HomeMy WebLinkAbout2023-116WORK ORDER 2
Intergenerational Recreation Center Dick Bird Park Improvements
This Work Order Number 2 is entered into as of this 20 day of June , 2023,
pursuant to that certain Continuing Contract Agreement, dated May 2, 2023 (referred to as the
"Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida
("COUNTY") and MASTELLER & MOLER, INC. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the mutually agreed upon lump sum or
maximum amount not -to -exceed professional fee. Any additional costs must be approved in writing,
and at a rate not to exceed the prices set forth in Exhibit B (Rate Schedule) of the Agreement, made a
part hereof by this reference. The Consultant will perform the professional services within the
timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and
made a part hereof by this reference all in accordance with the terms and provisions set forth in the
Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall
conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT:
By:
Print Name: Sean C. Green, PE
Title: Executive Vice President
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
Josep`MI4 Earmarf, Chb�FKan
BCC Approval Date: June 20, 2023
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Attest: Je rey R. Smith, Clerk of Court and Comptroller
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Dequty Clerk
By: 6k��
John A. Titkanich, Jr., County Administrator
Approved as to form and legal sufficiency:
Dy . Reingold, County Attorney
M) MASTELLER & MOLER, INC.
M, — CIVIL ENGINEERS
EXHIBIT A
165527 1h Street, Ste. 2, Vero Beach, FL 32960
(772) 567-5300
The Indian River County Parks and Recreation Division (IRCPRD) plans to add a covered pavilion, exercise
equipment pad, and interconnected walk / maintenance vehicle path(s) at the Intergenerational (iG)
Recreation Center. Under Work Order 4 of the 2018 Agreement, Masteller & Moler, Inc. (MM) performed
conceptual planning and submitted for, and attended, an IRCCDD Pre -Application Conference
This Work Order proposes to provide for the engineering design and preparation of construction plans, site
planning and project permitting, bidding services, and construction administration and observation services
for the Intergenerational Recreation Center Improvements project.
Scope of Work:
Task A — Surveying Services
Masteller & Moler, Inc. shall use the services of our survey sub -consultant Masteller, Moler, & Taylor, Inc.
to provide a Site Survey and for Engineering Utility & Site Design purposes for this project. The proposed
concrete pavilion and fitness pads will be located north of the existing recreational field and west of the
existing dry retention area. The proposed, potable water service extension for the drinking fountain will
begin south of the existing fire hydrant gate valve along the west side of the existing service drive and
thence proceed west the proposed accessible walkway to the proposed drinking fountain location.
Masteller & Moler, Inc. shall locate all specimen hardwoods greater than 4" in caliper and all Cabbage
palms with 10' or greater of clear trunk within the proposed clearing limits.
The Site Survey will include location of all visible improvements within the proposed project limits and
detailed information as needed along the proposed utility extension(s). Elevations will be based on NAVD
1988 and cross sections will be obtained on an as -needed basis. Base Plans will be generated showing the
Site Survey information for use in preparing the Engineering Design Construction Plans.
Task B — Engineering Design & Preparation of Construction Plans
Masteller & Moler, Inc. shall use the aforementioned Base Plans for design and preparation of
Construction Plans for the location and requirements for the proposed 26' x 26' concrete pavilion pad, 31'
x 24' concrete fitness pad, ADA accessible concrete sidewalk, looped concrete walking path, stabilized
walking path, drinking fountain (by others) with concrete pad and potable water service extension.
Consultant shall prepare plans and specifications which shall include requirements for connection of the
new potable water utility to existing system and requirements for the extension of the existing utility.
Task C — Minor Site Plan Approval
A Pre -Application Conference with the Technical Review Committee (TRC) was held on February 27th, 2023
to discuss the Project requirements based on a Conceptual Site Plan that was submitted along with the
Conference request. Masteller & Moler, Inc. shall utilize the aforementioned design and construction
plans for submittal to the County Planning Department to secure Minor Site Plan Approval based on
comments provided by TRC Staff at the pre -application conference. The Plans shall include improvements
necessary to facilitate Minor Site Plan Approval generally including but not limited to:
• Location of the proposed concrete pavilion and fitness pads with concrete sidewalk;
Page 1 of 3
M ) MASTELLER & MOLER, INC.
1655 27" St
Ste. 2, Vero Beach, FL 32960
M-1 — CIVIL ENGINEERS — (772) 567-5300
• Location of proposed ADA compliant path of travel;
• Location of the proposed utility service extension;
• Location of the proposed stabilized coquina/ shell walking / maintenance paths;
• Minor modifications to the existing stormwater management dry retention area;
• Location of the existing trees within the limits of the proposed clearing.
The permit review fee yet to be determined is excluded from this Work Order. Following the submittal,
we shall complete any required additional rounds of responses following the first round based on hours
expended multiplied by the appropriate job classification rate set forth in Exhibit 1 attached to the
Agreement for a fee not to exceed $2,710.00.
