HomeMy WebLinkAbout2022-067CCIndian River County Grant Contract
This Grant Contract ("Contract') entered into effective this 1st day of October 2022 by and between
Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL,
32960 and the
211 Palm Beach Treasure Coast, Inc.
P.O. Box 3588
Lantana, FL 33465-3588 COCT2
For: 211 Help Line
Background Recitals:
A. The County has determined that it is in the public interest to fund the 211 Palm Beach
Treasure Coast, Inc.
B. The Recipient, by submitting a proposal to the County, has applied for a grant of money
$11,810 for the Grant Period 10/1/2022 — 9/30/2023 on the terms and conditions set forth
herein.
C. The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as
such term is hereinafter defined) on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and
other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged,
the parties agree as follows:
Background Recitals: The background recitals are true and correct and form a
material part of this Contract.
2. Purpose of Grant: The Grant shall be used only for the purposes set forth in the
complete proposal submitted by the Recipient attached hereto as Exhibit "A" and
incorporated herein by this reference (such purposes hereinafter referenced as "Grant
Purposes").
3. Term: The Recipient acknowledges and agrees that the Grant is limited to the fiscal
year 2022/2023 ("Grant Period"). The Grant Period commences on October 1, 2022
and ends on September 30, 2023.
4. Grant Funds and Payment: The approved Grant for the Grant Period is 10/1/2022 —
9/30/2023 for $11,810. The County agrees to reimburse the Recipient from such
Grant funds for actual documented costs incurred for Grant Purposes provided in
accordance with this Contract. Reimbursement requests may be made no more
frequently than monthly. Each reimbursement request shall contain the information, at
a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by
this reference. All reimbursement requests are subject to audit by the County. In
addition, the County may require additional documentation of expenditures, as it
deems appropriate.
5. Additional Obligations of Recipient
5.1 Records: The Recipient shall maintain adequate internal controls in order to
safeguard the Grant. In addition, the Recipient shall maintain adequate records fully
to document the use of the Grant funds for at least three (3) years after the expiration
of the Grant Period. The County shall have access to all books, records, and
documents as required in this Section for the purpose of inspection or audit during
normal business hours at the County's expense, upon five (5) days prior written
notice.
5.2 Compliance with Laws: The Recipient shall comply at all times with all applicable
federal, state, and local laws, rules, and regulations.
5.3 Audit Requirements: If Recipient receives $100,000 or more in the aggregate
from all Indian River County government funding sources, the Recipient is required to
have an audit completed by an independent certified public accountant at the end of
the Recipient's fiscal year. Within 180 days of the end of the Recipient's fiscal year,
the Recipient shall submit the audit to the Indian River County Office of Management
and Budget. The fiscal year will be as reported on the application for funding, and the
Recipient agrees to notify the County prior to any change in the fiscal period of
Recipient. The Recipient acknowledges that the County may deny funding to any
Recipient if an audit required by this Contract for a prior fiscal year is past due and has
not been submitted by May 1.
5.3.1 The Recipient further acknowledges that, promptly upon receipt of a qualified
opinion from their independent auditor, such qualified opinion shall immediately be
provided to the Indian River County Office of Management and Budget. The qualified
opinion shall thereupon be reported to the Board of County Commissioners and
funding under this Contract will cease immediately. The foregoing termination right is
in addition to any other right of the County to terminate this Contract.
5.3.2 The Indian River County Office of Management and Budget reserves the right
at any time to send a letter to the Recipient requesting clarification if there are any
questions regarding a part of the financial statements, audit comments, or notes.
5.4 Insurance Requirements: Recipient shall, no later than October 1, 2022, provide
to the Indian River County Risk Management Division a certificate or certificates
issued by an insurer or insurers authorized to conduct business in Florida that is rated
not less than category A-: VII by A.M. Best, subject to approval by Indian River
County's risk manager, of the following types and amounts of insurance:
(i) Commercial General Liability Insurance in an amount not less than
$1,000,000 combined single limit for bodily injury and property damage,
including coverage for premises/operations, products/completed operations,
contractual liability, and independent contractors;
(ii) Business Auto Liability Insurance in an amount not less than $1,000,000
per occurrence combined single limit for bodily injury and property damage,
including coverage for owned autos and other vehicles, hired autos and other
vehicles, non -owned autos and other vehicles; and
(iii) Workers' Compensation and Employer's Liability (current Florida statutory
limit)
(iv) In the event that children are supervised, Sexual Molestation Liability
Insurance in an amount not less than $1,000,000 each occurrence/claim.
