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Home My WebLink About1999-062r--7 6L—.d 40 do 40 RECEIVED MAR 111999 ( CLERK TO THE BOARD INDIAN RIVER COUNTY ADMINISTRATION BUILDING & MULTIPURPOSE WAREHOUSE MASTER PLANNING DOCUMENT I'�Ir �i—Zhl i r Spillis Candela & Partners, Inc- Janliaru ?999 40 40 Table of Contents ExecutiveSummary............................................................... 1 StaffSummary....................................................................... 2 MasterPlan........................................................................... 3 ProgramEstimate.................................................................. 4 Appendix"A...................................................................................5 40 EXECUTIVE SUMMARY introduction The Indian River County BOCC is considering the design and construction of a new facility to house its main administrative departments and commission chambers. The primary planning considerations are functionality, efficiency, flexibility and affordability. Establishment of Need The SCP planning team was hired in mid 1998 to take an objective and highly analytical approach to projecting future growth for the Indian River County Administration. In our approach to this task, SCP utilized the University of Florida's population growth projections to year 2000 and 2020 for the State of Florida. For Indian River County, these — projections show an increase from the 1997 base population of 104,605 to 111,411 in 2000 (growth of 6.5%), and an additional increase to 154,089 in 2020 (growth of 39.3%). Indian River County's Planning Department does use the University of Florida's projections. Our planning team projected growth for all Indian River County's Administrative Departments that will reside in the new facility. It should be noted that 3 departments — Fire Service, Emergency Medical Services and Environmental Health employee are not currently located in the existing Administrative Building on 25" Street and are projected to be located in the new facility. The departments scheduled to occupy the new administrative facility have 264 positions as of November 1998. The departments are expected to grow to 319 positions by move in date of 2001 and to 378 positions by 2010. This growth of staff from 1998 (264 positions) to year 2010 (378 positions) is an increase of 43%. The departments scheduled to occupy the purchasing facility have 16 positions as of November 1998. The departments are expected to grow to 20 positions by move in date of 2001 and to 23 positions by 2010. Indian River county agencies currently occupy approximately 82,000 GSF in the existing County administration building, as well as approximately 4,300 GSF in off-site space for Fire, E.M.S., and Environmental Health. Remodeled from its prior use as a hospital, the existing building is overcrowded and substandard in the quantity and in the quality of its environment. Several studies completed prior to the current program have attested to the inadequate conditions of the existing building, and have projected significant ongoing costs for the repair of an aging HVAC system. The existing facilities provide 329 GSF per person, which is substandard for similar facilities in the State of Florida. The combination of two essential factors — the inadequacy of the existing building and the overall growth of the county's service demands — established the need for a new building to serve Indian River County. Executive Summary Page 1-1 40 40 Using industry standards, data from comparable projects either recently completed or underway in nearby Florida counties, and data gathered from staff as to minimum projected need, the program indicates a space need of 163,980 GSF to accommodate the requirements of an up to date county administration building through 2010. This figure includes all common amenities, support areas, a conference center, and the commission chamber itself. The increase in space requirements results from a combination of pure growth in staff numbers, driven by population increase and internal pressure, as well as from a correction of the insufficient and inefficient current space situation and inadequate quality of the environment. The new facility will provide approximately 434 SF per person, which is appropriate for an administrative facility in counties of similar size in the State of Florida. This program anticipates the predominant use of open office space planning techniques, which maximize efficiency, while maintaining flexibility for change and insuring a greater degree of visibility and openness of the floor. Care was taken to eliminate duplication of services wherever possible, and to encourage multiple use and sharing of conferencing infrastructure of the building. Using industry standard models and historical data from similar projects, the program employs an average 1.2 multiplier from usable to gross areas, implying an approximate efficiency of 83.33% in the resulting building. This percentage will be tested during the next design phase (schematic design). It will either be slightly lower or slightly higher, depending on the configuration of the building. In comparison, the existing administrative facility has an efficiency of approximately 69.9%. Goals of the Program Spillis Candela & Partners, Inc. prepared a program which through interviews, analysis and benchmarking of other comparable county administrative complexes throughout the state of Florida, established the appropriate requirements for a new facility for the County. The program was developed to satisfy the needs of the County, through the year 2010, with a move in date established as 2001. The purpose of this program update or verification is to determine the County's staff and work volume growth projections and facility requirements. These projections and facility requirements will form the basis of the criteria for the design and development of a new county administrative building and purchasing/buildings & grounds/probation facility. An earlier program dated 1991 was used only as a guide, as many new components now exist and some components programmed in 1991 no longer exist. To obtain the necessary data, Spillis Candela & Partners developed a Facilities Program Management Questionnaire which was distributed to