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Home My WebLink About2023-IG252022 INDIAN RIVER COUNTY 1G LICENSE AGREEMENT License Preparation Date 4/1/2022 License Duration: 4/1/2023 Organization: Pro - Am Boxing Event- Classy Gray Contact Name: Chris Gray Promotions Address: 1137 2111 St Phone: 772-501-2744 City/State/Zip Code: Vero Beach, FL E -Mail: 32966 classychrisgray@gmail.com Name of Event: Pro- Am Boxing Event Expected Attendance: 350+ Event Time: 3pm- 8pm Load -Out Date/time: Load -In Date/time: 4/1/2023 8pm-10pm 11am-3pm WITNESSETH: WHEREAS, Indian River County (the "County") is the owner of certain property known as the Indian River County Intergenerational Recreation Center and Event Venue, located in Indian River County, Florida, (the "iG Center"); and WHEREAS, the County has the authority to issue and/or execute, and (the "Applicant") desires the issuance and/or execution of, a permit/agreement for the utilization of the iG Center, which Applicant has inspected and hereby acknowledges to be sufficient for its intended purpose and/or use contemplated hereunder; and WHEREAS, Applicant warrants to the County that it is qualified and authorized to do business in the State of Florida and Indian River County, Florida and has or will obtain and maintain the proper certification, licensure, insurance, permits and all other requirements pursuant to federal, state and local laws, statutes, ordinances, rules and regulations necessary to conduct any and all activities contemplated herein, and to satisfactorily perform its obligations as herein required; and WHEREAS, the Applicant acknowledges that the use of the iG Center is subject to and expressly conditioned by section 205.04 (Permits) and section 205.09 (Sale and consumption of alcoholic beverages at designated recreational facilities), of the Indian River County Code of Ordinances, if applicable at the time of the License Duration, which are hereby incorporated by reference when applicable; NOW, THEREFORE, for and in consideration of the use of the iG Center and other valuable consideration, the legal sufficiency of which is hereby acknowledged by both parties, and of the mutual X License Ocreeprent Page I of 14 Initials CCrr-- covenants herein contained, the parties, as indicated by their authorized representatives' signatures below, hereby agree to the terms and conditions set forth herein: A. PARK, PREMISES & EVENT SCHEDULE: 1. This Indian River County iG Center License Agreement ("License Agreement") applies to all events for the use of the iG Center. The areas, personnel and facilities of the iG Center which Applicant may apply for a permit, license, or use hereunder are more particularly described as I. Facilities & II. Amenities (Reference Exhibit A & Exhibit B) FACILITY Hours Total / Days Room 131 A (72 max capacity) Room 131 B Room 131 C $ 55.00 Room 131 A -C Room 135 Activity Room Room 144 (Concessions) $ 50.00 Rtxtrtt 141 (Activity iaorn) $ 55.00 Room 110 Prep Kitchen $20.00 Lobby $75.00 Veranda $100.00 Courtyard $100.00 East Lawn $250.00 J. Wiggins Field (West Lawn) $200.00 AMENITIES PER EVENT (Equipment) QTY Tables - 72" rounds $ 8.00 x = *10 - 6'@ no cost Tables - 8' rectangles $ 8.00 x = Tables - 6' rectangles $ 8.00 x = 10 tables are included in the Standard & Nonprofit Rates for all rooms at no additional cost Chairs $ 0.50 x = 60 chairs are included in the Standard & Nonprofit Rates for all rooms at no additional cost (Please note, this is all the chairs available for a single event) Gym Flooring $ 300.00 x = per event iC Licensegreerry,ent Page 2 of 14 Initials ALCOHOL PERMIT FEE Daily Alcohol Permit $ 400.00 ; x = daily A minimum of one (1) Indian River County Sheriffs Deputy is required to be on site during alcohol service and remain until the end of the Applicant's load out time from the Indian River County Intergenerational Recreation Center & Event Venue as deemed in License Agreement. All security costs shall be borne by the Applicant. Indian River County Sherds Office may deem it necessary to increase the minimum number of Indian River County Deputies on site at its sole discretion. Alcohol may only be served by a properly licensed alcohol vendor or a caterer who holds an active and valid 13CT Caterer's Alcoholic Beverage License. CLEANING FEE Post Event Cleaning Fee Guests greater than 150 $ 200.00 x = Post Event Cleaning Fee does not include decorations. Applicant is responsible for items brought in to decorate roomlarea to include any 3rd parry vendor items (e.g. lighting, sound, tents, etc.), plates, cutlery, drinks, linens, slipcovers, balloons, etc. Tables must be cleared prior to Applicant departure. Any 3rd party items left by Applicant's subcontracts or 3rd party vendors past the indicated loadout time indicated in the'License Agreement are subject to additional fees. Garbage - IRC Rate w/Waste Management; may be subject to change Dumpster Disposal $ 50.00 x = STAFF QTY Hours Staff (Day of Event) 9p to midnight $ 25.00 x x = FACILITY / PROPERTY / AMENITIES / OTHER SUBTOTAL: = $ 2050.00 6.5% = 133.25 TAX: RENTAL AGREEMENT = 2183.25 ** 25% deposit due upon execution of agreement: = $ 545.81 *Refundable Damage Deposit due upon execution of agreement: = $ 500.00 *Fully refundable following event with no additional charges or damage. GRAND TOTAL: = $ 2683.25 (the "Premises"), which Applicant acknowledges to be sufficient, as is, for its intended purpose and/or use contemplated hereunder. I11. Personnel ❑ iG Event Staff IV. Permits ❑ Alcohol Permit iG License�Igreepjent Page 3 of 14 Initials `` 9 (�S 2. Applicant may use and have access to the Premises for a period, commencing at_3pm_ on the _1_day of _April_2023_, and ending at _8pmon the _1_ day of April -2023 , ("License Duration"), which License Duration shall include Event set-up, removal and clean-up. Where the Applicant requires usage after the stipulated time, Applicant is required to pay additional charges including, but not limited to standard hourly/daily rates and any overage fees as set forth in the iG Fee Schedule attached as Exhibit B ("Fee Schedule'J. B. AUTHORIZED USE, TERMS & CONDITIONS: 1. The Premises are to be used by Applicant for the Pro -AM Boxing Event – Classy Gray Promotions (the "Event"). (a) The Event may include the following activities: Boxing (b) The hours of the Event shall be: 3pm to 8pm (c) The Event shall be used for no other purpose whatsoever, unless prior written approval is requested in writing by Applicant and given by the County which approval shall be subject to availability but not be unreasonably withheld, conditioned, or delayed so long as such request is submitted at least 90 days prior to the beginning of the License Duration. Such change may result in a modification of the insurance requirements set forth in B. 17. 