subsequently on February 17, 2015, the Board elected to reinstate and increase the driver education fee to $5 under Ordinance Number 2015-003. The new fee was effective March 1, 2015 and is charged on each civil traffic penalty assessed in the County. As noted in the ordinance, these funds shall be used "to fund driver education programs in public and nonpublic schools". Attached to this memo is a report of the revenues and expenditures from the inception of the initial $3 fee (October 1, 2002) and includes the new $5 fee commencing in March 2015. As of September 30, 2020, the balance in the Fund is $133,418. The Clerk's office will continue to provide a quarterly report of the traffic education trust activity. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached report. 16 r rl N M N c C N (v m rL l0 N n M M CL p LO a v o F c +r -N NON INAL CN � (O V N00 N N N ONN M V to N v n N N N O Cl) M } C M LL O1 r (H b9 ONN� V M M (MO NNN LO V'� N 0 O LO M L O pt fA 69 n O rn rn rn (o IA CO 00 C')0)C'4 AVO' � h M N N N Lf) (00 v Q r (00 co LL O M O pt � ER fR Cim((0 V V N M N n N O to 1P) m V = N R r rl TO: Board of County Commissioners FROM: Edward Halsey, Internal Audit Director THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: November 25, 2020 SUBJECT: Internal Audit Division of the Clerk's Office BACKGROUND Attached to this memorandum is the fiscal year 2020 annual report recapping the highlights of the Clerk's Internal Audit Division. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached fiscal year 2020 annual report of the Internal Audit Division. 18 DATE: November 25, 2020 TO: Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of the Circuit Court and Comptroller FROM: Edward Halsey, CPA, CGFO, CIA Internal Audit Director SUBJECT: Internal Audit Division Annual Report I respectfully present the fiscal year 2020 annual report of the Internal Audit Division which was created in the Clerk of the Circuit Court and Comptroller's (Clerk) office to carry out internal audit activities for the Clerk and the Board of County Commissioners (Board). The following are highlights of internal audit work completed through September 30, 2020: • Audits of guardianship files at the Courthouse done on a continuous on-going basis. • Sent tourist development tax letters of inquiry to owners resulting in 56 owners registering to pay the tax. • Tourist tax audits of three hotels resulted in $32,928 in tourist tax collections. Five tourist tax audits of short term residential/condo rentals resulted in $7,413 in tourist tax collections. Desk audits of 36 residential/condo rental entities yielded $90,694 in tourist tax collections. • Conducted audits of the health insurance fund claims (including RX Benefits) to ensure that the payments were on behalf of eligible participants. • Conducted surprise change fund and petty cash counts at all Board and Clerk locations. • Reviewed the invoices for payments to the county funded non -profits. • Reviewed the quarterly investment reports prepared by the Finance Director. • Conducted a review of FPL's franchise fee. • Testified at Brian Burkeen's sentencing hearing. • Monitored the Senior Resource Association's Meals on Wheels billings and supporting documentation. • Conducted risk assessments of grant subrecipients. • Conducted a search for fictitious vendors by matching vendor and employee addresses of both the Board and Clerk. None found. • Sent letters of inquiry to local banks to determine if any unauthorized accounts were established in the name of the Clerk or the Board. None found. • Reviewed the Clerk and Title IVD reports. • Served as point person between Clerk and Cherry Bekaert consultant for the Clerk's cybersecurity assessment. • Reviewed the Clerk travel vouchers and spot checked the Board travel vouchers. • Spot checked the Emergency Services Fleet inventory. • Reviewed the Board's payroll changes for completeness on a random basis. • Updated receipting procedures of the Board's departments. • Reviewed the Clerk's payroll changes for completeness. • Reviewed renewal of County's contract with the Humane Society. • Did a review of Kimley Horn contracts. • Ongoing monitoring of contractor contingency (force accounts) of contracts and change orders. • Completed audit of Code Enforcement's Short -Term Rental Licenses. • Reviewed annual reports and quality assurance reports of Career Source. 19 • Reviewed Utility Department's write-off of accounts receivables pursuant to their amnesty program. • Did ongoing inventory of evidence items in the Clerk vaults. • Reviewed an Airbnb amendment which was not executed. • Reviewed the VRBO/Homeaway agreement which was executed. • Monitored indigent burial costs and made recommendation about vetting future costs. • Scanned the Board's general ledger accounts across all funds to detect irregularities. None found. • Reviewed the Board's purchasing card transactions. • Reviewed Finance Department's internal control processes of the Board. • Reviewed Clerk's internal control processes. • Reviewed third party vendors of Board and Clerk for going concern and performance. • Sent letters to department heads and constitutional officers as part of the Annual Audit Plan development process. • Did audit of Property Appraiser's payroll and human resource functions. As part of the routine Comptroller responsibilities, the internal audit activities performed include: • Monitored leases for compliance and to make sure payments are made (lessee) and payments are received (lessor). • Monitored grants for compliance and to make sure reimbursements are received. • Reviewed invoices to make sure discounts are taken. In addition, the Clerk annual audits include: • Each Board department; Clerk; Property Appraiser; Tax Collector; Supervisor of Elections; SRA; and Health Department capital assets. Training/Certification: • Served as the District 5 Director of the Florida Tourist Development Tax Association. Provided training on tourist tax auditing and collection to St. Lucie County Tax Collector staff. • Spoke to Florida Institute of Technology students on careers in internal audit as part of an event sponsored by the Florida Space Coast Chapter of the Institute of Internal Auditors. • Received training on internal audit provided by the Florida Court Clerks and Comptrollers. 20 TO: Board of County Commissioners FROM: Elissa Nagy, Finance Director THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: December 4, 2020 SUBJECT: Quarterly Investment Report for Quarter Ending 9/30/2020 BACKGROUND Attached to this memorandum is the composition of the investment portfolio and investment earnings for the fourth quarter of fiscal year 2020. This report was reviewed by our investment advisory committee on December 3, 2020. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached Quarterly Investment Report. 21 Indian River County Investment Advisory Committee Quarterly Investment Report July 1, 2020 through September 30, 2020 INVESTMENT POLICY In accordance with Section 218.415, Florida Statutes, the Board of County Commissioners adopted an Investment Policy to govern the investment of county funds by the Clerk of the Circuit Court. The Policy states the primary objectives of investment activities are to preserve capital and to provide sufficient liquidity to meet the cash flow needs of the county. Investment returns are secondary to the requirements for safety and liquidity. INVESTMENT ADVISORY COMMITTEE An Investment Advisory Committee meets quarterly to review the previous quarter's investment activities, evaluate current and future liquidity needs, and recommend investment strategies. The Committee consists of the County Administrator, or his designee, and a minimum of two qualified citizens with investment or financial management expertise. Kristin Daniels, Budget Director, is the County Administrator's designee. The individuals with investment expertise who have agreed to serve are: David W. Griffis, Founding Principal Vero Beach Global Advisors, Ted Libby, Senior Portfolio Manager with Cypress Capital Group; and Andy Beindorf, Treasure Coast Regional President of CenterState Bank. Also present at the meetings are the Clerk of the Circuit Court, Finance Director, and Internal Audit Director. AUTHORIZED INVESTMENTS As permitted by the Investment Policy, surplus funds were invested only in the following types of investments: Federal Farm Credit Banks bonds and discount notes (FFCB), Federal Home Loan Banks bonds and discount notes (FHLB), Federal Home Loan Mortgage Corporation bonds and discount notes (FHLMC), Federal National Mortgage Association bonds and discount notes (FNMA), Treasury Notes and Bills, Other intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act as provided in F.S. 163.0 1, Certificates of Deposit (CDs), Money Market Funds, and Repurchase Agreements. BOND PROCEEDS INVESTMENT The current water and sewer bond reserve is placed with Bank of New York/Mellon and is presently invested in a treasury note. QUARTERLY AVERAGE YIELD The overall average yield for the quarter ended September 30, 2020 was 0.90%. The overall average yield for the quarter ended June 30, 2020 was 1.22%. 22 INVESTMENT ACTIVITY As of September 30, 2020, the investments portfolio book value was $390,824,007 with a market value of $392,834,548. Of the $390,824,007 portfolio total, $334,726,867 is restricted for the following purposes: $ 91,597,575 Special revenue projects $ 634,539 Debt service $ 90,440,820 Capital projects $ 149,048,904 Business -type activities $ 3,005,029 Escrow Funds $ 334,726,867 TOTAL RESTRICTED CASH BY FUND TYPE (PERCENTAGES) Special Escrow Revenue 1% .27% Debt Service Business- 1% Type Capital 44% Projects 27% The weighted average maturity of the treasury and agency investments as of September 30, 2020 is 13 months. Yields on the individual investments ranged from 0.125% to 2.50%. Information on investment activity, total cash flows, interest earnings, and charts providing additional information regarding the investment of surplus funds such as the portfolio composition and maturity distribution are attached. The attached schedules list the portfolio composition and activity for the quarter ending September 30, 2020: Schedule 1 Portfolio sorted by type of debt instrument Schedule 2 Portfolio sorted by maturity date Schedule 3 Portfolio by maturity date bar graph Schedule 4 Portfolio by type pie chart Schedule 5 Investment purchases, calls and maturities for the quarter Schedule 6 Summary of cash flows and balances by month Schedule 7 Interest earnings summary Schedule 8 Allocation of investments by fund types (unrestricted and restricted balances) 23 Schedule 1 Indian River County, Florida Board of County Commissioners Investments By Type .September 30, 2020 F 09/30/20 Coupon/ Purchase Maturity Years To Yield To Original Portfolio Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value % FFCB Bullet 3133EKTN6 1.851% 07/03/19 10/02/20 0.01 1.851% $ 2,000,000.00 $ 2,000,000.00 FFCB Callable 3133ELN67 0.210% 06/23/20 06/23/21 0.73 0.210% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133ELT46 0.180% 07/13/20 07/13/21 0.78 0.180% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133ELG57 0.200% 06/08/20 09/08/21 0.94 0.200% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133EK214 1.690% 10/21/19 10/21/21 1.06 1.690% $ 3,000,000.00 $ 3,000,000.00 FFCB Bullet 3133EK6D3 1.570% 11/25/19 11/08/21 1.11 1.570% $ 3,000,000.00 $ 2,996,250.00 FFCB Callable 3133ELZ56 0.200% 07/27/20 01/27/22 1.33 0.200% $ 2,000,000.00 $ 2,000,000.00 FFCB Bullet 3133ELNPS 1.450% 02/24/20 02/24/22 1.40 1.464% $ 3,000,000.00 $ 2,999,160.00 FFCB Bullet 3133EL4T8 0.150% 09/03/20 02/24/22 1.40 0.150% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133ELVV3 0.950% 04/08/20 04/08/22 1.52 0.950% $ 3,000,000.00 $ 3,000,000.00 FFCB Bullet 3133ELZN7 0.160% 05/18/20 05/18/22 1.63 0.237% $ 3,000,000.00 $ 2,995,410.00 FFCB Callable 3133ELW67 0.220% 07/21/20 07/21/22 1.81 0.258% $ 3,000,000.00 $ 2,997,750.00 FFCB Callable 3133ELYU2 0.350% 05/11/20 08/11/22 1.86 0.350% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133EL41-14 0.200% 08/21/20 08/19/22 1.88 0.221% $ 3,000,000.00 $ 2,998,770.00 FFCB Callable 3133EL6G4 0.180% 09/08/20 09/08/22 1.94 0.180% $ 3,000,000.00 $ 3,000,000.00 $ 43,000,000.00 $ 42,987,340.00 11.04% FHLB Bullet 313OA7CV5 1.375% 08/26/19 02/18/21 0.39 1.556% $ 2,000,000.00 $ 1,994,720.00 FHLB Bullet 3130AOXD7 2.375% 03/04/19 03/12/21 0.45 2.565% $ 3,000,000.00 $ 2,988,827.10 FHLB Bullet 3130AJSL4 0.125% 06/29/20 06/29/21 0.75 0.183% $ 3,000,000.00 $ 2,998,260.00 FHLB Bullet 313OA8QS5 1.125% 11/19/19 07/14/21 0.79 1.584% $ 3,000,000.00 $ 2,977,620.00 FHLB Callable 3130AJQQS 0.300% 06/30/20 06/30/22 1.75 0.300% $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 3130AJTMI 0.26046 07/28/20 07/28/22 1.82 0.260% $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 3130A103 1.600% 02/24/20 08/24/22 1.90 1.600% $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 313OAK6A9 0.190% 09/21/20 09/21/22 1.98 0.190% $ 3,000,000.00 $ 3,000,000.00 $ 23,000,000.00 $ 22,959,427.10 5.89% FHLMC Bullet 3137EAEL9 2.375% 09/21/18 02/16/21 0.38 2.873% $ 3,000,000.00 $ 2,965,500.00 FHLMC Bullet 3134G911B6 1.570% 05/15/19 05/17/21 0.63 2.243% $ 2,000,000.00 $ 1,973,757.70 FHLMC Bullet 3137EAEC9 1.125% 10/11/19 08/12/21 0.87 1.527% $ 2,000,000.00 $ 1,985,500.00 FHLMC Callable 3134GVKX5 0.625% 04/20/20 04/20/22 1.55 0.625% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVMWS 0.500% 04/27/20 04/27/22 1.57 0.500% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVR19 0.300% 05/05/20 05/05/22 1.59 0.300% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVSQ2 0.300% 05/08/20 05/06/22 1.60 0.300% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVST6 0.250% 05/11/20 05/11/22 1.61 0.250% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVWZ7 0.270% 05/21/20 05/19/22 1.63 0.270% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVC71 0.280% 06/02/20 06/02/22 1.67 0.280% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVE61 0.280% 06/08/20 06/08/22 1.69 0.280% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVQ76 0.300% 06/17/20 06/17/22 1.71 0.300% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVV47 0.330% 06/22/20 06/22/22 1.73 0.330% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GWBX3 0.250% 07/20/20 07/20/22 1.80 0.250% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GWAP1 0.250% 07/28/20 07/28/22 1.82 0.250% 5 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVXAl 0.310% 05/21/20 08/19/22 1.88 0.310% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GWL87 0.200% 09/14/20 09/14/22 1.96 0.200% $ 3,000,000.00 5 3,000,000.00 FHLMC Callable 3134GVV54 0.350% 06/22/20 09/22/22 1.98 0.350% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GWS64 0.180% 09/30/20 09/30/22 2.00 0.180% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GV4X3 0.330% 07/07/20 10/07/22 2.02 0.330% $ 3,000,000.00 5 3,000,000.00 FHLMC Callable 3134GVSU8 0.310% 07/13/20 10/13/22 2.04 0.310% $ 3,000,000.00 $ 3,000,000.00 $ 61,000,000.00 $ 60,924,757.70 15.64% FNMA Bullet 3135GOJ20 1.375% 12/10/18 02/26/21 0.41 2.761% $ 3,000,000.00 $ 2,911,377.00 FNMA Bullet 313500027 2.500% 11/29/18 04/13/21 0.53 2.919% $ 3,000,000.00 $ 2,971,350.00 FNMA Bullet 3135GOK69 1.250% 10/11/19 05/06/21 0.60 1.569% $ 2,000,000.00 $ 1,990,140.00 FNMA Bullet 3136GO3S8 1.650% 05/14/19 05/14/21 0.62 2.221% $ 2,000,000.00 $ 1,977,780.00 FNMA Bullet 3135GON82 1.250% 08/26/19 08/17/21 0.88 1.499% $ 2,000,000.00 $ 1,990,340.00 FNMA Bullet 3135GON82 1.250% 12/31/19 08/17/21 0.88 1.585% $ 3,000,000.00 $ 2,983,890.00 FNMABullet 3135GOQ89 1.375% 11/05/19 10/07/21 1.02 1.592% $ 3,000,000.00 $ 2,987,700.00 $ 18,000,000.00 $ 17,812,577.00 4.57% Treasury Note 9128282Z2 1.625% 03/22/19 10/15/20 0.04 2.433% $ 3,000,000.00 $ 2,962,950.00 Treasury Note 9128282Z2 1.625% 09/10/18 10/15/20 0.04 2.709% $ 3,000,000.00 $ 2,934,120.00 Treasury Note 912828WCO 1.750% 09/10/18 10/31/20 0.08 2.707% $ 3,000,000.00 $ 2,940,690.00 Treasury Note 912828WCO 1.750% 02/20/19 10/31/20 0.08 2.509% $ 3,000,000.00 $ 2,962,500.00 Treasury Note 912828363 1.750% 02/20/19 11/15/20 0.13 2.510% $ 3,000,000.00 $ 2,961,562.50 Treasury Note 9128283Q1 2.000% 12/18/18 01/15/21 0.29 2.685% $ 3,000,000.00 $ 2,958,750.00 Treasury Note 912828N89 1.375% 11/29/19 01/31/21 0.34 1.645% $ 3,000,000.00 $ 2,990,625.00 Treasury Note 912828B58 2.125% 12/18/18 01/31/21 0.34 2.686% $ 3,000,000.00 $ 2,965,500.00 Treasury Note 9128283X6 2.250% 12/21/18 02/15/21 0.38 2.656% $ 3,000,000.00 $ 2,974,650.00 Treasury Note 912828B90 2.000% 04/05/19 02/28/21 0.41 2.346% $ 3,000,000.00 $ 2,980,770.00 Treasury Note 912828483 2.375% 01/29/19 03/15/21 0.45 2.587% $ 3,000,000.00 $ 2,986,890.00 Treasury Note 912828Q37 1.250% 11/29/19 03/31/21 0.50 1.648% $ 3,000,000.00 $ 2,984,250.00 Treasury Note 912828057 2.250% 01/29/19 03/31/21 0.50 2.592% $ 3,000,000.00 $ 2,978,460.00 Treasury Note 912828Q78 1.375% 04/05/19 04/30/21 0.58 2.329% $ 3,000,000.00 $ 2,942,490.00 Treasury. Note 912828R77 1.375% 02/20/20 05/31/21 0.67 1.478% $ 3,000,000.00 $ 2,996,100.00 Treasury Note 9128281177 1.375% 05/03/19 05/31/21 0.67 2.318% $ 3,000,000.00 $ 2,942,910.00 Treasury Note 912828527 1.125% 08/13/19 06/30/21 0.75 1.609% $ 3,000,000.00 $ 2,973,210.00 Treasury Note 9128287A2 1.625% 11/25/19 06/30/21 0.75 1.644% $ 3,000,000.00 $ 2,999,062.50 Treasury Note 912828576 1.125% 11/25/19 07/31/21 0.83 1.637% $ 3,000,000.00 $ 2,974,620.00 Treasury Note 912828576 1.125% 11/13/19 07/31/21 0.83 1.686% $ 3,000,000.00 $ 2,971,640.63 Treasury Note 9128282F6 1.125% 12/19/19 08/31/21 0.92 1.659% $ 3,000,000.00 $ 2,973,281.25 Treasury Note 9128282F6 1.125% 11/19/19 08/31/21 0.92 1.609% $ 3,000,000.00 $ 2,974,620.00 Treasury Note 912828T34 1.125% 02/20/20 09/30/21 1.00 1.459% $ 3,000,000.00 $ 2,984,100.00 Treasury Note 91282BY13 1.500% 11/19/19 09/30/21 1.00 1.602% $ 3,000,000.00 .$ 2,994,375.00 Treasury Note 912828T67 1.250% 12/19/19 10/31/21 1.08 1.643% $ 3,000,000.00 $ 2,978,430.00 F Schedule 1 Indian River County, Florida Board of County Commissioners Investments By Type September 30, 2020 Restricted Cash -Bond Covenants (held by BNY/Mellon) Cash -Dreyfus Fund -Utilities Debt Service Reserve Treasury Note 9128285Q95 2.750% 11/30/18 Total Restricted Bond Reserve - adjusted for fair market value Restricted Cash - Landfill FL CLASS -Landfill Closure & Postclosure Reserves Total Pooled Cash & Equivalents Restricted Cash - Health Insurance TD Bank - BCBS Claims Account Total Restricted Cash - Health Insurance Restricted Cash - Housing Account Total Portfolio Note: See separate Investment report for OPEB funds. $ 115,653.10 11/30/20 0.17 2.836% $ 1,045,000.00 $1,049,524.85 $ 1,165,177.95 0.30% $ 7,430,173.42 1.91% $389,549,926.38 100.00% $811,123.26 $811,123.26 $462,957.60 $390,824,007.24 25 09/30/20 Coupon/ Purchase Maturity Years To Yield To Original Portfolio Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value % Treasury Note 912828T67 1.250% 11/21/19 10/31/21 1.08 1.578% $ 3,000,000.00 5 2,981,250.00 Treasury Note 912828H86 1.500% 11/21/19 01/31/22 1.34 1.565% $ 3,000,000.06 S 2,995,770.00 . $ 81,000,000.00 $ 80,263,576.88 20.60% Regions Bank Money Market $27,084,301.14 6.95% Regions Bank Lockbox Accounts $2,788,302.87 0.72% TD Bank Checking Account $29,502,998.84 7.58% BankUnited Money Market $32,850,283.78 8.43% Valley National Bank Government Interest Checking $20,936,527.50 5.37° Marine Bank Business Money Market $8,223,440.56 2.11% FL STAR $5,015,954.33 1.29% FL CLASS - BOCC Funds $29,605,087.31 7.60% Total General Cash & Equivalents - Unrestricted $380,954,575.01 Restricted Cash -Bond Covenants (held by BNY/Mellon) Cash -Dreyfus Fund -Utilities Debt Service Reserve Treasury Note 9128285Q95 2.750% 11/30/18 Total Restricted Bond Reserve - adjusted for fair market value Restricted Cash - Landfill FL CLASS -Landfill Closure & Postclosure Reserves Total Pooled Cash & Equivalents Restricted Cash - Health Insurance TD Bank - BCBS Claims Account Total Restricted Cash - Health Insurance Restricted Cash - Housing Account Total Portfolio Note: See separate Investment report for OPEB funds. $ 115,653.10 11/30/20 0.17 2.836% $ 1,045,000.00 $1,049,524.85 $ 1,165,177.95 0.30% $ 7,430,173.42 1.91% $389,549,926.38 100.00% $811,123.26 $811,123.26 $462,957.60 $390,824,007.24 25 26 Schedule 2 Indian River County, Florida Board of County Commissioners Investment By Maturity Date September 30, 2020 09/30/20 Coupon/ Purchase Maturity Years To Yield To Original Investment Type CUSIP Yield Date Date Maturity Maturity Par Amount Book Value Mo Cash Flow FFCB Bullet 3133EKTN6 1.851% 07/03/19 10/02/20 0.01 1.851% $ 2,000,000.00 $ 2,000,000.00 Treasury Note 9128282Z2 1.625% 03/22/19 10/15/20 0.04 2.433% $ 3,000,000.00 $ 2,962,950.00 Treasury Note 912828222 1.625% 09/10/18 10/15/20 0.04 2.709% $ 3,000,000.00 $ 2,934,120.00 Treasury Note 912828WCO 1.7509A 09/10/18 10/31/20 0.08 2.707% $ 3,000,000.00 $ 2,940,690.00 Treasury Note 912828WCO 1.750% 02/20/19 10/31/20 0.08 2.509% $ 3,000,000.00 $ 2,962,500.00 $ 14,000,000.00 Treasury Note 9128283G3 1.750% 02/20/19 11/15/20 0.13 2.510% $ 3,000,000.00 $ 2,961,562.50 $ 3,000,000.00 Treasury Note 9128283Q1 2.000% 12/18/18 01/15/21 0.29 2.685% $ 3,000,000.00 $ 2,958,750.00 Treasury Note 912828N89 1.375% 11/29/19 01/31/21 0.34 1.645% $ 3,000,000.00 $ 2,990,625.00 Treasury Note 912828B58 2.125% 12/18/18 01/31/21 0.34 2.686% $ 3,000,000.00 $ 2,965,500.00 $ 9,000,000.00 Treasury Nate 9128283X6 2.25056 12/21/18 02/15/21 0.38 2.656% $ 3,000,000.00 $ 2,974,650.00 FHLMC Bullet 3137EAEL9 2.375% 09/21/18 02/16/21 0.38 2.873% $ 3,000,000.00 $ 2,965,500.00 FHLB Bullet 313OA7CV5 1.375% 08/26/19 02/18/21 0.39 1.556% $ 2,000,000.00 $ 1,994,720.00 FNMA Bullet 3135GOJ20 1.375% 12/10/18 02/26/21 0.41 2.761% $ 3,000,000.00 $ 2,911,377.00 Treasury Note 912828/390 2.000% 04/05/19 02/28/21 0.41 2.346% $ 3,000,000.00 $ 2,980,770.00 $ 14,000,000.00 FHLB Bullet 3130AOXD7 2.375% 03/04/19 03/12/21 0.45 2.565% $ 3,000,000.00 $ 2,988,827.10 Treasury Note 912828483 2.375% 01/29/19 03/15/21 0.45 2.587% $ 3,000,000.00 $ 2,986,890.00 Treasury Note, 912828Q37 1.250% 11/29/19 03/31/21 0.50 1.648% $ 3,000,000.00 $ 2,984,250.00 Treasury Note 912828057 2.250% 01/29/19 03/31/21 0.50 2.592% $ 3,000,000.00 $ 2,978,460.00 $ 12,000,000.00 FNMA Bullet 3135GOU27 2.500% 11/29/18 04/13/21 0.53 2.919% $ 3,000,000.00 $ 2,971,350.00 Treasury Note 912828Q78 1.375% 04/05/19 04/30/21 0.58 2.329% $ 3,000,000.00 $ 2,942,490.00 $ 6,000,000.00 FNMA Bullet 3135GOK69 1.250% 10/11/19 05/06/21 0.60 1.569% $ 2,000,000.00 $ 1,990,140.00 FNMA Bullet 313660358 1.650% 05/14/19 05/14/21 0.62 2.221% $ 2,000,000.00 $ 1,977,780.00 FHLMC Bullet 3134G9HB6 1.570% 05/15/19 05/17/21 0.63 2.243% $ 2,000,000.00 $ 1,973,757.70 Treasury Note 912828877 1.375% 02/20/20 05/31/21 0.67 1.478% $ 3,000,000.00 $ 2,996,100.00 Treasury Note 912828R77 1.375% 05/03/19 05/31/21 0.67 2.318% $ 3,000,000.00 $ 2,942,910.00 $ 12,000,000.00 FFCB Callable 3133ELN67 0.210% 06/23/20 06/23/21 0.73 0.210% 5 3,000,000.00 $ 3,000,000.00 FHLB Bullet 3130AJSL4 0.125% 06/29/20 06/29/21 0.75 0.183% $ 3,000,000.00 $ 2,998,260.00 Treasury Note 912828527 1.125% 08/13/19 06/30/21 0.75 1.609% $ 3,000,000.00 $ 2,973,210.00 Treasury Note 9128287A2 1.625% 11/25/19 06/30/21 0.75 1.644% $ 3,000,000.00 $ 2,999,062.50 $ 12,000,000.00 FFCB Callable 3133ELT46 0.180% 07/13/20 07/13/21 0.78 0.180% $ 3,000,000.00 $ 3,000,000.00 FHLB Bullet 3130ABQSS 1.125% 11/19/19 07/14/21 0.79 1.584% $ 3,000,000.00 $ 2,977,620.00 Treasury Note 912828S76 1.125% 11/13/19 07/31/21 0.83 1.686% $ 3,000,000.00 $ 2,971,640.63 Treasury Note 912828576 1.125% 11/25/19 07/31/21 0.83 1.637% $ 3,000,000.00 $ 2,974,620.00 $ 12,000,000.00 FHLMC Bullet 3137EAEC9 1.125% 10/11/19 08/12/21 0.87 1.527% $ 2,000,000.00 $ 1,985,500.00 FNMA Bullet 3135GON82 1.250% 08/26/19, 08/17/21 0.88 1.499% $ 2,000,000.00 $ 1,990,340.00 FNMA Bullet 3135GON82 1.250% 12/31/19 08/17/21 0.88 1.585% $ 3,000,000.00 $ 2,983,890.00 Treasury Note 9128282F6 1.125% 12/19/19 08/31/21 0.92 1.659% $ 3,000,000.00 $ 2,973,281.25 Treasury Note 9128282F6 1.125% 11/19/19 08/31/21 0.92 1.609% $ 3,000,000.00 $ 2,974,620.00 $ 13,000,000.00 FFCB Callable 3133ELG57 0.200% 06/08/20 09/08/21 0.94 0.200% $ 3,000,000.00 $ 3,000,000.00 Treasury Note 91282ST34 1.125% 02/20/20 09/30/21 1.00 1.459% $ 3,000,000.00 $ 2,984,100.00 Treasury Note 912828Y13 1.500% 11/19/19 09/30/21 1.00 1.602% $ 3,000,000.00 $ 2,994,375.00 $ 9,000,000.00 .FNMA Bullet 3135GOQ89 1.375% 11/05/19 10/07/21 1.02 1.592% $ 3,000,000.00 $ 2,987,700.00 FFCB Callable 3133EK214 1.690% 10/21/19 10/21/21 1.06 1.690% $ 3,000,000.00 $ 3,000,000.00 Treasury Note 912828T67 1.250% 12/19/19 10/31/21 1.08 1.643% $ 3,000,000.00 $ 2,978,430.00 Treasury Note 91282ST67 1.250% 11/21/19 10/31/21 1.08 1.578% $ 3,000,000.00 $ 2,981,250.00 $ 12,000,000.00 FFCB Bullet - 3133EK6D3 1.570% 11/25/19 11/08/21 1.11 1.570% $ 3,000,000.00 $ 2,996,250.00 $ 3,000,000.00 FFCB Callable 3133ELZ56 0.200% 07/27/20 01/27/22 1.33 0.200% $ 2,000,000.00 $ 2,000,000.00 Treasury Note 91282BH86 1.500% 11/21/19 01/31/22 1.34 1.565% $ 3,000,000.00 $ 2,995,770.00 $ 5,000,000.00 FFCB Bullet 3133EL4T8 0.150% 09/03/20 02/24/22 1.40 0.150% $ 3,000,000.00 $ 3,000,000.00 FFCB Bullet 3133ELNPS 1.450% 02/24/20 02/24/22 1.40 1.464% $ 3,000,000.00 $ 2,999,160.00 $ 6,000,000.00 FFCB Callable 3133ELW3 0.950% 04/08/20 04/08/22 1.52 0.950% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVKX5 0.625% 04/20/20 04/20/22 1.55 0.625% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVMWS 0.500% - 04/27/20 04/27/22 1.57 0.500% $ 3,000,000.00 $ 3,000,000.00 $ 9,000,000.00 FHLMC Callable 3134GVR19 0.300% 05/05/20 05/05/22 1.59 0.300% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVSQ2 0.300% 05/08/20 05/06/22 1.60 0.300% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVST6 0.250% 05/11/20 05/11/22 1.61 0.250% $ 3,000,000.00 $ 3,000,000.00 FFCB Bullet 3133ELZN7 0.160% 05/18/20 05/18/22 1.63 0.237% $ 3,000,000.00 $ 2,995,410.00 FHLMC Callable 3134GVWZ7 0.270% 05/21/20 05/19/22 1.63 0.270% $ 3,000,000.00 $ 3,000,000.00 $ 15,000,000.00 FHLMC Callable 3134GVC71 0.280% 06/02/20 06/02/22 1.67 0.280% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVE61 0.280% 06/08/20. 06/08/22 1.69 0.280% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVQ76 0.300% 06/17/20 06/17/22 1.71 0.300% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVV47 0.330% 06/22/20 06/22/22 1.73 0.330% 5 3,000,000.00 $ 3,000,000.00 FHLB Callable 3130AIQQ5 0.300% 06/30/20 06/30/22 1.75 0.300% $ 3,000,000.00 $ 3,000,000.00 $ 15,000,000.00 FHLMC Callable 3134GWBX3 0.250% 07/20/20 07/20/22 1.80 0.250% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133ELW67 - 0.220% 07/21/20 07/21/22 1.81 0.258% $ 3,000,000.00 $ 2,997,750.00 FHLMC Callable 3134GWAP1 0.250%- 07/28/20 07/28/22 1.82 0.250% $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 3130A.TM1 0.260% 07/28/20 07/28/22 1.82 0.260% $ 3,000,000.00 $ 3,000,000.00 $ 12,000,000.00 FFCB Callable 3133ELYU2 0.350% 05/11/20 08/11/22 1.86 0.350% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVXAl 0.310% 05/21/20 08/19/22 1.88 0.310% $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 3133EL41-14 - 0.200% 08/21/20 08/19/22 1.88 0.221% $ 3,000,000.00 $ 2,998,770.00 FHLB Callable 3130AAF3 1.600% 02/24/20 08/24/22 1.90 1.600% $ 3,000,000.00 $ 3,000,000.00 $ 12,000,000.00 FFCB Callable 3133EL6G4 0.180% 09/08/20 09/08/22 1.94 0.180% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GWL87 0.200% 09/14/20 09/14/22 1.96 0.200% $ 3,000,000.00 $ 3,000,000.00 FHLB Callable - 313OAKSA9 0.190% 09/21/20 09/21/22 1.98 0.190% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GVV54 0.350% 06/22/20 09/22/22 1.98 0.350% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GWS64 0.180% 09/30/20 09/30/22 2.00 0.180% $ 3,000,000.00 $ 3,000,000.00 $ 15,000,000.00 FHLMC Callable 3134GV4X3 0.330% 07/07/20 10/07/22 2.02 0.330% $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 3134GV51.18 0.310% 07/13/20 10/13/22 2.04 0.310% $ 3,000,000.00 $ 3,000,000.00 $ 6,000,000.00 Sub Total- General Investments $ 226,000,000.00 $ 224,947,678.68 $ 226,000,000.00 Regions Bank Money Market $27,084,301.14 Regions Lockbox Accounts $2,788,302.87 26 Schedule 2 Indian River County, Florida Board of County Commissioners Investment By Maturity Date September 30, 2020 Coupon/ Purchase Maturity Years To Yield To Investment Type CUSIP Yield Date Date Maturity Maturity TD Bank Checking Account BankUnited Money Market Valley National Bank Government Interest Checking Marine Bank Business Money Market FL STAR FL CLASS - BOCC Funds Total General Cash & Equivalents - Unrestricted Restricted Cash -Bond Covenants (held by BNY/Mellon) Cash -Dreyfus Fund -Utilities Debt Service Reserve Treasury Note 9128285495 2.750% 11/30/18 11/30/20 Total Restricted Bond Reserve - adjusted for fair market value Restricted Cash - Landfill FL CLASS -Landfill Closure & Postclosure Reserves Total Pooled Cash & Equivalents Restricted Cash - Health Insurance TD Bank - BCBS Claims Account Total Restricted Cash - Health Insurance Restricted Cash - Housing Account Total Portfolio Note: See separate investment report for OPEB funds 09/30/20 Original Par Amount Bock Value Mo Cash Flow 0.17 2.836% $1,045,000.00 $29,502,998.84 $32,850,283.78 $20,936,527.50 $8,223,440.56 $5,015,954.33 $29,605,087.31 $ 380,954,575.01 $ 115,653.10 $1,049,524.85 $ 1,165,177.95 $ 7,430,173.42 $ 389,549,926.38 $811,123.26 $811,123.26 $462,957.60 $ 390,824,007.24 27 Schedule 3 Indian River County Portfolio By Maturity Date September 30, 2020 $300,000,000 $280,893,517 $250,000,000 $200,000,000 $150,000,000 $103,930,490 $100,000,000 $50,000,000 $6,000,000 $0 0-12 Months 13-24 Months 25-36 Months Total Portfolio $390,824,007 28 Schedule 4 Indian River County Portfolio By Type September 30, 2020 FL CLASS 9.51 UT Reserve 0.30% �- FL STAR 1.29% Treasury Notes 20.60°/a Regions Bank 7.67% FFCB 11.04% Valley Natl Bank 5.37% BankUnited 8.43% I LFNMA4.57% Marine Bank 2.11% TD Bank Checking 7.58% LB 5.89% FHLMC 15.64% 29 Schedule 5 Indian River County Investment Purchases and Calls/Maturities Quarter Ending September 30, 2020 PURCHASES: Investment Description Yield to Maturity Purchase Date Call Date Maturity Date Par Amount Book Value FHLMC Callable 0.330% 07/07/20 01/07/21 10/07/22 $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 0.180% 07/13/20 10/13/20 07/13/21 $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 0.310% 07/13/20 01/13/21 10/13/22 $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 0.250% 07/20/20 07/20/21 07/20/22 $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 0.258% 07/21/20 Anytime 07/21/22 $ 3,000,000.00 $ 2,997,750.00 FFCB Callable 0.200% 07/27/20 01/27/21 01/27/22 $ 2,000,000.00 $ 2,000,000.00 FHLMC Callable 0.250% 07/28/20 07/28/21 07/28/22 $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 0.260% 07/28/20 10/28/20 07/28/22 $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 0.221% 08/21/20 Anytime 08/19/22 $ 3,000,000.00 $ 2,998,770.00 FFCB Bullet 0.150% 09/03/20 02/24/22 $ 3,000,000.00 $ 3,000,000.00 FFCB Callable 0.180% 09/08/20 03/08/21 09/08/22 $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 0.200% 09/14/20 09/14/21 09/14/22 $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 0.190% 09/21/20 12/21/20 09/21/22 $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 0.180% 09/30/20 1 09/30/21 1 09/30/22 1 $ 3,000,000.00 1 $ 3,000,000.00 14 1 $ 41,000,000.00 1 $ 40,996,520.00 MATURITIES: Investment Description Yield to Maturity Purchase Date Early Call Date Maturity Date ParAmount Book Value FHLMC Callable 1.129% 04/08/20 07/07/20 10/07/22 $ 3,000,000.00 $ 2,999,700.00 FFCB Bullet 2.126% 06/10/19 07/10/20 $ 2,000,000.00 $ 2,000,000.00 FHLMC Callable 1.720% 01/13/20 07/13/20 07/13/22 $ 3,000,000.00 $ 3,000,000.00 Treasury Note 2.604% 08/14/18 07/15/20 $ 3,000,000.00 $ 2,938,359.00 Treasury Note 2.311% 05/22/19 07/15/20 $ 2,000,000.00 $ 1,981,680.00 FFCB Callable 0.875% 04/20/20 07/20/20 10/20/22 $ 3,000,000.00 $ 3,000,000.00 FHLMC Callable 2.000% 07/22/19 07/22/20 07/22/21 $ 2,000,000.00 $ 2,000,000.00 FFCB Callable 1.620% 01/22/20 07/22/20 04/22/21 $ 2,000,000.00 $ 2,000,000.00 FFCB Callable 0.500% 04/28/20 07/28/20 04/28/22 $ 3,000,000.00 $ 3,000,000.00 FNMA Bullet 2.351% 03/15/18 07/30/20 $ 3,000,000.00 $ 2,941,350.00 Treasury Note 2.608% 08/14/18 07/31/20 $ 3,000,000.00 $ 2,943,960.00 FHLB Callable 1.558% 02/19/20 08/04/20 02/04/22 $ 3,000,000.00 $ 2,999,550.00 FHLB Callable 1.576% 02/19/20 08/14/20 02/14/22 $ 3,000,000.00 $ 2,999,670.00 Treasury Note 2.747% 12/07/18 08/15/20 $ 2,000,000.00 $ 1,995,937.50 Treasury Note 2.746% 12/07/18 08/31/20 $ 2,000,000.00 $ 1,995,885.00 Treasury Note 2.676% 08/01/18 08/31/20 $ 3,000,000.00 $ 2,966,700.00 FHLB Bullet 2.792% 12/12/18 09/11/20 $ 3,000,000.00 $ 2,940,660.00 Treasury Note 2.429% 03/22/19 09/15/20 $ 3,000,000.00 $ 2,954,250.00 FHLB Bullet 1.810% 06/26/19 09/28/20 $ 3,000,000.00 $ 2,983,860.00 FHLMC Bullet 2.003% 06/05/19 09/29/20 $ 3,000,000.00 $ 2,985,300.00 Treasury Note 2.751% 12/07/18 09/30/20 $ 3,000,000.00 $ 2,999,850.00 FFCB Callable 1.000% 03/30/20 09/30/20 06/30/22 $ 3,000,000.00 $ 3,000,000.00 FHLB Callable 1.000% 03/30/20 09/30/20 03/30/22 $ 3,000,000.00 $ 3,000,000.00 23 $ 63,000,000.00 $ 62,626,711.50 Reconciliation of General Investments Only: Beginning portfolio (6/30/20) $ 246,577,870.18 Total purchased 14 securities $ 40,996,520.00 Total matured 23 securities $ 62,626,711.50 Ending portfolio for quarter (9/30/20) $ 224,947,678.68 30 October November December January February March April May June July August September Net cash flow October November December January February March April May June July August September Net cash flow Schedule 6 Indian River County Change in Monthly Cash Flows For All Pooled Cash/Investment Accounts Comparison of Six Fiscal Years September 30, 2020 7,860,609 Fiscal Year 2017-2018 Fiscal Year 2014-2015 Month End Bal* Net Chane Month End Bal* $ (10,422,694) $ 287,937,696 $ 19,342,864 $ 307,280,560 $ 35,786,179 $ 343,066,739 $ (285,799) $ 342,780,940 $ (2,801,802) $ 339,979,138 $ 281,107 $ 340,260,245 $ (6,111,791) $ 334,148,454 $ (4,947,796) $ 329,200,658 $ (6,122,052) $ 323,078,606 $ (8,447,944) $ 314,630,662 $ (9,274,059) $ 305,356,603 $ 864,396 $ 306,220,999 7,860,609 Fiscal Year 2017-2018 Net Chane Month End Bal* $ (7,971,324) $ 331,604,874 $ 33,131,597 $ 364,736,471 $ 41,846,074 $ 406,582,545 $ (5,758,898) $ 400,823,647 $ 5,191,358 $ 406,015,005 $ (4,784,411) $ 401,230,594 $ 1,577,951 $ 402,808,545 $ (6,945,787) $ 395,862,758 $ (9,710,169) $ 386,152,589 $ (2,464,004) $ 383,688,585 $ (8,022,779) $ 375,665,806 $ 6,810,637 $ 368,855,169 $ 29,278,971 $ 15,098,062 Fiscal Year 2018-2019 Fiscal Year 2015-2016 Net Chane Month End Bal* $ (8,105,518) $ 298,115,481 $ 25,830,326 $ 323,945,807 $ 35,536,011 $ 359,481,818 $ (373,573) $ 359,108,245 $ 906,675 $ 360,014,920 $ 256,335 $ 360,271,255 $ (5,220,820) $ 355,050,435 $ (2,730,213) $ 352,320,222 $ (8,065,869) $ 344,254,353 $ (7,588,170) $ 336,666,183 $ (8,369,612) $ 328,296,571 $ 6,977,510 $ 321,319,061 $ 15,098,062 Fiscal Year 2018-2019 Net Chane Month End Bal* $ (6,577,674) $ 362,277,495 $ 48,128,205 $ 410,405,700 $ 31,350,078 $ 441,755,778 $ (9,877,034) $ 431,878,744 $ 2,964,540 $ 434,843,284 $ (2,750,051) $ 432,093,233 $ (3,802,746) $ 428,290,487 $ (8,379,243) $ 419,911,244 $ (9,758,699) $ 410,152,545 $ (13,728,763) $ 396,423,782 $ (11,767,333) $ 384,656,449 $ 5,342,336 $ 379,314,113 $ 10,458,944 18,257,137 Fiscal Year 2016-2017 Net Chane Month End Bal* Month End Bal* $ (6,856,660) $ 314,462,401 $ 29,862,090 $ 344,324,491 $ 37,277,098 $ 381,601,589 $ (931,868) $ 380,669,721 $ (2,015,776) $ 378,653,945 $ 442,916 $ 379,096,861 $ (2,740,420) $ 376,356,441 $ (4,378,477) $ 371,977,964 $ (6,628,797) $ 365,349,167 $ (10,868,408) $ 354,480,759 $ (9,027,471) $ 345,453,288 $ 5,877,090 $ 339,576,198 18,257,137 12,246,355 *Schedule represents total assets in 801 fund -including portfolio accounts, FMV adjustments, cash in bank and utilities debt reserve. Excludes health insurance bank accounts utilized by Florida Blue and the Section 8 HUD bank account. Source: Balance Sheet for fund 801 (run by month) Schedule does not include OPEB investments - see separate report. 