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Home My WebLink About2022-076STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION a i RUE COPY CERTIFICATION ON LAST PAGE 1R. SMITH, CLERK Form 725-000-03 STRATEGIC STRATEGIC DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGc 11/19 GRANT AGREEMENT Financial Project Number(s): Fund(s): (item -segment -phase -sequence) 407182-3-84-01 Work Activity Code/Function: Contract Number. CFDA Number: CFDA Title: CSFA Number: CSFA Title: Federal Number/Federal Award Identification Number (FAIN) — Transit only: G1V00 Federal Award Date: 20.509 Agency DUNS Number: Formula Grants for Rural Areas N/A N/A DU, LF FLAIR Category: 215 Object Code: Org. Code: Vendor Number: Amendment No. 79208989 088774 780000 55042010429 F596000674006 1 THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT ("Amendment") is made and entered into on , by and between the State of Florida, Department of Transportation ("Department"), and Indian River County BOCC, ("Agency"), collectively referred to as the "Parties." RECITALS WHEREAS, the Department and the Agency on 2/24/2021 (date original Agreement entered) entered into a Public Transportation Grant Agreement ("Agreement"). WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows: 1. Amendment Description. The project is amended to increase the Department's financial participation for Fiscal Year 2022, as allocated per Central Office. for 5311 operating assistance to Indian River County BOCC for its non -urbanized area public transportation 2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply): _ Aviation Seaports X_ Transit _ Intermodal Rail Crossing Closure Match to Direct Federal Funding (Aviation or Transit) (Note: Section 15 and Exhibit G do not apply to federally matched funding) Other 3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: X Exhibit A: Project Description and Responsibilities X Exhibit B: Schedule of Financial Assistance 'Exhibit B1: Deferred Reimbursement Financial Provisions 'Exhibit B2: Advance Payment Financial Provisions "Exhibit C: Terms and Conditions of Construction X Exhibit D: Agency Resolution Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements `Exhibit G: Financial Assistance (Single Audit Act) Page 1 of 7 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION A TRUE COPY CERTIFICATION ON LAST PAGE J.R. SMITH, CLERK Form 726-000-03 STRATEGIC DEVELOPMENT AMENDMENT TO THE PUBLIC TRANSPORTATION OGC 11119 GRANT AGREEMENT X *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance *Additional Exhibit(s): 4. Project Cost. The estimated total cost of the Project is X increased/ _ decreased by $158,610 bringing the revised total cost of the project to $317,220. The Department's participation is X increased/ _ decreased by $79,305. The Department agrees to participate in the Project cost up to the maximum amount of $158,610, and, additionally the Department's participation in the Project shall not exceed 50.00% of the total eligible cost of the Project. Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect. IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above. AGENCY Indian River County Bgj�('�Ot`tiSTi F FLORIDA, DEPARTMENT OF TRANSPORTATION 1. / ,px•. .00L'. By: Name: Peter D. O'Bryan ,'9p ..: �t�ven C. Braun, P.E. Title: Chairman •'•9��;ER��1 1�ector of Transportation Development APPROVED AS TO FORM AND L "s�►L SUFFIC A13Y• WILLIAM K DEBRA -_L DEPUTY COUNTY A"i"i CRNEY STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION Legal Review: Attest: Jeffrey R. Smith, Clerk of Circuit Court and Comptroller Page 2 of 7 A TRUE COPY CERTIFICATION ON LAST PAGE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION R SMITH, CLERK Form 725-000-02 PUBLIC TRANSPORTATION DEVELOPMENT GRANT AGREEMENT EXHIBITS Occ02120 EXHIBIT A Project Description and Responsibilities A. Project Description (description of Agency's project to provide context, description of project components funded via this Agreement (if not the entire project)): providing 5311 funding for operating assistance to Indian River County BOCC for its non -urbanized area public transportation. B. Project Location (limits, city, county, map): Indian River County BOCCNero Beach, FUlndian River C. Project Scope (allowable costs: describe project components, improvement type/service type, approximate