HomeMy WebLinkAbout2022-037 Aptim Environmental&Infrastructure, Inc.
6401 Congress Avenue,Suite 140
A 01013
Boca Raton,FL 33487
Tel:+1 561 391 8102
APTIM Fax:+1 561 391 9116
www.aptim.com
February 9, 2022
Eric Charest
Natural Resources Manager
Indian River County Public Works Coastal Division
1801 27th Street,Vero Beach, FL 32960
Subject: Indian River County, FL
Sector 3—2018006—Work Order#13
2022 Post-Construction Environmental Monitoring
Dear Eric:
This proposal outlines a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM), to provide
professional services to Indian River County (the County) in support of the Sector 3 Beach and Dune
Renourishment Project.The scope of work described herein is to support the County with the following items:
1. Phase 1—Year 1 Post-Construction Environmental Monitoring(R-20 to R-40)
1A. Nearshore Hardbottom Biological Monitoring
1B. Sea Turtle Monitoring
2. Phase 2—Immediate Post-Construction Environmental Monitoring(R-40 to R-55)
2A. Nearshore Hardbottom Biological Monitoring
2B. Sea Turtle and Shorebird Monitoring
The tasks to perform this work are listed below and described on the following pages. A breakdown of the hours
and expenses to develop the cost is attached.The scope and fee were developed following the provisions of the
Professional Services Agreement between the County and APTIM, dated January 9, 2018,to provide engineering
and biological support services for the Sector 3 (Wabasso Beach) Beach and Dune Renourishment Project
(RFQ#2018006).
1. Task 1: Phase 1—Year 1 Post-Construction Environmental Monitoring(R-20 to R-40)
1A. Nearshore Hardbottom Biological Monitoring
The Sector 3 2022 nearshore hardbottom biological monitoring will be managed and conducted by APTIM,
and conducted by APTIM's approved subconsultant, Coastal Protection Engineering LLC(CPE).
The Biological Monitoring Plan developed for the Sector 3 project during permitting requires pre- and post-
construction biological monitoring adjacent to the project area to monitor for potential secondary impacts to
nearshore natural hardbottom. The scope for this task is based on the Florida Department of Environmental
Protection (FDEP)-approved Biological Monitoring Plan (0285993-009-JC). The nearshore hardbottom
monitoring for this task shall include:
• Hardbottom edge mapping(R-19.5 to R-40)
• Monitoring permanent transects(R-20 to R-40)
APTIM
February 9, 2022
Page 2 of 6
Task 1A:Scope of Work
1) Hardbottom Edge Mapping:
APTIM shall map the position of the nearshore hardbottom edge for the Phase 1 Sector 3 project area,
including 1000 feet north (updrift), from R-19.5 to R-40,for a length of approximately 3.8 miles. A buoy
with a Differential Global Positioning System (DGPS)antenna linked to a topside laptop computer running
HYPACK navigational software will be towed by divers to record the position of the nearshore hardbottom
edge. The divers will follow the inshore contour of the most prominent hardbottom-sand interface. The
purpose of the survey is to provide a comparison for pre- and all subsequent post-construction edge
delineations.
2) Monitoring Permanent Transects:
Thirty (38) permanent transects were established along the length of project influence, which includes
1000 feet north (updrift) and 2000 feet south (downdrift). This includes twenty-four (24) biological
monitoring transects and fourteen (14) sediment-only transects. Phase 1 monitoring shall be conducted
from R-20 to R-40 and will include twenty-two (22) permanent transects (15 biological and 7 sediment-
only). All transects were established perpendicular to the shoreline and extend from the landward
hardbottom edge to a maximum distance of 50 meters seaward.
APTIM will conduct the biological survey of the hardbottom using the following methods:
1) Quadrat Assessments: Up to nine (9) 0.5-m2 quadrats sampled along each transect to quantify the
benthic community.
2) Sediment Measurements: Collected using line-intercept and 1-m interval sediment depth
measurements.
3) Video/Photo Documentation: Collected for the length of each transect.
It is anticipated that the effort to delineate the hardbottom edge and monitor the transects will take up
to twelve(12)field days based on previous monitoring events.
The data will be compiled and incorporated into a GIS database and in situ data will be entered into an
Access database.Time to complete data entry, reduction, analyses, and report production is included in
the cost estimate to address the data management and reporting requirements for those 12 days of field
operations.
Task 1A: Deliverable
Raw data will be provided to FDEP and the County including a PDF of the scanned datasheets, excel
spreadsheets with quadrat data, interval sediment depth measurements and line-intercept data, shapefiles
of the hardbottom edge survey, video/photo documentation. Additionally, APTIM will provide a map of the
project area and adjacent hardbottom resources with the hardbottom edge delineation and monitoring
transects overlaid onto the most recent aerial photography(in digital format).
A post-construction biological monitoring report will be generated for submittal to the County and regulatory
agencies.
Task 1A:Schedule
A APTIM February 9, 2022
Page 3 of 6
The Year 1 Post-Construction monitoring event will take place during summer 2022. Raw data from field
operations will be submitted to the County and FDEP within 45 days and the monitoring report will be
submitted within 90 days of completion of the survey.
