HomeMy WebLinkAbout2021-170AMENDMENT NO. 1
TO AGREEMENT NO. 191112
BETWEEN
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
AND
INDIAN RIVER COUNTY
This Amendment to Agreement No. 19IR2 (Agreement) is made by and between the Department of
Environmental Protection (Department), an agency of the State of Florida, and Indian River County, 180127d, Street,
Building A, Vero Beach, FL 32960 (Grantee), on the date last signed below.
WHEREAS, the Department entered into the Agreement with the Grantee for the Indian River County Hurricane
Irma Recovery Project effective July 22, 2019; and
WHEREAS, the parties wish to amend the Agreement as set forth herein; and
WHEREAS, the Federal Cost Share has been updated to 95% pursuant to the Federal Emergency Management
Agency Amendment number 18 to increase the federal reimbursement for Hurricane Irma (DR -4337 -FL); and
WHEREAS, the Grantee has requested additional time to complete the Project, and the Department has agreed.
NOW THEREFORE, the parties agree as follows:
1) The Agreement is extended for a 25 -month period to begin December 1, 2021, and remain in effect until December
31, 2023. The Department and the Grantee shall continue to perform their respective duties during this extension
period pursuant to the same terms and conditions provided in the Agreement.
2) Attachment 3, Grant Work Plan, is hereby deleted in its entirety and replaced with Attachment 3-A, Revised Grant
Work Plan, as attached to this Amendment and hereby incorporated into the Agreement. All references in the
Agreement to Attachment 3 shall hereinafter refer to Attachment 3-A, Revised Grant Work Plan.
3) All other terms and conditions of the Agreement remain in effect. If and to the extent that any inconsistencies may
appear between the Agreement and this Amendment, the provisions of this Amendment shall control.
The parties agree to the terms and conditions of this Amendment and have duly authorized their respective representatives
to sign it on the dates indicated below.
Indian River County .,,Florida Department of Environmental Protection
o: � �•' :•*: Ire
By: __ !y:" .''t GGA Gruel rmrJztt
Chair or signee `etary or Designee t7e
Date:
October 19, 2021 tiR!�'fRCOu�
Date: .....
LIST OF ATTACHMENTSIEXHIBITS INCLUDED AS PART OF THIS AMENDMENT:
Specify TvnAPPROVED AS i O FORM Letter/Number Description KNE) LEr:AL $i:F"'FitilFE%{C+Y
Attachment 3-A Revised Grant Work Plan (3 pages)
- REMAINDER OF PAGE INTENTIONALLY LEFT BLANK - BiI4C...----.-�
DYLAN Ri=1NG"'it
Attest: JWWR. Smith, Clerk of COUNTY A17t='': :
Agreement No.: 19182 cowlew compu0W Amendment No.: 1
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Rev. 3/6/2020
Wputy CNrk
ORCP Additional Signatures
Gr" --
DEP Grant Manager
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DEP QC Rev ewer
Local Sponsor may add additional signatures if needed below.
ATTACHMENT 3-A
REVISED GRANT WORK PLAN
PROJECT TITLE: Indian River County Hurricane Irma Recovery Project
PROJECT LOCATION: The Project is located between Department of Environmental Protection
(Department or DEP) reference monuments R97 and R108 along the Atlantic Ocean in Indian River
County, Florida.
PROJECT BACKGROUND: Hurricane Irma made landfall on September 10, 2017 causing beach and
dune erosion along Indian River County. The 2018 Florida Legislature provided funds to assist counties
with beach and dune restoration projects. The Department developed the 2018 Hurricane Irma
Supplemental Funding Plan for Florida's beach and dune system to distribute these funds. Construction of
a storm recovery project is scheduled for 2022 to repair storm damages.
PROJECT DESCRIPTION: The Project consists of design and construction of the Indian River County
Hurricane Irma Recovery Project.
PROJECT ELIGIBILITY: The Department has determined that 100 percent of the non-federal Project
cost is eligible for state cost sharing. Therefore, the Department's financial obligation shall not exceed the
sum of $307,538.00 for this Project or up to 100 percent of the non-federal Project cost, if applicable, for
the specific eligible Project items listed, whichever is less. Any indicated federal cost sharing percentage is
an estimate and shall not affect the cost sharing percentages of the non-federal share. The parties agree that
eligibility for cost sharing purposes will be maintained pursuant to 6213-36, Florida Administrative Code
(F.A.C.).
The Local Sponsor will be responsible for auditing all travel reimbursement expenses based on the travel
limits established in Section 112.061, Florida Statute (F.S.).
Pursuant to Sections 161.091 - 161.161, F.S., the Department provides financial assistance to eligible
governmental entities for beach erosion control and inlet management activities under the Florida Beach
Management Funding Assistance Program.