31 Fiscal Year 2019-2020 Net Chane Month End Bal* $ (9,260,244) $ 370,053,869 $ 39,158,339 $ 409,212,208 $ 47,023,081 $ 456,235,289 $ (6,941,131) $ 449,294,158 $ (1,465,745) $ 447,828,413 $ (5,997,667) $ 441,830,746 $ (5,331,833) $ 436,498,913 $ (10,937,819) $ 425,561,094 $ (13,546,695) $ 412,014,399 $ (3,248,804) $ 408,765,595 $ (7,041,321) $ 401,724,274 $ 10,163,806 $ 391,560,468 12,246,355 *Schedule represents total assets in 801 fund -including portfolio accounts, FMV adjustments, cash in bank and utilities debt reserve. Excludes health insurance bank accounts utilized by Florida Blue and the Section 8 HUD bank account. Source: Balance Sheet for fund 801 (run by month) Schedule does not include OPEB investments - see separate report. 31 ra-'€ agg xx NU M o� x xxx x.xx xxxxxXxxXxXX eFYi sl3m�m��� NNNNNNN NNNN8 NN NNNXN83R� NNNNNN�iNN.=.=.= mOU� =p xxXxxxxx Xx oa^_^�8'6Rki x n � mxeX � 3S_R_�ICrvF_ NxX ^ XxXx X 8Gm%tA8Gd8 NNoo J�3"mea s � z xXxxXXXxxX $$$$$g8gg� XXXxXxxxXxx eemm<m�rv�88 xmXxxxXXXXxx �88g8sGGal $ � _ �� �NNNNNNNNNNN riNNriNNNNNrvrvN rc .c u� �Q y��Q �qq �Q �Q y� �%6.id�iibnToi6��+,�� QSQ�ppQQQQQQQQ�y ���SdidSxSStr{�S71SNN aoeosse<eee< 5 Ew «xxxX�»RXxxX r 1.9186�eOo 0 0 0 o' i6 XiN��avebi� E� U xxxx Xxxxx rvNNNNNNrvarvry xxxxxxxxxxxX N.��.=.=��00000 m K "� m88R8R���`RN NRR�RBR��om� w E m xxxn xxxXx x ee sm; N xx xxxxxxxxx 1R ��SBoaooR NNNNN rriNNNNNNriN NNN ������ o vN v E� �RRN Al2ANrvNRNR��� ����o,;N,�NN�� w «««« «»»»»»wwwwww ww»ww»»»»ww» E xxxxxxX '00000foo x '4 cw mrvmry ti Nrirv� ww»ww««w«««« ««»«»«»»»»»» .- .-clrv.-.-rv� ww»»w»»»»»«» - Xxp�p,, p�p,,x xx oo���������� xx 6X: x ac x �i, i'nobsos ��NNNNNNNNNri �XexXxXXaaeeae xXxX m� 0000 .-.-.-.-.-000 4 d . -5 e8�8a�$.o$�mo Fw _VRRRR����r� «xxxxxxxxX« ��BsARmP'A9N9 RRRFl9T ------ xxxXe .Xxx 'R,�12��'SSbs-- xxXxxXXxxXxx -------- odd. q ry duiamin a mm m »mN�xxxxxXxx« - - z X^«x"xxw Me* - - -- NNrvrvNNNrvry "XXXo- N ooxoXoXo E �e»xXXXxxxxXx xxXxxXXXxXXX xxXxXNXXXxXX 888 ___�_odd d oo0 8 �fdrFi �R <m fC - m Ew NR�iae��e��r4� ��i��i u�tri�a��aa �ima�e�ioai of ai of of pm - ' o xxxXXXXXxxxx 'N 8acd6d88i9NNN xeX 898 a 898899 e K o ot�ry NN NNNNNNNNNNNN tVrvrv�rvl tVry NNN,49rNNN a`� `� $y$;o u�i,�o�$7G xi, a76 i6��nsxi��o yN $rvV� Mri r`4in9�SoN U £W aar�i_�bi ----- ------������ � E xXXxXX 0000000 a u 0000» U s �E t �W NNNNN N N E xxxxXX xx.+xx 00000e <---- xxx88 X< �`�88 8� xXXXxXXXXXXX 88RRR88aoano - o___ NNNNNN , ` o gw mu�nv�u�°u�i uxiLD» - owXXx«xxXXX�? _---pp------gg Xx---$KAXXx �N xxxXxxxX XxX rvNNNN-���.��� yN �NggNNnNNNri u�N � - ,m.J�ffi�m%--i3 --m - - --- of 6:2 LL EZ E <2 $rSe 25 p' h � � g E 3 m E g = o $ t E _ E5E � E � m uE mE_ _qpm€ E ^ F A N M Schedule 8 Indian River County Allocation of Pooled Cash and Investments By Fund Types Balance in Funds as of September 30, 2020 General Fund Special Revenue Funds Debt Service Funds Capital Project Fund Solid Waste Fund Golf Course Fund Building Fund Utilities Funds Fleet Fund Insurance Funds GIS Fund Escrow Fund Total Investments Pooled Investments $ 56,833,601 $ 91,597,575 $ 634,539 $ 90,440,820 $ 25,690,368 $ 618,278 $ 7,665,636 $ 80,753,144 $ 470,830 $ 32,403,128 $ 1,447,520 $ 3,005,029 $ 391,560,468 Schedule includes all pooled investments, FMV adjustments, and cash in bank. Excludes health insurance bank account utilized by Florida Blue for claims and the Section 8 HUD bank account. Schedule does not include OPEB investments - see separate report. 33 Id TO: Board of County Commissioners FROM: Elissa Nagy, Finance Director THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: December 4, 2020 SUBJECT: Changes to Cash and Surplus Investment Policy BACKGROUND During the Investment Advisory Committee meeting on December 3, 2020, some minor changes were recommended to the Cash and Surplus Funds Investment Policy. We are requesting the following changes to the Cash and Surplus Funds Investment Policy: OLD: 1. Page 3, Section V — Authorized Investments Items #1-8 are authorized investments and Items #9-10 are prohibited investments. NEW: 2. Page 3, Section V — Portfolio Investments(new section title) List Items# 1-8 under a subsection of "Authorized Investments" and then list Items #9-10 under a new subsection titled "Prohibited Investments" OLD: 1. Page 4, Section VIII — Portfolio Composition, Risk and Diversification No more than 10% of the portfolio may be placed in any one Qualified Public Depository (and collateralized in accordance with State requirements). In addition, no more than $6.5 million of the portfolio, including accrued interest, may be placed in certificates of deposit with any one financial institution. NEW: 2. Paize 4, Section VIII — Portfolio Composition, Risk and Diversification No more than 10% of the portfolio may be placed in any one Qualified Public Depository (QPD), and collateralized in accordance with State requirements. In addition, no more than $6.5 million of the portfolio, including accrued interest, may be placed in certificates of deposit with any one financial institution. The 10% requirement per QPD includes all accounts held and certificates of deposits. 34 OLD: 1. Page 4, Section IX — Authorized Investment Institutions and Dealers B. Proof of Financial Industry Regulatory Authority certification NEW: 2. Page 4, Section IX — Authorized Investment Institutions and Dealers B. Proof of Financial Industry Regulatory Authority certification, unless the broker falls under the classification of a "bank dealer", and then must provide a company letter stating such. OLD: 1. Page 5, .Section XII — Bid requirements A minimum of three (3) bids will be obtained. NEW: 2. Page 5, Section XII — Bid requirements A minimum of three (3) bids will be obtained. A broker's response that they are unable to bid on the investment can be counted as one of the required bids. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the Cash and Surplus Investment Policy changes. Attached is a complete policy with the recommended changes. 35 INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners CA SH A ND SURPLUS FUNDS INVESTMENT POLICY 6Y�ORWR�-, Prepared by the Clerk of the Circuit Court and Comptroller As amended by the Board of County Commissioners Revised December 15, 2020 36 INDIAN RIVER COUNTY, FLORIDA CASH AND SURPLUS FUNDS INVESTMENT POLICY TABLE OF CONTENTS I. OVERVIEW AND PURPOSE............................................................................. 1 II. OBJECTIVES....................................................................................................... 1 III. DELEGATION OF AUTHORITY AND OVERSIGHT PROCEDURES.......... 2 IV. PRUDENCE...........................................:.............................................................. 2 V. PORTFOLIO INVESTMENTS ................................................. 3 VI. MATURITY AND LIQUIDITY.......................................................................... 3 VII. PERFORMANCE MEASURES.......................................................................... 4 VIII. PORTFOLIO COMPOSITION, RISK AND DIVERSIFICATION .................... 4 IX. AUTHORIZED INVESTMENT INSTITUTIONS AND DEALERS ................. 4 X. SAFEKEEPING AND CUSTODY...................................................................... 5 XI. AGREEMENTS................................................................................................... 5 XII. BID REQUIREMENTS........................................................................................ 5 XIII. INTERNAL CONTROLS.............................................................I...................... 6 XIV. REPORTING.............................:..........................................................................6 XV. CONTINUING EDUCATION............................................................................. 6 37 I. OVERVIEWAND PURPOSE This policy applies to all cash and surplus funds of Indian River County except 1) debt proceeds and 2) monetary assets held by other entities on behalf of the County. Indian River County often has funds available in excess of those required to meet short- term expenses (surplus funds). It is in the best interest of the citizens of Indian River County that an investment policy be established to provide guidelines for the investment of those surplus funds in such a manner as to preserve the safety and liquidity of those funds and to provide a competitive return on investments consistent with proper safeguards for the handling of government funds. The investment policy must comply with all applicable State laws regarding investment of public monies. The purpose of this document is to provide the Clerk of the Circuit Court, who is responsible for the investment of County surplus funds, a set of procedures and guidelines for investment selection and monitoring of invested funds. Investment objectives, performance measurement, prudence and ethical standards, authorized investments, maturity and liquidity requirements, portfolio composition, risk and diversification, authorized investment institutions and dealers, third party custodial agreements, master repurchase agreements, bid requirements, internal controls, reporting and continuing education will be established by this investment policy and serve as the framework for all investment activities. II. OBJECTIVES The primary objectives of investment activities carried out by the Clerk shall be the following in order of importance: 1. To preserve capital in the overall portfolio and to maintain the safety of principal; 2. To remain sufficiently liquid to meet disbursement requirements that might be reasonably anticipated; and 3. To manage the investment portfolio to provide a competitive return consistent with objectives in Items 1 and 2 and other risk limitations described in this policy. The highest priority of all investment activities shall be the safety of principal and liquidity of funds. The optimization of investment returns shall be secondary to the requirements for safety and liquidity. III. DELEGATION OFA UTHORITYAND OVERSIGHT PROCEDURES 1. The responsibility for conducting investment transactions rests with the Clerk of the Circuit Court. The Clerk may delegate the responsibility for day-to-day investment decisions to deputy clerks. The Finance Director will provide investment information to the Clerk concerning investment decisions made by deputy clerks managing the investments. 2.: An Investment Advisory Committee consisting of the County Administrator or his designee and at least two citizens selected by the Clerk shall meet regularly (at least quarterly) to evaluate investment performance of the County's investment portfolio, to evaluate current and future liquidity needs and investment strategy, and to prepare reports for the Board of County Commissioners. The Committee will recommend appropriate investment policies and procedures for all investment activities carried out by the Clerk. The Committee will perform an annual review of those investment policies and procedures. 3. The Clerk may use professional money management to assist in the investment of County surplus funds consistent with this policy. If such management is employed they shall act in a co -fiduciary relationship with the Clerk to insure that ample liquidity is maintained to meet County cash flow requirements. Money managers are required to provide investment strategy reviews to the Investment Advisory Committee quarterly or more frequently if requested. Money managers shall provide portfolio valuations monthly or more frequently if requested. An outside consultant may be utilized to evaluate investment performance of outside money managers. Performance figures will be calculated net of all fees and commissions. The consultant will provide comparative performance analysis on money managers to the Investment Advisory Committee quarterly. Money managers' performance, calculated in accordance with the Chartered Financial Analysts (CFA) Institute's performance presentation standards, will be compared to standard benchmarks. IV. PRUDENCE The standard of prudence to be applied by the Clerk shall be the "Prudent Person Rule" which states, "Investments should be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived from the investment." The Prudent Person Rule shall be applied in the context of managing the overall portfolio. The Clerk, in accordance with Section 218.415 of the Florida Statutes and County procedures, will exercise due diligence. The Clerk will follow these policies and procedures. He will work with the Finance Director who will report to him any individual security's credit risk or market price change and recommend appropriate action be taken to control adverse developments. 39 V. PORTFOLIO INVESTMENTS AUTHORIZED INVESTMENTS Authorized surplus funds shall be subject to restrictions as may be imposed by law (Section 218.415 of Florida Statutes). Fundswill only be invested in the following securities: 1. Direct obligations of the United States Treasury; 2. Any intergovernmental investment pool, with the exception of SBA pools, authorized pursuant to the Florida Interlocal Cooperation Act as provided in FS 163.01. 3. Florida Local Government Investment Trust Fund (FLGIT); 4. Interest-bearing time deposits or savings accounts in qualified public depositories as, defined in Section 280.02, Florida Statutes; 5. Federal agencies and instrumentalities; 6. Securities of, or other interests in, any open-end or closed-end management -type investment company or investment trust registered under the Investment Company Act of 1940, 15 U.S.C. ss. 80a-1 et seq., as amended from time to time, provided that the portfolio of such investment company or investment trust is limited to obligations of the United States Government or any agency or instrumentality thereof and to repurchase agreements fully collateralized by such United States Government obligations, and provided that such investment company or investment trust takes delivery of such collateral either directly or through an authorized custodian; 7. Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency; or 8. Repurchase agreements with a term of one (1) year of less collateralized by direct obligations of the United States Government which have maturities of three (3) years or less and a market value of 103% or more of the repurchase amount; PROHIBITED INVESTMENTS 9. Derivatives (defined as a financial instrument the value of which depends on, or is derived from, the value of one or more underlying assets or index or asset values), reverse repurchase agreements, or similar forms of leverage are prohibited; 10. Premiums will not be paid for any investments. All investments will be purchased at par or at a discount. VI. MATURITYAND LIQUIDITY County investments shall be managed to maintain liquidity for meeting the County's need for cash and to limit potential market risks. To the extent possible, an attempt will be made to match investment maturities with known cash needs and anticipated cash flow requirements. 40 VII. PERFORMANCE MEASURES The yield of the one-year Treasury at a constant, fixed maturity is established as the benchmark for investment of County funds. The actual performance of the portfolio may vary depending on changes in interest rates. VIII. PORTFOLIO COMPOSITION, RISKAND DIVERSIFICATION The following are the guidelines for investments and limits on security issues, issuers and maturities as established by the County. The Investment Advisory Committee shall have the option to further restrict or increase investment percentages from time to time based on market conditions. Purchases of investments based on bond covenant requirements shall not be included in the portfolio composition calculation. With the exception of United States Treasury Obligations, no more than 20% of the entire portfolio shall be invested in any one federal agency. No more than 10% of the portfolio may be placed in any one Qualified Public Depository (and collateralized in accordance with State requirements). In addition, no more than $6.5 million of the portfolio, including accrued interest, may be placed in certificates of deposit with any one financial institution. The 10% requirement per QPD includes all accounts held and certificates of deposit. No more than 10% of the portfolio may be placed in any one money market fund, mutual fund, or intergovernmental investment pool. All investments must have stated maturities of ten (10) years or less and no more than 25% of the portfolio shall be invested in instruments with stated final maturities greater than five (5) years. The portfolio shall have securities with varying maturities and at least 10% of the portfolio shall be invested in readily available funds. IX. AUTHORIZED INVESTMENT INSTITUTIONS AND DEALERS Purchases and sales of authorized investments will only be made through financial institutions that are qualified as public depositories by the Chief Financial Officer of the State of Florida or are "primary dealers" as designated by the Federal Reserve Bank of New York or are broker/dealers that qualify under Securities and Exchange Commission Rule 15C3 (Uniform Net Capital Rule). The Investment Advisory Committee must approve all brokers and dealers who desire to transact trades with the County. All brokers and dealers who desire to transact trades with the County must provide the Finance Director with the following: A. Audited financial statements, B. Proof of Financial Industry Regulatory Authority certification, unless the broker falls under the classification of a "bank dealer", and then must provide a company letter stating such, C. Proof of state registration, when required, and D. Certification of having read the County Investment Policy. 41 Brokers and dealers who have been approved by the Investment Advisory Committee must provide annual audited financial statements to the Finance Director. The Investment Advisory Committee will annually review the list of approved institutions and brokers. X. SAFEKEEPING AND CUSTODY All securities purchased by the Clerk shall be properly designated as an asset of the County and held in safekeeping by a third party custodial bank, chartered by the United States Government or the State of Florida, and no withdrawal of such securities, in whole or in part, shall be made from safekeeping except by the Finance Director or his designee. The Clerk will execute third party custodial agreements with banks. Such agreements will include details as to the responsibilities of each party, the costs to be borne by each party, notification of security purchases, sales, delivery, repurchase agreements and wire transfers, safekeeping and transaction costs, and procedures in case of unforeseen mishaps. XI. AGREEMENTS The Clerk will execute bank and investment agreements. Such agreements will include details as to the responsibilities of each party, costs to be borne by each party, notification of wire transfers, and transaction costs. XII. BID REQUIREMENTS After the Finance Director has determined the approximate maturity date based on the cash flow needs and market conditions and has analyzed and selected one or more optimal types of investments, a minimum of three qualified brokers and/or dealers will be contacted and asked to provide bids on the securities in question. In most situations the competitive bid process shall be utilized, except when securities are purchased as an initial offering. The Finance Director will choose the appropriate brokers or dealers from among those on the approved broker/dealer list based on expertise, competitiveness and the ability to execute the transaction and deliver the securities on a timely basis. A minimum of three (3) bids will be obtained. A broker's response that they are unable to bid on the investment can be counted as one of the required bids. 1. Bids will be held in confidence until the best bid is determined and awarded, 2. Documentation will be retained for all bids, with the winning bid clearly identified, 3. If for any reason the highest bid (on sales of investments) or the lowest bid (on purchases of investments) is not selected, then the reasons leading to that decision will be clearly documented, 4. If the maturing investment is a certificate of deposit, the present holder of the funds will be one of the contacts made, subject to the portfolio diversification requirements in this policy and the institutions' ability to maintain collateral. 42 XIII. INTERNAL CONTROLS The Clerk shall adopt a written set of internal controls and operational procedures to be implemented by the Finance Director, which said controls are designed to protect the County's funds and ensure proper accounting and reporting of securities transactions. Such internal controls shall consist, at a minimum, of the following: 1. All securities purchased or sold will be transferred only under the "delivery versus payment" (DVP) method to ensure that funds or securities are not released until all criteria relating to the specific transaction are met; 2. The Clerk is authorized to accept, on behalf of and in the name of Indian River County, bank trust receipts or confirmations as evidence of actual delivery of the obligations or securities in return for investment of funds; and Trust receipts or confirmations shall fully describe the various obligations or securities held. The receipt or confirmation shall state that the investment is held in the name of Indian River County. 4. The written system of internal controls and operational procedures shall be approved by the Investment Advisory Committee and shall be subject to review by the external auditors as part of the annual financial audit. XIV. REPORTING Quarterly reports will be prepared disclosing current investments, the book value of all investments, earnings for the quarter, market values for all investments, purchases, sales, and maturities of investments and such other information as may be requested. Quarterly and annual reports concerning the investment activities, investment portfolio and performance will be submitted to the Investment Advisory Committee and placed on the consent agenda of the Board of County Commissioners. XV. CONTINUING EDUCATION Given the often complex and diverse nature of investments, and the importance of balancing the safety and liquidity of investments against the desire to maximize interest earnings, deputy clerks responsible for making investment decisions must annually complete sufficient continuing education as required by State law in subjects or courses of study related to investment practices and products. 43 CONSENT AGENDA Indian River County Inter -Office Memorandum Office of Management and Budget TO: Members of the Board of County Commissioners FROM: Kristin Daniels Director, Office of Management & Budget DATE: December 4, 2020 SUBJECT: Interest Rate Change on All County Financing (Petition Paving, Utility Assessment Projects, Utility Impact Fees, etc.) DESCRIPTIONS AND CONDITIONS Each year the Board of County Commissioners adjusts the fixed interest rates charged by the County for financing utility assessments, utility impact fees, petition paving assessments and any other financing. County policy has been to set this rate equivalent to the prime interest rate as published in the Wall Street Journal and other financial news outlets. The prime interest rate listed on Bloomberg on December 4, 2020 is 3.25%. Staff recommends decreasing the current interest rate of 4.75% charged by the County, down to 3.25%. The only exception to this interest rate would be for projects directly. affiliated with a bond issue for which the bond covenants dictate a different interest rate. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the fixed interest rate of 3.25%. Staff further recommends that this rate remain in effect for calendar year 2021 for all County financing with the exception of projects directly affiliated with a bond issue for which the bond covenants dictate a different interest rate. ATTACHMENT County Financing Interest Rate History 44 N Y v///^^ f0 E W o c NQ m W�+ N N I.LN W C 'Z o V �. Z a Uo QU Zc LL O >- E H Q Z U �L O° N U = Ol 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M V LO M M In M In M M M LO LO MW C 7 O U -a m C d LE m E a) o m C 0 M M II- W LO C M N 0 M M � II - N N O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O U N N N N N N N N N N N N N N N m o �a3io� o a U US Z O ojj CX m h to y m +y N w O y t O t" OUO N 4 N ]+ N O ,C Z3 O O O m p aQvoo O M Co Z LZ m �Cbor m h ` 0 A- 0) N .00.. � to o L Cl) o L4 `LZ° o 0 � m C) c m y N U LO O C N co tiz O to •E .�'. O O U E � O m mLd O w .0 O co m '� N m 2 42 .0. � O m U Z � C y O C y oEjN N r O O p> Vw L6�. `mQ, O O S .s 4 N i m a cc) wyw��o Nui O m C, `_ o N ,.y. N y0 N 06 h C Q p O — E cu.� j Eb- 0 6 a? p O� O Z,;_4 0 0 'oU �a0 Zm in IV <<, OC, o� N o1 - N � C m V U •L ! �O 0� 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O 00 r- w 0 V* M N O OWN ;saja;ul Ol 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M V LO M M In M In M M M LO LO MW C 7 O U -a m C d LE m E a) o m C 0 M M II- W LO C M N 0 M M � II - N N O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O U N N N N N N N N N N N N N N N m o �a3io� o a U US Z O ojj CX m h to y m +y N w O y t O t" OUO N 4 N ]+ N O ,C Z3 O O O m p aQvoo O M Co Z LZ m �Cbor m h ` 0 A- 0) N .00.. � to o L Cl) o L4 `LZ° o 0 � m C) c m y N U LO O C N co tiz O to •E .�'. O O U E � O m mLd O w .0 O co m '� N m 2 42 .0. � O m U Z � C y O C y oEjN N r O O p> Vw L6�. `mQ, O O S .s 4 N i m a cc) wyw��o Nui O m C, `_ o N ,.y. N y0 N 06 h C Q p O — E cu.� j Eb- 0 6 a? p O� O Z,;_4 0 0 'oU �a0 Zm in IV �u INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka P.E., Public Works Director James W. Ennis, P.E., PMP, Assistant Public Works Director FROM: Jill M. Williams, Contract Support Specialist SUBJECT: Gifford Neighborhood 45th Street Beautification Project Phase II Final Payment, Release of Retainage and Change Order. No. 1(IRC-1748) DATE: December 1, 2020 DESCRIPTION AND CONDITIONS On November 13th, 2018 the Board of County Commissioners awarded Bid No. 2019008 to Johnson -Davis, Inc. in the amount of $2,365,850.00 for enclosing the Sub -lateral 'H' canal by culverting certain portions of the canal on the south side of 45th Street, adding a 6 -foot sidewalk, and adding landscaping improvements. These improvements addresses Action Item 9.3 of the Gifford Neighborhood Plan. Change Order No. 1 is to make final adjustments to contract bid items for a decrease to the total contract price by $191,007.88 for a final cost of .$2,174,842.12 and make final contract time adjustments. Johnson -Davis, Inc. has successfully completed the project and has been paid $2,047,884.71 with $107,783.41 held in retainage to date. Johnson -Davis, Inc. has submitted Application for Payment No. 9 for final payment and release of retainage in the amount of $126,957.41. FUNDING Funding in the amount of $126,957.41 is budgeted and available from the following accounts: Secondary Roads/45th Street Beautification Retainage—Johnson Davis Secondary Roads/45th Street Beautification Utilities/Retainage—Johnson Davis 45th Street Water Main (24th Ave — 43rd Ave) Account No. 10921441-066510-03023 $19,174.00 Account No. 109-206001-03023 $98,944.51 Account No. 471-169000-16503 $ 8,838.90 46 RECOMMENDATION Staff recommends approval of Change Order No.1 and payment of Application for Payment No. 9 to Johnson -Davis, Inc. in the amount of $126,957.41 for final payment and release of retainage. ATTACHMENTS ARE AVAILABLE FOR VIEWING IN ENGINEERING DIVISION 1., Johnson -Davis, Inc. Pay App No. 9 2. Change Order No. 1 APPROVED AGENDA ITEM FOR DECEMBER 15, 2020 47 SECTION 00942 - Change Order Form DATE OF ISSUANCE: 12/15/2020 No. 1 EFFECTIVE DATE: 12/15/2020 OWNER: Indian River County CONTRACTOR JOHNSON-DAVIS, INC. Project: 45th STREET BEAUTIFICATION PROJECT PHASE II OWNER's Project No. IRC -1748 OWNER'S Bid No. 2018048 You are directed to make the following changes in the Contract Documents: Reason for Change Order: The project is complete. This change order is intended to make final adjustments to bid line items in order to finalize the contract amount, make final payment and release retainage to the Contractor. Attachments: (List documents supporting change) Description of Itemized Changes CHANGE IN CONTRACT PRICE: Description Amount Original Contract Price $2,365.850.00 Net decrease of this Change Order: Contract Price with all approved Change Orders: ACCEPTED: By: Johnson -Davis, Inc. CONTRACTOR (Signature) Date: $191,007.88 $2,174,842.12 CHANGE IN CONTRACT TIMES Description Time Original Contract Time: (days) Substantial Completion: 180 Final Completion: 210 Net increase (decrease) this Change Order: (days) Substantial Completion: Final Completion: Contract Time with all approved Change Orders: (days) Substantial Completion: Final Completion: RECOMMENDED: By: James W. Ennis, P.E., PMP ENGINEER (Signature) Date: APPROVED: By: Richard B. Szpyrka, P.E. OWNER (Signature) Date: 48 DESCRIPTION OF ITEMIZED CHANGES PROJECT NAME: Gifford Neighborhood 45th Street Beautification Project Phase II PROJECT NO: IRC -1748, BID NO. 2019008 Item No. ' Description Unit ` Unit Price Quantity Price Increase " 'F _Price Decrease 104-11 FLOATING TURBIDITY BARRIER LF 10.00 5.00 50.00 110-7-1 MAILBOX F&I SINGLE EA 400.00 3.00 1,200.00 430-175-118 IPIPE CULVERT ROUND 18" S/CD RCP CL III LF 130.00 1 12.00 1,560.00 430-175-124 PIPE CULVERT ROUND 24" S/CD RCP CL III LF 150.00 8.00 1,200.00 430-175-136 PIPE CULVERT, ROUND 36" S/CD RCP CL III LF 240.00 4.00 960.00 522-4 BUS SHELTER PAD 10" THICK) SY 65.00 1 466.00 30 290.00 527-2 DETECTABLE WARNINGS SF 40.00 2.00 80.00 580-1A MULCH FLORIMULCH 4" THICK CY 60.00 27.00 1,620.00 700-1-11 SINGLE POST SIGN (FURNISH & INSTALL) LESS THAN 12 SF AS 500.00 6.00 1 3,000.00 700-1-50 SINGLE POST SIGN RELOCATE LESS THAN 12 SF AS 250.00 1.00 250.00 711-11-123 THERMOPLASTIC (STANDARD) (WHITE) (SOLID) (12" LF 4.00 29.00 116.00 711-11-125 THERMOPLASTIC (STANDARD) (WHITE) (SOLID) 24" LF 10.00 83.00 1 830.00 730-90 TEMPORARY PUMPING SYSTEM (TYPE B) (37,700 GPM MIN.) LS 1 25000.00 1.00 25,000.00 1050-15-223B UTILITY PIPE ADJUST/MODIFY 5-7.9" (6" PVC, FM LF 40.00 240.00 9600.00 1050-31-206 UTILITY PIPE - PVC F&I 6" LF 40.00 4.00 160.00 400-1-2 CONCRETE CLASS I ENDWALLS cyl 900.00 2.24 2,016.00 430-175-224 PIPE CULVERT, OTHER SHAPE ELIP/ARCH, 24" S/CD RCP, CL III INSTALL ONLY) LF 150.00 37.00 5,550.00 522-2 CONCRETE SIDEWALK & DRIVEWAYS, 6" THICK REINFORCED FIBER SY 50.00 121.00 6,050.00 WCD 6 DIRECTIONAL DRILLING 8" HDPE LS 26070.00 1.00 26 070.00 WCD8 6" to 8" Pipe Differential LS 11322.07 1.00 11 322.07 WCD INLETS DITCH BOTTOM, TYPE D PARTIAL (1-120 GRATE) EA 353.85 13.00 4,600.05 WCD 5 New T e -H DBI Top to LS 3,800 1 3,800.00 FORCE ACCOUNT LS 174500 1 174 500.00 SUBTOTALS 59 408.12 250 416.00 Gifford Neighborhood 45th Street Beautification Project Phase II TOTALI $191,007.88 49 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Phillip J Matson, AICP; Community Development Director THROUGH: Ryan Sweeney; Chief, Current Development FROM: Mary Jane Vreeland; Planner, Current Development DATE: December 7, 2020 SUBJECT: Greene Partners, LLC's Request for Affidavit of Exemption Approval with Dedications to the County. [AOE-20-06-02 / 2020010052-86831] (Greene Family AOE) It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of December 15, 2020. Carter Associates, Inc., on behalf of Greene Partners, LLC, submitted an application for an Affidavit of Exemption (AOE) to be known as the Green Family Affidavit of Exemption. The project consists of eight lots on ±39.79 acres of land situated on the south side of 13th Street SW approximately one-half mile west of 43rd Avenue SW (Attachment 1). The property is zoned A- 1, Agricultural -1 (up to 1 unit/5 acres), and has an AG -1., Agriculture -1 (up to 1 unit/5 acres) future land use designation. During the AOE development review process, Public Works staff indicated that limited access easements would be required along the project's 13th Street SW frontage, except for two shared driveways that will provide access to the eight lots. The purpose of the limited access easements is to control the number of driveway connections to the publicly owned and maintained right-of- way. Dedication of the limited access easements to the Board will allow the County to enforce use of the common entrance connections to 13th Street SW for all lots within the Greene Family AOE. Normally an AOE may be approved at staff level; however, dedication of the 5' limited access easements to the County requires Board acceptance of the easements. Once accepted by the Board, staff may concurrently approve the AOE and the appropriate documents may be recorded in the public records. The recordable Greene Family AOE plan accurately depicts the required limited access easements, and also includes the appropriate dedication language. The proposed layout of the AOE has been reviewed by staff, including Public Works, and is acceptable. Also, the dedication language has been reviewed and approved by the County Attorney's office. The Board may now consider 50 acceptance of the dedication of. the limited access easements from the property owner as part of the AOE approval. RECOMMENDATION: Based on the provided analysis, staff recommends that the Board of County Commissioners accept the dedication of the limited access easements and authorize the chairman to execute the subject Affidavit of Exemption. ATTACHMENTS: 1. Location Map 2. 