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Home My WebLink About2022-039WORK ORDER 15 C&D Landfill Permit Renewal This Work Order Number 15 is entered into as of this 15th day of February , 2022, pursuant to that certain Continuing Consulting Engineering Services Agreement dated April 17, 2018, renewed and amended as of May 18, 2021, (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Geosyntec Consultants, Inc. ("Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit C (Time Schedule), all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: By: Print Title: .•� �.OkiM C / BOARD OF COUNTY COMMISSIONERro��'• ''� �0�,;• OF INDIAN IVER COUNTY By. Peter D. O'Br an, Chairman Y ..:,y.,• .� „ , .oma; COUNT BCC Approved Date: February 15, 2022 Attest: Jeffrey R. Smith, Clerk of Court and Comptroller Approved: Jason E/ Brqwn, County Administrator Approved as to form and legal sufficiency: Dylan T. Reingold, County Attorney EXHIBIT A PROFESSIONAL SERVICES engineers I scientists I innovators Geosyntec 1200 Riverplace Boulevard, Suite 710 Jacksonville, Florida 32207 Consultants PH 904.858.1818 www.geosyntec.com 2 February 2022 Mr. Himanshu Mehta, P.E., Managing Director Solid Waste Disposal District Indian River County 1325 740' Avenue SW Vero Beach, Florida 32968 Subject: Proposal for Engineering Services Solid Waste Operation Permit Renewal Application C&D Debris Disposal Facility Indian River County Landfill Facility Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants, Inc. (Geosyntec) is pleased to submit this proposal to Indian River County (IRC), Solid Waste Disposal District (SWDD) to provide engineering services related to the renewal of the five-year Solid Waste Operation Permit for the Construction and Demolition (C&D) Debris Disposal Facility at the IRC Landfill (IRCL) site located in Vero Beach, Indian River County, Florida (Site). The current 5 -year permit (Permit No. 0128769 -025 -SO -24) will expire on July 13, 2022 with the renewal application due by May 13, 2022. This proposal presents the scope of work, schedule, and budget estimate for the preparation and submittal to the Florida Department of Environmental Protection (FDEP), the application for the renewal permit, and responding to requests for additional information (RAIs) by the FDEP. The proposal was prepared in response to a verbal request from Mr. Himanshu Mehta, P.E., Managing Director, of SWDD, during telephone conversations with Dr. Kwasi Badu-Tweneboah, P.E. of Geosyntec. Geosyntec has prepared this proposal as Exhibit A of Work Order (WO) No. 15, pursuant to that certain Continuing Contract Agreement, dated April 17, 2018, renewed and amended as of May 18, 2021 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Geosyntec ("Consultant"). The remainder of this proposal presents: (i) project background; (ii) proposed scope of work; (iii) schedule; and (iv) budget estimate and assumptions. NCP2021-3442\JL21092_IRC CD Debris Disposal Facility Permit Renewal Application—FINAL Engineers I scientists I innovators Mr. Himanshu Mehta, P.E. Managing Director 2 February 2022 Page 2 PROJECT BACKGROUND Geosyntec cl consultants The IRCL Site is located in southern Indian River County, east of Interstate 95, south of Oslo Road, and west ofRangeline Road in Vero Beach, Florida. The IRCL Site serves the unincorporated Indian River County and municipalities of Vero Beach, Orchid, Fellsmere, Sebastian, and Indian River Shores. The SWDD administers the management and operation of the Class I Landfill at the IRCL Site and is the permittee. The IRCL Site occupies 276 acres, with approximately 141.5 acres permitted for Class I disposal, 19 acres permitted for C&D Debris disposal in Cell l of the C&D Debris Disposal Facility, and 2.5 acres permitted for a C&D Debris Recycling Facility. Cell 1 of the C&D Debris Disposal Facility went into operation in 1994. Since the C&D Debris Disposal Facility began operation prior to July 1, 2010, it is authorized to continue operation without a liner and leachate collection system, in accordance with paragraph 62-701.730(6)(a), Florida Administrative Code (F.A.C.). The C&D Debris Disposal Facility is currently operating under Permit No. 0128769 -025 -SO -24 (C&D Permit) which was issued on July 13, 2017 and expires on July 13, 2022. The permit renewal application is due by May 13, 2022. PROPOSED SCOPE OF WORK This project includes professional engineering services required to renew the Solid Waste Operation Permit for the C&D Debris Disposal Facility. The scope of work is based on the applicable requirements of Chapter 403, Florida Statue, Chapters 62-4 and 62-701, F.A.C., and Geosyntec's understanding of the project based on information provided by SWDD. Geosyntec will provide all engineering services necessary to prepare the 5 -year permit renewal application and address any RAI from the FDEP. Paragraph 9 of the Water Quality Monitoring Plan (WQMP) for the C&D Debris Disposal Facility (which is listed as Appendix 3 of the C&D Permit), states that "...sampling of all ten (10) C&D background and compliance wells shall be collected within 90 days prior to submittal of the next permit renewal." These monitoring wells would be MW --17S, MW --171, MW --18S, MW --18I, MW - 19S, MW -19I, MW -20S, MW --204 MW -215, and MW -21L The samples collected from the C&D Debris Disposal Facility monitoring wells are required to be analyzed for the 5 -year C&D Debris Facility renewal monitoring parameters listed in Paragraph 9 of the WQMP (in the C&D Permit) in accordance with paragraph 62-701.730(8)(d), F.A.C. Geosyntec was scheduled to perform the field sampling activities in January 2022 as part of the semi-annual compliance monitoring for the C&D Debris Disposal Facility as well as the Class I Landfill. This semi-annual sampling has been conducted. It should be noted that 90 days before NCP2021-3442UU1092_IRC CD Debris Disposal Facility Permit Renewal Application—FINAL engineers I scientists I innovators Mr. Himanshu Mehta, P.E. Managing Director Geosyntec"' 2 February 2022 Page 3 consultants the required renewal application submittal date of May 13, 2022, is very close to the semi-annual sampling completed in January 2022. It also requires different parameters from those ofthe routine semi-annual sampling listed in paragraph 62-701.730(8)(c), F.A.C. However, Geosyntec has confirmed that the extra parameters are included in the sampling analysis that is being conducted for this semi-annual sampling event and can be added to the schedule for the analytical testing laboratory. Therefore, Geosyntec will request from FDEP approval to use the January 2022 semi- annual sampling results, including results for the extra parameters, in the permit renewal application. As such, the scope of services presented below does not include additional groundwater sampling and analytical testing for the permit renewal application. For budgeting purposes, the scope of work will be performed in three phases as follows: • Phase 1 — General Consulting/Meeting Support/Project Management; • Phase 2 — Preparation of the Solid Waste Permit Renewal Application; and • Phase 3 — Response to Regulatory Comments. Each of these phases is briefly described below. Phase 1— General Consulting/Meeting Support/Project Management Under this phase, Geosyntec will perform project planning and management responsibilities, such as correspondence with SWDD and FDEP, invoice review, project coordination, budget and schedule tracking and project administration. Geosyntec has also included a budget for preparation and attendance (by two Geosyntec personnel) at two meetings: (i) kickoff meeting with SWDD staff to obtain information required to complete the application; and (ii) a pre -application meeting with FDEP and SWDD to discuss specific permitting issues. During the pre -application meeting, Geosyntec will request use of the January 2022 semi-annual groundwater sampling data for the permit application in lieu of an additional sampling 90 days prior to submittal of the renewal permit application. Geosyntec has assumed that the FDEP meeting will be held via teleconference in order to reduce overall costs to the project. Phase 2 — Preparation of the Solid Waste Permit Renewal Application Geosyntec will prepare the FDEP Solid Waste Operation Permit renewal application for the C&D Debris Disposal Facility. Geosyntec will complete FDEP Form No. 