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HomeMy WebLinkAbout11/16/2021vER c\ COUNTY COMMISSIONERS Commissioner Joseph E. Flescher, District 2 Commissioner Peter D. O'Bryan, District 4 Commissioner Susan Adams, District 1 Commissioner Joseph H. Earman, District 3 Commissioner Laura Moss, District 5 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, NOVEMBER 16,2021 - 9:00 AM Commission Chambers Indian River County Administration Complex 180127th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller This meeting can be attended virtually via Zoom. Instructions can be found included with this agenda and also online at www.ircgov.com. 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES 2.11. INVOCATION Deacon Freddie Woolfork, St. Peters Missionary Baptist Church 3. PLEDGE OF ALLEGIANCE Commissioner Susan Adams 3.A. ELECTION OF BOARD OF COUNTY COMMISSION CHAIRMAN 3.11. ELECTION OF BOARD OF COUNTY COMMISSION VICE CHAIRMAN 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation Honoring Carol Gollnick, Rebecca Seton, and Sandra Curl on their Retirements from the OF IFAS IRC 4-H Horsemasters Club Attachments: Proclamation November 16, 2021 Page 1 of 5 5.B. Presentation of Proclamation Designating December 18th, 2021, as Wreaths Across America Day in Indian River County Attachments: Proclamation 6. APPROVAL OF MINUTES 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. SWDD Closures and Collection Service Changes for the Thanksgiving Holiday Attachments: Staff Report 7.11. Florida Public Service Commission PAA Order PSC -2021 -0421 -PAA -EG approving integration of FPL's demand-side management plans and approving regulatory asset; if no protest, order to become final and effective on issuance of a CO and docket to be closed; protest due 11/30/21, a copy is on file in the Clerk to the Board Office. 8. CONSENT AGENDA 8.A. Work Order No. 46 for Kimley-Horn and Associates, Inc., 69th Street 12" Water Main Extension Attachments: Staff Report Work Order No 46 Kimley-Horn and Associates Inc 8.B. Approval of an Amended Resolution of Necessity for Parcel of Right -Of -Way Located at 7950 66th Avenue, Vero Beach, FL 32967 Parcel 128 formerly owned by Audrey N. Williams, now owned by Leonard Ganbin, III and Kelly L. Jackson Attachments: Staff Report Amended Resolution Williams Parcel Parcel Sketch and Legal Description 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS 10.11.1. Request to Speak from Freddie L. Woolfork and Joe Idlette III re: Gifford Neighborhood Plan Report Card Attachments: Request to Speak GNP C. PUBLIC NOTICE ITEMS November 16, 2021 Page 2 of 5 10.C.1. Public Notice of Public Hearing for December 7, 2021, to Consider an Ordinance Establishing the Lakeside at Indian River Community Development District Attachments: Staff Report 10.C.2. Notice of Public Hearing Scheduled for December 7, 2021 Board Meeting for a Conceptual PD Plan and Special Exception Approval for a Multi -Family Development Attachments: Staff Report 10.C.3. Notice of Public Hearing Scheduled for December 14, 2021 Board Meeting for a County Initiated Request to Amend the 5 Year Capital Improvements Program and Supporting Data and Analysis of the Capital Improvements Element of the Comprehensive Plan. [Legislative] Attachments: Staff Report 11. COUNTY ADMINISTRATOR MATTERS 11.A. CARES Act and ARP Funded Community Support Programs - Recommended Sunset Date Attachments: Staff Report - CARES and ARP 11.11. Eviction Diversion Program - Recommended Sunset Date Attachments: Staff Report Eviction Diversion Program Proposed Sunset Dates 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services D. Human Resources E. Information Technology F. Office of Management and Budget G. Public Works H. Utilities Services 13. COUNTY ATTORNEY MATTERS 13.A. Indian River County Committees - Member Reappointments Attachments: Staff Report 211105 Committee Members Term Renewal 211105 Vacancies List (Term Exp 2022) - Info Only November 16, 2021 Page 3 of 5 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher B. Commissioner Peter D. O'Bryan 14.B.1. Request the Board to consider a letter of support or Resolution for Gifford Youth Achievement Center (GYAC) Downlinks In -Flight Proposal for NASA and to provide technical support if needed Attachments: Commissioner's Memorandum Downlinks Planning Guide Exp. 67 In -Flight Education Downlink Proposal Form 14.B.2. Request the Board consider appointing an alternate member to the Medical Examiner Task Force being put together by Senator Harrell Attachments: Commissioner's Memorandum C. Commissioner Susan Adams D. Commissioner Joseph H. Earman E. Commissioner Laura Moss 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District 15.B.1. Work Order No. 47 to Kimley Horn and Associates for Roadway and Drainage Improvements at the IRC Landfill Attachments: Staff Report Work Order No 47 - KHA 15.B.2. Amendment No. 2 to Work Order No. 3 to Geosyntec for Phase I Redevelopment for South Gifford Road Landfill Attachments: Staff Report Geosyntec Amendment No 2 to WO No 3 C. Environmental Control Board 16. ADJOURNMENT November 16. 2021 Page 4 of 5 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until S: 00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5: 00 p.m. November 16, 2021 Page 5 of 5 PROCLAMATION HONORING CAROL GOLLNICK, REBECCA SETON, AND SANDRA CURL ON THEIR RETIREMENTS FROM THE UNIVERSITY OF FLORIDA INSTITUTE FOR FOOD AND AGRICULTURAL SCIENCES INDIAN RIVER COUNTY 4-H HORSEMASTERS CLUB WHEREAS, Carol Gollnick, Rebecca Seton, and Sandra Curl each retired from the University of Florida Institute for Food and Agriculture Sciences ("UF IFAS") Indian River County 4-H Horsemasters club, effective September 1, 2021; and WHEREAS, Carol, Rebecca, and Sandra have been the guiding force of one of the oldest OF IFAS 4-H clubs in Indian River County, beginning in the 1960s; and WHEREAS, as OF IFAS IRC 4-H Volunteer Leaders, Carol, Rebecca, and Sandra have helped thousands of 4-H youth over the past five decades achieve their personal best, resulting in countless awards and competitive placings in Local, State, Regional and National events; and WHEREAS, under their guidance, the OF IFAS IRC 4-H Horsemasters club has excelled in community service, leadership events, teaching life skills, and embodying the 4-H motto of "making the best better"; and WHEREAS, Carol, Rebecca, and Sandra have worked diligently under the OF IFAS IRC 4-H Youth Development Program in encouraging the youth members to become responsible productive adults; and WHEREAS, their remarkable dedication has earned them the appreciation of the OF IFAS IRC 4-H Youth Development Program and all who have had the honor of working with them. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board lauds the extensive contributions Carol Gollnick, Rebecca Seton, and Sandra Curl have made to the youth of Indian River County during their highly successful volunteer service and wishes them one and all a happy and prosperous retirement. Adopted this 16th day of November, 2021. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Joseph H. Earman Laura Moss 1 PROCLAMATION DESIGNATING DECEMBER 18th, 2021, AS WREATHS ACROSS AMERICA DAY IN INDIAN RIVER COUNTY WHEREAS, the Arlington Wreath Project began in 1992 with the donation of excess holiday wreaths for placement on the graves of Soldiers, Sailors, Airmen, and Marines at Arlington National Cemetery in our nation's capital; and WHEREAS, in 2006, in response to thousands of e-mails and letters, wreath donations were expanded nationwide and, with the help of the Civil Air Patrol and many other organizations, ceremonies were held simultaneously at 230 locations, from the snow banks of Alaska to the sands of Iraq, giving birth to Wreaths Across America Day; and WHEREAS, the following year, with so many requests for cemetery wreaths, the nonprofit group Wreaths Across America was formed; and WHEREAS, by 2010, ceremonial wreaths for each branch of the military were sent to all of the participating state and national cemeteries, each of the 50 State Houses, many local town cemeteries and monuments, and even 24 offshore gravesites, including Normandy Beach; and WHEREAS, it is hoped that one day every veteran's resting place will be adorned with a holiday wreath to remember those who put the welfare of their fellow Americans before their own, performed their duties loyally and selflessly without thought of recognition or personal safety, and went further and endured longer to contribute to the greater national effort. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that December 18th, 2021, is extolled as Wreaths Across America Day in our County, and that the Board encourages all households to sponsor the placement of a wreath on a veteran's grave and simultaneously assist in funding veterans' outreach and educational programs. Adopted this 16th day of November, 2021. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Joseph H. Earman Laura Moss 2 7 Informational Item Indian River County, Florida Solid Waste Disposal District Board Memorandum Date: October 27, 2021 To: Jason E. Brown, County Administrator From: Matt Jordan, Interim Director of Utility Services Thru: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District (SWDD) Prepared By: Susan Flak, Recycling Education and Marketing Coordinator, SWDD Subject: SWDD Closures and Collection Service Changes for the Thanksgiving Holiday In observance of the Thanksgiving Holiday, the Main County Landfill and the five Customer Convenience Centers will be closed on Thursday, November 25, 2021. In addition, there will be no residential curbside services for recycling, garbage, or yard waste on that day. The chart below provides information regarding collection services in unincorporated county and the municipalities. For more information, Residents may visit the Solid Waste Disposal District website at: https://ircgov.com/recyclingandgarbage/. Location Garbage and Yard Waste Services Recycling Services Garbage and Yard Waste Services will be Unincorporated IRC shifted by one day. Thurs. customers will be serviced on Fri. Nov. 261h. City of Fellsmere Fri. customers will be serviced on Sat. Nov. 27tH If you have questions regarding your service schedule, please Recycling services will be call Waste Management at 569-1776. shifted by one day. Garbage services for Thurs. customers will be Thurs. customers will be serviced on Wed. Nov. 24th serviced on Fri Nov. 26th Fri. City of Sebastian Yard waste services for Thurs. customers will be customers will be serviced serviced on Thurs. Dec. 2nd. on Sat. Nov. 27th. If you have questions regarding your service schedule, please call Waste Management at 569-1776. If you have questions regarding your service schedule, please call Garbage services for Thurs. and Fri. customers will be serviced on their next scheduled service day. Waste Management at 559-1776. Cit of Vero Beach Y No changes to yard waste services. If you have questions regarding your service schedule, please call the City of Vero Beach at 978-5300. Town of Orchid Garbage services for Thurs. will be skipped and resume on the next scheduled service day. Garbage services for Thurs. customers will be Town of Indian serviced on their next scheduled service day. No changes River Shores No changes to yard waste services. If you have questions, please call If you have questions regarding your service schedule, please Republic Services at 562-6620. call Republic Services at 562-6620. 3 SWDD Agenda - Page 1- Jacqueline Rizzo From: Commission Clerk<CommissionClerk@psc.state.fl.us> Sent: Tuesday, November 9, 2021 1:00 PM Subject: [External] FPSC E - service of Document NO. 12602-2021 in Docket 20210132 The document described below has been filed with the Florida Public Service Commission and issued by the Office of Commission Clerk. You are being provided this information electronically, because you are a party of record or an interested person in this docket. NOTICE: E-mail replies from this address are not monitored or read. Should you have any difficulty accessing this document, please forward this e-mail to Clerk@psc.statejl.us, explaining the problem and a Deputy Clerk will assist you. Please do not alter the subject line, as it is used for processing. DOCUMENT NO. DESCRIPTION — PAA Order PSC -2021 -0421 -PAA -EG approving integration of FPL's demand-side 12602-2021 management plans and approving regulatory asset; if no protest, order to become final and effective on issuance of a CO and docket to be closed; protest due 11/30/21. --Warning-- This ernail was sent to you by someone outside of the Clerk's Office. Beware that any link or attachment that you open may cause harm to the organization and should be handled with. extreme caution. --Warning-- //�jl0ha2zl t- IL MU l l 1�1IGU. I I / - /666 BEFORE THE FLORIDA PUBLIC SERVICE COMMISSION In re: Petition of Florida Power & Light DOCKET NO. 20210132 -EG Company for approval to integrate 2020-2024 ORDER NO. PSC -2021 -0421 -PAA -EG demand-side management pians and approval ISSUED: November 9, 2021 of regulatory asset. 11 The following Commissioners participated in the disposition of this matter: GARY F. CLARK, Chairman ART GRAHAM ANDREW GILES FAY MIKE LA ROSA GABRIELLA PASSIDOMO NOTICE OF PROPOSED AGENCY ACTION ORDER APPROVING INTEGRATION OF DEMAND-SIDE MANAGEMENT PLANS AND APPROVING REGULATORY ASSET NOTICE is hereby given by the :Florida Public Service Commission that the action discussed herein is preliminary in nature and will become final unless a person whose interests are substantially affected files a petition for a formal proceeding, pursuant to Rule 25-22.029, Florida Administrative Code (F.A.C.). :Background The Florida Energy Efficiency and Conservation Act (FEECA) requires the :Florida :Public Service Commission (we or this Commission) to adopt appropriate conservation goals which are to be reviewed at least every five years. The goals are intended to increase the efficiency of energy consumption, increase the development of demand-side renewable energy systems, reduce the growth rates of weather -sensitive peak demand, reduce and control the growth rates of electricity consumption, and reduce the consumption of expensive resources such as petroleum fuels. In adopting conservation goals, we must consider the multiple factors outlined in Section 366.82(3), Florida Statutes (F.S.), and. Rule 25-17.0021, Florida Administrative Code (F.A.C.). We conducted a five-year review in 2019 and established conservation goals for all Investor -Owned Utilities (IOU), including Florida Power & Light Company (FPL or Company) and Gulf Power Company (Gulf), by Order No. PSC-2019-0509-FOF-EG, issued November 26, ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 2 2019.1 After a full evidentiary hearing, we found that it was in the public interest to continue with the goals established in the 2014 FEECA Goal Setting proceeding for the period 2020 through 2024.2 On August 3, 2020, we approved Demand Side Management (DSM) plans for FPL and Gulf by Order No. PSC -2020 -0274 -PAA -EG to meet their respective 2020-2024 combined summer megawatts (MW), winter MW and annual gigawatt -hours (GWh) savings goals for the residential and commercial/industrial sectors established by the Commission. On March 12, 2021, a petition for rate increase by FPL was filed in Docket No. 20210015 -EI, and it reflects a consolidated cost of service and provides for unified rates that apply to all customers throughout the FPL and former Gulf service areas. FPL and Gulf will be fully merged with and into FPL; and, Gulf will cease to exist as a separate operational and ratemaking entity. The Commission approved the merger at the October 26, 2021 Special Agenda Conference. FPL's petition seeks approval to combine and integrate the existing DSM plans between FPL and Gulf into a single DSM plan (Integrated DSM Plan) and update associated program standards. The Integrated DSM Plan meets the combined FPL and Gulf 2022-2024 goals by merging the two DSM plans and will integrate the FPL and Gulf programs into one set of DSM programs that would apply throughout the FPL and former Gulf service areas. The Integrated DSM Plan discontinues two of Gulf's legacy programs, Residential Pool Pump and Energy Select. This petition also seeks to approve the creation of a regulatory asset for unrecovered investment for the retired Energy Select program. Recovery of the regulatory asset would be collected through the Energy Conservation Cost Recovery (ECCR) clause. We have jurisdiction over these matters pursuant to Sections 366.80 through 366.83 and 403.519, F.S. IOrder No. PSC-2019-0509-FOF-EG, issued November 26, 2019, in Docket No. 20190015 -EG, In re: Commission review of numeric conservation goals (Florida Power & Light Company), Docket No. 20190016 -EG, In re: Commission review of numeric conservation goals ('Gulf Power Company), Docket No. 20190017 -EG, In re: Commission review of numeric conservation goals (Florida Public Utilities Company), Docket No. 20190018 -EG, In re: Commission review of numeric conservation goals (Duke Energy Florida, LLC), Docket No. 20190019 -EG, In re: Commission review of numeric conservation goals (Orlando Utilities Commission), Docket No. 20190020 - EG, In re: Commission review of numeric conservation goals (JEA), and Docket No. 20190021 -EG, In re: Commission review of numeric conservation goals ('Pampa Electric Company). 2Order No. PSC-14-0696-FOF-EU, issued December 16, 2014, in Docket No. 20130199 -EI, In re: Commission review of numeric conservation goals (Florida Power & Light Company), Docket No. 20130200 -EI, In re: Commission review of numeric conservation goals (Duke Energy Florida, Inc), Docket No. 20130201 -EI, In re: Commission review of numeric conservation goals 0—ampa Electric Company), Docket No. 20130202 -EI, In re: Commission review of numeric conservation goals (Gulf Power Company), Docket No. 20130203 -EM, In re: Commission review of numeric conservation goals (JEA), Docket No. 20130204 -EM, In re: Commission review of numeric conservation goals (Orlando Utilities Commission), and Docket No. 20130205 -EI, In re: Commission review of numeric conservation goals (Florida Public Utilities Company). /Ilk 3'�) ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 3 Discussion FPL's Integrated DSM Plan FPL's Integrated DSM Plan is the combination of FPL and Gulf's previously approved DSM plans, and is projected to meet the conservation goals established in the 2019 FEECA Goal Setting proceeding. A brief description of each program included in the Integrated DSM Plan is included as Attachment A to this order. We find that costs associated with the Integrated DSM Plan shall be eligible for cost recovery through FPL's ECCR factor. Based on our review, the retirement of capital assets associated with the Energy Select program is approved and the associated unrecovered plant balance in the amount of $22.7 million shall be recorded as a regulatory asset. Additionally, the recovery of the regulatory asset through the ECCR over a 5 -year period is also approved. On August 3, 2020, we approved DSM plans for FPL and Gulf by Order No. PSC -2020- 0274 -PAA -EG. The criteria used to review the appropriateness of conservation programs are: (1) whether programs advance the policy objectives of FEECA and its implementing rules; (2) whether programs are directly monitorable and yield measurable results; and (3) whether programs are cost-effective.3 As FPL's proposed Integrated DSM Plan must meet the criteria for conservation programs, FPL's Integrated DSM Plan programs must also be evaluated by these criteria. We has reviewed FPL's petition for approval of the Integrated DSM Plan and it appears to be consistent with these criteria. In the 2019 FEECA Goal Setting proceeding, the IOUs presented us with new technical potential studies and analyses of economic and achievable potential savings. By Order No. PSC- 2019-0509-FOF-EG, we decided that it was in the public interest to continue the conservation goals previously approved in the 2014 Goal Setting Order for the period 2020-2024, instead of accepting the proposed goals presented in the 2019 proceeding. The IOUs' 2020 DSM plans were proposed with the objective of meeting the 2014 conservation goals, which affected the programs' ability to most effectively meet the cost-effectiveness criteria. While many programs were not projected to be cost-effective using the Rate Impact Measure (RIM) test, the proposed 2020 DSM plans were projected to result in only minor rate increases. Therefore, we decided the plans met the appropriateness of conservation programs criteria and the 2020 DSM plans were approved as filed.' In its instant petition FPL is proposing that the conservation goals for both FPL and Gulf be combined to create a new set of conservation goals. We will have an 3Order No. 22176, issued November 14, 1989, in Docket No. 19890737-PU, In re: Implementation of Section 366.80-85, F.S., Conservation Activities of Electric and Natural Gas Utilities. 