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HomeMy WebLinkAbout07/13/2022 (2)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Q Meeting Minutes - Final Wednesday, July 13, 2022 9:00 AM 2022/2023 Budget Workshop *Tentative Schedule* Commission Chambers Board of County Commissioners Peter O'Bryan, Chairman, District 4 Joseph H. Earman, Vice Chairman, District 3 Susan Adams, District 1 Joseph Flescher, District 2 Laura Moss, District 5 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Jacqueline Rizzo, Clerk to the Board Board of County Commissioners Meeting Minutes - Final July 13, 2022 CALL TO ORDER ROLL CALL Present: 5 - Chairman Peter O'Bryan Vice Chairman Joe Earman Commissioner Susan Adams Commissioner Joseph Flescher Commissioner Laura Moss A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS AND MEMBERS OF THE ARMED FORCES INVOCATION Dr. Christina Moore, Sr. Pastor, Rhema Apostolic International Deliverance Church PLEDGE OF ALLEGIANCE Commissioner Laura Moss GENERAL OVERVIEW SESSION Jason E. Brown, County Administrator County Administrator Jason Brown gave an overview of the Fiscal Year (FY) 2022/2023 Budget. Through the use of a PowerPoint presentation, Administrator Brown announced the FY 2022/2023 proposed budget is $451,964,531, an increase of $23,911,619 from the FY 2021/2022 beginning budget. Administrator Brown highlighted the major budget impacts to the proposed budget, including a tax roll increase of 13.5% Countywide and 14.4% in the Unincorporated area of the County. He recommended an increase of $7.25 million in funding for the Indian River County Sheriffs Office as agreed upon by the Sheriff. He did note that there was a reduction from the Sheriffs initial request of $10.9 million, and thanked the Sheriff for working with the County in coming to terms on a budget increase that worked within the County's budget. Administrator Brown mentioned an increase in the retirement rate at a cost of $2,365,540 Countywide (including Constitutional Officers) approved by the State in order to participate in the Florida Retirement System (FRS) Plan Program. He reported the County was in the fourth year of the five (5) year deferred maintenance, capital, and renewal and replacement program. He spoke of additional full-time positions, noting the County has done a great job over the years streamlining County government and providing much greater Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final July 13, 2022 services with fewer employees than 15 years ago. Administrator Brown stated inflation was affecting the County's budget, noting the May Consumer Price Index (CPI) was 9.2%. He also mentioned the 3% contractual increase for the Solid Waste Disposal District (SWDD) Budget, and the increase in maintenance for the Golf Course. Administrator Brown provided an overview of the General Fund Millage pointing out the County continued to maintain the third lowest millage rate out of the sixty-seven (67) counties in the State of Florida. Chairman O'Bryan opened the floor for public comment; there were none. 22-0587 Attachments: Budget Message GENERAL FUND 001-101 BOARD OF COUNTY COMMISSIONERS 001-102 COUNTY ATTORNEY 001-103 GIS TRANSFER 001-107 COMMUNICATIONS/EMERGENCY SERVICE 001-109 MAIN LIBRARY 001-112 NORTH COUNTY LIBRARY 001-113 BRACKETT LIBRARY 001-118 IRC SOIL AND WATER CONSERVATION 001-119 LAW LIBRARY 001-201 ADMINISTRATOR - OPERATIONS 001-202 GENERAL SERVICES 001-203 HUMAN RESOURCES 001-206 VETERANS SERVICE 001-208 EMERGENCY MANAGEMENT Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final July 13, 2022 001-210 PARKS 001-211 HUMAN SERVICES 001-212 AG EXTENSION 001-215 CONSERVATION LANDS 001-216 PURCHASING 001-220 FACILITIES MANAGEMENT 001-229 OFFICE OF MANAGEMENT AND BUDGET 001-237 FPL GRANT EXPENDITURES 001-238 EMERGENCY BASE GRANT 001-241 IS/TELECOM TRANSFER 001-246 INSURANCE PREMIUMS 001-250 COUNTY ANIMAL CONTROL 001-251 MAILROOM/SWITCHBOARD 001-283 LAGOON County Administrator Jason Brown provided an overview of the General Fund Budget noting that the total proposed budget for the Board of County Commissioner Departments is $23,546,092, an increase of $1,279,706. Chairman O'Bryan received confirmation from County Administrator Brown that Veterans Services was fully staffed. Chairman O'Bryan opened the floor for public comments; there were none. Chairman O'Bryan stressed that there were adequate funds in the Information Technology budget for cyber security. He was very impressed by the great job Information Technology Director Dan Russell and his team was doing in regard to cyber security. 