HomeMy WebLinkAbout2023-IG35Jtiame of Group:
Contract Person(s)
Mailing Addres.e .
Date(s) of Rental
Load In
Date%Time:
Rental Area(s).
Estimated # of
Participants:
A%.
INTERGENERATIONAL
RECREATION CENTER
1590 9" Street SW, Vero Beach, FL 32962
(772)226-1780
ig(a IrCffoy.com
RENTAL CONTRACT
South Lakes HOA
Sue Rupert
100 Vista Royale Blvd
Vero Beach, FL 32962
2/9/2023
6:00pm — 6:30pm
112 A
30
Staff Use Onlv. Reference Exhibit B:
INDIAN RIVER COUNTY
INTERGENERATIONAL
RECREATION CENTER
E V E N T VE N U E
Email: srupeit ,archoice.com
Phone Nuinber: 772-492-6078
Event Time
.Load Out
Date /Time:
6:30pm — 8:30pm
8:30pm — 9:00pm
Brief 'Description HOA Meeting
Of Event :
FACILITY / PROPERTY
Rental of
$225.00
RENTAL FEE:
112 A @ $75 per hour for 3 hours
AMENITIES / OTHER
Rental of
FEE:
30 chairs & 5 tables included in room rental)
6.5% SALES TAX:
14.63
Rental Agreement Sub -Total:
$239.63
*RESERVATION
*Required to Reserve Room/Area and due upon contract signing.
DEPOSIT (25%):
Events booked less than 45 days requires payment in jull in the form of
n/a
cash or credit card.
*DAMAGE DEPOSIT:
*Fully refundable with no additional charges and no damage.
$
TOTAL DUE:
On Receipt
Rental Agreement GRAND TOTAL:
$239.63
Applicant Initials
Intergenerational Cen rRentalontract
Page 1 of 5
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* RENTAL CONTRACT INDIAN WEER COUNTY
INTERGENERATIONAL
�ZpRtVA RECREATION CENTER
EVENT V E N D E
INTERGENERATIONAL RECREATION CENTER
DAMAGE DEPOSIT
To ensure that your Damage Deposit is returned, the following requirements must be met,
❖ Removal of ALL party decorations from facility
❖ Removal of ALL personal property from the facility at the end of your event
❖ Place trash/debris in trash bins provided by staff
❖ Do not incur any damage to room, furnishings or equipment in any room or area rented or
belonging to Indian River County.
Please note that failure to comply with any of these policies will result in the loss of your Damage
Deposit. Occupying the building in excess of the times stated on the permit application will result
in a charge of the hourly rate for the additional time or the loss or your deposit, whichever is
greater.
****If it is determined that the deposit is to be refunded, it is not applied towards the rental
fee. The deposit is mailed back to the Applicant within thirty (30) business days following
the Event (unless your deposit was paid by check in which case the money will be sent to the
person listed on the check).****
RENTAL CONTRACT TERMS
1. No room shall be considered "reserved" until a signed contract and 25% deposit are received.
2. A Damage Deposit will be required for some rentals. The final payment, along with the damage deposit (if
required) is due at contract signing. Rentals within the thirty (30) days will require full payment of all charges
at contract signing.
3. No contract shall be valid unless it is signed by the designated Indian River County Parks and Recreation
Department approved staff member.
4. Contracts for groups composed of minors will be issued only to adults who accept responsibility for them and
will supervise them throughout the period covered.
5. No tickets, for any event, shall be sold at the door and no admission charges shall be made except as authorized
by the contract. The Applicant shall provide to the County information as to the total ticket sales at 30, 15, 7
and 3 days prior to the Event. The County reserves the right to cap ticket sales depending on the capacity of
the Premises and the iG Center or because of law enforcement, sanitation, traffic control or due to other public
safety issues.
6. Renter shall maintain the area rented in a safe, clean and attractive condition and at the end of the event, the
area shall be in a substantially same condition as it was at the beginning of the event.
7. Renter shall not exceed the posted occupancy of the rented area.
8. Cooking indoors is strictly prohibited.
9. Renter shall not make any alterations or improvements to the rented area, or any portion of the
Intergenerational Recreation Center. This includes moving, and removing, chairs, tables and any other
equipment to any other area of the In rgenerational Center without approval of the Center staff.
10. Renter shall remove all decorati at the end of the event.
Applicant Initials
Intergenerational Center Rental Contract Page 2 of 5
�Y NERC
RENTALCONTRACT INDIAN RIVER COUNTY
INTERGENERATIONAL
�ORtO
P' RECREATION CENTER
EVENTVEN UE
11. Renter agrees to accept premises "as is" and acknowledges responsibility of conduct of each member
attending the group's activity. Applicant conducts all events at their own risk, each member has the status of
"permittee".
12. Contracts are non-transferrable.
13. A 30 day notice must be given to reschedule or cancel, in order to receive a refund on the reservation deposit.
If cancellation notice is not given before the 30 day period, the reservation deposit will be forfeited. For all
events booked within 30 days, or less, the 25% reservation deposit will become non-refundable.
14. Rescheduling will only be allowed once and must be rescheduled a minimum of 30 days in advance. More
than one rescheduled reservation requires cancellation of the current contract. The applicant will only be
reimbursed if the cancellation occurs before the time frame listed above. If the cancellation occurs after the
30 day time frame, the deposit will be forfeited.
15. Damage deposit payment must be paid in the form of cash or check (with appropriate ID). Credit cards are
accepted for payment of the Damage Deposit and may be used to pay the facility rental fee. Indian River
County accepts VISA, MasterCard and Discover as forms of credit card payment.
