HomeMy WebLinkAbout1999-124REVISED ATTACHMENT A
SCOPE OF WORK
LOCAL MITIGATION STRATEGY
Purpose
The Contractor shall develop a Local Mitigation Strategy (the LMS) using the Department
of Community Affaim'(DCA) publication The Local Mitigation Strategy: d Guidebookfor Florida
Cities and Coumics, hereafter referred to as "the Guidebook, "as well as other applicable guidance.
Contractor shall solicit municipal participation in this process, through subcontracts with each
municipality within the county, in order to achieve a single unified, LMS.
Subcontracts with Municipalities
The Contractor shall solicit the participation of each municipality in the county, in the
preparation of a single, unified Local Mitigation Strategy, by written communication to the Chief
Administrative Official ofeach municipality. That communication shall reference the Department's
notification to the Contractor and the municipalities regarding the Local Mitigation Strategy and
shall advise of the availability of the Local Mitigation Strategy funding for the municipality, man
amount identified by the Department. The communication shall include a subcontract between the
Contractor and the municipality for the municipality's review and execution. The subcontract shall
include appropriate terns and conditions and a scope ofwork supplementing the Contractor's work,
as described hereafter. The Contractor shall supply to the Department copies of executed
subcontracts with municipalities within ten (10) days ofexecution. The Contractor shall be paid an
amount equal to 10% of each subcontracting municipality's allocation from the Department (the
administrative fee), to compensate for the expenses of administering the subcontract. In the event
that a municipality decline's to participate through the subcontract, the Contractor will not receive
the administrative fee for that municipality but the Contractor may retain 50% of the municipality's
allocation from the Department, to compensate for costs associated with hazard identification and
vulnerability assessment. Ifthe Department detemaines it necessary, the parties agree to amend this
Agreement following the first contract period, and identification of participating and non-
participating municipalities, in order to renect the revised contract amount representing the revised
total allocation to the Contractor.
avment and Deliverables Schedule
This is a fixed -fee contract. The Department will pay compensation at the end of each
contract period, based on completion of activities identified in the scope ofwork the submission of
al I deliverables listed below within the scheduled time frame, and a delemtination by lite Department
that Contractor has satisfactorily completed the pertinent activities and deliverables. Atllmendof
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the first contract period the Contractor maybe paid 20% of the total contract amount, 20 % at the
end of the second contract period, 30% at the end of the third contract period, 10% at the end of the
fourth contract period and the remaining 20% of the total contract amount at the end of the fifth and
final contract period. Contractor shall submit all deliverables in a typewritten and bound format.
The final deliverable shall be a compiled Local Mitigation Strategy document All submissions to
the Department shall be addressed to the Department Contract Manager. Contractor shall provide
three (3) copies of all deliverables.
1" Contract P d -D liverables due October 31 1998
On or before October 31, 1998, Contractor shall, as discussed in Sections 1 and 2 of the Guidebook,
establish Working Group to oversee the developmentofthe local mitigation strategy, and designate
a contact person for this group. Broad representation of interests should be evident in the
membership of the Working Group. It should include local government representatives, citizens,
and adjacent community representatives, representing a broad range of interests, organizations and
agencies. The Working Group shall include a representative from each subcontracting municipality,
and should include a representative of each municipality, regardless of whether the municipality
enters into the subcontract. Contractor shall establish a regular meeting schedule for the Working
Group, providing, at a minimum, for quarterly meetings of the Working Group. Subcontracts with
municipalities shall provide for municipal participation in the Working Group by at least one
representative from the subcontracting municipality and shall designate that person orpernons. The
designated municipal representative(s) shall be responsible for supplying information required from
the municipality by the terms of this Scope of Work and the terms of the municipal subcontract.
A. On or before October 31, 1998, Contractor shall provide the Department with the following
delivembles:
A listing of all executed subcontracting agreements between the Contractor and
participating municipalities, identifying the municipal contact person for each
subcontract. Contractor shall also provide a haling ofthose cities that have elected
to have the county complete planning efforts associated with the development ofthe
Local Mitigation Strategy, and a listing ofthose municipalities that have elected not
to participate in the LMS process.
A listing of Working Group members, identifying the name and affiliation of each
member, and identifying the Working Group contact;
A schedule of Working Group meeting dates;
Minutes from all Working Group meetings held during this period.
B. On or before October 31, 1998, Contractor shall, as discussed in Section I ofthe Guidebook.
identify and list procedures to resolve conflict between governmental entities that may arise
from the development of the Local Miligatinn Sumegy. 'fhc Working Grnup may use the
processes included in the hatagovcnnnental Coordination Blmnenl preach local government
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Comprehensive Growth Management Plan, or other appropriate alternatives. Contractor
shall submit the listed procedures to the Department on or before October 31, 1998.
Municipal subcontracts shall require that themunicipal representative to the Working Group
actively assist in the development of these procedures.
C. As discussed in Section 3 ofthe Guidebook, establish evaluation criteria and procedures to
regularly review, update and revise the Local Mitigation St mtegy to ensure it remains current
and reflects changing conditions within the community. Evaluation criteria and procedures
shall provide for review, update and revision activities using a Working Group established
and populated as provided herein. Municipal subcontracts shall require that the municipal
representative to the Working Group actively assist in the development of these criteria and
procedures. Written evaluation criteria and procedures shall be submitted to the Department
on or before October 31, 1998.