62-701.900(6) titled "Application for a Permit to Construct, Operate, Modify or Close a Construction and Demolition Debris Disposal or Disposal with Recycling Facility" and address all applicable additional information items required by the form. In accordance with paragraph 62-701.320(10)(c), F.A.C., the facility information that was previously submitted to FDEP to support the expiring permit, and NCP2021-3442\JL21092_IRC CD Debris Disposal Facility Permit Renewal Application—FINAL engineers I scientists I innovators Mr. Himanshu Mehta, P.E. Managing Director Geosyntec 2 February 2022 Page 4 consultants which is still valid, will not be re -submitted for the permit renewal. The permit renewal application will list and reaffirm that the information is still valid (i.e., no change). Activities required for compilation, reproduction, and distribution of the permit application are included in this phase. Geosyntec will provide one (1) electronic and one (1) hardcopy of the permit renewal application to FDEP Tallahassee and two (2) copies (1 electronic and 1 hardcopy) to SWDD. The renewal permit application fee will be $1,000 for the 5 -year operation permit. Geosyntec has assumed that SWDD will issue the check for the permit fee. Phase 3 — Response to Regulatory Comments Following submittal of the permit renewal Application, Geosyntec will schedule a teleconference with the Tallahassee office of the FDEP Solid Waste Section to present and discuss the application package. Geosyntec will provide FDEP with written responses to RAIs throughout the course of the permit application review process. For the purpose of the budget estimate, Geosyntec has estimated two responses to FDEP RAIs will be required. Geosyntec will also review and provide comments on the draft Solid Waste Permit issued by FDEP to ensure that it is consistent with the facility requirements and does not contain unexpected compliance and monitoring requirements. SCHEDULE Geosyntec has prepared a schedule for preparing the five-year Solid Waste Permit renewal, which is included as Attachment 1. The schedule, as presented, assumes a start date of 8 February 2022, and projects a C&D Debris Disposal Facility Solid Waste Renewal Permit Application submittal to FDEP by 12 May 2022 to ensure that the application would be considered "timely and sufficient" by FDEP (that is, more than 61 days prior to the expiration of permit). Geosyntec has assumed that the required permit will be obtained within three months of submission. Response to FDEP comments and review of draft permit issued by FDEP will be performed during this three- month period. Therefore, it is anticipated that the final renewal permit will be issued by 13 July 2022. Geosyntec will work with SWDD to refine the project schedule and set the milestones necessary to meet the needs of the project. Throughout the duration of the project, Geosyntec will work diligently to meet those milestones and the schedule developed for the project. NCP2021-3442\JL21092_IRC CD Debris Disposal Facility Permit Renewal Application FINAL engineers I scientists I innovators Mr. Himanshu Mehta, P.E. Managing Director 2 February 2022 Page 5 BUDGET ESTIMATE AND ASSUMPTIONS Geosyntec consultants The budget estimate for the scope of work outlined in this proposal is summarized in the following table, and a detailed budget estimate is provided as Attachment 2. The budget estimate does not include permit fees that may be required at the time the permit application is submitted to FDEP. Phase 1 — General Consulting/Meeting Support/Project Management $12,299 Phase 2 — Preparation of the Solid Waste Permit Renewal Application $19,021 Phase 3 — Response to Regulatory Comments $7,673 Total Budget Estimate $38,993 Geosyntec will invoice SWDD each month of the project on a lump sum, percent complete basis, in accordance with our Agreement. Additional services or any significant change in our scope of work will be performed, upon approval from SWDD, using the Rate Schedule included in our Agreement. Geosyntec will not exceed the cost estimate without prior approval and written authorization from SWDD. CLOSURE Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please return