HomeMy WebLinkAbout2022-035Mr. Quintin Bergman
Indian River County Public Works
1801 271' Street
Vero Beach, Florida 32960
Dear Mr. Bergman:
$•:iii. LAI
r ECOLOGICAL ASSOCIATES, INC.
February 2, 2022
Ecological Associates, Inc. (EAI) is pleased to submit its revised Scope of Work and Cost
Proposal for providing professional environmental services to Indian River County. All
conditions related to this proposal shall be governed under EAI's Continuing Contract
Agreement for Environmental and Biological Support Services with the County renewed
in October 2021.
The new task is for sea turtle monitoring along approximately 10 miles of beach in support
of the County's Habitat Conservation Plan during the 2022 sea turtle nesting season, as
described in the Scope of Work presented below. This monitoring will provide baseline
data for future beach nourishment projects and support long-term monitoring efforts for
sea turtles along the County's beaches.
Scone of Work:
Task 1: Project Management and Mobilization
The Survey Area consists of an approximately 0.6 -mile northern section (FDEP R-17
to R-20) and an approximately 9.5 -mile southern section (R-68 to the Indian River/St.
Lucie County Line). Pre-existing survey zone boundaries will be verified and re-
marked, and project -specific data sheets and a database will be created. An EAI project
manager will oversee all fieldwork and data management operations, participate in
weekly check-in meetings with the County, and consult with the County on monitoring
requirements, as necessary. A project schedule, as well as field survey schedules, will
be created and maintained throughout the life of the project. All equipment and supplies
necessary to successfully implement this Scope of Work are available.
Task 2: Sea Turtle Nesting Surveys and Data Management
Daily morning sea turtle nesting surveys will be conducted beginning March 1, 2022
and will continue uninterrupted through September 30, 2022. Thereafter, surveys will
be performed three days per week until the last marked nest has been evaluated.
Ecological Associates, Inc. — Cost Proposal and Scope of Work 2
Surveys will commence within 30 minutes of sunrise. Monitoring will be performed
by EAI staff or Indian River County staff either on foot or using ATVs (Indian River
County staff have agreed to perform the nesting surveys three days per week through
September 30 in the southern survey area; EAI will perform all surveys thereafter).
All emergences (turtle crawls) apparent from the previous night will be interpreted to
determine which species of turtle came ashore and whether or not it nested. Crawls will
be denoted as being above or below the previous high tide line. The approximate
geographic location of each crawl will be determined by GPS (sub -meter accuracy). In
addition to segregating crawls into nesting and non -nesting emergences (false crawls),
each false crawl will be assigned to one of the following categories denoting the stage
at which the nesting attempt was abandoned: no digging, abandoned body pit, or
abandoned egg cavity. Any obstacles encountered by turtles during their crawls will be
documented.
Disorientation Reporting. During the course of daily monitoring, any evidence of
hatchling misorientation or disorientation from either marked or unmarked nests will
be documented using FWC's electronic Marine Turtle Hatchling Disorientation
Incident Report Form. Based on track evaluations, an estimate of the number of
hatchlings disoriented will be recorded and light sources potentially responsible for the
disorientation identified. Information concerning each incident will be forwarded by
email on a weekly basis to Indian River County so appropriate remedial action may be
taken.
Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting
nesting surveys is to respond to the stranding of sick, injured and dead sea turtles within
their survey area. These animals are examined, and if alive, transported to state -
approved care facilities. A standard Sea Turtle Stranding and Salvage data form will
be completed and submitted for each stranded animal encountered by EAI. This
information will be transmitted to FWC in accordance with established guidelines.
State and Federal Authorizations. All sea turtle monitoring and related activities will
be performed under FWC Marine Turtle Permit #261 issued by FWC to EAI Director
of Operations, Niki Desjardin. All persons engaged in monitoring for Indian River
County will be listed on the permit.
All data will be subject to rigorous QA/QC protocols and stored in EAI's project -
specific database. Monthly summary reports will be furnished to Indian River County.
These reports will tabulate the dates and times of monitoring, names of monitoring
personnel, numbers of sea turtle emergences by species, and numbers of nests marked
and evaluated for reproductive success, as applicable. Monthly reports will be
submitted to the County on the last day of the month following delivery of services
(e.g., March report due no later than April 30).
