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Home My WebLink About9/5/1995� MINUTES WTACHED � BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA A G E N D A TUESDAY, SEPTEMBER 5,1995 9:00 A.M. - COUNTY COMMISSION CHAMBER County Administration Building 1840 25th Street Vero Beach, Florida Kenneth R Macht, Chairman , (District 3) Fran B. Adams, Vice Chairman (District 1) Richard N. Bird (District 5) Carolyn K. Eggert (District 2) James E. Chandler, County Administrator Charles P. Vitunac, County Attorney John W. Tippm (District 4) ,Jeffrey K. Barton, Clerk to the Board 3. PLE )GE OF ALLEGIANCE, - Comm. Fran B. Adams 11 YY �� • �II_I ul ; ►�l Y u , 1• Add Item 13-B, water management plan summary. 2. Delete Item 7-A, 58th Avenue R -O -W acquisition. None 2011"110 Regular Meeting of August 1, 1995 1► �Y 711- A. 58th Ave. R -O -W Acquisition; Parcel #124, Rivera Estates, Lot 1 and 2, Block 2 (memorandum dated August 28, 1995) B. North U.S. One Water Main, Final Pay Request (memorandum dated August 9, 1995) C. Misc. Budget Amendment 022 (memorandum dated August 30, 1995) D. Proposed Amendment to Section 400.001 _ Indian River County Code (memorandum dated August 22, 1995) 7. CONSENT AGENDA tcontdje " E. Satisfaction of Lien (memorandum dated August 25, 1995) . F. Proposal to Satisfy a Lien of the Environmental Control Office (memorandum dated August 28, 1995) G. 26th Street Water Main (memorandum dated July 17, 1995) H. Sea Oaks Force Main (memorandum dated July 17, 1995) I. Gifford WWTP Expansion to 2 MGD -Phase III (memorandum dated July 17, 1995) J. South County Wastewater Treatment Plant (memorandum dated July 17, 1995) 8. GOVERNMENTAL AGENCIES Jeffrey KK_ Brr_on, Clerk of 'rc uit Court:Investment Policy (memorandum dated August 29, 1995) 9:05 A.M. 9. PIIBTJCXOEMS A. PUBTIC HEARINGS None B. PUBLIC DISC'i S ION nmms None 10. COUNTY ADAW41STRATOR9S MATTERS Agreement Between School District of Indian River County and I.R.C. Board of Commissioners for Television Services 11. DEPARTME.NTAi. MATTERS A. Community Development None yul Doom IRA W EN M0 1. Funding Authorization and Award Bid #5096 - Fellsmere Fire Station Renovation (memorandum dated August 23, 1995) 2. Conceptual Approval of Approximately One Acre of Land Purchased from City of Sebastian (Utility Purchase) for Use as North County 800 MHz Tower Site (memorandum dated August 28, 1995) C. General Services None D. Leisure Services None E. Office of Management and Budget None F. Perso nel None G. Public Works 1. Professional Engineering Services Agree- ment - 26th Ave. Roadway & Drainage Improvements (memorandum dated August 25, 1995) 2. Gifford Park Improvements and Fellsmere Park Improvements - Florida Recreation Development Assistance Program Grant Agreements (memorandum dated August 27, 1995) 3. Amendment No. 1 to Work Order No. 1 Improvements to CR 510/US 1 Intersection (memorandum dated August 29, 1995) H. Utilities 1. Oak Harbor Phase I - Developer's Agreement (memorandum dated August 9, 1995) 2. North Beach Wastewater Repump Station Addendum No. 1 to Engineer's Work Authorization No. 2 (memorandum dated August 23, 1995) 12. COUNTY ATTO NFY Teamsters Contract (memorandum dated August 29, 1995) 13. COMMIS SIO MS A. Chairman Kenneth R Macht Call for Items for Legislative Delegation Meeting October 18, 1995 (no backup provided) ZVI-[ 1; Wrl a - C. Commissioner Richard N Bird rm,►Ii 1141r E. Commissioner John W Tip11in 14. SP .CIAi. DISTRICT A. FE trio None B. Solid Was Dianosal Dontrict 1. Petition Hearing Date for SWDD Assessment Fees (memorandum dated August 21, 1995) 2. 95-96 Recycling Education Grant Acceptance Signature (memorandum dated August 28, 1995) 3. Extension of Contract - Envirometrics, Inc. _ (memorandum dated August 8, 1995) 14. SPECIAL DISTRICTS (on 'd ) B. Solid Waste Disposal District ( on 11 1 4. Malcolm Pirnie - Final Billing (memorandum dated August 17, 1995) 5. Renewal and Replacement Fund Equipment Repair and Replacement (memorandum dated August 21, 1995) 6. Citrus Waste (memorandum dated August 22, 1995) 15. AD&OUIPUSIENT Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at 567-8000 x408 at least 48 hours in advance of meeting. September 5, 1995 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, September 5, 1995, at 9:00 a.m. Present were Fran B. Adams, Vice Chairman; Richard N. Bird; Carolyn K. Eggert; and John W. Tippin. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, County Attorney; and P. J. Jones, Deputy Clerk. Chairman Kenneth R. Macht was absent from the meeting. Vice Chairman Adams announced that Chairman Macht's wife, Irene, had passed away and her smiling face would be sorely missed. Vice Chairman Adams then called the meeting to order and led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA - Vice Chairman Adams requested the addition of Item 13-B, water management plan summary. Administrator Chandler requested the deletion of Item 7-A, 58th Avenue R -O -W Acquisition. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), made the above changes to the Agenda. APPROVAL OF MINUTES The Vice Chairman asked if there were any corrections or additions to the Minutes of the Regular Meeting of August 1, 1995. There were none. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Tippin, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved the Minutes of the Regular Meeting of August 1, 1995, as written. SEPTEMBER 5, 1995 1 800R 970 boa 95 ma 971, CONSENT AGENDA Vice Chairman Adams requested that Item 7-F be pulled for discussion. A. 58th Avenue R -O -W Acquisition - Parcel #124 - Rivera Estates, Lot 1 and 2, Block 2 - SILVA Deleted. B. North US #1 Water Main - Final Pay Request - Masteller & Moler, Inc. The Board reviewed a Memorandum of August 9, 1995: DATE: AUGUST 9, 1995 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRAN G. PINTO DIRECTO OF DTI yI PREPARED WI McCAIN AND STAFFED T ENGINEER BY: DEP OF UTILITY SERVICES SUBJECT: NORTH U.S. ONE WATER MAIN, INDIAN RIVER COUNTY PROJECT NUMBER UW 93 -30 -DS, FINAL PAY REQUEST BACKGROUND AND ANALYSIS Per request from the Office of Management and Budget we are bringing the Engineer's final pay request to the Board of County Commissioners for approval. The service is complete and we wish to make final payment for this project. Funding for this payment will be from account Number WIP 472-000-169-213-00 RECOMMENDATION The staff of the Department of Utility Services recommends payment of the final pay request as outlined above. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved the final pay request from Masteller & Moler, Inc. in the amount of $2,400.00, as recommended by staff. SEPTEMBER 5, 1995 2 Masteller & Moler, Inc. 1623 N. U.S. Highway #19 Suite B-2 Sebastian, Florida 32958 (407) 589-4800 "REVISED FINAL" VOICE FOR SERVICES** Attn: Terrance G. Pinto U u Proj Name: CR 510 Wtr. Transm. Sys. Terms: Proj Code: 9341LA Proj Desc: Design Transmission Sys. Terrance 6. Pinto Indian River County P.O. Box 1750 Vero Beach, FL 32960 Net 30 Days PO#: Invoice Number 9341LA-7 Dated June 30, 1995 Page 1 Professional Engineering Services For the Billing Period from July 1, 1994 to June 30, 1995 ----------------------------------- Description of Work Performed: Professional Engineering Services for the design of a 16" diameter water transmission main from the intersection of County Route 510 and Kings Highway to the south city limit of Sebastian on U.S. Highway #1. IRC Project #UW-93-30DS, WIP 472-000-169-213.00. Professional Engineering Services Fee: $ 74,900.00 Fee for Professional Engineering Services through 06/30/95: $ 74,900.00 X 100 % Complete Less Prior Invoices: 01/31/94 Invoice Number 9341LA-1 02/28/94 Invoice Number 9341LA-2 03/31/94 Invoice Number 9341LA-3 04/30/94 Invoice Number 9341LA-4 05/31/94 Invoice Number 9341LA-5 06/30/94 Invoice Number 9341LA-6 Prior Invoiced Amount Total Professional Engineering Services Total Amount Due This Invoice 1%72-ov6,- /, 9 -ai 3..a o SEPTEMBER 5, 1995 RECEIVED JUL 2 4 1995 Budget Office 2-A $ 749900.00 14,500.00 21,750.00 14,500.00 14,500.00 3,625.00 3,625.00 $ 72,500.00 ------------- $ 2,400.00 ------------- $ 2,400.00 nE 972 BOOK 9 ;fr 973 C. Miscellaneous Budget Amendment 022 The Board reviewed a Memorandum of August 30, 1995: ru: Members of the Board Of County Commissioners DATE: August 30, 1995 SUBJECT: MISCELLANEOUS BUDGET AMENDMENT 022 CONSENT AGENDA FROM: Joseph A Bair OMB Director DESCRIPTION AND CONDTITONS The attached budget amendment is to appropriate funding for the following: 1 • All inhouse engineering and inspection costs for Indian River Blvd were charged to the Transportation Operating fund. The attached entry allocates the costs back to Indian River Blvd. capital project fund. Since approximately 70% of the Transportation Fund revenues in 1994/95 comes from taxing funds, their contribution will be reduced accordingly: Phase 111 $66,306 Phase IV, $11011008 41st and 45th Street $29,761 TOTAL $206,075 2. The attached entry reallocates the Half Cent Sales Tax revenue among the Refund and Improvement Fund, General Fund and M.S.T.U.. 3. The attached entry properly reallocates the Property Appraisers budget to the taxing districts. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the attached budget amendment 022. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved Miscellaneous Budget Amendment 022, as recommended by staff. SEPTEMBER 5, 1995 3 M M TO: Members of the Board BUDGET AMENDMENT: 022 of County Commissioners FROM: Joseph A. Baird DATE: August 29 1995 OMB Director Entry Number Funds/Department/Account Name Account Number Increase Decrease 1. EXPENSE GENERAL FUND/Transfer Out 001-199-581-099.21 $0 $57,701 Cash Forward 001-199-581-099.92 $57,701 $0 EXPENSE $0 M.S.T.UJTransfer Out 004199-581-099.21 $0 $86,552 Cash Forward 004199-581-099.92 $86,552 $0 REVENUE TRANSPORTATION FUND/Transfer In 111-000-381-020.00 $0 $144,253 $0 $61,822 $300,000 $0 $0 $162,000 $0 $138,000 Reimburse 111-0000-369-040.00 $206,075 Cash Forward 111-000-389-040.00 $0 2. REVENUE REFUND POROVEMENT/Half Cent Sales Tax 204-000-335-018.00 $0 Cash Forward 204000-389-040.00 $300,000 $162,000 $0 GENERAL. FUND/Half Cent Sales Tax 001-000-335-018.00 Cash Forward 001-000-389-040.00 M.S.T.UJHalf Cent Sales Tax 004000-335-018.00 $138,000 Cash Forward 004-000-389-040.00 $0 3. EXPENSE $7,866 $0 $0 $0 $2,969 $887 GENERAL FUND/Property APPraisa 001-500-586-099.06 $0 Cash Forward 001-199-581-099.92 $7,866 E.S.DJFire Property Appraiser 114120-522-099.06 $2,969 E.S.DJALS Property Appraiser 114-253-526-099.06 $887 E.S.DJFire Cash Forward 114120-522-099.92 $0 E.S.DJAIS Cash Forward 114253-526-099.92 $0 SEPTEMBER 5, 1995 4 toga 95 o. 974 800.r, D. Proposed Amendment to Section 400.001 - IRC Code Suspension of Contractors Certificate of Competency When Outstanding Fines Exist The Board reviewed a Memorandum of August 22, 1995: 95 PDGF 975 TO: Board of County Commissioners FROM: Terrence P. O'Brien - Assistant County Attorney DATE: August 22, 1995 SUBJECT: PROPOSED AMENDMENT TO SECTION 400.001 INDIAN RIVER COUNTY CODE The attached ordinance has been prepared for Commission consideration. It provides for the suspension of contractors certificate of competency when outstanding fines exist against the contractor. Staff request permission to advertise said ordinance for public hearing. A public hearing date of September 26, 1995 is suggested. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved September 26, 1995 as the public hearing date, as recommended by staff. E. Satisfaction of Lien - oseph Haniman, Jr. The Board reviewed a Memorandum of August 25, 1995: TO: The Board of County Commissioners FROM: L?"G William G. Collins II - Deputy County Attorney DATE: August 25, 1995 SUBJECT: Satisfaction of Lien In 1977 a lien was recorded by the Public Defender's Office against Joseph Hamman, Jr. in favor of Indian River County for public defender services and court costs which were incurred by a county court case in which Joseph Harriman, Jr. was the defendant. Mr. Haniman has now made full payment to the County. REQUESTED ACTION: It is requested that the Board authorize the Chairman to execute the attached Satisfaction. SEPTEMBER 5, 1995 5 � � r ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved the Satisfaction of Lien, as recommended by staff. LIEN DOCUMENTS ARE ON FILE IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA F. Proposal to Satisfy a Lien of the Environmental Control Office - Doman/Island Metals Tire Dump The Board reviewed a Memorandum of August 28, 1995: INTEROFFICE MEMORANDUM DATE: August 28, 1995 TO: James Chandler Admi ' trator Indian 'ver County FROM: 91VI. . Enviro ental Control Officer SUBJECT: A Proposal to Satisfy a Lien of the Environmental Control Office Request the attached item be put on the Board of County Commissioners' consent agenda September 5, 1995, if possible. The matter involves liens placed against property of Ronald Doman for fines levied in the Island Metals Tire Dump case. The liens were placed upon two office condominiums owned by Dr. Doman, one of which he is now attempting to sell. The prospective buyers are insisting on satisfaction of the lien on this unit prior to closing. . This proposal results in $19,750.00 to the Board of County Commissioners now. The balance of the unpaid fine remains a lien against the remaining condominium and any other property of Dr. Doman's. It is recommended that the Board approve this proposal. I will be in attendance to answer questions that might arise. Vice Chairman Adams felt that the County needs to recoup all the funds due on these liens and had a real problem with releasing part of the property for only a partial payment. Commissioner Bird emphasized that the remainder of the lien would still be secured. County Attorney Vitunac stated there is not enough money in the proposed transaction to pay the total lien. Director of Environmental Health; Michael Galanis advised that Dr. Doman was the owner of the property, had participated in allow tires -to be dumped, and had then declared bankruptcy. The County had then placed liens on all property owned by Dr. Doman, with the exception of his homestead property. He felt the Board should be SEPTEMBER 5, 1995 6 BoK 95 r?