16. The serving and consumption of alcoholic beverages is strictly prohibited under this Rental
Agreement/Contract and grounds for dismissal of the event including the loss of your Damage Deposit.
17. There shall be no gambling on the premises.
18. Undisclosed or unpermitted activities or hours shall void this contract. The Event shall be used for no
other purpose whatsoever, unless prior written approval is requested in writing by Applicant and given by the
County which approval shall be subject to availability but not be unreasonably withheld, conditioned, or
delayed so long as such request is submitted at least 90 days prior to the beginning of the License Duration.
19. The Damage Deposit will be refunded upon staffs review of the condition of the rented area and will
not be applied to the final balance of the rental. The Damage Deposit refund will be issued to the Renter
in the form of a check. The check will be issued and mailed to the person who issued the check. The
check will be mailed within thirty (30) business days.
20. Applicant's failure to make any of the payments required hereunder in a timely manner shall constitute a
material breach and shall result in the immediate termination of this License Agreement. All fees, costs and
expenses, including, without limitation, attorney's fees, incurred by the County in the collection of any
payment due hereunder shall be reimbursed by Applicant.
21. Applicant acknowledges that the County may immediately terminate the Event if the National Weather
Service issues a severe weather warning, or imminent severe weather conditions develop in the area indicating
a risk to public safety, or a state of emergency has been declared. Applicant hereby waives any rights and all
claims for damages against the County that may result from the exercise of the rights reserved herein.
22. The County and its officers, agents and employees engaged in the operation and maintenance of the
Premises reserve the right to enter upon and to have free access to the Premises at any and all times, which
reservation is hereby acknowledged and agreed to by Applicant.
Any notice, request, instruction, demand, consent or other communication required or permitted to be
given under this License Agreement shall be in writing and shall be given in writing and delivered by email
to: pdevling6-Dircgov.com
23. Applicant acknowledges receipt of and agrees to comply with the iG's Rules and Regulations which are
attached hereto as Exhibit C and incorporated by reference.
24. Animals will not be permitted onto the iG Center property during an event unless they are considered a Service
Animal. The Americans with Disabilities Act (ADA) 2010 Regulations define a service animal as "any dog that is
individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical,
sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domestic,
trained or untrained, are not service animals for the purposes of this definition." C.F.R. § 35.104 and § 36.104
(2010). This paragraph does no ly to organizations hosting animal events (dog shows/horse shows). Indian
Applicant Initials
Intergenerational CenY# Rental Contract Page 3 of 5
�{V EII ro
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* * RENTAL CONTRACT INDIAN RIVER COUNTYINTERGENERATIONAL
�LOR10RECREATION CENTER
E V E N T V E N L! E
River County Code of Ordinances also states: "Dogs prohibited. No dogs are allowed in any park or recreational
facility unless specifically posted as allowable by the department. (205.3 paragraph 22). The
Promoter/Organization/Renter is wholly responsible for any incidents that occur during the event that
involve non -service animals that were allowed on the property during their event.
25. County and Applicant retain all television, film, recording and licensing rights as to any Event that takes place in or
on the Premises, provided such is permitted within the Artist Contract. County will coordinate such recordings with
Applicant's marketing representative. In the event of artist recording restrictions, Applicant shall request the right
to allow the County to take generic production and still photographs of the Event.
Applicant Initials
Intergenerational C ter Rental Contract
Page 4 of 5
�V Ell �O
Or s RENTAL CONTRACT INDIAN RIDER COUNTY
INTEiRGENERATIONAI.
�lORIOP� RECREATION CENTER
F, V E N T V E N U F.
TO INDIAN RIVER COUNTY: In consideration of the opportunity afforded to me and/or my group, I, the
undersigned participant, freely agree to and make the following contractual representations and agreements.
I, the undersigned participant, do hereby knowingly, freely, and voluntarily assume all risk and liability for
any damage or injury that may occur as a result of my and/or my group's use of the Intergenerational
Recreation Center identified herein during the time period I and/or my group are using same and further
agree to release, waive, discharge, and covenant not to sue Indian River County, its officers, agents,
employees, and volunteers (all for the purposes herein referred to as "Releases") from any and all liability
or claims that may be sustained by me or a third party directly or indirectly in connection with, or arising
out of, the use of the Intergenerational Recreation Center as described herein, whether caused in whole
or in part by the negligence of Indian River County or the Releases.
I further agree to indemnify and hold harmless the Releases with respect to any and all fees, costs, expenses,
and attorney's fees arising out of or in connection with my and/or my group's use of the Intergenerational
Recreation Center as described herein.
I agree that I have read this form, fully understand its terms, and understand that I, or anyone who may
claim to have rights on my behalf, have given up substantial rights by signing it and have signed it freely
and without any inducement or assurance of any nature and intend it to be a complete and unconditional
release of any and all liability to the greatest extent allowed by law and agree that, if any portion of this
contract is held to be invalid, the balance notwithstanding shall continue in full legal force and effect.
This acceptance is on behalf of all persons in the group with me. If the rules are violated this permit may
be revoked and future permission may be refused. Permit holder is responsible for the conduct of all persons
in the group.
I agree that I am 21 years of age and will be present during the period stated on this permit.
IN WITNESS WHEREOF, the parties, by and through their authorized representatives' signatures below,
do hereby execute this License Agreement.
Appli
Appli
Date:
� D
Paige Devling, iG Facility Supervisor
v S�,ra V'2�a� � �} Ss f • �ackS
Applicant Initials
Intergenerational Ce r Rental Contract
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Date Date
4 Recr& fro, & e i �-
Page 5 of 5