HomeMy WebLinkAbout2022-008ARCHITECTURAL SERVICES WORK ORDER NO. 5
ARCHITECTURAL/ENGINEERING PROPOSAL #05219VB
ARCHITECTURAL/ENGINEERING SERVICES FOR FIRE STATION #7
This Work Order Number 5 is entered into as of this 11th day of January, 2022, pursuant to that
certain Continuing Architectural Services Agreement for Professional Services entered into as of the
13th day of November, 2018 (collectively referred to as the "Agreement"), by and between INDIAN
RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Edlund, Dritenbas, Binkley
Architects and Associates, P.A ("ARCHITECT").
The COUNTY has selected the ARCHITECT to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
ARCHITECT will perform the professional services within the timeframe and for the fees detailed in
Exhibit A, all in accordance with the terms and provisions set forth in the Agreement. Pursuant to
paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of
the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual
Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
ARCHITECT:
Edlund, Dritenbas, Binkley Architects
and Associ tes, P.A
By: a L4)r
Print Narr e: I 154W 81 N KLIE'Y
BOARD OF COUNTY COM
By:
OF
Peter D. O'Bryan, C
Y GOltiiyj�•
iN RS-
Title: FAQ t\J,:r,1fA L Approved Date: January 11, 2022
Approved: rA— C1,
Jason 40WA, County Administrator
Approved as to form and legal sufficiency:
Dylan T. Reingold, County Attorney
Attest: Jeffrey R. Smith, Clerk of
Circuit Court and Comptroller
Deputy Clerk
EOLUND • DFATENSAS • BINKLEY
ARCHITECTS AND ASSOCIATES, R.A.
65 Roel Palm Pointe, Ste D
Vero Beach, FL 32,960
Ph: (772) 569-4320 Fax (772) 569-9208
November 16, 2021
TO: Indian River County Fire Distri:t
Attn: Chief Tad Stone
RE: Proposal for Architectural Sery=ces Station #7
Comm. #050219VB
Dear Chief Stone:
As per our discussions in our initial phone conference held on October 27, 2021. This letter shall
serve as our proposal and agreement for the preparation of documents necessary for construction
of the above referenced project. Also attached is a copy of MBV's proposal to us for civil
services along with Carter Associates proposal for surveying. These services will be included as
part of this agreement.
I. SCOPE
To provide construction documents for a new 3 -bay fire station based on the latest 9,035
prototype, with minor revisions as needed. The site is located on 2.8 acres at 98" Ave and 26th
Street, Fellsmere, Florida.
H. ARCHITECTS BASIC SERVICES
The Architect shall provide full permit documents for construction. Documents and services
provided by the Architect and his employed civil, surveyor, structural, mechanical, electrical,
and plumbing engineering subconsultants will include the following:
1) Data collection, additional field verifications, and meetings as required.
2) Civil engineer services by MBV for development of design construction
documents/permitting for extension of site infrastructure for site utilities to the site,
and extension of 98th Avenue roadway to the project site as outlined in their attached
proposal.
3) Survey work in areas of improvement. See attached proposal from Carter Associates.
4) Construction documents for code compliance and remodeling.
5) Address plan review comments and make revisions as required.
6) Assist in obtaining construction bids, bidding administration, addendums as needed.
7) Construction administration :ahall be for periodic construction observations twice
monthly, RFI responses, submittals review, review of pay applications and any
changes in the work. A punct list and final inspection will also be done.
III. ARCHITECT'S FEES FOR BASIC SERVICES
5% of $2,875,441 anticipated construction cost (see attached opinion of cost).
Schematic Design / Design Development
Construction Documents
Bidding/Permitting
Construction Administration
Subtotal
Reimbursable Expenses (estimated)
Architect & Engineer Fees Total
Civil Engineer (MBV) Fzes (proposal attached)
Survey Carter Associates (proposal attached)
Total Fees
IV. PAYMENTS TO THE ARCHITECT
$35,940
$79,065
$7,200
$21,565
143,770
$1.000
$144,770
$85,000
$20,670
$250,440
The architect shall invoice for completed work of the design team as they are incurred. Payments
due the architect under this agreement shall bear interest at the rate of 1.5 percent per month
commencing 30 days after the date of billing. If payments due the Architect are not received
within the 45 days of invoice, the Owner agrees to assume responsibility for the cost of all
required collection services, legal fees, mediation services, and court costs, incurred in the
interest of collecting these fees. Venue shall lie in Indian River County.
V. ASSUMPTIONS
A. All structural, mechanical, electrical, plumbing engineering consultant fees are
included in this proposal
B. All civil engineer fees will be included in this proposal.
C. Site will not require specialized foundation system due to unstable soils.
Page 2 of 5
VI. OWNER'S RESPONSIBILITIES
A. Your office, by way of the rrranagement office, must furnish all available documents
and to assist the Architect in familiarizing himself with the existing site infrastructure,
surveys, etc.
B. Your office must pay all app.icable fees to agencies having jurisdiction over this
project, or as otherwise noted in MBV's civil services proposal.
C. Owner shall be responsible for all reprographic services for construction documents.
D. Site plan approval, all drainage and site utility permits will be by civil engineer.
E. Landscape architect and/or landscape design costs will be included in this proposal.
F. In unstable soil conditions ar- encountered after soil testing is performed and a
specialized foundation will be required, this will be handled as an additional service.