%E 976 Boa 95 Ftu 977 pleased to be getting half of the funds due and explained that the funds will be paid by the purchaser of this condominium unit. Commissioner Bird felt the County is fortunate to get at least half and reminded the Board that there will still be a lien on the other condominium unit. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board, by a 3-1 vote, (Commissioner Adams opposed and Chairman Macht absent) approved the proposal recommended by staff, releasing the lien against Unit 11, Sand Ridge Centre, a condominium. LIEN DOCUMENTS ARE ON FILE IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA G. 26th Street Water Main - Intent to Reimburse The Board reviewed a Memorandum of July 17, 1995: DAIS: JULY 17, 1995 TO: &TAKES R. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTILI! PREPARED HARRY R. AS AND STAFFED ASSISTANT IREG'POR OF UTILITY SERVICES BY: SUBJECT: 26TH STREBT WATER MAIN BACKGROUND AND ANALYSIS Attached is a resolution, which is a requirement in order to be able to reimburse for funds expended to construct the 26th Street Water Main. The staff of the Department of Utility Services recommends approval of the attached resolution. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), adopted Resolution 95-98 establishing its intent to reimburse certain expenditures in connection with the 26th Street Water Main Project from the proceeds of future bond issues. SEPTEMBER 5, 1995 7 r—� RESOLUTION NO. 95— 98 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING ITS INTENT TO REIMBURSE CERTAIN EXPENDITURES IN CONNECTION WITH THE 26TH STREET WATER MAIN PROJECT FROM THE PROCEEDS OF FUTURE BOND ISSUES, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Indian River County, Florida (the County) expects to make certain expenditures in connection with the 26th Street Water Main Project of the County; and WHEREAS, the County intends to reimburse itself for said expenditures from the proceeds of future bond issues; HOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY SSIOHERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. The County expects to make certain expenditures in connection with the -26th Street Water Main Project of the County (the Project.) The County intends to finance said expenditures by the issuance of one or more future bond issues. Some or all of said expenditures are expected to be paid prior to the issuance of said future bond issues. Therefore, 'said expenditures will be paid from the Utility Operating Fund, the Utility Impact Fee Fund, and the Utility Special Assessment Project Fund of the County. The County intends to reimburse said funds for said expenditures out of the proceeds of said future bond issues expected to be used for said reimbursement is $2400,000. Said expenditures•include, without limitation expenditures for the acquisition, construction, furnishing and equipping the Project; for reports, studies, and projections in connection with the Project; and for other items directly related to the Project. SEPTEMBER 5, 1995 8 sooK 95 PnE 978 800 95 P-irE 979 RESOLUTION 95-98 2. This resolution shall constitute a "Declaration of Offical Intent" within the meaning of Section 1.103-18 of the federal income tax regulations. 3. The Clerk of the Board of County Commissioners is hereby directed to make a copy of this resolution available for public inspection during regular business hours of the Office of the Clerk in the County Administration Building, beginning no later than 30 days following the adoption of this resolution and to keep the same available for public inspection at such place -and during such hours until the date upon which the bond issues herein mentioned are issued and delivered by the County. This resolution was moved for adoption by Commissioner Eggert and the motion was seconded by Commissioner Bird , and, upon being put to a vote, the vote was as follows: Chairman Kenneth R. Macht Absent Vice Chairman Fran B. Adams Aye Commissioner Richard N. Bird Aye Commissioner Carolyn K. Eggert Aye Commissioner John Tippin Aye The Chairman thereupon declared the resolution duly passed and adopted this 5 day of September" 1995. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Attest: SEPTEMBER 5, 1995 Fran B. Adams, Vice Chairman 9 M rmM. =I , - ®MOB M H. Sea -Oaks Force Main - Intent to Reimburse The Board reviewed a Memorandum of July 17, 1995: DATE: JULY 17, 1995 TO: JAIKES E. CHANDLER COUNTY ADMINISTRATO FROM: TERRANCE G. PINTO DIRECTOR OF UTI ICES PREPARED HARRY E. AS AND STAFFED ASSISTANT D R OF UTILITY SERVICES BY: SUBJECT: SEA OAKS FORCE MAIN BACKGROUND AND ANALYSIS Attached is a resolution, which is a requirement in order to be able to reimburse for funds expended to construct the Sea Oaks Force Main. The staff of the Department of Utility Services recommends approval of the attached resolution. ON MOTION by Commissioner Eggert, SECONDED -by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), adopted Resolution 95-99 establishing its intent to reimburse certain expenditures in connection with the Sea Oaks Force Main Project from the proceeds of future bond issues. RESOLUTION NO. 95-99 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIPER COUNTY, FLORIDA, ESTABLISHING ITS INTENT TO REIMBURSE CERTAIN EXPENDITURES IN CONNECTION WITH THE SEA OAKS FORCE MAIN PROJECT FROM THE PROCEEDS OF FUTUREBOND ISSUES, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Indian River County, Florida (the County) expects to make certain expenditures in connection with the Sea Oaks Force Main Project of the County; and WHEREAS, the County intends to reimburse itself for said expenditures from the proceeds of future bond issues; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: SEPTEMBER 5, 1995 10 Bou 95 fA, a 980 bm 95 981 RESOLUTION 95-99 1. The County expects to make certain expenditures in connection with the Sea Oaks Force Main Project of the County (the Project.) The County intends to finance said expenditures by the issuance of one or more future bond issues. Some or all of said expenditures are expected to be paid prior to the issuance of said future bond issues. Therefore, said expenditures will be paid from the Utility Operating Fund, the Utility Impact Fee Fund, and the Utility Special Assessment Project Fund of the County. The County intends to reimburse said funds for said expenditures out of the proceeds of said future bond issues expected to be used for said reimbursement is $1,000,000. Said expenditures include, without limitation expenditures for the acquisition, 'construction, furnishing and equipping the Project; for reports, studies, and projections in connection with the Project; and for other items directly related to the Project. 2. This resolution shall constitute a "Declaration of Offical Intent" within the meaning of Section 1.103-18 of the federal income tax regulations. 