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HomeMy WebLinkAbout2023-043WORK ORDER NUMBER 2018006-14 PHASE 2, SECTOR 3 BEACH AND DUNE RESTORATION PROJECT POST CONSTRUCTION BIOLOGICAL MONITORING SERVICES This Work Order Number 2018006-14 is entered into as of this 23rd day of February , 2023 pursuant to that certain Engineering and Biological Support Services Contract for Sector 3 Agreement for Professional Services entered into as of January, 2018 ("Agreement"), by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and Aptim Environmental and Infrastructure, Inc. ("CONSULTANT"). The COUNTY has selected the CONSULTANT to perform the professional services set forth on Exhibit 1, attached to this Work Order and made part hereof by this reference. The professional services will be performed by the CONSULTANT for the fee schedule set forth in Exhibit 1. The CONSULTANT will perform the professional services within the timeframe more particularly set forth in Exhibit 1, all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.3 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT BOARD OF COUNTY COMMISSIONERS Aptim Environmental & Infrastructure, LLC. OF INDIAN RIVER COUNTY •ww••w•rwr•• By: By: Nicole Sharp P.E. oe Ea ,Chairman; *: ? ; ac Title: Coastal Market Lead _ Attest: Jeffrey R. Smith, Clerk of CoukVd Com ller % 4/ �;•• Date: 2/14/23 '•.RIVER COON. By: Seal) Deputy Clerk Approved: By: Michael ito, Interim County Administrator Approved as to fo and su ency: By. - William K. DeBraal, Deputy County Attorney )>4k APTIM January 31, 2023 Eric Charest Natural Resources Manager Indian River County Public Works Coastal Division 1801 27th Street, Vero Beach, FL 32960 Subject: Indian River County, FL Sector 3 — 2018006 — Work Order #14 2023 Environmental Monitoring Dear Eric: Aptim Environmental & Infrastructure, Inc. 6401 Congress Avenue, Suite 140 Boca Raton, FL 33487 Tel: +1 561 391 8102 Fax: +1 561 391 9116 www.aptim.com This proposal outlines a scope of work for Aptim Environmental & Infrastructure, LLC (APTIM), to provide professional services to Indian River County (the County) in support of the Sector 3 Beach and Dune Renourishment Project. The scope of work described herein is to support the County with the following items: 1. Phase 1— Post -Construction Environmental Monitoring (R-20 to R-40) 1A. Nearshore Hardbottom Biological Monitoring 1B. Sea Turtle Monitoring 2. Phase 2 — Post -Construction Environmental Monitoring (R-40 to R-55) 2A. Nearshore Hardbottom Biological Monitoring 2B. Sea Turtle Monitoring The tasks to perform this work are listed below and described on the following pages. The schedules for hardbottom monitoring and sea turtle monitoring (e.g., Year 1 versus Year 2) for each phase are based on guidance from FDEP and FWC, respectively. A breakdown of the hours and expenses to develop the cost is attached. The scope and fee were developed following the provisions of the Professional Services Agreement between Indian River County and APTIM, dated January 9, 2018, to provide engineering and biological support services for the Sector 3 (Wabasso Beach) Beach and Dune Renourishment Project (RFQ#2018006). 1. Task 1: Phase 1— Post -Construction Environmental Monitoring 1A. Year 2 Post -Construction Nearshore Hardbottom Biological Monitoring The Sector 3 2023 nearshore hardbottom biological monitoring will be managed and conducted by APTIM, with the assistance of APTIM's approved subconsultant, Coastal Protection Engineering LLC (CPE). APTIM and CPE will meet with the County on a weekly basis to provide a status report of the monitoring. The Biological Monitoring Plan developed for the Sector 3 project during permitting requires pre- and post - construction biological monitoring adjacent to the project area to monitor for potential secondary impacts to nearshore natural hardbottom. The scope for this task is based on the FDEP-approved Biological Monitoring Plan (FDEP Permit No. 0285993 -009 -JC and Mod. No. 0285993 -011 -JN). The nearshore hardbottom monitoring for this task shall include: AAPTIM January 31, 2023 Page 2 of 6 • Hardbottom edge mapping (R-19.5 to R-40) • Monitoring permanent transects (R-20 to R-40) Task 1A: Scope of Work 1) Hardbottom Edge Mapping: APTIM shall map the position of the nearshore hardbottom edge for the Sector 3 Phase 1 project area, including 1000 feet north (updrift), from R-19.5 to R-40, for a length of approximately 3.8 miles. A buoy with a Differential Global Positioning System (DGPS) antenna linked to a topside laptop computer running HYPACK navigational software will be towed by divers to record the position of the nearshore hardbottom edge. The divers will follow the inshore contour of the most prominent hardbottom-sand interface. 