D. As outlined in Section 4 of the Guidebook, initiate development of(he Community Guiding
Principles. First, identify and list government entities that perform hazard mitigation
Functions, including those at the federal, stale, regional and local levels. List the functions
that these agencies provide. Lis(and describe all existing county, regional and municipal
policies, ordinances, and programs that affect hazard mitigation activities, including, but not
limited to, those found in the pertinent local government Comprehensive Growth
Management plans, comprehensive emergency management plan, the emergency
management 5-yearstralegieplan, local floodplainordinances, stomtwatermanagememplan
policies, and local building codes. Finally, evaluate these existing mitigation policies,
ordinances and programs to determine their effectiveness at reducing the potential for loss
of life and property as a result of a disaster. Municipal subcontracts shall require that the
municipal representative to the Working Group actively assist in the development of these
Community Guiding Principles. Municipal subcontractsshall also require that the
municipality submit the following to Contractor reasonably, as determined by the Contractor,
in advance of the Contractor's October 31, 1998 submission to the Department:
I. The listing ofmunicipal agencies and (he mitigation functions they provide. Include
a narrative description of how these agencies help reduce losses from hazards.
2. The listing of existing municipal policies, ordinances and programs that affect
mitigation;
3. An evaluation of existing municipal mitigation policies, ordinances and programs,
describing their effectiveness at reducing losses of life and property.
The Contractor shall compile comparable information for unincorporated areas of the County, mrd
combine it with information submitted by or pertaining to all municipalities, for submission to the
Department by October 31, 1998.
Aiu barri A -Sarin of Work
Lael MiliNlion Strategy
B. 2ntl Contrac(Cefiod -D f hles due by October 31. 199
As outlined in Section 4 of the Guidebook and drawing from the evaluation of existing mitigation
policies ordinances and programs completed in the previous contracting period, provide the
following to DCA by October 31,1998:
A. A single list of mitigation goals and objectives that will serve to guide a coordinated and
comprehensive strategy to address hazard mitigation.
B. An analysis of how existing policies, ordinances and programs could be strengthened to
achieve the mitigation goals and objectives of the community.
Municipal subcontracts shall require that the municipal representativetothe Working Group actively
assist in the development of the single list of mitigation goals and objectives and in the analysis of
the strengthening ofpolicies, ordinances and programs.
C. Begin hazard identification and vulnerability assessment activities as outlined in Section 5
ofthe Guidebookand as described in the Hazarrlldentifcation and Vulnerability Assessment
supplement. Provide the Department, by October 31, 1998, with an inventory of the data
which will be gathered by the county and participating municipalities. Identify
responsibilities for collecting all data and identify potential data sources. Municipal
subcontracts shall require (hat the municipal representative to the Working Group actively
assist in the county -wide hazard identification and vulnerability assessment activities and,
in particular, be responsible for the identification of municipal data sources and the
provision of all municipal data and data regarding municipal facilities necessary for
performance of the Hazard Identification and Vulnerability Assesmnent.
D. As outlined in Section 2 of the Guidebook, identify private sector interests who would
benefit from participation in the LMS process and identify how private sector involvement
in LMS activities will be accomplished. Establish contact with relevant interests in the local
business community and appropriate citizen groups to foster, encourage and obtain their
participation. Municipal subcontracts shall require that the municipal representative to the
Working Group actively assist in the identification of private sector interests and methods
for private sector involvement. Submit the following to the Department by October 31,
1998:
Identify the private sector interests that are participating in the LMS process.
Identify roles and responsibilities to strengthen private sector involvement in the
LMS process.
E. As discussed in Section lofill. Guidebook, by October 31,1998, submit to the Department
procedures to prioritize both i n incipal and county mitigation initiatives. Include how the
LMS Working Group will use hazard identification and vulnerability assessment data to
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identify potential mitigation initiatives.
F. By October 31, 1998, submit Working Group meeting minutes to the Department for all
meetings occurring during this period.
111. 3t° ContractPeriod-D I' bl due bv April 30 1999
Continue the hazard identification and vulnerability assessment activities as outlined in Section 5of
the Guidebook and as described in the Hazard ldeutifrcetion and Vulnerability Assessment
Supplement.
A. Municipal subcontracts shall require that the municipal representative to the Working Group
be responsible for gathering and supplying Contractor with the following information:
1. Municipal critical facilities inventory (see attached list of critical facilities and
categories compiled by the Department)
2. Listing ofother municipal public buildings and facilities
3. Repetitive loss data for structures within the municipality's jurisdiction
4. Hazardous materials sites within the municipality's jurisdiction (facilities required
to report under Section 302 of the federal Emergency planning and Community
Right -To -Know Act, 42 USC 11001, at seq, and implementing regulations)
5. Historical flood data within the municipality's jurisdiction
Contractor shall compile comparable information for the unincorporated areas of the County
and combine it with all municipal data described above for submission to the Department on or
before April 30, 1999.
B. Contractor shall submit GIS information to the Department in completion of the
following deliverable requirements in a GIS ARCView "shape file" or ARCInfa
"coverage' format. The Contractor shall compile and submit the following w the
Department by April 30, 1999:
I. GIS data indicating critical facilities (including latitude and longitude
coordinates), repetitive loss property data, hazardous materials sites (including
latitude and longitude coordinates and identity of facility), and designation of
areas that historically flood.