22-0546 Attachments: General Fund Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final July 13, 2022 CONSTITUTIONAL OFFICERS 001-300 CLERK OF CIRCUIT COURT JEFFREY R. SMITH 001-400 TAX COLLECTOR CAROLE JEAN JORDAN 001-500 PROPERTY APPRAISER WESLEY DAVIS 001-600 SHERIFF ERIC FLOWERS 001-700 SUPERVISOR OF ELECTIONS LESLIE R. SWAN 001-114 VALUE ADJUSTMENT BOARD County Administrator Jason Brown, in his overview of the Constitutional Officer's Budget recommendations, he thanked the Constitutional Officers' for doing a great job being conservative and fiscally responsible with the taxpayer's dollars. He announced the proposed total budget for the Constitutional Officers is $79,202,189, an increase of $7,878,090, pointing out the Tax Collector's budget was not due to the Department of Revenue until August 1, 2022. The Chairman opened the floor for public comments. Chairman O'Bryan commented Chief Deputy Legal Ryan Butler was present for the Clerk of the Circuit Court and Comptroller Jeffrey R. Smith who was unable to attend today's workshop. Chief Deputy Legal Butler stated Mr. Smith was fulfilling his duty as the newly elected Chairman of the Florida Clerks of Court Operations Commission. He thanked the Board and County staff for keeping the lines of communication open and transparent. Chairman O'Bryan commended Mr. Smith and his entire team for doing a great job keeping the County's finances in order. Property Appraiser Wesley S. Davis provided information on the budget and spoke of two new software programs, Just Appraised and the migration to the new updated version of the Geographic Information Service (ArcGIS) provided by Esri. He continued that the Property Appraiser's Office (PAO) hired a consultant to assist with the migration of the GIS over to a updated software. He stated the PAO would be collaborating with the Clerk of the Circuit Court on a software program called Just Appraised to streamline work flows for local governments using artificial intelligence to read Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final July 13, 2022 documents recorded. Chairman O'Bryan complimented Property Appraiser Davis and his staff for innovative methods, the newly implemented technology to streamline the process, and cost savings. County Administrator Brown also agreed that the information the Property Appraisers Office had provided was phenomenal. Supervisor of Elections Leslie Swan expressed her appreciation to the Board for their continuous support. Ms. Swan mentioned budgeting for the upcoming year was a challenge with significant increases in the cost of goods and services due to high inflation. Ms. Swan explained the Florida Legislature enacted Senate Bill 524 that mandated the implementation of additional list maintenance programs to assist and identify voter records that needed updating. She indicated an additional $50,000 in printing and postage costs for the mailings. Ms. Swan continued that Senate Bill 524 changed the term "Drop Boxes" to "Secure Ballot Intake Stations", which meant the Elections Office would need to change the verbiage on 100,000 secrecy sleeves for the vote by mail envelopes, revisions to the elections training materials, forms, and signage. She also pointed out the FY 2022/2023 Budget included the addition of one new Election Day polling site to accommodate the increased population growth in the County. Chairman O'Bryan thanked and commended Ms. Swan and her staff for conducting elections without incident, and for finding ways to do more with less. Commissioner Flescher pointed out that the Elections Office does phenomenal work, and was most reliant upon volunteers that make sure the systems run smoothly. Commissioner Flescher thanked Leslie Swan and her staff for doing a great job. Indian River County Sheriff Eric Flowers appeared before the Board, and thanked his staff, Under Sheriff Thomas Raulen, Deputy Chief Lonnie Rich, and Chief Financial Officer Aimee Cooper, for their work on the budget and the presentation. He also thanked County Administrator Jason Brown, and Budget Director Kristin Daniels, for taking the time and coming to a staff recommendation for the budget. He discussed the factors impacting the budget. Chairman O'Bryan received clarification from Sheriff Flowers that the Sheriff s Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final July 13, 2022 Budget included twenty-eight (28) full-time sworn deputies to cover road patrol and the jail. Sheriff Flowers stated as far as recruitments, there were twelve (12) new employees just sworn in and thanked Governor DeSantis for enacting a bill which allows a $5,000 bonus for law enforcement officers coming from outside the State, and up to a $1,000 bonus for people attending the academy. Chairman O'Bryan recognized the success of the license plate reader cameras, stating the deputies had some real success with catching the individuals when entering the County, and could respond before they have a chance to do any harm or damage. Sheriff Flowers recalled several instances where the license plate readers helped apprehend individuals, a murder suspect, and the recovery of stolen vehicles in the County. Chairman O'Bryan wanted the public to know the County has a great relationship with the Sheriffs Office and was able to come together with an agreement on the Budget. Commissioner Adams received clarification from Sheriff Flowers that the budget included a seven (7%) percent pay increase for employees. She sought and received information