Task 1A:Cost
The lump sum cost for this task is$110,020.97.
1B.Sea Turtle Monitoring
The Sector 3 2022 sea turtle monitoring will be managed and coordinated by APTIM, and conducted by
APTIM's approved subconsultant, Ecological Associates, Inc. (EAI).
Task 1B:Scope of Work
APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative coordination
to the County.The 2022 sea turtle monitoring effort along the approximate 3.7 mile shoreline (R-20 to R-40)
within the Sector 3 Project Area addresses permit-required post-construction sea turtle monitoring. The
monitoring will comply with all applicable conditions set forth in the regulatory permits and related
authorizations for the project. [Al has provided the enclosed proposal and cost breakdown for sea turtle
monitoring tasks,which are summarized as follows:
1. Mobilization
2. Project Management
3. Daily Sea Turtle Monitoring and Data Management
4. Nest Marking and Monitoring
5. Post-Construction Escarpment Surveys
6. Lighting Surveys
7. Reporting
Task 1B: Deliverable
[Al will submit a nesting season summary report within 90 days of completion of all monitoring activities.
Additionally, an Excel spreadsheet summarizing all nesting activity and reproductive success will be prepared
and submitted electronically to Joint Coastal Permit (JCP) Compliance and Florida Fish and Wildlife
Conservation Commission (FWC).
Task 1B:Schedule
The sea turtle monitoring will commence in March 2022.
Task 1B: Cost
The lump sum cost for this task is$116,527.05.
2. Task 2: Phase 2—Immediate Post-Construction Environmental Monitoring(R-40 to R-55)
2A. Nearshore Hardbottom Biological Monitoring
The Sector 3 2022 nearshore hardbottom biological monitoring will be managed and conducted by APTIM,
and conducted by APTIM's approved subconsultant, Coastal Protection Engineering LLC(CPE).
A APTIM February 9, 2022
Page 4 of 6
The nearshore hardbottom monitoring for this task shall include:
• Hardbottom edge mapping(R-40 to R-57)
• Monitoring permanent transects(R-40 to R-56)
Task 2A:Scope of Work
3) Hardbottom Edge Mapping:
APTIM shall map the position of the nearshore hardbottom edge for the Phase 2 Sector 3 project area,
from R-40 to R-57, including 2000 feet south(downdrift)of the project area,for a length of approximately
3.2 miles.The same methods described above in Task 1A will be conducted.
4) Monitoring Permanent Transects:
Phase 2 monitoring shall be conducted from R-40 to R-56 and will include sixteen (16) permanent
transects (9 biological and 7 sediment-only). The same methods described above in Task 1A will be
conducted.
It is anticipated that the effort to delineate the hardbottom edge and monitor the transects will take up
to eight (8)field days based on previous monitoring events.
The data will be compiled and incorporated into a GIS database and in situ data will be entered into an
Access database.Time to complete data entry, reduction, analyses, and report production is included in
the cost estimate to address the data management and reporting requirements for those 8 days of field
operations.
Task 2A: Deliverable
Deliverables will be prepared as described above in Task 1A and will be submitted concurrently with Task 1A
deliverables.
Task 2A:Schedule
The Immediate Post-Construction monitoring event will take place during summer 2022 concurrently with the
Year 1 Post-Construction monitoring event. Raw data from field operations will be submitted to the County
and FDEP within 45 days and the monitoring report will be submitted within 90 days of completion of the
survey.
Task 2A:Cost
The lump sum cost for this task is$70,308.55.
2B.Sea Turtle and Shorebird Monitoring
The Sector 3 2022 sea turtle and shorebird monitoring will be managed and coordinated by APTIM, and
conducted by APTIM's approved subconsultant, EAI.
Task 2B:Scope of Work
APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative coordination
to the County.The 2022 sea turtle and shorebird monitoring effort along the approximate 2.95 mile shoreline
APTIM February 9, 2022
Page 5 of 6
(R-40 to R-55) within the Sector 3 Project Area addresses permit-required post-construction sea turtle and
shorebird monitoring. The monitoring will comply with all applicable conditions set forth in the regulatory
permits and related authorizations for the project. EAI has provided the enclosed proposal and cost
breakdown for sea turtle and shorebird monitoring tasks,which are summarized as follows:
1. Mobilization
2. Project Management
3. Daily Sea Turtle Monitoring and Data Management
4. Nest Marking and Monitoring
5. Nesting Shorebird Monitoring
6. Post-Construction Escarpment Surveys
7. Lighting Surveys
8. Reporting
Task 2B: Deliverable
EAI will submit a nesting season summary report within 90 days of completion of all monitoring activities.
Additionally, an Excel spreadsheet summarizing all nesting activity and reproductive success will be prepared
and submitted electronically to JCP Compliance and FWC.
Task 2B:Schedule
The sea turtle monitoring will commence in February 2022.
Task 2B:Cost
The lump sum cost for this task is$119,825.10.
Summary
The total lump sum cost to perform the proposed work described herein for Sector 3 — 2018006—Work Order
#13 is$416,681.66.The following page includes a summary of the costs and labor hours of each Task.Thank you
for the opportunity to serve Indian River County.As always,please do not hesitate to call if you have any questions.
