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Home My WebLink About2021-191AMENDMENT 2 TO WORK ORDER 3 SOUTH GIFFORD ROAD LANDFILL This Amendment 2 to Work Order Number 3 is entered into as of this 16 day of November 2021, pursuant to that certain Continuing Contract Agreement, dated April 17, 2018, renewed and amended as of May 18, 2021 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Geosyntec Consultants, Inc. ("Consultant"). 1. The COUNTY has selected the Consultant to perform the professional services set forth in existing Work Order Number 3 , Effective Date 10/23/18 2. The COUNTY and the Consultant desire to amend this Work Order as set forth on Exhibit A (Scope of Work) attached to this Amendment and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), and within the time -frame more particularly set forth in Exhibit C (Time Schedule), all in accordance with the terms and provisions set forth in the Agreement. 3. From and after the Effective Date of this Amendment, the above -referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIOME'IitS ',;�. OF INDJA4 RIVER COUNTY By: 9By: , . LF�r4 Print Name. Joseph Applegate Peter D. 0 yati0 Title: Senior Principal BCC Approved Date: November 16, 2021 Attest: J ffrey R. Smith, Cl rk of Court and Comptroller By: G 1 Deputy Clerk Approved: Jason E/ BroWn, County Administrator l / Approved as to form and legal sufficiency: an T. Reingold, County Attorney EXHIBIT A SCOPE OF WORK engineers I scientists I innovators Geosyntec'' consultants 6770 South Washington Avenue, Suite 3 Titusville, Florida 32780 PH 321.269.8550 www.geosyntec.com 5 November 2021 Mr. Himanshu H. Mehta, P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach, Florida 32968 Subject: Amendment Number 2 to Work Order Number 3 Phase I Redevelopment for South Gifford Road Landfill Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants (Geosyntec) is pleased to submit this amendment to the Indian River County (IRC) Solid Waste Disposal District (SWDD) to provide additional consulting services associated with Phase I of the Redevelopment Plan for the Former Gifford Road Landfill, located in Vero Beach, Indian River County, Florida (Site). The conceptual design for the Redevelopment Plan for the Former South Gifford Road Landfill, including Phase I, was prepared as part of the recent brownfields grant -related planning activities conducted by the Treasure Coast Regional Planning Committee (TCRPC) with additional input by IRC. Based on the conceptual design plan, Phase I consists of surficial land clearing of approximately 8 -acres of land (including 3 -acres at the north end of the Site that will serve as the Site frontage, and 5 -acres in the central portion of the Site that will serve as an open field with a designated gravel parking area), fencing, landscaping along the 41s' Street frontage, and installation of a Floridan aquifer pumping well and associated irrigation system. This amendment is submitted to finalize the conceptual Phase I design plan together with IRC SWDD and to finalize the bid specification package and support IRC SWDD during the bidding process. Geosyntec understands that design and permitting of the Floridan aquifer pumping well as well as the irrigation system will be needed before installation, and those costs are covered in this amendment. The remainder of this proposal provides an overview of the project background, a description of the proposed scope of work, a budget estimate, and a discussion of the schedule for accomplishment of the work described herein. PROJECT BACKGROUND The Former South Gifford Road Landfill is an approximately 115 -acre closed landfill, of which the northern 55 -acres are owned by IRC and the southern portion is owned by the City of Vero Beach. The FR0766\XR21046.docx engineers I scientists I innovators Mr. Himanshu Mehta, P.E. 5 November 2021 Page 2 Geosyntec consultants Indian River County Board of County Commissioners (BCC) supported the submittal of an application by TCRPC for a United States Environmental Protection Agency (USEPA) Brownfields Coalition Assessment Grant to facilitate additional work on this Site. TCRPC was awarded the Brownfields Coalition Assessment Grant in May 2015. Since May 2015, Geosyntec, TCRPC, and IRC worked with the Gifford community on a conceptual design for the redevelopment of the Former Gifford Road Landfill. The conceptual design was broken down into six separate phases, including the Phase I land clearing and landscaping work described earlier. The BCC requested that the SWDD move forward and obtain a cost proposal (from Geosyntec) to implement Phase 1. Project Number 91080185 "South Gifford Landfill" was submitted to the Community Development Department and review comments from the associated pre -application conference were issued in a letter dated 27 August 2019. Geosyntec and IRC SWDD have collaborated to address review comments and finalize the conceptual Phase I design plans. PROPOSED SCOPE OF WORK This proposed scope of work has been divided into the following tasks, which are described in more detail below: (i) Task 1 — Project Management and Meetings, (ii) Task 2 — Finalize Design Plans, (iii) Task 3 — Administrative Approval Application Submittal, (iv) Task 4 — Finalize Bid Specification Package, and (v) Task 5 — Bid Phase Support and Environmental Resource Permit (ERP) Exemption Assistance. The remainder of this section presents a general description of the activities to be performed as part of each task. Task 1— Proiect Management and Meetings Under this task, Geosyntec will perform project planning and management responsibilities, such as correspondence with IRC and our subcontractors, invoice review, project coordination, and project