there would be increased presence of road patrol deputies to help with traffic issues, safety concerns and speeding violations. Sheriff Flowers invited constituents to come forward to the department and voice their concerns. Vice Chairman Earman commended the Sheriff and his staff for working with the County, the comradery, and keeping the door open so the County was aware of what was occurring in the Sheriff s Office. County Attorney Dylan Reingold commented that he attended monthly calls with the Florida Association of County Attorneys and spoke on how fortunate the County was for their relationship with the Sheriffs Office. Sheriff Flowers showed a video of what it was like in a day of being a Sheriffs Deputy. Commissioner Moss stated she received complaints from the community on drugs being sold in different areas of the community and the Sheriffs Department was very responsive. The Chairman opened the floor for public comments; there were none. 22-0547 Attachments: Constituitonals Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final MUNICIPAL SERVICE TAXING UNIT (M.S.T.U.) 004-104 NORTH COUNTY AQUATIC CENTER 004-105 GIFFORD AQUATIC CENTER 004-108 RECREATION 004-115 INTERGENERATIONAL FACILITY 004-116 BEACH PARKS 004-161 SHOOTING RANGE 004-204 PLANNING AND DEVELOPMENT 004-205 COUNTY PLANNING 004-207 CODE ENFORCEMENT 004-400 TAX COLLECTOR 22-0548 July 13, 2022 County Administrator Jason Brown provided an overview of the Municipal Service Taxing Unit (MSTU) fund, pointing out there was a 14.37% increase in the tax roll, generating $1,797,082 in additional revenue. He indicated there was no change in the millage rate of 1. 1506, from the last fiscal year. The largest expense was for road and bridge maintenance. He indicated there was an increase of two (2) full-time positions, a Planning Assistant II and a Service Planner to keep up with the growth in the County. Administrator Brown announced the proposed budget for the MSTU Fund Expense is $8,263,406, an increase of $417,628. Vice Chairman Earman sought and received clarification from Administrator Brown the $15,736 increase in the budget was for an additional code enforcement officer position added mid -year. A discussion followed in regard to the collection of fees for code enforcement fines, and the increase in fees had covered a significant portion of the additional staff. The Chairman opened the floor for public comments; there were none. Attachments: MSTU TRANSPORTATION FUND Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final July 13, 2022 111-214 ROADS AND BRIDGES 111-243 PUBLIC WORKS 111-244 COUNTY ENGINEERING 111-245 TRAFFIC ENGINEERING 111-281 STORMWATER County Administrator Jason Brown presented an overview of the Transportation Fund Expenses. He further explained the State Legislature did pass a gas tax holiday for the month of October and to compensate for the loss of gas tax revenue, the State planned to backfill with American Rescue Plan (ARP ) dollars upon approval by the Federal government. He added that the Road and Bridge trucks and heavy equipment require large amounts of fuel and made up most of the $192,953 Fuel Budget; the 12.5% increase on the Stormwater Budget was to add a street sweeper at a cost of approximately $300,000, including an operator. He further explained the street sweeper would measure the amount of material taken up and the County would receive credit for nitrogen and phosphorus loading. He estimated 360 pounds Nitrogen and 230 pounds total of Phosphorus, which would be a $1.1 million dollar equivalent cost for our Stormwater Facilities. Chairman O'Bryan received clarification from Administrator Brown that the State planned to use ARP funds to replace the loss of State tax revenues to the County from the State Gas Tax Holiday. Chairman O'Bryan expressed concerned whether the County had enough funds for Road and Bridge and Public Works. Administrator Brown felt there were adequate funds in the current year budget; however, the County has about 150 miles of unmaintained dirt roads and the County needed to come up with a plan if the County was pressured into maintaining these roads. He explained the County needed to setup an adequate funding stream for the long term, because the funding now would not be sustainable. Commissioner Adams commented in Vero Lakes Estates and Fellsmere, the roads were never dedicated, nor maintained but with the increase of homes being built, the roads need to be improved and maintained. She commented the County may need to raise the millage, if the County does not plan adequately. Commissioner Moss thanked Administrator Brown for the street sweeping improvements. Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final July 13, 2022 The Chairman opened the floor for public comments; there were none. The Chairman called for a recess at 10:40 a.m., and the Workshop reconvened at 10:54 a.m., with all members present. 