2) Monitoring Permanent Transects: Thirty (38) permanent transects were established along the length of project influence, which includes 1000 feet north (updrift) and 2000 feet south (downdrift). This includes twenty-four (24) biological monitoring transects and fourteen (14) sediment -only transects. Phase 1 monitoring will be conducted from R-20 to R-40 and will include twenty-two (22) permanent transects (15 biological and 7 sediment - only). All transects were established perpendicular to the shoreline and extend from the landward hardbottom edge to a maximum distance of 50 meters seaward. APTIM will conduct the biological survey of the hardbottom using the following methods: 1) Quadrat Assessments: Up to nine (9) 0.5- M2 quadrats sampled along each transect to quantify the benthic community. 2) Sediment Measurements: Collected using line -intercept and 1-m interval sediment depth measurements. 3) Video/Photo Documentation: Collected for the length of each transect. It is anticipated that the effort to delineate the hardbottom edge and monitor the transects will take up to twelve (12) field days based on previous monitoring events. The data will be compiled and incorporated into a GIS database and in situ data will be entered into an Access database. Time to complete data entry, reduction, analyses, and report production is included in the cost estimate to address the data management and reporting requirements for those 12 days of field operations. Task 1A: Deliverable Raw data will be provided to FDEP and the County including a PDF of the scanned datasheets, excel spreadsheets with quadrat data, interval sediment depth measurements and line -intercept data, shapefiles of the hardbottom edge survey, video/photo documentation. Additionally, APTIM will provide a map of the project area and adjacent hardbottom resources with the hardbottom edge delineation and monitoring transects overlaid onto the most recent aerial photography (in digital format). A post -construction biological monitoring report will be generated for submittal to the County and regulatory agencies. Task 1A: Schedule The Year 2 Post -Construction monitoring event will take place during summer 2023. Raw data from field A^ I January 31, 2023 �J Page 3 of 6 operations will be submitted to the County and FDEP within 45 days and the monitoring report will be submitted within 90 days of completion of the survey. Task 1A: Cost The lump sum cost for this task is $109,990.97. 1B. Year 3 Post -Construction Sea Turtle Monitoring The Sector 3 2023 sea turtle monitoring will be managed and coordinated by APTIM, and conducted by APTIM's approved subconsultant, Ecological Associates, Inc. (EAI). EAI will join APTIM and CPE to meet with the County on a weekly basis to provide a status report of the monitoring. Task 16: Scope of Work APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative coordination to the County. The 2023 sea turtle monitoring effort along the approximate 3.7 mile shoreline (R-20 to R-40) within the Sector 3 Phase 1 Project Area addresses permit -required post -construction sea turtle monitoring. The monitoring will comply with all applicable conditions set forth in the regulatory permits and related authorizations for the project. EAI has provided the enclosed proposal and cost breakdown for sea turtle monitoring tasks, which are summarized as follows: 1. Mobilization 2. Project Management 3. Daily Sea Turtle Monitoring and Data Management 4. Nest Marking and Monitoring 5. Weekly Escarpment Surveys and Reporting 6. Reporting Task 113: Deliverable EAI will submit a nesting season summary report within 90 days of completion of all monitoring activities. Additionally, an Excel spreadsheet summarizing all nesting activity and reproductive success will be prepared and submitted electronically to JCP Compliance and FWC. Task 16: Schedule The sea turtle monitoring will commence in March 2023. Task 16: Cost The lump sum cost for this task is $119,536.04. 2. Task 2: Phase 2 — Post -Construction Environmental Monitoring 2A. Year 1 Post -Construction Nearshore Hardbottom Biological Monitoring The nearshore hardbottom monitoring for this task shall include: • Hardbottom edge mapping (R-40 to R-57) • Monitoring permanent transects (R-40 to R-56) AAPTIM Task 2A: Scope of Work 3) Hardbottom Edge Mapping: January 31, 2023 Page 4 of 6 APTIM shall map the position of the nearshore hardbottom edge for the Sector 3 Phase 2 project area, from R-40 to R-57, including 2000 feet south (downdrift) of the project area, for a length of approximately 3.2 miles. The same methods described above in Task 1A will be conducted. 