HomeMy WebLinkAbout07/12/2022 (2)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
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Meeting Minutes - Final
Tuesday, July 12, 2022
9:00 AM
Commission Chambers
Board of County Commissioners
Peter O'Bryan, Chairman, District 4
Joseph H. Earman, Vice Chairman, District 3
Susan Adams, District 1
Joseph Fiescher, District 2
Laura Moss, District 5
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Deputy Clerk, Randi Wardlow
Board of County Commissioners Meeting Minutes - Final July 12, 2022
1. CALL TO ORDER
Present: 5 - Chairman Peter O'Bryan
Vice Chairman Joe Earman
Commissioner Susan Adams
Commissioner Joseph Flescher
Commissioner Laura Moss
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF
THE ARMED FORCES
2.B. INVOCATION
Pastor Jeremy Rebman, First United Methodist Church
3. PLEDGE OF ALLEGIANCE
Commissioner Joseph Flescher
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
Added: Item 8.L. Request for PO Increase
Added: 14.A. FAC letter request re: SB 620
Updated: 11.A. Backup information updated
Deleted: 12.A.1.Exception to cut and fill
A motion was made by Commissioner Moss, seconded by Commissioner
Flescher, to approve the Agenda as amended. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner
Flescher, and Commissioner Moss
5. PROCLAMATIONS and PRESENTATIONS
5.A. 22-0434 Presentation of Proclamation Honoring Siglinde Preston on Her Retirement From
Indian River County Board of County Commissioners Department of General
Services / Library Services Division with Thirty-one Years of Service
Attachments: Proclamation
Ms. Siglinde Preston was joined by family, friends, and colleagues as she accepted
the Proclamation and recounted her educational and work experience during her more
than 30 -year career. Commissioner Flescher commended Ms. Preston's smile and
friendliness, and Assistant County Administrator Mike Zito spoke of her legacy.
Read and Presented by Chairman O'Bryan
5.B. 22-0584 Presentation of Lithographs to Fire Rescue and Sheriff's Office in Appreciation of
their Support of 2022 Vero Beach Air Show
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Marty Zickert, Blue Angels liaison for the Vero Beach Air Show, recounted the
history of the Air Show and praised the monumental efforts of staff and volunteers
who made the Blue Angels' biennial visit possible.
Mr. Zickert presented signed and personalized lithographs from the Blue Angels to
the Indian River County Fire Rescue Department and the Sheriffs Department in
recognition of the work staff put in to make the show safe and secure.
Presented by Marty Zickert
5.C. 22-0519 Proclamation Designating the Week of July 16, 2022 Through July 24, 2022 As
Treasure Coast Waterway Cleanup Week
Recommended Action: Recommend Read and Present
Attachments: Proclamation
April Price, Event Coordinator for Treasure Coast Waterway Cleanup Week,
accepted the Proclamation and thanked the Board for their support. She informed
this was the 15th year of the event conducted by the Marine Industries of the
Treasure Coast and the Florida Inland Navigation District, and volunteers have
removed over 96 tons of trash from the waterways and spoil islands.
Read and presented by Vice Chairman Earman
6. APPROVAL OF MINUTES
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to approve the Regular Meeting Minutes of May 10, 2022, and May 17,
2022 as written. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner
Flescher, and Commissioner Moss
6.A. 22-0576 Regular Meeting of May 10, 2022
Recommended Action: Approve
Attachments: 05102022 BCC Draft Minutes
Approved
6.B. 22-0580 Regular Meeting of May 17, 2022
Recommended Action: Approve
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Attachments: 05172022 BCC Draft Minutes
Approved
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
7.A. 22-0545 Proclamation Honoring Matthew Brower on His Retirement From Indian River
County Board of County Commissioners Department of Public Works / Road &
Bridge Division with Thirty -One Years of Service
Attachments: Proclamation
Chairman O'Bryan acknowledged and thanked Mr. Brower for his 31 years of
service to the County.
