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HomeMy WebLinkAbout1999-158SFY 2000 [?rug Control and System llmprovement Formula Grant Program Edward Byrne Memorial State and Local Assistance 9._ 1 ,�-8 ox * APPLICATION REVIEW CHECKLIST Y,N,X t It this is a continuation pea act, did you check'Yes' and enter State Project ID Number for the previous j year? q_GJ-_qM- (0-510-0)-oq I. APPLICATION QXft Section A— Names and Addressee Y,N,X Is the name of the Subgrant Recipient Chief Elected Official (A.1.) the. name of the BCC Chair (for a county) 1 or the Mayor (for a city)? Is this the some person who signed the signature page for the Subgrant Recipient? 2 is the name of the Chief Financial Officer (A.2.) correct, i.e.„ is this the Chief Financial Officer for the Y Subgrantee, not the Implementing Agency? Is the name of the Implementing Agency Chief Executive Officer (A3.) correct (e.g., the Sheriff for a Sheriffs 3 Office, the Chief for a Police Department, eic.)? Is this the same person who signed the signature page for the Implementing Agency? Does the person identified as Project Director (A4,) work for the Implementing Agency in A.3.? If them is a 4 Contact Person other than the Project Director, did you enter the correct name, title, address, phone and tax numbers in the application? ax # Section B — Administrative Data YXX t Does the project title consist of 84 letters and spaces or less? Does the title clearly identity the protect (B.t.), � i.e., if it is a second -year DARE Project, it should reflect DARE II, third, DARE III, etc.? 2 Is the correct Subgrant period entered? y Qx # Section C — Fl" Data Y,N,X 1 If payment is not remitted to the Chief Financial Officer (A.2. in C.1,), it can only be remitted to one of these ,I 1� identified in A.1., 2., or 4, i.e., the Subgrant Recipient, Implementing Agency or the Project Director, 2 Is the method of payment, i.e., monthly or quarterly, reflected in C2? ` 3 Is the Subgrant Rcciptcrit7s rederal EFiipluyer Identification Number (HtID) reflected in C.3.? Is this same number reflected in the Subgrant Recipient block on the signature page? 4 It project generated income can be earned from project activities, has 'Yes' been checked in C,5,? X Qx # Section f3— Program Data Y,N,X 1 Is the problem to be addressed clearly and briefly identified? Y 2 If this is a continuation project, did you briefly describe project activities to date and explain any gaps between �- current and desired results? 3 Are requested resources (personnel, expenses, equipment, etc.) sufficient to address the identified problem. Have you clearly identified how these resources will be used to address the problem? Are proposed project activitles (what), people to be served and service providers (who), methodology for 4 accomplishing the project (how), serviceJactivity location(s) (where), proposed schedules) (when) and other f details included? If contractual services will be used to implement any part-uf the project, are proposed services described and 5 justified7 is there a discussion of why contracting for services is necessary to meet program needs and X objeNives? 6 Ittravel is nenessaryto achieve objectives, did you include a line item fortravel included inthe expenses budget V category? tax ff Section d Continuation—Activities implementation Schedule Y,N,X I Are key activities for implementing the proposed project listed? 2 Are the dates filled in correctly? ant&!cation Package APOcalion Review ChecUst SOCftn 10- Page t' of 4 SFY NOW Drug Control and SW.arrl improvement Formula Crain Program Edward Byrne Memorial State and Local Assistance tlx # Section E — Objectlwes & Performance Measures YAX Are the Uniform Measurable Program Objectives used in the application correct for the federally authorized I purpose area for which federal funds are requested (Appendix V)? Have the required performance indicators Y been inserted in the appropriate blank spaces? Are the numbers in the performance indicators realistic? (For continuation projects, use data in current quarterly reports as a basis.) Have self -generated objectives specific to the project been included? Are these self -generated objectives Y 3 worded to provide numerical (measurable) peilormance indicators? Ox 10 .Section F _ Budget Narrative Y,N'X 1 if Salaries and Benefits are included in the oudget, are salary figures reasonable and consistent with agency *� or area salaries paid for similar work? _ Are Fringe Benefits identified and calculated correctly? Do calculations using identified percentages equal the Y 2 benefits total? If Overtime is n line item in the Salaries and Benefits Category, is it stated thatthe amount includes both salary 3 and benefits, salary and specified benefits or salary only? Is the net personnel increase statement included in the Budget Narrative? (For the first year of a pro)ect, state 4 that the proposed positions are new and will result in a net personnel increase to the agency. For a continuation project, state that this continues the net personnel increase established during the initial year of the grant program.) 5 Are job duties briefly described for all requested positions? �r 1 fi Have services been identified and desr<ribed? ? if Contractual Services are service -based, is the unit of service defined, and the number of units and cost per unit indicated? X ti if OPS personnel are included in the Contractual Services Category, are job duties briefly described? K q if funds are in the Evpc^scv Category, ,ire detailed line items ostabiished? 10 It trips are necessary to achieve program objectives„ has a line item been established? If funds are in the Operating Capital Outlay Category, are line items in conformity with County or City 11 Purchasing Requirements (e.g., if a purchasing threshold is $500 per item, then only individual items costing X $500 or more would be placed in this category.)? 12 If funds are identified in the Indirect Cost Category and the subgrantee is a state agency, does this agency have a currently approved (by a cognizant federal agency) Indirect Cost Plan? Is it attached? If funds are identified in the Indirect Cost Category and the subgrantee is a city or county, does this agency 13 have a current and approved Indirect Cost Plan? Is it included with the application? Is the cost correctly 1� calculated on the cost basis and approved rate in the plan? 14 Does the Budget Narrative include a statement that the purchasing method to be used conforms to existing laws and regulations? 15 If special equipment will be purchased, does the verbal narrative include a description of equipment and justification for the necessity of this equipment to achieve project objectives. 16 Doc, the Budget Narrative identify the specific source of matching funds for the project (e.g., budgeted general revenues)? Is all match in the form of cash? 17 Are all mathematical calculations correct? Are all items placed in correct budget categories? Does verbal narrative information correspond with each category? Sub rani AppficDfion Packa o App6cafjan review Checkkst sedan rfl . Page 2 or 4 SFY 2006 Drug Control and System Improvement Formula Grant Program Edward Syme Memorial State and Local Assistance tlx # Section G —Budget Schedule Y,N,X I is each Budget Narrative Category total correctly placed in the appropriate space on the Budget Schedule? 2 Is match calculated correctly? Are matching funds a minimum of 25°%(percent) of the total budget amount? `'f 3 Is the federal amount total the same amount as the federal amount for this project in the 51°% letters? Y Do all columns add across (Federal + Match = Total), as well as down (Federal column, Match column, Totals y 4 column)? Glx # Section l -- Signature Page Y.N,x 1 Are there two signature pages with original signatures by the Chief Elected Official identified in A 1. and the Implementing Agency Chief Executive Official identified in A-3- of Face Page. If any signature does not match the persons identified in A.1. or A.3. of Face Page No. 1. ties a Commission J `r 2 Resolution or other Signature Authority Authorization from the appropriate official for the signer(s) been included? Are signature dates filled in? Is the City or County Federal Employer Identification Plumber (FEID) filled m? l 3 Is this the same number identified in C. 1.? } 4 Has this page been checked to be certain that there are no white -outs, cross outs or typeovers? Y II. SPECIAL CONDITIONS Ox # Letters of Agreement 1 Y,N,X Are Letters of Agreement (Appendix 1) from at least 51°% (percent) of local governments representing at least 1 51% (percent) of the population indicating agreement on expenditure of the county's allocation in this application? Each application must include a full set of letters. GRANTS CANNOT BE AWARDED WITHOUT THESE LETTERS, Arethe letters inihe required format (1-ppendix 1), listing each application within the county with correct federal 2 amount? Is the amount identified for this project the same as the federal amount on the Project Budget Schedule? (Federal column total.) 3 Is each letter signed by the Chief Elected Official (e.g., BCC Chair for County, Mayor for each City)? d Have requested funds for all proposed subgrants in the county been totaled and is this equal to or less than � the total of all funds allocated to the county? ❑lx # Equal Employment Opportuatty Y,N,X Is the Equal Employment Opportunity (EEC) Certification Letter (Appendix 11) for the Subgrant Recipient 1 completed and correctly signed? If the Implementing Agency is a Sheriffs Office, Police Department or any other criminal justice agency, is the EEO Certification Letter for the Criminal Justice Implementing Agency completed, signed and attached? 2 Has the EEO Plan been reviewed to be certain that A meets requirements in the federal Bureau of Justice Assistance (BJA) Seven Step Guide? 3 if this project proposes to expend $500,400 or more, is a copy of the subgrantee EEO Program Plan and/or �S 1 the most recent update in this application package so the BCA can submit it for approval by the BJA? Glx # Contracted Services _ - Y,N,X t if contfactual services are included, is a'boilerplate' contract attached for BCA review and approval? Does X it include Section H, Acceptance and Agreement, in full or by reference? (Recluired.) SubEarnt rcefron laackagp_- _ - Ag cation review Checkusf Secoan !If . Pape 3 ol4 SFV 2000 Drug Control and System Improvement Formula Grant Program Edward Syme Memorial State and Local Assistance t'3x P Automated Data Proonsing (Computer) Equipment Y,N,X if computer equipment or software will be purchased, has an ADP Equipment Form (Appendix III) been 1 completed, sioned by an authnri7ma signer and enclosed :tt the app acation? 2 Is there a statement or response to all items on the ADP Equipment Farm? If software will be doveloped, is an analysis of developing software as opposed to purchasing pre-packaged 3 sc twaro written and is this makelbuy analysis included withihe ADP form? Doas the analysis provide ample X, justification to indicate the advantages of development over a pre-packaged purchase? axe sole source Juat[fcation Y,N,X If equipment or services (including ADP equipment and software)will be purchased from a sole source and the 1 amount is $100,000 or more, is a completed, signets Sole Source Justification Forn (Appendix IV) included X with this application? 2 Does the Sole Source Justification form respond to all of the required items from the perspective of the County X or City subgrantee (not the proposed contractor)? Is the form signed by an authorized signer) Ox * Taak Force Y,N,X If this law enforcement application will use grant funds to implement a Task Farce project, has information 1 describing Task Forceagency membership, administrative board, current staff and other details been included j{ in the Program Data? Ox # Confidential Funds YXX 1 If this law enforcement application includes Confidential Funds as a line dem in the Expenses Category, has the Certification of Confidential Funds (Appendix VII) been signed by the appropriate authority and attached? Cut # Community Oriented Pa [icing Y,N,X If this law enforcement application proposes to use subgrant funds to implement a Community Oriented 1 Policing project does the agency have an approved Community Oriented Policing Plan and does the Program Data section address how the proposed project will implement this pian? Glx # Criminat intelligenrra Systema' Y,NXX 1! this le:« enfarccmctit application vrili use grant funds io implement (purchase andlor operate) a criminal 1 intelligence system, has the Criminal Intelligence System Certification and Criminal Intelligence System X Review checklist been requested from the BCA, completed and attached? ax # Ill. SPECIAL CONCERNS Y,N,X 1 If the subgrantee has any current projects in progress, have all outstanding Special Conditions and/or Monitoring Conditions been satisfied for these projects? If this application is for federal funds to continue a current subgrant project, have all financial and program 2 performance requirements for this project been met (a. g„ are the Quarterly Reports and Financial Claims up `r to date?)? If the officials identified on the signature page will not conduct daily project business and wish to designate signature authority to the Project Director or another agency employee to conduct the business of the grant, 3 has a letter designating signature authority been included in the application package? Does this letter include f signatures of both the person giving signature authority (who signed the agreement signature page) and the recipient of this signature authority? f 4 Have all standard and special conditions identified in the Program Announcement and in subgrant application and contract information boon reviewed to assure that the proposal meets requirements? 5 Has Section Hs, Acceptance and Agreement, been included as part of the application? Y 6 Has this Application Review Checklist been completed and enclosed with the application? 7 Are two complete copies of the application with original signatures tieing submitted? Y Is the application being mailed so that it will srrrive at the BCA no later than the aplolicattvn due date? Is 8 the application package being mailed to the current BCA address (e.g., 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-2100)? Suhgrant Application Package Appliaafion Review Checkisf S&COon IN - Pape 4 of 4 SFY 2DOo Drug Control and System improvement Formula Grant Program Edward Byrne Memorlat State and Local Assistance This section to be completed by the Subgrantee: Continuation of Previous Subgrant7 %Yes D No If Yes, enter Stale Project ID # Of Previous Su rent A. Names & Addresses 9 2. 3. This section to be completed by SCA: SFY 2000 DCA Contract Number CJ . Unlqua In # PAIr TLCFDA #: 16.579 Name of Chief Elected Official Kenneth R. Macht Title Chairman, Indian River Board of County Commissioners Address 1840 26' Street City, State, Zip Code Vero Beach, FL 32960 Area CodelPhone # (561) 567-8000 x 400 SUNCOM # Area Code/Fax # (561) 770.5095 �.rnci neiono,u, v,+.,w. Name of Chief Financial Officer Edwin Fry Title Finance Director Address 1840 25° Street City, State, Zip Code Vero Beach, FL 32960 Area Code/Phone # (561) 567-8000 x 205 SUNCOM # Area Code/Fax # (561) 770-5095 224-1205 Name of Chief Executive Official Kimberly E. Massung (designated representative) Title Executive Aide to the Board of County Commissioners Address: 1840 25" Street City, State, Zip Code Vero Beach, FL 32960 Area CodelPhone # (561) 567-8000 x 1433 SUNCOM # Area Code/Fax # (56'1) 770-5334 224-1433 4, Project Director and Contact Person, If different from Project Director Name of Protect Director 'Kimberly E. Massung Title Executive Aide to the Board of County Commissioners E -Mail Address Address 1840 2511 Street City, State, Zip Code Vero Beach, FL 32960 Area CodOPhone # ( 561)567.8000 x 1433 SUNCOM # _224-1433 Area CodelFax # (561) 770-5334 Name and Title of Contact Person Coletfs Bold Address 2501 27° Ave., Suite A-7, E -Mail Address DESLC @ msn.com City, State, Zip Code: Vero Beach, FL 32960 Area CodelPhone'# (561) 770-4811 SUNCOM # Area CodelFax # {561) 770.4822 Subgranl Appficat cn Section 11- Pago f of 16 SFY 2000 Drug Control and System improvement Formula Grant Program )Edward Byrne Memorial State and Local Assistance B. Administrative Data 1. Project Title (Hot to exceed 64 characters, Substance Abuse Administration Grant 2. For PeHod Period Month Day Year Beginning October 01 1999 Ending September 30 2000 3. Is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice Advisory Council or Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcement for a description of board responsibilities.) X Yes G Ho C. Fiscal Data 1. (If other than the Chief Financial Officer) Remit Warrant to: HfA Note. If the subgrantee is participating in the State of Florida Comptroller's Office Ole transfer program, reimbursement cannot be remitted to any other entity. 2. Method of Payment: X Monthly C1 Quarterly (it Is mandatory that the method selected be consistent throughout the entire grant period.) 3. Vendor # (Enter Federal Employer Identification Humber of Subgrantee): 59-6000674 4. SAMAS # (Enter if you are a state 5. Will the Project earn Project Generated Income (PGI)? O Yes X Ho (See Section H., Paragraph 13 for a definition of PGI.} 6. Will the applicant be requesting an advance of federal funds? Ll Yes X No (If Yes, a letter of request must be attached.) Subgrant Apphcsfion Section U Page 2 or 16 sFY 2000 t]rarg control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance •rogram uaia Refer to the SFY 1999 BCA Grants Management Technical Assistance Workshop Manual, Section 5. Use this as a guide to assist you In completing Section D. Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are seeking funds to continua existing project activilios, yuur prublern statement must also provide a short summary of your current program and describe any gaps between current and desired project results. Program Description. Briefly describe hour project activities will address the targeted problem. Describe who will do what, when, where and how. SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE. Start below and use continuation pages as necessary. PROBLEM IDENTIFICATION The Substance Abuse Council of Indian River County is continuing to seek funding to continue with its current administration project objectives. The Council's focus continues to provide a mechanism for identifying gaps between current and desired project results via the continued coordination and monitoring of alcohol and other drug abuse efforts within Indian River County. The Council has administered the Anti -Drug Abuse Grant for Indian River County since. 1990. During those years, all project related objects have been met. The Council's mission reads: "The Substance Abuse Council is committer) to preventing the use of illicit drugs and abuse of addictive, mind -altering substances." PROGRAM DESCRIPTIC)N Indian River County continues to be plagued by drug related activity. The Council must. continue to be staffed by a full-time staff person In order for Indian River County to realize its adopted goals and continue to properly coordinate the county's alcohol and drug abuse efforts. Staff oversees projects funded by the Anti -Drug Abuse grant funds. Staff performs all specific activities related to these funds, including site -visits for program monitoring and evaluation; technical assistance; coordination of project presentations before the Substance Abuse Council Board; administration activities related to the monthly and quarterly reporting by projects; research and preparation of research papers focusing on the scope of alcohol and drug abuse problipms affecting Indian River County. Staff additionally provides administrative and informational support to the Council, executes the Council's decisions, networks and communicates with other public and private organizations to exchange information, constructs a data base of relevant information and statistics to ascertain the scope of the drug and alcohol problems in the County, plans public information and other programs to build community acceptance of the Council, prepares grant proposals distributes informational materials such s newsletters, brochures and feature articles, attends all Council meetings and other relevant meetings, operates within the annual budget and safeguards all Council assets, prepares reports and conducts all other duties as assigned by the Council. SuWant Appticalion Sostion It - raga 3 or 16 SFr 2000 Drug Control and Sysiern Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance Subgranf Applicofron Soction If - Page 4 of 16 NFV 2000 Drug Control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance D. Program Data (Continued) Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when activities in the Program Description wlll commence and how the project will progress. This chart benchmarks planned activities, both administrative and programmatic. An "X" has been inserted for reports that are mandatory for all projects. Piece an additional "X" to indicate ones applicable to your project. Delete the ac:tiviiylaction that does not apply to your project; i.e., if your project does not earn PGI, delete that activity from this schedule. ACTIVITIES IMPLEMENTATION SCHEDULE Subgrant 'Period October 1. 1999 -September 30. 2000 (Beginning Date– Ending Date) ACTIVITY/ACTION Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Submit Monthly Claims (Financial Reimbursement Request x x x X X X x X x Submit Quarterly Claims (Financial Reimbursement Request ) X X X X Submit Financial Closeout Package X00 Submit Quarterly Program Reports X X Submit Research papers X x X ix Program assessment, revision and development X x X x x X X X XX x Arrange site visits x. X X XX X X x X Advertise request for RFP XX <X Cx Distribute grant appl. & arrange for Advisory Bd. to review proposals XX Subgrant Appffcofion SOO- If - Pegs 5 of 16 SFY %000 Drag Control and SystsM lmpmvennert 1'orar ala Grrarii Program Edward Byrne Memorial State and Local Assistance E. Program Objectives and Performance Measures Complete uniform program objectives and performance measures (found in Appendix V) for the f derally authorized program area you want to implement. Your application is not complete without them and an incomplete application will not be considered for subgrant funding.. If the program area you selected does not have uniform program obiectives Published in This docume t or if you cannot relate your objectives to those stated, contact Tom Bishop at 950/488.8016 for(further instructions. D© NOT mix objectives from different Program Areas. Start below and use continuation pages as ADM Administration Performance Objectives Identifier ADM. 1 Conduct 12 Substance Abuse policy Board Meetings ADM, 2 Write 4 issue /research papers ADM. 3 Conduct 36 monitoring/coordination reviews. Subgrant Application Seddon U - Page 6 of 16 SFY 2008 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance F. Pro'ect Budget Narrative You must describe line items for each applicable Budget Category for which you are requesting funding. Provide sufficient detail to show cost relationships to project activities. In addition, describe sources of matching funds. Start below and use continuation pages as necessary. This project will use 10 percent of the total allocated funding for administrative purposes. The funds requested will cover approximately 40 percent of the Executive Director's time and 40 percent of operating expenses. The Executive Director has a Master's Degree in Education with a specialty in ,Environmental Education, and has experience in the areas of administration and planning. The Executive Director provides administrative support to the Substance Abuse Council Board and coordinates and monitors the alcohol and drug abuse efforts in the County. Salary and benefits and operating expenses are incurred in order to meet the administrative objectives of this grant. The salary and benefits and operating expenses provided by this grant are partial, with the remainder being funded by a grant from the local United Way, other foundations and donations. Purchasing methods conform to existing laws and regulations. SALARY AND BENEFITS Salary Substance Abuse Council Executive Director ......................... 16,200 BENEFITS MedicalInsurance ................................................................................... 960 FICA& Medicare................................................................................ 1,163 Retirement.............................................................................................456 Worker's Compensation.......................................................................... 19Q TOTAL. SALARY AND BENEFITS 17,919 OPERATING EXPENSES Rent........................................................................................................ 3,067 TOTAL OPERATING EXPENSE 3.067 TOTAL $211036 Su6granl flpp Jica2+on So Won f! - Page 7 or 16 SPY 2000 Drug Control and System improvement Formula Grade Program Edward Syme Memorial State and Local Assistance C. Prosect Budget Schedule The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, uontractuai Services, Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Casts) and Total Project Costs. Total Local Match must be a minimum of 25% of the Total Budget.. Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank. Budget Category Federal Match Total Salaries And Benefits 13,476.75 4,492.25 17,969.00 Contractual Services 0 0 0 Expenses 2,300.25 766.75 3,067.00 Operating Capital Outlay 0 0 0 Data Processing 0 0 0 Indirect Costs 0 0 0 Totals 15,777.00 5,259.00 21,036.00 SWhgrant Application Section 11- page 8 of 16 H. SFY 2006 Drag Contral and System improvement Formula Grant Prograrr. Edward igyna Mernrarlal State and Local Assisiance Acce tance ane H reemem All persons involved in or having administrative responsibility for the subgrant must read these "Acceptance and Agreement" conditions. This "Acceptance and Agreement" (Section H) must be returned as part of the completed application. Note Condition No. 12: Only project costs incurred on or after the effective date of this agreement and on or prior to the termination date of a recipient's project are eligible for reimbursement. Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Non-compliance will result in project costs being disallowed. The term "department", unless otherwise stated, refers to the Department of Community Affairs. The term "Bureau", unless otherwise stated, refers to the Bureau of Community Assistance. The term "subgrant recipient" refers to the governing body of a city or a county or an Indian Tribe which performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "implementing agency" which is a subordinate agency of a city, county or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). 1. Reports a. Project Performance Reports: The recipient shalt submit department Quarterly Project Performance Reports to the Bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. b. Financial Reports: The recipient shall have a choice of submitting either Monthly or Quarterly Financial Claim Reports [DCA -CJ Form -3(A -G) Revised 091981 to the bureau. Monthly Reimbursement Claims (1-11) are due thirty-one (31) days after the end of the reporting period. Quarterly Reimbursement Claims (1-3) are duo thirty-one (31) days after the end of the reporting period. A final Financial Claim Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to the bureau within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as "final". Before the "final" claim will be processed, the recipient must submit to the department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. The recipient shall submit department Quarterly Project Generales! income Reports to the bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Paragraph 14. Program Income.) c. Other Reports: The recipient shall submit other reports as may be reasonably required by the bureau. All required reports, instructions, and forms shall be distributed with the subgrant award. 2. Fiscal Control and Fund Accounting Procedures The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the bureau. Subgrant Application Section lr - Page gat 16 SFY 2000 Drug Control and System Improvement Formula Grant Program ,Edward ayrne Memorial State and Local Assistance Ail expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and local Governments, and in federal office of Management and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety). All funds not spent according to this agreement shall be subject to repayment by the recipient 3, Approval of Consultant Contracts The department shall review and approve in writing all consultant contracts prior to employment of a consultant. Approval shalt be based upon the contract's compliance with requirements found in the Office of Justice programs Financial Guide, U.S. Department of Justice Common Rtlio for State and Local Governments, and in applicable :late statutos. The department's approval of the recipient agreement does not constitute approval of consultant contracts. 4. Allowable Costs Allowance for costs incurred under the subgrant shall be determined according to "General Principles of Allowability and Standards for Selected Cost Items" set forth in the office of Justice Programs Financial Guide, U.S, Department of Justice Common Rule for State And Local Governments and federal OMB Circular No. A-87, "Cost Principles for State and Local Governments", or OMB Circular No. A-21, "Cost Principles for Educational institutions". All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be according to U.S. Department of Justice Common Role for State and Local Governments, or Attachment "O" of OMB Circular No. A-190 and Florida law to be eligible for reimbursement. 5. Travel All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written approval of the department prior to commencement of actual travel. The cost of all travel shalt be rein bursed according to local regulations, but not in excess of provisions in Section 772.061, Florida Statutes. All bills for any travel expenses shall be submitted according to provisions in Section 772.087, Florida Statutes. 6. Written Approval of Changes to this Approved Agreement Recipients shall obtain approval from the department for major changes. These include, but are not limited to: a. Changes in project activities, designs or research plans set forth in the approved agreement; b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten ('10) percent of the total approved budget and the transfer is made to an approved budget line item; or, c. Transfers of funds above the ten (10) pereent cap shall be made only if a revised budget is approved by the department. d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not allow for increasing the quantitative number of items documented in any approved budget line item. (For example, equipment items in Operating Capital Outlay or Expense categories or staff positions In the Salaries and Benefits category.) 7. Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal Anti-drug Abuse Act funds.. Subgranr Application section 11 - Pegs 10 at 16 5FY 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance 8. Advance Funding Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according to Section 216.181(14)(b), Florida Statutes (1991); the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments. Advance fundirtu shall be provided to a recipient upon a written request to the department justifying the need for such funds. This request, including the justification, shall be enclosed with the subgrant application. 9. Commencement of Project If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall send a letter to the bureau indicating steps to initiate the project, reasons for delay and request a revised project starting date. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall send another letter to the bureau, again explaining reasons for delay and request another revised project starting date. Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other department approved projects. The department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formai written amendment to this agreement. 10. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the recipient and a contractor (which includes all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. 11. Excusable Delays Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the recipient. Such causes Include but are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure to perform shall be beyond the control and without the fault or negligence of the recipient. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them, the recipient shall not be deemed in default, unless: a. Supplies or services to be furnished by the consultant were obtainable from other sources, b. The department ordered the recipient in writing to procure such supplies or services from other sources, and c. The recipient failed to reasonably comply with such order. Upon request of the recipient, the department shall ascertain the facts and the extent of such failure, and If the department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly.i SubgrantApplication section fl • Page 11 or 16 SFY 2000 Drug Control and System improvement Formula Grant Program Edward Syme Memorial State and Local Assistance 12. Obligation of Recipient Funds Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the grant period. Only project costs incurred on or after the effective date and on or prior to the termination date of the recipient's project are eligible for reimbursement. A cost is incurred when the recipient's employee or consultant performs required services, or when the recipient receives goods, notwithstanding the date of order. 13. Program Income (also known as Project Generated Income) Program income means the gross income earned by the recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be handfed according to the Office of Justice Programs Financial Guide, U.S, Department of Justice Common Rule for State and Local Government, Reference: The Cash Management Improvement Act of 1990). 14. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the recipient's consultants and suppliers, or both, the department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination or suspension of the agreement in whole or in part. in such event, the department shall notify the recipient of its decision thirty (30) days in advance of the effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 15. Access To Records The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance; and, the Auditor General of the State of 'Florida, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the recipient, implementing agency and contractors for the purpose of audit and examination according to the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Government. The department reserves the right to unilaterally terminate this agreement if the recipient, implementing agency or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 149, Florida Statutes, and made or received by the recipient or its contractor In conjunction with this agreement. 