HomeMy WebLinkAbout5/28/1996MINUTPTATTACHEI"
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
A G E N D A
TUESDAY, MAY 28,1996
9:00 A.M. - COUNTY COMMISSION CHAMBER
County Administration Building
1840 25th Street
Vero Beach, Florida
COUNTY COMMISSIONERS
Fran B. Adams, Chairman (District 1) James E. Chandler, County Administrator
Carolyn K. Eggert, Vice Chairman (District 2)
Richard N. Bird (District 5) Charles P. Vitunac, County Attorney
Kenneth R. Macht (District 3)
John W. T'ippin (District 4) Jeffrey K. Barton, Clerk to the Board
9:00 a.m. 1. CALL TO ORDER PAGE
2. INVOCATION
3. PLEDGE OF ALLEGIANCE - Comm. John W. Tippin
4. ADDITIONS to the AGENDA/EMERGENCY ITEMS
1. Add Item 11-G-2, emergency repair of Wabasso
Beach lifeguard tower.
2. Move Item 11-H-3, Waste Conversion Industrial Park RFP,
to Item 14-B-1.
5. PROCLAMATION and PRESENTATIONS
None
6. APPROVAL OF MINUTES
Regular Meeting of April 23, 1996
7. CONSENT AGENDA
A. Received & Placed on File in Office of Clerk to
the Board: Fellsmere Water Control District
Annual Budget FY 1996-97 and District Map
B. Approval of Warrants
(memorandum dated May 16,1996) 1-9
C. Proclamation Recognizing Korean War Veterans
Armistice Day July 27 until Year 2003 10
D. Appointments to JEP and JEP/PIC Consortium
(memorandum dated May 21, 1996) 11-16
BOOK 9 PANG F
8. CONSTITUTIONAL OFFICERS and
GOVERNMENTAL AGENCIES
None
9:05 A.M. 9. PUBLIC ITEMS
A. PUBLIC HEARINGS
1. GHA Grand Harbor Ltd.'s Request for
Revised Planned Development Conceptual
Approval for Harbor Villages
(memorandum dated May 21, 1996) 68-77
2. S.G. Lysne, W.E. Orth, Jr., James N. Orth,
and Ralph Lindsey's Request for PD Special
Exception Use Approval for an Agricultural
PD to be Known as the Lateral A S/D
(memorandum dated May 21, 1996) 78-89
B. PUBLIC DISCUSSION ITEMS -
None
10. COUNTY ADMINISTRATOR'S MATTERS
Pre Budget Status Report
(backup provided under separate cover; item to be
discussed following conclusion of meeting)
b0®K
Gt
7. CONSENT AGENDA (cont'd ):
PAGE
E.
Award Bid #6060 / Computerized Sign -Making
Machine & Retro -Reflector
(memorandum dated May 20, 1996)
17-21
F.
Building Janitorial Services
(memorandum dated May 21, 1996)
22-38
G.
Release of "Declaration of Covenant Regarding
Removal of Structure"
(memorandum dated May 20, 1996)
39-44
H.
Contract for Construction of Required Sidewalk
Improvements - Windsor Town Center
(memorandum dated May 20, 1996)
45-50
I.
Temporary Water Service Agreement - IRC and
Edward J. Farrar & Marguerite Farrar
(memorandum dated May 7, 1996)
51-57
J.
Majestic Partners of Vero Beach, Ltd.'s Request
for Planned Development Final Plat Approval - Sea
Oaks Riverhomes IV, a Replat of Lot 4 of Sea Oaks
Lakeside Villas A
(memorandum dated May 22, 1996)
58-67
8. CONSTITUTIONAL OFFICERS and
GOVERNMENTAL AGENCIES
None
9:05 A.M. 9. PUBLIC ITEMS
A. PUBLIC HEARINGS
1. GHA Grand Harbor Ltd.'s Request for
Revised Planned Development Conceptual
Approval for Harbor Villages
(memorandum dated May 21, 1996) 68-77
2. S.G. Lysne, W.E. Orth, Jr., James N. Orth,
and Ralph Lindsey's Request for PD Special
Exception Use Approval for an Agricultural
PD to be Known as the Lateral A S/D
(memorandum dated May 21, 1996) 78-89
B. PUBLIC DISCUSSION ITEMS -
None
10. COUNTY ADMINISTRATOR'S MATTERS
Pre Budget Status Report
(backup provided under separate cover; item to be
discussed following conclusion of meeting)
BOOK f'Ar,F ,
11. DEPARTMENTAL MATTERS
PAGE
A.
Community Development
None
B.
Emer envy Services
None
C.
General Services
Fiber Optic Cable Installation
(memorandum dated May 20, 1996)
90-92
D.
Leisure Services
None
E.
Office of Management and Budget
FY 1996-97 Anti -Drug Abuse Grant Funding
(memorandum dated May 22,1996)
93-94
F.
Personnel
None
G.
Public Works
43rd Ave. Roadway & Drainage Improvements
Between 26th St. and 8th St., Amendment No. 1
(memorandum dated May 20, 1996)
95-96
H.
Utilities
1. West Regional Wastewater Treatment
Plant Contract Inspection Services
(memorandum dated May 8, 1996)
97-99 "
2. Laurelwood Force Main and Lift Station
Upgrade
(memorandum dated May 10, 1996)
100-117A
3. Waste Conversion Industrial Park,
RFQP
(memorandum dated May 22,1996)
118-120
12. COUNTY ATTORNEY
None
13. COMMISSIONERS ITEMS
A.
Chairman Fran B. Adams
BOOK f'Ar,F ,
13. COMMISSIONERS ITEMS (cont'd )•
B. Vice Chairman Carolyn K. Eggert
C. Commissioner Richard N. Bird
D. Commissioner Kenneth R. Macht
E. Commissioner John W Tippin
14. SPECIAL DISTRICTS/BOARDS
BOOK 98 ma 179
PAGE
A. Emergengy Services District
None
B. Solid Waste Disposal District
Award RFP#6054 / Hazardous Waste Collection
(memorandum dated May 20, 1996)
C. Environmental Control Board
None
15. ADJOURNMENT
121-125
Anyone who may wish to appeal any decision which may be made at this meeting will need
to ensure that a verbatim record of the proceedings is made which includes the testimony and -
evidence upon which the appeal will be based.
Anyone who needs a special accommodation for this meeting may contact the county's
Americans with Disabilities Act (ADA) coordinator at 567-8000 x408 at least 48 hours in advance
of meeting. -
Meeting broadcast live on TCI Cable Channel 13 - rebroadcast 5: 00 p.m. Thursday through
5: 00 p. m. Friday
Falcon Cable Channel 35 - rebroadcast Friday evening
INDEX TO MINUTES
May 28, 1996
Regular Meeting of HCC
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS . . . . . . . . . . . 1
CONSENT AGENDA . . . . . . . . . . . . . . . . . . . .
2
A. Received & Placed on File in Office of Clerk to the.
Board: . . . . .. . . . . . . . . . . . . .
2-
B. Approval of Warrants . . . . . . . . . . . . . . . .
2
C. Proclamation Recognizing Korean War veterans
Armistice Day - July 27, 1996 . . . . . . . . . .
11
D. Appointments to JEP and JEP/PIC Consortium . . . .
12
E. Award Bid #6060 - Computerized Sign -Making Machine -
Traffic Engineering Department . . . . . . . . .
12
F. Renewal of Contract with CleanNet for Janitorial
Services in 6 County -owned Buildings . . . . . .
14
G. Release - Declaration of Covenant Regarding Removal
of Driveway - Lots 10 & 16, Interstate Commercial
_ Park . . . . . . . . . . . . . . . . . . . . . .
16
H. Contract for Construction of Required Sidewalk
Improvements - Windsor Town Center . . . . . . .
17
I. Temporary Water Service Agreement - Farrar . . . .
17
J. Planned Development Final Plat Approval - Sea Oaks
River Homes IV, a Replat of Lot 4 of Sea Oaks
Lakeside Villas A . . . . . . . . . . . . . . . .
19
PIIBLIC HEARING - GHA GRAND HARBOR LTD.'S REQUEST FOR REVISED
PLANNED DEVELOPMENT CONCEPTUAL APPROVAL FOR HARBOR
VILLAGES. . . . . . . . . . . . . . . . . . . . . . .
20
PIIBLIC HEARING - REQUEST FOR PLANNED DEVELOPMENT SPECIAL
EXCEPTION USE APPROVAL FOR LATERAL A SUBDIVISION . . .
24
PRE -BUDGET STATUS REPORT . . . . . . . . . . . . . . . . .
30.
FIBER OPTIC CABLE INSTALLATION . . . ... . .
30
FY -1996/1997 ANTI-DRUG ABUSE GRANT FUNDING . . . . . . . .
31
43RD AVENUE ROADWAY AND DRAINAGE IMPROVEMENTS BETWEEN 26TH
AND STH STREETS - CHANGE ORDER NO. 1 -
CARTER ASSOCIATES . . . . . . . . . . . . . . . . . 33
EMERGENCY REPAIR - WABASSO BEACH LIFEGUARD TOWER . . . . . 35
WEST REGIONAL WASTEWATER TREATMENT PLANT - CONTRACT FOR
ADDITIONAL TEMPORARY INSPECTION SERVICES - COUNTY
CONTRACT INSPECTOR . . . . . . . . . . . . . . . . . . 36
LAURELWOOD FORCE MAIN AND LIFT STATION UPGRADE - MASTELLER,
MOLER, AND REED'- TREASURE COAST CONTRACTING . . . . . 37
BUDGET STATUS REPORT . . . . . . . . . . . . . . . . . . . 39
SOLID WASTE DISPOSAL DISTRICT . . . . . . . . . . . . . . . 50
DOCUMENTS TO BE MADE PART OF THE RECORD:51
A. Applicant Certification - Old Courthouse Grant
Application . . . . . . . . . . . . . . . . . . . 51
Boa 98 mu 1-71
BoaK8 m- X72,
Tuesday, May 28, 1996
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, May 28, 1996, at
9:00 a.m. Present were Fran B. Adams, Chairman; Carolyn K. Eggert,
Vice Chairman; Richard N. Bird; Kenneth R. Macht; and John W.
Tippin. Also present were James E. Chandler, County Administrator;
Charles P. Vitunac, County Attorney; and Barbara Bonnah, Deputy
Clerk.
The Chairman called the meeting to order, and Commissioner
Tippin led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EM ERGENCY ITEMS
Commissioner Eggert requested the addition of Item 11-G-2, an
emergency repair of the Wabasso Beach lifeguard tower.
Administrator Chandler requested that Item 11-H-3, Waste
Conversion Industrial Park RFP, be moved to 14-B-1.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the above additions to today's Agenda.
APPROVAL OF MINUTES
The Chairman asked if there were any corrections or additions
to the Minutes of the Regular Meeting of April 23, 1996. There
were none.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the- Board unanimously -approved
the Minutes of the Regular Meeting of 4/23/96, as
written.
1
MAY 289 1996 -
CONSENT AGENDA
Commissioner Macht requested that 7-C be removed from the
Consent Agenda, and Commissioner Eggert asked that 7-D be removed
for discussion also.
A. Received & Placed on File in Office of Clerk to the Board:
Fellsmere Water Control District Annual Budget FY 1996-97 and
District Map.
B. Approval of Warrants
The Board reviewed the following memo dated 5/16/96:
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
DATE: MAY 16, 1996
SUBJECT: APPROVAL OF WARRANTS
FROM: EDWIN M. FRY, JR., FINANCE DIRECTOR
In compliance with Chapter 136.06, Florida Statutes. all warrants issued by
the Board of County Commissioners are to be recorded in the Board minutes.
Approval is requested for the attached list of warrants, issued by the Clerk
to the Board, for the time period of May 9, thru May 16, 1996.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the list of warrants issued by the Clerk to the
Board for the time period of May 9 through May
16,1996.
2 98 17
MAY 289 1996 R00K PA�,G
BOOK �'r�.f k 174
CHECK
NOMBER
NAME
CHECK
CHECK
DATE
AMOUNT
00.7723
0017724
SUNCOAST AUTO BODY
HADDEN, OBIE JR AND KATHLEEN
5/09/96
5/09/96
175.00
0017725
'0017726
FT PIERCE, CITY OF
ATLANTIC COASTAL TITLE CORP
5/09/96
5/14/96
1,076.30
1,095.64
0017727
FLORIDA DEPARTMENT OF
5/14/96
43,464.66
0017728
ROYAL, VESKER E
5/15/96
500.00
2,853.80
0200831
CONFERENCE OF COUNTY COURT
4/18/96
0201673
VOIDED WARRANTS OR RECEIP
5/02/96
.00
0202009
VOIDED lViRRANTS OR RECEIP
5/09/96
.00
VOIDED OR
5/09/96
.00
0202384
0202385
A A FIRE E0202010
QUIPMENS T, INC
A T & T
5/16/96
333..00
50
0202386
ACTION TRANSMISSION AND
5/16/96
5/16/96
5.42
193.76
0202387
0202388
ADRON FENCE COMPANY
ADVANCED GARAGE DOORS, INC
5/16/96
5/16/96
64.68
0202389
0202390
AERO PRODUCTS CORP
ALPHA ACE HARDWARE
5/16/96
120.00
1,388.05
0202391
APPLE MACHINERY & SUPPLY
5/16/96
5/16/96
132.67-
102.72
0202392
0202393
AUTO SUPPLY CO OF VERO BEACH,
AMERICAN GENEALOGICAL -
5/16/96
5/16/96
256.64
0202394
0202395
ASHER, HARRY E
A B S PUMPS, INC
5/16/96
11.75
146.23
0202396
ACTION DIESEL INJECTION
5/16/96
5/16/96
244.74
363.43
0202397
0202398
A T & T
ALL FLORIDA BEVERAGE & OFFICE
5/16/96
5/16/96
14.10
0202399
AMERICAN SOCIETY OF CIVIL
5/16/96
52.50
695.00
0202400
0202401
ALRO METALS SERVICE CENTER
AUTO PARTS UNLIMITED
5/16/96
5/16/96
898.01
0202402
A T & T
5/16/96
1,956.73
932.95
0202403
0202404
A T & T WIRELESS SERVICES
ALDEN ELECTRONICS, INC
5/16/96
5/16/96
92.72
0202405
ANESTHESIA OF INDIAN RIVER,INC
5/16/96
565.00
184.80
0202406
0202407
ALLIED COLLOIDS, INC
A T & T
5/16/96
2,593.08
0202408
A T & T LANGUAGE LINE
5/16/96
5/16/96
18.48
235.80
0202409
0202410
ANDERSON, ANA
AMERICAN FAMILY LIFE ASSURANCE
5/16/96
5/16/96
131.39
0202411
ARROW MAGNOLIA INTERNATIONAL
5/16/96
47.16
544.03
0202412
0202413
ATLANTIC COASTAL TITLE CORP
ALL COUNTY EQUIPMENT COMPANY
5/16/96
5/16/96
2,580.00
0202414
AMERICAN BUSINESS DIRECTORIES
5/16/96
53.04
610.00
0202415
0202416
AAC BUILDERS, INC
ADVERTISER PRESS
5/16/96
5/16/96
500.00
0202417
BAKER & TAYLOR, -INC
5/16/96
1,615.02
892.41
0202418
02x2419
BARTON, JEFFREY K -CLERK
BLACKHAWK QUARRY COMPANY
5/16/96
5/16/96
8,121.50
0202420
BELLSOUTH MOBILITY
5/16/96
1,683.94
303.21
0202421
0202422
BARTON, JEFFREY K- CLERIC
B & B INDUSTRIAL SUPPLY CO.
5/16/96
5/16/96
41,874.72
0202423
BAKER & TAYLOR BOOKS
5/16/96
5,036.23
399.09
0202424
BOEBINGER INTERNATIONAL, INC
5/16/96
329.20
0202425
0202426
BAKER & TAYLOR
BRODA, JANICE C
5/16/96
4.20
0202427
BLAIS ELECTRIC, INC
,5/16/96
5/16/96
93.38
433
33.93
9 3
.0202428
BOYNTON PUMP & IRRIGATION
5/16/96
.
•0202429
BILLING SERVICE, INC
5/16/96
89.71
3
MAY 289 1996 -
CHECK
NUMBER
NAME
CHECK
CHECK
DATE
AMOUNT
.0202430 BREVARD BOILER CO
0202431 B F I MEDICAL WASTE SYSTEMS
5/16/96
5/16/96
387.30
0202432
BURNSED, B KEITH
5/16/96
361.52
0202433
BOOKS ON TAPE
5/16/96
93.20
0202434
BAKER & TAYLOR ENTERTAINMENT
5/16/96
300.00
283.73
0202435
0202436
BRIJ OUTH
BLUMSTEIN, MARY
5/16/96
5/16/96
18,560.23
0202437
B & H PHOTO -VIDEO, INC
5/16/96
26.88
0202438
BUILDING OFFICIALS ASSOCIATION
5/16/96
24.75
0202439
BRANDT, JACALINE LEE
5/16/96
35.00
0202440
CARTER ASSOCIATES, INC
5/16/96
85.00
0202441
FALCON POWER LIMITED
5/16/96
18,757.07
0202442
CATHCO, INC
5/16/96
23.06
0202443
CENTRAL WINDOW OF VERO BEACH,
5/16/96
50,321.10
0202444
CHANDLEREQUIPMENT CO, INC
5/16/96
41.00
0202445
CHUCK'S ELECTRIC MOTORS, INC
5/16/96
317.76
0202446
CLEMENTS PEST CONTROL
5/16/96
557.00
0202447
0202448
CLERK OF COURTS BREVARD COUN'T'Y
COMMUNICATIONS INT, INC
5/16/96
341:00
31.00
0202449
CONSTRUCTION HYDRAULICS
5/16/96
5/16/96
2,540.29
0202450
CHAMBER OF -COMMERCE
5/16/96
487.84
0202451
COMPUSERVE INCORPORATED
5/16/96
28,033.76
0202452
CLARK WATER CONDITIONING
$/16/96
34.19
0202453
0202454
COASTAL FUELS MARKETING, INC
CLINIC PHARMACY
5/16/96
80.75
10 771.23
0202455
CITGO PETROLEUM CORP
5/16/96
5/16/96
91.64
0202456
CUSTOM CARRIAGES, INC
5/16/96
1,391.75
0202457
CHIVERS NORTH AMERICA
5/16/96
432.80
0202458
CLIFF BERRY, INC
5/16/96
47.25
0202459
COOGAN, MAUREEN AND
5/16/96
195.00
0202460
CINDY'S PET CENTER INC
5/16/96
540.20
0202461
CLEANNET USA
5/16/96
23.55
0202462
CARTER, BECKY
5/16/96
19,691.94
0202463
CLIFFORD, MIKE
5/16/96
123.25
0202464
COURTESY HOUSE TRUCK STOP
5/16/96
100.00
0202465
CENTRAL A/C & REFRG SUPPLY
5/16/96
10.00
0202466
DAVES SPORTING GOODS
5/16/96
150.92
0202467
DELTA SUPPLY CO
5/16/96
1,268.79
0202468
DEMCO INC
5/16/96
12.05
0202469
DEPENDABLE DODGE INC
5116196
965.54
0202470
DICKERSON FLORIDA, INC
5/16/96
257.33
0202471
DOCTOR'S CLINIC
5/16/96
86.10
0202472
DAVIDSON TITLES, INC
5/16/96
385.96
0202473.