No Action Taken or Required
7.B. 22-0544 2023 Holiday Schedule
Recommended Action: None required. Informational only.
Attachments: Staff Report
No Action Taken or Required
7.C. 22-0568 Florida Public Service Commission PSC -2022 -0203 -PAA -EQ, issued June 9, 2022,
this Commission proposed to take certain action, subject to a Petition for Formal
Proceeding as provided in Rule 25-22.029, Florida Administrative Code, a copy is
on file in the Office of the Clerk to the Board.
Recommended Action: Informational only
No Action Taken or Required
8. CONSENT AGENDA
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Earman, to approve the Consent Agenda as amended, pulling Items 8.C., 8.F.,
8.H. and B.L. for discussion. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner
Flescher, and Commissioner Moss
8.A. 22-0541 IRC Tax Collector Carole Jean Jordan re: Tax Roll Recapitulation Report
Recommended Action: Accept the Report
Attachments: Memo from Tax Collector
2021 Tax Roll Recap Final
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Approved staffs recommendation
8.B. 22-0567 Approval of 2022/2023 State Funded Subgrant Agreement (T0201) To Update
Indian River County's Hazards Analysis
Recommended Action: Staff recommends approval of this agreement and acceptance of the funding provided
in the agreement.
Attachments: Staff Report
HA Grant Agreement
Grant Form
Approved staffs recommendation
8.C. 22-0358 Sole Source Designation Requests and Utilization Update
Recommended Action: Staff recommends the Board of County Commissioners declare the vendors and
products indicated as "new" or "renewal" on the list of sole source vendors as sole
source for a three-year period, and authorize the Purchasing Division to issue
purchase orders in lieu of formal bids or quotes, and as funding is approved by the
Budget Department.
Attachments: Staff Report
BCC Sole Source List for July 12
Chairman O'Bryan brought forth the item in the interest of financial transparency. He
commended Purchasing Manager Jennifer Hyde, and also cautioned against scope
creep.
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Earman, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner
Flescher, and Commissioner Moss
8.D. 22-0566 Request for Purchase Order Increase for Callaway Golf
Recommended action: Staff recommends the Board approve increasing the Purchase Order #91092 with
Callaway Golf by $20,000.00 for a total of $120,000.00 for the purchase of
inventory.
Attachments: Staff Report
Approved staffs recommendation
8.E. 22-0579 Annual HUD Grant Renewals for Continuum of Care (CoC) Programs
Recommended Action: Staff recommends the Board acknowledge the renewal of the nine grants awarded by
HUD in the aggregate amount of $1,121,976 and authorize Chairman to execute each
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
individual Continuum of Care Program Grant Agreement.
Attachments: Staff Report
FL0113L4H092109
FL0114L4H092114
FL0116L4H092114
FL0119L4H092114
FL0338L4HO92108
FL036OL4HO92112
FL038OL4HO92107
FL0418L4HO92109
FL044OL4HO92110
2021 HUD Award Letter
Approved staffs recommendation
8.F. 22-0564 Calcutta Drive Docks
Recommended action: The County Attorney's Office recommends that the Indian River County Board of
County Commissioners approve the resolution and the associated form license
agreements. The County Attorney's Office also requests that the Board authorize the
County Attorney's Office to record a termination of the license agreement for Dock
Number 14 (Cusson) and offer this dock to the first person on the wait list.
Attachments: Staff Report
Resolution
License Agreement - (Non -Transferrable)
License Agreement - (Transferable)
County Attorney Dylan Reingold provided the status of Dock Number 14 (Cusson),
and clarified that the waiting list for dock space was comprised of property owners in
County Club Pointe.
