HomeMy WebLinkAbout4/16/1996� MINUTEMTTACHED �
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
A G E N D A
TUESDAY, APRIL 16, 1996
9:00 A.M. - COUNTY COMMISSION CHAMBER
County Administration Building
1840 35th Street
Vero Beach, Florida
COUNTY COMMISSIONERS
Fran B. Adams, Chairman (District 1) James E. Chandler, County Administrator
Carolyn K. Eggert, Vice Chairman (District 2)
Richard N. Bird (District 5) Charles P. Vitunac, County Attorney
Kenneth R. Macht (District 3)
John W. Tippin (District 4) Jeffrey K. Barton, Clerk to the Board
9:00 a.m. 1. CALL TO ORDER BACRIIP
PA4ES
2. INVOCATION None
3. PLEDGE OF ALLEGIANCE - Comm. Fran B. Adams
4. ADDITIONS to the AGENDA/EMERGENCY ITEMS
Added
13-A Add'1 appointment to HRS District Admin.
Selection Committee
13-D Report on Telecommunications Conference
13-E Discussion of Public Land ownership
5. PROCLAMATION and PRESENTATIONS
A. Proclamation Recognizing April 20-27, 1996 as
Infant Immunization Awareness Week in I.R.C. 1
B. Proclamation Recognizing April 20, 1996 as
March for Parks Day in I.R.C. 2
6. APPROVAL OF AHNUTES
Special Meeting of March 21, 1996
7. CONSENT AGENDA
A. Proclamation Designating April 21-27, 1996 as
Crime Victims' Rights Week in I.R.C. 3
B. Approval of Wan -ants `
(memorandum dated April 4, 1996) 4-10
C. Section 8 Annual Contributions Contract (ACC)
Vouchers
(memorandum dated April 9,1996) 11-18
va 97 PAGE 803
doox 97
PAGE804
8. CONSTITUTIONAL OFFICERS and
BACKUP
GOVERNMENTAL AGENCIES
PAGES
None
9:05 A.M. 9. PUBLIC ITEMS
A. PUBLIC HEARINGS
None
B. PUBLIC DISCUSSION ITEMS
Mr. Doyle Vernon's Request to Speak Regarding
Sidewalks for Schools
19-20
10. COUNTY ADMINISTRATOR'S MATTERS
None
11. DEPARTMENTAL MATTERS
A. Community Development
None
B. Emergency Services
None
C. General Services
None
D. Leisure Services
Sandridge Golf Club - Golf Course Maintenance
Privatization
(memorandum dated April 8, 1996)
21-195
E. Office of Management and Budget
None
F. Personnel
None
G. Public Works
1. Sandridge Golf Course - Wetland Monitoring
Reports
(memorandum dated April 8, 1996)
196-202
2. Florida Inland Navigation District (FIND)
Grant for Environmental Learning Center
(memorandum dated April 9,1996)
203-247
11. DEPARTMENTAL MATTERS fcont'd.)
H. Utilities
Sebastian Water Connection; 512 at Laconia Road,
Final Pay Request on Connection 2A & Change
Order No. 2A
(memorandum dated April 1, 1996)
12. COUNTY ATTORNEY
None
13. COMMISSIONERS ITEMS
A. Chairman Fran B. Adams
B. Vice Chairman Carolyn K. Eggert
C. Commissioner Richard N. Bird
D. Commissioner Kenneth R. Macht
E. Commissioner John W. Ti
ppin
14. SPECIAL DISTRICTS/BOARDS
A. Emergency Services District
None
B. Solid Waste Disposal District
None
C. Environmental Control Board
None
I
BACKUP
PAGES
248-253
soon 97 PAcE80
NOOK 97 PAGE $06
15. ADJOURNMENT BACKUP
PAGES
Anyone who may wish to appeal any decision which may be made at this meeting will need
to ensure that a verbatim record of the proceedings is made which includes the testimony and
evidence upon which the appeal will be based.
Anyone who needs a special accommodation for this meeting may contact the county's
Americans with Disabilities Act (ADA) coordinator at 567-8000 x223 at least 48 hours in advance
of meeting.
Meeting broadcast live on:
TCI Cable Channel 13 - rebroadcast 5: 00 p.m. Thursday through 5: 00 p.m. Friday
Falcon Cable Channel 35 - rebroadcast Friday evening
INDEX TO MINUTES
April 16, 1996
Regular Meeting of Board of County Commissioners
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS . . . . . . . . . . . . . 1
PROCLAMATION - INFANT IMMUNIZATION WEER IN I.R.C. . . . . . . . . 1
PROCLAMATION - MARCH FOR PARRS DAY . . . . . . . . . . . . . . 2
APPROVAL OF MINUTES . . . . . . . . . . . . . . . . . . . . . 3
CONSENTAGENDA . . . . . . . . . . . . . . . . . . . 4
A. Proclamation - Crime Victims' Rights Week in IRC 4
B. Warrants 4 . . . . . . . . . . . .5
C. Section 8 Annual Contributions Contract - Housing
Agency . . . . . . . . . . . . . . . . . . . . . . 10
MR. DOYLE VERNON'S REQUEST TO SPEAR REGARDING SIDEWALKS FOR
SCHOOLS. . . . . . . . . . . . . . . . . . . . . . . 0 11
SANDRIDGE GOLF CLUB - PRIVATIZATION OF GOLF COURSE MAINTENANCE 13
SANDRIDGE GOLF COURSE - WETLANDS MONITORING REPORTS . . . . . . . 33
FLORIDA INLAND NAVIGATION DISTRICT (FIND) GRANT FOR ENVIRONMENTAL
LEARNINGCENTER . . . . . . . . . . . . . . . . . . . . . . 34
SEBASTIAN WATER CONNECTION - CR -512 AT LACONIA ROAD FINAL PAYMENT,
SPEEGLE CONSTRUCTION . . . . . . . . . . . . . . . . . . . . 38
ADDITIONAL APPOINTMENT TO HRS DISTRICT ADMINISTRATOR SELECTION
COMMITTEE. . . . . . . . . . . . . . . . . . . . . . . . 39
REPORT ON TELECOMMUNICATION CONFERENCE . . . . . . . . . . . . . 40
DISCUSSION OF PUBLIC LAND OWNERSHIP . . . . . . . . . . . . . . . 40
DOCUMENTS TO BE MADE PART OF THE RECORD . . . . . . . . . . . . . 40
A. option Agreement for Sale and Purchase . . . . . . . . . 40
SOAK 97 PAGE 807
L-
® _ r
Tuesday, April 16, 1996
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, April 16, 1996,
at 9:00 a.m. Present were Fran B. Adams, Chairman; Carolyn K.
Eggert, Vice Chairman; Richard N. Bird; Kenneth R. Macht; and John
W. Tippin. Also present were James E. Chandler, County
Administrator; Charles P. Vitunac, County Attorney; and Barbara
Bonnah, Deputy Clerk.
The Chairman called the meeting and led the Pledge of
Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Chairman Adams requested the addition of 13-A, an additional
appointment -to HRS District Administrator Selection Committee.
Commissioner Macht requested the addition of 13-D, a report on
Telecommunications Conference.
Commissioner Tippin requested the addition of 13-E, a
discussion re public land ownership.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously added the
above items to today's Agenda.
PROCLAMATION - INFANT MRINIZATION WEEK IN I.R.C.
Chairman Adams read aloud the following proclamation and
presented it to paramedic Maureen Pfister and Pat Whitaker of IRCHU
who invited everyone to bring their children to "Shots for Tots."
APRIL 16, 1996
BOOK 97
F-
I
PROCLAMA
TION
Recognizing April 20-27 1996 as Infant Immunization Awareness Week
in Indian River County
WHEREAS, it has been said that it takes an entire community to raise a healthy child, and
proper infant immunization is a community health issue that each of us must face; and
WHEREAS, proper immunization lays a foundation for life-long health, keeping children
safe from deadly diseases and saving health care costs, and
WHEREAS, right now, preventable childhood diseases such as measles, whooping cough,
rubella, and others still exist, placing our children at risk; and
WHEREAS, these cases could have been prevented by properly immunizing all children by
two years of age; and
WHEREAS, Indian River County hopes to overcome barriers that make immunizing babies
difficult through the education of parents about the importance of early immunizations, encouraging
health care providers to improve access and consistency of immunization services, and seeking long-
term policy changes that will ensure the complete and proper immunization of all children by two
years of age;
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
CONMSSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that April 20-27,1996, has been
designated as
INFANT DAMUNIZATION WEEK
in Indian River County, and the Board encourages businesses, governmental agencies, community
based organizations, and service groups to spread the immunization message throughout our
community, and the Board further asks public and private health care providers, parents and children's
care givers in Indian River County to become partners in the health of children by ensuring early and
on time immunization against preventable childhood diseases.
Adopted this 16 day of April, 1996
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Fran B. Adams, Chairman
PROCLAMATION - MARCH FOR PARKS DAY
Chairman Adams read aloud the following proclamation which was
accepted by Carolyn Short and Ruth Davies on behalf of several
historical and preservation societies:
2
APRIL 16, 1996
r
a
PROCLAMATION
MARCH FOR PARKS DAY
APRIL 20,1996
WHEREAS, April 20, 1996 has been established as MARCH FOR PARKS DAY, and the purpose
of organizing MARCH FOR PARKS DAY was to plan a nationwide demonstration of public concern over
the perilous condition of the nation's parks and public spaces; and
WHEREAS, these events will not only raise awareness, but also necessary funds for park
improvement, protection, and education projects benefiting national, state, and local public parks; and
WHEREAS, those participating in MARCH FOR PARKS are demonstrating that they are committed
to protecting and revitalizing our national treasures for generations to come; and
WHEREAS, everyone must become familiar with the environmental consequences of their actions
and the impact it will have on future generations; and
WHEREAS, the Friends of St Sebastian River is sponsoring a MARCH FOR PARKS event on
April 20, 1996 which will take place on North Jungle Trail, and the funds raised will specifically benefit the
Pelican Island National Wildlife Refuge and Donald McDonald Park, both in Indian River County, Florida;
and
WHEREAS, the MARCH FOR PARKS coincides with the 9:00 am dedication of Jungle Trail as
a historic road in Indian River County:
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the day of April 20, 1996 be
designated as
MARCH FOR PARKS DAY
in Indian River County, and the Board calls upon the residents of this county to observe and participate in this
day, as well as the days ahead, with sensitivity and respect for the nation's precious parks and public spaces.
Adopted this 16th day of April, 1996.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Fran B. Adams, Chairman
APPROVAL OF AMSTUM
Chairman Adams asked if there were any corrections or
additions to the Minutes of the Special Meeting of March 21, 1996.
There were none.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the Minutes of the Special Meeting of 3/21/96, as
written.
APRIL 16, 1996
L-
3
BOOK ' 9 J ` p" tX G
60GK 97 PAGE
CONSENT AGENDA
A. Proclamation - Crime Victims' Rights Week in IRC
PROCLAMATION
WHEREAS, one violent crime is committed in America every 17
seconds; and
WHEREAS, 43.6 million Americans are victimized in the United
States each year; and
WHEREAS, crime victims play an indispensable role in bringing
offenders to justice; and
WHEREAS, law-abiding citizens are no less deserving of
justice, rights, resources, restoration and rehabilitation than the
violent offenders who victimize them; and
WHEREAS, crime victims and their advocates over the past two
decades have made unparalleled progress toward balancing the scales
of justice in our criminal justice system; and
WHEREAS, the dawning of a new day of victim justice is being
heralded across our land by the strong spirit and commitment of
millions of survivors of crime, their families and advocates who
proudly bear the banner of justice; and
WHEREAS, as a nation devoted to liberty and justice for all,
America must increase its efforts to protect and restore crime
victims' rights:
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the week of
April 21 to April 27, 1996 be designated as
CRIME VICTIMS' RIGHTS WEEK
in Indian River County, and the Board urges all citizens of this
county to support victims' rights and criminal justice issues
throughout the year.
