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INTRODUCTION
GENERAL OYLRVIEW
( - ') f� ,)
Sof-va5-
The Children's Services Advisory Committee Guide is to be used as the primary document that
contains the standards, policies, and procedures creating a unified system of planning and delivery
within which children's needs can be identified, targeted, addressed and evaluated by the
Children's Services Advisory Committee. With respect to the Guide, The Board of County
Commissioners will have the approval authority on its adoption and revisions. The Children's
Services Advisory Committee will maintain the Guide and act as an advisory committee to the
Board of County Commissioners.
The Children's Services Advisory Committee will also receive and review proposals for allocation
of funds for targeted children's services and make recommendations regarding funding to the
Board of County Commissioners. County staff will be made available at the direction of the
County Administrator. Although the Children's Services Advisory Committee Guide will be the
primary source for policy and procedural guidance, the Indian River County Comprehensive Plan,
as well as the Comprehensive Plans of municipalities in the County; will -he used- where they
contain goals, policies, and objectives relating to children's services.
The Children's Services Advisory Committee Guide serves as a reference for the Children's
Services Advisory Committee throughout the continuing planning process. The main principles
contained in the Guide are to:
1. Recommend providing and maintaining services for children as the Children's Services
Advisory Committee determines the needs for the general well-being of the children in
the county.
2. Collect information and statistical data and conduct research that will be helpful to the
Children's Services Advisory Committee and the county in deciding the needs of
children in the county.
3. Consult, collaborate, and coordinate with other agencies dedicated to the well-being of
children to endrl„nli"tion of nnnrinon
r.. ... .. ...... �.
4. Recommend the allocation of funds for programs that provided services for the benefit
of children in the county.
5. Recommend standards for measurable outcomes within the Request for Proposal and
monitor the agencies for actual performance on agreed upon standards.
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The primary objective of the Guide is to outline procedures to meet these principles. Children
should be given the opportunity to grow up as "Healthy Children in a Healthy Community." The
term "healthy"' encompasses socioeconomic, physical, environmental, educational and behavioral
health. Meeting this goal will require the cooperation, collaboration and partnership of both
public and private agencies. The secondary objective of the Guide is to recommend procedures for
the application for and allocation of dollars.
In making its recommendation, the Children's Services Advisory Committee follows the
procedures set forth in this Guide. Designated county staff support the Children's Services
Advisory Committee in monitoring programs receiving funds, grant writing, facilitating review of
funding applications, preparing annual reports, taking minutes of the Children's Services Advisory
Committee meetings and maintaining complete official records.
MAINTENANCE OF THE CHILDREN'S SERVICES ADVISORY COMMITTEE
Responsibility
To carry out the responsibilities of maintaining the Guide in a correct and up-to-date- manner, the
Children's Services Advisory Committee Executive Office Director shall identify a county staff
member whose duties will include coordinating aii Guide issuance and keeping the Guide up-to-
date.
Amendment and Updating Procedures
The Guide may be amended by a majority vote of the Board of County Commissioners with
recommendation by the Children's Services Advisory Committee. The Children's Services
Advisory Committee shall conduct an annual review of the Guide and shall make recommendations
to the Board of County Commissioners regarding proposed Guide revisions.
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3 CHAPTERI
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5 PURPOSE, DEFINITIONS, OBJECTIVES & POLICIES
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7 PURtiEOSE
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9 This guide is to assist the Children's Services Advisory Committee through the planning process
10 and procedures that lead to decisions on development of programs funded by the Board of County
I 1 Commissioners to enhance the lives of children in the community.
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13 A formal needs assessment process will identify gaps in children's services. The Children's
14 Services Advisory Committee will recommend program planning and funding to the Board of
15 County Commissioners.
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18 AEFINITIONS
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20 The following terms and definitions are to aid in interpreting this manual.
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22 A. Advisory Committee: Any group, by whatever name created by a specific act of the Board of
23 County Commissioners as an adjunct to the Board to provide advice or recommendations and
24 policy alternatives.
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26 B. Asset Mappine: Identification of services provided within the community by agencies.
27 Includes locations, number served, unmet and undermet needs.
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29 C. Chit r : Any person who has not attained the age of 18 years, also minor.