A motion was made by Vice Chairman Earman, seconded by Commissioner
Flescher, to approve staffs recommendation and Resolution 2022-040, delegating
authority to the Community Development Director or designee, to execute
license agreements pertaining to docks utilizing County riparian land within the
Country Club Pointe Subdivision. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner
Flescher, and Commissioner Moss
8.G. 22-0581 Resolutions Cancelling Taxes
Recommended action: Authorize the Chairman of the Board of County Commissioners to execute the
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Resolutions to cancel certain taxes upon the properties purchased by Indian River
County for a public purpose, and the Clerk to send a certified copy of the Resolutions
to the Tax Collector and the Property Appraiser so that any delinquent or current
taxes can be cancelled.
Attachments: Staff Report
Resolution Cancelling Taxes - Sexton
Resolution Cancelling Taxes - Cherry Lane Estates Inc
Resolution Cancelling Taxes - Ganbin & Jackson
Approved staffs recommendation and Resolutions 2022-041 (Sexton); 2022-042
(Ganbin/Jackson); and 2022-043 (Cherry Lane Estates), cancelling certain taxes
upon publicly owned lands, pursuant to Section 196.28, Florida Statutes.
8.H. 22-0583 Award of Bid No. 2022046, Indian River Boulevard Resurfacing from 53rd Street to
the Merrill Barber Bridge, IRC -1707, FDOT FM 441919-1-54-01
Recommended action: Staff recommends the Board approve award to the lowest responsive and responsible
bidder, C.W. Roberts Contracting, Inc. for $4,989,884.10. Staff further
recommends the Board approve the sample agreement and authorize the Chairman to
execute said agreement after review and approval of both the agreement and required
Public Construction Bond by the County Attorney as to form and legal sufficiency,
and the receipt and approval of required insurance by the Risk Manager.
Attachments: Staff Report
Sample Agreement
Commissioner Moss received clarification from County Administrator Jason Brown
regarding the width of bike lanes planned for Indian River Boulevard during the
resurfacing project. He explained that the road could only accommodate
five -foot -wide bike lanes due to lack of right-of-way, drainage concerns, and cost
considerations. Administrator Brown offered assurance that newly constructed roads
were planned with seven -foot bike lanes whenever feasible.
Chairman O'Bryan informed that this project was planned to match up with the south
end of Indian River Boulevard which would also have five -foot -wide bike lanes due
to land constraints and safety concerns. He noted that the Department of
Transportation (DOT) had pledged funds for road resurfacing, not expansion, and
that five-foot bike lanes were acceptable to DOT, as well as an improvement to
existing conditions.
A motion was made by Commissioner Adams, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 4- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, and
Commissioner Flescher
Nay: 1 - Commissioner Moss
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
8.1. 22-0585 Termination of License Agreement between Sebastian Area Soccer Association, Inc.
and Indian River County
Recommended Action: Staff recommends that the Board approve the attached Termination of License
Agreement and authorize the Chairman to sign the attached Termination of License
Agreement between Indian River County and Sebastian Area Soccer Association,
Inc. upon the County Attorney's review as to Form and Legal Sufficiency.
Attachments: Staff Report
Termination Agreement
Approved staffs recommendation
8.J. 22-0586 Funding Award from the Indian River Lagoon Council - National Estuary Program for
the Lost Tree Islands Conservation Area Phase 4 (Contract # IRL2022-07)
Recommended Action: Staff respectfully recommends that the Board accept the Cost -Share Agreement
between the IRL Council and Indian River County for the Phase 4 Restoration for the
Lost Tree Islands Conservation Area - Contract # IRL2022-07; Encumbrance
#GLO1-1895/GLO1-2205 after review and authorize the Chairman to sign in
duplicate and return to staff to forward to the IRLNEP for signatures.
Attachments: Staff Report
Agreement
Approved staffs recommendation
8.K. 22-0582 TIGR Acquisitions III, LLC - Easement, 1725 17th Avenue, Vero Beach, FL
Recommended action: Staff recommends that the Board of County Commissioners approve the sale of the
Easement and the associated Springing Easement to TIGR Acquisitions, LLC. Staff
further recommends that the Board authorize the County Administrator to execute the
purchase and sale agreement and the other transactional documents which will be part
of the closing process for this property following the completion of the due diligence
period and after the County Attorney has approved them as to form and legal
sufficiency.