2. Applicant agrees to pay to the County as rent, costs, expenses and taxes for the use of the Premises the following sums: (a) Rental fee will be $2683.25, plus any additional charges imposed at the request of the Applicant to be reconciled at the end of License Duration, based on the calculations on the attached Fee Schedule. A minimum of Twenty Five Percent (25%) of the entire rental fee, $545.81 ("Event Deposit"), is due upon execution of this License Agreement. The balance of the rental fee set forth above and any remaining payments, including any expenses, charges or other fees described in this License Agreement shall be due forty-five (45) days prior to the Event. Any incidental charges or fees not included in this Agreement at the time of execution shall be due within five (5) business days of the conclusion of the Event as described in B. Lb. (b) A Damage Deposit of $500.00 is due upon execution of this License Agreement. The Damage Deposit shall be applied against the fees, costs, expenses, charges and/or delinquent payments described herein, and against any costs of repair or replacement of damages to the iG Center that directly or indirectly result from the Event, whether caused by Applicant or Applicant's employees, invitees, licensees, contractors, assignees, contestants, exhibitors or performers, or others on the Premises at Applicant's direction or invitation. The County's use of the Damage Deposit or any other sum described herein shall in no way constitute a waiver of any other right the County may have at law or equity. The iG LicenK Agement Page 4 of 14 Initials Damage Deposit, to the extent unused, shall be returned to Applicant within thirty (30) business days following the Event. 3. The Applicant shall provide to the County information as to the total ticket sales at 30, 15, 7 and 3 days prior to the Event. The County reserves the right to cap ticket sales depending on the capacity of the Premises and the iG Center or because of law enforcement, sanitation, traffic control or due to other public safety issues. 4. Applicant shall be financially responsible for all charges for all materials, personnel, services and equipment that the county furnishes for the Event. Applicant shall also be financially responsible for all charges for all materials, personnel, services and equipment that are provided by non -county agencies associated with this Event (i.e., stagehands, sound/light companies, ushers). This License Agreement is not a permit. As set forth in sections 205.04 (Permits) and 205.09 (Sale and Consumption of Alcoholic Beverages at Designated Recreational Facilities), of the Indian River County Code of Ordinances, the Applicant must obtain the necessary iG Center use permit and alcohol permit, which collectively require the Applicant to timely obtain approvals of plans, including but not limited to, adequate sanitation facilities and sewage disposal, parking facilities, transportation of patrons, adequate medical facilities, adequate security and traffic control. Applicant shall be responsible for all costs associated with such facilities and services. 6. The County shall have the right, after coordination with the Applicant's authorized representative, to determine in its sole discretion the level of County staff necessary to service the facilities during the License Duration. Applicant shall be responsible for all additional costs for County staff and Applicant may request additional staff as needed. 7. Applicant's failure to make any of the payments required hereunder in a timely manner shall constitute a material breach and shall result in the immediate termination of this License Agreement. All fees, costs and expenses, including, without limitation, attorney's fees, incurred by the County in the collection of any payment due hereunder shall be reimbursed by Applicant. Applicant (including all artists, performers, entertainers; sound technicians, employees, and subcontractors of Applicant, and any other participating in the production of the Event) shall comply and ensure compliance with the following during the Event: (a) The hours of event production and sound checks utilizing amplified sound in the iG Center are restricted to: i. Sunday thru Thursdays from 10:00am-6:OOpm with a minimum of one thirty (30) minute intermission. ii. Fridays and Saturdays from 10am-10:59pm with a minimum of one thirty (30) minute intermission. (b) The starting hours listed above may be adjusted to begin earlier upon approval of the County. (c) The location and arrangement of the stages and sounds systems shall be in accordance with the Stage Configuration Map as detailed by Applicant and approved by the County. The preliminary Stage Configuration Map and a Site Plan shall be provided to the County thirty (30) days prior to the Event and a final Stage Configuration Map and Site Plan no less than fifteen (15) days prior to the Event. iG License ggWnent Page S of 14 Initials (a ' (d) Sound attenuation blankets or sound walls may be required to be erected at the rear of any temporary stages. Such temporary stage installations shall be installed in such a manner so as to minimize the noise impact on surrounding residential properties. (e) Applicant shall obtain stage inspection, documentation and certification in accordance with industry standard. Applicant shall provide copies of documentation reflecting certification within 24 hours of Event. Applicant shall also allow the County to inspect the stage construction. Such inspection shall occur no later than 24 hours prior to the Event. Any cost associated by the County's inspection shall be at the sole cost of the County. The County shall make inspector(s) available at a mutually agreeable time. Failure to timely inspect the Stage by the County shall not preclude Applicant from proceeding with the Event. 