'Order No. PSC -2020 -0274 -PAA -EG, issued August 3, 2020, in Docket No. 20200053 -EG, In re: Petition for approval of demand-side management plan, by Tampa Electric Company, Docket No. 20200054 -EG, In re: Petition for approval of proposed demand-side management plan, by Duke Energy Florida, LLC., Docket No. 20200055 - EG, In re: Petition for approval of proposed demand-side management plan, by Gulf Power Company., Docket No. 20200056 -EG, In re: Petition for approval of demand-side management plan and request to modem residential and business on call tariff sheets, by Florida Power & Light Company., Docket No. 20200060 -EG, In re: Petition for approval of demand-side management plan, by Florida Public Utilities Company. �?C�- 6 -� ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 4 opportunity to address new goals during the next goals setting proceeding. FPL and Gulf's previously approved individual goals and the proposed combined goals for the Integrated DSM Plan are listed in Table 1. Table 0 Individual and Integrated DSM Plan Conservation Goals (at the Generator) Source: FPL's Petition, Attachments A, B, and D. Review of Proposed Integrated DSM Plan FPL's proposed Integrated DSM Plan consists of 16 programs: 6 residential programs, 8 business programs, 1 research program and 1 qualifying facility program. The Integrated DSM Plan is projected to meet the combined FPL and Gulf 2022-2024 Goals by integrating the two DSM plans into one set of DSM programs. FPL will not discontinue any programs from its existing DSM plan but proposes to modify four existing FPL programs. FPL has proposed to integrate one existing Gulf program that was not present in FPL's existing DSM plan into the Integrated DSM Plan. The Company also proposed to discontinue Gulf's existing Residential Pool Pump and Energy Select programs. As required by Rule 25-17.003, F.A.C., FPL's DSM plan continues to offer energy audits to residential customers, while the Company continues to voluntarily offer audits to commercial/industrial customers. In the previously approved FPL DSM plan, 6 of the 15 programs failed the RIM test. In FPL's Integrated DSM Plan, 7 of the 16 proposed DSM programs failed the RIM test. The list of programs in FPL's Integrated DSM Plan and RIM test results are listed in Table 2. Summer Peak Demand (MW) Winter Peak Demand (MW) Annual Energy Consumption (GWh) Year FPL I Gulf Int. FPL I Gulf Int. FPL I Gulf Int. Residential 2022 27.6 8.1 35.7 17.2 4.6 21.8 26.5 8.3 34.8 2023 28.0 8.8 36.8 17.5 5.0 22.5 27.4 8.9 36.3 2024 28.5 9.3 37.8 17.8 5.3 23.1 28.3 9.5 37.8 Commercial/Industrial 2022 27.1 0.9 28.0 16.9 0.3 17.2 31.6 3.0 34.6 2023 27.5 1.0 28.5 17.3 0.3 17.6 33.1 3.2 36.3 2024 28.0 1.1 29.1 17.7 0.3 18.0 34.7 3.4 38.1 Source: FPL's Petition, Attachments A, B, and D. Review of Proposed Integrated DSM Plan FPL's proposed Integrated DSM Plan consists of 16 programs: 6 residential programs, 8 business programs, 1 research program and 1 qualifying facility program. The Integrated DSM Plan is projected to meet the combined FPL and Gulf 2022-2024 Goals by integrating the two DSM plans into one set of DSM programs. FPL will not discontinue any programs from its existing DSM plan but proposes to modify four existing FPL programs. FPL has proposed to integrate one existing Gulf program that was not present in FPL's existing DSM plan into the Integrated DSM Plan. The Company also proposed to discontinue Gulf's existing Residential Pool Pump and Energy Select programs. As required by Rule 25-17.003, F.A.C., FPL's DSM plan continues to offer energy audits to residential customers, while the Company continues to voluntarily offer audits to commercial/industrial customers. In the previously approved FPL DSM plan, 6 of the 15 programs failed the RIM test. In FPL's Integrated DSM Plan, 7 of the 16 proposed DSM programs failed the RIM test. The list of programs in FPL's Integrated DSM Plan and RIM test results are listed in Table 2. ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 5 Table 2 FPL Integrated DSM Plan Listing Program Name Program Status RIM Test Results Existing Modified New Existing Integrated Residential Programs Residential Energy Survey x x N/A N/A Residential Load Management (On Call) x Pass Pass Residential Air Conditioning x x Fail Fail Residential New Construction (BuildSmart) x x Fail Fail Residential Ceiling Insulation x x Fail Fail Residential Low Income x x Fail Fail Commercial/Industrial Programs Business Energy Evaluation (BEE) x x N/A N/A Business On Call x Pass Fail Commercial/Industrial Demand Reduction (CDR) x Pass Pass Commercial/Industrial Load Control (CILC) x N/A N/A Curtailable Load (CL) x Pass Pass Business Heating, Ventilating & Air Conditioning (HVAC) x x Fail Fail Business Lighting x x Fail Fail Research Programs Conservation Research and Development (CRD) x N/A N/A Qualifying Facility Programs Cogeneration & Small Power Production x N/A N/A Source: FPL's Petition, Attachment C and D. FPL Legacy Programs FPL proposed to modify both the Residential Energy Survey and Business Energy Evaluation programs by subsuming Gulf's previously available Residential Home Energy Survey and Business Energy Survey programs and increasing availability of FPL's programs to Gulf legacy customers. FPL proposed to modify the Residential Air Conditioning program by incorporating Gulf's legacy program measure of heat pump, electric -driven air conditioning units in addition to the straight -cool, electric -driven units offered via FPL's existing program. Additionally, FPL proposed to expand program eligibility beyond single-family homes to include multi -family homes to align with the existing Gulf program standard. FPL proposed to modify the HVAC program by making the Thermal Energy Storage measure available for Gulf's legacy area customers. FPL also proposed to make its Residential ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 6 New Construction, Business On Call, CDR, and Business Lighting programs available to Gulf legacy area customers. FPL proposed to modify the Residential Ceiling Insulation program to simplify customer qualifications by removing the requirement that the house be constructed before 1982. FPL also proposed to modify the rebate from multiple tiers with rebate amounts ranging from $95 to $190 to a single tier with a rebate amount of $220. This modification to the rebate amount was proposed by FPL in an effort to simply the program's administration. FPL proposed to modify the Residential Low Income program by continuing Gulf's legacy "Community Energy Saver" branding and creating channels to operate FPL's Weatherization Assistance Program agencies in Gulf legacy areas. FPL also proposed to add light -emitting diode (LED) lighting as a program measure in FPL areas. Gulf Legacy Programs FPL proposed to incorporate Gulf s legacy Curtailable Load (CL) program into the Integrated DSM Plan. The CL program will be closed to new participants and will only remain available to existing CL customers who meet the eligibility requirements. FPL proposed to adopt this program in an effort to maintain the previously established program in Gulf's legacy service territory. FPL did not calculate the cost-effectiveness of this program within the Integrated DSM Plan as the program is closed to new participants. In Gulf's previously approved DSM plan the CL program had a passing RIM score of 1.00. FPL's proposal included the discontinuation of Gulf's legacy Residential Pool Pump and Energy Select programs. FPL proposed to discontinue the Residential Pool Pump due to changes in Department of Energy (DOE) efficiency requirements, effective as of July 1, 2021, which effectively established variable speed pool pumps as the baseline standard for most in ground pool applications. This change results in no incremental savings that can be counted towards the Company's energy and demand savings goals from this program. This standard applies to newly manufactured pumps and allows continued installation of non-compliant pumps that are inventoried through distributors and dealers until the supply is depleted. FPL proposed to continue this program through the end of 2021. This Commission notes that the Residential Pool Pump program was developed when single -speed pool pumps were the baseline standard. We reviewed the DOE resources that apply to pool pumps and agree with FPL's proposal to sunset this program. The proposal to terminate the Energy Select program is attributed to limited equipment availability, decreasing customer interest, and that FPL's combined residential demand goals would be met more cost-effectively by the existing Residential Load Management program. Gulf has offered the Energy Select program in its DSM plan since 2000. When initially launched, the availability of in-home energy management equipment was very limited, and this program offered customers a new technology to help them save energy. As other innovations in home energy management equipment like smart thermostats and voice -controlled appliances became more widely adopted, customer interest in Energy Select has decreased. In order to keep the program viable through other changes, such as reduced use of landline telephones (which were ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 7 initially required for participation in the program), Gulf adopted newer technology platforms, but each new device or technology platform change required extensive development and integration work to seamlessly incorporate the applicable 4 -tiered Residential Service Variable Pricing (RSVP) rate that is associated with the program. The ongoing viability of the program is also impacted by lack of availability of the required programmable communicating thermostats used in the program. FPL states that the manufacturer of the programmable thermostat used for the Energy Select program has ceased production of that unit, which limits the availability for offering new installations to the existing inventory on hand .5 The Company's most recent Demand -Side Management Annual Reports (DSM Report) support the statement that customer interest has been declining. FPL's 2020 and 2019 DSM Reports indicate only 648 actual participants enrolled in this program in 2020, down from 836 in 2019. In 2017, the Energy Select program had more than 1,400 participants. In its petition FPL asserts that an internal study indicated that many customers no longer actively manage their energy use in accordance with the variable pricing tiers which are featured in this program. The study indicated that around 24 percent of Energy Select customers would actually save money by switching to standardized residential rates, assuming energy usage remained the same. In addition, the high capital costs associated with the in-home devices, installation, and licensing, coupled with ongoing maintenance have impacted the cost-effectiveness of Energy Select to the degree that it is no longer cost effective for the general body of customers at today's system costs. We agree with FPL and find that these factors support the Company's proposal to terminate the Energy Select Program and that doing so is appropriate. Regulatory Asset FPL stated that the approximately $22.7 million unrecovered balance of capital assets associated with the Energy Select program will be retired on December 31, 2021.6 The equipment consists of programmable communicating thermostats, water heater and pool pump load control relays, in-home communications equipment, and licensing. The Company proposed to establish a regulatory asset in FERC account 182.2, Unrecovered Plant and Regulatory Study Costs, with recovery of that balance to take place through the ECCR clause. FPL contended that recovery of the proposed regulatory asset through the ECCR clause is appropriate because that is where Gulf is currently recovering capital costs associated with the Energy Select program. FPL proposed to amortize the regulatory asset over the remaining life of the Energy Select program assets (approximately 12 years) on a straight-line basis beginning January 1, 2022, with a return on the unamortized, unrecovered balance at the Company's overall weighted average cost of capital that is used for clause investments. The proposed Energy Select program regulatory asset in the amount of $22.7 million would be recovered from FPL's current and future ratepayers who receive service from FPL during the next 12 years. FPL also stated that the majority of the unrecovered balance ($22.3 million of $22.7 million) was recorded in plant account 370 — Meters and Meter Accessories. 'Petition, Paragraph 19. 'Petition, Paragraph 22. ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 8 FPL contended that roughly $18.5 million of the asset balance is related to installed equipment, and that such equipment will remain in place after the program is closed. FPL expected no salvage value related to the plant in service or inventory when the Energy Select Program is terminated. We agree that the creation of a regulatory asset in the amount of $22.7 million is appropriate and is approved. FPL proposed the amortization period of 12 years for the recovery of the regulatory asset because that time frame approximates the currently -authorized depreciation rate for FERC Account 370, which is 7.9 percent .7 The Company indicated that the 12 -year recovery period was the only interval that FPL considered. We note that a 12 -year recovery period through the ECCR clause factors adds about $1.9 million dollars per year in projected costs to the ECCR clause, or about $0.01 on the recovery factor for the bill of a residential customer using 1,000 kWh of electricity. We considered the proposed 12 -year recovery period in comparison to other actions we have taken in prior circumstances of Gulf's retiring minor assets. In 2010, we established a Capital Recovery Schedule over a 4 -year period for assets primarily recorded in plant Account 370 — Meters and Meter Accessories.' At page 3 in the order issued in that case, we stated "we hereby approve recovery periods tailored to the remaining period the related equipment is planned by the Company to be in service." In the referenced case, the assets being retired were AMI meters, which had a remaining life of 25 years. In the instant case, we find that our earlier decision to create a capital recovery schedule for accrual of the unrecovered book value in Account 370 over a 4 -year period supports a shorter recovery period than 12 years for the retiring Gulf's Energy Select assets. We also find that a 5 -year recovery through the ECCR would add about $4.5 million dollars per year in projected costs, and the recovery factor for this amount over a 5 -year time increment would add about $0.03 to the bill of a residential customer using 1,000 kWh of electricity. We find the incremental impact of $0.03 to a residential 1,000 kWh bill for a 5 -year recovery period versus a $0.01 amount for a 12 -year recovery period would impose a minimal impact on customers, address the regulatory asset balance in a relatively short period of time, and provide a better timing match of expenses incurred and benefits (service) received. We have concluded that a 5 -year recovery period for the $22.7 million regulatory asset is appropriate, rather than recovering the balance over a 12 -year period. Schedule C-3, Schedule of Capital Investment, Depreciation, Return and Property Taxes, as fled in Exhibit JNF-4 in Docket No. 20210002 -EG on August 6, 2021, reflects that Energy Select Property Additions are depreciated at 7.9 percent per year. 'Order No. PSC -10 -0458 -PAA -EI, issued July 19, 2010, in Docket No. 090319 -EI, In re: Depreciation and dismantlement studv at December 31, 2009, by Gulf Power Company. ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 9 Decision FPL's Integrated DSM Plan is the combination of FPL and Gulf's previously approved DSM plans, and is projected to meet the conservation goals established in our 2019 FEECA Goal Setting proceeding. A brief description of each program within the Integrated DSM Plan is included as Attachment A to this order. We find that costs associated with the Integrated DSM Plan shall be eligible for cost recovery through FPL's ECCR factor. Based on our review, we find the retirement of capital assets associated with the Energy Select program shall be approved and the associated unrecovered plant balance in the amount of $22.7 million shall be recorded as a regulatory asset and that the recovery of the regulatory asset through the ECCR over a 5 -year period shall also be approved. Based on the foregoing, it is ORDERED that costs associated with the Integrated DSM Plan shall be eligible for cost recovery through Florida Power & Light Company's ECCR factor. It is further ORDERED that the retirement of capital assets associated with Florida Power & Light Company's Energy Select program shall be approved and the associated unrecovered plant balance in the amount of $22.7 million shall be recorded as a regulatory asset. It is further ORDERED that recovery of the regulatory asset through the ECCR over a 5 -year period shall be approved. It is further ORDERED that if no person whose substantial interests are affected by the proposed agency action files a protest within 21 days of the issuance of this docket shall be closed upon the issuance of a consummating order. ORDER NO. PSC -2021 -0421 -PAA -Et DOCKET NO. 20210132 -EG PAGE 10 By ORDER of the Florida Public Service Commission this 9th day of November. 2021. JDl/WLT ADA AN oi m mlissi Cler M. C cff C�T Florida Public Service Commission 2540 Shumard Oak Boulevard Tallahassee, Florida 32399 (850) 413-6770 8A,ww.floridapsc.com Copies furnished: A copy of this document is provided to the parties of record at the time of issuance and, if applicable, interested persons. ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 11 NOTICE OF FURTHER PROCEEDINGS OR JUDICIAL REVIEW The Florida Public Service Commission is required by Section 120.569(1), Florida Statutes, to notify parties of any administrative hearing that is available under Section 120.57, Florida Statutes, as well as the procedures and time limits that apply. This notice should not be construed to mean all requests for an administrative hearing will be granted or result in the relief sought. Mediation may be available on a case-by-case basis. If mediation is conducted, it does not affect a substantially interested person's right to a hearing. The action proposed herein is preliminary in nature. Any person whose substantial interests are affected by the action proposed by this order may file a petition for a formal proceeding, in the form provided by Rule 28-106.201, Florida Administrative Code. This petition must be received by the Office of Commission Clerk, 2540 Shumard Oak Boulevard, Tallahassee, Florida 32399-0850, by the close of business on November 30, 2021. In the absence of such a petition, this order shall become final and effective upon the issuance of a Consummating Order. Any objection or protest filed in this/these docket(s) before the issuance date of this order is considered abandoned unless it satisfies the foregoing conditions and is renewed within the specified protest period. ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 12 ATTACHMENT A FPL's Integrated Program Descriptions Residential Programs Residential Home Energy Survey The Residential Home Energy Survey Program encourages implementation of recommended energy efficiency measures, even if they are not included in FPL's DSM programs. The Residential Home Energy Survey Program also identifies FPL DSM programs that could be appropriate considering the residential customers' home layouts and electricity usage patterns. FPL offers in-home, phone -assisted, and online audits for its residential customers. Residential Ceiling Insulation The Residential Ceiling Insulation Program encourages customers to improve their homes' thermal efficiency. Residential Air Conditioning The Residential Air Conditioning Program encourages customers to install high - efficiency central air conditioning systems. Residential New Construction (BuildSmart) The Residential New Construction Program encourages builders and developers to design and construct new homes that achieve BuildSmart certification and move towards ENERGY STAR qualifications. Residential Low -Income The Residential Low -Income Program assists low-income customers through state Weatherization Assistance Provider ("WAP") agencies and FPL conducted energy retrofits. Residential Load Management (On Call) The Residential Load Management Program allows FPL to turn off certain customer - selected appliances using FPL -installed equipment during periods of extreme demand, capacity shortages, or system emergencies. Commercial/Industrial Programs Business Energy Evaluation The Business Energy Evaluation Program educates customers on energy efficiency and encourages implementation of recommended practices and measures, even if these are not included in FPL's DSM programs. The Business Energy Evaluation is also used to identify potential opportunities to implement for other FPL DSM programs. FPL offers the Business Energy Evaluation in on-site or online formats. '�ch.3-i3 ORDER NO. PSC -2021 -0421 -PAA -EG DOCKET NO. 20210132 -EG PAGE 13 ATTACHMENT A Business Lighting The Business Lighting Program encourages customers to install high -efficiency lighting systems. Business Heating, Ventilating, and Air Conditioning (HVAC) The Business HVAC program encourages customers to install high -efficiency HVAC systems. Business Custom Incentive The Business Custom Incentive Program encourages customers to install unique high - efficiency technologies not covered by other FPL DSM programs. Business On Call The Business On Call Program allows FPL to turn off customers' direct expansion central air conditioning units using FPL -installed equipment during periods of extreme demand, capacity shortages, or system emergencies. Commercial/Industrial Load Control (CILC) The Commercial/Industrial Load Control Program allows FPL to control customer loads of 200 kW or greater during periods of extreme demand, capacity shortages, or system emergencies. The CILC Program was closed to new participants as of 2000. Commercial/Industrial Demand Reduction (CDR) The Commercial/Industrial Demand Reduction Program allows FPL to control customer loads of 200 kW or greater during periods of extreme demand, capacity shortages, or system emergencies. FPL installs a load management device at the customer's facility and provides monthly credits to customers. Unlike the CILC program, the CDR program is still open to new customers. Curtailable Load (CL) This program allows FPL to control customer -determined loads of 4,000 kW or greater consistent with the applicable tariff during capacity constraints or system emergencies. Cogeneration. & Small Power Production The Cogeneration and Small Power Production Program facilitates the interconnection and administration of contracts for cogenerators and small power producers. Research and Development Programs Conservation Research and Development (CRD) Under Conservation Research and Development, FPL conducts research projects to identify, evaluate, and quantify the impact of new energy efficient technologies. FPL uses the findings to potentially add new energy efficient technologies to DSM programs. Consent Item Indian River County, Florida Department of Utility Services Board Memorandum Date: November 3, 2021 To: Jason E. Brown, County Administrator From: Matthew Jordan, Interim Director of Utility Services Prepared By: John M. Boyer, PE, Utilities Engineer Subject: Work Order No. 46 for Kimley-Horn and Associates, Inc. 691h Street 12" Water Main Extension Background: Indian River County Department of Utility Services (IRCDUS) has identified the need to construct a 12" - diameter water main along 69th Street, between 58th Avenue and Lost Tree Village. IRCDUS has decided to hire Kimley-Horn and Associates, Inc. (KHA) to provide survey, design, and permitting services for this project. Analysis: On April 17, 2018, the Board of County Commissioners (BCC) approved the Continuing Contract Agreement for Professional Services with KHA. In accordance with that agreement, KHA will provide professional services to prepare engineering design plans and specifications, and to obtain required permits to support construction of the project. The total project cost is $89,515. Funding: Funds in the amount of $89,515.00 for this project are derived from the 69th St WM-58th Ave Lost Tree account in the utilities operating fund. The utilities operating fund budget is derived from water and sewer revenues. Description Account Number Amount 69th St WM-581h Ave Lost Tree 471-169000-22501 $ 89,515.00 Recommendation: Staff recommends the Board of County Commissioners approve Kimley-Horn and Associates, Inc. Work Order No. 46 in the amount of $ 89,515.00. Attachments: 1. Work Order No. 46: Kimley-Horn and Associates, Inc. Wileserver2\public\Utilities\UTILITY - Engineering\Projects - Public Works\1639 - 69th Street - 66th Ave to US-1\Admin\WO 46\BCC Agenda 4 Item KH WO 46 .docx WORK ORDER NUMBER 46 69" STREET UTILITY IMPROVEMENT PROJECT This Work Order Number 46 is entered into as of this _ day of , 2021, pursuant to that certain Continuing Contract Agreement for Continuing Engineering Services, dated April 17, 2018, renewed and amended as of May 18, 2021 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and KIMLEY-HORN AND ASSOCIATES, INC. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. EXHIBIT A— SCOPE OF WORK 69TH Street Utility Improvement Project — 58th Avenue to 650' west of 39th Court The County desires to complete the installation of a 12" water main along 69' Street between 58th Avenue to 650' west of 39th Court, approximately 5,900 linear feet. This will enable a looped water main connection between 58th Avenue and Old Dixie Highway providing for a more resilient potable water distribution system. The County desires that these improvements to be concurrently bid with the County's planned 69th Street Resurfacing Project that is tentatively scheduled to be advertised for bidding first quarter 2022. A. Utility Plans: The following is the anticipated utility improvement associated within the project limits: 1. The utility plan sheets will be drawn at a scale of 1" = 100' prepared on 11" x 17" sheets. 2. All quantities shall reference FDOT Pay Item Numbers. 3. All specifications shall reference the FDOT Specifications for Road and Bridge Construction and/ or Indian River County Utility Standards. Any deviations or special specifications not included in specifications will be provided in the Technical Specifications. 5 The proposed utility improvements will be submitted to the COUNTY for review and comment at Constructability (60%), Biddability (90%) and Production (100%) design submittal stages. Review submittals will consist of three (3) hard copies of utility plans along with an opinion of probable construction cost. B. UtilitV Permit: To support the above described utility improvement, the Consultant will prepare and submit a Florida Department of Environmental Protection (FDEP) Specific Permit to Construct Public Water Systems Components and an IRFWCD Application for Utility Construction Permit. Permit agency coordination assumes one (1) request for additional information (RAI) to be received from FDEP and IRFWCD associated with the applications. The Consultant has included the $650 FDEP application fee within the work order fee. The Final Plans will be provided in Autodesk Civil 3D format. FEE SCHEDULE The COUNTY agrees to pay and the Consultant agrees to accept for services rendered pursuant to this Agreement fees inclusive of expenses in accordance with the following: A. Professional Services Fee The basic compensation mutually agreed upon by the Consultant and the COUNTY is as follows: Lump Sum Components Task Labor Fee Utility Plans $ 82,025 Utility Permits $ 7,490 Project Total $89,515 ril TIME SCHEDULE Upon authorization to proceed by the COUNTY, final design documents are expected to take approximately three (3) months from the Notice to Proceed (NTP). NTP contingent upon BOCC approval Constructability Submittal (60% Design Drawings) 1 months following NTP Biddability Submittal (90% Design Drawings) 2 months following NTP Permit Submittal 2 months following NTP Production Submittal (100% Design Drawings) 3 months following NTP (THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK) VA IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: BOARD OF COUNTY COMMISSIONERS KIMLEY-HORN AND ASSOCIATES, OF INDIAN RIVER COUNTY INC. By: By: Brian Good, P.E. Chairman Title: Senior Vice President BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Jason E. Brown, County Administrator Approved as to form and legal sufficiency: Dylan T. Reingold, County Attorney L Office Of Consent Agenda 11/16/2021 INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Susan J. Prado, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: William K. DeBraal, Deputy County Attorney DATE: November 9, 2021 SUBJECT: Approval of an Amended Resolution of Necessity for Parcel of Right -Of -Way Located at 7950 66' Avenue, Vero Beach, FL 32967 Parcel 128 formerly owned by Audrey N. Williams, now owned by Leonard Ganbin, III and Kelly L. Jackson INTRODUCTION: The following information is submitted for consideration by the Board of County Commissioners (Board) in approving the Resolution of Necessity for property acquisition associated with the construction of 66th Avenue north between 691h and 85th Streets (hereinafter referred to as "Project"), in Indian River County. The limits of the overall Project are from the intersection of SR 60 to Barber Street in Sebastian. PROJECT PURPOSE AND CHRONOLOGY: The project consists of expanding 66th Avenue from a 2 -lane road to a 4 -lane road with turn lanes, improved drainage, replacement of bridges over the canal, 8' sidewalks and signalization. The project also includes roadway signing and pavement marking items. Right-of-way is needed on the side streets to accommodate increased bridge elevations and turn lanes fcr the three lane bridges over the canal. On July 6, 2021, the Board approved a Resolution of Necessity for five properties along 66th Avenue between 69th and 85th Streets where the County needs to acquire right-of-way for improvements to 66th Avenue, which will include paving, drainage, signage and striping. One of those parcels, Parcel 128, belonged to Audrey N. Williams but was sold on November 5, 2021 to Leonard Ganbin, III and Kelly L. Jackson (Ganbin/Jackson). A review of the sketch and legal description of a neighboring parcel had to be revised which resulted in a change to the legal description of the Ganbin/Jackson parcel. The previous resolution authorized the County to take 0.04 acres (1,923 sq. ft.). The new sketch and legal description calls for an increase in the area of property needed for the Project. The County now needs 0.08 acres (3,456 sq. ft.) from Ganbin/Jackson and the previous Resolution of Necessity 2021-045, needs to be amended to reflect the change in the amount cf right-of-way needed. C The Ganbin/Jackson property, Parcel 128 is located at 7950 66th Avenue. The parent parcel is a 2.0 -acre property zoned A-1, Agricultural, up to one unit per five acres. The parcel is developed with a two-bedroom, two bath house. The house is approximately 1,241 square feet in size and was built in 1964. The County needs to acquire a 0.08 -acre (3,456 sq. ft.) triangle shaped parcel of right-of-way that is approximately 210 feet long and 35 feet at the widest point. This property is on the east side of 661 Avenue. The only improvements in the part to be taken are a grassy area, a palm tree, some small landscaping and a small portion of the concrete driveway. An Amended Resolution of Necessity does not require a public hearing. It requires the Board to review the safety, cost, alternative routes, long-range planning and environmental aspects of the project in relation to the proposed take. The Board considered all of those factors at the meeting of March 17, 2009 and approved the Corridor Study for 66th Avenue and the proposed alignment in front of the five properties. A copy of the Corridor Study is available for review at the County Commission Office or the Office of the Clerk to the Board. The property owners are not represented by an attorney. Upon approval of this Amended Resolution of Necessity, and after a Board approved Unconditional Offer, the County will file a lawsuit in eminent domain and file a motion for an Order of Take. If the Court approves the motion, the County will deposit its appraised value into the Court Registry and take title to the right-of-way, and the landowner may access the deposit in the Court Registry, less any taxes, liens or mortgages owed on the property. The parties will then attend a mediation conference in order to settle the issue of compensation. If the mediation is unsuccessful, the parties will proceed to a twelve (12) person jury trial wid the jury will determine the amount of compensation to be paid to each landowner. Acquisition of this parcel is important as it provides needed right-of-way for the expansion of 66th Avenue. The attached Amended Resolution of Necessity with a copy of the sketch and legal description of the needed right-of-way is attached to this memorandum and provides for the following: • The Board finds it necessary to acquire the property using eminent domain • Authorizes the County Attorney or outside counsel to file a lawsuit against the owner of the needed prope-ty • Authorizes County employees and its agents to take the action necessary to prosecute the lawsuit to final judgment FUNDING: There is no impact to County funding with the Amended Resolution of Necessity. RECOMMENDATION: Staff recommends that the Board approve the Amended Resolution of Necessity and authorize staff to proceed with the necessary right-of-way acquisition through the County's power of eminent domain. Attachments: Proposed resolution Parcel sketch and legal description of property to be taken 10 A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AMENDING RESOLUTION 2021-045 IN ORDER TO REVISE THE SKETCH AND LEGAL DESCRIPTION FOR PARCEL 128 AS MORE PARTICULARLY LEGALLY DESCRIBED HEREIN; DECLARING A REASONABLE NECESSITY TO ACQUIRE CERTAIN REAL PROPERTY FOR THE PURPOSES OF IMPROVING AND RECONSTRUCTING 66TH AVENUE, INCLUDING SIDE STREET, INTERSECTION, SIDEWALK AND WATER RETENTION POND IMPROVEMENTS; AUTHORIZING THE COUNTY ATTORNEY OR ITS OUTSIDE COUNSEL TO ACQUIRE THE ATTACHED PROPERTY BY THE INSTITUTION OF PROCEEDINGS IN EMINENT DOMAIN, AND PROVIDING AN EFFECTIVE DATE. WHEREAS the continued growth in Indian River County has greatly increased the vehicular traffic within the County roadway network; and WHEREAS the increased traffic has greatly impacted the traffic flow on north/south arterial roadways within the County's roadway network; and WHEREAS there is a great need to relieve congestion on U.S. Highway 1 and other arterial north/south roadways within the transportation network in Indian River County by widening and reconstructing 66th Avenue; and WHEREAS the Indian River County Long Range Transportation Plan includes the planned construction of 66' Avenue as a major north/south arterial roadway; and WHEREAS, on July 6, 2021, the Board of County Commissioners approved Resolution 2021-045 pertaining to the acquisition of Parcel 128, among other Parcels. However, the Board finds it necessary to revise the legal description for Parcel 128 as there has been a minor change in the lands necessary for this project; and WHEREAS the Board of County Commissioners of Indian River County, having considered information provided by the County Public Works Director has determined that it is necessary and in the public interest to acquire fee simple title in the real property identified herein as Parcel 128 (Leonard Ganbin, III and Kelly L. Jackson) more particularly described in Exhibit "A" for the improvement and the reconstruction of 66th Avenue; and WHEREAS the Board of County Commissioners of Indian River County, Florida is authorized pursuant to Chapter 127, Florida Statutes, to acquire property by eminent domain for County purposes; and 11 WHEREAS, except for the revision to the legal description of Parcel 128 as set forth herein, Resolution 2021-045 shall remain in full force and effect as previously adopted. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY as follows: SECTION 1. The Board of County Commissioners adopts and ratifies those matters identified and set forth in the foregoing recitals. SECTION 2. Indian River County finds it necessary and in the public interest to acquire the real property described in Exhibit "A", attached hereto and incorporated herein by reference, for the purpose of improving and reconstructing 66th Avenue, including Side Street, Intersection, Sidewalk and Water Retention Pond Improvements in order to provide for the health, safety and welfare of the growing population of Indian River County. SECTION 3. The County Administrator, County Attorney and outside eminent domain counsel are hereby authorized and directed to immediately proceed to take the necessary steps for Indian River County to acquire in its own name, by donation, purchase or eminent domain proceedings, the real property described in Exhibit "A", in the estate or interest as identified therein, and to have prepared in the name of Indian River County, all papers, pleadings, and other instruments required for this purpose, to file a Declaration of Taking upon the filing of any such eminent domain action and to ensure any eminent domain proceedings which may be filed pursuant to Florida Statutes Chapters 73, 74, and 127 are prosecuted through Final Judgment. SECTION 4. The Board of County Commissioners of Indian River County, through the power of eminent domain conferred by Chapters 73, 74 and 127, Florida Statutes and all other statutory or common law granting the County the power to institute and proceed to acquire property utilizing the power of eminent domain, further hereby authorizes and directs the County Attorney for Indian River County, outside eminent domain counsel, and any other County employees or agents to take such further actions as are reasonably required to accomplish the purposes identified herein. SECTION 6. This resolution shall take effect immediately upon its adoption. This resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Peter D. O'Bryan Commissioner Susan Adams Commissioner Joe Eannan Commissioner Laura Moss 12 The Chairman thereupon declared the resolution duly passed and adopted this 16th day of November, 2021. Attest: Jeffrey Smith, Clerk of the Court and Comptroller Deputy Clerk Approved as to form and legal Sufficiency: William K. DeBraal Deputy County Attorney Approved: Jason E. Brown County Administrator INDIAN RIVER COUNTY, FLORIDA By its Board of County Commissioners CA Joseph E. Flescher, Chairman BCC Approval Date: 13 N W+E 0 S 100, GRAPHIC SCALE tIs 1 Y � o w � Y I N W N zo 25' �3 00 3 3 SOUTH, RANGE 39 EAST ` 55' c 0 � w 0 oz n � 1 f I I LU of e R/W Z N� OFFICIAL RECORDS BOOK M w FDOT `Li TRANSPORTATION Q � N M f C -O I ...,, - z Ii L2 20.00' PARCEL 128 � 3,456 S4.FT. 0.08 ACRES I I C1 Lu 31393200000500000009.0 3 31393200000500000009.0 ORB 571, PG 2035 AND ORB 2997, PG 2318 P.O.B. in �� rr X) LATERAL 14EI CANAL u � 77th STREET 1 LATERAL 14E CANAL 50' SOUTH LINE OF THE NW 1/4 OF THE SW 1/4 S.W. CORNER SECTION 32 NORTH LINE OF THE SOUTH 478.78' OF THE NW 1/4 OF THE SW 1/4 LINE TABLE Y I BEARING zo SECTION 32, TOWNSHIP 31 L2 35.54 ww 3 SOUTH, RANGE 39 EAST PROPOSED RIGHT OF WAY Nn c — — oz cn a POINT OF COMMENCEMENT (f)J W e R/W <Ln I ORB OFFICIAL RECORDS BOOK M i 31393200000500000008.0 in �� rr X) LATERAL 14EI CANAL u � 77th STREET 1 LATERAL 14E CANAL 50' SOUTH LINE OF THE NW 1/4 OF THE SW 1/4 S.W. CORNER SECTION 32 NORTH LINE OF THE SOUTH 478.78' OF THE NW 1/4 OF THE SW 1/4 LINE TABLE CURVE I LENG-H LINE LENGTH BEARING Lt 25.00 S89'27'06"E L2 35.54 &89'49'36"E CURVE TABLE CURVE I LENG-H RADIUS CHORD GEARING I DELTA C7 I 213.28 12920.00 213.23 510'08'37"W I 04'11'06" LEGEND 10mlepo "1�� SECTION L NE — — EASEMENT LINE Horn7 C =7 KELLEY -w a �>,r,s. we PROPERTY LINE 5 ` PROPOSED RIGHT OF WAY q#A'A.Y BY DFD PARCEL — — RIGHT OF WAY LINE P.O.C. POINT OF COMMENCEMENT P.O.B. POINT OF BEGINNING e R/W RIGHT OF WAY I ORB OFFICIAL RECORDS BOOK PG PAGE FDOT FLORIDA DEPARTMENT OF TRANSPORTATION SECT. SECTION This certifies that a legal description and sketch of the property shown hereon eras made under my Vparvisini and that this legal description and sketch meets the standards of practice set forth by the Ficrido Board of Frafessionol Survsyars and Mappers in Chapter 5ri-17, Florida Administrative Code, pursuant to Section 472027. Frorfda Statutes and that this drawing is a true and accurate representation thersaf to the best of my knoWadge and belief. Subject to notes and notations show,? hereon. Er- OV4ETEC�R{� P. S. M. x NO 5179 5179 OA TF --l -� � �1+ I Not 1dHd vRhauf the Yg-t— and mai of a Florida U— -d S—)- and Ygper_ 1 lar 14 10mlepo "1�� LEGAL DESCRIPTION AND SKETCH S"�f NUMIEi osaam >n DFD Horn7 C =7 KELLEY -w a �>,r,s. we /70/17 OF PARCEL 128 1 O 2 q#A'A.Y BY DFD PRo.WTNo. 047035047 a'EaKMV ECD + 2Ms—,cart[m0.0 motnsoca PM - -1w F m -7w iw 1fMRJ0YLM-N.nIH.WI INDIAN RIVER COUNTY, FLORIDA 14 LEGAL DESCRIPTION RIGHT OF WAY PARCEL ALL THAT CERTAIN PIECE, PARCEL OR TRACT OF LAND SITUATE, LYING AND BEING A PORTION OF SECTION 32, TOWNSHIP 31 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA; SAID LANDS BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT, COMMENCING FOR REFERENCE AT THE SOUTHWEST CORNER OF SAID SECTION 32; THENCE, BEARING NORTH 00'32'54" EAST, ALONG THE WEST LINE OF SAID SECTION 32, A DISTANCE OF 1,599.59 FEET TO A POINT; THENCE, LEAVING SAID WEST LINE, BEARING SOUTH 89'27'06" EAST, A DISTANCE OF 25.00 FEET TO A POINT ON THE EAST RIGHT OF WAY LINE OF 66TH AVENUE AND THE POINT AND PLACE OF BEGINNING OF THE HEREIN DESCRIBED PARCEL; THENCE, BEARING NORTH 00'32'54" EAST, ALONG SAID EAST RIGHT OF WAY LINE, A DISTANCE OF 210.02 FEET TO A POINT; THENCE, LEAVING SAID EAST RIGHT OF WAY UNE, BEARING SOUTH 89'49'36" EAST, A DISTANCE OF 35.54 FEET TO A POINT; SAID POINT BEING THE BEGINNING OF A NON TANGENT CURVE CONCAVE EASTERLY, HAVING A RADIUS OF 2,920.00 FEET, A CENTRAL ANGLE OF 04'11'06", A CHORD LENGTH OF 213.23 FEET BEARING SOUTH 10'08'37" WEST; THENCE, SOUTHERLY ALONG THE ARC OF SAID CURVE, A DISTANCE OF 213.28 FEET TO THE POINT OF BEGINNING. THE ABOVE DESCRIBED PREMISES CONTAIN AN AREA OF 3,456 SQUARE FEET OR 0.08 ACRES, MORE OR LESS. SUBJECT TO ALL EASEMENTS, CONDITIONS AND RESTRICTIONS AS CONTAINED WITHIN THE CHAIN OF TITLE. SURVEYORS NOTES 1) THIS IS A SKETCH OF LEGAL DESCRIPTION ONLY, NOT A BOUNDARY RETRACEMENT SURVEY. 2) THE BEARING BASE FOR THIS SURVEY, IS THE WEST LINE OF SECTION 32. SAID LINE BEARS NORTH 00'32'54" EAST. 3) THE SCALE OF THIS DRAWING MAY HAVE BEEN DISTORTED DURING REPRODUCTION PROCESSES. 4) THIS LEGAL DESCRIPTION AND SKETCH IS BASED ON THE PRELIMINARY RIGHT OF WAY MAP FOR 66TH AVENUE PREPARED BY BURDETTE AND ASSOCIATES, DATED 10-10-06, AS DIRECTED BY INDIAN RIVER COUNTY, FLORIDA. °'m"Kimley»>Horn �� n� LEGAL DESCRIPTION AND SKETCH OF mm w( =I PARCEL 128 2 OF 2 own °" jMo "°, �7W-ONV,,,,,�,;,',°;,'m°° `�0�'N0 INDIAN RIVER COUNTY, FLORIDA ►�nuo '—wwimu 0470MO41 15 IM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION' Indian River County Code Section 102.04(10)(b): as a general rule. public discussion items should be limited to matters on which the commission may take action Indian River Count% Code Section 102.1.1(3): limit remarks to three minutes unless additional time is granted by the commission p.91c G. cu�Gvt?40 �c NAME OF INDIVIDUAL OR ORGANIZATION: �Ty6-7 �l�`" " - 7771 ADDRESS: /_�y-7r__ 613" #v C PHONE: C� i 2,7q —r SUBJECT MATTER FOR DISCUSSION: 1S A DIGITAWELECTRONIC PRESENTATION PLANNED? a YES [ - WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? E YES [ZINO' WHAT FUNDS OR ACTIVITIES ARE � REQUIRED TO MEET THIS � ��� S' REQUEST? (91-* /_ Tyr /_ e- For IRC Staff only: Transmitted to Administrator Via: Interactive Web Form E -flail Hand Delivered 9 Phone COUNTY ADMINISTRATOR: MEETING DATE: Jason E. 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O D CQ O :5� 3 co rq 1 16 dpi MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: November 8, 2021 SUBJECT: Public Notice of Public Hearing for December 7, 2021, to Consider an Ordinance Establishing the Lakeside at Indian River Community Development District The Board of County Commissioners will hold a Public Hearing on Tuesday, December 7, 2021, at 9:05 a.m. or as soon thereafter as the matter may be heard, to consider adoption of the following: AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING THE LAKESIDE AT INDIAN RIVER COMMUNITY DEVELOPMENT DISTRICT PURSUANT TO CHAPTER 190, FLORIDA STATUTES (2020); PROVIDING A TITLE; PROVIDING FINDINGS; CREATING AND NAMING THE DISTRICT; DESCRIBING THE EXTERNAL BOUNDARIES OF THE DISTRICT; DESCRIBING THE FUNCTIONS AND POWERS OF THE DISTRICT; DESIGNATING FIVE PERSONS TO SERVE AS THE INITIAL MEMBERS OF THE DISTRICT'S BOARD OF SUPERVISORS; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. The public hearing will be held in the County Commission Chambers located on the first floor of Building A of the County Administrative Complex, 1801 27th Street, Vero Beach, Florida 32960. 