Adopted this 16 day of April, 1996.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
�Qi✓L_e 0&0�
Fran B. Adams, Chairman
4
APRIL 16, 1996
E__1
_I
B. Warrants
The Board reviewed the following memo dated 4/4/96:
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
DATE: APRIL 4, 1996
SUBJECT: APPROVAL OF WARRANTS
FROM: EDWIN M. FRY, JR., FINANCE DIRECTOR
In compliance with Chapter 136.06, Florida Statutes, all warrants issued by the
Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached list of warrants, issued by the Clerk to
the Board, for the time period of March 28 thru April 3, 1996.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
warrants issued by the Clerk to the Board for the
time periodof March 28 thru April 3, 1996.
CHECK
NAME
NUMM
CK
CHECK
DATE
AMOUNT
0017389
0017659
INDIAN RIVER COUNTY
BOARD
8/11/95
�`�
0017661
OF COUNTY COMMISSIONERS
BELL PROPERTY MANAGEMENT
3/28/95
.00I
1,355.00
0017662
BELL PROPERTY MANAGES
3/28/96
3/29/96
630.00
0182843
0188212
MACMILLAN OIL �p,Ny
BEOICERS, JOI�1T M.
5/11/95
1,182.00
0189711
0199317
SOUCY, JOHN R
BARTON, JEFFREY
4
8/2/95
9/24/95
-00
.00
0199510
0199683
K -CLERK
SIMMONS, ANTHONY, MARSHALL3/21/96
3/21/96
.00
.00 l�5
0199834
BELL PROPERTY
VOIDED WARRANTS OR
3/22/96
.00
0199871
RECEIP
BOARD OF COUNTY COMMSSIONERS
3/29/96
3/28/96
.0
.0
.0
3,167.00
5
APRIL 169 1996 ROOK 97 FnE D'12
r
CHECK
NAME
CHECK
NUMBER
DATE
0017663
SIMMONS, ANTHONY, MARSHALL
4/01/96
0017664
BARTON, JEFFREY K -CLERK
4/01/96
0017665
BARTON, JEFFREY K -CLERK
4/01/96
'0200173
ADVANCED GARAGE DOORS, INC
4/03/96
0200174
AERO PRODUCTS CORP
4/03/96
0200175
AMERICAN CONCRETE INDUSTRIES,
4/03/96
0200176
AT YOUR SERVICE
4/03/96
0200177
ASHER, HARRY E
4/03/96
0200178
ATLANTIC REPORTING
4/03/96
0200179
ANTHEM LIFE HEALTH TRUST
4/03/96
0200180
ANZMM LIFE INSURANCE CO
4/03/96
0200181
A T & T
4/03/96
0200182
A T & T
4/03/96
0200183
A-1 SANITATION
4/03/96
0200184
AERIAL PHOTOGRAPHY, INC
4/03/96
0200185
A T & T WIRELESS SERVICES
4/03/96
0200186
A T & T
4/03/96
0200187
AMERICAN DESALTING
4/03/96
0200188
AVFS AUDIO VISUAL SYSTEMS, INC
4/03/96
0200189
ANDERSON, LARRY
4/03/96
0200190
BAKER & TAYLOR, INC
4/03/96
0200191
BOARD OF COUNTY COMMISSIONERS
4/03/96
0200192
BLACKHAWK QUARRY COMPANY
4/03/96
0200193
BELLSOUTH MOBILITY
4/03/96
0200194
BARTON, JEFFREY K -CLERK
4/03/96
0200195
BRODART CO
4/03/96
0200196
BRODA, JANICE C
4/03/96
0200197
BRIX OUTH TELECOMMUNICATN
4%03/96
0200198
BESS, SHAWN
4/03/96
0200199
BLAKESLEE MAINTENANCE
4/03/96
0200200
BOOKS ON TAPE
4/03/96
0200201
BAKER & TAYLOR ENTERTAINMENT
4/03/96
0200202
BELT OUTH
4/03/96
0200203
BUCK HEAD PRODUCTS SYSTEMS
4/03/96
0200204
BIELECKI, CARRIE
4/03/96
0200205
BETTER COPY CENTER, A
4/03/96
0200206
CAMP, DRESSER & MCKEE, INC
4/03/96
0200207
CHANDLER EQUIPMENT CO, INC
4/03/96
0200208
CLEMENTS PEST CONTROL
4/03/96
0200209
COLKITT SHEET METAL & AIR, INC
4/03/96
0200210
COMMUNICATIONS INT, INC
4/03/96
0200211
CONSOLIDATED ELECTRIC SUPPLY
4/03/96
0200212
CONSUMER REPORTS BOOK
4/03/96
0200213
COMPUTER & PERIPHERIAL
4/03/96
0200214
CHEM.SEARCH
4/03/96
0200215
COASTAL FUELS MARKETING, INC
4/03/96
0200216
COPELAND, LINDA
4/03/96
0200217
CUSTOM CARRIAGES, INC
4/03/96
•0200218
-CLIFF BERRY, INC
4/03/96
0200219.
COOGAN, MAUREEN AND
4/03/96
0200220
CINDY'S PET CENTER, INC
4/03/96
0200221
CARTER, BECKY
4/03/96
0200222
CENTRAL FLORIDA LIBRARY
4/03/96
0200223
CLIFFORD, MIKE
4/03/96
0200224
CONNERY CONCRETE
4/03/96
0200225
CORPORATION OF THE PRESIDENT
4/03/96
APRIL 16, 1996
11
BOOK 37 PACE 13
CHECK
AMOUNT
50,016.49
388.00
7,845.51
276.10
305.00
156.00
726.08
69.42
296.00
89,353.24
15,923.76
19.10
61.58
330.00
455.50
67.03
3.22
350.00
370.00
28.40
1,875.69
7,916.45
7,780.99
285.83
187.50
40.39
59.45
431.10
76.50
150.00
1,489.32
775.18
1,450.14
283.44
68.00
167.80
200,036.66
483.89
19.00
26.04
2,717.26
133.00
33.45
600.00
207.13
8,029.98
73.50
141.33
195.00
540.20
7.20
112.62
150.00
100.00
396.00
82.25
COCK . NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0200226
CENTRAL A/C & SUPPLY CO
4/03/96
1,459.41
0200227
DAVES SPORTING GOODS
4/03/96
604.94
0200228
DEEP SIX DIVE SHOP, INC
4/03/96
70.24
0200229
FLORIDA DEPT OF MANAGEMENT
4/03/96
3,162.94
0200230
DICKERSON FLORIDA, INC
4/03/96
210.79
0200231
FLORIDA DEPARTMENT OF BUSINESS
4/03/96
173.93
0200232
DOCTOR'S CLINIC
4/03/96
360.00
0200233
DAVIS METER & SUPPLY, INC
4/03/96
1,243.92
0200234
DELRAY STAKES, INC
4/03/96
492.50
0200235
DAVID BROOKER SPECIALTIES
4/03/96
69.00
0200236
E -Z BREW COFFEE SERVICE, INC
4/03/96
65.00
0200237
ECKERD DRUG STORE
4/03/96
404.08
0200238
EMPIRE ENGINEERING, INC
4/03/96
462.50
0200239
ENVIROMETRICS, INC
4/03/96
7,608.50
0200240
EVANS, FLOYD
4/03/96
25.00
0200241
ELLISON EDUCATIONAL EQUIP, INC
4/03/96
262.50
0200242
EMERGENCY MEDICINE ASSOCIATES
4/03/96
33.00
0200
ENVIRONMENTAL VIRONMENTAL WATERWAY
4/03/96
104.00
0200244
EDLUND.& DRITENBAS
4/03/96
173.30
0200245
FEDERAL EXPRESS CORP
4/03/96
70.25
0200246
FIRESIDE THEATRE, THE
4/03/96
50.71
0200247
FLORIDA INSTITUTE OF
4/03/96
5°9,980.76
0200248
FLORIDA COCA-COLA BOTTLING CO
4/03/96
175.00
0200249
FLORIDA FIRE CHIEFS
4/03/96
50.00
0200250
FLORIDA MUNICIPAL SELF
4/03/96
36,254.00
0200251
F P & L
4/03/96
5,853.56
0200252
FLORIDA RIBBON & CARBON
4/03/96
613.01
0200253
FOURTH DISTRICT COURT OF
4/03/96
1,000.00
0200254
FUCCI, JOHN P
4/03/96
665.00
0200255
FLORIDA EMERGENCY PREPAREDNESS
4/03/96
30.00
0200256
FLORIDA DEPARTMENT OF
4/03/96
35.00
0200257
FLOWERS BARING COMPANY OF.
4/03/96
100.99
0200258
FLINN, SHEILA I
4/03/96
161.00
0200259
FLORIDA DEPARTMENT OF BUSINESS
4/03/96
4,966.96
0200260
FELT=MERE, CITY OF
4/03/96
39.26
0200261
FORENSIC AUTOMOBILE
4/03/96
8,772.27
0200262
GENEALOGICAL PUBLISHING
4/03/96
34.95
0200263
GEORGE W FOWLER CO
4/03/96
146.32
0200264
GLIDDEN COMPANY, THE
4/03/96
258.92
0200265
GOODKNIGHT LAWN EQUIPMENT, INC
4/03/96
15.34
0200266
GALL, INC
4/03/96
13.19
0200267
GLOBAL BUSINESS FURNITURE
4/03/96
706.78
0200268
GARLAND PUBLISHING
4/03/96
231.40
0200269'
H W WILSON CO
4/03/96
115.00
0200270
HARRIS SANITATION
4/03/96
19.44
0200271
HARRISON COMPANY, THE
4/03/96
73.45
0200272
HARRISON UNIFORMS
4/03/96
269.25
0200273
HUNTER AUTO SUPPLY
4/03/96
1,502.66
0200274
HOLIDAY BUILDERS, INC
4/03/96
500.00
0200275
HILL MANUFACTURING CO
4/03/96
182.11
0200276
HACH SUPPLY
4/03/96
92.00
0200277
HARPER-MACRAE & ASSOCIATES INC
4/03/96
44.95
0200278
HORIZON NURSERY
4/03/96
327.30
0200279
HELLO DIRECT, INC
4/03/96
175.95
0200280
HARTSFIELD, CELESTE L
4/03/96
52.50
0200281
FORMAN, JASON
4/03/96
165.75
APRIL 16, 1996 7 Som 97 PA.cF 814
F_
E00� 97 PACE 815
CHECK NAME
CHECK
CHECK
N[mER
DATE
AMOUNT
0200282
HYATT REGENCY TAMPA
4/03/96
210.00
0200283
INDIAN RIVER ACE PAINT
4/03/96
76.44
0200284
INDIAN RIVER AUTO SALVAGE
4/03/96
25.00
0200285
INDIAN RIVER BATTERY
4/03/96
443.15
0200286
INDIAN RIVER BLUE PRINT, INC
4/03/96
77.82
0200287
INDIAN RIVER COUNTY UTILITIES
4/03/96
521.93
0200288
INDIAN RIVER MEMORIAL HOSPITAL
4/03/96
960.63
0200289
INDIAN RIVER OXYGEN, INC
4/03/96
7.70
0200290
INGRAM
4/03/96
327.44
0200291
INTERSTATE BILLING SERVICE'
4/03/96
240.91
0200292
INSURANCE SERVICING &
4/03/96
1,360.00
0200293
INNOVATIVE NETWORK SYSTEMS
4/03/96
3,823.88
0200294
IBM CORP-W6N
4/03/96
579.25
0200295
INSIGHT DIRECT, INC
4/03/96
258.17
0200296
ISADORA. FASHIONS, INC
4/03/96
122.00
0200297
INDIAN RIVER COUNTY
4/03/96
165.00
0200298
HOMELAND IRRIGATION CENTER
4/03/96
307.33
0200299
JACOBS ELECTRIC MOTOR REPAIR
4/03/96
29.00
0200300
JAMES A DOOLITTLE & ASSOCIATES
4/03/96
47.00
0200301--JANIE
DEAN CHEVROLET, INC
4/03/96
70.32
0200302
JIFFY PHOTO CENTER
4/03/96
136.50
0200303
JUDICIAL & ADMINISTRATIVE
4/03/96
130.00
0200304
J R REPORTING ASSOCIATES, INC
4/03/96
1,138.75
0200305
JUDICIAL ASSISTANTS ASSOC
4/03/96
10.00
0200306
JUPITER BEACH RESORT
4/03/96
85.00
0200307
JONES CHEMICALS, INC
4/03/96
1,560.00
0200308
JAAF
4/03/96
30.00
0200309
JUDICIAL ASSISTANT'S
4/03/96
20.00
0200310
KELLY-CRESWELL CO INC
4/03/96
250.25
0200311
KING, JOHN W
4/03/96
66.90
0200312
KNIGHT & MATHIS, INC
4/03/96
5,996.28
0200313
KELLY TRACTOR
4/03/96
623.03
0200314
KIRBY AUTO SUPPLY
4/03/96
81.89
0200315
KELL TELEPHONE
4/03/96
190.00
0200316
LAWYERS COOPERATIVE PUBLISHING
4/03/96
180.05
0200317
LAB SAFETY SUPPLY, INC
4/03/96
86.90
0200318.
