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HomeMy WebLinkAbout07/14/2021Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www. ircgov. com �C Meeting Minutes - Final Wednesday, July 14, 2021 9:00 AM 2021/2022 Budget Workshop Commission Chambers Board of County Commissioners Chairman, Joseph E. Fiescher, District 2 Vice Chairman, Peter D. O'Bryan, District 4 Commissioner Susan Adams, District 1 Commissioner Joseph H. Earman, District 3 Commissioner Laura Moss, District 5 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Jacqueline Rizzo, Deputy Clerk Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 CALL TO ORDER ROLL CALL Present: 5- Chairman Joseph Flescher Vice Chairman Peter O'Bryan Commissioner Susan Adams Commissioner Joe Earman Commissioner Laura Moss A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES INVOCATION Dr. Christina Moore, Sr. Pastor, Rhema Apostolic International Deliverance Center Dr. Christina Moore, Senior Pastor Rhema Apostolic International Deliverance Center PLEDGE OF ALLEGIANCE Jason Brown, County Administrator Jason Brown, County Administrator GENERAL OVERVIEW SESSION JASON E. BROWN, COUNTY ADMINISTRATOR 21-0665 Attachments: Budget -Message County Administrator Jason Brown gave an overview of the Fiscal Year (FY) 2021/2022 Budget, pointing out that this was the first post-COVID budget and recalled the events at this time last year. Despite the loss of revenue the County had experienced during the shutdown, he stated the economy opened back up for business and the County experienced strong results in tourist revenues. Through the use of a PowerPoint Presentation, County Administrator Brown announced the FY 2021/2022 proposed budget is $428,052,912, a decrease of $56,043,112 from the FY 2020/2021 budget as of March 31, 2021 and an increase of $34,418,097 from the FY 2020/2021 beginning budget of $393,634,815. He highlighted the major budget impacts to the proposed budget, including a tax roll increase of 5.19% Countywide and 5.09% in the Unincorporated area of the County. Indian River County Florida Page 1 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 County Administrator Brown recommended an increase of $2.9 million in funding for the Indian River County Sheriffs Office as agreed by the Sheriff. He did note that there was a reduction from the Sheriffs initial request of $3.6 million, and thanked the Sheriff for working with the County in coming to terms on a budget increase that worked within the County's budget. He spoke on the continued funding of the School Resource Officers at 50/50 split with the School District. County Administrator Brown told of the "Big Water Bill" or Senate Bill 712's impact to the Utilities Budget in the amount of $1,482,716. He further explained the County could face enhanced penalties if there was a leak or break in the sewer lines. He added the County would have a dedicated crew working on a truck with a television camera that would explore approximately 500 miles of sewer lines to check for potential sewer leaks or breaks. County Administrator Brown announced the proposed Building Division Permit Fee changes that would provide $278,400 in net revenue increases. He stated the rate for most of the building permits would increase by ten percent (10%). He explained that the State Legislature passed a Bill requiring building permits to be approved within a ten (10) day time period, pointing out that after ten (10) days, the County would be assessed an additional ten percent (10%) penalty per day until the permit was issued. County Administrator Brown continued with impacts to the FY 2021/2022 Budget, noting an increase in the Children's Services funding reflected the 1/8 mill the County had allocated out the of the General Fund. He also mentioned the increase in the retirement rate at a cost of $770,895 countywide, approved by the State in order to participate in the Florida Retirement System (FRS) plan program, which also had an impact on the Constitutional's Budgets. County Administrator Brown spoke of the additional full-time positions that were added to process the increased workload and reported the County was in the third year of the five (5) year deferred maintenance, capital, and renewal and replacement program. He concluded despite the increase in the tax roll, the County continued to maintain the millage at the same rate, pointing out that out of the sixty-seven (67) Counties in the state, Indian River had the third lowest tax rate. Chairman Flescher opened the floor for public comment; there