HomeMy WebLinkAbout1984-071RESOLUTION NO. 84- 71.
40 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING EKECU-
TION OF THE LIBRARY AGREEMENT FOR FISCAL YEAR 1984-
40 1985; APPOINTING MARY RISER AS HEAD LIBRARIAN FOR THE
FISCAL YEAR; AND AUTHORIZING THE SUBMISSION OF THE
ANNUAL APPLICATION FOR STATE AID TO THE STATE LIBRARY OF
FLORIDA.
` WHEREAS, the delivery of Public Library services to the
citizens of Indian River County is an appropriate and worthwhile
• • goal deserving of support by state and local government; and
WHEREAS, two independent non-profit library associa-
tions have again agreed to provide public library services within
the County for the next fiscal year in 7ccordance with State law
governing public libraries and the provisions of the attached
agreement, in consideration for financial support by the County in
the amounts stated in the agreement; and
WHEREAS, the Board desires to formally appoint an indi-
vidual meeting the State's requirements to serve as the "Head
Librarian" for purposes of administering the County Library Unit;
and
WHEREAS, the receipt of funding assistance from the
State Library of Florida requires submission by the Board of
County Commissioners of a formal application therefor on or before
October 1, 1984.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS as follows:
1. The Indian River County Library Agreement for fiscal
year 1984-85, attached hereto and incorporated by reference, is
hereby approved and the Chairman and Clerk are authorized and
directed to execute same;
2. Mrs. Mary Kiser, the Librarian for the Indian River
County Library Association, Inc. is hereby appointed as the Head
Librarian to serve as the Administrative Head of the County
Library Unit comprised of the libraries which are parties hereto;
and
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3. The Chairman and Clerk are hereby authorized to
execute and cause the proper filing of the application for State
aid to libraries, attached hereto and incorporated by reference,
for fiscal year 1984-85.
The foregoing resolution was offered by Commissioner
Lyons who moved its adoption. The motion was seconded
by Commissioner Bird and, upon being put to a vote, the
vote was as follows:
66 Chairman Don C. Scurlock, Jr. Ave
Vice -Chairman Patrick B. Lyons Ave
Commissioner Richard N. Bird Aye
Commissioner Margaret C. Bowman Ave
Commissioner William C. Wodtke, Jr. Absent
The Chairman thereupon declared `.he resolution duly
passed and adopted this 26th day of September , 1984.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
By - e�
DON C. SCURLOCR, JR
Chairman
Attest:
FR A WRIGHT
Clerk -tdk'q�
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
COUIM ATTORNEY
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INDIAN RIMER COUNTY LIBRARY AGRLDIFNT
FISCAL YEAR 1984 - 85
THIS AGREEMENT, entered into this 204 day of 5�pl--her,
1984, by and between the Indian River County Library Association,
Inc., and the Sebastian River Library Association, Inc. (herein-
after participating libraries), and Indian River County, a poli-
tical subdivision of the State of Florida (hereinafter County).
WHEREAS, library services in Indian River County are to
be provided by two independent non-profit library associations,
with the assistance of the County through direct appropriations
and as a channel for receiving state and fedc,:al grant dollars;
and
WHEREAS, as requested by the State Division of Library
Services pursuant to the Division's interpretation of Chapter 257
of Florida Statutes and regulations promulgated thereunder, and as
a
deemed appropriate by the County, a contractual relationship
should exist between the County and participating private
libraries as a prerequisite for federal, state and local
assistance; and
WHEREAS, the Indian River County Library Association,
Inc., has, in the past, provided library services to the citizens
of Indian River County and the County desires that the Indian
River County Library Association, Inc., continue to provide, alone
with the Sebastian River Library Association, Inc., library
services for the benefit of the citizens of Indian River County in
accordance with the requirements of Florida Statutes Ch. 257 and
the Florida Administrative Code, as both may be amended from time
to time; and in furtherance of this end the parties desire to
enter into the following agreement.