and completed by many representatives of the County's administrative departments. SCP conducted interviews of key staff at the existing office building and at other locations in Vero Beach. SCP also conducted walkthroughs of office areas of the existing facilities to gain familiarity with the current work environment. While completing the questionnaires, SCP interviewed the individual areas to: (1) verify and validate the data included in the questionnaire (quantitative information); (2) identify specific issues which may affect the efficient operation of these areas (qualitative information). SCP then Executive Summary Page 1-2 40 D k._ ;, compiled the information obtained from the questionnaire which had been validated during the interviews. The completed questionnaires were reviewed by SCP personnel and incorporated in the 1998 program document called the Staff and Space Summary. Programming Methodology Staff net space requirements were derived from the growth projections and existing standards utilized by Indian River County and many other counties of similar size throughout the state of Florida. Support spaces were tested in diagrammatic form to establish the area (net square foot) requirements for these spaces. Other key areas such as the conference center and food service (breakroom) were developed in diagrammatic form allowing for equipment, staff and circulation requirements. Common amenities were developed by a process similar to that used for other key areas, utilizing diagrams presented to and reviewed by the County. The diagram which best represented the program requirements established the net square foot allocation in the program. Building support spaces were sized by establishing criteria for population count and mix for restroom facilities, capacity, size and level of redundancy for machinery and equipment spaces and by applying historical knowledge of other projects of similar size and complexity for maintenance areas. Circulation, the net to usable (circulation) area factor was derived by applying historical knowledge of other projects of similar size and complexity. This factor was adjusted or deleted where internal circulation was already accounted for in the diagram for certain spaces. The factor used was 1.35 x net SF. Usable to gross area factor was derived by applying historical knowledge of other projects of similar size and complexity. This factor was reasonably constant throughout the program spaces. The factor used was 1.2 x department net equals GSF. This factor results in a building that is approximately 83.3% efficient versus the existing building which is approximately 69.9% efficient. Conclusions Staff Projections (both buildings): As of calendar year 1998, the county staff count is 280; 264 will be housed in the administrative building while 16 will be located in the purchasing building. zi As of calendar year 2001, move -in, the county staff count is projected to be 339; 319 will be housed in this administrative building while 20 will be located in the purchasing building. zi As of calendar year 2010, the county staff count is projected to be 401; 378 will be housed in the administrative building while 23 will be located in the purchasing building. Executive Summary Page 1-3 40 Building Area: The new Administrative Office and Purchasing/Buildings and Grounds/Probation Facility will contain a County Commission Chamber and office space for each Commissioner, Supervisor of Elections, Property Appraiser, Clerk of Circuit Courts, Clerk to the BOCC, County Administrator, and County Attorney. Office space is also provided for the departments of General Services, Public Works, Emergency Services, Management and Budget, Risk Management, Community Development (Planning and Building Divisions), Personnel, Utility Services, Data Processing, as well as other County functions. Common amenities and building support spaces comprise the remainder of the building. The Purchasing Department, Buildings and Grounds and Probation Facility will house space for these departments, as well as file storage space for other departments. The total gross square footage of the two components, the Administrative Building (163,980 SF) and the Purchasing/Buildings and Grounds/Probation Building (27,985 SF) is 191,965 GSF. Included in the total gross square footage is an allowance of approximately 8% for mechanical/electrical spaces, 35% for departmental circulation and 20% for building items such as building skin, elevators, stairs, interior columns, etc. Master Planning SCP looked at many options for master planning the new facilities. Initially, 8 to 10 scenarios were studied for positioning the buildings on the site. Vehicular and pedestrian traffic considerations were studied. Flexibility and expansion capabilities were also considered. The buildings "front door" as approached by vehicles and pedestrians was critical to the establishment of the site plan. Of the many scenarios studied, SCP presented 3 of the most viable solutions to the County for review in early November. The final master plan presented in this document is the result of the comments received at the November meeting and the subsequent design effort. The proposal seeks to create a new civic neighborhood of public buildings by placing the new county administration building between 26" and 27'" Streets north of the existing county i administration building, with access from the north and the south. In the first phase public access is provided to the main entrance of the building on the south from 18'" avenue, linking the new building's entrance to the existing building's entrance. This approach will serve both as public and ceremonial access for citizens coming to seek services in the building as well as those visiting the commission chambers. Surface parking is proposed immediately to the west of the building adjacent to a drive that links 18" Avenue north 21" Street to 18" street south of 26" street. A public plaza with reflecting pool and fountain is proposed at the intersection of the two main building volumes to establish an appropriate scale and character for the main public building in Indian River County. Public parking will occur west of the new building in surface lots. Employee parking will occur west of the public parking and north of 27'" Street