Sincerely,
1523ut Authorized Corporate Si nature
Katy Brown Nicole S. Sharp P.E.
Lead Marine Biologist Printed Name
Aptim Environmental& Infrastructure, LLC
Coastal Restoration & Modeling Program Manager
cc: Nicole S. Sharp, P.E.,APTIM Title
Thomas Pierro, P.E., D.CE,CPE
Stacy Buck, CPE
Debra Neese,APTIM
APT I M February 9, 2022
Page 6 of 6
Indian River County,Florida
Sector 3-2018006-Work Order#13
2022 Nearshore Hardbottom Biological Monitoring and Sea Turtle Monitoring
Summary of Cost by Task
Task Number Task Name Labor Equipment Materials i Mobilization Subcontractors Total
Task 1A Phase 1 (Yr 1 Post)Nearshore $ 56,836.00 $21,122.25 $ 1,980.00 $ 5,357.00 $ 24,725.72 $110,020.97
Hardbottom Biological Monitoring
Task 1B Phase 1 (Yr 1 Post) $ 1,140.00 $ 115,387.05 $116,527.05
Sea Turtle&Shorebird Monitoring
Task 2A Phase 2(I-Post)Nearshore $ 36,036.00 $14.041.95 $ 1,380 00 $ 3.653.00 $ 15,197.60 $ 70,308.55
Hardbottom Biological Monitoring _ _
Task 2B Phase 2(I-Post) $ 1,140.00 S 118.685.10 $119,825 10
Sea Turtle&Shorebird Monitoring _ -
Totals= $ 95,152.00 $35,164.20 $ 3,360.00 $ 9,010.00 $ 273,995.47 $416,681.67
Indian River County,Florida
Sector 3-2018006-Work Order#13
2022 Nearshore Hardbottom Biological Monitoring and Sea Turtle Monitoring
Summary of Labor Hours and Cost
Phase 1(Yr 1 Post) Phase 1(Yr 1 Post) Phase 2(I-Post) Phase 2(I-Post)
Nearshore Sea Turtle&Shorebird Nearshore Sea Turtle&Shorebird
Totals
HB Monitoring Monitoring HB Monitoring Monitoring
Task 1A Task 1B Task 2A Task 2B
Labor Labor Labor Labor Labor Labor
Labor Title Bill Rate Hours Cost Hours Cost Hours Cost Hours Cost Hours Cos[
Principal Engineer/Sr Proj Nhgr $250.00 1 $ 250.00 1 $ 250.00 $ - 2 $ 500.00
Sr Coastal Engineer/Proj Mngr $165.00 20 $ 3,300.00 2 $ 330.00 4 $ 660.00 . 2 $ 330.00 28 $ 4,620.00
Senior Marine Biologist $135.00 18 $ 2,430.00 6 $ 810.00 2 $ 270.00 r 6 $ 810.00 32 $ 4,320.00
Marine Biologist II $ 95.00 401 $ 38,095.00 273 $ 25.935.00 $ - 674 $ 64,030.00
Senior CAD Operator $140.00 1 $ 140.00 1 $ 140.00 $ - 2 $ 280.00
GIS Operator $105.00 6 $ 630.00 6 $ 630.00 $ - 12 $ 1,260.00
Boat Captain $ 80.00 148 $ 11,840.00 100 $ 8.000.00 $ - 248 $ 19,840.00
Bookkeeper $ 80.00 1 $ 80.00 j 1 $ 80.00 $ - 2 $ 160.00
Clerical $ 71.00 1 $ 71.00 1 $ 71.00 $ - 2 $ 142.00
Subcontractors - - $ 24,725.72 $ 115,387.05 $ 15,197,60 - $ 118,685.10 - $ 273,995.47
Equipment - - $ 21,122.25 $ 14,041.95 - $ - - $ 35,164.20
Materials - - $ 1,980.00 $ 1,380.00 - $ - - $ 3,360.00
Mobilization/Other ODCs - - $ 5,357.00 $ 3,653.00 - $ - - $ 9,010.00
TOTAL - 597 $ 110.020.97 $ 116,527.05 $ 70,308.55 8 $ 119.825.10 605 $ 416,681.67
_.,........--ii---...0.----,,„,,,,,--- -..........
/ .
i---..LA
ECOLOGICAL ASSOCIATES, INC.
Ms.Nicole Sharp February 7, 2022
APTIM
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Dear Ms. Sharp:
Ecological Associates,Inc.(EAI)is pleased to submit its Scope of Work and Cost Proposal
for providing professional environmental services in support of Indian River County's
Sector 3 Beach and Dune Nourishment Project. This proposal addresses post-construction
sea turtle permit-compliance monitoring along approximately 3.7 miles of beach(Phase 1)
during the 2022 nesting season, along with an appropriate reference beach,as described in
the Scope of Work presented below. This monitoring will comply with all applicable
conditions set forth in the regulatory permits and related authorizations issued for the
project.