L M P I CO
4/03/96
984.60
0200319
LYBEN COMPUTER SYSTEMS
4/03/96
227.95
0200320
MACMILLAN OIL COMPANY
4/03/96
31.68
0200321
MARSHALL CAVENDISH CORP
4/03/96
131.33
0200322
MAXWELL PLUMBING, INC
4/03/96
27.00
0200323
MAXWELL & SON, INC
4/03/96
2.16
0200324
MICKLER.'S FLORIDIANA, INC
4/03/96
35..86
0200325
MOSES AUTO PARTS
4/03/96
420.22
0200326
MOOR, LOUISE E CSC
4/03/96
100.00
0200327
MAC PAPERS, INC
4/03/96
153.70
0200328.
MCMA.STER-CARR SUPPLY COMPANY
4/03/96
184.34
0200329
MICRO -SCILLA COMPUTER, INC
4/03/96
275.00
0200330
MICHIE BUT'TERWORTH
4/03/96
46.53
0200331
MASUEN
4/03/96
45.50
0200332
MAXFLI GOLF DIVISION
4/03/96
684.50
0200333
NATIONWIDE ADVERTISING
4/03/96
436.07
0200334
NORTH SOUTH SUPPLY
4/03/96
203.41
0200335
NATIONAL AMBULANCE BUILDERS,
4/03/96
1,034.01
0200336
NATIONAL GUARDIAN SECURITY
4/03/96
50.00
0200337
NATIONAL PROPANE CORP
4/03/96
124.24
APRIL 16, 1996
8
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0200338
NEW YORK TIMES, THE
4/03/96
3,823.65
0200339
OFFICE PRODUCTS & SERVICE
4/03/96
425.37
0200340
OFFICE PRODUCTS & SERVICE
4/03/96
370.46_
0200341
PAGENET
4/03/96
46.40
0200342
PAN AMERICAN ENG CO
4/03/96
70.00
0200343
PEPSI -COLA BOTMING GROUP
4/03/96
133.25
0200344
PERKINS DRUG, INC
4/03/96
44.92
0200345
PETTY CASH
4/03/96
75.15
0200346
PHILLIPS, LINDA R
4/03/96
178.50
0200347
PIFER, INC
4/03/96
195.83
0200348
PINTO, TERRANCE G
4/03/96
72.12
0200349
PHYSIO CONTROL CORPORATION
4/03/96
6,708.00
0200350
PETTY CASH
4/03/96
11.23
0200351
PHYSIO CONTROL
4/03/96
1,552.61
0200352
PORT PETROLEUM, INC
4/03/96
1,681.00
0200353
PINEWOODS ANIMAL HOSPITAL
4/03/96
15.00
0200354
PAT'S AUTO PARTS
4/03/96
17.42
0200355
PARKER, TYLER
4/03/96
102.00
0200356
P C CONNECTION
4/03/96
29.95
020035.7
RUSSO PRINTING, INC
4/03/96
115.46
0200358
ROBERTS & REYNOLDS PA
4/03/96
9,246.84
0200359
RANGER CONSTRUCTION IND, INC
4/03/96
472.92
0200360
RELIABLE OFFICE SUPPLIES
4/03/96
78.33
0200361
SAFETY KLEEN CORP
4/03/96
277.90
0200362
SCOTTY'S, INC
4/03/96
1,595.97
0200363
SEWELL HARDWARE CO, INC
4/03/96
10.75
0200364
SHELL OIL COMPANY
4/03/96
1,277.95
0200365
SKISCIM CAMERA STORE, INC
4/03/96
120.00
0200366
SPENCER PEST CONTROL
4/03/96
5,817.50
0200367•
STATE OF FLORIDA
4/03/96
5,242.90
0200368
STALEY, LARRY
4/03/96
106.72
0200369
SIMON.& SCHUSTER CONSUMER
4/03/96
728.78
0200370
SHERWOOD, FRANCES G
4/03/96
83.34
0200371
SCHOOL DISTRICT OF IRC
4/03/96
950.00
0200372
STATE OF FLORIDA
4/03/96
589.89
0200373
SHELDON, JAMES
4/03/96
818.00
0200374
SPEEGLE CONSTRUCTION, INC
4/03/96
73,642.85
0200375
STEWART INDUSTRIES
4/03/96
8,553.71
0200376
STARCK, DONNA
4/03/96
23.40
0200377
SPRINKLE CONSULTING ENGINEERS,
4/03/96
1,736.86
0200378
SOUTHEAST DESALTING ASSOC
4/03/96
210.00
0200379
SHANDS HOSPITAL
4/03/96
3,627.00
0200380
SECURITYLINK FROM
4/03/96
1,090.00
0200381
TEN -8 FIRE EQUIPMENT, INC
4/03/96
5,240.46
0200382
TITLEIST DRAWER CS
4/03/96
383,.60
0200383
TAMPA BAY LIBRARY CONSORTIUM-
4/03/96
75.00
02003.84
TIME LIFE EDUCATION INC
4/03/96
15.49
0200385
VERO BEACH PRESS JOURNAL
4/03/96
100.44
0200386
VERO BEACH, CITY OF
4/03/96
114.42
0200387
VERO CHEMICAL DISTRIBUTORS,INC
4/03/96
841.81
0200388
VETROL DATA SYSTEMS, INC
4/03/96
69.00
0200389
VERO BEARING & BOLT
4/03/96
431.07
0200390
WAL-MART STORES, INC
4/03/96
734.61
0200391
WARREN GORHAM LAMONT
4/03/96
899.95
0200392
WEST PUBLISHING CORP
4/03/96
97.50
0200393
WINN DIXIE STORES, INC
4/03/96
200.90
9
APRIL 16, 1996 Boa .97 PAGE aZ
I
97 PACE817
713,796.06
C. Section 8 Annual Contributions Contract - Housing Agency
The Board reviewed the following memo dated 4/9/96:
DATE: April 9, 1996
TO: HONORABLE BOARD OF COUNTY COMIVIISSIONERS
THRU: "may" Dean, Dir. General Servi
James E. Chandler, County
FROM: Larola F. B. Gambler Director, Housing Authori
SUBJECT: Sec 8 Annual Contributi-ons Contract (ACC) A34094 - Vouchers
I
ANALYSIS: Armual Contractions Contract (ACC) is to be extended/
an�ertded without any -chanqe in format.
BY executing the aumelxIMent, the Section 8 Program will
continue to receive funding frm HUM.
RECOMMENDATION: 7heSe are not new funds. Reommend the ACC
agent be executed by County Co mission.
10
APRIL 16, 1996
amc K -NAME
COCK
=CK
NWBER
DATE
AMOUNT
0200394
WOLFE, CARL
4/03/96
166.00
0200395
XEROX CORPORATION
4/03/96
1,290.00
0200396
ZIKKMOO N, KARL
4/03/96
34.00
0200397
RODDMMERRY, ALFRED
4/03/96
484.58
0200398
HARGROVE, THOMAS
4/03/96
87.52
0200399
BEUKERS, JOHN M.
4/03/96
96.82
0200400
ROBSON, JOHN
4/03/96
101.26
0200401
KEAGY
4/03/96
31.78
713,796.06
C. Section 8 Annual Contributions Contract - Housing Agency
The Board reviewed the following memo dated 4/9/96:
DATE: April 9, 1996
TO: HONORABLE BOARD OF COUNTY COMIVIISSIONERS
THRU: "may" Dean, Dir. General Servi
James E. Chandler, County
FROM: Larola F. B. Gambler Director, Housing Authori
SUBJECT: Sec 8 Annual Contributi-ons Contract (ACC) A34094 - Vouchers
I
ANALYSIS: Armual Contractions Contract (ACC) is to be extended/
an�ertded without any -chanqe in format.
BY executing the aumelxIMent, the Section 8 Program will
continue to receive funding frm HUM.
RECOMMENDATION: 7heSe are not new funds. Reommend the ACC
agent be executed by County Co mission.
10
APRIL 16, 1996
ON MOTION
Commissioner
by Commissioner Eggert, SECONDED by
Bird,
the Board unanimously extended
the Annual Contractions Contract, HUD, Section 8
Program, as recommended by staff.
COPY OF CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
MR. DOYLE VERNON'S REQUEST TO SPEAK REGARDING
SIDEWALKS FOR SCHOOLS
The Board reviewed the following memo dated 4/10/96:
TO: James E. Chandler
County Administrator
FROM: Jim Davis, P.E.
Public Works�Directo
Stan Boling"; ",ICP
Planning Division Director
DATE: April 10, 1996
SUBJECT: PUBLIC INPUT REGARDING SIDEWALK AND BIKEPATE FACILITIES
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at their regular
meeting of April 16, 1996.
DESCRIPTION AND CONDITIONS
In 1988, the Indian River County Board of County Commissioners
adopted the current Comprehensive Bikeway and Sidewalk Plan.
Prepared by the County's Community Development Department, the 1988
_bikeway and sidewalk plan established goals, objectives, and
policies that make the County's transportation network safer and
more accessible for bicyclists and pedestrians. The plan
identifies needed facilities and defines a network of bikeways and
sidewalks to meet the needs of bicyclists and pedestrians. The
criteria for the plan's recommended sidewalk and bikepath networks
include safety, accessibility, and cost. Alternatives that would
provide sidewalks or bikepaths near schools are given relatively
high weighting.
Recently, the Indian River County Metropolitan Planning
Organization (MPO) began the update of the bicycle and pedestrian
plan. The plan update will be accomplished through the MPO 's
Bicycle/Pedestrian Advisory Committee (BAC), which has members
appointed by the county and each municipality. As the designated
transportation planning organization for the Indian River County
urbanized area, the MPO chiefly uses federal funding to undertake
its planning activities.
ANALYSIS
--Public involvement is an extensive part of the MPO's bicycle and
pedestrian plan update. During the first week of 4ri1..1996, the
MPO held three workshops in various locations throughout the county
11
APRIL 16, 1996 b®®K 49 FA,GE�
BOOK 97. PACE 819
Eo- gather public input. Aware of the need for discussion of
sidewalks and bikepaths near schools, staff scheduled two of the
meetings at local schools (Oslo Middle School and Sebastian River
High School) .
About 50 people attended these workshops and provided MPO planning
staff with comments concerning the need for facilities. In
addition, a public comment survey was recently printed in the
newspaper, and copies of that survey have also been distributed.
To date, numerous surveys have been received by staff, and more are
being solicited.
The MPO's public workshops and surveys are being conducted at the
beginning of the plan update process so that the Bicycle/Pedestrian
Advisory Committee has ample public input on which to base later
phases of the plan's development. Therefore, there will be
numerous additional opportunities for public input. Each meeting
at which the bicycle/pedestrian plan is discussed will be open to
the public, and those who attended the workshops or who submit
requests for notification will be sent notices of MPO
Bicycle/Pedestrian Advisory Committee meetings.
Prior to the beginning of the Bicycle/Pedestrian Plan, the MPO and
the. MPO Bicycle/Pedestrian Advisory Committee held a joint meeting
to discuss the direction of the plan. At that August 9, 1995 joint
MPO/MPO BAC meeting, MPO and MPO BAC members heard public comment
concerning the need for sidewalks near schools, and the MPO
discussed a plan by the Indian River County Public Works Department
to accelerate the construction of sidewalks and bikepaths near
schools.
