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Home My WebLink About2022-033CCNA2018 WORK ORDER 2 Stormwater Needs Analysis Assistance This Work Order Number 2 is entered into as of this 15 day of February , 2022, pursuant to that certain Continuing Consulting Engineering Services Agreement for Professional Services entered into as of this 17th day of April, 2018 for a three-year term, and renewed on May 18, 2021 for an additional two-year term (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Jones Edmunds & Associates, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: Jones Edmunds & Associates, Inc. By: Sta,gGe� T a LI Stanley F. Fe eira, Jr. (Feb 7, 202211:58 EST) BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Peter D. O'BryaAi Chair Print Name: Stanley F. Ferreira, Jr., PE FR COUNT . Title: President & CEO BCC Approved Date: February 15, 2022 .� Attest: Jeffrey R. Smith, Clerk of Court and Comptroller BAC By: epu Clerk _ Approved: E. Bfown, County Administrator Approved as to form and legal sufficiency: ylan T. Reingold, County Attorney Indian River County Stormwater Needs Analysis February 15, 2022 BCC Agenda Page 2 of 2 within the County are required to prepare their information as required under HB53 and provide to the County in the approved format by their June 30, 2022 deadline. The final report issued to FDEP and EDR by the County will consist of the County's HB53 required elements, as well as incorporate into the submittal information received by the County from the municipalities by the June 30th deadline, although the County will not be assuming any responsibility for the data collected and submitted by those entities. FUNDING Funding for professional water resource engineering support services is budgeted and available in the Indian River Lagoon/Other Contractual Services, Account No. 11128138-033490. Account Name Account No. Amount Stormwater-Other Contractual Services 11128138-033490 $35,487.00 RECOMMENDATION Staff recommends the BCC approve Jones Edmunds & Associates, Inc. Work Order No. 2 in the amount of $35,487.00 for professional water resource engineering support services associated with supporting County staff in meeting the data collection and reporting requirements found in House Bill 53 (Stormwater Needs Analysis). In addition, staff recommends that the Board authorize the Chairman to execute Work Order No. 2. ATTACHMENT 1. Jones Edmunds & Associates, Inc. Work Order No. 2 2. Work Order #2 execution form APPROVED AGENDA ITEM FOR: FEBRUARY 15, 2022 JonesEdmundsl Integrity • Knowledge • Service January 28, 2022 Eric Charest echarest(cbircgov.com Natural Resources Manager Indian River County Public Works Coastal Division 1801 27th Street Vero Beach, FL 32960 RE: Work Order for HB 53 Stormwater Needs Analysis Continuing Engineering Services Agreement (Amendment No.1) Jones Edmunds Opportunity No. 95479-024-22 Dear Mr. Charest: In the 2021 Legislative session, the Florida Legislature passed HB 53, which is titled Public Works. The bill was later signed into law by Governor DeSantis. One of the requirements of HB 53 is to provide a 20 -year needs analysis of Indian River County's (COUNTY) stormwater management program. There is a further requirement for the COUNTY to compile the same information for municipalities and applicable dependent special districts in the COUNTY. We understand that the COUNTY includes the municipalities of Fellsmere, Indian River Shores, Orchid, Sebastian, and Vero Beach. For the first cycle of reports, local governments and applicable dependent special districts must submit their reports to Indian COUNTY by June 30, 2022, and the COUNTY must compile them along with their own report and submit them to the Office of Economic and Demographic Research (EDR) and the Secretary of the Department of Environmental Protection by July 31, 2022. The Needs Analysis consists of general information on the COUNTY's stormwater program, a summary of program/project funding, summaries of the COUNTY's assets and the operation and maintenance performed on them, future expansion projects (i.e., capital improvement projects), future resiliency projects, and projected replacement projects. The purpose of this Work Order is to assist the COUNTY with preparing the Stormwater Needs Analysis. This Work Order will be completed in accordance with the Agreement for Continuing Engineering Services between Jones Edmunds & Associates, Inc. (CONSULTANT) and Indian River County (COUNTY) dated April 17, 2018, as renewed by Amendment No. 1 expiring April 16, 2023 (Agreement). 