3. The Clerk of the Board of County Commissioners is hereby directed to make a copy of this resolution available for public inspection during regular business hours of the Office of the Clerk in the County Administration Building, beginning no later than 30 days following the adoption of this resolution and to keep the same available for public inspection at such place and during such hours until the date upon which the bond issues herein mentioned are issued and SEPTEMBER 5, 1995 M RESOLUTION 95-99 delivered by the County. This resolution was moved for adoption by Commissioner Fggert , and the motion was seconded by Commissioner Bird and, upon being put to a vote, the vote was as follows: Chairman Kenneth R. Macht Absent Vice Chairman Fran B. Adams Aye Commissioner Richard N. Bird Aye Commissioner Carolyn K. EggeriAye Commissioner John Tippin Aye The Chairman thereupon declared the resolution duly passed and adopted this 5 day of September 1995. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Attest: Jef.f,rey K. Ba n, Clerk Fran B. Adams, Vice Chairman I. Gifford WWTP Expansion to 2 MGD -Phase III - Intent to Reimburse The Board reviewed a Memorandum of July 17, 1995: DATE: JULY 17, 1995 TO: JAKES E. CHANDLER COUNTY ADMINIBTRAL�O FROM: TERRANC7: G. PINTO DIRECTOR OF UTI ERVICES PREPARED HARRY E. AS AND STAFFED ASSISTANT RECTOR OF UTILITY SERVICES BY: SUBJECT: GIFFORD WWTP EXPANSION TO 2 MGD -PHASE III BACKGROUND AND ANALYSIS Attached is a resolution, which is a requirement in order to be able to reimburse for funds expended to construct the Gifford WWTP Expansion to 2 MGD -Phase III. RECOMMENDATION The staff of the Department of Utility Services recommends approval of the attached resolution. SEPTEMBER 5, 1995 12 bm 95 �r Boa 95 P,�u 983 ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), adopted Resolution 95-100 establishing its intent to reimburse certain expenditures in connection with the Gifford WWTP Expansion to 2 MGD -Phase III Project from the proceeds of future bond issues. RESOLUTION NO. 95- 100 ---°A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF XKDIAN RIVER COUNTY, FLORIDA, ESTABLISHING ITS INTENT TO REIMBURSE CERTAIN EXPENDITURES IN CONNECTION WITH THE GIFFORD WWTP E%PANSIOA TO Z MGD -PHASE III PROJECT' FROM THE PROCEEDS OF ,FUTURE BOND ISSUES, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Indian River County, Florida (the County) expects to make certain expenditures in connection with the Gifford WWTP Expansion to 2 MGD -Phase III Project of the County; and WHPJZKAS, the County intends to reimburse itself for said expenditures from the proceeds of future bond issues; NOW, THEREFORE, BE IT RESOLVED BY TBE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. The County expects to make certain expenditures in connection with the Gifford WWTP Expansion to 2 MGD - Phase III Project of the County (the Project.) The County intends to finance said expenditures by the issuance of one or more future bond issues. Some or all of said expenditures are expected to be paid prior to the issuance of said future bond issues. Therefore, said expenditures will be paid from the Utility Operating Fund, the Utility Impact Fee Fund, and the Utility Special Assessment Project Fund of the County. The County intends to reimburse said funds for said expenditures out of the proceeds of said future bond issues expected to be used for said reimbursement is $5,500,000. Said expenditures include, without limitation expenditures for the acquisition, SEPTEMBER 5, 1995 13 M M M RESOLUTION 95-100 construction, furnishing and equipping the Project; for reports, studies, and projections in connection with the Project; and for other items directly related to the Project. 2. This resolution shall constitute a 'Declaration of Offical Intentn within the meaning of Section 1.103-18 of the federal income tax regulations. 3. The Clerk of the Board of County Commissioners is hereby directed to make a copy of this resolution available for public inspection during regular business hours of the Office of the Clerk in the County Administration Building, beginning no later than 30 days following the adoption of this resolution and to keep the same available for public inspection at such place and during such hours until the date upon which the bond issues herein mentioned are issued and delivered by the County. This resolution was moved fox- adoption oradoption by Commissioner EgZart and the motion was seconded by Commissioner Rird upon being put to a vote, the vote was as follows: Chairman Kenneth R. Macht Absent Vice Chairman Fran B. Adams Aye Commissioner Richard N. Bird Aye Commissioner Carolyn K. EggertAye Commissioner John Tippin Aye The Chairman thereupon declared the resolution duly passed and adopted this 5 day of SP tpmhpr 1995. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Attest: J ff ey K. Bacton, Clerk Fran B. Adams, Vice Chairman SEPTEMBER 5, 1995 14 BOOK U5 fAmA84 BOOK 95;.98 T. South County WWTP - Intent to Reimburse The Board reviewed a Memorandum of July 17, 1995: DATE: JULY 17, 1995 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTILI S ES PREPARED HARRY E. ASHER AND STAFFED ASSISTANT DIRE R OF UTILITY SERVICES BY: SUBJECT: SOUTH COUNTY WASTEWATER TREATMENT PLANT BACKGROUND AND ANALYSIS Attached is a resolution, which is a requirement in order to be able to reimburse for funds expended to construct the South County Wastewater Treatment Plant. RECOMMENDATIOP The staff of the Department of Utility Services recommends approval of the attached resolution. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), adopted Resolution 95-101 establishing its intent to reimburse certain expenditures in connection with the South County Wastewater Treatment Plant Expansion Project from the proceeds of future bond issues. RESOLUTION NO. 95- 101 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING ITS INTENT TO REIMBURSE CERTAIN EXPENDITURES IN CONNECTION WITH THE SOUTH COUNTY WASTEWATER TREATMENT PLANT EXPANSION PROJECT FROM THE PROCEEDS OF FUTURE BOND ISSUES, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Indian River County, Florida (the County) expects to make certain expenditures in connection with the South County Wastewater Treatment Plant Expansion Project of the County; and WHEREAS, the County intends to reimburse itself for said expenditures _from .the proceeds of future bond Issues; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY . COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: SEPTEMBER 5, 1995 15 RESOLUTION 95-101 1. The County expects to make certain expenditures in connection with the South County Wastewater Treatment Plant Expansion Project of the County .