SCOPE OF WORK
This scope of work was developed based on conditions and requirements set forth in
standard regulatory permits and the following documents:
> Florida Department of Environmental Protection (FDEP) Joint Coastal Permit
(JCP)No. 0285993-009-JC
➢ U.S. Fish and Wildlife Service (USFWS) Revised Statewide Programmatic
Biological Opinion(BO)dated March 13,2015
Task 1: Mobilization
All equipment, staff, and schedules will be prepared prior to project commencement.
The Phase 1 Project Area extends approximately 3.7 miles from FDEP Range
Monument R-20 to R-40. The Reference Area, approximately 3.8 miles south of the
Project and outside of the influence of any fill placement activities, lies between R-60
and R-68. Pre-existing survey zone boundaries, consistent with those established by
Indian River County under its Habitat Conservation Plan, will be verified and re-
marked,and project-specific data sheets and a database will be created.
Ecological Associates, Inc.—Scope of Work and Cost Proposal 2
Task 2: Project Management
An EAI project manager will oversee all fieldwork and data management operations,
participate in weekly check-in meetings with APTIM/Indian River County,and consult
with APTIM on permit requirements,as necessary.A project schedule, as well as field
survey schedules,will be created and maintained throughout the life of the project.All
equipment and supplies necessary to successfully implement this Scope of Work are
available.
Task 3: Daily Sea Turtle Monitoring and Data Management (FDEP Specific
Condition 15)
Beginning on March 1,2022,EAI will conduct daily morning sea turtle nesting surveys
of the Project and Reference Areas. Surveys will continue through November 11,2022
or until two(2)weeks without a crawl in the Project Area,whichever is earlier. If there
is a two-week period where no crawls are documented in the Project Area, EAI will
request a waiver from the USFWS and FWC to discontinue daily monitoring. If
permission is granted, EAI will then perform surveys three days per week to monitor
marked nests.
Surveys will commence within 30 minutes of sunrise. Monitoring will be performed
by EAI staff either on foot or using ATVs. All emergences (turtle crawls) apparent
from the previous night will be interpreted to determine which species of turtle came
ashore and whether or not it nested. Crawls will be denoted as being above or below
the previous high tide line. The approximate geographic location of each crawl will be
determined by GPS(sub-meter accuracy).In addition to segregating crawls into nesting
and non-nesting emergences (false crawls), each false crawl will be assigned to one of
the following categories denoting the stage at which the nesting attempt was
abandoned: no digging, abandoned body pit, or abandoned egg cavity. Any obstacles
encountered by turtles during their crawls will be documented.
Disorientation Reporting. During the course of daily monitoring, any evidence of
hatchling misorientation or disorientation from either marked or unmarked nests will
be documented using FWC's electronic Marine Turtle Hatchling Disorientation
Incident Report Form. Based on track evaluations, an estimate of the number of
hatchlings disoriented will be recorded and light sources potentially responsible for the
disorientation identified. Information concerning each incident will be forwarded by
email to Indian River County on a weekly basis so appropriate remedial action may be
taken.
Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting
nesting surveys is to respond to the stranding of sick, injured, and dead sea turtles
within their survey area. These animals are examined,and if alive,transported to state-
approved care facilities. A standard Sea Turtle Stranding and Salvage data form will
be completed and submitted for each stranded animal encountered by EAI. This
information will be transmitted to FWC in accordance with established guidelines.
Ecological Associates,Inc.—Scope of Work and Cost Proposal 3
State and Federal Authorizations.All sea turtle monitoring and related activities will
be performed under FWC Marine Turtle Permit#261 issued by FWC to EAI Director
of Operations, Niki Desjardin. All persons engaged in monitoring performed by EAI
for the Sector 3 Beach and Dune Nourishment Project will be listed on the permit.
All data will be subject to rigorous QA/QC protocols and stored in EAI's project-
specific database.Monthly summary reports will be furnished to APTIM.These reports
will tabulate the dates and times of monitoring, names of monitoring personnel,
numbers of sea turtle emergences by species, and numbers of nests marked and
evaluated for reproductive success,as applicable. Monthly reports will be submitted to
APTIM on the last day of the month following delivery of services(e.g., March report
due no later than April 30), or as otherwise mutually agreed upon. Daily sea turtle
monitoring will be charged at a daily rate. *Monthly summary reports on sea turtle
nesting and predation will also be sent to the Archie Carr National Wildlife Refuge
to assist management efforts.
Task 4: Nest Marking and Monitoring (FDEP Specific Condition 15)
A representative sample of nests in the Project and Reference Areas will be marked for
determination of nest fate and reproductive success (not to exceed 150 nests total).
Nests will be marked using a series of stakes and surveyor's tape. These nests will be
monitored throughout their incubation period to determine nest fate (e.g., hatched,
washed out, depredated, vandalized, etc.). After an appropriate incubation period, and
in accordance with the FWC Handbook, nests will be excavated to determine
reproductive success. Two measures of reproductive success will be calculated:
hatching success (the percentage of eggs in the nest that hatch) and emerging success
(the percentage of eggs in the nest that produce hatchlings which successfully escape
from the nest).