WITNESSETH:
NOW, THEREFORE, in consideration of the foregoing
recitals and the mutual promises and covenants set forth below,
the parties agree as follows:
1. PURPOSE: This agreement tsentered into for the
purpose of providing funds to continue the delivery of public
library services in Indian River County in accordance with minimum
standards of operation and service to users, and accountability to
public funding entities.
2. ALL FACILITIES PUBLIC: Each library facility
owned, operated, or controlled by a participating library shall
hereafter be designated as a public library within the Indian
River County Library Unit, and shall remain open and available to
all residents of Indian River County on a non-discriminatory
basis.
3. MINIMUM OPERATIONAL STANDARDS: Each participating
library agrees to provide services in accordance with the follow-
ing prescribed minimum standards and guidelines:
A. At least one of the participating libraries
shall remain open to the public not less than forty (40) hours for
any given week, it being understood and agreed that the partici-
pating libraries shall coordinate among themselves to insure that
this provision is satisfied.
B. "Library services," as that torn may from time
to time be defined by State law or the State Division of Library
Services, shall be provided free of charge to all residents of
Indian River County. Nothing in this provision shall prohibit
adoption by a participating library of: (i) rules requiring
patrons to first obtain a library card, where no charge is made to
the patron for the initial issuance thereof; (ii) rules
establishing fines, penalties, or charges for overdue, damaged,
destroyed, or lost materials; or (iii) a rental book system
wherein rental materials shall consist solely of extra or
additional copies of titles or material, the first ropy of which
is regularly available free of charge.
C. Each participating library shall obtain, at
its own expense, an annual audit to be prepared by an independent
certified public accountant and furnished within ninety (90) days
following the close of each library's fiscal, year to the County
Library Advisory Board for review and comment to the Board of
County Commissioners.
D. Library materials of each participating library
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E. The governing body of each participating
library shall, conduct its regular meetings no less than quarterly,
and shall publish reasonable advance notice of such meetings in a
newspaper of Countywide circulation. All such meetings shall be
open to the public, Current copies of the Articles of
Incorporation, Bylaws, and published rules of operation for each
library shall be kept on file with the C-unty. Each participating
library shall make available to the County and its Library
Advisory Board copies of the final approved minutes for said
meetings, together with periodic financial reports generated
during the ordinary course of operation.
a
4. TERM OF AGREEMENT; RENEWAL;
_ANNUAL BUDGET
SUBMITTAL: This agreement shall be in effect upon execution by
all parties until the end of the county's fiscal year 1984-85.
Prior to renewal of this agreement for the ensuing fiscal year,
each participating library shall submit to the Library Advisory
Board on or before April 15, 1965 its proposed operating budget for
said fiscal year, for review and comment to the Board of County
Commissioners, who shall then establish funding levels for said
renewal term,
5. CENTRAL ADMINISTRATION OF COUNTY LIBRARY UNIT: The
participating libraries jointly:
A. Shall be responsible for supervising and
directing the duties and functions of the administrative head of
the library unit (head librarian) including the promulgation of
the job description for that position.
B. Shall nominate prior to the beginning of the
fiscal year an individual meeting the qualifications set forth by
applicable state law to serve as the administrative head of the
library unit (head librarian), subject to actual appointment by
Board of County Commission Resolution to be made prior to the
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i
0
beginning of the fiscal year. Each party to this agreement
signifier its acceptance of any appointment so made and agrees to
establish internal operating procedures to accommodate the
establishment of this position.
C. Shall operate independently from and shall not
be under the control or auspices of the County Library Adivsory
Board,
6. OWNERSHIP OF LIBRARY ASSETS UPON DISSOLUTION OF A
PARTICIPATING LIBRARY: In the event of dissolution of a
participating library during the term of this agreement, where
such library is not simultaneously reestablished to provide
library services, each participating libr_ry agrees to distribute,
convey, transfer, or assign to the County all of the assets,
personal property, equipment, books, subscriptions, and any other
materials, resources, or items used in the operation of its
library, which are attributable to the funds allocated or expended
during the term of this agreement, to be used exclusively by the
County or its designate for the continuation of library services
within Indian River County.