Ecological Associates, Inc. — Cost Proposal and Scope of Work 3
Task 3: Nest Marking and Monitoring
A representative sample of nests will be marked for determination of nest fate and
reproductive success (not to exceed 195 nests total in the entire Survey Area). Nests
will be marked using a series of stakes and surveyor's tape. These nests will be
monitored throughout their incubation period to determine nest fate (e.g., hatched,
washed out, depredated, vandalized, etc.). After an appropriate incubation period, and
in accordance with the FWC Handbook, nests will be excavated to determine
reproductive success. Two measures of reproductive success will be calculated:
hatching success (the percentage of eggs in the nest that hatch) and emerging success
(the percentage of eggs in the nest that produce hatchlings which successfully escape
from the nest).
Task 4: Nest Protection
EAI will barricade and protect sea turtle nests deposited in areas of concern designated
by the County. Nests will be conspicuously marked for avoidance with a series of stakes
and surveyor's tape and be monitored throughout the season. These nests will not be
excavated for reproductive success purposes. Nest protection will be billed at $25.00
per nest (EAI estimates 60 total nests requiring protection).
Task 5: Reporting
EAI will prepare the marine turtle permit -required Index Nesting Beach Survey
(INBS), Statewide Nesting Beach Survey (SNBS), and Nest Productivity Assessment
(NPA) reports for this project and submit to the County and FWC, as mutually agreed
upon.
Task 6: Data QA/QC Coordination
EAI staff will provide initial QA/QC to County staff at the beginning of the nesting
season and follow-up QA/QC throughout the nesting season.
EAI will submit its monthly billings for the services described above to Indian River
County in accordance with the fees and schedules set forth in Attachments A and B. No
deposit or advance mobilization fees are required.
Ecological Associates, Inc. appreciates the opportunity to be of continued service to Indian
River County. Should you have any questions regarding the enclosed Scope of Work or
associated costs, I can be reached at (772) 334-3729.
Sincerely,
AAO -CA M000',
Grace Botson
Project Manager
Ecolojaical Associates. Inc. — Cost Proposal and Scope of Work 4
c: Niki Desjardin/Director of Operations
ATTACHMENT A
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
COST PROPOSAL — February 2, 2022
PROJECT NAME: Indian River County HCP Sea Turtle Monitoring Program - 2022
(Project No. 22-3020)
CLIENT: Mr. Quintin Bergman
Indian River County Public Works
1801 27"' Street
Vero Beach, Florida 32960
Phone: (772) 226-1569 Email: gbergmanAirc og v.com
PROJECT DESCRIPTION: Sea turtle monitoring and ancillary professional services
along approximately 10 miles of beach in support of Indian River County's Habitat
Conservation Plan, as described in EAI's Scope of Work dated February 2, 2022.
PROJECT DURATION: March 2022 — December 2022.
PROJECT COSTS: All services will be provided at the fixed rates specified below
(except where noted), inclusive of all time and materials required to perform the
Scope of Work.
Task Description Cost
Shared Pro'ect Costs
1 Project management and mobilization
$4,681.00
Subtotal
$4,681.00
North HCP Area
2a
Sea turtle monitoring and data management 240 days)
$16,930.00
3a
Nest marking and monitoring and determination of nest
fate and reproductive success (Per nest rate; not to exceed
45 nests at $66.20/nest
$2,979.00
4a
Nest protection not to exceed 10 nests
$250.00
5a
Reporting
$1,001.00
Subtotal
$21,160.00
South HCP Area
2b
Sea turtle monitoring (147 days) and data management
240 days)
$50,595.35
3b
Nest marking and monitoring and determination of nest
fate and reproductive success (Per nest rate, not to exceed
150 nests at $66.20/nest
$9,930.00
4b
Nest protection not to exceed 50 nests
$1,250.00
5b
Reporting
$3,154.00
6
Data QA/QC Coordination
$3,060.00
Subtotal
$67,989.35
Ecological Associates. Inc. — Cost Proposal and Scope of Work _>
TOTAL (not to exceed I 593,830.35
TERMS: All terms and conditions related to this Scope of Work will be governed under
EAI's Continuing Contract Agreement for Environmental and Biological Support
Services renewed in October 2021.
ATTACHMENT B
Ecological Associates, Inc.
2022 Indian River County HCP Sea Turtle Monitoring - Breakdown of Tasks by Hours/Rates
Shared Project Costs
Task No.