4) Monitoring Permanent Transects: Phase 2 monitoring will be conducted from R-40 to R-56 and will include sixteen (16) permanent transects (9 biological and 7 sediment -only). The same methods described above in Task 1A will be conducted. It is anticipated that the effort to delineate the hardbottom edge and monitor the transects will take up to eight (8) field days based on previous monitoring events. The data will be compiled and incorporated into a GIS database and in situ data will be entered into an Access database. Time to complete data entry, reduction, analyses, and report production is included in the cost estimate to address the data management and reporting requirements for those 8 days of field operations. Task 2A: Deliverable Deliverables will be prepared as described above in Task 1A and will be submitted concurrently with Task 2A deliverables. Task 2A: Schedule The Year 1 Post -Construction monitoring event will take place during summer 2023 concurrently with the Year 2 Post -Construction monitoring event. Raw data from field operations will be submitted to the County and FDEP within 45 days and the monitoring report will be submitted within 90 days of completion of the survey. Task 2A: Cost The lump sum cost for this task is $70,278.55. 2B. Year 2 Post -Construction Sea Turtle Monitoring The Sector 3 2023 sea turtle monitoring will be managed and coordinated by APTIM, and conducted by APTIM's approved subconsultant, Ecological Associates, Inc. (EAI). Task 26: Scope of Work APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative coordination to the County. The 2023 sea turtle monitoring effort along the approximate 2.95 mile shoreline (R-40 to R-55) within the Sector 3 Phase 2 Project Area addresses permit -required post -construction sea turtle monitoring. The monitoring will comply with all applicable conditions set forth in the regulatory permits and related authorizations for the project. EAI has provided the enclosed proposal and cost breakdown for sea turtle monitoring tasks, which are summarized as follows: 1. Mobilization 2. Project Management 3. Daily Sea Turtle Monitoring and Data Management APTIM January 31, 2023 Page 5 of 6 4. Nest Marking and Monitoring 5. Weekly Escarpment Surveys and Reporting 6. Reporting Task 213: Deliverable EAI will submit a nesting season summary report within 90 days of completion of all monitoring activities. Additionally, an Excel spreadsheet summarizing all nesting activity and reproductive success will be prepared and submitted electronically to JCP Compliance and FWC. Task 26: Schedule The sea turtle monitoring will commence in March 2023. Task 26: Cost The lump sum cost for this task is $119,536.04 Summary The total lump sum cost to perform the proposed work described herein for Sector 3 — 2018006 — Work Order #14 is $419,341.60. Exhibit 1 includes a summary of the costs and labor hours of each Task. Thank you for the opportunity to serve Indian River County. As always, please do not hesitate to call if you have any questions. Sincerely, Katy Brown Lead Marine Biologist Aptim Environmental & Infrastructure, LLC cc: Nicole S. Sharp, P.E., APTIM Thomas Pierro, P.E., D.CE, CPE Stacy Buck, CPE Debra Neese, APTIM Authorized Corporate Signature Nicole S. Sha Printed Name Coastal Restoration & Modeling Program Manager Title A P T I M January 31, 2023 Page 6 of 6 EXHIBIT 1 Indian River County, Florida Sector 3 - 2018006 - Work Order #14 2023 Nearshore Hardbottom Biological Monitoring and Sea Turtle Monitoring Summary of Cost by Task Task Number Task Name Labor Equipment Materials Mobilization Subcontractors Total Task 1A Phase 1 Nearshore Hardbottom Biological Monitoring $ 56,836.00 $21,122.25 $ 1,950.00 $ 5,357.00 $ 24,725.72 $ 109,990.97 Task 1B Phase 1 Sea Turtle Monitoring $ 1,140.00 $ 165.00 20 S 3,300,00 $ 118,396.04 $ 119,536.04 Task 2A Phase 2 Nearshore Hardbottom Biological Monitorin $ 36,036.00 $14,041.95 $ 1,350.00 $ 3,653.00 $ 15,197.60 $ 70,278.55 Task 2B Phase 2 Sea Turtle Monitoring $ 1,140.00 6 S 810.00 32 $ 118,396.04 $ 119,536.04 Totals = $ 95,152.00 $35,164.20 $ 3,300.00 $ 9,010.00 $ 276,715.40 $ 419,341.60 Indian River County, Florida Sector 3 - 2018006 - Work Order #14 2023 Nearshore Hardbottom Biological Monitoring and Sea Turtle Monitoring Sunmary of Labor Hours and Cost Labor Title Labor Bill Rate Phase 1 Nearshore HB Monitoring Task 1A Labor Cost Hours Phase 1 Sea Turtle Monitoring Task 1B Labor Cost