5.5 Insurance Administration: The insurance certificates, evidencing all required
insurance coverages shall be fully acceptable to County in both form and content,
and shall provide and specify that the related insurance coverage shall not be
cancelled without at least thirty (30) calendar days prior written notice having been
given to the County. In addition, the County may request such other proofs and
assurances as it may reasonably require that the insurance is and at all times
remains in full force and effect. Recipient agrees that it is the Recipient's sole
responsibility to coordinate activities among itself, the County, and the Recipient's
insurer(s) so that the insurance certificates are acceptable to and accepted by
County within the time limits set forth in this Contract. The County shall be listed as
an additional insured on all insurance coverage required by this Contract, except
Workers' Compensation insurance. The Recipient shall, upon ten (10) days' prior
written request from the County, deliver copies to the County, or make copies
available for the County's inspection at Recipient's place of business, of any and all
insurance policies that are required in this Contract. If the Recipient fails to deliver or
make copies of the policies available to the County; fails to obtain replacement
insurance or have previous insurance policies reinstated or renewed upon
termination or cancellation of existing required coverages; or fails in any other regard
to obtain coverages sufficient to meet the terms and conditions of this Contract, then
the County may, at its sole option, terminate this Contract.
5.6 Indemnification: The Recipient shall indemnify and save harmless the County, its
agents, officials, and employees from and against any and all claims, liabilities,
losses, damage, or causes of action which may arise from any misconduct, negligent
act, or omissions of the Recipient, its agents, officers, or employees in connection
with the performance of this Contract.
5.7 Public Records: The Recipient agrees to comply with the provisions of Chapter
119, Florida Statutes (Public Records Law). Specifically, the Recipient shall:
(1) Keep and maintain public records that ordinarily and necessarily would be
required by the County in order to perform the service.
(2) Provide the public with access to public records on the same terms and conditions
that the County would provide the records and at a cost that does not exceed the
cost provided in chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(4) Meet all requirements for retaining public records and transfer, at no cost, to the
County all public records in possession of the Recipient upon termination of the
Agreement and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the County in a format that is compatible with the
information technology systems of the County.
Failure of the Recipient to comply with these requirements shall be a material breach
of this Agreement.
IF THE CONTRACTOR HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
(772)226-1424
PUBLICRECORDS(-IRCGOV.COM
Indian River County of the County Attorney
1801 27th Street
Vero Beach, FL 32960
6. Termination: This Contract may be terminated by either party, without cause, upon
thirty (30) days prior written notice to the other party. In addition, the County may
terminate this Contract for convenience upon ten (10) days prior written notice to the
Recipient if the County determines that such termination is in the public interest.
7. Availability of Funds: The obligations of the County under this Contract are subject
to the availability of funds lawfully appropriated for its purpose by the Board of
County Commissioners of Indian River County.
8. Standard Terms: This Contract is subject to the standard terms attached hereto as
Exhibit C and incorporated herein in its entirety by this reference.
9. Sovereign Immunity: Nothing herein shall constitute a waiver of the County's
sovereign immunity.
IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date
first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
Approved:
Jason Bro\
Approved as to form and legal sufficie
Dye Reingold, County Attorney
RECIPIENT: By: Agency Name: I I PAM 13`'
EXHIBIT A
INDIAN RIVER COUNTY NONPROFIT / QUASI AGENCY REQUEST FOR FUNDING
A. Program Cover Page
Agency: 211 Palm Beach Treasure Coast Telephone: 5613832170
Contact Person: Alix Allison Fax: 561-547-8639
Title: Grants and Compliance Manager E -Mail: alix.allisoncD211pbtc.or
Address: P.O. Box 3588
Website Address: www.211treasurecoast.org
Program Title: 211 HelpLine
I Agree - By checking the " I Agree" box and entering your name below, you certify that information contained
in this application accurately reflects the activities of this agency and that the expenditures or portions thereof for
which County funds are being requested are not reimbursed by any other source.