2. Text shall accompany all data explaining the conditions (rainfall, river gauge
measures etc.) accompanying any historical flood data.
C. By April 30, 1999, Contractor shall provide a progress report of private sector
participation into the LMS process.
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D. By April 30, 1999, the Department shall provide to the County:
1. Paper maps of the county -wide hazard areas vulnerable to srotm surge, inland
flooding and wind, along with tables listing the results of the risk analysis
providing, in particular, an estimate of potential costs and the likelihood of
specific tropical cyclone events.
2. A CD -Rom containing the following:
a. the results of the risk analysis for tropical cyclone events in a dBASE III
format, and
b. the demographic and property data on which the risk analysis was based.
E. By April 30, 1999, Contractor shall submit Working Group meeting minutes to the
Department for all meetings occurring during this period.
IV. 4a Contract Period-Delivembles due by October 31. 1999,
A. Complete the hazard identification and vulnerability assessment activities as outlined in
Section 5 of the Guidebook and as described in the Hazard Identification and
Vulnerability Assessment Supplernern. By October 31, 1999, create a county -wide multi -
hazard map based on the information supplied to the County by the Department during
the 30 period.
B. Contractor shall submit a list ofpotential mitigation initiatives as discussed in Section G
of the Guidebook to the Department by October 31, 1999. The list shall be based upon
the Community Guiding Principles and Hazard Ideniftcalion and Vulnerability
Assessment data developed in preceding contract period and compiled through the
procedures established in the second contract period. The list shall include potential
program, project, and policy initiatives at the county and municipal levels that have the
potential to reduce losses of life and property from natural disaster events including bill
not limited to:
initiatives to reduce vulnerability
studies (including engineering studies) to identify cast beneficial mitigation
activities
existing mitigation initiatives identified in existing local government Capital
Improvements Plans for future funding consideration
recommended program and policy actions and revisions to further promote
effective hazard mitigation.
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C. By October 31, 1999, Contractor shall identify potential funding sources for the list of
potential mitigation initiatives. Municipal subcontracts shall require that the municipal
representative to the Working Group actively assist in the identification of potential
funding sources. The identification of these potential sources shall be included as an
attachment to Working Group minutes submitted to the Department by October 31, 1999.
D. By October 31, 1999, Contractor shall submit Working Group meeting minutes to the
Department. Meeting minutes shall include the presentation and acceptance of the
following by October 31, 1999:
I. all hazard identification and vulnerability assessment activities
2. the list ofpotential mitigation initiatives
IV. S's Contract P d -Deliverables due by October 31, 1999:
A. Contractor shall submit the Working Group meeting minutes to (he Department by
October 31, 1999.
B. Contractor shall provide a final prioritized list of mitigation programs and initiatives,
coupled with potential funding sources and recommended dares for implementation, to
the Department by October 31, 1999.
C. Contractor shall submit the final Local Mitigation Strategy as acompiled document to the
local governing body for formal adoption. Contractor shall ensure that document
includes the list of policy recommendations and prioritized mitigation initiatives that
have been agreed upon by the Working Group. Contractor shall provide three copies of
the document to the Department by October 31, 1999. Contractor shall provide the
Department with copies of any action taken by the local governing body upon
consideration of the Local Mitigation Strategy.
I
Modification #1 to Inter -Local Agreement Between
the Board or County Commissioners, Indian River County, Florida,
and Treasure Coast Regional Planning Council
WHEREAS, Indian River County and Treasure Coast Regional Planning Council have entered into
an Inter -Local Agreement for the purpose of We development of a single, unified county -wide Local
Mitigation Strategy (LMS) as identified in We contractual services agreement between Indian River County
and the State of Florida, Department of Community Affairs; and
WHEREAS, based upon Elie delay in the Department of Community Affair's provision of The
Arbiter of Storms (TAOS) computer modeling data to Indian River County, the parties desire to modify
said Agreement to revise the third and fourth period deliverables and the associated due dates.
NOW, THEREFORE, in consideration of the mutual promises herein contained, the sufficiency
of which is hereby acknowledged, Attachment A to the Agreement is hereby deleted in its entirety and
replaced with Revised Attachment A for all interest and purposes. Revised Attachment A is aasched hereto
and incorporated by reference.
All other provisions of the Agreement not inconsistent with Oils Modification #1 remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have caused Wis Modification NI to be executed by
Weir duly authorized officials as of the date below.
ATTEST: Q/�
By: U�F7hbit,
COUN/I
By: / y 11 Y( /
Print Name: '[5n,.��lP,�_Y PM
Prim Name: N,c xac� 6. h3�ewn A5 'tS
Titla:_Ftmjte,r P Ab,
Title: - - �r,.E D aac Tot
ATTEST:
J.K. on k
Dy:
APPROVED FOR AGENDA
FOR: May 4 1999
BY:
Aanhes E. Cha toter
Cuunty Administralot
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY
By:
INDIAN RIVER COUNTY, FLORIDA, BY
ITS BOARPOFCOUNTY CGhkMISSIONERS
BY: O
KenneW R. 7acM, Chairman
,r/v/9q
APPROVED AS TO FORM AND LEGAL
SUFPICIE_ t2 /O 0)G _
By: y ho 1 42r^�
�ty Attorney
REVISED ATTACHMENT A
SCOPE, OF WORK
LOCAL MITIGATION STRATEGY
Pum
The Contractor shall develop a Local Mitigation Strategy (the LMS) using the Department
of Community Affairs'(DCA) publication The Local Miligation Strategy: A Guidebookfor Florida
Cities and Counties. hereaRerreferred ton "the Guidebook, "as well mother applicable guidance.
