HomeMy WebLinkAbout08/17/2021 (3)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Solid Waste Disposal District
Meeting Minutes - Final
Tuesday, August 17, 2021
Commission Chambers
This meeting can be attended virtually via Zoom. Instructions can be
found at the end of this agenda and also online at www.ircgov.com.
Board of Commissioners
Chairman, Joseph E. Flescher, District 2
Vice Chairman, Peter D. O'Bryan, District 4
Commissioner Susan Adams, District 9
Commissioner Joseph H. Earman, District 3
Commissioner Laura Moss, District 5
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Randi Wardlow, Deputy Clerk
Board of Commissioners SWDD Meeting Minutes - Final August 17, 2021
15. SPECIAL DISTRICTS AND BOARDS
The Board of County Commissioners reconvened as the Board of Commissioners
of the Solid Waste Disposal District. The minutes will be approved at an
upcoming Solid Waste Disposal District meeting.
B. Solid Waste Disposal District
A motion was made by Vice Chairman O'Bryan, seconded by Chairman Flescher,
to approve the Solid Waste Disposal District Meeting Minutes of April 20, 2021,
May 4, 2021, May 11, 2021, and May 18, 2021, as written. The motion carried by
the following vote:
Aye: 4 - Commissioner Moss, Chairman Flescher, Vice Chairman O'Bryan, and
Commissioner Earman
Excused: 1 - Commissioner Adams
15.6.1. 21-0722 Approval of Minutes Meeting of April 20, 2021
Recommended Action: Approve
Attachments: 04202021 SWDD Draft
Approved
15.B.2. 21-0726 Approval of Minutes Meeting May 04, 2021
Recommended Action: Approve
Attachments: 05042021 SWDD Draft
Approved
15.8.3. 21-0784 Approval of Minutes Meeting of May 11, 2021
Recommended Action: Approve
Attachments: 05112021 SWDD Draft
Approved
15.8.4. 21-0786 Approval of Minutes Meeting May 18, 2021
Recommended Action: Approve
Attachments: 05182021 SWDD Draft
Approved
15.B.5. 21-0781 Amendment No. 1 to Work Order No. 8 to Geosyntec for Groundwater
Indian River County Florida Page 1
Board of Commissioners SWDD Meeting Minutes - Final
Technical Support Services
August 17, 2021
Recommended Action: Solid Waste Disposal District (SWDD) staff recommends that its Board
approve the following: a) Approve Amendment No. 1 to Work Order No. 8
with Geosyntec for $66,159.85 to provide engineering services related to
Groundwater Technical Support Services; and, b) Authorize the Chairman to
execute the same, as presented
Attachments: Staff Report
Amendment No 1 to Work Order No 8 - Geosyntec
There was no discussion regarding this item.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Earman, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 4 - Commissioner Moss, Chairman Flescher, Vice Chairman O'Bryan, and
Commissioner Earman
Excused: 1 - Commissioner Adams
15.B.6. 21-0772 Approval of CY 2022 CPI Adjustment Request by Republic Services
Recommended action: Solid Waste Disposal District staff recommends the following for Board review
and approval: Approve the Calendar Year 2022 request for a 1.64% Consumer
Price Index rate adjustment by Republic Services of Florida, LP, to be effective
January 1, 2022, and authorize the County Administrator to take any necessary
actions to effectuate the change
Attachments: Staff Report
Rate Adjustment Letter Request from Republic Services
There was no discussion regarding this item.
A motion was made by Vice Chairman O'Bryan, seconded by Chairman Flescher,
to approve staffs recommendation. The motion carried by the following vote:
Aye: 4- Commissioner Moss, Chairman Flescher, Vice Chairman O'Bryan, and
Commissioner Earman
Excused: 1 - Commissioner Adams
15.B.7. 21-0773 Approval of FY 2022 CPI Adjustment Request by Atlas Organics
Recommended Action: Solid Waste Disposal District staff recommends that the Board approve the
request for a 3.00% rate adjustment by Atlas Organics Indian River, LLC, and
authorize the County Administrator to take any necessary action to effectuate
the change
Indian River County Florida Page 2
Board of Commissioners SWDD Meeting Minutes - Final
Attachments: Staff Report
Rate Adiustment Letter from Atlas Organics Indian River LLC
There was no discussion regarding this item.
