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HomeMy WebLinkAbout1999-139()-� -1:S 1 MEMORANDUM OF AGREEMENT BETWEEN INDIAN RIVER COUNTY HEALTHY START COALITION, INC. AND INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION I. Purpose: The purpose of this Memorandum of Agreement (MOA) between Indian River County Healthy Start Coalition ("Coalition"), and the Indian River County Board of County Commission ("Provider"), is to provide for the coordination and implementation of Healthy Start Parent Education Services in Indian River County (the "County"). The coordination and implementation of Healthy Start Parent Education Services in the County are to be consistent with the Service Delivery Plan developed by the Coalition. The Coalition has developed its Service Delivery Plan in order to provide for a comprehensive prenatal and infant health care system for those pregnant women and infants most at risk for poor pregnancy, health, or developmental outcomes in the County. The Coalition now desires to designate Indian River County Board of County Commission, as the "Provider", the entity responsible for the coordination and implementation of the action steps with regard to Parent Education Services as delegated in the Service Delivery Plan during the term of this Agreement, and the Provider desires to accept such designation. II. Program Description The Indian River County Board of County Commission hereinafter referred to, as "Provider" will provide services outlines below in Section VI to Indian River County parents, targeting parents of toddlers of age one to three years old. III. Eligibility The Provider will serve all families who have a pregnant woman or child up to age three years in Indian River County who attend and participate in Parent Education. Families may be identified through the Healthy Start prenatal or infant screening as scoring at risk, may be self-referred or referred by others based on factors other than score. IV. Term The term of this MOA shall be deemed to have commenced upon signature of this MOA and will continue through and including June 30, 1999, or until 30 days notice of termination by the Provider or the Coalition. This funding will continue as funds are made available. V. Compensation and Budget In consideration of the services provided by the Provider, the Coalition will pay the Provider a sum not to exceed $ 24,137.00 per fiscal year. Payments shall be made to reimburse costs upon presentation of invoice and report by the Provider, submitted to the Coalition. Payment will be made within thirty days after presentation of invoice and report to the Coalition. A two-month advance of $ 4,022.83 will be advanced to the Provider to cover start-up costs. This advance will be deducted from the final invoice. These funds will be used to support services and staff as delineated in the budget in the Attachment. ow Description of Services to be Provided Working with existing Vero Beach — Indian River County Recreation Department's children's classes, Parent Education Opportunities will be offered to parents of children who are attending Recreation Department classes at the same time that the child is attending their Recreation Department class. The Parent Education Opportunities will be offered in a nearby, convenient location to begin immediately after the child's class beginning time and to end immediately prior to the child's class ending time. Working in conjunction with faith community leaders, child care directors, school administrators and other organizations, the Provider will identify time and place for regularly scheduled Parent Education Opportunities throughout the county. All groups are to be open to the public. Additional responsibilities include organization and oversight of training of leaders. These services can also be provided in the neighborhood, school, workplace, or clinic, wherever the concerns, priorities, and resources of the parent or caregiver can best be met. Fiscal and Programmatic Data Collection and Reporting A. Financial -- The Provider will provide a financial report to the Coalition on Healthy Start funds expended by category. This report will be submitted by: October 31, 1998 covering: July 1, 1998 — September 30, 1998 January 31, 1999 covering: October 1, 1998 — December 31, 1998 April 30, 1999 covering: January 1, 1999 — March 30, 1999 July 31, 1999 covering: April 1, 1999 — June 30, 1999 B. Services -- The Provider will report services completed in the project. The Provider is responsible for the accuracy of this data. Working with existing Recreation Department's classes, Parent Education Opportunities will be offered at the same time in a nearby, convenient location to begin immediately after the student's class beginning time and to end immediately prior to the student's class ending time. Working in conjunction with faith communities leaders, child care directors, school administrators and other organizations, determine time and place for regularly scheduled Parent Education Opportunities throughout the county. All groups are to be open to the public. Additional responsibilities include organization and oversight of training of leaders. The Provider will provide a quarterly report to the Coalition which addresses progress toward achieving the performance measures included in Section IX below. This report will be submitted within ten working days following the end of the month. The Coalition will monitor services provided by the Provider through their reports. Memorandum of Agreement Ibrtween IRC Healthy Start Coalition & IRC: Board of County Commission 2 0 VIII. Insurance The Provider will provide adequate liability insurance coverage on a comprehensive basis and to hold such liability insurance at all times during the existence of this contract and any renewals) and extension(s) of it. Upon execution of this contract, the provider shall furnish the Coalition written verification supporting both the determination and existence of such insurance coverage. A self- insurance program established and operation may provide such coverage tinder the laws of the State of Florida. IX. Evaluation and Monitoring A. Annual Performance Measures -- The Provider's manner of service delivery will be evaluated using the following standards: Outcome Indicator -- Identify three (3) starting sites, potential leaders and timing for parents of children who attend Recreation Department classes. Outcome Indicator -- Identify exactly how the parenting class differs from others and begin strategic marketing campaign. Process Indicator -- Meet and talk with other people who have completed Parenting training. Process Indicator -- Identify and determine best Parenting Curriculum to best serve Indian River County parents. (eg., Self -Esteem: A Family Affair; MELD) Outcome Indicator -- Identify and enroll ten (10) sites external to the Recreation Department, each with two to three instructors for Parent Tech who will attend the three day training and agree to host at least one session. The ten (10) sites will represent opportunities throughout Indian River County. Process Indicator -- Cultivate leaders within the ten sites. Process Indicator -- Meet with other site leaders to determine project's best name. Outcome Indicator -- Oversee completion of the training of the ten sites. Process Indicator -- Coordinate with Parent Educator on training dates, titres and location. Process Indicator -- Investigate how the regularly scheduled meeting might be presented within thirty (30) minute increments to coordinate with children's recreational classes. Outcome Indicator — Parent surveys to be completed to determine effectiveness of classes. Process Indicator — Average of six adults in attendance over the 6 week class. Memorandum of Agreement between IRC Healthy Stan Coalition & IRC Board of County Commission 3 B. Periodic Monitoring -- The Recreation Department will receive a site visit at least once every six months year to determine compliance with Healthy Start performance measures adopted by the Coalition. The format of this site visit will include at a minimum: a record review of all participating Parenting Education sites, an examination of the Provider compliance with performance measures included in Section VIII; and an analysis of the strengths, weaknesses and planned changes for the program. Coalition members and staff participating in regularly scheduled Quality assurance and monitoring activities undertaken by the Florida Department of Health. C. Resolution of Issues/Problems Identified -- The intent of this provision is to ensure quality and accountability among providers. The Provider is expected to work towards the achievement of the indicators set forth in this section. If the Provider fails to meet these requirements, the Coalition may request the Provider to submit a corrective action plan outlining steps to achieve compliance. The Coalition may provide technical assistance to assist the provider in achieving the standards as well as to evaluate the standards themselves. If the Provider fails to achieve compliance within a time frame, mutually agreed upon between the Coalition and Provider, the Coalition may terminate this agreement in the absence of extenuating or mitigating circumstances. The determination of extenuating or mitigating circumstances is the exclusive determination of the Coalition. X. Subcontracts Should the Provider initiate or amend contracts with any community providers(s) for services utilizing Healthy Start funding, the Provider will obtain written approval from the Coalition prior to execution of the contract(s). All subcontractor(s) will participate in Coalition evaluation and quality assurance activities as part of their contract(s) with the Provider. XI. Unspent Funds The Provider will return to the Coalition any overpayments due to unearned funds disallowed pursuant to the terms of this contract that were disbursed to the provider by the Coalition. In the event that the Provider or its independent auditor discovers that an overpayment has been made, the Provider shall repay said overpayment within 40 calendar days without prior notification from the Coalition. In the even that the Coalition first discovers an overpayment has been made, the Coalition will notify the Provider by letter of such a finding. Should repayment not be made in a timely manner, the Coalition will charge interest of one (1) percent per