16. Audit a. Recipients that expend $300,000 or more in a year in Federal awards shall have a single or program -specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract shall be identified as federal funds passed -through the Florida Department of Community Affairs and Include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the recipient shall submit an annual financial audit which meets the requirements of Sections 11.45 and 216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General. b. A complete audit report which covers any portion of the affective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. to order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the department and will be returned to the recipient. c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. Subgrant Application Section 11- Pago 12 of 15 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Syme Memorial State and Local Assistance d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. e. The recipient shall ensure that audit working papers are made available to the department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the department. f. If this agreement is closed out without an audit, the department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. g. The completed audit reports should be sent to the following address: Department of Community Affairs Office of Audit Services 2555 Shumard Oak Boutevard Sadowski Building Tallahassee, Florida 32399-2140 17. Procedures for Claim Reimbursement All claims for reimbursement of recipient costs shalt be submitted on the DCA -CJ Form 3(A -G), Revised 09/98, prescribed and provided by the bureau. A recipient shall submit either monthly or quarterly claims in order to report current project costs. All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post - audit. 18. Retention of Records The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. 19. Ownership of Data and Creative Material ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Government) or the federal OMB Circular A - 110, Attachment N, Paragraph 6. 20, Property Accountability The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life or request department disposition. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Government) or the federal OMB Circular A-1 10, Attachment N. This obligation continues as long as the recipient retains the property, notwithstanding expiration of this agreement. 21. Disputes and Appeals The department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. Tho recipient shall proceed diligently with the performance of this agreement according to the department's decision. If the recipient appeals the department's decision, it also shall he made in writing within twenty- one (21) calendar days to the department's clerk (agency clerk). The recipient's right to appeal the department's decision is contained in Chapter 1.20, Florida Statules, and in procedures set forth in Rule 28-106.104, Florida Administrative Cade. Failure to appeal within this time frame constitutes a waiver of proceedings under Chanter 120, Florida Statutes. Subgrant Application Section 11 - Page 13 of 18 SFY 2000 Omy Control and System Improvement Formula Grant Program . Edward Byrne Memorial State and Local Assistance 22. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the bureau, of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 23. Publication or Printing of Reports a. Before publication or printing, a final draft of any report required under or pertaining to this agreement shall be sent to the department for its review and comment. b. Publications or printed reports covered under a. above shall include the following statements on the cover page: (1) "This report was prepared for the Florida Department of Community Affairs, Steven M. Seibert, Secretary, in cooperation with the U.B. Department of Justice, Bureau of Justice Assistance." The next printed tine shall identify the month and year the report was published. (2) "This program was supported by grant 11 awarded to the Department of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime" (3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and do not necessarily represent the official position or policies of the State of Florida Department of Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency of the state or federal government. 24. Equal Employment Opportunity (EEO) No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Public Law 89-564, Nan -Discrimination Requirements of the Anti -Drug Abuse Act of 1988; Title IV of the Civil Rights Act of 1964; Section 504 of rhe Rehabilitation Act of 1973 as amended; Title IX of the Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non -Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F,Gand H. The recipient and a criminal justice agency that is the implementing agency agree to certify that they either do or do not meet EEO program criteria as set forth in Section 541 of The Federal Omnibus Crime Control and Safe Streets Act of 1968 as amended and that they have or have not formulated, implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have 120 days after the date this agreement was made to comply with the Act of face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information). Any state agency, county or city receiving $500,000 or more in federal Anti -Drug Abuse Act funds shall submit Its equal employment opportunity plan, andlor the most recent update, with its application, for submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval. 25, Americans with Disabilities Act 1990 Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Su6granf Applrcauon Section 10 - Pago 14 of 16 SFY 2000 Drug Control and System Improvement Formula Grant Program ;Edward Byrne Memorial State and Local Assistance Public Law 101-336, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and local government services and transportation (Title 11), public accommodations (Title ill), and telecommunications (Title IV). 76. Criminal Intelligence System The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems operating Policies is to assure that recipients of federal funds for the principal purpose of operating a criminal intelligence system under the omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended (Pub. L. 90-35'1, as amended by Pub. i_. 93- 83, Pub, L. 93-415, Pub, L. 94-430, Pub. L. 94-503, Pub. L. 95-115, and Pub. L. 96-i57), use those funds in conformance with the privacy and constitutional rights of individuals. The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate a criminal intelligence system In accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1968 as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and federal regulation prior to the award of federal funds. The recipient is responsible for the continued adherence to the regulation governing the operation of the system or faces the loss of federal funds. The department's approval of the recipient agreement does not constitute approval of the subgrant funded development or operation of a criminal intelligence system. 27. Nan -Procurement, Debarment and Suspension The recipient agrees to comply with Executive Larder 12549, Debarment and Suspension (34 CFR, Pad 86, Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the department. 28. Payment Contingent on Appropriation The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature, 29. Federal Restrictions on Lobbying The recipient agrees to comply with Section 319 of Public Law 141-121 set forth in "New Restrictions on Lobbying; interim Final Rule,"published in the February 26, 1990, Federal Register. Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with each submission that initiates agency consideration of such person for award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal loan of $150,000 or more. This certification is a materlal representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties Imposed by Section 1352, Title 31, United States Code. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. The undersigned certifies, to the best of his or her knowledge and belief, that: Subgranf Application Secfiun 11 - Page 15 or 16 SFY 2000 Druta Central and wystvm Improvement Formula Grant Prograrri Edward Byrne Memorial State and fecal Assistance a. No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering Into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement, b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard form, Disclosure of Lobtavinc Activities, according to its instructions. c. The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly. 30. State Restrictions on Lobbying In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 31. Statement of f=ederal Funding Percentage and Dollar Amount When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal funds, all grantees and recipients receiving these federal funds, including but not limited to state and local governments, shall clearly state: a. The percentage of the total cost of the program or project that shall be financed with federal funds, and b. The dollar amount of federal funds to be expended on the project or program. 32, Background Check It is strongly recommended that all programs targeting juveniles, implemented by other than a sworn law enforcement officer or program licensed by tha Department of Health and Rehabilitative Services, conduct background checks on all personnel providing direct services. 33. Immigration and Natlonality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA:'). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 34, Drug Court Projects A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined in the U.S. Department of Justice, office of Justice Programs, Drug Courts Program office, program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be accessed on the office of Justice Programs World Wide Web Homepage. http.-11www.ojp.u:.daj./oh. Subgrant Application section 11- Pago r6 or 16 SFV 2000 Drug Control and System Improvement Formula Orant Program Edward Gyms Memorial State and Local Assistance Certification of Compliance with Equal Employment Optzortun ty O) Program Requirements -- Subgrantee I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe StreetsAct of 1968 as amended, that the Subgrantee (Subgrant Recipient) ...(Select one of the following): 10 Meets Act Criteria ❑ Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. t understand that if the Subgrant. Recipient meets these criteria, it must formulate, implement and maintain awritten EEC) Plan relating to employment practices affecting minority persons and women. I also affirm that the Subgrant Recipient ... (Select one of the following): ® Has a current EEO Plan F-1 Does not have a current EEO Plan I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a Subgrant application for federal assistance is approved or face loss of federal funds. idame:ViFran B. Adams Signature of Authorized Official: Title: Chairman, Indian River Co. Board of Commissioners Date: 5une 8, 1999 Sergi Application Package _ EEO Certification — lmpiementing Agency Appendix A -- Page f of 2 SFY 2000 Drugs Control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance in witness whereof, the parties affirm they each have read and agree to conditions sat forth in this agreement, have read and understand the ayteetnent in its anfirely and have executed this agreement by their duly authorized officers on the date, month and year set out below. By; Type Name and Corrections on this page, including strike -overs, whiteout, etc., are not acceptable. State of Florida Department of Community Affairs Bureau of Community Assistance Subgrant Recipient Authorizing Official of Governmental Unit (Commission Chairman, Mayor, or Designated Representative) vice - Type Dame and Title -.Fran g • Ad a_q%airman, Board of County Commissionars___ Date: June t} 1999 FFID Number: 59-6000674 Implementing Agency Official, Administrator or Designated Representative By., Type Name and Title: Kimber nate• June a, 1999 /!! Subgrant Application Section It - Page 17 of 16 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Loeat Assistance Qx # APPLICATION REVIEW CHECKLIST Y,IV X It this is a continuation pro'ect, c'.id yyou check'Yes' and tinter State Project ID Number for the previous o—X10—itl Y year? 99—CEJ—gM—] l D© I. APPLICATION Qx # Sectior. A— Names and Addresses Y,N,X 1 Is the name of the Subgrant Recipient Chief Elected Official (AA.) the name of the BCG Chair (for a county) or the Mayor (for a city)? Is this the some person who signed the signature page for the Subgrant Recipient? y ? Is the name of the Chief Financial Officer (A.2.) correct, i.e., is this the Chief Financial Officer for the Y Subgrantee, not the Implementing Agency? Is the name of the Implementing Agency Chief Executive Officer (A3.) correct (e.g,, the Sheriff for a Sheriffs 3 Office, the Chief for a Police Department, etc.)? Is this the same personwho signed the signature page for the Implementing Agency? Y Does the person identified as Project Director (A4.) work for the Implemenling Agency in A_3.? If there is a 4 Contact Person other than the Project Director, did you enter the correct name, title, address, phone. and fax Y numbers in the application? Qx # Section 8—Administrative Data Y.N,X 1 Does the project title consist of 84 letters and spaces or less? Does the title clearly identify the project (f3.1.). i.e., if it is a second -year DARE Project, it should reflect DARE II, third, DARE ill, etc.? Y 2 Is the correct subgrant period entered? y Ox # Section C Y Fiscal Data Y,N,X 1 If payment is not remitted to the Chief Financial Officer (A.2. in C.1.), it can only be remitted to one of those identified in A1., 2., or 4.; i.e., the Subgrant Recipient, implementing Agency or the Project Director, X Y 2 Is the method of payment, i.e., monthly or quarterly, reflected in C.2.? 3 Is the Subgrant Recipients Federal Employer Identification Number (FEID) reflected in C.3.? Is this same Y number reflected in the Subgrant Recipient block on the signature page? 4 If project generated income can be earned from project activities, has 'Yes' been checked in C.5.? Y Qx # Section D— Program Data Y'N,X 1 Is the problem to be addressed clearly and briefly identified? y 2 If this is a continuation project, did you briefly describe project activities to date and explain any gaps between current and desired results? y 3 Are requested resources (personnel, expenses, equipment, etc.) sufficient to address the identified problem. Have you clearly identified how these resources will be used to address the problem? Y Are proposed project activities (what), people to be served and service providers (who), methodology for 4 accomplishing the project (how), servicelactivity location(s) (where), proposed schedule(s) (when) and other details included? - y If cdntractuai services will be used to implement any pait of the project, are proposed services described and 5 justified? Is there a discussion of why contracting for services is necessary to meet program needs and objectives? X S If travel is necessaryto achieve objectives, did you includea line item fortravel included in the expenses budget category? y Qx # Section D Continuation — Activities Implementation Schedule Y N X 1 Are key activities or implementing the proposed project listed? 2 Are the dates filled in correctly? y Subgrant Application Package Application Renew GheckGsf Sceaon rd - papa 1 0f4 SFY 2000 brug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance Llx # Section E H Objectives R Performance Measures Y,N,X Are the Uniform Measurable Program Objectives used in the application correct for the federally authorized I purpose area for which federal funds are requested (Appendix V)? Have the required performance indicators been inserted to the appropriate blank spaces? Y Are the numbers in the performance indicators realistic? (For continuation projects, use data in current Y 2 quarterly reports as a basis.) _ Have self -generated objectives specific to the project been included? Are these self -generated objectives Y 3 worded to prWdo numerical (measurable) performance indicators? Ox # .Section F-- Budget N21'rat! Ve Y,N,X if Salaries and Benefits are included in the budget, are salary figures reasonable and consistent with agency 1 or area salaries ,paid for similar work? Y Are Fringe Benefits identified and calculated correctly? Do calculations using identified percentages equal the 2 benefits total? Y If Overtime Is a line item in the Salaries and Benefits Category, is R stated thatthe amount includes both salary 3 and benefits, salary and specified benefits or salary only? Y Is the net personnel increase statement included in the Budget Narrative? (For the first year of a project, state that the proposed positions are new and will result in a net personnel increase to the agency. For a 4 continuation project, state that this continues the net personnel increase established during the initial year of NA the grant program.) 5 Are job duties briefly described for all requested positions? Y 6 Have services been identified and described? Y ? If Contractual Services are service -based, is the unit of service defined, and the number of units and cost per unit indicated? _ NA 8 If DPS personnel are included in the Contractual Services Category, are job duties briefly described? NA 9 If funds are in the Expenses Category, are detailed line items established? Y 10 If trips are necessary to achieve program objectives, has a line item been established? Y It funds are in the Operating Capital Outlay Category, are line items in conformity with County or City 11 Purchasing Requirements (e.g., it a purchasing threshold is S500 per Rem, then only individual items costing $540 or more would be placed in this category.)