17 /OCA INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Phillip J. Matson, AICP; Community Development Director FROM: Ryan Sweeney; Chief, Current Development DATE: November 3, 2021 SUBJECT: Notice of Public Hearing Scheduled for December 7, 2021 Board Meeting for a Conceptual PD Plan and Special Exception Approval for a Multi -Family Development It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of November 16, 2021. DESCRIPTION AND CONDITIONS: Please be advised that the following public hearing item has been scheduled for Board consideration: December 7, 2021: 1. Gaddis Properties, LLC's request for conceptual planned development (PD) plan and special exception approval for a 72 unit multi -family development at an overall density of 7.43 units per acre to be known as Sebastian Landing PD [PD -20-11-05 / 2004120183 -87715] (Quasi - Judicial) RECOMMENDATION: The referenced public notice item is provided for the Board's information. No action is needed at this time. 18 1063 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Phillip J. Matson, AICP; Community Development Director FROM: John Stoll; Chief, Long Range Planning DATE: November 3, 2021 SUBJECT: Notice of Scheduled Public Hearing for Upcoming Board Meeting It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of November 16, 2021. DESCRIPTION AND CONDITIONS: Please be advised that the following public hearing item has been scheduled for Board consideration: December 14, 2021 County Initiated Request to Amend the 5 Year Capital Improvements Program and Supporting Data and Analysis of the Capital Improvements Element of the Comprehensive Plan. [Legislative] RECOMMENDATION: The above referenced public hearing item is provided for the Board's information. No action is needed at this time. 19 IfA �vEl? Office of the .> INDIAN RIVER COUNTY * * ADMINISTRATOR Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: November 8, 2021 SUBJECT: CARES Act and ARP Funded Community Support Programs - Recommended Sunset Date Background The County received funding from the Federal Government through the Coronavirus Aid, Relief, and Economic Security (CARES) Act in 2020 and the American Rescue Plan (ARP) Act in 2021 for responding to COVID-19 and its impact on the community. A significant portion of CARES Act dollars ($9.6 million) was allocated to community support programs and economic development programs ($2.6 million). These programs provided assistance to numerous county residents and small businesses. Some services were provided by community partners (e.g. United Way of Indian River County, Treasure Coast Food Bank), while others were administered by County staff. The vast majority of these programs were wrapped up by September 30th of this year, and earlier in some cases. Funding agreements with our community partners terminated on September 3e as well. This was true for our agreements with other governmental entities (e.g. cities, School District) for the most part, with limited exceptions, such as an extension with Fellsmere to December 1'to allow for completion of their broadband study. Since the CARES Act was received in 2020, many of the community support programs were aimed at some of the impacts of the early phases of COVID-19, such as small business assistance to help with recovery from business closures and general consumption decreases as a result of the pandemic. By the time that the County received our initial ARP allocation in May of 2021, we had shifted the focus of most of the community support programs to more of the current and anticipated lingering effects of COVID-19. For instance, much of the United Way funding has been allocated to support mental health services. Likewise, the County has funded the SHARP Program, which is a supplement to the long- running SHIP Program to address the worsening of housing affordability for many residents of the 20 County. There are two exceptions to this in the current ARP program funding. First, the County exceeded the initial CARES Act allocation of $2.6 million for the Small Business Assistance Program. Additional small businesses had requested funding, so the Board of County Commissioners approved an additional allocation of $1 million from ARP funds. As we have reopened and experienced significant economic recovery from COVID-19 over the last several months, the number of applicants has been reduced significantly. This is illustrated in the chart below, which shows total applications processed per month since the beginning of the program. Based upon the current state of the economy (4.3% unemployment in September), and the lack of recent applications from small businesses, staff recommends that the Board of County Commissioners authorize staff to sunset this program on December 31, 2021. As of this writing, the County has provided assistance totaling $2,841,000 to 318 small businesses in Indian River County. 80 70 60 c .Q s0 Q Q 40 0 30 E Z 20 10 0 Small Business Grant Applicants by Month Program Month The second community support program funded with ARP dollars aimed at the earlier stages of the pandemic is the Nonprofit Assistance Program. The Board of County Commissioners did discuss potentially funding a program from nonprofit assistance with CARES Act dollars, however, no funds remained for allocation. Therefore, the Board approved an allocation of $500,000 for the Nonprofit Assistance Program from ARP funds. As of this writing, the County has provided assistance totaling $200,000 to 20 nonprofit agencies in Indian River County. Similar to the Small Business Assistance Program, applications for funding have declined substantially over the last few months as shown in the chart below. Therefore, County staff recommends a sunset date of December 31, 2021 for the Nonprofit Assistance Program. 21 Ey 7 6 c L 5 a Q 4 0 v E 3 D z 2 1 0 Jul -21 Nonprofit Grant Applicants by Month Funding Aug -21 Sep -21 Program Month Oct -21 Nov -21 Funding for the Small Business Assistance Program and the Nonprofit Assistance Program is provided by the American Rescue Program (ARP). The County's total allocation under the ARP is $31,063,168. Staff Recommendation Staff recommends that the Board of County Commissioners establish a sunset date for the Small Business Assistance Program and the Nonprofit Assistance Program of December 31, 2021. 22 vERr°G� Office of the - INDIAN RIVER COUNTY ADMINISTRATOR Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: November 8, 2021 SUBJECT: Eviction Diversion Program - Recommended Sunset Date Backlzround The County received funding from the Federal Government through the Coronavirus Aid, Relief, and Economic Security (CARES) Act in 2020 and the American Rescue Plan (ARP) Act in 2021 for responding to COVID-19 and its impact on the community. A significant portion of CARES Act dollars ($9.6 million) was allocated to community support programs and economic development programs ($2.6 million). These programs provided assistance to numerous county residents and small businesses. Some services were provided by community partners (e.g. United Way of Indian River County, Treasure Coast Food Bank), while others were administered by County staff. The vast majority of these programs were wrapped up by September 30th of this year, and earlier in some cases. Funding agreements with our community partners terminated on September 30th as well. This was true for our agreements with other governmental entities (e.g. cities, School District) for the most part, with limited exceptions, such as an extension with Fellsmere to December 1St to allow for completion of their broadband study. At this time, rental assistance is the only remaining CARES Act community support program still in operation. The County identified housing assistance as one of the most significant and urgent needs early in the pandemic. As a result, the Board of County Commissioners approved a program to provide assistance to residents that were struggling to pay their rent or mortgage. A total of $4.5 million in CARES Act funding was allocated to the Rental and Mortgage Assistance Program, which was the largest amount provided for any community support program. Additionally, the County provided mortgage and rental assistance through a separate funding allocation received from the State (Coronavirus Relief Fund (CRF) Program). Through this program, which ended December 30th, 2020, and the general CARES Act rental and mortgage assistance program, the County has provided mortgage assistance for a total of $635,101 and rental assistance for a total of $1,852,975 to approximately 550 families totaling almost $2.5 million. Since the inception of the mediation program, July 1, 2021, the County has provided rental assistance for a total of $407,827 to 57 households. In addition to these County -administered programs, a substantial portion of the United Way allocation was directed to rental assistance. The United Way, and its funded partners (Treasure Coast Homeless Services Council, United Against Poverty, and the Economic Opportunities Council) provided mortgage, rental and utility assistance of over $1.4 million to 1,100 plus families. In May of this year, with the anticipated end to the eviction moratorium order approaching, Judge Nicole Menz approached the County with the concept of creating an eviction diversion mediation program utilizing up to $2 million of the remaining rental assistance allocation from the CARES Act allocation. On June 8, 2021, the Board approved the program which provides up to $10,500 in rental assistance to County residents who were potentially facing eviction. This program was approved for tenants who were involved in an active eviction case as well as those facing potential eviction in the future. County staff has worked with Judge Menz, Judge Robyn Stone, Florida Rural Legal Services and pro bono attorneys from the County Bar association that have donated their time to serve as mediators in this process. Since inception of the program, the Court has held mediation sessions twice monthly, and the program has provided funding and assistance to 57 Indian River County families as of November 9, 2021. From July Ist through November 9th, the County has provided a total of $407,827.50 in funding for this program. Please see the listing below for a history of mediated settlements by date. • July 30, 2021 Session — (5) Applications — (5) Settled — Total Funds: $49,345 • August 13, 2021 Session — (9) Application — (7) Settled — (1) Rescheduled — (1) Failed — Total Funds: $47,645. • August 27, 2021 Session — (12) Applications — (10) Settled — (1) Rescheduled — (1) Court Ordered Eviction — Total Funds: $75,461. • September 10, 2021 Session — (8) Applications — (8) Settled — Total Funds: $65,825 • October 08, 2021 Session — (16) Applications — (13) Settled — (1) postponed — (2) funded by OurFlorida.com — Total Funds: $81,616 • October 22, 2021 Session — (14) Applicants — (14) Settled — Total Funds: $87,935 • As of 11-9, 2021— (12) Applications ready for the November 12th Mediation Session; (1) waiting final review before mediation; (7) in the initial review stage. The chart below shows the total applications for rental and mortgage assistance through the County - administered programs by month. It illustrates a higher number of applications late last year at the inception of the County's initial rental assistance program. Applications subsequently fell through the spring with an increase over the summer months due to the implementation of the eviction diversion program before decreasing again recently. ay 140 120 100 U U a 80 a 0 v 60 E z 40 M I Rental & Mortgage Assistance Applicants by Month ,LO ti� titi titi ;Lti .L'y .L'y ,y'v 'yti ,ti'y 0'y ,L'y ,L'y C� Program Month Over the last couple months, the number of eligible applicants with a COVID-related reason for delinquency has continued to decrease. With continued improvement in the local economy (4.6% local unemployment rate in September), staff believes that the number of COVID-impacted residents will be minimal. It appears that our neighboring Treasure and Space Coast counties share this notion, as they have terminated their respective CARES Act funded COVID-related rental assistance programs. County staff has discussed a sunset of this program on December 31, 2021 with Judge Menz and Florida Rural Legal Services. This action will also allow staff to direct resources to some of the ARP funded programs that are meant to help with ongoing impacts of the pandemic, such as the SHARP program aimed at addressing increased affordability challenges. Therefore, staff recommends a sunset of the eviction diversion program, effective December 31, 2021 as currently structured. County staff has reached out to the United Way of Indian River County about operating the program from January 1, 2022 through April 1, 2022, similar to the process used for other CARES Act programs over the last year. United Way has agreed to provide this function, which will significantly reduce the amount of staff time needed to support this program. Fundin Funding for the Eviction Diversion Program is provided by a $2 million allocation from the CARES Act. As of November 2, 2021, a total of $407,827 has been expended. Staff anticipates that additional funds will be utilized at mediation sessions in November and December. In total, the County has expended $2,362,887 out of the total CARES Act allocation of $4.5 million for rental and mortgage assistance. This leaves $2,137,113 remaining. The County's health insurance fund has incurred a total of $2.8 million in expenses for COVID-related treatment for County and Constitutional Officers' employees and dependents since the start of the pandemic. Staff proposes to utilize $1.2 million out of the remaining funding to reimburse the health insurance fund for these expenses. This would leave $937,113 to fund November and December mediations and leave approximately $750,000 for a program to run from January 1, through April 1, 2022. Staff Recommendation Staff recommends that the Board of County Commissioners establish a sunset date of December 31, 2021 for the Eviction Diversion Program as currently structured. Staff further recommends that the Board approve allocating $750,000 to the United Way of Indian River County to administer this program for the time period of January 1, 2022 through April 1, 2022, and authorize the Chairman to execute an agreement with the United Way. Additionally, staff recommends that the Board approve reallocating $1.2 million of the remaining funds to reimburse the County Health Insurance fund for COVID-related treatment expenses. M �E 4' °oma Office of the z INDIAN RIVER COUT * * ADMINISTRANR Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: November 8, 2021 SUBJECT: Eviction Diversion Pr( Recommended Sunset Background The County received funding Economic Security (CARES) responding to COVID-19 and i ($9.6 million) was allocated tV million). These programs services were provided by Food Bank), while othe wrapped up by Septe b community pal governmental extension with rental assistant he Federal Government through the Coronavirus Aid, Relief, and in ,2020 and the American Rescue Plan (ARP) Act in 2021 for impact on the community. A significant portion of CARES Act dollars mmunity support programs and economic development programs ($2.6 -d assistance to numerous county residents and small businesses. Some ommunity partners (e.g. United Way of Indian River County, Treasure Coast were administered by County staff. The vast majority of these programs were er 30th of this year, and earlier in some cases. Funding agreements with our hated on September 30' as well. This was true for our agreements with other ti es (e.g. cities, School District) for the most part, with limited exceptions, such as an lsmere to December 1St to allow for completion of their broadband study. At this time, is the only remaining CARES Act community support program still in operation. The,Lou identified housing assistance as one of the most significant and urgent needs early in the /panem'. As a result, the Board of County Commissioners approved a program to provide assistance ts that were struggling to pay their rent or mortgage. A total of $4.5 million in CARES Act as allocated to the Rental and Mortgage Assistance Program, which was the largest amount for any community support program. Additionally, the County provided mortgage and rental through a separate funding allocation received from the State (Coronavirus Relief Fund (CRF) . Through this program, which ended December 30th, 2020, and the general CARES Act rental 23 and mortgage assistance program, the County has provided mortgage assistance for a total of $635/erty, 101 and rental assistance for a total of $1,852,975 to approximately 550 families totalin.5 mill' n. Since the inception of the mediation program, July 1, 2021, the County has provass' ance for a total of $407,827 to 57 households. In addition to these County-admiams, a substantial portion of the United Way allocation was directed to rental assistance. Way, and its funded partners (Treasure Coast Homeless Services Council, United Agai, and theEconomic Opportunities Council) provided mortgage, rental and utility assistanc.4 million to 1,100 plus families. In May of this year, with the anticipated end to the eviction moratorium or,,Ir approaching, Judge Nicole Menz approached the County with the concept of creating an evictio diversion mediation program utilizing up to $2 million of the remaining ren/aated istance allocatio from the CARES Act allocation. On June 8, 2021, the Board approved the prohich provide p to $10,500 in rental assistance to County residents who were potentially facinion. This ogram was approved for tenants who were involved in an active eviction case as weose fac' potential eviction in the future. County staff has worked with Judge Menz, Judge Rtone, orida Rural Legal Services and pro bono attorneys from the County Bar association the d ated their time to serve as mediators in this process. Since inception of the program, the held mediation sessions twice monthly, and the program has provided funding and assistanceIndian River County families as of November 9, 2021. From July 1St through November 9th, tnty has provided a total of $407,827.50 in funding for this program. Please see the listing belowistory of mediated settlements by date. • July 30, 2021 Session— (5) Applicafions — (5) Settled— Total Funds: $49,345 • August 13, 2021 Session — (9) plication — (7) Settled — (1) Rescheduled — (1) Failed — Total Funds: $47,645. / • August 27, 2021 Session (12) Applications — (10) Settled — (1) Rescheduled — (1) Court Ordered Eviction —Total ands: $75,461. • September 10, 2021 Se ion — (8) Applications — (8) Settled — Total Funds: $65,825 • October 08, 2021 Se ion — (16) Applications — (13) Settled — (1) postponed — (2) funded by OurFlorida.com — tal Funds: $81,616 • October 22, 2021 ession — (14) Applicants — (14) Settled— Total Funds: $87,935 • As of l l-9, 20 — (12) Applications ready for the November 12th Mediation Session; (1) waiting final review fore mediation; (7) in the initial review stage. The chart belo shows the total applications for rental and mortgage assistance through the County - administered rograms by month. It illustrates a higher number of applications late last year at the inception o the County's initial rental assistance program. Applications subsequently fell through the spring w' an increase over the summer months due to the implementation of the eviction diversion decreasing again recently. 24 140 120 100 U Q 80 Q 0 60 .0 E Z 40 20 IQ Rental & Mortgage Assistance Applicants by Month Program M Over the last couple months, the number of ligible applicants with a COVID-related reason for delinquency has continued to decrease. With ontinued improvement in the local economy (4.6% local unemployment rate in Se/hia er), staff be ' ves that the number of COVID-impacted residents will be minimal. It appears thatighborin reasure and Space Coast counties share this notion, as they have terminated their resCARE Act funded COVID-related rental assistance programs. County staff has discussed a sunhis pr gram on December 31, 2021 with Judge Menz and Florida Rural Legal Services. This actil also allow staff to direct resources to some of the ARP funded programs that are meant to help wg g impacts of the pandemic, such as the SHARP program aimed at addressing increased affty challenges. Therefore, staff recommends a sunset of the eviction diversion program, effeccember 31, 2021 as currently structured. We are still exploring options to allow an outside agenperate the program through April 1, 2022, and will provide an update of the status of this plan at tting. Funding Funding for the viction Diversion Program is provided by a $2 million allocation from the CARES Act. As of N5&ember 2, 2021, a total of $407,827 has been expended. Staff anticipates that additional funds will utilized at mediation sessions in November and December. In total, the County has expended 2,362,887 out of the total CARES Act allocation of $4.5 million for rental and mortgage assistan . This leaves $2,137,113 remaining. The County's health insurance fund has incurred a total of $2 million in expenses for COVID-related treatment for County and Constitutional Officers' emp oyees and dependents since the start of the pandemic. Staff proposes to utilize $1.2 million out of th remaining funding to reimburse the health insurance fund for these expenses. This would leave 25 $937,113 to fund November and December mediations and leave approximately $750,000 for a to run from January 1, through April 1, 2022. Staff Recommendation Staff recommends that the Board of County Commissioners establish a suns/dateDecember 31, 2021 for the Eviction Diversion Program as currently structured. Additionallommends that the Board approve reallocating $1.2 million of the remaining funds to reimCounty Health Insurance fund for COVID-related treatment expenses. 