HomeMy WebLinkAbout2022-036)>v
APTIM
February 8, 2022
Eric Charest
Natural Resources Manager
Indian River County Public Works Coastal Division
180127th Street, Vero Beach, FL 32960
Subject: Indian River County, FL
Sector 5 — 2018029 — Work Order #10
Year 2 Post -Construction Environmental Monitoring
Dear Eric:
Aptim Environmental & Infrastructure, LLC
6401 Congress Avenue, Suite 140
Boca Raton, FL 33487
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.aptim.com
This proposal outlines a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM), to provide
professional services to Indian River County (the County) in support of the Sector 5 Beach and Dune Restoration
Project. The scope of work described herein is to support the County with the following items:
1. To conduct the Year 2 Post -Construction Nearshore Hardbottom Biological Monitoring
2. To conduct the Year 2 Post -Construction Escarpment Surveys
The tasks to perform this work are listed below and described on the following pages. A breakdown of the hours
and expenses to develop the cost is attached. The scope and fee were developed following the provisions of the
Professional Services Agreement between Indian River County and APTIM, dated April 3, 2018, to provide
engineering and biological support services in support of the Sector 5 Beach and Dune Restoration Project
(RFQ#2018029).
Task 1: Year 2 Post -Construction Nearshore Hardbottom Biological Monitoring
The Sector 5 Year 2 Post -Construction nearshore hardbottom biological monitoring will be managed and
conducted by APTIM, and conducted by APTIM's approved subconsultant, Coastal Protection Engineering LLC
(CPE).
The Biological Monitoring Plan developed for the Sector 5 project during permitting requires post -construction
biological monitoring of the hardbottom resources adjacent to the project area to monitorfor potential secondary
impacts. The scope for this task is based on the FDEP-approved Biological Monitoring Plan (0363427 -001 -JC). The
post -construction nearshore hardbottom monitoring shall include:
1) Hardbottom edge mapping
2) Monitoring permanent transects
Task 1: Scope of Work
1) Hardbottom Edge Mapping:
APTIM shall map the position of the nearshore hardbottom edge forthe entire Sector 5 project area, including
,` APTIM
February 8, 2022
Page 2 of 5
1000 feet north (updrift) and 2000 feet south (downdrift) of the project area (R-69.5 to R-87) for a length of
approximately 3.6 miles. A buoy with a Differential Global Positioning System (DGPS) antenna linked to a
topside laptop computer running HYPACK navigational software will be towed by divers to record the position
of the nearshore hardbottom edge. The divers will follow the inshore contour of the most prominent
hardbottom-sand border. The purpose of the survey is to provide a comparison for pre- and all subsequent
post -construction edge delineations.
2) Monitoring Permanent Transects:
Twenty (20) transects were established along the length of project influence, which includes 1000 feet north
(updrift) and 2000 feet south (downdrift). This includes nine (9) biological monitoring transects and eleven
(11) sediment only transects. All transects were established perpendicular to the shoreline and extend from
the nearshore hardbottom edge to a maximum distance of 50 meters seaward. APTIM will conduct the Year
2 Post -Construction biological survey of the hardbottom using quadrat assessments, sediment measurements
and video/photo documentation as detailed in the Biological Monitoring Plan.
Up to nine (9) 0.5- M2 quadrats will be sampled along each transect to quantify the benthic community.
Sediment data will be collected using line -intercept and 1-m interval sediment depth measurements, and
video documentation will also be collected for the length of each transect. It is anticipated that the effort to
delineate the hardbottom edge and monitor the transects will take up to nine (9) field days based on previous
monitoring events.
The data will be compiled and incorporated into a GIS database and in situ data will be entered into an Access
database. Time to complete data entry, reduction, analyses, and report production is included in the cost
estimate to address the data management and reporting requirements for those 9 days of field operations.
3) Weekly Status Meetings:
Weekly status meetings between the County, APTIM, and EAI will be held to provide the County with
updates for both hardbottom and escarpment surveys during the length of the monitoring period (March
through October).