To ensure that the need for bikepaths and .sidewalks near schools is
reflected in the bicycle and pedestrian plan update, MPO staff and
the MPO's consultant have coordinated with the Indian River County
School District concerning bikepath and sidewalk needs. The School
District has provided extensive data for the plan, and MPO staff
and the MPO's consultant have interviewed school principals for an
in-depth study of the needs of the two schools within critical
needs areas identified by the School District.
During development of the plan, the MPO governing board will be
given status reports and will review interim work products. After
staff and the MPO BAC complete the draft plan, the MPO will review
the plan prior to its approval. The review and approval of the
plan by the MPO governing board, which consists of local elected
officials, allows for the needs of the entire community to be
considered. In addition, the scope of work for the MPO
bicycle/pedestrian plan calls for coordination measures to be
developed by which the plan will be implemented by the county and
its municipalities.
Given the MPO's level of public involvement in planning, county
staff feel that public input regarding sidewalk and bikepath needs
should be directed to the MPO Bicycle/Pedestrian Advisory Committee
so that those needs may be considered in the on-going plan update.
In so doing, the county is ensured that the MPO plan will reflect
input by all citizens of the county. .
RECOI94ENDATION
Staff recommends that the* Board
public input regarding bicycle and
use in the bicycle/pedestrian plan
12
APRIL 16, 1996
of County Commissioners direct
pedestrian needs to the MPO for
update.
Doyle Vernon, concerned resident of Indian River County,
reported on 3 meetings held at 3 different elementary schools. He
noted that the meeting at Oslo school, interest was primarily in
having bike paths, but he couldn't see putting bike paths ahead of
providing sidewalks for children to walk to school safely..
Everyone has said that sidewalks are needed, but it has not been a
budgeted item. Mr. Vernon emphasized the danger of children
walking to school along roads where there are no sidewalks, such as
43rd Avenue. He pointed out that we have an ordinance that says if
a child lives within a radius of 2 miles from a school, they have
to walk to school.
Mr. Vernon wanted the Board to include funding for sidewalks
in this year's budget. He planned to attend this year's budget
sessions and do anything he could to help in this effort.
Chairman Adams thanked Mr. Vernon for his interest and efforts
in having sidewalks built in areas close to schools.
Commissioner Bird asked if the Board could spend sometime
reviewing the sidewalk/bike path situation, and Administrator
Chandler reported that concerned residents have given input at two
recent meetings in support of building sidewalks and bike paths
near schools. He anticipated the review of the sidewalk/bike path
plan to dovetail with our budget process.
Bill Roolage, resident of Vista Gardens, wished to second Mr.•
Vernon's recommendation. He pointed out how dangerous it is to
drive at night when people ride their bikes in the streets without
reflectors. He urged the Board to take some action to get
sidewalk/bike paths built near schools.
SANDRIDGE GOLF CLUB - PRIVATIZATION OF GOLF COURSE
MAINTENANCE
Administrator Chandler presented staff's recommendation to
privatize the maintenance of Sandridge Golf Club:
E 820
APRIL 16, 1996 13 SOAK 97 PAG,
Boa 97 PA�uE,821
Date: April 8, 1996
To: Honorable Board of County Commissioners
Thru: James E. Chandler S
Cody . . r
From: Bob Komarinetz,
Leisure Services
Joe Baird, Director
Office of Management &
H. T."Som y" Dean, Director
Department of General Services
Subj: Sandridge Golf Club - Golf Course Maintenance Privatization
BACKGROUND
The Sandridge Golf Club "Dunes" Course opened for play in April 1987. The main objective from
the beginning was to build a quality, well maintained eighteen hole golf course and charge affordable,
competitive rates. Because of those objectives, the Sandridge Golf Club became one of the more
favorable recreation opportunities in Indian River County. _
Due to the popularity of the first course and its self -supported posture, the "Lakes" Course was built
and opened for play in December 1992. With both courses open, approximately 125,000 golfers per
year could enjoy an affordable golfing experience on two well -conditioned courses.
The Sandridge Golf Club is an enterprise fund of Indian River County. Its budget is set up annually
to break even. Although rates have always remained competitive, it has been necessary to increase
rates during some budget years to cover anticipated increases in expenses. Unfortunately, those rate
increase have been passed on to the golfing patrons. However, these rate increases are becoming a
major concern. If costs continue to escalate, can Sandridge Golf Club continue to raise rates and
remain competitive? Would public golfbecome too expensive? More so, would Sandridge Golf Club
fall short of its original objective of quality golf at affordable prices?
Within the past few years it has been suggested that staff research the possibility of the privatization
of the Maintenance Operations at the Sandridge Golf Club. More recently it was discussed during
the last Budget Session. This prompted staff into preparing a Request For Proposals (RFP) for Golf
Course Maintenance Operations. This RFP had been in the planning stages for some time, carefully
addressing all the critical areas of the maintenance operations. Furthermore, this RFP was designed
so that the current quality of maintenance would be met and surpassed in every aspect.
On December 4, 1995 the Indian River County Purchasing Department sent out RFP No. 6037 to
experienced firms and advertised as required by law. A committee was formed to review, evaluate
and rate each proposal according to criteria set forth in the RFP. The committee members are as
follows:
H.T. "Sonny". Dean, Director of General Services
Joseph A Baird, Director of Management and Budget
Robert Komarinetz, Director of Golf at Sandridge Golf Club
14
APRIL 16, 1996
L�J
A Pre-bid Conference was held on Monday, January 12, 1996 at Sandridge Golf Club. In attendance,
representing the County were all Committee Members and Budget Analyst, Laura Post. Also present
were personnel representing the following contracting firms:
1. Environmental Care, Inc
2. International Golf Management
3. ISS Landscape Management
4. Golf Art Maintenance, Inc.
5. Mark Dunning Industries, Inc.
All written or oral questions were verbally answered and clarifications documented by addendum
Number One which was sent via Tela Fax to all contractors prior to submittal of proposals.
Proposals were received at Purchasing on Wednesday, January 31, 1996 with five firms submitting.
The Committee Members, individually, carefully reviewed each proposal assigning point values
according to the criteria in Article 41 of the RFP. The Committee met on Monday, February 12,
1996 to cumulatively rank proposals and the results were as follows:
1. ISS Golf Services (ISS)
2. International Golf Management, Inc. (IGM)
3. Golf Art, Inc.
4. Environmental Care, Inc./Golf Management
5. Mark Dunning Industries, Inc. (MDI)
In accordance with the RFP, an agenda item was prepared and approved by the Board of County
Commissioners for the purpose of negotiating with the number one and two ranked firms. On
Monday, February 26, 1996, the Committee met separately with ISS and IGM in an effort to
determine which firm would be best for the proposed scope of work and to make a recommendation
of such to the Board of County Commissioners.
Prior to interviews, the following references were checked for current and past performance. These
interviews and reference checks were conducted by Robert Komarinetz.
IGM
Spessard Holland Golf Course - Brevard County
Habitat Golf Club - Brevard County
Palatka Golf Club - Palatka, Florida
Tarpon Springs Golf Club - Tarpon Springs, Florida
Kissimmee Bay Country Club - Kissimmee, Florida
ISS
Sebastian Municipal Golf Club - Sebastian, Florida
City of Palm Beach Gardens Golf Course - Palm Beach, Florida
Pompano Beach Country Club - Pompano Beach, Florida
Bobby Jones Golf Complex - Sarasota, Florida
Port Malabar Country Club - Port Malabar, Florida
Only high marks and positive responses were given to both firms from management of courses
interviewed.
After interviewing .each consulting firm- and further discussing their proposal the following
conclusions were noted:
15
APRIL 16, 1996 97 FA.GF 8192
Book 97 PmE 823
1. ISS submitted a total fee of $775,946 for the first year with an annual increase of the
lesser of CPT or 3% for the next two years. This cost did not provide for any walk
mowing of the greens during the year.
2. IGM submitted a total fee of $820,000 for the first year with less than 3% increase each
year for the next two years. This price included walk mowing for the greens five days
per week during the winter and twice a week during the remainder of the year. This is
a practice which is currently being used at Sandridge.
3. Staff requested ISS to provide a cost to allow walk mowing greens during the winter
months. They responded with an additional cost of $12,048 which increased their
first year's fee to $787,994. This does not include any walk mowing of greens during
the remainder of the year.
Although ISS's financial submittal is $32,006 less in dollars than is IGM's, it is Staff s determination
that ICM is more responsive and demonstrated a much stronger proposal because of the following:
1. IGM has proposed two (2) additional full-time maintenance workers than has ISS. This
staffing proposal would allow additional current Staff the opportunity to secure a
position with IGM.
2. IGM provided an itemized breakdown of man-hour in detail relating to all the work
tasks required in the RFP.
3. IGM noted in their proposal the sensitivity of the "over -seed" process and how
important it would be to walk mow greens during this period of time. When
ISS was questioned about this procedure they did not feel this walk mowing was
necessary. In fact their original proposal did not include ever using a walk mower.
4. ISS proposed a fertilizer and chemical line item budget of $99,000. IGM proposed a
budget of $135,000. Sandridge Golf Club currently has $118,000 budgeted for 1995-
96.
5. ISS has anticipated approximately 8.8% Management Fee/Profit vs. IGM's 3.4%
in their Financial Statement. Since IGM does not increase this fee over the next two
years, the percentage would reduce to 3.2 and 3.15 respectively.
With all considered, weighing the financial versus the services provided, Staff feels International Golf
Management, Inc. (IGM) is the most responsive firm. Furthermore, the detail of IGM's training of
employees and their Management Plan as defined in their proposal was especially impressive and far
exceeds all of the minimum requirements set forth in the RFP.
CONCLUSIONS
The original objective noted on Page 2 of the RFP for the golf course maintenance operations of
Sandridge Golf Club was:
1. Determine private sector interest in the maintenance operations.
2. Compare the maintenance operations cost of the County as compared to the private
sector.
3. Reduce operating costs without affecting the quality and level of services.
4. Implement a maintenance program consistent with the County's long-term objective for
the courses.
16
APRIL 16, 1996
_I
Staff feels confident that a private company, like IGM, can meet and in many ways surpass the
objectives of the County. The Staff also feels the County has the responsibility to the "Golfing
Patrons" to maintain and even reduce costs when possible. Staff feels strongly in that the County
has the responsibility to maintain it's facility with the standards to meet current and long range
objectives. With a private company like IGM, staff feels confident these objectives can be met. By
contracting with IGM, the County's Sandridge Golf Club could financially save $140,114 the first
year with a minimum savings of $354,342 over the three year life of the contract and the potential of
maintaining rates in years to come. This is a very good business decision for the County.
The future of all current rent employees has been a main concern of Staff from the onset. IGM has
indicated in writing, they will interview every employee on the County's existing golf maintenance
staff for a position within the Company, and will make offers to the employees that show an interest
level and meet the criteria set forth. It has been the intent to allow affected current employees, who
wish to remain within the County system, time to secure a position within. Adequate time would be
allowed for those employees who do not want to remain in the County system or with IGM ,to find
employment elsewhere
RECOMMENDATION
Staff recommends the following:
1. Enter into a contract with International Golf Management for golf course maintenance
at Sandridge Golf Club as defined in the following:
A Agreement between Indian River County and International Golf Management for
golf course maintenance at Sandridge Golf Club for a three year period with two
three year renewals based upon the County's approval.
B. Exhibit A - Sandridge Golf Club, Golf Course Maintenance RFP No. 6037 and
Addendum One.