9. Undisclosed or unpermitted activities or hours shall be cause for this License Agreement to be voidable by the County at any time during the License Duration. Undisclosed and unpermitted activities shall be subject to cancellation of the Event, and Applicant shall be subject to damages, penalties and other legal and equitable remedies including, but not limited to full payment under this License Agreement. 1'0. Applicant shall not assign this License Agreement or any rights hereunder or sublet the Premises without the express prior written consent of the Assistant County Administrator or his/her designee. 11. In the event that the Premises or any other portion of the iG Center are not vacated and cleaned by Applicant at the end of the License Duration, the County is hereby authorized to remove from the Premises or any other portion of the iG Center, at the expense of Applicant, all goods, wares, merchandise and property of any and all kinds and descriptions placed or permitted therein by Applicant and which may be then occupying the same, and County shall not be liable for any damage or loss to such goods, wares, merchandise or other property which may be sustained either by reason of such removal or of the place to which it may be removed. Applicant hereby expressly releases County from any and all such claims for damages of whatsoever kind or nature and agrees to defend, indemnify and hold County harmless at Applicant's expense as to any claims for damages by third parties having interests in such goods, wares, merchandise and property, including costs and attorney's fees. 12. Applicant shall: (i) use and occupy the Premises in a safe and careful manner, including but not limited to properly covering any and all power cords; (ii) comply with all federal, state and local laws, statutes, rules, regulations and ordinances; (iii) use the Premises solely for the purposes provided above; (iv) not permit the Premises, or any part thereof, to be used for any unlawful purpose or in any manner that may result in or cause harm and/or damage to persons or property; (v) not post or exhibit or allow to be posted or exhibited signs, advertisements, show -bills, lithographs, posters or cards of any description inside or in front of, or on any part of the Premises, except with the prior written consent of County, which consent shall not be unreasonably withheld, conditioned, or delayed; and (vi) deliver to the County the Premises in as good a condition and repair, including all necessary trash or waste removal, as the same shall be found at the beginning of the License Duration. Additionally, Applicant: (a) assumes all costs arising from the use of patented, trademarked or copyrighted materials, equipment, devices, processes, or dramatic rights used on or incorporated in the conduct of iG License Aereement Page 6 of 14 Initials L + L , AON the Event. Applicant shall defend, indemnify and hold County harmless at Applicant's expense from all suits, actions, proceedings, damages, costs and expenses in law or equity, including attorney's fees, for or on account of any patented, trademarked or copyrighted materials, equipment, devices, processes or dramatic rights furnished or used by Applicant or its employees, invitees, licensees, contractors, assignees, performers, contestants and exhibitors, in connection herewith. (b) shall not alter landscaping, fencing or any permanent structure nor shall there be any obstruction to ingress and egress to and from the Premises without the express written consent by the County. (c) acknowledges that the County shall have the sole right to collect and have the custody of articles left at the Premises by persons attending any Event given or held on the Premises, and Applicant or any person in Applicant's employ shall not collect or interfere with the collection or custody of such articles. (d) acknowledges that the County reserves the right to eject any persons reasonably deemed violent or otherwise dangerous to health, safety and welfare. (e) acknowledges that the County may immediately terminate the Event if the National Weather Service issues a severe weather warning, or imminent severe weather conditions develop in the area indicating a risk to public safety, or a state of emergency has been declared. Applicant hereby waives any rights and all claims for damages against the County that may result from the exercise of the rights reserved herein. i. In the event any part of the iG Center is damaged or unsafe for use to due to a hurricane, fire, water, or any other cause, or if any other casualty or unforeseen occurrence shall render the fulfillment of the Agreement by the County impossible for the event, the County shall refund all fees to the applicant. (f) represents and warrants to the County that Applicant's employees, invitees, licensees, contractors, assignees, contestants, exhibitors and performers by their speech, song, music, conduct or manner will not violate or incite others to violate any statute, law, ordinance, rule, regulation or order of any federal, state, municipal or other governmental authority. 13. The County and its officers, agents and employees engaged in the operation and maintenance of the Premises reserve the right to enter upon and to have free access to the Premises at any and all times, which reservation is hereby acknowledged and agreed to by Applicant. 