VII. ARCHITECT'S HOURLY RATE SCHEDULE
Principals: John Binkley, Gregory Edlund $165.00 per hour
Registered Project Architects $125.00 per hour
Intern Architects $105.00 per hour
Technical level one - Senior CADD Designer $ 85.00 per hour
Technical level two — CADD Designer $ 75.00 per hour
Technical level three — CADD Technician $ 65.00 per hour
Clerical and Accounting $ 50.00 per hour
VIII. ADDITIONAL SERVICES
The following services may be provided when authorized by the Owner. The Owner will
compensate the Architect at the rates stipulated in Article VII.
1) Interior decorating.
2) Consultation concerning replacements of any work damaged by fire or other
cause during construction.
3) Making revisions in drawings, specifications or other documents when such
revisions are inconsistent with instruction previously given by the Owner or any
agent authorized by the Owner.
4) Preparing as built drawings showing significant changes in work during
construction or immediately after building completion.
5) Providing or attending any board or agency presentation or negotiation at City,
County or any permitting agenci s having jurisdiction over the project.
6) Providing detailed preliminary cost data prior to construction documents.
7) Specialized engineering studies and design.
8) Security and surveillance systems design, billed at cost plus 15%.
9) Special consultants outside the normal structural, mechanical, electrical,
plumbing, and civil services, billed at cost plus 15%.
10) Additional site visits beyond those stipulated in Article 11.
Page 3 of 5
IX. REIMBURSABLE EXPENSES
Any expenses related to additional services due to a change in scope or program will be
invoiced, as incurred, to the Owner at the following rates:
1) Mileage at $0.58 per mile.
2) In House 24" x 36" prints at $1.50 each.
3) Outsourced printing services; a multiple of 15% direct cost.
4) Special postage or mailing; a multiple of 15% direct cost.
5) Photocopies at $0.20 per sheet.
6) CD's with PDF files of drawings to Owner and Contractors at $5.00 each.
X. GENERAL
A. As an instrument of service, all original documents remain the property of the
Architect and may not be reproduced in any form or modified fashion, without the
written consent of the Architect.
B. Invoices will be based on completed work for the services defined in Article I plus
any additional services and reimbursable expenses accumulated during that period.
Note: Architect's Reimbursable Expenses are listed in Article IX of this agreement.
C. Regular invoicing will be at :wo-week intervals. Payments due the Architect under
this agreement shall bear interest at the rate of 1.5 percent per month commencing 30
days after the date of billing. If payments due the Architect are not received within 45
days of the date on the invoice, the Owner agrees to assume responsibility for the cost
of all required collection ser•,,ices, legal fees, mediation or court costs, incurred in the
interest of collecting these fees.
D. In the event of any delinquent or disputed invoices, the Owner agrees that the
Architect and his Professional Consultants may cease all ongoing efforts on the
project until the outstanding invoice is paid or legally adjudicated.
E. Disputes regarding this agreement shall be settled in the following order of
precedence: Party to Party, Mediation, and Legal Adjudication. This agreement can
be terminated by either party with (7) seven calendar day's written notice. The
Architect and his subcontracsors shall be compensated for all work completed up to
the date of termination notice, including any reimbursable expenses incurred to the
date. Venue shall lie in Indian River County.
F. The Architect shall provide architectural services for the Project as described in this
Agreement in a manner consistent with locally accepted standards for professional
skill and care. The Architect, Architect's employees and Architect's consultants make
no representation or warranty that every and all conditions will be discovered.
G. EDB maintains Professional Liability insurance. In recognition of the relative risks,
rewards and benefits of the Froject to both the Owner and EDB, the risks have been
allocated such that the Owner agrees, to the fullest extent permitted by law, to limit
the liability of EDB to the Owner for any and all claims, losses, costs, damages of any
nature whatsoever or claims expenses from any cause or causes, including attorney's
fees and costs and expert -witness fees and costs, so that the total aggregate limit of
Page 4 of 5
EDB to the Owner shall not exceed $50,000.00, or EDB's total fee for services
rendered on this Project, whichever is greater. It is intended that this limitation apply
to any liability or cause of action for professional liability however alleged or arising
unless otherwise prohibited by the laws of the State of Florida. Please note:
According to Florida Statute 758.0035 an individual employee or agent may not be
held individually liable for negligence.
If you have any questions regarding this agreement, please call. Please initiate this agreement
and return one copy to the architect to au-thorize commencement of the project.
Sincerely,
Jo . Binkle , I.A.
Ar hi ct
Date
Accepted,
Owner
Page 5 of 5
EDLUNO - DRITENSAB • BINKLEY
ARCHITECTS AND ASSOCIATES, P.A.
65 Royal Paha Pointe, Ste D
Vero Beach, FL 32960
Ph (772) 569-4320 Fax (772,1569-9208
Station #7
Estimated Time Schedule
November 10, 2021
TASK
START DATE
DURATION
COMPLETION
DATE
Approval of AE and Civil Agreements Nov 2021
1 Mos.
Dec 2021
Preparation of Civil Engineer Construction Documents
Dec 2021
2 Mos,
Feb 2022
Site Plan Approval
Feb 2022
i
3 Mos.
May 2022
St. John's Permit Approval
Feb 2022
3 Mos.
May 2022
Architectural/MEP Construction Documents
Dec 2021
2 Mos.
Feb 2022
Building Permit
Feb 2022
2 Mos.
Apr 2022
Bidding/Award of Bid I
i
Feb 2022 2 Mos.
Apr 2022
Construction Time May 2022 10 Mos.
Mar 2023
EDLUND • DRITENBAS • BINKLEY
AACHiTECTS FIND ASSOCIATES, P.A.