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IIwm°o wIRo �Il QW^vm'nI IlII'I SYS i€r _1teWa eo5��wINoN< rnm=-m°mza N oWDD Zm m wI QZ ---------U-----cwoizh- 'ow�BYCL-3 I£OZ0N3-rOZ00-N-/ ¢oir°iN iI I. 1 1 W s= SSVB 9NOfY38 3 ,9f,OZOD N �z� <� I I�In^Nm os`g5 JI_3lt:Yu J. ai ^� CI ).'Im 'I /nn O N y vg mq�a}'u I I( I Zm� �� I �o� aF iz tiI IH —<J 1_ I I 8- "aa 9i o O O gQ I I wr_---. e w OO O a u 2 x O \ — — — — - - — — ' — — - — u . a m�zud---- _T--�g-a,—� MS IO HISZ. r z adg Bio 8 Lw $u4O1 m h K � Vi o w TO: Board of County Commissioners FROM: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: November 19, 2020 SUBJECT: Deferred Compensation Update I would like to be placed on the December 15, 2020 agenda to provide a deferred compensation update presentation. Thank you. 54 o zrrnco oma � m ri 10 Z m 0 00 �uO� _rn <-n� > m �=cn m -i ;u z °o M;u o zC- m -n9 p C m D� o ;7 n rn o C z Z -C Z Ul (C) ;U m i7 0 OD > -n �u -n C>O� Om rnO D rn 0 D U) cn D � m � m O uzi z < Z r u O> n 0 �� c O Fn O r r 0 0 C� Oz z o O m D mT m m �-DiZ -O� 0� cn O z to m� z D O -n o - > m O A D D r -- O� -� Z 00 D � m � mcn m p tZn < m c p m m� D D O m O Z m D Z -i m U) p m Gz.� 0 � w o© m O ou z r -0 m U' -4 p 0- o� < m Z c� O m<� Z --i m� D m rn Z p m 0= D SMC) Go z --i O m m cn mz -ten M D D r O D©> 0 O n O m 0 1 D --n O C) O m -° z m U) D 0 � O O cn m O c cn m O O 03 0 D C D 0 C) r Z D rr- z m 0 D r r O 0 n� O n G) z cn D oo D Oz y D M z z y 03 p ccnn o C) c0z -_� O z G)yzrn cxnbooX z m z z p F O O zWa' Om0m m O D m m o Z O rn o x z m 0 z O z D-4 C7 m m O m= O D O D 0 m X -D-� z mcn zo -u o�� =M00 C/) O G) m rn m m D O O 0 m m m C C M O z D D m D 0 M E O� n z o D z O o o ;bD � z -n m -� x s m Om D i -� z � n m U)m o 0o�O �,, O o000 m z D z O "' Z �u O z m D © cn -{ Oma D = D O D O O z -< 0 3 0 Cmn O 0 I I I I I I I 1 I 1 1 U) r r r C C U) rn rn CD? D C � CD CD C7 C7 n C7 n C7 < x -0 -0 -a < -0 -0 -0 cQ v C< C) O° n O °' rn ° -%N cy ° °° (D o Mm m �W c ° � ° � G7 ° v CD cD Q X CD Q L7 0 0 — N c <O --i m o O �O m O X m m nD r U) Z m O6 z= U)D O m D O N O O 0 m m c X z C U) m z n O o O z x G) ri D m n < _ m < m Qo D D z U) G) cn m • Percentage in equities o N •P 0') 0 O V/ O O O O O O O O o ■ o 0 0 ® C ® � to N n 00 ---------------- N 000 . w --- �.\ N 0 p O ry ------------------------- 000 ______-____---____ ' N 000 O O G > W o ,e w ► 0 X O v 0 W-----------CL ---o 0 to," I O v 0 w °e ° o ___________________ �__• d cD ► w —CO � �a O 0 Oo ------------ N W0 tQ o lo n ► m N 14 N W W O cn o -------------------=- O co goN� v -------------- -.. CT) 000 = ao;� ----------- ---- -.--- --- ► -----`- OD p\pQ O �.--__-.______.___�-,-_. ► J W , J W � O.Op o `e (D J (D G'1 V_ o V 1 00 N A U, Ol OD O O O Z D O -4O oo Z rn � rn rn � 3 n GJ �O �l N Z O O 0 0 D 0 Cn �0 O O O O O N V_ o V 1 00 N A U, Ol OD D D N N N N O O O O OD r C rn Z � rn � rn D D Z rn � J J OD 0 W rn N N O N ON J 0 G O '0 OD vv D of \ v, rn rn \ \ 1V \ J N J O ♦ OD D co . — Oo OD \ -O \ \ 0- rn -o N N O Z J O O O 10 OD G J J N N N GJ rn \ \ O O N N < O O -O co N 1V J O D rn 0 -n m M m 00 'C3 Z C) 0 m m m Z Q o Z D to D D � � < to < cn < cn Z rn On C 3 rn Z cQi� -� D -D D Z cin D Z D Z 0 rn Q 3 D n O Z m m cn cn D Z 0 = 0 rn = D N Z M D t- C: vi n Q JiD � y Z n m n rn C p C m ? rn y Z Dr Z n Q m ( rn � rn Z m -nl o M90 y z m Q m n 0 Z C rn O Q D 7C 0 --q D T o -' m M m 0 Q Q p o Z7 Z fl o rn r -G (1 rn O n D y < D -+ M D m � O 3 D M W m Q D Z < n D m U) I 7 Z Z Z Z � 00 O .A -0 00 .0 retia D -, w ,O O N ?J D n z o 0 0 o C: n D v° p cn o n O D p -< Z 3 3> m m n = p� T o 3 z C D m Z --4m > cn rn O m p Z y z m Z rn Z� t1 p rn r p (A C < � � D rn m O N m Q rn 74 -q C p y X rn D D � ` m Z m z n n D Z "' � o O CO X 0 'v � Z 3 � r- Z N O 30 00 O 0 D z p _ < O D N > c O rn v p m m 0 TO: I Board of County Commissioners (acting as Board of Trustees of OPEB Trust) FROM: Elissa Nagy, Finance Director THRU: Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller DATE: December 4, 2020 SUBJECT: Quarterly OPEB Trust Report for Quarter Ending 9/30/2020 Attached please find a summary report consisting of the composition and investment return of the OPEB Trust for the fourth quarter of fiscal year 2020. These funds are held in trust by our custodian BNY/Mellon. This report was reviewed by our investment advisory committee on December 3, 2020. RECOMMENDATION Staff recommends that the Board of County Commissioners accept the attached Quarterly OPEB Trust Report. 66 ae a° a c 00 00 ler v1mQ mm o 0 C O O M O V1 N O m m m m m O O Vl N M O O O O ~ V Q d l° m M 00 N O O O O r r r M r r N N m M r r a 0 V1 V1 N O 1D N V1 V1 O Q O .-� m m 00 m m m N O r n O NL' N Vl t0 W VI 10 N m N N of b p r 1p N � O1 evf � evf Hf M M m T N N N N N H N tl1 Q I� rl V1 N r m b 1D Vl '00 N N m r1 m m m m y a r m� a o m au � m F N to N N N V1 N OD i 00 O O O a a Q a0 00 00 p V1 V1 V 9 N N N lA N N N N u) N VI V1 Q N Q m V1 w N Q Q 'Q m Vl VI Q r O m .-I M Vl m V1 N t0 .-1 m m Q N o N N n O O 00 m to - Y b M H N N N a+ IA L O C N Uf N N Vf N H In N Cl M d O O O c C V p O O O O ++ E d U C O Vf N N H N N N d E a > >, O O M N 10 N yy N 00 O O c N O' H m m Vl m N n 1D tO Q .ti M M O m Q 'O c v v rri M of ao 1d a 1c of ri o .+ v1 n u1 Q .•+ a° .+ .� m Q W C m ry ni e ti of M rS ai eri M m i +, W p ~ a ` M 3 t cr O A 0 d w � Z• � � c a 1j �� ~ E� y d ° 1 > > o o c c c c E y c c 2 c b c 0 y LL b vt O O Vl O y 0 0 0 y O O . 9 2 Q K F d � O TTFFnn � W 0 W E' a o i S c m 1 9 Y E m Y d m E E " V d E m m 7 0 r d j ¢ 9 � 5 CG b n Vi 1 C 6 O O G ti li A ` � d r Q H c T W a 6 A V1 N M Q M O C c ailo�ui� oco oc d mm v a u u E E c ° 7 N N Val O O m m L L L L L L L L L L L t C C C C C C C C C C G C O 0 0 0 0 0 E E E E E E O O O E E E O O O E E E M M M M M M M M M M M M m 7 0 r L 6 CG b n Vi 1 C 6 O O G d m c O 00 M m o N M Q M O C c ailo�ui� oco oc d m 7 0 r Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601-1210 312.977.9700 ,az: 312.977.4806 12/3/2020 Jeffrey Smith Clerk of the. Circuit Court and Comptroller Indian River County, Florida Dear Mr. Smith: We are pleased to notify you that your comprehensive annual financial report for the fiscal year ended September 30, 2019 qualifies for GFOA's Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement (AFRA) is also presented to the individual(s) or department designated by the government as primarily responsible for its having earned the Certificate. This award has been sent to the submitter as designated on the application. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and give appropriate publicity to this notable achievement. A sample news release is included to assist with this effort. We hope that your example will encourage other government officials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, AU&AV54�- - Michele Mark Levine Director,. Technical Services 68 en 2 `Q ,00=E s Davy C�sU �i Q r i Q Q r r ti r_2 0 s v m Q" y sy �L S p U ti y Q s d 1�7)00t / INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Phillip J. Matson, AICP; Community Development Director THROUGH: Bill Schutt, AICP; Chief, Long Range Planning FROM: Matt Kalap; Planner, Long Range Planning DATE: December 8, 2020 RE: THE KERN GROUP OF FLORIDA, INC. REQUEST TO REZONE +/- 38.85 ACRES FROM CG TO CRVP (RZON-2020010090-87415) [Quasi -Judicial] It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of December 15, 2020. DESCRIPTION AND CONDITIONS This request is to rezone +/-38.85 acres from CG, General Commercial District, to CRVP, Commercial Recreational Vehicle Park District. As shown in Figure 1, the subject property is located south of the Vero Beach Outlets Mall, +/-2,500, feet east of 98th Avenue and +/-1,550 feet north of the 12th Street Right -Of -Way and between 125 to 1,000 feet west of I-95. The purpose of this request is to secure the zoning necessary to develop the +/-38.85 acre site with uses permitted in the CRVP zoning district. Planning and Zoning Commission Action On November 12th 2020, the Planning and Zoning Commission voted 5 - 0 to recommend that the Board of County Commissioners approve this rezoning request (see Attachment 3). Existing Land Use Pattern This portion of the county contains Interstate Highway oriented uses and a mixture of general commercial, industrial, residential mobile home parks, and undeveloped/vegetated land. As shown on Figure 1, the subject property contains vegetation. Figures 2 and 3 show that the property directly to the south and west is zoned RM -6, multi -family residential (up to 6 units/acre), and is vegetated/vacant. To the north of the subject property, land is zoned CG, General Commercial District and Con -1, Public Lands Conservation District. The CG zoned land contains the Vero Beach Outlets Mall and interstate -oriented businesses (e.g. restaurants and hotels). Land to the east (across Interstate 95) is zoned RMH-8, Residential Mobile Home Park (up to 8 units per acre) and IL, Light Industrial and contains mobile home parks and industrial uses. 70 Figure 1 - Aerial image of Subject Property and Surrounding Uses Industrial�� Uses 3 ti - Vero Beach Outlets Mall etate tl tV; , •R- ._ J1teS07 ZA ' rh, f •+- y "° =iri r. ;• ♦' - l mow• u _ I7` _ Lakewood Village;. 2 C .>~ • --= r ` y �,<. ° t t �* Mobile Home Park L; Agricultural Land ubject Site N� Vegetated Sites 1 +/_38.85 Acres err w� �:• Interstate Industria Park Travel Center j Truck Stop Figure 2 - Existing Zoning of Subject Property 71 II' GCI RMH-8 CG j coni -1 1 51.8 -GATE m IL 7 Itl a A-1 CG? RM=6:, RMH-8 , RM -6 +/- 38.85 Acres rin CG to CRVP 71 Figure 3 - Proposed Zoning of Subject Property Future Land Use Pattern As shown on Figure 4, the subject property and properties to the north and northwest are designated C/I, Commercial/Industrial, on the Comprehensive Plan's Future Land Use Map. The C/I designation permits various commercial and industrial zoning districts. Property to the northeast of the subject property is designated C-1, Conservation -1 (zero density). Properties to the south and southwest have a future land use designation of M-1, Medium -Density Residential -I (up to 8 units/acre). (Future Land Use map on next page) 72 Figure 4 - Future Land Use of Subject Property C/1 rz FS P ANEF?JCAN A - _ 94TH DR C. /I I 18tH i = 1iiH PL — 1VIHRP ' - - C/I ! C_1 'STH PL � i5i1! Si (ROSEIM1UOD•RD) SLE -LATE C/I =NIHRp - Y �r nNAt1ARD RD y � W•p C/ 1 eVz Lu e Q' Z � SANDY KE RD � •� W °'s IAWY +/- 38.85 Acres C/I�k J Environment According to Flood Insurance Rate Maps, all but a small portion of the subject property is in Flood Zone X (area of minimal flood hazard). The small portion not in Flood zone X is located along the western boundary of the area proposed to be rezoned. That area is in flood zone A. County Environmental Planning staff reviewed the site as part of a pre -application conference and part of a technical review committee conference for a potential RV park and noted that the site appears to contain potential habitat for listed species, native uplands and potential protected and specimen trees. Prior to any development of the site, applicant will need to coordinate with County Environmental Planning staff to address county requirements for preservation and protection of these environmental features. Utilities and Services The subject property is within the Urban Service Area of the County. County Water and Wastewater service is available to the requested parcels and the current plant capacity is adequate. Water Service is available from the North and South County Reverse Osmosis Plants (interconnected), which currently have sufficient capacity to accommodate the additional demand generated by the subject rezoning request. Wastewater service is available from 73 the West Regional Wastewater Treatment Facility, which currently has sufficient capacity to accommodate the additional demand generated by the subject rezoning request. Per the County Utilities Department, to access such Water and Wastewater treatment service, the Applicant may be required to pay hook-up, installation and other customary fees, comply with other routine administrative procedures, provide easements, and/or remove, relocate, install or construct line extensions and other equipment. This does not guarantee that Water and Wastewater treatment service will be available to the applicant in the future and does not provide the applicant with any vested rights to receive Water and Wastewater treatment service. The availability of Water and Wastewater treatment services is subject to the approval of all applicable governmental agencies having jurisdiction over these matters. Transportation System The subject property abuts the Vero Beach Outlets Mall and has direct access to 94th Drive (entrance to outlet mall), which is a private road with 4 lanes. 94th Drive has direct access to State Road 60, a road classified on the County's future roadway thoroughfare plan map as an urban principal arterial road. In this area State Road 60 has approximately 250 feet of right-of-way, 6 lanes east of the Outlets mall entrance (plus dual turn lanes) and 4 lanes west of the outlets mall entrance (plus a turn lane). There are currently no planned road improvements for this section of State Road 60 listed in the County's Comprehensive Plan and no planned road improvements for 94th Drive. West of the subject property are two designated, but unbuilt roadways; 16th Street and 94th Avenue. While the road right-of-way for 16th Street connects the subject property to 98th Avenue (paved 2 lane road), the County does not currently have plans to construct this section of 16th Street. Similarly, while the road right-of-way for 98th Avenue runs adjacent to the west side of the subject property and intersects with the 16th Street right-of-way, there are also no plans to construct the roadway. Prior Future Land Use, Zoning, and Development Proposal for Subiect Property In 1998, the BCC approved a Future Land Use Map designation change and rezoning that reconfigured the shape and location of the State Road 60 Commercial/Industrial Node south of the Vero Beach Outlets Mall to accommodate a planned Phase II expansion of that outlet mall under a Development of Regional Impact order. That proposal included 320,000 square feet of commercial building floor area, 280 hotel/motel rooms, 12 screen cinema, and golf course and recreational area. As part of the. Future Land Use map and rezoning change, the irregularly shaped southern +/-26.4 acres of the property had its Future Land Use changed from M-1, Medium Density Residential -1 (up to 8 units per acre) to C/I, Commercial Industrial and had its zoning changed from RM -6, Residential Multi -Family (up .to 6 units per acre) to CG, General Commercial. An identically sized +/-26.4 acres located adjacent and to the northeast of the subject property was changed from C/I, Commercial/Industrial to C-1, Conservation -1 (zero density). That area was placed under a conservation easement to the Saint Johns River Water Management District. 74 While the Future Land Use and Zoning were changed, the proposedThase II expansion plan for the outlet mall was never constructed. Development approvals associated with the expansion, including the Development of Regional Impact ultimately expired. Zoning District Differences In terms of permitted uses, there are substantial differences between the existing CG district and the proposed CRVP district (see Attachments 4 and 5). The respective zoning districts' purpose statements best illustrate the differences between the zoning districts. These purpose statements, found in the County's Land Development Regulations (LDRs), are as follows: CG: General Commercial District: The CG; General Commercial District, is intended to provide areas for the development of general retail sales and selected service activities. The CG district is not intended to provide for heavy commercial activities such as commercial service uses, heavy repair services nor industrial uses. CRVP: Commercial Recreational Vehicle Park District: The CRVP, commercial recreational vehicle park district, is established to implement the Indian River County Comprehensive Plan policies for allocating commercial land uses. The purpose of the CRVP district is to provide areas where transient mobile homes, travel trailers, truck campers, pickup coaches, motor homes, and similar vehicles used for temporary habitation during travel, vacation, and recreation purposes can be accommodated for short periods of time. The CRVP district is intended to accommodate recreational vehicles up to a density of fourteen (14) spaces per gross acre. ANALYSIS In this section, an analysis of the reasonableness of the rezoning request will be presented. Specifically, this section will include an analysis of the request's: • Impact on public facilities; • Consistency with the county's comprehensive plan; • Compatibility with the surrounding area; and • Potential impact on environmental quality. Impact on Public Facilities The subject property is located within the Urban Service Area, an area deemed suited for urban scale development. Within the Urban Service Area, the comprehensive plan establishes standards for: Transportation, Potable Water, Wastewater, Solid Waste, Stormwater Management, and Recreation (reference Future Land Use Element Policy 3.1). Adequate provision of those services is necessary to ensure the continued quality of life enjoyed by the community. To ensure that the minimum acceptable standards for those services and facilities are maintained, the comprehensive plan requires that new development be reviewed for a concurrency. determination. For rezoning requests, that review is undertaken as part of the conditional concurrency determination application process. 75 As per section 910.07 of the County's LDRs, conditional concurrency review examines the available capacity of each facility with respect to a proposed project. Since rezoning requests are not projects, county regulations call for the concurrency review to be based upon the most intense use of the subject property allowed within the requested rezoning district. As per section 910.07(2) of the Concurrency Management Chapter of the County's LDRs, projects which do not increase land use density or intensity are exempt from concurrency requirements. With respect to trip generation, potential commercial uses (assuming the most intense possible use) under the existing CG zoning could theoretically produce 12,793 daily trips, while the trip generation for a commercial recreational vehicle park under the CRVP zoning could theoretically produce 1,482 daily trips. Based on the above, this rezoning request is exempt from concurrency review because the requested zoning would not increase the use intensity of the site. When new development is proposed for the subject property, a more detailed concurrency analysis will be conducted during the development approval process. Consistencv with Comprehensive Plan Rezoning requests are reviewed for consistency with all applicable policies of the comprehensive plan. Rezoning requests must also be consistent with the overall designation of land uses as depicted on the Future Land Use Map. In this case, the subject property is designated C/l, Commercial/Industrial, on the Future Land Use Map. Since CRVP zoning is allowed in the C/I designated area, the proposed zoning is consistent with the Future Land Use Map. Other than the Future Land Use Map, the goals, objectives, and policies are the most important parts of the comprehensive plan. Policies are statements in the plan that identify the actions which the County will take in order to direct the community's development. As courses of action committed to by the County, Comprehensive Plan policies provide the basis for all County land development decisions. While all Comprehensive Plan policies are important, some have more applicability than others in reviewing rezoning requests. Of particular applicability for this request are Future Land Use Objective 1, Future Land Use Element Policies 1. 17, 1.23, and 2.2, Economic Development Element Objective 6, and Future Land Use Element Table 2.14. Future Land Use Element Objective 1 Future Land Use Element Objective 1 states that the county will have a compact and energy efficient land use pattern. By allowing the site to be developed in a manner that is consistent with the site's land use designation, and by keeping a transient related residential option near the interstate freeway, the request allows a more compact and energy efficient land use pattern within the urban service area and reduces the chances that urban sprawl will occur. For these reasons, the request is consistent with Future Land Use Element Objective 1. 76 Future Land Use Element Policies 1.17 and 1.23 Future Land Use Element Policy 1.17 states that all commercial/industrial uses must be located within the County's Urban Service Area. Future Land Use Element Policy 1.23 states that C/I Node configuration shall provide for the most efficient use of land, and of transportation and other public facilities and services, while eliminating sprawl and strip development. Since the subject property is located within the County's Urban Service Area and the requested CRVP district is intended to be located in C/I Nodes the request is consistent with Future Land Use Element Policy 1.17. The proposed CRVP district is also appropriate for the subject property because of its location adjacent to a north/south Interstate Highway and a major east/west state road. Commercial recreational vehicle parks are a transient oriented residential business appropriate for locations near major road corridors and appropriate for being located behind commercial uses (does not require immediate road frontage like commercial retail uses). Future Land Use Element Policy 2.2 Future Land Use Element Policy 2.2 states that the county shall encourage and direct growth into the 2030 Urban Service Area through zoning, subdivision, and land development regulations. Such regulations shall promote efficient development by requiring utilization of the existing street system, extension of public facilities where necessary, connection to the centralized potable water and sanitary sewer systems where available, and incentives for mixed use projects. Since the proposed rezoning would allow and encourage more development on the subject property and the subject property is within the urban service area, the request implements Future Land Use Element Policy 2.2. Economic Development Element Obiective 6 Economic Development Element Objective 6 states that the county will increase tourism and tourist tax revenue. The proposed rezoning to commercial recreational vehicle park will provide the opportunity to develop the site for a recreational vehicle park which will assist the county's efforts to promote tourism by offering an amenity for a growing segment of the tourism market. This will in turn allow the county to increase its tourist tax revenue (bed taxes) to use for promoting the County's local tourism industry. Future Land Use Element Table 2.14 Future Land Use Element Table 2.14 illustrates which zoning districts are permitted in certain land use designations. As indicated in that table, the CRVP zoning district is permitted in the C/I, Commercial Industrial Future Land Use designation. Because the subject property is located on land that has a C/I Future Land Use designation, this request is consistent with Future Land Use Element Table 2.14. Since the subject property is located within the County's Urban Service Area and the requested CRVP district is intended to be located in C/I designated areas, and benefit from being at locations near major interstate and in-state roadways the request is consistent with Future Land Use Element Objective 1, Policies 1.17, 1.23, 2.2. and Table 2.14. Furthermore, the addition of recreational 77 vehicles will serve to bring in tourists that will spend money locally and assist the County in meeting its local tourism objectives and policies. While the referenced objectives, policies, and table are particularly applicable to this request, other Comprehensive Plan policies and objectives also have relevance. For that reason, staff evaluated the subject request for consistency with all applicable plan policies and objectives. Based upon that analysis; staff determined that the request is consistent with the Comprehensive Plan. Consistencv with the Countv Land Development Regulations Rezoning requests must be consistent with all applicable sections of the County LDRs, including Section 902.12(3) standards of review. A copy of those standards are included as Attachment 7 to this report. With this rezoning request, staff determined that the request is consistent with the LDR review standards listed in Section 902.12(3). Compatibility with the Surrounding Area The subject property abuts a small portion of the Vero Beach Outlets Mall at its north/northwest corner and more substantially abuts a conservation area to the north/northeast. Part of the portion that abuts the Vero Beach Outlets Mall includes 94th Drive which provides direct access to the subject property. A very small portion of the subject property near 94th Drive is behind the Vero Beach Outlets Mall and will have minimal impacts on that property. Should the rezoning be approved, the site design for a commercial recreational vehicle park could be developed to keep uses away from the outlet mall. In addition; the CRVP regulations require a minimum of a fifty - foot wide buffer yard with a type `B" landscape buffer strip and a six-foot opaque feature which will help to separate the commercial use from the uses eventually developed in the CRVP district. Property to the west includes CG, General Commercial zoned property which abuts the northern +/-40% of the property and RM -6, Residential Multi -Family (up to 6 units per acre) zoned property which abuts approximately 60% of the property on its west side. RM -6 zoned property also abuts the property to the south and to the east (small portion between Interstate 95 and subject property). As noted above, a minimum of a fifty -foot wide buffer yard with type `B" landscape buffer is required around the entire perimeter of recreational vehicle park. Once developed, the buffer will help to separate any potential commercial use to the west from the recreational vehicle park and any potential future uses within the RM -6 zone areas to the west and south. To the west, unimproved 94th Avenue and Sublateral D5 -N and a portion of unimproved 16th Street also provide an additional 60 -foot -wide buffer to separate potential future uses from any developed recreational vehicle park. Interestingly, the perimeter buffer yard requirement for a commercial recreational vehicle park is substantially greater than the buffer yard requirement between the CG, General Commercial zoning district (existing zoning) and RM -6, Residential Multi -Family zoning district. The buffer requirement between those zoning districts is a 20 -foot Type "C" Buffer. Given the existing CG zoning to the north and northwest, the C/I Future Land Use designation of the property, the buffer requirement around the entire recreational vehicle park, the large area of 78 conservation area to the north/northeast, the separation distance of the subject property do to the presence of unimproved 16th Street and unimproved 94th Avenue, the subject property is appropriate for CRVP development under the requested rezoning. For those reasons, staff finds that the subject property, under the proposed zoning district, will be compatible with surrounding areas. Potential Impact on Environmental Ouali Based on a review of historical air photos, review of available documents, and discussion with County Environmental Planning staff, the subject property was cleared many years ago and has since become re -vegetated. The property now appears to contain potential habitat for listed species, native uplands and potential protected and specimen trees. In addition, the area includes a portion of the ten -mile ridge surficial aquifer recharge area. Prior to any development of the site, the applicant will need to coordinate with County Environmental Planning staff to address county requirements for preservation and protection of these environmental features. � KIXLei I"&I[@7►1 The requested CRVP zoning district is compatible with the surrounding area and is consistent with the goals, objectives, and policies of the Comprehensive Plan. Located in an area deemed suitable for commercial uses, including CRVP district uses, the subject property meets all applicable County criteria to be rezoned to CRVP. RECOMMENDATION Based on the analysis, staff and the Planning and Zoning Commission recommends that the Board of County Commissioners approve this request to rezone the subject properties from CG to CRVP by adopting the proposed rezoning ordinance. ATTACHMENTS 1. Summary Page 2. Rezoning Application 3. Excerpt from the Draft Minutes of the November 12th 2020 P&Z Meeting. 4. Table of Uses for Commercial Zoning Districts 5. Table of Uses for Commercial Recreational Vehicle Park District 6. Future Land Use to Zoning District Comparison — Table 2.14 7. Section 902.12(3) Standards of Review 8. Rezoning Ordinance 79 GENERAL Applicant: Location: Acreage: Land Use Designate: Existing Zoning: Requested Zoning: Existing Land Use: ADJACENT LAND, SUMMARY PAGE The Kern Group of Florida, Inc. 9225 16th Street, Vero Beach, Florida 32966 +/- 38.85 acres C/1, Commercial/Industrial CG, General Commercial District CRVP, Commercial Recreational Vehicle Park District (up to 14 units per acre) Vacant, C/I North: Vero Beach Outlets Mall, CG General Commercial District; South: Vacant, RM -6 Multiple -Family Residential (up to 6 units/acre); East: Vacant, CON -1 Public Lands Conservation District (Zero (0) Density); and Vacant, RM -6 Multiple -Family Residential (up to 6 units/acre); West: Vacant, RM -6 Residential Multiple Family (up to 6 units/acre). INFRASTRUCTURE Potable water service is available within +/- t/4 mile and wastewater service is available within +/-'h mile ENVIRONMENTAL CONSTRAINTS None, Flood Zone X PUBLIC NOTIFICATION STAFF RECOMMENDATION Approval ATTACHMENT I 80 Planning and Board of 0 Zoning I County Commission Commissioners Staff IL Q�. RB Contact: Matt Kalap Matt Kalap Date 10/28/2020 11/29/2020 Advertised: # of Surrounding + mHsr .�oarzq . Property 4 — Total 4 - Total Owner +az Notifications: Date Notification 10/28/2020 11/29/2020 Mailed: rocEr to � saran. Date Sign 10/28/2020 11/29/2020 Posted: CLi_ STAFF RECOMMENDATION Approval ATTACHMENT I 80 F. � BtTH OR r;c p. MH ST A-1 IL Q�. RB CG (;!) *THR 6H mms 8 + mHsr .�oarzq . ._-.--- +az RMH-8 >J rocEr to � saran. 