Hours Phase 2 Nearshore HB Monitoring Task 2A Labor Cost Hours Phase 2 Sea Turtle Monitoring Task 2B Labor Cost Hours Labor Hours Totals Cost Principal En ineer/Sr Pro NYS r S250.00 1 S 250.00 1 $ 250.00 S 2 $ 500.00 Sr Coastal Engineer/pro W r $ 165.00 20 S 3,300,00 2 S 330.00 4 S 660.00 2 S 330.00 28 S 4,620.00 Senior Marine Biol ist $135.00 18 $ 2,430.00 6 S 810.00 2 $ 270.00 6 S 810.00 32 $ 4,320.00 Marine Biologist II $ 95.00 401 $ 38 095.00 273 $ 25 935.00 S 674 S 64 030.00 Senior CAD Operator $ 140.00 1 $ 140.00 1 S 140.00 S 2 S 280.00 GIS Operator $105.00 1 6 S 630.00 1 6$ 630.00 S 12 S 1,26000 Boat Captain S 80.00 1 148 $ 11,a40.00 100 $ 8,000.00 S 248 S 19 840.00 Bookkeeper S 80.00 1 $ 80.00 1 $ 80.00 S 2 $ 160.00 Clerical S 71.00 1 $ 71.00 1 S 71.00 $ 2 $ 142.00 Subcontractors - S 24 725.72 S 118.396.04 S 15,19T60 - S 118 396.04 S 276 715.38 Equipment - S 21 122.25 S 14,041 95 S S 35 164.20 Materials - - $ 1,950.00 $ 1,350.00 - $ $ 3,300.00 Mobilizafion/Other ODCs - - $ 5,357.00 S 3,653.00 S S 9,010.00 TOTAL $ 109,990.97 $ 119,536.04 $ 70,278.55 $ 119,536.04 $ 419,341.60 Ms. Nicole Sharp APTIM 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 Dear Ms. Sharp: ' SAI / ECOLOGICAL ASSOCIATES, INC. January 30, 2023 Ecological Associates, Inc. (EAI) is pleased to submit its Scope of Work and Cost Proposal for providing professional environmental services in support of Indian River County's Sector 3 Beach and Dune Nourishment Project. This proposal addresses post -construction sea turtle permit -compliance monitoring along approximately 3.7 miles of beach (Phase 1) during the 2023 nesting season, along with an appropriate reference beach, as described in the Scope of Work presented below. This monitoring will comply with all applicable conditions set forth in the regulatory permits and related authorizations issued for the project. SCOPE OF WORK This scope of work was developed based on conditions and requirements set forth in standard regulatory permits and the following documents: ➢ Florida Department of Environmental Protection (FDEP) Joint Coastal Permit (JCP) No. 0285993 -009 -JC ➢ U.S. Fish and Wildlife Service (USFWS) Revised Statewide Programmatic Biological Opinion (BO) dated March 13, 2015 Task 1: Mobilization All equipment, staff, and schedules will be prepared prior to project commencement. The Phase 1 Project Area extends approximately 3.7 miles from FDEP Range Monument R-20 to R-40. The Reference Area, approximately 3.8 miles south of the Project and outside of the influence of any fill placement activities, lies between R-60 and R-68. Pre-existing survey zone boundaries, consistent with those established by Indian River County under its Habitat Conservation Plan, will be verified and re- marked, and project -specific data sheets and a database will be created. Ecological Associates. Inc. — Scope of Work and Cost Proposal 2 Task 2: Project Management An EAI project manager will oversee all fieldwork and data management operations, participate in weekly check-in meetings with APTIM/Indian River County, and consult with APTIM on permit requirements, as necessary. A project schedule, as well as field survey schedules, will be created and maintained throughout the life of the project. All equipment and supplies necessary to successfully implement this Scope of Work are available. Task 3: Daily Sea Turtle Monitoring and Data Management (FDEP Specific Condition 15) Beginning on March 1, 2023, EAI will conduct daily morning sea turtle nesting surveys of the Project and Reference Areas. Surveys will continue through October 31, 2023, or until two (2) weeks without a crawl in the Project Area, whichever is earlier. If there is a two-week period where no crawls are documented in the Project Area, EAI will request a waiver from the USFWS and FWC to discontinue daily monitoring. If permission is granted, EAI will then perform surveys three days per week to monitor marked nests. Surveys will commence within 30 minutes of sunrise. Monitoring will be performed by EAI staff either on foot or using ATVs. All emergences (turtle crawls) apparent from the previous night will be interpreted to determine which species of turtle came ashore and whether or not it nested. Crawls will be denoted as being above or below the previous high tide line. The approximate geographic location of each crawl will be determined by GPS (sub -meter accuracy). In addition to segregating crawls into nesting and non -nesting emergences (false crawls), each false crawl will be assigned to one of the following categories denoting the stage at which the nesting attempt was