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31 D. Children's Servi,es plan. Plan of program operation and administration that describes the
32 manner in which the Children's Services Advisory Committee intends to implement and
33 operate -all aspects of program administration within its jurisdiction in accordance with
34 Ordinance # 97-17, as amended.
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36 E. Collaboration- Working together for a stronger, more effective program.
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38 F. Endowment: The act of settling a fund, or permanent pecuniary provision, for the maintenance
39 of a public institution, charity, college etc.
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41 G. Ex -officio: From office; by virtue of the office; without any other warrant or appointment than
42 that resulting from the holding of a particular office.
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1 H. FaFamily: A group of individuals with children who are living together as one economic unit,
2 except that residents of a homeless facility or an institution shall not all be considered as
3 members of a single family.
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5 I. Health Services: Ongoing routine pediatric care for preventive and acute illnesses and referral
6 for treatment.
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8 J. Homeless Children: Children who lack a fixed and regular nighttime residence or whose
9 primary nighttime residence is a publicly or privately operated supervised shelter.
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11 K. Measurable Outcomes that can be quantified from the services delivered.
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13 L. Need Assessment: A comprehensive county -wide evaluation of children's needs which includes
14 a qualitative summary of programs, services and activities serving children.
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16 M. Non-profit agency: A private agency that is exempt from income tax under the Internal
17 Revenue Code of 1954, as amended.
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19 N. Partnerships: A voluntary contract between two or more competent persons to place their
20 money, effects, labor, or some or all of them in lawful business with the understanding that
21 there. shall lir: proportional sharing of profits and losses.
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23 O. Priority of needs: Children's needs identified for potential -funding requests listed in descending
24 order of priority.
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26 P. Program: Program services designed to meet unmet or undermet needs in accordance with the
27 goals and objectives of the Children's Services Advisory Committee.
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29 Q. Request for Proposal: A formal process to request agencies to submit programs to address
30 identified unmet or undermet needs.
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32 R. Standardized Outcomes: A goal or benchmark used to evaluate the effectiveness of a program.
34 S. Survey: A topic -specific tool used to verify the needs of requested services for children in
35 Indian River County.
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37 T. Undermet needs: Needs identified in a community that have been partially met, either in terms
38 of a portion of services provided to the total community or total services provided to a portion
39 of the community.
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41 U. unified System: A system of services that are offered in coordination, sometimes from a
42 variety of agencies.
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1 POLICIES
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Indian River County Board of Commissioners will consider recommendations presented by the
Children's Services Advisory Committee for programs that have been shown to be needed for the
children of Indian River County when these recommendations are consistent with the objectives as
set forth by the Children's Services Advisory Committee.
The County's policy is to consider funding of programs after a needs assessment has been
completed and the Children's Services Advisory Committee has reviewed and prioritized the
programs that are needed by the children in Indian River County. This process should be done
with the involvement of agencies providing program for the Board of County Commissioners at
least every three years with interim surveys done as needed. All functions of the Children's
Services Advisory Committee are done as recommendations to the Board of County
Commissioners.
It is the policy of the Board of County Commissioners to work in a cooperative venture with such
entities including, but not limited to, for-profit and not-for-profit organizations, municipalities
within Indian River County, the Indian River County School Board, and all public agencies (i.e.,
Department of Health, Children & Families, Juvenile Justice, etc.)
I CHAPTER H
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3 RESPONSIBILITIES/RELATIONSHIPS
4 Officials listed below are responsible for the functions indicated:
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6 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
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8 1. Approves policies, procedures and priorities based upon recommendations from the Children's
9 Services Advisory Committee.
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11 2. Approves in writing only those children's programs or agencies proposed by the Children's
12 Services Advisory Committee and may approve or delete any program.
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14 3. Authorizes all financial measures including grant applications and receipt of gifts for carrying
15 out funding of services.
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17 4. Provides final approval of all Children's Services Advisory Committee recommended contracts
18 and documents.
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20 5. Approves the annual budget for Children's Services Advisory Committee programs, as well as
21 expenses necessary to star the Executive Office.