Contractor shall solicit municipal participation in this process, through subcontracts with each
municipality within the county, in order to achieve a single unified, LMS.
Subcontracts wish Municipalities
The Contractor shall solicit the participation of each municipality in the county, in the
preparation of a single, unified Local Mitigation Strategy, by written communication to the Chief
Administrative0fficial ofeach municipality. That communication shall reference the Department's
notification to the Contractor and the municipalities regarding the Local Mitigation Strategy and
shall advise of the availability of the Local Mitigation Strategy funding for the municipality, in an
amount identified by the Department. The communication shall include a subcontract between the
Contractor and the municipality for the municipality's review and execution. The subcontract shall
include appropriate terms and conditions and a scope ofwork supplementing the Connector's work,
as described hereafter. The Contractor shall supply to the Department copies of executed
subcontracts with municipalities within ma (10) days ofexecmion. The Contractor shall be paid an
amount equal to 10% of each subcontracting municipality's allocation from the Department (the
administrative fee), to compensate for the expenses of administering the subcontract. In the event
that a municipality declines to participate through the subcontract, the Contractor will not receive
the administrative fee for that municipality but the Contractor may retain 50% ofthe municipality's
allocation from the Department, to compensate for costs associated with hazard identification and
vulnerability assessment. Ifthe Department demmtines it necessary, the panics agree to amend this
Agreement following the first contract period, and identification of participating and non-
participating municipalities, in order to reflect the revised contract amount representing the revised
total allocation to the Contractor.
Pevment and Deliverables Schedule
This is a fixed -fee contract. The Department will pay compensation at the end of each
contract period, based on completion of activities identified in the scope of work, the submission of
all deliverables listed below within the scheduled time frame, and a determination by the Department
that Contractor has satisfactorily completed the pertinent activities and delivembles. At the end of
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Lavl MiliVlipn SlnlgY
the first contract period the Contractor may be paid 20% of the total contract amount, 20 %at the
end of the second contract period, 30% at the end of the third contract period, 10% at the end of the
fourth contract period and the remaining 20% of the total contract amount at the end of the filth and
final contract period. Contractor shall submit all deliverables in a typewritten and bound format.
The final deliverable shall be a compiled Local Mitigation Strategy document. All submissions to
the Department shall be addressed to the Department Contract Manager. Contractor shall provide
three (3) copies of all deliverables.
V ContractPeriod-Deliverables due October 31 1998
On or before October 31, 1998, Contractor shall, as discussed in Sections l and 2 of the Guidebook,
establish Working Group to oversee the development ofthe local mitigation strategy, and designate
a contact person for this group. Broad representation of interests should be evident in the
membership of the Working Group. It should include local government representatives, citizens,
and adjacent community representatives, representing a broad range of interests, organizations and
agencies. The Working Group shall include a representative from each subcontracting municipality,
and should include a representative of each municipality, regardless of whether the municipality
entero into the subcontract. Contractor shall establish a regular meeting schedule for the Working
Group, providing, at a minimum, for quarterly meetings of the Working Group. Subcontracts with
municipalities shall provide for municipal participation in the Working Group by at least one
representative from the subcontracting municipality and shall designate that person or persons. The
designated municipal represcntalive(s) shall be responsible for supplying information required from
the municipality by the terms of this Scope of Work and the terms of the municipal subcontract.
A. On or before October 31, 199K Contractor shall provide the Department with the following
deliverables:
A listing of all executed subcontracting agreements between the Contractor and
participating municipalities, identifying the municipal contact person for each
subcontract. Contractor shall also provide a listing of those cities that have elected
to have the county complete planning efforts associated with the development ofthe
Local Mitigation Strategy, and a listing ofthose municipalities that have elected not
to participate in the LMS process.
A listing of Working Group members, identifying the time and affiliation of each
member, and identifying the Working Group contact;
A schedule of Working Group meeting dates;
Minutes from all Working Group meetings held during this period.
B. On or before October 31, 1999, Contractor shall, as discussed in Section I ofthe Guidebook,
identify and list procedures to resolve con Dict between governmental entities that may arise
from the development of the Local Mitig:aion Strategy. The Working Group may use the
processus included in the Imingovernmmiud Coordination Element ofeach local government
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Comprehensive Growth Management Plan, or other appropriate alternatives. Contractor
shall submit the listed procedures to the Department on or before October 31, 1998.
Municipal subcontracts shall require that the municipal representative to the WorkingGmup
actively assist in the development of these procedures.
C. As discussed in Section 3 of the Guidebook, establish evaluation criteria and procedures to
regularly review, update and revise the Local Mitigation Strategy to ensure it remains current
and reflects changing conditions within the community. Evaluation criteria and procedures
shall provide for review, update and revision activities using a Working Group established
and populated as provided herein. Municipal subcontracts shall require that the municipal
representative to the Working Group actively assist in the developmentofthase criteria and
procedures. Written evaluation criteria and procedures shall be submitted to the Department
on or before October 31, 1998.