timeline, project schedule, project size): Transfer funding from the Federal Transit Administration's to Subrecipient for the activities listed in attached budget and in the approved Subrecipient grant application. Regular service hours will remain Monday through Friday from 8:00 a.m. through 5:00 p.m., except holidays, for which we provide limited service. Our dispatch operation opens at 4:30 a.m. and closes at 7:00 p.m. or after the last driver is done and has returned to the yard. Our program provides origin to destination (door-to-door) paratransit service to enhance the mobility of residents in the rural areas of our county. The service will provide users various types of trips to include, but not limited to, medical and life-sustaining appointments, their nutritional needs, employment related services and for recreation. D. Deliverable(s): 1) Refer to Exhibit C and Exhibit D of original PTGA/JPA. 2) Comply with Transparency Act, where applicable. 3) Recipients providing fixed -route service can segregate urbanized and non -urbanized miles based on route maps and allocate system -wide costs accordingly. Drivers' logs can be maintained to segregate mileage or hours inside and outside the urbanized area. 4) Certification verifying adoption of a System Safety Program Plan. 5) Quarterly reports submitted with invoices. 6) Submit invoice every three (3) months, at minimum. 7) A copy of the most recent active CTC agreement. The project scope identifies the ultimate project deliverables. Deliverables for requisition, payment and invoice purposes will be the incremental progress made toward completion of project scope elements. Supporting documentation will be quantifiable, measurable, and verifiable, to allow for a determination of the amount of incremental progress that has been made, and provide evidence that the payment requested is commensurate with the accomplished incremental progress and costs incurred by the Agency. E. Unallowable Costs (including but not limited to): candy, alcohol, decorations, greeting cards, lobbying, personal cell phone, office patties, entertainment, food, fans, coffee pots, portable heaters, refrigerators, microwave ovens, congratulatory telegrams, refreshments, banquets, catering, gifts/flowers, promotional items. F. Transit Operating Grant Requirements (Transit Only): Page 3 of 7 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRUE COPY orm 725.000-02 PUBLIC TRANSPORTATION CERTIFICATION ON LAST R. SMITH, CLERK GRANT AGREEMENT EXHIBITS PAGEF STRATEGIC DEVELOPMENTOGCO2120 Transit Operating Grants billed as an operational subsidy will require an expenditure detail report from the Agency that matches the invoice period. The expenditure detail, along with the progress report, will be the required deliverables for Transit Operating Grants. Operating grants may be issued for a term not to exceed three years from execution. The original grant agreement will include funding for year one. Funding for years two and three will be added by amendment as long as the grantee has submitted all invoices on schedule and the project deliverables for the year have been met. Page 4 of 7 A TRUE COPY STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 'CERTIFICATION ON LAST PAGE- 725-000-02 PUBLIC TRANSPORTATION J.R. SMITH, CLERK DEVELOPMENIT GRANT AGREEMENT EXHIBITS Occ02/20 EXHIBIT B Schedule of Financial Assistance TRANSIT OPERATING ONLY FUNDS AWARDED TO THE AGENCY PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: A. Fund Type and Fiscal Year: Financial Project Number Fund Type FLAIR Category State Fiscal Year Object Code CSFA/ CFDA Number CSFA/CFDA Title or Funding Source Description Funding Amount 407182-3-84-01 DU 088774 2021 780000 20.509 Formula Grants for Rural Areas $79,305.00 407182-3-84-01 LF 088774 2021 780000 20.509 Formula Grants for Rural Areas $79,305.00 407182-3-84-01 DU 088774 2022 780000 20.509 Formula Grants for Rural Areas $79,305.00 407182-3-84-01 LF 088774 2022 780000 20.509 Formula Grants for Rural Areas $79,305.00 Total Financial Assistance $317,22000 B. Operations Phase - Estimate of Project Costs by Budget Category: Budget Categories Operations (Transit Only) State Local Federal Total Salaries $0 $0 $0 $0 Fringe Benefits $0 $0 $0 $0 Contractual Services $0 $158,610 $158,610 $317,220 Travel $0 $0 1 $0 1 $0 Other Direct Costs $0 $0 $0 $0 Indirect Costs $0 $0 $0 $0 Totals $0 $158,610 $158,610 $317,220 budget category amounts are estimates and can be shifted between items without amendment (because they are all within the Operations Phase). C. Cost Reimbursement The Agency will submit invoices for cost reimbursement on a.