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23 6. Appoints members to the Children's Services Advisory Committee. Y
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25 CHILDREN'S SERVICES ADVISORY COMMITTEE
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27 Membership shall consist of thirteen (13) members appointed by the Indian River County Board of
28 County Commissioners, in accordance with the provisions of County Ordinance No. 97-17, as
29 amended:
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CHAPTER III
NEEDS ASSESSMENT, PRIORITIES & PLANNING
NEEDS ASSFSSMENT
The Needs Assessment shall include a Comprehensive countywide evaluation of children's services
to produce a qualitative summary of existing programs, services, activities, asset mapping and
identification of unmet and undermet needs. A Needs Assessment shall be done every three- (3)
years with annual updates. This document may include results of assessments and surveys done by
other agencies in Indian River County. The format of the survey shall include all areas of services
to Indian River County children and will utilize a systematic approach to identify and understand
the unmet and undermet needs of children.
Asset Mapping shall be conducted for the identification of programs, services and activities
currently in place in the county. This process identifies the location, number of individuals served
and potential waiting fists for unmet needs.
Targeted surveys may be requested pV; odically if they are topic -specific and needed to verify a
service priority for Indian River County children. The request should be written and presented to
the Children's Services Advisory Committee. If approved, then a survey will be developed and
completed. The results of the survey will then be used to verify the need and will be incorporated
into the overall vision for future funding recommendations to the Board of County Commissioners.
PRIORITIES
In accordance with the planning timetable, a priority listing will be established based on the results
of the needs assessment. This listing may not exclude a program from being recommended for
funding, but the Children's Services Advisory Board and the Board of County Commissioners
should consider the priority rating as a guideline in making funding decisions. A Request For
Proposal will be initiated based upon the recommended priority listing.
PLANNING
A three- (3) year Children's SPI -Vices Pian shµu be a .._.__ L--
0evcwpeu oy March 30 of each year and
updated annually within tit., camp time_fia».e ru i
- .ra Phil uvbCiibus the manner in which the
Children's Services Advisory Board intends to implement and operate all aspects of program
administration within its jurisdiction in accordance with Ordinance # 97-17, as amended. The
reconnrnend d Childr-en's Serdices Plan will be presented to the board oI county Commissioners
for approval.
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The plan shall include:
1. Executi4e Summary with results of the Needs Assessment, prioritized needs and
recommended programs to meet those needs with the three-year strategic plan and a one-
year operating plan.
2. Needs Assessment - updated annually with a re-evaluation every three years.
3. Prioritization of unmet or undermet needs.
4. Recommendation of programs and services to meet those needs addressed in a three-year
strategic plan and a one-year operating plan.
5. Monitoring and Evaluation Criteria based upon standardized outcome indicators. The
monitoring will be done at least twice each grant period for each program funded by the
Board of County Commissioners. The first monitoring will be completed no later than
January of each funding year. This will give the Children's Services Advisory Committee
data to base their decisions upon as to whether the program should be funded in the
following year.
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I CHAPTER IV
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3 FUNDING / FINANCING
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5 An important component of Children's Services Advisory Committee is recommendation of
6 allocation of funds for programs to provide services based upon identified needs. In light of their
7 goals and objectives, the Children's Services Advisory Committee has the responsibility to
8 evaluate the agencies applying for funding. The Children's Services Advisory Committee has the
9 ability to apply for grants and serve as a resource for other agencies applying for grants. The
10 Children's Services Advisory Committee has the ability, through the Board of Counvj
11 Commissioners, to accept gifts and endowments from individuals to fund programs that are within
12 the goals and priorities of their plan and Needs Assessment. In this chapter funding and financing
13 alternatives are summarized.
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15 AD VALOREM TAXES
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17 Ad valorem taxes are based on the appraised value of property. Such taxes are generally assessed
18 in mills; thousandths of a dollar of assessed value. The state mandated millage cap is 10 mills per
19 local government, excluding voted n0age. The Board of County Commissioner's policies allow
20 ad valorem tax revenues to be used for both operating and capital expenditures. The up to 0.125
21 millage in the third year of program funding has been set for children's services by the Board of
22 County Commissioners.
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24 GRANTS
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26 Through the approval of the Board of County Commissioners, the Children's Services Advisory
27 Committee may apply for grants. The Children's Services Advisory Committee may apply for
28 grants when there is more than one agency involved in the delivery of the services with funding
29 from a non -taxing source, either private or public. The second possibility that might be used
30 would be the Children's Services Advisory Committee to apply for the funds to pay for specific
31 programs and then request proposals from agencies for this funding. The Executive Office would
32 have the responsibifity of monitoring those agencies receiving grants where the Children's Services
33 Advisory Committee had any involvement in funding grants. The Children's Services Advisory
34 Committee shall not be a provider of services.
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36 With approval of the Children's Services Advisory Committee, the Executive Office may provide
37 technical assistance to agencies when they are applying for grants, even though they are not
38 applying for grants funded through the Board of County Commissioners.