in surface lots. The north lot will also provide parking and access for the warehouse facility sited directly north of the proposed administration building. Employee entrance to the administration building will occur from the north through the same lobby used by the public coming from the south. Executive Summary- Page 1-4 Eil Even though it is only a good guess at this time, the planning team felt it was appropriate to show where, when and how much future expansion space will be required beyond the year 2010. Shown as Phase II in this report is an administrative addition of 40,000 SF (two stories) west of the Phase I Building. When this addition is built beyond 2010, its square footage will require an additional 120 parking spaces. Also, sixty-five cars displaced by the new construction, must be replaced. The total of 185 spaces will be built in the northern surface lot as shown in the Phase II site plan. Parking calculations Phase I Proposed Phase I Administration Building. -163,980 GSF @ 3 spaces/1000 SF = 492 spaces required. Proposed Purchasing/Buildings and Grounds/Probation Building -27,985 GSF @ 3 spaces/1000 SF = 84 spaces required. Total Parking Required 576 spaces Total Parking Provided 576 spaces Phase II Phase I Administration Bldg. 163,980 GSF = 492 space required. Phase II Administration Bldg. 40,000 GSF = 120 spaces required. Purchasing/Buildings and Grounds/Probation Building = 84 spaces required. Total Parking Required - 696 spaces. Total Parking Provided — 696 spaces Prior to completing this master planning task, Indian River County asked the planning team to evaluate the vacant Vero Mall to ascertain whether or not it could be utilized as the County Administrative Facility. The planning team believes the vacant mall is inappropriate for conversion to the County Administrative Facility. That study is included as Appendix A with this report. Executive Summary Page 1-5 El 1 Building Cost — Phase I The total construction cost for Phase I is $21,050,614.00, or $109.65/SF The totalrp�oject cost for Phase I is $26,531,747.00, or $138.21/SF Phase I Administration Building Purchasing/Buildings & Grounds/ Probation Building Surface Parking Other Site Improvements/ Demolition Bridges Over Canal Subtotal Savings of 2% on sales tax (County purchased materials) Subtotal Escalation to Mid 1999 Const. Start Total Construction Moveable Equipment & Furniture (1/2 of FfE is existing to be reused) Land Acquisition Design Fees, Surveys, Geotech Permits, Inspections Owner Contingency Total Phase 1 Executive Summary 163,980 SF (T S 110 $ 18,037,800 27,985 SF @ $ 55 = S 1,539,175 576 spaces V $ 750 = $ 432,000 10 acres 0 $ 75,000 — $ 750,000 2 each (9 $150,000 = $ 300,000 $ 21,058,975 $ - 421.118 $ 20,637,857 2% 412. 757 $ 21,050,614 $ 1,052,530 5% $ 850,000 a $ 1,894,555 3% $ 631,518 5'%, $ 1,052.530 $ 26,531,747 Page 1-6 40 40 Building Cost — Phase II The total construction cost for Phase II is $6,872,764.00, or $171.82/SF The total project cost for Phase II is $8,878,440.00, or $221.96/SF Phase II Administration Expansion 40,000 SF @ $ 110 = $ 4,400,000 Surface Parking 185 spaces @ $ 750 = $ 138,750 (65 spaces -replacement) Site Demo & Rework 1 allow @ $100,000 = $ 100,000 Occupied Site Cost Premium 1 allow @ $300,000 = 300 000 Subtotal $ 4,938,750 Savings of 2% on sales tax ( County purchased materials) $ - 98,775 Subtotal $ 4;839,975 * Escalation to 2010 Const. Start 42% 2.032.789 (3.5% per for 12 years) Total Construction $ 6,872,764 Moveable Equipment & Furniture 10% $ 687,276 Land Acquisition $ 150,000 Design Fees, Surveys, Geotech 9% $ 618,549 Permits, Fees, Inspections 3% $ 206,183 Owner Contingency 5% $ 343,638 Total Phase II $ 8,878,410 • Note: This phase of construction has been escalated to year 2010 — 12 years into the future. Executive Summary Page 1-7 C 40 U Z V) Of W 7- w K a CL .t r k'; - -art's �r3`Kt• z.:+. �1JJ r � r, . x � � J • ,Se 1 -717 i I r x,..11 .� • To r r k'; - -art's �r3`Kt• z.:+. �1JJ r � r, . x � � J i I r Ell 40 U z W to a CL r-. • Z. w F w a x a O Staff and Space Summary Staff Summary Administration Building P. 2-1 Multi -Purpose Warehouse P. 2-2 Staff and Support Space Summary Administration Building P. 2-3 & P. 2-5 Multi -Purpose Warehouse P. 2-4 & P. 2-6 Staff and Space Projections P. 2-8 - P. 2-80 Appendix Definitions P. 2-81 Organization Chart P. 2-82 Work Space Standard P. 2-83 Conferencing Analysis - Shared P. 2-84-2-85 Conferencing Analysis - Dedicated P. 2-86-2-87 Conferencing Analysis - Training P. 2-88 Conferencing Analysis - Commission Chambers P. 2-89 Adjacency Matrix P. 2-90 CA G Planning Units Administration Building Page Number Board of County Commissioners P. 2-8 - 2-9 Supervisor of Elections P. 2-10 - 2-12 Clerk of Circuit Court/Finance P. 2-13 - 2-15 Clerk to Board P. 2-16 - 2-17 Clerk of Court/D.P. (Data Processing P-18 - P. 2-20 Property Appraiser P. 2-21 - P. 2-23 County Administrator P. 2-24 County Attorney P. 2-25 - P. 2-26 General Services P. 2-27 Mailroom/Switchboard P. 2-28 - 2-29 Telecommunications P. 2-39 Public Works P. 2-40 - 2-43 Utility Services P. 2-44 - 2-48 Emergency Services/Emergency Mgmt P. 2-49 - 2-53 Emergency Services/Fire Services P. 2-54 - 2-57 Emergency Services/Emgcy Medical Svcs P. 2-58 - 2-59 Emergency Services/Animal Control P. 2-60 - 2-61 Emergency Services/Radiological Em. Prep P. 2-62 Emergency Services/911 Database Coord P. 2-63 Community Development - Planning Division P. 2-64 - 2-65 Community Development - Building Division P. 2-66 - 2-67 Management & Budget P. 2-68 - 2-69 Computer Services P. 2-70 - 2-71 Risk Management P. 2-72 - 2-73 Personnel P. 2-74 - 2-75 Environmental Health P. 2-76 Common Amenities -Admin Bldg P. 2-77 Building Support - Admin Bldg P. 2-79 Multi -Purpose Warehouse Purchasing P. 2-30 - 2.32 Buildings and Grounds P. 2-33 - 2-35 Probation P. 2-36 - 2-38 Common Amenities -Multi -Purpose Warehouse P.2-78 Building Support - Multi -Purpose Warehouse P. 2-80 Indian River County Staff Summary Administration Building December 8, 1998 SCP Project No. G-1827 Planning Unit Qty. Existing Staff Pro'ections Number 1998 Move -in 2001 Future 2010 Planrl Unit Name 10 10 Board of Count Comrnissioners 0101 10 11 16 Supervisor of Elections 010101 11 17 20 Clerk of Circuit Court/Finance 010102 13 5 Clerk to Board 01010201 4 4 Clerk of Court/D.P. (Data Processin) 01010202 8 9 11 PropertyA raiser 010104 41 49 55 3 County Administrator 010105 2 3 7 7 Count Attorney 010106 6 2 2 General Services 010107 2 3 Mailroom/Switchboard 01010703 3 3 Telecommunications 01010706 1 2 43 2 52 Public Works 010108 36 Utility Services 010109 33 39 46 Emergency Services/EmergencyServices/Emergency M mL 010101001 6 7 8 31 Emergency Services/Fire Services 010101002 16 23 Emergency Services/Em cv Medical Svcs 010101003 9 11 14 Emergency Services/Animal Control 010101004 7 9 9 Erner rency Services/Radiological Em. Prep. 010101005 1 1 3 Emer enc Services/91 1 Database Coord. 