administration. Geosyntec will prepare for and attend up to two meetings, with IRC SWDD and/or IRC Board of County Commission, as necessary. It has been assumed that one of these meetings will be in person and one meeting will be by conference call (12 hours of Project Professional time is included). In additional to costs for meeting attendance, approximately 10% of total proposed labor costs are included for project management activities. Task 2 — Finalize Design Plans Under this task, Geosyntec will work with IRC SWDD to review comments provided by the IRC Community Development Department in a letter dated 27 August 2019 and revise the conceptual design plans accordingly. Geosyntec will work with our subcontractor, Schmidt Nichols Landscape Architecture and Urban Planning (Schmidt Nichols) to revise the landscape design plan as requested by the Community Development Department. In addition, the Phase I redevelopment area will be shifted approximately 200 feet east to better accommodate future development plans. The new proposed Phase I area will occupy the space that will be developed as a Farmer's Market/Open Air Pavilion and Equipment Building in Phase II. Due to the eastward shift, additional tree inventory is needed. Geosyntec XR21046.docx engineers I scientists I innovators Mr. Himanshu Mehta, P.E. 5 November 2021 Page 3 Geosyntec° consultants will work with our subcontractor Brown & Phillips, Inc. to complete a tree survey for the proposed shifted Phase I area. After further discussion with IRC SWDD, the currently proposed plan for irrigation of the newly landscaped areas (area receiving sod) will require a new irrigation system and a new water supply well to be utilized as the source of irrigation water. Accordingly, this task includes the costs for the design of the irrigation system, as well as for the design of the supply well (assumed to be less than 6 -inches in diameter), plus costs for the water -use and well construction permits associated with this well. It is assumed that water -use and well construction permits will be obtained from the Florida Department of Health in IRC (DOH -Indian River), which has been delegated local jurisdiction through an agreement with St. Johns River Water Management District (SJRWMD), to have supervision of all water wells less than 6 -inches in diameter located in IRC. Time has also been included in this proposal for interaction with the Florida Department of Environmental Protection (FDEP) to obtain their concurrence for operation of the irrigation well. Groundwater modeling is assumed to not be required for well construction approval. No additional costs for further permitting, or installation of the well and irrigation system equipment have been included with this proposal. Task 3 — Administrative Approval Application Submittal Under this task, Geosyntec will assist IRC in the submittal of an Administrative Approval application. Geosyntec will prepare a Site Plan figure and a response to the Community Development Department comments dated 27 August 2019 to accompany the Administrative Approval application. Technical specification sheets, landscape design plan, and an updated tree survey will also be provided with the application. It is assumed that revisions to the Administrative Approval application will not be needed following initial submittal. It is also assumed that IRC SWDD will provide hard copy plan sets, if required, for final professional seal and approval. Task 4 — Finalize Bid Specification Package Under this task, Geosyntec will finalize the bid specification package according to comments received by the IRC Community Development Department. The final bid specification package will include a unit price bid form and technical specifications for clearing, fencing, landscaping, Floridan aquifer well installation, irrigation system installation, and gravel parking. The landscape design plan and tree survey will also be provided to bidding contractors. The specifications will incorporate health and safety requirements, as well as contractual and insurance requirements. The bid solicitation language will include contact information, deadlines, proposal content requirements, and evaluation criteria. Geosyntec will provide proposal requirements and a specific format for the contractors to follow to aid in the receipt of consistent contractor proposals. The bid schedule will be structured in a manner to help optimize pricing from the potential contractors and minimize their issuance of change orders. Geosyntec will prepare one draft of the bid specification XR21046.docx engineers I scientists I innovators Mr. Himanshu Mehta, P.E. 5 November 2021 Page 4 Geosyntec consultants package for IRC's review and comment. Consulting time is included to respond to IRC's comments on the draft bid packages and develop final packages. Task 5 — Bid Phase Support and ERP Exemption Assistance The final bid specification package will be issued to at least three candidate contractors for each of the six scopes of work (potentially up to 18 contractors), although contractors will be solicited who can address multiple scopes of work: • Land clearing, • Fencing, • Floridan aquifer well installation, • Irrigation system installation, • Landscaping, and • Gravel parking. Under this task, Geosyntec will assist IRC with contractor interaction during the bid phase, including participation in a pre-bid site visit meeting. Note that it is assumed that one comprehensive pre-bid meeting will take place (within one day) for all of the bidders to visit the site and ask questions. Geosyntec will help IRC review and rank bids received from potential contractorsibidders. Comment # 18 in the 27 August 2019 letter from the IRC Community Development