38.85 Acres CLi_ CG to CRVP STAFF RECOMMENDATION Approval ATTACHMENT I 80 *Original signed application is on file with Community Development Department APPLICATION FORM REZONING REQUEST (RZON) INDIAN RIVER COUNTY Each application must be complete when submitted and must include all required attachments. An incomplete application will not be processed and will be returned to the applicant. Assigned Project Number: RZON - 2020010090-87415 Current Owner Applicant (Contract Agent Purchaser) Name: Heartwood 4, LLC The Kern Company Schulke, Bittle & Stoddard, LLC Complete Mailing Address: Phone #: (including area code) Fax #: (including area code) E -Mail: Contact Person: 401 E. Las Olas Blvd., #800 Fort 1550 Madruga Ave., Suite 130, Coral Lauderdale, FL 33301 Gables, FL 33416 305-717-1800 jimkem@thekerncompany.com Jim Kern Signature of Owner or Agent: *Signed copy on file Property Information Site Address: 9225 16th Street, Vero Beach, FL 32966 1717 Indian River Blvd. Suite 201, Vero Beach, FL 32960 772-770-9622 772-770-9496 jbittle@sbsengineers.com Jodah B. Bittle, P.E. Site Tax Parcel I.D. #s: 33380300001015000001.0: portion of 33381000001001000002.0 portion of 33380300001015000003.0: portion of 33380300001011000005.0 Subdivision Name, Unit Number, Block and Lot Number (if applicable) N/A Existing Zoning District: CG Requested Zoning District: CRVP Total (gross) Acreage of Parcel: 38.85 Existing Use on Site: Vacant Existing Land Use Designation: M-1 & C/I Acreage (net) to be Rezoned: 38.85 Proposed Use on Site: Recreational Vehicle park with 314 lots and amenities 81 Excerpt from the Unapproved Minutes of the November 12th, 2020 Planning and Zoning Commission Meeting homes and bring the density down to 4.1 units per acre resulting in less trips and cars on the road. The workforce housing will be open to doctors, nurses and other medical staff that will provide home prices that are consistent with those positions creating a mix. ON MOTION BY Ms. Beth Mitchell, SECONDED BY Mr. Harry Howie, the members voted (6-0) to recommend that the BCC approve the PD rezoning and conceptual PD plan for Harbour Bluffs with conditions listed in Staff's report. The motion passes unanimously. A. The Kern Group of Florida Inc. Request to Rezone 38.85 Acres from CG to CRVP (RZON / 2020010090-87415) [Public Hearing/Quasi- Judicial] Mr. Landers disclosed that he represented the applicant in a financial transaction over 15 years prior. He has no benefit or loss based on the outcome of the Boards decision. Mr. Bill Schutt, Chief of Long -Range Planning, reviewed information regarding the proposed rezoning and gave a PowerPoint presentation, a copy of which is on file in the Board of County Commissioners (BCC) Office. Upon conclusion of the presentation, staff recommended that the PZC recommends that the BCC approve the rezoning request from CG to CRVP. Dr. Johnathan Day opened the public hearing. Joe Biddle of Schulke Bittle & Stoddard LLC, thanked Mr. Schutt for his help and stated that they are trying to do an RV destination and have already submitted plans for that use and he looks forward to working with the developer. Dr. Jonathan Day closed the public hearing. ON MOTION BY Mr. Alan Polackwich , SECONDED BY Mr. Harry Howie, the members voted (6-0) to recommend to BCC the approval of the rezoning request from CG to CRVP. The motion passed unanimously. Attachment 3 RE Section 911.10. - Commercial districts. (1) Purpose and intent. The commercial districts are established to implement the Indian River County Comprehensive Plan policies for commercial development. These districts are intended to permit the development of commercial property to provide an efficient use of land and public infrastructure, promote the economic well being of the county, protect the natural resources and beauty of the county and ensure commercial development compatible with existing and proposed development. In order to achieve this purpose, these districts shall regulate the size, scope, and location of commercial uses and provide standards to ensure development compatible with the built and natural environment. (2) Districts. The following districts are established to implement the provisions of this chapter: (a) PRO: Professional office district. The PRO, professional office district, is designed to encourage the development of vacant land and the redevelopment of blighted or declining residential areas along major thoroughfares in selected areas of the county. The selected areas will be deemed as no longer appropriate for strictly single=family use but which are not considered appropriate for a broad range of commercial uses, as permitted in a commercial zoning district. The PRO district may serve as a buffer between commercial and residential uses or be established in areas in transition from single-family to more intensive land uses. The PRO district shall be limited in size so as not to create or significantly extend strip commercial development. In order to further encourage redevelopment, any legally nonconforming structure may continue to be utilized, and its use may be changed from one nonconforming or conforming use category to another use category permitted in the PRO district, provided the change of use of the legally nonconforming structure receives site plan approval, or any other necessary approvals. (b) OCR: Office, commercial, residential district. The OCR, office, commercial, residential district, is intended to provide areas for the development of restricted office, commercial, and residential activities in a manner which will be compatible with surrounding neighborhoods. The OCR district is further intended to provide land use controls for ensuring the separation of potentially incompatible activities, such as intense commercial uses, from established residential areas. (c) MED: Medical district. The MED, medical district, is intended to provide a variety of uses which support a major medical facility, and to protect such major medical facility from encroachment by land uses which may have an adverse effect on the operation and potential expansion of the facility. Land uses that could cause an adverse effect would generally include those uses that are likely to be objectionable to neighboring properties because of noise, vibration, odors, smoke, amount of traffic generated, or other physical manifestations. (d) CN: Neighborhood commercial district. The CN, neighborhood commercial district, is intended to provide areas for the development of highly restricted commercial activities to serve primarily the residents of the immediate area. The CN district is further intended to limit the intensity of commercial activities in order to ensure compatibility with nearby residential uses. (e) CL: Limited commercial district. The CL, limited commercial district, is intended to provide areas for the development of restricted commercial activities. The CL district is intended to accommodate the convenience retail and service needs of area residents, while minimizing the impact of such activities on any nearby residential areas. (f) CG: General commercial district. The CG, general commercial district, is intended to provide areas for the development of general retail sales and selected service activities. The CG district is not intended to provide for heavy commercial activities, such as commercial service uses, heavy repair services nor industrial uses. (g) CH: Heavy commercial district. The CH, heavy commercial district, is intended to provide areas for establishments engaging in wholesale trade, major repair services and restricted light 83 manufacturing activities. The CH district is further intended to provide support services necessary for the development of commercial and industrial uses allowed within other nonresidential zoning districts. (3) Relationship with land use map. The commercial districts may be established in the following land use designations: C/I - Commercial industrial PUB - Public RC - Regional commercial 1 PRO may also be established in L-1, L-2, M-1, and M-2 land use designations. 2 CN may also be established in AG -1, AG -2, AG -3, R, L-1, L-2, M-1, and M-2 land use designations. (4) Uses. Uses in the commercial districts are classified as permitted uses, administrative permit uses, and special exception uses. Site plan review shall be required for the construction, alteration and use of all structures and buildings except single-family dwellings. Commercial uses and activities shall be contained within an enclosed area unless otherwise specifically allowed herein or unless allowed as an accessory. or temporary use approved by the community development director. ----------------- -- Commercial Land Use Designation District C/I PUB RC PRO' X - - OCR X - - MED X I- CN Z - - - CL X X - CG X X X CH X X - C/I - Commercial industrial PUB - Public RC - Regional commercial 1 PRO may also be established in L-1, L-2, M-1, and M-2 land use designations. 2 CN may also be established in AG -1, AG -2, AG -3, R, L-1, L-2, M-1, and M-2 land use designations. (4) Uses. Uses in the commercial districts are classified as permitted uses, administrative permit uses, and special exception uses. Site plan review shall be required for the construction, alteration and use of all structures and buildings except single-family dwellings. Commercial uses and activities shall be contained within an enclosed area unless otherwise specifically allowed herein or unless allowed as an accessory. or temporary use approved by the community development director. ----------------- -- District PRO OCR,M s .ED - CN CL - CG CH' - Agriculture F Agricultural Production Horticultural and landscape plants and specialties - - - - P P P Kennels and animal boarding - - - - - A A Pet -grooming (no boarding) - - - - P P P Agricultural Services Landscape services - - - - 'P P Commercial fishery - - - - - A P Commercial _T_ I 84 85 District --- - PRO OCR MED CNI CL CG CH 1 ' Construction General building contractors/special trade contractors/construction yards a P Finance, Insurance, Real Estate, Legal Services Banks and credit institutions - P - P P P - Small-scale banks and credit institutions A I P - I P I P I P P Security and commodity brokers P P - P P P - Insurance agents, brokers and service P P - P P P - Automatic teller machines - P P P P P - Real Estate P P - P P P - Holding and other investment offices P P - P P P - Legal services P P - P P P - Services Lodging facilities hotels and motels - P P - P P - Boardinghouses - A I A A P - Bed and breakfast P I A A A A A - Membership based hotels - - - - - P - Personal Services Laundries and laundromats (excluding drycleaners) - - - P P P - Garment pressing and drycleaners drop-off/pickup - - - P P P - Linen supply - - - F F P P Carpet and upholstery cleaning - - - - - P P Drycleaning plants - - - - - - P Photographic studios - A - P P P - Beauty shops - A - P P P - Barbershops - A - P P P - Shoe repair - A - P P P - Funeral homes - - - - - 1P__T 85 M District PRO OCR M'ED CN� CL� CG CH Funeral chapels - - P P - -Ft [Crematoriums - - - - - P P Business Services Advertising P P - - P P P Credit reporting and collection P P - - P F P Mailing, reproduction and stenographic services- P - - P P P Equipment rental and leasing - - - - P P P Employment agencies P P - - P P P ESUply services - - - - - P P (Computer and data processing P P - - P P P Bail bondsman - - - - P P P General and professional office ° P P - P Py - Auto Repair, Services and Parking Automotive rentals - - - - - P P Automobile parking and storageT p p Body and paint shops - - - - - - P General automotive repair - - - - - P P Carwashes - - - - P P P Automotive fluid sales and services (other than gasoline) I - I - A P P Miscellaneous Repair Electrical repair - - - - P P P Watch, clock, jewelry p p Reupholsters and furniture - - - - - P Welding - - - - - - p Motion Pictures Production and distribution services - - - - - P P Motion picture theaters - - - - P P - Drive in theaters (unenclosed commercial amusement) - - - - - - S M RE District PRO OCR MED CN CL J1 CG CH_I Video tape rentals - - - P P P l Amusement and Recreation Dance studios, school and halls, gyms - - - - P P P Theatrical production including music - - - - P P - Enclosed commercial amusements - - - - P P l P Unenclosed commercial amusements except miniature golf courses and driving ranges l S Health and fitness centers - - - A P P P Membership sports and recreation - - - - P P P Coin-operated amusements - - - P P P - Miniature golf courses - - - - - S A Driving ranges - - - - - A A Health and Medical Services Offices and clinics P P P P P P - Total care facilities - - P - - - - Hospitals - - P - - - Medical and dental laboratory - - P - P P - Home health care services - - P - P P - Specialty outpatient clinics - - P - P P - Veterinarian clinic - - - - A A A Wholesale Trade Durable goods (not including demolition debris site, junkyards, recycling center) - - - - P Nondurable goods - - - - - - P Recycling center (including vegetation debris mulching) - - - - - - A Retail Trade Convenience stores - - - P P P P Building materials and garden supplies - - - - - A P RE .N District PRO OCR MED CN CL CG ICH 1 Paint, glass and wallpaper stores- - - - P P P Hardware stores - - - - P I P P Retail nurseries and garden supplies - - - - P P l P Model mobile home display - - - - - A P Mobile home trailer sales - - - - - - A General Merchandise Department stores - - - - A P - Variety stores - - - I - A I P - Flea market - - - - - - A Auction facilities, unenclosed - - - - - - - -- T A Auction facilities, enclosed- - - - - P P Used merchandise (including pawn shops) - - - - P P P Food Stores Grocery stores - - - P P P - Meat and fish markets - - - P I P I P - Fruit and vegetable markets - - - P P P - Candy, nut and confectionery stores - - PP P P Dairy product stores - - - P I P I P - Retail bakeries - - - PT -IP - Automotive Dealers and Services New and used cars dealers - - - RP P Used vehicle sales - - - R—S A Auto and home supply stores - - - - FTP -Tp Gasoline service stations I - A I P P Boat sales and rentals - - - - A P Recreational vehicle sales - - - - - A A Motorcycle dealers - - - - - P P Automotive fuel sales - - - A A P P .N 89 District PRO OCR MED CN CL CG CH 1 Commercial marina - - - - - A P Marine repair and service - - - - - A P Apparel and Accessory Stores - - - P P I P - Furniture and Home Furnishings Furniture and home furnishing stores - - - - A I P P Small-scale home furnishings showrooms (excluding furniture and major appliances) A P P P Household appliance stores - - - - A P P Radio, television and computer stores - - - P P P - Eating and Drinking Establishments Restaurants - - A P P P P Carry out restaurants - A A P P P P Drive through restaurants - - - - - P l P Bars and lounges F - - - S P P Bottle clubs - - - - - S A Miscellaneous Retail Drug stores - - P I A I P I P - Liquor stores - - - P P P - Miscellaneous shopping goods FT - - P P I - Florists - - P P P P - News stands - - P P P P - Sporting goods - - - - P P - Optical goods - - P P P P I - Gift stores- - P P P P - Book and card store - - P P P P - Catalogue and mail order house - - - - - P P Fuel Dealers - - - - - P P Food and Kindred Products - - - - - - P 1 89 90 District f PRO OCR MED CNy CL s CG CH' FrTitand vegetable packing houses - - - I- - A A Fruit and vegetable juice extraction - - - - - - A Community Services Educational Services Educational centers including primary and secondary schools - A A A I A I A - Colleges and universities - A A - A A - Libraries A A A A I P I P - Vocational, technical and business - P P P P P - Institutional Individual and family services - - P - P P - Job training services - - - - P P P Child care and adult care A A P A P P - Homes for aged, including nursing homes and rest homes - - A I - S S - Residential treatment center - - P - S S S Place of worship P P - - P P P Group homes (residential centers) - - P I - S S S Adult congregate living facility (21+ residents) I P I - S S S Cultural and Civic Facilities P I P I A I - I P I P - Civic and social membership organizations I A - I P P - Public Administration I I IT Government administrative buildings A I P I A I P I P P - Courts - - - - P P - Emergency services P P I P I P I P P P Industrial Printing and publishing - - - - - - P Machine shops - - - - - P Chemicals and Plastics Rubber and plastic footwear - - - - - - P 90 f District PRO OCRI MED CN� CL CG CH i Hose, belts, gaskets packing - - - - - - P Assembly production (not including manufacturing) - - - - - - P Transportation and communication Railroad/Bus Transportation Services Local and suburban transit - - - - P P Trucking and courier services - - - - - P Commercial warehousing and storage - - - - - P Moving and storage - - - - - - P Trucking terminals - - - - - - P Self-service storage facilities - - - - S A P Outdoor storage - - - - - - A Vehicle storage lot (paved/unpaved) a - - - - - - P Post Office P PP P P P P Water transport services - - - - - - P Air transport services - - - - - - P Pipelines - - - - - - P Heliport/helipad - - S - - S - Recycling centers - - - - - - A Travel and tour agencies - P - - P P - Freight transport arrangement - P - - - P P Communications Telephone and telegraph - P - - P P P Radio and television broadcasting - P - - P P P Cable and pay T.V. - P P P Communications towers (wireless facilities) A S As A 5 ASTF A S Communications towers (non-wireless facilities)' Amateur radio (accessory use) Less than 80 feet P P P P P P P 1 91 P = Permitted use A = Administrative permit use S = Special exception use 1 No industrial use shall be permitted in the CH district unless public sewer service is provided to the subject property. Z The requirements of subsection 917.06(l 1), of the Accessory Uses and Structures Chapter, shall apply to towers less than 70'. 3 Standards for unpaved vehicle storage lots are found in subsection 954.08(6). 4 Uses, such as limousine services, construction offices, and contractors trades offices shall be considered general office uses if the following conditions are met: 92 District PRO OCR MED CN CL CG CH 1 80 feet or taller (see 971.44(4) for special criteria) S S SS S S S CommercialI IT Up to 70 feet: Camouflaged P PP P P P P Non -camouflaged P P P P I P I P P 70 feet to 150 feet: Camouflaged --Monopole A A A A A A A (minimum of 2 users) F A A A A A A A Not camouflaged and not monopole S S S 5 S S S Over 150 feet: All tower types (see 971.44(1) for special criteria) - - - - t I - Public and private utilities, limited A A A A A A A Public and private utilities, heavy - - - - - - S Residential Uses Single-family dwelling P P - - - - - Duplex P P - - - - - Multifamily dwelling P P A. A [A]A - Accessory housing (watchman)- - - - - - P P = Permitted use A = Administrative permit use S = Special exception use 1 No industrial use shall be permitted in the CH district unless public sewer service is provided to the subject property. Z The requirements of subsection 917.06(l 1), of the Accessory Uses and Structures Chapter, shall apply to towers less than 70'. 3 Standards for unpaved vehicle storage lots are found in subsection 954.08(6). 4 Uses, such as limousine services, construction offices, and contractors trades offices shall be considered general office uses if the following conditions are met: 92 • All types of vehicles [reference 911.15(3)(a)) kept on site shall be limited to those types of vehicles allowed in residential areas, except that commercial vehicles completely screened from adjacent streets and properties shall be allowed to be kept on site. All commercial vehicles allowed to be kept on site shall be parked in designated paved spaces. • The number of vehicles used for business purposes and that meet the above condition and that are kept on site shall be limited to twenty-five (25) percent of the number of parking spaces required for the office use. • Except for vehicle parking, all uses shall be conducted within an office building. 5 For wireless commercial facilities regulations, see subsection 971.44(5), Section 4 use table. (5) Accessory uses and structures as provided in Chapter 917. for development in commercial structed to meet the requirements iver County, Florida. CN CL CG ' CH 20,000 1 10,000 1 10,000 1 10,000 100 100 100 100 :1 25 25 25 25 20 10 10 10 20 10 10 10 40 40 40 40/50* 30 25 25 20 35 35 35 35 RM -8 RM -8 RM -8 RM -8 - 1200 1200 - 93 Notes: Yards - Front Yards abutting S.R. 60 shall be seventy-five (75) feet; Rear Yards (CH only) 0 if abutting FEC Railroad; Side Yards (MED, CL, CG, CH) 0 if abutting a nonresidential use with interconnected parking and approved access easement 0 if abutting FEC Railroad (CH only). Height - See section 911.15 for exceptions. Maximum FAR (Floor Area Ratio): • Retail trade 0.23 FAR • Office, business/personal services, recreational, schools, institutional 0.35 FAR • Industrial, storage, wholesale/distribution, utilities, heavy repair 0.50 FAR *Maximum building coverage for a single -story warehouse or industrial building is fifty (50) percent. (8) Required buffer yards: Buffer yards are required along rear/side property lines and measured at right angles to lot lines. All screening and buffering requirements shall meet the standards established in section 926, Landscaping and buffering. No parking or loading shall be permitted within buffer yards. When a loading dock is proposed to serve a use that normally requires frequent deliveries (e.g., grocery store, department store big box retail), and when the loading dock is to be located adjacent to a residentially designated site, and when the loading dock will not be screened from view from an adjacent residential site by an intervening building or structure, an eight -foot high wall shall be required between the loading dock and the residential site. Wall height shall be measured from the grade elevation of the parking area adjacent to the loading dock. Plantings along the wall are required in accordance with the standards of landscape section 926.08. (9) Special district requirements. (a) PRO—Professional office district. Location and land use. a. The PRO district may be established in areas designated as L-1, L-2, M-1, M-2 or commercial on the future land use map. b. The PRO district may be established on residentially designated land if located on an arterial or collector road as identified in the comprehensive plan. 94 Abutting Use/District District Single -Family Buffer Type Multi -Family Buffer Type PRO C - 6 ft. Opaque C - 3 ft. Opaque OCR C - 6 ft. Opaque C - 3 ft. Opaque MED C - 6 ft. Opaque C - 3 ft. Opaque CN B - 6 ft. Opaque IC - 6 ft. Opaque CL B - 6 ft. Opaque FC- ft. Opaque CG B - 6 ft. Opaque C - 6 ft. Opaque CH B - 6 ft. Opaque B - 6 ft. Opaque Buffer yards are required along rear/side property lines and measured at right angles to lot lines. All screening and buffering requirements shall meet the standards established in section 926, Landscaping and buffering. No parking or loading shall be permitted within buffer yards. When a loading dock is proposed to serve a use that normally requires frequent deliveries (e.g., grocery store, department store big box retail), and when the loading dock is to be located adjacent to a residentially designated site, and when the loading dock will not be screened from view from an adjacent residential site by an intervening building or structure, an eight -foot high wall shall be required between the loading dock and the residential site. Wall height shall be measured from the grade elevation of the parking area adjacent to the loading dock. Plantings along the wall are required in accordance with the standards of landscape section 926.08. (9) Special district requirements. (a) PRO—Professional office district. Location and land use. a. The PRO district may be established in areas designated as L-1, L-2, M-1, M-2 or commercial on the future land use map. b. The PRO district may be established on residentially designated land if located on an arterial or collector road as identified in the comprehensive plan. 94 2. District size. The PRO district shall have a minimum district size of five (5) acres and a maximum district size of twenty-five (25) acres. The PRO district may be reduced to two and one-half (2'/) acres if the parcel(s) under consideration to be zoned PRO satisfies all of the following criteria: a. The parcel(s) abuts a commercial node or corridor; and b. The parcel(s) is located within a substantially developed area; and c. The parcel(s) is located in an area dominated by nonresidential uses. 3. District depth. The PRO district shall have a maximum district depth of three hundred (300) feet, measured from the adjacent collector and/or arterial roadway. The maximum depth may exceed three hundred (300) feet for platted lots of record where the majority of the lot is within three hundred (300) feet of the collector on arterial roadway. (b) CN -Neighborhood commercial district. Land use and location. The CN, neighborhood commercial, district has been established on various sites throughout the county that are designated AG -1, AG -2, AG -3, R, L -I, L-2, M-1 or M-2 on the future land use map. No new CN neighborhood commercial districts shall be established, and no existing CN district shall be expanded. 2. Allowable uses. Uses allowed within a neighborhood node shall be those uses allowed within the neighborhood commercial (CN) zoning district. (Ord. No. 90-16, § 1,9-11-90; Ord. No. 91-7, §§ 6,8,2-27-91; Ord. No. 91-48, §§ 20, 22,23, 12-4-91; Ord. No. 92-11, §§ 3, 14, 24, 4-22-92; Ord. No. 92-39, § 8, 9-29-92; Ord. No. 93-8 §§ 13,18,3-18-93; Ord. No. 93-29,.§§ 5D, 11C, 9-7-93; Ord. No. 94-1, § 2E, 1-5-94; Ord. No. 94- 25, §§ 1, 13, 8-31-94; Ord. No. 96-24, § 6, 12-17-96; Ord. No. 97-16, § 3(5), 5-6-97; Ord. No. 97-21, § 4(A), 7-15-97; Ord. No. 97-29, §§ 2(A), 6, 12, 12-16-97; Ord. No. 98-9, § 9,5-19-98; Ord. No. 99-13, § 7A, 5-5-99; Ord. No. 2000-039, § 1, 11-21-00; Ord. No. 2002-016, § IE, 4-2- 02; Ord. No. 2002-031, § IE, 11-12-02; Ord. No. 2003-004, § 1, 2-4-03; Ord. No. 2010-017, § 1, 10-5-10; Ord. No. 2012-016, §§ 4, 7E, 8, 9, 7-10-12; Ord. No. 2015-005, § 1, 6-2-15; Ord. No. 2018-022, § 1, 9-18-18) 95 Portion of Section 911.13. - Special districts. (1) CRVP: Commercial recreational vehicle park district. (a) Purpose and intent. The CRVP, commercial recreational vehicle park district, is established to implement the Indian River County Comprehensive Plan policies for allocating commercial land uses. The purpose of the CRVP district is to provide areas where transient mobile homes, travel trailers, truck campers, pickup coaches, motor homes, and similar vehicles used for temporary habitation during travel, vacation, and recreation purposes can be accommodated for short periods of time. The CRVP district is intended to accommodate recreational vehicles up to a density of fourteen (14) spaces per gross acre. (b) Land use and location. The CRVP, commercial recreational vehicle park district, may be established in areas designated for commercial development. These areas are commercial/industrial nodes and corridors. (c) Uses. Uses in the CRVP, commercial recreational vehicle park district, are classified as permitted uses, administrative permit uses, and special exception uses. Site plan review shall be required for the construction, alteration and use of all structures and uses. Use CRVP Residential Uses Mobile homes P Recreational vehicles P Accessory housing (watchman) A Public Service Uses Emergency services P Places of worship A Public parks and play- grounds A Commercial Uses Country clubs A Golf courses A Tennis clubs and beach cubs A Transportation and Utility Uses Public and private utilities, limited A P = Permitted A = Administrative permit S = Special exception (d) Accessory uses and structures. In addition to the limitations established in Chapter 917, Accessory Uses and Structures, the following shall be used in evaluating accessory uses within the CRVP district. Allowable accessory uses. Management headquarters, recreational facilities, sanitary facilities, dumping stations, showers, coin-operated laundry facilities, child care facilities, and other uses 96 customarily incidental to the operation of a recreational vehicle park and campground are permitted as accessory uses to the park. 2. In addition to the allowable accessory uses listed above, the following commercial uses shall be permitted as accessory uses, subject to the criteria. established herein: Retail sales establishments, personal service establishments, and restaurants. These restricted accessory uses shall be subject to all applicable regulations within this code, and shall further satisfy the following: a. Such uses and the parking areas primarily related to their operations shall not occupy more than five (5) percent of the gross area of the park. b. Such uses shall be restricted in their use to occupants of the park. c. Such uses shall present no visible evidence from any street outside the park of their commercial character which would attract customers other than occupants of the park. d. The structures housing such facilities shall not be located closer than one hundred (100) feet to any public street, shall not be accessible from any public street, and shall be accessible only from a street within the park. (e) Additional regulations. Compliance with subdivision regulations, streets and paving. All recreational vehicle parks established after the effective date of this chapter shall comply with the Indian River County subdivision and platting regulations, except as specifically stated otherwise herein, and shall record the individual recreational vehicle spaces in compliance with the standards of this Code. 2. Required common recreation area a. Minimum area required. A minimum of ten (10) percent of the gross. site area of any recreational vehicle park within the CRVP district shall be devoted to open or enclosed common recreational areas and facilities, such as playgrounds, swimming pools, community buildings, ways for pedestrians and cyclists away from streets, and play areas for small children or other similar recreational areas. b. Design criteria for common recreation areas. Areas contained in a continuous pedestrian or cyclist circulation system which consist of permanently maintained walks and trails not less than twelve (12) feet in width leading to principal destinations on the site shall be countable as common recreation areas. II. Areas designated as play areas or mini -parks which contain at least one acre and have a minimum dimension of one hundred (100) feet and which are furnished with appropriate recreational equipment including but not limited to playground equipment, picnic tables, barbecue pits, and ball -playing equipment and/or facilities shall be countable as common recreation areas. III. If natural habitats of unique and significant value are determined to exist on the site and such areas are left undisturbed or are adequately protected from environmental degradation, the total land and water area of such habitats shall be countable as common recreation areas. IV. The entire area occupied by a multiple -use recreation building or facility, including attendant outdoor recreation facilities shall be countable as common recreation areas. V. Common recreational area shall not include streets, buffer areas, recreational vehicle spaces, storage areas, utility sites or parking areas; shall be closed to automotive traffic except for maintenance and service vehicles; and shall be improved and maintained for the uses intended. 3. Use limitations. Structures such as carports, cabanas, screen rooms, or similar structures may be erected or constructed at any recreational vehicle site if such structures are attached to a recreational vehicle with removable attaching devices. Removal of wheels or hitch and the placement of the unit on a foundation or piers is prohibited. Pop -out units and similar equipment 97 integral to the recreational vehicle as manufactured shall be allowed without issuance of county building permits. 4. Permanent occupancy prohibited. No recreational vehicle shall be used as a permanent place of abode, dwelling, or business or for indefinite periods of time. Continuous occupancy extending beyond six (6) months in any twelve-month period shall be presumed to be permanent occupancy. Any action toward removal of wheels of a recreational vehicle for temporary purposes of repair or to attach the trailer to the ground for stabilizing purposes is hereby prohibited. 5. Stabilization of space. Each recreational vehicle space shall contain a stabilized vehicular parking pad composed of shell, marl, paving or other material approved by the county engineer. 6. Required buffers. Along all major streets abutting a recreational vehicle park, and the other boundaries of the recreational vehicle park a minimum fifty -foot buffer yard with a type "B" landscaped buffer strip and a six-foot opaque feature as set forth in Chapter 926, Landscaping and Buffering, shall be provided. (f) Size and dimension criteria: Zoning District Regulation CRVP Unit of Measure Maximum Density 14 units/acre Minimum space size 2,000 sq. feet Minimum space width 32 feet Minimum yard 1 feet Front 20 Side 10 Rear 10 Acc. structure 6' from nearest adjacent RV Maximum lot coverage 40 percent of space Minimum open space 25 percent of space Maximum building height 35 feet Minimum district size 8 gross acres i Note: Setbacks and separation distances for mobile homes shall be the same as those in the RMH-8 district. For RVs within unplatted RV parks, the following separation distances between RVs shall apply: a. Side-to-side: 10 feet. b. End-to-side: 8 feet. c. End-to-end: 6 feet. Maximum FAR (Floor Area Ratio): • Retail trade 11 0.23 FAR • Office, business/personal services, recreational, schools, institutional 0.35 FAR • Industrial, storage, wholesale/distribution, utilities, heavy repair 0.50 FAR 98 Table 2.14, Relationship between Land Use Designation and Zoning Districts Zoning Dis,trict' ' �0000000000000000� P - District permitted T - District permitted when used as transition from less intense/dense development or consistent with existing development Shaded - District not permitted Future Land Use Element 99 Section 902.12. - Amendments to the land development regulations text and official zoning atlas. (3) Standards of review. In reviewing the application of a proposed amendment to the text of the land development regulations or an application for a proposed amendment to the official zoning atlas, the board of county commissioners and the planning and zoning commission shall consider: (a) Whether or not the proposed amendment is in conflict with any applicable portion of the land development regulations; (b) Whether or not the proposed amendment is consistent with all elements of the Indian River County Comprehensive Plan; (c) Whether or not the proposed amendment is consistent with existing and proposed land uses; (d) Whether or not the proposed amendment is in compliance with the adopted county thoroughfare plan; (e) Whether or not the proposed amendment would generate traffic which would decrease the service levels on roadways below level adopted in the comprehensive plan; (f) Whether or not there have been changed conditions which would warrant an amendment; (g) Whether or not the proposed amendment would decrease the level of service established in the comprehensive plan for sanitary sewer, potable water, solid waste, drainage, and recreation; (h) Whether or not the proposed amendment would result in significant adverse impacts on the natural environment; (i) Whether or not the proposed amendment would result in an orderly and logical development pattern, specifically identifying any negative effects on such pattern; Q) Whether or not the proposed amendment would be in conflict with the public interest, and is in harmony with the purpose and interest of the land development regulations; as well as (k) Any other matters that may be deemed appropriate by the planning and zoning commission or the board of county commissioners in review and consideration of the proposed amendment such as police protection, fire protection, and emergency medical services. NOTE: Some of these items of consideration may be deemed as inapplicable in the review and approval of Land Development Regulation amendment requests. 