Tasks 5a-5b: Post-Construction Escarpment Surveys(FDEP Specific Condition 18)
A pre-season escarpment(scarp) survey will be conducted within the Sector 3 Phase 1
Project Area two weeks prior to sea turtle nesting season. The length, average height
category, and approximate maximum height(as described below)will be recorded for
all scarps that may impede turtles from reaching suitable nesting habitat. A summary
report will be provided to APTIM so that actions may be taken to remove the scarps
prior to nesting season,if necessary. The pre-season scarp survey will be charged only
if the survey is necessary.
Beginning on March 1,2022,scarp surveys will be conducted on a weekly basis within
the Sector 3 Phase 1 Project Area through October 31, 2022. In accordance with FWC
protocol, scarps are functionally defined as an abrupt change in beach slope (greater
than 45°) at least 18 inches in height that persists for a distance of 100 feet or more.
The location of both the northern and southern terminus of each scarp will be recorded
by GPS and average scarp height assigned to one of three categories(0 to 2 feet,2 to 4
Ecological Associates, Inc.—Scope of Work and Cost Proposal 4
feet, and 4 feet or higher). Additionally, the maximum height of each scarp will be
measured. The location (relative to R-monuments), approximate length, height
category, maximum height, and percentage of beach scarped will be presented in
tabular and/or graphic format for reporting purposes. EAI will notify APTIM of any
persistent scarps within the Project Area that may interfere with sea turtle nesting.
APTIM shall be responsible for notifying FWC of the presence of those scarps and for
coordinating any remediation measures, if required.Scarp monitoring will be charged
at a weekly rate.Any services required of EAI during scarp consultation and leveling
will be charged separately on a time and materials basis.
Tasks 6a-6b: Lighting Surveys (FDEP Specific Condition 20)
Two surveys(one between May 1 and May 15 and another between July 15 and August
1) of beachfront lighting conditions within the Project Area will be performed. The
location,number, and type of lights visible from the beach and not in compliance with
Indian River County's lighting regulations will be documented and reported to the
County. Photos (long exposure, without flash) will also be taken of all lights visible
from the nourished beach.
A sub-meter GPS will be used to record coordinates from which observations are made
and results will be provided to APTIM in standard report form as well as on an Excel
spreadsheet. Reports, including recommendations for correcting problem lights, will
be provided within 30 days of each survey.
It shall be the responsibility of APTIM to work with Indian River County to notify
property owners of non-compliant lights.Following submission of an annual report on
enforcement actions(to be prepared by APTIM/Indian River County), an EAI lighting
specialist will participate in a meeting with APTIM, Indian River County, FWC, and
USFWS to discuss the survey reports and marine turtle disorientations documented
within the Project Area.
Tasks 7a-7b: Reporting (FDEP Specific Condition 19)
1. Nesting Season Summary: A report summarizing methods, numbers of sea turtle
emergences by species, nest fates of all marked nests, and reproductive success of
evaluated nests,and an assessment of project performance on sea turtle nesting and
reproductive success, including interpretive analyses and graphic representations,
will be prepared and submitted to APTIM within 90 days of the completion of all
monitoring activities.
2. Summary Spreadsheet of Sea Turtle Nesting Activity: At the end of the 2022
nesting season, a permit-required Excel spreadsheet summarizing all nesting
activity and reproductive success within the Project and Reference Areas will be
prepared and submitted electronically to APTIM/Indian River County, JCP
Compliance, and FWC.
Ecological Associates,Inc.—Scope of Work and Cost Proposal 5
EAI will submit its monthly billings for the services described above to APTIM in
accordance with the fees and schedules set forth in Attachment A. No deposit or advance
mobilization fees are required.
Ecological Associates, Inc. appreciates the opportunity to be of continued service to
APTIM. Should you have any questions regarding the enclosed Scope of Work or
associated costs, I can be reached at(772) 334-3729.
Sincerely,
A. flyfr
Grace Botson
Project Manager
c: Niki Desjardin/Director of Operations
ATTACHMENT A
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH,FLORIDA 34958
COST PROPOSAL—February 7, 2022
PROJECT NAME: Sector 3 Phase 1 Post-construction Sea Turtle Monitoring Program
—2022 (Project No. 22-3943A)
CLIENT: Ms.Nicole Sharp
2481 NW Boca Raton Blvd.
Boca Raton,FL 33431
Phone: (561)361-3150* Email: nicole.sharp@aptim.com
PROJECT DESCRIPTION: Post-construction sea turtle monitoring and ancillary
professional services in support of the Sector 3 Beach and Dune Nourishment Project
Phase 1, as described in EAI's Scope of Work dated February 7,2022.
PROJECT DURATION: February 2022—February 2023.
PROJECT COSTS: All services will be provided at the fixed rates specified below
(except where noted), inclusive of all time and materials required to perform the
Scope of Work.