Name: FL Title: Grants and Compliance Manager
tenet description of the Program for wnicn tunaing is requestea:
The 211 Helpline is the only existing 24/7, completely free and confidential community helpline and crisis hotline that serves the
residents of Indian River County by providing information, resources, and emotional support, including crisis intervention and suicide
prevention services. It can be overwhelming for individuals to navigate the complex network of health and human services programs
and to know where they can turn for help, especially when they are experiencing a crisis. By reaching out to 211, these individuals
can instantly be connected to one of our highly trained Resource Center Specialists, who are able to use their active listening skills to
identify the individual's immediate needs and link them to appropriate sources of assistance. For those who are in extreme distress,
even to the point of suicidal ideation, 211 offers support in the form of a non -judgmental, listening ear from someone who cares to
help de-escalate their current crisis situation. During times of disaster, like the COVID-19 pandemic, the 211 Helpline acts as a
central hub of all disaster -related information and resources to keep members of our community safe and informed. All of these
services are available to any resident of Indian River County, regardless of their age, race, ethnicity, gender, sexuality, religion,
socioeconomic status, etc. Additionally, these crucial services are easily accessible over multiple platforms including via phone, text,
email, chat, and independent searches through our online database of resources. Any time of the day or night, the 211 Helpline is
here to support the residents of Indian River County through every crisis that they are facing, often being a caring voice that can
save lives.
mepor[
Amount requested from Indian River County for 2022/2023: $18,500.00
Total Proposed Program budget for 2022/2023: $676,631.00
Percent of total Program budget: 2.73%
Current Funding (2021/2022) $10,855.00
Dollar increase / (decrease) in request: $7,645.00
Percent increase / decrease in request: 70.43%
T request increasea 5-/o or more Dneny expiam wny:
211 is the National Suicide Prevention Lifeline's (Lifeline), only certified crisis center for this region, and as such, we respond to all
calls to the Lifeline originating from our area. The planned July 2022 rollout of Lifeline's shorter 988 dialing code will continue to route
all calls originating from our region to us. Along with the easy to remember number, news of 988 is predicted to bring sharp increases
in the number of people reaching out for help. Suicide rates nationally and locally have been on the rise for many years, and the
pandemic has only exacerbated this crisis, with so many people feeling hopeless and alone. 211 is the only center equipped to meet
this need in our community, as a prerequisite to answering Lifeline calls is to be accredited by the American Association of Suicidology
(AAS). However, it is critical that our agency is equipped with the necessary level of staffing and technological infrastructure prior to
988 implementation. The goal is to increase our staffing and infrastructure capacity to be able to meet the increased demand for
services so that we can ensure that every member of our community experiencing a crisis can get the help they need. In this application,
we are requesting a larger portion ($7,645 more) of the salary for one Resource Center Specialist.
The Organization's Board of Directors has approved this application on (date): 05/12/2022
Name of President/Chair of the Board:
Name of Exec. Director/CEO:
EXHIBIT A
Ty Barnes
Sharon L'Herrou
EXHIBIT B
From policy adopted by IRC Board Of County Commissioners on August 16, 2022
D. Nonprofit Agency Responsibilities After Award of Funding
Indian River County provides funding to all nonprofit agencies on a reimbursement basis
only.
All reimbursable expenses must be documented by an invoice and/or a copy of the canceled
check. Any expense not documented properly to the satisfaction of the Office of Management &
Budget and/or the County Administrator may not be reimbursed.
If an agency repeatedly fails to provide adequate documentation, this may be reported to the
Board of Commissioners. In the event an agency provides inadequate documentation on a
consistent basis, funding may be discontinued immediately. Additionally, this may adversely
affect future funding requests.
Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For
example, no expenditures prior to October 15' may be reimbursed with funds from the following
year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not
carried over to the next year unless expressly authorized by the Board of Commissioners.
All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely
basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies
advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early
to mid October, since the Finance Department does not process checks for the prior fiscal year
beyond that point.
Each reimbursement request must include a summary of expenses by type. These summaries
should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River
County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then
the method for this portion should be disclosed on the summary. The Office of Management &
Budget has summary forms available.
Indian River County will not reimburse certain types of expenditures. These expenditure types are
listed below.
a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement,
hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel
(within Indian River County) is allowable.
b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation
pay policies, these must be provided from other sources.
c. Any expenses not associated with the provision of the program for which the County has awarded
funding.
d. Any expense not outlined in the agency's funding application.
The County reserves the right to decline reimbursement for any expense as deemed necessary."
EXHIBIT B