(the Project.) The County intends to finance said expenditures by the issuance of one or more future bond issues. Some or all of said expenditures are expected to be paid prior to the issuance of said future bond issues. Therefore, said expenditures will be paid from the Utility Operating Fund, the Utility Impact Fee Fund, and the Utility Special Assessment Project Fund of the County. The County intends to reimburse said funds for said expenditures out of the proceeds of said future bond issues expected to be used for said reimbursement is $6,500,000.00. Said expenditures include, without limitation expenditures for the acquisition, construction, furnishing and equipping the Project; for reports, studies, and projections in connection with the Project; and for other items directly related to the Project. 2. This resolution shall constitute a "Declaration of Offical Intent" within the meaning of Section 1.103-18 of the federal income tax regulations. 3. The Clerk of the Board of County Commissioners is hereby directed to make a copy of this resolution available for public inspection during regular business hours of the Office of the Clerk in the County Administration Building, beginning no later than 30 days following the adoption of this resolution and to keep the same available for public inspection at such place and during such hours until the date upon which the bond issues herein mentioned are issued and delivered by the County. This resolution was moved for SEPTEMBER 5, 1995 16 e60� 95 P''rE 98 BOOK 95 F, ,f 98 J adoption. by Commissioner Eggert , and the motion was seconded by Commissioner Bird •, and, upon being put to a vote, the vote was as follows: Chairman Kenneth R. Macht Absent Vice Chairman Fran B. Adams Aye Commissioner Richard N. Bird Aye Commissioner Carolyn K. Eggert A y e Commissioner John Tippin Aye The Chairman thereupon declared the resolution duly passed and adopted this 5 day of September , 1995. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Attest: 00 J r y K. Ba on, ClerkED n i Cts6- au�- � Fran B. Adams, Vice -Chairman ADOPTION OF HWESTMENT POLICY The Board reviewed a Memorandum of August 29, 1995: TO: BOARD OF COUNTY COMMISSIONERS DATE: AUGUST 29, 1995 SUBJECT: INVESTMENT POLICY FROM: JEFFREY K. BARTON, CLERK OF THE CIRCUIT COURT During the 1995 Florida Legislative session, PCS/HB 1795 was passed by the Legislature.'This act created Section 218.415, Florida Statutes, and requires all local governments to adopt written investment plans on or before October 1, 1995. The written investment policy must address fourteen (14) different areas as follows: 1) Scope of the policy, 2) Investment objectives, 3) Performance measurement, 4) Prudence and ethical standards, 5) Authorized investments, 6) Maturity and liquidity requirements, 7) Portfolio composition, 8) Risk and diversification, 9) Authorized investment institutions and dealers, 10) Third party custodial agreements, 11) Master repurchase agreement, 12) Bid requirement, 13) Internal controls, and 14) Reporting To assist in the development of an investment policy, I created an Investment Advisory Committee. The inaugural meeting of the Investment Advisory Committee was held on Wednesday, July 19, 1995. At this meeting, a preliminary draft of an investment policy was reviewed and recommended SEPTEMBER 5, 1995 17 changes and additions were discussed. The next meeting of the Investment Advisory Committee was held on Wednesday, August 2, 1995 to discuss the second drift of the investment policy. Additional modifications were made based on the discussions and comments at that meeting and a third draft of the policy was distributed to the Committee members, the County Administrator and the County Attorney's office for their review and comment. All comments and recommendations received from the review of the third draft of the investment policy have been addressed. The Investment Policy will serve as the primary guide for the investment of surplus county funds. Some key points of the Policy are 1) the requirement for the safety of principal and for maintaining liquidity, 2) a "prudent person rule", 3) a detailed listing of authorized investments which specifically prohibits derivatives, reverse repurchase agreements or other forms of leverage, 4) a requirement for diversification of investments, 5) bid requirements, 6) the establishment of internal controls, and 7) safekeeping and custody guidelines. RECOMMENDATION I recommend that the Board of County Commissioners adopt the attached Investment Policy, which will serve as the controlling document for the investment of all surplus funds of the Board. Commissioner Eggert commended Clerk Jeffrey Barton on a job well-done, and Clerk Barton stated that he was very pleased with the community effort. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Tippin, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), adopted and accepted as policy the 1995 Investment Policy as prepared by the Clerk of the Circuit Court, August, 1995. INVESTMENT POLICY BOOKLET IS ON FILE IN THE OFFICE OF THE BOARD OF COUNTY COMMISSIONERS SCHOOL DISTRICT OF IRC - TELEVISION SERVICES AGREEMENT Commissioner Eggert questioned Items 3 and 4 in the proposed Agreement under the School District responsibilities as being identical to Items 2 and 3 under the Board's responsibilities, and Administrator Chandler advised that these Items 3 and 4 under the School District responsibilities should be deleted. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved the Agreement with the School District of Indian River County for television services, as corrected by deleting Items 3 and 4 under the School District responsibilities. AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD SEPTEMBER 5, 1995 18 Bm 95 f, -n 8 800K 95 fn. E 989 BID #5096 - FELLSMERE FIRE STATION RENOVATION - C & D CONSTRUCTION The Board reviewed a Memorandum of August 23, 1995: TO: Honorable Board of County Commissioners THROUGH: Jim Chandler, County Administrator H. T. Dean, General Se,. es Dir ec o4 August 23, 1995 FROM: Doug Wright, Director Emergency Services SUBJECT: Funding Authorization and Award Bid #5096 - Fellsmere Fire Station Renovation It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the meeting scheduled for September 5, 1995. DESCRIPTION AND CONDITIONS: On May 17, 1994, the Board of County Commissioners approved funding in the amount of $100,000 to renovate the Fellsmere Fire Station in FY 1994/95 and $314,000 to construct a new emergency services station in FY 1997/98 with funding from the Optional One Cent Sales Tax revenue. Due to the length of the process to obtain land and complete plans for a new station, staff began the process of attempting to locate suitable property along the CR 510/CR 512 Corridor for the new station location in 1994. After contacting several property owners in the area, it was clear to staff that the $314,000 budgeted for the later project would be insufficient given the price of property and cost of new construction. On March 14, 1995, the Board of County Commissioners approved the Architectural Agreement with the firm of Edlund & Dritenbas to provide professional architectural services for the station renovation project. At that time, staff informed the Board that