Task Description Cost
1 Mobilization $868.00
2 Project management $2,340.00
3 Daily sea turtle monitoring and data management(Daily $83,018.78
rate;estimate 269 days at$308.62 per day)
Nest marking and monitoring and determination of nest fate
4 and reproductive success (Per nest rate; not to exceed 150 $9,930.00
nests at$66.20)
5a Post-construction(pre-season)escarpment survey and $488.88
reporting(if required)
5b Weekly escarpment surveys and reporting (Weekly rate; not $3,974.95
to exceed 35 weeks at$113.57 per week)
6a Nighttime lighting surveys and reporting (Per survey rate; $3,967.82
two surveys at$1,983.91 each)
6b Post-season lighting meeting with FWC (if required) $540.00
7a Final interpretive report $2,474.00
7b FWC nourishment reporting Excel spreadsheet $2,290.00
TOTAL (not to exceed) $109,892.43
TERMS: All terms and conditions related to this Scope of Work will be governed under
EAI's Work Agreement with APTIM for Environmental and Biological Support
Services dated February 9,2018.
'11 A I
TECOLOGICAL ASSOCIATES, INC.
Ms.Nicole Sharp February 7, 2022
APTIM
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Dear Ms. Sharp:
Ecological Associates,Inc.(EAI)is pleased to submit its Scope of Work and Cost Proposal
for providing professional environmental services in support of Indian River County's
Sector 3 Beach and Dune Nourishment Project. This proposal addresses post-construction
sea turtle and shorebird permit-compliance monitoring along approximately 2.95 miles of
beach(Phase 2)during the 2022 nesting season,along with an appropriate reference beach,
as described in the Scope of Work presented below. This monitoring will comply with all
applicable conditions set forth in the regulatory permits and related authorizations issued
for the project.
SCOPE OF WORK
This scope of work was developed based on conditions and requirements set forth in
standard regulatory permits and the following documents:
> Florida Department of Environmental Protection (FDEP) Joint Coastal Permit
(JCP)No. 0285993-009-JC
> U.S. Fish and Wildlife Service (USFWS) Revised Statewide Programmatic
Biological Opinion(BO)dated March 13,2015
Task 1: Mobilization
All equipment, staff, and schedules will be prepared prior to project commencement.
The Phase 2 Project Area extends approximately 2.95 miles from FDEP Range
Monument R-40 to R-55. The Reference Area, approximately 0.95 miles south of the
Project and outside of the influence of any fill placement activities, lies between R-60
and R-68. Pre-existing survey zone boundaries, consistent with those established by
Indian River County under its Habitat Conservation Plan, will be verified and re-
marked, and project-specific data sheets and a database will be created.
Ecological Associates,Inc.—Scope of Work and Cost Proposal 2
Task 2: Project Management
An EAI project manager will oversee all fieldwork and data management operations,
participate in weekly check-in meetings with APTIM/Indian River County,and consult
with APTIM on permit requirements,as necessary.A project schedule,as well as field
survey schedules,will be created and maintained throughout the life of the project.All
equipment and supplies necessary to successfully implement this Scope of Work are
available.
Task 3: Daily Sea Turtle Monitoring and Data Management (FDEP Specific
Condition 15)
Following completion of construction or beginning on March 1, 2022 (whichever is
later), EAI will conduct daily morning sea turtle nesting surveys of the Project and
Reference Areas. Surveys will continue through November 11, 2022 or until two (2)
weeks without a crawl in the Project Area,whichever is earlier. If there is a two-week
period where no crawls are documented in the Project Area, EAI will request a waiver
from the USFWS and FWC to discontinue daily monitoring. If permission is granted,
EAI will then perform surveys three days per week to monitor marked nests.
Surveys will commence within 30 minutes of sunrise. Monitoring will be performed
by EAI staff either on foot or using ATVs. All emergences (turtle crawls) apparent
from the previous night will be interpreted to determine which species of turtle came
ashore and whether or not it nested. Crawls will be denoted as being above or below
the previous high tide line. The approximate geographic location of each crawl will be
determined by GPS(sub-meter accuracy).In addition to segregating crawls into nesting
and non-nesting emergences(false crawls), each false crawl will be assigned to one of
the following categories denoting the stage at which the nesting attempt was
abandoned: no digging, abandoned body pit, or abandoned egg cavity. Any obstacles
encountered by turtles during their crawls will be documented.
Disorientation Reporting. During the course of daily monitoring, any evidence of
hatchling misorientation or disorientation from either marked or unmarked nests will
be documented using FWC's electronic Marine Turtle Hatchling Disorientation
Incident Report Form. Based on track evaluations, an estimate of the number of
hatchlings disoriented will be recorded and light sources potentially responsible for the
disorientation identified. Information concerning each incident will be forwarded by
email to Indian River County on a weekly basis so appropriate remedial action may be
taken.
Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting
nesting surveys is to respond to the stranding of sick, injured, and dead sea turtles
within their survey area.These animals are examined,and if alive,transported to state-
approved care facilities. A standard Sea Turtle Stranding and Salvage data form will
be completed and submitted for each stranded animal encountered by EAI. This
information will be transmitted to FWC in accordance with established guidelines.
Ecological Associates, Inc.—Scope of Work and Cost Proposal 3
State and Federal Authorizations.All sea turtle monitoring and related activities will
be performed under FWC Marine Turtle Permit#261 issued by FWC to EAI Director
of Operations, Niki Desjardin. All persons engaged in monitoring performed by EAI
for the Sector 3 Beach and Dune Nourishment Project will be listed on the permit.
