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HomeMy WebLinkAbout1975-019U RESOLUTION NO. 75-19 WHEREAS, The Board of: County Commissioners of Indian River County, Florida, in an effort to promote the most economical, efficient, and effective system of government to the citizens of Indian River County deems it necessary and expedient to form a Government StudV Committee for the purpose of examining our present County Government and all Possible alternatives and, through research and Public input, to determine various methods and/or changes which may be required in order to improve the administration and operation of local government; and WHEREAS,'such Committee should be comprised of members who will represent a cross section of the County thereby affording equitable representation for the interests of all citizens, and in addition thereto, such Committee should have a Chairman well versed in admistrative pro- cedure and general leadership matters so that the said Committee can function to its fullest capacity; and WHEREAS, it will be necessary to provide such Committee with office space, as well as administrative, secretarial, and, potentially, legal services, if the Committee is to carry out the purposes of its creation, and to create a budget therefor; and WHEREAS, it appears feasible to establish a date for the completion of the study to be performed by such Committee; and WHEREAS, to enable the said Committee to function in a regulated, harmonious, and expeditious manner it appears suitable to establish rules of procedure to be used by the said Committee; and WHEREAS, the Board deems it vital that public hearings be authorized in connection with the work of said Committee, so that it will have the benefit of public opinion; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that: • The Government Study Committee of Indian River County, is hereby established: Further, said Committee is to be comprised of nine (9) acting members representing a cross section of the County in- cluding the Chairman, all of whom shall be appointed by the Board of County Commissioners. Further, that the Board shall provide adequate office space in which the Committee may function, and such administrative and secretarial assistance as may from time to time be required, and in addition thereto, upon request by the Committee, the Board shall make available to the Committee such special, approved legal assistance as the nature of the request seems to dictate, and will further establish a budget for such space and services; Further, that the duration of the term of said Committee shall be six (6) months following the first meeting, which meeting shall convene within 30 days from April 23, 1975, plus any extensions granted by the Indian River County Commission. Further, that the Board shall provide the said Committee with rules of procedure to be followed in conjunction with the said function, which rules of procedure may be changed from time to time by the Board as it may deem necessary and proper; Further, the Board hereby authorizes and directs the Committee to hold public hearings at such time and in such places as may be approved by the Board, such hearings being deemed to be essential to the total research study. Further, the County Commission requests cooperation of all elected and appointed officials in order to best accomplish the goals and objectives of the Committee. This Resolution being adopted at regular meeting of C. 40 the said Board of County Commissioners of. Indian River County, sitting this 9th day of April , 1975. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By �_ A ma Lee Loy, as air n of the Board Ch .ATTES9:::i. "� ,, . �-, tap arr s, Clerk 40 RULES OF PROCEDURE GOVERNMENT STUDY COMMITTEE ® W Section 1. ORGANIZATION. 1.1 The Committee shall consist of nine (9) members appointed by the County Commission. 1.2 The Government Study Committee shall have a Chairman as one of its members appointed by the County Commission and a Vice Chairman recommended by the Chairman and appointed by the Commission. 1.3 The officers and committee shall serve for a term of six (6) months following their first meeting, which meeting shall convene within 30 days from April 23, 1.975, plus any extensions granted by the Indian River County Commission. 1.4 Vacancies in the Committee shall be filled by County Commission appointment for the balance of the term. 1.5 The Chairman shall preside at all meetinggs, appoint committees and meet with the County Commission to discuss procedures and policy. The Vice Chairman, in the absence of the Chair- man, shall preside at meetings and perform the duties of the Chairman. Section 2. MEETINGS AND PUBLIC HEARINGS. 2.1 Regular monthly meetings shall be called by the Chairman at least monthly, with notice of said meetings posted with the County Administrator's office at least five (5) days prior to the meeting. The time and place for regular meetings shall be established by the Chairman. 2.2 Special meetings may be called by the Chairman. Notice may be by mail or telephone. 2.3 Five (5) members shall constitute a quorum for a regular or special meeting to transact regular business. Any action taken shall require a majority vote of the members present. 2.4 The order of business at regular meetings shall be as follows: (a) Call to order. (b) Approval of minutes. (c) Business of the Committee. (d) Adjournment. 2.5 There shall be a recording secretary appointed by the County Commission, upon recommendation of the Committee Chairman, who shall take minutes and prepare minutes of actions and discussions that take place at each meeting. M 1• ® 2.G The Chairman shall call at least two (2) public hearings during the life of this Committee. 2.7 Action taken by the Committee shall be by motion duly made and seconded. Motions shall be restated by the Chairman before a vote is taken. 2.8 When a public hearing is held, any member may move for the public hearing to be closed, when it is felt that all people have been heard, and in his opinion the purpose of the public hearing has been served. The purpose of this provision is to cut down on any lengthy, unnecessary rehashing of facts. 2.9 All members shall vote. 2.10 There shall be no representation or vote by proxy. 2.11 Parlimentary procedure at meetings shall be governed by Roberts Rules of Order Newly revised, 1970 edition, except that such rules may be waived by unanimous vote of the Committee. Section 3. COMMITTEES AND ADMINISTRATIVE PERSONNEL AND LEGAL ASSISTANCE 3.1 All sub -committees shall be appointed by the Chairman and the Chairman shall appoint the sub -committee Chairmen. 3.2 The activities of each sub -committee shall be limited to the matters assigned to it by the Chairman of the Committee. Each Chairman shall be prepared to give a report on its activities and progress when directed by the Chairman of the Committee. 3.3 The Chairman shall recommend and the County Commission approve that assistance, both legal and administrative, including appropriate budgets therefor, to effecutate the goals and purposes of the Committee.