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41 GIFTS OR ENDOWMENTS
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43 If at anytime the citizens of Indian River County choose to give gifts or endowments to the
44 Children's Services Advisory Committee through the Board of County Commissioners, then the
45 Children's Services Advisory Committee could accept gifts or endowments to enhance the funding
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1 provided by the hoard of County Commissioners through ad valorem taxes. The Children's
2 Services Advisory Corrunuttee was established to provide services through the ad valorem taxes
3 and other sources will be used to enhance those tax dollars.
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CHAPTER V
APPLICATION PROCESS/PROCEDURES
The purpose of this chapter is to provide guidance through a sequential procedure for the
Children's Services Advisory Committee to follow.
Phase 1:
Develop a comprehensive Needs Assessment of services, Asset Mapping, population needs
and prioritization of unmet and undermet needs, conducted through a recognized
methodology of study, such as PATCH (Planned Approach to Community Health) or other
simi.lar programs.
For this information, the Children's Services Advisory Committee will identify unmet or
undermet needs and prioritize needs to be addressed.
Review and revise the Children's Services Advisory Committee Guide, policy and
objectives annually. Any changes must be taken to the BCC for approval.
Phase 2:
Compile and rate identified needs based on the results of the Needs Assessment, including
both unmet and undermet needs.
Phase 3:
Write and advertise the Request For Proposal in accordance with Indian River County
Procedures. The Request For Proposal .shall include instruction, administrative
requirements, a fist of priority of needs, measurable parameters, requested program budget,
what constitutes acceptable expenses, time line for return for letter of intent, and statement
that all grants are reimbursement grants.
Phase 4:
Evaluation of submitted applications is performed by the Children's Services Advisory
Committee and the Grant Review and Program Sub -Committee. Recommendation for
funding to the Board of County Commissioners for each program selected is the. final sten.
The following is a flow chart depicting the process for the Children's Services Adviso —
Committee process and procedures. Each phase is described in detail later in this chapter.
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Chart 1
CHILDREN'S SERVICES ADVISORY COMMITTEE PROCESS and
PROCEDURES
Timeline: July/August/ September
Phase 1: Needs Assessment and Asset Mapping
Annual Policy / objective review
Annual Children's Services Advisory Committee Guide
review
Discussion on non tax dollar funding sources
• Product: Report to Board of County Commissioners on
needs assessment, changes to Children's Services
Advisory Committee Guide, policy/objectives, funding
sources other than tax dollars.
Timeline: September/October
Phase 2: Compilation of services identified in needs assessment or
surveys.
Ranking of Services needed for the next funding cycle
• Product: Report to Board of County Commissioners on
identified needs and ranking by the Children's Services
Advisory Committee and suggested program areas to be
funded.
Timeline: November/December
Phase 3: Writing and advertising of Request For Proposal.
- 1,AQicr the first flu-nding cycle) The Grant Review and
Program Sub -Committee will conduct a review of programs
funded during the previous and current year.
40 Product: Report to the Board of County Commissioners
on completed RFP, and on grant performance.
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Timeline: January
Timeline: February
Timeline: March/April
Phase:
Present Annual Report to Board of County Commissioners.
• Product: Annual Report
Review and Program Committee.
Creation of list of selected programs
Notification to agencies not selected
Product: Short list of applications selected by the
Children's Services Advisory Committee.
Evaluation of the completed RFPs
Make final list of programs to be recommended for finding
Board of County Commissioners
Product: Report to Board of County Commissioners on
programs recommended for
funding.
The first phase of the Children's Services Advisory Committee planning process will be the
development of a tool, which will give a comprehensive overview of all children services. One
methodology that can be used is the PATCH program. Methodology chosen by the Children's
Services Advisory Committee Community Assessment and Planning Committee must include all
se._mce. areas ;with asset mapping to assess socioeconomic, physical, environmental, educational,
and behavioral health. This process will determine what programs are available and in what quality
and quantify they are being provided to the children of Indian River County. This revirv, shall
occur in a time frame to meet recommendation deadlines to the Board of County Commissioners
for fiscal year budgeting, as suggested in Chart #1. An update to the Needs Assessment shall be
done every three years with surveys conducted as needed.