Task 1: Deliverable
Raw data will be provided to FDEP and the County within 45 days of completion of the survey. This includes a PDF
of the scanned datasheets, excel spreadsheets with quadrat data, interval sediment depth measurements and
line -intercept data, shapefiles of the hardbottom edge survey, video and photo documentation. Additionally,
APTIM will provide a map of the project area and adjacent hardbottom resources with the hardbottom edge
delineation and monitoring transects overlaid onto recent, clear aerial photographs (in digital format).
A Year 2 Post -Construction biological monitoring report will be generated for submittal to the County and
regulatory agencies.
Task 1: Schedule
The Year 2 Post -Construction monitoring event will take place during summer 2022. Raw data from field
operations will be submitted to the County and FDEP within 45 days and the monitoring report will be submitted
within 90 days of completion of the survey.
, A P T I M February 8, 2022
Page 3 of 5
Task 1: Cost
The lump sum cost for this task is $92,603.96.
Task 2: Year 2 Post -Construction Escarpment Surveys
The Sector 5 Year 2 Post -Construction escarpment surveys will be managed and coordinated by APTIM, and
conducted by APTIM's approved subconsultant, Ecological Associates, Inc. (EAI).
Task 2: Scope of Work
APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative coordination to
the County. The escarpment surveys will be conducted along the approximate 3.5 mile shoreline within the Sector
5 Project Area to address post -construction permit -compliance monitoring during the 2022 nesting season. The
monitoring will comply with all applicable conditions set forth in the regulatory permits and related authorizations
for the project. EAI has provided the enclosed proposal and cost breakdown for escarpment surveys, which are
summarized as follows:
1. Project Management
2. Post -Construction Escarpment Surveys
Task 2: Deliverable
EAI will notify APTIM of any persistent scarps within the Project Area that may interfere with sea turtle nesting.
The location of both the northern and southern terminus of each scarp will be recorded by GPS and average scarp
height assigned to one of three categories (0 to 2 feet, 2 to 4 feet, and 4 feet or higher). Additionally, the maximum
height of each scarp will be measured. The location (relative to R -monuments), approximate length, height
category, maximum height, and percentage of beach scarped will be presented in tabular and/or graphic format
for reporting purposes.
Task 2: Schedule
The escarpment surveys will commence in March 2022.
Task 2: Cost
The lump sum cost for this task is $6,406.45.
Summary
The total lump sum cost to perform the proposed work described herein for Sector 5 — 2018029 — Work Order
#10 is $99,010.41. Please refer to Exhibit 1, attached to the end of this proposal, for a summary of the costs and
labor hours of each Task. APTIM will proceed with the tasks upon receipt of a signed work order from Indian River
County.
, A P T I M February 8, 2022
,,>Page 4 of 5
Thank you for the opportunity to serve Indian River County. We look forward to continuing to provide expert
professional services to the County. Please do not hesitate to call if you have any questions.
Sincerely,
/l � �2dGftlTi
Katy Brown
Lead Marine Biologist Authorized Corporate Signature
Aptim Environmental & Infrastructure, LLC
cc: Nicole S. Sharp, P.E., APTIM Printed Name
Thomas Pierro, P.E., D.CE, CPE
Stacy Buck, CPE Coastal Restoration & Modeling Program Manager
Debra Neese, APTIM Title
A P T I M February 8, 2022
Page 5 of 5
EXHIBIT 1
Indian River County, Florida
Sector 5 - 2018029 - Work Order #10
Year 2 Post -Construction Nearshore Hardbottom Biological Monitoring and Escarpment Surveys
Summary of Cost by Task
Task Number
Task Name
Labor
Equipment
Materials
Mobilization
Subcontractors
Total
Task 1
Year 2 Post -Construction
$53.072.00
$15,914.30
$1,575.00
$ 3,680.00
S 18,362.66
S 92.603.96
4
Nearshore Hardbottom Biological Nlonitorin
660.00
4
$ 660.00
8
$ 1,320.00
Sr. Coastal Engineer
Task 2
Year 2 Post -Construction
$ 2,280.00
$ -
$ -
$ -
$ 4,126.45
$ 6,406.45
Senior Marine Biologist
Escarpment Surveys
-
$
-
12
$ 1,620.00
12
Totals=
$55,352.00
$15,914.30
$1,575.00
$ 3,680.00
$ 22,489.11
$ 99,010.41
Indian River County, Florida