Attachments: Staff Report
1725 17th Avenue Easement Agreement
Approved staffs recommendation
8.L. 22-0590 Request for Purchase Order Increase for Roger Cleveland Golf Inc
Recommended action: Staff recommends the Board approve increasing the Purchase Order #91110 with
Roger Cleveland Golf Inc by $8,000 for a total of $83,000.00 for the purchase of
inventory.
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Attachments: Staff Report PO Increase
Assistant County Administrator Mike Zito noted this item was similar to Item 8.D.,
and explained that the sales at Sandridge's Pro Shop were higher than projected at
the start of the year when equipment orders were placed.
A motion was made by Commissioner Flescher, seconded by Chairman O'Bryan,
to approve staff's recommendation. The motion carried by the following vote:
Aye: 5 - Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner
Flescher, and Commissioner Moss
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
PROOF OF PUBLICATION FOR THIS HEARING IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD.
10.A.1. 22-0569 Public Hearing for July 12, 2022, for Ordinance Amending Section 204.06
(Definitions) and Section 204.13 (Terms of Conditions of Franchises) of Part 1
(In General) of Chapter 204 (Solid Waste Disposal) of Indian River County
Code (Legislative)
Recommended Action: Staff is requesting that the Board of County Commissioners proceed with the
following: 1. Open the Public Hearing; obtain input from staff and the public; 2.
Close the Public Hearing; and, 3. Approve the changes above to the Part 1 (In
General) of Chapter 204 (Solid Waste Disposal) of Indian River County Code
and authorize the Chairman to execute the same
Attachments: Staff Report
SWDD Ordinance
Affidavit of Publication
Solid Waste Disposal District Managing Director Himanshu Mehta presented the
proposed Ordinance changes which would eliminate the size restriction on
commercial demolition debris containers, as well as removing Waste
Management's (WM) exclusivity on approved containers. He explained the effect
would be that any provider could collect debris in the Unincorporated areas of the
County, in any container, and rates would be adjusted as needed to capture any
franchise fees. He added that WM had requested a start date of August 1, 2022.
County Attorney Dylan Reingold confirmed he could amend the language of the
Ordinance to reflect an August 1, 2022 effective date.
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
The Chairman opened the public hearing. There being no comments, the
Chairman closed the public hearing.
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to adopt Ordinance 2022-011, amending Section 204.06 (Definitions)
and Section 204.13 (Terms of Conditions of Franchises) of Part 1 (in general)
of Chapter 204 (Solid Waste Disposal) of the Code of Indian River County, to
remove the franchise exclusivity of commercial and demolition debris
collection in any size container; and providing for codification; severability;
conflict of Ordinances; and effective date of the Ordinance; as amended to
reflect an effective start date of August 1, 2022. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
B. PUBLIC DISCUSSION ITEMS
C. PUBLIC NOTICE ITEMS
10.C.1. 22-0538 Notice of Scheduled Public Hearing for August 16, 2022: Jelmby Right -of -Way
Abandonment (Legislative)
Recommended Action: The referenced public notice item is provided for the Board's information. No
action is needed at this time.
Attachments: Staff Report
County Attorney Dylan Reingold read the notice into the record.