14. Applicant releases and forfeits any right of action against the County or its members, officials, employees and agents from any liabilities, claims for damages, losses, and costs which arise out of or in connection with the Event and to the fullest extent permitted by law, indemnifies, defends and saves the County and County's members, officials, officers, employees and agents harmless (1) against all liability, claims for damages, and suits for or by reason of any injury to any person, including death, and damage to any property for every cause in any way connected with the Event irrespective of negligence, actual or claimed, upon the part of the County, its agents and employees, except where caused by the willful and wanton acts of County officials, officers, employees and agents, and (2) from all expenses incurred by the County for police protection, fire iG License green l Page 7 of 14 Initials (� protection and emergency medical services, restoration and clean up, sanitation and maintenance costs and expenses that are required to preserve public order and protect public health, welfare and safety on the Premises of the Event 15. At least 30 days prior to the License Duration, the Applicant shall, without limiting Applicant's liability submit certificates of insurance naming "Indian River County, FL" as additional insured and shall: Procure and maintain at Applicant's sole expense, insurance of the types, coverages and amounts not less than stated below: Schedule Limits Commercial General Liability — No more restrictive than' $1,000,000 Each Occurrence Combined ISO Form CG0001 (including property damage, Single Limit personal injury, products / comp. ops. agg., premises, operations, and blanket contractual liability, and host liquor liability) i (The County and County's members, officials, officers, employees and agents, shall be named as additional insureds under all of the above Commercial General Liability coverage). In the event the use of motor vehicles is an integral part of the Event (unless a separate ordinance is specifically applicable to the automobiles): Automobile Liability (all automobiles -owned, hired or non -owned) $500,000 Combined Single Limit In the event the Applicant hires employees for the Event or is otherwise required to carry workers' compensation insurance, the Applicant will provide evidence of workers' compensation insurance or exemption as required by Florida Workers Compensation Law as defined in Chapter 440, Florida Statutes. Applicant will assume responsibility for Applicant's discretion in confirming that all of the Applicant's contractors or subcontractors engaged in work for the Event have the appropriate workers' compensation coverage. Such evidence will include evidence of workers' compensation benefits and employer's liability insurance for the following minimum limits of coverage: Workers Compensation Florida Statutory Coverage Including coverage for any appropriate Federal Acts' (e.g. Longshore and Harbor Workers Compensation Act, 33 USC §§ 901-952, and the Jones Act, 46 USC §§ 688 et seq.) where activities include liability exposures for events or occurrences covered by Federal statutes. iG License .4grel nt Page 8 of 14 Initials I n Employer's Liability $100,000 Each Accident k $500,000 Disease Policy Limit $100,000 Each Employee/Disease In the event that any services or activities of a professional nature are provided, and Risk Management determines the coverage is necessary, pursuant to (k) below: :Professional Liability (Errors and Omissions) '$1,000,000 Each Occurrence/Claim In the event that children will be supervised in connection with the Event and Risk Management determines the coverage is necessary, pursuant to (k) below: Sexual Molestation Liability $1,000,000 Each Occurrence/Claim In the event alcoholic beverages, including beer and wine, will be served, sold, consumed or otherwise allowed at the Event, the entity serving or selling the alcoholic beverages must have the following coverage: Liquor Liability $1,000,000 Combined Single Limit (b) Participants — Except as set forth below, the Applicant shall assume all responsibility for Applicant's discretion in obtaining, if any, insurance from the Event's contributing participants and subcontractors (such as caterers, vendors, production companies, entertainers, sponsors) in the types and amounts necessary to adequately protect the County and the County's members, officials, officers, employees and agents. (c) Primary and Non -Contributory — The Applicant's insurance will apply on a primary basis and will not require contribution from any insurance or self-insurance maintained by the County. (d) Deductibles — The deductibles of the insurance policies applicable to the Event shall be deemed customary and the responsibility of the .Applicant and any named insureds. (e) Additional Insured — The Applicant's insurance, except workers' compensation and any additional coverages where it is unavailable, will name the Board of County Commissioners of Indian River County and County's members, officials, officers, employees and agents, as additional insureds under all insurance coverages required for the Event. (f) Reporting Provision — The Applicant's insurance shall be provided on an occurrence form. In the event that coverage is only available on a claims made form, the Applicant shall agree to maintain an extended reporting coverage for a minimum of two years past the expiration of the annual policy term. (g) Duration — Notwithstanding anything to the contrary, the Applicant's liabilities intended to be covered by the insurance coverage(s) required under this section shall survive and not be iG Licenseo4_qreenfent Page 9 of 14 Initials terminated, reduced or otherwise limited by any expiration or termination of particular policies for insurance coverages. (h) Sovereign Entities — State and federal agencies eligible for sovereign immunity may submit a statement of self-insurance for liability as allowed by the applicable state or federal statute. Such statement will be acceptable in place of insurance requirements defined herein. (i) Financial Responsibility — Applicant shall obtain insurance by an insurer holding a current certificate of authority pursuant to Chapter 624, Florida Statutes, or a company that is declared as an approved Surplus Lines carrier under Chapter 626, Florida Statutes. Such insurance shall be written by an insurer with an A.M. Best Rating of A -VII or better. Applicant must maintain continuation of the required insurance throughout the Event, which includes load -in, setup, tear down, and load -out. (j) Evidence of Financial Responsibility — Applicant must provide a certificate of insurance to the County's Risk Manager, demonstrating the maintenance of the required insurance including the additional insured endorsement 30 days prior to the Event Date. Upon written request, the Applicant shall make