100 AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE ZONING ORDINANCE AND THE ACCOMPANYING ZONING MAP FOR APPROXIMATELY +/- 38.85 ACRES LOCATED SOUTH OF THE VERO BEACH OUTLETS MALL APPROXIMATELY +/- 2,500 FEET EAST OF 98th AVENUE AND APPROXIMATELY +/- 1,550 FEET NORTH OF THE 12th STREET RIGHT OF WAY AND BETWEEN 1,000 TO 125 FEET WEST OF I-95, FROM CG, GENERAL COMMERCIAL DISTRICT, TO CRVP, COMMERCIAL RECREATIONAL VEHICLE PARK DISTRICT; AND PROVIDING CODIFICATION, SEVERABILITY, AND EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission, sitting as the local planning agency on such matters, held a public hearing and subsequently made a recommendation regarding this rezoning request; and WHEREAS, the Board of County Commissioners of Indian River County, Florida, did publish and send its Notice of Intent to rezone the hereinafter described property; and WHEREAS, the Board of County Commissioners held a public hearing pursuant to this rezoning request, at which parties in interest and citizens were heard; and WHEREAS, the Board of County Commissioners determined that this rezoning is in conformance with the Comprehensive Plan of Indian River County. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Indian River County, Florida, that the zoning of the following described property situated in Indian River County, Florida, to -wit: BEGINNING AT THE NORTH 1/4 CORNER OF SECTION 10, TOWNSHIP 33 SOUTH, RANGE 38 EAST, THENCE RUN ALONG THE NORTH SECTION LINE OF SAID SECTION N89°20'24"W A DISTANCE OF 147.58 FEET, THENCE RUN N00°36'28"E A DISTANCE OF 768.10 FEET, THENCE RUN S89044'51 "E A DISTANCE OF 322.71 FEET, THENCE RUN N00° 15'09"E A DISTANCE OF 87.75 FEET, THENCE RUN S30-12'0 I "E A DISTANCE OF 562.28 FEET, THENCE RUN S88°31'21 "E A DISTANCE OF 468.64 FEET, THENCE RUN S00°00'00"E A DISTANCE OF 371.48 FEET TO A POINT ON THE SOUTH LINE OF TRACT 15 OF SECTION 3 TOWNSHIP 33 SOUTH, RANGE 38 EAST, THENCE RUN A;LONG THE SOUTH LINE OF SAID TRACT 15 S89°10'32"E A DISTANCE OF 298.66 FEET,RUN S00046'47"W A DISTANCE OF 207.02 FEET, THENCE RUN S15004'25"E A DISTANCE OF 228.72 FEET, THENCE RUN SO4°27'19"W A DISTANCE OF 205.72 FEET, THENCE RUN S75°21'39"W A DISTANCE OF 260.01 FEET, THENCE RUN S08°13'52"W A DISTANCE OF 58.84 FEET TO A POINT OF A CURVE CONCAVE TO THE SOUTH EAST AND HAVING A RADIUS OF 118.12 FEET, THENCE RUN SOUTH EASTERLY ALONG THE ARC OF 101 SAID CURVE, THROUGH A CENTRAL ANGLE OF 27°56'18", A DISTANCE OF 57.03 FEET, TO A POINT OF COMPOUND CURVATURE OF A CURVE CONCAVE TO THE SOUTH WEST AND HAVING A RADIUS OF 55.43 FEET, THENCE RUN SOUTH WESTERLY ALONG THE ARC OF SAID CURVE, THROUGH A CENTRAL ANGLE OF 75°51'05", A DISTANCE OF 68.14 FEET, TO A POINT OF COMPOUND CURVATURE OF A CURVE CONCAVE TO THE SOUTH WEST AND HAVING A RADIUS OF 80.69 FEET, THENCE RUN SOUTH WESTERLY ALONG THE ARC OF SAID CURVE, THROUGH A CENTRAL ANGLE 14°20'43", A DISTANCE OF 20.15 FEET, TO A POINT OF A COMPOUND CURVATURE OF A CURVE CONCAVE TO THE SOUTH WEST HAVING A RADIUS OF 1,225.55 FEET, THENCE RUN SOUTH WESTERLY ALONG THE ARC OF SAID CURVE, THROUGH A CENTRAL ANGLE OF 02°36'45", A DISTANCE OF 55.87 FEET TO A POINT, THENCE RUN S05°18'38"E A DISTANCE OF 155.31 FEET, THENCE RUN N89°01'31 "W A DISTANCE OF 705.38 FEET, THENCE RUN N04°43'26"W A DISTANCE OF 286.19 FEET, THENCE RUN N45°00'53'E A DISTANCE OF 11.32' FEET, THENCE RUN N06°54'54"E A DISTANCE OF 24.17 FEET, THENCE RUN N53°08'37"W A DISTANCE OF 25.46 FEET, THENCE RUN N31009'07W A DISTANCE OF 20.39 FEET, THENCE RUN NO3°10'08"E A DISTANCE OF 14.46 FEET, THENCE RUN N04°24'08"W A DISTANCE OF 4.55 FEET, THENCE RUN N62056'22"W A DISTANCE OF 17.63 FEET, THENCE RUN S79023'07"W A DISTANCE OF 11.36 FEET, THENCE RUN N90000'00"W A DISTANCE OF 17.80 FEET, THENCE RUN S81-45'21 "W A DISTANCE OF 42.58 FEET, THENCE RUN N82°42'18"W A DISTANCE OF 61.24 FEET, THENCE RUN N14017'35"W A DISTANCE OF 34.04 FEET, THENCE RUN N70°48'37"E A DISTANCE OF 33.35 FEET, THENCE RUN N75°55'57"E A DISTANCE OF 20.66 FEET, THENCE RUN S89018'26"E A DISTANCE OF 17.47 FEET, THENCE RUN N49019'46"E A DISTANCE OF 25.59 FEET, THENCE RUN S62000'11"E A DISTANCE OF 16.80 FEET, THENCE RUN S3 9016'48"E A DISTANCE OF 23.68 FEET, THENCE RUN S86001'14"E A DISTANCE OF 34.85 FEET, THENCE RUN N49053'34"W A DISTANCE OF 20.09 FEET, THENCE RUN NO3°29'20"W A DISTANCE OF 28.50 FEET, THENCE RUN N14048'01 "W A DISTANCE OF 18.47 FEET, THENCE RUN N39°39' 10"W A DISTANCE OF 30.12 FEET, THENCE RUN N22009'46"W A DISTANCE OF 25.87 FEET, THENCE RUN N78041'27"W A DISTANCE OF 19.06 FEET, THENCE RUN N31°10'11" A DISTANCE OF 32.69 FEET, THENCE RUN S85040'43"W A DISTANCE OF 34.45 FEET, THENCE RUN N80054'43"W A DISTANCE OF 34.71 FEET, THENCE RUN N00018'40"E A DISTANCE OF 485.75 FEET, THENCE RUN N89° 10'32"W A DISTANCE OF 30.00 FEET TO THE POINT OF BEGINNING. CONTAINING 38.85 ACRES. is changed from CG, General Commercial District to CRVP, Commercial Recreational Vehicle Park District. All with the meaning and intent and as set forth and described in said Land Development Regulations. This ordinance shall become effective upon filing with the Department of State. Approved and adopted by the Board of County Commissioners of Indian River County, Florida, on this 15th day of December, 2020. 102 This ordinance was advertised in the Press -Journal on the 29th day of November 2020, for a public hearing to be held on the 15th day of December, 2020 at which time it was moved for adoption by Commissioner , seconded by , and adopted by the following vote: Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams, Commissioner Joseph H. Earman, Commissioner Laura Moss, Commissioner BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Joseph E. Flescher, Chairman ATTEST BY: Jeffrey Smith, Clerk Of Circuit Court and Comptroller This ordinance was fled with the Department of State on the following date: APPROVED AS TO FORM AND LEGAL SUFFICIENCY William K. DeBraal, Deputy County Attorney APPROVED AS TO PLANNING MATTERS Phillip J. Matson, AICP; Community Development Director 103 `` PART0rTf4U.SATO AYNEt'?tVORK Indian River Press Journal 1801 U.S. 1, Vero Beach, FL32960 AFFIDAVIT OF, PUBLICATION INDIAN RIVER COUNTY PLANNING' 1801.27T" ST VERO BEACH; FL 32960 ATTN KATHY CHAREST STATE OF WISCONSIN COUNTY OF BROWN Before the undersigned authority personally appeared; said legal clerk, who on oath says that he is a legal clerk of the Indian River Press Journal, a daily ;newspaper ,published. at'Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said. newspaper has heretofore been continuously published in said Indian River County, Florida, daily and: distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement and. affiant further says:that_she has neither paid or promised any person,. firm or corporation .any discount rebate, commission or refund for the. purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida. and has been for a period of one year next preceding the first publication of the attached copy of advertisement. 11129/2020 Subscribed and sworn to before on November 29th, 2020. Notary, State of WI, County of Brown f -ARA MON[7L OCH Notary Public tato of Wisconsin: My commission, expires: August 6, 2021 Publication Cost:. $315.00 Ad No: GC10539152. Customer No:;463755 PO#: PUBLIC: NOTICE I ap. 1. /d3" BEFORE THE BOARD_OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY NOTICE OR REZONING PUBLIC HEARING The. Board of County Commissioners of Indian River County,:Florida, will consider;the adoption of a county ordinance rezoning land within the unincorporated portion of Indian River County. A public hearing at`which parties in interest and citizens shall have an opportunity to be heard, Will be held on Tuesday, December 15, 2020, at9:00 a.m. in the County Commission Chambers .;of the County Administration Building,;Building7A, located at 1801 27th'Street, Vero Beach; Florida. The proposed ordinance to rezone the subject property is entitled: AN ORDINANCE OF INDIAN RIVER:C;OUNTY, FLORIDA, AMENDING:THE.,ZO:NING ORDINANCE AND THE ACCOMPANYING ZONING MAP FOR APPROXIMATELY ±38.85 ACRES LOCATED SOUTH OF THE'NERO BEACH OUTLETS.MALL APPROXIMATELY +/- 2,500 FEET:EAST OF 98th :AVENUE AND APPROXIMATELY, +/7 1,550 FEET NORTH OF THE 12th STREET RIGHT OF WAY :AND BETWEEN. 1,000 TO 125 FEET WEST OF 1-95;.. :FROM,CG;_GENERAL. COMMERCIAL DISTRICT, TO CRVP, COMMERCIAL, RECREATIONAL VEHICLE PARK DISTRICT; AND PROVIDING CODIFICATION, SEVERABILITY; AND EFFECTIVE DATE. The rezoning application maybe inspected by the public at the Community,Development Department of the: County Administration Building A;.located at 1.801: 27th Street, Vero Beach, Florida, between the hours of 8-30 a.m. and 5:00 p.m. on weekdays. For more information, contact Matt:Kal.ap at (772) 226-1243. The Board of`County Commissioners may adopt another zoning district,:other than the district requested,. provided that the recommended zoning district is consistent with the county's comprehensive plan. .Anyone who may wish to appeal any decision that may be made:atthis meeting will, need to ensure that a verbatim record ofthe proceedings'is made, which. includes the`testimony and'evidence upon which the appeal is based. Anyone who needs'a special accommodation for this meeting must:contacf:the County's Americans with Disabilities Act Coordinator at (772).226-1223, at least 48 hours in advance of the meeting.. Indian River County Board of County Commissioners. By: -s- Joseph:E, Flescher; Chairman Existih-g2ooink;Map The Keen Group .ef'F.lorida;-lrk- Rezoning Request Indian River County Board of County Commissioners December 15., 2020 Kern Group of Florida,, Inc. Rezoning Request CG to CRVP Location & Existing Land Uses South of Vero Beach Outlets Mail (1-95 & SR60 , 11� JIN_:_47 7- w ? 01 1 __rmckStop n dushses Ial• AA - _T_ T fin' lerstale Aida iiridl Pa?* r !�ro Beach Outlets Mal IN -1. , Av a 4: lr�, sy .l ..... Lj '7 7 Ire akewood Village Mobile Ho 1:�d ft Park R. I ftural Land Subject Site Vegetaled +/-38.85 Acres dWl_i /04111 1 1 1©36-1 Purpose ,*Secure the zoning necessary to develop the site with uses that are allowed under the CRVP, . Commercial Recreational Vehicle Park zoning district. Planning and Zoning Commission Action On November 12th 2020, the Indian River County Planning and Zoning Commission voted 6-0 to recommend that the Board of County Commissioners approve this rezoning request CG Zoning • CG district allows numerous uses such as, banks & credit unions, various office uses, various health and medical uses, laundromats, beauty shops, general auto repair, car washes, health and fitness centers, veterinary clinics, kennels & animal boarding, used vehicle sales, boat sales and rental, business services, and personal services. • +/- 9 pages (attachment 3 to agenda item) CRVP Zoning • CRVP district allows a very limited number of uses. • Complete list: mobile homes, recreational vehicles, accessory housing (watchman), emergency services, places of worship, public parks and play -grounds, country clubs, golf courses, tennis clubs and beach clubs and public and private utilities. 3 X03 a-3 Future Land Use Map 16, "Tab MEN ljti;l a iJi RON,Big "I mom oil, Up p nli . ..... .. ... F. Ms 38.85 Acres CA VIN Existing & Adjacent Zoning • North °CG, Vero Beach Outlets and CON °1� West RM 6 and CG, Vegetated East RM,=6, CON 1, and 1 95 38.85 Acres N 1 AYE CG to CRVP Proposed Zoning Map Criteria Analyzed •Concurrency •Consistency with the Comprehensive Plan •Consistency with County land Development Regulations • Environmental impact •Compatibility with surrounding uses Concurrency Check for sufficient capacity for certain facilities • Transportation • Water • Wastewater • Solid Waste • Stormwater Management 1©-; -81, Concurrency • No concurrency required for requested zoning - since land use intensity for CRVP is less than CG • CG Zoning Trip Generation -12,793 daily trips • CRVP Zoning Trip Generation - 1,482 daily trips • A detailed concurrency review will be done at the time of project development plan review Consistency with the Comprehensive Plan Future Land Use Objective 1, Policies 1.17, and 1.23 • Within USA (Urban Service Area) • Compact and energy efficient land use pattern Future Land Use Element Table 2.14 • Consistent with allowed C/I Land Use Designation Economic Development Element Objective 6 • Will increase tourism and tourist tax revenue i O� 6 -7J7 Consistency with County land Development Regulations Rezoning request is consistent with all applicable sections of the County land Development Regulations (LDRs), including Section 902.12(3) standards of review. Environmental Impacts • Impact is the same for current and proposed zoning • Property was cleared many years ago and has since become re -vegetated • Prior to site development, applicant will need to coordinate with County Environmental Planning staff to address county requirements for preservation and protection of environmental features No Adverse Environmental Impacts From Rezoning • North: CG, Vero Beach Outlets Mall, and CON -1 conservation area (SJRWMD), no incompatibilities • East: RM -6, and 1-95, no incompatibilities South: RM -6, 50' buffer requirement, no incompatibilities West: RM -6 and CG, adjacent to Sub - lateral 135-N Canal, 941h Ave ROW and 16'h St ROW, 60' ROW + 50' buffer requirement, no incompatibilities Conclusion Requested CRVP is: • Compatible with surrounding uses • Consistent with the comprehensive plan and Land Development Regulations • Area deemed suitable for commercial uses • Meets Concurrency test • Meets Criteria to be Rezoned • No additional environmental impacts • Staff supports request f•;5; At�AE J W,4F `GG DG: Barri h A -I H . C01I.9 is ry` 7G'fM ST .. Rk75Ftt ` XD. „ 2A Q S ... FA1 RM' Y t 5'u IRMH=b RM -6 )2M'� 38.85 Acres N i o �e. s CG to CRVP Conclusion Requested CRVP is: • Compatible with surrounding uses • Consistent with the comprehensive plan and Land Development Regulations • Area deemed suitable for commercial uses • Meets Concurrency test • Meets Criteria to be Rezoned • No additional environmental impacts • Staff supports request Recommendation Staff and the Planning and Zoning Commission recommend that the BCC approve the rezoning request from CG to CRVP by adopting the proposed rezoning ordinance 1®3B-10 MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold - County Attorney DATE: December 3, 2020 RE: Public Notice of Public Hearing Scheduled for January 5, 2021 to Codify the Code of Indian River County The Board of County Commissioners will hold a Public Hearing on Tuesday, January 5, 2021, at 9:05 a.m. or as soon thereafter as the matter may be heard, to consider adoption of the following: AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING SECTION 100.03 "AMENDMENT OR REPEAL OF ORDINANCES" OF CHAPTER 100 "GENERAL PROVISIONS" OF THE CODE OF INDIAN RIVER COUNTY ("THE CODE"), CODIFYING AND PUBLISHING THE ORDINANCES UP TO AND INCLUDING SUPPLEMENT 137 THERETO, READOPTING THE CODE, DESIGNATING THE CODE AS THE BEST EVIDENCE OF THE CURRENT LAW OF INDIAN RIVER COUNTY, FLORIDA, AND PROVIDING FOR SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. The public hearing will be held in the County Commission Chambers located on the first floor of Building A of the County Administrative Complex, 1801 27th Street, Vero Beach, Florida 32960. /nhm 104 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Phil Matson, AICP; Community Development Director FROM: Scott McAdam, CBO, MCP; Building Official DATE: December 4, 2020 SUBJECT: Notice of Scheduled Public Hearing for Upcoming Board Meeting It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of December 15, 2020. DESCRIPTION AND CONDITIONS: Please be advised that the following public hearing item has been scheduled for Board consideration: January 5, 2021: Amendment of Section 401.07 (The Indian River County Wind Borne Debris Region and Basic Wind Speed Map) of Part 1 (Standard Codes Generally) of Chapter 401 (Building Codes) of the Code of Indian River County, Florida (Legislative) RECOMMENDATION: The referenced public notice item is provided for the Board's information. No action is needed at this time. 105 I 1. A . Office of the INDIAN RIVER COUNTY Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator ADMINISTRATOR MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: December 10, 2020 SUBJECT: 2021 Indian River County Legislative Priorities BACKGROUND The 2021 Florida Legislative Session begins on March 2, 2021 Indian River County staff has put together a proposed legislative program which includes an appropriation for the South County Water Treatment Plant Enhanced Recovery Project, funding for Sector 3 Beach Restoration and policies related to Lagoon health, recycling, rural broadband, short-term vacation rentals and other relevant policy areas which affect Indian River County. Upon adoption of the Indian River County 2021 Legislative Priorities, County Commissioners and County Staff are authorized to advocate in support of those priorities before the Indian River County Legislative Delegation and the Florida Legislature as a whole. In addition to specific policy issues, the proposed legislative program contains a number of guiding principles as well as a policy statement directing opposition to any legislative action which takes away the home rule authority of local governments in Florida. RECOMMENDATION County staff recommends that the Board approve the proposed 2021 Indian River County Legislative Priorities. ATTACHMENTS 2021 Indian River County Legislative Priorities INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS I INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS Chairman Joseph E. Flescher District 2 (772) 226-1919 j flescher@ircgov.com Commissioner Susan Adams District 1 (772) 226-1442 sadams@ircgov.com Vice Chairman Peter D. O'Bryan District 4 (772) 226-1440 pobiyan@ircgov.com Commissioner Joseph H. Earman District 3 (772) 226-1919 jearman@ircgov.com Commissioner Laura Moss District 5 (772) 226-1440 hnoss@ircgov.com 2 ' O9 Table of Contents Guiding Principles _. 4 Priorities Indian River Lagoon 5 Beach Restoration and Nourishment 6 High Speed Passenger Rail 7 Broadband Internet Service 8 Recycling Short -Term Vacation Rentals 10 State Housing Initiatives Partnership (SHIP) Funds and Affordable Housing 11 Appropriations 12 South R.O. Plant Enhanced Recovery Project Sector 3 Beach Restoration Project 13 Concerns 14 Finance and Tax Policies Millage Rates 14 Communications Service Tax 14 Shared Revenue Sources 14 Tax Reform 14 Local Preemption on Business Regulations and Taxes 14 Local Government Fiscal Responsibility 14 Constitutional Officers 14 Economic Development 14 Tourist Development Tax 14 Fuel Taxes 14 15 County Funding of Court -Related Costs Funding Judicial Responsibilities 15 Administration Policies 15 15 Local Government Accountability and Transparency Local Government Administration 15 State of Emergency 15 Health Human Services and Public Safety Policies 15 Medicaid Services 15 Coverage for Emergency Services 15 15 Medical Examiners 16 First Responders 16 Emergency Shelters— Reimbursements Housing Assistance 16 16 Certificates of Public Convenience and Necessity (COPCN) School Resource Officers 16 Environmental Resources and Water Policies 16 Fracking 16 16 Septic to Sewer 16 Water Infrastructure Grant 16 Derelict Vessels 16 Green Space Funding Growl) Management and Infrastnrcture Policies 17 Growth Management 17 Florida Building Commission 17 Impact Fees 17 17 Municipal Service Areas Historic Dodgertown 17 109 ----------- -- -- [Guiding Principles The ability to maintain home rule and to avoid unfunded mandates are central to Indian River County's state legislative priorities and concerns. Indian River County works with the Florida Association of Counties (FAC) and other local governments across the State of Florida to advocate for these ideals. In general, Indian River County Board of County Commissioners (BCC) supports FAC's legislative policy statements. • Indian River County BCC SUPPORTS maintaining the integrity of county home rule power, both administrative and fiscal, which allows counties to develop and implement community-based solutions to local problems. • Indian River County BCC OPPOSES any unfunded mandate legislation which would compel local governments to provide a service, program, or benefit without providing the appropriate monies or a funding source. 4 110 Legislative Priorities And The County's Position L Indian River Lagoon Background: The 156 -mile -long Indian River Lagoon ("Lagoon") is one of the most biodiverse ecosystems in the nation and is a treasure for the State of Florida. The Lagoon provides an economic benefit by promoting tourism and creating recreational opportunities for residents. The Lagoon is also an important element in the protection of our environment, including endangered and protected plant and animal populations. As guardian of 22 miles of the Lagoon, Indian River County ("County") has been a pioneer for the development and deployment of new water quality technologies. Using a mixture of Optional Sales Tax, Utilities funds, and grant funding, the County has invested over $29 million dollars on four infrastructure projects aimed at improving the health of the Lagoon. Collectively, the County's projects have removed over 128,000 pounds of Total Nitrogen and over 29,000 pounds of Total Phosphorus from canals which lead to the Lagoon. The County hopes to continue its partnership with the State of Florida on future ventures that will reduce the nutrient load in .the Lagoon so future generations can enjoy this natural wonder. Position: Indian River County BCC SUPPORTS policies that will enhance :the economic wellbeing of Indian River County by treating and monitoring the health of the Lagoon; and SUPPORTS funding for projects, including septic to sewer conversions, that will aid in protection of the Lagoon. 5 2: Beach Restoration aril Renourishment Background: The Florida Department of Environmental Protection has a Beach Management Funding Assistance Program to protect and restore the state's beaches. Erosion leaves miles of beaches, public infrastructure and upland development vulnerable to the next storm event as well as. impacting tourism. Currently, beach re- nourishment is funded via documentary stamps along with countless oilier programs. This leaves beach renourishment projects fighting every year for a very small piece of a large pie. Indian River County, like its sister counties to the north and to the south on Florida's east coast, has a natural nearshore hardbottom resource. This resource is classified as an essential fish habitat. It provides foraging and breeding grounds for juvenile fish. Indian River County's beach management plan is specifically customized to maximize the fill while minimizing the impact to the nearshore hardbottom resource. Position: Indian River County BCC SUPPORTS the creation of a newly dedicated and reoccurring statutory funding source for beach restoration and renourishment projects. 6 3 High Speed Passenger Rail Background: Higher speed passenger rail is a relatively new industry to the State of Florida and includes passenger trains which travel, or intend to travel, at more than 79 miles per hour. Unfortunately, since arriving to Florida in January of 2018, this new industry has produced the highest per -mile death rate of railways throughout the entire nation and has accounted for more than 40 fatalities involving higher -speed passenger trains in the first two years. Accordingly, it is imperative that the State of Florida implement the statutory structure to hold railroads operating passenger rail service accountable for the highest degree of safety improvements. In 2020, Senator Debbie Mayfield and Representative Tyler Sirois introduced legislation which would have clarified the duties of FDOT with respect to higher -speed rail and which would have also implemented certain safety standards for those rail corridors utilized by higher -speed trains. In 2021, it is our hope that the Legislature and FDOT will recognize the need to be proactive and offer solutions to ensure that safety improvements for higher speed rail are required in a manner the does not burden local governments financially. Position: Indian River. County BCC SUPPORTS legislative and executive branch advocacy efforts to require adequate safety requirements for higher -speed passenger rail in order to protect die State of Florida's citizens, local governments, wildlife, waterways, and natural environment; and OPPOSES any effort to shift the cost burden of operating and. maintaining passenger rail onto local governments or the State of Florida. 113 4° Broadband Internet Service Background: The lack of broadband internet service in rural and underserved areas has been highlighted due to the COVID-19 pandemic forcing many individuals to either work remotely from home or attend virtual school from home. It is imperative that these rural and underserved areas contain the infrastructure and service capability necessary to provide efficient internet service to residents. In 2020, the Florida Legislature established the Office of Broadband within the Florida Department of Eco- nomic Opportunity. The Office of Broadband was created to work with local and state government agencies, community organizations, and private businesses to increase the availability and effectiveness of broadband internet throughout the state, specifically in small and rural communities. By working with the Legislature, the Office of Broadband, and community stakeholders, Indian River County hopes to implement programs that will aid in providing efficient internet service to the rural and underserved communities within the. County. Position: Indian River County BCC SUPPORTS legislation which directs the Office of Broadband to expand access to effective broadband internet service in rural and underserved areas; and SUPPORTS funding for programs and initiatives that promote access to effective broadband internet service in rural and underserved areas. 8 Terri Collins -Lister From: Tina Cournoyer <tcournoyer@ircgov.com> Sent: Friday, December 11, 2020 10:02 AM To: BCC - Board Members; CBCC-Mail Cc: BCC - Office; Dylan Reingold; Michael Zito Subject: [External] Replacement attachment for BCC Agenda item 11.A. Attachments: Replacement item 11.A. pgs 106-122.pdf For -hard -copy BCC agendas: the attachment item in 11.A. entitled 2021 Indian River County Legislative1Priorities and LConcerns was updated after printing the correct vers' n includes "Recycling" in the Priorities and on p.9 of the attachmen .-.The_current.item.is;in,Gra.nicus,,on themebsite and,un the,Wa s._ .you use_or_maintain a paper copy, _� ,- please -,replace pages-106=122�P1easeylet`me know -if.--you,have any questions: %uza �cye�c x1408 From: Tina Cournoyer Sent: Friday, December 11, 2020 9:06 AM Subject: BCC Agenda December 15, 2020 Good morning: The agenda for December 15, 2020 Commission meeting is attached and can also be accessed at: https•//ircgov legistar com/MeetingDetail.aspx?ID=803092&GUID=669ODOD4-3456-4F21-AD3F-442624C158A9&Search= If you do not wish to attend physically, there are other options listed on the "Virtual Participation Instructions Dec. 15, 2020" attachment. Here is a link you can use to join the meeting via Zoom at 9 a.m. on December 15th: Join Zoom Meeting Password:023268 Meeting https://ircgov.zoom.us/i/81761709046?owd=WGNueno5a4ZuNng5QzVGZU55TOhoQT09 URL: Join by Telephone USA 216 706 7052 USA 8665282256 (US Toll Free) Conference code: 9039141 Find local AT&T Numbers: https://www.teleconference.att.com/servlet/gIbAccess?process=1 &accessNumber=8665282256&accessCode=9039141 7eaa Lfa Executive Assistant to the County Administrator Indian River County 1801 27th Street, Bldg. A Vero Beach, FL 32960 114A •• 0.33..;.. 322332k33i �i3231i23 .. ...::::::::::aa:;::;::::::.,..•s:-.,v,...,-a:::.......,..a..............,...,............,.......................,.........,..........., .....:...........,........ ......•..0..............................s....................................•�................... .... ......,.._....... ;_...:•::• :::::::::ae.: � ::: X ....,....... .................. . :.....::..................................................................d.,................. 9E3e229i3i39%52288;S383i38ii33r.382i:deie1i3i2i� �6E•ri33�33i3s:3: �ie2iier� 8339333393333382:i22:::;;e::c-e::xs:e:a_:::rzr..:;:=::;::^::::::•:::::::::�;::a:::::e:::r.:::::::::.:.:..:::::r:r..:::..:........................-........................,..-...,....-----'--....,................. Background: The Energy Climate Change and Economic Security. Act of 2008 ("Act"). established a statewide weight -based recycling goal of 75% by 2020. The Act directed the Florida Department of Environmental Protec- tion (DEP) to establish a'reporting protocol :and directed counties to report annually. The Legislature also estab- lished :interim recycling goals: 40% by 2012, 50% by 2014, 60% by 2016 and. 70% by 2018:: The legislation .also provided that large counties (counties over 100,000 in population) not achieving the recycling goals could be di- rected to develop a plan to expand recycling programs. Recently; DEP issued a 2018:report where it acknowledged that while the recycling goal is "aspirational" the cur- rentapproach needs significant changes or else Florida's recycling rate will likely £all short of the 2020 goal of 75%.. This is because there have.been many challenges.that'inhibit.the State of Florida from being able to obtain and sustain the 75% o :recycling goal including, but .not limited to, collection methods, shifts in recycling markets; and new and lighter'weight packaging. Itis important to note that there has actually been a'decrease in Florida's recycling rate from 56%: in 2016 to .52% in:2017. In addition to the declining recycling rate, there is a significant new challenge that concerns a decline in the global demand for recycled materials.- In January of 2018, China re- stricted its receipt of recycling: materials:: The referenced restrictions make it no Jonger financially viable to send recyclable goods to China :from the United States. Industry stake holders and scientists are currently discussing ideas for a new program that could lead to improv- ing Florida's recydling efforts at the state and local level. One of the top suggestions is to shift the focus from. weight to energy -efficiency. Position: Indian .River County BCC SUPPORTS the modification of the State of Florida's existing 2020 75%. recycling goal in Section 403.7032, Florida Statutes, to reflect a statewide goal that is based on energy efficiency rather than weight; and OPPOSES any fines' or consequences associated.with contamination or -not meeting the recycling goal. 9. ���e adcleoC 6 Short Term Vacation Rentals Background: Section 509.013, Florida Statutes, defines a transient public lodging establishment (aka short-term vacation rental) as a property that is rented more than three times a year for less than 30 days at a time. Local governments were preempted from regulating vacation rentals in 2011. This legislation included a provision that "grandfathered" any ordinance regulating vacation rentals prior to June 1, 2011. The language was amended in 2014 to allow local governments to regulate short-term rentals through life safety and building codes, as well as other codes specific to vacation rentals. However, local governments are still prohibited from regulating the du - radon and frequency of these rentals. In 2015, Indian River County formed a committee which included a vacation rental owner and a real estate agent to discuss short-term vacation rentals and the impact they have on our community. Based upon the committee's recommendations, the Board of County Commissioners approved an ordinance that requires short-term vacation rentals to register with the County, show proof of registration with the DBPR and pass a simple inspection per- formed by a code enforcement officer to verify that the vacation rental has working smoke alarms (carbon mon- oxide detector also if they have gas appliances), a charged fire extinguisher and an emergency light if the power goes out. The vacation rental is inspected to make sure it has the basic "good neighbor" information such as days of the week for trash collection and recycling, parking restrictions and owner/agent contact information. Parking is restricted to the existing garages and driveways, just as with an ordinary residence. Enforcement, including noise complaints, is carried out through the County's code enforcement process, just like complaints from an ordinary residence. Last year, a bill was introduced at the Florida Legislature which would have preempted all local ordinances as they relate to short-term vacation rentals. While the bill was unsuccessful, it will likely be reintroduced in the 2021 legislative session. Position: Indian River County BCC OPPOSES policies that would preempt a local government's ability to have local ordinances related to vacation rentals. 