D. As outlined in Section 4 of the Guidebook, initiate development of the Community Guiding
Principles. First, identify and list government entities that perform hazard mitigation
functions, including those at the federal, state, regional and local levels. List the functions
that these agencies provide. List and describe all existing county, regional and municipal
policies, ordinances, and programs that affect hazard mitigation activities, including, but not
limited to, those found in the pertinent local government Comprehensive Growth
Management plans, comprehensive emergency management plan, the emergency
management 5-yearsbategicplan, local floodplain ordinances, slormwatermanagementplan
policies, and local building codes. Finally, evaluate these existing mitigation policies,
ordinances and programs to determine their effectiveness at reducing the potential for loss
oflife and property as a result ofa disaster. Municipal subcontracts shall require that the
municipal representative to the Working Group actively assist in the development ofthese
Community Guiding Principles. Municipal subcontracts shall also require that the
municipality submit thefallowinglo Contractorreasonably, as determined bythe Contractor,
in advance of the Contractor's October 31, 1998 submission to the Department:
I. The listing ofmunicipal agencies and the mitigation functions they provide. Include
a narrative description of how these agencies help reduce losses from hazards.
2. The listing of existing municipal policies, ordinances and programs that affect
mitigation;
3. An evaluation ofexisling municipal mitigation policies, ordinances and programs,
describing their effectiveness at reducing losses of life and property.
The Contractor shall compile comparable information for unincorporated areas of the County, and
combine it with information submitted by or pertaining to all municipalities, for submission to the
Department by October 31, 1998.
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14 a MSin¢gy
IL 2MContalct Period -DefiX;EibbIesdu, by October 3l 1998.
As outlined in Section 4 of the Guidebook and drawing from the evaluation of existing mitigation
policies ordinances and programs completed in the previous contracting period, provide the
following to DCA by October 31, 1998:
A. A single list of mitigation goals and objectives that will serve to guide a coordinated and
comprehensive strategy to address hazard mitigation,
B. An analysis of how existing policies, ordinances and programs could be strengthened to
achieve the mitigation goals and objectives of the community.
Municipal subcontracts shall require that the municipal representative to the Working Group actively
assist in the development of the single list of mitigation goals and objectives and in the analysis of
the strengthening of policies, ordinances and programs.
C Begin hazard identification and vulnerability assessment activities as outlined in Section 5
oRheGuidebook and as described in the Hazardidentifcttion and VulnerabilityAssessmem
supplement Provide the Department, by October 31, 1998, with an inventory of the data
which will be gathered by the county and participating municipalities. Identify
responsibilities for collecting all data and identify potential data sources. Municipal
subcontracts shall require that the municipal representative to the Working Group actively
assist in the county -wide hazard identification and vulnerability assessment activities and,
in particular. be responsible for the identification of municipal data sources and the
provision of all municipal data and data regarding municipal facilities necessary for
performance ofihe Hazard Identification and Vulnerability Assessment.
D. As outlined in Section 2 of the Guidebook, identify private sector interests who would
benefit from participation in the LMS process and identify how private sector involvement
in LMS activities will be accomplished. Establish contact with relevant interests in the local
business community and appropriate citizen groups to foster, encourage and obtain their
participation. Municipal subcontracts shall require that the municipal representative to the
Working Group actively assist in lire identification of private sector interests and methods
for private sector involvement. Submit the following to the Department by October 31,
1998:
I. Identify the private sector interests that are participating in the LMS process.
2. Identify roles and responsibilities to strengthen private sector involvement in the
LMS process.
E. As discussed in Section l ofthe Guidebook, by October 31, 1998, submit to the Department
procedures to prioritize both municipal and county mitigation initiatives. Include how the
LMS Working Group will use hazard identification and vulnerability assessment data to
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Luvvl MmAauon s.n¢aY
identify potential mitigation initiatives.
By October 31, 1998, submit Working Group meeting minutes to the Department for all
meetings occurring during this period.
111. 3i° Contract P d -DelivqBbles due by Aril 30 1999
Continue thehazard identification and vulnerability assessment activities as outlined in Section Sof
the Guidebook and as described in the Hazard identification and Vulnerability Assessment
Supplement.
A. Municipal subcontracts shall require that the municipal representativeto the Working Group
be responsible for gathering and supplying Contactor with the following information:
L Municipal critical facilities inventory (see attached list of critical facilities and
categories compiled by the Department)
2. Listing of other municipal public buildings and facilities
3. Repetitive loss data for structures within the municipality's jurisdiction
4. Hazardous materials sites within the municipality'sjurisdiction (facilities required
to report under Section 302 of the federal Emergency Planning and Community
Right -To -Know Act, 42 USC 11001, et seq, and implementing regulations)
5. Historical flood data within the municipality'sjudsdiclion
Contractor shall compile comparable information for the unincorporated areas of the County
and combine it with all municipal data described above for submission to the Department on or
before April 30, 1999.