C. Exhibit B - International Golf Management Proposal dated January 31, 1996.
2. Effective date of commencement of contract to be July 1, 1996.
3. Authorize Board Chairman to execute applicable documents.
17ppK 97 PAGE 824
APRIL 169 1996
Boa. 7, PAGE 825
GOLF COURSE MAINTENANCE
OPERATIONS EXPENSE COMPARISON YEAR 1
18
APRIL 16, 1996
Indian River
(Revised 3/1)
County Costs
ISS
IGM
011.12
Regular Salaries
$353,130
011.13
Other Salaries & Wages
$23,814
011.14
Overtime
$25,000
011.15
Special Pay
$1,700
011.17
Temporary Employees
$0
011.19
BudgeW Temp. Position
$0
Sub -Total Salaries
$403,644
012.11
Soc. Sec. Matching
$25,027
012.12
Retirement Contribution
$71,285
012.13
Insunmm. Life & Health
$69,833
012.14
Worker's Compensation
$14,007
012.15
Unemployment
$0
012.17
Medicare Matching
S5,954
Sub -Total Benefits
$186,006
Total Personnel Expense
$589,650
$396,824
$436,800
033.14
General & Administration Exp.
$43,793
$29,000
$30,000
034.02
All Travel
$1,070
$2,025
$1,000
034.11
Telephone
$0
$2,680
$1,500
034.51
Automotive Insurance
$3,500
$1,200
$1,200
035.25
Institutional Supplies
$500
$300
$500
035.42
Dues -Memberships
$1,000
$600
$600
035.43
Tuition/Re i ons
$570
$528
$1000
Subtotal G&A
$50,433
$36,333
$35,800
033.19
Other Professional
$25,000
$0
$5,000
034.31
Electric Services
$30,000
$27,000
$32,000
034.33
Garbage & Solid Waste
$2,400
$5,200
$5,000
034.49
Rent- Other Equipment
$2,700
$7,500
$4,500
034.61
Maint.- Buildings
$1,900
$1,200
$1,000
034.64
Maint.-Automotive Equipment
$800
$1,400
$1,500
034.66
Maint.-Structure Except Bldg.
$1,600
$1,200
$0
034.68
Maint.-Irrigation
$9,500
$16,000
$15,000
034.69
Maint.-Other Equipment
$37,500
$45,000
$45,000
035.22
Tires & Tubes
$1,500
$0
Equip. Maint.
034.81
Advertising/Except Legal
$0
034.82
Other Promotional Exp.
$0
034.97
Licenses and Permits
$131
$300
$2,000
035.11
All Office Supplies
$0
035.21
Fuel & Lubricants
$14,500
$16,948
$13,000
035.24
Uniforms & Clothing
$3,500
$8,000
$4,300
035.26
Expendable Tools
$2,000
$6,000
$2,000
035.27
Medicine & Med. Supplies
$500
035.29
Other Operating Supplies
$17,500
$8,000
$5,000
035.34
Landscaping Materials
$15,000
$6,000
$10,200
035.37
Fertilizer
$74,000
$42,000
$71,000
035.38
Herbicides & Insecticides
$44,000
$57,000
$64,000
035.41
Books -Magazines ..
$0
$0
035.57
Sand and Top Dressing
$22,000
$11,181
$10,000
035.58
Seed
$14,000
$9,200
$9,200
Aquatics (Lake Management)
$10,500
$9,500
Bid Bond Fees
$8,182
$8,400
Miscellaneous
$3,026
$2,500
Management Fee/Profit
$64,000
$27,300
035.68
Credit Card Fees
$0
036.61
Depreciation
$0
036.62
Loss On Assets
$0
Sub -Total Operating Costs -
$320,031
$354,837
$347,400
077.21
Interest -Debt Service
$0
077.24
Interest -Amortization
$0
077.31
Other Debt Service Costs
$0
099.77
Extraordinary Loss
$0
099.92
Cash -Forward -Sept. 30
$0
099.88
Reserve -Salaries
Sol
I
Sub -Total Other
$0
$0
Total
$960114
$787,994
$820,000
Total Difference vs County
18
APRIL 16, 1996
GOLF COURSE MAINTENANCE
OPERATIONS MANNING COMPARISON
Grounds Superintendant
COUNTY
# FTE
ISS
# FTE
IGM
# FTE
1 1.00
1 1.00
1 1.00
Grounds Assistant Superintendant
1 - 1.00
24 22.63
1 1.00
18.10
2 2.00
Foreman - Golf Course
1 1.00
0 0.00
0 0.00
Equipment Mechanic II
1 1.00
1 1.00
1 1.00
Assistant Mechanic
1 1.00
1 1.00
1 1.00
Irrigation Mechanic
l 1.00
1 1.00
Asst. Sups
Irrigation Operator
0 0.00
0 0.00
0 0.00
Pesticide Technician
1 1.00
1 1.00
1 1.00
Landscaper
1 1.00
0 0.00
0 0.00
Maintenance Workers I & II
1 12 12.00
1 10 10.001
12 12.00
Subtotal FT Labor
120 20.00
1 16 16.001
118 18.00
PT Maintenance Workers I & II
PT Clerk II
3 1.83
1 0.80
•1 1.60
1 0.50
2 1.00
1 0.75
Subtotal PT Labor
4 2.63
5 2.10
3 1.75
Total
24 22.63
121
18.10
121
19.75
FTE = Full Time Equivalents
For submittals - assumed 40 hour work week for all. If part time hours not
indicated, assumed'20 hour week.
NOTE: ISS submitted a revision 3/1/96 adding 2 employees full time for four
months of the year. These are included as annual part-time labor at a full-time
equivalent of 0.6 for comparison.
Bob Komarinetz, Director of Leisure Services, advised that one
of the concerns throughout this entire process was the well being
of the County golf course maintenance staff. He reported that he
met with some of the maintenance staff last Tuesday to inform them
what may happen if the contract with IGM is approved. We advised
there might be some opportunities within a new company and assured
them that we would make every possible effort within the County
system to secure them that opportunity. Director Komarinetz
advised that he also called managers of other golf courses in the
county to tell them that we may have some people out of jobs and
ask them to let us know if they have any job opportunities. In
addition, Personnel Director Ron Baker met with some of the golf
course maintenance staff to explain available positions,
qualifications, etc.
Director Komarinetz emphasized that the future of the golf
course is at' stake and, therefore, it is the committee's
recommendation that we contract with International Golf Management
19 o 97 PKE 826
APRIL 16, 1996
bm 9 ��GE827
for golf course maintenance at Sandridge Golf Club commencing July
1, 1996.
In response to Commissioner MachtIs inquiry about the County's
present employee turnover rate that would allow a significant
absorption of these employees, Administrator Chandler advised that
we are looking at all of our operations within the County where
there may be some vacancies, or potential for vacancies, and
working with employees to move into those vacancies. At the
present time, there are 3 or 4 vacancies in other departments for
which the employees would be qualified. That is the direction we
are heading in.
Mike Scott, business agent for Teamsters Local 769, presented
petitions signed by 766 people requesting that the maintenance of
the golf course not be turned over to a private firm.
WE. THE UNDER ST:;NED PATRONS OF SANDRIDGE GOLF COURSE REQUEST THAT
THE MAINTENANCE OF-SANDRIDGE NOT BE TURNED OVER TO A PRIVATE
CONTRACTOR. WE :FURTHER REQUEST THAT THE COUNTY MAINTENANCE TZAM BE
RETAINED TO PRO ECT THE QUALITY OF THE COURSE.
PRINT NAME:
�A\)t(AeRivu6"'-tt�
DATE
-/3
Lt1w,P Z cg
APRIL 16, 1996
s
Nv d )q4 // of
20
Mr. Scott distributed packets of items he would be referring
to during his presentation. Mr. Scott wished to discuss three very
important factors: Timing of the contract, quality of service at
Sandridge, and personnel costs used in calculating the total cost
of County maintenance vs. privatization.
3. EFFECTIVE C0111TRACT DATE "& TERM
The proposed effective date of this contract is October 1,
1996. The initial contract period will be a 3 YEAR duration
ending 9-30-92 and subject to two separate three year renewals
based upon the County's approval.
4. PROPOSAL TASF,: AND ESTIMATED DATES FOR COMPLETION
Release RFP 12-15-95
Mandatory Pre -.Proposal Meeting 1-15-96 -- 3:00 p.m.
Proposals Due 1-31-96 -- 2:00 p.m.
Start of Negotiations 3-15-96
Begin Execution of Contracts 6-01-96
initiation of. Contract Service 10-01-96
5. QUESTIONS
In order to maintain a fair, open and impartial competitive
process, the County will ONLY respond to written questions
submitted to Bob Komarinetz, Director of Golf, 5300 73rd St.,
Vero Beach,. F':,. 32967 or call 407-770-5003 no later than 1-
10-96. Writttizn responses will be shared with all potential
proposers who attended the mandatory pre -proposal conference.
6. RENEWAL OPT o
Contract wilt. renew for each additional 3 year term after the
initial 3 --year period of performance. This renewal is
based upon agreeable terms negotiated beginning 120 days
prior to exp."ration date. If agreeable terms are not met the
County will notify the contractor in writing of non -renewal
90 days prior to expiration date.
7. TERMINATION
Any contract may be terminated, in whole or in part, by the
County, with or without cause, upon written notice to the
contractor 12.0 days prior to termination. The contractor
5
21 ` 7 PAGE 0�.,�
APRIL 16, 1996 aooK
5m 97 PACE 829
Mr. Scott emphasized that the October 1 commencement date set
out in the request for proposal is being moved up to July 1, which
made it difficult for him to prepare his arguments. He just
obtained more information yesterday. The July 1 commencement
creates a further problem in that the union contract expires in
September this year and negotiations were tentatively scheduled to
begin next week. If the October time frame had been retained, it
would have given the union time to sit down and negotiate a
resolution of replacement of employees and how the employees will
be dealt with. Now, that opportunity has been removed, not only
from the union but the County staff as well.
With regard to quality of service, Mr. Scott noted that two
golf courses managed by International Golf Management (IGM) were
rated lower than Sandridge Golf Club by Golf Digest. Sandridge
received the Great Value Award, an honor received by only 3 other
courses in the State of Florida and by only 125 courses nation-
wide. The Lakes course was rated 4 stars and the Dunes course was
rated 3-1/2 stars, whereas the IGM maintained course at Habitat
Golf Club in Melbourne was given a rating of 3 stars and the
Savannahs at Sykes Creek on Merritt Island received only a 1-1/2
star rating. Since these were the only two IGM maintained courses
rated in the publication, Mr. Scott admitted it is quite possible
that other IGM courses are rated higher. However, the two courses
that were rated lower than Sandridge poses a doubt of whether IGM
can provide the same quality care at Sandridge that staff has
given.
Mr. Scott emphasized that a letter received from John Foy,
Director, Florida Region, USGA Green Section, included his opinion
to discourage contracting out maintenance:
22
APRIL 16, 1996
M M M
Sandridge Golf Club
_ , ! TAS Report
December 6, 1995
off. Typically, problems occur when the revenues generated by golf operations are
put into a general fund and then divided among vari.ous other areas rather than
strictly used for facility operations. In my opinion, the Sandridge facility has been
reasonably successful to this point and while some adjustments in how operations
are handled could be made, I would tend to discourage contracting out maintenance
of the courses.
While your Turf Advisory Service fee helps to defray expenses related to this visit,
the USGA largely subsidizes this service, as well as provides funding for extensive
turfgrass and environmental research at numerous colleges and universities across
the country. As a result cif these ongoing turfgrass research efforts, several, new
varieties of grasses, including buffalo, zoysia, bent and possibly bermudagrass can
be expected on the mar',et during the next year or two. Furthermore, with the
USGA's continued involvement in Environmental Research, an additional $1.5 million
has been allocated for the next three years, including $100,000 per year earmarked
specifically for wildlife resoarch on golf courses.
In conclusion, your suppert of the USGA Green Section and our research efforts are
most definitely appreciated We are sincerely committed to assisting your efforts of
producing and maintaining the best possible turf conditioning at your facility through
the most efficient means, with the utmost consideration of insuring that golf courses
remain a positive influence on the environment.
I look forward to working with you in the future and encourage you to call should you
have any additional questions concerning this report, the research efforts of the
USGA or any matter regarding the maintenance of.your course.
Sincerely,
2F
John H. Foy
Director, Florida Region
USGA Green Section
Mr. Scott next addressed the maintenance costs prepared by OMB
Director Joe Baird. He estimated that the total in-house cost
could be reduced to $804,080. He believed a $50,433 error had been
made in the calculation of the total personnel expense.
23
APRIL 16, 1996 "or< :97 Pacl 830
1�
Ch
No
SANDRIDGE GOLF COURSE
18tfComp
DEPT 221 MAINTENANCE
T --
SALARIES AND BENEFITS
Linda R
Mt ja" EmpW Ham Job TWO
Union Hire D4M3 Annual Sal- Soo Reiirenywd Boom
1932 E0301 37373 Cadenhead Patrick L Asst. Sup'T. - GoV tars.
N 30 -Apr -88 22,608.30 1,401.71 3_988.10 2,496
1931 E1003 37621 Cambell Scott Ft. Sup-T.-Gramds
— _
42,370.12 7,47.1.094_128
2002 LD103 -38679 PeMAak Albert J. Mak tenance Worker I
_2.626.95_
T 12-Oc M ' 12.334.40 764.73 - 2.175 79 2496
2008 LM01
cwt
18tfComp
Mak tanance Worker I
T --
wi —
Linda R
Mak t. Worker 8
T
lerwx m_
Richard R.
_
MainL Worker I
T T
mm
Madhew H.
Mab* Worker / -
---
T ---
oWenhoirne Thomas Maim. Worker B.
T--
'-
ars _
Benny m-
Maim Worker n _ _
_T
ach _
Joseph C.
Maint. V*wker 11-
T
L"fJr_-Greer L. Maim. Worker 11 _ _
T
rr�nnre
Thomas
Maint Worker tl
T -
rrrir>�ton
Tommy L.
Maint Worker 11 -_T
wens Daniel S.
Dorm—burg _ OHa H
-
AssL Gori Course M_ech
k gationMedm6c
_ T
T --
icant
Foreman - Gaff Coume-N
a9ner
_Daniel E _Pesticide
TechNdan
T
mdud
Mark Stove
Equipment Mechanic II
T
Wesson_
Gari► J_ - -
MainWnance Worker 1
------------
T -- -
oolsey _
-----
acant
iulkner -
Laurie A.
-------------------------------
- - Stacy Lym
Ugrdena Worker i
MakAge-am Worker II
Clerk II - ----
T
T
N-- --
7:
1
1.305-4T 0.00
uk
18tfComp
mwicam
IQu eeneflts IQMIB 8 tBe
71.76
32-10
327.82
8,317.49
J15.037.74
-- 40328-
134.1_6
CO -17
614.37
_
_30,925.79
40.36
215.11 - ---
17&W
6,871.04
18,2G5.44
_
400..56
225.99
187.90
7,671.73
_
20,M.13
- 40.56
J 21511
178.85
7,',503.04
r 19,837.44
-- 0._00
0.00
0.06 -
--_-- 0.00
- - 295.64
- 245.80
7.131.83
- -_ 24.083-83
-- 40328-
-- 379.71
11,238.26
37,425.46
4263.07
4,454.34
138.425.47
445,620.89
122.07
107.31
2.025.65
9,42629
---- 134A4
11138
2.109.01 --
- - 9.818.01
-- --- 0.00 --
-
--
-- - 0.00
- -- 15.08 --
_0.00
- 154.00
_ _0.00
6.863.44
C'nR.REtr�� cr�,Q-f
E77
GOLF COURSE MAiNT1:NANCE
OPERATIONS EXPENSE COK ARISON YEAR 1
APRIL 16, 1996
L_
25
BOOK 97 PACE 8.32
Indian River
(Revised 3/1)
Count Costs
ISS
IGIvI
UNION
011.12
Regular Salaries
$353,130
30-1,11q
011.13
Other Salaries & Wage-,
$23,814
1 -k5,7.31
011.14
Overtime
$25,000
# 0
.'.111.15
Special Pay
$1,700
11, 7 U 0
011.17
Temporary Employees
$0
O
011.19
Budgeted Temp. Position:
$0
O
Sub -Total Salaries
$403,644
133% 69.5
012.11
Soc. Sec. Matching
$25,027
baa �u t
012.12
Retirement Contributior
$71„ 285
012.13
Insurance. -Life & Health
$69,833
0.12.14
Worker's Compensation
$14,007
q q,5ga
012.15
Unemployment
$0
p
012.17
Medicare Matching_
$5,854
4 S 2
Sub -Total Benefits
$186,006
14 9, gzq
Total Personnel Expense
$589,650
$396,824
$436,800
! g g y o y q
033.14
General &Administrat.;r• Exp.
$43,793
$29,000
$30,000
034.02
All Travel
$1,070
$2,025
$1,000
034.11
Telephone
$0
$2,680
$1,500
;64.51
Automotive Insurance
$3,500
$1,200
$1,200
035.25
Institutional Supplies
$500
$300
$500
035.42
Dues -Memberships
$1,000
$600
$600
w35.43
Tuition/Registrations
$570
$528
$1,000
'
Subtotal G&A
$50,433
$36,333
$35,800
03.19
Other Professional
$25,000
$0
$5,000
034.31
Electric Services
$30,000
$27,000
$32,000
( 34.33
Garbage & Solid Waste
$2,400
$5,200
$5,000
034.49
Rent- Other Equipment
$2,700
$7,500
$41500
034.61
Maint.-Buildings
$1,900
$1,200
$1,000
034.64
Maint.-Automotive Equipment
$800
$1,400
$1,500
(134.66
Maint: Structure Except Bldg.
$1,600
$1,200
$0
034.68
Maint.-Irrigation
$9,500
$16,000
$15,000
H
034.69
Maini.-Other Equipment
$37,500
$45,000
$45,000
035.22
Tires & Tubes
$1,500
$0
Equip. Maint.
3
034.81
Advertising/Except Legal '
$0
6' R'
034.82
Other Promotional Exp.
$0
< a
034.97
Licenses and Permits
$131
$300
$2,000
70
035.11
All Office Supplies
$0
0'
(!35.21
Fuel & Lubricants
$14,500
$16,948
$13,000
"35.24
Uniforms & Clotl»ng
$3,500
$8,000
$4,300
035.26
Expendable Tools
$2,000
$6,000
$2,000
03:1.27
Medicine & Med. Supplies
$500
035.29
Other Operating Supplie,,,
$17,500
$8;000
$5,000
035.34
Landscaping Materials
$15,000
$6,000
$10,200
035.37
Fertilizer
$74,000
$42,000
$71,000
035.38
Herbicides & Insecticides
$44,000
$57,000
$64,000
035.41
Books -Magazines
$0
$0
035.57
Sand and Top Dressing
$22,000
$11,181
$10,000
035.58
Seed
$141000
$9,200
$9,200
Aquatics (Lake Managenn:nt)
$10,500
$9,500
Bid Bond Fees
$8,182
$8,400
Miscellaneous
$3,026
$2,500
Management Fee/Profit
$64,000
$27,300
C35.68
Credit Card Fees
$0
036.61
Depreciation
$0
036.62
Loss On Assets
$0
Sub -Total Operating Costs
$320,031
$354,837
$347,400
.11
77.21
Interest -Debt Service
$0
077.24
Interest -Amortization
$0
077.31
Other Debt Service Costs
$0
099.77
Exiraordinary Loss
$0
09P.92
Cash -Forward -Sept. 30
$0
099.88
Reserve -Salaries _
Sol
I
Sub -Total Other
$0
$0
X960 ,114
Total
$787,994
$820,000
•_•-
_
Total �7iffcrence vs Cows ;_
_
T _�91 KU�I33 ($172,120)
($140,114)
_
APRIL 16, 1996
L_
25
BOOK 97 PACE 8.32
800K 97 PAPE O33
OMB Director Joe Baird pointed out that Mr. Scott's figures
did not include salaries for the two full-time and one part-time
vacancies, which will be filled shortly because the summer growing
season requires more mowing maintenance.
Mr. Scott proposed the elimination of those 3 positions to
bring the in-house staffing level in line with the staffing level
being proposed by IGM. IGM is saying that they can do the
operations with 3 less employees, and if they can do it, we can do
it and we ought to. He noted that his figures also did not include
$25,000 in overtime, which is something the maintenance workers are
willing to give up to retain their jobs. Overtime could be
eliminated by putting maintenance workers on split schedules that
would cover the weekends.
Director Komarinetz stated that we have discussed split
schedules, but the employees do like overtime. It is a perk.
After Director Baird explained what was included in his total
personnel cost, Mr. Scott admitted overlooking a $50,000 sub total
in his calculations of total personnel benefits. Despite that, he
believed the County still could do the work for $865,000, but
Director Baird pointed out that figure is still higher than the
$820,000 proposal from IGM.
Scott Zakani, general manager of IGM, emphasized that it is
not a perfect world out there due to weather conditions, and
overtime becomes necessary at times. He did not see how anyone
could say that overtime can be eliminated completely. Overtime is
built into their proposal. Mr. Zakani pointed out that IGM
benefits from managing multiple golf courses. IGM brings in
additional staff for various reasons and times throughout the year.
Commissioner Eggert understood then that IGM is saying that
all these ups and downs and the number of people needed are
included in the proposal, and Mr. Zakani said, "Yes."
Commissioner Bird agreed that Sandridge maintenance would
benefit from IGM's expertise gained in managing several courses in
south Florida. An additional benefit would be their purchasing
power in buying such items as fertilizer and chemicals.
Mr. Zakani confirmed that IGM, purchasing from an affiliate
company, can purchase fertilizers, chemicals, etc. for a lot.less
money.
Mr. Zakani realized that the employee issue is a big concern.
He related that when Brevard County contracted with IGM for
maintenance of 3 public golf courses, IGM offered positions to 15
of the 25 maintenance workers after 5 had transferred out. For
26
APRIL 16, 1996
L�J
M
various reasons, 7 or 8 of the workers ended up staying. IGM
offered positions to those workers at comparable or higher salaries
but without the benefit package provided by Brevard County. They
did retain several of the employees and they are still employed as
of this day. Mr. Zakani stressed that it is not like they are
going to go out and chop the block and start all over. It doesn't -
happen that way. IGM will give them first opportunity and
interview everybody on an individual basis. If they fall within
the parameters of the budget allocations, then they will be offered
positions.
Mr. Scott advised that the union plans to unionize IGM in the
future and labor unrest with a private firm could result in a shut-
down of the golf course.
Commissioner Macht inquired about the contract terms contained
in the last sentence of Section 12 - Force Majeure:
SECTION 12. FORCE MAJEURE.
The Firm shall not -be responsible for damages or delays in performance caused by acts of
God, strikes, lockouts or other events constituting force majeure beyond the reasonable control of
the Firm.
Commissioner Macht also questioned language contained in
Section 13 - Termination regarding the notice of termination as a
result of failure of IGM to fulfill its duties and obligations:
SECTION 13. TERM NATION.
The County may, by one hundred and twenty (120) days prior written notice to the Firm,
terminate this Agreement, in whole or in part, for the County's convenience. Upon expiration of the
120 days notice, the Finn shall immediately discontinue all services affected, unless the notice directs
otherwise.
If the termination is for the convenience of the County. The County shall not be obligated
to pay for any services performed after the expiration of the 120 days has been given unless the
County specifically directs and advises otherwise in this notice and such shall be based on the
percentage or work performed.
The County may issue a written proposed notice of termination as a result of failure of the
Firm to fulfill its Agreement duties and obligations. The Firm shall have fifteen (15) calendar days
27
APRIL 16, 1996
BOOK 97 `PAGE -8.34
_I
sooK 9 7 ME.8 35:
from the date of the proposed notice of termination within which to correct such deficiencies
described in said proposed notice. If the Firm fails to correct such deficiencies to the satisfaction -of
the County within the stated time period, then the County may terminate the Agreement immediately
by issuing written notice of termination and take over the work and ensure the work is performed
itself or by separate Agreement or otherwise. In such case, the Firm shall be liable to the County for
reasonable additional costs incurred by the County thereby. The Firm shall not be liable for such
additional costs if the failure to perform the Agreement arises out of causes beyond the Firm's
reasonable control and without the fault or negligence of the Firm.