was none. GENERAL FUND 001-101 BOARD OF COUNTY COMMISSIONERS Indian River County Florida Page 2 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 001-102 COUNTY ATTORNEY 001-103 GIS TRANSFER 001-107 COMMUNICATIONS/EMERGENCY SERVICE 110-109 MAIN LIBRARY 001-112 NORTH COUNTY LIBRARY 001-113 BRACKETT LIBRARY 001-118 IRC SOIL AND WATER CONSERVATION 001-119 LAW LIBRARY 001-201 ADMINISTRATOR - OPERATIONS 001-202 GENERAL SERVICES 001-203 HUMAN RESOURCES 001-206 VETERANS SERVICE 001-208 EMERGENCY MANAGEMENT 001-210 PARKS 001-211 HUMAN SERVICES 001-212 AG EXTENSION 001-215 CONSERVATION LANDS 001-216 PURCHASING 001-220 FACILITIES MANAGEMENT 001-229 OFFICE OF MANAGEMENT AND BUDGET 001-237 FPL GRANT EXPENDITURES 001-238 EMERGENCY BASE GRANT 001-241 IS/TELECOMM TRANSFER 001-246 INSURANCE PREMIUMS Indian River County Florida Page 3 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 001-250 COUNTY ANIMAL CONTROL 001-251 MAILROOMISWITCHBOARD 001-283 LAGOON 21-0666 attachments: General Fund County Administrator Jason Brown provided an overview of the General Fund Budget noting the total proposed budget for the BCC Departments is $21,246,198, a decrease of $200,709. Vice Chairman O'Bryan received confirmation from County Administrator Brown that the County had adequate funds in the Information Services budget for cyber security. Commissioner Moss spoke on a complaint she had received regarding homeless people inside the Main Library. She inquired if it would be necessary to add security dollars to the Library Services budget for the Main Library. Chairman Flescher opened the floor for public comments; there were none. CONSTITUTIONAL OFFICERS 001-300 CLERK OF CIRCUIT COURT AND COMPTROLLER, JEFFREY R. SMITH 001-400 TAX COLLECTOR, CAROLE JEAN JORDAN 001-500 PROPERTY APPRAISER, WESLEY S. DAVIS 001-600 SHERIFF, ERIC FLOWERS 001-700 SUPERVISOR OF ELECTIONS, LESLIE R. SWAN 001-114 VALUE ADJUSTMENT BOARD 21-0667 Attachments: Constitutional Officers County Administrator Jason Brown, in his overview of the Constitutional Officer's Budget recommendations, noted the Tax Collector's budget would be submitted to the Department of Revenue (DOR) and was not due until August 1, 2021. He continued, stating that the Property Appraisers Office Indian River County Florida Page 4 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 (PAO), like the Tax Collector, would submit their budget to the DOR. He announced the proposed total budget for the Constitutional Officers is $68,152,430, an increase of $4,069,043. The Chairman opened the floor for public comments. Commissioner Earman sought and received clarification from County Administrator Brown with regard to the Tax Collector's budget, since it was not due until August 1, 2021. Vice Chairman O'Bryan commended Clerk of the Circuit Court and Comptroller Jeffrey R. Smith on his budget and stated that Mr. Smith was not able to attend the meeting. Vice Chairman O'Bryan sought clarification from Property Appraiser Wesley S. Davis regarding the increase on Line Item 37, Other Contractual expenses, in his budget. Mr. Davis explained as 5G wireless technology evolved, he wanted a baseline going forward and hired a consultant to assess every cell phone tower, antenna structure, and generator associated with cell phone units Countywide. He also stated that the consultant would represent the PAO at a Value Adjustment Board (VAB) Hearing in the event there was an appeal. Mr. Davis responded to Vice Chairman O'Bryan's inquiry on Line Item 93, Special Contingency, explaining the increases were salary increases, cost of living adjustments (COLAs), the Florida Retirement System (FRS) increase, and investments in technology. Mr. Davis detailed the capabilities of the PAO's new website. Sheriff Eric Flowers thanked County Administrator Jason Brown, Budget Director Kristin Daniels, the Board, and Aimee Cooper, Chief Financial Officer for the Sheriffs Office, for assisting him with the budget process. Vice Chairman O'Bryan thanked Sheriff Flowers for his cooperation in working with the County on their budget. Vice Chairman O'Bryan sought and received clarification from Sheriff Flowers and County Administrator Brown with regard to a budget amendment to fund the cost share of the nine (9) new positions, and whether the Sheriffs office was successful in obtaining the Community Oriented Policing Enforcement (COPE) Grant. Chairman Flescher appreciated the Sheriffs transparency, the changes the Sheriff had made without compromising safety and security to meet the budget needs, the