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Home My WebLink About1999-045C-1 CI Article V Trust Fund Grant -ill -Aid Agreement for Indian River County, Florida This Agreement is made between ilio olllcc CII the Stale Courts Admiaistrator (the "OSC'A") and elle Indian My" County Board ofComity Commissioners 011ie "Grantee"). The parties agree that: A. 'file OSC'A will pay tilt Oranlcc rap tot $11,804asa grant -in -,aid pUl"41a111. lu Sl1CCilic Appropriation 2219 of the 1998-99 General Appropriations Act and §25.402. Fla. Slat. (1997), for casts incurred under Article V of elle Florida ConsOmlion in operming the state coupes system, contingent upon sufficient ('ounly Article V Trust Reuel collections. Upon wvritlen request I'or the release of the fiends, the OSUA %will jlay out dlrcc djsbursenlcnls prior to July 31, 1999 to the Grantee. B. The Grantee has a population of grealer than 74.999 and %ill use grant monies provided under this Agreement in accordance wwirh _' 5.402(l g d)(2 ), lila. Stal. ( 1997) for expert witness fees in Criminal cases, court rcporlillg and 11:111:`.Crihmg costs in Criminal cases, and costs associated with the appoinllnenl ofspecial public defenders. I . The Grantcc will submit a wvrittell requisition to the OSCA h1r release of gram funds no hater than February 19, 1999. 2. The Granter, in consullalion 1.6111 till' Cl11Cl .tradge of the Ninigenih Judicial Circuit, will suhmit a detailed, wwrittrll Ulan aur use of grant funds to OSCA no hater than February 19, 1999. lor0b (Ws use in reporting Io the Florida Leg,islalurc. 3. The (;ranter will nol use )tram 111noIS 1101' Iohb% ling the Florida L.cg,islaturc. Clic judicial branch, or a stale agency. 4. The Gramee wdl relaill grant funds not encumbered by June 30, 1999 for subsequent rise ill accordance witb i,rovision 11. The Grantcc will return grant Irolds not encumbered 11v huic 311, 2111)1, along with interest accrued, to tole trust fund 1,61. distribution to all counlics in line fund's Iourlll year. C. This Agreement is subjccl to elle fiollowing terms and conditions: The 0-antee will maintain proper documentation of all mollics spent ill it nlallner Suflicie111 fill- proper pre- and poll-audil. The Grantee %% ill maintain ,all expendihu•c records Im a 11criod of'4 years 1't111owin`g till' conclusion of thus Agreement. 2. The Cirintee will nlaintaiia all records made or received in c.olljunction with this Agreement in accordance ww lith the requirements of`rule 2.051, Florida Mules of Judicial Administration. I oft RECEIVED MAR 2 5 1999 90} .RQ C,> C> 3. The Grantee will release grant Ounds in accordance %Villi the requirements of §215.422, Fla. Stat. (1997), incorporated as Attachment A. d. (lar less than $25,000) Within 30 days after the termination date orchis Agreement, [Ile (ira1111cc tvifl provide to Sworil statement to the oSC'A ;and the Auditor General attesting it) Ilse Grantee's compliance with the retlnlremems or this Agreement. (Par 525,1100 to 5100,000) Within 30 days after the termination [tale orlhis Agreement.. the Grantee will provide to the OSC'A and the Auditor Ocncryal all audit perllarmed all accordance with the: Auditor General rule:, promulgated pursuant to 11.45, Fla. Slat_ (1997), or a statement prepared by an iaidepeudclu certilied public accnuaIM111 that 1ltCSLS to Cii'anlce*s compliance ti Illi till' requirements of this Agreement. (For more titan $100,000) Within 31) days arler the termination date orthis Agrk'ement, the Grantee will provide to ilii` oSiC'A and the Auditor General) an audit perl'ormed in accordance with the Auditor Gcneral rules promulgaled pursuant to w 11.45. Fla. Stal. ( 191)7 ). 5. 