The Children's Services Advisory Committee Guide shall be reviewed by the Children's Services
Advisory Committee and staff annually. Membership changes and Board member terms shall be
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1 reviewed along with purpose, objectives, duties, committees, meeting time and place, funding and
2 agreements as needed.
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4 PHASE 2: Compilation of Services and Ranking
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6 The second phase of the Children's Services Advisory Committee planning process will be the
7 compilation of the Needs Assessment and from that instrument will come the information to
8 prepare the ranking of needed services. This phase will be done by the Community Assessment
9 and planning Sub -Committee. The Sub -Committee will present results of the needs assessment to
10 the Children's Services Advisory Committee who will then prepare a report to the Board of
I l County Commissioners for presentation in late October. The report will include program areas
12 recommended for finding.
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14 PHASE 3: Writine and Advertisine of RFP's: and Report on Funded Programs from Prior
15 Year
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17 The third phase of the Children's Services Advisory Committee planning process will be the
18 writing and advertising of the RFP for each identified area the Children's Services Advisory
19 Committee has agreed is in need of additional programs.
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21 The Grant Review and Program Sub -Committees will review the programs funded in the p,-evilous
22 year to see that the program is. progressing in the manner that was agreed to in the application.
23 The purpose of this review is to identify if the program should be funded again.
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25 The final draft of the RFP for each program shall be presented to the Children's Services Advisory
26 Committee for approval.
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29 PHASE 4: Evaluation of RFP's: Recommend Funding to the BCC
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31 The Grant Review and Program Sub -Committee will review all completed RFPs and compile a
32 priority listing within each program for the Children's Services Advisory Committee. In turn the
33 Children's Services Advisory Committee will compile a priority listing to recommend funding by
34 the Board of County Commissioners.
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9/ 16/98(ord\2ndamend 103( Ow
ORDINANCE 9Y' 01
AN ORDINANCE OF INDIAN RIVER
COUNTY, FLORIDA, AMENDING CHAPTER
103 COMMISSIONS AND BOARDS TO
AMEND THE CHILDREN'S SERVICES
NETWORK.
WHEREAS, it is in the public interest to promote healthy children in a healthy
community in Indian River County; and
WHEREAS, orderly administration dictates a unified system of planning and
delivery; and
WHEREAS, experience has shown that the initial ordinance 97-17 designed to
promote healthy children can be improved by certain amendments,
NOW, THEREFORE, BE IT ORDAii3ED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, that:
SECTION 1. AMENDMENT.
Chapter 103 of Indian River County Code is amended as set forth in Exhibit "A"
of this ordinance.
SECTION 2. SEVERABILITY.
If any section, or any sentence, paragraph, phrase, or word of this ordinance is
for any reason held to be unconstitutional, inoperative, or void, suc,i holding shall not
affect the remaining portions of this ordinance, and it shall be construed to have been
the legislative intent to pass the ordinance without such unconstitutional, invalid or
inoperative part.
SECTION 3. EFFECTIVE DATE.
A certified copy of this ordinance, as enacted, shall be filed by the Clerk with
the Office of the Secretary of State of the state of Florida within ten days after
enactment, and this ordinance shall take effect upon filing with the Secretary of State.
Approved and adopted by the Board of County Commissioners of Indian River
County, Florida, on this1 9 dayof J a n u a r y ,199
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This ordinance was advertised in the Vero Beach Press -Journal on the 8th day
of January, 1999, for a public hearing to be held on the 19th day of January, 1999, at
which time it was moved for adoption by Commissioner A d a m t , seconded
by Commissioner G i nn , and adopted by the following vote:
Chairman Kenneth R. Macht
Aye
Vice Chairman Fran B. Adams
Aye
Commissioner John W. Tippin
Aye
Commissioner Caroline D. Ginn
Aye
Commissioner Ruth M. Stanbridge
Aye
The Chairman thereupon declared the ordinance duly passed and adopted this
19 day of January , 1999.