Task Description
Position Rate Units Subtotal
Total
1
Project Management and Mobilization
Field Tech $ 62.00 3 $ 186.00
$ 4,681.00
Biologist I $ 90.00 3 $ 270.00
Project Manager $ 130.00 32.5 $ 4,225.00
Subtotal
1 $ 4,681.00
North HCP Sea Turtle Survey Area
Task No.
Task Description
Position
Rate
Units
Subtotal
Total
2a
Sea Turtle Monitoring and Data Management
Field Tech
$
62.00
271.25
$
16 817.50
X112.50
$
16,930.00
Biologist I $ 90.00 1.25 $
3a
Nest Marking and Monitoring
Nest Marking and Monitoring
Field Tech
$
62.00
45
$
2X 790.00
$
2,979.00
Equipment
Fixed Rate $ 189.00 1 $ 189.00
4a
Nest Protection
Nest Protection
Fixed Rate
$
25.00
10
$
250.00
$
250.00
5a
Reporting
Reporting
Biologist I
$
90.00
8
$
720.00
$
1,001.00
Senior Scientist I $ 108.00 2 $ 216.00
Project Manager 1 $ 130.00 1 0.5 1 $ 65.00
Project Manager $ 130.00 1 $ 130.00
6
Subtotal
Biologist I
$
90.00
34
S
21,160.00
South HCP Sea Turtle Survey Area
Task No.
Task Description
Position
Rate
Units
Subtotal
Total
2b
Sea Turtle Monitoring and Data Management
Field Tech
$ 62.00
730.75
$
45,306.50
$
50,595.35
Biologist I $ 90.00 10 $ 900.00
Equipment
Fixed Rate $ 4,388.85 1 $ 4,388.85
3b
Nest Marking and Monitoring
Field Tech
$
62.00
150
$
9,300.00
$
9,930.00
Equipment
Fixed Rate $ 630.00 1 $ 630.00
4b
Nest Protection
Fixed Rate
$
25.00
50
$
1,250.00
$
1,250.00
tih
Reporting
Biologist 1
$
90.00
24
$
2,160.00
$
3,154.00
Senior Scientist 1 $ 108.00 8 $ 864.00
Project Manager $ 130.00 1 $ 130.00
6
Data QA/QC Coordination
Biologist I
$
90.00
34
$
3,060.00
$
3,060.00
Subtotal
$
67,989.35
Grand Total $ 93,830.35
WORK ORDER NUMBER 7
PROJECT NAME: HCP Sea Turtle Monitoring 2022 — North and South County
This Work Order Number 7 is entered into as of this 15th day of February , 2022,
pursuant to that certain Continuing Contract Agreement for Environmental and Biological Support
Service, dated October 10`h, 2017, renewed on October 15, 2019 for 2 years and then again on October
5, 2021 for an additional 2 years, referred to as the ("Agreement"), by and between INDIAN RIVER
COUNTY, a political subdivision of the State of Florida ("COUNTY") and Ecological Associates, Inc.,
("Consultant").
The COUNTY has selected the Consultant to perform the Environmental Biological Support
Services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by
this reference. The Environmental and Biological Support Service will be performed by the Consultant at
a fixed rate not to exceed $93,830.35. The Consultant will perform the Environmental and Biological
Support Service within the timeframe more particularly set forth in Exhibit A, attached to this Work
Order and made a part hereof by this reference all in accordance with the terms and provision set forth
in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order
shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT:
Ecological Associates, Inc.
Digitally signed by Grace Rolson
Grace us
DD=Coastal Protectee speGea, 0
Ecological Associates, Inc.'. CN=Grace Botson,
E=greoe@ecologiwl-assoclates.com
c Reason: am approvitg Nis document
L—.: B of o Date:
on your signing location here
Date: 2022-0sig 11:10:11
V o n
By: Foxit PbantomPDF Version 10.0.0
Title: Project Manager
BOARD OF COUNTY COMMISSIONERS OF Ij1
COUNTY;
By:
Peter O'Bryan, Chair6an`*., ;
p�
Attest: Jeffrey R. Smith, Clerk of Court and C
By:
Approved: - ' �---
Jason E. row , County Administrator
Approved as to form and legal sufficiency:
illiam K. DeBraal, Deputy County Attorney