65 Royal Palm Pointe,' te D
Vero Beach, FL 32960
Ph. (772) 569-4320 Fax (7721569-9258
Station #7
Opinion of Cost
November 16, 2021
Total 111 $250,440
Project Grand Total $3,125,881
NOTE: Opinions expressed in this report represent the professional opinion of the firm of Edlund, Dritenbas,
Binkley Architects and Associates, P.A. (EDB) who have used that degree of care and skill ordinarily exercised
under similar conditions by reputable members of our profession practicing in the same or similar locality. EDB
Architects, P.A. does not warrant that this opinion of probable construction cost will not vary from actual costs
incurred by the client.
Site Costs
A.
Site Development (on site)
$511,020
B.
Irrigation
$23,495
C.
Landscaping
$63,420
D.
Fencing
$15,156
E.
Soil Poisoning
3 600
Subtotal $616,691
Building Construction Costs
9,035 SF x $250.00/SF =
$2,258,750
Total Construction Cost (I & II) $2,875,441
Other Costs
A.
Architectural/Engineering Fees
5% of $2,875,441 = $143,770
B.
MBV Civil Engineer Fee
$85,000
C.
Carter Associates Survey
$20,670
D.
Furnishings & Equipment
TBD
E.
Permits/Fees/Mist.
TBD
F.
Offsite Utility Extensions
TBD
G.
Offsite Road Improvements
TBD
Total 111 $250,440
Project Grand Total $3,125,881
NOTE: Opinions expressed in this report represent the professional opinion of the firm of Edlund, Dritenbas,
Binkley Architects and Associates, P.A. (EDB) who have used that degree of care and skill ordinarily exercised
under similar conditions by reputable members of our profession practicing in the same or similar locality. EDB
Architects, P.A. does not warrant that this opinion of probable construction cost will not vary from actual costs
incurred by the client.
iMM BV
ENGINEERING, INC.
MOIA BOWLESVILLAMIZAR B., ASSOCIATES
www.mbveng.com CA #3728
November 11, 2021
Mr. John Binkley via E -Mail (edlunddritenbasb@bellsouth.net)
EDB Architects
65 Royal Palm Pointe, Suite D
Vero Beach, FL 32960
Subject: Proposal / Contract for Professional Engineering Services for the
Indian River Couty Fire Station #7 and Associated Off -Site Design
City of Fellsmere, Florida
Engineer's Project Number: 21-0492
Contractee: Mr. John Binkley
Dear Mr. Binkley:
At your request, we are hereby submitting our proposal to provide professional services for the
above subject project.
A. Description of Project and Services:
As per our coordination, it is our understanding Indian River County (IRC) is looking to develop
a new fire station on approximately 3.0 acres located at the northeast corner of 98th Avenue and
26th Street, just north of the North Dike Ditch in the City of Fellsmere. We understand the building
is approximately 9,000 SF and will utilize the same building footprint as Station #14. We also
understand the asphalt roadway along 9gth Avenue terminates at the CVS Distribution Center north
driveway and that approximately 1,00 LF of the existing stabilized roadway will require
improvement to a full asphalt roadway pursuant to IRC Public Work's Department requirements.
In addition, the project will also require design and permitting for a new 30 -foot -wide asphalt
roadway along the Fire Station's southern property line and as depicted in the attached Exhibit A.
Furthermore, we understand the project will require offsite utility design and permitting for sewer
force main and water line extensions to correct to the existing Indian River County Utility
Department (IRCUD) infrastructure located south and west of the parcel. Site improvements such
as grading, paving, stormwater, utilities, and landscaping design will be required to support the
new fire station and are included in this proposal. As such, please find below our proposed scope
of services for the above described dev.-lopment.
1835 20th Street 1250 W Eau Gallie Blvd, Unit H 806 Delaware Avenue
Vero Beach, FL 32960 Melbourne, FL 32935 FL Pierce, FL 34950
772569.0035 321.253.1510 772.468.9055
Fax 772.778.3617 Fax 321.253.091 1 Fax 772778.3617
F®
Mr. John Binkley
November 11, 2021
Page 2
Proposal: 21-0492
B. Scope of Work / Services:
Based on our understanding of the rules and regulations of the governing agencies, our
performance of the work would include the following services and disciplines, as needed and/or
required:
Task 1— Preliminary Coordination and Agency Pre -Application Meetings (CIV -1)
This task includes the below services associated with preliminary coordination and Pre -
Application Meetings with the below jurisdictional agencies in preparation for design and
permitting phase.
1. Project coordination with the f6 --lowing regulatory agencies:
a. City of Fellsmere (CoF)
b. St. John's River Water Management District (SJRWMD)
2. Coordination with Client and IRC prior to meeting with jurisdictional agencies.
3. Development of Conceptual Site Plan layout to be utilized for agency pre -application
meetings.
4. Preparation of the following pre -application forms and packages and attendance at
meetings:
a. COF pre -application meeting form
b. SJRWMD pre -application meeting form
Task 2 — On -Site Civil Desitin & Permitting (CIV -2)
This task includes the below services associated with design and permitting of the project.
1. Project coordination with the following regulatory agencies:
a. City of Fellsmere (COF)
b. Indian River County (IRC)
C. Indian River Farms Water Control District (IRFWCD)
d. Sebastian River Improvement District (SRID)
e. St. John's River Water Management District (SJRWMD)
f. Florida Department of Environmental Protection (FDEP)
2. Project coordination and review of the required boundary, topographic, and tree survey. It
is understood that the existing ccnditions survey will be contracted by Client and provided
by others to MBV in both CAD and hard copy formats to be utilized in the design of the
project. The cost of survey work has not been included in this proposal.