FLORIDA DEPARTMENT OF
5/16/96
82.32
0202474
DRIVEWAY'S, INC
5/16/96
5.000.00
0202475
DAVIS METER & SUPPLY, INC
5/16/96
99 945.58
0202476
DAUGHERTY, THOMAS R
5/16/96
14,394.44
0202477
DAVIS, JERRY
5/16/96
500.00
0202478
DUAL DOLPHIN PUBLISHING INC
5/16/96
346.25
0202479
DADE PAPER COMPANY
5/16/96
270.02
0202480 'E
-Z BREW COFFEE SERVICE, INC
5/16/96
326.29
0202481
ENVIROMETRICS, INC
5/16/96
171.50
0202482
ELLISON EDUCATIONAL EQUIP, INC
5/16/96
7'709.00
0202483
EMERGENCY MEDICINE ASSOCIATES
5/16/96
5:00
0202484
E G P, INC
5/16/96
24.00
0202485
E KENT HALVORSON, INC
5/16/96
440.50
500.00
MAY 28, 1996 4 BOOK Fpr;
Boom 08 ivv 17 -6
CHECK NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
6202486
E -Z LINER INDUSTRIES
5/16/96
2,380.00
0202487
FEDERAL EXPRESS CORP
5/16/96
36.50
0202488
FIRESIDE THEATRE, THE
5/16/96
20.35
'0202489
FLORIDA EAST COAST RAILWAY CO
5/16/96
50.00
0202490
FLORIDA SOD COMPANY
5/16/96
109.00
0202491
FLORIDA COURT REPORTERS
5/16/96
343.85
0202492
FLORIDA DEPARTMENT OF LABOR
5/16/96
19,548.58
02D2493
F P & L
5/16/96
37,010.07
0202494
FLORIDA RIBBON & CARBON
5/16/96
565.70
0202495
FLORIDA SLUDGE SERVICE
5/16/96
9,639.00
0202496
FLORIDA UNEMPLOYMENT
5/16/96
1,669.02
0202497
FMC CORPORATION
5/16/96
4,440.00
0202498
FLORIDA MEDICAID COUNTY
5/16/96
38,448.09
0202499
FALZONE, JESSICA
5/16/96
105.18
0202500
FELLSMERE, CITY OF
5/16/96
43.72
0202501
FALZONE, MATTHEW
5/16/96
44.62
0202502
FLOR.IDAFFINITY, INC
5/16/96
8,321.50
0202503
FLORIDA NOTARY SERVICE AND
5/16/96
74.00
0202504
FLEMMING, HEATHER
5/16/96
69.72
0202505
GARBERS CONTRACTOR SUPPLY
5/16/96
134.40
0202506
GEORGE W FOWLER CO
5/16/96
214.87
0202507
GLIDDEN COMPANY, THE
5/16/96
101.91
0202508
GRAYBAR ELECTRIC CO, INC
5/16/96
7.02
0202509
GYRAL MEDICAL CORP
5/16/96
1,534.19
0202510
GOLF COURSE SERVICES, INC
5/16/96
1,600.00
0202511
GEAC COMPUTERS, INC
5/16/96
2,152.75
0202512
GREY HOUSE PUBLISHING
5/16/96
128.50
0202513
GOODYEAR TIRE & RUBBER
5/16/96
1,750.18
0202514
GNB TECHNOLOGIES
5/16/96
244.53
0202515
GORDON SOULES BOOK PUBLISHERS
5/16/96
14.95
0202516
GONSALVEF, JOSEPH
5/16/96
69.72
0202517
GOETSCHEL FUNDING COMPANY
5/16/96
980.00
0202518
GUEST SERVICES
5/16/96
84.80
0202519
H W WILSON CO
5/16/96
101.92
0202520
H F SCIENTIFIC, INC
5/16/96
22.90
0202521
HALL, PAMELA. J
5/16/96
111.14
0202522
HARRIS SANITATION
5/16/96
476.81
0202523
HARRISON UNIFORMS
5/16/96
167.90
0202524
HICKMAN'S BRAKE & ALIGNMENT
5/16/96
1,954.84
0202525
HOLIDAY INN COUNTRYSIDE
5/16/96
224.00
0202526
HOLIDAY BUILDERS, INC
5/16/96
1,500.00
0202527
HACH SUPPLY
5/16/96
3,005.00
0202528
HUNT, RON
5/16/96
72.00
0202529
HARRIS SANITATION, INC
5/16/96
45,201.92
0202530
HCFA LABORATORY PROGRAM
5/16/96
100.00
0202531
HANDI PRO HOMEOWNER SERVICE
5/16/96
240.00
0202532
HENDRICKSEN, CLAYTON
5/16/96
70.00
0202533
HATFIELD, ERIC
5/16/96
80.75
0202534
'HUMPHREY, LAKANIALA A
5/16/96
76.50
0202535
INDIAN RIVER COUNTY
5/16/96
46,439.70
0202536
INDIAN RIVER COUNTY SOLID
5/16/96
7,925.55
0202537
INDIAN RIVER COUNTY PUBLIC
5/16/96
492.00
0202538
I S I INSTRUMENTATIONS'
5/16/96
875.00
0202539
INDIAN RIVER ACE PAINT
5/16/96
99.60
0202540
INDIAN RIVER BATTERY
5/16/96
.2,268.42
0202541
INDIAN RIVER BLUE PRINT, INC
5/16/96
114.50
5
MAY 289 1996
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0202542
INDIAN RIVER COMMUNITY COLLEGE
5/16/96
441.60
0202543
INDIAN RIVER COUNTY UTILITIES
5/16/96
230.57
0202544
INDIAN RIVER MEMORIAL HOSPITAL
5/16/96
28.50
0202545
INDIAN RIVER MEMORIAL HOSPITAL
5/16/96
1,243.74
0202546
INDIAN RIVER OXYGEN, INC
5/16/96
491.25
0202547
INGRAM
5/16/96
751.91
0202548
INTERLINK COMMUNICATIONS OF
5/16/96
42.00
0202549
INDIAN RIVER MEMORIAL HOSPITAL
5/16/96
4.00
0202550
INTERSTATE BILLING SERVICE
5/16/96
921.96
0202551
INDIAN RIVER OFFICE CENTRE,INC
5/16/96
15.61
0202552
I B M CORP W6N
5/16/96
46.00
0202553
IZOD GOLF & TENNIS
5/16/96
566.13
0202554
INMAC
5/16/96
84.22
0202555
IBM CORP-W6N
5/16/96
1,295.71
0202556
INDIAN RIVER COUNTY
5/16/96
18.00
0202557
INFORMATION/REFERENCE GROUP
5/16/96
862.18
0202558.
ISCO, INC
5/16/96
12,000.00
0202559
INDIAN RIVER COUNTY
5/16/96
100.00
0202560
INFORMATION CONSERVATION,INC
5/16/96
285.05
0202561
HOMELAND IRRIGATION CENTER
5/16/96
16.07
0202562
JACOBS ELECTRIC MOTOR REPAIR
5/16/96
63.62
0202563
JIFFY PHOTO CENTER
5/16/96
90.60
0202564
J R REPORTING ASSOCIATES, INC
5/16/96
18.00
0202565
JUDICIAL ASSISTANTS
5/16/96
134.00
0202566
JAY, KENNETH
5/16/96
72.00
0202567
JOSAM FRAME AND ALIGNMENT
5/16/96
613.00'
0202568
J HERBERT CORPORATION
5/16/96
714.00
0202569
JONES CHEMICALS, INC
5/16/96
1,480.00
0202570
KING, JOHN W
5/16/96
389.78
0202571
KNIGHT & MATHIS, INC
5/16/96
549.14
0202572
KIMLEY-HORN & ASSOCIATES, INC
5/16/96
7,132.41
0202573
KNOLL GROUP, THE
5/16/96
492.00
0202574
KIRBY AUTO SUPPLY
5/16/96
20.17
0202575
KT MOWER & EQUIPMENT
5/16/96
190.61
0202576
KEYS PRODUCTIVITY CENTER
5/16/96
139.00
0202577
'0202578
KELL TELEPHONE
5/16/96
370.88
LENGEMAN OF FLORIDA
5/16/96
50.00
0202579
LESCO, INC
5/16/96
131.50
0202580
LONG, JAMES T ESQUIRE
5/16/96
11,700.00
0202581
LUCAS WATERPROOFING Co-, INC
5/16--/96
450.00
0202582
LEAHY MICROGRAPHICS, INC
5/16/96
4,169.44
0262583
LIBRARY CORP, THE
5/16/96
120.00
0202584
L B SMITH, INC
5/16/96
140.06
0202585
LIGHT SOURCE -TONER SUPPLY
5/16/96
730.00,
0202586
LDDS COMMUNICATIONS, INC
5/16/96
180.08
0202587
LINDSEY, MIKE
5/16/96
216.00
0202588
MACMILLAN OIL COMPANY
5/16/96
82.99
0202589
MAXWELL PLUMBING, INC
5/16/96
'691.78
0202590
MCCANN, C VINCENT
5/16/96
45.44
0202591
MOSBY & ASSOC, INC
5/16/96
1,013.25
0202592
MATRX MEDICAL,.INC
5/16/96
11.65
0202593
MCDONOUGH, DIANA•
5/16/96
252.50
0202594
MASTED & MOLER, INC
5/16/96
5,300:00
0202595
MIZUNO GOLF COMPANY
5/16/96
57.56
0202596
MICHIGAN INSTRUMENTS, INC
5/16/96
714.00
0202597
MEDICAL RECORD SERVICES, INC
5/16/96
11.00
6
MAY 289 1996 BOOK 98 rAu 177
BOOK
CHECK NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0202598
MACKSOUD, WADIH MD
5/1.6/96
21.00
0202599
MACHO PRODUCTS, INC
5/16/96
262.55
0202600
MOSBY, INC
5/16/96
192.94
'0202601
M D MOODY & SONS
5/16/96
204.93
0202602
MERCURY TECHNOLOGIES
5/16/96
255.69
0202603
MISSIMER IIITTERNATIONAL
5/16/96
20,152.00
0202604
MIDWEST TAPE EXCHANGE
5/16/96
429.10
0202605
MAXFLI GOLF DIVISION
5/16/96
143.80
0202606
NICHOLS, VICTORIA R
5/16/96
182.35
0202607
NOLTE, DAVID C ASA
5/16/96
3,793.00
0202608
NORTH SOUTH SUPPLY
5/16/96
47.30
0202609
NICE GUY BAIL BONDS
5/16/96
497.00
0202610
NAN MCKAY & ASSOCIATES, INC
5/16/96
300.00
0202611
NATIONAL PROPANE CORP
5/16/96
21.00
0202612
NORTHERN SAFETY COMPANY
5/16/96
94.14
0202613
O'KEEFE, BRADFORD
5/16/96
72.00
0202614
OFFICE PRODUCTS & SERVICE
5/16/96
716.79
0202615
OFFICE PRODUCTS & SERVICE
5/16/96
618.69
0202616
OMNI GRAPHICS, INC
5/16/96
99.00
0202617
ORLANDO REGIONAL MEDICAL
5/16/96
29.10
0202618
OFFICE DEPOT, INC
5/16/96
29.99
0202619
ORLANDO -CENTER FOR OUTPATIENT
5/16/96
1,738.09
0202620
OSCEOLA PHARMACY
5/16/96
44.81
0202621
OESS, STEPHEN
5/16/96
48.87
0202622
PAGENET
5/16/96
56.70
0202623
PAN AMERICAN ENG CO
5/16/96
70.00
0202624
PARKS RENTAL
5/16/96
107.99
0202625
PEACE RIVER ELECTRIC
5/16/96
28.49
0202626
PERKINS DRUG, INC
5/16/96
11.32
0202627
PETTY CASH
5/16/96
166.80
0202628
PETTY CASH
5/16/96
308.90
0202629
PETTY CASH
5/16/96
87.63
0202630
POSTMASTER- KEITH THOMPSON
5/16/96
19.41
0202631
POWER, JOHN H ESQ
5/16/96
2,524.37
0202632
PRENTICE HALL, INC
5/16/96
487.52
0202633
PUBLIC DEFENDER 19TH JUDICIAL
5/16/96
4,227.32
0202634
PETTY CASH
5/16/96
66.00
0202635
PROGRESSIVE DATA MGMT, INC
5/16/96
1,839.00
0202636
PRO LINE ENTERPRISES,INC
5/16/96
1,275.00
0202637
PAPER DIRECT, INC
5/16/96
47.85
0202638
P G S INDUSTRIES INC
5/16/96
38.00
0202639
PARAGON HOME BUILDERS
5/16/96
500.00
0202640
PICKERING, KYLE
5/16/96
146.62
0202641
PETE'S MEATS
-5/16/96
14.96
0202642
QUALIMETRICS, INC
5/16/96
124.87
0202643
-RADIO SHACK ACCT RECEIVABLE
5/16/96
113.41
'0202644
RIFKIN, SHELDON H PHD
5/16/96
750.00
0202645
RUSSELL CONCRETE, INC
5/16/96
1,599.06
0202646
ROBINSON EQUIPMENT COMPANY,INC
5/16/96
183.76
0202647
RENT WEAR, INC
5/16/96
4,383.42
0202648
RANGER CONSTRUCTION IND, INC
5/16/96
751•.80
0202649
RANGEMASTER S E, INC -
5/16/96
41.86
0202650
RECORDED BOOKS
5/16/96
657.05
0202651
R & G SOD FARMS
5/16/96
120.00
0202652
RELIABLE TRANSMISSION SERVICE
5/16/96
1,847.18
0202653
RUBBER STAMP EXPRESS
5/16/96
10.92
7
MAY 289 1996
CHECK NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0202654
RELIANCE PETROLEUM CO, INC
5/16/96
217.18
0202655
RENAUD INC
5/16/96
375.00
0202656
RICHARDSON, CLIFFORD & ORPHA
5/16/96
1,239.05
'0202657
SBCCI-PUBLIC SAFETY TESTING
5/16/96
35.00
0202658
SCOTTY'S, INC
5/16/96
1,697.44
0202659
SCOTTY'S, INC
5/16/96
603.97
0202660
SEWELL HARDWARE CO, INC
5/16/96
182.70
0202661
SHELL OIL COMPANY
5/16/96
1,318.38
0202662
SHERWIN-WILLIAMS
5/16/96
229.80
0202663
SOUTHERN BUILDING CODE
5/16/96
345.00
0202664
SOUTHERN CULVERT, DIV OF
5/16/96
18,754.25
0202665
SOUTHERN EAGLE DISTRIBUTING,
5/16/96
522.70
0202666
SOUTHERN ELECTRIC SUPPLY
5/16/96
3,240.75
0202667
SOUTHERN TRUCK EQUIPMENT
5/16/96
1,186.80
0202668
SOUTHSIDE ANIMAL HOSPITAL
5/16/96
75.00
0202669
STANDARD & POOR'S
5/16/96
1,540.00.
0202670
SUNCOAST WELDING SUPPLIES, INC
5/16/96
161.70
0202671
SUNRISE FORD TRACTOR CO
5/16/96
1,211.69
0202672
SUNSHINE PHYSICAL THERAPY
5/16/96
15.00
0202673
S R SCHOLARLY RESOURCES, INC
5/16/96
68.25
0202674
SERVICE REFRIGERATION CO, INC
5/16/96
182.00
0202675
SIMON & SCHUSTER CONSUMER
5/16/96
321.78
0202676
SIGNS IN A DAY
5/16/96
63.00
0202677
J A SEXAUER, INC
5/16/96
62.78
0202678
SOUTHERN SEWER EQUIPMENT SALES
5/16/96
1,371.54
0202679
SUN BELT MEDICAL SUPPLY, INC
5/16/96
94.45
0202680
SHELDON, JAMES
5/16/96
818.00
0202681
SUDDEN SERVICE
5/16/96
126.00
0202682
SUPERIOR PRINTING
5/16/96
64.90
0202683
SYSQO FOOD SERVICE
5/16/96
428.54
0202684
STEWART INDUSTRIES
5/16/96
19,004.36
0202685
SOUMAR, BARBARA .
5/16/96
24.00
0202686
STATE CHEMICAL MANUFACTURING
.5/16/96
181.84
0202687
SEBASTIAN HOSPTIAL
5/16/96
133.50
0202688
SOUTHEASTERN EMERGENCY EQUIP
5/16/96
595.06
0202689
SPRINKLE CONSULTING ENGINEERS,
5/16/96
2,915.74
0202690
SOUTHEAST LIBRARY BINDERY,INC
5/16/96
177.75
02G2691
SHAMS HOSPITAL
5/16/96
17.00-
0202692
SKALA, ERIC
5/16/96
95.25
0202693
STARPLUS SOFTWARE
5/16/96
1,402.00
0202694
SIMMONS, MICHAEL W
5/16/96
300.00
0202695
SHERATON INNER HARBOR HOTEL
5/16/96
545.00
0202696
SLOAN, LYNN D
5/16/96
17.00
0202697
TAYLOR RENTAL CENTER
5/16/96
49.55
0202698
TITLEIST DRAWER CS
5/16/96
284.91
0202699
TRAVEL ASSOCIATES, INC
5/,16/96
592.00
0202700
TRODGLEN PAVING, INC
5/16/96
3,287.24
0202701
TREASURE COAST REFUSE CORP
5/2,6/94
30.,68449
0202702
TRANE PARTS CENTER OF SOUTH
5/16/96
121.09
0202703
TREASURE COAST PUBLISHING INC
5/16/96
155.00
0202704
TREASURE COAST BUSINESS
5/16/96
150.00
0202705
TEM SYSTEMS INC
5/16/96
90.00
0202706
TALBOTT, DANIEL
5/16/96
216.00
0202707
TCA
5/16/96
49.00
0202708
TAMPA BLUE PRINT CO INC
5/16/96
72.00
0202709
TITUS GARAGE
5/16/96
45.00
8
MAY 289 1996 500K
BOCK F'Y 180
CHECK NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0202710
UNITED HORTICULTURAL SUPPLY
5/16/96
2,350.00
0202711
VERO BEACH HIGH SCHOOL
5/16/96
100.00
0202712
VELDE FORD, INC
5/16/96
2,410.40
'0202713
VERO BEACH PRESS JOURNAL
5/16/96
400.20
0202714
VERO BEACH PRESS JOURNAL
5/16/96
1,750.48
0202715
VERO BEACH, CITY OF
5/16/96
278.92
0202716
VERO BEACH, CITY OF
5/16/96
62,506.34
0202717
VERO CHEMICAL DISTRIBUTORS,INC
5/16/96
122.99
0202718
VERO LAWNMOWER CENTIIt, INC
5/16/96
1,745.18
0202719
VERO RADIATOR WORKS
5/16/96
180.00
0202720
VERO STARTER & GENERATOR
5/16/96
100.00
0202721
VERO FURNITURE MART, INC
5/16/96
2,300.00
0202722
VIDEO PALACE
5/16/96
1,200.00
0202723
VERO BEACH POLICE DEPARTMENT
5/16/96
25.00
0202724
VEY, CARRIE
5/16/96
29.75
0202725
VERO BEARING & BOLT
5/16/96
1,617.54
0202726
VOLUNTEER ACTION COMMITTEE
5/16/96
25.00
0202727
VWR SCIENTIFIC
5/16/96
1,002.23
.0202728
WAL-MART STORES, INC
5/16/96
819.58
0202729
WAYNE YATES, WAYNE'S FOOD MART
5/16/96
388.15
0202730
WEST PUBLISHING CORP
5/16/96
152.00
0202731
WOLSTENHOLME, SHIRLEY
5/16/96
43.09
0202732
WRITER'S DIGEST BOOKS.
5/16/96
104.71
0202733
W W GRA.INGER, INC
5/16/96
173.70
0202734
WIGINTON FIRE SPRINKLERS,INC
5/16/96
1,278.00
0202735
WAVW 101.7 FM/WAXE 1370 AM
5/16/96
750.00
0202736
WILLHOFF, PATSY
5/16/96
156.00
0202737
WM THIES & SONS, INC
5/16/96
139.50
0202738
WORLD CHAMBER OF COMMERCE
5/16/96
35.00
0202739
W H 0 MANUFACTURING CO, INC
5/16/96
2,025.30
0202740
WHEELER PUBLISHING, INC
5/16/96
142.92
0202741
WATERWORKS CAR WASH
5/16/96
65.00
0202742
WABASSO GOLF, INC
5/16/96
300.00
0202743
WKQS-FM 94.7
5/16/96
500.00
0202744
WOLFE, MEGAN
5/16/96
21.25
0202745
WHITTINGTON, KYLIE
5/16/96
148.75
0202746
WILKERSON, CANIERIA
5/16/96
76.50
0202747
WINKEL, JOYCE
5/16/96
17.46
0202748
WOLVERTON MELBA
5/16/96
15.00
0202749
WATSON & SIMS
5/16/96
186.20
0202750
YAVORSKY'S TRUCK SERVICE,INC
5/16/96
46.69
0202751
YELLOW SPRING INSTRUMENT CO,
5/16/96
209.26
0202752
YOKUM, JOEL
5/16/96
31.32
0202753
ZEE MEDICAL SERVICES
5/16/96
101.58
0202754
ZANCA, MARY
5/16/96
6.00
0202755
VALENTINE JR, ROBERT
5/16/96
81.16
0202756
WILLIAMS JR, RICHARD C
5/16/96
106.78
0202757
RUYLE, CHARLES
5/16/96
24.70
_ 02027.58
FLIEGEL, MARY ANN
5/16/96
14.45
020275.9
SHEARER COMMERCIAL CTR.