No Action Taken or Required
11. COUNTY ADMINISTRATOR MATTERS
11.A. 22-0540 Second Amendment to the Amended and Restated Facility Lease Agreement
Recommended Action: 1. Staff Recommends the Board of County Commissioners approve the attached
Second Amendment to the Amended and Restated Facility Lease Agreement for the
Jackie Robinson Training Complex and authorize the Chairman to execute the Second
Amendment in substantial form subject to minor changes after review and approval by
the County Attorney. 2. Staff requests that the Board of County Commissioners
waive the requirement for bids in order to allow MLB Verotown to manage the
additional projects under the Second Amendment and to complete facility
improvement projects contemplated by the Agreement and amended and as detailed
above in a similar manner to the original approval on December 18, 2018 and
February 9, 2021, respectively. 3. Staff recommends that the Board of County
Commissioners approve the funding plan as detailed above and approve the
necessary budget amendment to advance funding programmed for FY 2022/23 into
the current year for the County's responsibilities under the agreement.
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Attachments: Staff Report JRTC
Proposed Second Amendment
First Amendment -- approved Feb 9, 2021
Facility Lease Agreement Agenda Item -- Dec 18 2018
Final Second Amendment (Red)
Final Second Amendment (Clean)
County Administrator Jason Brown referred to staffs memo dated July 7, 2022, as he
discussed the County's Facility Lease agreement with Major League Baseball (MLB),
operating as Verotown, LLC, to manage the operation of the Jackie Robinson
Training Complex (the Complex, formerly known as Historic Dodgertown).
Administrator Brown described the changes to the agreement which transferred
responsibility for certain planned Complex improvements over to Verotown.
He continued on to describe the three (3) projects which included: 1) reallocating
funds earmarked for the cancelled TV Platform refurbishment project; 2) construction
of a new Executive Building/Championship Hall; and 3) remediation of hotel rooms.
Administrator Brown advised that the County would turn over already -budgeted
funds to Verotown for their implementation, and he discussed the rationale behind
staffs recommendation to waive the County's bid requirement.
Chairman O'Bryan received confirmation that the County's financial obligation to these
projects was capped at the budgeted amounts, and any overruns would be
Verotown's responsibility.
Rachelle Madrigal, Managing Director, Jackie Robinson Training Complex, thanked
the Board for a successful partnership.
Commissioner Moss expressed opposition to waiving the bid requirement, as well as
to using tourism dollars for the Jackie Robinson Training Complex facility, stating it
lacked broad community appeal.
A motion was made by Vice Chairman Earman, seconded by Commissioner
Flescher, to approve staff's recommendation. The motion carried by the following
vote:
Aye: 4 - Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, and
Commissioner Flescher
Nay: 1 - Commissioner Moss
12. DEPARTMENTAL MATTERS
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
A. Community Development
12.A.1. 22-0539 Exception To Cut And Fill Balance Requirements For Commercial / Industrial
Development In Flood Hazard Areas
Recommended action: Staff recommends that the Board of County Commissioners review the proposed
changes to Land Development Regulation Subsection 930.07(2)(i) and provide
direction to Staff regarding the requested cut and fill balance exception.
Attachments: Staff Report
Proposed LDR Subsection 930.07(2)(i)
FEMA Compensatory Storage Information
Excerpt of 8-15-17 BCC Meeting Minutes
Deleted
12.A.2. 22-0542 American Rescue Plan Act of 2021 - Low Income Housing Tax Credit (LIHTC)
project assistance program.
Recommended action: Staff recommends that the Board of County Commissioners consider the
proposed LIHTC project assistance program, and approve the program and
direct staff to begin administration of this program, or direct staff to make any
necessary changes to the program.
Attachments: Staff Report
LIHTC Application
LIHTC Application Attachments
Scoring Matrix
Community Development Director Phil Matson introduced John Stoll, Chief of
Long Range Planning, who presented his department's recommendation to set
aside $400,000 from the American Rescue Plan (ARP) package to fund the Low
Income Housing Tax Credit (LIHTC) Project Assistance Program which would
provide grants to developers to create affordable rental housing. Mr. Stoll
displayed demographic data to indicate high -need areas, and noted that any
applicants would be brought before the Board for approval.