Sector 5 - 2018029 - Work Order #10
Year 2 Post -Construction Nearshore Hardbottom Biological Monitoring and Escarpment Surveys
Summary of Labor Hours and Cost
Labor Title
Labor
Bill Rate
Year 2 Nearshore Hardbottom
Biological Monitoring
Task 1
Labor
Hours Cost
Year 2 Escarpment Surveys
Task 2
Labor
Hours Cost
Labor
Hours
Totals
Cost
Principal En ineer/Sr Proi Mn r $ 250.00
1
$
250.00
$ -
1
S 250.00
Sr Coastal Engineer/Proj Engineer/ProMn r
$ 165.00
4
$
660.00
4
$ 660.00
8
$ 1,320.00
Sr. Coastal Engineer
$ 165.00
18
$
2,970.00
$ -
18
$ 2,970.00
Senior Marine Biologist
$ 135.00
-
$
-
12
$ 1,620.00
12
$ 1.620.00
Marine Biologist II
$ 95.00
410
$
38.950.00
$ -
410
$ 38,950.00
Senior CAD Operator
$ 140.00
1
$
140.00
$
1
$ 140.00
GIS Operator
$ 105.00
8
$
840.00
$
8
$ 840.00
Boat Captain
$ 80.00
112
$
8,960.00
$
112
$ 8.960.00
Bookkeeper
$ 80.00
2
$
160.00
$
2
$ 160.00
Clerical
$ 71.00
2
$
142.00
$ -
2
$ 142.00
Subcontractors
-
$
18,362.66
$ 4.126.45
-
S22,489.11
Equipment
$
15 914.30
$ -
$15,914.30
Materials
$
1,575.00
$
$ 1,575.00
Mobilization/Other ODCs
$
3,680.00
$ -
$ 3.680.00
TOTAL
558
$
92,603.96
16
$ 6,406.45
574
S 99,010.41
Ms. Kathryn Brown
Lead Marine Biologist
APTIM
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Dear Ms. Brown:
ECOLOGICAL ASSOCIATES, INC.
February 8, 2022
Ecological Associates, Inc. (EAI) is pleased to submit its Scope of Work and Cost Proposal
for providing professional environmental services in support of Indian River County's
Sector 5 Beach and Dune Restoration Project. This proposal addresses post -construction
permit -compliance monitoring along approximately 3.5 miles of beach during the 2022
nesting season, as described in the Scope of Work presented below. This monitoring will
comply with all applicable conditions set forth in the regulatory permits and related
authorizations issued for the project.
SCOPE OF WORK
This scope of work was developed based on conditions and requirements set forth in the
following documents:
➢ Florida Department of Environmental Protection (FDEP) Joint Coastal Permit
(JCP) No. 0363427 -001 -JC
Task 1: Project Management
The Project Area extends approximately 3.5 miles from FDEP Range Monument R-70
near Mariner Beach Lane to R-86 near Bay Oak Lane. An EAI project manager will
oversee all fieldwork and data management operations and consult with APTIM on
permit requirements, as necessary. A project schedule, as well as field survey
schedules, will be created and maintained throughout the life of the project. All
equipment and supplies necessary to successfully implement this Scope of Work are
available.
Task 2: Post -construction Escarpment Surveys (FDEP Specific Condition 17)
Beginning on March 1, 2022, escarpment (scarp) surveys will be conducted on a
weekly basis within the Sector 5 Beach and Dune Restoration Project Area through
October 31, 2022. In accordance with Florida Fish and Wildlife Conservation
Ecological Associates. Inc. — Scope of Work and Cost Proposal 2
Commission (FWC) protocol, scarps are functionally defined as an abrupt change in
beach slope (greater than 45°) at least 18 inches in height that persists for a distance of
100 feet or more. The location of both the northern and southern terminus of each scarp
will be recorded by GPS and average scarp height assigned to one of three categories
(0 to 2 feet, 2 to 4 feet, and 4 feet or higher). Additionally, the maximum height of each
scarp will be measured. The location (relative to R -monuments), approximate length,
height category, maximum height, and percentage of beach scarped will be presented
in tabular and/or graphic format for reporting purposes. EAI will notify APTIM and
the County of any persistent scarps within the Project Area that may interfere with sea
turtle nesting. APTIM shall be responsible for notifying FWC of the presence of those
scarps and for coordinating any remediation measures, if required. Scarp monitoring
will be charged at a weekly rate. Any services required of EAI during scarp
consultation and leveling will be charged separately on a time and materials basis
EAI will submit its monthly billings for the services described above to APTIM in
accordance with the fees and schedules set forth in Attachments A and B. No deposit or
advance mobilization fees are required.