B. Contractor shall submit GIS information to the Department in completion of the
following deliverable requirements in a GIS ARCView "shape file' or ARCInfo
"coverage" format. The Contractor shall compile and submit the following to the
Department by April 30, 1999:
1. GIS data indicating critical facilities (including latitude and longitude
coordinates), repetitive loss property data, hazardous materials sites (including
latitude and longitude coordinates and identity of facility), and designation of
areas that historically flood.
2. Tent shall accompany all data explaining the conditions (rain Fall, river gauge
measures etc.) accompanying any historical flood data.
C. By April 30, 1999, Contractor shall provide a progress report of private sector
participation into the LMS process.
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Imalmniga—sln",
D. By April 30, 1999, the Department shall provide to the County:
Paper maps of the county -wide hazard areas vulnerable to storm surge, inland
Flooding and wind, along with tables listing the results of the risk analysis
providing, in particular, an estimate of potential costs and the likelihood of
specific tropical cyclone events.
A CD -Rom containing the following:
a. the results of the risk analysis for tropical cyclone events in a dBASE III
Farman, and
b. the demographic and property data on which the risk analysis was based.
E. By April 30, 1999, Contractor shall submit Working Group meeting minutes to the
Department for all meetings occurring during this period.
IV. 4'a Contract P d -Deliverables due by October 31 1999:
A. Complete the hazard identification and vulnerability assessment activities as outlined in
Section 5 of the Guidebook and as described in the Hazard ldent fication and
Vrdnerability Assessment Supplement. By October 31, 1999, create a county -wide multi -
hazard map based on the information supplied to the County by the Department during
the 30 period.
B. Contractor shall submit a list of potential mitigation initiatives as discussed in Section 6
of the Guidebook to the Department by October 31, 1999. The list shall be based upon
the Community Guiding Principles and Hazard Identification and Vulnerability
Assessment data developed in preceding contract period and compiled through the
procedures established in the second contract period. The list shall include potential
program, project, and policy initiatives at the county and municipal levels that have the
potential to reduce losses of life and property from natural disaster events including but
not limited to:
1. initiatives to reduce vulnerability
2. studies (including engineering studies) to identify cost beneficial mitigation
activities
3. existing mitigation initiatives identified in existing local government Capital
Improvements Plans for future funding consideration
4. recommended program and policy actions and revisions to further promote
effective hazard mitigation.
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Inial Mnigmon Sln¢gy
C. By October 31, 1999, Contractor shall identify potential funding sources for the list of
potential mitigation initiatives. Municipal subcontracts shall require that the municipal
representative to the Working Group actively assist in the identification of potential
funding sources. The identification of these potential sources shall be included man
attachment to Working Group minutes submitted to the Department by October 31, 1999.
D. By October 31, 1999, Contractor shall submit Working Group meeting minutes to the
Department. Meeting minutes shall include the presentation and acceptance of the
following by October 31, 1999:
I. all hazard identification and vulnerability assessment activities
2. the list of potential mitigation initiatives
IV. 5" Contract P d -Delivrables due by October 31, 1999-
A. Contractor shall submit the Working Group meeting minutes to the Department by
October 31, 1999.
B. Contractor shall provide a final prioritized list of mitigation programs and initiatives,
coupled with potential funding sources and recommended dates for implementation, to
the Department by October 31, 1999.
C. Contractor shall submit the final Local Mitigation Strategy as a compiled document to the
local governing body for formal adoption. Contractor shall ensure that document
includes the list of policy recommendations and prioritized mitigation initiatives that
have been agreed upon by the Working Group. Contractor shall provide three copies of
the document to the Department by October 31, 1999. Contractor shall provide the
Department with copies of any action taken by the local governing hotly upon
consideration of the Local Mitigation Strategy.
t5 -V-9?
Modification #1 to Scope of Work of the
Municipality Subcontract Participant in the Development
of a Local Mitigation Strategy for
Indian River County
WHEREAS, Indian River County and the City of Fellsmere have entered into
an Agreement for the propose of the development of a single, unified county -wide
Local Mitigation Strategy (LMS) as identified in the contractual services agreement
between Indian River County and the State of Florida, Department of Community
Affairs; and
WHEREAS, based upon the delay in the Department of Community Affair's
provision of The Arbiter of Storms (TAOS) computer modeling data to Indian River
County, the parties desire to modify said Agreement.
WHEREAS, the third period deliverables have been divided into two separate
periods with distinct due dates; thus creating a revised 4'h contract period deliverable
due date of September 30, 1999 and a revised 41' and final contract period
deliverable (now 51h) due date of September 30, 1999.
WHEREAS, the payment schedule is adjusted as follows: the 3" contract
period deliverables equal 30%, the 41' contract period deliverables equal 10% and
the 51h and final contract period deliverables equal the remaining 20% of the
contract amount.
NOW, THEREFORE, in consideration of the mutual promises herein
contained, the sufficiency of which is hereby acknowledged, the Agreement is
hereby modified as set forth above.
All other provisions of the Agreement not inconsistent with this Modification
#1 remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Modification
NI to be executed by their duly authorized officials as of this _ Day of
, 1999.
ATTEST;
CL RK�F THE CIRCUIT COURT\
DEPUTY CLERK i
ATTEST:—
By
Title: city cre[k
APPROVED FOR AGENDA
FOR: May 4 1999
BY:
James E. andler
County Administrator
BOARD OF COUNTY COMMISSIONERS
OF IND RIVER COUNTY, FLORIDA
By:
Kenn,}h R. Mablu, Chai tan
5/v "7
APPROVED AS TO FORM:
Office of the Cou/nttyyAtttoom�ey
By: c /vri'1y �rL�r
CITY OF FELLSMERE, FLORIDA
By:
Title: Ma o
B P/" EROVE4, O - ,
Title:c't nt
1 Off
I
/=J;
Modification #1 to Scope of Work of the
Municipality Subcontract Participant in the Development
of a Local Mitigation Strategy for
Indian River County
WHEREAS, Indian River County and the Town of Orchid have entered into
an Agreement for the purpose of the development of a single, unified county -wide
Local Mitigation Strategy (LMS) as identified in the contractual services agreement
between Indian River County and the State of Florida, Department of Community
Affairs; and
WHEREAS, based upon the delay in the Department of Community Affair's
provision of The Arbiter of Storms (TAOS) computer modeling data to Indian River
County, the parties desire to modify said Agreement.
WHEREAS, the third period deliverables have been divided into two separate
periods with distinct due dates; thus creating a revised 0 contract period deliverable
due date of September 30, 1999 and a revised 4's and final contract period
deliverable (now 5") due date of September 30, 1999.
WHEREAS, the payment schedule is adjusted as follows: the 3� contract
period deliverables equal 30%, the 4's contract period deliverables equal l0% and
the 5" and final contract period deliverables equal the remaining 20% of the
contract amount.
NOW, THEREFORE, in consideration of the mutual promises herein
contained, the sufficiency of which is hereby acknowledged, the Agreement is
hereby modified as set forth above.
All other provisions of the Agreement not inconsistent with this Modification
#1 remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Modification
#1 to be executed by their duly authorized officials as of this _ Day of
1999.
ATTEST:
CLER[S'_OF THE CIRCUIT COURT
B M—t ti .
DEPUTY CLERK
ATTEST:
0
APPROVED FOR AGENDA
FOR: May 4. 1999
BY:
James E. andlcr
County Administrator
BOARD OF COUNTY COMMISSIONERS
OF ]ND I VE COUNF FLORIDA
By;
Kenneth R. Macht, Chairman
APPROVED AS TO FORM:
Office of the County Attorney��//�� �
By: �l/ irit
.. . ..�
WA
u:�
grivem
.R
APPROVED AS TO FORM:
By:
Modification NI to Scope of Work of the
Municipality Subcontract Participant in the Development
of a Local Mitigation Strategy for
Indian River County
WHEREAS, Indian River County and the Town of Indian River Shores have
entered into an Agreement for the purpose of the development of a single, unified
county -wide Local Mitigation Strategy (LMS) as identified in the contractual
services agreement between Indian River County and the State of Florida,
Department of Community Affairs; and
WHEREAS, based upon the delay in the Department of Community Affair's
provision of The Arbiter of Storms (TAOS) computer modeling data to Indian River
County, the parties desire to modify said Agreement.
WHEREAS, the third period deliverables have been divided into two separate
periods with distinct due dates; thus creating a revised 41" contract period deliverable
due date of September 30, 1999 and a revised 4" and final contract period
deliverable (now 5") due date of September 30, 1999.
WHEREAS, the payment schedule is adjusted as follows: the 31d contract
period deliverables equal 30%, the 4"' contract period deliverables equal 10% and
the 5d' and final contract period deliverables equal the remaining 20% of the
contract amount.
NOW, THEREFORE, in consideration of the mutual promises herein
contained, the sufficiency of which is hereby acknowledged, the Agreement is
hereby modified as set forth above.
All other provisions of the Agreement not inconsistent with this Modification
ql remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Modification
#1 to be executed by their duly authorized officials as of this _ Day of
1999.
ATTEST
CLERK OF THE CIR}]C,U URT
gYC UR
DEPUTY CLERK
ATTEST:
�... rU �. .. I
APPROVED FOR AGENDA
FOR: Mav 4 1999
amen E. Chan ler
County Admituilmtor
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
By:
' Kenneth R. Mach(. Chairman
s/y/f9
APPROVED AS TO FORM:
Office of the County Attorney
By:
TOWN OF INDIAN RIVER SHORES,
FLORIDA
By:r
Title: /O�Jr� /I'i A�tt��
Modification #1 to Scope of Work of the
Municipality Subcontract Participant in the Development
of a Local Mitigation Strategy for
Indian River County
WHEREAS, Indian River County and the City of Sebastian have entered into
an Agreement for the purpose of the development of a single, unified county -wide
Local Mitigation Strategy (LMS) as identified in the contractual services agreement
between Indian River County and the State of Florida, Department of Community
Affairs; and
WHEREAS, based upon the delay in the Department of Community Affair's
provision of The Arbiter of Storms (TAOS) computer modeling data to Indian River
County, the parties desire to modify said Agreement.
WHEREAS, the third period deliverables have been divided into two separate
periods with distinct due dates; thus creating a revised 4" contract period deliverable
due date of September 30, 1999 and a revised 4" and final contract period
deliverable (now 5") due date of September 30, 1999.
WHEREAS, the payment schedule is adjusted as follows: the 30 contract
period deliverables equal 30%, the 0' contract period deliverables equal 10% and
the 5" and final contract period deliverables equal the remaining 20% of the
contract amount.