its insurance policies and endorsements available to the County's Risk Manager. The County's Risk Manager shall approve the Applicant's insurance if it complies with this License Agreement's requirements, including, if any, additional insurance coverages deemed necessary by the Risk Manager. No material alteration or cancellation, including expiration and non -renewal of Applicant's insurance, shall be effective until 30 days after receipt of written notice by the County from the Applicant or the Applicant's insurance company. (k) Discretionary Authority — Depending upon the nature of any aspect of any event and its accompanying exposures and liabilities, the County may, at its sole option, require additional insurance coverages not listed above, in amounts responsive to those liabilities, which may or may not require that the County also be named as an additional insured. (1) Applicant is required to immediately notify the County of any incident, accident, occurrences and/or claims made in connection with the Event. 16. Applicants seeking a permit for the sale and consumption of alcoholic beverages per section 205.09 of the Indian River County Code of Ordinances shall submit the purveyor's name no less than 45 days prior to the Event to the County. At least 30 days prior to the Event, the Applicant shall submit copies of the alcohol vendor's required state alcoholic beverage licenses and insurance certificate in accordance with Section B. 17 to the County. 17. If default occurs on the part of the Applicant in fulfillment of any of the terms, covenants or conditions, including the timely submittal of all documents set forth in Section B, of this License Agreement, the County may terminate this License Agreement and decline to issue any and all permits necessary for the Event. In such case, the rent, taxes, fees, deposits and any other charges hereunder, whether accruing before or after such termination, shall be considered part of and inclusive of the County's damages resulting from Applicant's default. Applicant's default hereunder shall be considered a default of any and all agreements by and between Applicant and the County, and any amounts due Applicant under its other agreements with the County may be iG Licens�,reement Page 10 of 14 Initials ?_ used by the County to remedy Applicant's de¢aults hereunder. Any remedy granted in this License Agreement to County shall be in addition to all other remedies available to County in law or equity, and not exclusive of such remedies. 18. In the event that the Applicant cancels all or any time or portion of the Premises reserved for the Event, the County must receive written notice. Applicants may be entitled to a refund according to the following schedule: (a) Cancellation prior to 180 days from the first date of License Duration will receive a refund equal to 85% of the Event Deposit collected under Section BA(a). (b) Cancellation between 90-180 days of the first date of License Duration will receive a refund equal to 50% of the Event Deposit collected under Section BA(a). (c) Cancellation less than 90 days of the first date of License Duration will forfeit the Event Deposit collected under Section B.4(a). 19. In addition to any other charges set forth in the Fee Schedule, the Applicant shall pay a $250 administrative fee for each modification or addendum to the License Agreement. 20. In the event that the Premises or any part thereof, or adjacent premises required for access thereto, should be so damaged or destroyed by fire or other cause, without the fault of Applicant, as to prevent the use of the Premises for the Event, then this License Agreement shall terminate. In such event, the County shall be paid for all items of expense incurred by it under this License Agreement and any rental accrued prior to such destruction or damages, but Applicant shall be relieved of paying rent accruing thereafter. For purposes of this paragraph, causes or events not within Applicant's control shall include, without limitation, acts of God, floods, earthquakes, hurricanes, fires and other natural disasters, acts of public enemies, riots or civil disturbances, sabotage, strikes and restraints imposed by order of a governmental agency or court. Causes or events within Applicant's control, and thus not falling within this Section 12, shall include, without limitation, Applicant's financial inability to perform or comply with the terms and conditions hereof, economic hardship, a featured act's failure or refusal to perform or appear, and misfeasance, malfeasance or nonfeasance by any of Applicant's directors, officers, employees, contractors, or agents. (a) In the event any part of the iG Center is damaged or unsafe for use to due to a hurricane, fire, water, or any other cause, or if any other casualty or unforeseen occurrence shall render the fulfillment of the Agreement by the County impossible for the event, the County shall refund all fees to the applicant. 21. Applicant acknowledges receipt of and agrees to comply with the iG's Rules and Regulations which are attached hereto as Exhibit C and incorporated by reference. 22. Applicant assumes all risks of damages to and loss by theft or otherwise of the furniture, appliances or other property of Applicant or Applicant's employees, invitees, licensees, contractors, assignees, performers, exhibitors, contestants and those otherwise contracting with Applicant, and Applicant hereby expressly releases and discharges County from any and all liability for any such loss and agrees to defend, indemnify and hold County harmless from all claims and actions for damages as to such losses, including attorney's fees. 23. County and Applicant retain all television, film, recording and licensing rights as to any Event that takes place in or on the Premises, provided such is permitted within the Artist Contract. County will coordinate such recordings with Applicant's marketing representative. In the event of artist iG Licensgre ent Page 11 of 14 Initials C ' recording restrictions, Applicant shall requtst the right to allow the County to take generic production and still photographs of the Event. 