? NA 12 If funds are identified in the Indirect Cost Category and the subgrantee is a state agency, does this agepcy have a currently approved (by a cognizant federal agency) Indirect Cost Plan? Is R attached? NA If funds are identified in the Indirect Cost Category and the subgrantee is a city or county, does this agency 13 have a current and approved Indirect Cast Plan? Is it included with the application? Is the cost correctly NA calculated on the cost basis and approved rate in the plan? 1A Does the Budget Narrative include a statement that the purchasing method to be used conforms to existing laws and regulations? Y t5 If special equipment will be purchased, does the verbal narrative include a description of equipment and justification for the necessity of this equipment to achie3e project objectives. Y 1G the Budget Narrative identify the specic source of matehing funds for the project (e. g., budgeted Does fi general revenues)? Is all match in the form of cash? Y 17 Are all mathematical calculations correct? Are all items placed in correct budget categories? Does verbal narrative information correspond with each category? Y S_ ubgranf Ayoficafion Package Ap rcalion Review Checklisf SaMon Nr- Page 7 or 4 5FY 2040 Drug Control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance Qx # Section CS --.Budget Schedule Y,N,X 1 Is each Budget Narrative Category total correctly placed in the appropriate space on the Budget Schedule? 2 Is match calculated correctly? Are matching funds a minimum of 25% (percent) of the total budget amount? 3 Is the federal amount total the some amount as the federal amount for this project in the 51% letters? Y 4 Do all columns add across (Federal + Match w Total), as well as down (Federal column, Match column, Totals Y column)? Rx # Section l — Signature Page Y,N,X 1 Are there two signature pages with original signatures by the Chief Elected Official identified in Al- and the Implementing Agency Chief Executive Official identified in A.3. of Face Page. Y if any signature does not match the persons idehtified in Al. or A.3. of Face Page No. 1. has a Commission 2 Resolution or other Signature Authority Authorization from the appropriate official for the signer(s) been Y included? 3 Are signature dates filled in? Is the City or County Federal Employer identification Number (FEID) filled in? Y is this the same number identified in C.1.? 4 Has this page been checked to be certain that there are no white -outs, cross -nuts or typeovers? Y ll. SPECIAL CONDITIONS Qx # Letters of Agreement Y,N,X Are Letters of Agreement (Appendix 1) from at least 51% (percent) of local governments representing at least 1 51% (percent) of the population indicating agreement on expenditure of the county's allocation in this application? Each application must include a full set of letters. GRANTS CANNOT BE AWARDED WITHOUT THESE LETTERS, Are the letters in the required format (Appendix 1), listing each application %kMhin the county , th comact iederai 2 amount`? Is the amount identified for this project the same as the federal amount on the Project Budget Schedule? (Federal column total.) 3 Is each letter signed by the Chief Elected Official (e.g., BCC Chair for County, Mayor for each City)? Y 4 Have requested funds for all proposed subgrants In the county been totaled and is this equal to or less than the total of ail funds allocated to the county? Y Ox # Equal Employment Opportunity Y,N,X is the Equal Employment Opportunity (EEO) Certification Letter (Appendix 11) for the Subgrant Recipient 1 completed and correctly signed? if the Implementing Agency is a Sheriffs Office, Police Department or any other criminal justice agency, is the EEO Certification Letter for the Criminal Justice Implementing Agency completed, signed and attached? Y 2 Has the EEO Plan been reviewed to be certain that it meets requirements in the federal Sureau of Justice Assistance (BJA) Seven Step Guide? Y 3 if this project proposes to expend 5500,000 or more, is a copy of the subgrantee EEO Program Plan and/or the most recent update in this application package so the BCA can submit K for approval by the BJA? X Qx # Contracted Services Y,N,X 1 If contractual services are included, is a "boilerplate' contract attached for BCA review and approval? Does it include Section H. Acceptance and Agreement, in full or by reference? (Required.) R Subgrant Applrca[ on Package Appficatron Review Checkw Secoon III - Page 3 of 4 Si' r 20M Drury Control and System Improvement Formula Grant Program ,Edward Byrne Memorial State and Local Assistance Cox # Automated Hata Processing (Computer) Equipment Y,N,X If computer equipment or software will be purchased, has an ADP Equipment Form (Appendiy Ill) been completed, signed by an authorized signer and enclosed with the application? X 2 Is there a statement or response to all .items on the ADP Equipment Form? X If software will be developed, is an analysis of developing software as opposed to purchasing pre-packaged 3 softy- are written and is this make/buy analysis included with'the ADP form? Does the analysis provide ample X justification to indicate the advantages of development over a pre-packaged purchase? Qx 0 Sole SourceJuWific*Ion Y,N,X If equipment or services (including ADP equipment and software)will be purchased from a sole source and the 1 amount is $100,000 or more, is a completed, signed Sole Source Justification Fort (Appendix IV) included X with this application? 2 Does the Sole Source Justification farm respond to all afthe required items from the perspective of the County or City subgrantee (not the proposed contractor)? Is the form signed by an authorized signer'? X Ox # Task Force Y,N',X If this law enforcement application viii/ use grant funds to implement a Task Force project, has information 1 describing Task Forceagency membership, administrative board, current staff and other details been included X in the Program Data? Glx # Confidential Funds Y,N,X 1 If this law enforcement application includes Confidential Funds as a line item in the Expenses Category, has the Certification of Confidential Funds (Appendix VVI) been signed by the appropriate authority and attached? X Qx 0 Community Oriented Policing Y,N,X If this law enforcement application proposes to use subgrant funds to implement a Community Oriented 1 Policing project does the agency have an approved Community Oriented Policing Plan and does the Program Data section address how the proposed project will implement this plan? X OR y C;14-idiiei inieiligence Systems. ,:: Y,N,X If this law enforcement application rill use grant funds to implement (,purchase and/or operate) a criminal 1 intelligence system, has the Criminal Intelllgence System Certification and Criminal Intelligence System Review checklist been requested from the BCA, completed and attached? X Glx it Ill. SPECIAL CONCERNS Y,N,X 1 If the subgrantee has any current projects in progress, have all outstanding Special Conditions and/or Monitoring Conditions been satisfied for these projects? If this application is for federal funds to continue a current subgrant project, have ail financial and program 2 perfonnance requirements for this project been met (e.g., are the Quarterly Reports and Financial Claims up Y to date?)? If the officials identified on the signature page will not conduct daily project business and wish to designate signature authority to the Project Director or another agency employee to conduct the business of the grant, 3 has a letter designating signature authority been included in the application package? Does this letter include signatures of bath the person giving signature authority (who signed the agreement signature page) and the X recipient of this signature authority? A Have all standard and speciat conditions identified in the Program Announcement and in subgrant application Y and contract information been reviewed to assure that the proposal meets requirements'? 5 Has Section H. Acceptance and Agreement, been included as part of the application? Y 6 Has this Application Review Checklist been completed and enclosed with the application? Y 7 Are two complete copies of the application with original signatures being submitted? Y being mailed so that it MI arrive at the BCA no later thantile application due date? Is 9plication Ltlslheapplication package being mailed to the current BCA address (e.g., 2855 Shumard Oak Boulevard, Y assee, Florida 32399-21170)? Subgranr.4pplicahora Pecktrge A frbalrorr Review ClreckW Secaon III - Pege 4 or 4 SFY 2000 Drug Control and system improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance This section to be compfeled by the Sudgranfee' Continuation of Previous Subgrant?%7 Yes 171 No If Yes. enter Slate Project ID # esf Previous Subg rant A. Names & Addresses 1, Suhvrant Recipi 2. This setUon to be completed by BGA. SFY 2000 DCA Contract Number Unique ID # PAO ._ _ CFDA W 16.579 Name of Chief Elected Official Kenneth Macht Title Chairman, Indian River County Board of County Commissioners Address 182025th Street City, State, Zip Coda Vero Beach. Florida '32950 Area CodelPhone # SUNCOM # Area Code/Fox # (561)567-8040 224-1400 (561)770-5495 rinanciat LiniceT i of Chief Financial Officer: Joe Baird Financial Director State, Zip Code: Vero Beach, Florida 32960 CodelPhone # SUNCOM # Area Code/Fax # ) 567-8000 224.1400 (561) 770.5095 3. Im lementin Agency Government Agency Responsible for Pro ect Name of Chief Executive Official: Gary C. Wheeler Title: Sheriff, Indian River County Sheriff's Office Address: 4455 41 sl Avenue City, State, Zip Code: Vero Beach. Florida 32960 Area CodelPhone # (561)569-6740 SUNCOM # Area Code/Fax # 234.9404 (561)567-0582 4, Project Director and Contact Person, if different from Project Director n� .,r Name of Project Director Edward F. Glaser Title: Lieutenant, Indian River County Sheriffs Office E -Mail Address rnace@sunet.net Address 445541st Avenue City, State, Zip Cade. Vero Beach, Florida 32960 Area CodelPhone # (561) 770-5200 SUNCOM It Area CodelFax # 1 (561)569.4520 Name and Title of Contact Person: Edward F. Glaser, Lieutenant Address 4055 41st Avenue E -Mail Address mace@sunet.net City, State, Zip Code: Vero Beach, Florida 32964 Area CodelPhone # (561)770-5204 SUNCOM # Area CodelFax # (561)569-4520 Subgrant Application] Secfion 11- Page 1 of 18 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance B. Administrative Data roject Title (Not to exceed 64 characters, including spaces) Multi -Agency Drug Enforcement Unit -VI Period Month Day Year Beginning 10 1 99 Ending 9 30 0 3. is the Subgrantee or the Implementing Agency a Member of a Local Criminal Justice Advisory Council or Substance Abuse Policy Advisory Board, Coalition, or Councit? (See the Program Announcement for a description otboard ,rosponsibilifies.) � Yes f] No C. Fiscal Data d (if other than the Cntet rtnanciat untcer) Kemn warrant w, NIA Note: If the subgrantee is partietpaung in the wale or r-tonoa %,efnpt1U1LW o V111UU n�a�„v„� eoneearve groa�rarn, reimbursement cannot be remitted to any other entity. 2. Method of Payment: 7S Monthly 0 Quarterly (it is mandatory that the method selected be consistent throughout the entire grant period.) 3. Vendor # (Enter Federal Employer Identification Number of Subgrantee): 4. SAMAS # (Enter if you area state 6. Will the Project earn Project Generated Income (PGI)? _, Yes 3 No (See Section H., Paragraph 13 for a definition of PGL) 6. Will the applicant be requesting an advance of federal funds? O Yes X No (if Yes, a letter of request must be attached.) Subgrant Appirce00r; section 11 - Page 2 of 16 SFY 2000 Drug Control and System Improvement Formula Gralllt PrOyrafn Edward Byrne Memorial state and Local Assistance Refer to the SFY 1999 BCA Grants Management Technical Assistance Workshop Manual, Section 5. Use this as a guide to assist you in completing Section D. probIgMjJeD160JiM. Briefly describe a specific problem to be addressed with subgrant funds. II you are seeking funds to continue existing project activities, your problem statement must also provide a short summary of your current program and dascribe any gaps between current and desired project results. ProgramDescrjptlon, Briefly describe how project activities will address the targeted problem. Describe who will do what, when, where and how. SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE. Siad below and use continua lion pages as necessary_ LEM IDEN111EICNIJON Indian River County is located in East Central Florida and in land mass represents 549 square miles. The 1op,9oo plus population resides primarily in the south and northern part of the county. The land mass to the west is dedicated to argriculture and the entire eastern coast is shaped by water. These two factors: undeveloped and isolated land area ripe for growing and clandestine activity coupled with avenues for waterway importation and transportation make illicit activity attractive to the element bringing narcotics into our community. The law enforcement community of Indian River County estimates that over 50 percent of all crimes are attributed to drug abuse. Drug arrest continue to increase for both sales and possession, in the county. Drug arrests for sale and possession of drugs is alarming. According to UCR records, the Indian River County Sheriffs Office made 331 drug arrest in 1991, 239 in 1992, 291 in 1993, 324 in 1994, and 300 in 1995. The M.A.C.E. Unit has conducted 583 drug related investigations and has arrested 495 drug offenders, since it's inception October 1, 1993. During the grant year 1993-94, some project goals were not met. The reasons vary, from the assimilation of detectives from three agencies, as well as training them in drug-related investigations. In addition, when the original program objectives were esta'blish'ed, they were based on county wide arrests: these include arrests by uniform officers from all the municipalities as well as the Sheriffs Office uniform deputies. The M.A.C.E. Unit only claims arrest and investigations initiated by itself. Substance abuse continues to be a major problem for the entire nation. Drug offenders are not curtailed by any boundries; they cross iurisdictionat boundriies every day to sell, buy, or deliver illegal goods to our citizens, students, and work force. In order to combat the drug increase activity, it is necessary to consolidate our efforts regarding manpower. Disbanding it would not benefit society, but only to the drug dealers. A recap of the M.A.CC.E. Units activities are as follows, During the 1994-95 grant year, the M.A.C.E. Unit, with most of the initial start-up problems resolved , was able to meet most of its stated objectives. The purchase of additional equipment through "lapsed" funds and Project Generat6d Income assisted the unit's surveillance and monitoring capabilities, enhancing df ug - related investigations and providing for greater officer safety. The purchase of this equipment has and will continue to secure more convictions due to better preparation and suspect identification. The grant year 1995-96, the M.A.C.E. Unit targeted repeat offenders and molded its investigations to move these offenders into the federal court system. This led to greater quality of arrests and increased sentence lengths while reducing the overall number of arrests. The length and severity of these sentences enabled the unit to shut -down a major narcotic -dealing family in the area. Subgrant Applicalion Section 11 - Papa 3 of 16 SPY 2000 Drug Control and System Improvement Formula Grant Program Edward Syme Memorial State and local Assistance The grant year 1996-97, reflected an increase in work load for the M.A.C.E. Unit. Along with crack cocaine and growing marijuana activity, enforcement and effort were made to address the growing problem of teenage use of Rohypnol, Extacy, and LSD and resulted in several arrest in these areas of abuse, Another problem area addressed is an organized effort to committ prescription fraud throughout multiple jurisdictions. A group scattered in three counties had a network of obtaining ui"luidud(syrthatic hereon ) by fraud, Eighteen 4iJ5t7'3 WR'JiC fTlclt7e in Sn15 effort. The shipment and use of anabolic steriods from the state of Florida and the USA to France resulted in arrests. It would be extremely difficult to pursue this type of ellicit activity without this task force concept. The grant year 1997-98 has been a blur of activity for the M.A.C.E. Unit. The most popular drugs, with the exception of heroin, have slithered their way into the fabric of Indian River County Society, Juvenile marijuana use has increased to 35% among high school students and so have the arrests. The M.A.C.E. Unit, in concert with the local school superintendent, conducted a three month '"undercover operation", This operation involved having a law enforcement officer pose as a student. This was an intelligence gathering operation that yielded important information on the attitude of our young people regarding drugs. Five adult offenders were arrested for selling narcotics to high school students. An increase of prescription fraud cases have kept the M.A.C.E, detectives busy. The overall activity is reflected by five of the grant objectives being met or exceeded with several months till the end of the grant year. This task force concept allows us to accomplish our goals that would not be reached without it. The continued funding of this project is imparative for effective drug enforcement and education in Indian River County. PROGRAM DESCRIPTION The Multi- Agency Criminal Enforcement. Unit (M.A.C.E.), task force, is comprised of officers from the Indian River County Sheriffs Office, the Vero Beach Police Department, and the Sebastian Police Department. Activities of the Unit are overseen by a coordinating board comprised of the Indian River County Sheriff and Police Cheifs from both Vero Beach and Sebastian Police Departments. The board meets on a quarterly basis and more frequently when necessary. The number of officers assigned to the unit varies depending on which agency provides the task force Director. The Director is choosen by a unanimous vote of the Board. There are uaually a minimum of five (5) members assigned to the the task force under the full and sole supervision of the task force director. The goal of the task force is to supress the current level of drug activity throughout Indian River County. This goal is being achieved by consolidating the wide variety of talent, expertise, ideas, and resources of the three member agencies. The combination of these resources, coupled with financial and material resources offered through the grant, has created a motivated, coordinated and cohesive unit dedicated to combating the drug problem. The members of the task force are housed in an off-site location, away from the local law enforcement facilities. They are provided with unmarked vehicles that allow them to blend in with the lay popluation without detection of their offical job function. The work area for the task force is equipped with necessary work items; telephones, computers for report writing and statistical analysis, office supplies, and the funding for confidential informants and drug buys. The basic Premise of the M.A.C.E. Task Force role has expanded. The Sheriffs Office currently has a detective assigned to the Drug Enforcement Administration (D.E.A.) Regional Task Force. This has allowed us to expand our local investigations. Vele maintain a close relationship with federal agencies in our area. subgrent Appiicetbn section 11 - Peas 4 or 16 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward 6yrne Memorial State and Local Assistance As our current goals and objectives stand, the unit does not get credit for arrests pertaining to pharmaceutical diversion (prescription fraud) cases. The M.A.C.E. Unit has been involved in thirty cases, some with multiple arrests. One of these included a multi -jurisdictional case with D.E.A. on a local doctor who was writing prescriptions to the Outlaw motorcycle gang, who in turn were selling the pills to the public nrs Yre r rYr4{ n ic-imh . ft g atho... G n s 01. lli "! The mer.