BOARD OF COUNTY COMMISSION
Attest: INDIAN RIVER COUNTY, FLORIDA
Dy
Jeff K.ppB__a__rton, Cle (, #=neth Mac t, Cha' man
QXAttiP—
Effective date: This ordi nce became eff ct've upon filing with the Department of
State which took place on -Z_ day of 1999.
2
ma.aa drvr Cu I AW-Oved Dale
Legal
0udgel
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RISK Mgr.
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I
EXHIBIT A
Current Sections 103.01 - 103.08 are hereby designated Part I of the chapter.
The purpose of the Children's Services Advisory Committee is to promote healthy children in a
healthy community. The term "healthy" encompasses socioeconomic, physical, environmental,
educational and behavioral health.
Section 103.21 Objectee
(1) The objective of the Children's Services Advisory Committee is to provide a unified
system of planning and delivery within which children's needs can be identified, targeted,
evaluated and addressed by the Children's Services Advisory Committee.
(2) Definition of Child. Any person who has not attained the age of eighteen (18) years, also
minor.
(3) This objective will be met by the Children's Services Advisory Committee through the
powers and functions of the Board of County Commissioners as follows:
a) Recommended to provide and maintain in the county services for children as the
Children's Services Advisory Committee determines are needed for the general well
being of the county.
b) Collect information and statistical data and conduct research helpful to the Children's
Services Advisory Committee and the County in deciding the needs of children in the
County.
9) Consult, collaborate, and coordinate with other agencies dedicated t^. the :.ell bei c
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children to the end that duplication of services will be prevented.
d) Recommend the allocation of funds to agencies that provide services for ;:;u benefit of
children in Indian River County.
e) Recommend standards for measurable outcomes within the Request for Proposal and
monitor the agencies for actual performance on agreed upon standards.
f) Recommend to employ, pay and provide benefits for any part-time or full-time
position needed to execute the foregoing powers and functions.
Revised: 1/28/99
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Section 103.22 Appointment to the Children's Services Advisory Committee.
(1) The membership of the Children's Services Advisory Committee shall consist of 13 voting
members who must be residents of Indian River county as follows:
a) Six (6) ex -officio voting members. Those members shall be:
County Commissioner
Judge living in Indian River Designated by Chief Judge
Superintendent of Schools
Department of Children & Families, Assistant District Administrator for IRC
Department of Health — County Health Department Administrator
Law Enforcement officer
b) Five (5) -voting members from the community appointed by the Board of County
Commissioners, reflecting the geographical and social diversity of the community.
Each Commissioner shall appoint one member to represent his/her district.
c) Two (2) at -large members shall he anneinted by the Board of County
Commissioners.
3) The seven district and at -large members shall have been residents of Indian River County for
at least 24 months prior to nomination. Such members shall be appointed for 4 -year terms,
except that the length of the terms of the initial appointees shall be adjusted to stagger the
terms. No at -large member shall serve for more than two consecutive 4 -year terms.
4) Members appointed as District members may be replaced during their term if the
Commissioner from the same District requests the Board of County Commissioners to
replace that District member.
5) No Designee of principals will be allowed for any member of the Children's Services
Advisory Committee
6) One County staff member, assigned by the County Administrator, acting as the Executive
Staff Officer to the Children's Services Advisory Committee, shall be a non-voting member.
7) Officers: Officers will include a Chair, appointed by the Board of County Commissioners,
Vice Chair, and standing Sub -Committee chairs. Officers excluding the Chair will be
elected by the majority vote of the Children's Services Advisory Committee members each
January and will assume the duties of their office on the regular meeting on the second
Monday of the next meeting each year. The term as an officer, other than a county
commissioner, will be for one year, but officers may succeed themselves.
Reviscd: 1/28/99
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1) Identify and assess the needs of the children in Indian River County and submit to the
Board of County Commissioners a written description of:
a) The activities, services, and opportunities available to Indian River County children.
b) The activities, services, and opportunities that need to be provided to Indian River
County's children.
c) The anticipated schedule for providing those activities, services, and opportunities.
d) The manner in which children will be served, including a description of collaboration
and partnerships that will be made with community organizations, state and local
educational agencies, federal agencies, public assistance agencies, the juvenile courts,
foster care agencies, and other applicable public and private agencies and
organizations.
e) The strategy that will be used for interagency coordination and collaboration to
maximize existing human and fiscal resources.
f) The special outreach efforts that will be undertaken to provide services to promote
healthy children.