abandoned: no digging, abandoned body pit, or abandoned egg cavity. Any obstacles encountered by turtles during their crawls will be documented. Disorientation Reporting. During the course of daily monitoring, any evidence of hatchling misorientation or disorientation from either marked or unmarked nests will be documented using FWC's electronic Marine Turtle Hatchling Disorientation Incident Report Form. Based on track evaluations, an estimate of the number of hatchlings disoriented will be recorded and light sources potentially responsible for the disorientation identified. Information concerning each incident will be forwarded by email to Indian River County on a weekly basis so appropriate remedial action may be taken. Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting nesting surveys is to respond to the stranding of sick, injured, and dead sea turtles within their survey area. These animals are examined, and if alive, transported to state - approved care facilities. A standard Sea Turtle Stranding and Salvage data form will be completed and submitted for each stranded animal encountered by EAI. This information will be transmitted to FWC in accordance with established guidelines. Ecological Associates, Inc. — Scope of Work and Cost Proposal 3 State and Federal Authorizations. All sea turtle monitoring and related activities will be performed under FWC Marine Turtle Permit #261 issued by FWC to EAI Director of Operations, Niki Desjardin. All persons engaged in monitoring performed by EAI for the Sector 3 Beach and Dune Nourishment Project will be listed on the permit. All data will be subject to rigorous QA/QC protocols and stored in EAI's project - specific database. Monthly summary reports will be furnished to APTIM. These reports will tabulate the dates and times of monitoring, names of monitoring personnel, numbers of sea turtle emergences by species, and numbers of nests marked and evaluated for reproductive success, as applicable. Monthly reports will be submitted to APTIM on the last day of the month following delivery of services (e.g., March report due no later than April 30), or as otherwise mutually agreed upon. Daily sea turtle monitoring will be charged at a daily rate *Monthly summary reports on sea turtle nesting and predation will also be sent to the Archie Carr National Wildlife Refuge to assist management efforts. Task 4: Nest Marking and Monitoring (FDEP Specific Condition 15) A representative sample of nests in the Project and Reference Areas will be marked for determination of nest fate and reproductive success (not to exceed 390 nests total). Nests will be marked using a series of stakes and surveyor's tape. These nests will be monitored throughout their incubation period to determine nest fate (e.g., hatched, washed out, depredated, vandalized, etc.). After an appropriate incubation period, and in accordance with the FWC Handbook, nests will be excavated to determine reproductive success. Two measures of reproductive success will be calculated: hatching success (the percentage of eggs in the nest that hatch) and emerging success (the percentage of eggs in the nest that produce hatchlings which successfully escape from the nest). Task 5: Post -Construction Escarpment Surveys (FDEP Specific Condition 18) Beginning on March 1, 2023, scarp surveys will be conducted on a weekly basis within the Sector 3 Project Area through October 31, 2023. In accordance with FWC protocol, scarps are functionally defined as an abrupt change in beach slope (greater than 45°) at least 18 inches in height that persists for a distance of 100 feet or more. The location of both the northern and southern terminus of each scarp will be recorded by GPS and average scarp height assigned to one of three categories (0 to 2 feet, 2 to 4 feet, and 4 feet or higher). Additionally, the maximum height of each scarp will be measured. The location (relative to R -monuments), approximate length, height category, maximum height, and percentage of beach scarped will be presented in tabular and/or graphic format for reporting purposes. EAI will notify APTIM of any persistent scarps within the Project Area that may interfere with sea turtle nesting. APTIM shall be responsible for notifying FWC of the presence of those scarps and for coordinating any remediation measures, if required. Scarp monitoring will be charged at a weekly rate. Any services Ecological Associates, Inc. — Scope of Work and Cost Proposal 4 required of EAI during scarp consultation and leveling will be charged separately on a time and materials basis. Tasks 6a -6b: Reporting (FDEP Specific Condition 19) 1. Nesting Season Summary: A report summarizing methods, numbers of sea turtle emergences by species, nest fates of all marked nests, and reproductive success of evaluated nests, and an assessment of project performance on sea turtle nesting and reproductive success, including interpretive analyses and graphic representations, will be prepared and submitted to APTIM within 90 days of the completion of all monitoring activities. 