Department indicates that a County land clearing permit cannot be released until the application provides verification of an ERP or permit exemption. Under this task, Geosyntec will assist IRC in acquiring an ERP exemption from the SJRWMD. SCHEDULE Geosyntec can begin this work immediately following written authorization. BUDGET ESTIMATE A budget estimate for the scope of work outlined in Tasks 1 through 5 of this proposal is summarized in the following table. The budget estimate presented in this proposal is based on Geosyntec's understanding of the project requirements, our experience at the Site, and experience with similar activities for other sites. Geosyntec has prepared this proposal (professional services as Exhibit A) on a time and materials basis as Amendment No. 2 to Work Order No. 3 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec. The budget for this proposal was developed using labor rates that were approved by IRC for use in 2021 (Renewal and Amendment No. 1 for Continuing Engineering Services dated 17 April 2018). Geosyntec will not exceed the budget estimate without prior approval and written authorization from IRC SWDD. XR21046.docx engineers I scientists I innovators Mr. Himanshu Mehta, P.E. 5 November 2021 Page 5 Task 1 — Project Management Task 2 — Finalize Design Plans Task 3 — Administrative Approval Application Submittal Task 4 — Finalize Bid Specification Package Task 5 — Bid Phase Support and ERP Exemption Assistance TOTAL CLOSURE Geosyntec consultants $8,390 $37,080 $9,413 $14,153 $13,018 $82,054 Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please call Crystal Wilson at 850-483-5102 with questions you may have as you review this proposal. Sincerely, 1� a Crystal Wilson, P.G. (FL) Project Geologist David J. Latham, P.G.(FL) Senior Geologist Cc: Jim Langenbach, P.E., Geosyntec Consultants Ron Jones, Assistant Managing Director, IRC SWDD Attachments xR21046.docx engineers I scientists I innovators ATTACHMENT A BUDGET ESTIMATE engineers I scientists I innovators Table 1 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 1: Project Management and Meetings ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Senior Principal hr $260 2 5520 Senior Professional hr $225 2 $450 Project Professional hr $203 20 $4,060 Professional lir $176 10 $1,760 Subtotal Professional Services 56,790 B. Technical/Administrative Services Project Administrator I hr 1 $71 1 18 $1,278 Subtotal Technical/Administrative Services $1,278 C. IZeimbursables Communications Fee 3% labor 0.03 58,068 5242 Rental Car day $80 1 $80 Subtotal Reimbursables $322 TOTAL ESTIMATED BUDGET: TASK 1 58,390 Notes: 1. Assumes 12 hours Project Professional time for meeting attendance. 2. Assumes —10% of labor cost for PM activities. XR21046.xlsx Geosyntec Consultants Table 2 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 2: Finalize Design Plans ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Senior Principal hr $260 2 $520 Senior Professional hr $225 10 $2,250 Project Professional hr $203 40 $8,120 Professional hr 1 $176 40 $7,040 Senior Staff Professional hr 1 $154 20 $3,080 Subtotal Professional Services $21,010 B. Technical/Administrative Services Designer hr S127 20 $2,540 Project Administrator hr S71 10 $710 Subtotal "Technical/Administrative Services 53,250 C. Subcontractors Landscape Architect Fees LS $550 1 $550 Tree Survey LS $5,742 1 $5,742 Irrigation System Design LS $5,500 1 $5,500 Subtotal Subcontractor $11,792 D. Reimbursables Communications Fee 3% labor 0.03 24,260 $728 Specialized Computer Applications hr $15 20 $300 Subtotal Reimbursables $1,028 "TOTAL ESTIMATED BUDGET: TASK 2 537,080 XR21046.xlsx Geosyntec Consultants Table 3 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 3: Administrative Approval Application Submittal ITEM 13ASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Senior Principal hr 5260 2 S520 Senior Professional hr $225 4 $900 Project Professional hr $203 10 $2,030 Professional hr $176 18 $3,168 Subtotal Professional Services 56,618 B. Technical/Administrative Services Designer hr 1 $143 1 16 $2,288 Subtotal Technical/Administrative Services $2,288 C. Reimbursables Conumulications Fee 3% labor 0.03 8,906 $267 Specialized Computer Applications hr $15 16 S240 Subtotal Reimbursables 5-507 TOTAL ESTIMATED BU DG LT: TASKS $9,413 XR21046.xlsx Geosyntec Consultants Table 4 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 4: Finalize Bid Specification Package ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Senior Principal hr $260 2 $520 Senior Professional hr $225 4 $900 Project Professional hr $203 24 $4,872 Professional hr 1 $176 28 $4,928 Subtotal Professional Services $11,220 13. Technical/Administrative Services Designer I hr 1 $143 1 16 $2,288 Subtotal Technical/Administrative Services $2,288 C. 12eimbursables Communications Fee 3% labor 0.03 13,508 $405 Specialized Computer Applications hr $15 16 $240 Subtotal Reimbursables $645 TOTAL ESTIMATED BUDGET: TASK 4 514,153 XR21046.xlsx Geosyntec Consultants Table 5 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 5: Bid Phase Support and Environmental Resource Permit Exemution Assistance ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Senior Principal hr $260 4 $1,040 Senior Professional hr $225 4 $900 Project Professional hr $203 20 $4,060 Professional hr $176 28 $4,928 Subtotal Professional Services 510,928 B. Technical/Administrative Services Construction Manager 11 1 hr 1 $lit 1 12 $1,584 Subtotal Technical/Administrative Services $1,584 C. Reimbursables Communications Fee 3% labor 0.03 12,5 12 5375 Per Diem day $51 1 $51 Field Vehicle day $80 1 $80 Subtotal Reimbursables $506 TOTAL ESTIMATED BUDGET: TASK 5 513,018 XR21046.xlsx Geosyntec Consultants