22-0549 Attachments: Transportation Fund EMERGENCY SERVICES DISTRICT 114-120 FIRE RESCUE County Administrator Jason Brown provided an overview of the Emergency Services District Budget, Ad Valorem tax roll increase of 13.65%, bringing in $5,171,140 in which had an additional revenue, with no change to the millage rate from last fiscal year. He reviewed the Emergency Services Millage history, pointing out there were no increases over the last six (6) years. He concluded that the total proposed budget for Emergency Services District is $52,044,363, an increase of $1,538,227 or 3%. Administrator Brown announced Tad Stone, Director of Emergency Services, was retiring and had done an outstanding job with Emergency Medical Services (EMS) and Fire and Rescue, and was a great leader. Chairman O'Bryan stated great leaders had a vision to motivate people to get them on board, and not many people had that capability like Chief Stone. The Board and County Attorney Dylan Reingold also complimented Chief Stone on his leadership qualities, his service to the community, and accomplishments. They applauded his choice of Chief Dave Johnson as his replacement. The Chairman opened the floor for public comments; there were none. 22-0550 Attachments: Emergency Services District NON -DEPARTMENTAL STATE AGENCIES 001-106 NEW HORIZONS OF THE TREASURE COAST, INC. Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final 001-106 STATE HEALTH DEPARTMENT 001-110 TREASURE COAST REGIONAL PLANNING COUNCIL 001-110 IR LAGOON NATIONAL ESTUARY PROGRAM COUNCIL 001-110 DEPT. OF JUVENILE JUSTICE 001-111 MEDICAID 001-252 ENVIRONMENTAL CONTROL BOARD 001-901 CIRCUIT COURT ADMINISTRATION 001-901 GUARDIAN AD LITEM 001-903 VICTIM ASSISTANCE PROGRAM 001-903 STATE ATTORNEY 001-904 PUBLIC DEFENDER 001-907 MEDICAL EXAMINER July 13, 2022 Management and Budget Director Kristin Daniels explained the State Agencies were funded across multiple funds throughout the budget and reviewed the proposed funding of the Non -Departmental State Agencies. Commissioner Adams received clarification from Budget Director Daniels that the Medical Examiner budget was for operations, and there was $500,000 in the operational sales tax fund set aside for the design and engineering of the new Medical Examiner building. Dr. Patricia Aronica, Chief Medical Examiner District 19, and Kimberly Carroll, Operations Manager, thanked the Board of their support. Judge Cynthia L. Cox, 19th Judicial Circuit Court, spoke of the unfunded mandates from the Supreme Court and the Legislature, and she appreciated the support for the Problem Solving Courts, and Veterans program. Patty Harris, Court Administrator for the 19th Judicial Circuit, reviewed the budget increases and explained there was a request from County Administrator Howard N. Tipton, St. Lucie County, to reduce their budget request by 50%. The budget request presented to Indian River County was revised by 50%; however, the 100% requested was $225,430 to cover all Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final July 13, 2022 the positions. A discussion ensued between County Administrator Jason Brown, and Budget Director Daniels to come to an agreement with the funding. Heather Parker, Guardian ad Litem Director, for 19th Judicial Circuit, thanked the Board for their support. Desiree Dixon, Assistant Public Defender, representing Public Defender, Diamond Litty who was not able to attend, thanked the Board for their support. The Chairman opened the floor for public comments; there were none. 22-0551 Attachments: Non-Deparetmental State Agencies NON -DEPARTMENTAL 001-110 ECONOMIC DEVELOPMENT DIVISION 001-128 CHILDREN'S SERVICES 001-137 SEBASTIAN COMMUNITY REDEVELOPMENT AREA 001-137 FELLSMERE COMMUNITY REDEVELOPMENT AREA Management and Budget Director Kristin Daniels presented the Non -Departmental Budget for the Economic Development Division's proposed budget of $245,781, an increase of $9,074. Dori Stone, President of Indian River County Chamber of Commerce thanked the Board for continued support with their economic development efforts, and hoped to continue to bring forward more economic development activity in the future. The Chairman opened the floor for public comments; there was none. Budget Director Daniels announced the Children's Services Grants total award of $2,443,606, an increase of $121,532, stating this does fund the full 1/8 mill that the Board approved back in February. Lisa Kahle and Michael Kint, representing the Children's Service Advisory Committee (CSAC) Exploratory Committee, discussed the consensus of the community around the necessity and value of investing in quality children's programs. Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final July 13, 2022 Chairman O'Bryan brought up about five years ago the Board made a commitment to get to a 1/8 mill with a three year phase to raise to a 1/4 mill to keep up the programming with the funds available. The Chairman open the floor for public discussion; there were none. Budget Director Kristin Daniels gave an overview of the Community Redevelopment Areas (CRA); the Sebastian CRA recommended budget was $240,000, an increase of $2,000, and the Fellsmere CRA proposed budget was $31,000, an increase of $7,000. She added the value for the Community Redevelopment Areas was provided by the Property Appraiser. The Chairman opened the floor for public comments; there were none. 99-0.9.99 Attachments: Non -Departmental NON-PROFIT ORGANIZATIONS 001-110 MENTAL HEALTH ASSOCIATION 001-110 UNITED AGAINST POVERTY (fka HARVEST FOOD) 001-110 211 PALM BEACH/TREASURE COAST 001-206 VETERANS COUNCIL OF INDIAN RIVER COUNTY, INC. Management and Budget Director Kristin Daniels gave an overview of the proposed recommendations for Non -Profit Organizations, and she explained that non-profit agencies were capped per the outside agency funding policy. The Chairman opened the floor for public comments. Chief Operating Officer Angela Guzenski, and Chief Clinical Officer Heather Roberts, for the Mental Health Association, thanked the Board for their continued support, pointing out they had seen a 25% increase in walk-ins for free same day screening this past year. She explained the need to increase clinical staff and salaries to retain staff. She again thanked the Board for the continued support and for their mission to provide free mental health services. Sharon L'Herrou, President and CEO; Kelly A. Cambron, Board Member, and Chad Adcock, Outreach Specialist, with 211 Palm Beach and Treasure Coast came before the Board to request full funding, and reconsideration of their budget category. They were currently categorized as a Non -Profit Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes - Final July 13, 2022 Organization and requested to be moved to Quasi Non -Profit Organization, which was a category reserved for organizations providing critical infrastructure services. Ms. L'Herrou explained that their budget of $600,000 was very low and insufficient for the services they provide, pointing out the 211 Helpline maintained a directory of all the services in the entire region. Outreach Specialist Chad Adcock gave an explanation of the Sunshine call process, which provided daily check-in calls to senior residents. He told of one senior resident that had fallen and because of the Sunshine call process, they were able to get help for the individual. Ms. Cambron thanked the Board for their continued support and asked the Board to reconsider their request. Vice Chairman Earman mentioned an incident where his niece had a problem with her child, and placed a call to the 211 Call Center. Chairman O'Bryan encouraged Ms. L'Herrou to write a letter to staff and submit an application requesting a change to their classification. A discussion ensued between the Board in regard to the County's cap of 8.8% funding cap for the Non -Profit Organizations. It was the consensus of the Board not to approve funding beyond the 8.8%. Cynthia Ryan, Executive Director of the Veterans Council, stated on behalf of all the Veterans of Indian River County she wanted to thank the Board for their consideration and support of their transportation program. She explained that the program provided free transportation for the veterans and their caretakers for medical appointments locally and to the VA hospital in West Palm Beach. She continued, in addition to direct aid programs this was a critical lifeline for the veterans. Lindsey Sumpter, Development Coordinator, United Against Poverty, spoke on the organization's new initiative called the Build Up Program, an expansion of their Success Training Employment Program (STEP). She stated the program was to help prepare individuals from various backgrounds to enter the workforce. Chairman O'Bryan thanked her for the endless number of programs that help individuals in our community. 22-0553 Attachments: Non -Profit Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes - Final July 13, 2022 QUASI NON-PROFIT ORGANIZATIONS 001-110 COMMUNITY TRANSPORTATION COORDINATOR (SRA) 001-110 CTC -SRA -SENIOR SERVICES 001-110 GIFFORD YOUTH ACHIEVEMENT CENTER, INC. 001-110 PROGRESSIVE CIVIC LEAGUE OF GIFFORD 001-110 HUMANE SOCIETY OF VERO BEACH, FL 001-110 TREASURE COAST HOMELESS SERVICES COUNCIL, INC. Management and Budget Director Kristin Daniels gave an overview of the proposed recommendations for the Quasi Non -Profit Organizations. Commissioner Adams received clarification from Budget Director Daniels that the Humane Society's budget was based upon the current contract. In addition, she questioned how the Non -Profit agencies such as the Progressive Civic League of Gifford and the Gifford Youth Athletic Center were funded. Budget Director Daniels stated the Quasi Non -Profit agencies provided services that the County was mandated to provide by law, legislation or the Comprehensive Plan. She continued, if these agencies did not provide such services, the County would need to provide the services. The Chairman opened the floor for public comments. Karen Deigl, CEO Senior Resource Center, thanked the Board and staff for their continued support. 