10 j I ` w...................:....................................... ......: `:::..:. . ..................... ...., ....... .......... :... ..'::::..:::::::':.::...:_............._::::»::::,..:::::: :............... .. ... ::: a :.:::: _.-and'..'si'sds:i33:33;3333::e 3ii3f3333333';3 .:: :.: , .:: ,SHIP:. F:unds.:::::::::::::.::::::::::»:::::::»:.:::::»:»::»:::::.::::::::::::»:::::: .:.,..,:..:. ..... usinatiues...Partners......... _:... �...........................:.::»•:::::»::-:::»::::::::::::..........:�..........................:.�:::::.::::.�:::::::.:».::;::.::.:...................�.... Min ................................................. »::»»:»::»:»:,:::::_::.:......,.....................,,...,...............,. .............�..... , a.................."................................�_............,....,...................,...,...................... Background: The Florida Housing Finance Corporation (FHFC) is a public corporation that' housed within the Department of Economic Opportunity. The goal of the FHFC is to increase the supply of safe;:affordable housing for individuals and families with very low to moderate incomes. To do .this,, the FHFC uses federal and state resources to finance the development of affordable homes and assist first-time homebuyers through various programs.". Some of :the key programs that are administered by the FHFC include' the State "Housing Initiatives Partnership (SHIP) Program; which . receives approxi nately two-thirds of ;the funding; the State Apartment Incentive Loan :(SAIL) Program, which receives about 20 percent of the funding, and: ,other programs, including the Predevelopment Loan Program (PLP), the Homeownership Assistance Program (HAP), the. Affordable Housing Guarantee Program; and the Catalyst Training and 'Technical Assistance, Program.: : The FHFC receives funding for its affordable housing programs from documentary stamp tax revenues pursuant to the V411iam E. Sadowski Act ("Act"). The Act calls for funds to be generated from: (a) additional revenues from a 10-cent increase in the documentary stamp tax rate,.imposed on real estate transfers; and (b) a re-allocation often cents of the existing documentary stamp tax revenues from general revenue to the affordable housing trust funds beginning in FY 1995-96. The funds are then distributed to the State Housing Trust Fund and the Local Government Housing.Trust Fund. In-Tears past, the Florida Legislature has transferred the.unused funds in the. State Housing Trust:Fund and the Local Government Housing Trust Fund to the General Revenue Fund pursuant: to Section 215.32(2)(b) 4.a.; Florida Statutes. This .has significantly impacted local governments and their ability:to assist their constituents by-:. providing the ,above-referenced programs as they were. designed. Position: Indian River County: BCC SUPPORTS allocating" the full amount of dedicated: documentary tax revenues for state and local affordable housing programs; SUPPORTS investing inaffordable housing to create jobs in home repair, hardening homes, retrofitting and. constructing affordable rental. units, and dowering ahe energy costs to make housing more affordable; and SUPPORTS exempting the State Housing Trust Fund and the Local Government Housing Trust: Fund' from a provision authorizing the:; Legislature, in the General Appropriations Act, to transfer unappropriated cash balances from specified trust: funds to the Budget Stabilization Fund and General Revenue Fund, etc. . 11. l t:� This project will optimize the recovery of the Upper Floridan Aquifer (UFA) water source from 75% to 85% through the installation of a new membrane array and optimization of dedicated R.O. trains to pumps. The plant is currently constrained regarding maximizing recovery from the UFA, and the improvements will maximize the limited source supply while complying with limited concentrate disposal resources. Once complete, the project would provide an additional 0.94 million gallons a day (I\2GD) of potable water from the same initial water source, resulting in an increase in storage capacity of 343 million gallons a year (MGI) in the Upper Floridan Aquifer. The project would provide water quality improvements to the Central Indian River Lagoon by reducing TN loads by 5,494 lbs. per year and TP loads by 143 lbs. per year. Total project cost estimate is $11,296,680. Position: Indian River County BCC respectfully requests the Legislature SUPPORT an appropriation of $1,129,668 toward the South R.O. Plant Enhanced Recovery Project. 12 1l7 2:4 ,Sector 3:Beach Restoration Project The Project entails re -nourishment of the County's Sector 3 Beach & Dune Restoration Project via placement of about 670,600 cubic yards of :beach -compatible sand fill and about 352,120 native dune plants over 6.6 miles of critically eroded Atlantic Ocean beach in. central Indian River County. To avoid adverse impacts to nesting sea turtles, construction is expected to be completed in two phases with Phase 1 occurring during the period from November 1, 2020 and April 30, 2021 and Phase 2 taking place between November 1, 2021 and April 30, 2022. The total estimated cost of construction is $24 million with three-year required monitoring costs of $815,80.7. FEMA funding of $9,750,111 has been approved due to damages from Hurricanes Matthew, Irma, and Dorian. The total funding request from the State is $7,555,848 with a local contribution of the same amount ($7,555,848). This funding request is being submitted for FDEP's Beach Management Funding Assistance Program for FY 2021/22. Position: Indian River County BCC respectfully requests the Legislature SUPPORT an appropriation of $7,555,848 toward the County's Sector 3 Beach & Dune Restoration Project as part of the FDEP Beach Management Funding Assistance Program and SUPPORTS sufficient funding for the program for FY 2021/22 and on a recurring basis from a dedicated funding source. If$ +Legislative Concern's :And The County's Position Finance and . Tax Poltcles 1. Millage Rates • Indian River County BCC OPPOSES policies that will negatively change the formula for calculating a local government's maximum millage rate; and OPPOSES policies that prohibit local governments from redeeming earned rolled back credits. 2. Communications Service Tax • Indian River County BCC SUPPORTS policies that (1) modernize the Corm-nunication Service Tax in a manner that is revenue neutral; (2) simplify administration and collection of the tax; (3) provide for a broad and equitable tax base; provide for enhanced stability and reliability; and (4) provide the opportunity for market- based application. 3. Shared Revenue Sources • Indian River Counq BCC SUPPORTS policies that consider impacts to the state revenues shared with counties for the provision of local services; and OPPOSES permanent modifications to state shared revenue sources or related funding formulas that would significantly impact the counties' ability to continue to fund local services. 4. Tax Reform • Indian River County BCC SUPPORTS tax reform measures that simpfi �T administration, enhance effective- ness to meet current and future public service demands, and provide an economic boost to Florida's taxpayers while at the same time consider and minimize the collective and cumulative negative impacts on local revenues. 5. Local Preemption on Business Regulation and Taxes • Indian River County BCC OPPOSES policies that would remove the authority for counties and municipalities to increase business tax rates or to impose additional business taxes in the future. 6. Local Government Fiscal Responsibility • Indian River County BCC OPPOSES policies that would negatively impact the collection of ad valorem tax- es and other revenue sources. 7. Constitutional Officers • Indian River County BCC SUPPORTS policies that provide adequate state funding for constitutionally pre- scribed county officers that are required to perform duties on behalf of the State of Florida. 8. Tourist Development Tax • Indian River County BCC OPPOSES policies that mandate tourist development funds be diverted away from local communities, or impair the County's use of the funds for local tourist development. 9. Fuel Taxes • Indian River County BCC SUPPORTS indexing local option fuel taxes to annual adjustments of the Consumer Price Index. 14 119 18. First Responders • Indian River County BCC SUPPORTS the use of Critical Incident Stress Management Plans to assist first responders with psychological traumas including post-traumatic stress syndrome. 19. Emergency Shelters— Reimbursements • Indian River County BCC SUPPORTS policy changes that allow school boards, municipalities, or other emergency sheltering entities to directly seen reimbursement from FEMA for emergency sheltering. 20. Housing Assistance • Indian River County BCC OPPOSES policies that require the establishment of a local government risk mitigation program. 21. Certificates of Public Convenience and Necessity (COPCNI • Indian River County BCC OPPOSES policies relating to COPCNs which would negatively impact the County's Emergency Services District's ability to provide services. 22. School Resource Officers • Indian River County BCC SUPPORTS the creation of a new dedicated and recurring statutory funding source to fully fund School Resources Officers (SRO) positions in all public schools. Envlronmenia esourcesand tipaterPoltcies 23. Frackin� • Indian River County BCC OPPOSES state preemption of fracking activities; OPPOSES policies that create a public records exemption for proprietary information provided by drilling companies to the Florida Department of Environmental Protection ("FDEP") through FDEP's online chemical disclosure registry; and SUP- PORTS the ability of local governments to adopt local moratoriums on all new well stimulation activities, including hydraulic fracturing and acidization. 24. Septic to Sewer • Indian River County BCC SUPPORTS an Indian River Lagoon and Caloosahatchee River 50/50 grant matching program in support of septic to sewer conversions to include all of the communities along the Indi- an River Lagoon. 25. Water Infrastructure Grant • Indian River County BCC SUPPORTS the Department of Environmental Protection's budget request for $50 Million from General Revenue for projects that will address septic system and stormwater pollution in the Indian River Lagoon, and ensure that our coastal communities have a resilient water supply. 26. Derelict Vessels • Indian River County BCC SUPPORTS policies that would streamline the process to remove derelict vessels from the waterways of the State of Florida; and SUPPORTS revised statutory authority and continued state funding for the enforcement and removal of derelict vessels, with emphasis on chronic offenders. 27. Green Space Funds • Indian River County SUPPORTS policies that add conservation lands to the list of greenspace areas eligible for funding related to management and the removal of exotic and nuisance native vegetation. 16 oaf totivthManagementandlnfcastructurePolrcles 28. Growth Management Indian River County BCC OPPOSES policies that would require local governments to incorporate additional goals, objectives, policies or elements into its comprehensive plan. 29. Florida Building Commission • Indian River County BCC SUPPORTS policies that promote a fair and balanced Florida Building Commission which includes members from all of the industries regulated by the Florida Building Code, and OPPOSES policies that seek to limit the representatives on the Florida Building Commission. 30. Impact Fees • Indian River County BCC OPPOSES policies that would prohibit the collection of impact fees no earlier than the issuance of the certificate of occupancy. 31. Municipal Service Areas • Indian River County BCC SUPPORTS policies that provide where a county has, by ordinance, established one or more utility service areas in the unincorporated area and where the county has the current ability to provide service, a municipality may not provide utility services within such county service area(s) with consent of the county. 32. Historic Dodgertown • Indian River County BCC OPPOSES policies that would (1) inhibit the County's ownership rights or ability to use the Historic Dodgertown or (2) negatively impact the County's bonds associated with the Historic Dodgertown. 17 �Ac Designated Point Persons and Alternates for 2019 State Legislative List of Priorities Topic Point Person Alternate Indian River Lagoon Vice-Chairwoman Adams Commissioner O'Bryan High Speed Passenger Rail Chairman Solari Commissioner Flescher Biosolids- Restriction on Land Chairman Solari Commissioner O'Bryan Application of Class B in Upper Basin of St. Johns River Biosolids-Pilot Program Commissioner O'Bryan Chairman Solari Recycling Vice-Chairwoman Adams Chairman Solari Foreign Trade Zone Commissioner Zorc Vice-Chairwoman Adams Beach Restoration and Commissioner Flescher Commissioner Zorc Nourishment Texting While Driving Commissioner Flescher Vice-Chairwoman Adams Short-Term Vacation Rentals Commissioner O'Bryan Vice-Chairwoman Adams State Housing Initiatives Commissioner Zorc Chairman Solari Partnership/Affordable Housing t�►�, A__=-_I- INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown County Administrator FROM: Phil Matson, AICP Community Development Director DATE: December 7, 2020 SUBJECT: CRF CARES Housing Grant Program Update It is requested that the Board of County Commissioners formally consider the following information at the Board's regular meeting of December 15, 2020. BACKGROUND & ANALYSIS At the December 2, 2020 Board of County Commissioners meeting, staff provided an update to the BCC about its CARES grant assistance programs. Included in that update was a discussion of the County's state - funded COVID Relief Fund (CRF) Housing program and the federal CARES -funded small business grant program. With respect to those programs, the BCC took action to extend the duration of those programs and directed staff to engage in activities to promote outreach and utilization of those programs. The BCC requested that staff provide a comprehensive program update in January with recommendations for program changes (such as increasing individual grant amounts) to adapt to the changing nature of the crisis and the needs of the public. In addition to the comprehensive update to be held in January, the BCC requested follow-up information on a number of specific issues at the third meeting in December. Specifically, the BCC wanted to know the average number of months that the applicant is behind on rent or mortgage payments. In response to this request, staff has determined that the average rental applicant is 2.4 months behind on rent while the average mortgage applicant is 3.5 months behind on mortgage payments. It should be pointed out that this information is taken from all applications submitted as of December 7th, 2020. Some of these applications were submitted as far back as late September or October. Therefore, it is possible that the figures cited were relevant to the time of submittal and might have changed. Recognizing that these applicants may still be behind on payments, staff has reached out to early applicants and inquired if they need additional assistance. Where applicable and where the requests are within current program limits (three months of assistance, up to a total of $4,500), staff can provide additional assistance. At the December 15, 2020 BCC meeting, staff will present the requested information as well as answer any additional questions. RECOMMENDATION This is an informational item; there are no recommendations at this time. 123 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Phillip J. Matson, AICP, Community Development Director THROUGH: Bill Schutt, AICP, Chief, Long -Range Planning FROM: Matt Kalap, Long Range Planner DATE: December 7, 2020 SUBJECT: REQUEST TO APPROVE THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICANT LIST FOR CONFLICT OF INTEREST AND THE SECOND SET OF HOUSING REHABILITATION BIDS (4 BIDS) FOR THE COUNTY'S HOUSING REHABILITATION CDBG It is requested that the following information be given formal consideration by the Indian River County Board of County Commissioners (BCC) at its regular meeting of December 15th, 2020. DESCRIPTION AND CONDITIONS On July 10' 2018, the BCC authorized the Community Development Director to apply for a Housing Rehabilitation Community Development Block Grant (CDBG) for the unincorporated portions of the County. Subsequently, the Florida Department of Economic Opportunity (DEO) awarded a $750,000 grant to the County and the County hired a CDBG consultant, Guardian Community Resource Management to administer the grant. Since then, the consultant has worked with county staff to undertake the required steps to proceed with block grant implementation. These steps included soliciting and obtaining intake application forms from homeowners in the unincorporated portions of the County (during the month of October 2019), ranking those applicants, procuring services from abstractors, lead-based paint inspectors, and general contractors, soliciting for qualified contractors to bid on rehab projects, soliciting and awarding bids for several of the housing units, and undertaking rehabilitation of those housing units. 124 CDBG Applicants With respect to applicants, CDBG rules require that they be reviewed for real and/or perceived conflicts of interest by both the CDBG Citizens Advisory Task Force (CATF) and the BCC. On January 10'J'2020, the CDBG Citizen's Advisory Task Force (CATF) reviewed the list of CDBG applicants (Attachment 1) and Pursuant to Section E(3) of Part II of the Housing Assistance Plan (HAP) (Attachment 2) the CATF members in attendance determined that no conflicts of interest exist. Subsequently, on February 18'x' 2020, the BCC reviewed the list of CDBG applicants and also determined that there are no conflicts of interest. Since the BCC has two new commissioners, it is appropriate at this time for the newly elected officials to review the Housing Rehab CDBG applicant list and publicly acknowledge if a real or perceived conflict of interest exists with any of the applicants. Rehabilitation Bids On October 6t' 2020, County staff requested that the BCC approve the first four bids for the Housing Rehabilitation CDBG. Since that approval, County staff coordinated with the County's CDBG administration consultant to complete the necessary contracts and forms and, rehabilitation work on the first four homes has commenced. On September 28ffi 2020, County staff issued the invitation to bid on the second set of rehabilitation projects and held a public bid opening on October 20th 2020. Three contractors participated in that bidding process, De La Hoz Builders, Inc., A213 Development, LLC and, Kib Construction. The County's CDBG administration consultant has reviewed and ranked those bids in accordance with CDBG requirements. At this time, it is requested that the BCC review and approve the next set of four (4) Housing Rehabilitation CDBG bids (Attachment 5). ANALYSIS CDBG Applicant Review A conflict of interest is defined as a relationship or circumstances whereby a person or organization exercises functions or responsibilities for funded activities through which they, their relatives or known associates obtain or appear to obtain a financial benefit. With respect to the BCC, whenever a conflict of interest exists DEO rules require that it must be made known at a regular meeting of the Board, the member with a conflict must abstain, and the county must notify DEO in writing of the conflict then, receive written notification of DEO's approval of the waiver of conflict of interest, in accordance with Title 24 C.F.R. Section 570.489 (h)(4) (Attachment 3). Additionally, before any applicant with a potential or real conflict of interest is given final approval for participation a request for a waiver of conflict of interest must be filed with the DEO. No acknowledgement of a conflict of interest has been made known by any applicants. If there is an ongoing relationship or financial benefit between any applicant and any BCC member with respect to 125 CDBG funding it must be made known and the BCC member must abstain from any vote related to that applicant. Provided as an attachment to this report is a Conflict of Interest Form created by the CDBG administration consultant in order for each BCC member to review the applicants, acknowledge whether or not a conflict exists and sign (Attachment 4). After newly elected members of the BCC have acknowledged any conflicts of interest they may approve the bids. Rehabilitation Bids In regards to the bids, the County's CDBG HAP generally requires submitted bids to be ranked by price and that bids be awarded to the lowest responsible bidder within plus or minus fifteen percent (15%) of the pre-bid cost estimates. Section H(3) of Part 11 of the County's HAP (Attachment 5) provides exceptions to the scoring and awarding of bids as follows: 1. Minority Owned Businesses and Women Owned Businesses (MBE/WBE) may be given preference over a non-MBE/WBE contractor if the MBE/WBE contractors price is within 15% of the pre-bid cost estimates and the MBE/WBE contractors price is higher than the lowest bid/bidders price; and 2. No contractor may be awarded more than two bids per bid round. While priority may be given to MBE/WBE firms, and the County has a cap of no more than 2 bid awards to the same contractor per bid round; the County has the right to reject any and all bids and to award bids in the best interest of the County and applicant. For three of the four projects (4015 46th Street, 2143 2nd Avenue SE, and 434 20th Place SW), the CDBG administration consultant recommends the County approve the lowest responsible bidder. In one of those three cases, the low bidder happens to be a MBE/WBE contractor., For the one remaining project (4470 34th Drive) the consultant recommends the bid be awarded to the second lowest bidder as that second bidder is given preference as a MBE/WBE contractor over the lowest bidder. Also, the price differential between the low bidder and the second bidder is not substantial, and awarding the project to the low bidder would have the county awarding more than two bids in a bid round to the same contractor (not allowed by HAP). A complete bid tabulation is included as Attachment 6. Outlined in the table below are the consultant's recommendations for bid approval and amounts to be utilized from CDBG funds. Applicant Name and Address Irma & Jimmy Williamson 4015 46th Street, 32967 Patricia Leroy 4470 34th Drive, 32967 Larry & Sally Grayam 2143 2nd Avenue, 32962 Total Bid CDBG funds $68,688.00* 100% $33,882.00* 100% $61,700.00 100% Sabrina Hill 434 20th Place SW, 32962 $38,880.00** 100% *WBE/MBE firm, **No Contractor can have more than 2 bids awarded per round Contractor Kib Construction Kib Construction A213 Development, LLC A2B Development, LLC 126 FUNDING Funding will be provided by a "roll over" of the grant funds with a budget amendment to expense account number 12913054-033490-19802, CDBG Grant Fund/Other Contractual Services. RECOMMENDATION Staff recommends that the new members of the Board of County Commissioners: 1. Review the applicant ranking list; 2. Publicly acknowledge if there is a conflict of interest between any BCC member and any of the applicants; and 3. Complete the attached Conflict of Interest Form and provide to staff after the meeting. Staff recommends that the entire Board of County Commissioners review the attached Bid Tabulation and approve the following bids; 1. Irma and Jimmy Williamson (4015 46th Street, 32967) to Kib Construction for the bid amount of $68,688.00; 2. Patricia Leroy (4470 30 Drive, 32967) to Kib Construction for the bid amount of $33,882.00; 3. Larry and Sally Grayam (2143 2nd Avenue, 32962) to A213 Development, LLC for the bid amount of $61,700.00; and 4. Sabrina Hill (434 20d' Place SW, 32962) to A213 Development, LLC for the bid amount of $38,880.00. ATTACHMENTS 1) Applicant ranking list for CDBG #19DB-ON-10-40-01-H03 2) Section E(3) of Part 2 of Indian River County's Housing Assistance Plan 3) C.F.R. Section 570.489 (h) 4) BCC Conflict Identification Form 5) Section H(3) of Part I1 of Indian River County's Housing Assistance Plan 6) Round 2 Housing Rehab CDBG Bid Tabulation with Consultant Recommendation 127 128 CDBG-Rehab Applicant Ranking List * FINAL RANK Total Points Application Received on Applicant Name(s) 1 31 10/30/19 @ 2:59 Larry/Sally Grayam 2 30 10/30/19 @ 1:31. Patricia Leroy 3 28 10/28/19 @ 4:32 Theda Holland 4 28 10/30/19 @ 2:34 Amanda Graham 5 23 10/24/19 @ 3:23 Sabrina Hill 6 21 10/18/19 @ 10:42 Irma/Jimmy Williamson 7 20 10/23/19 @ 3:43 Helen Ausby 8 15 10/8/19 @ 8:50 Sharon SChalm (Retired County Employee) 9 15 10/9/19 @ 9:26 Angela R. Young 10 15 10/18/19 @ 2:13 Nickey Mills 11 15 10/22/19 @ 12:59 Deloris Morgan 12 15 10/25/19 @ 4:14 Gwendolyn McNeal 13 15 10/29/19 @ 10:25 Dawn Womack 14 15 10/30/19 @ 9:42 Ethel Mae Brown 15 13 10/7/19 @ 10:36 Brian/Robin Danforth 16 8 9/30/19 @ 10:47 Khawndice Colley 17 8 10/29/19 @ 4:50 Terrence Lee (Current county Employee) 18 5 10/2/19 @ 1:38 Luz Marina Leon 19 5 10/30/19 @ 11:27 Patricia Jordan 20 0 10/8/19 @ 2:08 Cozetta Brown *The applicant ranking was based on a point value system with points being awarded as follows, ten points to applicants with a disabled and/or handicapped head of household, ten points to very low income households, ten points to applicants with an elderly head of household, five points to low income households, five points to applicants with handicapped dependents, five points to applicants with households consisting of five or more individuals, three points to applicants with households consisting of four or less individuals, and three points to applicants with elderly dependents. 129 E. Administrative Program Policies and Procedures Housing Assistance Pian (HAP) As required by Federal and State rules and requirements, this Housing Assistance Plan was drafted for approval by the County Commission to be used as a written guide for implementing CDBG and DRI program specific housing strategies. Including but not limited to Applicant intake procedures, maximum funding amounts, and specific program inclusions and exclusions. 2. Citizen Participation (See the County's Citizens Participation Plan) As required by specific program rules and requirements, public hearings will be held to provide information and discuss proposed activities to be undertaken, as well as address questions or concerns from the public. All public hearings and workshops shall be advertised in accordance with the appropriate funding agency (HUD, FDEO) requirements. 3. Conflict of Interest The adherence to the rules and regulations in regard to Conflict of Interest is mandatory. All Applicants that may have a business or familial relationship with a member of the County Commission, CATF, HRS, PA, or participating construction contractors must fully disclose this relationship on the Application and defiantly before a construction contract is executed. In addition, all Applicant names must be disclosed at the regular meeting of the Board of County Commission and the CATF as the application process proceeds and these names must be included in the minutes of both the County Commission and the CATF meetings. County Commission and CATF members must disclose any relationship with an Applicant and must abstain from any vote related to that Applicant. Any cases of conflict of interests must be made known at.a meeting of the County Commission. Before an Applicant with a potential or real conflict as described in 24 C.F.R.570.489 (h)(2), is given final approval for participation the County must notify FDEO in writing. Prior to the expenditure of housing grant funds, the County must receive written notification of FDEO's approval of the waiver of conflict of interest, in accordance with C.F.R. Section 570.489 (h)(4). If this process is not followed the County and/or the Applicant may be liable for returning the funds expended to the program. County employees that submit an application for rehabilitation assistance and who are involved in the decision making process related to the CDBG program or are involved in the financial approvals of this program must identify their conflict of interest at the time of application. 130 The Federal requirements are found in 24 CFR 85.36 (b) (3) and 24 CFR 570.489(h). The State of Florida requirements are found in Chapter 112.311 — 112.3143 of the Florida Statutes. A Conflict of Interest is defined as a relationship or circumstances whereby a person or organization exercises functions or responsibilities for funded activities through which they, their relatives, or know associates obtain or appear to obtain a financial benefit. Two types of conflicts are noted, those being beneficiary and procurement. 1. A beneficiary conflict of interest would involve any direct benefit, such as housing rehab, utility hook-up or fagade renovation. The conflict would occur when benefits are awarded to anyone with a role in the CDBG and or DRI program approval process, to include but not limited to, a member of a CATF, PA, County officials and Commission members. There are however exceptions to this rule which are explained in 24 CFR 570.611 (d). To request a waiver, the Applicant through the HRS and PA must be submitted in writing to the County for approval, who must then submit the request to FDEO for final approval. Any costs incurred prior to FDEO approval are unallowable. There are no retroactive waivers. . 2. A procurement conflict of interest exists if there appears to be a relationship between a funded activity and County officers, their employees or agents, any member of their immediate family or any organization that employs or is about to employ, any of the afore- mentioned individuals. This conflict covers all aspects of the procurement, from solicitation, to award, to administration to include the writing of the Applicant Selection Criteria and in the Priority of Assistance, evaluating proposals and negotiating terms. The affected person must not participate in the procurement process in any manner; the level of conflict is irrelevant. Any conflict or appearance of a conflict requires non - participation. A procurement conflict cannot be waived. 131 § 570.489 carry out specific activities which, in turn, generate payments to the fund for additional grants to units of gen- eral local government to carry out such activities. Program income in the revolving fund must be disbursed from the fund before additional grant funds are drawn from the Treasury for pay- ments to units of general local govern- ment which could be funded from the revolving fund. (3) A revolving fund established by ei- ther the State or unit of general local government shall not be directly fund- ed or capitalized with grant funds. (g) Procurement. When procuring property or services to be paid for in whole or in part with CDBG funds, the state shall follow its procurement poli- cies and procedures. The state shall es- tablish requirements for procurement policies and procedures for units of general local government, based on full and open competition. Methods of pro- curement (e.g., small purchase, sealed bids/formal advertising, competitive proposals, and noncompetitive pro- posals) and their applicability shall be specified by the state. Cost plus a per- centage of cost and percentage of con- struction costs methods of contracting shall not be used. The policies and pro- cedures shall also include standards of conduct governing employees engaged in the award or administration of con- tracts. (Other conflicts of interest are covered by § 570.489(h).) The state shall ensure that all purchase orders and contracts include any clauses required by Federal statutes, executive brdexs and implementing regulations. (h) Conflict of interest—(i) Applica- bility. (i) In the procurement of sup- plies, equipment, construction, and services by the States, units of local general governments, and subreoipi- ents, the conflict of interest provisions in paragraph (g) of this section shall apply. (ii) In all cases not governed by para- graph (g) of this section, this para- graph (h) shall apply. Such cases in- clude the acquisition and disposition of real property and the provision of as- sistance with CDBG funds by the unit of general local government or its sub - recipients, to individuals, businesses and other private entities. 