^.b ... .;ly ...y,........n „ y.. •y Y..^..�. " ':•;�::�:,"';:•"� uz IF7tiu-iiir�ciiie irifvia`ilaiiis.,, i and the development and management of confidential informants. The sharing of the information leads to the identification, arrest, and conviction of person(s) using, selling, or transporting drugs into or out of Indian River County. The members are working side by side on surveillance, stakeouts, drug buys, reverse sale operations, search warrants, and arrests. They represent a united front in all ways necessary to combate the drug problem in Indian River County. The street deater(s) have a need to worry, due to the concentrated effort to stiffle street sales, but the mid-level dealer(s) and the organized drug operations are also being targeted, The members are working towards penetrating organzied drug operations in this county. The members are maintaining contact with neighboring law enforcement agencies and similar task forces as well as federal agencies dedicated to drug activity; i.e.: U.S. Customs, Drug Enforcement Administration, and Florida Department of Law Enforcement. The members are working in conjuction with any of these agencies in an effort to infiltrate organizations that operate outside Indian River County boundries, but whose revenues are derived by the delivery of illegal goods into into our county. The members are periodically conducting marijuana eradication details with the assistance of the Florida Department of Law Enforcement and the Drug Enforcement Administration. Indian River County's land mass of argiculture acreage makes an enticing target for the illicit growth and cultivation of marijuana. An influx of texmex marijuana into this area has allowed us to establish a greater repose with agencies outside the State of Floirda. They continue to update the M.A.C.E. Unit with information concerning 20 to 40 pound packages of marijuana that are being sent through parcel carriers such as U.F.S. These investigations have led to several arrests and seizures of assets. Without the M.A.C.E. Unit interaction, this type of investigation would be difficult to undertake. Nationally and locally we have discovered that the lysergic acid diethylamide (LSD) is back, use of it has surged especially among suburban, middle, and upper-class white teens and young adults. During this last grant period a new drug, Rohypnol, reared its ugly head in the area. This drug, referred to as the "date rape drug" surfaced mostly in our north county high school, due to a major distribution point in Melbourne, Florida, which is located just 20 miles north- We have made some arrests pertaining to this drug but are just learning who to target our investigations around. With the effort of this unit and the local community we may stop this iunflux before it reaches epidemic porportions. The resources provided through this grant, have already resulted in the penetration and arrest of all the drug dealers and their couriers in one neighborhood. This has never been acomplished previously, due to the lack of resources. The task force has eliminated the risk of duplication of services and efforts and provided a powerhouse to meet the challenges presented by the ever rising drug problem in Indain River County. As we moved into our sixth year of the grant, strides were taken to mesh enforcement with education. Members of the M,A.C.E. Unit are able to lecture to citizens, forums, and appear on public television to speak about enforcement and prevention. Funded with the M.A.C.E. Unit Project Generated Income (P.G,I.) is an adolescent drug survey that is conducted through the Substance Abuse Council. The M.A.C.E. Unit has strengthened it's working relationship with federal agencies and the federal attorney's office. Subgrant Applicafoon Seaton 11. Page 5 or 16 SFY200O Drug Control and System Improvement Formula Grant Program Edw.qrd Byrne Memorial State and Local Assistance Thiso a1�ma#u�hmubnenounooa�l)neaoudnghodomdpmmoou0onhorrnpea and violent nffan------ —TheoaaUonoftho8hariffaairwing will provide platform for the kA.&O.E.Unit to frequent nd\homo hma�uanaemd��programs. The onad|�|iyyoythe conduct more °�b�*^ an�co��oUonua�du�nU�hn188O97 grant U:�|c.—_.--uyn:m ,n� �, . ` year,'—Without the money provided hythis grant this consolidated front tocombat drug use and abuse would not bepoa1ble. 8� --=-- d), we are creating a self generated objective targeting ~ These o�mc\kmmmeindudod\nd�m i1 of pharmaceutical ugu� o�nwy/�/uw=v As wmmove into the next grant period, expectations are high with regards to the ��CEUnKm �—`^�� with education, Theoonk|nuodounqonnationofo0\ agencies involved in the project displays their regard for its continued success, - a��"xm�o�m avm�"^«*�u�n SFY 2060 Drug Control and System improvement Formula Grant Program Edward +Ryrrre Memorial State and Local Assistance D. Program Data (Continued) Activities Implementation Schedule. Complete the Activities Implementation Schedule showing when activities in the Program Description will commence and how the project will progress. This chart benchmarks planned activities, both administrative and programmatic. An W has been inserted for reports that are mandatory for all projects. Place an additional `X' to ind+cote ones applicable to your project. Delete the activity/action that does not apply to your project; i.e., if your project does not earn PGI, delete that activity from this schedule. ACTIVITIES IMPLEMENTATION SCHEDULE Subgrani Period (Beginning Date — Ending Date) ACTIVITYIACTiON 'Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Submit Monthly Claims (Financial Reimbursement Requests) X X x x X X X X X X X X Submit Quarterly Claims (Financial Reimbursement Requests) WX OOX oux OQX Submit Financial Closeout Package Submit Quarterly Program Reports 99X OOx Dox OOX Submit Quarterly PG1 Reports (It applicable) BOX OOX Dox Oox Subgraal Appficarion Sestina 11- Pago 7 of 16 sFY 200o Drug Control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance E. Pro ram objectives and Performance Measures Complete uniform program objectives and performance measures (found in Aouendix V1 for the federally authorized program area you want to implement. Your application is not complete without them and an incomplete application will not be considered for subgrant funding. If the program area you selected does not have uniform program objectives published in this document or if you cannot relate your objectives to those stated, contact Tom Bishop at 8501488.8016 for further instructions. DO NOT mix objectives from different Program Areas. Start below and use coolinuarron ,pages as necessary. 02.01 To Arrest 180 offenders for commission of drug offenses. 02.02 To seize 3000 grams of powdered or crack cocaine.. 02.03 To seize 100 pounds of marijuana, excluding marijuana marijuana plants seized through eradication operations. 02.04 To seize 100 grams of dangerous drugs, LSD,PCP, barbiturates, amphetamines, etc. 02..05 To conduct 10 marijuana crop andlor manufacturing investigations. 02.06 To arrest 10 offenders for cultivation and/or manufacturing of marijuana during the grant period. 02.07 To destroy 300 marijuana plants, during this grant period. Subgrant /lpplicaliort Soclion 1) - Page 8 of 16 G. SPY 2400 Drug Control and System Improvement Formula Grant Program Edward 9yrne Memorial State and Local Assistance Prniart RmAnnt Srhwfillo The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay (OCO), Data Processing Services, and indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25% of the Total 'Budget. Type or Print Dollar Amounts Only in Applicable Categories and leave Others Blank. Budget Category Federal Match Total Salaries And Benefits $7,500.00 $2,500.00 $10.000.40 Contractual Services Expenses $74,370,00 $24,794.00 $99,160.40 Operating Capital Outlay Data Processing Indirect Costs Totals '$81,870.00 $27,290.00 $109.164.04 Suhgrent Applicatrun Section 11= Page 10 of 16 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Ryme Memorial State and Local Assistance F. Pro ect Budget Narrative You musk describe line items for sack applicable Budget Category for which you are requesting subgrant funding. Provide suIfcient detail to show cost relationships to project activities. In addition, describe specific sources of matching funds, staff befow and lase continuation pages as necessary. 25% Matching funds will he provided by the Indian River County Sheriffs Office. Salaries and Benefits (overtime with related benefits for only eleven M.A.C.E. Unit personnel) Total Salaries and Benefits $10,000.000 EXPEN6.9 "99-2990 Lease Vehicles $43,680.00 Facility Expense $ 4,680.00 Communications $17,600.00 Project Expenses $ 8,200.00 Travel & Proffessional Development $12,000.00 Office Hent $18,000.00 Rental and leases include seven vehicles for undercover operations. Facility expenses include maintenance, alarm system, and utilities. Communications include telephone service and monthy hill, mobile phone service and monthly hill and miscellaneous communication expenses. Project expense includesoffice supplies such as batteries, paper, pens, tape, recorders, publications, and audio and video tapes, office space rental is for 2,400 square feet of office space. TOTAL 6LJDGE S'109,160.00 Indian River County Sheriffs Office shall amke all purchases based on sound practices to ascertain that all money on equipment and supplies are consistent with state and county requirments. Suhgranl Appfication Socrion if - Pago 9 0116 In SP1' 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and ,Local Assistance All persons involved in or having administrative responsibility for the subgrant must read these "Acceptance and Agreement" conditions.This'Acceplance and Agreement" (SectiQo H)l must be returned as dart of The completed application. Note Condition No. 12, Only project costs incurred on or after the effective date of this agreement and on or prior to the termination date of a reciplent's project are ellglbte for reimbursement. Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Non-compliance will result In project costs being disallowed. The term "department", unless otherwise stated, refers to the Department of Community Affairs. The term "Bureau", unless otherwise stated, refers to the Bureau of Community Assistance. The term "subgrant recipient" refers to the governing body of a city or a county or an Indian Tribe which performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "Implementing agency" which is a subordinate agency of a city, county or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). 1. Reports a. Project Performance Reports: The recipient shall submit department Quarterly Project Performance Reports to the Bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "original' project period, additional Quarterly Project Performance Reports shall be submitted. b. Financial Reports: The recipient shall have a choice of submitting either Monthly or Quarterly Financial Claim Reports [DCA -CJ Farm -3(A -G) Revised 09/81 to the bureau. Monthly Reimbursement Claims (1-11) are due thirty-one (31) days after the and of the reporting period. Quarterly Reimbursement Claims (1-3) aro due thinly -one (31) days after the end of the reporting period. A final Financial Claim Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to the bureau within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as "final Before the "final" claim will be processed, the recipient must submit to the department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. The recipient shalt submit department Quilrterl Project Generated Income Reports to the bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Paragraph 14. Program Income,) c. Other Reports: The recipient shall submit other reports as may be reasonably required by the bureau. All required reports, instructions, and forms shall be distributed with the subgrant award. 2. Fiscal Control and Fund Accounting Procedures The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shalt be disbursed according to provisions of the project budget as approved by the bureau. Subgrant Application Suction 11- papa i a or 16 SFy 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance All expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rafe for State and Local Governments, and in federal Office of Management and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety). All funds not spent according to this agreement shall be subject to repayment by the recipient. 3. Approval of Consultant Contracts The department shall review and approve in writing all consultant contracts prior to employment of a consultant. Approval shall be based upon the contract's compliance with requirements found in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and in applicable state statutes. The department's approval of the recipient agreement does not constitute approval of consultant contracts. 4. Allowable Costs Allowance for costs incurred under the subgrant shall be determined according to "General Prinelptes of Altowability and Standards for Selected Cost Items" set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular No, A-87, "Cost Principles for State and Local Governments", or OMB Circular No, A-21, "Cost Principles for Educational Institutions". All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or Attachment "O" of OMB Circular No. A-110 and Florida law to be eligible for reimbursement. 5. Travel All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written approval of the department prior to commencement of actual travel. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section112.061, Florida StafateS. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida Statutes - 6, Written Approval of Changes in this Approved Agreement Recipients shall obtain approval from the department for major changes. These include, but are not limited to: a. Changes in project activities, designs or research plans set forth in the approved agreement; b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget line item; or, c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the department. d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not allow for increasing the quantitative number of items documented in any approved budget line item. (For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the Salaries and Benefits category.) 7. Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal Anti -Drug Abuse Act funds. Suhgranr Applrcnrion Sedon If - Page 12 of 16 SFY2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance B. Advance Funding Advance funding is authorized up to twenty-five (25) percent of the federal award for each project according to Section 216.181(14)(b), Florida statutes (1991); the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, Advance funding shall be provided to a recipient upon a written request to the department justifying the need for such funds. This request, including the justification, shall be enclosed with the subgrant application. 9, Commencement of Project If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall send a letter to the bureau indicating steps to initiate the project, reasons for delay and request a revised project starting date. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall send another letter to the bureau, again explaining reasons for delay and request another revised project starting date, Upon receipt of the ninety (90) day letter, the department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to ether department approved projects. The department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) clay period, but only by formal written amendment to this agreement. 10. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the recipient and a contractor (which includes all project budget categories) shall be in writing for a period not to exceed six (G) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. 11. Excusable Delays Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the recipient. Such causes include but are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure to perform shall be beyond the control and without the fault or negligence of the recipient. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them, the recipient shall not be deemed in default, unless: a. Supplies or servtces to be furnished by the consultant were obtainable from other sources, b. The department ordered the recipient in writing to procure such supplies or services from other sources, and c. The recipient failed to reasonably comply with such order Upon request of the recipient, the department shall ascertain the facts and the extent of such failure, and if the department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingiy.1 Subgrant Application Section It - Page 13 or 16 SFY 2000 Drug Control and System improvement Formula Grant Program Edward Syrrte Memorial State and Local Assistance 12. Obligation of Recipient Funds Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the grant period. Only project coats Incurred on or after the effective date and on or prior to the termination date of the recipient's project are eligible for reimbursement. A cost is incurred when the recipient's employee or consultant performs required services, or when the recipient receives goods, notwithstanding the date of order. 13. Program Income (also known as Project Generated Income) Program income means the gross income earned by the recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be handled according to the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rate for State and Local Government. Reference: The Cash Management Improvement Act of 1990}, 14. Performance of Agreement Provisions in the event of default, non-compliance or violation of any provision of this agreement by the recipient, the recipient's consultants and suppliers, or both, the department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination or suspension of the agreement in whole or in part. In such event, the department shall notify the recipient of its decision thirty (30) days in advance of the effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 16. Access To Records The Department of Community Affairs; the U.S. Department of Justice, office of Justice Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the recipient, implementing agency and contractors for the purpose of audit and examination according to the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Government. The department reserves the right to unilaterally terminate this agreement if the recipient, implementing agency or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the recipient or its contractor in conjunction with this agreement. 16. Audit a. Recipients that expend $300,000 or more in a year in Federal awards shall have a single or program -specific audit conducted for that year, The audit shall be performed in accordance with the federal OMB Circular A-133 and other applicable federal law. The contract tar this agreement shall be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract shall be identified as federal funds passed -through the Florida Department of Community Affairs and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the recipient shall submit an annual financial audit which meets the requirements of Sections 11.45 and 216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General. b. A complete audit report which covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the department and will be returned to the recipient. c. The recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. d. The recipient shall take appropriate corrective action within six (5) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. Sub luurl gppknlion Section 01- Page 14 of 16 SPY 2000 Drug Control and System improvement Formula Grant Program Edward Syme Memorial State and Local Assistance e, The recipient shall ensure that audit working papers are made available to the department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the department. f. If this agreement is closed out without an audit, the department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. g. The completed audit reports should be sent to the following address: Department of community Affairs office of Audit Services 2555 Shumard Oak Boulevard Sadowski Building Tallahassee, Flcrida 32399-2100 17. Procedures for Claim Reimbursement All claims for reimbursement of recipient costs shall be submitted on the DCA -CJ Form 3(A - G), Revised 09/98, prescribed and provided by the bureau. A recipient shall submit either monthly or quarterly claims in order to report current project costs. All claims for reimbursement shall be submitted in sufficient detail for proper pre -audit and post - audit. 18. Retention of Records The recipient shall maintain all records and documents for a minimum of three (3) years from the date of the final financial statement and be available for audit and public disclosure upon request of duty authorized persons. 19. Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for Slate and Local Government) or the federal OMS ClrcularA-110, Atlachmenr N, Paragraph 8. 20. Property Accountability The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life or request department disposition. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Government) or the federal OMB CircularA-110, Attachmonr N. This obligation continues as long as the recipient retains the property, notwithstanding expiration of this agreement. 21. Disputes and Appeals The department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The recipient shall proceed diligently with the performance of this agreement according to the department's decision. If the recipient appeals the department's decision, it also shall be made in writing within twenty-one (21) calendar guys to the department's clerk (agency clerk). The recipient's right to appeal the department's decision is contained in Chapter 120, Florida Statures, and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, Florida Statuses. Subgrani APPlicalion Sechon 11 Page 15 or 16 SPY 2000 Drug Control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance 22. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the bureau, of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 23. Publication or Printing of Reports a. Before publication or printing, a final draft of any report required under or pertaining to this agreement shall be sent to the department for its review and comment. b. Publications or printed reports covered under a. above shall include the following statements on the cover page: (1) "This report was prepared for the Florida Department of Community Affairs, Steven M. Seibert, Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance." The next printed line shall identify the month and year the report was published. (2) "This program was supported by grant # awarded to the Department of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of Justice Programs (OJP), U.S. Department of Justice. The BJA is a component of OJP which also includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime." (3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and do not necessarily represent the official position or policies of the State of Florida Department of Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency of the state or federal government. 24. Equal Employment Opportunity (EEO) No person, on the grounds of race, creed, coloror national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Public Law 89-564, Non -Discrimination Requirements of the Anfi-Drug Abuse Act of 1988; Title IV of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 9973 as amended; Title IX of the Education Amendments of 1972; The Age Discrimination Act of 9975; and, Department of Justice Non -Discrimination Regulations 28 GFR Par[ 42, Subparts C, D, F, F, G and 14. The recipient and a criminal justice agency that is the implementing agency agree to certify that they either do or do not meet EEO program criteria as set forth in Section 509 of The Federal Omnibus Grime Control and Sate Streets Act of 1966 as amended and that they have c have not formulated, implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to entering Into this agreement This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have 420 days after the date this agreement was made to comply with the Act or face toss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, el ser{. (Reference Section 603 (a} of the Act, 42 U. S. C. 3783 (a) and 28 CFR Section 42.207 Compliance Information}. Any state agency, county or city receiving $500,000 or more in federal Anti -Drug Abuse Act funds shall submit its equal employment opportunity plan, andlor the most recent update, with its application, for submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval. 25. Americans with Disabilities Act 1990 Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the basis of Subgran4 Application sectrorr 11 - Page 10 of I SPY 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance disability and requires certain accommodations be made with regard to employment (Title 1), state and local government services and transportation (Title 11), public accommodations (Title 111). and telecommunications (Title IV), Subpr&n! Application Stiction 11- Page 170! 16 SFY 2000 Drug Control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance 25. Criminal Intelligence System The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies is to assure that recipients of federal funds for the prrncrgaL g2_rgose of operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1966, 42 U.S.C. 3701, etseq., as amended (Pub. L. 90-351, as amended by Pub. L. 93-83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94-503, Pub. L. 95.115, and Pub. L. 96-157), use those funds in conformance with the privacy and constitutional rights of individuals. The recipient and a criminal justice agency that is the implementing agency agree to certify that they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1966 as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating ,Policies and in the Dureau of Justice Assistance's Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this agreement. This certification is a material representallon of fact upon which reliance was placed when this agreement was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet Act and federal regulation criteria• they must indicate when they plan to come into compliance. f=ederal law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and federal regulation prior to the award of federal funds, The recipient is responsible for the continued adherence to the regulation governing the operation of the system or faces the loss of federal funds. The department's approval of the recipient agreement does not constitute approval of the subgrant funded development or operation of a criminal intelligence system. 27. Non -Procurement, Debarment and Suspension The recipient agrees to comply with Executive Carder 12549, Debarment and Suspension (34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the department. 28. Payment Contingent on Appropriation The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 29. Federal Restrictions on Lobbying The recipient agrees to comply with Section 319 of Public Law 101-921 set forth in "New Restrictions on Lobbying; Interim Final Rule,' published in the February 26, 1990, Federal Ragister. Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with each submission that initiates agency consideration of such person for award of federal contract, grant, or cooperative agreement of $100,000 or more-, or federal loan of $150,000 or more. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. The undersigned certifies, to the best of his or her knowledge and belief, that: a. No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress• or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. Subgrant Application Sedibn It - Page 18 of 16 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance b. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard form, Disclosure of Lobbvima ctivities, according to its instructions. c. The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly. 30. State Restrictions on Lobbying In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 31. Statement of Federal Funding Percentage and Dollar Amount When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal funds, all grantees and recipients receiving these federal funds, including but not limited to state and local governments, shall clearly state: a. The percentage of the total cost of the program or project that shall be financed with federal funds, and b. The dollar amount of federal funds to be expended on the projector program. 32. Background Check it is strongly recommended that all programs targeting juveniles, implemented by other than a sworn law enforcement officer or program licensed by the Department of Health and Rehabilitative Services, conduct background checks on all personnel providing direct services. 33. Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 34. Drug Court Projects A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug Courts: The Key Components", January 3997. This document can be accessed on the Office of Justice Programs World Vide Web Homepage: h tfp;1Avww. o jp. usdoj. job. Subgrani Apprfcalion Saclwn 0 - Pago 20 or 16 5Fy 200 Dreg Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance Certification of Compliance with Equal Employment Opportunity (EEO) Program Requirements — Subgrantee 1, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) ...(Select one of the following): Meets Act Criteria Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Subgrant Recipient .. . (Select one of the following): 14 Has a current EEO Plan Q Does not have a current EEO Plan I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. Tame: Gary C. Wheeler Signature of Authorized Official: Title: S h e r i f f ,/QJY t- Ler /// G�, •� Date: 5/26/99 Su#grant Application Package EEO Certificatan – implementing Agency Appendlrr 11 -- Pape 1 of 2 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Byre Memorial State and local Assistance ai nawou r In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including strike -overs, whiteout etc., are not acceptable. State of Florida Department of Community Affairs Bureau of Community Assistance By: Type Name and Title:. [late: Subgrant Recipient Authorizing Official of Governmental Unit (Commission Chairman, Mayor, or Designated Representative) By: Type Name and Title: Date: FEID Number: Implementing Agency Official, Administrator or Designated Representative ly- By:_ Type Name and Title: / Gary C . Wheeler, Sheriff Date: 5126i99 Subgrant Application Section 11- Page 21 of 16 SFY 2008 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance tax N APPLICATION REVIEW CHECKLIST Y,N,X 1 If this is a continuation project, did you check 'Yes* and enter State Project M Number for the previous year? q - - q m - ICj14d.-Ol - [c)J 1. APPLICATION Qx V Sectlo,i A -Names and Address" Y,N,X 1 Is the name of the Subgrant Recipient Chief Elected Official (A.1.) the name of the BCC Chair (for a county) or the Mayor (for a city)? Is this the same person who signed the signature page for the Subgrant recipient'' 2 is the name of the Chief Financial Officer (A.2.) correct, i.e., is this the Chief Financial Officer for the �/ Subgrantee, not the Implementing Agency? 1 is the name of the Implementing Agency Chief Executive Officer (A. 3.) correct (e.g., the Sheriff for a Sheriff s 3 Office, the Chief for a Police Department, etc.)? Is this the same person who signed the signature page for the yImplementing Agency? Does the person identirted as Project Director (A4.) work for the Implementing Agency in A.3." If there is a 4 Contact Person other than the Project Director, did you enter the correct name, title, address, phone and tax numbers in the application? Qx # Section B --Administrative Data Y,N,X 1 Does the project title consist of 84 tetters and spaces or less? Does the title clearly identify the project (B.1.), i.e., if A is a second -year DARE Project, it should reflect DARE It, third, DARE MI, etc.? 2 Is the correct subgrant period entered? Qx # Section C - Racal Data Y,N,X 1 it payment is not remtted to the Chief Financial officer (A_2. in C.1.), it can only be remitted to one of those identified in A_1., 2., or 4.; i.e., the Subgrant Recipient, Implementing Agency or the Project Director. 2 Is the method of payment, i.e., monthly or quarterly, reflected in C.2.? 3 Is the Subgrant Reciplenrs Federal Employer identification Number (i EID) reflected in C.3.? 15 this same y number reflected in the Subgrant Recipient black on the signature page? !! 