Commissioner Adams received information regarding the value of building in the
high -need areas, and was advised the estimated rent for a family -sized unit would
be $1,100 to $1,300. Chairman O'Bryan was informed that the State had
demographic requirements Developers must meet to ensure affordability.
A motion was made by Commissioner Adams, seconded by Chairman
O'Bryan, to approve staffs recommendation. The motion carried by the
following vote:
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
B. Emergency Services
C. General Services
D. Human Resources
E. Information Technology
F. Office of Management and Budget
G. Public Works
H. Utilities Services
13. COUNTY ATTORNEY MATTERS
13.A. 22-0578 Agriculture Advisory Committee Appointment
Recommended Action: The County Attorney recommends that the Board review the applicant's application
and determine whether to appoint her to fill the unexpired term for the "Agritourism
Representative" to the Agriculture Advisory Committee.
Attachments: Staff Report
Application - Kelly Jackson
County Attorney Dylan Reingold informed that under the Agricultural Advisory
Committee restructuring, a new position for "Agritourism Representative" was
created, and his office had received an applicant for that position.
Commissioner Adams expressed that there was no urgency to fill the position, and she
would prefer to hold off making an appointment until there was a larger pool of
candidates. County Attorney Reingold agreed to continue collecting applications.
A motion was made by Commissioner Adams, seconded by Chairman O'Bryan, to
postpone appointment to the Agriculture Advisory Committee for the position of
"Agritourism Representative" to allow for additional applicants. The motion
carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner
Flescher, and Commissioner Moss
14. COMMISSIONERS MATTERS
A. Commissioner Peter D. O'Bryan, Chairman
14.A.1. 22-0593 Florida Association of Counties' request for a Letter to Governor DeSantis
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Chairman O'Bryan relayed that he had received a request from the Florida
Association of Counties (FAC) to send a letter to Florida Governor Ron
DeSantis thanking him for vetoing Senate Bill 620 which would have limited local
government rights.
County Attorney Dylan Reingold read a portion of Governor DeSantis' veto
letter, and cautioned that the wording indicated there may be future challenges to
local government control.
A motion was made by Commissioner Adams, seconded by Commissioner
Moss, to send a letter thanking Florida Governor Ron DeSantis for vetoing
Senate Bill 620. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
B. Commissioner Joseph H. Earman, Vice Chairman
C. Commissioner Susan Adams
D. Commissioner Joseph E. Flescher
E. Commissioner Laura Moss
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
The Board of County Commissioners reconvened as the Board of Commissioners
of the Solid Waste Disposal District. The minutes will be approved at an
upcoming Solid Waste Disposal District meeting.
15.6.1. 22-0577 Approval of S WDD Minutes of May 10, 2022
Recommended Action: Approve
Attachments: 05102022 SWDD Draft Minutes
A motion was made by Commissioner Adams, seconded by Commissioner
Flescher, to approve the Solid Waste Disposal District Meeting Minutes of May
10, 2022 as written. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
15.B.2. 22-0565 2nd Amendment and Renewal to Franchise Agreement with Waste Management,
Inc., of Florida
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Recommended Action: Staff is requesting that the Board approve the following: 1. Approve the 2nd
Amendment and Renewal Agreement with Waste Management, Inc., of Florida;
and, 2. Authorize the Chairman to execute to execute the same, as presented
Attachments: Staff Report
2nd Amendment and Renewal Agreement with WMIF
Himanshu Mehta, Managing Director, Solid Waste Disposal District, presented
the amendment and renewal of the County's agreement with Waste Management
for an additional three years. Director Mehta noted that all terms remained the
same, except for the previously -approved amendment regarding commercial
debris containers.