26 13h 101Dlu [o] 11710 Diu � TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: November 8, 2021 SUBJECT: Indian River County Committees — Member Reappointments BACKGROUND. On September 13, 2011, the Board of County Commissioners adopted Resolution 2011-072, which appointed the County Attorney's Office to monitor member terms of certain committees. Specifically, the resolution requires that (1) on approximately October 15 of each year, the County Attorney's Office shall contact all board appointed committee members whose terms will expire in the following January, and determine whether those members want to be considered for reappointment, and (2) at the last Board meeting in November of each year, the County Attorney's Office shall present to the Board a list of al committee members requesting reappointment — at which time the Board will reappoint members from the list as it deems appropriate. Thereafter, on approximately December 1 st of each year, a list of committee vacancies will be created and posted on the County website, and the Board will make appointments to fill the vacancies no later than the following January 15th. The County Attorney's Office has contacted committee members whose term will expire in January 2022. Attached to this memorandum is a list of those members who have requested reappointment. The Board should now review the list and make such reappointments as it deems appropriate. It should be noted that in addition to those committee members not seeking reappointment, there are many existing vacancies. A list of the anticipated vacancies is attached for informational purposes. 27 Board of County Commissioners November 8, 2021 Page Two RECOMMENDATION. The County Attorney recommends that the Board consider the list of committee members requesting reappointment, and reappoint such members as the Board deems appropriate. ATTACHMENT(S). 1. List of Committee Members Requesting Reappointment 2. List of Anticipated Committee Vacancies (Informational Purposes Only) DTR:cm 28 COMMITTEE MEMBER TERM RENEWAL FOR 2022 Committee Members who terms were due to expire in January 2022, and wish to have their term renewed. 1. AFFORDABLE HOUSING ADVISORY COMMITTEE 2 Year Terms — No Residency Requirement o Linda Morgan - Citizen who resides within the county o Kenneth A. "Chip" Landers — Real Estate Professional 2. AGRICULTURAL ADVISORY COMMITTEE 2 Year Terms — County Residency Requirement o Robert Adair, Jr. — Agriculture Industry Associate Representative o Ruben Koch — Actively Involved in Agricultural Industry Representative o Gerald "Jerry" Renick - Actively Involved in Agricultural Industry Representative 3. BEACH AND SHORE PRESERVATION ADVISORY COMMITTEE 2 Year Terms — County Residency Requirement o David L. Cox - BCC Appointee o David Morgan - BCC Appointee o Francisco J. "Sammy" San Miguel - BCC Appointee 4. CODE ENFORCEMENT BOARD 3 Year Terms — County Residency Requirement o Dana R. DiFrancesco — Alternate Member 5. CONSTRUCTION BOARD OF ADJUSTMENT AND APPEALS 3 Year (Staggered) Terms — No Residency Requirement o Robert "Bip" DiPietro — Electrical Contractor o Michael Lue — Code Administrator, Inspector or Plans Examiner o Peter Robinson — Division 1 Contractor 7. Public Safety Coordinating Council 4 Year Terms — County Residency Requirement o Suzanne Caudell - Director of any County Probation or Pretrial Intervention Program, if County has such program available 29 INFORMATIONAL ONLY COMMITTEE VACANCIES — BOARD OF COUNTY COMMISSIONERS (Terms expire in January 2022, unless noted as existing vacancy, and includes District specific appointments) • AGRICULTURAL ADVISORY COMMITTEE - 2 -year term, unless otherwise noted o Actively Involved in Agritourism Industry Representative - (existing vacancy — two positions) o Farm Bureau Representative - (existing vacancy) • CODE ENFORCEMENT BOARD — 3 -year term, unless otherwise noted o Engineer - (existing vacancy) o Architect - (existing vacancy) • CONSTRUCTION BOARD OF ADJUSTMENT AND APPEALS — 3 -year term, unless otherwise noted o Architect - (existing vacancy) o Mechanical Contractor - (existing vacancy) • PUBLIC SAFETY COORDINATING COUNCIL — 4 -year term, unless otherwise noted o Representative from county/state jobs program or other community groups who work with offenders and victims (existing vacancy) 30 November 16, 2021 ITEM 14.11.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 09, 2021 SUBJECT: Request the Board to consider a letter of support or Resolution for Gifford Youth Achievement Center (GYAC) Downlinks In -Flight Proposal for NASA and to provide technical support if needed FROM: Peter D. O'Bryan, Vice Chairman Commissioner, District 4 Discussion Item: The GYAC is submitting a proposal to NASA to be one of the few educational programs in 2022 to participate in a question -and -answer session with an astronaut from the International Space Station. This Downlinks program would allow GYAC students to ask questions directly to the astronauts and would be an exceptional learning experience. As part of the application, GYAC needs letters of support from the community to show that they have the support to follow-through with the plans listed in the proposal. Therefore, I am asking the Board to consider a letter or Resolution of support for the GYAC application. In addition, I am also asking the Board to give permission for our IT staff to be made available to GYAC to help with any of the technical aspects of the project, if GYAC should request assistance. Thanks 31 N� In-flight Education Downlinks F.", • • 1 If] , 32 Introduction This guide offers information about the process and requirements to host an In-flight Education downlink. Please direct any questions or comments to JSC-Downlinks(C mail.nasa.gov. What are In-flight Education Downlinks? In-flight education downlinks are opportunities for students and educators to interact with astronauts aboard the International Space Station during a live, 20 -minute question -and -answer session. A downlink: • Is a large-scale, public event serving formal and informal education communities in the United States and U.S. territories. • Supports a comprehensive suite of education activities proposed by host organizations to enhance student learning in STEM; science, technology, engineering and mathematics. • Is a live broadcast on NASA Television and streamed live on NASA's website. • Can only occur Monday — Friday between tie hours of 8 a.m. and 1 p.m. Central Time. Why does NASA provide downlinks? Downlinks provide audiences the opportunity to learn first-hand from space explorers what it is like to live and work in space. NASA's Office of STEM Engagement facilitates these events, designed to enhance student interest, learning and performance in STEM. Is my organization a good fit to host a downlink? A downlink may be a good fit if your organization: • Is a formal or informal educational organization located in the United States or U.S. territories. • Has the flexibility to adapt to downlink date and time changes. • Can secure a large student and/or educator audience. • Can assemble a team to handle the education, outreach, technical and logistical components. The Application Process Applications must be completed via the NASA STEM Gateway. The opportunity to apply for a downlink is typically open twice per year. Following the application period, a committee evaluates submission and selects organizations to host a downlink. If your organization is selected, you will be provided with additional contact information and instructions. 33 To apply for this opportunity, you will need to create a profile in the NASA STEM Gateway. Once you have completed your profile, you may apply for a downlink here. Please note that in addition to filling out information in the Gateway system, you will also need to upload the downlink proposal form as a supporting document. If you have any questions about the NASA STEM Gateway, please contact us at JSC- Downlinks�a)mail.nasa.gov. How will NASA evaluate proposals? To be considered for evaluation, organizations must submit a complete application through the NASA STEM Gateway. Only complete applications received by `he deadline will be considered. General tips • Follow all directions and be sure you submit all aspects of the application. You will have at least one document to upload in the NASA STEM Gateway in addition to the information you input. • Include as many availability dates as possible. The greater the flexibility of dates, the more likely your organization will be selected to host a downlink. • The more stakeholders committed to support your specific plans, the better. A downlink is a large event that cannot be effectively orchestrated by one person. • Proofread the proposal before submitting to ensure all information is complete and accurate. • Include pictures/graphics within each section of the proposal when applicable. • Attend an online informational session. Email us for session times. Dates Available for an In-flight Education Downlink The dates that downlinks occur depend on mission cperations and crew member schedules for the International Space Station; because of this, we cannot choose dates for downlinks to occur, but instead match clients to dates that become available. Flight operations are fluid, organizations must be flexible to a date change if selected. • Include all dates your organization is available for a downlink. A proposal with only a few dates listed cannot be considered for selection. • Check your calendar for holidays, testing or anything else that would interfere with a downlink. • Completely blackout any dates that your organization is unable to host a downlink. • Downlinks cannot occur on weekends or federal holidays. Do not add dates to the calendar on the form. • Downlinks can only occur between 8 a.m. and 1 p.m. Central Time. Do not list dates or times that you cannot host the event within this time range. 34 • List a preferred 2 -hour time window—this information will not hurt your availability for a downlink, but it will be used during scheduling if you are selected to host a downlink. Impact Statement The impact statement portion of the proposal is to explain who you are as an organization, why your organization and community have a desire to host the downlink, and how it will impact your students and community. The impact statement is considered the most important section of the downlink proposal by the selection committee. This statement can be submitter as a Word document (maximum of 2 pages), as a PowerPoint (maximum 10 slides), or via an unpublished video link (maximum of 5 minutes). What are some tips for creating a strong impact statement? • Focus the narrative of the impact statement on how a downlink will benefit participants, the organization and the community. • If building the downlink and education plan around a theme, tie the theme into the impact statement. • Include demographics for the participants/organization and community. • Choose the format that best fits your organization. • The selection committee is human. Pictures, short stories, etc. can help them feel connected to your organization — but it must all within the constraints for each format. • Some of the following items may help tell the narrative of how the downlink will benefit participants. Do not treat these items as a checklist, only include them if they help the narrative. o The organization's educational goals or plans, specifically any STEM related goals. o The organization's previous experience with NASA programs. o Successes (with metrics) from previous big events hosted by the organization. o Special considerations (ties to crew members, community needs, etc.). What kinds of NASA resources are available? NASA offers a variety of resources including websites, printed materials, student and educator programs, and professional development opportunities. In addition to the links provided below, you can check with NASA's Office of STEM Engagement personnel for informa-ion on other NASA resources. Astronaut Biographies: This website provides biographical information on all past and current astronauts at NASA. Biographies for Russian cosmonauts as well as astronauts from Canada, Japan and Europe are also available. 35 International Space Station Home Page: This is the main site for space station related news, activities and resources. Check out the Expedition page for the crew you could be talking to in order to learn more about their mission. Explore the multimedia resources to learn how the space station was built and how the science and research benefits humankind. NASA STEM Home Page: This site serves as a gateway to information on NASA Office of STEM Engagement opportunities and resources for educators and students. Check out the numerous educator guides, posters and multimedia providing information about NASA and space exploration. Learn how to connect to NASA or get involved in professional development opportunities. NASA Exhibits: The NASA Exhibit Program encompasses exhibits, artifacts and visitor centers located at each of the ten NASA Centers and Smithsonian National Air and Space Museum. The Exhibit Loan Program offers the use of traveling exhibits, art, models and artifacts free of charge except for shipping and insurance. NASA Express Message: Subscribe to NASA Education's weekly e -newsletter and stay in the know about upcoming opportunities and newly released education resources. Spot The Station: NASA's Spot the Station service gives you a list of upcoming sighting opportunities for thousands of locations worldwide and will let you sign up to receive notices of opportunities via email or text message. As the third brightest object in the sky, the space station is easy to see if you know when to look up! STEM on Station: Check out the website for education resources, science and research information, crew updates and up-to-the-minute education news. Visit often and watch for opportunities to connect with space station crewmembers and other NASA opportunities. Facilities/Technology Logistics Plan A downlink is not possible without facilities and technology. Do your homework on the facilities to ensure it will have the necessary technical components needed. The platform to connect for a downlink is through Skype. NASA recommends minimizing use of all networks during the event. This dedicates as much bandwidth as possible to Skype, resulting in a better -quality video. What are some tips for creating a strong facilities/technology plan? • Name the event location and capacity. You want a large audience but also a place conducive to required technology. Location availability must also be flexible for potential date or time changes. • The technical POC on your proposal should understand the systems in the facility that you plan to host the event. Have them write or assist with this portion. • Be specific on the equipment that will be used during the event so the review committee is confident you can handle the technical requirements of a downlink. 36 • Include a picture of the venue for your downlink. What technology is needed to host a downlink? The following equipment is required to host an In-flight Education Downlink: 1) Dedicated computer running Skype, with a hard -wired internet connection. 2) High-quality external microphone plugged into the computer. 3) External video camera plugged into the computer. An external webcam is acceptable. 4) Audio mixer/soundboard with a minimum of 4 channels with necessary cables. 5) Video projector plugged into the computer and projecting the Skype image on a large screen. 6) Digital Hybrid (provided and shipped by NASA for the event). 7) A desktop phone with handset connected to a hardwired phone line. This will serve as a backup for Skype using the digital hybrid. It is intended only to bridge the gap if a Skype outage occurs — if Skype is lost, we will reinitiate the Skype session and switch back to it as soon as possible. 8) Mobile phone with earpiece. This will serve as a coordination line between the host organization's producer for the event and NASA TV Producer. Organizations selected to host a downlink •will have a digital hybrid shipped to them at least three weeks prior to the downlink. These digital hybrids serve as the back-up communication link in case the primary connection method fails. Most organizations provide the remaining needed technology for a downlink. In the event an organization does not have the required equipment, they may request a downlink technology kit from NASA. This kit includes an external microphone, external video camera, an audio mixer and cables to make connections. What are the requirements for testing technology for the downlink? A test call with NASA will take place approximately one week prior to the downlink. During the NASA test call, the following items will be addressed: • Verify technology is setup correctly. • Determine if an audio delay exists and the nature of the delay. • Address any troubleshooting questions. On the day of the downlink, the NASA audio engineer will call Line 2 approximately one hour prior to the downlink and connect you with the NASA TV producer who will stay on the line throughout the downlink. The technical team at the location is responsible for overall coordination of the technical aspects. This includes setting up and testing the equipment, communicating with the NASA TV Producer before and during the 37 downlink and conveying time cues and other pertinent information to the person working directly with the students. NASA does not send out a technician. What does everyone see during a downlink? The host organization will see and hear the crewmembers. The crewmembers typically are only able to hear the questions. The NASA TV audience will see and hear the crewmembers and the question askers at the host organization. A recording of the NASA TV production of the downlink will be posted to YouTube. Do you have any technology tips? • Room layout — Speakers and viewing screens should be placed so the audience and participants can see and hear the downlink. Design a seating plan so participants have quick access to the microphone. Plan to have the technical POC in the same room as the downlink participants. • Ambient noise — Choose a room in which noise can be reasonably controlled and ensure all PA announcements and bell systems have been turned off. Any background conversations, theme music, sound effects, etc. will make it very difficult for the crew to hear. Logistics for Day of In-flight Education Downlink Plan Several logistical details go into planning the downlink as well as the activities surrounding it that day. Describe logistical tasks such as collecting and selecting questions to ask crew members, collecting Talent Authorization Forms (required for anyone that appears on NASA TV), transportation required to get participants to the facility (if needed), the activities surrounding the downlink and community partnership involvement. What are some tips for creating a strong logistics plan? 0 Do not make the downlink your only activity for the day. • Invite community partners to participate in presentations or providing activities during the day. List community partners that have made a commitment to help out on the day of the event. • Include plans for rehearsing the downlink before the event. • Include plans to collect talent authorization forms for participants that appear on NASA TV. 0 Provide a sample schedule about the day including educational activities and logistical activities. Virtual Audience Event Contingency Plan In-flight Education Downlink are powerful events, inspiring participants in an audience. NASA may require organizations to submit pre-recorded questions instead of students asking them live during a downlink (astronauts still answer the questions live from the space station). If your organization is asked to submit pre- recorded questions, you will receive guidance on how to film and submit the videos. Depending on your local circumstances, you may have an in-person or virtual event to watch the downlink. What are some tips for creating a strong virtual audience event contingency plan? • Give specific and detailed information on the process for collecting and selecting video questions from participants. • Give specific and detailed information on the process for collecting Talent Authorization Forms from participants. • Use a platform and create a program that will engage participants in more than the 20 -minute downlink. • Be creative on using community partnerships to enhance the virtual event. • Think about strategies to include participants who lack resources to succeed in virtual learning. • Think about how you will measure the impact of the downlink on the virtual audience. Letters of Support Letters of support from community partners, community leaders, legislators, etc. provides evidence your organization has the support needed to follow-through with plans listed in the proposal. Including letters of support with the application is optional. You may copy and paste letters of support directly into the application at the end of document, combine them with the document as a single pdf file, or email them as attachments to JSC- Down links(0)mail.nasa.aov no later than 11:59 p.m. CT on Wednesday, December 1. Please be sure to indicate the name of your organization in the subject line of your email. Frequently asked questions can be found at http://www.nasa.gov/stemonstation For any additional questions, please email us at JSC-Downlinks(C_mail.nasa.gov 39 <Organization Name> <City, State, Zip Code> Please ensure the organization information above exactly matches the organization information submitted in Gateway. Primary Point of Contact Technical Point of Contact Media Point of Contact Name Email Phone Dates Available for an In-flight Education Downlink Completely black out any dates on which you are unable to host a downlink in the calendar below. Do not add any dates to the calendar. Downlinks are only available on weekdays between the hours of 8 a.m. and 1 p.m. Central Time. Preferred Date(s): (Optional) <Type preferred dates and a brief reason why those dates would be important here> Preferred 2 -hour Time Window: <Type preferred time window here in Central Time> 40 July April M Tu M Tu W Th F 2 3 4 5 1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 Preferred Date(s): (Optional) <Type preferred dates and a brief reason why those dates would be important here> Preferred 2 -hour Time