22-0554 Attachments: Quasi Non -Profit DORI SLOSBERG DRIVER EDUCATION SAFETY ACT 137-110 INDIAN RIVER COUNTY SCHOOL DISTRICT Management and Budget Director Kristin Daniels stated the proposed budget for the Dori Slosberg Driver Education Safety Act was $49,000, and pointed out there was only one request from the school district for expenses. 22-0555 Indian River County Florida Page 14 Board of County Commissioners Meeting Minutes - Final July 13, 2022 Vice Chairman Earman read into the record each proposed assessment rate Indian River County Florida Page 15 Attachments: Dori Slosberg Driver Education Safety Act STREETLIGHTING DISTRICTS 179 OCEANSIDE 180 OSLO PARK 181 GIFFORD 182 LAURELWOOD 183 ROCKRIDGE 184 VERO HIGHLANDS 186 PORPOISE POINT 188 LAUREL COURT 189 TIERRA LINDA 190 VERO SHORES 191 IXORA PARK 192 ROYAL POINCIANA 193 ROSELAND ROAD 194 WHISPERING PINES 195 MOORINGS 196 WALKER'S GLEN 197 GLENDALE LAKES 198 FLORALTON BEACH 199 WEST WABASSO Management and Budget Director Kristin Daniels announced the increases to the Street Lighting Districts due to Florida Power and Light's (FPL) estimated rate increase of 15%. Vice Chairman Earman read into the record each proposed assessment rate Indian River County Florida Page 15 Board of County Commissioners Meeting Minutes - Final per parcel/acre for the Street Lighting Districts. July 13, 2022 The Chairman opened the floor for public comments; there were none. 22-0556 Attachments: Street Lighting Districts OTHER M.S.B.U. 171 EAST GIFFORD STORMWATER M.S.B.U. 185 VERO LAKE ESTATES M.S.B.U. Management and Budget Director Kristen Daniels announced the proposed assessment rates per parcel acre for the Vero Lake Estates and East Gifford Stormwater Municipal Services Benefit Unit (MSBU). Chairman O'Bryan provided an update on the approved assessment program for the Oslo Park road paving, and establishing an assessment district. He mentioned there was a discussion held between County Attorney Dylan Reingold, Property Appraiser Wesley S. Davis, and Tax Collector Carole Jean Jordan, to determine their preference as whether to hold off and not create the Assessment District until Public Works Director Richard Szpyrka had the cost estimate of the assessment, and at that time the Assessment District would be created. The Chairman opened the floor for public discussion; there were none. 22-0557 Attachments: Other MSBU ENTERPRISE FUNDS 418-221 GOLF COURSE MAINTENANCE 418-236 CLUBHOUSE 441-233 BUILDING DEPARTMENT 471-218 UTILITIES — WASTEWATER TREATMENT 471-219 UTILITIES — WATER PRODUCTION 471-235 UTILITIES — GENERAL & ENGINEERING Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final July 13, 2022 471-257 UTILITIES — SLUDGE OPERATIONS 471-265 UTILITIES — CUSTOMER SERVICE 471-268 UTILITIES — WASTEWATER COLLECTION 471-269 UTILITIES — WATER DISTRIBUTION 471-282 UTILITIES — OSPREY MARSH 471-292 UTILITIES — SPOONBILL MARSH 472-235 UTILITY IMPACT FEES Management and Budget Director Kristen Daniels reviewed the Enterprise Funds. She reviewed the increase to the Sandridge Golf Club proposed budget, stating the County was setting aside funds for the construction of the new clubhouse. Budget Director Daniels mentioned there was approximately $5.5 million dollars for the new facility in the Capital Improvement Element (CIE). Budget Director Daniels referred to the Building Department's proposed budget. She explained the County has been struggling to fill the Building Inspector positions and has budgeted $100,000 for contracted building inspectors. She noted the Building Department was wrapping up a microfilm digitization project, at an additional cost of $88,000 in the upcoming fiscal year. Budget Director Daniels reviewed the Utilities Department recommended budget. She indicated an annual Consumer Price Index (CPI) adjustment to the Utility rates would be proposed this fiscal year. She explained although the CPI was higher, the County was capped at a 3% increase that Staff could implement, which would bring the Utilities Department an extra million dollars next fiscal year. She continued that inflation and supply chain issues have impacted the Utilities Department. Budget Director Daniels announced as of October 1, 2022, the Utilities Department would be debt free. Vice Chairman Earman congratulated Budget Director Daniels stating it was quite an accomplishment for the Utilities Department to be debt free. Commissioner Adams stressed the importance of appropriately funding the Utilities Department infrastructure, stating there were additional State requirements through the Department of Environmental Protection (DEP) and Indian River County Florida Page 17 Board of County Commissioners Meeting Minutes - Final July 13, 2022 other agencies that would impact what Utilities can or cannot do, and that would require the County to seek different solutions. She continued, the septic to sewer conversions were getting more expensive, the grants and cost -share received to offset some of the projects were more constrained, and funding received from St. Johns Water Management District would require mandatory hook up to the sewer. Commissioner Adams expressed how vitally