2. Summary Spreadsheet of Sea Turtle Nesting Activity: At the end of the 2023 nesting season, a permit -required Excel spreadsheet summarizing all nesting activity and reproductive success within the Project and Reference Areas will be prepared and submitted electronically to APTIM/Indian River County, JCP Compliance, and FWC. EAI will submit its monthly billings for the services described above to APTIM in accordance with the fees and schedules set forth in Attachment A. No deposit or advance mobilization fees are required. Ecological Associates, Inc. appreciates the opportunity APTIM. Should you have any questions regarding the associated costs, I can be reached at (772) 334-3729. Sincerely, A Aftt MW� Grace Botson Project Manager c: Niki Desjardin/Director of Operations to be of continued service to enclosed Scope of Work or ATTACHMENT A ECOLOGICAL ASSOCIATES, INC. P.O. BOX 405 JENSEN BEACH, FLORIDA 34958 COST PROPOSAL — January 30, 2023 PROJECT NAME: Sector 3 Phase 1 Post -construction Sea Turtle Monitoring Program — 2023 (Project No. 23-3943A) CLIENT: Ms. Nicole Sharp 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 Phone: (561) 361-3150* Email: nicole.sharp@aptim.com PROJECT DESCRIPTION: Post -construction sea turtle monitoring and ancillary professional services in support of the Sector 3 Beach and Dune Nourishment Project Phase 1, as described in EAI's Scope of Work dated January 30, 2023. PROJECT DURATION: February 2023 — February 2024. PROJECT COSTS: All services will be provided at the fixed rates specified below (except where noted), inclusive of all time and materials required to perform the Scope of Work. Task Description Cost 1 Mobilization $930.00 2 Project management $2,925.00 3 Daily sea turtle monitoring and data management (Daily rate, estimate 271 days at $275.48 per day)$74,655.08 4 Nest marking and monitoring and determination of nest fate and reproductive success (Per nest rate; not to exceed 390 nests at $68.19 $26,594.10 5 Weekly escarpment surveys and reporting (Weekly rate; not to exceed 35 weeks at $82.57per week)' $2889.95 6a Final interpretive report $2,474.00 6b FWC nourishment reporting Excelspreadsheet $2,290.00 TOTAL not to exceed $112,758.13 TERMS: All terms and conditions related to this Scope of Work will be governed under EAI's Work Agreement with APTIM for Environmental and Biological Support Services dated February 9, 2018. Ms. Nicole Sharp APTIM 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 Dear Ms. Sharp: .Z. A I OLOGICAL ASSOCIATES, INC. January 30, 2023 Ecological Associates, Inc. (EAI) is pleased to submit its Scope of Work and Cost Proposal for providing professional environmental services in support of Indian River County's Sector 3 Beach and Dune Nourishment Project. This proposal addresses post -construction sea turtle permit -compliance monitoring along approximately 2.95 miles of beach (Phase 2) during the 2023 nesting season, along with an appropriate reference beach, as described in the Scope of Work presented below. This monitoring will comply with all applicable conditions set forth in the regulatory permits and related authorizations issued for the project. SCOPE OF WORK This scope of work was developed based on conditions and requirements set forth in standard regulatory permits and the following documents: ➢ Florida Department of Environmental Protection (FDEP) Joint Coastal Permit (JCP) No. 0285993 -009 -JC ➢ U.S. Fish and Wildlife Service (USFWS) Revised Statewide Programmatic Biological Opinion (BO) dated March 13, 2015 Task 1: Mobilization All equipment, staff, and schedules will be prepared prior to project commencement. The Phase 2 Project Area extends approximately 2.95 miles from FDEP Range Monument R-40 to R-55. The Reference Area, approximately 0.95 miles south of the Project and outside of the influence of any fill placement activities, lies between R-60 and R-68. Pre-existing survey zone boundaries, consistent with those established by Indian River County under its Habitat Conservation Plan, will be verified and re- marked, and project -specific data sheets and a database will be created. Ecological Associates, Inc. — Scope of Work