5/16/96
49.61
0202760
BRANDON CAPITAL CORP
5/16/96
78.12
0202761
GRAND HARBOR
5/16/96
164.08
0202762
R ZORC & SONS BUILDERS INC
5/16/96
31.84
0202763
M G B CONSTRUCTION
5/16/96
_
43.65
0202764
ZORC, KEN
5/16/96
23.08
0202765
DANSEREAU, PAULINE
5/16/96
58.03
9
MAY 289 1996 -
CHECK
NAME
CHECK
CHECK
NUMBER
DATE
AMOUNT
0202766
HOGAN, JAMES D
5/16/96
26.47
0202767
ARCHER OF VERO INC
5/16/96
39.07
0202768
SIMPSON, HENRY
5/16/96
59.39
'0202769
OLSON, DOUGLAS
5/16/96
61.96
0202770
SHRECK, CHARLES & JOAN
5/16/96
80.39
0202771
MOONEY, RAY
5/16/96
76.42
0202772
LATHIM, PAULA
5/16/96
2.13
0202773
BRUCE, GAYLORD & MARGARET
5/16/96
76.33
0202774
MC ANDREW, W J
5/16/96
83.69
0202775
LEWIS, JODY
5/16/96
31.44
0202776
DI ROCCO, FRED
5/16/96
25.44
0202777
MC CRACKEN,WILLIAM R
5/16/96
8.39
0202778
STUBER, JOHN T
5/16/96
62.04
0202779
BEAN, D M
5/16/96
71.04
0202780
CHAMBLISS, CAROLYN
5/16/96
25.41
0202781
PIAZZA, JOSEPH & JOAN
5/16/96
24.21
0202782
MC CRACKEN, JACQUELINE F
5/16/96
77.62
0202783
GHO VERO BEACH INC
5/16/96
68.31
0202784
CRANE, THOMAS E
5/16/96
32.61
0202785
ZORCORP BUILDERS, INC
5/16/96
42.36
0202786
GREGG JR, DAVID
5/16/96
78.91
0202787
JAMS 50 ENTERPRISES INC
5/16/96
62.98
0202788
BAINBRIDGE, CLYDE M
5/16/96
39.59
0202789
COYAN, DEBRA ANN
5/16/96
28.08
0202790
BLUMSTEIN, THEODORE
5/16/96
66.26
0202791
NOBLES, BETTY
5/16/96
46.36
0202792
VAUTOUR, TINA
5/16/96
51.72
0202793
BEERS, SUZANNE
5/16/96
47.40
0202794
MARBLO, REGINA
5/16/96
27.58
0202795
DUFFESSY, MIKE
5/16/96
10.20
0202796
WEST, CHERYL E
5/16/96
81.78
0202797
ADKINS, REGINA
5/16/96
32.23
0202798
KELLY, MIKE W
5/16/96
28.07
0202799
TEIC MANN, JOHN
5/16/96
39.85
0202800
VILLAGE WALK, INC
5/16/96
55.62
0202801
ERA ASSOC REALTY
5/16/96
74.74
0202802
JOE, TANYA M
5/16/96
33.10
0202803
ALEXANDER, SHEA
5/16/96
54.36
0202804
FUSSELL, LILLIAN
5/16/96
109.58
0202805
POCCHIA, RALPH M
5/16/96
105.08
0202806
ANDERSON, ROBERT
5/16/96
105.14
0202807
ROMAGNOLI, JULIAN
5/16/96
105.82
0202808
THAYER, RUTH A
5/16/96
52.56
0202809.
HUNTER JR, RICHARD
5/16/96
52.52
0202810
BEACH, TIM
5/16/96
52.58
0202811
JONES, BETTY
5/16/96
105.14
955,343.21
MAY 289 1996 10 BOOK 98 PAGE 181
BOOK 98 PAU 182
C. Proclamation Recognizing Korean War Veterans
Armistice Day - Tuly 27, 1996
Commissioner Macht requested that Chairman Adams read aloud
the proclamation in honor of the Korean War veterans of which he is
one:
PROCLAMATION
RECOGN= Z =fiG
KOREAN WAR VETE RAN S
A RM Z S T Z C E DAY
WHEREAS, July 27 of each year until 2003 has been designated as
"National Korean War Veterans Armistice Dayan and
WHEREAS, the President of the United States is authorized and
requested to issue a proclamation calling upon the people of the
United States to -observe this day; and
WHEREAS, everyone is urged to fly the American Flag at half
staff; and
WHEREAS, Indian River County is honored to have representation
by the Department of Florida, Korean War Veterans Association
Treasure Coast Chapter; and
WHZR%ASr it is appropriate to recognize the debt owed by each
Of us to those who gave their lives in the Korean war,
NOW, THEREFORE, be it Proclaimed by the Board of County
Commissioners of Indian River County, Florida that July 27, 1996, is
proclaimed "Korean War Veterans Armistice Day" and it is requested
that all American Flags flown on July 27 in Indian River County be
flown at half staff.
APPROVED and ADOPTED on this 28th day of May, 1996.
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
By 5
Fran B. Adams, Chairman
11
MAY 28, 1996 -
D. Appointments to TEP and TSMC Consortium
The Board reviewed the following memo dated 5/21/96:
TO: Margaret Gunter
FROM: Chairman Fran B. Adams
DATE: May 21, 1996
SUBJECT: Consent Agenda Item for Tuesday, May 28, 1996
The new Jobs and Education Regional Partnership Board (JEP) dictates that the
Indian River County Commission appoint a commissioner to serve on the Region 20
Board as a voting member. I would like to recommend the appointment of Carolyn
Eggert as that commissioner.
Additionally the Commission must designate a commissioner to serve on the Four
County JEP/PIC consortium. I would recommend the appointment of Dick Bird, and
John Tippin to serve as his altemative and replacement at the end of Mr. Bird's term.
Brief discussion took place on which Commissioners would serve
on the JEP and JEP/PIC Consortium.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously appointed
Commissioner Eggert to take Commissioner Birds
place on the Consortium when his term is up in
November with her serving on the JEP Regional Board
until November when Commissioner Tippin will replace
her.
E.
Award
Bid
##6060 - Computerized Sign -Making Machine Traffic
Engineering
Department
The Board reviewed the following memo dated 5/20/96:
12
MAY 289 1996
BOOK 98
1 6.
DATE: May 20, 1996
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, General Services Direct
FROM: Fran Boynton -Powell, Purchasing Manag
SUBJECT: Award Bid #6060/Computerized Sign Malting Machine and
Retro-Reflectometer - Traffic Engineering Division
BACKGROUND INFORMATION
Bid Opening Date:
Advertising Dates:
Advertisement Mailed to:
Replies:
Statements of "No Bid "
VENDOR
CMS Computer Sign Making Systems
Hampton, Va
Gamma Scientific/ARTI
San Diego, CA
Advanced Digital Cutting
Yulee, FL
TOTAL AMOUNT OF BID
May 8, 1996
April 17, 24, 1996
Ten (10) Vendors
Four (4) Vendors
Two (2 )
BID TOTAL
No Bid (Retro-Reflectometer)
$17,500.00 (Sign Maker)
$ 4,300.00 (Retro-Reflectometer)
No Bid (Sign maker)
$ 4,600.00 (Retro-Reflectometer)
$179500.00 (Sign Maker)
$ 4,300.00 (Retro-Reflectometer)
$17,500.00 (Sign Maker)
ESTIMATED BUDGET $28,000.00
Traffic Engineering Division Other Mach. & Equipment - 111-245-541-066.49
RECOMMENDATION
Staff recommends that the bid be awarded on an item by item low bid basis as
follows; CMS Computerized SignmaldnLr Systems for the sign maker; and
Gamma Scientific/ARTI for the retroreflectometer. Both bids are the lowest,
most responsive and responsible bidders meeting the specifications as set forth
in the Invitation to Bid. (Please See Attached Department Memo)
13
MAY 28, 1996
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously awarded Bid
#6060 to CMS Computerized Signmaking Systems and
Gamma Scientific/ARTI as set out in the above staff
recommendation.
F. Renewal of Contract with C1eanNet for Tanitorial Services in
6 County -owned Buildings
The Board reviewed the following memo dated 5/21/96:
DATE: May 21, 1996
TO: Honorable Board of County Commissioners
THRU: James E. Chandler
County Administrator
FROM: H.T. "Sonny" Dean, Director
Department of General Servic
SUBJECT: Building Janitorial Services
BACKGROUND:
Since October of 1993 the subject service has been contracted with C1eanNet of Central Florida for a
period of three years. Presently they provide service at six (6) locations with an annual price of $236,303.
The contract was for three years with an 3% annual price escalation clause. Their performance during this
contract has been outstanding, unlike any other janitorial company in the past There has not been any
written and only a minor number of verbal complaints which were brought to the attention of the contractor
and were rectified immediately.
ANALYSIS:
C1eanNet has offered to continue their contract for an additional three (3) years with NO increase in pricing
during the life of the agreement Annual expenses for this service will remain constant through September
1999.
RECOMMENDATION:
Based on the outstanding performance of C1eanNet and their offer to maintain prices, staff recommends
Board approval of the proposed three year contract and authorization for the Chairman to execute all
applicable documents.
_ 14
MAY 28, 1996 BOOK 98 F',%E 185
PRICE STRUCTURE
Description
Administration Annex
Sheriff's Office
Main Library
Public Health (HRS)
North County Office
Court House
Daytime Porter (Court House)
6 Buildings & Daytime Porter
Period of Oct 1, 96 thru Sep 30, 97
6 Buildings & Daytime Porter
Period of Oct 1, 97 thru Sep 30, 98
6 Buildings & Daytime Porter
Period of Oct 1, 98 thru Sep 30, 99
Address of Buildings:
IRC -Administration Annex
1028 20th Place
Vero Beach, Florida 32960
(Approximately 7,500 Sq.Ft.)
Sheriffs Office
4141 41st Street
Vero Beach, Florida 32960
(Approximately 35,000 Sq.Ft.)
IRC -Main Library
1600 21st Street
Vero Beach, Florida 32960
(Approximately 40,000 Sq.Ft.)
15
MAY 289 1996
Unit Extension
$533.90
$6406.80
$2,641.95-
$31,703.40
$3;019.10
$36,229.20
$2,598.25
$31,179.00
$221.35
$2,656.20
$9,029.39
$108,352.68
$1,648.00
_119.776.00 .
$19,691.94 $236,303.28
$19,691.94 $236,303.28
$19,691.94 $236,303.28
TOTAL $708.909.84
Public Health (HRS)
1900 27th Street
Vero Beach, Florida 32960
(Approximately 36,000 Sq.Ft.)
North County Office
11602 & 11604 U.S. Highway #1
Sebastian, Florida 32958
(Approximatetly 3,000 Sq.Ft.)
Court House
1500 21th Street
Vero•Beach, Florida 32960
(Approximately 120,000 Sq.Ft.)
L
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
renewal of a 3 -year contract with CleanNet for
janitorial services in 6 county -owned buildings.
CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
G. Release of Declaration of Covenant Regarding Removal
of Driveway - Lots 10 and 16, Interstate Commercial Park
The Board reviewed the following memo dated 5/20/96:
TO: The Board of County Commissioners
FROM: we--- William G. Collins II - Deputy County Attorney
DATE: May 20, 1996
SUBJECT: Release of "Declaration of Covenant Regarding Removal of
structure"
On November 30, 1989 the applicant for site plan approval on Lots 10 and 16
of Interstate Commercial Park as recorded in Plat Book 12, Page 29, Public
Records of Indian River County, Florida, executed a "Declaration of Covenant
Regarding Removal of Structure" which in essence was County permission to
cross a platted utility drainage easement with a driveway which driveway
permit was conditioned on the developers removal of the driveway at its own
expense in the event it interfered with reasonable use of the easement.
The site was never developed, the driveway permit was never utilized, and Lot
10 has since been conveyed to a separate owner. The new owner is requiring
that the Declaration of Covenant which runs with the land be released prior
to closing.
I can see no legal impediment to release since prior to development of the
lot, a new site plan will have to be submitted. Such "driveway permits"
should not be recorded in the Public Records to begin with.
Authorize the Chairman to execute the attached "Release of Declaration of
Covenant Regarding Removal of Structure".
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the "Release of Declaration of Covenant Regarding
Removal of Structure".
RELEASE OF DECLARATION IS ON FILE IN
THE OFFICE OF THE CLERK TO THE BOARD
16
MAY 289 1996 BOOM 98 F-mj' 187
FF -
1
H. Contract for Construction of Required Sidewalk Improvements -
Windsor Town Center
The Board reviewed the following memo dated 5/20/96
TO: The Board of County Commissioners
PROUs LArt,-- William G. Collins II - Deputy County Attorney
DATE: May 20, 1996
SUBJECT: Contract for Construction of'Required Sidewalk Improvements -
Windsor Town Center
The developers of Windsor Town Center have submitted a contract supported by
a letter of credit in the amount of $96,471.20 to guarantee construction of a
sidewalk/bikepath• along A -1-A. Bonding out of sidewalk/bikepath improvements
is allowed -under Indian River County Code Section 914.15(6)(b)c.
RECOMMSNDATION:
Authorize the Chairman to execute the attached Contract for Construction of
Required Improvements No. PD -96-02-01-A.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the Contract for Construction of Required
Improvements for Windsor Town Center, as recommended
by staff.
CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
I. Temporary Water Service Agreement - Farrar
The Board reviewed the following memo dated 5/7/96:
17
MAY 289 1996 -
_I
DATE: MAY 7, 1996
TO: JAMES E. CHANDLER
COUNTY,ADMINISTRATOR
FROM: TERRANCE G-.
P
DIRECTOR O ILITY SE VICES
PREPARED JAMES D. CHASTA
AND MANAGER OF ASS*LITY
ROJECTS
STAFFED BY: DEPARTMENT OFERVICES
SUBJECT: TEMPORARY WATER SERVICE AGREEMENT
INDIAN RIVER COUNTY AND
EDWARD J. FARRAR AND MARGUERITE FARRAR
BACKGROUND
Edward J. Farrar and Marguerite Farrar have requested that
temporary service be installed from the water line on US 1 to
service their property on 11360 South Indian River Drive,
Sebastian, Florida prior to the installation of a water main on
Indian River Drive (South).
ANALYSIS
The Agreement states that the Indian River County Department of
Utility Services shall provide temporary water service to Mr. and
Mrs. Farrar until such time that a water line may be constructed on
Indian River Drive (South) by assessment. Theyagree to pay all.
fees required to make this connection. They further agree to
participate in the assessment and to reconnect to this water line
as required by the Indian River County Department of Utility
Services.
RECOMMEENDATION
The Department of Utility Services recommends that the Board of
County Commissioners approve the attached Agreement with Mr. and
Mrs. Farrar on the Consent Agenda.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the Temporary Water Service Agreement with Edward
and Marguerite Farrar, as recommended by staff.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
18
MAY 289 1996
BOOK 98f'AU 00
J. Planned Development Final Plat Approval - Sea Oaks River Homes IVs
a Replat of Lot 4 of Sea Oaks Lakeside Villas A
The Board reviewed the following memo dated 5/22/96:
TO: James Chandler
County Administrator
D S N HEAD CONCURRENCE:
Robert . KL&atin,44 AIC
Community Development rector
THROUGH: Stan Bolin/g��,i�AICP
Planning Director
FROM: Eric Blad s;P.
Staff Planner, Current Development
DATE: May 22, 1996
SUBJECT: Majestic Partners of Vero Beach, Ltd.'s Request for
Planned Development (PD) Final Plat Approval for Sea Oaks
River Homes IV, a Replat of Lot 4 of Sea Oaks Lakeside
Villas A.
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of May 28, 1996.
DESCRIPTION AND CONDITIONS:
The subject site, located in the western portion of the Sea Oaks
development, and known as Lot 4 of Lakeside Villas, is approved for
development as part of the approved Sea Oaks planned development.
In 1989, a PD site plan was granted for a 12 unit multi -family
project on Lot 4 of Lakeside Villas, and all infrastructure
improvements necessary to support the project were constructed,
e.g. drainage, roadways, and utilities. However, the multi -family
buildings were never constructed. The developer subsequently
obtained approval for a modification to the PD site plan to create
5 single family lots/homes on the subject parcel. Now, the
developer is requesting final plat approval to complete the process
of replatting the site into 5 single family lots.
ANALYSIS:
The subject site encompasses .902 acres, is located in the 8700
block of Lakeside Boulevard within the Sea Oaks planned development
(see attachment #2), and is zoned RM -6 (Residential Multi -Family up
to 6 units per acre). The replat of the subject .902 acre.parcel
into 5 lots will result in a density of 5.54 single family units
per acre.
At its meeting of February 29, 1996, the Planning and Zoning
Commission granted preliminary plan/plat approval for Sea Oaks
River Homes IV replat. All required infrastructure improvements
supporting the subject site were completed and approved by the,
county when the site was originally platted as Lot 4 of Sea Oaks
19
MAY 289 1996
Lakeside Villas A. The developer has submitted a final plat in
conformance with the approved preliminary plat, and is now
requesting PD final plat approval. All requirements for final plat
approval have been satisfied.
RECOMMENDATION:
Based upon the analysis performed, staff recommends that the Board
of County Commissioners grant final plat approval of the proposed
Sea Oaks River Homes IV, a replat of Sea Oaks Lakeside Villas A.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously granted
final plat approval of the proposed Sea Oaks River
Homes IV, a replat of Sea Oaks Lakeside Villas A.
PUBLIC HEARING - GRA GRAND HARBOR LTWS REQUEST FOR
.REVISED PLANNED DEVELOPMENT CONCEPTUAL APPROVAL FOR
HARBOR VILLAGES
VERO BEACH PRESS -JOURNAL
Published Daily
Vero Beach, Indian River County. Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published
at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being
a /I ' ''
in the -matter of
T-
in the
lished in said newspaper in the issues of
Court, was pub-
Afflantfurther says that the said Vero Beach PresWournat is a newspaper published at
Vero Beach, in said Indian River County, Florida, and that the said. newspaper has heretofore
been continuously published in said Indian River County, Florida, each daily and has been
entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun-
ty, Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither paid nor promised any person, firm
or corporation any discount, rebate. commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
$Woctl.12 and subscribed before me this day A. . 19
C
(Business Manager)
;Ay comm. Expires BARBARA C. SPRAGUE- NMAY vl KH rr.
Julie 29,1997 - Slate of Flom My Cwrwmaw E:p, June 29. 19@7
Camn—on Number: CC300572
Nbsn
0
ti OF V-VNotaryBARBARA C. SPRAGUE
°•ar ..r�.n.M..A`.
NMM OF PUBLIC WARM
NOft of hedig to COMM the gnmft of apa
de► �ofinetp��p� use npp val fora 5ne 1 aexpen.
Sim n 1 710 'aw pFfro�pOor'�ag° , ,w„a,°ere'°p•
ctt1i�-QMW H1d.Iman"ano- bested In Seefbn 4
Too= and Rwp 38. Sm ftabm nap for
A p�iC h0 at at"pdfbs in indent and
ollFterm anal haws an oppa"W* to be heard. wI!
be held br ftBald at ommi ranritwmw d
Ing, bested at 1810 251h Street, Volo Bearh, Fior-
Idaan TLWWW, Mfay28.1996 at 90 am.
mey Vim
rddohh nny Den at �mee g 'A"Mdtcd 0,
dote Qltt
It
vertlatl reeord ofOro prooeedYgs Is
whkll9le b!>seed and evlddios upon
ANYONE NEEDS A SPEMAL ACCCMMODA.
TION FOR TMS MEEM M LIST CONTACT THE
COUNTY'S AMERICANS VMM DISABILITIES ACT
fADAI
COORDINATOR AT 5674WO XW AT
i[.�EEAA�sii 48 HOLM N ADVANCE OF THE MEET
NIL
BOARDOF OM NrrCOMfMHiSSI01M
BY -S -FW B. Ademe
May 7. 1996 130340
20
MAY 289 1996 BOOK, f�L' 191
BOOK 98 U'
The Board reviewed the following memo dated 5/21/96:
TO: James Chandler
County Administrator
DS ON HEAD CONCURRENCE:
oberM. Keatin AIC
Community Develop ent Vrector
THROUGH: Stan Boling, AICP
Planning Director
FROM: John W. McCoy, AICP �WtA
Senior Planner, Current Development
DATE: May 21, 1996
SUBJECT: GHA Grand Harbor Ltd. 's Request for Revised Planned
Development Conceptual Approval for Harbor Villages
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of May 28, 1996.