important it was to find different options of funding the Utilities Department for the future. Commissioner Moss received clarification from Budget Director Daniels that the decrease of $350,000 for the Spoonbill Marsh project was for a one-time purchase of equipment. Vice Chairman Earman and County Administrator Jason Brown both agreed as the County continued to grow, expenses would increase over the next few years and there would be a need to have a good plan; they agreed whole-heartedly to make investments in the Utilities Department. The Chairman opened the floor for public comments. Director of Utilities Sean Lieske thanked Administrator Brown and Budget Director Daniels for their efforts compiling the budget even though there was a decrease in the Utilities Department budget. Utilities Finance Manager Cindy Corrente thanked her team of managers, and Customer Service Manager Lisa Patton. She thanked the Commissioners for their support. Assistant County Administrator Mike Zito stated the golf course was in better condition than it had ever been and explained the budget increase was due to greens maintenance and would come in the form of an addendum, sometime in August. 22-0558 Attachments: Enterprise Funds INTERNAL SERVICE FUNDS 501 FLEET MANAGEMENT 502 RISK MANAGEMENT (SELF INSURANCE) 504 EMPLOYEE HEALTH INSURANCE Indian River County Florida Page 18 Board of County Commissioners Meeting Minutes - Final July 13, 2022 505-103 IT - GEOGRAPHIC INFORMATION SYSTEMS 505-241 IT - INFORMATION SYSTEMS & TELECOMMUNICATIONS Management and Budget Director Kristin Daniels gave an overview of the Internal Service Funds. Information Technology Director Dan Russell, thanked the Board and staff for their continued support, for modernizing the County's infrastructure and for the increase in cyber resiliency. Commissioner Moss thanked Director Russell for taking the Gifford Youth Achievement Center to outer space, and said the Earth Link presentation was absolutely amazing. Chairman O'Bryan opened the floor for public comments; there were none. The Chairman called for a recess at 12:22 p.m., and noted the Budget Workshop would reconvene at 1:30 p.m. with the Solid Waste Disposal District. 22-0559 Attachments: Internal Services 1:30 P.M. (PUBLIC HEARING) SOLID WASTE DISPOSAL DISTRICT (S.W.D.D.) PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD. The Board of County Commissioners reconvened as the Board of Commissioners of the Solid Waste Disposal District (SWDD). The minutes will be approved at an upcoming Solid Waste Disposal District Meeting. 411-217 SANITARY LANDFILL 411-255 RECYCLING 22-0560 Attachments: SWDD County Administrator Jason Brown announced the Solid Waste Disposal District (SWDD) proposed budget, had an increase of $2,684,281 from the current year budget. There was an increase for the assessment on the residential Equivalent Residential Unit (ERU) of 8.8% and commercial Waste Indian River County Florida Page 19 Board of County Commissioners Meeting Minutes - Final July 13, 2022 Generation Unit (WGU) of 15.8%. The proposed single family ERU charge is $147.49 per year, an increase of $11.87, the commercial WGU charge is $55.19 per year, an increase of $7.55. Administrator Brown indicated the SWDD was facing an estimated $336,000 increased costs in contracts because of the Consumer Pricing Index (CPI) inflator capped at 3%. He mentioned staff was currently working on a rate study and would be bringing it back to the Board before the next fiscal year as well as the recycling projects. The Chairman opened the public hearing for comments; there were none. The Chairman closed the public hearing. The Board of Commissioners of the Solid Waste Disposal District adjourned the meeting and reconvened as the Board of County Commissioners of the Budget Workshop meeting, continuing with Miscellaneous Funds Budget. MISCELLANEOUS FUNDS 102 TRAFFIC IMPROVEMENT FEES 103 ADDITIONAL IMPACT FEES 104 TRAFFIC IMPACT FEES 2020 108 RENTAL ASSISTANCE 109 SECONDARY ROAD CONSTRUCTION 117 TREE ORDINANCE FINES 119 TOURIST DEVELOPMENT FUND 120 911 SURCHARGE 121 DRUG ABUSE FUND 123 IRCLHAP/SHIP 124 METRO PLAN ORGANIZATION 127 NATIVE UPLANDS ACQUISITION 128 BEACH RESTORATION Indian River County Florida Page 20 Board of County Commissioners Meeting Minutes - Final July 13, 2022 129 NEIGHBORHOOD STABILIZATION PLAN 130 NEIGHBORHOOD STABILIZATION 3 PLAN 133 FLORIDA BOATING IMPROVEMENT PROGRAM 135 DISABLED ACCESS PROGRAMS 136 INTERGOVERNMENTAL GRANTS 138 ARP — AMERICAN RESCUE PLAN 139 CARES ACT & COVID-19 RESPONSE 140 COURT FACILITY SURCHARGE FUND 141 ADDITIONAL COURT COSTS 142 COURT TECHNOLOGY FUND 145 LAND ACQUISITION SERIES 2006 Management and Budget Director Kristin Daniels gave an overview of the Miscellaneous Funds proposed budget, discussing the increases and decreases for each fund. Vice Chairman Earman received clarification from County Administrator Jason Brown and Budget Director Daniels, the revenue of the Optional Sales tact was $22 million and the 911 surcharge revenue budgeted was $1.2 million. Chairman