All data will be subject to rigorous QA/QC protocols and stored in EAI's project-
specific database.Monthly summary reports will be furnished to APTIM.These reports
will tabulate the dates and times of monitoring, names of monitoring personnel,
numbers of sea turtle emergences by species, and numbers of nests marked and
evaluated for reproductive success,as applicable.Monthly reports will be submitted to
APTIM on the last day of the month following delivery of services(e.g.,March report
due no later than April 30), or as otherwise mutually agreed upon. Daily sea turtle
monitoring will be charged at a daily rate. *Monthly summary reports on sea turtle
nesting and predation will also be sent to Archie Carr National Wildlife Refuge to
assist management efforts.
Task 4: Nest Marking and Monitoring (FDEP Specific Condition 15)
A representative sample of nests in the Project and Reference Areas will be marked for
determination of nest fate and reproductive success (not to exceed 150 nests total).
Nests will be marked using a series of stakes and surveyor's tape. These nests will be
monitored throughout their incubation period to determine nest fate (e.g., hatched,
washed out, depredated, vandalized, etc.). After an appropriate incubation period, and
in accordance with the FWC Handbook, nests will be excavated to determine
reproductive success. Two measures of reproductive success will be calculated:
hatching success (the percentage of eggs in the nest that hatch) and emerging success
(the percentage of eggs in the nest that produce hatchlings which successfully escape
from the nest).
Task 5: Nesting Shorebird Monitoring (FDEP Specific Condition 21)
Following completion of construction, EAI will conduct surveys to identify
shorebird/seabird nesting activity in the Project Area weekly through September 1,
2022 if no shorebird nesting activity is observed.The surveys will be conducted on foot
or by ATV at dawn and will cover all potential beach nesting bird habitats that may be
impacted by construction activities. EAI will report all breeding activity to the Florida
Shorebird Database within one week of data collection. Shorebird monitoring activities
will comply with all protocols outlined on the Florida Shorebird Database website.
Nesting shorebird surveys will be charged at a per survey rate. *If construction
activities take place entirely outside the breeding season, shorebird surveys are not
required.
Tasks 6a-6b: Post-Construction Escarpment Surveys (FDEP Specific Condition 18)
If construction is completed prior to March 1, 2022, a pre-season escarpment (scarp)
Ecological Associates, Inc.—Scope of Work and Cost Proposal 4
survey will be conducted within the Sector 3 Phase 2 Project Area immediately
following completion of sand placement and two weeks prior to sea turtle nesting
season. The length, average height category, and approximate maximum height (as
described below)will be recorded for all scarps that may impede turtles from reaching
suitable nesting habitat. A summary report will be provided to APTIM so that actions
may be taken to remove the scarps prior to nesting season,if necessary. The pre-season
scarp survey will be charged only?f the survey is necessary.
Following completion of construction or beginning on March 1, 2022 (whichever is
later), scarp surveys will be conducted on a weekly basis within the Sector 3 Phase 2
Project Area through October 31, 2022. In accordance with FWC protocol, scarps are
functionally defined as an abrupt change in beach slope (greater than 45°) at least 18
inches in height that persists for a distance of 100 feet or more. The location of both
the northern and southern terminus of each scarp will be recorded by GPS and average
scarp height assigned to one of three categories (0 to 2 feet, 2 to 4 feet, and 4 feet or
higher). Additionally, the maximum height of each scarp will be measured. The
location (relative to R-monuments), approximate length, height category, maximum
height, and percentage of beach scarped will be presented in tabular and/or graphic
format for reporting purposes. EM will notify APTIM of any persistent scarps within
the Project Area that may interfere with sea turtle nesting.APTIM shall be responsible
for notifying FWC of the presence of those scarps and for coordinating any remediation
measures,if required.Scarp monitoring will be charged at a weekly rate.Any services
required of EAI during scarp consultation and leveling will be charged separately on
a time and materials basis.
Tasks 7a-7b: Lighting Surveys (FDEP Specific Condition 20)
Two surveys(one between May 1 and May 15 and another between July 15 and August
1) of beachfront lighting conditions within the Project Area will be performed. The
location,number, and type of lights visible from the beach and not in compliance with
Indian River County's lighting regulations will be documented and reported to the
County. Photos (long exposure, without flash) will also be taken of all lights visible
from the nourished beach.
A sub-meter GPS will be used to record coordinates from which observations are made
and results will be provided to APTIM in standard report form as well as on an Excel
spreadsheet. Reports, including recommendations for correcting problem lights, will
be provided within 30 days of each survey.
It shall be the responsibility of APTIM to work with Indian River County to notify
property owners of non-compliant lights.Following submission of an annual report on
enforcement actions(to be prepared by APTIM/Indian River County),an EAI lighting
specialist will participate in a meeting with APTIM, Indian River County, FWC, and
USFWS to discuss the survey reports and marine turtle disorientations documented
within the Project Area.