increased abilities of the Sheriffs office, and for the Sheriffs accomplishments since he had taken office. Commissioner Moss thanked Sheriff Flowers for raising the level of communication with the community through social media and the Sheriffs magazine, the "Sheriffs Post", and the positive feedback she had received from the community. Sheriff Flowers announced the Sheriffs app was available to download in order to receive real time updates on what was happening in the community. Indian River County Florida Page 5 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 Supervisor of Elections Leslie Swan expressed her appreciation to the Board for their support. Ms. Swan made the Board aware that the election's office budget for FY2021/2022 included the cost associated with the Decennial Redistricting process, making mention of the expenses associated with redistricting were part of the Supervisor of Election's budget every ten (10) years. Ms. Swan told of Senate Bill 90, signed into law on May 6, 2021, that would make local election officials personally liable for continuously in person monitoring of all vote -by -mail drop boxes within their county, or they would face a $25,000 fine. She spoke of the Court mandated requirement for the Supervisor of Elections to deploy and implement a vote -by -mail system that would allow registered voters that were blind to mark in a secret independent verifiable vote by mail -in -ballot without the assistance of another individual. Ms. Swan pointed out there were approximately 20,000 additional vote -by -mail requests since the COVID-19 pandemics and the costs involved to process vote -by -mail ballots, including the postage and temporary staff needed to process and verify the signatures on the ballots. She thanked County Administrator Brown and staff for allocating American Rescue Plan Act Funds towards their proposed budget. The Commissioners thanked and commended Ms. Swan and her staff for conducting elections without incident and for being creative with finding solutions that were not monetary. MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) 004-104 NORTH COUNTY AQUATIC CENTER 004-105 GIFFORD AQUATIC CENTER 004-108 RECREATION 004-115 INTERGENERATIONAL FACILITY 004-116 BEACH PARKS 004-161 SHOOTING RANGE Indian River County Florida Page 6 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 004-204 PLANNING AND DEVELOPMENT 004-205 COUNTY PLANNING 004-207 CODE ENFORCEMENT 004-400 TAX COLLECTOR 21-0668 Attachments: MSTU County Administrator Jason Brown provided an overview of the Municipal Service Taxing Unit (M.S.T.U.) fund, pointing out there was a 5.1% increase in the tax roll, generating $600,000 in additional revenue. He indicated that there was no change in the millage rate of 1. 15 06 from the current year. He announced the proposed budget for the M.S.T.U. Fund Expense is $7,328,363, an increase of $69,924. The Chairman opened the floor for public comments. Commissioner Adams sought and received confirmation from Administrator Brown that the clay machine equipment destroyed in the wildfire at the Shooting Range was covered through insurance proceeds from the Risk Fund. Management and Budget Director Kristin Daniels reported that the replacement equipment had been ordered. Kevin Kirwin, Director of Parks and Conservation Resources, confirmed the clay machine equipment was ordered and awaiting shipment. He also mentioned the County's capital project to improve the drainage at the shooting range by elevating the courses. Commissioner Earman sought and received clarification from County Administrator Brown on the reason for the decrease in the Code Enforcement Budget. He was in support of providing additional resources to assist Code Enforcement with getting more aggressive with the code cases and the collection of fines and property liens. Vice Chairman O'Bryan relayed a message from Clerk of the Circuit Court and Comptroller Jeffrey R. Smith, who was unable to be in attendance, that he would like to express his thanks to County Administrator Brown and his staff, especially Budget Director Daniels. Chairman Flescher pointed out the issues with the chillers at the North County and Gifford Aquatic Center pools. He felt it was a priority that there would be adequate funding in the Budget to replace the chillers. Indian River County Florida Page 7 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 Director Kirwin verified that the chiller at the Gifford Aquatic Center had gone out because the well was not able to reach water, and he