the approach planned would be to direct the architect to plan the renovation of the Fellsmere Station as a permanent facility, in lieu of expending funds to renovate the structure as a temporary facility and later building a new station at another site. It appeared this would be a more prudent approach which would provide a functional emergency services station at a cost of less than the $414,000 allocated. The architect completed the plans and bids were advertised. The bids on the Fire/EMS Station #10 ( Northwest Station) were opened on August 9, 1995, and the following bids were received: COMPANY. BID'AMOUNT COMMENTS C & :DConstruction, Cocoa, FL $308,000 w/$4,200 deducted for shutters Bill Bt & Assoc., Vero Beach, FL $344,880 Hunley Hubbard Constr., Vero Beach, FL $396,046 w/$2,000 deducted for shutters P. W. Hearn, Cocoa, FL $340,000 w/$3,690 deducted for shutters H.O.M. Constr. Corp., Vero Beach, FL $424,300 w/$5,200 deducted for shutters M.E. Constr. Corp., Vero Beach, FL - $373,800 w/$5,000 deduction for shutters. Priority 1, Titusville, FL N/A Disqualified - No bid bond Jim Wright Const., Vero Beach, FL $406,295 SEPTEMBER 5, 1995 19 ALTERNATIVES AND ANALYSIS:. On August 21,'1995, Edlund & Dritenbas Project Architect John Binkley recommended in writing that the bid be awarded to C & D Construction, Inc., of Cocoa, F1, based on their base bid of $308,000 minus $4,200 for a final bid price of $303,800. Binkley advised in the letter that he had reviewed the contractor's qualification statement, financial status, current work load, rating of its bonding company, resumes of the company's key personnel who will be associated with the project, and projects completed in the past. If the Board approves the bid award to C & D Construction, Inc., in the amount of $303,800, additional funds will have to be authorized inasmuch as only $100,000 has been allocated for this project until FY 97/98 when an additional $314,000 would become available. Given the fact that $17,613 has been expended for architectural and permitting fees of the original $100,000, it is estimated that the total cost for constructing and furnishing the Northwest Station will be $348,033 of which $414,000 has been allocated for the Northwest Emergency Services Station. Actual and/or anticipated expenses for Station #10 areas follows: Contractor $ 303,800 Architectural & permitting 17,613 Remove & replace tower 3 500 Furnishings/equipment 13 120 Contingency 10,000 Total Estimated Project 348 033 RECOMMMNDATION: Given the fact that the only fire protection available to residents in the northwest part of the County originates in Sebastian with a delayed response and the fact that the Fellsmere Volunteer Ambulance Service has notified the County that it is ceasing -'EMs operations on January 1, 1996, staff recommends the Board award the station renovation/construction bid. to C & D Construction in the amount of $303,800 and approve the $348,033 necessary to complete the project. John Binkley with Edlund & Dritenbas Architects, P.A. advised they have attempted to retain the surrounding mediterranean revival architectural style in keeping with the wishes of the City of Fellsmere. Mr. Binkley presented several renderings for the Board' s examination and advised that the structure could be used as a hurricane shelter once completed. Commissioner Bird questioned title to the land, and Attorney Vitunac advised the property is leased from the Fellsmere Volunteers, with the understanding that the County will inherit the land should the Volunteers go out of business. Commissioner Bird felt that the County should make an attempt to obtain title to the property in view of the substantial investment being made through these renovations and repairs. -Emergency Services Director Doug Wright reminded the Board that any items available from other sources would be utilized prior to purchases being made. SEPTEMBER 5, 1995 20 8!ocK 95 PSE 990 BOOK 95 FArE 991 ON MOTION by Commissioner Eggert, SECONDED by Commissioner. Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), awarded Bid #5096 to C & D Construction in the amount of $303,800, approved the $348,033 necessary to complete Fire/EMS Station #10; with directions to staff to review the Lease on the property; with the understanding that surplus items will be used where available; and with the understanding that the sales tax fund has been refigured. CONTRACT AGREEIKNT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 10/3/95 CONCEPTUAL APPROVAL OF LAND PURCHASED FROM CITY OF SEBASTIAN FOR USE AS NORTH COUNTY 800 MHz TOWER SITE The Board reviewed a Memorandum of August 28, 1995: TO: Honorable Board of County Commissioners THROUGH: Jim Chandler, County Administrator FROM: Doug Wright, Director Emergency Services DATE: August 28, 1995 SUBJECT: Conceptual Approval of Approximately One Acre of Land Purchased from City of Sebastian (Utility Purchase) for Use as North County 800 MHz Tower Site It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: The communications propagation study for the 800 MHz Communications System indicates that the property used by the City of Sebastian for their utilities system and now in the process of being conveyed to Indian River County after being approved for purchase, would be an ideal site for the north county tower. Staff is requesting that the Board conceptually approve the site indicated on the attached map in red as a communications tower site so that FAA and FCC paperwork can be completed on the copious documentation required for submission to obtain additional channels of radio frequency in the 800 spectrum. The window for filing for the additional channels closes on September 23, 1995, and approval of this site is needed to proceed with completion of the documents. ALTERNATIVES AND ANALYSIS: After the County closes on the property and title is transferred, a final determination can be made by the Board as to payment, if any, due the Utilities Department or other title holder, the method of payment, and by whom. What is urgent now is the Board's approval of the use of part of the property for a communications tower site with ingress and egress, regardless of whether_ the balance of the property is sold or otherwise disposed of in the future. SEPTEMBER 5, 1995 21 RECOMMENDATION: Staff recommends that the Board give conceptual approval for the site indicated on the attached map, which is part of the utilities purchase from the City of Sebastian, to be utilized as the north tower site for the 800 MHz Communications System, including ingress and egress, with details regarding the sale and future use of the property to be determined at a later date. Staff also requests that once the permitting requirements and necessary contracts are in place, construction of the tower be authorized to commence if the sale and future use of the property have not been determined otherwise. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), gave conceptual approval for the site to be utilized as the north tower site for the 800 MHz Communications System, including ingress and egress, and approved commencement of the construction of the tower if the sale and future use of the property have not been otherwise determined once the permitting requirements and necessary contracts are in place. 26TH STREET ROADWAY & DRAINAGE D IPROVEMENTS - CARTER ASSOCIATES, INC. The Board reviewed a Memorandum of August 25, 1995: TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E. Public Works Director SUBJECT: Profe n 1 Engineering Services Agreement - 26th Roadway & Drainage Improvements DATE: August 25, 1995 FILE: 26Tx.AGN DESCRIPTION AND CONDITIONS As approved by the Board in July, 1995, staff has negotiated the attached engineering services agreement with Carter Associates, Inc., Vero Beach, which provides for professional engineering and related services described as roadway and drainage improvements to 26th A*ea�ue between 58th Avenue and 66th Avenue for a not to exceed fee of -$36,465. RECOMMENDATIONS AND FUNDING Staff recommends authorization for the Chairman to execute the attached agreement. Funding to be I-rcm tbb Transportation Fund. - SEPTEMBER 5, 1995 22 BooK 95 P,�u 992 L— BOOK 95 FnE 993 -7 ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved the Professional Engineering Agreement with Carter Associates, Inc., with funding to be from the Transportation Fund; and with the correction that the project is on 26th Street rather than avenue. AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD GIFFORD PARK AND FELLSMERE PARK A"ROVEMENTS - FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM GRANT AGREEMENTS The Board reviewed a Memorandum of August 17, 1995: TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E. Public Works Director SUBJECT: GIFFORD PARK IMPROVEMENTS and FELLSMERE PARK IMPROVEMENTS - Florida Recreation Development Assistance Program Grant Agreements DESCRIPTION AND CONDITIONS The Public Works Department has received a grant for Gifford Park in the amount of $97,500 from the Florida DEP for 75%/25% funding of the construction of a lighted baseball field, shuffleboard courts, picnic facilities, renovate basketball courts. and other related support facilities. The City of Fellsmere has also received a $40,000 grant for Fellsmere Park from the Florida DEP for 100% funding for the construction of a lighted basketball court. The City does not have the financial ability to cash-flow the $40,000 in construction costs, therefore, they are requesting the county advance the construction payments until the grant revenue comes in. The project agreement for Gifford Park is attached for execution by the Chairman. The agreement for Fellsmere Basketball Courts has been sent to the City of Fellsmere for execution. The projects must be complete by October 31, 1997. ALTERNATIVES AND ANALYSIS The Agreement requires the County to: • Keep good financial records of the project. • Submit project status reports quarterly. SEPTEMBER 3,199.5 23 • Be~ responsible for wrongful acts of employees, contractor, etc. - • Allow DEP to inspect facilities. • Refund the grant if the County is found to be non-compliant with this agreement. • Place a sign on site recognizing state funding. • Dedicate the land for public recreation for at least 25 years. • Not exclude or discriminate against any person using the park based on race, creed, color, etc. The alternatives are as follows: Alternative No. 1 Authorize the Chairman's signature on the project agreement for Gifford Park and authorize the county to advance the City of Fellsmere the construction costs. Alternative No. 2 Deny the grant acceptance. RECOMWENDATIONS AND FQNDING Alternative No. 1 is recommended. County funding in the amount of $32,500 for Gifford Park is from Local Option Sales Tax Revenue. Staff also requests the Board authorize the county to advance the City -of Fellsmere the construction costs in the amount of $40,000. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved Alternative No. 1 with funding of $32,500 from Local Option Sales Tax Revenue for Gifford Park and authorized an advance to the City of Fellsmere of $40,000 for construction costs. PROJECT AGREEMgTS ARE IB FILE IN OFFICE OF CLERK TO THE BOARD EMPROVEMENTS TO CR-510/US #1 INTERSECTION - AMENDMENT NO. 1 TO WORK ORDER NO. 1 - KIMLEy-HORN AND ASSOCIATES The Board reviewed a Memorandum of August 29, 1995: TO: James handier County Administrator THROUGH: James W. Davis, P.E. Public Works Directs DATE August 29, 1996 FROM: Terry B. Thompson, P. 5s , r Capital Projects Manager SUBJECT: Amendment No.1 to Work Order No.1 Imorovemerds to CR 510VU.S.1 Intersection DESCRIPTION AND CONDITIONS Mmley Horn is under contrail with Indian River County to provide professional engineering services for improvements to the intersection of CR 510 and U.S. 1. SEPTEMBER 5, 1995 24 panf 95 r a T 99 BOOK 95 mu 995 The attached Amendment No. 1 provides for the design and permitting of a soutiibound right turn lane off U.S. 1 and modification to the signalization plans. A northbound right turn lane off U.S.1 was included in the original contract. The compensation due the Engineer for Amendment No.1 Is $3,300.00. This added to the c went contract amount of $45,000.00 results in a revised contract amount of $48,300.00 Staff recommends approval of Amendment No.1 to Work Order No.1 In the amount of $3,300.00. Funding is from Account 101-153-541-067.36 and 101-154-541- 067.36. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved Amendment No. 1 to Work Order No. 1 in the amount of $3,300 to Kimley-Horn and Associates, Inc., as recommended by staff. AMENDMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD OAK HARBOR PHASE I - DEVELOPER'S AGREEMENT The Board reviewed a Memorandum of August 9, 1995: DATE: AUGUST 9, 1995 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF ILI ERVICES PREPARED WILLIAM F. CAIN AND STAFFED CAPITAL P INEER BY: DEPART ILITY SERVICES SUBJECT: OAK HARBOR PHASE I - DEVELOPER'S AGREEMENT INDIAN RIVER COUNTY PROJECT NO. CDS/CCS-515 BACKGROUND As a result of review of this proposed development with the design engineer, we have determined that an existing County lift station within Grand Harbor can be abandoned and its flow diverted into the collection system of the Oak Harbor Phase I development. We feel that this abandonment will be advantageous to both the County and the developer. ANALYSIS The total cost of the above work is $40,000.00. Of that amount, the County is proposing to reimburse $20,000.00 to the developer.-- The valve of the pumps and other equipment to be removed from the pump station and used elsewhere at a future date is in excess of $20,000.00. The cost savings per year to the County with this SEPTEMBER 5, 1995 25 station removed from service would be approximately $3,300.00, which equates to a payback period of six years even if salvage value is ignored. This action also removes a potential liability to the Utilities Department. Funding for this project will be from the renewal and replacement fund. RECOMMENDATION The staff of the Department of Utility Services recommends that the Board of County Commissioners approve the developer's agreement as presented. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Tippin, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved the Developer's Agreement with Oak Harbor Club Properties, Ltd., as recommended by staff. AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD NORTH BEACH WASTEWATER REPUMP STATION - ADDENDUM NO. 1 TO ENGINEER'S WORK AUTHORIZATION NO. 2 The Board reviewed a Memorandum of August 23, 1995: DATE: AUGUST 23, 1995 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTILI CES PREPARED WILLIAM F. MCCAIN AND STAFFED CAPITAL PROJECTS ER BY: DEPARTMENT OF UTI ITY SERVICES SUBJECT: NORTH BEACH WASTEWATER REPOMP STATION ADDENDUM NO. 1 TO ENGINEER'S WORK AUTHORIZATION NO. 2 INDIAN RIVER COUNTY PROJECT NO. IIS -94 -22 -CS BACKGROUND On August 8, 1995, the Indian River County Board of County Commissioners approved a change order to the.Jungle Trail water line project for an additional parallel water line. This line is to allow the.North Beach R.O. Plant to be taken off line in the near future. (Please see the attached agenda item, minutes, and letter of recommendation from Brown and Caldwell.) On October il, 1994, the Commission approved a contract with Masteller and Moler for the design of a North Beach Wastewater Repump Station and Force Main over the Wabasso causeway. In keeping with our approved direction to remove the North Beach Water Plant from service, we now wish to continue our water line -extension from Jungle Trail over the causeway to our existing line on CR 510. This line will also provide service to both Marsh and orchid Islands. Since the water line will take the same route as the force main, the County is proposing to amend the existing force main design contract with Masteller and Moler to include the water main design. (Please see attached Work Authorization Addendum.) SEPTEMBER 5, 1995 26 bm 95 uru.. -996 BOOR 95 P,9(;E 997 ANALYSIS A negotiated engineering fee of $25,470.00 is presented for Commission approval as Addendum No. 1 (see attached). The project cost handled via addendum to the wastewater project is estimated to be $440,000.00 versus a stand-alone estimated cost of $625,000.00. This is a cost savings to the County of $185,000.00±. The engineering services cost on a stand-alone basis would be $65,700.00, with the remainder of the cost savings in construction. As a result of the substantial cost savings, the Utilities Department wishes to proceed with the above outlined proposal. RECOMMENDATION The staff of the Department of Utility Services recommends that the Board approve the Engineering Addendum as presented and authorize staff to bid both projects in one contract. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved the Engineering Addendum as presented and authorized staff to bid both projects in one contract. TEAMSTERS CONTRACT APPROVAL The Board reviewed a Memorandum of August 29, 1995: TO: Board of County Commissioners FROM: Charles P. Vitunac, County Attorney DATE: August 29, 1995 RE: Teamsters Contract The negotiating team for Indian River County, composed -of "Jim Davis, Jack Price, Terry Pinto, and me, is pleased to present a contract with the Teamsters for ratification by the Board. The contract is consistent with the wage offer suggested by the County Administrator to the Board of County Commissioners at its preliminary budget hearings and is recommended for approval by staff. A copy of the entire contract is on file in the office of Alice White. The contract would be for a one-year period from October 1, 1995. Re *iOU: -Staff recommends execution of the agreement. SEPTEMBER 5, 1995 27 ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously, by a 4-0 vote (Chairman Macht being absent), approved the Teamsters Contract as recommended by staff. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD ITEMS FOR LEGISLATIVE DELEGATION MEETING - OCTOBER 18, 1995 Vice Chairman Adams asked County Attorney Vitunac to prepare a submission for approval at the next meeting and asked the Commissioners to submit any items to be included. WATER MANAGEMENT PLAN SUMMARY The Board reviewed a Memorandum of September 4, 1995: September 4, 1995 MEMO TO: Board of County Commissioners FROM: Fran Adams RE• St John's Water Management District Water Manangement Plan The Water Management Plan is a comprehensive management tool for St John's very much like our own CLUP is to us. The Plan gives a District overview including the history, surface and ground water resources, typical water uses, physical characteristics of the region, and a program overview of the SJWMD. The Plan discusses the water management goals, responsibilities i.e. ,mater supply, water duality, flood protection, and natural system management All 19 counties have an integrated plan identified to assess each water management goal above as it pertains to that county. IRC is on target and leading in many of the categories. We have done well in planning protection of our water resources. The Program Plan is then identified including the SWIM Program (which has contributed towards the clean-up of the Indian River Lagoon), water resources planning and research, regulation, land acquisition, restoration and public works, outreach, operation and maintenance of lands, and management The Regulation section which was the concern of the Commission at the last meeting discusses the permitting strategies both district -wide and location based: surface water, water well, water use, compliance, and rulemaking. Indian River County is mentioned with Brevard in all areas that refer to implementing the IRL SWIM plan projects regarding water sediment quality, regulation, and enforcement, public awareness, and administration, planning, and ordination targeting water quality problems. Over 50 workshops were held in 1993 and 1994 to identify water resource concerns addressed in the Plan. This Plan will direct water management needs for the ne)d 20 years for 19 counties, 117 local governments, and over 3.2 million residents. An annual evaluation is made to assess whether the District is meeting the schedules and tasks described in the DWMP. A 5 -year evaluation will be done to see if the acheivements are effective. SEPTEMBER 5, 1995 28 Bodr 95 fx E 998 BOOK. 95 pAu 9.99 Vice Chairman Adams advised that the St. Johns River Water Management District Water Management Plan is available in the Commission office for examination and asked that any comments be submitted in writing. SOLID WASTE DISPOSAL DISTRICT The Vice Chairman announced that immediately upon adjournment, the Board would convene as the Board of Commissioners of the Solid Waste Disposal District. Those Minutes are being prepared separately. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 9:43 a.m. ATTEST: J. K. rton, Clerk Minutes Approved: q-2� - 96 - SEPTEMBER 5, 1"5 29 Fran B. Adams, Vice Chairman