one signed work authorization to Dr. Badu-Tweneboah's attention. Please call the undersigned with questions you may have as you review this proposal. Sincerely, K� Kwasi Badu-Tweneboah, Ph.D., P.E. Principal Attachment 1 — Proposed Project Schedule Attachment 2 — Detailed Budget Estimate NCP2021-34421JL21092_IRC CD Debris Disposal Facility Permit Renewal Application—FINAL engineers I scientists I innovators ATTACHMENT 1 PROPOSED PROJECT SCHEDULE engineers I scientists I innovators Proposed Project Schedule ID Task January 2022 February 2022 March 2022 April 2022 May 2022 June 2022 July 2022 3rd 10th 17th 24th 31st 7th 14th 21st 28th 7th 14th 21st 28th 4th 11th 18th 25th 2nd 9th 16th 23rd 30th 6th 13th 20th 27th 4th 11th 18th 25th 2 Preparation of Permit Renewal Application Submittal of Permit Application Package 3 FDEP Review of Renewal Application 4 Response to Regulatory Comments 5 Issuance of Draft Renewal Permit 6 7 Review and Comment on Draft Permit Issuance of Final Renewal Permit ATTACHMENT 2 DETAILED BUDGET ESTIMATE engineers I scientists I innovators Table 1 BUDGET ESTIMATE PERMIT RENEWAL APPLICATION C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 01: GENERAL CONTRACTING/PROJECT MANAGEMENT/MEETINGS ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services a. Senior Principal Hr $260 0 $0 b. Principal Hr $245 20 $4,900 c. Senior Professional Hr $225 0 $0 d. Project Professional Hr $203 16 $3,248 e. Professional Hr $176 0 $0 f. Senior Staff Professional Hr $154 18 $2,772 g. Staff Professional Hr $132 0 $0 Subtotal Professional Services $10,920 B. Technical/Administrative Services a. Designer Hr $143 0 $0- b. Senior Drafter/Senior CADD Operator Hr $126 0 $0 c. Project Administrator Hr $71 12 $852 d. Clerical Hr $55 0 $0 Subtotal Technical/Administrative Services $852 C. Reimbursables a. Lodging Da $164 0 $0 b. Per Diem Da $55 0 $0 c. Communications Fee 3% Labor 0.03 $11,772 $353 d. CADD Computer System Hr $15 0 $0 e. Vehicle Rental & Fuel Da $150 0 $0 f. 8"x11" Photocopies Each $0.12 200 $24 g. CADD Drawings Each $3 50 $150 Subtotal Reimbursables $527 FT -MATED BUDGET: PHASE 01 $12299 Table 2 BUDGET ESTIMATE PERMIT RENEWAL APPLICATION C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 02: PREPARATION OF THE SOLID WASTE PERMIT RENEWAL APPLICATION ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services a. Senior Principal Hr $260 4 $1,040 b. Principal Hr $245 16 $3,920 c. Senior Professional Hr $225 0 $0- d. Project Professional Hr $203 20 $4,060 e. Professional Hr $176 0 $0 f. Senior Staff Professional Hr $154 40 $6,160 g. Staff Professional Hr $132 0 $0 Subtotal Professional Services $15,180 B. Technical/Administrative Services a. Designer Hr $143 16 $2,288 b. Senior Drafter/Senior CADD Operator Hr $126 0 $0 c. Project Administrator Hr $71 0 $0 d. Clerical Hr 1 $55 8 $440 Subtotal Technical/Administrative Services $2,728 C. Reimbursables a. Lodging Da $164 0 $0 b. Per Diem Da $55 0 $0 c. Communications Fee 3% labor 0.03 $17,908 $537 d. CADD Computer System hr $15 16 $240 e. 8"x11" Photocopies Each $0.12 800 $96 f. CADD Drawings Each $3 80 $240 Subtotal Reimbursables $1,113 TOTAL ESTIMATED BUDGET: PHASE 03 $19 021 Table 3 BUDGET ESTIMATE PERMIT RENEWAL APPLICATION C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 03: RESPONSE TO REGULATORY COMMENTS ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Professional Services a. Senior Principal Hr $260 4 $1,040 b. Principal Hr $245 6 $1,470 c. Senior Professional Hr $225 0 $0 d. Project Professional Hr $203 8 $1,624 e. Professional Hr $176 0 $0 f. Senior Staff Professional Hr $154 12 $1,848 g. Staff Professional Hr $132 0 $0 Subtotal Professional Services $5,982 B. Technical/Administrative Services - a. Designer Hr $143 4 $572 b. Senior Drafter/CADD Operator Hr $126 0 $0 c. Project Administrator Hr $71 0 $0 d. Clerical Hr $55 4 $220 Subtotal Technical/Administrative Services $792 C. Reimbursables a. Lodging Da $164 0 $0 b. Per Diem Da $55 0 $0 c. Communications Fee 3% labor 0.03 $6,774 $203 d. CADD Computer System hr $15 16 $240 e. 8"x11" Photocopies Each $0.12 800 $96 f. CADD Drawings Each $3 120 $360 Subtotal Reimbursables $899 TOTAL ESTIMATED BUDGET: PHASE 04 $7,673