indicated that the well had to be re -drilled. Chairman Flescher received confirmation from County Administrator Brown that the lifeguard stations were fully covered and maintained. He indicated a new lifeguard tower had been installed at Round Island Beach Park and was fully funded in the Ocean Rescue Budget. The Chairman called for a recess at 10:36 a.m., and the Workshop reconvened at 10:49 a.m., with all members present. TRANSPORTATION FUND 111-214 ROADS AND BRIDGES 111-243 PUBLIC WORKS 111-244 COUNTY ENGINEERING 111-245 TRAFFIC ENGINEERING 111-281 STORMWATER 21-0670 Attachments: Transportation Fund County Administrator Jason Brown presented an overview of the Transportation Fund Expenses. He went over the staffing additions and changes, referring to the deletion of the four (4) full-time positions from the Road and Bridge budget. He explained that the County would be outsourcing some of the services for the maintenance of the back lot swales. He pointed out that the Gas Tax revenue remained flat at $2,423,633, but had slowly recovered from the pandemic lows; however, he mentioned that as vehicles become more fuel efficient, the revenue source would continue to decline. He announced the total proposed budget for the Transportation Department is $17,161,382, an increase of $578,009. Vice Chairman O'Bryan inquired if there were funds available to add to the Road and Bridge Budget for future road resurfacing. County Administrator Brown mentioned that there were American Rescue Plan (ARP) dollars set aside for improvements, and he planned to come back to the Board at a future meeting with a proposal to dedicate significant Indian River County Florida Page 8 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 dollars towards road resurfacing. Management and Budget Director Kristin Daniels explained that the ARP funds must be used on governmental services and improving infrastructure. Chairman Flescher and Commissioner Moss were in favor of dedicating ARP funds towards resurfacing the roads. The Chairman opened the floor for public comments; there were none. EMERGENCY SERVICES DISTRICT 114-120 FIRE RESCUE 21-0671 Attachments: Emergency Services County Administrator Jason Brown provided an overview of the Emergency Services District Budget, pointing out the ad valorem tax roll increased by 5.42%, generating $1,947,887 in additional revenue, assuming 95% collections, and noted the millage rate was 2.353 1, no change from the last fiscal year. He concluded the total proposed budget for Emergency Services District is $45,833,727, a decrease of $1,981,111. Chairman Flescher announced that Assistant Fire Chief Dave Johnson was present. Chief Johnson introduced himself and was available to answer any questions, there were none. Commissioner Adams sought and received information from County Administrator Brown on the assessment that the County pays the State Forestry Division for their fire services at a per acre charge. Chairman Flescher received confirmation from County Administrator Brown that Fire Stations 7 and 15 were fully funded, and that it was just a matter of working out additional details and securing property in the right location to move forward with construction. The Chairman opened the floor for public comments; there were none. NON -DEPARTMENTAL STATE AGENCIES 001-106 NEW HORIZONS OF THE TREASURE COAST, INC. 001-106 STATE HEALTH DEPARTMENT Indian River County Florida Page 9 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 001-110 TREASURE COAST REGIONAL PLANNING COUNCIL 001-110 IR LAGOON NATIONAL ESTUARY PROGRAM COUNCIL 001-110 DEPARTMENT OF JUVENILE JUSTICE 001-111 MEDICAID 001-252 ENVIRONMENTAL CONTROL BOARD 001-901 CIRCUIT COURT ADMINISTRATION 001-901 GUARDIAN AD LITEM 001-903 VICTIM ASSISTANCE PROGRAM 001-903 STATE ATTORNEY 001-904 PUBLIC DEFENDER 001-907 MEDICAL EXAMINER 21-0673 Attachments: Non -Departmental StateActencies Management and Budget Director Kristin Daniels reviewed the proposed funding of the State Agencies. She explained the reason for the decrease in the Guardian ad Litem's Budget, stating that the County had contributed $57,500 to fund their new facility and that the County no longer needed to fund them. She also pointed out the Information Technology (I.T.) projects that were budgeted in the State Attorney's Budget in the prior fiscal year were not budgeted in FY 2021/2022. She stated the total proposed budget for State Agencies is $4,459,028, a decrease of $81,170. Chairman Flescher opened the floor for public comments. Heather Parker, Circuit Director