Pursuant to 62B -36.005(1)(d), F.A.C., the Local Sponsor has resolved to support and serve as local sponsor,
has demonstrated a financial commitment, and has demonstrated the ability to perform the tasks associated
with the beach erosion control project as described herein.
The Project shall be conducted in accordance with the terms and conditions set forth under this Agreement,
all applicable Department permits and the eligible Project task items established below. All data collection
and processing, and the resulting product deliverables, shall comply with the standards and technical
specifications contained in the Department's Monitoring Standards for Beach Erosion Control Projects
(2014) and all associated state and federal permits, unless otherwise specified in the approved scope of
work for an eligible Project item. The monitoring standards may be found at:
htWs://floridadep.gov/sites/default/files/Ph Fsi� calMonitorinp,Standards.pdf
One (1) electronic copy of all written reports developed under this Agreement shall be forwarded to the
Department, unless otherwise specified.
DEP Agreement No. 19IR2, Attachment 3-A, Page 1 of 3
Acronyms:
DEP — Florida Department of Environmental Protection
F.S. —Florida Statutes
F.A.C. — Florida Administrative Code
TASKS and DELIVERABLES:
The Local Sponsor will provide detailed scopes of work for all tasks identified below, which shall include
a narrative description of work to be completed, a corresponding cost estimate and a proposed schedule of
completion for the proposed work and associated deliverables. Each scope of work shall be approved in
writing by the DEP Project Manager to be included into this work plan for reimbursement.
Task 1: Design
Task Description: The Local Sponsor will acquire professional services for the engineering and design of
the Project such as coastal engineering analyses, preparation of plans and specifications, physical and
environmental surveys, cultural resource surveys, design -level geotechnical services, sediment studies, inlet
studies, environmental analyses, orthophotography, plan formulations and for obtaining environmental
permits and other Project -related authorizations. The Local Sponsor will submit work products to the
appropriate State or Federal regulatory agencies as requested by the DEP Project Manager in order to be
eligible for reimbursement under this task.
Deliverable: Certification of Completion including documentation of submittal affirming that the final
design document was completed and submitted to the Department. For interim payment requests, a Task
Summary Report signed by the Local Sponsor must be submitted detailing work progress during the
payment request period. The Task Summary Report must include the dates and descriptions of all activities,
surveys and reports completed or in progress during the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Task 2: Construction
Task Description: This task includes work performed and costs incurred associated with the placement of
fill material and/or the construction of erosion control structures within the Project area. Project costs
associated with eligible beach and inlet construction activities include work approved through construction
bids and/or construction -phase engineering and monitoring services contracts. Eligible costs may include
mobilization, demobilization, construction observation or inspection services, physical and environmental
surveys, beach fill, tilling and scarp removal, erosion control structures, mitigation reefs, dune stabilization
measures and native beach -dune vegetation. Construction shall be conducted in accordance with any and
all State or Federal permits. The Local Sponsor will submit work products to the appropriate State or Federal
regulatory agencies as requested by the DEP Project Manager in order to be eligible for reimbursement
under this task.
Deliverable: Certification of Completion by a Florida -registered Professional Engineer with
documentation of submittal to the Department affirming the construction task was completed in accordance
with construction contract documents. For interim payment requests, a Task Summary Report must be
submitted detailing activities completed during the payment request period. The Task Summary Report
DEP Agreement No. 191R2, Attachment 3-A, Page 2 of 3
must include the dates and descriptions of all activities, surveys and reports completed or in progress during
the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Estimated Eligible Project Cost
PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all deliverables
received by, the corresponding deliverable due date.
Task
No.
Task Title
State
Fe de ral
Task
Start Date
Deliverable
Due Date
1
Task #
Eligible Project
Cost
Estimated
DEP
Local
Total
Contractual Services
Tasks
Share
project Costs
Total:
$307,538.00
1
Design
100.00%
$315,647.00
$16,613.00
$0.00
$332,260.00
2
Construction
100.00%
$5,527,575.00
$290,925.00
$0.00
$5,818,500.00
TOTAL
PROJECT
$5,843,222.00
$307,538.00
$0.00
$6,150,760.00
COSTS
PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all deliverables
received by, the corresponding deliverable due date.
Task
No.
Task Title
Budget Category
Budget
Amount
Task
Start Date
Deliverable
Due Date
1
Design
Contractual Services
$16,613.00
09/19/2017
09/30/2023
2
Construction
Contractual Services
$290,925.00
09/19/2017
09/30/2023
Total:
$307,538.00
DEP Agreement No. 19IR2, Attachment 3-A, Page 3 of 3