11; in the judgnicut orlhc oSCA, the Grantee filr any reason Bails to comply with the lerms of this Agreenicni. the OSC'A will have the right to wrminatt the Agreement on 5 days written notice by cerli lied [nail. In the ckcni or termination. the cirantee will return all grant elands to the OSCA roe reversion to the Article V Trust bund. I his Agreement constilntes the claire understanding of'the parties. All niodilications to the Agreement most he in wvrifing. This Agreement is efeckvc on die date orexcention and will teriniwite oil .Molle 30, 1999, FLORIDA SUPREME COURT. OFFICE. E. t1P 'rm.i STA �1� ('o(itI "rS Al)NIINISTIZA"[`OR l� I�enilctkl Et. I'ad'nlcr — - - Slate Courts Administrator Date V- 1) ........ M,rld Fry q pl RIfMal KI 1 • I lonol able 4,nnclh R. ivlaclit. Chair Board orC"ounly Colnnli:;Sioncrs Indian ltiverltiver County ' Bale 6nr'm ,'lW Cd AOA ravdd �7aae A[lrntn. 5 2 of 2cudgel -10- Not. Risit MqF. 40 C-1 Attachment A ATTENTION VENDOR [Itis Ua m it) Seciion 2 15.422(5). 1'Iorida Stalutcs (1997), yotl arc aklk i,ecl ol"yon' rigill; an(It he Slate's oil IipIions regarding pay III eIII of ineoices. 215.422. 1'1'Ilrrll ul4, ►onche I'S, Mid i111 41iceSt pt'ncessil4g tints unlit}: displlle resolutiolr; aaelrcy or,jndiefal brailleIt con11)Ihi»ee I I ) The voucher alulhorizin.g payment ol'an invoice Submitted to an ngency 01,111C Slate or the Ind ictal bra veli. required by lau to be filed u itll the 0-i1nptrolfer, shall he filed with the C'omplioller not later than 20 days ,Mer receipt of the invoice and receipt. iwsliutioo, and approval of the goods or "Cl c ices, except thiel in the case of a boaal fide (Iisputc lite (vucher sha11 contain a statement of [lie dispute and a whorixc Ola)IliCilt Only ill tile .1111011111 plot dlkp)(Iletl. flu C'nnlplanllot- nlay eslLill li+h dollar tllrc.11olds su1d1 other crilerin lilt all invoice; and Islay ticlegaty tO n slate a ency o1 the judicial branch responsihillly lilt- ma1iilta11I11t'2 the ofticial vouehel's and doculllcnls fur ilivoicea xfiich do not exceed Ilse 111rc,holds or which nlccl the eaablished cl lcrin. Such l'ecortls Shull b�, maintained in accordance with illy requircluellis estahlidled: by [lie Secretary ol'Slalc. The c1cclrt11lic Imaylllclll request Irti115111.I5slotl all the Conlphollcrshall constittnefilin ofawoeller fill 11a19I11e111 OI Itivoices I,or Mlich the t'oniplrollrr haS LIeICL;atic(l to ata uv envy cuSIOdy nl official records. Approval anal insllccticln Of vw)ds or ser\ices Shaul IAC no low -m %lion i ,,king, days unless the I1id1,llccilications, purclla,c order. or camtrarl %pecif ic:a olhertvise. Ira cotichel' t fled within the ?0 -day period is lruo'ncd lsy the Depallullcnt o1 liallkilig. 111A 1'Intnlce because ofall error, it shall ncverlbcicss 110 dee�Illed llnlely riled. The ?ll-dac lifim. rccluircnleit may he waived in %chole or in part by the Ueparllncot of Nartkink, anal Finance oat a sliming ofexceplimial circunaances in necordance w ith rules and regulations ill, Ibc dlepattillcnl. For the purposes of (lelerntilling the I'eceipl Of IIII'OICC date, the a1ge11ry or Illy judicial brall0l is deemed to reccivc all im•oice On the date on (rlliclt a1 propel' invoice 15 first recelled at the place dcitgnalctl bG the aLeltcy 01 Ilie.ju llcial branch1116' agency or the judicial branch i, dccncd to receive -,ill iix (lice on Ille time of the invoice if the agency or the judicial branch has railed 10 annotate (lie invoice (villi the date of receipt at the time the agency or the judicial brallell aclu:llly received [lie imoice or hailed at the lime the order in placed or contract made to desi,male a specific location to ❑ilich the im oice ILIUM Ile. dCh%'Crcll. (2) The warrant in Ila adient 01'.111 in1'nice %tlhlllllted it, ,ill aucncy of the State or the judicial braltch shall be issued Ilot Inlet- 111an 10 drys after filing ofthc voucher authorizing paynienl. lu%%ever, Illis reclilirenlent arty br waived in t(holc or in part by the Deparuneit of Bankinig and finance Oil a %110%5 ing of exceptional C nc 11111"4 n lices 111 accordance with I`tlles and Ic;aolaii(ios of the depalmicnl. II'the 10 -day Ilcriod contains fetter than (i not'king days, IIIC Mparinicit o1' Bmlkil , and Finance Nhall lie (Icellled ill Compliance n ith this sullen Ilion il,lhc warrant is issued within G r+orkiig days without lrtialyd to the actual ntullhcr of callcndal days. For pi, rpo,cs of t I I i > section, a Ilaynlellt i, dectllcd to Ile i;,ucd on the lira (torkin,: Jany duet 11n�•menl is at [Iilallic for del nery or Illailnlr hl the vendor. 13l(ta) Each;agency ol,tlie state or llle iII(Iiei!II III al 11 chick is required by law to III le l'(mcbel's m ith the Comptroller shall keel) S l'ecord of the elate of receipt of [lie invoice: dates of reccipl, ii,peciion, anti approval of dic guotfs of Services; date of tiling of the \ uucllcr; and date (1f iwiancc or (lie "arrant ill paymem thereof. lflllc l w1chel' is not Fled or 1110 ""Irrillll is not itistled n ithi11 the lime redtlire(l, an explanation in lvritill, by the atgcuey head or the Chid)-jaslice shall lac suhl)liucdl to the l-)epatrineltt of Nanking, and Finance ill II manner prcacrihcd by It, 4111111111 40 Agencies an(I tlle_jtlllicj;lI Ilk: 11 x11;111 cotltinlie to deliver ter trail male poymem; Ill mnlptly. Ih) If a %%arralll ill pavillem oirnll ill%"olce is 11(11 issued n illlitl 40 Clay:+ alter recciMa of the in+'nice nml receipt, in.Ilection.:uld apilrov al ofthe goods and seri iecs, 1110 aLeIICV m judicial brallch tillall hal' Ill till` %elldpl•, ill addition 10 the amotull 01,1110 invoice. inlcrest ata I,llc as cstahlkhed ptu'soanl to s. 55.03( l) on the unpaid bal:nlce drum IIle e -N Ili ration or stick 40 -clay periled until such time as tilt wnrrant is issued to (Ile �CII(I r, 4nCh interest shall lee ;ldd4[I 10 elle int nice ;11 the lilac ol'stdllrlission to the Conllurollei fol payment lchenever possible. If addition of the imeresl penalty is not po;siFlle, tilt al-ellcy orjuthcial brant: 11 shall pay rile interest pen,llIy paynlellI wiIhi11 15 days after isxuing the lrarmml. The pot•isiolls of [his pill lig mph ;l11ply only to tilidispuled amolulls for N'llich p[ll'n10111 1111; been aolhoriml. Disputes thrall lie lesolved in accordance with rules Lie%L k pcal ;rad adopled by the Chicf.Iustice for the jullicial branch. amE rules adopted by the Dep;1110 enl nl' Bankin_- and Finance or in a tilrnlat ndmillismilk r proceeding belclrc an adrllillislralitc last judge of the Division of Atlmirlislrative I"Il'altllg; Icer sidle a;!ellcie. prow ided ilmI. Inv Ilse iii,woses of tis. 120.569 arid 120.57( I ), no pally to a dispute involving less Iha11 51 MOO ill interest Itcnallics shall be deemcd to Ere substantially arl0cled by the dispute or l0 hale ;1 substantial interest ill the decision resolving the disptue. In the case ofan CITor' lel) 1110 pal'1 0l Ille vend111', the 40 -day period shall begin to run llpoll reccilll by the agency or 1110 jullicial brallch of a corrected hm.,ice or other remedy of Idle error. The pro% inions of this paragraph do not apply when the riling requirenlrlll [elder suhseclinn (I) or subseclmll (2) hit~ beell waked in %%Mole by the Dellmli lent of Making and Finance. 'I"be vw mis slate ayellele.s and the imlicial brilllch shall hr responsible Inv iriitiatil)L Illc }serially payllmits required by [his suh,cctitrn and shall use Ibis subsection as authority to make such payments. The budget request ;tlblllltted to Illi Legislatuto shill specifically tb;cl,ese [Ila amoral orally in[erest paid by ally agency Or tale judicial branch porsuiull to this sohsection. Tile lu11ponuy unavailability of funds to make a lintel} pay lllent duc for Set-% ice,, does not relieve stir ag011cy or Ilse judicial branch rronl die obligation to IlaN Inter"I peuarties 4111del. this section. (c) An agency or the jta(lici:tl brinlcli may make partial paynl0nl; to a Contraetor lglml Martial delivery of goods or ;er'l ices lir upoll pal tial completion orconslruction "'hell it requesl for such Martial payrllcnl is 1110de by the contractor and appros ed by rile a, encs, vit)tisions of this section ami toles of the Department of Ranking and Finance shall apply to partial payments in the ~111110 marltler as they apply to RIW paymcnls. A vender ombudsman nilhin tlrc I)eparinlctlt of 1W1A.iii g anti Finance is all ndaorate for vendors %Iito experience pl•nblcros ill ohtilinilig HMO payulerlts from it slate ageney or the j itai&,I I)r;1 neb. 'n, t' %'ell tlol• 01111411tIS 111111 1111K he comtacled all (85()).110-9724 or by calling the Stale Comptroller's Ilotlille lit 1-Ro0-848- 3793. do BOARD OF COUNTY COMMISSIONERS 1840 25th Street, 'hero Beach, Florida 32960 Teiephone: (561)567.0000 February 15, 1999 Kenneth R. Palmer Office of the State Courts Administrator Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Dear Mr. Palmer: RECEIVED FEE ,I 1999 Please find enclosed two signed copies of the grant-in-aid agreement for the Article V Trust Fund Grant along with the other necessary documentation for the award. In accordance with the grant-in-aid agreement, I hereby request the release of $11,804 as specified in the agreement for fiscal year 1998/99. This amount is equal to the total of the grant-in-aid allocated to Indian River County. Sincerely, Jose h A. Baird Budget. Director Indian River County 40 U-1 BOARD OF COUNTY COMMISSIONERS 1540 25th Street, Vero Beach, Florida 32960 Telephone: (561) 567.6000 February 1, 1999 Office of the State Courts Administrator Kenneth R. Palmer, Courts Administrator Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Bear Mr. Palmer: 1�g99 Per your request, we have enclosed a written detailed spending plan for the use of the Article V grant funds. The Board of County Commissioners and the Chief Judge of our circuit have agreed to the spending plan. The grant funds will be used to pay for special public defenders and expert evilness fees in criminal court proceedings. Should you need any additional information, please fee free to contact our office. Sincerely, ,4� "Ilonorablekc6nin6th'R. Mach€ Chairman, Board of County Commissioners Indian River County Z/— e Honorable aul B. Kanarck Chief Judge Nineteenth Judicial Circuit • • County/CiretflU Indian River County/ 19th _ Judicial Circuit; Amount of Award: S Grant, F)'98-99 Total Budget:. $_1 I -J04 30= i? CEI rF'O f - [B 1 8 f 999 Spending Plan Grant-in-aid s,rtp: roma, PiiIZSOtMEL {�TJI�L TTA[E 1i U11'ALI:\T [t"CI:; SU13-TOTAL PERSONNEL 10 OTHERPERSONNU SERVICES CONTRACTUAL AGRF ENTENTS Special Public Defender Costs 7,000 SUR -TOTAL OPSICOMTRACTUALSVC EXPENSE ExDert '7' 4.804 - SUIT-TO7'AT. EXPENSES oTRER CAPITAL OUTLAY (OCO) SUR -TO'T'AL OCC) I:INED CA VITAL OUTLAY SUIS -TOTAL YIXED CAPFFAL OUTLAY' GRAND TOTAL $11,804 Prepared by GraM! PAme mMI;om C.Vly aajAsObudgerhm? wb3 D 40 BOARD OF COUNTY COMMISSIONERS �� _ p 1840 25th Street, Vero Beach, Florida 12960 Telephone: (5611567-8000 February 1, 1999 Office of the State Courts Administrator Kenneth R. Palmer, Courts Administrator Supreme Court Building 500 South Duval Street Tallahassee, FL 32399-1900 Dear Mr. Palmer: Per your request, we have enclosed a written detailed spending plan for the use of tlac Article V grant funds. The Board of County Commissioners and the Chief Judge of our circuit have agreed to the spending plan. The grant funds will be used to pay for special public defenders and expert witness fees in criminal court proceedings. Should you treed any additional information, please fee free to contact our office. Sincerely, i,,-' k- / `� 110 1cPf10 Honorable Kenneth R. Macht Chairman, Board of County Commissioners Indian River County e Honorable Paul B. Kanarck Chief Judge Nineteenth Judicial. Circuit 40 m Cotsilty'/C'ir'cuit: Indian River County/ 19til Judicial. Circuit Amount OI A,F►ard: $ Grant, FY 98-7"1 Total Budget: S 1 1 , 804 Spending Plan PIiiZSO J'tli_L TId1E EOGit'.ti.i:�ti"C {P"iE1 SUB -TOTAL PERSONNEL C] O'i'IMI VERSONNELSER'VICES CONI'll ACTUA1, AG REEo1IE.NTS special Public Defender Costs $7,000 E TOTAL SUB -TOTAL OCO I -TIED CA PITA 1, 0UTLAY _ Prv.pape4 by C"ants Ad-mir,almA C'4tyFaec Ir I�ahu&jell-2 wU] FAIDINIMM CA A 1-1IC IC V Trust Fctaul (Iran t-na-Aid :`E C1'cemClal lirr Indian River COMM. Florlda This Agreement is madc between tlae Office of the State Courts Administrator (tile "OSCA"! and the Indian River County Board of Count} C'onimissi(mers (tile "(ir:antcc"). The parties agree that: A. The OSCA %%i I I pay the [irantee up k) $11AW as a grant -in -;aid pursuant to Specific Appropriation 22111 orthe 1998-99 Gencral Appropriations Act and y2�.402. Fla. Stat. i 1997), fur costs incurred under Article V orlhe Florida Constitution in operating the state courts system. Contitlgent upon sufficient Ctltanty Article V Trust Fund collections. Upon writteat request fir the release or the funds. the OSCA will pay out three disbursements prior to July 31, 1999 to the Grantee. B. The Grantee has a population of greater than 74,999 and will use grant monies provided under this Agreement in accordance with §25.402(1)(4)(2), Fla. Stat. (1997) for expert witness fees in criminal cases, court reporting and transcribing costs in criminal cases, and costs associated with the appointment of special public detenders. 1. The Grantee will submit a written requisition to the OSCA for release of grant funds no later than February 19, 1999. 2. The Grantee, in consultation with the chiefjudge of the Ninteenth Judicial Circuit, will submit a detailed, written plan for use of grant funds to OSCA no later than February 19, 1999, for OSCA's use in reporting to the Florida Legislature. 3. The Grantee will not use grant funds for lobbying the Florida Legislature. the judicial branch, or a state agency. 4. The Grantee will retain grant funds not encumbered by June 30, 1999 for subsequent use in accordance with Provision B. The Grantee will return grant funds not encumbered by June 30, 2001, along with interest accrued, to the trust fund for distribution to all counties in the fund's fourth year. C. This Agreement is subject to the following terms incl conditions - The Grantee will maintain proper documentation orall monies spent in a manner sufficient for proper pre- and ,post -audit. The Grantee will maintain all expenditure records for a period of years following the conclusion of this Agreement. 2. The Grantee will maintain all records made or received in conjunction with this Aurcement in accordance with the requirements or rule 2.1151. Florida 17ulcs Of Judicial Administration. 1 4)1,2 41111111111 3. The i into tee %%ill release grant fiends in accordance moth the requirentcns tit' §'_13.422. 11t. Stat. ( 1497), incorporated as Attachment A- 4. (Fov less than $25.000) Within 31) days alter the termination date of'this Agreement. the Grantee %e ill provide a sworn statement to tile: OSCA and the Auditor General nttctitint to the Grantee's compliance with the requirements otthis Agreement. (For S25,t)t10 to 5100,000) Within 30 days after the termination date oI'(his A.'_reement. the Grantee will provide: to the OSCA and the auditor General an audit performed in accordance with the Auditor General rules promulgated pur3uartt to y 11.45. Fla. Stat. (1997), or a statement prepared by an independent certified public accountant that attests to Grantee's compliance with the requirements of this Agreement. (For more than $100,000) Within 30 days atter the termination date of this Agreement, the Grantee will provide to the LSCA and the Auditor General an audit performed in accordance with the Auditor General rules promulgated pursuant to § 11.45. Fla. Stat. (1997). 5. ll; in the judgment of the OSCA, the Grantee for any reason fails to comply with the terms of this Agreement; the OSCA will have the right to terminate the Agreement on 5 days written notice by certified mail. In the event of termination, the Grantee will return all grant funds to the OSCA for reversion to the Article V Trust Fund. This Agreement constitutes tfte entire understanding of the parties. All modifications to the Agreement must be in writing. This Agreement is cfiective on the date of execution and will terminate on June 30, 1999, FLORIDA SUPREME COURT, OFFICE OF GRANTEE THE STATE COURTS ADMINISTRATOR 1 les�tneth R. Painter he Honora le Kertneth R. Lfacht, Chair State Courts Administrator oard or County Commissioners Indian River Count, Date hate l' IR�wnpn hh.hl'a.; ..WI Date 2 Ill 1. ta' J. S aw Attachment A ATTENTION VENDOR Pill+u.lnt til SeC6011 _215.422(it, Florida Statute% 119971. %-ml arm ,Iit%ked tit'vutn6--dil, and the +talc', obligations rc,:ardinet pay rsaent of i:rvDices. 