of Guardian ad Litem for the Nineteenth Judicial Circuit, expressed her profound thanks to the Board, and that they were now in their new location in Fort Pierce. Patty Harris, Court Administrator for the Nineteenth Judicial Circuit, explained the reason for the $11,000 budget increase for their I.T. operations. She stated that Chief Judge Charles Schwab had been present, but needed to leave for another meeting. He had asked if she would relay to the Board the state of the 19th Judicial Circuit. Indian River County Florida Page 10 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 Vice Chairman O'Bryan sought and received confirmation from Ms. Harris that Judge Nicole Menz was the only judge using the Eviction Mediation Program to work with the landlords, tenants and pro bono attorneys to use the American Rescue Plan funds to keep people in their homes. She stated that it was something encouraged by the State, and explained that it may spread to the other counties based upon Judge Menz's success. She also stated that State Attorney Thomas Bakkedahl had been present, but had to leave as well. NON -DEPARTMENTAL 001-110 ECONOMIC DEVELOPMENT DIVISION 001-128 CHILDREN'S SERVICES 001-137 SEBASTIAN COMMUNITY REDEVELOPMENT AREA 001-137 FELLSMERE COMMUNITY REDEVELOPMENT AREA 21-0674 Attachments: Non -Departmental Management and Budget Director Kristin Daniels announced the proposed Non -Departmental Budget recommendations. She added that the values for the Community Redevelopment Area were provided by the Property Appraiser's Office and determined by the current millage rate. NON-PROFIT ORGANIZATIONS 001-110 MENTAL HEALTH ASSOCIATION 001410 UNITED AGAINST POVERTY (fka HARVEST FOOD) 001-110 211 PALM BEACH/TREASURE COAST 001-206 VETERANS COUNCIL OF INDIAN RIVER COUNTY, INC. 21-0675 Attachments: Non -Profit Management and Budget Director Kristin Daniels gave an overview of the proposed recommendations for Non -Profit Organizations, and she Indian River County Florida Page 11 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 explained that non-profit agencies were capped per the outside agency funding policy to the April Consumer Price Index of 4.4%. Vice Chairman O'Bryan recommended an additional 2.4% for 211 Palm Beach to bring them up to the 4.4%, and proposed re -visiting the outside agency funding policy prior to the next budget process. Chairman Flescher was opposed to the increase for 211 Palm Beach. He could not justify the salaries paid to the organization's CEOs, as he felt the Board should be good stewards of the taxpayer's money. Commissioner Adams explained the County does have policies in place that would fund programs verses salaries and supported revisiting the outside agency funding policy. She agreed that mental health needed more funding and referred to County Administrator Jason Brown with regard to the CARES Act money designated for mental health. A discussion followed among the Board on revisiting the policy and the need to increase the funding for mental health. The majority of the Board was not opposed to increasing the funding for 211 Palm Beach to 4.4%, but was not inclined to increase funding that had not been requested when there were other agencies that had requested an increase and were cut. Chairman Flescher opened the floor for public comments. Philip Cromer, PhD., Licensed Psychologist and Chief Executive Officer, and Angela Guzenski, Chief Operating Officer, Mental Health Association (MHA) in Indian River County, thanked the Board for their support, their attention to the MHA organization, and consideration of the MHA's budget. Marty Zickert, Director, and Jim Romanek, Executive Director, Veterans Council of Indian River County, thanked the Board for their support and for providing the military parking signs throughout the County. QUASI NON-PROFIT ORGANIZATIONS 001-110 COMMUNITY TRANSPORTATION COORDINATOR (SRA) 001-110 CTC -SRA -SENIOR SERVICES 001-110 GIFFORD YOUTH ACHIEVEMENT CENTER, INC. 001-110 PROGRESSIVE CIVIC LEAGUE OF GIFFORD Indian River County Florida Page 12 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 001-110 HUMANE SOCIETY OF VERO BEACH, FL 001-110 TREASURE COAST HOMELESS SERVICES COUNCIL., INC. 21-0676 Attachments: Quasi Non -Profit Management and Budget Director Kristin Daniels gave an overview of the proposed recommendations for the Quasi Non -Profit Organizations. She announced the total proposed budget for Quasi Non -Profit Agencies is $1,247,840, an increase of $26,857.00. Chairman Flescher opened the floor for public