Ecological Associates, Inc. appreciates the opportunity
APTIM. Should you have any questions regarding the
associated costs, I can be reached at (772) 334-3729.
Sincerely,
12'0�a /�
Grace Botson
Project Manager
c: Niki Desjardin/Director of Operations
to be of continued service to
enclosed Scope of Work or
ATTACHMENT A
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
COST PROPOSAL — February 8, 2022
PROJECT NAME: Sector 5 Post -construction Scarp Monitoring - 2022
(Project No. 22-3019)
CLIENT: Ms. Kathryn Brown
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Phone: (561) 361-3181 * Email: kathryn.brown@aptim.com
PROJECT DESCRIPTION: Post -construction escarpment monitoring and ancillary
professional services in support of the Sector 5 Beach and Dune Restoration Project,
as described in EAI's Scope of Work dated February 8, 2022.
PROJECT DURATION: March 2022 — October 2022.
PROJECT COSTS: All services will be provided at the fixed rates specified below
(except where noted, inclusive of all time and materials required to perform the
Scope of Work.
Task
I Description
Cost
1
Project management
$1,040.00
2
Weekly escarpment surveys (Weekly rate; not to exceed 35
weeks at $82.57 per week
$2,889.95
TOTAL not to exceed
$3,929.95
TERMS: All terms and conditions related to this Scope of Work will be governed under
EAI's Work Agreement with APTIM for Environmental and Biological Support
Services dated February 9, 2018.
Ecological Associates, Inc. - 2022 Indian River County Sector 5 Beach and Dune Restoration Project
Attachment B - Post -construction Monitoring Cost Breakdown
Task No.
Task
Sub -task
Units # Units Position Rate Cost
Total*
I
Project Management
Management
Hours 8 Proj Mgr $ 130.00 $ 1,040.00
$ 1,040.00
2
Weekly Scarp Surveys
Surveys and reports
Hours 35 Field Tech $ 62.00 $ 2,170.00
$ 2,890.00
Hours 8 Biol I $ 90.00 $ 720.00
TOTAL
1 $ 3,930.00
*Totals may vary slightly when presented as a weekly rate.
WORK ORDER NUMBER 2018029-10
SECTOR 5 BEACH AND DUNE RESTORATION PROJECT
YEAR 2 POST -CONSTRUCTION ENVIRONMENTAL MONITORING
This Work Order Number 2018029-10 is entered into as of this 1st day of
March , 2022 pursuant to that certain Contract Agreement relating to Engineering and
Biological support services for Sector 5 (Vero Beach) Beach and Dune Renourishment Project
entered into as April 3, 2018 ("Agreement"), between Indian River County, a political
subdivision of the State of Florida ("COUNTY") and Aptim Environmental & Infrastructure,
Inc. ("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional services set
forth on Exhibit 1, attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the CONSULTANT for the fee schedule set forth in
Exhibit 2, attached to this Work Order and made a part hereof by this reference. The
CONSULTANT will perform the professional services within the timeframe more particularly
set forth in Exhibit 1, all in accordance with the terms and provisions set forth in the Agreement.
Pursuant to paragraph 1.3 of the Agreement, nothing contained in any Work Order shall conflict
with the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the
date first written above.
CONSULTANT BOARD OF COUNTY COMMISSIONERS
Aptim Environmental & Infrastructure, LLC. OF INDIAN RIVER COUNTY
•,.y �Oh, ss�,
By: Y• B • �oJ
P. Peter O'Bryan, Chairman
Title: Proyram Mana_ear _ Attest: Jeffrey R. Smith, Clerk of Court' r ,
Comp ler ''y9 t%' •
••l,ER couc?
Date:
By: a 9/2 1, Pk I/
eal) Deputy Clerk
By: Q___4
Jason EBro , County Administrator
Approved as form and legal suffici y:
By:
William K. DeBraal, Deputy County Attorney