215.422. WarranIs. %micIters,;tillI itlloll'e5; Ilt'M:C%sin„ time linlih. dispute resnhntinu; sagcllc} or• judichil branch compliance I I) The %oucher authorizitlg paymeitt of in iul Dice suhnlitted to all agency of the stale or thejudicial branch, required by law to be filed %%ith the Comptroller, shall be tiled with the Comptroller not Eater than 20 Clays after receipt of the invoice and receipl, inspection. and approval of the goods or services, except that in the case ofa bona fide dispute the voucllcr shall contain a statement of the dispute and authorize p.lynlenl only in the anlounit not disputed, The Conlplrollcr may establish dollar thresholds and oilier criteria tur ali invoices :incl may delegate to a state agency or the judicial branch respoosibilky for waintamnlg the official vouehcr Duel documents for invoices whiell do not exceed the thresholds or la hick meet the established criteria. Such records shall be nlaimained in accordance with the requirements established by the Secretary of State. The elecironic payment request transmission to the C'orllpu•oller shall constitute filing ofa voticher lot' payinellt of Invoices for which file Compiroller has delegated to an agency custody ofofficiai records. Approval and inspection of roods ar services shall take no longer• than 5 working clays unless the bid specifications, purchase order, or contract specifies: othcrwise. If'a %oucher filed within the 30 -day period is returned by the Department of Banking and Finance because or,rn error", it shall Ile%crllte less he ilcemed timely filed. The 20 -day filing requirewent may lie waived in whole or ill part b% the Department of Banking and Finance on a tillt,%%ing 01 excepllonal in .1000retimcm w ith lines mitt rr_'Mations of the tlmparuuent. For the purpntieti orkMevnuning the receipt of im oice (Lite, the avelwy or the judicial brallch is [lcclllell to receive all invoice till the dale on k%hich it proper imoice I, tint Iecel%ed at tfic place demgulaled by tllw agency or lI, itltflci,ii biaticI,. 'file ilh;ellck or the Jlid it: 411 11GIIlc Ii is deemed to receiac an it Dice oil tile WIC 0fIllm nlaoice iftlle agcnct or tile luchcral branch has fade( to innotate the invoice avith the dale 0f Icceipl al the time the a_ency or the judicial branch actually recei, ed the imDice or Riled at the time the order is placed or contract Illade Io Clesig1nalc a spt:cific (ocatiou la which the invoice nxrst be def k erect. (2) The lvarrant in payment of an invoice submitled to an agency of the state or the judicial branch shall be issued not later itlan 10 days after filing of the voucher awhorizing payment. Floe+ever, this requirement nlay be waived in %v hole or in part by the Department of Banking and Finance on a shon ing of exceptional circumstances in accordance With rules and regulations of the department. I f the 10 -day, period contains fearer than & workniw, days, the Department of Banking and Finance shall be deemed in eonlpliance ti%ith this subsection ifthe warrant is issued uulun G lvorkina days v%ithout regard to [Ile actual number ol'calendar days. For purposes of this section, a payment is deemed to be issued oil the first lvorkin-, day Ihat payment is avililable for delivery or mailing to the vendor. (3)(a) Eacha cocy ofthe,laicm tile judicial branch which i; retlaired by law to file vouchers with the Compiroller shall keep it record of the date ofreceipt of the im oice: [late~ of receipt, inspection. and a13111w of of the goods or wl % date of lilim, orthe votteher; mid dale of issuance ofthe %%nrraru iii paymQm thereof- Ifthe voucllcr is not Bled or the warrant is pelt issued ac ithim the time required. all ex111anatit.n ill %chin, by the axone} ImW or lite Chit: l'Justice shall 11e tiUbtllllimd it) the Delmitnicat til'Banking and Finance ill a malum, pres,cr'ihcd Ili it-