comments. Karen Deigl, President and Chief Executive Officer, Senior Resource Association (SRA), thanked the Board and staff for their continued support. She mentioned that with the CARES Act dollars provided through the County, the SRA was able to increase the number of people fed through Meals on Wheels. She reported the Go Line transit system riders decreased by 50% during COVID, but was fully running now along with the Community Coach. Chairman Flescher thanked Ms. Deig] for the great job the SRA has done for the community. Commissioner Earman also commented on the outstanding job done by the SRA for the community by delivering meals and providing services to the elderly. Ms. Deigl recognized her staff, the bus operators, the volunteers who deliver the meals, and all the people behind the organization for their passion. Commissioner Adams sought and received information on the last time the Treasure Coast Homeless Services Council (TCHSC) had asked for an increase in funding. Budget Director Daniels provided that the TCHSC had requested and received $15,270 in funding annually since 2012. Commissioner Adams felt it was something that could be looked at in the future and stated that if the TCHSC received additional funds, maybe they could do more to address the growing homeless population. DORI SLOSBERG DRIVER EDUCATION SAFETY ACT 137-110 INDIAN RIVER COUNTY SCHOOL DISTRICT 21-0677 Attachments: Dori Slosberg Indian River County Florida Page 13 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 Management and Budget Director Kristin Daniels stated the proposed total budget for the Dori Slosberg Driver Education Safety Act is $49,000, a decrease of $8,000. She referred to the reduction in the amount of revenue that had been collected and opined it was due to people driving less; however, the good news was that the School District of Indian River County was the only request received for funding, which enabled the County to support the school's full request. STREETLIGHTING DISTRICTS 179 OCEANSIDE 180 OSLO PARK 181 GIFFORD 182 LAURELWOOD 183 ROCKRIDGE 184 VERO HIGHLANDS 186 PORPOISE POINT 188 LAUREL COURT 189 TIERRA LINDA 190 VERO SHORES 191 IXORA PARK 192 ROYAL POINCIANA 193 ROSELAND ROAD 194 WHISPERING PINES 195 MOORINGS 196 WALKER'S GLEN 197 GLENDALE LAKES Indian River County Florida Page 14 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 198 FLORALTON BEACH 199 WEST WABASSO 21-0679 Attachments: Streetlighting Commissioner Earman read into the record each proposed assessment rate per parcel/acre for the Street Lighting Districts. The Chairman opened the floor for public comments; there were none. OTHER M.S.B.U. 171 EAST GIFFORD STORMWATER M.S.B.U. 185 VERO LAKE ESTATES M.S.B.U. 21-0680 Attachments: Other MSBU Commissioner Earman announced the proposed assessment rates per parcel/acre for the East Gifford Stormwater and Vero Lake Estates M.S.B.U. Districts. The Chairman opened the floor for public comments; there were none. ENTERPRISE FUNDS 418-221 GOLF COURSE MAINTENANCE 418-236 CLUBHOUSE 441-233 BUILDING DEPARTMENT 471-218 UTILITIES - WASTEWATER TREATMENT 471-219 UTILITIES - WATER PRODUCTION 471-235 UTILITIES - GENERAL & ENGINEERING 471-257 UTILITIES - SLUDGE OPERATIONS 471-265 UTILITIES - CUSTOMER SERVICE Indian River County Florida Page 15 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 471-268 UTILITIES - WASTEWATER COLLECTION 471-269 UTILITIES - WATER DISTRIBUTION 471-282 UTILITIES - OSPREY MARSH 471-292 UTILITIES - SPOONBILL MARSH 472-235 UTILITY IMPACT FEES 21-0681 Attachments: Enterprise Funds Management and Budget Director Kristin Daniels reviewed the Enterprise Funds, pointing out Sandridge Golf Club was doing phenomenal this year, and according to the current monthly report the net income was up 114% compared to last fiscal year at this time, and had netted $1.3 million to date. She recapped the discussion from County Administrator Jason Brown earlier regarding the impact to the Utilities Department proposed budget due the State Senate Bill 712, and that the Utilities - Impact Fees proposed increase was primarily due to the West Wabasso Phase 3 Septic to Sewer Project, which would cost approximately $1.9 million dollars. Budget Director Daniels announced the proposed total budget for the Enterprise Funds is $74,563,999, an increase of $11,265,284. The Chairman opened the floor for public comments; there were none. INTERNAL SERVICE FUNDS 501 FLEET MANAGEMENT 502 RISK MANAGEMENT (SELF INSURANCE) 504 EMPLOYEE HEALTH INSURANCE 505-103 IT - GEOGRAPHIC INFORMATION SYSTEMS 505-241 IT - INFORMATION SYSTEMS & TELECOMMUNICATIONS 21-0682 Attachments: Internal Services Management and Budget Director Kristin Daniels gave an overview of the Internal Service Funds and stated the total proposed budget for the Internal Indian River County Florida Page 16 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 Service Funds is $44,510,853, an increase of $2,832,667. The Chairman opened the floor for public comments; there were none. The Chairman called for a recess at 12:07 p.m., and noted the Budget Workshop would reconvene at 1:30 p.m. with the Solid Waste Disposal District public hearing. 