Mr. John Binkley
November 11, 2021
Page 3
Proposal: 21-0492
3. Project coordination and evaluation of the subsurface soils investigation. It is understood
that the soils investigation will be contracted by Client and provided by others to MBV.
No cost of geotech work is included in this proposal.
4. Attendance to three (3) design development meetings with Owner and project Architect for
site plan layout completion and coordination.
5. Finalization of the Civil site plan layout.
6. Development of the on-site stormwater drainage model, calculations and report for the
development's stormwater pond sizing and stormwater runoff analysis.
7. Design of the on-site utilities. We understand water and sewer are not available adjacent to
the site and that off-site utility extensions will be required as part of this project. Please see
Task 3 below for this scope of sxvices.
8. Development of the on-site lift station design calculations and report.
9. Design of the paving, grading and drainage system.
10. Development of project code required landscape plan and details.
11. Development of on-site civil construction plans consisting of:
• Cover Page
• General Notes Plan
• Existing Conditions Plan
• Demolition Plan
• Erosion Control Plan and Details
• Site Plan
• Paving, Grading and Drainage Plan
• Utility Plan
• Cross Sections Plan
• Site Details Plan
•
Paving, Grading and Drainage Details Plans
•
Utility Details Plan
•
Landscape Plam
•
Landscape Plan Details
•
Landscape Plan Notes and Specifications
12. Preparation of the following on-site permit applications:
a.
City of Fellsmere Site Plan
b.
City of Fellsmere Construction Plans Approval
C.
IRC Utilities
d.
IRC Stormwater
e.
IRC Right -of -Way
f.
IRC Fire Review
g.
IRFWCD Connection/D_scharge
h.
SRID Culvert Crossing
Mr. John Binkley
November 11, 2021
Page 4
Proposal: 21-0492
i. SJRWMD Environmental Resource Permit
j. FDEP Water Distribution
k. FDEP Wastewater Collection
1. FDEP NPDES Notice of Intent
13. Submission of civil plans and application packages to permit agencies.
14. Attendance at the COF Technical Review Committee meeting.
15. Final construction plans drawings revisions per jurisdictional comments and resubmittal to
agencies for final approvals.
16. Attendance to the COF Planning and Zoning Commission Meeting.
17. Attendance to the COF City Council Meeting.
Task 3 — Off -Site Civil Design & Permitting (CIV -3)
This task includes the services associated with the off-site roadway and utilities design and
permitting services required for the proposed off-site improvements associated with the project.
1. Project coordination with the following regulatory agencies:
a. Indian River County (IRC)
b. Indian River Farms Water Control District (IRFWCD)
C. Sebastian River Improvement District (SRID)
d. St. John's River Water Management District (SJRWMD)
e. Florida Department of Environmental Protection (FDEP)
2. Project coordination and review of the required off-site route survey. It is understood that
the off-site route survey will be contracted by Client and provided by others to 14iBV in
both CAD and hard copy formas to be utilized in the design of the project. The cost of
survey work has not been included in this proposal.
3. Project coordination and evaluation of the subsurface soils investigation for the roadway
improvements. It is understood that the soils investigation will be contracted by Client and
provided to MBV. No cost of geotech work is included in this proposal.
4. Development of the off-site stormwater calculations and report for the 98th Avenue
roadway extension. It is understood this roadway's impervious area was included in the
previously approved CVS Distribution Center's stormwater calculations and permits and
that the drainage report will not require new or additional ICPR stormwater modeling and
is therefore not included in this proposal.
5. Design of the off-site water and sewer utilities. We understand water and sewer are not
available adjacent to the site and that off-site utility extensions will be required as part of
this project. We understand the water main will need to be extended from the existing 8"
water main valve located in the 98th Avenue east ROW at the corner of 22nd Street,
approximately 1,000' to the north to the Fire Station parcel. We also understand the sewer
Mr. John Binkley
November 11, 2021
Page 5
Proposal: 21-0492
force main will extend approximately 3,000' from the parcel to an existing force main
valve located adjacent to the CVS lift station pad.
6. Design of the roadway paving, grading and drainage system. (Approximately 1,000 LF)
7. Development of off-site civil construction plans consisting of:
• Existing Conditions Plan
• Demolition Plan (as applicable)
• Erosion Control Plan and Details
• Roadway Design Plan
• Paving, Grading and Drainage Plan'
• Utility Plan (Water and Sewer)
• Sewer Profiles
• Paving, Grading and Drainage Details Plans
• Utility Details Plan
Preparation of the following permit applications:
a. IRC Utilities
b. IRC Stormwater (Modification o existing CVS permit)
C. IRC Right -of -Way
d. SJRWMD Environmental Resource Permit (Modification to existing CVS permit)
e. FDEP Water Distribution
f. FDEP Wastewater Collection
g. FDEP NPDES Notice of Intent
9. Submission of civil plans and application packages to permit agencies.
10. Final Construction plans drawings revisions per jurisdictional comments and resubmittal
to agencies for final approvals.
Task 4 — Construction Inspection and Certifications (CIV -4)
This task includes construction inspections and certifications for both on and off site as required
by the local and state regulatory agencies, in addition to the inspections required by the Engineer
of Record, to provide final certifications.