DESCRIPTION AND CONDITIONS:
Masteller & Moler, Inc. has concurrently submitted applications for
conceptual PD special exception approval and preliminary PD
plan/plat approval on behalf of GHA Grand Harbor Ltd. to add .51
acres to the Harbor Village Conceptual Plan. The Harbor Village
conceptual planned development was approved by the Board of County
Commissioners a few years ago. In order to expand the boundary of
the conceptual plan by .51 of an acre, the applicant is required to
go through the same process as the original PD conceptual plan
special exception use approval. The addition of the .51 of an acre
will not increase the number of units within the project.
•PD Project Process
As a PD project, the process involved in review and approval of
this proposal is as follows:
Approval Needed Reviewing Body
1. Conceptual Plan/Special Exception PZC & BCC
2. Preliminary PD PZC
3. Land Development Permits or Waiver Staff
4. Final PD (plat) HCC
The applicant is now requesting approval of the first two steps.
If approved by the Board of County Commissioners, the applicant
will not need -to obtain a land development permit (LDP) or LDP
waiver for the required PD improvements, since an LDP has already
been issued and the addition of the property will not affect the
proposed improvements reflected on the LDP.
21
MAY 289 1996 -
•Planning and Zoning Commission Recommendation
At its meeting of April 25, 1996, the Planning and Zoning
Commission voted unanimously (4 to 0) to approve the preliminary PD
subject to Board of County Commissioners approval of the special
exception use, and recommended that the Board of County
Commissioners approve the special exception use request. Please
see the attached draft minutes.
•9oard of County Commissioners Consideration
The Board is now to consider the application and approve, approve
with conditions, or deny the special exception use request to
expand the Harbor Village PD. If the request is approved by the
Board, the preliminary PD plan approval conditionally granted by
the Planning and Zoning Commission at its April 25th meeting will
automatically become effective.
ANALYSIS:
1. Size of Conceptual Planned Development Area:
Existing: 64.31 acres
Proposed: 64.82 acres
Size of Preliminary PD Plan/Plat Area:
Existing: 8.84 acres
Proposed: 9.35 acres
2. Zoning Classification for the .51 acres,`, RM -6, Residential
Multi -Family District (up to 6 units/acre)
3. Land Use Designation for the .51 acres: M-11 Medium Density
(up to 8 units/acre)
4. Conceptual Plan Density:
Existing: 414 units/64.31 acres = 6.44 units/acre
Proposed: 414 units/64.82 acres = 6.39 units/acre
Note: The maximum number of overall allowable units in the
Harbor Village area is 482 based upon maximum densities
allowed by the zoning on the overall site.
5. Preliminary PD Plan/Plat Density:
Existing: 62 units/8.84 acres = 7.01 units/acre
Proposed: 62 units/9.35 acres = 6.63 units/acre
6. Utilities: All of the units within then development are
required to be connected to public water and sewer services.
The proposed property addition will not affect the proposed
water and sewer services.
7. Traffic Circulation: All units will access off of an internal
subdivision street. The proposed property addition will not
affect the approved roadway layout.
8. Stormwater Management: The stormwater management plan has
been approved with the land development permit, and the
property addition will not affect the stormwater management
system.
22
MAY 28, 1996 BOOK
M
BOOK 'AIG
9. Environmental Issues: All environmental issues were addressed
with the previously approved preliminary PD plan/plat.
10. Required Improvements: All required improvements were
addressed with the previously approved preliminary PD
plan/plat and corresponding LDP.
11. Dedications and Improvements: The applicant will dedicate the
improvements as indicated on the previously approved
preliminary PD plan/plat. Such dedications are as follows:
a. Streets and Rights -of -Way: Private/Property Owners
Association
b. Utility Easements: Public/Indian River County
C. Recreation Tract: Private/Property Owners Association
d. Stormwater Easements: Private/Property Owners
Association
e. Streetlights: Private/Property Owners Association
12. Off -Street Parking:
Required: 2 spaces per unit (no change)
Provided: 2 spaces per unit (no change)
13. Concurrency: Since no new units are proposed, no new
concurrency certificate is required.
RECOMMENDATION:
Based on the analysis performed, staff recommends that the Board of
County Commissioners grant special exception use approval for the
revised PD conceptual plan to add .51 acres to the Harbor Village
conceptual PD
Chairman Adams opened the Public Hearing and asked if anyone
wished to be heard. There being none, she closed the Public
Hearing.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously granted
special use approval for the revised PD conceptual
plan to add .51 acres to the Harbor Village
conceptual PD, as set out in staff's recommendation.
23
MAY 289 1996
PUBLIC HEARING - REQUEST FOR PLANNED DEVELOPMENT
SPECIAL EXCEPTION USE APPROVAL FOR LATERAL A
SUBDIVISION
VERO BEACH PRESS -JOURNAL
Published Daily
Vero Beach. Indian River County. Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann. Jr. who on oath
says that he is Business Manager of the Vero Beach Press•Journal, a daily newspaper published
at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being
a 4h CI
in the matter of
in the
lished in said newspaper in the issues o H
Court. was pub-
Affiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore
been continuously published in said Indian River County, Florida, each daily and has been
entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun•
ty. Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither paid nor promised any person, firm
or corporation any discount, rebate. commission or refund for the purpose of securing this
advertisement for publication in the said newspaper. c��]/
Sworn to and subscribed before me this_ ay o I. -D. 19 �_ r
N....
°gip, C. ,Sji,,.
•`aQ• (Business Manager)
BARBARA C. spa jr, w AIQUFW PijW=
My Corrm. Expires : a Fbr,ya MY Cceveassion E:p !ur 29. 1967
Jhih997 _ CornMesxn : CC900572
No. CC300572
pP`�0
•. -� �. • _A Haan: RARE1ARl1 C. SPRAGUE
NOTICE OF PUBLIC NEARM
NOW of hwing to ao Win the �pgrr lottrilgof spe.y
nr* rod S.4 Lone, W E Ortl► Jr„ a d
Rabb J. LinOdey. and betted in Sehcbn 19. Toarr
ship 32 OW Range 39. See the abae map for the
A PAft heaft at which partes N Yitereat and
aIII erh1 90 haus an app�f' to be hoard, we
be hold by ft Board d CaL - Commissioners or
Indra RIvW Ca" Fbride. In the Couhq Cammb-
eion Chambers of the Gouriy A&&dstr8t m said.
ft basted at 1840 25tH Street.' Vam Bead% Fbr-
We on Tuesday. May 28ff".1996 at 9:05 am
�a we made t ish this ero to srn
1MihlOh may be made at this wa need to an•
ars tut a verbatim record at prooee . ni b
which ft mow Is hsaed 14=
(ADA) COORD ATOR AT 5678000 X223 AT
IVB IB HMIRS LN ADVANCE OF TM -MM
t,MCM RIVER
TM
8DWICIFC01.11INCOMIASSIONM
BY 9~ & Adams
MsyT,1998l, 130M
Commissioner Bird announced a conflict of interest and filed
the necessary form with the Clerk's office. He advised that his
realty firm will handle the sale of these lots and he would refrain
from discussing this matter. Whereupon, Commissioner Bird left the
Commission Chambers.
MEMORANDUM OF VOTING CONFLICT FORM 8B
IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
The Board reviewed the following memo dated 5/21/96:
24
MAY 289 1996 80a 98 Flu 195
TO: James Chandler
County Administrator
D ION HEAD CONCURRENCE:
�gert M. K a i , AIC
Community Develo went Wrector
THROUGH: Stan Boling, AICP
Planning Director
FROM: John W. McCoy, AICP�I f-\
Senior Planner, Current Development
DATE: May 21, 1996
SUBJECT: S.G. Lysne, W.E. Orth, Jr., James N. Orth, and Ralph
Lindsey's Request for PD Special Exception Use Approval
for an Agricultural PD to be Known as the Lateral A
Subdivision
It is requested that the. data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of May 28, 1996.
DESCRIPTION AND CONDITIONS:
Carter Associates, Inc. has submitted an application for PD
(planned development) special exception use and preliminary PD
plan/plat approval on behalf of four individuals to create four
homesites within four corresponding ±5 acre tracts in an
agriculturally designated area. The subject 19.09 acre development
is located at the northwest corner of 66th Avenue and 45th Street.
The subject property was previously used for groves, but over
subsequent years has been taken over by vegetation. The subject
property is zoned A-1, Agricultural (up to 1 unit/5 acres), is
located outside the Urban Service Area, and is designated AG -1
(Agricultural up to 1 unit/5 acres). The proposed four tract
residential/agricultural subdivision is allowed in the AG -1 area,
subject to the special agricultural .PD provisions of sections
911.06(4) and 911.14(2) of the county's land development
regulations (see attachment #4).
•PDs in Agriculturally Designated Areas
To address certain urban sprawl concerns raised by DCA during its
review of the 1990 Comprehensive Plan, the county adopted special
policies and regulations regarding development of single family
subdivisions in agriculturally designated areas. The resulting
special regulations require use of the PD process and a layout of
the�lots or homesites that "clusters" homesites in a manner that
provides large remaining areas of open space (used for agricultural
or preservation of natural features). Therefore, the LDRs limit
the maximum lot or homesite size to 1 acre, with remaining areas
designated as open space (see attachment #4). Lot or homesite
clustering also preserves the ability for future development of the
overall property if, in the future, the comprehensive plan is
25
MAY 28, 1996
a
changed and the property is re -designated for more dense
residential development.
Clustering can be accomplished in different ways. One approvable
concept clusters the lots in a more standard subdivision layout of
1 acre or smaller lots and creates 1 large tract which could be
separately owned and limited to open space uses (agricultural or
preservation) until such time as the land may be re -designated.
Another approvable clustering concept creates 11f5 acre" tracts,
each with a designated buildable lot area (homesite). Such tracts
can be laid out so as to cluster the buildable lot areas in close
proximity to one another or in close proximity to a land feature or
roadway. Under such a design, each 5 acre tract could be
individually owned. This concept has been used in the design of
the proposed Lateral A Subdivision and was also used in the Trails
End project approved several months ago.
*PD Project Process
As a PD project, the process involved in review and approval of
this proposal is as follows:
Approval Needed Reviewing Body
1. Conceptual Plan/Special Exception PZC & BCC
2. Preliminary PD PZC
3. Land Development Permits or Waiver Staff
4. Final PD (plat) BCC
The applicant is now requesting approval of the first two steps.
If approved by the Board of County Commissioners, the applicant
will need to obtain a land development permit or LDP waiver for
required PD improvements.
*Planning and Zoning Commission Recommendation
At its meeting of April 25, 1996, the Planning and Zoning
Commission recommended unanimously (4-Q) to approve the preliminary
PD plan subject to Board of County Commissioners approval of the
special exception use request, and recommended that the Board
approve the special exception use request with the conditions
outlined at the end of this report.
*Board of County Commissioners Consideration
The Board is now to consider the application and approve, approve
with conditions, or deny the special exception use request. If the
request is approved by the Board, the preliminary PD plan approval
conditionally granted by the Planning and Zoning Commission at its
April 25th meeting will automatically become effective. Please see
the attached draft minutes.
ANALYSIS:
1. Size of PD Area: 19.09 net acres (including access easement)
2. Zoning Classification: A-1, Agricultural (up to 1 unit per 5
acres)
3. Land Use Designation:
acres)
AG -11 Agricultural (up to 1 unit per 5
26
MAY 289 1996 BOOK
I
Box 98 pnjos
4. Density: .209 units per acre (1 unit per 4.77 acres or
204,000+ sq. ft.)
Note: The county's LDRs recognize that many tracts within the
county have previously dedicated property for canal and road
rights-of-way. Therefore, the minimum parcel size in the A-1
zoning district is 200,000 square feet or 4.59 acres, so that
a tract originally consisting of 20 acres, such as the subject
property, can be developed with 4 units.
5. Normal A-1 District Minimum Tract Size:
Required: 200,000 sq. ft.
Provided: 204,661 sq. ft.
6. Agricultural PD Maximum Lot/Homesite Area:
Allowed: 1 acre
Proposed: 1 acre
7. Open Space: Required: 60%
Provided: 80%
B. Traffic Circulation: All four tracts will use the proposed
internal subdivision road for access. The road will be
constructed as a stabilized unpaved road. The LDRs allow such
a road to be unpaved, since the subdivision is private,
generates less than 100 daily trips, and is located outside
the Urban Service Area. The traffic engineering division has
reviewed and approved the roadway layout.
9. Stormwater Management: The public works department has
reviewed and approved a conceptual stormwater plan. A
detailed engineering stormwater plan will be reviewed and
approved as part of the land development permit or permit
waiver process.
10. Utilities: The project will have on-site well and septic
tanks for each homesite. These utility provisions have been
approved by the Utility Services and Environmental Health
Departments.
11. Dedications & Improvements: " Presently, 50' of right-of-way
exists for 66th Avenue which is classified as an urban
arterial requiring 1361. of right-of-way. The applicant is
required to dedicate additional right-of-way without
compensation to bring the road up to the 60' local road
standard. This will require a 10' dedication along 66th
Avenue. In addition, the public works department is
interested in negotiating the purchase of 20 additional feet
of right-of-way to create an 80' road right-of-way. The
subdivision design accommodates the ultimate 136' right-of-
way, so the remaining 56' of right-of-way can be purchased in
the future. Therefore, approval of the proposal will not
interfere with possible future 66th Avenue right-of-way
acquisition.
Since the proposed development is a low traffic
generator/attractor and is outside of the Urban Service Area,
the applicant is not required to provide sidewalks or
bikeways.
12. Concurrency: The applicant has obtained a conditional
concurrency certificate which satisfies -concurrency
requirements related to the special exception use and
27
MAY 289 1996
preliminary PD plan/plat requests. Therefore, all concurrency
requirements related to special exception use and preliminary
PD plan/plat approval have been satisfied.
13. Environmental Issues: Since the total site is over 5 acres,
the native upland set-aside requirements of section 929.05
potentially could apply. However, based upon an inspection of
the site by the county's environmental planning staff, staff
has determined that no native upland habitat exist on the
site. Therefore, no native upland habitat preservation
requirements apply.
14. Waivers: The applicant is not requesting any waivers through
the PD process. Under the agricultural PD regulations, the
maximum "lot" (homesite) size is required to be reduced to an
area of 1 acre or less, which has been satisfied by this
application.
15. Buffers and Setbacks: Given that the surrounding area is
presently used for agricultural purposes, no special buffering
is required under the planned development LDRs. Since the A-1
district minimum 30' setback exceeds the 25' perimeter PD
setback, the 30' A-1 district setback will control. The plan
proposes a minimum distance of 80' from any homesite building
envelope to any adjacent property with an active agricultural
operation. Such a separation distance exceeds the LDR 50'
separation distance applicable to such circumstances.
While LDR section 915.16 does not require a perimeter buffer,
a double frontage buffer could be required along the west
property line, based upon LDR sections 913.09(6)(c)5 and
913.09(3)(c)5, since the proposed subdivision road is on the
project perimeter. The applicant will either need to provide
a double frontage buffer -meeting the requirements of LDR
section 913.09(3)(c)5 or dedicate the roadway in a manner that
will provide legal access to the property to the west. Such
access may be used if the property to the west is developed.
The proposal accommodates room for the double frontage buffer.
Prior to issuance of an LDP permit or permit waiver, the
applicant will need to either design a double frontage buffer
or commit to final plat language allowing the adjacent
property owner to use the proposed subdivision road for future
development.
16. Caribbean Fruit Fly Host Plant: While the county does not
address this issue in its LDRs, there has been a county policy
of discouraging the planting of host plants in agricultural
areas. The applicants have indicated that they would have no
objection to creating a restriction that would prohibit host
plants on the subject property. Staff will continue to
recommend inclusion of such a restriction when the project
covenants and restrictions are reviewed at the time of final
plat application.
17. Surrounding Land Use and Zoning:
North: Groves, Single Family/A-1
South: Groves/A-1
East: Groves/A-1
West: Groves/A-1
MAY 28, 1996
9.1
BOOK PALE 1i
I
BOOK 98 PAU 200
RECOMMENDATION:
Based on the above analysis, staff recommends that the Board of
County Commissioners grant PD special exception use approval, with
the following conditions:
1.. That prior to or via the final plat, the applicants shall
dedicate 10' of right =of -way for 66th Avenue to complete the
local road right-of-way width of 601.
2. That prior to the issuance of a land development permit or
permit waiver, the applicants shall obtain a Type "B"
stormwater management permit from the Public Works Department.
3. That prior to issuance of a land development permit or permit
waiver, the applicant shall either design a double frontage
buffer or commit to final plat dedication language that will
allow the adjacent property owner to use the subdivision
roadway for future development.
Planning Director Stan Boling presented staff's recommendation
for approval subject to the 3 conditions set out in the report and
an additional condition regarding the Caribbean fruit fly: The
condition is similar to what was done in the Trail's End
Subdivision, which was the last Agricultural Planned Development
that came in. It would be a condition of special exception
approval and County Code Enforcement would be involved if there are
problems in the future. In addition, the developer has proposed to
have a restriction of the prohibition of these plants on this tract
placed on the public records.
Condition 14 -- Prohibit 5 host plants to Caribbean fruit fly:
1) Cattleya guava (Psidium cattleianum)
2) Common guava (Psidium guajava)
3) Loquat (Eriobotrya japonica)
4) Rose apple (Syzygium jambos)
5) Surinam cherry (Eugenia uniflora)
Chairman Adams opened the Public Hearing and asked if anyone
wished to speak on this matter. There being none, she closed the
Public Hearing.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously (4-0,
Commissioner Bird having filed a conflict of
interest) granted PD special exception use approval,
subject to the 4 conditions outlined by Director
Boling.
29
MAY 289 1996 - -
PRE -BUDGET STATUS REPORT
(Item 10 moved to end of meeting)
FIBER OPTIC CABLE INSTALLATION
The Board reviewed the following memo dated 5/22/96:
DATE: May 20, 1996
TO: Honorable Board of County Commissioners
THRU: James E. Chandler
County Administrator
FROM: H.T. "Sonny" Dean, Director
Department of General Se
Doug Wright, Director
Department of Emergency Services
SUBJECT: Fiber Optic Cable Installation
BACKGROUND:
The new 800 NM Radio System specifies a fiber optic cable for connectivity between the north and south
transmission towers. Earlier this year the Board authorized a contract with Precision Contracting Services
(PCS) to provide the engineering for this special cable. Along with the engineering, PCS was to perform
necessary research to determine the number of fibers this cable should contain to meet the needs of all potential
users.
The specifications are completed to allow purchase and installation of all necessary cable and associated
electronic equipment. A budget of $652,045 has been estimated to cover the cost for this portion of the project.
The following schedule is anticipated:
1. North and South towers to be in place and ready for use in mid June.
2. "Backbone" radio equipment will begin to arrive about mid July.
3. Equipment installed and ready for testing to begin mid September.
4: System fully operational by end of 1996.
The fiber optic cable is required to facilitate simulcast between the tower sites and needs to be operational by
mid September: There are approximately fourteen miles of cable to be installed and will take about four
months to complete all work associated with the cable and electronics.
ANALYSIS:
Based on the above an aggressive schedule is required to meet all aspects of the cable installation. The formal
sealed bidding process will take six to eight weeks. This equates to a mid July contract award and with four
months for installation the completion date would be sometime in November.
RECOMMENDATION•
Staff requests authorization to take written quotes from the various contractors and negotiate a contract price
to complete the project. This contract will be brought back to the Board for approval and execution.
It is also requested that staff be authorized to issue a purchase order for procurement of the cable_and
electronics directly from the supplier if needed for cost savings and to expedite the project.
30eooK 9$ n.Z
MAY 289 1996 ��
BOOK
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously authorized
staff to take written quotes from the various
contractors and negotiate a contract price to
complete the project and bring it back to the Board
for approval; and authorized staff to issue a
purchase order for procurement of the cable and
electronics directly from the supplier if needed for
cost savings and to expedite the project.
FY -1996/1997 ANTI-DRUG ABUSE GRANT FUNDING
The Board reviewed the following memo dated 5/22/96:
TO: Members of the Board
of County Commissioners
DATE: , May 22, 1996
SUBJECT: FY 1996/97 ANTI-DRUG ABUSE GRANT FUNDING -
OFFICE OF MANAGEMENT AND BUDGET AGENDA ITEM
FROM: Joseph A. Baird
�j.