Window: <Type preferred time window here in Central Time> 40 July May M Tu M Tu W Th F 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 1 24 25 26 27 27 31 1 29 1 30 Preferred Date(s): (Optional) <Type preferred dates and a brief reason why those dates would be important here> Preferred 2 -hour Time Window: <Type preferred time window here in Central Time> 40 July June M Tu M Tu W Th F 1 1 1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 1 29 1 30 Preferred Date(s): (Optional) <Type preferred dates and a brief reason why those dates would be important here> Preferred 2 -hour Time Window: <Type preferred time window here in Central Time> 40 July August M Tu W Th F Th F 1 1 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 Preferred Date(s): (Optional) <Type preferred dates and a brief reason why those dates would be important here> Preferred 2 -hour Time Window: <Type preferred time window here in Central Time> 40 September August M Tu M Tu W Th F 1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 31 Preferred Date(s): (Optional) <Type preferred dates and a brief reason why those dates would be important here> Preferred 2 -hour Time Window: <Type preferred time window here in Central Time> 40 September October M Tu W Th F Th F 1 2 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 Preferred Date(s): (Optional) <Type preferred dates and a brief reason why those dates would be important here> Preferred 2 -hour Time Window: <Type preferred time window here in Central Time> 40 October M Tu W Th F 3 4 5 6 7 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 Preferred Date(s): (Optional) <Type preferred dates and a brief reason why those dates would be important here> Preferred 2 -hour Time Window: <Type preferred time window here in Central Time> 40 Impact Statement Tell us who your organization is, why a downlink wouid be impactful for your organization and broader community, and what you plan to do with a downlink opportunity. In your impact statement, you may want to address the following: • Educational goals for before and after the downlink, especially related to STEM education. • Demographics for the population served and the community. • Success (with metrics) for previous large events. • Special considerations (ties to crew members, community needs, etc.). You may submit the impact statement in only one of the following ways: Option 1: Written Statement Option 2: Slide Deck Option 3: Video Write an impact statement of no Create a slide deck of no more Record a video of no more than 5 more than two pages. than 10 slides. minutes. To Submit: You may delete the To Submit: Please include all To Submit: Please share a link to instructions to use this entire page information for the Review an unlisted YouTube or Vimeo for your impact statement. You Committee on the slides; the video on this page. may include images or photos in Review Committee will not look at the written statement, but the the presenter's notes section. You impact statement may not be can submit a slide deck by longer than two pages. emailing it to JSC- Downlinks@mail.nasa.gov no later than 11:59 p.m. Central Time on Wednesday, December 1, 2021. You must also submit this proposal form in STEM Gateway. Please only submit one of the above options for your impact statement. If an organization submits more than one of the above options, the Review Committee will only review the first version submitted. Please indicate which one of the above options your organization will be submitting for review here: 41 Facilities/Technology Plan Review the Logistics Section of the In-flight Education Downlinks Guide with your technical point of contact and a person who can verify availability and information about the facility to answer the following questions. Name the facility that will be used to host the In -Flight Education Downlink and include the capacity and a picture. Also, include any overflow facilities that will be used, including the capacity of overflow facilities. Name of Facility: <Type response here> Capacity of Facility: <Type response here> Overflow Facility and Capacity: (Optional) <Type response here> Expected Total Number of Participants Attending Event: <Type response here> List the types and specifications for visual equipment, audio equipment, internet connection and phone lines that will be used to connect with NASA for the downlink and display audio and visual to the audience. Video Equipment & Specifications: <Type response here> Audio Equipment & Specifications: <Type response here> Hard -wired Internet Connection Specifications: <Type response here> Is a hard -wired phone line available at the venue?: <Type response here> Logistics & Virtual Event Contingency Planning Describe your plan to complete logistical tasks, including tasks and activities on the day of the In-flight Education Downlink. Please address each of the following questions in 2-3 sentences: • The process for selecting questions and participants who will ask the questions. <Type response here> • The process to distribute and collect Talent Authorization Forms from participants. <Type response here> 42 • Transportation (if needed) to the event. <Type response here> • How community partnerships will be involved. <Type response here> • A proposed timeline for activities surrounding the In-flight Education Downlink. <Type response here> A note on virtual events: Please note that education downlinks are currently being held using prerecorded video questions which are due to NASA approximately two weeks before the event. The decision to return to live downlinks will only be made at the discretion of NASA TV. With that in mind, please briefly explain: • How you will collect and review prerecorded questions. <Type response here> • How you will engage participants and community in a virtual event and what platform(s) you will use. <Type response here> Letters of Support (Optional) You may include letters of support at the end of this document. You may copy and paste them as images within the document, combine them with this document as a single .PDF file, or email them to JSC- Downlinks@mail.nasa.eov no later than 11:59 p.m. Central Time on Wednesday, December 1, 2021. Please be sure to indicate the name of your school or organization in the subject line of your email. Submitting Your Proposal To submit your proposal, please register and complete the application in the NASA STEM Gateway found here: https://nasacentral.force.com/s/course-offering/a0Bt0000004IDos/exp-67-inflight-education-downlinks. You must upload this proposal form as a deliverable within the STEM Gateway to complete your proposal. If you have any questions or run into any issues submitting your proposal, you can email us at JSC- Downlinks@mail.nasa.gov. 43 lvGa November 16, 2021 ITEM 14.11.2 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 09, 2021 SUBJECT: Request the Board consider appointing an alternate member to the Medical Examiner Task Force being put together by Senator Harrell FROM: Peter D. O'Bryan, Vice Chairman Commissioner, District 4 Discussion Item: At the November 02, 2021 Board of County Commission meeting, the Board appointed me to serve as Indian River County's representative on a task force being put together by Sen. Harrell to respond to the Medical Examiner's request for a new medical facility. I believe it would be in the County's best interest if the Board also appointed an alternate member, ensuring that Indian River county would be represented at any of the Task Force meetings. As Commissioner Joe Earman is my alternate for the Treasure Coast Regional Planning Council and our schedules seem to coordinate easily, I would recommend appointing Commissioner Earman as the alternate. Thanks. 44 SWDD Item Indian River County, Florida Solid Waste Disposal District Board Memorandum Date: November 5, 2021 To: Jason E. Brown, County Administrator From: Matthew Jordan, Interim Director of Utility Services Prepared By: Himanshu H. Mehta, FE, Managing Director, Solid Waste Disposal District Subject: Work Order No. 47 to Kimley Horn and Associates for Roadway and Drainage Improvements at the IRC Landfill Descriptions and Conditions: The Indian River County (IRC) Solid Waste Disposal District (SWDD) maintains a series of internal roadways that are crucial for maintaining landfill operations and promoting safe traffic patterns for haulers and residential drop offs. The yard waste drop-off area is located north of the main entrance road to the landfill and relies upon a (mostly) unpaved driveway that crosses an onsite canal. Canal flow is maintained via a 60 -inch corrugated metal pipe (CMP) culvert under the driveway. The apron of the driveway is partially paved, and the crossing is an unpaved, dirt road. Overtime, the dirt road access has deteriorated and is in need of paving and improvements. In addition, there are minor drainage improvements that are needed to accommodate the leachate evaporat^on project. Finally, a major site plan approval is needed to accommodate the various projects that are occurring on the landfill site. To facilitate this project, staff requested a proposal from Kimley-Horn and Associates, Inc. (KHA) to provide design, procurement, and construction services for the project. Analysis: Kimley-Horn and Associates, Inc. has prepared Work Order No. 47, per the Continuing Consulting Engineering Services Agreement for Professional Services, provided in Attachment 1, for engineering services detailing the scope of work, budget, and schedule for each of the tasks. The tasks are listed below showing the scope and their estimated fees. Some elements of the project are expected to take three months, while the overall project is estimated to take 12 months to complete. PHASE 1 DESCRIPTION TOTAL AMOUNT Task 1 Landfill Roadway Improvements $ 21,050 Task 2 Drainage Improvements $ 7,480 Task 3 Site Plan Coordination $ 8,530 TOTAL = $ 37,060 The three phases outlined above provide a turnkey engineering project from design, permitting, procurement, to construction services. 4 SWDD Agenda - Work Order No 47 to Kimley Horn - Roadway and Drainage Improvements Page 1 of25 SWDD Item Funding: Funding for the SWDD Landfill Road Improvement project is budgeted and available in the SWDD/Landfill Interior Roadway/Drainage account, number 411-169000-20031, for a total amount of $120,000, which is funded from SWDD assessments and user fees. The amount of $21,050 for KHA Work Order 47 will be drawn from this account. The Landfill, Drainage and Site Plan portion of the project is part of the Leachate Pre -Treatment System, which is budgeted and available in the SWDD/Leachate Pre - Treatment System account, number 411-169000-19507, for a total amount of $600,000, which is also funded from SWDD assessments and user fees. The amount of $16,010 for KHA Work Order 47 will be drawn from this account. Description Account Number Amount SWDD/Landfill Interior Roadway/Drainage 411-169000-20031 $21,050 SWDD/Leachate Pre -Treatment System 411-169000-19507 $16,010 Total $37,060 Recommendation: Solid Waste Disposal District staff recommends that its Board approve Work Order No. 47 with Kimley- Horn and Associates, Inc. for $37,060 to prov`cle engineering services related to the Roadway and Drainage Improvements at the Indian River Couity Landfill and authorize the Chairman to execute the same, as presented. Attachment: 1. Work Order No. 47 — KHA 46 SWDD Agenda - Work Order No 47 to Kimley Horn - Roadway and Drainage Improvements Page 2 of WORK ORDER 47 ROADWAY IMPROVEMENTS AND DRAINAGE IMPROVEMENTS AT THE IRC LANDFILL This Work Order Number 47 is entered into as of this — day of , 2021 , pursuant to that certain Continuing Contract Agreement, dated April 17, 2018, renewed and amended as of May 18, 2021 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Kimley-Horn and Associates, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: By: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: , Chairman Print Name: Brian Good, P.E. Title: Senior Vice President BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney WORK ORDER NUMBER 47 ROADWAY AND DRAINAGE IMPROVEMENTS AT THE IRC LANDFILL EXHIBIT A SCOPE OF WORK PROJECT UNDERSTANDING Indian River County (County) solid waste disposal district (SWDD) maintains a series of internal roadways that are crucial for maintaining landfill operations and promoting safe traffic patterns for haulers and residential drop offs. The yard waste drop-off area is located north of the main entrance road to the landfill and relies upon a (mostly) unpaved driveway that crosses an onsite canal. Canal flow is maintained via a 60 -inch corrugated metal pipe (CMP) culvert under the driveway. The apron of the driveway is partially paved, and the crossing is an unpaved, dirt road. Over time, the dirt road access has deteriorated and is in need of paving and improvements. SWDD has requested engineering services from Kimley-Horn and Associates (Consultant) to prepare design documents to extend the existing CMP culvert, widen the driveway crossing and pave the apron and driveway to a specified point north of the canal. The improved driveway will consist of a new 2 -lane road, plus improved shoulders and guardrails, that will be constructed immediately to the west of and incorporate the existing driveway. Once the new crossing portion of the driveway is operational, the existing crossing will be incorporated with the same design (paved) to provide the total width. The contractor will be responsible for maintaining at least one lane access to the drop-off area at all times (and a flag man). In addition, a future landfill gas project for the Indian River Eco District (IRED) will require an improved landfill gas pipeline crossing on the same canal. The Consultant will incorporate provisions for a future crossing in the design for the improved driveway. No services related to the pipeline itself are included in the following scope of services. The County will provide information related to the required pipe size so that the design can properly account for the size of the pipe sleeve (casing) for the crossing. This scope of services will include the installation of a pipe sleeve/casing for future pipeline installation. The project will also include the installation of a pipe sleeve/casing for a future water line for use to add fire hydrant(s) to the yard waste drop-off area. The casing will be installed in the extents of the improvements only (water line extension not included in this Scope of Services). The Consultant will prepare construction documents and a bid package for the installation of roadway and driveway improvements, including provisions for a future landfill gas pipeline crossing and waterline crossing, preparation the permit application required from the Indian River Farms Water Control District (IRFWCD), coordination of bidding services (as part of a bid package being prepared under separate authorization) and will 48 provide part-time construction observation services, as outlined in the following Scope of Services. In addition, the Consultant will provide design services related to the minor drainage improvements (relocation of two catch basins and associated piping) needed to accommodate the evaporation system. The Consultant will also provide coordination with the design team(s) for several ongoing projects that will require site plan modifications The Consultant will incorporate the design of each of those projects (by others) into a single major site plan modification application. SCOPE OF SERVICES Task 1: Landfill Roadway Improvements Subtask 1.1 - Conceptual Layout and Construction Sequencing Plan (Lump Sum) It is critical to landfill operations that access to the yard waste drop-off area be maintained as driveway improvements are being made. Therefore, the Consultant will prepare a conceptual layout of the improved driveway, including provisions to maintain the existing driveway during construction. Upon completion of the improved driveway, the existing driveway will be improved, paved and tied into the new entrance. The conceptual layout will include notes related to construction sequencing for confirmation by SWDD staff prior to proceeding with design. This task includes one review meeting with SWDD. Any significant changes to the driveway configuration after approval of the conceptual layout may result in the need for additional design fees to be authorized. Subtask 1.2 — Design Services (Lump ,Sum) Once the conceptual layout has been approved by SWDD, the Consultant will proceed with preparing the design documents. The design for the roadway/driveway improvements will be incorporated into the bid package begin prepared under Work Order No. 45 for the entry scale improvements. As a result, the submittal dates will mirror those in Work Order No. 45; however, the driveway improvements will be reflected primarily in the 90 percent submittal (no need for detailed 30 or 60 percent). It is anticipated that all survey and geotechnical needs for the driveway improvements will be obtained during the survey conducted for the scale improvements. No additional survey or geotechnical services are included in this Scope of Services. The design will include extension of the existing CMP drainage culvert to the west; installation of a pipe sleeve for the future landfill gas line (in the extents of the improvements only); installation of a pipe sleeve for a future water line for future hydrant installation (in the extents of the improvements only); widening of the driveway to the west to accommodate 2 new, 12 -foot travel lanes (paved), improved shoulders, landfill gas pipeline crossing and future water line crossing; and installation of guardrails. 49 Subtask 1.2.1— 30 Percent Design The Consultant will add the driveway survey information to the base plan set for the bypass scale project. The 30 percent deliverable will be limited to extending the base plan set to cover the western extent of the driveway improvements (detailed design to be provided in 90 percent submittal). Subtask 1. 2.2 — 60 Percent Design The Consultant will prepare 60 percent plans and specifications to be incorporated in the Work Order No. 45 bid package for use by the County in soliciting competitive bids for construction of the project. The 60 percent design will consist of the conceptual layout for the proposed driveway improvements. The detailed design will be included in the 90 percent bid package. Subtask 1. 2.3 — 90 Percent Design and Final Bid Package The 90 percent design submittal will include detailed design of civil (paving, grading, drainage, signage), pipe crossings, culvert extension, guard rails, subgrade stabilization, and site restoration components. Environmental services related to surface water impacts, gopher tortoise relocation, etc. are not included in this scope of services. These services can be provided, if needed, under separate authorization or amendment to this Work Order. Two full size sets of plans and two hardcopy sets of draft specifications will be provided in conjunction with the 90 percent milestone on Work Order No. 45, along with an electronic copy (PDF format) for the County's review. A review meeting will be conducted with SWDD staff to discuss review comments and final modifications to be made to the bid package. The consultant will incorporate final comments and coordinate with procurement to prepare the final bid package (in conjunction with Work Order No. 45) for use in advertising the project. The Consultant will provide a final PDF of the bid documents to SWDD and procurement for use in soliciting bids. Subtask 1.3 — Permitting Services (Lump Sum) The Consultant will prepare an application for the IRFWCD connection permit to extend the canal crossing/CMP culvert. This task will include a pre -application meeting, preparation of the permit application and supporting documentation and participation in the IRFWCD board meeting when the application is to be approved. Application fee(s) to be paid directly by County and are not included in this Scope of Services. It is anticipated that the driveway improvements can be incorporated into the application for a major site plan modification being completed for the concurrent bypass scale improvements project (under Work Order No. 45). No additional services are included for site plan approval. The proposed project is not anticipated to require modification of the FDEP landfill operations permit, stormwater/ERP permits or a new County stormwater permit. The 50 selected contractor will be required to obtain County building permit(s). The Consultant will assist with response to any design -related questions received in the building permit process. Subtask 1.4 — Construction Phase Services (Not -to -Exceed) The Consultant will review shop drawings submitted by the Contractor and will provide copies of all approved shop drawings to SWDD upon approval. The Consultant will maintain a submittal log, as needed. The Consultant will provide part-time observation of construction activities for the scope of the project. Consultant will not supervise, direct, or control Contractor's work, and will not have authority to stop the Work or responsibility for the means, methods, techniques, equipment choice and use, schedules, or procedures of construction selected by Contractor, for safety programs incident to Contractor's work, or for failure of Contractor to comply with laws. Consultant does not guarantee Contractor's performance and has no responsibility for Contractor's failure to perform in accordance with the Contract Documents. The Consultant anticipates that the construction phase will span a duration of 3 months, with approximately 6 weeks of active construction. During this time, the Consultant will provide an average of 2 hours per week of oversight for a 6 -week duration, as well as 2 additional site visits by the engineer of record and will prepare bi-weekly summary reports in the form of an email to the appropriate County staff members. The Consultant will specifically be on site to observe any below -grade piping/components prior to backfilling, observe testing and other key project milestones agreed upon with the County. The County will contract directly wits the contractor to perform the work. The Consultant will review pay applications on behalf of the County and provide recommendation for payment or justification for rejection. The Consultant will participate in a substantial completion walkthrough at the appropriate point of construction and generate a punch list, if applicable, to be addressed by the contractor. The Consultant will then conduct a final walkthrough to observe that each punch list item has been satisfactorily completed. Record Drawings will be prepared concurrently with those included in Work Order No. 45. No additional services related to record drawings are included. Task 2: Drainage Improvements (Lump Sum) The County has a number of ongoing projects being completed concurrently, including the new Household Hazardous Waste Facility, the leachate evaporation system, landfill gas line extensions (for both the renewable natural gas project and the evaporation system), the proposed driveway improvements outlined in Task 1 and a modification to the entry scale configuration, all of which are being designed by various consultants. 