- - :_ Monthly X Quarterly _ Other: basis upon the approval of the deliverables including the expenditure detail provided by the Agency. BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES: I certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached. Paula Scott Department Grant Manager Name Signature Date Page 5 of 7 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION TRUE COPY Form 725.000.02 PUBLIC TRANSPORTATION `'ERTIFICATION ON LAST PAGEbEv LOM NIT GRANT AGREEMENT EXHIBITS R. SMITH, CLERK Occ02120 EXHIBIT D AGENCY RESOLUTION PLEASE SEE ATTACHED Page 6 of 7 A TRUE COPY 726-002 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION CERTIFICATION ON LAST PAGE STRATEGIC PUBLIC TRANSPORTATION ;.R. SMITH, CLERK DEVELOPMENT GRANT AGREEMENT EXHIBITS Occ0vz0 EXHIBIT H AUDIT REQUIREMENTS FOR AWARDS OF FEDERAL FINANCIAL ASSISTANCE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: CFDA No.: 20.509 CFDA Title: Formula Grants for Rural Areas *Award Amount: $79,305 Awarding Agency: Florida Department of Transportation Indirect Cost Rate: **Award is for R&D: No *The federal award amount may change with amendments **Research and Development as defined at 2 CFR §200.87 FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE SUBJECT TO THE FOLLOWING AUDIT REQUIREMENTS: 2 CFR Part 200 — Uniform Administrative Requirements, Cost Principles & Audit Requirements for Federal Awards www.ecfr.gov FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT MAY ALSO BE SUBJECT TO THE FOLLOWING: Title 23 — Highways, United States Code http://uscode.house.gov/brows xhtml Title 49 — Transportation, United States Code hftp://uscode.house.gov/browse.xhtml MAP -21 — Moving Ahead for Progress in the 21st Century, P. L. 112-141 www.dot..qov/map2l Federal Highway Administration — Florida Division www.fhwa.dot.gov/fldiv Federal Funding Accountability and Transparency Act (FFATA) Sub -award Reporting System (FSRS) www.fsrs.gov Page 7 of 7 GRANT NAME:_ Section 5311 (Formula Grant for Rural Areas) Amendment GRANT #: Gl V00 AMOUNT OF GRANT: $79,305 DEPARTMENT RECEIVING GRANT: Community Development (vass through to Senior Resource Associati0I1);JilNTY `FIFY THAT THIS IS A TRUE AND CORRECT IN CONTACT PERSON: Jon Howard PHONE #: (772) 226-1672 ��E JEFFREY R. FILE H THIS OFFICE. Y . S H, CLERK A OL i I A2 D.C. 1. How long is the grant for? Three years Starting Date: 2/24/2021 GATEy"I AV a u --VG 2. Does the grant require you to fund this function after the grant is over? Yes X No 3. Does the grant require a match? X Yes No If yes, does the grant allow the match to be In Kind Services? Yes X No 4. Percentage of grant to match: 50 % Retirement Contributions 5. Grant match amount required: 79,305 Life and Health Insurance 6. Where are the matching funds coming from (i.e. In Kind Services, Reserve for Contingency? Worker's Compensation Match consists of $39,653 in County funds already budgeted for public transportation and $39,653 in FDOT grant funds 7. Does the grant cover capital costs or start-up costs? Yes X No If no, how much do you think will be needed in capital costs or start-up costs? $ (Attach a detailed listing of costs.) Fourth Year 8. Are you adding any additional positions utilizing the grant funds? Yes X No If yes, please list. (If additional space is needed, please attach a schedule.) $ Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages T 012.11 Social Security 012.12 Retirement Contributions 012.13 Life and Health Insurance 012.14 Worker's Compensation 012.17 Soc. Sec. Medicare Matching $ TOTAL 9. What is the total -cost of each position including benefits, capital, start-up, auto expense, travel, and operating? Salaries and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the County over three years? $79,305 Grant Amount Other Matching Costs Match Total First Year $79,305 $ $39,652.50 (County Match) $39,652.50 (FDOT Match) $158,610 Second Year $79,305 $ $39,652.50 (County Match) $39,652.50 (FDOT Match) $158,610 Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $ $ $ $