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Home My WebLink About2021-193AMENDMENT NUMBER 1 TO WORK ORDER NUMBER 5 Indian River County Conservation / Public Access for Oyster Bar Marsh Driveway/Parking Improvements Construction Administration This Amendment 1 to Work Order Number 5 is entered into as of this 7th day of December 2021, pursuant to that certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17th day of April, 2018, with Renewal and Amendment No. 1, dated May 18, 2021, (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Coastal Waterways Design & Engineering LLC ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS ,.......�••. ti Coastal Waterways Design & Engineering LLC OF L r By: �-•-By: Title: peqCT+ 0 A Al -I Date �Oh1M/s •. INDIAN RIVER COUNTY ..........s!o^✓� ;3 ,.� • , tf �j . 9J, . Peter D. O'Bryan, Chai an, .�• :oma= December 7. 2021 '•.'fR000�1�:••'• Approved as to form and legal sufficiency: _ Dylan T. Reingold, County Attorney Attest: Jeffrey R. Smith, Clerk of and Comptroller ,vV Deputy Cl" Coastal Waterways Design & Engineering LLC Oyster Bar Marsh Driveway/Parking Improvements Amendment No. 1 for Additional Construction Administration Services Associated with (a) Resolution of Contractor's Over -excavation Issue and (b) Additional Services Beyond the Original Agreement Coastal Waterways is providing construction administration services on the Oyster Bar Marsh Driveway/Parking project authorized by PO# -00086284 under our Indian River County Agreement for Continuing Engineering Services dated April 17, 2018, with Renewal and Amendment No 1. dated May 18, 2021. This Amendment No. 1 to our agreement includes compensation for Coastal Waterway's fee for additional services due to the (a) consulting services required for resolution of the Contractor's over -excavation issue and (b) additional services beyond the original scope agreement. The total amount of this additional fee is $7,318.50 ($4,750.50 + $2,568.00). a) Consulting services required for resolution of the Contractor's over -excavation issue ($4,750.50): Coastal Waterways has performed consulting services at the request of County staff to identify and assist in providing resolution to the Contractor unauthorized over -excavation at the site. Coastal Waterways assessed the conditions at the site; reviewed the Contract Documents including the plans, specifications, permits and other related documentation; notified the Contractor of the unauthorized work; responded to Contractor correspondence and resolution proposals; met with the County staff and with the Contractor via zoom meeting and on-site meetings. Ultimately the issue of over -excavation was brought to an amenable resolution by County staff and construction of the project has resumed. The project construction is nearly complete, although work by the Contractor has extended beyond the original construction completion date. The work by the Contractor is not expected to result in an increase to the cost of the project. Coastal Waterways is seeking compensation for the additional time expended for consulting services beyond the scope of our original agreement. Per our agreement we have documented the Coastal Waterways staff hours and seek compensation of time expended per the schedule presented on the worksheet below: Date staff Category fee Hourly Rate Hours Description ..................... ........................................... $ 4,75O.SO 25.5 2/17/2021 ................................................................................................................................................................................................................................................................. Principal Engineer ........................... $ 195.00 ............................... $ 195 /hour ................... 1 ..................................................................................................................... telecom with county staff including follow-up. 2/18/2021 ...... Principal Engineer $ 975.00 $ 195 /hour 5 letter response to CO request from XGD including research. 2/29/21 ........................................................................................................................................................................................................................................................... Principal Engineer .......................................................................................................................................................................... $ 390.00 $ 195 /hour 2 review XGD response letter and contact county. 3/8/2021 Principal Engineer $ 390.00 $ 195 .................../hour.........................meet........with.................Beth..regarding.....................county.................action................................................ 2 . 3/10/2021 Principal Engineer .................................... $ 390.00 $ 195 /hour 2 prep and participate in zoom call. 3/10/2021 Admin $ 130.00 $ 65 /hour 2 prep and participate in zoom call. 3/11/2021 Principal En11gineer $ 195 0 0 . $ 195 /hour 1 compaction/material synopsis requested for county staff. 