800.237.1053 1 JONESEDMUNDS.COM Eric Charest January 28, 2022 Page 2 SCOPE OF WORK TASK 1 — PROJECT MANAGEMENT, MEETINGS, AND COMMUNICATIONS CONSULTANT will be involved in project management with the COUNTY throughout the project. Project management will include planning, coordination, communications, accounting, and general reporting. In addition, CONSULTANT proposes meetings as follows: We will attend a Kickoff Meeting with the COUNTY. The Kickoff Meeting will address the following items: ■ Identify the roles and responsibilities for CONSULTANT and the COUNTY personnel. ■ Discuss available data. ■ Review the project schedule. ■ Discuss deliverables. CONSULTANT will attend up to two additional meeting with the COUNTY. CONSULTANT will communicate with the COUNTY via telephone, email, and written correspondence on a regular and on-going basis. Deliverables: Project management reports; Meeting minutes in .pdf format. TASK 2 — DATA COLLECTION AND GAP ANALYSIS The COUNTY will provide CONSULTANT with applicable COUNTY data on future projects, COUNTY stormwater assets, ongoing operation and maintenance, and planned replacement projects. CONSULTANT will compile and evaluate these data and provide the COUNTY with a gap analysis for what additional data may be needed or necessary to complete the Needs Analysis and proposed methods for making the estimates. Deliverables: Data gap analysis technical memorandum in .pdf format. TASK 3 — ADDITIONAL DATA COLLECTION AND ESTIMATES If necessary, from Task 2, the COUNTY will provide CONSULTANT with additional applicable COUNTY data. CONSULTANT will compile the additional data and provide a summary of estimates. Deliverables: Task 3 technical memorandum in .pdf format. Eric Charest January 28, 2022 Page 3 TASK 4 — DRAFT COUNTY -ONLY NEEDS ANALYSIS CONSULTANT will use the data from Tasks 1 through 3 to create the initial -draft COUNTY - only Stormwater Needs Analysis. We will use the EDR Stormwater Needs Analysis Workbook as a tool. We will submit the draft workbook to the COUNTY for review. Based on the COUNTY's comments, CONSULTANT will update the "initial -draft" to "draft" Stormwater Needs Analysis prior to receiving input from the municipalities. Deliverables: Initial -draft and updated draft Stormwater Needs Analyses in .xlsx format. TASK 5 — FINAL NEEDS ANALYSIS — STORMWATER CONSULTANT will incorporate the data provided by the municipalities into a draft County- wide Needs Analysis. Based on the COUNTY's comments, CONSULTANT will provide a final County -wide Needs Analysis for the COUNTY's submittal to EDR and the Secretary. Deliverables: Initial draft and updated draft Needs Analyses in .xlsx format. SCHEDULE The proposed project milestone schedule is provided in the table below. Task Weeks from Notice to Proceed Task 1 - Project Management, Meetings, and Communications 2 Task 2 - Data Collection and Gap Analysis 8 Task 3 - Additional Data Collection and Estimates 12 Task 4 - Draft County -Only Needs Analysis 16 Task 5 - Final Needs Analysis - Stormwater 20 Note: The proposed scheduled is based on 2 -week review periods by the COUNTY of project deliverables Eric Charest January 28, 2022 Page 4 COMPENSATION We propose to provide the services in this Work Order on a time -and -expense basis in accordance with the terms of the Agreement for a fee not to exceed $ 35,537 as shown in below and detailed on the attached Man-hour and Fee Estimate Table. Indian River County I HB53 Stormwater Needs Analysis Man-hour and Fee Estimate Total Tasks Task Labor Fee Expenses Total Hours 1 - PM 12 $ 2,061 $ - $ 2,061 1- Meetings (4 total; 2 in person) 40 $ 6,654 $ 200 $ 6,854 2 - Data Collection and Gap Analysis 59 $ 7,261 $ - $ 7,261 3 - Add. Data Collection and Estimates 42 $ 4,891 $ - $ 4,891 4 -Draft County -Only Analysis 55 $ 6,835 $ - $ 6,835 5 - Final Analysis - Stormwater 63 $ 7,635 $ 7,635 Total Hrs and Fee 271 $ 35,337 $ 200 $ 35,537 If you have any questions or comments, please contact me at (561) 267-8535 or via email at blynch6d)jonesedmunds.com. Sincerely, William H LynchDigitally signed by William H Lynch Date: 2022.01.28 18:07:02 -05'00' William H. Lynch, PE Senior Consultant I Vice President 2240 Palm Beach Lakes Blvd, Suite 300, West Palm Beach, Florida 33409 Y:\08620-IndianRiverCounty\Opportunities\HB53 Assistance\IRC_HB 53 Stormwater Needs Analysis -22 01 28.docx Tasks Project Officer / Sr. Consultant Sr. Engineer Indian River County I HB53 Stormwater Needs Analysis Man-hour and Fee Estimate Engineer GIS Sr. GIS Senior Senior Total Intern Analyst Analyst Admin. Tech Task Labor Fee Expenses Assist. Editor Hours Total Hrly rate $ 250 $ 230 $ 100 $ 100 $ 130 $93.50 $ 121 Total Fee/Role $ 4,250 $10,120 $14,000 $ 4,800 $ - $1,683 $ 484 %Total Labor Fee 12% 29% 40% 14% 0% 5% 1% 1- PM 6 0 0 0 0 6 0 12 $ 2,061 $ - $ 2,061 1- Meetings 4 total; 2 inperson) 4 16 16 0 0 4 0 40 $ 6,654 $ 200 $ 6,854 2 - Data Collection and Gap Analysis 2 8 32 16 0 0 1 59 $ 7,261 $ - $ 7,261 3 - Add. Data Collection and Estimates 1 4 20 16 0 0 1 42 $ 4,891 $ - $ 4,891 4 -Draft County -Only Analysis 2 8 32 8 0 4 1 55 $ 6,835 $ - $ 6,835 5 - Final Analysis - Stormwater 2 8 40 8 0 4 1 63 $ 7,635 $ 7,635 Total Hrs and Fee 17 44 140 48 0 18 4 271 $ 35,337 $ 200 $ 35,537 _0 � rn fD C: r' a n L� N 00 En ,-r. N 0 N N Signature: mea cj rLj a� Brett Cunningham (Feb 7, M22 11:48 EST) Email: bcunningham@jonesedmunds.com