NOW, THEREFORE, in consideration of the mutual promises herein
contained, the sufficiency of which is hereby acknowledged, the Agreement is
hereby modified as set forth above.
All other provisions of the Agreement not inconsistent with this Modification
#1 remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Modification
#1 to be executed by their duly authorized officials as of this sfrrn Day of
rtay , 1999.
ATTEST:
CLEr/ O KE CIRCUITOU/R
DEPUTY CLERIC
ATTES� ,,...
By:
1 11 �M210Z-/"
Title:
APPROVED FOR AGENDA
FOR: May 4.19!E -
BY:c
damrs E. Chdler
County Administrator
BOARD OF COUNTY COMMISSIONERS
OF IIJDI RIVER CO FLORIDA
By:
707 7 Mac t, Cha man
APPROVED AS TO FORM:
Office of the County Attorney
CITY OF SEBASTIAN,
FLORIDA
BY:�
Title: Interim City MmraY
APPRQ
By; Y
Title: city Attorney
s
■�INAVAMtn
-ter,
! l�K031WAO
,
A .,
Modification N1 to Scope of Work of the
Municipality Subcontract Participant in the Development
of a Local Mitigation Strategy for
Indian River County
WHEREAS, Indian River County and the City of Vero Beach have entered
into an Agreement for the purpose of the development of a single, unified county-
wide Local Mitigation Strategy (LMS) as identified in the contractual services
agreement between Indian River County and the State of Florida, Department of
Community Affairs; and
WHEREAS, based upon the delay in the Department of Community Affair's
provision of The Arbiter of Storms (TAOS) computer modeling data to Indian River
County, the parties desire to modify said Agreement.
WHEREAS, the third period deliverables have been divided into two separate
periods with distinct due dates; thus creating a revised 411' contract period deliverable
due date of September 30, 1999 and a revised 4`1 and final contract period
deliverable (now 5") due date of September 30, 1999.
WHEREAS, the payment schedule is adjusted as follows: the P contract
period deliverables equal 30%, the 4" contract period deliverables equal 10% and
the 51h and final contract period deliverables equal the remaining 20% of the
contract amount.
NOW, THEREFORE, in consideration of the mutual promises herein
contained, the sufficiency of which is hereby acknowledged, the Agreement is
hereby modified as set forth above.
All other provisions of the Agreement not inconsistent with this Modification
Nl remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused tois Modification
#1Mr1 to be executed by their duly authorized officials as of this Day of
.A 1 4, 1999.
ATTEST:
CLE �F'�Hfi CIRC COURT
B >h:
".DEPUTY CLERK
ATTEST:
By: J _
Titie:l= T�-
APPROVED FOR AGENDA
FOR, Mav 4 1999
B. s —
James E. Candler
County Adminirirntor
BOARD OF COUNTY COMMISSIONERS
OF INDIANTUVER,COUNZY.FLORIDA
By:
Kenneth R. Machu, Chaimtan
s/
APPROVB AS OV TO FORM:
Officeafthe C�u Atlom
By:
CITY OF V ERO BEACH, FLORIDA
s/Y/9 f
Modification #1 to Scope of Work of the
Municipality Subcontract Participant in the Development
of a Local Mitigation Strategy for
Indian River County
WHEREAS, Indian River County and the City of Vero Beach have entered
into an Agreement for the purpose of the development of a single, unified county-
wide Local Mitigation Strategy (LMS) as identified in the contractual services
agreement between Indian River County and the State of Florida, Department of
Community Affairs; and
WHEREAS, based upon the delay in the Department of Community Affair's
provision of The Arbiter of Sto ms (TAOS) computer modeling data to Indian River
County, the parties desire to modify said Agreement.
WHEREAS, the third period deliverables have been divided into two separate
periods with distinct due dates; thus creating a revised 0 contract period deliverable
due date of September 30, 1999 and a revised 4'" and final contract period
deliverable (now 5'") due date of September 30, 1999.
WHEREAS, the payment schedule is adjusted as follows: the 3"' contract
period deliverables equal 30%, the 4" contract period deliverables equal 10% and
the S" and final contract period deliverables equal the remaining 20% of the
contract amount.
NOW, THEREFORE, in consideration of the mutual promises herein
contained, the sufficiency of which is hereby acknowledged, the Agreement is
hereby modified as set forth above.
All other provisions of the Agreement not inconsistent with this Modification
ql remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have causedthis Modification
#1 to be executed by their duly authorized officials as of this -$ Day of
6UXD�, 1999.
ATTEST:
CLEItK.O[ THE CIE CUUIIT POUR' `
DEPUTY CLERK
ATTEST: IJ����
By: Ut ie)
Title:
APPROVED FOR AGENDA
FOR: Mav 4. 1999
BY:.ti---
dames E. tendter
County Administrotor
BOARD OF COUNTY COMMISSIONERS
OF INDI VER COUNTY, FLORIDA
By:
meth R. Macht, C tairman
r/v/77
APPROVED AS TO FORM:
Office of the County Attorney
By:
CITY OF VERO BEAC! FLORIDA
B M
Title: 1t 101`)�i2—
..a '. F a.
B �:. i../.1�
11
i
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