24 CFR Ch. V (4-1-12 Edition) (2) Conflicts prohibited, Except for eli- gible administrative or personnel costs, the general rule is that no per- sons described in paragraph (h)(3) of this section who exercise or have exer- cised any functions or responsibilities with respect to CDBG activities as- sisted under this subpart or who are in a position to participate in a decision- making process or gain inside informa- tion with regard to such activities, may obtain a financial interest or ben- efit from the activity, or have an inter- est or benefit from the activity, or have an interest in any contract, sub- contract or agreement with respect thereto, or the proceeds thereunder, ei- ther for themselves orthose with whom they have family or business ties, during their tenure or for one year thereafter. (3) Persons covered. The conflict of in- terest provisions for paragraph (h)(2) of this section apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the state, or of a unit of general local government, or of any designated public agencies, or subrecipients which are receiving CDBG funds. (4) Exceptions: Thresholds requirements. Upon written request by the State, an exception to the provisions of para- graph (h)(2) of this section involving an employee, agent, consultant, officer, or elected official or appointed official of the state may be granted by HUD on a case-by-case basis. In all other cases, the state may grant such an exception upon written request of the unit of gen- eral local government provided the state shall fully .document its deter- mination in compliance with all re- quirements of paragraph (h)(4) of this section including the state's position with respect to each factor at para- graph (h)(5) of this section and such documentation shall be available for review by the public and by HUD. An exception may be granted after it is de- termined that such an exception will serve to further the purpose of the Act and the effective and efficient adminis- tration of the program or project of the state or unit of general local govern- ment as appropriate. An exception may be considered only after the state or unit of general local government, as 126 132 Ofc. of Asst. Secy., Comm. Planning, Develop., HUD appropriate, has provided the fol- lowing: (i) A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how the public disclosure was made; and (ii) An opinion of the attorney for the state or the unit of general local gov- ernment, as appropriate, that the in- terest for which the exception is sought would not violate state or local law. (5) Factors to be considered for excep- tions. In determining whether to grant a requested exception after the require- ments of paragraph (h)(4) of this sec- tion have been satisfactorily met, the cumulative effect of the following fac- tors, where applicable, shall be consid- ered: (i) Whether the exception would pro- vide a significant cost benefit or an es- sential degree of expertise to the pro- gram or project which would otherwise not be available; (ii) Whether an opportunity was pro- vided for open competitive bidding or negotiation; (iii) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted ac- tivity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (iv) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decisionmaking process with respect to the specific as- sisted activity in question; (v) Whether the interest or benefit was present before the affected person was in a position as described in para- graph (h)(3) of this section (vi) Whether undue hardship will re- sult either to the State or the unit of general local government or the person affected when weighed against the pub- lic interest served by avoiding the pro- hibited conflict; and (vii) Any other relevant consider- ations. (i) Closeout of grants to units of general local government. The State shall estab- lish requirements for timely closeout of grants to units of general local gov- § 570.489 ernment and shall take action to en- sure the timely closeout of such grants. (j) Change of use of real property. The standards described in this section apply to real property within the unit of general local government's control (including activities undertaken by subrecipients) which was acquired or improved in whole or in part using CDBG funds in excess of the threshold for small purchase procurement (24 CFR, 85.36, "Administrative Require- ments for Grants and Cooperative Agreements to State, Local and Feder- ally Recognized Indian Tribal Govern- ments"). These standards shall apply from the date CDBG funds are first spent for the property until five years 'after closeout of the unit of general local government's grant. (1) A unit of general local govern- ments may not change the use or planned use of any such property (in- eluding the beneficiaries of such use) from that for which the acquisition or improvement was made, unless the unit of general local government pro- vides affected citizens with reasonable notice of and opportunity to comment on any proposed change, and either: (1) The new use of the property quali- fies as meeting one of the national ob- jectives and is not a building for the general conduct of government; or (ii) The requirements in paragraph (j)(2) of this section are met. (2j If the unit of general local govern- ment determines, after consultation with affected citizens, that it is appro- priate to change the use of the prop- erty to a use which does not qualify under paragraph (j)(1) of this section, it may retain or dispose of the property for the changed use if the unit of gen- eral local government's CDBG program is reimbursed or the state's CDBG pro= gram is reimbursed, at the discretion of the state. The reimbursement shall be in the amount of the current fair market value of the property, less any portion of the value attributable to ex- penditures of no.n-CDBG funds for ac- quisition of, and improvements to, the property, except that if the change in use occurs after grant closeout but within 5 years of such closeout, the unit of general local government shall 127 133 INDIAN RIVER COUNTY HOUSING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONFLICT OF INTEREST FORM FFY-2017 PURPOSE: CDBG regulations require Conflict of Interest identification between the Board of County Commissioners (BOCC), Citizens Advisory Task Force (CATF) members, and applicants seeking to utilize CDBG funding for housing rehabilitation assistance. The adherence to the rules and regulations in regard to Conflict of Interest is mandatory. All Applicants that may have a business or familial relationship with a member of the County Commission, CATF, Housing Rehabilitation Specialist (HRS), Program Administrator (PA), or participating construction contractors must fully disclose this relationship on the Application... Applicant names must be disclosed at the regular meeting of the Board of County Commission and the CATF as the application process proceeds and these names must be included in the minutes of both the County Commission and the CATF meetings. County Commission and CATF members must disclose any relationship with an Applicant and must abstain from any vote related to that Applicant. County employees that submit an application for rehabilitation assistance and who are involved in the decision-making process related to the CDBG program or are involved in the financial approvals of this program must identify their conflict of interest at the time of application. Any cases of conflict of interests must be made known at a meeting of the County Commission. Before an Applicant with a potential or real conflict as described in 24 C.F.R.570.489 (h)(2), is given final approval for participation the County must notify FDEO in writing... If this process is not followed the County and/or the Applicant may be liable for returning the funds expended to the program. CONFLICT OF INTEREST DEFINITIONS: The Federal requirements are found in 24 CFR 85.36 (b) (3) and 24 CFR 570.489(h). The State of Florida requirements are found in Chapter 112.311 — 112.3143 of the Florida Statutes. A Conflict of Interest is defined as a relationship or circumstances whereby a person or organization exercises functions or responsibilities for funded activities through which they, their relatives, or know associates obtain or appear to obtain a financial benefit. Two types of conflicts are noted, those being beneficiary and procurement. 1. A beneficiary conflict of interest would involve any direct benefit, such as housing rehab, utility hook-up or fagade renovation. The conflict would occur when benefits are awarded to anyone with a role in the CDBG and or DRI program approval process, to include but not limited to, a member of a CATF, PA, County officials and Commission members. There are however exceptions to this rule which are explained in 24 CFR 570.611 (d). To request a waiver, the Applicant through the HRS and PA must be submitted in writing to the County for approval, who must then submit the request to FDEO for final approval. Any costs incurred prior to FDEO approval are unallowable. There are no retroactive waivers. 2. A procurement conflict of interest exists if there appears to be a relationship between a funded activity and County officers, their employees or agents, any member of their immediate family or any organization that employs or is about to employ, any of the afore -mentioned individuals. This conflict covers all aspects of the procurement, from solicitation, to award, to administration to include the writing of the Applicant Selection Criteria and in the Priority of Assistance, evaluating proposals and negotiating terms. The affected person must not participate in the procurement process in any manner; the level of conflict is irrelevant. -Any conflict or appearance of a conflict requires non -participation. A procurement conflict cannot be waived. 134 INSTRUCTIONS: Each member shall review the applicant list found below. Members shall place their initials next to any applicant where a real and/or perceived conflict does or may exist. Where no conflict(s) exist, no initials are required. Members shall certify the completion of "EXHIBIT 1: AMENDED" via their printed name and date. Please sign next to your printed name EXHIBIT 1: AMENDED INDIAN RIVER COUNTY CDBG APPLICANT LIST APPLICANT NAME Angela R. Young Helen Ausby Theda Holland Dawn Womack Larry/Sally Grayam Khawndice Colley Luz Marina Leon Brian/Robin Danforth **Sharon Schalm (Retired County Employee) Cozetta Brown Irma/Jimmy Williamson Nickey Mills Deloris Morgan Sabrina Hill Gwendolyn McNeal Lola Huston **Terrence Lee (current county Employee) Ethel Mae Brown Patricia Jordan Patricia Leroy Amanda Graham APPLICANT ADDRESS 428136th Ct.; Vero Beach 32967 4747 35th Ave.; Vero Beach 32967 116615th Ave. SW; Vero Beach 32967 155 47th Ave.; Vero Beach 32968 2143 2nd Ave. SE; Vero Beach 32962 4269 36th Court; Vero Beach 32967 855 35th Ave.; Vero Beach 32960 1465 20th Ct. SW; Vero Beach 32962 7866 104th Ave.; Vero Beach 32967 4680 38th Ct.; Vero Beach 32967 4015 46th St.; Vero Beach 32967 4190 39th Dr.; Vero Beach 32967 1056 9th St SW.; Vero Beach 32962 434 20th PI. SW; Vero Beach 32962 4200 46th PI.; Vero Beach 32967 4595 41st Ave.; Vero Beach 32967 403141st Square; Vero Beach 32967 4616 34th Ave.; Vero Beach 32967 3456 44th St.; Vero Beach 32967 4470 34th Dr.; Vero Beach 32967 425 15th Pl. SW; Vero Beach 32962 Completed By: Commissioner Printed Name Date: COMMISSIONER INITIALS 135 EXHIBIT A INDIAN RIVER COUNTY CDBG-HR HOUSING ASSISTANCE PLAN (EXCERPT.- PAGES 38-40) H. Bidding Bidding of potential CDBG and DRI units is conducted by the HRS in conjunction with the County Procurement/Purchasing Department. Applicants review the pre -approved list of eligible contractors before their cases are sent out for bids. Applicants have the right to remove any contractor(s) from the list of prospective bidders for their unit, as long as the removal request is based on non-discriminatory, non -bias, or other non -subjective reasoning and at least three (3) eligible contractors are allowed to bid. The Applicant must be willing to justify the removal of contractor(s) from the bidding list. Applicants may also request additional contractors as bidders. If these Applicant - requested contractors submit the Contractor Application and are approved by the PA and are otherwise eligible, they may be added to the bidders list and bid on the housing rehabilitation work. The HRS will make maximum effort to ensure participation by minority and/or Section 3 owned contracting firms. Under CDBG and DRI, the HRS shall qualify and recommend all contractors and other necessary vendors (lead based paint, asbestos, title search, mold, appraisal, land survey, environmental, etc.) for work the HRS recommends or the program requires on eligible units. In these cases, the County policies shall govern the qualifying and award process, including this HAP. No housing unit owner, occupant, or immediate relative of the same, either personally or corporately, shall serve as a contractor or sub -contractor to be paid with CDBG funds for the rehabilitation of said building, nor shall they be paid for their own labor with CDBG funds for the rehabilitation of said building. A notice is sent via email, fax or U.S. Mail to each eligible bidder to inform them of the job. Bidding notices will be posted at primary governmental buildings to the maximum practical extent. Advertising for individual jobs will be conducted as necessary but will not exempt contractors form the requirement that they must be pre -qualified. 1. Notification to Bidders (NTB): The HRS or assigned Housing Staff will notify previous program approved Contractors of the availability of the work order and establish a date for the pre-bid conference and bid submission deadline. Bids are opened in the public at the designated time and bid tabulation is prepared. 2. Pre -Construction Meeting: An onsite meeting will be arranged between the homeowner, the approved Contractors and the HRS to review the scope of work and site considerations. This meeting will also serve to allow for Contractor and homeowner introductions and questions. Any questions that arise from the onsite meeting must be submitted in writing to the HRS who is required to answer the question in writing and submit it to all approved present Contractors. Questions may not be answered less than seventy-two (72) hours prior to the established bid submission date. Each contractor MUST attend this pre-bid conference held at the approved unit to be rehabilitated or inspect the house under the Applicant's supervision. Failure to do so will result in automatic rejection of his/her bid(s) for the unit(s). 3. Bid Submission and Award Recommendations: Bids will be submitted on the date and time established in the Notification to Bidders advertisement and awarded in compliance with the HAP requirements and the terms set forth in the NTB advertisements. Sealed bids will be opened at a public bid opening. The HRS will generally recommend that the contract be awarded to the lowest responsible bidder within plus or minus fifteen percent (15 %) of the cost estimate. Bidding procedures will adhere to County purchasing policy. Bids below the fifteen percent (15%) threshold will be reviewed and are not automatically disqualified. minus ten percent (10%) contingency will be assessed for all Section 3 and/or W/MBE firms at the bid opening to provide incentive, opportunity and encourage the participation of such established business types in accordance with' HUD requirements. All bid awards will be made available to the participating Contractors and homeowners he PA reserves the right to reject any and all bids and to award in the best interest of the Applicant and the C�ounty the Applicant must approve the bid award prior to signing contracts. �No contractor—will-be aallowed-to have more than two (2)jobs pe_r-bidrourid , with a maximum award of three (3) jobs under construction at one time without consent of the PA unless: a. The anticipated date of commencement is after the scheduled and estimated date of completion of current jobs; or b. The contractor has demonstrated, through past performance, his/her ability to satisfactorily complete multiple contracts in a timely manner thereby causing no impact on project and program completions. This rule may be waived by the County Commission if it is determined that there is an inadequate pool of qualified bidders, if the other bids are excessive, or if other extenuating circumstances arise. 136 0 N 00 N 0 ;7I r M A ct p O v o n O - O d O a (UiH) MS id IPOZ �E� �" w° .M O q o°0 0 CO o CQ O 00-0 M 6 N M e c0 O 00 M 00 s00 C a co czo 0 0 CRO a O O O °o '3S aAVPuZ EbTZ F '0O O O ° O p x m o °o t� t" (LUUAUID) CG t\ \O LO N O O p r �O o r pa Cl c3 cn C7 fR \.d00 00 � a t d O (Aoda'j) .1(i111K oGvfi co E° p v O m O O O O v a P� O O a0 .r M m N 00 M M r. co IGn- rw M 00 M yj a M �y U, Efr ER .�4 O N V b -. °j `�- N '" 0 00 00 � cs (UOST-Uelll!m) is u}9t, Slob F; t- O 0 o° m 00 O - 00 00 00 � M � -1° LO � a �D a4 C U Ch G V N N lY�'I 0 0-4 W t9 "m t u H 'd a ° a p Vl ,� Z A N y 't10 EU C 0 CC1 W a° %1 y A O 0 oA 0 N 00 N 0 ;7I r M A Indian River County Board of County Commissioners December 15, 2020 Community Development Block Grant Approval of Applicant list and 2nd Set of Housing Rehab Bids CDBG Applicant List • Review for Real and/or Perceived Conflict of Interest Per CDBG rules • January 10, 2020 - Reviewed by Citizens Advisory Task Force (CATF) • February 18, 2020 - Reviewed by BCC • Request for Newly Elected BCC members to review and publicly acknowledge if a Real and/or Perceived Conflict of Interest Exists • Guardian Community Resource Management (County's hired CDBG Grant Administration Consultant) to provide overview of what constitutes a conflict of interest p 7-/1 Recommendation — Applicant List Staff recommends that the new members of the Board of County Commissioners: 1. Review the applicant ranking list; 2. Publicly acknowledge if there is a conflict of interest between any BCC member and any of the applicants; and 3. Complete the attached Conflict of Interest Form and provide to staff after the meeting. / e7-or CMG -Rehab Applicant Ranking ist `FINAL RANK Tots!,1&! 1 ts I'iwtlon Received ons " A IicanY Name s 1 31 10/30/19 @ 2:59 Larr JSAlly.Grayam 2 30 10/30/19 @>1i31- Patrrcia Leroy 3 28 10/28/19 @ 4:32 Theda Holland 10/30119.' 2:34 Amanda Graham 5 23 :10/24/19 @ 3:23 Sabrina Hill 10/18/19 @ 10:43 Irma%Jimmy Williamson 7 20 10/23/19 @ 3:43. Helen Ausby Sharon Schalm la'et��ea cou�rty,EmPioyee)' 9 15 10/9/19 @ 9:26 Angela R. Young 10 .. 15 10/1$/19. @ 2:13 hickey MITIS 11 75 10/22/19 @ 12:59 Deloris Morgan 12 a 15 10%25/19 @ 4:14, Gwentlolyn McNeal, 13: 15 10/29/19 @ 10:25 Dawn Womack 14 1510/30/19 @ 9:42 Ethel Nlae'Brown, 15, 13: 10/7/19 @ 10:36 Brian/Robin Danforth. 16 8 0/19 @10.-47L 06wndice Colley 17 .8 10/29/19. @ 4:50 Terrence Lee (C.m .t co.nyx ploye.) 18 5 11'99"@,rLuz'Mann Peon: 19 5 10/30/19 @ 11.27 Ratd6aJordan' 20, ,, 0 10/8/19 @ 2.08[ Coietta Brown Recommendation — Applicant List Staff recommends that the new members of the Board of County Commissioners: 1. Review the applicant ranking list; 2. Publicly acknowledge if there is a conflict of interest between any BCC member and any of the applicants; and 3. Complete the attached Conflict of Interest Form and provide to staff after the meeting. / e7-or Rehabilitation Bids — Round 2 • CDBG Housing Assistance Plan generally requires submitted bids to be ranked by price and that bids be awarded to the lowest responsible bidder within +/-15% of pre-bid cost estimate • Exceptions for Minority Owned Businesses and Women Owned Businesses (MBE/WBE) • No contractor awarded more than 2 bids per round • Three of the four projects (4015 46th Street, 2143 2nd Avenue SE, and 434 20th Place SW), consultant recommends the County approve the lowest responsible bidder (MBE/WBE Contractor in one case) • One remaining project (4470 34th Drive) the consultant recommends the bid be awarded to the second lowest bidder (preference as a MBE/WBE contractor) /37-3 INDIAN RtVEA COUNTY _ 'PURCAIASI N6 DIVISION_ R:In 1?thSYroM�l'n0 <inPrh. Pl. ;{'1Mrn <-T):.2(a:jla U Y. BID TABULATION _-- ....__. _ 7---77 . .... _... naoPAufjixi _ Time v (Yet(A)er 20.2020 2:00PlN •`t' : 64 Cr .. CIM -0004)2 Gomm Dev. cY COBOAPnos e•rArarin:" W.; :�' �' <, ''.;. .." Gt ndti,'id 7'vf#I .., Grniid.Bid Tat&1._ ,�= 6Kd Bilt Pont aIAL... 0In6dMiii:Tdta1, ... •:••i A211Develupment;.L[:C`. J69-8,45-00 532:5v)n.00 861:,7oo.00 Sl38880.on nelnll`oz Builden, Ine: $69 3 >':ptiAt ,422) W,7714.00(33,000 $68,652.00(Q,7b7). 549.444.00G,.14%)' KibC,onsuvetion S6B.6E2$;o0 1.na¢?= 333yE"t£tz.on{go'a,4,,:;=B-;,loo.00'JIMiq�::gzs) � _ � /' E , $9 �� 3 3 f? k3A 9 3 N ,§k&%Ir �? ,R„ifi(bSE t'•M!%iRSa• �.� 1 Yr1i[e 3 Low Bid: kI];-$68.688x)6 -12111-32,700200 :120-61;700.00 ;128-38,880.00 IZl'(t U711C11{IC(I Bl(i: KIII-V,8,688 Klfl-33,882 (yi, p9al A2B-61 ?90).21)0 A2B•3B tl£In.pn 'tPr.r;:ijj /37-3 Recommendation - Bids Staff recommends that the entire Board of County Commissioners review the Bid Tabulation and approve the following bids; 1. Irma and Jimmy Williamson (4015 46th Street, 32967) to Kib Construction for the bid amount of $68,688.00; 2. Patricia Leroy (4470 34th Drive, 32967) to Kib Construction for the bid amount of $33,882.00; 3. Larry and Sally Grayam (2143 2nd Avenue, 32962) to A2B Development, LLC for the bid amount of $61,700.00; and 4. Sabrina Hill (434 201h Place SW, 32962) to A2B Development, LLC for the bid amount of $38,880.00. 1 ,774-4 IQ61 Departmental INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason E. Brown, County Administrator THROUGH: Tad Stone, Director Department of Emergency Services FROM: Maria Resto, Emergency Services Manager DATE: November 16, 2020 SUBJECT: Approval of Renewal of the 800 MHz/P25 Communications System Infrastructure Maintenance Contract with Communications International, Inc. It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: Since the completion of the 800 MHz radio system project in 1996, Communications International Inc., the factory -certified regional service partner of the manufacturer, has provided the daily maintenance for the radio system. On March 1, 2011, the Board designated Communications International, Inc. as the County's Sole Source Provider for the 800 MHz Communications System Service. To guarantee continuity of essential services, the County requires Communications International, Inc. to have certified service technicians available twenty-four (24) hours a day for immediate repairs. Communications International is the only regional vendor qualified to perform the maintenance and repairs. The approved contract for FY 2015/2016 (Contract Number CI -10-146) provided for renewal or extension of the contract in one (1) year increments for a total of five (5) years upon mutual consent of the parties. This base contract for services expired on September 30, 2020, and the proposed FY 2020/2021 contract renewal represents extension number four (4) of the original contract. The terms and conditions of the proposed contract will remain the same as the previous one with increases/decreases in annual maintenance costs only due to additional equipment for the P25 Project and South Urban Consumer Price Index (CPI) adjustments. FUNDING: The South Urban Region CPI is used to annually adjust the cost of the maintenance and service agreement. The CPI for FY 2020/2021 is 1.90%. 138 The increase due to the CPI adjustment is of $6,246 and the increase due to additional equipment for the P25 Project, including some of the equipment for the new tower site, is of $8,657.52 The proposed FY 2020/2021 maintenance contract for the communication system backbone infrastructure maintenance totals .$343,640.16 and is to be paid through monthly invoices. FY 2019/2020Maintenance Agreement $328,736.64 FY 2020/2021 Proposed Maintenance Agreement $343,640.16 Funding for the communications service agreement is a planned expenditure and is included in the FY 2020/2021 Communications/Emergency Services (001-107) budget in the General Fund. Account Name Account Number Amount Communications/Emergency Services/Maintenance- Other Equipment 00110719-034690 $343,640.16 RECOMMENDATION: Staff recommends the Board approve the renewal of the 800 MHz/P25 Communications system Master Service Agreement with Communications International, Inc. ATTACHMENTS: 1. Master Service Agreement (Contract Number CI -10-146) 2. Renewal Agreement FY 2020-2021 3. Backbone FY 2020-2121 Maintenance Cost Summary 4. CPI Calculation Letter 139 RENEWAL OF THE 800 MHZ/P25 COMMUNICATIONS SYSTEM INFRASTRUCTURE MAINTENANCE CONTRACT WITH COMMUNICATIONS INTERNATIONAL, INC. This Renewal of the 800 MHz/P25 Communications System Infrastructure Maintenance Contract (Contract) is entered into this day of December, 2020 by and between Indian River County, a political subdivision of the State of Florida (County) whose address is 1801 27th Street, Vero Beach, FL 32960 and Communications International, Inc., a Florida corporation, (CII) whose address is 4450 US Highway 1, Vero Beach, FL 32967 and agree as follows: WHEREAS, Communications International Inc., has provided the daily maintenance for the Emergency Services radio system ince the completion of the 800 MHz radio system project in 1996; and WHEREAS, on March 1, 2011, the Board designated CII as the County's Sole Source Provider for the 800 MHz Communications System Service as they are the only regional vendor qualified to perform the maintenance and repairs on the system; and WHEREAS, the Board approved a contract for FY 2015/2016 (Contract Number CI -10-146) which provided for renewal of the Contract in one (1) year increments for a total of five (5) years upon mutual consent of the parties. WHEREAS, the terms and conditions of the Contract will remain the same except for an increase in annual maintenance costs due to additional equipment for the P25 Project and South Urban Consumer Price Index (CPI) adjustments. WHEREAS, the parties are mutually satisfied with the terms of the Contract. NOW THEREFORE, in consideration of the premises and other good and valuable consideration, the receipt whereof is hereby acknowledged, the parties agree as follows: 1. The above recitals are true and correct and are adopted by reference herein. 2. The Contract is hereby renewed and extended until September 30, 2021, nunc pro tunc September 30, 2020. 3. The South Urban Region CPI used to annually adjust the cost of the maintenance and service agreement for FY 2020/2021 is 1.90%. 140 4. The increase due to the CPI adjustment is $6,246 and the increase due to additional equipment for the P25 Project, including some of the equipment for the new tower site, is $8,657.52. 5. In consideration of the above increases, the FY 2020/2021 maintenance Contract for the communication system backbone infrastructure maintenance totals $343,640.16 and is to be paid through monthly invoices. 6. The remaining terms and conditions of the Contract shall remain unchanged. IN WITNESS WHEREOF, the parties have executed this Renewal of Contract as of the day and year first written above. ATTEST: Jeffrey R. Smith Clerk of Court and Comptroller M Deputy Clerk Approved as to form and legal sufficiency William K. DeBraal Deputy County Attorney COMMUNICATIONS INTERNATIONAL, INC. By: Printed Name: Title: BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY By: Joseph E. Flescher, Chairman. BCC Approved: Approved: Jason E. Brown County Administrator Witness Witness 141 £ k E C14 � 0 co CD C*4 0 k � E E 2 0 0 . ■ k§°» co co G« k Cl)§ 00¥ a e w A / q O m 2$ g E cwa¥ewaww Mme_______ _ J 2 0 N � � . � 0CL § $_ 2 » $E = o { \ \ } / / \ a ƒ k _ ®! o)a j\k \ ] \ o§ @ o e z LL o JA N � � WAN ,IU 0MIMUNICATIONS INTERNATIONAL, INC. 4450 US Highway i t Vero Beach, Florida 32967 o Telephone: (772) 569-5355 a Fax (772) 567-2292 October 20, 2009 Jason E. Brown, Director Management and Budget 1801 27', Street Building A Ref: Indian River County Radio Maintenance Contract No. CII -05-818 Dear Mr. Brown: A problem exist with the referenced contract in paragraph 3.0 which has to do with the formula used to determine the Consumer Price Indcx (CPI) in calculating the annual rate increase and/or decrease. CII would like to propose a change to the verbiage in the existing contract with intent to remove any ambiguity and provide a predictable CPI for our contract in the early part of each year. This will allow Indian River County to budget the maintenance contract in preparation for the upcoming year. The present contract IanQuaze is: The basis for this extension will be the consumer price index (CH) for all urban consumers of the Bureau of Labor Statistics South Urban most recent publication prior to contract renewal The adjustment factor used to create price adjustment up.or down for each unit price proposed is as follows: Previous 12 month CPI-USouih Urban = CNA, ustment Current year CPI -U South Urban Pronosed contract laneuaQe: Use the Bureau of Labor Statistics webb site Ihtto Avmv-.bl eov/cpilho:ne htm) 1. Select the "South Urban" region of the U.S. map. 2. Select the "More Formatting Options" 3. Select the "12 months Percent Change" 4. Select "Retrieve Data" 5. Scroll down to the current year and select the "Feb" number 6. This number will be used as a multiplier for the recent year total of the maintenance contract This percent number is a 12 month percent change for the "South Urban" over the last 12 months as reflected in February. Please call me to discuss this matter should you desire. If you are in agreement let me know and we.wiIl issue an amendment to the referenced contract. ' Sincerely, Robert Wm Stork Owner/CLO 143 DEPARTMENTAL INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason Brown, County Administrator THROUGH: Tad Stone, Director Department of Emergency Services FROM: Maria Resto, Emergency Services Manager DATE: November 30, 2020 SUBJECT: Approval of Renewal of the Public Safety Communications System FX Software Services Agreement It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: On August 9, 2016, the Board of County Commissioners approved the public safety radio system P25 Migration Project. During the migration period, the county will be operating both the EDACS and P25 radio systems concurrently to maintain a public safety level of service, stable operations, and functionality until completion of the project. An integral part of the EDACS and P25 system is the FX Software. On September 11, 2018, the Board of County Commissioners approved Communications International as a sole source for the public safety radio system FX Software Services. The FX Software provides enhancements and corrections to public safety EDACS and P25 backbone and radio components. It also assures the County that any new generation radios, hand-held or mobile units, would seamlessly integrate into our communication network. The contract provided for renewal. or extension of the contract in one (1) year increments for a total of five (5) years upon mutual consent of the parties. This base contract for services expired on September 30, 2020, and the proposed FY 2020/2021 contract renewal represents extension number two (2) of the original contract. FUNDING: The proposed FY 2020/2021 FX Software agreement will cover all necessary upgrades for the P25 system. The increase in rate for FY 2020/2021 is due to the transition from the EDACS system to the P25 system, which is software -driven. The EDACS system will be covered under the same agreement at no charge until the EDACS system is taken out of service. 144 FY 2019/2020 FX Software Agreement $95,000 FY 2020/2021 Proposed Agreement $126,320.40. The FX Software is a budgeted expense and funds are available in the General Fund/Communications-Emergency Services/Computer Software (00110719-035120) account. Account Name Account Number Amount Communications -Emergency Services/Computer Software 00110719-035120 $126,320.40 • COMMUNICATIONS INTERNATIONAL An Employee Owned Company Communications International 4450 US Highway 1 VERO BEACH, FL 32967 Bill to IRC Emergency Services - EOC Emergency Services Dept Radio Systems Manager 4225 43rd Avenue VERO BEACH, FL 32967 IRC Emergency Services - EOC For Oct 1 st 2020 to Sept 30th 2021 Quotation Page 1 of 1 Quotation ID 000011436 Date 09/21/2020 Expiration date 10/21/2020 Customer C000952 Terms N30 Reference Requested By Salesperson Jeffery L Willingham Delivery address IRC Emergency Services - EOC Emergency Services Dept Radio Systems Manager 4225 43rd Avenue VERO BEACH, FL 32967 Line Item Description Quantity Price Discount Net Price Extended Price MASS-BSN6J P25NIDA Software Services - 1 Year 1 126,320.40 0% 126,320.40 126,320.40 Order Acceptance - Please sign below Subtotal $126,320.40 Sales tax $0.00 Signature Total $126,320.40 Printed name Date Not an Invoice — Do Not Pay By signing this quotation and/or submitting a purchase order pursuant to this quotation you acknowledge that you have read and agree to be bound by Communications International, Inc.'s terms and conditions of sale, service, and technical support. Orders may be subject to shipping & handling charges. All warranties are manufacturer's warranties. Terms and Conditions: www.ask4ci.com/termsandconditions 146 Indian River County, Florida Solid Waste Disposal District Board Memorandum Date: December 4, 2020 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Prepared By: Hirrianshu H. Mehta, PE, Managing Director, Solid Waste Disposal District Subject: CCNA-2018 Work Order No. 10 to Geosyntec for Annual Permit Compliance Monitoring and Reporting for 2021 Descriptions and Conditions: The Solid Waste Disposal District (SWDD) landfill operation is a highly regulated activity, which requires environmental compliance documentation in accordance with several different permits. Many of the compliance reports are prepared and certified by a third -party professional engineer. This agenda item requests authorization to engage the engineering firm of Geosyntec Consultants (Geosyntec) to prepare and seal the following reports: 1. Semi-annual and annual reports to assess the characteristics of ground and surface water at the site generated by the Class I landfill in accordance with the site's landfill permits. 