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Home My WebLink About1982-047Y RESOLUTION NO. 82-47 AJRESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR THE ESTABLISHMENT AND OPERATION OF THE INDIAN RIVER COUNTY LIBRARY ADVISORY BOARD. 40 WHEREAS, the continuing growth of population in Indian ® River County creates an increasing demand for community services -1- such as that provided by a public library system; and WHEREAS, public library services are currently available i to County residents through two independent, non- profit library associations, and, therefore, are largely dependent upon the continuing benevolence of supporters, one of which has been Indian River County; and WHEREAS, the need for efficient optimal use of the limited dollars and resources available highlights the need for organization of a single county -wide library unit, with services equally available to citizens in all rec;ions of the County; and WHEREAS, an advisory body comprised of representatives from each commission district and each of the existing library associations will provide a valuable source for input and consen- sus direction to the Board of County Commissioners with respect to the organization and administration of a County library unit; and WHEREAS, the ultimate establishment of a library unit within the County which provides accountability and central management of resources best meets the spirit and intent of Florida Statutes, Chapter 257, and rules promulgated thereunder by the State Division of Library Services. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the foregoing recitals are hereby ratified and adopted, and be it further resolved that: I. ESTABLISHMENT; PURPOSE There is hereby established the Indian River County Library Advisory Board, to be comprised of seven (7) individuals as set forth below, for the pnrpose of advising the _ �c Bvai:ii of County Commissioners with respect to increasing the quality, variety, and availability of public library services and ser- -1- vices ancillary thereto. II. MEMBERS OF THE BOARDp APPOINTMENT; REPLACEMENT The Board shall consist of seven members; five of whom i shall be appointed one each from the five County Commission Districts, by the respective District Commissioner; one member appointed by the governing body of the Indian River County Library Association, Inc.; and one member appointed by the governing body of the Sebastian River Library Association, Inc. Each member shall have an equal vote on all advisory board matters requiring a vote. Each member shall serve at the pleasure of the appointing Commissioner, or the respective library association governing Indy, as the case may be, for a term to be defined by the appoir,t4ng authority, which term shall not exceed four years. This provision shall not be construed to prohibit any member from being reappointed to successive four year terms. vacancies occurring on the board during any defined term shall be filled for the remainder of the term by appointment of a replacement made by the original appointing authority. III. OBJECTIVES AND DUTIES The library advisory board shall meet from time to time, no less than once every sixty (60) days, or as specifically requested by the Board of County Commissioners, to pursue the following objectives and duties: A. Formulate and recommend to the Board of County Commissioners proposed terms of an agreement to be entered into between the County and all participating libraries, which agree- ment shall serve as a charter or governing document for the organizational development, funding, and administration of a county -wide library unit. Among other things, said agreement should specifically provide for and describe standards of perfor- mance to be met by participating libraries as a prerequisite to the receipt of public dollar appropriations. B. Review at least annually the operating budgets of all participating libraries, based upon any performance standards established by the agreement referred to in Paragraph A above, in -2- -3- relation to the area being serviced, for the specific purpose of making recommendations to the Board of County Commissioners on ® annual funding levels to each participating library. C. Evaluate the adequacy and ability of exising library ® facilities to satisfy the demand for library services, for the purpose of making recommendations to the Board of County Commissioners on extending or expanding library service facili- ties, whether by capital improvement, additional funding to exist- ing participating libraries, or some other feasible means. D. Evaluate and critique from time to time the overall organization or system which provides library services, for the purpose of recommending to the Board of County Commissioners alternatives or improvements in the system. By this provision, it is intended that the advisory board shall evaluate their own per- formance, together with the propriety and effectiveness of the advisory board --County Commission --participating library arrange- ment envisioned by this resolution. E. Throughout the pursuit of the preceding objectives and duties, the advisory board shall strive to encourage and foster inter -library cooperation, recognizing the inherent independence which may presently exist between existing library associations. IV. CHAIRPERSON AND VICE -CHAIRPERSON At its first meeting, and annually each January there- after, the advisory board shall elect from its own membership a chairperson and vice -chairperson who shall assume the duties customary to those offices. The chairperson may appoint other officers and such committees as deemed necessary from time to time, provided that at least one advisory board member shall serve on any such committee established. V. MEETINGS; RECOMMENDATIONS Meetings of the advisory board shall be conducted in open public session in accordance with applicable Sunshine Law provisions. Meetings shall be conducted on an informal basis, but in accord with reasonable parliamentary procedure. The advisory board may establish and adopt rules of order or by-laws as it deems necessary. A quorum shall consist of any four members of -3- the advisory board, provided the chairperson or vice -chairperson is present. There shall be no voting or attendance by proxy. Minutes shall be kept. Formal recommendations to the Board of County Commissioners shall be adopted by motion, second, and majority vote of those members present at any duly constituted meeting, and shall be presented in writing to the Board of County Commissioners upon any regularly scheduled agenda. VI. MODIFICATIONS; DISSOLUTION Any word, sentence, or provision of this resolution may be modified or repealed, or the entire library advisory board may be dissolved, upon motion of the Board of County Commissioners. The foregoing resolution was offered by Commissioner Lyons who moved its adoption. The motion was seconded by Commissioner Bird and, upon being put to a vote, the vote was as follows: Chairman Don C. Scurlock, Jr. - Aye Vice -Chairman A. Grover Fletcher - Aye Commissioner Patrick B. Lyons - Aye Commissioner William C. Wodtke, Jr. - Aye Commissioner Dick Bird - Aye The Chairman thereupon declared the resolution duly passed and adopted this 5th day of May, 1982. Attest: FREDA WRIGHT, Cle APPROVED A8—ZFyZ AND LEGA BUF By GPVY M BRAivuENBUt2C, &nt Attorney Li BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By -4- DON C. SCURLOCK, JR. Chairman