month compounded on the outstanding balance after 40 calendar days after the date of notification of discovery. XII. Indemnification The Provider agrees to be fully responsible for acts of negligence by its employees or agents when acting within the scope of their employment or agency and agrees to be liable for any damages resulting from said negligence in accordance with 768.28 Florida Statutes. Nothing herein is intended to serve as a waiver of sovereign immunity by any provider to which sovereign immunity may be applicable. Memorandum of Agreement between IRC, Healthy Start Coalition & IRC Board of County Commasion 4 A , . Nothing herein shall be construed as consent by a state agency or political subdivision of the State of Florida or the Provider to be sued by third parties arising out of any contract. XIII. Use of Funds For Lobbying Prohibited The Provider will comply with the provisions of section 216.347, FS, which prohibit the expenditure of contract funds for the purpose of lobbying the Legislature, judicial branch, or a state agency. XIV. Other The name, address and telephone number of the contact person for the Coalition for this Agreement is: Katherine L. Nall, Executive Director Indian River County Healthy Start Coalition, Inc. 3975 20 Street, Suite D Vero Beach, FL 32960 The name, address and telephone number of the representative for the Vero Beach - Indian River County Recreation Department responsible for the administration of the program under this Agreement is: Pat Callahan, Recreation Director Vero Beach - Indian River County Recreation Department 1725 17" Avenue Vero Beach, FL 32960 In the event that different representatives are designated by either party after execution of this Agreement, notice of name, address and phone number of the new representative will be made in writing to the other party and said notification attached to originals of this Agreement. This MOA represents the entire agreement of the parties. Any alterations, variations, changes, expansions, modifications or waivers of the contract shall only be valid when they have been reduced to writing, duly signed by each of the parties hereto, and attached to the original of the MOA. XV. 'termination The following termination provisions shall be applicable to this Agreement: (a) In the event that funds appropriated by the Coalition to the Provider become unavailable, the Coalition shall have the right to terminate this Agreement at the time the funding ceases. (b) The Coalition shall have the right to discharge the Provider at any time for cause. The term "cause" shall mean a good faith determination by the Coalition that the Provider has failed or refused to satisfactorily perform any of the Provider's duties, responsibilities and Memorandum of Agreement between IRC healthy Start Cozlition & IRC Board of County Commission 5 obligations under this Agreement or that the Provider has engaged in any other conduct that has had, or may reasonably be expected to have, a materially obverse effect upon the Coalition. If the Provider shall ever become subje.;t to discharge for cause, the Coalition shall give the Provider notice to that effect, which notice shall describe the matter or matters constituting the cause. Thereafter, for a period of thirty (30) days from receipt of such notice, the Provider shall have the opportunity to eliminate or cure the matter or matters constituting such cause. If, at the end of such thirty (30) day period, the Provider has not eliminated or cured each such matter, in the good faith opinion of the Coalition, the Coalition shall have the right to give the Provider notice of the termination of this Agreement, whereupon this Agreement shall be considered terminated for cause as of the date of such notice of termination. (c) In the event that the Department of Health of the State of Florida terminates its contract with the Coalition (contract # COS62 and / or contract # COS51) for any reason other than the unavailability of funds, the Coalition shall have the right to terminate this Agreement immediately upon termination of contact # COS62 and /or contract # COS51. Each agency will be responsible for its own acts and omissions and shall not be responsible for acts and omissions of the other agency. This agreement becomes effective upon execution of this MOA by both parties and remains in effect until June 30, 1999 or until either party requests termination for cause. Termination notice must be given in writing 30 days prior to the termination date. IN WITNESS WHEREOF, the Iltdian River County Healthy Start Coalition, Inc. has caused this Agreement to be executed this _LU day of /7j(2,k.! 1999, but effective as of the Commencement Date. Signed in the presence of INDIAN RIVER CO 'Y HEALTHY START two witnesses: COALITION, e. BW411N' � l 1 1 S -) Its:i>h 117 �1 i IN WITNESS WHEREOF, the Indian River County Board of County Commission has caused this Agreement to be executed this 12_day of1999, but -effective as of the Commencement Date. Signed in the presence of CHAIRMA_ N, two witnesses: BOARD COUNTY CO SION By: _ KENNETH R. MACHi Its: CkfAlRiu�:. Memorandum of Agreement between IRC Healthy Start Coalition & IRC Board of County Commission 6