and Cost Proposal 2 Task 2: Project Management An EAI project manager will oversee all fieldwork and data management operations, participate in weekly check-in meetings with APTIM/Indian River County, and consult with APTIM on permit requirements, as necessary. A project schedule, as well as field survey schedules, will be created and maintained throughout the life of the project. All equipment and supplies necessary to successfully implement this Scope of Work are available. Task 3: Daily Sea Turtle Monitoring and Data Management (FDEP Specific Condition 15) Beginning on March 1, 2023, EAI will conduct daily morning sea turtle nesting surveys of the Project and Reference Areas. Surveys will continue through October 31, 2023, or until two (2) weeks without a crawl in the Project Area, whichever is earlier. If there is a two-week period where no crawls are documented in the Project Area, EAI will request a waiver from the USFWS and FWC to discontinue daily monitoring. If permission is granted, EAI will then perform surveys three days per week to monitor marked nests. Surveys will commence within 30 minutes of sunrise. Monitoring will be performed by EAI staff either on foot or using ATVs. All emergences (turtle crawls) apparent from the previous night will be interpreted to determine which species of turtle came ashore and whether or not it nested. Crawls will be denoted as being above or below the previous high tide line. The approximate geographic location of each crawl will be determined by GPS (sub -meter accuracy). In addition to segregating crawls into nesting and non -nesting emergences (false crawls), each false crawl will be assigned to one of the following categories denoting the stage at which the nesting attempt was abandoned: no digging, abandoned body pit, or abandoned egg cavity. Any obstacles encountered by turtles during their crawls will be documented. Disorientation Reporting. During the course of daily monitoring, any evidence of hatchling misorientation or disorientation from either marked or unmarked nests will be documented using FWC's electronic Marine Turtle Hatchling Disorientation Incident Report Form. Based on track evaluations, an estimate of the number of hatchlings disoriented will be recorded and light sources potentially responsible for the disorientation identified. Information concerning each incident will be forwarded by email to Indian River County on a weekly basis so appropriate remedial action may be taken. Stranding and Salvage. A requirement of FWC sea turtle permit holders conducting nesting surveys is to respond to the stranding of sick, injured, and dead sea turtles within their survey area. These animals are examined, and if alive, transported to state - approved care facilities. A standard Sea Turtle Stranding and Salvage data form will be completed and submitted for each stranded animal encountered by EAI. This information will be transmitted to FWC in accordance with established guidelines. Ecological Associates. Inc. — Scope of Work and Cost Proposal 3 State and Federal Authorizations. All sea turtle monitoring and related activities will be performed under FWC Marine Turtle Permit #261 issued by FWC to EAI Director of Operations, Niki Desjardin. All persons engaged in monitoring performed by EAI for the Sector 3 Beach and Dune Nourishment Project will be listed on the permit. All data will be subject to rigorous QA/QC protocols and stored in EAI's project - specific database. Monthly summary reports will be furnished to APTIM. These reports will tabulate the dates and times of monitoring, names of monitoring personnel, numbers of sea turtle emergences by species, and numbers of nests marked and evaluated for reproductive success, as applicable. Monthly reports will be submitted to APTIM on the last day of the month following delivery of services (e.g., March report due no later than April 30), or as otherwise mutually agreed upon. Daily sea turtle monitoring will be charged at a daily rate. *Monthly summary reports on sea turtle nesting and predation will also be sent to Archie Carr National Wildlife Refuge to assist management efforts. Task 4: Nest Marking and Monitoring (FDEP Specific Condition 15) A representative sample of nests in the Project and Reference Areas will be marked for determination of nest fate and reproductive success (not to exceed 390 nests total). Nests will be marked using a series of stakes and surveyor's tape. These nests will be monitored throughout their incubation period to determine nest fate (e.g., hatched, washed out, depredated, vandalized, etc.). After an appropriate