Utilities:
Sewer: Pre -construction meeting, shop drawing review, setting of lift station inspection, force
main installation inspections, force main pressure test inspection, lift station start-up
inspection, setting of manholes inspections, gravity sewer main installation inspections, as -
built review, final certifications
Mr. John Binkley
November 11, 2021
Page 6
Proposal: 21-0492
Water: Pre -construction meeting, shop drawing review, water main install inspections,
pressure testing inspection, flushing inspection, bacteriological testing review, as -built review,
final certifications
Roadway / Drainage:
Pre -construction meeting, shop drawing review, roadway (sub -base / base / asphalt)
inspections, grading inspection, storm pipe/inlet installation inspections, drainage structure
inspections, final grading / sodding inspections, final certifications
Overall Site:
Striping / signage inspection, landscape and irrigation installation inspection, shop drawing
review, final inspections, final certifications, maintenance bond coordination and review
Erosion Control:
Pursuant to the State of Florida NPDES regulations, all construction sites shall be required to
conduct weekly NPDES inspections during site -work construction, and monthly inspections
during vertical construction, by a certified NPDES Inspector. Inspections will also be required
within 24 hours after the site has experienced %" or more of rainfall during the construction
phase.
• Inspections
o Conduct weekly inspections during site -work construction. It is assumed the project
will require 6 months to construct the Master Site Infrastructure. Therefore, requiring
(24) Erosion Control Inspections (6 months x 4 weeks).
o It is assumed the project wi:l experience rain events that meet the '/z" or over NPDES
regulation during the construction phase, which will require additional inspections.
This proposal includes ten (10) additional inspections to account for those rain events.
Should additional rain evens occur meeting the NPDES regulation, those inspections
shall be billed pursuant to &e hourly rate schedule.
• Reporting and Contractor Coordination
o The inspector shall complete the NPDES Stormwater Pollution Prevention Report after
every inspection.
o The inspector shall coordinate with the Site Contractor on any mitigation efforts
required based on the inspection. It shall be the responsibility of the Site Contractor to
mitigate any erosion contrcl measures found to be in breach in a timely fashion in
accordance with the jurisdictional regulations.
=1
IN
NE Mr. John Binkley
November 11, 2021
Page 7
Proposal: 21-0492
C. Cost of Work / Services Performed:
We propose to provide the above described services for the following breakdown of fees,
excluding direct costs.
Task 1 - Preliminary Coordination & Agency Pre -Application Meetings
$ 3,500
Task 2 - Civil Design & Permitting — On -Site
$39,500
Task 3 - Civil Design & Permitting — Off -Site
$18,500
Task 4 - Construction Administraticn & Certification On & Off -Site
$23,500
We are available to begin work described herein upon our receipt of your written acceptance of
this proposal/contract. This proposal is valid if accepted within ninety (90) days from the date of
this proposal/contract. In addition to the above scope, our Agreement shall include and be subject
to the conditions in the below Standard Provisions, which are incorporated by reference.
Should you require further information or clarification, please call.
Sincerely,
Todd Howder Aaron Bowles, P.E.
Vice President Senior Vice President
Accepted and Agreed to this day of , 20
Corporate Contractee:
By:
Signature
Print Name and Title:
®,
®— Mr. John Binkley
November 11, 2021
Page 8
Proposal: 21-0492
Individual Contractee and/or Signer -or Corporate Contractee acknowledging liability.
By:
Signature
Print Name and Title:
STANDARD CONDITIONS:
Project Number: 21-0492
A. General Obligations and conditions
MBV Engineering (The Engineer) shall provide t]-ose professional services as specified and detailed in the contract. In
rendering these services, MBV Engineering shall a;)plythe skill and care ordinarily exercised by engineers at the same time
and locale the services are rendered. Basic Services include reviewing applicable codes and regulations, verifying that the
Drawings and Specifications prepared by the Ergineer comply with all applicable codes and regulations, and making
revisions to the Drawings and Specifications requested by Governmental authorities or the Owner as needed to obtain
governmental approvals as included in the scope Df work.
The Owner shall provide all criteria and information with regard to their requirements for the Project. This shall include,
but not be limited to, review and approval of design in he schematic design phase, design development phase, and
contract documents phase. These approvals shall include a written autho,ization to proceed to the next phase.
The Engineer shall request and the Owner shall provide those geotechnical investigations, property surveys, utility surveys,
reports and other data necessary for performanc= of the project team (unless these services are to be provided through
this agreement).
The Engineer is entitled to rely on the accuracy and completeness of services provided by other design professionals
retained by the Owner as such services pertain to the work of the Engineer, except where the exercise of proper care
would require independent verification of the accuracy and completeness of said services or Engineer has reason to believe
said services are not accurate of complete.
This Agreement represents the entire and integra.ed agreement between tie Owner and the Engineer and supersedes all
prior negotiations, representations or agreements eider written or oral. This Agreement may be amended only by written
instrument signed by both Owner and Engineer.
Insurance: MBV Engineering, Inc. will maintain, at its own expense, Workman's Compensation Insurance, Comprehensive
General Liability Insurance, and Professional Liabi"ity insurance.
NOTE: This proposal becomes a binding contract between the parties when accepted by the client as evidenced by his/her
signing and dating this proposal, and communicating it via mail, facsimile or hand delivery to MBV Engineering, Inc. No
changes to this proposal may be made without th-- written approval of MBV Engineering, Inc.