O'Bryan opened the floor for public comments; there were none. 22-0561 Attachments: Misc Funds DEBT SERVICE/CAPITAL PROJECTS 204 DODGER BONDS 308 JACKIE ROBINSON TRAINING COMPLEX (flea CAPITAL RESERVE FUND) 315 OPTIONAL ONE -CENT SALES TAX Indian River County Florida Page 21 Board of County Commissioners Meeting Minutes - Final July 13, 2022 Management and Budget Director Kristin Daniels gave an overview of the Other Debt /Capital Projects proposed budget, noting the Dodgertown Capital Reserve bonds will mature in the year 2031. She mentioned the County gave Major League Baseball (MLB) the money to fund the press box, concessions, and the restrooms. Chairman O'Bryan opened the floor for public comments; there were none. 22-0562 Attachments: Debt Service -Capital Projects AGGREGATE MILLAGE AGGREGATE MILLAGE RATE IS 6.1286 RECAP -TOTAL PROPOSED BUDGET AND PROPOSED MILLAGE RATES Management and Budget Director Kristin Daniels announced the proposed Aggregate Millage rate for FY 2021/2022 was 6.1226, the proposed rate for FY 2022/2023 is 6.1286, a rolled back rate of 5.5195, a rolled back difference of 0.60912. She indicated the aggregate millage rate was not a millage rate that anyone pays, just an average used for illustrative purposes to compare the year-to-year overall millage rate. Chairman O'Bryan opened the floor for public comments; there were none. 22-0563 Attachments: Recap JASON E. BROWN, COUNTY ADMINSTRATOR County Administrator Jason Brown gave a recap of the Proposed Overall Budget for FY 2022/2023. Overall Budget Total Proposed budget for 2022/2023 is $451,964,531, a decrease of $90,319,319. General Fund Proposed millage is 3.5475, 11.03% above rolled back. The proposed budget is $118,399,287, a decrease of $2,286,505. Administrator Brown indicated the Court Administration had requested a budget increase of 74%. He mentioned an Interlocal Agreement to share the Indian River County Florida Page 22 Board of County Commissioners Meeting Minutes - Final July 13, 2022 costs with Okeechobee, Martin and St. Lucie counties, and whoever had the lowest funding level, would set the amount of what the budget should be. Due to lack of clarity, County staffed agreed to leave the amount that is in the current proposed budget. He added if the other counties provide the full funding, staff would bring back a proposal to amend the budget, and it would be funded out of the General Fund. Municipal Service Taxing Unit Proposed millage is 1. 1506, 11.10% above rolled back. The proposed budget is $44,259,621, an increase of $4,458,739. Transportation Fund The proposed budget is $21,522,509, an increase of $2,170,944. Emergency Services District Proposed millage is 2.3531, 10.90% above rolled back. The proposed budget is $52,044,363, an increase of $1,538,227. A motion was made by Commissioner Adams, seconded by Commissioner Flescher, to approve the proposed General Fund Millage rate of 3.5475, for Fiscal Year 2022/2023. The motion carried by the following vote: Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner Flescher, and Commissioner Moss A motion was made by Commissioner Adams, seconded by Commissioner Flescher, to approve the proposed Municipal Service Taxing Unit (MSTU) Millage rate of 1.1506, for the Fiscal Year 2022/2023. The motion carried by the following vote: Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner Flescher, and Commissioner Moss A motion was made by Commissioner Adams, seconded by Commissioner Flescher, to approve the proposed Transportation Fund of $21,522,509, for Fiscal Year 2022/2023. The motion carried by the following vote: Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner Flescher, and Commissioner Moss A motion was made by Commissioner Adams, seconded by Commissioner Flescher, to approve the Emergency Services District proposed Millage rate of 2.3531, for the Fiscal Year 2022/2023. The motion carried by the following vote: Indian River County Florida Page 23 Board of County Commissioners Meeting Minutes - Final July 13, 2022 Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner Flescher. and Commissioner Moss A motion was made by Commissioner Adams, seconded by Commissioner Flescher, to approve the Total Proposed Budget of $451,964,531 for Fiscal Year 2022/2023. The motion carried by the following vote: Aye: 5- Chairman O'Bryan, Vice Chairman Earman, Commissioner Adams, Commissioner Flescher, and Commissioner Moss Chairman O'Bryan announced there would be a Preliminary Budget Hearing on Wednesday, September 14, 2022 at 5:01 p.m., and the Final Budget Hearing would be held on Wednesday, September 21, 2022 at 5:01 p.m. in the Commission Chambers. There being no further business, the Chairman adjourned the meeting at 2:02 p.m. Indian River County Florida Page 24 Board of County Commissioners Budget Workshop Meeting Minutes - Final July 13, 2022 Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller By: ! a4 Deputy Clerk Budget Workshop/JR/2022 Minutes Peter O'Bryan, Chairman Approved: NOV 0 12022 Indian River County Florida Page 25