51 Each of these projects has minor impacts on the overall stormwater system for the landfill property, several of which may require rerouting of existing utility or stormwater infrastructure. The County has asked the Consultant specifically to provide additional design services for the relocation of the two catch basins on the northern extent of the biosolids dewatering area. The design will include moving the catch basins within approximately 100 feet to the north of the existing location, extending the piping to connect the new basins to the drainage network and regrading of the area to direct flow to the new basins. This task will also include preparing an application for modification the Indian River County stormwater permit (application fee to be paid directly by the County). This task will also include minor coordination with the team designing the evaporation system for project extents and tie in to proposed grade in that design. The design effort in this task is limited to the relocation of the two catch basins and does not include drainage design for the evaporation system. Task 3: Site Plan Coordination Similar to the needs outlined in Task 3, the County has requested the Consultant's assistance in coordinating the site plan modification requirements of the non-Kimley- Horn projects that are ongoing at the landfill. The Consultant's scope of work under Work Order No. 45 (bypass scale modifications) includes a major site plan modification to incorporate the proposed changes. As noted in Task 1, above, the yard waste receiving area driveway improvements will be incorporated into the same site plan modification application. The County prefers to complete a single, comprehensive site plan modification to include the remaining projects. Therefore, this task will include coordination with the design teams preparing the design for those projects and incorporation into the single application to be prepared and submitted by the Consultant. The Consultant will also prepare a planting plan for the site plan application to address the relocation of the landscaping on the northern boundary of the biosolids facility (due to the stormwater modifications). This effort will be completed on an as -needed basis, as an hourly, not -to -exceed task. The consultant will only provide services under this task when specifically requested by the County. Work shall cease when funds are exhausted unless an amendment or subsequent work order is approved by the County. 52 EXHIBIT B FEESCHEDULE The Consultant will provide these services in accordance with our Continuing Consulting Engineering Services Agreement for Professional Services dated May 18, 2021, by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Kimley-Horn and Associates, Inc. ("Consultant"). Kimley-Horn will perform Tasks I through 3 for the total lump sum fee as detailed below. Task 4 will be completed on an hourly, not -to -exceed basis as detailed below. Individual task amounts are informational purposes only. All permitting, application, and similar project fees will be paid directly by the County. Task No. Description Task Fee Task 1 Landfill Roadway Improvements Subtask 1.1 - Conceptual Layout and Construction Se uencin (LumpSum $ 3,320 Subtask 1.2 - Design (Lump Sum) $ 8,710 1.2.1 - 30% Design $ 1,360 1.2.2 - 60% Design $ 1,360 1. 2.3 - 90% Design and Final Bid Package $ 5,990 Subtask 1.3 - Permitting (Lump Sum) $ 3,760 Subtask 1.4 - Construction Services of -to -Exceed $ 5,260 Task 2 Drainage Improvements (Lump Sum) $ 7,480 Task 3 Site Plan Coordination (Not -to -Exceed) $ 8,530 TOTAL FEE $ 37,060 Lump sum fees will be invoiced monthly based upon the overall percentage of services completed. Payment will be due per the contract terms. ADDITIONAL SERVICES The following services are not included in the Scope of Services for this project but may be required depending on circumstances that may arise during the execution of this project. Additional services may include, but not be limited to the following: Environmental Services (surface water impacts, gopher tortoise relocation, etc.) Permit or application fees Design services related to the non-Kimley-Horn design projects listed herein. 53 EXHIBIT C TIME SCHEDULE* Task 1.1 Deliverables: Conceptual Layout —1 weeks after Notice to Proceed (NTP) Task 1.2 Deliverables: 30 Percent Design — 6 weeks after NTP 60 Percent Design — 4 weeks from receipt of County Comments 90 Percent Design — 4 weeks from receipt of County Comments Final Bid Documents — 2 weeks from receipt of County Comments Task 1.3 Deliverables: PERMITS TBD Task 1.4 Duration: Approximately 3 Months Task 2 Duration: Approximately 3 Months Task 3 Duration: As -needed (not to exceed 12 months) *Design schedule to run concurrent with Work Order No. 45 54 156:2- Indian 56:2- SWDD Item Indian River County, Florida Solid Waste Disposal District Board Memorandum Date: November 5, 2021 To: Jason E. Brown, County Administrator From: Matthew Jordan, Interim Director of Utility Services Prepared By: Himanshu H. Mehta, PE, Managing Director, Solid Waste Disposal District Subject: Amendment No. 2 to Work Order No. 3 to Geosyntec for Phase I Redevelopment for South Gifford Road Landfill Descriptions and Conditions: On May 22, 2018, the Indian River County (IRC) Solid Waste Disposal District (SWDD) Board approved the Conceptual Redevelopment Plan prepared by the Treasure Coast Regional Planning Council (TCRPC) for the former South Gifford Road landfill site (Gifford Landfill) and directed staff to obtain a cost proposal to implement Phase I. The Gifford Landfill covers approximately 115 acres, with the northern 55 acres owned by IRC and the southern 60 acres owned by the City of Vero Beach. The environmental compliance of the Gifford Landfill is managed by SWDD. On October 23, 2018, the SWDD Board approved Work Order No. 3 to Geosyntec Consultants (Geosyntec) in the amount of $15,882 for the Phase I project. As a reminder, Phase I in the redevelopment plan was "Frontage Improvements and Open Field" and focused on the surficial land clearing and disposal of the brush on approximately eight acres, which would include the three acres in the front and a five -acre area to serve as an open field. Additionally, this phase included installing approximately 30 trees along the 41st Street frontage with an associated irrigation system for the frontage and open field areas. Geosyntec and IRC SWDD submitted an initial conceptual landscaping design to the IRC Community Development Department (CDD) for review. A pre -application meeting was held with the CDD, and they provided a list of comments to be addressed, including performance of a tree survey for the five -acre portion of the site to be cleared and changes to the landscape plan. Amendment No. 1 to Work Order No. 3 in the amount of $21,949 was approved by IRC on January 21, 2020, to complete the request for additional information. The subcontracting portion (landscape architect and tree surveyor) of Amendment No. 1 to Work Order No. 3 represented 73% of the total approved costs. The tree survey was performed and completed in March 2020, and we received an updated landscape plan from the architect in September 2020. However, when comparing these to the CDD review comments, it was determined that additional design/permitting work needed to be performed. Specifically, more details related to the fencing, an irrigation plan, and the requirement for an environmental resource permit needs to be included. Staff and the consultant first evaluated the option of utilizing truck irrigation for the first year of the project; however, gravel roadway is required for this option, which would have resulted in a major site plan approval site process. As a result, staff and the consultant explored the option of a deep irrigation well which will require additional design and permitting services. 55 SWDD Agenda - Geosyntec Amendment No. 2 to WO No. 3 Page —1— ATIVI11011 11 To facilitate project completion, staff requested an updated proposal from Geosyntec to provide final design and permitting services. Geosyntec has provided the attached Amendment No. 2 to Work Order No. 3 in the amount of $82,054 to finalize the conceptual Phase I design plan together with IRC SWDD, finalize the bid specification package, and support IRC SWDD during the bidding process. Geosyntec understands that design and permitting of the Floridan aquifer pumping as well as the irrigation system will be needed before installation, and those costs are covered in this amendment. ANALYSIS: The updated design plan for the Phase I redevelopment includes scopes of work for clearing, fencing, landscaping, Floridan aquifer well installation, irrigation system installation, and gravel parking. The total estimated cost for implementation of Geosyntec's proposal is $82,054, of which approximately 15% is for the subcontracting portion (landscape architect and tree surveyor). Geosyntec's total proposal consists of five tasks as follows: Task Description Geosyntec Optional Sales Tax/Landfill/Landfill Groundwater Testing 1 Others Total Amount 1 Project Management $ 2,871.00 $ 0.00 $ 2,871.00 2 Finalize Conceptual Design $ 1,512.00 $ 5,350.00 $ 6,862.00 3 Bid Specification Package $ 6,149.00 $ 0.00 $ 6,149.00 Total = I $ 10,532.00 $ 5,350.00 $ 15,882.00 Amendment No. 1 to Work Order No. 3 1 Project Management $ 1,158.75 $ 0.00 $ 1,158.75 2 Update & Finalize Conceptual Design $ 1,484.23 $ 5,350.00 $ 6,834.23 3 Bid Specification Package $ 3,234.20 $ 10,721.40 $ 13,955.60 Total = $ 5,877.18 $ 16,071.40 $ 21,948.58 Amendment No. 2 to Work Order No. 3 (Subject to this request) 1 Project Management and Meetings $ 8,390.00 $ 0.00 $ 8,390.00 2 Finalize Design Plans $ 25,288.00 $ 11,792.00 $ 37,080.00 3 Administrative Approval Application Submittal $ 9,413.00 $ 0.00 $ 9,413.00 4 Finalize Bid Specification Package $ 14,153.00 $ 0.00 $ 14,153.00 5 Bid Phase Support and ERP Exemption Assistance $ 13,018.00 $ 0.00 $ 13,018.00 Total = $ 70,262.00 $ 11,792.00 $ 82,054.00 Grand Total = $ 86,671.18 $ 33,213.40 $ 119,884.58 Upon approval, the total cost of the consulting services for this project by Geosyntec is $119,884.58, which includes 72%, or $86,671.18, directly to Geosyntec and 28%, or $33,213.40, to subcontractors. FUNDING: Funding for this work in the amount of $82,054.00 is budgeted and available in the Optional Sales Tax/Landfill Groundwater Testing account, number 31521734-033490-03004, which is the one cent sales tax fund used for infrastructure needs of the County. Costs associated with the landfills are authorized uses of the one cent sales tax in addition to infrastructure. Description I Account Number Amount Optional Sales Tax/Landfill/Landfill Groundwater Testing 1 31521734-033490-03004 $82,054.00 56 SWDD Agenda - Geosyntec Amendment No. 2 to WO No. 3 Page — 2 — SWDD Item RECOMMENDATION: Staff recommends that the Solid Waste Disposal District Board approves and authorizes the Chairman to sign Amendment No. 2 to Work Order No. 3 authorizing Geosyntec Consultants to provide consulting services associated with Phase I of the Gifford Road Landfill Redevelopment Plan, at a not to exceed fee of $82,054.00. ATTACHMENT: Geosyntec Amendment No. 2 to WO No. 3 57 SWDD Agenda - Geosyntec Amendment No. 2 to WO No. 3 Page — 3 — AMENDMENT 2 TO WORK ORDER 3 SOUTH GIFFORD ROAD LANDFILL This Amendment 2 to Work Order Number of November 20211 pursuant to that certain April 17, 2018, renewed and amended as of May 1 "Agreement"), by and between INDIAN RIVER COUNTY, Florida ("COUNTY") and Geosyntec Consultants, Inc. 3 is entered into Continuing Contract 8, 2021 (collectively a political subdivision as of this 16 day Agreement, dated referred to as the of the State of ("Consultant"). 1. The COUNTY has selected the Consultant to perform the professional services set forth in existing Work Order Number 3 Effective Date 10/23/18 2. The COUNTY and the Consultant desire to amend this Work Order as set forth on Exhibit A (Scope of Work) attached to this Amendment and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), and within the time -frame more particularly set forth in Exhibit C (Time Schedule), all in accordance with the terms and provisions set forth in the Agreement. 3. From and after the Effective Date of this Amendment, the above -referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: By: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: Print Name: Joseph Applegate Title: Senior Principal BCC Approved Date: , Chairman Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney EXHIBIT A SCOPE OF WORK engineers I scientists I innovators 59 GeosMlecl' consultants 6770 South Washington Avenue, Suite 3 Titusville, Florida 32780 PH 321.269.8550 www.geosyntec.com 5 November 2021 Mr. Himanshu H. Mehta, P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach, Florida 32968 Subject: Amendment Number 2 to Work Order Number 3 Phase I Redevelopment for South Gifford Road Landfill Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants (Geosyntec) is pleased to submit this amendment to the Indian River County (IRC) Solid Waste Disposal District (SWDD) to provide additional consulting services associated with Phase I of the Redevelopment Plan for the Former Gifford Road Landfill, located in Vero Beach, Indian River County, Florida (Site). The conceptual design for the Redevelopment Plan for the Former South Gifford Road Landfill, including Phase I, was prepared as part of the recent brownfields grant -related planning activities conducted by the Treasure Coast Regional Planning Committee (TCRPC) with additional input by IRC. Based on the conceptual design plan, Phase I consists of surficial land clearing of approximately 8 -acres of land (including 3 -acres at the north end of the Site that will serve as the Site frontage, and 5 -acres in the central portion of the Site that will serve as an open field with a designated gravel parking area), fencing, landscaping along the 411 Street frontage, and installation of a Floridan aquifer pumping well and associated irrigation system. This amendment is submitted to finalize the conceptual Phase I design plan together with IRC SWDD and to finalize the bid specification package and support IRC SWDD during the bidding process. Geosyntec understands that design and permitting of the Floridan aquifer pumping well as well as the irrigation system will be needed before installation, and those costs are covered in this amendment. The remainder of this proposal provides an overview of the project background, a description of the proposed scope of work, a budget estimate, and a discussion of the schedule for accomplishment of the work described herein. PROJECT BACKGROUND The Former South Gifford Road Landfill is an approximately 115 -acre closed landfill, of which the northern 55 -acres are owned by IRC and the southern portion is owned by the City of Vero Beach. The engineers I scientists I innovators 60 Geosyntec° consultants Indian River County Board of County Commissioners (BCC) supported the submittal of an application by TCRPC for a United States Environmental Protection Agency (USEPA) Brownfields Coalition Assessment Grant to facilitate additional work on this Site. TCRPC was awarded the Brownfields Coalition Assessment Grant in May 2015. Since May 2015, Geosyntec, TCRPC, and IRC worked with the Gifford community on a conceptual design for the redevelopment of the Former Gifford Road Landfill. The conceptual design was broken down into six separate phases, including the Phase I land clearing and landscaping work described earlier. The BCC requested that the SWDD move forward and obtain a cost proposal (from Geosyntec) to implement Phase 1. Project Number 91080185 "South Gifford Landfill" was submitted to the Community Development Department and review comments from the associated pre -application conference were issued in a letter dated 27 August 2019. Geosyntec and IRC SWDD have collaborated to address review comments and finalize the conceptual Phase I design plans. PROPOSED SCOPE OF WORK This proposed scope of work has been divided into the following tasks, which are described in more detail below: (i) Task 1 — Project Management and Meetings, (ii) Task 2 — Finalize Design Plans, (iii) Task 3 — Administrative Approval Application Submittal, (iv) Task 4 — Finalize Bid Specification Package, and (v) Task 5 — Bid Phase Support and Environmental Resource Permit (ERP) Exemption Assistance. The remainder of this section presents a general description of the activities to be performed as part of each task. Task 1— Proiect Management and Meetings Under this task, Geosyntec will perform project planning and management responsibilities, such as correspondence with IRC and our subcontractors, invoice review, project coordination, and project administration. Geosyntec will prepare for and attend up to two meetings, with IRC SWDD and/or IRC Board of County Commission, as necessary. It has been assumed that one of these meetings will be in person and one meeting will be by conference call (12 hours of Project Professional time is included). In additional to costs for meeting attendance, approximately 10% of total proposed labor costs are included for project management activities. Task 2 — Finalize Design Plans Under this task, Geosyntec will work with IRC SWDD to review comments provided by the IRC Community Development Department in a letter dated 27 August 2019 and revise the conceptual design plans accordingly. Geosyntec will work with our subcontractor, Schmidt Nichols Landscape Architecture and Urban Planning (Schmidt Nichols) to revise the landscape design plan as requested by the Community Development Department. In addition, the Phase I redevelopment area will be shifted approximately 200 feet east to better accommodate future development plans. The new proposed Phase I area will occupy the space that will be developed as a Farmer's Market/Open Air Pavilion and Equipment Building in Phase II. Due to the eastward shift, additional tree inventory is needed. Geosyntec engineers I scientists I innovators 61 Geosyntec consultants will work with our subcontractor Brown & Phillips, Inc. to complete a tree survey for the proposed shifted Phase I area. After further discussion with IRC SWDD, the currently proposed plan for irrigation of the newly landscaped areas (area receiving sod) will require a new irrigation system and a new water supply well to be utilized as the source of irrigation water. Accordingly, this task includes the costs for the design of the irrigation system, as well as for the design of the supply well (assumed to be less than 6 -inches in diameter), plus costs for the water -use and well construction permits associated with this well. It is assumed that water -use and well construction permits will be obtained from the Florida Department of Health in IRC (DOH -Indian River), which has been delegated local jurisdiction through an agreement with St. Johns River Water Management District (SJRWMD), to have supervision of all water wells less than 6 -inches in diameter located in IRC. Time has also been included in this proposal for interaction with the Florida Department of Environmental Protection (FDEP) to obtain their concurrence for operation of the irrigation well. Groundwater modeling is assumed to not be required for well construction approval. No additional costs for further permitting, or installation of the well and irrigation system equipment have been included with this proposal. Task 3 — Administrative Approval Application Submittal Under this task, Geosyntec will assist IRC in the submittal of an Administrative Approval application. Geosyntec will prepare a Site Plan figure and a response to the Community Development Department comments dated 27 August 2019 to accompany the Administrative Approval application. Technical specification sheets, landscape design plan, and an updated tree survey will also be provided with the application. It is assumed that revisions to the Administrative Approval application will not be needed following initial submittal. It is also assumed that IRC SWDD will provide hard copy plan sets, if required, for final professional seal and approval. Task 4 — Finalize Bid Specification Package Under this task, Geosyntec will finalize the bid specification package according to comments received by the IRC Community Development Department. The final bid specification package will include a unit price bid form and technical specifications for clearing, fencing, landscaping, Floridan aquifer well installation, irrigation system installation, and gravel parking. The landscape design plan and tree survey will also be provided to bidding contractors. The specifications will incorporate health and safety requirements, as well as contractual and insurance requirements. The bid solicitation language will include contact information, deadlines, proposal content requirements, and evaluation criteria. Geosyntec will provide proposal requirements and a specific format for the contractors to follow to aid in the receipt of consistent contractor proposals. The bid schedule will be structured in a manner to help optimize pricing from the potential contractors and minimize their issuance of change orders. Geosyntec will prepare one draft of the bid specification engineers I scientists I innovators 62 Geosyntec consultants package for IRC's review and comment. Consulting time is included to respond to IRC's comments on the draft bid packages and develop final packages. Task 5 — Bid Phase Support and ERP Exemption Assistance The final bid specification package will be issued to at least three candidate contractors for each of the six scopes of work (potentially up to 18 contractors), although contractors will be solicited who can address multiple scopes of work: • Land clearing, • Fencing, • Floridan aquifer well installation, • Irrigation system installation, • Landscaping, and • Gravel parking. Under this task, Geosyntec will assist IRC with contractor interaction during the bid phase, including participation in a pre-bid site visit meeting. Note that it is assumed that one comprehensive pre-bid meeting will take place (within one day) for all of the bidders to visit the site and ask questions. Geosyntec will help IRC review and rank bids received from potential contractorsibidders. Comment # 18 in the 27 August 2019 letter from the IRC Community Development Department indicates that a County land clearing permit cannot be released until the application provides verification of an ERP or permit exemption. Under this task, Geosyntec will assist IRC in acquiring an ERP exemption from the SJRWMD. SCHEDULE Geosyntec can begin this work immediately following written authorization. BUDGET ESTIMATE A budget estimate for the scope of work outlined in Tasks 1 through 5 of this proposal is summarized in the following table. The budget estimate presented in this proposal is based on Geosyntec's understanding of the project requirements, our experience at the Site, and experience with similar activities for other sites. Geosyntec has prepared this proposal (professional services as Exhibit A) on a time and materials basis as Amendment No. 2 to Work Order No. 3 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec. The budget for this proposal was developed using labor rates that were approved by IRC for use in 2021 (Renewal and Amendment No. 1 for Continuing Engineering Services dated 17 April 2018). Geosyntec will not exceed the budget estimate without prior approval and written authorization from IRC SWDD. engineers I scientists I innovators 63 Task 1— Project Management Task 2 — Finalize Design Plans Task 3 — Administrative Approval Application Submittal Task 4 — Finalize Bid Specification Package Task 5 — Bid Phase Support and ERP Exemption Assistance TOTAL CLOSURE Geosyntec° consultants $8,390 $37,080 $9,413 $14,153 $13,018 $82,054 Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please call Crystal Wilson at 850-483-5102 with questions you may have as you review this proposal. Sincerely, j Crystal Wilson, P.G. (FL) Project Geologist David J. Latham, P.G.