2) Provide orientation to all new Children's Services Advisory Committee members, to allow
them to perform their duties and understand the Sunshine Law.
3) Based upon Board of County Commissioner's fiscal year, provide an annual written
report and presentation In January to the Board of County Commissioners.
4) Provide an updated short terns and long term plan to the Board of County Commissioners
to include bait not limited to:
a) Programs, services, and activities that meet the objectives of the Children's
Services Committee.
b) A detailed budget for activities, services, and programs recommended to receive
funding from the Board of County Commissioners.
Revised: 1/28/99
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1) The Children's Services Advisory Committee may establish the change of membership in or
termination of the existence of any sub -committees. Each committee shall be named and shall
have and may exercise such powers as delegated by the Children's Services Advisory
Committee through the Board of County Commissioners. Committees may be composed of
Children's Services Advisory Committee members and citizens who are Indian River County
residents. Only Children's Services Advisory Committee members shall serve as committee
chairs. A minimum of three people will serve on each committee.
2) 'There shall be standing sub -committees created by the Children's Services Advisory
Committee. The Children's Services Advisory Committee chair shall appoint the committee
chairs with the approval of the Children's Services Advisory Committee. Annually Standing
Sub -Committees will evaluate their effectiveness and make recommendations to the
Children's Services Advisory Committee.
a) Nominating Sub -Committee' Potential annninteec shall cnhmit rA_cnme_c to t_h_A RnnrA
of County Commissioners and the Board will make the selection. V _ V u
b) Community_ Needs Assessment and Planning Sub -Committee: Identify and assess the
needs of children of Indian River County through a needs assessment and asset
mapping; submit to the Board of County Commissioners through the Children's
Services Advisory Committee a written description of those needs. Provide and
update short term and long term plan to the Children's Services Advisory Committee
including, but not limited to:
i) Programs, services, and activities that meet the objectives of the Children's
Services Advisory Board.
ii) A detailed budget for activities, services, and programs recommended to
receivf: fundinLy from the Roard of County Cnmmiccinnnrc
c) Grant Review and Program Sub -Committee: In coordination with the Executive Office
Director, review and revise requests for proposal (RFP) based on need d' -termination
and set priorities. Submit to Children's Services Advisory Committee for approval.
Review and recommend letters of intent submitted by agencies requesting funding.
Through Executive Office Director, notify selected grant applicant of second st?p
process. Review final RFPs and make recommendations for funding to Children's
Services Advisory Committee, who will then recommend to the Board of County
Commissioners for funding. Receive, review and present to Children's Services
Advisory Committee members' quarterly (at a_ minimum) reports from funded
Revised: 1,'28/09
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agencies. Conduct program evaluations throughout the funding period, schedule and
attend site visits to funded program.
d) Other Sub -Committees deemed necessary to fulfill the duties of the Children's
Services Advisory Committee may be established by the Children's Services Advisory
Committee Chair, with the expressed consent of the Board of County Commissioners.
1) The Children's Services Advisory Committee will meet at least quarterly or as called by the
Chair.
a) All members are expected to attend all meetings. If a member's annual attendance drops
below the 75% mark the Executive Office Director shall submit a report to the Board
County of Commissioners for their consideration of possible removal from Children's
Services Advisory Committee.
b) Members of the Children's Services Advisory Committee shall serve without
compensation.
2) The fiscal vear of the C'hildrrn'e Remires 'S• visory Committee will he the same 2S the Indian
River County Board of Commissioners.
The Board of County Commissioners shall provide an assigned millage of up to 0.125 to the
Children's Services Advisory Committee.
1) The application process will be in the form of a Request for Proposal. Each completed
application shall contain expected results stated in required measurable terms for review by
the Children's Services Advisory Committee and a cony of the most recent financial andit
Governmental agencies are excluded from the financial audit requirement.
2) Prior to budget hearings, the Children's Services Advisory Committee shall submit a line item
request, ny program, to the Board of County Commissioners for funding consideration. This
total request will be within the boundaries of the aggregate funding allocated for children's
services by the Board of County Commissioners.