010101006 1 2 3 Community Development - Plannin Division 0101011 25 27 28 Community Develo ment - BuildingDivision 0101011 16 management & Budget 0101012 3 Computer Services 010101201 1 Risk Management 010101202 3 M8.51 Personnel 0101013 5 Environmental Health 0101016 1 TOTALS 264 SCP Project No. G-1827 40 Indian River County Staff Summary Multi -Purpose Warehouse December 8, 1998 Planning Unit Name Planning Unit Number Qty. Existing 1998 Staff Proiections Move-ln 2001 Future 2010 7—rchasing 01010701 4 7 8 Buildings and Grounds 01010702 7 7 7 Probation 010100705 5 6 8 TOTALS 1 16 20 23 RCP Project No G-1827 • 40 Indian River County Staff and Support Spare Summary - Administration Building December 8, 1998 Planning Unit Name Planning Unit Number Existing 1998 Total Usable SF Move -In 2001 Future 2010 Board of County Commissioners 0101 4,338.00 3,778.65 3,778.65 Supervisor of Elections 010101 2,146 5,070.60 5,524.20 Clerk of Circuit Cour..Finance 010102 2,130.00 6,527.25 6,872.85 Clerk to Board 01010201 448.00 1,128.60 1,215.00 Clerk of Court/D.P. (Data Processing) 01010202 2,114.00 4,893.75 5,227.20 Property Appraiser 010104 7,056.00 15,128.10 15,938.10 County Administrator 010105 1,154.00 1,479.60 1,479.60 County Attorney 010106 1,200.00 2,714.85 2,714.85 General Services 010107 344.00 730.35 730.35 Mailroom/Switchboard 01010703 672.00 929.50 929.50 Telecommunications 01010706 75.00 262.90 262.90 Public Works 010108 5,541.00 9,686.25 10,304.55 utility Services 010109 5,137.00 8,534.70 8,853.30 Emergency Services/EmergencyServices/Emergency M mt. 010101001 1,423.00 4,850.55 4,963.95 Emergency Services/Fire Services 010101002 1,620.00 6,974.10 7,481.70 Emergency Services/Erngcy Medical Svcs. 010101003 1,886.00 1,995.30 2,407.05 Emergency Services/Animal Control 010101004 690.00 1,999.35 1,999.35 Emergency Services/Radiological Em. Prep. 010101005 430.00 1,363.50 2,475.90 Emergency Services/911 Database Coord. 010101006 80.00 1,138.50 1,270.50 Community Deve!o ment - Planning Division 0101011 5,385.00 7,007.85 7,447.95 Community Development - Building Division 0101011 2,112.00 4,981.50 5,611.95 Management F Budget 0101012 886.00 2,340.90 2,500.20 Computer Services 010101201 90.00 1,179.90 1,973.70 Risk Management 010101202 535.00 751.95 751.95 Personnel 0101013 840.00 2,301.75 2,431.35 Usable totals, not including Common Amenities and Building Support 1 48,432.00 ... 97,750.25 105,146.60 This includes the existing Commission Chamber. In the SCP Program, the new Commission Chamber is included in Common Amenities (0102). •• Not Currently in Admin Building ••' Tax Collector left Administration Building in Fall of 1998 - The Square Footage occupied by the Tax Collector is now being reallocated. . �nvorn,,.,aismn�� un•.rswr�man uun• ,wrur� SCP Project No. G1827 40 El Indian River County Staff and Support Space Summary - Multi -Purpose Warehouse December 8, 1998 Planning Unit Name Planning Unit Number Existing 1998 Total Usable SF Move -In 2001 Future 2010 Purchasing 01010701 2,600.00 7,516.00 7,636.00 Buildin s and Grounds 01010702 4,040.00 7,499.80 7,524.00 Probation 01010705 1,049.00 2,376.00 2,648.70 7,689.00 1 17,391-80 17,808.70 � niencraropcu'L�MaLLtUummrry2 d✓,W[nn SCP Projoct No. G1827 40 D Indian River County Staff and Support Space Summary - Administration Building December 8, 1998 PlanninE Unit Name Planning Unit Number Total Gross SF Move -In 2001 2010 Board of County Commissioners 0101 4,534.38 4,534.38 Supervisor of Elections 010101 6,084.72 6,629.04 Clerk of Circuit Court/Finance 010102 7,832.70 8,247.42 Clerk to Board 01010201 1,354.32 1,458.00 Clerk of Court/D.P. (Data Processing) 01010202 5,872.50 6,272.64 Property Appraiser 010104 18,153.72 19,125.72 County Administrator 010105 1,775.52 1,775.52 County Attorney 010106 3,257.82 3,257.82 General Services 010107 876.42 876.42 Mailroom/Switchboard 01010703 1,1 15.40 1,1 15.40 Telecommunications 01010706 315.48 315.48 Public Works 010108 11,623.50 12,365.46 Utility Services 010109 10,241.64 10,623.96 Emergency Services/EmergencyServices/Emergency M mt. 010101001 5,820.66 5,956.74 EmergencyCmergency Services/Fire Services- 010101002 8,368.92 8,978.04 Emergency Services/Emgcy Medical Svgs. 010101003 2,394.36 2,888.46 Emergency Services/Animal Control 010101004 2,399.22 2,399.22 EmergencyTmergency Services/Radiological Em. Prep. 010101005 1,636.20 2,971.08 Emergency Services/911 Database Coord. 010101006 1,366.20 1,524.60 Community Development - Planning Division 0101011 8,409.42 8,937.54 ,ommunity Development - Building Division 0101011 5,977.80 6,734.34 Management & Budget 0101012 2,809.08 3,000.24 Computer Services 010101201 1,415.88 2,368.44 Risk Management 010101202 902.34 902.34 Personnel 0101013 2,762.10 2,917.62 Environmental Health 0101016 84.48 84.48 Common Amenities - Admin. Building 0102 19,004.04 19,004.04 Building Support - Admin. Building 0103 18,716.04 18,716.04 Totals at 1.35 net to usable and 1.20 usable to gross factors 155,104.86 163,980.48 :m��urn�accisnannanas�mmaryt ars�000� SCP Proiect No G1827 E-1 F-1 Indian River County Staff and Support Space Summary - Multi -Purpose Warehouse December 8, 1998 PlanninE Unit Name Planning Unit Number Total Gross SF Move -In 2001 Future 2010 Purchasing 01010701 8,046.60 8,208.60 Buildings and Grounds 01010702 8,999.76 9,028.80 Probation 01010705 2,851.20 3,178.44 Common Amenities - Multi -Purpose Warehouse 010201 7,161.00 7,161.00 Building Support - Multi -Purpose Warehouse 1010301 1 408.24 408.24 Totals at 1.35 net to usable and 1.20 usable to gross factors 27,466.80 27,985.08 Note: Usable factors have been reduced for Common Amenities and Building Support SCP Project No. G1827 40 J O Ln co O I -D M C7, rl M n n LA N M et o � m al co 7 n n � O V oo000 M ^ C C O O 0 U V N 1A u 0 C1 V o ma D u v V A j E 5 u C A .0 O j C Q� N v C q o o O „ v u c d� � q N V dS K 7 C j � a OC C N'D V > T_$ G r O M ayi c E E >o w OC Z V v o_ F- • 3 O O E 7_ d d Z a 'D Y v 0- O K O j v LL $ NO �a u u ^ 7 y W u .O N ^ to c y o a43 O E O t o c c q v ro N C O C N v� �m lj m o ? 