1:30 P.M. (PUBLIC HEARING) SOLID WASTE DISPOSAL DISTRICT (S.W.D.D.) 411-217 SANITARY LANDFILL 411-255 RECYCLING PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD. The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. 21-0683 Attachments: SWDD Management and Budget Director Kristin Daniels announced the Solid Waste Disposal District (SWDD) proposed total budget for the Landfill is $11,069,415, an increase of $2,122,067. The landfill increase was due to the implementation of the new Leachate Treatment project for 1.1 million dollars, a new automatic scale house, deferred capital maintenance in the amount of $400,000, and the Consumer Price Indexing (CPI) adjustment increases in the Atlas Organics, Waste Management, and Republic Services contracts. She stated the Recycling proposed total budget is $9,512,357, an increase of $64,038 for the addition of a recycling specialist, and deferred capital maintenance expenses. Budget Director Daniels concluded the total proposed budget for the Solid Waste Disposal District is $19,375,997, an increase of $980,330 and reviewed the proposed assessment rates for the Residential E.R.U, Commercial W.G.U., and Readiness -to -use fee. Chairman Flescher brought up the challenges in recycling and questioned whether there were appropriate funds for the upcoming changes to the recycling process. In response to the Chairman's question, Managing Director of the Solid Waste Disposal District Himanshu Mehta agreed that there were challenges with the recycling program, but the County was headed in the right direction. Indian River County Florida Page 17 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 He indicated that only three (3) counties out of sixty-seven (67) Counties had met the 75% recycling goal and the Department of Environmental Protection was looking at what the counties could do across the state to improve the recycling programs. He mentioned that the County was in the process of designing and building a new recycling transfer facility, noting that it was in the final stages of design. He thanked Sue Flak, Recycling Education and Marketing Coordinator, for her increased efforts in the community to educate the residents on the recycling program. Commissioner Earman commented that he did not realize how involved it was for the County to supply water and sewer, and to operate a landfill. He wanted to make sure there was appropriate funding for these services, noting that government must provide for the health and safety of its citizens. Commissioner Adams relayed her support of increasing the user fees in order to create better technology and efficiency at the landfill, and being more environmentally friendly with sustainable programs for waste and recycling. Chairman Flescher opened the public hearing for comments; there were none. He closed the public hearing. The Board of Commissioners of the Solid Waste Disposal District adjourned the meeting and reconvened as the Board of County Commissioners of the Budget Workshop meeting, continuing with the Miscellaneous Funds Budget. MISCELLANEOUS FUNDS 102 TRAFFIC IMPROVEMENTS FEES 103 ADDITIONAL IMPACT FEES 104 TRAFFIC IMPACT FEES 2020 108 RENTAL ASSISTANCE 109 SECONDARY ROAD CONSTRUCTION 117 TREE ORDINANCE FINES 119 TOURIST DEVELOPMENT FUND 120 911 SURCHARGE Indian River County Florida Page 18 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 121 DRUG ABUSE FUND 123 IRCLHAP/SHIP 124 METRO PLAN ORGANIZATION 127 NATIVE UPLANDS ACQUISITION 128 BEACH RESTORATION 129 NEIGHBORHOOD STABILIZATION PLAN 130 NEIGHBORHOOD STABILIZATION 3 PLAN 131 SHIP CORONAVIRUS RELIEF FUND 133 FLORIDA BOATING IMPROVEMENT PROGRAM 135 DISABLED ACCESS PROGRAMS 136 INTERGOVERNMENTAL GRANTS 139 CARES ACT -CORONAVIRUS RELIEF 140 COURT FACILITY SURCHARGE FUND 141 ADDITIONAL COURT COSTS 142 COURT TECHNOLOGY FUND 145 LAND ACQUISITION SERIES 2006 21-0684 Attachments: Misc Funds Management and Budget Director