Task D — Surwortine Permits
Masteller & Moler, Inc. shall secure the supporting permits / department approvals for the proposed work
from the following agencies:
• Indian River County Department of Utility Services — Utility Construction Permit (Review fee of
$159.14)
• Indian River County Public Works — SWIMS Type A Permit (Review fee of $ 850.00)
• Indian River County Fire Prevention — Minor Site Plan Review (Review fee to be determined)
• Indian River County Department of Health — Minor Site Plan Review (Review fee to be
determined)
• SJRWMD Letter Modification to ERP No. 4-061-26066-3 (South County Regional Park)
(Review fee of $ 270.00)
• Indian River County— Land Clearing Permit (Review fee of $120.00)
• Indian River County — Tree Removal Permit (Review fee of $200.00)
Permit application fees have been included for reference only and are excluded from this Work Order.
Task E — Bidding Services and Specifications
Using IRC standard bid documents, Masteller & Moler Inc. shall prepare Contract Plans and Specifications
with Bid Documents to allow the Indian River County Purchasing Department to advertise and bid the
proposed Site Improvements Project. Additionally, we will provide engineering services during the
project's bidding process generally including but not limited to the following:
1. Preparation for and attendance at a mandatory pre-bid meeting and preparation of a letter
of response to include in an addendum.
2. Revise and/or amend Contract Plans and Specifications and prepare written addendum /
addenda during bidding to reflect any comments and/ or requirements by permitting agencies.
3. Research and responses to bidders' questions to be incorporated into written addenda during
the bidding process.
4. Review submitted bids, evaluate for correctness and completion, compile bid comparison by
line item for each bidder, contact references (if applicable), and provide Letter of Findings and
Recommendation of Contract Award.
Page 2 of 3
MJ MASTELLER & MOLER, INC.
M1 — CIVIL ENGINEERS
Task F — Construction Administration and Observation
165527 1h Street, Ste. 2, Vero
FL 32960
(772) 567-5300
Masteller & Moler, Inc. shall provide engineering services as needed during the construction of the project
generally including but not limited to the following:
1. Preparation for and attendance of a mandatory pre -construction meeting;
2. Periodic construction observations as needed;
3. Perform the walkthrough at the end of the construction;
4. Provide a punch list to the Contractor;
5. Review the As -built drawings;
6. Prepare Project Close-out/Certification documents.
Deliverables —The ENGINEER shall provide the COUNTY:
a. 60% Construction Plans and Preliminary Specifications — 1 Hard Copy + PDF
b. Final Construction Plans - 2 Sets + PDF
C. Bid Documents and Final Specifications necessary for Advertisement and Bidding of the work
d. Related digital AutoCAD, DOC, and PDF files
TIME SCHEDULE
Project shall be completed as follows:
Engineering Design & Preparation of Construction Plans (after NTP Receipt) 60 Working Days
Submittal of Permit Applications (after NTP Receipt) 80 Working Days
FEE SCHEDULE
The COUNTY agrees to pay, and the ENGINEER agrees to accept a maximum not -to -exceed amount of
$54,340.00 for the above-described services rendered based on the following:
Task A— Surveying Services $ 4,500.00
Task B — Engineering Design & Preparation of Construction Plans $ 19,200.00
Task C — Minor Site Plan Approval* $ 4,160.00
Additional rounds of responses, hourly NTE (if necessary) $ 2,710.00
Task D — Permitting* $ 8,730.00
Task E — Bidding Services and Specifications $ 7,110.00
Task F — Construction Administration Services $ 7,930.00
Project Total $ 54,340.00
* Permit review fees are excluded from this Work Order.
File#2302
(2302_iG Park] m p_Exh i bitA_23-0525.docx)
Page 3 of 3
ENGINEERING DESIGN, PERMITTING, BIDDING, & CONSTRUCTION SERVICES
Intergenerational Recreation Center Improvements
ESTIMATED FEE BREAKDOWN
File # 2302
2302_W02_Fee Breakdown 23-0524.xlsx
Page 1 of 1
Does Not
Include
Survey (MMT) $ 4,500.00
Total $ 54,340.00
Princi al / PE / PSM
Project Manager
CAD Draftsmen
Ins ector
Administrative
Totals
$ 205.00
$ 145.00
$ 115.00
$ 105.00
$ 85.00
Hours
Amount
Hours
Amount
Hours
Amount
Hours
Amount
Hours
Amount
Task B - Design & Construction Plan Services
20
$ 4,100.00
28
$ 4,060.00
96
$ 11,040.00
$
$ -
$ 19,200.00
Task C - Minor Site Plan Approval
4
$ 820.00
16
$ 2,320.00
S -
$
12
$ 1,020.00
$ 4,160.00
Task C - `Response to Comments'
2
$ 410.00
6
$ 870.00
8
$ 920.00
$
6
$ 510.00
$ 2,710.00
Task D - Supporting Permits
14
$ 2,870.00
24
$ 3,480.00
$ -
S
28
$ 2,380.00
$ 8,730.00
Task E - Bidding Services
12
$ 2,460.00
18
$ 2,610.00
$
$
24
$ 2,040.00
$ 7,110.00
Task F - Construction Admin. & Obs. Services
6
$ 1,230.00
12
$ 1,740.00
$
44
S 4,620.00
4
$ 340.00
$ 7,930.00
Total (hrs/cost)
58
$ 11,890.00
104
$ 15,080.00
104
$ 11,960.00
44
$ 4,620.00
74
$ 6,290.00
$ 49,840.00
File # 2302
2302_W02_Fee Breakdown 23-0524.xlsx
Page 1 of 1
Does Not
Include
Survey (MMT) $ 4,500.00
Total $ 54,340.00