OMB Director
BACKGROUND
98 PAc 9
For the previous six fiscal years, Indian River County has been allocated grant funds from the Florida
Department of Community Affairs (FDCA) to fund local anti-drug abuse programs. The Board
funded the following programs the last two years:
The County Administrator's Office received a letter dated March 15, 1996 from FDCA stating that
Indian River County, has been allocated $155,834 in federal grant funds for FY 1996/97, $10,519
more than last year, to fund local anti-drug abuse programs. The letter also requested the Board to
serve as the coordinating unit of government in applying for the funds. The Board, during its April
19, 1996 regular meeting, accepted the invitation to serve as the coordinating unit of government and
named Joseph A. Baird, Office of Management and Budget, Director, as the contact person.
31
MAY 289 1996 -
Implementing
Proposed
Agency
Agency
1994/95
1995/96
1996/97
1. Substance Abuse Council of IRC
Indian River County
$17,352.00
$19,375.33
$20,777.67
2. Multi -Agency Drug
Enforcement Unit (M.A.C.E.)
IRC Sheriff
$50,000.00
$64,080.00
$81,993.00
3. Fellsmere Coalition for a Drug
Free City
City of Fellsmere
$25,000.00
$0.00
$0.00
5. Inhouse Jail Program
Indian River County
$36,623.00
$0.00
$0.00
6. Conflict Resolution
IRC School Board
$44,546.00
$66,624.00
$57,915.00
7. IRC Adolescent Substance Abuse
Counseling Program and
Aftercare Program
New Horizons
$0.00
$43,674.00
00
$47,093.NO
?: c. . .........: ����,,�s {,<---- - ------c
$173,521.00
$193,75333
$207,778.67
The County Administrator's Office received a letter dated March 15, 1996 from FDCA stating that
Indian River County, has been allocated $155,834 in federal grant funds for FY 1996/97, $10,519
more than last year, to fund local anti-drug abuse programs. The letter also requested the Board to
serve as the coordinating unit of government in applying for the funds. The Board, during its April
19, 1996 regular meeting, accepted the invitation to serve as the coordinating unit of government and
named Joseph A. Baird, Office of Management and Budget, Director, as the contact person.
31
MAY 289 1996 -
� s �
CU_
The Substance Abuse Council Advisory Board recommended four (4) programs as listed below:
*Indicates a continuation from the previous fiscal year.
The grand total of all four projects is $207,778.67. If a project cannot be implemented due to the
budget cuts, then the money allocated for the project will be redistributed to other projects already
listed.
The M.A.C.E. Unit and the Substance Abuse Council received their match from Indian River County
Board of County Commission funds since they are agencies of the County. The Conflict Resolution
Program received $14,478.75 from the School Board. New Horizons made the entire match
themselves.
RECOMMENDATION
Staff recommends the Board approve the Substance Abuse Councirs recommendations and authorize
the Board chairman to sign the grant applications and other necessary related documents.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Tippin, to approve the Substance Abuse
Council's recommendations for funding and authorize
the Chairman to sign the grant applications and
other necessary related documents.
Under discussion, OMB Director Joe Baird explained that
something new has come up. In the past we have funded the Conflict
Resolution program which is run by the School Board and have paid
the indirect cost (administrative cost), but this year it was
decided that we would not pay the indirect cost of $1,672. Just
last week the School Board indicated verbally that they may not be
involved with the program if we do not pay the indirect cost, and
32
MAY 289 1996 600K 98 I•ALL 203
State Share
Matching
Programs to be Funded
Implementing Agency
75%
25%
Total
IRC Adolescent Substance
Abuse Counseling Program and
Aftercare program*
New Horizons
$35,319.75
$11,773.25
$47,093.00
Conflict Resolution Program*
School Board
$43,436.25
$14,478.75
$57,915.00
Multi -Agency Drug Enforce.
Unit* (M.A.C.E.)
IRC Sheriff Department
$61,494.75
$20,498.25
$81,993.00
Substance Abuse Council of
Indian River County*
Indian River County
$15,583.25
$5,194.42
$20,777.67
^ 1111110 ile � ° w'
TOTAL
$155,834.00
1 $51,944.67
$207,778.67
*Indicates a continuation from the previous fiscal year.
The grand total of all four projects is $207,778.67. If a project cannot be implemented due to the
budget cuts, then the money allocated for the project will be redistributed to other projects already
listed.
The M.A.C.E. Unit and the Substance Abuse Council received their match from Indian River County
Board of County Commission funds since they are agencies of the County. The Conflict Resolution
Program received $14,478.75 from the School Board. New Horizons made the entire match
themselves.
RECOMMENDATION
Staff recommends the Board approve the Substance Abuse Councirs recommendations and authorize
the Board chairman to sign the grant applications and other necessary related documents.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Tippin, to approve the Substance Abuse
Council's recommendations for funding and authorize
the Chairman to sign the grant applications and
other necessary related documents.
Under discussion, OMB Director Joe Baird explained that
something new has come up. In the past we have funded the Conflict
Resolution program which is run by the School Board and have paid
the indirect cost (administrative cost), but this year it was
decided that we would not pay the indirect cost of $1,672. Just
last week the School Board indicated verbally that they may not be
involved with the program if we do not pay the indirect cost, and
32
MAY 289 1996 600K 98 I•ALL 203
BOOK 98 PA1,c 204
we received a letter this morning from the School Board saying that
they would like to be reimbursed for their overhead cost in the
amount of $1,672. The committee recommended that we don't pay the
cost because it is felt that would take from the dollars that could
go -directly into the program. Director Baird advised that we have
a backup plan if the School Board does not go into the program.
The Substance Abuse Council would do a drug prevention program as
a replacement.
Commissioner"Eggert pointed out that this falls back on what
the County's auditor has said about not paying for indirect costs.
She cautioned against setting a precedent by approving payment of
this indirect cost.
Diane Bernardo, Melinda Gielow, and Linda Thompson of the
School District, spoke about the School Board's policy that unless
the School Board was reimbursed for indirect costs (administrative
costs), they would not take the grant.
Collette Heid of the Substance Abuse Council spoke on the
replacement program for drug prevention.
Commissioners Bird and Tippin expressed concern about
jeopardizing the program.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
to approve the grant funding as submitted with the
condition that if the School Board doesn't accept,
the County will go to the backup plan as outlined
by Director Baird, passed by a 3-2 vote (Commissioners
Bird and Tippin dissenting).
Commissioner Bird felt that puts the ball back in the School
Board's court and we will see where it goes from there.
43RD AVENUE ROADWAY AND DRAINAGE EMPROVEMENTS
BETWEEN 26TH AND 8TH STREETS - CHANGE ORDER NO. 1 -
CARTER ASSOCIATES
The Board reviewed the following memo dated 5/20/96:
33
MAY 289 1996
� � r
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
FROM: Tent' B. Thompson, P.EC�`/'
Capital Projects Manager
SUBJECT: 43rd Avenue Roadway and Drainage Improvements
Between 26th Street and 8th Street
Amendment No. 1
DATE: May 20, 1996
Carter Associates, Inc. is under contract with Indian River County to provide Professional
Civil Engineering Services for improvements to 43rd Avenue from 26th Street to 8th Street.
The attached Amendment No. 1 provides for a not -to -exceed allovuance for geotechnical
services. Compensation will be on a unit price basis for the actual amount of testing
performed and technical time extended up to a total not -to -exceed budget of $20,000.
Coordination of geotechnical services was included in the original contract. The $20;000
allowance added to the current contract amount of $199,000, will result in a new contract
amount of $219,000.
Staff recommends that the Board authorize the Chairman to sign the attached Amendment
No. 1.
Funding is from Account 109-214541-067.y'1.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
Amendment No. 1 with Carter Associates, Inc. in an
amount not to exceed $20,000, as set out in staff's
recommendation.
AMENDMENT NO. 1 IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
34
MAY 289 1996 BOOK 98 Pack 205
BOOK.- 98 FN,, , 206
EMERGENCY REPAIR - WABASSO BEACH LIFEGUARD TOWER
The Board reviewed the following memo dated 5/23/96:
TO: James E. Chandler,
County Administrator
FROM: James W. Davis, P.E.,
Public Works Director
SUBJECT: Emergency Repair of Wabasso Beach Park Lifeguard Tower
REF. LL=R: 1) Patricia Callahan to Jim Chandler dated May 21, 1996
2) Jim Romanek, Parks Supt. to Jim Davis dated May 21, 1996
DATE: May 23, 1996
DESCRIPTION AND CONDITIONS
The March 10-11, 1996 storm surge in the Atlantic Ocean damaged the lifeguard
tower at Wabasso Beach Park. The tower is 16 years old and has not had major
repair since originally constructed. Due to the active summer months ahead, it
should be rebuilt immediately.
ALTERNATIVES AND ANALYSIS
The project cost is estimated at approximately -$8,100 based upon informal bids
being received. If the normal purchasing procedure is utilized, it would take at
least sixty days to prepare plans and specifications, advertise for bids, award a
contract, and issue a notice -to -proceed. The reconstruction would probably not
be accomplished until Sept., 1996. During this time, the lifeguards would not
have a safe tower for protection from the weather and visibility of swimmers. The
alternatives presented are as follows:
Alternative No. 1
Declare the reconstruction of the lifeguard tower an emergency and
waive the formal bidding process. Staff has requested proposals from
the following three building contractors:
Jim Rott Home Improvement
Home Improvements of Vero
Custom Touch
The first two did not submit a bid. The only bid received was from
Custom Touch in the amount of $ 7.235.00. Award the work to
Custom Touch.
Alternative No. 2
Proceed to follow the normal bidding process and delay construction
until August, 1996.
RECOMMENDATIONS AND FUNDING
Staff recommends Alternative No. 1 whereby the work is awarded to Custom
Touch under an emergency condition whereby the formal bidding process is
waived. Funding to be from Account 113-210-572-66.51
35
MAY 289 1996
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Bird, to approve Alternative No. 1 as
set out in staff's recommendation.
Commissioner Bird asked about the pilings underneath the
tower, and Public Works Director Jim Davis reported that part of
the beach has been renourished and the pilings are covered.
Commissioner Tippin felt this seems like the need for this
emergency repair happened overnight, and Director Davis explained
that the immediate repair is needed but the bidding process for a
small cost item is very cumbersome. The turtle activity has
increased -- two turtles are there now.
THE CHAIRMAN CALLED FOR'THE QUESTION.
The Motion passed unanimously.
WEST REGIONAL WASTEWATER TREATMENT PLANT - CONTRACT
FOR ADDITIONAL TEMPORARY INSPECTION SERVICES - COUNTY
CONTRACT INSPECTOR
The Board reviewed the following memo *dated ' 5% 8 / 9 6 :
DATE: MAY 8, 1996
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PI
DIRECTOR OF UT SERVICES
PREPARED WILLIAM F. MICA .E.
AND STAFFED CAPITAL PROJE I ER
BY: DEPARTMENT OF TI SERVICES
SUBJECT: WEST REGIONAL WASTEWATER TREATMENT PLANT
CONTRACT INSPECTION SERVICES
INDIAN RIVER COUNTY PROJECT NO. US -93 -04 -DC
BACKGROUND
On February 7, 1995, the Indian River County Board of- County
Commissioners approved the hire of a contract inspector for the
West Regional Wastewater Treatment Plant construction. This was
done in lieu of hiring the engineer's inspector to save the County
money on inspection services. (See attached agenda item and
minutes.)
_
MAY 289 1996 36 Boa 98 PAGE 207
L—
BOOK 98 PAG. 208
ANALYSIS
The contractor (J. J. Kirlin) .for the West Regional expansion has
now passed his completion date and is into liquidated damages. Due
to these. delays in construction, we find that we need to extend our
contract inspection services. The monies associated with this
additional contract work will be recovered from the contractor at
the end of the project as part of a negotiated damages settlement.
In the interim, we are requesting an additional $5,000.00 be
approved for these additional services. This will bring the total
for County inspection services to $25,000.00. As an added note,
while the construction is behind schedule, the quality of the
project has not been compromised, and staff is pleased with this
aspect of the job. Also, preliminary plant start-up is currently
estimated to take place in late May.
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the expenditure for additional
inspection services as outlined above.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved an
additional $5,000 for additional services, bringing
the total for County inspection services to $25,000.
LAURELWOOD FORCE MAIN AND LIFT STATION UPGRADE -
MASTELLER. MOLER, AND REED - TREASURE COAST
CONTRACTING
The Board reviewed the following memo dated 5/10/96:
DATE:
MAY 10, 1996
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PI
DIRECTOR OF LI SERVICES
PREPARED ROBERT O. WISEMEN, P.E.
AND STAFFED ENVIRONMENTAL ENGINEER q4�10
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: LAURELWOOD FORCE MAIN AND LIFT STATION UPGRADE
INDIAN RIVER COUNTY PROJECT NO. US -96 -03 -CS
As set forth in its Master Plan, the County desires to redirect the
sewer flow from the Laurelwood WWTP to the South County Regional
Wastewater Treatment Plant. The route of the force main, as
recommended by the wastewater collection system Master Plan, is
shown on the attached plan (Figure 7-24).
37
MAY 289 1996 -
ANALYSIS
The preliminary estimated project cost is $340,505.00, which
includes in-house engineering design, CADD drafting, inspection,
permitting, project administration, contract surveying, permitting
fees, and construction cost. The County received two proposals to
survey for design from the following firms:
1. Masteller, Moler, and Reed $4,225.00.
2. Carter Associates, Inc $7,045.00
To coordinate construction with the Florida Department of
Transportation along 27th Avenue, the County would like to split
the project into two phases. Phase I would include all work along
27th Avenue that must be done prior to FDOT's widening of 27th
Avenue, and Phase II would consist of the balance of the work.
Construction of Phase I of the project must take place immediately,
or the project would have to be delayed 450 days until FDOT has
completed their project (approximately September 1997). To meet
this time schedule, the County, therefore, has solicited proposals
to construct Phase I of the project from three contractors. Their
quotes are as follows:
1. Treasure Coast Contracting, Vero Beach $121,724.70
2. Tri -Sure -Corporation, Auburndale $123,350.00
3. Derrico Construction, Melbourne $254,030.00
Staff has estimated the construction cost for Phase I to be
$243, 700.00. The project would be funded, from the sewer impact fee
fund.
The staff of the Department of Utility Services recommends the
Board of County Commissioners approve and authorize the chairman to
execute the following:
1. The in-house design of the 27th Avenue force main project with
a preliminary estimated project cost of $340,505.00.,
2. The agreement with Masteller, Moler, and Reed for surveying
for this project in the amount of $4,225.00.
3. a. Waive the formal advertised bidding requirements and
accept -the low quote of UZ1,7Z4.7=0 from Treasure Coast
Contracting to construct Phase I of the project.
b. Authorize the Chairman to execute the attached
Agreement when all requirements are met: and approved as
to form by the County Attorney.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
staff's recommendation as set -out in the above memo.
AGREEMENTS WITH TREASURE COAST CONTRACTING AND MASTELLER, MOLER,
AND REED ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
38 boa 98 PAGE 209
MAY 289 1996
BOOK 98 FAU 210
BUDGET STATUS REPORT
The Board reviewed the following memo dated 5/22/96:
TO: Board of County Commissioners
DATE: May 22, 1996
SUBJECT: Pre -Budget Status Report
FROM: Janes E. Chandlerf
CountyAdministra r
At the conclusion of the May 28 Regular Meeting, a very generalized overview will be
presented on the status of the formulation of the proposed FY 96/97 budget. The expense figures
in the attached document reflect the individual budgets as submitted to the Budget Office. At
this point, the figures have not been appreciably adjusted nor have there been any reductions by
staff yet. Staff just completed the initial review this week with each of the Board departments.
As in the past, it should be emphasized that the staff work has in reality just begun and the
figures presented in the July recommended budget will be significantly different.
Administrator Chandler advised that as we go through the the
individual funds, it will be apparent that our difficulty this
upcoming year is going to be in our tax budgets -- the combination
of the General Fund, MSTU, Transportation and EMS. our goal in
putting those budgets together has been and is to attempt to hold
the line on taxes, but there are a couple of factors within those
budgets that are going to make it extremely difficult to do so. He
felt it is safe to say at this point that there will be no
increases in rates or fees in the budgets of the Enterprise or
other funds. There are 3 factors that are generally common to all
of the operating budgets:
1) Providing funding in each of these accounts for the
continuation of the salary step program.
2) Providing a plug figure for an across the board figure
that equates to the figure discussed with the Board during
strategy meetings with respect to labor negotiations.
3) A.third item common to a lot of the budgets is the
replacement of vehicles. We have deferred replacement for
several years and at -this point there are requests for 26
replacement vehicles within the BCC budget.
39
MAY 289 1996
We will receive responses to the rfps for health insurance
next week, . and this may be the year we will have to address the
$12.50 per month dependent coverage paid by the employee at
present.
POSITION CHANGES SUMMARY
BCC DEPARTMENTS
FT
PT
TOTAL
ADDITIONS
001-108
Recreation .--_
0
001-109....
....Main_Library_... __..._.._
1.......
0
_1....
0017112
North_County Library ....... _ .... __.
__ _ __ 2 ._ . _.. _._
....._ .. l _. _..
_.
_. 3
001-206
_ ..__
Veterans Services
_ _. _ _ _
1
0
1
--._
------
001-229'....-
001-229....
Budget -Office.
0
1
1
001-238.
Emerg. Base Grant_ _ .. __ _.. _._..___ ._ ._. ___.___.__
1
Budget Office_
_. �1Z
004-108
Recreation
1
0
1
111.214
Road & Bridge _ .._____._.. _ _.__..
3
0
3
111-245.
TrafficEngineering..---_-_- _
_ _._1 . _._
. __..._0 -
1
109-214
Public Works-Secondary_Rds,..- .:._ __. _._._._.
_3
441-233
Building Department
1
0•
1
TOTAL ADDITIONS
14
2
16
001-102....._
ELIMINATIONS
........_County Attorney's Office_...___.._._�_._T._.__._____
__._B__.._.___..._._.._...
_.�1�_.__..........._
........ _..
001-108
Recreation .--_
0
001-600.... _ Sheriff
23
001-229
_.._ Budget Office-- ...
__—---
U
1
411-217
Landfll.__....—__._....._—_.__. __ -. ---�.
__-----.._—i2�.__.____----._...__..._
� _..__......---._�2�__......_
_
418-221_ - _ ...
_
Golf Course Maintenance
___...___....__..--..---_.-__—_-_.._.__
20
_._.�___..__
4
24
CONSTITUTIONALS: :::..
Eff
PT
TOTAL
ADDITIONS
001-102----
County _Attorney's Office --
0
001-600.... _ Sheriff
23
.001-108
Recreation _.__. _ _.---_-_-.—
0
1
1
001-109. _.._....
Main Library_ _.--.._
_1....__..... --.._........._..0
__ ._.....
.._ _._..... ...
001-112
North County Library
2
1
. ..........
3
001-206
Veterans Services
1
0
1-
001-229
Budget Office_
_. �1Z
1
0
001-238.
Emerg. Base Grant — —_
1
0
1
004-108
Recreation
1
0
1
111-214
Road & Bridge
3
111-245
109-214
Public Works -Secondary Rds. _
3
411-217 _
_Landfill _ _
(2)
0
�__.__._
418-221
Golf Course Maintenance
441-233
Building Devartinent
1
(1)
0
CONSTITUTIONALS: :::..
FT
PT
TOTAL
ADDITIONS
001-600.... _ Sheriff
23
0
23
(1)
BOOK 98 FA'uc 212
.Administrator Chandler reported that in the BCC area, 14
additional full-timepositions are being requested and 2 additional
part-time positions. With the implementation of the golf course
contract, 23 full-time positions have been eliminated overall in
the BCC departments. That amounts to an overall decrease of 9
full-time positions and 5 part-time positions.
Administrator Chandler advised that the final preliminary tax
roll will be received by June 30.
1996/97 PROPOSED BUDGET
COMPARISON BY FUND AS OF MARCH 31,1996
(1) Enterprise and Internal Service funds are net of capital in accordance with Generally Accepted Accounting Principles (GAAP).