3C qL,v c v n is i 3 C vO 0 o E a o rt C = 0 v C °a n A v o O ov .x W a 'c E � d o O a a v ( •- c 0 i o m_ - O a g a O �CO �• N O+ a •K °� L•) O O •F E W v ° O O O O v a N 5 o IIl 0 N V r Z a. � y ry ^ .D .O G � � O q W v ro O Z V = v � N � _ ^ C v 'E 'E a O Ln co O I -D M C7, rl M n n LA N M et o � m al co 7 n n � O oo000 M ^ C C O O 0 M V N 1A u o ma D u v Z E 5 u M o O j E > q o o O „ v u c � q N dS K 7 C m a OC •� O O N'D V > O O r O M ayi c v v v' o ° 'o >o v o_ F- 3 dCLy< E 7_ c`. o a 'D Y v 0- O K O K v LL $ NO �a u u ^ 7 y W u .O N ^ to c y o a43 O E O t o c c q v ro N C O C N v� �m ? 3C qL,v c v n is i 3 C vO 0 o E a o rt C = 0 v C °a n A v o O ov .x W a 'c E q o O a a v ( •- m_ - O O Ln co O I -D M C7, rl M n n LA N M et o � m al co 7 n n � y oo000 M ^ M 0 M V N 1A u v Z M O j e X p � O � q N 7 m a OC N'D O O O c0 O M ayi c Z O Oj dCLy< c`. o O O` Y O K O K v LL �a ^ ^ W ? ^ to u u o N K C o t o C O C N c o �m ? ro c v n is i 3 C E a M rt n o V q O ov .x W a v o°= o o O a a O Ln co O I -D M C7, rl M n n LA N M et o � m al co 7 n n � q N oo000 M ^ M 0 M e X p � O � q N 7 h 0 dCLy< O O` Y O K O K v LL v W ? to u u o N K C o t o C O C N c o E ? ro c v n is i 3 C E o aClc rt n o V q O ov a v o°= o o O a a o m_ - O L•) O O O O O O O O v a N 5 40 40 @ S \ f \ � \ E CL y / E E E g ? 2 2 \ \ \ \ .� E ./ / \ � / \ bf \ S \ ) \ \/ 7 \ }\ £E \ \ � � •� \ $\ \ E Li /{ E 0 °° /} 40 n O O E V ro G) � 0 v L v Y O ro 0 3 °: C:u° 3 o E U r O o O w O LY C Vl N E o O O Y E u o 0 O~ 3 _ v ro u V u U V O a0i J J J U Z ce O e u O LM n n O N O, O O O O O W N n N v v Z w N V N +I.ld d 0000 •- N E Z O a` O M O G m _ .. o- W N V A w M u1 h 0 co 0 0 0 A Z r� '� � ro ro ro ro ro ro ro ro ro V � o ro O E ro O w V1 > U1 N Jo o O oro u O L dacl0 0 0 = 7 O v a D u >>cl c v c O y N a y X v N o v o G > n L U O w O 0> d d> N M V Ln r� 07 01 O 0 0 0 0 0 0 0 0 0 E 40 El \"Z j (\ / \/ //{ GRa ) .0 °In G } 0 Qa =e�mm _ 0 \ \ƒ- ƒ \ � 38 / , \ 7 - e }\ Qj = Ei� k 0 CL )�\/\0 - ) _ § » -@%\\k5 �° _ %$ u 0072 : Ln 2 § { E - 0 -q— 00 �}� :7 - \ z / \/\^�}}0 -- \e}}§ �if_� \ \ s o �8> \¥§Ef±) ° R/ - {/ }33 \ j\ \/j \ \\ ±\ovo Z - 3 E g 3g a }\\\[ -ol \\k\\\\) \{ \"Z j (\ / \/ //{ GRa °In 0 =e�mm 0 - \ � , \ 7 - ) Qj \ k \ - _ § » �° _ Ln E \ J » 00 �}� :7 - z / -- \e}}§ �if_� \ \ s o �8> ° - }33 \ j\ \ \\ 00 g 3g a -o -ol m£= \{ \"Z j (\ / \/ //{ GRa 0 \ , \ 7 - ) Qj \ k \ - _ § » �° _ - E \ J » f :7 - z ®L -- \e}}§ §}} \ \ s o �8> ° - }33 \ j\ \ \\ 00 g 3g a -o -ol m£= \{ � � \ co / 6 . / ± ( ) \ c / \ ( u / @ \ e q § z 2 \/ \ CL �\ ± \J g •- u 0\ C _ c E 3\ ' �$_ '�/ ({ m - \/ \\ uca o z 3/ §.2 2 az // r E {/ {/ VW ( �_ \/ \E 0 7 a �\ u \0 /% E � + 4 6\ \ƒ% 2 cE p u ƒƒ /\$ 2 '§ \ % $ ) « ®� 0EE U a) §| 52 B \ $ u.! 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V Z y Vf N N V 1/'1 M V' N � `7 N �,� N^ M N N m O m tA ^y ro ClN ro � ro V ro E m E m E E 0 c i i i w E a, a E v tn 0 c o a c 0 c 0 c 0 E 0 O oc c 0 7 C2 .0 ,o a w a0_ o w v> y a z 7 7 r V c m 0 0 u C j o t!_ u E aN _ 2 'c o n, C 0.r T o E o a .n v v� v v v v v ° c CJ c Z v E '" v E U ro ro F h F•- f- { b V _ LL W Q to F� ^ 0 N 0 M 0 V' 0 V1 0 10 0 f� 0 c0 0 01 0^ O ry M V' V1 10 •t Ln 00 0 o a O N N e o co N v O M M d 40 40 Appendix Definitions Activity: A numerical reference for the ele- ments within the Planning Unit such as staff, storage, equipment, support space, etc. Adjacency: A relationship requiring physical proximity between employees; between em- ployees and equipment; employees and sup- port spaces; support spaces and other support spaces etc. Bubble Diagram: A diagrammatic means of showing adjacencies where bubbles represent planning units, staff or support spaces and con- necting lines demonstrate adjacency require- ments. Common: A term used to refer to a piece of equipment, storage unit or support space not dedicated or the use of one individual. A good example of a "common" piece of equipment is a photocopier, which is shared by a number of people in the specific planning unit. Distribution Factor: A unit of space is allotted for each programmed employee to be used to allow for redistribution and reconfiguration of workstations. Gross Square Foot: The square foot area re- quired for the personnel and support worksta- tions including intra -departmental and inter- departmental (building) circulation in,rluding vertical circulation (stairs and elevators) and mechanical equipment rooms. Net Square Foot: The square foot required for the net area of personnel and support worksta- tions; it does not include area for circulation around the workstations. Planning Unit: The smallest group of employ- ees that must remain in a contiguous space for the proper functioning of the group. The Plan- ning Unit also incorporates all the storage, sup- port spaces, equipment, etc, required by those employees to operate properly. Program Management Questionnaire: The ini- tial data gathering tool used by Spillis Candela & Partners, Inc. to obtain the above informa- tion. Programming: The process whereby the archi- tect, engineer, and interior designer obtain all data regarding space requirements, adjacen- cies and building features necessary to plan and design a new facility. Shared: A term used to refer to a piece of equipment, storage unit, file cabinet or sup- port space not dedicated to the use of one Planning Unit, but shared among several (two or more) Planning Units. Space Requirement: The actual square foot- age of floor space required to accommodate a staff member, piece of equipment, room, etc. This number is ultimately factored with a per- centage of space to allow for circulation. Support Space: A general name referring to all I,non-staff" areas and spaces required for the proper functioning of a Planning Unit. Sup- port spaces include waiting areas, storage rooms, computer rooms, copier areas, train- ing roms, etc. Usable Square Foot: The square foot area re- quired for the personnel and support worksta- tions including the intra -departmental circu- lation within the department. 