I>; during any tern or renewal period of this Agreement, the County has issued two (2) prior
proposed notices of termination (the deficiencies under the first two (2) notices having been corrected
by the Fum), the County shall have the right to terminate the Agreement upon the third (3rd) instance
of the Firm's failure to fulfill its duties and obligations under this Agreement without giving the Firm
any period of time to correct the deficiency. Termination under this provision shall be effective fifteen
(15) calendar days from the date of the notice unless otherwise agreed to by the parties.
IC after notice of termination for failure to fiilfill Agreement obligations, it is determined that
the Firm had not so failed, the termination shall -be deemed to have been effected for the convenience
of the County. In such event, adjustment in the payments shall be made to the Firm consistent with
the provision for adjustments to payments, when the termination is for the convenience of the County,
as set forth above.
The rights and remedies of the County provided in this Section are in addition to any other
rights and remedies provided by law or under this Agreement.
The Firm may terminate this Agreement, with or without cause, after providing at least one
hundred and eight (180) days prior written notice to the County. The Firm shall be responsible to
the County for any damages or reasonable additional costs incurred by the County as a result of said
termination.
APRIL 16, 1996 28
M M M
Commissioner Macht interpreted the contract to mean that if a
decision is made that IGM is not performing satisfactorily, their
contract can be terminated within two days. He asked County
Attorney Charles Vitunac if that is what the contract is saying,
and Attorney Vitunac said "Yes, that generally means that if there
is a work stoppage or a' shut -down where they say they cannot.
perform the contract, then we kick them off and do it ourselves or
hire someone else to do it."
Commissioner Macht understood then that it doesn't relate to
our dissatisfaction with the appearance of the greens, etc., and
Attorney Vitunac advised that it just applies to work stoppage.
Commissioner Bird explained that it is 120 days in the event
we are dissatisfied with their performance, and Director Komarinetz
explained that is the purpose of the performance bond requirement.
Commissioner Macht asked who would make the decision that
their performance is unsatisfactory, and Director Komarinetz
answered that the golf course manager would make that
determination.
Commissioner Macht understood then that the 120 day shut -down
time would begin immediately after the unsatisfactory performance
had been made and reported to Administrator Chandler, and Attorney
Vitunac indicated that would be the case.
Chairman Adams opened the discussion for comments from the
public.
Benny Wells, maintenance worker II at the golf course for 5-
1/2 years, didn't see how he could have worked any better or harder
for the County. He didn't see how privatization will benefit the
County. Mr. Wells stressed that he has put in a lot of years at
low wages and hard work. All of the hard work and effort by the
maintenance staff resulted in a low cost, well-maintained golf
course for the public to enjoy. He believed the players respect
the maintenance workers for the great job that has been done at
Sandridge.
Mr. Wells advised that the workers are all family men, and
that he and his wife are expecting a baby. They are concerned
because they won't be able to make a living on $6 an hour and will
have to sacrifice the medical benefits if they go to work for IGM.
They question the necessity of releasing county employees just to
see if quality care can be provided at a lower cost by a private
firm. Mr. Wells emphasized that he always was in favor of the
weekend schedule to reduce or eliminate overtime. They work 12 -
hour days and "sooner or later they are going to wear out and get
sick. The loss of medical benefits and other benefits is their
2sA
APRIL 16, 1996 BOOK-. 97 PAGE 8 36
BOOK 97 PAGE S37
biggest concern, and he has expressed this concern to Director
Komarinetz.
Director Komarinetz advised that we have discussed the split
schedules, but the maintenance workers do like overtime. It is a
perk.
Mr. Wells pointed out that his job includes driving around on
equipment that isn't safe -- no brakes -- a dump truck without a
roof. In conclusion, Mr. Wells repeated that overtime is no
problem. They are willing to give up their overtime. If this
course goes down, the County will be looking at taking over the
maintenance once again which means the cost to the County will end
up substantially higher.
George Buettell, 5000 16th Street, commented that he is a
regular golfer at Sandridge, and while he supports privatization of
the maintenance, he believes the County needs to watch out for
their employees and make a special commitment to place them in
other areas of County employment.
Dick Edwards of 32nd Avenue related that he has played golf at
Sandridge since day number one and has seen the condition of the
course get better and better. At present we have a first rate golf
course, but if we change the formula now, we are going to get a
second-rate golf course. Mr. Edwards did'not see any reason the
County could not match or do better than the company presenting
this contract.
Bob Walsh of Sunset Drive was disturbed about this Board's
unquestioned acceptance of "staff's" opinions. He thought the
County Commission was supposed to make decisions to benefit all the
county. Now, to save money, it is being proposed to drop some 20
employees. It looks good on paper but their support merely would
be shifted to other tax rolls because of unemployment. He wondered
how that would reduce taxes. Mr. Walsh also asked about the other
9 positions which pay from $15,000 all the way up to $66,000, a
total of $220,000.
Scott Campbell, grounds superintendent at Sandridge since
1989, related how he has seen Sandridge grow from a very small
operation to a very large and very successful golf course. He
pointed out that maintenance costs can be reduced substantially by
the use of new chemicals, especially the one that slows the growth
of Bermuda grass making frequent mowing unnecessary. Mowing just
twice a week would save a lot of money. Mr. Campbell advised that
the people he deals with bend over backward to get the best prices
available. With regard to the employees, he has a dynamic crew and
is very proud of what his employees have accomplished at Sandridge.
29
APRIL 16, 1996
He emphasized that privatization is becoming a trend around the
country, but he just could not stomach this quality course being
taken over by an outside firm. The only savings he could see would
come from cutting out employee benefits, but the benefits and job
security are the main reasons people work in low paying jobs at the
County. Mr. Scott believed that privatization would be unfair, and
cautioned that if it is going to happen at Sandridge, then it is
going to happen in other County departments.
Brian Heady of 5th Court noted that there are a couple of
figures he has not heard today. He asked the amount of the total
revenues at Sandridge because the bottom line is the deduction of
real expenses from revenues. Whenever he hears that jobs are being
taken away and given to private firms, it raises a red flag for
him. From the figures given to him by the County, $589,000 of the
$960,000 budget is for 21 employees, which averages out to $28,000.
He was told the lowest paid employee is paid $5.93 an hour which is
$11,860 for a 2000 hour year which comes out to $11,860. He was
told the highest salary was $7.10, which is only $14,200 a year.
He was not sure how those 21 salaries average $28,000 a year. As
he got deeper into this he found that we have a manager at $66,773.
If you look at the list of what the workers are making, it shows
$13,600, $13,200, $13,800, which is not a lot of money. Now, we
are going to have private industry come in and offer $6 an hour .
which amounts to only $12,000 a year. This is supposed to save the
taxpayers money, but when you take away benefits from employees,
the savings to the taxpayers is zero. In fact, it is going to cost
the taxpayers more. A worker making only $12,000 a year is going
to need indigent care at the hospital and will have to use the
Emergency Room at the hospital as their doctor's office. That
medical care will have to be paid for by increasing the Indian
River Hospital District taxes. Mr. Heady emphasized that you
don't have to be a rocket scientist to figure out that someone
making $12,000 a year cannot afford to own a house in this county.
That means we are going to have to put up a low cost housing
project like the one on Indian River Boulevard which will be paid
for by county taxpayers one way or another.
Mr. Heady noted that one gentleman here wondered why private
industry can do the same job for less money. Maybe the answer to
that lies in the management staff at Sandridge. Maybe that is the
root problem.
Mr. Heady believed that the total revenues from Sandridge are
exceeding the total expenses, which means that the County is adding
to its general fund.
30
APRIL 16, 1996 800 97. FADE 8.38
BOOK 97 pwq 839:.
Director Baird advised that the revenues and expenses are
even, and Mr. Heady pointed out that if it is even, it doesn't cost
the County a thing. He felt privatization would be a serious
mistake and would open a floodgate. Mr. Heady stated that he would
be very disappointed with this Board if they were to transfer the
care of this treasure of a golf course to a private firm.
John Wallen of Buckinghammock Trail felt the union should have
been brought into this matter a long time ago. He would like to
know what the County has invested in their capital equipment and
whether the contractor is going to use that equipment. He asked if
the private firm is to be bonded and whether the bond is sufficient
to restore the golf course to its initial condition in the event of
mismanagement. Mr. Wallen also asked about the continuance of
prisoner labor at Sandridge.
In conclusion, Mr. Wallen emphasized that "if it isn't broke,
don't fix it."
In response to Chairman Adams' request, Director Komarinetz
addressed the questions posed by Mr. Wallen. He explained that we
would continue to own the equipment, but the contractor would
repair and maintain it. The reason for that is that in the event
the contractor did not perform satisfactorily, the County could
resume maintenance. There is a 5 -year capital equipment
replacement program and we will work that into our capital
equipment budget program.
Director Baird explained that the performance bonds are part
of the cost and cover 100% of the contract, and Director Komarinetz
explained that the agreement states that IGM is responsible for any
damage done to the golf course up to $2 -million. With regard to
prisoners working at the golf course, that labor is available as
long as the County owns the course. In addition, we have the
County's weekend work force program where they perform various
tasks around the club house.
Commissioner Bird felt we could kick the numbers around all
day, but we have to rely on staff who diligently worked up these
figures and feel comfortable with their recommendation.
Commissioner Bird noted that having a great love and pride for
Sandridge, the last thing he would ever want to do is hurt it in
anyway. He has great compassion for the maintenance workers and
hoped that they would be hired by the new company or. get
transferred laterally within the County. He has been told by the
Personnel Department that we have several openings in the County
where they can retain their same pay and benefits. Unfortunately
it is that pay and those benefits that is putting Sandridge in a
non-competitive situation with the other 17 golf courses in this
31
APRIL 16, 1996
county. Commissioner Bird felt that situation will only get worse
in the future. If we are to maintain very affordable rates and
maintain the quality of care, we need to take a hard look at
privatization of maintenance. He believed the $140,000 savings is
real and that it can be even greater in the future. He emphasized
that Sandridge has paid its own way from day one. _It is a business
and it has to be run like a business and a business has to be
competitive.
MOTION WAS MADE by Commissioner Bird, SECONDED by
Commissioner Eggert, to approve staff recommendation
and proceed with privatization by entering into a
contract with IGM with a commencement date of July
1, 1996.
Under discussion, Commissioner Eggert stated that as head of
the Economic Development Council, she hated to see any job changed
or seemingly lost by anyone. However, she really believes that the
County is going to be working hard to see that everyone involved in
this does have another job. On that basis, she agreed that this is
purely a business decision. She pointed out that it is not going
to help us one bit to become non-competitive and be forced to raise
our rates to a level that is unacceptable.
Commissioner Tippin stated that he very reluctantly supports
the Motion. He pointed out that we are going to have more of these
collisions in relation to trying to compete with the private
sector. Almost nobody in private industry can afford to make the
contribution to a pension plan that the County makes to the State
Retirement Plan. Whether you like it or not, that is the point.
Commissioner Tippin noted that all but one of the other 17 courses
in the county pay salaries in excess of $19,000 per year but do not
include benefits.
Chairman Adams felt this is a little ironic with all our
efforts to bring in private industry with good paying jobs and
benefit packages.
Commissioner Macht felt everything has been clearly stated.
THE CHAIRMAN CALLED FOR THE QUESTION.
The Motion carried unanimously.
CONTRACT . PLACED ON FILE IN THE OFFICE OF THE
CLERK TO THE BOARD
32 BOOK .97 PAGE°840
APRIL 16, 1996
BOOK. y l `PAGE 041
SANDRMGE COLE COURSE --WETLANDS MONITORING REPORTS
The Board reviewed the following memo dated 4/8/96:
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.E. ,',,
Public'Works Director.
• Bob Komarinetz
Sandridge Golf Co 0
FROM: Terry B. Thompson, .Ep���
erJ
Capital Projects Manager
'
p 9
SUBJECT: Sandridge Goff Course
Wetland Monitoring Reports
DATE: April 8, 1996
File: mwuwa
Kimley-Hom and Associates, Inc. prepared three (3) wetland monitoring reports
under the professional services agreement for the Sandridge Golf Course New 18.
The St. Johns River Water Management District (SJRWMD) is requiring that six (6)
month reports for the enhanced wetland area continue until April 1998. The next
monitoring report is due April 30, 1996.