41
MAY 289 1996
NAME OF FUND
ACTUAL
1995/96
BUDGET
PROPOSED
1996/97
BUDGET
INCREASE
(DECREASE)
% OF
INCREASE
(DECREASE)
AD VALOREM TAXING FUNDS:
001 1
General Fund
$42,091,873
$45,994,410
$3,902,537
%27 %
004
Municipal Service Taxing Unit Fund
$14,051,393
$15,846,154
$1,794,761
12.77 %
111
Transportation Fund
$9,456,911
$10,070,052
$613,141
6.48 %
114
Emergency Services District
$12,824,149
$13,209,760
$385,611
3.01 %
225
Env. Sensitive Land Acquisition Bond
$1,677,228
$1,676,924
($304)
(0.02)%
SOLID WASTE DISPOSAL DISTRICT:
411 1
Solid Waste Disposal District
$7,635,073
$7,687,185
$52,112
0.68 %
HOUSING AUTHORITY:
107 1
IRC Housing Authority
$95,732
$95,585
($147)
(0.15) %
SPECIAL REVENUE FUNDS:
106
Court Facilities Fund
$4,500
$7,500
$3,000
66.67 %
108
Section 8/Rental Assistance
$1,607,556
$1,637,886
$30,330
1.89 %
112
Special Law Enforcement
$106,038
$38,000
($68,038
(64.16)%
113
Parks Development
$60,000
$30,000
$30,000
(50.00)%
117
Tree Ordinance Fines
$25,000
$25,000
$0
0.00 %
119
Tourist Development Fund
$640,201
$337,250
$302,951
(47.32)%
120
911 Surcharge
$388,137
$393,521
$5,384
1.39 %
121 Drug Abuse Fund
$193,754
$207,779
$14,025
7.24 %
122 Local Gov't. Crim. Justice (Mediation)
$19,000
$0
($19,000)
(100.00)%
123 IRCLHAP/SHIP
$565,700
$565,773
$73
0.01 %
124 Metro Plan Organization
$258,771
$351,764
$92,993
35.94 %
125 Land A uisition
$7,500,000
$7,500,000
$0
0.00 %
127 Native Uplands Acquisition
$100,000
$0
$100,000
(100.00)%
128 Beach Restoration
$597,914
$337,250
($260,664
(43.60) %
181 Gifford Streetlighting
$56,727
$55,700
$1,027
1.81)%
182 Laurelwood Streetlighting
$9,695
$6,228
($3,467
(35.76) %
183 Rockrid a Streedighting
$7,895
$6,043
($1,852
(23.46)%
184 Vero Highlands Streetlighting
$66,336
$55,714
($10,622
(16.01)%
186 Porpoise Point Streetlighting
$1,721
$794
$927
53.86)%
187 Single Streetlights
$5,840
$5,700
($140
(2.40)%
188 Laurel Court Streetli htin
$1,007
$913
($94
9.33)%
189 Tierra Linda Streetlighting
$2,769
$1,987
($782
(28.24)%
190 Vero Shores Streedighting
$6,200
$4,500
$1,700
(27.42)%
191 Ixora/Eastview Streetlighting
$8,580
$5,872
$2,708
(31.56) %
192 Royal Poinciana Streetlighting
$14,020
$11,019
$3,001
(21.41)%
193 Roseland Streetlighting
$4,777
$2,285
($2,492
(52.17)%
194 Whispering Pines Strectlighting
$1,830
$1,518
$312
7.05)%
195 Moorings Streetlighting
$56,389
$25,222
($31,167
(55.27) %
196 Walker's Glen Streetlightifig
S2,978
$2,344
$634
(21.29) %
197 Glendale Lakes Streedi tin
$2,730
$2,730
$0
0.00 %
198 Floralton Beach Streetli htin
$1,843
$1,700
($143
7.76 %
(7.761
SUB -TOTAL SPECIAL REVENUE' FUNDS.::
$12,317,908'
$11,621,992
:.:($695,916
(5.65)%
(1) Enterprise and Internal Service funds are net of capital in accordance with Generally Accepted Accounting Principles (GAAP).
41
MAY 289 1996
1996/97 PROPOSED BUDGET
COMPARISON BY FUND AS OF MARCH 31, 1996
CAPITAL PROJECTS:
NAME OF FUND
ACTUAL
1995/96
BUDGET
PROPOSED
1996/97
BUDGET
INCREASE
(DECREASE)
% OF
INCREASE
(DECREASE)
OTHER DEBT SERVICE FUNDS:
$6,089,953
$7,545,100
$1,455,147
23.89 %
204 lRefund and Improvement Bonds
$1,384,983
$1,389,215
$4,232
0.31 %
SUB -TOTAL OTHER DEBT SERVICE FUNDS
$1,384,983
$1,389,2151
S4,2321
0.311%
ENTERPRISE FUNDS:
((.5.41)%
309
Indian River Blvd. -North
$1,600,000
418 Golf Course
$2,924,315
$2,912,352
($11,963)
(0.41)%
441 County Building t.
$936,829
$1,015,864
$79,035
8.44 %
471 Utilities
$17,194,601
$19,767,972
$2,573,371
14.97%
SUB -TOTAL ENTERPRISE FUNDS
$21,055,745
' $23,696 188
$2,640 443
12.54 %
INTERNAL SERVICE FUNDS:
•
Utilities -Bond Pro'ects
$0
$15,448,543
501 Fleet Mans ement
$1,174,064
$1,200,849
$26,785
2.28
502 1 Self -Insurance
$1,088,101
$1,248,505
$160,404
14.74%
SUBTOTAL INTERNAL SERVICE FUNDS
$2,262,165
$2 449,354
:: $187.189'
8.27
SUB -TOTAL OPERATING BUDGETS
`$124,853160
:$133,736,819:
$88$3,659'
7:12`"/0
CAPITAL PROJECTS:
101
Road Improvement Fees
$6,089,953
$7,545,100
$1,455,147
23.89 %
109
Secondary Road Construction
$5,000,000
$8,225,000
$3,225,000
64.50 %
185
Vero Lakes Estates
$215,143
$203,510
- ($11633)
((.5.41)%
309
Indian River Blvd. -North
$1,600,000
$1,945,000
$345,000
21.56 %
315
Optional One Cent Sales Tax
$9,110,116
$7,182,223
($1,927,893
(21.16)%
316
Gifford Road Improvements
$400,000
$400,000
$0
. 0.00%
472
Utilities -Impact Fee
$7,596,450
$3,040,000
$4,556,450
(59.98) %
475
Utilities -Bond Pro'ects
$0
$15,448,543
$15,448,543
N/A %
SUB -TOTAL CAPITAL PROJECTS
$30,011,662
$43,9$9,376
$13,977,714`
46.57`:%
TOTAL FUNDS
$154,864,822
$177,726,195
$22,861,373
14.76%
(1) - Enterprise and Internal Service funds are net of capital in accordance with Generally Accepted Accounting Principles (GAAP).
42 n
MAY 289 1996 BOOK 98 VALE213
GENERAL FUND EXPENSE ESTIMATE FOR 1996/97 FUND 001
PROPOSED BUDGET AS OF MAY 289 1996
ACCT.
BOOK 98 PALE 214
BUDGET 1996/97 %
AS OF DEPT. INC. INC.
# ACCOUNT NAME 03-31-96 REQUEST (DEC.) (DEC.
101
BCC OPERATIONS
$580,390
$592,021
$11,631
2.00%
102
COUNTY ATTORNEY
$481,558
$474,729
($6,929)
142%
107
COMMUNICATION/EMER. SERVICE
$29,310
$79,259
$49,949
170.42%
108
RECREATION
$564,717
S569,110
$4,393
0.78%
109
MAIN LIBRARY
$1,505,645
$1,576,765
$71,120
4.720/a
111
MEDICAID
S340,000
S340,000
$0
0.000/0
112
NORTH COUNTY LIBRARY
$670,254
$747,030
$76,776
11.45%
118
IR SQUJWATER CONSERVATION
$71,260
$73,297
$2,037
286%
_119_
LAW LIBRARY
$85,375
$91,289
$5,914
6.93%
201
ADMINISTRATOR -OPERATIONS
$173,701
$173,426
($275)
-0.160/0
202
GENERAL SERVICES
$134,918
$136,151
$1,233
0.91%
203
PERSONNEL OFFICE
$249.066
$247,572
($1,494)
-0.60%
206
VETERANS SERVICES
$154,637
$185,462
$30,825
19.93%
208
EMERGENCY MANAGEMENT
$307,619
$309,323
S1,704
0.55%
210
PARKS
$1,181,457
S1,018,757
($162,700)
1377%
211
WELFARE
$238,148
$231,904
($6,244)
-2.62%
212
AG EXTENSION
$120,979
$143,272
522,293
1843
213 YOUTH GUIDANCE $141.915 $145.040 53.125 2.200/a
216
PURCHASING
S176,424
S194,814
S8,390
4.76%
_220
BLDG. OPR.-COUNTY BLDGS.
S2,016,275
$2,098,591
$82,316
4.08%
229
OFFICE OF MGME & BUDGET
$255,775
$236,358
($19,417)
-7.59%
237
FPL GRANT EXPENDITURES
$64,700
$64 490
($210)
-0.32%
238
EMERGENCY BASE GRANT
$68,535
$92,000
$23,465
34.24%
246
INSURANCE PREMIUMS
$95,000
$95,000
$0
0.00'/°
250'
COUNTY ANIMAL CONTROL
$234,936
$228,515
($6,421)
-2.73%
251
MAILROOM/SWTTCHBOARD
$333,469
$329,955
(S3,514)
-1.05%
256
FL YARDS AND NEIGHBORHOODS
$51,309
S51,308
($1)
-0.00%
908
PROBATION
$186,926
$194,516
$7,590
4.06%
199
RESERVE SALARIES
$0
$291,305
$291,305
N/A
SUB -TOTAL
$10,514,298
$11,001,259
$486,961
4.63%
CONSTITUTIONALS
199
RESERVE SALARIES
$0
$254,047
$254P47
100.00%
300
CLERK OF CIRCUIT COURT
$2.115,163
$2 190,272
$75,109
3.55%
400
TAX COLLECTOR
$545 000
$565,000
$20,000
3.67%
500
PROPERTY APPRAISER
$1,640,520
$1,668,405
$27,885
1.70%
600
SHERIFF
$19,017,728
$20,999,327
$1,981,599
10.42%
700
SUPERVISOR OF ELECTIONS
$451,166
$450,660
($506)
-0.11%
SUB -TOTAL
43
MAY 289 1996
$23,769,577 $26,127,711 $2,358,134 9.92%
� s �
GENERAL FUND EXPENSE ESTIMATE FOR 1996/97 FUND 001
PROPOSED BUDGET AS OF MAY 289 1996
902
COUNTY COURT JUDGES
_ BUDGET
1996/97
$1,640
%
ACCT.
SEXUAL ASSAULT ASSISTANCE PROGRAM
STATE ATTORNEY
AS OF
DEPT.
INC.
INC.
0
ACCOUNT NAME
03-31-96
REQUEST
(DEC.)
(DEC.)
STATE
AGENCIES
S73,500
$80,000
S6,500
8.84%
106
NEW HORIZONS
$351,740
$380 000
$28,260
8.03%
106
STATE HEALTH DEPARTMENT
$635,335
$822,000
$186,665
29.38%
110
STATE FOREST SERVICE
$3 080
S3,080
$0
0.000/0
110
TREASURE COAST REG. PLAN. COUNCIL
$32,147
$33,096
$939
2.92%
252
ENVIRONMENTAL CONTROL BOARD
S16,690
$23,600
S6,910
41.400/a
P41R_749
5450.096
$31.348
7.49%
902
COUNTY COURT JUDGES
$45,653
$47,295
$1,640
- 3.59%
903
903
SEXUAL ASSAULT ASSISTANCE PROGRAM
STATE ATTORNEY
$47,489
S131,324
$51,553
$138,643
$4,064
S7,319
8.56%
5.57%
904
PUBLIC DEFENDER
$40,03
$38,346
($2,297)
-5.65%
905
COURT REPORTING
S73,500
$80,000
S6,500
8.84%
907
MEDICAL EXAMINER
_c1
S186,670
51.983.021
$182,159
$2.249.858
($4,511)
$266.837
-2.42%
13.46%
NON-PROFIT ORGANIZATIONS
110 ALPHA HEALTH SERVICES INC.
$16-400
$22,168
$5,768
35.17%
110
COMMUNITY CHILD CARE RESOURCES INC.
$75,000
$94,500
$19,500
26.00%
110
CATHOLIC CHARITIES/SAMARITAN CENTER
$0
$35,551
$35,551
N/A
110
DAY CARE PROGRAMS (Agri &Labor Prog)
$4,000
$30,000
$26,000
650.0(r/-
50.00%110
110
ECONOMIC OPPORTUNITY COUNCIL
$2,378
$0
($2,378)
-100.00%
110
ENVIItONMENTAL LEARNING CENTER
$11489
$0
($11,489)
-100.00%
no
GIFFORD PROGRESSIVE CMC LEAGUE
$20,000
$20,000
$0
-0.000/0
110
HIBISCUS HOUSE INC
$25,000
$0
($25,00
-100.00%
1 T n
TN -JAIL SUB_ ABUSE TREAT. & AFTERCARE PROG.
$23,340
$49,835
$26,495
113.52%
110
IRC COUNCIL OF 100 (Economic Dev. Council)
33:� uuu
IIuu u
303,vuu
iai. i i0
110
IRC HEALTHY START COALITION INC.
$0
$15,000
$15,000
N/A
110
MENTAL HEALTH ASSOCIATES OF IRC
$0
$25,000
$25.000
N/A
110
SAFESPACE/SPOUSE ABUSE
$15,000
$15,000
$0
0.00'/o
lin
(ZTTRgTAWrP ARTIRF GRANT
$2.000
$5,000
_S3.000
150.00%
QUASI -NON-PROFIT ORGANIZATIONS
110 IRC COUNCIL ON AGING, INC PASSTHROUGH GRANT $82 866 $0 ($82,866) -100.00%
110 IRC COUNCIL ON AGING INC. $245,000 $245,000 $0 0.000/0
110 HUMANE SOCIETY OF VERO BEACH, FL $202 500 $202,500 $0 0.000/0
199 RESERVE FOR JOB
199 RESERVE FOR COI`
199 CASH FORWARD -SEPTEMBER 30 $2,152,071-91200.000 $47,929 2 z3 ro
1996/97
M lLAGE
1995/96
MILLAGE
1994/95
MILL AGE
1993/94
MILLAGE
1992/93
MILLAGE
0.0000
4.2999
4.2266
4.2462
4.2094
44 BOOK 98 FADE 215
MAY 289 1996
GENERAL FUND REVENUE ESTIMATE FOR 1996/97 FUND 001
PROPOSED BUDGET AS OF MAY 289 1996
ACCT
BOOK 98 Fa y2x.6
BUDGET 1996/97 %
AS OF DEPT. INC. INC.
#
ACCOUNT NAME
03-31-96
REQUEST
(DEC.)
(DEC.)
311-010
CURRENT AD VALOREM TAX
$24,738,242
$25,357,428
$619,186
2.50%
311-020
DELINQUENT AD VALOREM TAX
$135,000
$135,()00
so*
0.000/0
311-030
INTEREST TAX ROLL
$30,000
S35,000
S5,000
16.67%
329-010
DOG LICENSES
S31,000
S31,000
$0
0.00%
331-027
COPS PHASE I GRANT
$74,800
S74,900
$100
0.13%
334-039
OTHER PHYSICAL ENVIROW NT
$11,489
$0
($11,489)
-100.00%
334-045
FL DOT PUBLIC TRANSIT GRANT
$79,430
$0
($79,430)
-100.00%
334-710
STATE LB. AID GENERAL
$210,207
$175,000
($35,207)
-16.75%
334-724
DEP DALE WUvIBROW BOAT RAMP
$80,000
$0
(S80,000) '
-100.00%
334-725
DEP WABASSO BOAT RAMP
$120,00
$0
($120,000)
-100.00%
335-012
STATE REVENUE S
$756,558
$756,588
$30
0.000/0
335-013
INS. AGT. COUNTY LICENSE
$20,000
S21,000
$1,000
5.000/0
335-015
ALCOHOLIC BEV. LICENSES
$35,000
$32,000
($3,000)
-8.57%
335-016
RACING TAX
$446,500
$446,500
$0
0.00%
335-018
HALF CENT SALES TAX
S1,022,300
S1,022,300
$0
0.000/0
337-031
SJRWMD-YARDS AND NEIGHBORHOODS
S51,309
S51,309
$0
0.00%
341-052
SHERIFF
$586,334
$700,000
$113,666
19.39%
341-053
CLERK CIRCUIT COURT
$38,000
$40,000
$2,000
5.26%
341-071
COUNTY LAW LIBRARY FEE
$6,000
S7,000
$1,000
16.670/a
341-076
CIRCUIT LAW LIBRARY FEE
$25,000
$26,000
$1,000
400%
342-041
DISASTER PREPAREDNESS
S64,700
W-490
($210)
-0.32%
342-042
E M S BASE GRANT
$68,535
S92,000
$23,465
34.24%
342-092
PROBATION FEES
$102,000
$102,000
$0
0.00%
347-013
MICRO -FILM REVENUES
$0
$2,400
$2,400
N/A
347-028
RECREATION CONCESSIONS
$1,500
$1,500
$0
0.000/0
347-029
OTHER PARK & RECREATION FEES
$12,000
$12,000
$0
0.000/0
347-210
PROGRAM ACTIVITY FEES
$25,000
$25,000
$0
0.000/0
347-212
SUMMER PROGRAM
$32,000
$33,000
$1,000
3.13%
347-294
RENTALS -BUILDINGS
$70,000
$75,000
$5,000
7.14%
351-010
COURT FINE
$520.000
$535,000
S15,000
2.88%
351-011
ADDITIONAL COURT COSTS
$50,000
$120,000
S70,000
140.00%
352-010
FINES -MAIN LIBRARY
$20.000
$20,000
$0
0.000/0
352-011
FINES -NORTH COUNTY LIBRARY
$7,000
$7,000
$0
0.00%
354-002
ENVIRONMENTAL FINES
$7,300
$8,000
$700
9.59%
354-004
ANWAL CONTROL FINES
$7,000
S10,000
$3,000
42.86%
354-005
ANRAAL CONTROL TRAINING FINES
$500
$500
$0
0.000/0
361-010
INTEREST INVESTMENTS
$475,000
$500,000
$25,000
5.26%
361-033
INTEREST SHERIFF
S45,000
$75,000
$30,000
66.67%
362-010
RENTS AND ROYALTIES
$80,000
$60,000
($20,000)
-25.00%
362-011
RADIO TOWER RENTS
$50,000
$55,000
$5,000
10.00%
366-090
OTHER CONTRIBUTIONS -DONATIONS
$9,000
S9,000
$0
0.00%
366-091
UNTIED WAY CONTRIBUTION
$23,230
$23,500
$270
1.16%
366-095
DONATIONS -MAIN LIBRARY
$9,262
$0
($9,262)
-100.00%
366-097
DONATIONS -NORTH COUNTY LIBRARY
$391
$0
($391)
-100.00%
_366-100
DONATIONS -NORTH COUNTY LB. BOOKS
S6,528
$0
($6,528)
-100.000/a
366-103
DONATIONS -BOOKS MAIN LIBRARY
$3,746
$0
($3,746)
-100.00%
369-040
REIlb1BURSEMENTS
$31,500
S32,000
$500
1.59%
369-050
INTER -DEPT. REMMURSENOM
$1,625,000
S1,625,000
$0
0.000/0
369-051
INTER -DEPT. CHARGES B & G
$167,663
$167,669
$6
0.000/0
369-090
OTHER NUSC. REVENUE
$15,000
S15,000
$0
0.000/0
369-096
FAIRGROUND FEES
S4,000
$1,000
($3.000)-
-75.00%
45
MAY 289 1996 --
GENERAL FUND REVENUE ESTIMATE FOR 1996/97 FUND 001
PROPOSED BUDGET AS OF MAY 289 1996
381-020 TRANSFERS/M S T U /LAW ENFORCEMENT $7,195-098 $8,274,817 $1,079,719 15.01%
389-030 LESS 5% EST RECEIPTS ($1,577,534) ($1,608,494) ($30,960) 1.96%
3R9-040 CASH FORWARD OCTOBER 1 $4 404 185 $4,100,000 ($304,185) -6.91%
07
ACCOUNT NAME
BUDGET
1996/97
MIL LAGE
%
ACCT.
NM LAGE
AS OF
DEPT.
INC.
INC.
#
ACCOUNT NAME
03-31-96
REQUEST
(DEC.)
(DEC.)