24. Unless excused by impracticability or impossibility of performance or other lawful contractual defense, any attraction, act, or person contracted to appear during the Event as an entertainer shall appear at the published time or within one hour thereafter. Applicant shall not advertise or permit any advertising that a particular performer will appear for the Event until after a contract for the performer's appearance has been executed and a copy thereof has been provided to the County; otherwise, the County may terminate this License Agreement and cancel the Event. 25. No exception or waiver of any provision of this License Agreement shall be effective unless in writing signed by the Assistant County Administrator. No such waiver shall be held to waive the same provision on a subsequent occasion or be construed to constitute a waiver of any other provision of this License Agreement. This License Agreement contains the entire agreement between the parties, unless modified or amended by a subsequent written agreement executed by the parties. This License Agreement shall be governed by the laws of the State of Florida, and venue for the resolution of disputes hereunder shall be in a court of law in Indian River County, Florida. 26. At least 30 days prior to the Event Date, Applicant shall submit proof of application for a "Special Events & Tent Sales Inspection Permit" from the Indian River County Fire Prevention Bureau pursuant to Florida Fire Prevention Code: NFPA 1, Chapter 25, NFPA 101 & 102 and IRC Ordinance Section 208.11. 27. All of the Applicant's subcontractors shall have all of the necessary local, state and federal licenses for the services provided at the Event. 28. All deadlines falling on a weekend or holiday shall be accelerated to the prior business day. 29. Animals will not be permitted onto the iG Center property during an event unless they are considered a Service Animal. The Americans with Disabilities Act (ADA) 2010 Regulations define a service animal as "any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic, trained or untrained, are not service animals for the purposes of this definition." C.F.R. § 35.104 and § 36.104 (2010). This paragraph does not apply to organizations hosting animal events (dog shows/horse shows). Indian River County Code of Ordinances also states: "Dogs prohibited. No dogs are allowed in any park or recreational facility unless specifically posted as allowable by the department. (205.3 paragraph 22). The Promoter/Organization/Renter is wholly responsible for any incidents that occur during the event that involve non -service animals that were allowed on the property during their event. 30. Any notice, request, instruction, demand, consent or other communication required or permitted to be given under this License Agreement shall be in writing and shall be given in writing and delivered by email or US Mail, Certified — Return Receipt Requested, to the following: Indian River County iG Center iG License greent Page 12 of 14 Initials Parks and Recreation Division 1590 9h Street SW Vero Beach, FL 32962 Email: pdevling@ircgov.com Applicant: Name: Address: Email: 31. Applicant acknowledges that the County makes no guarantees to Applicant, express or implied, as to any pecuniary gain that Applicant may have intended to result from the Event. 32. The recitals and WHEREAS clauses are true, accurate and correct and are hereby incorporated herein by this reference. 33. Services Provided by the County: (a) County reserves the right to determine the adequacy of outside services procured by the Application under Section B as a condition of the Permit. IN WITNESS WHEREOF, the parties, by and through their authorized representatives' signatures below, do hereby execute this License Agreement on this day of APPLICANT: By C -O SIGNATURE Print Name Title iG License Agre ent L Initials ' 711 INDIAN RIVER COUNTY: By SI ATU Print Name D A kC �� S 4_ t`—LC D� r Title Page 13 of 14 1/5/23, 3:08 PM REC1 Receipt ; EWER Indian River County Parks 8l Recreation Department ° Intergenerational Center r.ox 1590 9th Street SW r.g-. kltl p l; a.1 r q• Vero Beach, FL 32962 tiIC ILCL` - iAUNAL ER 772.226.1780 �ORI�A € www.ircrec.com mmircig.com Registration/Payment Receipt 48402033 01 /05/2023 10:07 AM Account Information Payment Received By Christopher J Gray DBA Sweet Science Check (#123) $545.81 Omolara Campbell at IG VB Memo: April 1 Boxing Center L Event Chris Gray. 1834 77th Dr. Vero Beach, FL 32966 United States Item Amount Paid iG Prepay Reservation Deposit '4 �._-- $512.50 Subtotal $512.50 Sales Tax Comm Rentals (IG) (6.5%) $33.31 Total Payment $545.81 Transaction Notes r 25% deposit for April 1 Boxing Event I r Thank you! i p 1 t pI C CHRISTOPHER J GRAY DBA SWEET SCIENCE VB 1834 77TH DR VERO BEACH, FL 32966 123 63-7980/2631 l �� BCHECK ��NOf a� pp Pholo S�®�F99°� 0 wPo.iH Mals en U.4 MIDFLOR16;? Credit , re M hftps:llsecure.recl.com/transactionBrowser/indexll7301597#savedDetaillds=&page=1 &tab=transactions&userldRequired=l &userld%5B%5D=17301... 1/1 a"*. 1/5/23, 10:07 AM REC1 Receipt �1VFR�0 Indian River County Parks & Recreation Department Intergenerational Center 1590 9th Street SW ' t Vero Beach, FL 32962 OR19 772.226.1780 www.ircrec.com www,ircig.com Registration/Payment Receipt 48402033 01 /05/2023 10:07 AM Account Information Payment Received By Christopher J Gray DBA Sweet Science Check (#123) $545.81 Omolara Campbell at IG VB Memo: April 1 Boxing Center Chris Gray Event 1834 77th Dr. Vero Beach, FL 32966 United States Item iG Prepay Reservation Deposit Subtotal Sales Tax Comm Rentals (IG) (6.5%) Amount Paid $512.50 $512 --- $33.31 Total Payment $545.81 Transaction Notes ; a 25% deposit for April 1 Boxing Event Thank you! https://secure.recl .com/checkout/receipt/39ad7bd4O2d4aO4O8b87399cf547eb7e/63b6e7822525a 1/1 EXHIBIT L intergenerational Center License Agreement T ees -Standard �[ f1f21\�1 Pro Am Boxing Event- Classy Chris Gray Promotions Date(s) of Rental: Saturday, April 1, 2023 Event Time: 3: 00pm-8: 00pm Load In Date/Time: 11: 00am-3: 00pm Load Out Date/Time: 8: 00pm-10: 00pm Estimated # of Participants: 350+ FACILITY Room 112 A Room 112 B Room 131 A Room 131 B Room 131 C Room 135 Room 110 (Prep Kitchen) Lobby Room 144 (Concessions) INTERGENER.i1'fOVAL RF.