incubation period, and in accordance with the FWC Handbook, nests will be excavated to determine reproductive success. Two measures of reproductive success will be calculated: hatching success (the percentage of eggs in the nest that hatch) and emerging success (the percentage of eggs in the nest that produce hatchlings which successfully escape from the nest). Task 5: Post -Construction Escarpment Surveys (FDEP Specific Condition 18) Beginning on March 1, 2023, scarp surveys will be conducted on a weekly basis within the Sector 3 Project Area through October 31, 2023. In accordance with FWC protocol, scarps are functionally defined as an abrupt change in beach slope (greater than 45°) at least 18 inches in height that persists for a distance of 100 feet or more. The location of both the northern and southern terminus of each scarp will be recorded by GPS and average scarp height assigned to one of three categories (0 to 2 feet, 2 to 4 feet, and 4 feet or higher). Additionally, the maximum height of each scarp will be measured. The location (relative to R -monuments), approximate length, height category, maximum height, and percentage of beach scarped will be presented in tabular and/or graphic format for reporting purposes. EAI will notify APTIM of any persistent scarps within the Project Area that may interfere with sea turtle nesting. APTIM shall be responsible for notifying FWC of the presence of those scarps and for coordinating any remediation measures, if required. Scarp monitoring will be charged at a weekly rate. Any services Ecological Associates, Inc. — Scope of Work and Cost Proposal 4 required of EAI during scarp consultation and leveling will be charged separately on a time and materials basis. Tasks 6a -6b: Reporting (FDEP Specific Condition 19) 1. Nesting Season Summary: A report summarizing methods, numbers of sea turtle emergences by species, nest fates of all marked nests, and reproductive success of evaluated nests, and an assessment of project performance on sea turtle nesting and reproductive success, including interpretive analyses and graphic representations, will be prepared and submitted to APTIM within 90 days of the completion of all monitoring activities. 2. Summary Spreadsheet of Sea Turtle Nesting Activity: At the end of the 2023 nesting season, a permit -required Excel spreadsheet summarizing all nesting activity and reproductive success within the Project and Reference Areas will be prepared and submitted electronically to APTIM/Indian River County, JCP Compliance, and FWC. EAI will submit its monthly billings for the services described above to APTIM in accordance with the fees and schedules set forth in Attachment A. No deposit or advance mobilization fees are required. Ecological Associates, Inc. appreciates the opportunity APTIM. Should you have any questions regarding the associated costs, I can be reached at (772) 334-3729. Sincerely, A I'a mw� Grace Botson Project Manager c: Niki Desjardin/Director of Operations to be of continued service to enclosed Scope of Work or ATTACHMENT A ECOLOGICAL ASSOCIATES, INC. P.O. BOX 405 JENSEN BEACH, FLORIDA 34958 COST PROPOSAL — January 30, 2023 PROJECT NAME: Sector 3 Phase 2 Post -construction Sea Turtle Monitoring Program — 2023 (Project No. 23-3943B) CLIENT: Ms. Nicole Sharp 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 Phone: (561) 361-3150* Email: nicole.sharp@aptim.com PROJECT DESCRIPTION: Post -construction sea turtle monitoring and ancillary professional services in support of the Sector 3 Beach and Dune Nourishment Project Phase 2, as described in EAI's Scope of Work dated January 30, 2023. PROJECT DURATION: February 2023 — February 2024. PROJECT COSTS: All services will be provided at the fixed rates specified below (except where noted), inclusive of all time and materials required to perform the Scope of Work. Task Description Cost 1 Mobilization $930.00 2 Project management $2,925.00 3 Daily sea turtle monitoring and data management (Daily rate, estimate 271 days at $275.48 per da $74,655.08 4 Nest marking and monitoring and determination of nest fate and reproductive success (Per nest rate; not to exceed 390 nests at $68.19 $26,594.10 5 Weekly escarpment surveys and reporting (Weekly rate, not to exceed 35 weeks at $82.57 per week $2,889.95 6a Final interpretive report $2,474.00 6b FWC nourishment reporting Excelspreadsheet $2,290.00 TOTAL (not to exceed) 5112,758.13 TERMS: All terms and conditions related to this Scope of Work will be governed under EAI's Work Agreement with APTIM for Environmental and Biological Support Services dated February 9, 2018.