369-099
PUBLIC DEFENDER FEES
$25,000
$30,000
S5,000
20.00%
369-921
NON-RESIDENT FEES -MAIN LIBRARY
S2,000
S3,000
$1 000
50.000/0
369,-922
LOST CARD FEES -MAIN LIBRARY
$1,200
$1,200
$0
0.00%
369-924
NON -RES. FEES -NORTH COUNTY LIBRARY
$400
$500
a• f
5101}
fire nnn\
25.00%
GQ cLOL
381-020 TRANSFERS/M S T U /LAW ENFORCEMENT $7,195-098 $8,274,817 $1,079,719 15.01%
389-030 LESS 5% EST RECEIPTS ($1,577,534) ($1,608,494) ($30,960) 1.96%
3R9-040 CASH FORWARD OCTOBER 1 $4 404 185 $4,100,000 ($304,185) -6.91%
07
MUNICIPAL SERVICE FUND EXPENSE ESTIMATE FOR 1996/97 FUND 004
PROPOSED BUDGET AS OF MAY 28, 1996
ACCT.
#
ACCOUNT NAME
BUDGET
AS OF
03-31-96
1996/97
MIL LAGE
0.0000
1995/96
NM LAGE
4.2999
1994/95
NM AGE
4.2266
1993/94
NULL AGE
4.2462
1992/93
MILLAGE
4.2094
MUNICIPAL SERVICE FUND EXPENSE ESTIMATE FOR 1996/97 FUND 004
PROPOSED BUDGET AS OF MAY 28, 1996
ACCT.
#
ACCOUNT NAME
BUDGET
AS OF
03-31-96
1996/97
DEPT.
REQUEST
INC.
(DEC.)
%
INC.
(DEC.)
104
STATE FOREST SERVICE
$3,000
$0
($3,000)
-100.000/a
108
NORTH COUNTY RECREATION
$217,459__
$266,378
$48,919 _
_ 22.50%
108
CITY OF VERO BEACH RECREATION
$680,000
$680,000_ _
$0
0.�/0
204
PLANNING AND DEVELOPMENT
$148,806
$151,154
$2,348
1.580/0
205
COUNTY PLANNING
$684,245
$704,862
520,617
3.01%
207
CODE ENFORCEMENT
$218,089
$243,756
$25,667
11.77%
214
ROAD AND BRIDGE
$21,500
$0
($21,50
-100.000/a
223
COMMUNITY DEVELOPMENT BLOCK GRANT E.DA
$63,634
S0
($63,634)
-100.000/a
234
FRANCHISE ADMINISTRATION
$17,516
$17,672
$156
0.890/0
400
TAX COLLECTOR
$75,000
$75,000
$0
0.000/0
199
RESERVE SALARIES
$0
$66,486
$66,486
N/A
199
SUB -TOTAL EXPENSE
GENERAL AND ADMIN. EXPENSE
$2,129,249
$114,944
$2,205,308
$131,987
$76,059
$17,043
3.57%
14.83%
199
TRANSFERS/TRANSPORTATION
$3,603,643
$4,059,042
$455,399
12.64%
199
TRANSFERS/G.F./i.AW ENFORCEMENT
$7,195,098
58,274,817
$1,079,719
15.01%
199
RESERVE FOR CONTINGENCY
$234,056
$350,000
$115,944
49.54%
46'e00K 98 i
MAY 289 1996
BOOK 98 FADE 218
MUNICIPAL SERVICE FUND REVENUE ESTIMATE_ FOR 1996/97 FUND 004
PROPOSED BUDGET AS OF MAY 289 1996
ACCT.
BUDGET 1996/97 %
AS OF DEPT. INC. INC.
311-010 CURRENT AD VALOREM TAX $5,051,838 $5,168,737 $116,899 2.31%
311
V.
311-030
INTEREST TAX ROLL
$5m0
$2,500
($2,500)
-50.0001.
313-010
FRANCHISE TAX
$3,710,000
$3,800,000
$90,000
2.43%
321-010
PROF & OCCUR LICENSES
$145,000
$125,000
($20,000)
-13.79%
322-010
BUILDING PERMITS -COUNTY
$140,000
$140,000
$0
0.000/0
331-053
EDA GRANT
$37,500
$0
($37,500)
-100.00%
334-080
DEP DIVISION LAW ENF. WATER GROUP
$5,000
$0
($5,000)
-100.00'/0
335-012
STATE REVENUE SHARE
$1,134,837
$1,134,837
$0
0.00'/0
335-014
MOBILE HOME LICENSES
$160,000
$160,000
$0
0.000/0
335-018
HALF CENT SALES TAX
$1,533,450
$1,533,450
$0
0.00%
347-210
PROGRAM ACTIVITY FEES
$32,M
$40,000
$8,000
25.00%
347-296
RENTALS FACILITIES
$2,500
$2,800
$300
12.00%
349-010
REA/IBURSEMENT-MPO
$4,500
$10,000
$5,500
122.22%
354-008
CODE ENFORCEMENT FINES
S5,000
$5,000
$0
0.000/0
361-010
INTEREST INVESTMENT'S
S245,000
$260,000
$15,000
6.12%
366-104
DONATIONS - RECREATION
S3,492
$0
($3,492)
-100.00%
369-040
REIMBURSEMENT -SHIP
S27,787
$27,787
$0
0.000/0
369-090
OTHER MISC. REVENUE
$50 000
$50,000
$0
0.000/0
389-030
LESS 5% EST RECEIPTS
($612,645)
($618,490)
($5,945
0.95%
389-040
CASH FORWARD OCTOBER 1
$2,340,134
$2 150 000
($196,134)
-8.36%
TOTAL REVENUE
$14,051,393
$14,010,621
($40,772)
-0.29%
1996/97
MILLAGE
0.0000
1995/96
MILLAGE
1.6236
1994/95
MILLAGE
1.5650
1993/94
MILLAGE
1.5247
1992/93
MILLAGE
1.4455
TRANSPORTATION FUND EXPENSE ESTIMATE FOR 1996/97 FUND 111
PROPOSED BUDGET AS OF MAY 28; 1996
ACCT
BUDGET 1996/97 %
AS OF DEPT. INC. INC.
N
ACCOUNT NAME
03-31-96
REQUEST
(DEC.)
(DEC.)
214
- ROAD AND BRIDGE
$5,539,610
$5,655,658
$116,048
2.09%
243
PUBLIC WORKS
$386,218
$428,553
$42,335
10.96%
244
COUNTY ENGINEERING
$910,129
$965,723
$55,594
6.11%
245
TRAFFIC ENGINEERING
$1,193,973
$1,251,703
$57,730
4.84%
199
RESERVES SALARY
$0
$200,000
$200,000
N/A
199
SUB -TOTAL EXPENSE
GENERAL & ADMIN. EXPENSE
$8,029,930
$517,036
$8,501,637
$593,415
$471,707
S76,379-
5.87%
14.77%
199
RESERVE FOR CONTINGENCY
$34,945
$100,000
$65,055
186.16%
199
CASH FORWARD SEPTEMBER 30
$875,000
$875,000
$0
0.00%
TOTAL EXPENSE
47
MAY 289 1996
TRANSPORTATION FUND REVENUE ESTIMATE FOR 1996/97 FUND 111
EV. DEFAULT FEES
607
PROPOSED BUDGET AS OF MAY 28t 1996
y�
$3 607
V.W%O$3
-100.000/0
361-010
INTEREST INVESTMENTS
$81,500
$95.000
BUDGET
1996/97
361-015
%
ACCT.
$5,000
AS OF
DEPT.
INC.
INC.
#
ACCOUNT NAME_
03-31-96
REQUEST
(DEC)
(DEC.)
329-090
OTHER LICENSES & PERMTfS
$5,000
S6.500
$1,500
30.00%
334-077
FIND GRANT
$0
$0
$0
TRAFFIC SIGN PRODUCTION
334294
FDOT TRAFFIC SAFETY GRANT
$28,850
$0$28
850
-100.00%
335-042
CONST11UTiONAL GAS TAX
$1,208 018
,20
$18 018
$0
0.000/0
335-044
COUNTY GAS TAX
$448 649
$448,649
$0
0.00%
341-030
SALE/MAPS AND PUBLICATIONS
$1,250
$1250
$0
LESS 5% EST. RECEIPTS
349-003
PRD APPLICATION
$5,000
$5000
$0
0.000/0
0.00%
349-010
REINBURSEMENTMPO
cmr. Qon
-11.25%
__--
354-014
EV. DEFAULT FEES
607
$0
y�
$3 607
V.W%O$3
-100.000/0
361-010
INTEREST INVESTMENTS
$81,500
$95.000
$13 500
16.56%
361-015
INTEREST EARNINGS C&CE
$3,743
$5,000
$1,257
33.58%
361-032
WEREST-TAX COLLECTOR
$15,000
$15,000
$0
0.000/0
363-110
CAPITAL WROVEMENT ASSESSMENT
1330.000
S330000
$0
0.00%
369-040
REIMBURSEMENTS
$244
$250 Q00
$5 800
2.38%
369-042
TRAFFIC SIGN PRODUCTION
$5 000
$10000
$5000
100.00%
369-090
OTHER MISC. INCOME
$25.000
$25,000
$0
0.00%
381-020
FUND TRANSFERS/G.F.
$2.402A28
$2.7062028
$303,600
12.64%
381-020
FUND TRANSFERS/M.S.T.U.
$3,603,643
$4 059,042
$455,399
12.64%
389-030
LESS 5% EST. RECEIPTS
($107,565)
($121,315)
12.78%
389-040
CASH FORWARD - OCTOBER 1
S1,126.708
$1 000 000
—($13,750)
$126 708
-11.25%
TOTAL REVENUE
S9,456,911
$10,070,052
$613.141
.6.48%
- EMERGENCY SERVICE DIST. EXPENSE -ESTIMATE FOR 1996/97 -FUND 114
PROPOSED BUDGET AS OF MAY 28,1996
MAY 289 1996
BOOK PIKE J
BUDGET
1996/97
%
ACCT.
AS OF
DEPT.
INC.
INC.
#
ACCOUNT NAME
03-31-96
REQUEST
(DEC)
(DEC.)
120
FIRE DEPARTWWr
$9255 324
$9,555,552
$300228
3.24%
253
AIS
$3,568,825
$3-654,208
$95,393
2.39%
SUB -TOTAL EXPENSES
$12,824,149
$13,209,760
$385,611
3.01%
199
TRANSFERS/GENERAL FUND
$0
$0
$0
TOTAL
$12,824,149
$13,209,760
$385,611
3.01%
MAY 289 1996
BOOK PIKE J
BOOK 98 f'AUE 220
EMERGENCY SERVICE DIST. REVENUE -ESTIMATE FOR 1996/97 -FUND 114
PROPOSED BUDGET AS OF MAY 289 1996
ACCT. BUDGET 1996/97 %
AS OF DEPT. INC. INC.
# ACCOUNT NAME 03-31-96 REQUEST EC. EC.
311-010 CURRENT AD VALOREM TAXES $10.951.869 311 71 A 11 S TI" ewc
311-030 INTEREST TAX ROLL .00%
334-290 EMS GRANT
$7500 $7500 $0 0.00%
$48181 $0 $48181 -100.00'/0
335-023 FIREMANSSUPPLEIVIEI�TI'Ai.Cnt�tpFt�tce�rrnw
361-015 INTEREST EARNINGS-C&CE ""' """ uu wu X75 000 -33.33%
366-090 OTHER CONTRIBUTIONS $30 000 $50,000 $20000 66.67%
$152 856 S152,956 $0 0.00%
ER w
369-M OTTMISC. REVENUE etc r, - - -
Ju�Ll1TAL $12,545,406 $12,725,671 $180,265 1.44%
389-030 LESS 5% EST. RECEIPTS (S617,612) X30 934 $13-322) 2.16%
389-040 CASH FORWARD $896.355 e27a nnn fell 12cc. � ,o,.,
1996/97
MILLAGE
$1,765,184
1995/96
M U AGE
0.0000
1994/95
MILL AGE
2.3129
1993/94
MILLAGE
2.1285
1992/93
MILLAGE
2.1493
$3;000
PROPERTY APPRAISER
2.2851
1996/97 ANNUAL BUDGET
ENVIRONMENTALLY SENSITIVE LAND ACQUISITION BOND
FUND 225
PROPOSED INCREASE
1995/96 1996/97 (DECREASE)
CURRENT AD VALOREM TAX
$1,765,503
$1,765,184
($319)
LESS 5% EST. RECEIPTS
($88,275)
($88,260)
$15
TOTAL REVENUES
$1677.228
$1,676924
($3041 .
DEBT SERVICE PAYMENT
$720,000
$745,000
$25,000
OTHER DEBT SERVICE COSTS
$6,000
$5,000
($1,000)
IIVTEREST DEBT SERVICE
$687,228
$662,028
($25,200)
TAX COLLECTOR
$32,000
$35,000
$3;000
PROPERTY APPRAISER
$32,000
$29,896
($2,104)
CASH FORWARD
$200,000
$200,000
$0
TOTAL EXPENSES
$1677.228
$1676924
($304)
1996/97 MILLAGE
1995/96 MILLAGE
MAY 289 1996 - 49
m
In conclusion, Administrator Chandler reiterated that these
are very rough figures and no cuts have been made to the figures
submitted. That process will be ongoing until we bring the final
budget to the Board on July 10. We will release the budget July 5.
Commissioner Bird asked when we will get the revenue figures,
and Administrator Chandler advised that June 30 is the date by law
when we get the preliminary tax roll from the Property Appraiser.
That is when we will know about new construction revenues with
regard to the State figures, but that could go on and on. There
have been years when we have not received a figure until well into
July. In many cases they will give us a conservative figure and
that is what we use to plug into the budget. Later on in the year
they will come through with their adjustments which in many cases
are increases.
OMB Director Joe Baird added that new construction is at the
same level as last year and we do not plug in any increase in the
sales tax revenues until we receive that figure from the State.
Commissioner Adams understood then that the estimated revenue
figures presented today are basically conservative. She emphasized
that the Board is looking for the numbers to go down on the expense
side, however.
SOLID WASTE DISPOSAL DISTRICT
Chairman Adams announced that immediately following this
meeting, the Board would reconvene as the District Board of
Commissioners of the Solid Waste Disposal District. Those Minutes
are being prepared separately.
50 eooK
MAY 28, 1996
V
BOOK
DOCUMENTS TO BE MADE PART OF THE RECORD:
A. Applicant Certification - Old Courthouse Grant Application
Approval for submittal of grant application goes back to BCC
meetings of May 23, 1995, February 6, 1996, and March 19, 1996.
GRANT APPLICATION IS ON FILE IN OFFICE OF CLERK TO THE BOARD
There being no further business, on Motion duly made, seconded
and carried, the Board adjourned at 10:40 a.m.
ATTEST:
J. . Barton, Clerk
Minutes approved —7` - 7
MAY 289 1996
51
Fran B. Adams, Chairman
77
INDIAN RIVER COUNTY SCHOOL BOARD
AND
INDIAN RIVER COUNTY COMMISSION
SPECIAL JOINT WORKSHOP
MAY 309 1996 (3:00 p.m.)
MEETING AGENDA
1. Offer Letter from the County Commission - Mrs. Talbert
2. Open Comments from County Commissioners
3. School District Response and Findings - Dr. Dearing
4. Facility Analysis and Recommendations - Mr. Donadio
5. Open Comments from School Board Members
6. Discussion
7. Adjourn
INDEX TO MINUTES
SPECIAL WORKSHOP MEETING WITH INDIAN RIVER COUNTY SCHOOL BOARD
TO DISCUSS OFFER - OLD COURTHOUSE . . . . . . . . . . . 1
OFFER LETTER FROM COUNTY COMMISSION . . . . . . . . . . . . . 2
COMMENTS FROM COUNTY COMMISSIONERS . . . . . . . . . . . . . 3
SCHOOL DISTRICT RESPONSE AND FINDINGS - DR. DEARING 3
FACILITY ANALYSIS AND RECOMMENDATIONS - MR. DONADIO . . . . . 4
QUESTIONS AND COMMENTS . . . . . . . . . . . . . . . . . . 13
DISCUSSION . . . . . . . . . . . . . . . . . . . . . . . . 14
OTHER MATTERS . . . ' . . . . . . . . . . . . 17
FY 1996-97 Anti -Drug Abuse Grant Funding . . . . . . . 17
800F 98 �AI.�,-.�'
Minutes aro Minutes of
Special BCC Meeting of May 30, 199S.
Atter approval by the BCC they
will become the official record.
Thursday, May 30, 1996
SPECIAL WORKSHOP MEETING VWITH INDIAN RIVER COUNTY
SCHOOL BOARD TO DISCUSS OFFER - OLD COURTHOUSE
The Board of County Commissioners of Indian River County,
Florida, met In a Special Workshop Session with the Indian River
County School Board, in the Indian River County School Board
Meeting.Room, 1990 25th Street, Vero Beach, Florida, on Thursday,
,May 30, 1996, at 3:00 p.m. Present were Fran B. Adams, Chairman;
Carolyn K. Eggert, Vice.Chairman; Commissioners Richard N. Bird and
John W. Tippin. Commissioner Kenneth R. Macht was absent.
Also present were James E. Chandler, County Administrator;
Charles P. Vitunac, County Attorney; Sonny Dean, General Services
Director; Alice White, Executive Aide to the Board; and Patricia
Ridgely, Deputy Clerk.
Present for the School Board were Chairman Dorothy Talbert,
Wesley Davis, Gary Lindsey, Bill Marine, and Stan Mayfield. Also
present was Dr. Roger Dearing, Superintendent of Indian River
County Schools; G. Russell Petersen, Attorney for the School Board;
and Judy Stang, Secretary for the School Board.
The meeting was advertised as follows:
School Board Chairman Talbert called the meeting -to order.
May 30, 19% 6®oK 98 F�cF
JOINT WORKSHOP MEETING BETWEEN
INDIAN RIVER COUNTY SCHOOL BOARD
P.O. Box 1268 Vero Beach. Florida 32961 562-2315
AND
A RIVER 3� ,�j
COUI,F OF
BOARD OF COUNTY COMMISSIONERS
FUNDI
Itrrom the undersigned authority personally appeared JJ.
Jr. that he is luslnen Menatlet' of the
There will be a workshop meeting between the Indian
P g
S,•humann. who on oath says
\'rm licarh Press-Jmtrnal, a newspaper published at Veto Beach in
River County School Board and the Indian River County
Indian Ith-er tloanty, Florida; that
Board of County Commissioners to be held on Thursday,
'N'Sr �A l /i%'&io P"A1`�/3
May 30, 1996 at 3:00 p.m. in the School Board Meeting
Room, 1990 25th Street, Vero Beach, Florida. Dis-
���% �d&i az Ott fi-
i
cussion will be regarding the Old Courthouse Building,
1.illal to &AW60 6riti7
Annex and State Attorney Building.
ANYONE WHO MAY WISH TO APPEAL ANY DECISION
was published in said newspaper in the issues)
WHICH MAY BE MADE AT THIS MEETING WILL NEED
cN D&C
TO ENSURE THAT A VERBATIM RECORD OF THE PRO-
,Au
CEEDINGS IS MADE WHICH INCLUDES THE TESTI-
cworntoandsubscribedbeforemethis
MONY AND EVIDENCE UPON WHICH THE APPEAL.
WILL BE BASED.
• � :L._ day Of' A.D
ss� /���,
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION
F;r�
Business Manager
FOR THIS MEETING MAY CONTACT THE INDIAN
• rym. - \' ftWW1.4 "1'ftJra4 M-•IwV1111J.,..
RIVER COUNTY SCHOOL BOARD OFFICE AT 564-3150
AT LEAST 48 HOURS IN ADVANCE OF THE MEETING.
nF
School Board Chairman Talbert called the meeting -to order.
May 30, 19% 6®oK 98 F�cF
r
mon PA, L 225
OFFER LETTER FROM COUNTY COADMSION
Chairman Talbert advised the purpose of the meeting was to
discuss the County's offer to the School Board for the use of the
old/vacant courthouse, annex, and state attorneys building.
Chairman Adams read her letter of May 8, 1996, as_follows:
Ielephone:(407)567.8000
May 8, 1996
' BOA RD OF Col/N7'11 Coll fAfIS',SIONEHS
18.10 25th Srrret, Pero Reach, Florida .72960
Dorothy Talbert, Chairman
School District of Indian River County
1990 25th Street
Vero Beach, FI., 32960
Dear Ms. halbert:
As discussed, (fie Board of County Commissioners at its May 7tit meeting considered a
staff space needs status report. Included was an update relating to the vacant courthouse, annex,
and state attorneys office. Staff had previously advised the Board of [lie discussions with the
School District staff.
The determination was made by the Board to formally offer the School District the
buildings at no expense. Previous appraisals valued all three at $775,000. Additionally, the
$45,000 annual District lease payment would be eliminated.
Recognizing both the County and School District have space needs, as well as financial
constraints in funding those needs, the Board firmly believes the proposal is a realistic basis for
our organizations to address these requirements.