A motion was made by Commissioner Adams, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
15.B.3. 22-0571 Payment Processing Services Statement of Work Agreement with nCourt, LLC
Recommended Action: Solid Waste Disposal District (SWDD) staff recommends that its Board approve
the following: a) Approve the Payment Processing Services Statement of Work
Agreement with nCourt, LLC; and, b) Authorize the Chairman to execute the
same, as presented
Attachments: Staff Report
Credit Card Agreement with nCourt, LLC
Himanshu Mehta, Managing Director, Solid Waste Disposal District (SWDD),
requested approval to upgrade the credit card approval software to the nCourt
system, as used by the County Courthouse. Director Mehta also detailed the
recommendation to allow credit card fees to be passed along to consumers rather
be absorbed by SWDD.
Clerk of Circuit Court and Comptroller Jeffrey R. Smith, spoke favorably of his
experience using nCourt.
A motion was made by Commissioner Adams, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
15.B.4. 22-0572 Amendment No. 1 to Work Order No. 45 to Kimley Horn and Associates for
Landfill Automated Scale System
Recommended action: Solid Waste Disposal District (SWDD) staff recommends that its Board approve
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
the following: a) Approve Amendment No. 1 to Work Order No. 45 with
Kimley-Horn and Associates, Inc. for $12,821, with an amended total of
$86,251, to provide engineering services related to the Landfill Automated Scale
System; and, b) Authorize the Chairman to execute the same, as presented
Attachments: Staff Report
Amendment No 1 to Work Order No 45 - KHA
There was no discussion regarding this item.
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Earman, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
15.8.5. 22-0573 Amendment No. 2 to Work Order No. 44 to Kimley-Horn for Landfill Gas Flare
Skid Improvements and Pipeline Extension Project
Recommended Action: Solid Waste Disposal District staff recommends that its Board approve the
following: a) Approve Amendment No. l to Work Order No. 44 with
Kimley-Horn and Associates, Inc. for $13,306, with an amended total of
$280,556, to provide engineering services related to the Landfill Gas Pipeline
Extension and Skid Improvements; and, b) Authorize the Chairman to execute the
same, as presented
Attachments: Staff Report
Amendment No 2 Work Order No 44 - KHA
There was no discussion regarding this item.
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
15.6.6. 22-0574 Amendment No. 1 to Work Order No. 47 to Kimley-Horn and Associates for
Roadway and Drainage Improvements at the IRC Landfill
Recommended Action: Solid Waste Disposal District staff recommends that its Board approve
Amendment No. 1 to Work Order No. 47 with Kimley-Horn and Associates,
Inc. for $8,580, with an amended total of $45,640, to provide engineering
services related to the Roadway and Drainage Improvements at the Indian River
County Landfill and authorize the Chairman to execute the same, as presented
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Board of County Commissioners Meeting Minutes - Final July 12, 2022
Attachments: Staff Report
Amendment No 1 to Work Order No 47 - KHA
There was no discussion regarding this item.
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
15.13.7. 22-0575 Amendment No. 1 to Work Order No. 42 to Kimley-Horn and Associates -
Centrate to Leachate Tank Conversion
Recommended Action: Solid Waste Disposal District (S WDD) staff recommends that its Board approve
the following: a) Approve Amendment No. 1 to CCNA-2018, amended and
extended in 2021, Work Order No. 42 with Kimley-Horn and Associates, Inc.,
for $49,447, with an amended total of $100,390, for the engineering and
permitting services related to the Centrate to Leachate Tank Conversion Project;
and, b) Authorize the Chairman to execute the same, as presented
Attachments: Staff Report
Amendment No 1 to Work Order No 42 - Kimlev-Horn
There was no discussion regarding this item.
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Earman, to approve staffs recommendation. The motion carried by the
following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams,
Commissioner Flescher, and Commissioner Moss
C. Environmental Control Board
16. ADJOURNMENT
There being no further business, the Chairman adjourned the meeting at 10:24 a.m.
Indian River County Florida Page 16
Board of County Commissioners Meeting Minutes — Final July 12, 2022
I
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
BCC/RW/2022 Minutes
Peter O'Bryan, Chairman
Approved: August 16, 2022
Indian River County Florida Page 17