Attached is an agreement to continue monitoring the wetland enhancement area until
April 1998. Compensation for these services is $6,200.00.
Staff recommends that the Board authorize the Chairman to sign the attached
Agreement. Funding is from Account 418-221-572-033.19.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
Professional Environmental Services Agreement with
Kimley-Horn in the amount of $6,200 for Sandridge
Golf Course Wetland Monitoring, as recommended by
staff .
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
33
APRIL 16, 1996
FLORIDA INLAND NAVIGATION DISTRICT ff-M GRANT FOR
ENVIRONMENTAL LEARNING CENTER
The Board reviewed the following memo dated 4/9/96:
TO: James Chandler
County Administrator
FROM: James W. Dove, P.E. Cpl�
Public Works Director
SUBJECT. Ronda Inland Navigation District (FIND)
Grant for Environmental Looming Center (ELC)
RE: Letter from Holy DUI, ELC, to James Davis and Will Collins
Dated April 4,1996
DATE: April 9,1996
The ELC is requesting the County to sponsor a FIND Grant in the amount of
$43,933.00 for computers and solar lighting so that evening environmental
education programs may be conducted. Local governments must actually submit
the application and pass an authorizing resolution. The grant Is 100% with no local
matches.
The County has acted as local sponsor for the ELC many times before. The
alternatives are as follows:
Atternative No. 1
Approve the authorizing resolution and transmit the grant package.
Alternative No. 2
Deny the request.
Alternative No. 1 Is recommended.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously adopted
Resolution 96-481 for assistance under the Florida
Inland Navigation District Waterways Assistance
Program.
APRIL 16, 1996 34 toOK ` 9ac 842
►\
BOOK 97„ PAGE 843 A ...
Resolution No. 96 -48
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA
FOR ASSISTANCE UNDER THE
FLORIDA INLAND NAVIGATION DISTRICT
WATERWAYS ASSISTANCE PROGRAM
WHEREAS, THE Board of County Commissioners of Indian River County is
interested in carrying out the following described project for the enjoyment of the
citizenry of Indian River County and the State of Florida:
Project Title: Environmental Learning Center Education Expansion
Total Estimated. Cost: $43,933
Brief Description of Project: Environmental Education through Interactive
Computers and Exterior Solar Lighting for Evening Environmental
Education Programs
AND, Florida Inland Navigation District financial assistance is required for the
program mentioned above,
NOW THEREFORE, be it resolved by the Board of County Commissioners of
Indian River County that the project described above be authorized,
AND, be it further resolved that said.Board of County Commissioners of Indian
River County make application to the Florida Inland Navigation District in the amount of
100% of the actual cost of the project in behalf of said Environmental Leaming Center,
AND, be it further resolved by the Board of County Commissioners of Indian
River County that it certifies to the following:
1. That it will accept the terms and conditions set forth in FIND Rule 16T-2
F.A.C. and which will be a part of the Project Agreement for any assistance awarded
under the attached proposal.
2. That it is in complete accord with the attached proposal and that it will cant'
out the Program in the manner described in the proposal and any plans and
specifications attached thereto unless prior approval for any change has been received
from the District.
3. That it has the ability and intention to finance its share of the cost of the
project and that the project will be operated and maintained at the expense of said
Environmental Leaming Center for public use.
4. That it will not discriminate against any person on the basis of race, color or
national origin in the use of any property or facility acquired or developed pursuant to
this proposal, and shall comply with the terms and intent of the Title VI of the Civil
35
APRIL 16, 1996
Resolution No. 96-48
Rights Act of 1964, P.L. 88-352 (1964) and design and construct all facilities to comply
fully with statutes relating to accessibility by handicapped persons as well as other
federal, state and local laws, rules and requirements.
5. That it will maintain adequate financial records on the proposed project to
substantiate claims for reimbursement.
6. That it will make available to FIND if requested, a post -audit of expenses
incurred on the project prior to, or in conjunction with, request for the final 10% of the
funding agreed to by FIND.
The resolution was moved for adoption by Commissioner Eggert
and the motion was seconded by Commissioner
Bird ,and
upon being put to a vote, the vote was as follows:
Chairman Fran Adams Aye
Vice Chairman Carolyn Eggert Aye
Commissioner Richard Bird Aye
Commissioner John Tippin Aye
Commissioner Ken Macht Aye
The Chairman thereupon declared the resolution duly passed and adopted this
16 day of April . 1996.
ATTEST:
JeAeWt Barton, Cl
u�
APRIL 169 1996
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By �Gt,,, 4 --
Fran Adams, Chairman
36 Am 97 PACE 844
BOOK 97 PAGE 845
GRANT NAME: F I N D GRANT #
AMOUNT OF GRANT: $ 43,933.* 0 0
DEPARTMENT RECEIVING GRANT: Public Works Department
CONTACTPERSON: James W. Davis, P.E. PHONENUMBER: (407) 567-8000 ext. 245
1. How long is the grant for? 1_ v r. from date o f x e u t i o n
2. Does the grant require you to fund this function after the grant is over?
3. Does the grant require a match?
If yes, does the grant allow the match to be in In Kind Sevim?
4. Percentage of match to grant _ n _
5. Grant match amount required $ 4 3.9 3 3.0 0
StartingDate:Date of Execution
yes —LX—No
Yes -.LX-No
Yes -JIL_No
6. Where are the matching fiords coming from (i.e In kind Services; Reserve for Contingency)?
None Required
7. Does the grant cover capital costs or start-up costs? XX yes No
If no, how much do you think will be needed in capital costs or start up costs?
(Attach a detail listing of costs) $ -0-
8.
0-
8. Are you adding any additional positions utilizing the grant funds? Yes --LX—No
If yes, please list. (If additional space is needed, please attach a schedule.)
Acct
Description
Position Position Position Position Position
011.12
RegularSalaries
0
011.13
Other Salaries & wages
0
012.11
Social Security
0
012.12
Retirement -Contributions
0
012.13
Insurance -Life & Health
$
012.14
Worker's Comoensation
0
012.17
S/Sec. Medicare Macchia
0
$
Fourth Year
$
9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating?
10. What is the estimated cost of the grant to the county over five years? $ -0-
Signature of Prepare r. Date: 4-/t)-!26
37
APRIL 16, 1996
Grant
Other Match Costs
Amount
Not Covered
Match
Total
First Year
$
$
$
$
Second Year
$
$
$
$
Third Year
$
$
$
$
Fourth Year
$
$
$
$
Signature of Prepare r. Date: 4-/t)-!26
37
APRIL 16, 1996
SEBASTIAN WATER CONNECTION - CR -512 AT LACONIA ROAD
FINAL PAYMENT, SPEEGLE CONSTRUCTION
The Board reviewed the following memo dated 4/1/96:
DATE: APRIL 1., 1996
TO: JAMES E. CHANDLER
COUNTY ADMINISTRA
FROM: TERRANCE G. PINTCY
DIRECTOR OF UTI VI
PREPARED WILLIAM F. M
AND STAFFED CAPITAL PR ENGINEER
BY: DEP O ILITY SERVICES
SUBJECT: SEBASTIAN WATER CONNECTION; 512 AT LACONIA ROAD
FINAL PAY REQUEST ON CONNECTION 2-A AND CHANGE
ORDER NO. 2 A
Background
On August 8, 1995 the Indian River County Board of County
Commissioners approved a contract with Speegle Construction, in the
amount of $452,534.00. The portion associated with Laconia at
State Road 512 is complete and we wish to finalize this portion of
the project. There has been an increase to the cost of this
connection in the amount of $3,894.08. (Please see change order
2-A) However, we are still below the contract amount, as this
increase is more than offset by a previous reduction (i.e. Change
Order 1-A in the amount of $8,009.40). For details please see
change order 2-A and the quantity reconciliation sheet attached.
Analysis
We are seeking final payment to the contractor on this portion of
the project. The contract, upon finalization of this portion of
the project, will be $4,115.32 below the original authorized
contract. The increase in this connection was due to changes to
accommodate existing pipes under State Road 512 which were
inherited from the City of Sebastian and the connection at State
Road 510. (See attached quantity reconciliation sheet)
Recommendation
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the attached change order
2-A, and final pay request as presented.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
Change Order 2-A and final payment to Speegle
Construction, as set out in staff's recommendation.
CHANGE ORDER 2-A IS ON FILE IN OFFICE OF THE CLERK TO THE BOARD
38
APRIL 169 1996 BOOK ' '97 FF X46
BOOK 97 PAGE S47
ADDITIONAL APPOINTMENT TO HRS DISTRICT ADMINISTRATOR
SELECTION COIVIlVEME
The Board reviewed the following letter dated 4/11/96:
STATE OF FLORIDA
DEPAEZTvIENT OF HEALTH AND REHABILITATIVE SERVICES
c,'l" 6'
C9'°�P�`�
April 11, 1996 c ti O
r � OG
`r�'
Commissioner Fran Adams, Chair
Indian River County Board
of County Commissioners
1840 - 25th Street
Vero Beach, Florida 32960
Dear Commissioner Adams:
`'T UTIQN IST
CommIswioners �—
Adminiszrator
Attorney
Personnel
Public Worif".
Community Dev.-----_____
Finance
ON,a - -e
Other —7-7—
St.
St. Lucie County has opted to have two of its commissioners serve on our District
Administrator Selection Committee. The selection committee, in order to be fair to each
county, invites you to designate an additional representative should you so desire. The
next meeting of this committee will be on April 15 at 3:00 PM at the Clem C. Benton
Building, 337 North 4th St. (US #1 and Avenue C), Room 335, in Fort Pierce. Future
meetings of the committee are planned for April 22 and 29 at 2:00 PM at the same
location.
Please call me, or our board liaison, Larry Lee (467-4180) if you have any questions.
Sincerely,
r. Jeanne Sloan, Chair
District 15 Health and Human
Services Board
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously appointed
Commissioner Tippin to serve with Commissioner
Eggert on the HRS District Administrator Selection
Committee.
39
APRIL 16, 1996
REPORT ON TELECOAINIMCATION CONFERENCE
Commissioner Macht reported that he and Public Works Director
Jim Davis attended a Telecommunications Conference on Cable TV
Legislation and learned that Congress recently passed a bill on
cable TV which has a lot of bad things in it. The cost of cable TV
will be affected. It will affect some of our zoning and it will
greatly affect our control of right-of-way. The good news, if any,
is that our decision on the 800 MHZ appears even better.
Commissioner Macht felt we need to move faster with the imple-
mentation of the fiber optic project.
Commissioner Macht advised that he would get more material to
the Board, but we need to contact our congressmen about our
concerns with this bill and request that some changes be made.
Hopefully, competition will keep the cable rates down.
DISCUSSION OF PUBLIC LAND OWNERSHIP
Commissioner Tippin requested permission to ask Planning staff
to research the amount of land not on the public tax rolls and how
we stand compared to other counties. He didn't want them to do a
lot of work on this, but he would like to know the percentage of
publicly owned land.
Chairman Adams suggested extending that a little further to do
some sort of scenario where we actually would have total build -out
in the next 10 years and the total we would have in lands paying ad
valorem taxes.
Commissioner Eggert recalled that Commissioner Maggie Bowman
had started that process several years ago.
Administrator Chandler felt that we could come up with some
figures upon which to make an assumption, but Chairman Adams
thought the key word is "presumption", because we have to make a
presumption at some point.
DOCUMENTS TO BE MADE PART OF THE RECORD
A. Option Agreement for Sale and Purchase
Agreement dated 3/12/96 approved at BCC meeting of 1/23/96 per
Resolution 96-15, regarding Sebastian Scrub Project 94-032-P4A.
Agreement between Atlantic Gulf Communities, Florida Communities
Trust and Indian River County.
APRIL 16, 1996 40 RooK"� FAf;F 84
Boa 97" PACE 8,49
There being no further business, on Motion duly made, seconded
and carried, the Board adjourned at 10:58 a.m.
AT �,
J.IC—.—Barton, Clerk Fran B. Adams, Chairman
Minutes approved '��- W
APRIL 16, 1996
41