If you need additional information or would like to discuss the matter further, please
contact me.
Sincerely yours,
Iran 13. Adapts, Chairman
Board of County Conmtissioners _
cc: Board of County Commissioners
Dr. Roger Dearing, Superintendent of Schools
James Chandler, County Adutinistrator -
Sonny Dean, General Services Director
2
Ma30 1996 -
M M
COMMENTS FROM COUNTY COMMSSIONERS
Commissioner Tippin thought this joint meeting today was an
excellent idea and that it should happen more often.
Commissioner Bird declared that the Commission believed the
offer was fair and reasonable. He hoped they would be able to
reach a conclusion, but it must be a win-win agreement.
Commissioner Eggert concurred with the previous remarks and
wished, in the future, that meetings could be held earlier in
negotiations because she thought some unnecessary confusion arises.
She was looking forward to being able to talk it through.
Chairman Adams had no comments.
SCHOOL DISTRICT RESPONSE AND FINDINGS - DR. DEARING
Dr. Dearing advised that the original offer came a little over
a year ago when Administrator Chandler contacted him and they
visited the buildings. It was then he became aware that the School
Board was leasing their present space and when he began.to try to
address long range use of administration space.
Dr. Dearing advised that they are presently leasing 24,329
square feet, because the School Board added 3,339 square feet to
the facility since the December 1979 lease, which was originally
for 20,990 square feet. In addition, they use 6,000 square feet at
the Freshman Learning Center, 3,900 square feet used in the Adult
Education classrooms, and the print shop across the street from the
Freshman Learning Center. Their administrative space totals nearly
34,000 square feet, so they must consider that in order to
determine what they will require in the future.
Dr. Dearing projected that in the next 10-15 years the need
for administrative space could be as great as 55,000 square feet,
based on growth of the District. He pointed out that in the last
3 years, the school population has grown 13.5%, which is greater
than the prior 10 years. Having their offices spread out naturally
creates some discomfort and inefficiency.
Dr. Dearing recalled that the first thing they did was
consider the space problems of the County and the School Board.
They feel like "squatters" because they understand the County's
need for space and growth. He estimated that if the School Board
were to replicate the 24,000 square feet currently leased, at a
current construction rate of $135/square foot, it would cost $3.2
million. This does not include land or the additional space they
use at other locations.
3
9�or,
May 30, 1996 - F�crz�
r
MOK 98 PA, 227
Dr. Dearing advised that prior to the 30 year lease with the
County, the school system was receiving $20,000 per year of "race
track" money, which totalled $446,500 per year. Under the terms of
the lease, the School Board forfeited the $20,000 and had to pay
$45,000 per year to lease the building. At that time, it was
beneficial for both the County and the School Board.
Dr. Dearing estimated the value for the present space in
today's market would run between $8-$12 per square foot, or
approximately $243,000 (using $10/square foot). Then, he
calculated the future value on the remaining 14 years of the lease:
$243,000 - $45,000 = $198,000 x 14 years = over $4 million in value
(using 5% per year amortizing growth costs) if they rented space
elsewhere.
Dr. Dearing advised that they -also researched the "race track"
money because it is an income possibility. Of the 67 school
districts in the state, 60 currently pledge from 5% to 100% of
their "race track" funds to the school system. The average is 60%.
Of the 7 districts that are not, 3 receive impact fees and 2
receive sales tax. The 3 districts that do not receive any "race
track" funds are Indian River County, Dade County, and one he could
not remember.
Dr. Dearing saw a 2 -part problem: the County needs the space
and it would cost the School Board over $4 million (value of lease)
and $3.2 million minimum to rebuild in today's dollars. If the
School Board breaks the lease, all rights to the "race track" money
would be forfeited as long as the lease is in effect. But, if the
County is willing to give the state average of "race track" money
to the School Board, the School Board could go out and bond it for
a 20- year period and replicate the 24,000 square feet and give up
the space.
Dr. Dearing pointed out that the offer from the County,
however, is to move out and move into the old courthouse and other
buildings. Restoration costs create another problem, so, the
School Board requested Tony Donadio to research those costs because
he was familiar with the building.
FACILITY ANALYSIS AND RECOl UMNDATIONS - MR. DONADIO
Tony Donadio, Donadio & Associates Architects, P.A., presented
his findings by reviewing the following information in detail and
using an area map of the site:
4
Mai &301996 -
r
I. OVERVIEW
A. OLD COURTHOUSE
1. Original Building -1935 -14,600 st - 2 story
2, Additions -1957.& 1%0 -10,000 st - 2 story
B. COURTHOUSE ANNEX
1. 1%6 -14,400 st - 2 story
C. STATES ATTORNEY'S OFFICE
1. 1972 - 6,000 s1-1 story
D. PARKING
1. Existing on & off site spaces
46 can - off site (on street parking)
- 92 cars - on cite (or ff street nater
138 cars existing
2. Additional Parking
a. 24 cars - adjacent vacant lot
b. New Courthouse Parking Garage Facility
II. RENOVATION WORK
A. MAJOR LINE ITEMS OF WORK
1. Exterior Renovation
2. Interior Demolition
3. Interior Repairs
4. Interior Improvements
5. Plumbing _
6. HVAC
7. Electrical
B. COST ESTIMATE
III. INDOOR AIR QUALITY (IAQ)
A. EXTERIOR WALLS
1. Existing Conditions
2. Repair Work
B. HVAC SYSTEM VS INDOOR AIR QUALITY
IV. SUMMARY
5
May 30, 1996
Donadio & Associates
Architects, PA
P.O Bax 7072. Vey 8eadb Florida 32961-7072
Td.4OM4.40" Fax.4MM40W
BOOK
F,
book 98 FAIL 229
DONADIO AND .ASSOCIATES, ARCHITECTS, P.A.
ARCHITECTURE . PLANNING . CONSTRUCTION MANAGEMENT
Exterior Walls
• Remove UWAS PhOw and gypsum board interior finish down to the cement perge
coat in the old portion of the building and down to the masonry surface in the newer
portions of the building.
• M111decantaminate any moldy surfaces with a bleach, TSP and water miMUm
• Repair any damage lo the exposed pisrge coat with a lime cement mixture.
• Install large coat over interior surfaces of newer portions of the building and any
exposed masonry surfaces of the old portion of the building. The intent of this
Me coat is to provide air barrier amtinuity.
• Install prassur+a treated 2X2 furring strips over interiorcoat to provide a
mechanical chases and as a mountutg surface for interiofinish=
• Replace existing windows. Install a torch -on membrane window head flushing
prior to installations of new windows.
• Provide a contrel joint at the wall - parapet intersection in the exterior brick by
utilizing a horizontal saw cut filled with a backer rod and sealant.
• . Do not WSW a hydrophobic coating over the exterior brick.
• Install a cap flashing either over or under the cap blocks at the pmpetL
• Existing roof ventilation openings should be permanently closod/seaIeoL
HVAC System
• The building should be operated at apositive airpres$ure relative to the exterior.
Presswizatfon should be achieved with prep-ditia d exterior air.
P.O. BOX 7072, VERO BEACH, FL 329617072 (407) 2344056 FAX: (407) 2343987 LICENSE NO.
AA0002238
6
Ma 30 1996
ia M M
SCHOOL DISTRICT OF INDIAN RIVER COUNTY
OLD COURTHOUSE ITENIIZED RENOVATION COST
ITEM OF WORK
ITEM 5 - EXTERIOR RENOVATION -
ITEM 7 - INTERIOR DEMOLITION -
ITEM 8 - INTERIOR REPAIRS -
ITEM 9 - INTERIOR IMPROVEMENTS -
ITEM 10 - PLUMBING -
ITEM 11- HVAC -
ITEM 12 - ELECTRICAL -
7
May 30, 1996
$ 7059000.00
$ 209,100.00
$ 168,000.00
$1,432,850.00
$ 85,000.00 ,
wa
$ 585,000.00
$ 517,000.00
Donad10 & ASsodates
Architects, P.A.
P.O. Bac 70M Vam Bead. Ronda 32961 7072
Td.407234.40" FaL407234.3907
800K 98 F'AGr 230
1
00
PRE OST.XLS
OLD COURTHOUSE, ANNEX & STATE'S ATTORNEY'S BUILDING
PRELIMWARY COST ESTIMATE
SCHOOL DISTRICT OF INDIAN RIVER COUNTY
REVISED: 15 FEBRUARY 1996
ITEM OF WORK
COURTHOUSE
ANNEX
STATES ATTORNEY
_ TOTAL
1. GENERAL CONDITIONS
$1902000
$979800
$37,560
$325,360
2. FEES (PERMIT/BONDING)
$38,500
$209000
$7,500
$660000
3. LANDSCAPFAMGATION
$15,000
$10,000
$7,500
$32,500
4. ASBESTOS ABATEMENT
$100,000
$35,000
$152000
$150,000
5. EXTERIOR RENOVATION
$340,000
$165,000
$200,000
$705,000
6. BASEMENT REPAIR
$362500
$0
$0
$36,500
7. I TI'ERIOR DEMOLITION
$98,500
$82,000
$282600
$209,100
S. INTERIOR REPAIRS
$1302500
$372500
$0
$1680000
9. INTERIOR 114PROVEMENTS
$850,000
$46731850
$115,000
$1,432,850
10. PLUMBING
$452000
$30,000
$10,000
$85,000
11. HVAC
$320,000
$190,000
$75,000
$5851,000
12. ELECTRICAL
$295,000
$165,000
$57,000
$517,000
13. FIRE SPRINIU ER
$42,000
$251,000
$0
$67,000
SUBTOTAL
$295019000
$193251,150
$5539160
$4,3799310
15% CONTINGENCY
$375,150
$198,773
$829947
$656,870
TOTAL COST
$2,8769150
$195239923
$6369107
$590369180
AREA (SQUARE FEET)
24,789
14,392
5,720
44,901
SUMMARY
TOTAL CONSTRUCTION
COST
$5,0360180
TOTAL AREA (SQUARE FEET)
449901
CONSTRUCTION COST PER SQUARE FOOT
$112.16
Page 1
Donadio & Associates
Architects, P.A.
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May 30, 1996
7 7
QUESTIONS AND COMMENTS
Mr. Donadio responded to parking, handicapped, preservation,
air-conditioning/electrical and other concerns. He presented
photographs of some of the interior walls which indicated water
intrusion/damage. He related how the construction and restoration
could be done so it would be consistent with the historical grant.
Mr. Donadio explained that replacement of all air-conditioning
systems was estimated at the request of the School Board and was
suggested by the mechanical engineering consultant. The present
systems were old, inefficient, could harbor unknown problems, and
would be too costly to clean.
General Services Director Sonny Dean advised that the air-
conditioning had not been replaced when the Annex was renovated.
Commissioner Bird pointed out there was approximately 100,000
square feet of land included in the proposal which, at a
conservative price of $10 per square foot, would be worth $1
million dollars. He estimated the buildings and land combined
conservatively were worth from $1.5 to $2 million.
Mr. Donadio explained the various processes they would use to
restore different areas of the buildings. He estimated the
construction would take about a year, after completion of the plans
and permits, depending on what is found as the construction moves
along. He advised that the estimates had not included any
architectural or permitting costs and responded to questions
concerning the grant monies and what they would and would not
cover.
Responding to questions of School Board Members Marine and
Mayfield, Administrator Chandler advised that the County had
considered using the old courthouse and other buildings, but
determined they would not satisfy the County's future needs. The
County had also contemplated using the Annex with the idea of
possibly relocating Utilities or Emergency Services, and had cost
estimates for that building. He estimated the County's projected
space needs to be 152,000 square feet, which would be 15,000 .square
feet short if the County occupied the School Board's building. He
characterized the County's need for additional space as very
critical, but if an agreement is reached with the School Board, the
County could continue to operate for a couple of years. The
additional space would relieve the critical need and allow the
County_ some breathing room. He added that using that building
would also be cost-effective for the County.
13
May 30, 1996
BOOK 98 PAIL
A
r
Boa 98 rt,[ 237
DISCUSSION
School Board Member Mayfield commented on Commissioner Bird's
estimates of value ($1.75 million = value of the old courthouse,
annex and State's Attorney building) versus the School Board's
estimates of value ($4 million = value of lease over the remaining
period) which leaves a $2.25 million difference.
Chairman Adams countered that Mr. Mayfield was basing the
lease value on future worth and Commissioner Bird's estimate was
current value. She believed that, in about 4 years, the values
would be equal.
Mr. Mayfield understood her point, but responded that it would
also cost the School Board an additional $3.2 million to build.
Chairman Adams understood. She also could feel their
resistance to the buildings and suggested they "cut to the chase".
Mr. Mayfield agreed, but contended that he would like to see
the deal worked out for the sake of the community, and his desire
to see the old courthouse revitalized.
Chairman Adams emphasized that she also wanted to see it
worked out if that was what the School Board really wanted to do.
She did not want the County to be at a disadvantage; the County had
other alternatives and was letting the School Board have the first
opportunity. She felt enough discussion has gone before and, at
this point, she was anxious to learn if the School Board did or did
not want the deal that was offered.
At the urging of Mr. Mayfield, Dr. Dearing explained the
School Board's counter-offer which involved the "race track" money
or the value of it. He emphasized there was more cost attached to
renovating the buildings than replicating the space they presently
occupy. He pointed out the anticipated growth of the School
District, the shortage of classrooms, the lack of funds for
administrative space, and current millage rate. He suggested that,
if the County really wanted/needed the School Administration
Building, they go back to the original lease and reconsider the
"race track" funds. They could not build with only half of the
"race track" funds, but they do have a lease worth $4 million to
them.
School Board Member Lindsey advised that they could live with
what they have now and hope -their finances will improve during the
remaining years of the lease. He recounted a conversation with Dr.
Dearing about finances where he said if the County could not come
up with a better offer, things would have to remain the same,
because he had no idea where they could come up with $5 million.
He suggested that either the County or the School Board would have
14
May 30, 1996
to construct a new building somewhere in the County, because he did
not think they would be able to afford downtown property.
Mr. Marine hoped that Chairman Adams was not offended because.
of his desire for both the School Board and the County to win. He
also remarked on the improvements the School Board has made to
their leased property.
Chairman Adams advised she was not offended and agreed both
should be able to win. She merely wanted to move toward a
conclusion. She added that the County had been very good in giving
the School Board such a favorable lease.
Commissioner Eggert advised that the Commissioners had
discussed using part of the sales tax dollars to build a new
administration building, they have the land and the means to do it,
but the* community wanted to try to save the old courthouse, so the
Board did not move forward with those plans.
Administrator Chandler explained that, at that, point, they
began to consider trying to meet the needs of the County and the
School Board. Discussions between the two revealed that the major
stumbling block was the "race track" funds and staff could not
recommend to the Board the release of that $446,000 a year. That
amount, plus the School Board's annual rental of $45,000 equals
nearly half a million dollars now going into the County's general
fund. It would cause severe problems with the operating budget.
He also advised that the $446, 000 is currently the secondary pledge
on the County's golf course bonds.
Mr. Lindsey recalled that several years ago a former County
Commissioner approached him to find out if the School Board would
be interested in "the rest of the building that you now occupyll.
At that time, he had indicated they would. Mr. Lindsey asked if
the Commissioners have thought about leasing the County's present
Administration Building if the County builds a new building.
Chairman Adams and others indicated they would discuss it and
Commissioner Eggert recalled they had discussed it some years back.
Administrator Chandler advised it had been generally discussed
with Dr. Norris when the County had the "VOA Study" (1991 Vickrey
Ovresat Awsumb Associates, Inc. - Office & Administrative Space
Needs Master Plan) done for the County. One of the alternatives of
that study, was to lease the County Administration Building to the
School District.
Chairman Adams thought the School Board should be given the
first opportunity to lease the building, if they wanted it. She
reminded them renovations would be necessary.
15
May 30, 1996 BOOK 9B Fact 3"
BOOK 98 Rr,k
.Mr. Marine had heard a report that the School Board did not
really need the "race track" monies, they just wanted them. He
assured the Commissioners that was incorrect, they do need- those
funds.
Mr. Mayfield asked if the two boards were finished with this
topic because, before the meeting was over, he wanted to know the
consensus.
Chairman Talbert thought the County had been stunned that the
School Board had asked for the "race track" funds, but, today the
School Board had shown how they had arrived at that request.
Mr. Lindsey did not want to "just throw this out the door",
but he had not seen anything to grab hold of. He preferred to have
the offer tendered in the letter placed on their agenda for a vote
and then direct the Superintendent how to proceed with negotiations
if there is an interest.
Commissioner Bird agreed that Mr. Donadio's figures were
correct, that the School Board does not have the money to do the
renovations without some relief from the "race track"
funds. Unfortunately the County has them pledged and the County
Commission ,is neither willing, nor inclined, to give them up. So,
it is a dilemma which may not provide a win-win result. If the
School Board decides they do not want the buildings, the County
will be deciding the future of the buildings and using sales tax
monies to build for the future.
Mr. Mayfield was uncomfortable with the label "race track"
money, because to him it was a revenue stream. He asked if some of
the sales tax dollars could be used to buy out the School Board's
lease.
Administrator Chandler advised that staff had given earlier
consideration to that idea, but they were unable to make a
recommendation to the Commission prior to addressing other needs.
Commissioner Eggert explained that certain procedures (public
hearing, etc.) were necessary before the Board could even discuss
something like that.
In response to the question, Administrator Chandler advised
that the 10 tax generated about $5.5 - $5.7 million per year.
Commissioner Bird emphasized that those monies were used to
build the new jail, Sheriff's complex, libraries, courthouse, and
so forth. He believed that convincing,the voters to agree to that
tax was one of the best things ever done because it has allowed the
County to pay cash for those buildings and be without debt service:
Administrator Chandler recalled that two points were made to
the public when that March referendum was offered: build the new
16
May 30, 1996
facilities "pay as you go" and the critical need for roads and
bridges. He specified that most of those funds are allocated
presently to bridge replacements and roadways. He clarified that
the funds cannot be used for leasing and that a hearing must be
held every 5 years to renew the 1� tax.
Mr. Lindsey pointed out that the Commissioners were smart to
have done it that year, because the next year the Legislature
passed a law that the School Board could participate in those
funds.
Commissioner Bird's comment that "if the Board of County
Commissioners had known that was going to happen, they would have
waited another year," was followed by laughter from nearly everyone
in the room.
Mr. Marine extended a belated -welcome to the Commissioners and
hoped they could meet again in joint session.
Chairman Adams thanked the School Board for the opportunity to
get together to allow direct discussion. She commented that if she
were in their place, she would feel the same as the School Board
members felt, because, as structured, the deal is advantageous to
the County. She observed that it was also advantageous to the
School Board to remain in their lease and she would not hold it
against them if they decided to stay. It was certainly time for
the County to be able to move on, however, and she was sure it
would not be their last joint meeting.
Mr. Lindsey recalled that several years earlier the County
Cooperation Committee was started, and he thought maybe it should
be rejuvenated. The committee, consisting of the 2 chairmen, had
met regarding several mutual concerns.
Chairman Talbert agreed it would be most helpful when the
School Board begins to plan for construction of a new school.
Earlier in.the-meeting,- Dr. Dearing brought up an issue that
the Commission had voted on recently regarding FY 1996-97 Anti -Drug
Abuse Grant Funding.
The attorneys present for the County and School Board
counselled that this meeting was advertised as a "joint workshop"
and as long as no decision is made, the subject could be discussed.
Chairman Talbert advised Dr. Dearing to continue.
Dr. Dearing wanted to make sure that on Federal grants there
could be one of two blanket policies, either an indirect fee or
not. In order to waive the indirect fee on the Anti -Drug Abuse
Grant ($1,672), the School Board would have to say they are not
17
May 30, 1996 BOOK y .[Auk X40
BOOK 98 PAGE
going to charge indirect fees on any of their Federal grants, and
that waiver would be worth more than the entire grant.
Commissioner Eggert thought the question had come up whether
it could be done "in kind".' The County is carrying a lot more
direct fees, so they do a lot -"in kind".
Mr. Marine asked if "in kind" meant that the County just
absorbs the fee, and Commissioner Eggert acknowledged that was
correct.
Dr. Dearing wished to point out that there was more at stake
for the School District than just the $1,600 on the indirect cost.
There being no further business, Chairman Talbert adjourned
the meeting at 4:45 p.m.
ATTEST:
J. K. OaX,eon, Clerk
Minutes approved on to D `s - 7 b
18
Fran B. Adams, Chairman
May 30, 1996 -