3/12/2021 ................................................................... Principal Engineer $... 195.00 $ 195 /hour 1 create custom shop drawing submittal schedule 3/29/2021 .......................................................................................................................................................................................................................................................... Principal Engineer $ 97.50 $ 195 /hour 0.5 review Beth Powell email draft 3/30/2021 .... Principal Engineer ................................................................................................................................................................................................. $ 585.00 $ 195 /hour 3 ... prepare and submit Engineer letter response 4/24/2021 Principal Engineer ............................................................................................................................................................................................................................... $ 390.00 $ 195 /hour 2 review remediation plan 4/25/2021 ............................p.........g....................................................................................................ew Princi al Engineer $ 390.00 $ 195 /hour 2 remediation plan revi^......... edia...... plan 5/26/2021 ............................................................................................................................................................................................................................................................ Principal Engineer $ 107.00 $ 214 /hour 0.5 review Beth Powell email and provide comments 6/15/2021 Principal Engineer $ 214.00 $ 214 /hour 1 remediation plan meeting with County PW Director 6/16/2021 Principal Engineer $ 107.00 $ 214 /hour ................................................................................ 0.5 response to PW Director request for comment 11/03/2021 Page 1 of 2 Coastal Waterways Design & Engineering LLC Oyster Bar Marsh Driveway/Parking Improvements Amendment No. 1 for Additional Construction Administration Services Associated with (a) Resolution of Contractor's Over -excavation Issue and (b) Additional Services Beyond the Original Agreement b) Additional services beyond the original agreement ($2,568): Coastal Waterways has performed agreed upon construction administration services, however contractor's construction operations have extended beyond our contract period for providing construction administration services. The Contractor has not yet completed the construction work under their agreement. During this time two payment applications from the Contractor, and 6 site visits were anticipated. This work was completed as agreed. The Contractors construction operations started in January 2021 and completion is expected in Mid -November 2021 (43 weeks). Coastal Waterways is seeking additional compensation for the additional services beyond the original scope agreement. Coastal Waterways is seeking compensation for the services provided during the additional 18 weeks of construction administration services, including: 1. Four additional contractor payment applications. Processing includes correspondence with Contractor as it relates to payment quantities, etc. 2. Four additional site visits for payment application verification. 3. Additional construction progress meetings (based on 4 visits) The time to complete the additional services is shown below: 11/03/2021 Page 2 of 2 Princpal Coast. Senior Engineering DraNDsgn Clerical Coest Eng Engneer I Technician Technician CAD Admin Total Task Description $214 $133 $93 $88 $70 $70 Fees Total Hours : 12 0 0 0 0 0 12 Total Labor Fee and Direct Costss: 1 $2,568 $o $0 so so F so $2,568 11/03/2021 Page 2 of 2 Exhibit B RATES ARE EFFECTIVE MAY 18, 2021 THROUGH APRIL 16, 2023 Subconsultant of Coastal Waterways Oceanside solutions RATE SCHEDULE $1,950/day TIRE HOURLY RATE Principal Hydrographic Surveyor $210 Project Manager $150 Project (Field) Engineer $130 Field Technician (Hydro Surveyor) $110 Senior Technician $90 Technician (Rodsman) $70 Drafting/Designer - CAD $70 Clerical/Administrative $70 EQUIPMENT RENTAL Scientific/Survey/Dive Vessel (38' Aluminum) $1,950/day Scientific/Survey/Dive Vessel (21' Aluminum) $1,300/day Single Beam Survey w/Vessel $4,100/day Multi Beam Survey w/Vessel $6,000/day Side Scan Sonar w/Vessel $4,900/day Oceanographic Current Meter (ADCP) $850/day Oceanographic Current Meter with wave (ADCP) $1,100/day Beach Profile Survey Crew $1 650/day Sieve Analysis w/Munsell Color (P.E. Signed and Sealed) $550/sample REIMBURSABLE EXPENSES DIRECT REIMBURSABLE EXPENSES Plotting/Reproduction Cost x 1.1 Copies - Cost Per Sheet $0.20 x 1.1 Mileage - Cost Per IRS Standard Mileage Rate Mileage Towing Vessel- Cost Per IRS Standard Mileage Rate +$0.17/mi. Other Project Related Expenses Cost x 1.1