(FL) Senior Geologist Cc: Jim Langenbach, P.E., Geosyntec Consultants Ron Jones, Assistant Managing Director, IRC SWDD Attachments engineers I scientists I innovators 64 ATTACHMENT A BUDGET ESTIMATE mm engineers I scientists I innovators Table 1 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 1: Project Management and Meetings Notes: 1. Assumes 12 hours Project Professional time for meeting attendance. 2. Assumes —10% of labor cost for PM activities. 66 BUDGET A. Professional Services Senior Principal hr $260 2 $520 Senior Professional hr $225 2 $450 Project Professional hr $203 20 $4,060 Professional hr $176 10 $1,760 Subtotal Professional Services $6,790 B. Technical/Administrative Services Project Administrator I hr 1 $71 1 18 $1,278 Subtotal Technical/Administrative Services $1,278 C. Reimbursables Communications Fee 3% labor 0.03 $8,068 $242 Rental Car day $80 1 $80 Subtotal Reimbursables $322 TOTAL ESTIMATED BUDGET: TASK 1 $8,390 Notes: 1. Assumes 12 hours Project Professional time for meeting attendance. 2. Assumes —10% of labor cost for PM activities. 66 Table 2 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 2: Finalize Design Plans ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Senior Principal hr $260 2 $520 Senior Professional hr $225 10 $2,250 Project Professional hr $203 40 $8,120 Professional hr $176 40 $7,040 Senior Staff Professional hr $154 20 $3,080 Subtotal Professional Services $21,010 B. Technical/Administrative Services Designer hr $127 20 $2,540 Project Administrator hr $71 10 $710 Subtotal Technical/Administrative Services $3,250 C. Subcontractors Landscape Architect Fees LS $550 1 $550 Tree Survey LS $5,742 1 $5,742 Irrigation System Design LS $5,500 1 $5,500 Subtotal Subcontractor $11,792 D. Reimbursables Communications Fee 3% labor 0.03 24,260 $728 Specialized Computer Applications hr $15 20 $300 Subtotal Reimbursables $1,028 TOTAL ESTIMATED BUDGET: TASK 2 $37,080 67 Table 3 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 3: Administrative Approval Application Submittal M: BUDGET A. Professional Services Senior Principal hr $260 2 $520 Senior Professional 'Zr $225 4 $900 Project Professional "ir $203 10 $2,030 Professional r►r 1 $176 1 18 $3,168 Subtotal Professional Services $6,618 B. Tech n ica I/Adm inistrative Services Designer I hr 1 $143 1 16 $2,288 Subtotal Technical/Administrative Services $2,288 C. Reimbursables Communications Fee 3°/-; labor 0.03 8,906 $267 Specialized Computer Applications hr $15 16 $240 Subtotal Reimbursables $507 TOTAL ESTIMATED BUDGET: TASK 3 $9,413 M: Table 4 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 4: Finalize Bid Specification Package 69 BUDGET A. Professional Services Senior Principal hr $260 2 $520 Senior Professional hr $225 4 $900 Project Professional hr $203 24 $4,872 Professional hr $176 28 $4,928 Subtotal Professional Services $11,220 B. Technical/Administrative Services Designer I hr 1 $143 1 16 $2,288 Subtotal Technical/Administrative Services $2,288 C. Reimbursables Communications Fee labor 0.03 13,508 $405 Specialized Computer Applications ,►r $15 16 $240 Subtotal Reimbursables $645 TOTAL ESTIMATED BUDGET: TASK 4 $14,153 69 Table 5 Phase 1 of the Gifford Rozd Landfill Redevelopment Plan Former Gifford Road Landfill TASK 5: Bid Phase Support and Environmental Resource Permit Exemption Assistance 70 BUDGET A. Professional Services Senior Principal hr $260 4 $1,040 Senior Professional hr $225 4 $900 Project Professional hr $203 20 $4,060 Professional hr 1 $176 1 28 $4,928 Subtotal Professional Services $10,928 B. Technical/Administrative Services Construction Manager II 1 rr 1 $132 1 12 $1,584 Subtotal Technical/Administrative Services $1,584 C. Reimbursables Communications Fee 3°l abor 0.03 12,512 $375 Per Diem Sly $51 1 $51 Field Vehicle jay $80 1 $80 Subtotal Reimbursables $506 TOTAL ESTIMATED BUDGET: TASK 5 $13,018 70 EXHIBIT A PROFESSIONAL SERVICES engineers I scientists I innovators 71 Geosyntec"' consultants 6770 South Washington Avenue, Suite 3 Titusville, Florida 32780 PH 321.269.8550 www.geosyntec.com 5 November 2021 Mr. Himanshu H. Mehta, P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach, Florida 32968 Subject: Amendment Number 2 to Work Order Number 3 Phase I Redevelopment for South Gifford Road Landfill Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants (Geosyntec) is pleased to submit this amendment to the Indian River County (IRC) Solid Waste Disposal District (SWDD) to provide additional consulting services associated with Phase I of the Redevelopment Plan for the Former Gifford Road Landfill, located in Vero Beach, Indian River County, Florida (Site). The conceptual design for the Redevelopment Plan for the Former South Gifford Road Landfill, including Phase I, was prepared as part of the recent brownfields grant -related planning activities conducted by the Treasure Coast Regional Planning Committee (TCRPC) with additional input by IRC. Based on the conceptual design plan, Phase I consists of surficial land clearing of approximately 8 -acres of land (including 3 -acres at the north end of the Site that will serve as the Site frontage, and 5 -acres in the central portion of the Site that will serve as an open field with a designated gravel parking area), fencing, landscaping along the 411 Street frontage. and installation of a Floridan aquifer pumping well and associated irrigation system. This amendments submitted to finalize the conceptual Phase I design plan together with IRC SWDD and to finalize fie bid specification package and support IRC SWDD during the bidding process. Geosyntec understands that design and permitting of the Floridan aquifer pumping well as well as the irrigation system will be needed before installation, and costs are covered in this amendment. The remainder of this proposal provides an ove_-view of the project background, a description of the proposed scope of work, a budget estimate, and z discussion of the schedule for accomplishment of the work described herein. PROJECT BACKGROUND The Former South Gifford Road Landfill is an approximately 115 -acre closed landfill, of which the northern 55 -acres are owned by IRC and the southern portion is owned by the City of Vero Beach. The engineers I scientists I innovators 72 Geosyntec° consultants Indian River County Board of County Commissioners (BCC) supported the submittal of an application by TCRPC for a United States Environmental Protection Agency (USEPA) Brownfields Coalition Assessment Grant to facilitate additional work on this Site. TCRPC was awarded the Brownfields Coalition Assessment Grant in May 2015. Since May 2015, Geosyntec, TCRPC, and IRC worked with the Gifford community on a conceptual design for the redevelopment of the Former Gifford Road Landfill. The conceptual design was broken down into six separate phases, including the Phase I land clearing and landscaping work described earlier. The BCC requested that the SWDD move forward and obtain a cost proposal (from Geosyntec) to implement Phase 1. Project Number 91080185 "South Gifford Landfill" was submitted to the Community Development Department and review comments from the associated pre -application conference were issued in a letter dated 27 August 2019. Geosyntec and IRC SWDD have collaborated to address review comments and finalize the conceptual Phase I design plans. PROPOSED SCOPE OF WORK This proposed scope of work has been divided into the following tasks, which are described in more detail below: (i) Task 1 — Project Management and Meetings, (ii) Task 2 — Finalize Design Plans, (iii) Task 3 — Administrative Approval Application Submittal, (iv) Task 4 — Finalize Bid Specification Package, and (v) Task 5 — Bid Phase Support and Environmental Resource Permit (ERP) Exemption Assistance. The remainder of this section presents a general description of the activities to be performed as part of each task. Task 1 — Project Management and Meetin,2s Under this task, Geosyntec will perform project planning and management responsibilities, such as correspondence with IRC and our subcontractors, invoice review, project coordination, and project administration. Geosyntec will prepare for and attend up to two meetings, with IRC SWDD and/or IRC Board of County Commission, as necessary. It has been assumed that one of these meetings will be in person and one meeting will be by conference call (12 hours of Project Professional time is included). In additional to costs for meeting attendance, approximately 10% of total proposed labor costs are included for project management activities. Task 2 — Finalize Design Plans Under this task, Geosyntec will work with IRC SWDD to review comments provided by the IRC Community Development Department in a letter dated 27 August 2019 and revise the conceptual design plans accordingly. Geosyntec will work with our subcontractor, Schmidt Nichols Landscape Architecture and Urban Planning (Schmidt Nichols) to revise the landscape design plan as requested by the Community Development Department. In addition, the Phase I redevelopment area will be shifted approximately 200 feet east to better accommodate future development plans. The new proposed Phase I area will occupy the space that will be developed as a Farmer's Market/Open Air Pavilion and Equipment Building in Phase II. Due to the eastward shift, additional tree inventory is needed. Geosyntec engineers I scientists I innovators 73 Geosyntec consultants will work with our subcontractor Brown & Phillips, Inc. to complete a tree survey for the proposed shifted Phase I area. After further discussion with IRC SWDD, the currently proposed plan for irrigation of the newly landscaped areas (area receiving sod) will require a new irrigation system and a new water supply well to be utilized as the source of irrigation water. Accordingly, this task includes the costs for the design of the irrigation system, as well as for the design of the supply well (assumed to be less than 6 -inches in diameter), plus costs for the water -use and well construction permits associated with this well. It is assumed that water -use and well construction permits will be obtained from the Florida Department of Health in IRC (DOH -Indian River), which has been delegated local jurisdiction through an agreement with St. Johns River Water Management District (SJRWMD), to have supervision of all water wells less than 6 -inches in diameter located in IRC. Time has also been included in this proposal for interaction with the Florida Department of Environmental Protection (FDEP) to obtain their concurrence for operation of the irrigation well. Groundwater modeling is assumed to not be required for well construction approval. No additional costs for further permitting, or installation of the well and irrigation system equipment have been included with this proposal. Task 3 — Administrative Approval Application Submittal Under this task, Geosyntec will assist IRC in the submittal of an Administrative Approval application. Geosyntec will prepare a Site Plan figure and a response to the Community Development Department comments dated 27 August 2019 to accompany the Administrative Approval application. Technical specification sheets, landscape design plan, and an updated tree survey will also be provided with the application. It is assumed that revisions to the Administrative Approval application will not be needed following initial submittal. It is also assumed that IRC SWDD will provide hard copy plan sets, if required, for final professional seal and approval. Task 4 — Finalize Bid Specification Package Under this task, Geosyntec will finalize the bid specification package according to comments received by the IRC Community Development Department. The final bid specification package will include a unit price bid form and technical specifications for clearing, fencing, landscaping, Floridan aquifer well installation, irrigation system installation, and gravel parking. The landscape design plan and tree survey will also be provided to bidding contractors. The specifications will incorporate health and safety requirements, as well as contractual and insurance requirements. The bid solicitation language will include contact information, deadlines, proposal content requirements, and evaluation criteria. Geosyntec will provide proposal requirements and a specific format for the contractors to follow to aid in the receipt of consistent contractor proposals. The bid schedule will be structured in a manner to help optimize pricing from the potential contractors and minimize their issuance of change orders. Geosyntec will prepare one draft of the bid specification engineers I scientists I innovators 74 Geosyntec° consultants package for IRC's review and comment. Consulting time is included to respond to IRC's comments on the draft bid packages and develop final packages. Task 5 — Bid Phase Support and ERP Exemption Assistance The final bid specification package will be issued to at least three candidate contractors for each of the six scopes of work (potentially up to 18 contractors), although contractors will be solicited who can address multiple scopes of work: • Land clearing, • Fencing, • Floridan aquifer well installation, • Irrigation system installation, • Landscaping, and • Gravel parking. Under this task, Geosyntec will assist IRC with contractor interaction during the bid phase, including participation in a pre-bid site visit meeting. Note that it is assumed that one comprehensive pre-bid meeting will take place (within one day) for all of the bidders to visit the site and ask questions. Geosyntec will help IRC review and rank bids received from potential contractors/bidders. Comment # 18 in the 27 August 2019 letter from the IRC Community Development Department indicates that a County land clearing permit cannot be released until the application provides verification of an ERP or permit exemption. Under this task, Geosyntec will assist IRC in acquiring an ERP exemption from the SJRWMD. SCHEDULE Geosyntec can begin this work immediately following written authorization. BUDGET ESTIMATE A budget estimate for the scope of work outlined in Tasks 1 through 5 of this proposal is summarized in the following table. The budget estimate presented in this proposal is based on Geosyntec's understanding of the project requirements, our experience at the Site, and experience with similar activities for other sites. Geosyntec has prepared this proposal (professional services as Exhibit A) on a time and materials basis as Amendment No. 2 to Work Order No. 3 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec. The budget for this proposal was developed using labor rates that were approved by IRC for use in 2021 (Renewal and Amendment No. 1 for Continuing Engineering Services dated 17 April 2018). Geosyntec will not exceed the budget estimate without prior approval and written authorization from IRC SWDD. engineers I scientists I innovators 75 Task 1— Project Management Task 2 — Finalize Design Plans Task 3 — Administrative Approval Application Submittal Task 4 — Finalize Bid Specification Package Task 5 — Bid Phase Support and ERP Exemption Assistance TOTAL CLOSURE Geosyntec consultants $8,390 $37,080 $9,413 $14,153 $13,018 $82,055 Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please call Crystal Wilson at 850-483-5102 with questions you may have as you review this proposal. Sincerely, IT Crystal Wilson, P.G. (FL) Project Geologist David J. Latham, P.G.(FL) Senior Geologist Cc: Jim Langenbach, P.E., Geosyntec Consultants Ron Jones, Assistant Managing Director, IRC SWDD Attachments engineers I scientists i innovators 76 ATTACHMENT A BUDGET ESTIMATE 77 engineers I scientists I innovators Table 1 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 1: Project Management and Meetings Notes: 1. Assumes 12 hours Project Professional time for meeting attendance. 2. Assumes —10% of labor cost for PM activities. BUDGET A. Professional Services Senior Principal hr $260 2 $520 Senior Professional hr $225 2 $450 Project Professional hr $203 20 $4,060 Professional hr 1 $176 1 10 $1,760 Subtotal Professional Services $6,790 B. Technical/Administrative Services Project Administrator I hr 1 $71 1 18 $1,278 Subtotal TechnicaUAdministrative Services $1,278 C. Reimbursables Communications Fee 3% labor 0.03 $8,068 $242 Rental Car day $80 1 $80 Subtotal Reimbursables $322 TOTAL ESTIMATED BUDGET: TASK 1 $8,390 Notes: 1. Assumes 12 hours Project Professional time for meeting attendance. 2. Assumes —10% of labor cost for PM activities. Table 2 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 2: Finalize Design Plans ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services Senior Principal ar $260 2 $520 Senior Professional hT $225 10 $2,250 Project Professional hr $203 40 $8,120 Professional hr $176 40 $7,040 Senior Staff Professional hr 1 $154 1 20 $3,080 Subtotal Professional Services $21,010 B. Technical/Administrative Services Designer hr $127 20 $2,540 Project Administrator h.- $71 10 $710 Subtotal Technical/Administrative Services $3,250 C. Subcontractors Landscape Architect Fees LS $550 1 $550 Tree Survey LS $5,742 1 $5,742 Irrigation System Design LS $5,500 1 $5,500 Subtotal Subcontractor $11,792 D. Reimbursables Communications Fee 3% labor 1 0.03 1 24.260 1 %728 79 Table 3 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 3: Administrative Approval Application Submittal BUDGET A. Professional Services Senior Principal hr $260 2 $520 Senior Professional hr $225 4 $900 Project Professional hr $203 10 $2,030 Professional hr 1 $176 1 18 $3,168 Subtotal Professional Services $6,618 B. Tech nicaUAdministrative Services Designer hr 1 $143 1 16 $2,288 Subtotal Tech nicaUAdmin istrative Services $2,288 C. Reimbursables Communications Fee 3%'_abor 0.03 8,906 $267 Specialized Computer Applications hr $15 16 $240 Subtotal Reimbursables $507 TOTAL ESTIMATED BUDGET: TASK 3 $9,413 Table 4 Phase 1 of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 4: Finalize Bid Specification Package FM BUDGET A. Professional Services Senior Principal hr $260 2 $520 Senior Professional hr $225 4 $900 Project Professional hr $203 24 $4,872 Professional hr $176 28 $4,928 Subtotal Professional Services $11,220 B. Technical/Administrative Services Designer I hr 1 $143 1 16 $2,288 Subtotal Technical/Administrative Services $2,288 C. Reimbursables Communications Fee 3% labor 0.03 13,508 $405 Specialized Computer Applications h~ $15 16 $240 Subtotal Reimbursables $645 TOTAL ESTIMATED BUDGET: TASK 4 $14,153 FM Table 5 Phase I of the Gifford Road Landfill Redevelopment Plan Former Gifford Road Landfill TASK 5: Bid Phase Support and Environmental Resource Permit Exemption Assistance MN BUDGET A. Professional Services Senior Principal hr $260 4 $1,040 Senior Professional hr $225 4 $900 Project Professional hr $203 20 $4,060 Professional hr 1 $176 1 28 $4,928 Subtotal Professional Services $10,928 B. Tech nical/Administrative Services Construction Manager II 1 hr 1 $132 1 12 $1,584 Subtotal Technical/Administrative Services $1,584 C. Reimbursables Communications Fee 3% labor 0.03 12,512 $375 Per Diem day $51 1 $51 Field Vehicle day $80 1 $80 Subtotal Reimbursables $506 TOTAL ESTIMATED BUDGET: TASK 5 $13 018 MN