Revised: 1/28/09
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The Children's Services Advisory Committee, through the Board of County Commissioners, may
enter into agreements with approved agencies to facilitate the achievements of the Children's
Services Advisory Committee objective.
8 Section 103.29 Bookkeeping and Audit
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10 Any agency funded through the process set forth in Part II of this chapter shall be required to keep
11 adequate records reflecting the use of funds and services provided. These records shall be made
12 available to the Children's Services Advisory Committee or Board of County Commissioners
13 upon reasonable demand. The Executive Office Director shall, at a minimum; review said records
14 quarterly and prepare written reports for the Children's Services Advisory Committee. All
15 agencies must provide the Children's Services Advisory Committee with an audit based upon
16 standard accounting procedures.
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19 Section 103.30 Function of Executive Staff Officer
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21 The Executive Office of the County will provide all services needed to complete reports and
22 activities required to meet the objectives of the Children's Services Advisory Committee. These
23 activities will include, but are not limited to, secretarial support for the Children's Services
24 Advisory Committee meetings and be the official record repository for said records, keeping other
25 records, monitoring agencies receiving funds, writing appropriate grants, producing written
26 materials, reviewing applications for funding, reporting to the Children's Services Advisory
27 Committee, preparing annual budgets, writing and presenting annual reports. The office of the
28 Executive Staff Officer shall consist of a Director and adequate staff to perform all duties
29 assigned by the Children's Services Advisory Committee.
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31 Section 103.311 Procedures Handbook
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33 The procedure handbook shall be adopted by the Board of County Commissioners by resoiutioci,
34 which sets out the operating procedures of the Children's Services Advisory Committee.
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Revised: 1;28/99
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9/ 16/98(ord\2ndamend103)Ow
ORDINANCE 9f-0 1
AN ORDINANCE OF INDIAN RIVER
COUNTY, FLORIDA, AMENDING CHAPTER
103 COMMISSIONS AND BOARDS TO
AMEND THE CHILDREN'S SERVICES
NETWORK.
WHEREAS, it is in the public interest to promote healthy children in a healthy
community in Indian River County; and
WHEREAS, orderly administration dictates a unified system of planning and
delivery; and
WHEREAS, experience has shown that the initial ordinance 97-17 designed to
promote healthy children can be improved by certain amendments,
NOW,THEREFORE, BE IT ORDAINED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, that:
SECTION 1. AMENDMENT.
Chapter 103 of Indian River County Code is amended as set forth in Exhibit "A"
of this ordinance.
SECTION 2. SEVERABILITY.
If any section, or any sentence, paragraph, phrase, or word of this ordinance is
for any reason held to be unconstitutional, inoperative, or void, such holding shall not
affect the remaining portions of this ordinance, and it shall be construed to have been
the legislative intent to pass the ordinance without such unconstitutional, invalid or
inoperative part.
SECTION 3. EFFECTIVE DA'Z'E.
A certified copy of this ordinance, as enacted, shall be filed by the Clerk with
the Office of the Secretary of State of the state of Florida within ten days after
enactment. and this ordinance shall take effect upon filing with the Secretary of State.
Approved and adopted by the Board of County Commissioners of Indian River
County, Florida, on thisl 9 dayof J a n u a r y '19 9j?.
E:
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This ordinance was advertised in the Vero Beach Press Journal on the 8th day
of January, 1999, for a public hearing to be held on the 19th day of January, 1999, at
which time it was moved for adoption by Commissioner A d a m c ,seconded
by Commissioner Ginn , and adopted by the following vote:
Chairman Kenneth R. Macht
Aye
Vice Chairman Fran B. Adams
Aye
Commissioner John W. Tippin
Aye
Commissioner Caroline D. Ginn
Aye
Commissioner Ruth M. Stanbridge
Aye
The Chairman thereupon declared the ordinance duly passed and adopted this
19 dayof January , 1999.
BOARD OF COUNTY COMMISSION
Attest: INDIAN RIVER COUNTY, FLORIDA
. t''Zc b(-,1P�C'
B 10 1 > /fit /
YY
Jeff K. Barton, Cle nneth R. ac t, Cha' man
Effective date: This ordi nce became eff ct've upon filing with the Department of
State which took place on �_ day of 1999.
mo -.m 111Y• Co A�roved Dole
Admin
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