2. Quarterly Assessment monitoring and reporting for the Class I landfill, and Construction and Demolition (C&D) Debris Disposal Facility. 3. Annual reports required by the site's Title V air quality permit, including the annual statement of compliance, the annual operating report, semi-annual monitoring report, and .the annual landfill gas sulfur content test. 4. Landfill Gas Migration Monitoring 5. Multi -Sector General Permit In addition, a general technical assistance and permit compliance phase is included, as SWDD often requires engineering, technical, and construction services assistance in connection with annual facility upgrade, compliance,. and operations. Analysis: Geosyntec has prepared CCNA-2018 Work Order No. 10, provided in Attachment 1, for engineering services detailing the scope of work, budget; and schedule for each of the phases. The fees to be paid by SWDD for 147 the execution of this work authorization are in accordance with the engineer's continuing consulting . services master agreement. The phases are listed below, showing the expected completion dates and their estimated fees. PHASE DESCRIPTION DUE DATE AMOUNT Phase 1 Project Management/Meetings January 1, 2021— $ 27,212.80 December 31, 2021 Phase 2 Semi -Annual Water Quality Sampling &Reporting March 2021 & September2021 $ 48;399.70 March 2021, June 2021, Phase 3 Quarterly Assessment Monitoring & Reporting September 2021, and $ 65,571.40 December 2021 Phase 4 Title V Permit Compliance Monitoring March — December 2021 $ 20,922.00 Phase 5 General Technical Assistance January 1, 2021— $ 24,701.00 December 31, 2021 TOTAL (Lump Sum) = $186,806.90 Funding: Funding for the SWDD Annual Permit Compliance Monitoring and Reporting is budgeted and available in the Engineering Services account in the SWDD Landfill Fund, which is funded from SWDD assessments and user fees. The account has a total budget of $415,000 for the 2020/2021 fiscal year. Description Account Number Amount Engineering Services 41121734-033130 $186,806.90 Recommendation: Solid Waste Disposal District (SWDD) staff recommends that its Board approve the following: a) Approve CCNA-2018 Work Order No. 10 with Geosyntec for $186,806.90 to provide engineering services related to the SWDD Annual Permit Compliance Monitoring and Reporting. b) Authorize the Chairman to execute the same, as presented. Attachment (s): CCNA-2018 Work Order No. 10 - Geosyntec 148 CCNA2018 WORK ORDER —10- 2021 PERMIT COMPLIANCE MONITORINGAND REPORTING This Work Order Number –10— is entered into as of this_ day of_____, 2020, pursuant to that certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17th day of April, 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Geosyntec Consultants, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit A (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: By: Jim Langenbach, P.E. Title: Vice -President BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: Joseph E. Flescher, Chairman BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: . Approved: Approved as to form and legal sufficiency: Deputy Clerk Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney 149 Geospte& consultants Mr. Himanshu H. Mehta, P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach, Florida 32968 Subject: Proposal to Provide 2021 Compliance Monitoring, Reporting and Other Technical Support Services Class I Landfill and C&D Debris Disposal Facility Indian River County Landfill Facility Vero Beach, Indian River County, Florida Dear Mr. Mehta: 1200 Riveiplace Boulevard, Suite 710 Jacksonville, Florida 32207 Pa 904 858.1818. www.geosyntec.com 4 December 2020 Geosyntec Consultants, Inc. (Geosyntec) is pleased to submit this letter proposal to the Indian River County (IRC) Solid Waste Disposal District (SWDD) to provide professional services supporting the operation of the Class I landfill and Construction and Demolition (C&D) debris disposal facility at the IRC Landfill (IRCL) site located in Vero Beach, Indian River County, Florida. The proposal presents the scope of work, schedule, and budget estimate for the compliance monitoring, reporting and other technical support services related to the operation of the solid waste disposal facilities in 2021. Geosyntec has prepared this proposal (professional services as Exhibit A of CCNA-2018-WO No. 10, pursuant to that certain Continuing Contract. Agreement for Professional Services, dated 17 April 2018 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Geosyntec ("Consultant"). The remainder of this proposal presents: (i) project background; (ii) proposed scope of services; (iii) schedule; and (iv) budget estimate. PROJECT BACKGROUND The IRCL site is located south of Oslo Road, west of Range Line Road (74th Avenu6) and east of Interstate 95 in Section 25, Township 33 South, Range 38 East in Indian River County, Florida. The IRCL site occupies 276 acres, with approximately 141.5 acres permitted for Class I disposal, /JL20060 2021 Compliance Monitoring Proposal 150 19 acres is comprised of Cell 1 C&D debris disposal facility, and 2.5 acres consists of a C&D debris recycling facility. The Class I landfill currently accepts both Class I waste and C&D debris for disposal under the Florida Department of Environmental Protection (FDEP) Construct and Operate Permit Modification Nos. 0128769 -026 -SC -IM and 0128769 -027 -SO -MM, dated April 2, 2018 (Class I Permit). The C&D debris disposal facility operates under FDEP Permit No. 0128769 -025 -SO - 24, dated July 13, 2017 (C&D Permit). Semi -Annual Water Ouality Compliance Monitoring and Reporting The Water Quality Monitoring Plan (WQMP) for each of the IRCL facilities permits (which is listed as Appendix 3 of each permit) indicates that groundwater and surface water quality monitoring are required. Semi-annual sampling of the Class I landfill and C&D debris disposal facility groundwater monitoring wells shall be conducted in January and July 2021. The samples collected from the Class I landfill and C&D debris disposal facility monitoring wells shall be analyzed for the routine monitoring parameters listed in Section II.3 (Class I Permit) and Paragraph 8 (C&D Permit) of the WQMP, respectively, as required by paragraphs 62- 701.510(5)(c) & (7)(a) and 62-701.730(8)(d), Florida Administrative Code (F.A.C.). Samples from one surface water monitoring site (SW -2) shall be collected semi-annually in January and July, if water is discharging from the stormwater pond. The samples, if collected, shall be analyzed for the list of parameters listed in Section III.2 of the Class I Landfill WQMP, as required by paragraphs 62-701.510 (5)(d) and (7)(b), F.A.C. Geosyntec will perform the field sampling activities, and the analytical testing will be conducted by ENCO Laboratories (ENCO) of Orlando, Florida, the analytical laboratory contracted with, and direct bill to, SWDD. The results of the annual and semi-annual water -quality monitoring events are to be reported to FDEP within 60 days of receipt of analysis from the laboratory. Ouarterly Assessment Monitoring for the C&D Debris Disposal Facility Geosyntec understands that results of routine sampling of C&D debris disposal facility groundwater monitoring well (MW -21 S) in January 2017 indicated exceedances of benzene and sodium groundwater cleanup target levels (GCTLs). As a result, SWDD was requested by FDEP to initiate evaluation monitoring in accordance with subsection 62-701.510(6), F.A.C. Pursuant to this request SWDD installed one groundwater monitoring well (MW -49S) in July 2017. These and other wells (MW -21S, MW -33S, MW -35S, MW -40S, MW -49S, MW -50S, MW -51S, and MW -52S) and seven surface water (SW) Lateral Canal (LC) sample sites (SW -LCI, SW- LC2, SW7LC3, LC-SW4, LC-SW5, LC-SW6, and LC-SW8) have been sampled quarterly from July 2017 to October 2020 under an evaluation monitoring program with FDEP. However, in /JL20060_2021 Compliance Monitoring Proposal 151 correspondence dated 14 October 2019 from FDEP to SWDD, the FDEP approved SWDD's request to replace the evaluation monitoring of the eight groundwater wells and surface water sample sites with quarterly assessment monitoring and with the addition of other parameters (arsenic, benzene, naphthalene, and other semi -volatile organic compounds [VOCs]) to the suite of parameters to be analyzed for at these wells. The FDEP also requested sampling of additional surface water sites in the Lateral C Canal for the purpose of establishing background water - quality conditions. Therefore, in 2020 Geosyntec working on behalf of SWDD sampled all seven surface water sites except for April 2020 where the FDEP agreed to a reduction to three locations. The reduction to three surface water sampling locations was a one sampling events approval and the total number of surface water sampling locations is assumed to be seven for the 2021 sampling events. However, Geosyntec will work with FDEP to reach an agreement on the optimal surface water sampling locations during the 2021 monitoring program in order to provide overall cost savings to the County. Therefore, in addition to the semi-annual sampling of the C&D debris disposal facility monitoring wells in January and July 2021, these nine wells and seven surface water sample sites will also be sampled in April and October 2021 as part of the 2021 compliance monitoring and reporting program. Geosyntec recently (in December 2020) conducted supplemental groundwater assessment in the vicinity of C&D debris disposal facility. This program might be amended based on the results of the supplemental assessment. Quarterly Assessment Monitoring for the Class I Landfill A comment letter from FDEP dated 6 May 2020 provided comments regarding the results of the January 2020 Semi -Annual Water Quality Monitoring Report for the Class I landfill. FDEP provided notification to SWDD to initiate evaluation monitoring at all monitoring wells with detected exceedances above applicable groundwater cleanup target levels (GCTLs) for pH, ammonia, chloride, sodium, total dissolved solids (TDS) and arsenic. Geosyntec provided a response to comments (RTC) letter to the FDEP comment letter on 28 May 2020 which focused on the long-term trends with the dataset available from the FDEP Water Assurance Compliance System (WACS) database and requested a reduction of evaluation monitoring locations from 25 locations (as originally requested by the FDEP in the 8 May 2020 letter) to four (4) locations (specifically downgradient of MW -3S, MW -145, MW -44S and MW -441). FDEP approved this request in a letter dated 14 August 2020 and the 90 -day evaluation monitoring period was initiated on 17 September 2020 through a second RTC letter provided to FDEP. Geosyntec installed the three (3) groundwater evaluation monitoring wells in November 2020 (evaluation monitoring well not installed downgradient of MW -14S since MW -14S was already located at the edge of the Class I landfill zone of discharge), sampled the four (4) quarterly wells and /JL20060_2021 Compliance Monitoring Proposal 152 collected field parameters from two staff gauges (C5 -SWI and C5-SW3) for Total Ammonia Nitrogen [TAN] calculation in November 2020. Therefore, sampling of the four Class I landfill groundwater evaluation monitoring wells and two surface water sampling locations will be included in the 2021 quarterly monitoring and reporting program. Title V Air Operation Permit Compliance The SWDD was issued a Title V Air Operation renewal permit (Permit No. 0610015 -005 -AV) effective June 1, 2017. The permit requires that the SWI)D prepare and submit to FDEP and the U.S. Environmental Protection Agency (USEPA), Region 4 the following: • Annual statement of compliance (within 60 days after the end of the calendar year); • Electronic Annual Operating Report (AOR) and Title V Emissions Fee (on or before April 1 of each year, for the previous calendar year); • Semi -Annual Monitoring Report (scheduled for March 1 and August 29); and • Results of an annual landfill gas (LFG) sulfur content test (Annual Emissions Report for Sulfur Dioxide letter report and included in the Electronic Annual Operating Report). The annual emissions fee is automatically calculated based on emissions reported for marked pollutants on the FDEP's electronic Annual Operating Report (EAOR). Upon submission of the EAOR, the Annual Title V Emissions Fee invoice is generated, and this must be paid by April 1, 2021 for the 2020 reporting period. Landfill Gas Migration Monitoring The Class I Landfill solid waste permit also requires quarterly monitoring of LFG migration around the perimeter of the site and within enclosed structures. Multi Sector General Permit The SWDD authorization to discharge the overflow of stormwater from the sedimentation pond into the C-6 canal is governed by a five-year Multi Sector General Permit (MSGP) issued by FDEP. The permit requires that the outfall be sampled quarterly during the first and fourth year of the permit for a list of parameters and the results reported to the FDEP by the first quarter of the fifth year of the permit. /JL20060 2021 Compliance Monitoring Proposal 153 This proposal presents the scope of work and budget. estimate for the: (i) semi-annual water - quality compliance monitoring and reporting for the Class I landfill and C&D debris disposal facility; (ii) quarterly assessment monitoring of the eight groundwater wells and three surface water sample sites for the C&D debris disposal facility; (iii) compliance with Title V permit requirements; (iv) compliance with MSGP permit requirements; and (v) other technical and miscellaneous permit compliance support services that may be required by SWDD in 2021. PROPOSED SCOPE OF SERVICES The proposed scope of services includes activities to be performed on behalf of SWDD, for the compliance monitoring reporting and other technical support services for the Class I landfill and C&D debris disposal facility. For the purpose of budgeting, the scope of work has been divided into the following five (5) main phases: • Phase 1 — General Consulting/Meeting Support/Project Management; • Phase 2 — Semi -Annual Sampling and Reporting; • Phase 3 — Quarterly Assessment Monitoring and Reporting; • Phase 4 — Title V Permit Compliance and Reporting; and • Phase 5 — Technical and Miscellaneous Permit Compliance Support and Reporting. The above scope of services is based on current regulations and reporting requirements for the IRCL facility as previously discussed above. An amendment to this scope of services may be needed should there be any regulatory changes that result in additional work. The remainder of this section presents a general description of the activities to be performed in each phase. . Phase 1- General Consulting/Meeting Support/Project Management Under this phase, Geosyntec will perform project planning and management responsibilities, such as correspondence with SWDD and FDEP, invoice review, project coordination, prepare a site-specific Health and Safety Plan and project administration. Geosyntec has also included budget for preparation and attendance (by two Geosyntec personnel) at one meeting with SWDD and/or FDEP, as needed. Phase 2 — Semi -Annual Sampling and Reporting Geosyntec will assist SWDD to perform the semi-annual sampling and prepare the water -quality monitoring reports as required by the WQMP. Geosyntec will assist SWDD with conducting all /JL20060_2021 Compliance Monitoring Proposal 154 field sampling preparation activities, including scheduling, staffmg, subcontracting, and field equipment preparation. Prior to collecting the groundwater samples in January and July 2021, Geosyntec will perform water -level measurements from the 56 groundwater monitoring wells and 1 staff gauge (SG -12). Geosyntec will then perform semi-annual sampling of the Class I landfill and C&D debris disposal facility groundwater monitoring wells in January (34 wells) and July (25 wells) of 2021. We will also perform semi-annual (January and July) sampling of the surface water site (SW -2), if its discharging from the stormwater pond. It is estimated that data collection and sampling will take five (5) full days in January and four (4) full days in July for the semi-annual monitoring and reporting for the Class I landfill and C&D debris disposal facility. Geosyntec will deliver the samples to ENCO laboratory for analytical testing under SWDD's contract (i.e., ENCO laboratory will directly invoice SWDD). The laboratory analytical testing will be conducted by ENCO testing laboratory. The samples collected from the Class I landfill monitoring wells will be analyzed for the routine monitoring parameters listed in paragraph 7 of the WQMP and in accordance with paragraph 62- 701.510(5)(c) & (7)(a), F.A.C. The samples collected from the C&D debris disposal facility monitoring wells, with the exception of the quarterly assessment wells, will be analyzed for the routine monitoring parameters listed in paragraph 8 of the WQMP and in accordance with 62- 701.739(8)(d), F.A.C. The samples from the surface water site (SW -2) will be analyzed for the list of parameters listed in Section III.2 of the Class I Landfill WQMP, as required by paragraphs 62-701.510 (5)(d) and (7)(b), F.A.C. Geosyntec will assist SWDD in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as required by the WQMP, review and evaluate the analytical test results, and prepare the semi-annual reports. The results of water -quality sampling under the WQMP will be presented in a report supported by attachments containing chain -of -custody sheets, field notes and observations, water sampling logs, maps, analytical results, and any other applicable materials. The reports will include ground water completion report form and ground water elevation contour map, both signed and sealed by a Florida registered professional engineer. These reports will be submitted to SWDD for review prior to submittal to FDEP. The reports (in Adobe format) and analytical data Electronic Data Deliverable (EDD) will be submitted electronically to FDEP using the ADaPT software in accordance with Section V.E of the WQMP. According to the WQMP, monitoring test results must be submitted to FDEP within 60 days from completion of laboratory analyses. /JL20060_2021 Compliance Monitoring Proposal 155 Phase 3 — Quarterly Assessment Monitoring and Reporting (Both C&D Debris Disposal Facility and Class I Landfill) Geosyntec will perform quarterly sampling events for Calendar Year 2021 (January, April, July, and October) of eight (8) groundwater wells (MW -215, MW -335, MW -355, MW -405, MW - 495, MW -505, MW -515, and MW -52S) and seven (7) surface water sample sites (SW -LCI, SW-LC2, SW-LC3, LC-SW4, LC-SW5, LC-SW6, and LC-SW8) for the C&D debris disposal facility and at four (4) groundwater monitoring wells (MW -145, MW -535, MW -545, and MW - 54I) and two (2) surface water samples (C5-SW1 and C5-SW3) for the Class I landfill. Please note, Geosyntec has assumed that FDEP will not add the three (3) newly installed piezometers to the C&D debris disposal facility quarterly monitoring. The January and July sampling will be performed as part of the semi-annual sampling program under Phase 2 for the C&D debris disposal facility and assumed to take two (2) days to complete. The April and October data collection and sampling will each take four (4) days to complete. Geosyntec will deliver the samples to ENCO laboratory for analytical testing under SWDD's contract (i.e., ENCO will directly invoice SWDD for laboratory charges). For the C&D debris disposal facility, the quarterly assessment monitoring samples (including those collected in January and July) will be analyzed for the routine monitoring parameters listed in Paragraph 8 of the WQMP (C&D Permit) plus arsenic and benzene. In addition, monitoring wells MW -21S and MW -49S will be analyzed for 1 -methylnaphthalene, 2- methylnaphthalene, anthracite, fluorene, and acenaphthene. These additional parameters were requested by FDEP as part of the approval to convert these wells and surface water sites from evaluation monitoring to quarterly assessment monitoring. For the Class I landfill, the quarterly assessment groundwater monitoring samples will be sampled for parameters as required by subparagraph 62-701.510(6)(a)3, F.A.C. The surface water sampling locations for the Class I landfill will be analyzed for the parameters as required by paragraph 62-701.510(5)(b), F.A.C.As a reminder, this list of parameters was approved by FDEP as part of Geosyntec's 20 October 2020 Work Plan. Geosyntec will assist SWDD in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as required by the WQMP, review and evaluate the analytical test results, and prepare a letter report for each quarterly assessment monitoring event. The letter reports will be submitted in draft forms to SWDD for review and comment and will be finalized, with SWDD's comments implemented, for submittal to FDEP. Any changes to the monitoring and reporting requirements that might be requested by FDEP based on the results of the quarterly assessment monitoring will be performed under Phase 5 below. /JL20060_2021 Compliance Monitoring Proposal 156 Phase 4 — Title V Permit Compliance and Reporting Geosyntec will assist SVWDD in complying with the operation, monitoring, and reporting requirements for of the active landfill gas collection and control system (GCCS) under the current Title V Air Operation Permit No. 0610015 -007 -AV with an expiration date of July 2022. The following permit compliance support services will be provided: • Statement of Compliance: Geosyntec will prepare and submit the annual Statement of Compliance for the Class I Landfill. This compliance document must be submitted to FDEP within 60 days after the end of the calendar year, as required by subparagraph 62- 213.440(3)(a)(2), F.A.C. • Electronic Annual Operating Report (EAOR): Geosyntec will prepare and submit to FDEP the EAOR for the Class I landfill for the calendar year 2020. This report be submitted on or before April 1 of each calendar year, as required by subsection 62- 210.370(3), F.A.C. As part of this task, Geosyntec will perform calculations to estimate the annual emission rates of non -methane organic compounds (NMOCs) and VOCs from the LFG to determine if the facility designation has changed from voluntary to mandatory with regard to operation and reporting requirements of the active GCCS under the New Source Performance Standards (HSPS) requirements. The results of the annual LFG sulfur content test will be used in the EAOR calculations. In the event of a status change, Geosyntec will advise SWDD of its implications. • Semi -Annual Monitoring Report: Geosyntec will prepare and submit two semi-annual monitoring reports to demonstrate compliance with the federal requirements of the Title V permit. The reports will address the following permit conditions or compliance requirements: o Submittal of reports of any required monitoring at least every 6 months. All instances of deviations from permit requirements must be clearly identified in such reports. o Reporting, in accordance with requirements of subsection 62-210.700(6) and Rule 62-4.130, F.A.C.., of deviations from permit requirements, including those attributable to upset conditions defined in the permit. Reports shall include the probable cause of such deviations, and any corrective actions or preventative measures taken. o Reports shall be accompanied by a responsible official, pursuant to subsection 62- 213.420(4), F.A.C. : /JL20060_2021 Compliance Monitoring Proposal 157 The reports will only address deviations from the Title V permit conditions. Landfill and LFG operation and maintenance (O&M) data are not required to be reviewed and submitted to FDEP per the Title V permit. • Annual Title V Emissions Fee: The EAOR application used for reporting to FDEP will automatically calculate the annual emission fee for the facility. Geosyntec will notify SWDD of the fee amount and will submit the check for payment of the fee on behalf of SWDD prior to the April 1 deadline. Annual LFG Sulfur Content Test: Geosyntec will collect three samples of LFG annually to determine the sulfur content in accordance with ASTM Method D5504-12 or D7493. The samples will be tested by a certified air testing laboratory. The laboratory test results will be used to calculate sulfur emissions and a report prepared for submittal to FDEP. The LFG sulfur content test and reporting will be completed no later than 31 December 2021. Phase 5 — Technical and Miscellaneous Permit Compliance Support and Reporting Under this phase, Geosyntec will provide SWDD with technical support and miscellaneous permit compliance support services related to the Class I landfill and C&D disposal facility on an as needed basis. These services may include: • Reporting required by the Multi -Sector Generic Permit for stormwater discharge; • Quarterly monitoring and reporting of the LFG monitoring wells located at the perimeter of the site and also in enclosed structures; • Miscellaneous permit and compliance support services; • Assistance with preparing annual budgets for SWDD; • Preparing agenda items for and attending SWDD Board of County Commissioners meetings upon request; • Quarterly methane readings as required by the Class I landfill permit; • Sampling and reporting for additional monitoring wells and surface water for the C&D debris disposal facility. depending on the results of the semi-annual and quarterly sampling and analytical testing; and • Other services as needed. As part of these services, Geosyntec proposes to assist SWDD with the evaluation and resolution of issues pertaining to the exceedances in select analytes of the C&D debris disposal facility and Class I landfill monitoring wells and surface sample sites should these issues arise. /JL20060_2021 Compliance Monitoring Proposal 158 SCHEDULE Geosyntec will initiate work immediately upon receipt of Notice to Proceed (NTP) from SWDD. The compliance reports required by each permit will be completed and submitted to FDEP before the deadlines discussed above. Other technical and miscellaneous permit compliance support services will be provided on an as -needed basis. BUDGET ESTIMATE Geosyntec proposes to perform the above -referenced work on a lump sum basis for $186,806.90 A budget estimate for the scope of work outlined in Phases 1 through 5 of this proposal is summarized in the following table, and a detailed budget estimate is provided as Attachment 1. The budget estimate presented in this proposal is based on Geosyntec's understanding of the project requirements, our experience gained from executing similar tasks for SWDD during 2007 and 2008 as well as in 2020, and experience with compliance monitoring, and reporting at similar facilities. Phase 1 — Project Management/Meetings . $27,212.80 Phase 2 — Semi -Annual Sampling and Reporting $48,399.70 Phase 3 — Quarterly Assessment Monitoring and Reporting $65,571.40 Phase 4 — Title V Permit Compliance and Reporting $20,922.00 Phase 5 — Technical and Miscellaneous Permit Compliance Support $24,701.00 TOTAL $186,806.90 Geosyntec will invoice SVWDD each month of the project on a lump sum, percent complete basis in accordance with our Agreement. Additional services or any significant change in the scope of work will be performed using the Rate Schedule included in our Agreement. Geosyntec will not exceed the budget estimate without prior approval and written authorization from SWDD. /JL20060 2021 Compliance Monitoring Proposal 159 CLOSURE Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please return one signed work authorization to Dr. Badu-Tweneboah's attention. Please call either of the undersigned with questions you may have as you review this proposal. Copies — Ron T. Jones — SWDD Attachments Sincerely, K4� Kwasi Badu-Tweneboah, Ph.D., P.E. Principal Engineer/Project Manager Matt Wissler, P.G Principal Hydrogeologist Qr'stina raver, P.E. Project Engineer /JL20060_2021 Compliance Monitoring Proposal 160 ATTACHMENT I BUDGET ESTIMATE 161 Table 1 BUDGET ESTIMATE 2021 COMPLIANCE MONITORING, REPORTING AND OTHER TECHNICAL SUPPORT SERVICES CLASS I LANDFILL AND CSD DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 01: General Consulting/Meeting Support/Project Management ITEM BASIS RATE QUANTITY ESTIMATED COST A. Professional Services a. Senior Principal Hr $240 6 $1,440.00 b. Principal Hr $225 50 $11,250.00 c. Senior Professional Hr $205 0 $0.00 d. Project Professional Hr $185 56 $10,360.00 e. Professional Hr $160 0 $0.00 f. Senior Staff Professional Hr $140 0 $0.00 g. Staff Professional Hr $120 8 $960.00 Subtotal Professional Services $24,010.00 B. Technical/Administrative Services a. Designer Hr $130 0 $0.00 b. Senior Drafter/Senior CADD Operator Hr $115 0 $0.00 c. Project Administrator Hr $65 30 $1,950.00 d. Clerical Hr $50 0 $0.00 Subtotal Technical/Administrative Services $1,950.00 C. Reimbursables a. Lodging Day $100 0 $0.00 b. Per Diem Day $55 0 $0.00 c. Communications Fee 3% Labor $0.03 $25,960 $778.80 d. CADD Computer System Hr $15 0 $0.00 e. Vehicle Rental & Fuel Day $150 3 $450.00 f. 8"x11" Photocopies Each $0.12 200 $24.00 g. CADD Drawings I Each $3 0 $0.00 Subtotal Reimbursables $1,252.80 TOTAL ESTIMATED BUDGET: PHASE 01 $27,212.80 162 Table 2 BUDGET ESTIMATE 2021 COMPLIANCE MONITORING, REPORTING AND OTHER TECHNICAL SUPPORT SERVICES CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 02: SEMI-ANNUAL SAMPLING AND REPORTING ITEM BASIS RATE QUANTITY ESTIMATED COST A. Professional Services a. Senior Principal Hr $240 10 $2,400.00 b. Principal Hr $225 40 $9,000.00 c. Senior Professional Hr $205 0 $0.00 d. Project Professional Hr $185 50 $9,250.00 e. Professional Hr $160 0 $0.00 f. Senior Staff Professional Hr $140 118 $16,520.00 g. Staff Professional Hr $120 0 $0.00 Subtotal Professional Services $37,170.00 B. Technical/Administrative Services a. Designer Hr $130 0 $0.00 b. Senior Drafter/Senior CADD Operator Hr $115 20 $2,300.00 c. Project Administrator Hr $65 8 $520.00 d. Clerical I Hr 1 $50 0 $0.00 Subtotal Technical/Administrative Services $2,820.00 C. Reimbursables a. Field Vehicle Day $80 10 $800.00 b. Miscellaneous Supplies Day $50 10 $500.00 c. Communications Fee 3% Labor $0.03 $39,990 $1,199.70 d. Lodging Day 1 $164 10 $1,640.00 e. Groundwater Sampling Kit (per sampler) Day $300 10 $3,000.00 f. Water Level Measurement Kit ( per sampler) Day $30 10 $300.00 g. Per Diem Da $55 10 $550.00 h. CADD Computer System Hr $15 20 $300.00 i. 8"x11" Photocopies Each $0.12 500 $60.00 j. CADD Drawings Each $3 20 $60.00 Subtotal Reimbursables $8,409.70 TOTAL ESTIMATED BUDGET: PHASE 03 $48,399.70 163 Table 3 BUDGET ESTIMATE 2021 COMPLIANCE MONITORING, REPORTING AND OTHER TECHNICAL SUPPORT SERVICES CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 03: QUARTERLY ASSESSMENT MONITORING AND REPORTING ITEM BASIS RATE QUANTITY ESTIMATED COST A. Professional Services a. Senior Principal Hr $240 4 $960.00 b. Principal Hr $225 48 $10,800.00 c. Senior Professional Hr $205 0 $0.00 d. Project Professional Hr $185 96 $17,760.00 e. Professional Hr $160 0 $0.00 f. Senior Staff Professional Hr $140 184 $25,760.00 g. Staff Professional Hr $120 0 $0.00 Subtotal Professional Services $55,280.00 B. Technical/Administrative Services a. Designer Hr $130 0 $0.00 b. Senior Drafter/Senior CADD Operator Hr $115 20 $2,300.00 c. Project Administrator Hr $65 0 $0.00 d. Clerical Hr 1 $50 8 $400.00 Subtotal Technical/Administrative Services $2,700.00 C. Reimbursables a. Field Vehicle Day $80 8 $640.00 b. Miscellaneous Supplies Day $50 8 $400.00 c. Communications Fee 3% Labor $0.03 $57,980 $1,739.40 d. Lodging Day 1 $164 8 $1,312.00 e. Groundwater Sampling Kit (per sampler) Day $300 8 $2,400.00 f. Water Level Measurement Kit ( per sampler) Day $30 8 $240.00 g. Per Diem Day $55 8 $440.00 h. CADD Computer System Hr $15 20 $300.00 i. 8"x11" Photocopies Each $0.12 500 $60.00 j. CADD Drawings Each $3 20 $60.00 Subtotal Reimbursables $7,591.40 TOTAL ESTIMATED BUDGET: PHASE 03 $65,571.40 164 Table 4 BUDGET ESTIMATE 2021 COMPLIANCE MONITORING, REPORTING AND OTHER. TECHNICAL SUPPORT SERVICES CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 04: TITLE V PERMIT COMPLIANCE AND REPORTING ITEM BASIS RATE QUANTITY ESTIMATED COST A. Professional Services a. Senior Principal Hr $240 0 $0.00 b. Principal Hr $225 20 $4,500.00 c. Senior Professional Hr $205 0 $0.00 d. Project Professional Hr $185 50 $9,250.00 e. Professional Hr $160 0 $0.00 f. Senior Staff Professional Hr $140 20 $2,800.00 g. Staff Professional Hr $120 0 $0.00 Subtotal Professional Services $16,550.00 B. Technical/Administrative Services a. Designer Hr $130 0 $0.00 b. Senior Drafter/Senior CADD Operator Hr $115 10 $1,150.00 c. Tproject Administrator Hr $65 0 $0.00 d. Clerical Hr $50 4 $200.00 Subtotal Technical/Administrative Services $1,350.00 C. Reimbursables a. Lodging Day $100 2 $200.00 b. Per Diem Day $55 2 $110.00 c. Communications Fee 3% Labor $0.03 $17,900 $537.00 d. CADD Computer System Hr $15 10 $150.00 e. Vehicle Rental & Fuel Day $150 2 $300.00 f. 8"x11" Photocopies Each $0.12 500 $60.00 g. CADD Drawings Each $3 20 $60.00 h. Subcontractor I LS $1,500 1.07 $1,605.00 Subtotal Reimbursablesi $3,022.00 TOTAL ESTIMATED BUDGET: PHASE 04 $20,922.00 165 Table 5 BUDGET ESTIMATE 2021 COMPLIANCE MONITORING, REPORTING AND OTHER TECHNICAL SUPPORT SERVICES CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 05: TECHNICAL MISCELLANEOUS COMPLIANCE SUPPORT SERVICES ITEM BASIS RATE QUANTITY ESTIMATED COST A. Professional Services a. Senior Principal I Hr 1 $240 1 8 $1,920.00 166