40 40 Appendix Organization Chart (Department Reporting Chart) Last Name First Name Planning Unit Name Planning Unit Number White Alice Board of County Commissioners 0101 Clem Kay Supervisor of Elections 010101 Barton Jeff Clerk of Circuit Court/Finance 010102 Barton Jeff Clerk to Board 01010201 Barton Jeff Clerk of Court/D.P. (Data Processing) 01010202 Nolte David Property Appraiser 010104 Chandler Jim County Administrator 010105 Vitunac Charlie County Attorney 010106 Dean Sonny General Services 010107 Powell Fran Purchasing 01010701 Williams Lynn Buildings and Grounds 01010702 Dean Sonny Mailroom/Switchboard 01010703 Galanis Sonja Probation 01010705 Smith Terry Telecommunications 01010706 Davis Jim Public Works 010108 Hubbs Don Utility Services 010109 Wright Doug Emergency Services/EmergencyManagement 010101001 Wright Doug Emergency Services/Fire Services 01 01 01 002 Wright Doug Emergency Services/Emergency Medical Services 010101003 Wright Doug Emergency Services/Animal Control 010101004 Wright Doug Emergency Services/Radiological Emer. Prep. 010101005 Wright Doug Emergency Services/911 Database Coordinator 010101006 Keating Bob Community Development 0101011 Planning Division Building Division Baird Joe Management & Budget 0101012 Belford Dennis Computer Services 010101201 Jordan Beth Risk Management 010101202 Bisaillon Tom Personnel 0101013 Galanis Michael Environmental Health 0101016 Dean Sonny Common Amenities-AdministrationBuilding 0102 Dean Sonny Common Amenities - Multi -Purpose Warehouse 010201 N.A. N.A. Building Support -AdministrationBuilding 0103 N.A. N.A. Building Support - Multi -Purpose Warehouse 010301 MID Appendix Work Space Standards Job Title Space Standard Elected Official/Appointed Official/Dept. Head 250 Division Head 175 Manager/Supervisor 120 Professional/Executive Secretary 96 Clerical/Secretary/Receptionist 64 Clerical/Work Area 48 Technical 42 do Indian River County Conferencing Analysis - SHARED December 8, 1998 o�mienamormeasonanvenranuyst risunaiea SHARED CONFERENCING HOURS Planning Unit 2.4P 120 SF 6.8P 2255F 10.12P 330SF 20P 5255F 35P 9605F OVER 35P Board of County Commissioners 334 0101 (44p) Supervisor of Elections 010101 Clerk of Circuit Court/Finance 010102 Clerk to Board 01010201 Clerk of CourVD.P. (Data Processing) 01010202 Property Appraiser 720 010104 County Administrator 010105 County Attorney 010106 General Services 24 010107 Purchasing 156 76 00701 2rsings and Grounds 8 010702 Mai Iroom/Switchboard 01010703 Probation 24 01010705 Telecommunications 96 01010706 Public Works 312 010108 Utility Services 104 010109 Emergency Management 780 010101001 Fire Services 1768 732 010101002 En ergencv Wrhr,l Services 104 260 1040 24 010101003 Animal Control 308 104 010101004 o�mienamormeasonanvenranuyst risunaiea 40 s Indian River County Conferencing Analysis - SHARED December 8, 1998 Planning Unit 24P 6.8P 10.12P 20P 35P OVER 120 SF 225SF 330SF S255F 960SF 35P Radiological Emergency Planning 36 010101005 911 Data Base Coordination 010101006 Community Development -Planning Division 3640 280 0101011 Community Development -Building Division 234 208 52 18 0101011 Management & Budget 350 312 90 0101012 Computer Services 24 010101201 Risk Management 112 010101202 Personnel 84 24 0101013 Total Yearly Hours -Shared 2956 6132 2238 666 112 334 Percentage of shared conference room usage based on 75% maximum utilization rate for each room per year. 189% 393% 143% 43% 7% 21% Recommended number of rooms 2 4 2 1 1 1 "Mat Net Square Feet Required 240 22L__L 660 1 525 1 960 1 1.073 Total NSF Required for Shared Conferencing = 4,358 NOTE: 1. Recommended number of conference rooms based on total hours of meetings required per year. Utilization rate of a shared conferencing room: 8 hrs/day x 5 days/wk x 52 wks/yr x 75% = 1560 hrs/yr. o. -1e1 rc1-ac^ 11", "! �, nn. • do Indian River County Conferencing Analysis - DEDICATED December 8, 1998 e �,nlenors'proleCISLndnverVanalys I. als'tledcaled DEDICATED CONFERENCING HOURS Planning Unit 2.4P 120 SF 6.8P 22SSF 10.12P 3305F 20P 525SF 35P 960SF OVER 35P Board of County Commissioners 0101 Supervisor of Elections 010101 Clerk of Circuit Court/Finance 152 144 010102 1 8% 8% Clerk to Board 01010201 Clerk of Court/D.P. (Data Processing) 01010202 Property Appraiser 351 650 010104 19% 35% County Administrator 624 010105 33% County Attorney 624 010106 33 General Services 010107 Purchasing 01010701 Buildings and Grounds 110702 .rroom/Switchboard 01010703 Probation 01010705 Telecommunications 01010706 Public Works 802 2860 010108 43% 153% Utility Services 1508 010109 81% Emergency Services 0101010 Emergency Management 010101001 rrvices 1010101002 I I� e �,nlenors'proleCISLndnverVanalys I. als'tledcaled 40 Indian River County Conferencing Analysis - DEDICATED December 8, 1998 Total Net Square Feet Required for Dedicated Conference Rooms= 2,010 NOTE: 1. Recommended conference room size based on largest seating capacity required Utilization rate of a dedicated conferencing room: 8 hrs/day x 5 days/wk x 52 wks/yr x 90% = 1872 hrs/yr. 2. Conference rooms located in each Planning Unit's support space. o ,m1.1 o I I P I o, ca 5•1m01 III nar,SI x!s 4&tCa 10 DEDICATED CONFERENCING HOURS 2.4P 6.8P 10-12P 20P 35P OVER Planning Unit 120 SF 225SF 330SF 52SSF 960SF 3SP Emergency Medical Services 010101003 Animal Control 010101004 Radiological Emergency Planning 010101005 911 Data Base Coordination 010101006 Community Development -Planning Div. 0101011 Community Development -Building Div. 0101011 Management& Budget 1040 0101012 56% Computer Services 010101201 Risk Management 010101202 Personnel 0101013 Percentage of use 1 43% 1 269% 1 114% 1 43% 1 MI. 0% Vumber of Dedicated Rooms 1 3 2 1 0 0 1. Total Net Square Feet Re ulred 150 675 660 525 0 0 Total Net Square Feet Required for Dedicated Conference Rooms= 2,010 NOTE: 1. Recommended conference room size based on largest seating capacity required Utilization rate of a dedicated conferencing room: 8 hrs/day x 5 days/wk x 52 wks/yr x 90% = 1872 hrs/yr. 2. Conference rooms located in each Planning Unit's support space. o ,m1.1 o I I P I o, ca 5•1m01 III nar,SI x!s 4&tCa 10 r-, 40 Indian River County Training Analysis -SHARED December 8, 1998 Utilization rate of a shared training room: 0 hm/day x 5 days/wk x 52 wks/yr x 75% = 1560 hrs/yr Summary of Seminar Training Room Requirements 2.4p N/A 6,8p N/A 10-12p N/A 20p = 54 hrs/yr _ 1560 = 1 room ® 1000 SF = 1000 SF 35p N/A lal Computer Training Room Requirement e Vnio,ofsptoleolstbankallavanaly, Wswa mg 1000 SF SHARED TRAINING HOURS Planning Unit 2.4P 6.8P 10.12P 20P . 