B. Additional Services:
Additional Services are those services that arise during the design or construction process and are not included in Basic
Services. Examples include, but are not limited to Construction inspection, coordination and attendance of Planning and
Zoning meetings, attendance to neighborhood meetings, design revisions due to neighborhood meetings, Commission
meetings, additional coordination meetings, mod fied site layouts, environmental coordination, off-site utility design and
off-site roadway design, revisions that are inconsistent with approvals or instructions previously given by the owner or the
agencies. Additional services are also considered those which may not be foreseen at the beginning of the design phase
and are not included as basic services, including bust not limited to: design of secondary structural elements, provide special
inspections, design supports for antennas, flagpo.es or special architectural systems, services resulting for changes in the
magnitude of the work, architectural layouts or code issuesafterthe preparation of the documents, orservices to evaluate
substitutions proposed by the contractor or the owner.
Current billing rates are as follows:
Principal
$200 Per Hour
Expert Witness
$300 Per Hour
Sr. Engineer II
$175 Per Hour
Sr. Engineer 1
$150 Per Hour
Jr. Engineer
$130 Per Hour
Sr. Technician
$115 Per Hour
Jr. Technician
$ 90 Per Hour
Inspector
$115 Per Hour
Administrative II
$ 80 Per Hour
Administrative 1
$ 60 Per Hour
Subconsultant Management Fee
10%
Initial — Client Initial- MBV
STANDARD CONDITIONS:
Project Number: 21-0492
C. Reimbursables
Reimbursables are expenses incurred by the Engineer directly in connection with the project such as, but not limited to,
transportation, out-of-town travel and subsistence, electronic communications, overnight deliveries, courier services,
additional specialized professional services, sale; taxes, permits and filing fees for securing approvals from government
authorities, renderings or models, Owner authorized overtime above the current hourly rates, expenses for professional
liability insurance or additional insurance beyond the normal amount carried by the Engineer and the cost of
reproductions.
1. Print Costs
All photo copies, prints and facsimile trz nsmissio+ns will be billec at the following rates:
Photo copies 8 %z" x 11" $0.25/sheet; photo copies 8 %z" x 14" $0.35/sheet; photo copies 11" x 17" $0.50/sheet;
24" x 36" plans $2.50/sheet; 24" x 36" Color plans $20.00/sheet; 30" x 42" plans $4.00/sheet; reproducible mylars
$25.00; CD's $10.00.
2. Miscellaneous
Mileage shall be reimbursed at $0.5`5 per mile. Deliveries shall be charge at $15 per delivery. All other
reimbursables will be billed at actual coats incurred.
3. Application Fees
Any and all application fees required by permitting agencies will be paid for directly by the Owner/ Client.
D. Payment:
Invoices for our services will be submitted on a monthly basis with payment due upon your receipt of the invoice. A service
charge of 1 %z% per month will be billed for late payments on the then outstanding balance. MBV Engineering, Inc. reserves
the right, in its sole discretion, to stop performing work/services under :nis Proposal/Contract if any invoice is not paid
within 30 days. Continued performance of work'services by MBV Engineering, Inc. does not constitute a waiver of their
right to stop performing work/services in the future.
E. Release / Reuse of Documents
All documents including drawings, disks, specifications and reports prepared or furnished by MBV Engineering, Inc. or
Engineer's Independent Professional Associates and Consultants pursuant to this agreement are instruments of service in
respect of the Project and the Engineer shall retain all ownership and property interests therein, whether or notthe project
is completed. To that end, the Engineer may exer-ise his right to execute a copyright notice upon any document prepared
by the Engineer in connection with this project.. All original documents shall remain the sole property and in the sole
possession of the Engineer.
Owner/Client will be provided and may retain copies of said documents for his use and information; however, said
documents are not intended or represented to besuitable -or reuse by Owner/Client or others on extensions of the project
or on any other project. Any reuse without express written verification or adaptation by Engineer for the specific purpose
intended, will be at Owner's/Client's sole risk and without liability or legal exposure to the Engineer or to the Engineer's
Independent Professional Associates and Consultants. Owner/Client shall indemnify and hold harmless the Engineer and
Engineer's Independent Professional Associates and Consultants from all c aims, damages, losses and expenses including
attorney's fees arising out of or resulting therefrcm.
F. Release / Reuse of Electronic Data
All electronic data including drawings, specifications and reports prepared or furnished by MBV Engineering, Inc. or
Engineer's Independent Professional Associates and Consultants pursuant to this agreement are instruments of service in
respect of the Project and the Engineer shall retain all ownership and property interests herein, whether or not the project
is completed. To that end, the Engineer may exercise his right to withhold the release of any electronic data and evaluate
each requires on an individual basis. Any Release/Reuse of Electronic Data agreed upon by the Engineer shall automatically
be encumbered by above stated item (E) Release,'Reuse of Documents.
G. Representations Relating to Work Perfo-med
The plans, designs and documents which are subject to this contract shall be prepared in a professional manner consistent
with the profession's "Normal Standard of Care."
Nevertheless, no representations or warranties are made as to the success, approval or the issuance of permits on any
application submitted by Owner/Client based in whole or in part upon the plans, designs, or documents prepared by MBV
Engineering, Inc.
Initial — Client Initial-
JMBV
—L
STANDARD CONDITIONS:
Project Number: 21-04
Concurrency: This design and permitting effort neither implies not guarantees that concurrency will be met at the time of
construction of the first phase, or any phases, riot is it the responsibility of MBV Engineering, Inc. to monitor levels or
services or infrastructure capacities.
Backcharges will not be accepted by MBV Engineering, Inc. unless we provide written agreement covering all corrective
action and the total amount of the backcharge necessary to accomplish the corrective action.