August 17, 2021
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Earman, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 4 - Commissioner Moss, Chairman Flescher, Vice Chairman O'Bryan, and
Commissioner Earman
Excused: 1 - Commissioner Adams
15.B.8. 21-0774 Approval of FY 2022 CPI Adjustment Request by Waste Management for
Franchise Agreement
Recommended Action: Solid Waste Disposal District staff recommends that the Board approve the
request for a 3.00% rate adjustment by Waste Management, Inc. of Florida, and
authorize the County Administrator or his designee to send a letter of approval
Attachments: Staff Report
Rate Adjustment Letter from Waste Management
Debbie Perez, Government Affairs Manager, Waste Management, appeared
before the Board to address residents' complaints regarding delayed pick-ups.
Ms. Perez described the staffing challenges the company has faced, and listed
the incentives Waste Management implemented to attract additional drivers.
A motion was made by Commissioner Earman, seconded by Vice Chairman
O'Bryan, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 4 - Commissioner Moss, Chairman Flescher, Vice Chairman O'Bryan, and
Commissioner Earman
Excused: 1 - Commissioner Adams
15.B.9. 21-0775 Approval of FY 2022 CPI Adjustment Request by Waste Management for
Government Buildings
Recommended Action: Solid Waste Disposal District staff recommends that the Board approve the
request for a 3.00% rate adjustment by Waste Management, Inc., of Florida, and
authorize the County Administrator or his designee to send a letter of approval
Attachments: Staff Report
Rate Adjustment Letter from Waste Mgmt for Govt Bldgs
There was no discussion regarding this item.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Earman, to approve staffs recommendation. The motion carried by the
following vote:
Indian River County Florida Page 3
Board of Commissioners Final Meeting Minutes - Final August 17, 2021
Aye: 4 - Commissioner Moss, Chairman Flescher, Vice Chairman O'Bryan, and
Commissioner Earman
Excused: 1 - Commissioner Adams
15.8.1021-0769 Final Pay to Kimley-Horn Work Order No. 39 - Annual Financial Reports
Recommended action: Solid Waste Disposal District staff recommends that its Board approve the final
invoice amount of $15,600.00 for Kimley-Horn and Associates, Inc.
Attachments: Staff Report
Kimley Horn Project Completion Report and Final Invoice
There was no discussion regarding this item.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Earman, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 4 - Commissioner Moss, Chairman Flescher, Vice Chairman O'Bryan, and
Commissioner Earman
Excused: 1 - Commissioner Adams
15.8.1121-0777 Update on Generation Study and Non -Ad Valorem Rate Analysis by Kessler
Consulting, Inc.
Recommended Action: Solid Waste Disposal District staff recommends that the Board waive the
requirement for bids and authorize the Purchasing Manager to issue a purchase
order to Kessler Consulting, Inc. for Phase 2 to not exceed a combined total of
$166,300 to perform a solid waste rate study
Attachments: Staff Report
Proposal from Kessler Consulting, Inc.
Himanshu Mehta, Solid Waste Disposal District Managing Director, described
the study which planned to analyze waste generation patterns for commercial
sectors. He noted that the study had been delayed due to the disruption in
regular patterns caused by Covid, but was now set to resume by adding scales
to the trucks to gather information regarding how much waste was being
generated from different commercial sectors. He estimated returning before
the Board in April of 2022 with results of the study.
Vice Chairman O'Bryan inquired whether it would be possible to spot-check the
commercial garbage to analyze how much material was recyclable, and use that
information to incentivize higher recycling rates. Director Mehta noted that
such analysis was beyond the scope of the study. He suggested partnering with
Waste Management to do a field audit of businesses to ensure they were
maximizing the amount of materials that could be recycled.
Indian River County Florida Page 4
Board of Commissioners SWDD Meeting Minutes - Final August 17, 2021
[Clerk's note: Commissioner Adams returned to the meeting at 4: 36 p. m.]
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Earman, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5 - Commissioner Moss, Chairman Flescher, Vice Chairman O'Bryan, Commissioner
Adams, and Commissioner Earman
Indian River County Florida Page 5
Board of Commissioners SWDD Meeting Minutes — Final August 17, 2021
ATTEST:
Jeffrey! Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
SWDD/RW/2021 Minutes
Approved: October 12, 2021
0UN Ty'""�'
YY Y
•per"T • ,O/I, •�
�J
rf'
�'`•Nry FLOR�OP••'Y
Indian River County Florida Page 6