35P 225 SF 310SF 400SF 1000SF 14005F Clerk of Court • D.P. 416 1010202 33% 468 (15p) Emergency Medical Services 010101003 38% Total Yearly HoumSharad 1040 Percentage of shared training room usage based on 60% maximum 67% ulllizalion rate. Recommended number of rooms 0 0 0 1 0 Utilization rate of a shared training room: 0 hm/day x 5 days/wk x 52 wks/yr x 75% = 1560 hrs/yr Summary of Seminar Training Room Requirements 2.4p N/A 6,8p N/A 10-12p N/A 20p = 54 hrs/yr _ 1560 = 1 room ® 1000 SF = 1000 SF 35p N/A lal Computer Training Room Requirement e Vnio,ofsptoleolstbankallavanaly, Wswa mg 1000 SF 40 410 Indian River County Conferencing Analysis - COMMISSION CHAMBERS December 8, 1998 Total Percentage of use 57% NOTE: 1. Utilization rate of a shared conferencing room: 8 hrs/day x 5 days/wk x 52 wks/yr x 75% = 1560 hrs/yr. 2. Hours under Planning Unit 0101 Includes scheduled commission meetings. 0M -m,.,. ,,% ctc c;r: 11—a yi 1 ,114 I W11 .I'lls SHARED COMMISSION CHAMBERS Plannig Unit 2r4P 6 BP 10.12P 20P 35P OVER 35P Board of County Commissioners 14 45 500 1150 ) 0101 Purchasing 01010701 16 Radiological Emergency Planning (40p) 010101005 100 Community Development -Planning Div. (100 ) 0101011 Community Devei:,pment-Building Div. 10 0101011 Personnel 96 =- (30p) 0101013 Total Yearly Hours - Shared 0 0 14 63 96 1 712 Percentage of shared conference room usage based on 75% 1 % 4% 6% j 469 maximum utilization rate for 01 0% each room r ear. Total Percentage of use 57% NOTE: 1. Utilization rate of a shared conferencing room: 8 hrs/day x 5 days/wk x 52 wks/yr x 75% = 1560 hrs/yr. 2. Hours under Planning Unit 0101 Includes scheduled commission meetings. 0M -m,.,. ,,% ctc c;r: 11—a yi 1 ,114 I W11 .I'lls 4w dw EMERGENCY EERY35 muff MlIAL [GNrnG1 m $F EMERGENCY MAl j AEM EE , W EMERGENCY IEON'IL WM = MEE ff pIp0.GGNX all EN.WISP. Imm wi ffEF FIRE aERw>Ea EGu ffeF FIRST FLOOR 55,035 SF � m EUCPCRY + Eesiuu i�.m u CKEfERN ]000 M� CC cow E1E0 ff ROGM 2W W -NG Now 1000 Nff rarbN FMEwneE 1034 Puge 2-91 IYIRGGY -Am WN RECEIININ 1]OG MEF tr: liv 9",* OF ta1Nn GawavorERs Sawa auNm Eoino 1Neu ffff r-. D Indian River County Space Summary - Administration Building January, 1999 INDIAN RIVER COUNTY FIRST FLOOR BLOCK DIAGRAM TOTAL SF. Page 2-92 Planning Unit Planning Unit Name Number 2010 Board of County Commissioners 0101 4,534.38 Clerk to Board 01010201 1,458.00 Mai lroom/Switchboard 01010703 1,115.40 Utility Services 010109 10,623.96 Emergency Services/Emergency Mgmt. 010101001 5,956.74 Emergency Services/Fire Services 010101002 8,978.04 Emergency Services/Emgcy Medical Svcs. 010101003 2,888.46 Emergency Services/Animal Control 010101004 2.399.22 Emergency Services/Radiological Em. Prep. 010101005 2,971.08 Emergency Services/911 Database Coord. 010101006 1,524.60 Common Amenities - Admin. Building 0102 14,934.00 Building Support - Admin. Building 0103 8,651.49 Totals at 1.35 net to usable and 1.20 usable to gross factors 66,035.37 Page 2-92 -- -------- OJ�J:/n LS 5110 Cf 7Y1%.moiW 41— Co-ROMDEVELOPU"I WD0 ON. AN pF MW RM M.71 SECOND FLOOR 66,035 SF 19125 6F IM 6F I aqe 2-93 11 i Indian River County Space Summary - Administration Building January, 1999 INDIAN RIVER COUNTY SECOND FLOOR BLOCK DIAGRAM TOTAL SF. Totals at 1.35 net to usable and 1.20 usable to gross factors 66,065.00 Page 2-94 Planning Unit Planning Unit Name Number 2010 Supervisor of Elections 010101 6,629.04 Property Appraiser 010104 19,125.72 Public Works 010108 12,365.46 Community Development - Planning Division 0101011 8,937.54 Community Development - Building Division 0101011 6,734.34 Personnel 0101013 2,917.62 Enviromental Health 0101016 84.48 Common Amenities - Admin. Building 0102 4,100.04 Building Support - Admin. Building 0103 5,170.76 Totals at 1.35 net to usable and 1.20 usable to gross factors 66,065.00 Page 2-94 E3 • euenea mer °0W ,epp i16Y [WEE C01F. ]de V THIRD FLOOR 31,910 SF couH IOY U MTOR ,mer COOM'/ATfORREY Ne/ N C a Or ceuvr wort"--" U47 Fane 2-95 COMPUM now l npacr Yp0lF Ekl CIFJe(OR OdIRtpP. ern er 40 e Indian River County Space Summary - Administration Building January, 1999 INDIAN RIVER COUNTY THIRD FLOOR BLOCK DIAGRAM TOTAL SF. Planning Unit Planning Unit Name Number 2010 Clerk of Circuit Court/Finance 010102 8,247.42 Clerk of Court/D.P. (Data Processing) 01010202 6,272.64 County Administrator 010105 1,775.52 010106 3,257.82 County Attorney 010107 876.42 General Services 01010706 315.48 Telecommunications 0101012 3,000.24 Management & Budget Computer Services 010101201 2,368.44 Risk Management 010101202 902.34 Common Amenities - Admin. Building 0102 700.04 Building Support -Admin. Building 0103 4,193.64 Totals at 1.35 net to usable and 1.20 usable to gross factors 31,910.00 Paye 2-96 40 71 WAREHOUSE BUILDING 27,985 SF Kpto..a amw Paqe 2-97 40 40 All � 'M °� SAL APIW • • r �pe r All � 'M °� SAL W -Ar— ljmmlb-qq� APIW W -Ar— ljmmlb-qq� Program Estimate 0 40 l Building Cost — Phase I The total construction cost for Phase I is 521,050,614.00, or $109.65/SF The total project cost for Phase I is 526,531,747.00, or $138.21/SF Phase I Administration Building 163,980 SF @ 5 110 = $ 18,037,800 Purchasing/Buildings & Grounds/ Probation Building 27,985 SF @ $ 55 $ 1,539,175 Surface Parking 576 spaces @ $ 750 = $ 432,000 Other Site Improvements/ Demolition 10 acres @ $ 75,000 = $ 750,000 Bridges Over Canal 2 each 0 5150,000 = $ 300.000 Subtotal $ 21,058,975 Savings of 2% on sales tax (County purchased materials) $ - 421,118 Subtotal $ 20,637,857 Escalation to Mid 1999 Const, Start 2% 412, 757 Total Construction $ 21,050,614 Moveable Equipment & Furniture $ 1,052,530 (1/2 of FFE is existing to be reused) 5% Land Acquisition $ 850,000 Design Fees, Surveys, Geotech go/ $ 1,894,555 Permits, Inspections 3% $ 631,518 Owner Contingency 5% $ I,OS2.530 Total Phase 1 $ 26,531,747 Executive Summary Page 4-1 40 Phase I County Administration Building Construction Budget Pro'ect Estimated 1. Administration Building 275,000 a) Site Development 150,000 N Testing 135,000 