7. PUBLIC FUNDING PROVISION: For fiscal year
1984-85, the County agrees to allocate the following dollar
amounts for each of the participating libraries to be expended
only for library operations in accordance with this agreement:
A. Indian River County Library Association, Inc. --the sum
of ONE HUNDRED TWENTY THOUSAND DOLLARS ($120,000.00),
together with two-thirds of state or federal grant
monies received by the County for allocation to the
participating libraries, unless the parties agree
otherwise as to such grant monies.
B. Sebastian River Library Association, Inc. --the sum of
SEVENTY THOUSAND DOLLARS ($70,000.00), together with
one-third (1/3) of state or federal grant monies
received by the County for allocation to the
participating libraries, unless the parties agree
otherwise to such grant monies.
C. Unless agreed otherwise by the County and the party
concerned, funds allocated hereunder shall be made
available to a participating library in twelve equal
monthly installments.
8. AMENDMENT OR REVISION OF AGREEMENT: This agreement
may be modified or amended in part, or in whole, including
amendment to allow for additional participating library groups to
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Join the library unit, only upon the execution by all parties of a
writton amendment hereto.
9. COVENANTS: The covenants contained herein exist only
during the term of this agreement.
IN WITNESS WHEREOF, the
parties have executed this
agreement on the dates contained below.
INDIAN RIVER COUNTY LIBRARY
ASSO
Date-,
B,
Itle 41—
Attest:
Title
SEBASTIAN RIVER LIBRARY
Date:
ASS C-4TION, C
By
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ttest:
Tit
1.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
Date:--
By`Y.
--
DON C. SCURL'-C—K
C,--,-TR-;X—'
Chairman
APPROVED AS TO FORM
LF
AND UF
"3 SUFFICIENCY:
Attest:
By
COUM' �
FREDA WRIGHT
Cle�-k, Circuit Court
"g. Xt (?,
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FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY SERVICF,
APPLICATION FOR
STATE AID TO LIBRARIES
The Board of County Commissioners of INDIAN RIVER
County hereby applies to the Division of Library Services of the Florida
Department of State for an operating grant for public library service as
authorized under Chapter 257, Florida Statutes, for the fiscal year beginning
October 1, 1984, and ending September 30, 1985.
We certify that the following amounts were expended for the operation
of public library service during the fiscal year ending September 30, 1983.
Total Expenditures,
October 1, 1982 - September 30, 1983..,....,,,,,,$ 730,453.00
Less, State Aid RECIEVED ...............................($_14,061.00
Less, LSCA Program Grants RECEIVED .....................($
Less, Any Funds Not Expended CENTRALLY .................
Total Local Expenditures Qualified for Matching .... $ 216,392.00
We certify that the following amounts, exclusive of federal and state
grants, will be available and expended centrally for public library use during
fiscal year 1984-1985.
County Appropriations (County funds from local
sources only) ................................... 190100(),00
*City Appropriations (City funds from local sources
only) ............................................
Other (specify) ....................................$
*Affidavit from each city providing funds optional.
TOTAL l90,000.00
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This library service is provided through contracts with the following
cities and counties; (PRIVATE LIBRARIES) Ind;.an.River County Library
Association, Inc. and Sebastian River Library Association, Inc.
The yield of a one mill tax in this county is $2,773,000 (County -wide)
The Applicant agrees to expend any grant(s) awarded pursuant to this
Application in full compliance with the terms and -conditions of Chapter 257,
Florida Statutes, and Chapter 18-2, Florida Administrative Code, relating to
county free public libraries and the State Library, which Chapters are
incorporated by reference as part of this Application and attached hereto.
wG
Clerk oftil Cir it Cour -Chairman,
.
I yWift iIyE13 County
��5� Doar of County Commissioners
---- �tuate)
Approved as to toren
and legal sufficiency
4y
Gary ,Brandenburg
County Attorney
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85-A1