Engineer's evaluations of Owner's probable project budget and any opinicns of probable construction costs, if rendered
as a service under this Agreement, will be made on the basis of Engineer's experience and qualifications and will represent
Engineer's best judgment as a qualified design professional familiar with :ire construction industry. Because the Engineer
has no control over the cost of labor, materials, equipment, or services furnished by others, the Engineer does not
guarantee or represent that proposals, bids, negotiated prices, or actual construction costs will not vary from the opinions
of probable construction costs prepared or agreed upo-i by Engineer. If the Owner wishes greater assurance as to
construction costs, the Owner shall employ an independent cost estimator.
H. Dispute Resolution:
In the event of any dispute concerning this Proposal/Contract for Professional Engineering Services, MBV Engineering, Inc.
shall be entitled to recovery of its reasonable attorney's fees and costs incurred in connection with the dispute, including
court costs and fees and costs of appeals. Disputa resolution and the location/jurisdiction thereof, may be by mediation,
arbitration and/or court action in the sole discretion of MBV Engineering, Inc. The laws and statutes of the State of Florida
shall govern all dispute resolution.
Termination Without Cause:
If at any time MBV Engineering, Inc. is notified in writing by Contractee that the Contractee wishes to terminate the
agreement for any reason, MBV Engineering, Inc. shall be entitled only to the reasonable value of work furnished pursuant
to the agreement up until the moment of such rotice. This notice shall be sent by certified mail, return receipt to MBV
Engineering, Inc., 1835 20th Street, Vero Beach, FE 32960. This notice will be effective upon receipt. MBV Engineering, Inc.
shall not be entitled to payment for work furnished after such notice or not reasonably required to have been previously
furnished under this Agreement.
J. Authority of Signer:
If the Contractee is a corporate entity or an individual other than signer, the signer represents that he/she by their
signature is authorized to, empowered to and does sign this Proposal/Contract on Contractee's behalf.
K. Indemnification by Signer:
Signer understands and agrees that, if the Contractee is a corporate entity or an individual other than signer, that signer is
personally liable and responsible for payment of all work/services performed by MBV Engineering, Inc., in the event that
the Contractee fails to pay for the work/services performed.
L. Limitation of Liability
Engineer and Owner agree that the services performed by the Engineer pursuant to this Agreement are solely for the
benefit of the Owner and are not intended by eit5er the Engineer or the Owner to benefit any other person or entity. To
the extent that any other person or entity is benefited by the services performed by the Engineer pursuant to this
Agreement, such benefit is purely incidental and !uch other person or entity shall not be deemed a third party beneficiary
to this Agreement.
The Owner and MBV Engineering, Inc. have cons dered the risks, rewards and benefits of the project and the Engineer's
total fee for services. Risks have been allocated such that the Owner agrees that, to the fullest extent permitted by law,
the Engineer's liability to the Owner for any and all injuries, claims, losses, expenses, damages or claim expenses arising
out of this agreement from any cause or causes shall not exceed the total fee received for the project. Such causes include,
but are not limited to, the Engineer's negligence, errors, omissions, strict liability, breach of contract, or breach of warranty.
PURSUANT TO FLORIDA STATUTES SECTION 558.0035 (2013)
AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD
INDIVIDUALLY LIABLE FOR NEGLIGENCE.
Initial — Client Initial- MBV
SURVEY WORK AUTHORIZATION
CARtER ASSOCIATES, INC.
ConsLlting Engineers & Surveyors
1708 21 st Street
Vero Beach, FL 32960
772-562-4191
772-562-7180 Fax
CLIENT:
JOB NO.:
EDB Architects
21-459S
BILLING ADDRESS:
PHONE # 772-569-0035 X109
c/o John Binkley
FAX #
65 Royal Palm Pointe, Suite D
CELL #
Vero Beach, FL 32960
Email: ToddH@mbveng.com
DATE ORDERED:
11/12/2021
EST. COMPLETION DATE
8± weeks upon receipt of
Signed Work Authorization
ORDERED BY:
TAKEN BY
EST. COST:
Todd Howder, MBV Engineering
David E. Lueth"e, PSM/mc
$ 20,670.00
JOB LOCATION (Lot, Block, S/D/Sec-Twp-Rng):
Part of Section 34, Township 32 S, Range 38 E. IRC. FL
PROPERTY STREET ADDRESS:
NE Corner of 98th Ave and 26th St, Fellsmere, FL 32948
SERVICES TO BE PERFORMED:
Professional Surveying and Mapping Services
for EDB Architects - Indian River County Fire Station #7
(See Page 2 of 2 for project description and scope)
CERTIFICATIONS:
To be provided by Client
FIELD BOOK PAGE # DRAWING # F.ELD BOOK PAGE # DRAWING #
PROJECT MGR.:
COST OF PROFESSIONAL SERVICES:
EDB Architects hereby agrees to pay $ 20,670.00 for the aoove-stated professional services within 30 days of the date of the
invoice, in addition to interest of 1.5% per month (18% per year) on any balance unpaid after 30 days and any costs of collection
including, but not limited to, lien costs, court costs or attorneys' fees involved in or arising out of the collection of any unpaid or past
due balances.
Signature: Date:
Printed Name: Title:
* ESTIMATED COMPLETION DATE FROM DATE OF AUTHORIZATION/SIGNATURE
J:\SURVEY WORK AUTHORIZATIONS\21-459 S EDB Architects—IRC Fire Station #7 11-12-21 docx
1 OF 4
Professional Surveying and Mapping Services:
Indian R ver County Fire Station #7
"Being a parcel of land lying in the Southwest one quarter of Section 34, Township 32 South, Range 38 East,
Indian River County, Florida, said parcel also Leing a portion of those lands as described in Official Record Book
1612, Page 1824, public records of Indian River County, Florida. Said parcel being more particularly described
as follows:
The North 361.50 feet, of the South 491.50 fee`, of the East 361.50 feet, of the West 461.50 feet of the Southwest
one quarter of said Section 34, Township 32 South, Range 38 East.