['RErihit)X FEN 71ER 6 Room 141 (Gymnasium) Hours / Days Total $ 75.00 x = $ - $ 75.00 x = $ - $ 55.00 x = $ - $ 55.00 x = $ - $ 55.00 x = $ - $ 55.00 x = $ - $ 20.00 x = $ - $ 75.00 x = $ - $ 50.00 x = $ - INTERGENER.i1'fOVAL RF.['RErihit)X FEN 71ER 6 Room 141 (Gymnasium) $ 125.00 x 12 = $ 1,500.00 Veranda $ 100.00 x = $ - Sm. Mobile Bleachers, (1st Day) Courtyard 50.00 $ 100.00 x = $ - 25.00 East Lawn = $ - $ 250.00 x = $ - daily = $ - daily Projector Screen, Mobile J. Wiggins Field (West Lawn) $ 200.00 x = $ - daily AMENITIES PER EVENT (Equipment) - x QTY Bluetooth Sound System Tables $ 8.00 x = $ - 5 tables are included in the Standard & Nonprofit Rates for all rooms at no additional cost Chairs $ 0.50 x = $ - 30 chairs are included in the Standard & Nonprofit Rates for all rooms at no additional cost Gymansium Bleachers, Stationary, seating 300 $ - x = No fee, included in rental Gym Flooring $ 300.00 x 1 = $ 300.00 per event Sm. Mobile Bleachers, (1st Day) $ 50.00 x = $ - Sm. Mobile Bleachers, Addl. Days $ 25.00 x = $ - Projector $ 150.00 x = $ - daily Projector Screen, Mobile $ - x = No fee, included in rental Projector Screen, 131 C $ - x = No fee, included in rental Bluetooth Sound System $ 75.00 x = $ - daily Sound System, Mobile $ 100.00 x = $ - daily Provided: Gymansium Score Board $ 25.00 x = $ - daily 1/4/2023 2:54 PM by_PD Quotes only valid 15 days from issue. Page 1 of 9 EXHIBIT B - Intergenerational Center License Agreement r ces - Standard IN fK6EN RATIONAL �/rltt ll�'..• Podium $ - x = No fee, included in rental Serving Carts $ 20.00 x = S - 200 AMP Electrical Power, Per Hour $ 75.00 x = $ - hourly Electrical Power tie-in and tie -out must be performed by a licensed electrician. Electrician must provide proof of ALCOHOL PERMIT FEE Daily Alcohol Permit $ 400.00 x = $ - daily A minimum of one (1) Indian River County Sherds Deputy is required to be on site during alcohol service and remain until the end of the Applicant's load out time from the Indian River County Intergenerational Recreation Center & Event Venue as deemed in License Agreement. All security costs shall be borne by the Applicant. Indian River County Sherds Office may deem it necessary to increase the minimum number of Indian River County Deputies on site at its sole discretion. Alcohol may only be served by a properly licensed alcohol vendor or a caterer who holds an active and valid 13CT Caterer's Alcoholic Beverage License. CLEANING FEE Event Cleaning Fee (During Event) iG Event/Rental Usage Gymansium Restrooms West Wing Restrooms East Wing Restrooms Post Event Cleaning Fee Guests less than 75 Guests between 75 to 150 $ 50.00 x = $ - $ 100.00 x = $ - $ 100.00 x = $ - $ 100.00 x = $ - $ 50.00 x = $ - $ 100.00 x = $ - Guests greater than 150 $ 200.00 x = $ - Post Event Cleaning Fee does not include decorations. Applicant is responsible for items brought in to decorate room/area to include any 3rd party vendor items (e.g. lighting, sound, tents, etc), plates, cutlery, drinks, linens, L_//_____ T_L'_____.._a L__7_____1 �_.1__.— A___1...___a Any 3rd party items left by Applicant's subcontracts or 3rd parry vendors past the indicated loadout time indicated in the Garbage - IRC Rate w/Waste Management; may be subject to change 15 ft Dumpster, per drop off or swap $ 157.34 x 10 ft Dumpster, per drop off or swap $ 120.00 x Delivery Charge, one time charge $ 75.00 x Dumpster Disposal $ 50.00 x STAFF QTY Staff S 25.00 x 2 Provided: Staff (Holiday Rate) S 50.00 x 1/4/2023 2:54 PM by _PD_ Quotes only valid 15 days from issue. Hours x 5 = S 250.00 x = S Page 2 of 9 .•.. EXHIBIT L intergenerational Center License Agreement: ees -Standard MISCELLANEOUS Facility Exclusion (per wing or gym) $ Last -Minute Booking Fee, Booked Less 30 Days $ ADDITIONAL ITEMS Stage Risers, 6-8 each, 4ftx8ft panels $ m n ar.rs3 t�,ft� nn�. Ri•.t EI.N 7rlO � C�L,�K liF. E 250.00 x = $ - daily 50.00 x = $ - per event QTY Per Day 20.00 x x = $ FACILITY / PROPERTY / AMENITITIES / OTHER SUBTOTAL: = $ 2,050.00 6.5% TAX: = $ 133.25 Subtotal: _ $ 2,183.25 RENTAL AGREEMENT COST = $ 2,183.25 * REFUNDABLE Damage Deposit: _ $ 500.00 *Fully refundable following event with no additional charges or damage. GRAND TOTAL: = $ 2,683.25 Provided: 1/4/2023 2:54 PM by_PD Quotes only valid 15 days from issue. ** 25% DEPOSIT: = $ 545.81 Page 3 of 9 EXHIBIT B = Intergenerational Center License Agreement roes - Standard ,4w x _ �•+�� / 1\1LRf:it\tA.i SigNRL **Events booked less than 30 days in advance requires payment in full in the form of cash or credit card. PAYMENTS Method of Payment Date Notes Amount $ - Balance Due: March 2, 2023 * Damage deposit refundable with no additional charges and no damage. ** Required to Reserve Room /Area and due upon contract signing. * * * License Duration shall include Event set-up, removal and clean-up. Where the Applicant requires usage after the ****For each quarter hour after the applicant will be charged a fee of $50.00 per quarter hour. Provided: 1/4/2023 2:54 PM by_PD Quotes only valid 15 days from issue. Page 4 of 9 EXHIBIT b - intergenerational Center License Agreement rees - Standard - 0 KinN I Rr �)K1n� Pro -Am Boxing Event- Classy Chris Gray Promotions Saturday, April 1, 2023 IG Prepay Reserve 004-223008 IG Room Rental 004034-347300 IG Gym Rental 004034-347301 IG Field Rental (Wiggins Field) 004034-347314 IG Outside Rental (East lawn, Courtyard, Veranda) 004034-347302 IG Equipment Rental 004034-347303 IG Misc. Fees 004034-347311 IG Cleaning Charge 004034-347310 IG Alcohol % Share 004034-347309 IG Additional Staff 004038-369966 6.5% Sales Tax 004-208028 IG Damage Deposit 004-220038 IG Security Deposit 004-220039 Over/Short 004038-369918 IRC Staff Signature Provided: 1/4/2023 2:54 PM by_PD Quotes only valid 15 days from issue. SUBTOTAL Amount $ 1,500.00 S - $ 300.00 S 250.00 $ 133.25 $ 500.00 S 2,683.25 Cash $ - Credit $ - Checks S - GRAND TOTAL $ - Date Page 5 of 9 e^` EXHIBIT B - Intergenerational Center License Agreement Pees - Nonprofit iG FEE QUOTE - Non Profit Date(s) ofRental.- Event Time: Load In Date/Time: Load Out Date/Time: Estimated # of Participants: FACILITY Room 112 A Room 112 B Room 125 Room 131 A Room 131 B Room 131 C Room 135 Room 110 (Prep Kitchen) Lobby Room 144 (Concessions) I\ 1 LRL. E;\Y.A.iI tl�vil RI•.