4 If project generated income can be earned from ,project activities, has'Yes' been checked in C.5.? Qx # Set:tion D- Program Darts Y..N,X 1 Is the problem to be addressed clearly and briefly identified? y 2 If this is a continuation project, did you briefly describe project activities to date and explain any gaps between , current and desired resufts3 f 3 Are requested resources (personnel, expenses, equipment, etc.) sufficient to address the identified problem. i Have you clearly identified how these resources will he used to address the problem? Are proposed project activities (what), people to be served and service providers (who), methodology for 4 accomplishing the project (how), sefvicelactfvity location(s) (where), proposed schedule(s) (when) and other details included? If contractual services will be used to implement any partof the project, are proposed services described and 5 justified? Is there a discussion of why contracting for services is necessary to meet program needs and objectives? 6 If travel is necessaryto achieve objectives, did you include a line item fartravel included inthe expenses budget category? X Qx # Section D Continuatean -Activities Implamentation Schedule Y,N,X 1 Are key activities for implementing the proposed project listed? y 2 Are the dates filled in correctly? y Subgrant Apphcafion Package Applicalicin Review ChecOsf Sadden III - Papa 1 of 4 SFY 2000 drug Control and System Improvement Formula Grant Program Edwarlaf 6yme Memorial State and Local Assktance Qx if Section E — Objectives & Performance Measures Y,N,X Are the Uniform Measurable Program Objectives used in the application correct for the federally authorized f purpose area for which federal funds are requested (Appendix V)? Have the required performance indicators been inserted in the appropriate blank spaces? 2 Are the numbers in the performances indicators realistic? (For continuation projects, use data in cunurii / J quarhAy reports as a basis) {-lava self -generated objectives specific to the project been included? Are these self -generated objectives 3 warded to provide numerical (measurable) performance indicators? Qx t Section F — Budget Narrative Y,N,X If Salaries and Benefits are included in the budget, are salary figures reasonable and consistent with agency 1 or area salaries paid for similar work? 1 Are Fringe Benefits identified and calculated correctly? Do calculations using identified percentages equal tris ./ 2 benefits total? j If Overtime is a tine item in the Salaries and Benefits Category, is it stated thatthe amount includes both salary X 3 and benefits, salary and specified benefits or salary only? Is the net personnel increase statement included in the Budget Narrative? (For the first year of a project, state 4 that the proposed positlons are new and will result in a net personnel increase to the agency. For a continuation project, state that this continues the net personnel increase established during the initial year of the grant program) 5 Are job duties briefly described for all requested positions? S Have services been identified and described? 7 If Contractual Sorvicesaare service -based, is the unit of service defined, and the number of units and cost per X unit indicated? B If CIPS personnel are included in the Contractual Services Category, are job duties briefly described? ){ 9 If funds are in the Expenses Category, are detailed line items established? 10 if trips are necessary to achieve program objectives, has a line item been established? If funds are in the Operating Capdat Outlay Category, are line items in conformity with County or City 11 Purchasing Requirements (e.g., if a purchasing threshold is $500 per item, then only individual Items costing X $500 or more would be placed in this category.)? 12 If funds are identified in the Indirect Cost Category and the subgrantee is a state agency, does this agency have a currently approved (by a cognizant federal agency) Indirect Cost Plan? Is d attached? tf funds are identified in the Indirect Cost Category and the subgrantee is a city or county, does this agency 13 have a current and approved Indirect Cost Plan? Is it included with the application? Is the cost correctly X calculated on the cost basis and approved rate in the plan? 14 Does the Budget Narrative include a statement that the purchasing method to be used conforms to existing �i laws and regulations? 4 15 If special equipment will be purchased, does the verbal narrative include a description of equipment and y justification for the necessity of this equipment to achieve project objectives. j 16 Coes the Budget Narrative identify the specific source of matching funds for the project (e.g., budgeted \/ general revenues)? Is all match in the form of cash? + 17 Are all mathematical calculations correct? Are all items placed in correct budget categories? Does verbal :�l narrative information correspond with each category? Cub rant A afranPackago �Apfification Re0aw Check,Fsf Section ill • Paps 2 of 4 M 5FY 2040 Drug Control and Syrstam lmprovemant Formula Grant Program Edward Byrne Memorial Mata and Laval Assistance QX * Sectlort G -- Budget Schedule Y,N,X 1 Is each Budget Narrative Category total correctly placed in the appropriate space on the Budget Schedule? 2 Is match calculated correctly? Are matching funds a minimum of 26% (percent) of the total budget amount? Y 3 Is the federal amount total the some amount as the federal amount for this project in the. 51% letters? 4 Do ail ,:olumns add across (Federal + Match = Total), as well as down (Federal column, Match column, Totals 1% column)? J fax # Sectio, n I — Signature Page Y.N,X 1 Are there two signature pages wish original signatures by the Chief Elected Official identified in A i. and the y/ Implementing Agency Chief Executive Official identified in A.3. of Face Page. If any signature does not match the persons identified in A,1_ or A_3. of Face Page No. 1. has a Commission 2 Resolution or other Signature Authority Authorization from the appropriate official for the signer(s) been included? 3 Are signature dates filled in? Is the City or County Federal Employer Identification Number (FEID) filled in? Is this the same number identified in CA.? 4 Has this page been checked to be certain that there are no white -outs, cross -outs or typeovers? Y 11. SPECIAL CONDITIONS Fax # Letters of Agreement Y,N,X Are Letters of Agreement (Appendix 1) from at least 51°% (percent) of local governments representing at feast 1 51% (percent) of the population indicating agreement on expenditure of the county's allocation in this application? Each application must include a full set of letters. GRANTS CANNOT BE AWARDED WITHOUT THESE LETTERS. Arethe letters inthe required format (Appendix 1), listing each application within the county with correct federal 2 amount? Is the amount identified for this project the same as the federal amount on the Project Budget Schedule? (Federal column total.) 3 Is each letter signed by the Chief Elected Official (e.g., $CC Chair for County, Mayor for each City)? 4 Have requested funds for all proposed subgrants in the county been totaled and is this equal to or less than the total of all funds allocated to the county? Ox # Equal Employment Opportunity Y,N,X. Is the Equal Employment Opportunity (EEO) Certification Letter (Appendix 11) for the Subgrant Recipient 1 completed and correctly signed? If the Implementing Agency is a Sheriffs Office, Police Department or any �{ other criminal justice agency, is the EEO Certification Letter for the Criminal Justice Implementing Agency completed, signed and attached? 2 Has the EEO Plan been reviewed to be certain that it meets requirements in the federal Bureau of Justice (t3JA) Seven Step Guide? YAssistance 3 if this project proposes to expend $500,000 or more, is a copy of the subgrantee EEO Program Phan andlor the most recent update in this application package so the BCA can submit it for approval by the 8 )A7 Ox # Contracted Services Y,N,X 1 If contractual services are included, is a'boilerplate' contract attached for BCA review and approval? Does I include Section 1-1, Acceptance and Agreement, in full or by reference? (Required.) X Sub ranf Apphcation Package ,sl cafion Review Cherkhsf Section in - paps 3 of 4 SFY 200 Drug Control and System Improvement Fom;Lda Grant Program Edward Byrne Memorial State and Local Assistance Qx # Automated Data Processing [Computer] Equipment Y,N,X 1 if computer equipment or software will be purchased, has an ADP Equipment Form (Appendix III) been �r completed, signed by an authonzed signer and enclosed with the application? 2 Is there a statement or response to all items on the ADP Equipment Farm? ?< If software will be developed, is an analysis of developing software as opposed to purchasing pre-packaged 3 software written and is this makerbuy analysis included with the ADP form? Does the analysis provide ample r jusfin'cation to indicate the advantages of development over a pre-packaged purchase? Qx 0 Sole Source Justification Y,N,X If equipment or services (including ADP equipment and software)wll be purchased from a sale source and the 1 amount is $100,000 or more, is a completed, signed Sole Source Justification Form (Appendix IV) included vritti this application? 2 Does the Sole Source Justification torr respond to all of the required items from the perspective of the County X or City subgrantee (not the proposed contractor)? Is the form signed by an authorized signer? Qx 0 Task Force Y,N,X It this low enforcement application will use grant funds to implement a Task Force project, has information 1 describing Task Force agency membership, administrative board, current staff and otherdetails been included in the Program Data? qx X Confidential Funds Y,N,X 1 If this law enforcement application includes Confidential Funds as a line item in the Expenses Category, has X the Certification of Confidential Funds (Appendix VII) been signed by the appropriate authority and attached? C1x N Community Oriented Policing Y,N,X 1 If this law enforcement application proposes to use subgrant funds to implement a Community Oriented Policing project does the agency have an approved Community Oriented Policing Plan and does the Program Data section address how the proposed project will implement this plan? Qx p Criminal Intelligence Systems. Y,N,X If this law enforcement application will use grant funds to implement (purchase andlor operate) a criminal 1 intelligence system, has the Criminal Intelligence System Certification and Criminal Intelligence System h/ Review checklist been requested from the BCA, completed and attached? Qx tr lit. SPECIAL CONCERNS Y,N,X 1 If the subgrantee has any current projects in progress, have all outstanding Special Conditions and/or �.,+ Monitating Conditions been satisfied for these projects? r If this application is for federal funds to continue a current subgrant project, have all financial and program 2 performance requirements for this project been met (e.g., are the Quarterly Reports and Financial Claims up Y to date?)? f If the officials identified on the signature page will not conduct daily project business and wish to designate signature authonty to the Project Director or another agency employee to conduct the business of the grant, 3 has a letter designating signature authority been included in the application package? Does this letter include signatures of both the person giving signature authority (who signed the agreement signature page) and the recipient of this signature authority? 4 Have all standard and special conditions identified in the Program Announcement and in subgrant application and contract information been reviewed to assure that the proposal meets requirements? 5 Has Section H, Acceptance and Agreement, been included as part of the application7 6 Has this Application Review Checklist been completed and enclosed with the application? 7 Are two complete copies of the application with original signatures being submitted? Is the application being mailed so that it vnlI arrive at the BCA no latar ttan the atip ia� Mon due date? is 8 the application package being mailed to tiro current BCA address e.g-, 2555 Shurnaid Oak Boulevard, y Tallahassee„ Fdorlda 32399.21170}? S�ranl Application f'ecko3r�e AF�rincxtion Review Chec4sl Srcrwn fit - Pegs 4 of 4 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance This section to be completed by the Subgranfee. This section to be comptefed by BCA: SFY 2000 DCA Contract Number Continuation of Previous Subgrant? d Yes ❑ No If Yes, enter State Project ID ti of Previous Sub®rant c J - - 99 1 - I C J I - 9M I - 10 0 D1 181 Unique ID # PA#: CFDA #: 16.579 A. Names & Addresses Hayne of Chief Elected Official Kennoth R. Macht Title Chairman, Indian River Board of County Commissioners Address 1 B40 25� Street City, State, Zip Code Vero Beach, FL 32960 Area CodelPhone # (561) 567-6000 x 400 SUNCOM # 224-1400 Area Code/Fax # (541) 770.5095 r•r.lof r3ffircr Name of Chief Financial Officer Edwin Fry Title Finance Director Address 1840 25"' Street City, State, Zip Code Vero Beach, Ft 32960 Area CodelPhone # (561) 567-6000 x 205 SUNCOM # 224.1205 Area CodelFax # (561) 770-5095 imnlnmantinn AnPn" ff,nvarnmant Angnry Rasnnncihla for Proiectl Name of Chief Executive Official Kimberly E. Massung (designated representative) Title Executive Aide to the Board of County Commissioners Address: 1840 25" Street City, State, Zip Code Vero Beach, FL 32964 Area CodelPhone # (561) 567-8000 x 1433 SUNCOM # 224-1433 Area CodelFax # (5 51) 770.5334 4. Project Director and Contact Person, if different from Project Director FiduRt ha FmnlnvaAfcl of C;nvArnrnnnisi Imnlamantinn Anancvl Name of Project Director Colette Mold Title Executive Director E -Mail Address DESE.0 @ msn.com Address 2 50127" Ave., Suite A-7 City, State, Zip Code Vera Beach, FL 32960 Area CodelPhone # (561) 770.4911 SUNCOM # Area CodelFax # (561) 770-4622 Name and Title of Contact Person Colette Meld Address 2501 27" Ave., Suite A-7, E -Mail Address DESLC @ msn.com City, State, Zip Code: Vero Beach, FL 32964 Area CodelPhone # (561) 770-4811 SUNCOM # Area Code/Fax # (561) 770-4822 Subgrant Application Section It - Page 1 of 16 SFY 2000 Drug Control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance B. Administrative Data 1. 'Project Title (Not to exceed 84 characters, Including spaces) TARGET (Teens Acting Responsibility Global Education Troupe) IV 2. For Period Period Month Gay Year Beginning October 01 1999 Ending September 30 2000 3. Is the Subgrantee or the implementing Agency a Member of a Local Criminal Justice Advisory Council or Substance Abuse Policy Advisory Board, Coalition, or Council? (See the Program Announcemenf for a descrfphon of board responsibiliffes.) X Yes 0 No C, Fiscal Data 1 n4 ,.ik. ,a rinf Hi 41— rrhF;nnnrinl nrnrl Rnmit Warrant to. Note: It the subgrantee Is participating in the Slate of Ftorlaa i-mmpireller5 vinuu uivexrwr+ti crailbM nroaram, reimbursement cannot be remitted to any other entity. 2. Method of Payment: X Monthly Ef Quarterly (it is mandatory that the method selected be consistent throughout the entire grant period.) 3. Vendor # (Enter Federal Employer Identification Number of Subgrantee): 4. SAMAS # (E=nter if you area state agency) 6, Will the 'Project earn Project Generated income (PGI)? O Yes X No (See Section H., Paragraph 13 for a definition of PGI.) 6, Will the applicant be requesting an advance of federal funds? 0 Yes X No (If Yes, a letter of request must be attached.) Subgrant Apfliicallon Section It - Page 2 of 16 • SFY 2000 Drug Control and System improvement Formula Grant Program Edward Syme Memorial State and Local Assistance Refer to the SFY 1999 BCA Grants Management Technical Assistance Workshop Manual, Secfion 5. Use this as a guide to assist you in completing Section D. Problem Identification. Briefly describe a specific problem to be addressed with subgrant funds. If you are seeking funds to continue existing project activities, your problem statement must also provide a short summary of your current program and describe any gaps between current and desired project results. Program Descrition. Briefly describe how project activities will address the targeted problem. Describe who will do what, when, where and how. SEE PAGE 2 OF INSTRUCTIONS ON ITEMS TO INCLUDE. Staff below and use continuation pages as necessary. The Substance Abuse Council of Indian River County is seeking continued funding for the continuation of the TARGE=T program and its existing objectives. Alcohol and drug abuse continues to be the number one problem facing the youth of America, The use of mind altering chemicals has proven to be especially harmful to the adolescent growth and development process. Psychoactive drugs interfere with physical, social and emotional growth during the critical years of adolescent development. An adolescent who uses intoxicants is not only at high risk of becoming drug dependant but is also at an increased risk of dropping out of school, getting involved in crime, attempting suicide, or becoming involved in an assortment of dangerous behaviors. The prevention of adolescent drug and alcohol abuse is most likely to occur when parents, teachers, and other individuals in the community who are part of the youth's circle » are well Informed of the harmful effects of drugs recognize behavioral changes that accompany drug use and understand how drug use is encouraged and accepted in the social world of a youth. Another key to successful prevention programming is the direct involvement of youth in planning and implementing programs. According to the 1999 PRIDE Survey of Indian River County students, IRC students continue to have incidences of substance abuse that are above national averages. Over the 7 years of data gathered, we have seen significant changes in youth usage. Youth continue to report a high level of availability for alcohol, marijuana and other illegal drugs. 