c) Furnishings d) Telephone Equipment 1,052,530 e) Landscaping In item 1.f f) Construction Costw/escalation 300,000 g) IAQ T/B Comm. 19,189,732 h) Threshold Inspection 35,000 i) Cabling 105,000 j) A&E Fees In item 1.f k) Construction Manager 1,473,543 1) Land Acquisition 800,000 M) Demolition 850,000 a) Contingency 125,000 2. Parking 1,052,530 a) Surface b) Landscaping 432,000 C) Streetscaping In item t.e Executive Summary In item l.e 3. Impact Fees a) Traffic 275,000 b) Water In 3 above c) Sewer In 3 above d) Electrical In 3 above e) Solid Waste In 3 above In 3 above 4. Miscellaneous a) Building Perm i t/Survcy/Geotech b) Plans Exam Fee 221,412 C) Off-site roadway (bridges) 00,000 300 d) Relocation Exp. ,000 N/A 5, Subtotal a) Contingency 25,479,217 1,052,530 6. Grand Total 26,531,747 Executive Summary Page 2 CJ 40 Building Cost — Phase II The total construction cost for Phase II is $6,872,764.00, or $171.82/SF The total project co5 for Phase II is $8,878,440.00, or $221.96/SF Phase II Administration Expansion 40,000 SF @ $ 110 — $ 4,400,000 Surface Parking 185 spaces @ $ 750 = $ 138,750 (65 spaces -replacement) Site Demo & Rework 1 allow ® $100,000 = $ 100,000 Occupied Site Cost Premium 1 allow @ $300,000 = $ 300,000 Subtotal $ 4,938,750 Savings of 2% on sales tax ( County purchased materials) $ - 98,775 Subtotal $ 4,839,975 * Escalation to 2010 Const. Start 42% 2.032,789 (3.5% per for 12 years) Total Construction $ 6,872,764 Moveable Equipment & Furniture 10% $ 687,276 Land Acquisition $ 150,000 Design Fees, Surveys, Geotech 9% $ 618,549 Permits, Fees, Inspections 3% $ 206,183 Owner Contingency 5% $ 343.638 Total Phase II $ 8,878,410 0 Note: This phase of construction has been escalated to year 2010 — 12 years into the future. Executive Summary Pape 4-3 • 40 Phase II County Administration Building Construction Budget Executive Summary Pjr � .1-4 ENje-gt Estimated 1. Administration Building - Addition a) Site Development 300,000 b) Testing 65,000 c) Furnishings 687,276 d) Telephone Equipment In item 1.f e) Landscaping In item 1.a f) Construction Cost w/escalation 6,075,104 g) IAQ T/B Comm. 25,000 h) Threshold Inspection 50,000 i) Cabling In item 1.f j) A&E Fees 481,093 k) Construction Manager 258,910 1) Land Acquisition 150,000 m) Demolition 100,000 2. Parking a) Surface 138,750 b) Landscaping In item 1.e c) Streetscaping In item 1.e 3. Impact Fees 20,000 a) Traffic In 3 above b) Water In 3 above c) Sewer In 3 above d) Electrical In 3 above e) Solid Waste In 3 above 4. Miscellaneous a) Building Permit/Survey/Geotech 168;639 b) Plans Exam Fee 15,000 c) Off-site Roadway -- d) Relocation Exp. -- e) Miscellaneous Construction S. Subtotal 8,534,772 b) Contingency 343.638 6. Grand Total 8,878,410 Executive Summary Pjr � .1-4 1 E> • Spillis Candela & Partners, Inc. INDIAN RIVER COUNTY —BUILDING EVALUATION FOR VERO MALL EXECUTIVE SUMMARY In June of 1998, SCP was asked to evaluate the Vero Mall (± 170,000 GSF) to determine if it is possible to convert it for use as the Indian River County Administrative Facility. Even though we are now in the process of programming the Facility (finding out what size it needs to be) it was felt that the size of the Mall was close enough and a building evaluation was prudent to undertake. SCP Architects and engineers spent June 20, 1998, on site with representatives of the owner (Jim Wilson & Associates, Inc.) evaluating and photographing the Mall. Drawings and data were gathered in sufficient amount to produce the attached building evaluation report. The Vero Mall was built in 1978 and closed in early 1998. It is SCP's opinion that it will be very costly to convert this facility into the administrative center and if converted, the final result will not be the quality obtainable with new construction. We also believe the finished product will always look like a converted Mall rather than a well designed administrative center. A. To design and build a new facility of approximately 170,000 GFS the construction costs, we estimate, to be as follows: (We assumed a 3 -story building) 1. Site Work $ 750,000.00 2. Structure $ 3,308,800.00 3. Exterior Walls/Windows/Doors $ 1,026,000.00 4. Roof $ 190,000.00 5. Interior Finishes $ 5,100;000.00 6. HVAC $ 2,380,000.00 7. Plumbing/Fire Protection $ 1,670,000.00 8. Electrical/Security $ 3,200,000.00 Sub Total $17,624,800.00 9. Contingency @ 100% $ 1,762,480.00 Sub Total $19,387,280.00 EE 40 Spillis Candela & Partners, Inc. 10. Purchasing/Warehouse Bldg. @ $60.00/SF (35,000 SF) $ 2,100,000.00 Total $21,487.280.00 B. To renovate the existing 170,000 GSF Vero Mall for conversion to the County Administrative Facility we estimate the costs to be: 0. Demolition costs for existing Interior Const. $ 1,360,000.00 1. Site Work $ 750,00.00 2. Structure (Hurricane Bracing) $ 350,000.00 3. Exterior walls (openings for windows) $ 800,000.00 4. Roof (170,000 GSF) + patching holes $ 425,000.00 5. Interior Finishes $ 5,100,000.00 6. HVAC $ 2,380,000.00 7. Plumbing/Fire Protection $ 1,600,000.00 8. Electrical/Security $ 3,060.000.00 Sub Total $15,825,000.00 9. Contingency @ 1211, $ 1,899,000.00 Sub Total $17,724,000.00 10. Purchasing/warehouse bldg. @ 60.00/SF (35,000SF) $2,100,000.00 Total $19,824 -0 H The estimated cost per square for 170,000 GFS of new construction is $19,387,280.00 or $114.04/SF. The estimated cost for renovating the Mall is 17,724,000.00 or $104.26/SF. The price to renovate the veru iviaii is exclusive of purchase price for the Mall and its acreage and the price for new construction is also exclusive of land costs. In addition, the professional fees for renovation work usually run in the 9-11% of construction costs while the fees for new work are in the 6 to 7% range. This difference (say 6.5% Vs 9.5%) or 3% is a substantial sum based on an estimated 18 million of construction costs (± 540,000.00) In conclusion, SCP does not recommend that the Vero Mall be converted into the L County Administrative Complex. •� W e. V E] 40 k .t \ ( / g 5 m \// \ cn k\( CLCL ° °U 0)< b cot \R G o / § o<� W _E $ / � 22 �« 2? L§ _ }) 0 �2J 7 >0 2 U)§ U. f & \ K �» {2 k< o �— " m =k o o km �ƒ /§ �� \ \ \ %m E& S E / g' R0 n$ C % / / \ \ k § / \ § m § k 0 \ k .t \ ( / g 5 m \// \ cn k\( CLCL ° °U 0)< b cot \R G o / § o<� W r_- LL. 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