( �fiN ri(7N EE„7RR Room 141 (Gymnasium) Hours / Days Total $ 56.25 x = $ - $ 56.25 x = $ - $ 33.75 x = $ - $ 41.25 x = $ - $ 41.25 x = $ - $ 41.25 x = $ - $ 41.25 x = $ - $ 15.00 x = $ - $ 56.25 x = $ - $ 37.50 x = $ - I\ 1 LRL. E;\Y.A.iI tl�vil RI•.( �fiN ri(7N EE„7RR Room 141 (Gymnasium) $ 93.75 x = $ - $ 75.00 x = $ - Veranda Courtyard $ 75.00 x = $ - East Lawn $ 187.50 x = $ - daily $ 150.00 x = $ - daily J. Wiggins Field (West Lawn) AMENITIES PER EVENT (Equipment) QTY Tables $ 8.00 x = $ - 5 tables are included in the Standard & Nonprofit Rates for all rooms at no additional cost Chairs $ 0.50 x = $ - 30 chairs are included in the Standard & Nonprofit Rates for all rooms at no additional cost Gymansium Bleachers, Stationary. seating 300 $ - x = No fee, included in rental Gym Flooring $ 300.00 x = $ - per event Sm. Mobile Bleachers, (1 st Day) $ 50.00 x = $ - Sm. Mobile Bleachers, Addl. Days $ 25.00 x = $ - Projector $ 150.00 x = $ - daily Projector Screen, Mobile $ - x = No fee, included in rental Projector Screen, 131 C $ - x = No fee, included in rental Projector, inflatable Sween w/projector & 2 speakers $ 500.00 x = $ — daily Provided: Projector, Inflatable Screen Only $ 300.00 x = $ - daily 1/4/2023 2:54 PM by PD Quotes only valid 15 days from issue. Page 6 of 9 �vr��oG EXHIBIT b intergenerational Center License Agreement ees - Nonprofit w .,... I7:7"fRC; Et�tiM17PNAL Media Cart (5o° Tv & computer) $ 100.00 x = $ - daily 50" TV $ 25.00 x = $ - daily DVD Player $ 15.00 x = $ - daily Bluetooth Sound System $ 75.00 x = $ - daily Sound System, Mobile $ 100.00 x = $ - daily Gymansium Sound System $ 325.00 x = $ - daily Gymansium Score Board $ 25.00 x = $ - daily Podium Serving Carts $ - x = No fee, included in rental $ 20.00 x = $ - 200 AMP Electrical Power, Per Hour $ 75.00 x = $ - hourly Electrical Power tie-in and tie -out must be performed by a licensed electrician. Electrician must provide proof of licensure and insurance. Aquiring service and all costs for electrician shall be borne by the Applicant. ALCOHOL PERMIT FEE Daily Alcohol Permit $ 400.00 x = $ - daily A minimum of one (1) Indian River County Sheriffs Deputy is required to be on site during alcohol service and remain until the end of the Applicant's load out time from the Indian River County Intergenerational Recreation Center & Event Venue as deemed in License Agreement. All security costs shall be borne by the Applicant. Indian River County Sheriff's Office may deem it necessary to increase the minimum number of Indian River County Deputies on site at its sole discretion. Alcohol may only be served by a properly licensed alcohol vendor or a caterer who holds an active and valid 13CT Caterer's Alcoholic Beverage License. CLEANING FEE Event Cleaning Fee (During Event) iG Event/Rental Usage Gymansium Restrooms West Wing Restrooms East Wing Restrooms Post Event Cleaning Fee $ 50.00 x = $ - $ 100.00 x = $ - $ 100.00 x = $ - $ 100.00 x = $ - Guests less than 75 $ 50.00 x = $ - Guests between 75 to 150 $ 100.00 x = $ - Guests greater than 150 $ 200.00 x = $ - Post Event Cleaning Fee does not include decorations. Applicant is responsible for items brought in to decorate room/area to include any 3rd party vendor items (e.g. lighting, sound, tents, etc), plates, cutlery, drinks, linens, slipcovers, balloons, etc. Tables must be cleared prior to Applicant departure. Any 3rd party items left by Applicant's subcontracts or 3rd party vendors past the indicated loadout time indicated in the License Agreement are subject to additional fees. Garbage - IRC Rate w/Waste Management; may be subject to change 15 ft Dumpster, per drop off or swap $ 157.34 x = $ - Provided: 10 ft Dumpster, per drop off or swap $ 120.00 x = $ - 1/4/2013 2:54 PM by PD Quotes only valid 15 days from issue. Page 7 of 9 EXHIBIT B - intergenerational Center License Agreement 1,ces -Nonprofit Delivery Charge, one time charge S Dumpster Disposal $ STAFF Staff $ Staff (Holiday Rate) $ MISCELLANEOUS Facility Exclusion (per wing or gym) $ Last -Minute Booking Fee, Booked Less 30 Days $ IRC PARKS DEPT. ITEMS Stage Risers, 6-8 each, 4ftx8ft panels $ 75.00 x = $ 50.00 x = $ QTY Hours 25.00 x x 50.00 x x 250.00 x = $ 50.00 x = $ MD�.N 11T6�COUMTY RCrEAGENEAAMNAL RF.(-RENVO CEN 77•.R Y . - daily - per event QTY Per Day 25.00 x x = $ - FACILITY / PROPERTY / AMENITITIES / OTHER SUBTOTAL: = $ - Tax Exempt = Subtotal: = $ - RENTAL AGREEMENT COST= $ - * REFUNDABLE Damage Deposit: = $ 150.00 *Fully refundable following event with no additional charges or damage. GRAND TOTAL: = $ 150.00 ** 25% DEPOSIT: = $ - **Events booked less than 30 days in advance requires payment in full in the form of cash or credit card. PAYMENTS Method of Pavment Date Notes Amount S - Balance Due: ###################### * Damage deposit refundable with no additional charges and no damage. ** Required to Reserve Room /Area and due upon contract signing. ***License Duration shall include Event set-up, removal and clean-up. Where the Applicant requires usage after the stipulated time, Applicant is required to pay additional charges including, but not limited to standard hourly/daily rates and any overage fees as set forth in the iG Fee Schedule attached as Exhibit B ("Fee Schedule'). **** For each quarter hour after the applicant will be charged a fee of $50.00 per quarter hour. Provided: 1/4/2023 2:54 PM by PD Quotes only valid 15 days from issue. Page 8 of 9 EXHIBIT B - intergenerational Center License Agreement reel - Nonprofit • 1 1 CkF A}7(E3h tTC IkTf R A.(()RI" iG FEE QUOTE - Non Profit Saturday, January 0, 1900 IG Prepay Reserve 004-223008 IG Room Rental 004034-347300 IG Gym Rental 004034-347301 IG Field Rental (Wiggins Field) 004034-347314 IG Outside Rental (East Lown, Courtyard, Veranda) 004034-347302 IG Equipment Rental 004034-347303 IG Misc. Fees 004034-347311 IG Cleaning Charge 004034-347310 IG Alcohol % Share 004034-347309 IG Additional Staff 004038-369966 6.5% Sales Tax 004-208028 IG Damage Deposit 004-220038 IG Security Deposit 004-220039 Over/Short 004038-369918 IRC Staff Signature Provided: 11412023 2:54 PM by PD Quotes only valid 15 days from issue. SUBTOTAL Amount $ - $ - $ 150.00 $ 150.00 Cash $ - Credit $ - Checks $ - GRAND TOTAL $ - Date Page 9 of 9