Kristin Daniels gave an overview of the Miscellaneous Funds proposed budget, discussing the increases and decreases for each department. Vice Chairman O'Bryan sought and received information from Chairman Flescher that the Cultural Council had requested additional funds from the Tourist Development Council (TDC) and that they would be placed on the next TDC agenda to present a more elaborate explanation for their request. Budget Director Daniels explained that the money was in reserve, and whatever the TDC recommended would need to come back to the Board for Indian River County Florida Page 19 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 approval. Commissioner Earman received confirmation from County Administrator Jason Brown that funds in the Florida Boating Improvement Fund could be used for certain improvement projects such as boat ramps, kayak launches, navigational issues, and channel improvements. The Chairman opened the floor for public comments; there were none. DEBT SERVICE/CAPITAL PROJECTS 204 DODGER BONDS 308 JACKIE ROBINSON TRAINING COMPLEX (fka CAPITAL RESERVE FUND) 31.5 OPTIONAL ONE -CENT SALES TAX 21-0685 Attachments: Debt Service -Capital Projects Management and Budget Director Kristin Daniels gave an overview of the Debt Service/Capital Projects proposed budget. Chairman Flescher opened the floor for public comments; there were none. AGGREGATE MILLAGE AGGREGATE MILLAGE RATE IS 6.1226 RECAP -TOTAL PROPOSED BUDGET AND PROPOSED MILLAGE RATES Indian River County Florida Page 20 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 21-0686 Attachments: Recap Management and Budget Director Kristin Daniels announced the proposed Aggregate Millage rate was 6.1226, a rolled back difference of 0.2035. She indicated the aggregate millage rate was the amount of ad valorem proceeds collected divided by the tax roll amount. The Chairman opened the floor for public comments; there were none. JASON E. BROWN, COUNTY ADMINISTRATOR County Administrator Jason Brown gave a recap of the Proposed Overall Budget for FY 2021/22. Overall Budget Total proposed Budget for 2021/22 is $428,052,912, a decrease of $56,043,112. General Fund Proposed millage was 3.5475, 3.54% above rolled back. Proposed budget is $105,771,570, a decrease of $6,491,591 Municipal Service Taxing Unit (MSTU) Proposed millage is 1. 1506, 2.81% above the rolled back. The proposed budget is $38,727,142, an increase of $2,894,259 Transportation Fund Proposed budget is $18,513,052, an increase of $883,177. Emergency Services District Proposed millage is 2.3531, 3.52% above rolled back The proposed budget is $45,833,727, a decrease of $1,981,111. County Administrator Brown explained that the General Fund, M.S.T.U, and Emergency Services District rates would be transmitted to the Property Appraiser, to be included on the Truth in Millage Notices that go out to the property owners. The Chairman opened the floor for public comments; there were none. A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to approve the proposed General Fund Millage of 3.5475 for Fiscal Year 2021/2022. The motion carried by the following vote: Indian River County Florida Page 21 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 14, 2021 Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to approve the proposed Municipal Service Taxing Unit (M.S.T.U.) Millage rate of 1.1506, for the Fiscal Year 2021/2022. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to approve the proposed Transportation Fund of $18,513,052 for Fiscal Year 2021/2022. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to approve the Emergency Services District proposed Millage rate of 2.3531 for the Fiscal Year 2021/2022. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to approve the Total Proposed Budget of $428,052,912 for Fiscal Year 2021/2022. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Earman, and Commissioner Moss ADJOURNMENT Chairman Flescher announced there would be a Preliminary Budget Hearing on Wednesday, September 15, 2021 at 5:01 p.m., and the Final Budget Hearing would be held on Wednesday, September 22, 2021 at 5:01 p.m. in the Commission Chambers. There being no further business, the Chairman adjourned the meeting at 1:59 p.m. Indian River County Florida Page 22 Board of County Commissioners Budget Workshop Meeting Minutes — Final July 14, 2021 ATTEST: Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller By: (�AX,6 Deputy Budget Workshop/JR/2021 Minutes C13hiMISSj��✓F . Approved: November 2, 2021 Indian River County Florida Page 23