Containing 130,680 square feet, (3.00 acres) more or less."
SITE AND EXISTING CONDITIONS SURVEY
Boundary Survey
Perform and prepare boundary survey: recover and / or re-establish subject parcel boundary corners with
required ties to tract, section, block, as necessary. Observe and record all above ground (visible) improvements.
*Boundary description and title commitment to be provided by Indian River County.
Establish vertical control (benchmarks):
Differential levels from a published record vertical benchmarks to establish near or on site temporary vertical
benchmark for design, permitting and construction purposes.
Perform and prepare Topographic Survey:
Observe and record horizontal and vertical data of existing on-site conditions and ground elevations, adjacent
off-site conditions of road, drainage and services for proposed site plan. Update boundary certificate to reflect
topographic survey information (see attached request for proposal to define limits of topographic survey).
Tree Location Survey:
Locate and identify protected trees with a trunk diameter of 4 inches or greater, measured at chest height (see
attached request for survey proposal to define limits of tree location survey).
Perform and prepare offsite Route/Topograohic Survey:
1.) Road Right of Way Route/Topographic Survey to include all of 98th Avenue right of way, south of the
IRFWCD North Dike and Ditch Righ of Way south approximately 1200 feet to the east -west roadway
running along the south side if the CVS Facility;
2.) Roadway Route/Topographic Survey of the "east -west roadway (south of CVS Facility)" from 981h
Avenue right of way west approximately 1400 feet to and 50 feet west of an existing lift station. Limits
of survey are from the centerline of east -west roadway pavement north to the southern edge of the
existing driveway and parking area.
JASURVEY WORK AUTHORIZATIONS\21-459 S EDB Architects—IRC Fire Station #7 11-12-21.docx
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Route/Topographic Survey to include all above ground improvements and natural features within the
specified Right of Way or project limits including the following:
a. Cross-sections will be observed and recorded at 100 -foot stations;
b. Observe and record all paved and unpaved roads including culverts and drainage structures;
c. Observe and record all driveways, sidewalks and landscaped areas within limits of survey;
d. Observe and record all mail and news boxes;
e. Observe and record fences and / or orivacy walls within 10 feet of the right of way line of 98th
Av. ;
f. Observe and record any grade breaks (swales, berms, slopes, etc.);
g. Observe and record all above ground (visible) utilities (i.e. water mains, water meters, water
valves, riser boxes, cleanouts, utility poles, over -head electrical lines, utility risers and boxes,
etc.);
h. Observe and record all storm water drainage structures (pipe culvert inverts, catch basins,
spillways, etc.), including inverts of associated pipes;
i. Observe and record all above ground visual sanitary sewer systems (gravity flow or force
mains);
j. Observe and record all wood lines, tree lines and trees 4 inches and larger within the limits of
survey;
k. Observe and record vertical ground spot elevations within project corridor at major grade
breaks and changes in existing contour;
I. Coordinate with IRC Utilities and As -built existing lift station.
JASURVEY WORK AUTHORIZATIONS\21-459 S EDB Architects_IRC Fire Station #7 11-12-21.doex
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CARTER ASSOCIATES, INC.
TYPICAL GENERAL CONDITIONS AND PROVISIONS
1.) Unless otherwise contracted herein, all fees are based upcn the initial scope of services requested. Any
substantial deviation from said design plans shall warrant the renegotiation of the agreement.
2.) Progress billings will be issued on a monthly basis for a percentage of services completed and applied
to the "Scope of Services".
3.) All fees presented are based on a one-time performance only. Fees for duplication of work or services
not included in this agreement shall be invoiced at the hourly rates included herein.
4.) Any professional services required to facilitate the completion of the services contained in this contract,
i.e., outside consulting services, photo reductions, postage charges, reproductions, fax transmissions, etc., are
not included in the contract price. Any such required services will be provided by the Client, or if provided by
Carter Associates, Inc., will be reimbursable at cost plus 10%.
5.) Invoices issued are due upon receipt. Suspension of work will occur when any invoice becomes 90 days
delinquent. Interest at 1.5% per month or 18% per annum will be charged on any invoice 30 days past due.
6.) In the event of default of any of the payments due herein under the contract and if it is necessary that
this contract be turned over to an attorney or collection agency for collection, the accepting party of this proposal
agrees to pay reasonable attorney's fees plus all cour costs.
7.) Proposals including construction layout services shall be based on the site being sufficiently cleared of
all underbrush and/or debris prior to construction layout.
8.) Professional liability insurance (errors and omissions) in the amount of $1,000,000.00 will be provided.
The cost of any additional coverage requested by Client in excess of this amount shall be borne by the Client. It
is understood that Carter Associates Inc. is not responsible for any site affiliated hazards and/or liabilities.
9.) It is understood that the fees quoted in this contract are predicated on the client providing Carter
Associates Inc. with copies of all previous work performed for the subject parcel relative to surveys, calculations,
title work and permit applications/acquisitions, if applicable.
10.) All fees quoted in this agreement are applicable for one (1) year from date of proposal. At that time; fees will
be reviewed with the client and adjusted as needed.
JASURVEY WORK AUTHORIZATIONS\21-459 S EDB Architects_IRC Fire Station #7 11-12-21.docx
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