Ecological Associates, Inc.—Scope of Work and Cost Proposal 5
Tasks 8a-8b: Reporting (FDEP Specific Condition 19)
1. Nesting Season Summary: A report summarizing methods,numbers of sea turtle
emergences by species, nest fates of all marked nests, and reproductive success of
evaluated nests,and an assessment of project performance on sea turtle nesting and
reproductive success, including interpretive analyses and graphic representations,
will be prepared and submitted to APTIM within 90 days of the completion of all
monitoring activities.
2. Summary Spreadsheet of Sea Turtle Nesting Activity: At the end of the 2022
nesting season, a permit-required Excel spreadsheet summarizing all nesting
activity and reproductive success within the Project and Reference Areas will be
prepared and submitted electronically to APTIM/Indian River County, JCP
Compliance, and FWC.
EAI will submit its monthly billings for the services described above to APTIM in
accordance with the fees and schedules set forth in Attachment A. No deposit or advance
mobilization fees are required.
Ecological Associates, Inc. appreciates the opportunity to be of continued service to
APTIM. Should you have any questions regarding the enclosed Scope of Work or
associated costs, I can be reached at(772) 334-3729.
Sincerely,
/54,
Grace Botson
Project Manager
c: Niki Desjardin/Director of Operations
ATTACHMENT A
ECOLOGICAL ASSOCIATES,INC.
P.O. BOX 405
JENSEN BEACH,FLORIDA 34958
COST PROPOSAL—February 7,2022
PROJECT NAME: Sector 3 Phase 2 Post-construction Sea Turtle Monitoring Program
—2022 (Project No. 22-3943B)
CLIENT: Ms.Nicole Sharp
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Phone: (561)361-3150* Email: nicole.sharp@aptim.com
PROJECT DESCRIPTION: Post-construction sea turtle and shorebird monitoring and
ancillary professional services in support of the Sector 3 Beach and Dune
Nourishment Project Phase 2, as described in EAI's Scope of Work dated February
7, 2022.
PROJECT DURATION: February 2022—February 2023.
PROJECT COSTS: All services will be provided at the fixed rates specified below
(except where noted), inclusive of all time and materials required to perform the
Scope of Work.
Task Description Cost
1 Mobilization $868.00
2 Project management $2,340.00
3 Daily sea turtle monitoring and data management(Daily $83,018.78
rate;estimate 269 days at$308.62 per day)
Nest marking and monitoring and determination of nest fate
4 and reproductive success (Per nest rate;not to exceed 150 $9,930.00
nests at$66.20)
5 Weekly shorebird nesting surveys (Per survey rate;not to $2,925.00
exceed 25 surveys at$117.00 per survey)
6a Post-construction (pre-season)escarpment survey and $488.88
reporting(if required)
6b Weekly escarpment surveys and reporting (Weekly rate;not $3,974.95
to exceed 35 weeks at$113.57 per week)
7a Nighttime lighting surveys and reporting (Per survey rate; $4,183.82
two surveys at$2,091.91 each)
7b Post-season lighting meeting with FWC (if required) $540.00
8a Final interpretive report $2,474.00
8b FWC nourishment reporting Excel spreadsheet $2,290.00
TOTAL (not to exceed) $113,033.43
Ecological Associates, Inc.—Scope of Work and Cost Proposal 3
TERMS: All terms and conditions related to this Scope of Work will be governed under
EAI's Work Agreement with APTIM for Environmental and Biological Support
Services dated February 9,2018.
WORK ORDER NUMBER 2018006-13
PHASE 2, SECTOR 3 BEACH AND DUNE RESTORATION PROJECT
POST CONSTRUCTION BIOLOGICAL MONITORING SERVICES
This Work Order Number 2018006-13 is entered into as of this 1st day of
March , 2022 pursuant to that certain Engineering and Biological Support
Services Contract for Sector 3 Agreement for Professional Services entered into as of
January,2018("Agreement"),by and between Indian River County,a political subdivision
of the State of Florida ("COUNTY") and Aptim Environmental and Infrastructure, Inc.
("CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional
services set forth on Exhibit 1, attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the CONSULTANT for the fee
schedule set forth in Exhibit 1. The CONSULTANT will perform the professional services
within the timeframe more particularly set forth in Exhibit 1, all in accordance with the
terms and provisions set forth in the Agreement. Pursuant to paragraph 1.3 of the
Agreement, nothing contained in any Work Order shall conflict with the terms of the
Agreement and the terms of the Agreement shall be deemed to be incorporated in each
individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT BOARD OF COUNTY COMMISSIONED..-...
Aptim Environmental & Infrastructure, LLC. OF INDIAN RIVER COUNTY •,Ac,.° •• S!o•y.••
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•fit:
PA- •
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By: By; ' • i
Kok trot '�d'. Peter O'Bryan, Chairm • y; '� ,,, ./ r
v.
Title: Program Manager __ Attest: Jeffrey R. Smith, Clerk of Court•aiiiiVa.F.i covN. '
Date:
2/2_312_2-- Comp er By: jNat
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Seal) Deputy Clerk
A.; oved: ..,,
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By:
Jason . f wn, County • T inistrator
Appro ed a o fo . d le' fficie y:
By: . L . / ► �
William K. DeBraal, Deputy County Attorney