33% of 7th thru 12 th graders also reported a perceived harm for usage of alcohol as very harmful, but continue to use alcohol at a rate of 51.5%. (PRIDE 1999) 52% of the same 7th thru 12th graders reported marijuana to be very harmful, but 30.7% of them state they use marijuana. The highest reported rate of usage is with 10th graders with 46.3% admitting to marijuana use. The same 1 Oth graders state that it is very easy to get marijuana. (PRIDE 1999) On the issue of getting In trouble with the police, of the 7th thru 12th grade youth who were involved with local law enforcement reported a 73.5% usage of alcohol and a 56.6% usage of marijuana, (PRIDE 1999) In addition, 38.5% never or seldom talk (up from 25.8% in 1995) to their parents about the perils of alcohol, tobacco, drugs, HIV, pregnancy, and violence. (PRIDE 1999) Indian River County has, over the past few years, seen a consistent increase in the number of alcohol and drug related offenses committed by our youth. It is a recognized treat to the well being of our community and children. The Department of Juvenile Justice states that drug and alcohol related cases committed by juveniles In Indian River County increased by 57% from 1992 to 1995. The number of IRC youth charged Subgranf Application Section It - Page 3 of f6 SaFY 2000 Drug Control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance with violent offenses increased 33% over the last 5 years, while the number of violent offense cases increased 25%. All of this combined have made it increasingly more important for efforts to focus on behavior strategies and intervention for youth by promoting healthy lifestyles. ( i.e., not using drugs, alcohol, tobacco; practicing abstinence; participating in school; anger control with focus on alternatives to violence) With substance use/abuse intertwined with so many other high risk behaviors, early intervention must be available to specifically target the prevention education needs of youth. It is no wonder youth may not get needed information. A family's hectic schedule can make it difficult for parents to hold conversation with their children. Due to hectic lifestyles, parents tend to give rushed, basic lectures, laced with scare tactics when trying to communicate a difficult subject. This in turns, becomes ineffective, with the point of the discussion often missed. It is necessary for a parent to take the time to sit down with a child to discuss these important topics. Before they do though, they must educate themselves in order to deliver correct and accurate information. The TARGET program attempts to involve youth by having conversations, not lectures, encouraging youth to express thoughts, ideas and feelings about important issues. This enables the TARGET program not only a means to collect data, assess needs and interventions, but also allows us to take a good look at youth's perception of "risk". This program is open enough to allow youth to discuss critical issues they are facing in everyday life. TARGET empowers youth to learn the skills necessary to make smart decision. By providing youth with opportunities for healthy decision, they can learn to make safe choices. Early intervention can help lessen fears of youth. In tum it teaches youth, if smart decisions are not made, that drugs, alcohol, smoking, violence and sex can be unhealthy. A positive indicator has been parents comments on their own children. Our original goal of including only 10 % of "student body leaders" in the TARGET troupe was intentional. We did not want to create an environment "hostile"or "unwelcoming" to the high risk youth. Reaching the "high risk" youth via improvisation has resulted in increase in school performance, positive attitudes, and overall improved self- esteem. These youth are now becoming the role models for new joining troupe members. As a result, an increase in the so called "student body leaders" involved with the troupe has increased. This only reinforces the importance of programs geared at channeling positive, healthy energy to help fill voids that exist when youth are left undirected. Involvement for the TARGET troupe members has provided them with a venue to express themselves with other youth, helping ail to make healthy choices. The TARGET troupe actively develops innovative and high energy skits related to life issues they and their peers are facing. The troupe has created a collections of 30 different skits for performances. The troupe continues to develop skits dealing with issues on substance abuseluse, dieting (anoxeria and bulimia), HIMIDS, pregnancy and violence. The TARGET troupe members are mentors to other youth, as well as friends, family and neighbors within the community. This program has been well received in the community. Participants in the TARGET troupe need not have any previous acting experience, just a desire to participate. In many cases, we find that high risk youth become the best performers. Their presentations via improvisation is not acting, but is real and from the heart. 60% of the youth participating in the TARGET troupe have never had any formal training in acting. The T.A.R.G.E.T. program will have two distinct categories. In the first group, the identified population for the TARGET troupe will be youth to serve as mentors. They will be identified by a multitude of high risk factors, including but not limited to: substance I tobacco abuse, violence, KIWAIDS, pregnancy, runaways, school dropout or repeat failure in school, repeat juvenile justice offenders, economically disadvantaged and parenting teen-agers. This mentorship program will continue to recruit 25-35 youth that ars multicultural, between the ages of 13-18, male and female. The youth will be identified through schools, Parent Teacher Associations, juvenile detention facilities, court referrals, social services programs, churches. HRS, substance abuse programshreatment centers and individuals. Only 10% of the youth identified as mentors will not meet the criteria of high-risk youth. The individuals will be student body leaders who will serve as peer role models for high risk youth. These student mentor will be recruited from Subgrant Applicalion Section 0 - Page 4 of 16 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance local community school and Parent Teacher Associations throughout Indian River County. The second identified group will be the target audience who will be 100% at high-risk youth, 8 through 18 years of age. We foresee that the TARGET mentors will perform at public schools, community centers, parks, recreation centers, Boys/Gids Club and any other identified place that youth may gather. The projected audience will be approximately 1,040 high risk youth. This program will be available to all of Indian River County. Despite juveniles' involvement's in adult behaviors and systems, juveniles are not adults and do not posses the same skills and decision making abilities as adults. Troubled juveniles are often connected to many different systems within our socieiy, increasing the risk that lack of coordination and advocacy will lead to failure for the adolescent. The personnel and volunteers committed to implementing the TARGET program are equipped with the special skills and knowledge that are necessary to effectively reach the community to ensure coordination of services on the behalf of these youlh. T.AR.G.E.T. is a tobacco, alcohol, drug, violence, pregnancy and HIV prevention program that involves: positive peer pressure and skill building peer teaching community prevention and information utilization of alternative skills (acting) to build resistance to drug abuse Utilizing the Council's networks to target schools, PTAs, parents, community, churches, health and human service and media agencies to select youth are at high risk ( have repeated failure in school or little commitment to school, do not have a supportive family environment, demonstrate alienation and rebelliousness, prone to sexual promiscuity, have a favorable attitude towards tobacco, alcohol and other drugs and have friends who use tobacco, alcohol and other drugs) and exhibit other high risk behaviors. The inclusion of the entire spectrum of individuals representing environmental Influences on the health behaviors of study participants (ie., school, family, church,mediaJ will serve the planning process by providing valuable suggestions from multi -relevant perspectives. It will serve as a pre -implementation community education process by providing forums and outlets for informing community opinion leaders about the problems of tobacco, alcohol, and other drug abuse. The recognition of the risk factors affecting lifestyle behaviors and definitions of their effects in the targeted population will provide a basis for developing general themes for the program. This specific information concerning needs will to be included in the intensive training. A knowledge, attitude, practice and belief survey (KAPB) will be administered to participating youth as a baseline and after program completion. The training for the participants will focus on interpersonal, intrapersonal, and improvisational skills. The activities based on these skills will foster team building„ brainstorming of problems, creation of realistic scenes around those problems, and preparation of scenes and presentations. Through the interaction, the youth will learn to become healthy, centered individuals and will in turn, share these skills with audiences in their schools and communities. As the improvisation skits are developed and performed by the troupe, cultural relevance is assured. Participants will also be trained to serve as peer trainers and leaders for the TARGET program. The troupe will present improvisational scenes to high risk youth audiences. The skits will represent realistic life situations related to tobacco, alcohol, drug use, HIV infection, pregnancy, and violence prevention issues. After the scene is performed, the TARGET troupe will leads a discussion that facilitates dialogue that increases problem identification, problem solving techniques, and interpersonal skills. Audience participants will be asked to complete an abbreviated knowledge, attitude, practice and belief questionnaire (KAPB). T.A.R.G.E.T. combines outreach and group support to reach economically disadvantaged youth. These youth are ages 13-18; who have repeated failure in school andlor little commitment to school: do not have a supportive environment; and whose lack of decision making skills may lead them to abuse tobacco, alcohol and other drugs. Once trained, the TARGET troupe will plan and Implement Improvisational scenes to be presented at a minimum of 15 performances during the grant year. An estimated 1,000 high risk youth will sutrgFeat Applfcabon sachan 0 - Paye 5 or 16 SFV' 2000 Drug Control and System Improvement Formula Grant Program Edward t3yrne Memorial State and Local Assistance be impacted by performances. Finally these youth will provide "skits", peer teaching, peer counseling, and positive role models for youth ages 6.18. The TARGET program is designed to engage and involve high risk youth from the community so they may gain the needed skills to serve as mentors to other possible high Tisk adolescents. The primary objection is empowerment. Not Only will the youth from the community Le empowered through this highly structured program, but this program has shown to build self-esteem, ethnic pride, enhance individual strengths, and most important help youth to abstain from negative peer pressures through prevention information. The overill gor:l is to decrease the impact and propensity for alcohol and other drug ahnse resulting from multiple high risk factors by providing a positive environment enhanced with information and alternatives that may deter drug abuse and the multitude of high risk behaviors. Subgrant Application Section It - Pager 6 of 16 SFY 2000 Drug Control and System improvement Formula Grant Program .Edward Dyrme Memorial Slate and Local Assistance D. Program Data (Continued) Activities implementation Schedule. Complete the Activities Implementation Schedule showing when activities in the Program Description will commence and how the project will progress.. This chart benchmarks planned activities, both administrative and programmatic. An "X" has been inserted for reports that are mandatory for all projects. Place an additiDnal "X"to Indicate ones applicableto your project. Delete the activitylaclion that does not apply to your project; i.e., if your project does not earn PGI. delete that activity from this schedule. ACTIVITIES IMPLEMENTATION SCHEDULE Subgrant Period Octobers 1999 -September 30, 2000 (Beginning Date -- Ending Date) ACTIVITY/ACTION Oct Nov Dec Jan Feb Mar Apr May 'Jun Jul Aug Sep Submit Monthly Claims X X X X X X X X X X X X (Financial Reimbursement bequests} Submit Quarteriy Claims X X X X (Financial Reimbursement Requests) Submit Financial Closeout Package X00 Submit Quarterly Program Reports X X X X Submit quarterly PGI Reports (if applicable) Project coordinator disseminates X X X X X X X X X X X program info to the community Identify at risk youth to be TARGET X X X X X X X }( X X X X troupe members Hold on site training session for X X X X X X X X X X X X troupe Program assessment, revision and X X X X X X X X X X X development Subgrant Application Soclion It . Page 7 of 16 SFY 2040 Drug Control and System Improvement Formula grant Program — Edward Byrne Memorial State and Local Assistance Complete uniform program objectives and performance measures (found In Appendix V) for the federally authorized program area you want to implement. Your application is not complete without them and an incomplete application will not be considered for subgrant funding. If the program area you selected does not have uniform program objectives published in this document or it you cannot roiato your objectives to those stated, contact Tom Bishop at 8501488.8016 for further instructions. DO NOT mix objectives from different Program Areas. Start below and use coallnuatian pages as necessary. Performance Objectives for Purpose Area 04A identifier 04A.01 Provide 10 aItem ative drug free events 04A.02 Present 48 crime and substance abuse prevention education classes. 04A.03 Conduct 36 life skill development education classes. 04A.04 Create, expand or enhance community, neighborhood or school based recreation programs. 04A.05 Conduct -- meetings with community leaders for the purpose of identifying neighborhood problems and developing proposed solutions and support groups. 04A.06 Conduct — citizens patrols. 04A,07 Conduct security surveys of — homes or businesses. 04A.08 Conduct --Neighborhood Watch programs. 04A.09 Conduct community service programs which may include neighborhood clean-up campaigns. 04A.10 Develop — media packages. 04A.11 Provide — children with summer camp activities. 04A.12 Provide individualslfamiiies with crisis intervention or counseling services. 04A.13 Provide — individuals with escort services. 04A.14 Provide Operation ID services to — households. 04A.15 Provide academic tutoring to — students. 04A.16 Provide — families with comprehensive assessments. 04A,17 Provide a citizen hot line which links citizens who suspect criminal activity with law enforcement. Self -Generated 04.A.1a, identify and invite 200 youth to participate in the T.AA.R.G.E.T program. 04.A.2a. To identify out of the youth chosen, 10% to be student body leaders. 04.A.3a. To conduct 200 multiple risk factor behavioral assessment (KAPB). 04.A.4a. To train 25-35 at risk youth as peer trainers and iesders. 04.A.5a. To provide performances to a total of 1,000 youth, adolescents and adults. 04.A.6a. To conduct 1,000 pre and post -performance evatuations. 04.A.7a. To present 15 improvisational scene performances by the "Troupe". Subgrant Application Section it - Pane a or 16 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Syme Memorial State and LocalAsslstance F.Projact Budget Narrative You must describe line Items for each applicable Budget Category for which you are requesting subgrant funding. Provide sufficient detail to show cost relationships to project activities. In addition„ describe specific sources of matching funds. Start below and use con finualion pages as necessary. SALARY: 8,627 Prevention Coordinator $35,000 ®ENFITS: 500 FICA d Medicare 2,678 Medical Insurance 2,400 Worker's Camp. 490 Refiremenf 788 Ront Total Benefits 6,276 Utilities TOTAL SALARY & BENEFITS $ 41,276 EXPENSES: Materials and Supplies 8,627 Travel and Conference 1,500 Professional due and Fees 500 Postage 1,000 Phones 1,000 PagerlBeeper 250 Printing 2,250 Ront 6,480 Utilities 1,500 Insurance S00 Refreshments 500 Equipment Main fance 400 Transportation of Troupe 1,200 Office Furniture 600 Advertising 12.590 TOTAL EXPENSES $38,807 TOTAL PROGRAM $ 80,173 All purchases will be made in accordance with existing federal, state andlocal purchasing policies. Subgranf Application Socl+on 11 - Page 10 of 16 SFy 2000 t]rug Control and System improvement Formula Brant Program Edward Byrne Memorial State and local Assistance G, Project Budget Schedule The Project Budget Schedule includes six Budget Categories (Salaries and Benefits, Contractual Expenses, Operating Capital Outlay (OCO), Data Processing Services, and Indirect Costs) and Total Pro, Total Local Match must be a minimum of 25% of the Total Budget. T.,..e nr Print nnuar Amnunta Only in Anolicable Categories and Leave Others Blank. Budget Category Salaries And Benefits Federal 30,967.00 Match 10,319.00 Total 41,276.00 Contractual Services 0 0 0 Expenses 29,172.75 9,724.25 38,897.00 Operating Capital Outlay 0 0 0 Data Processing 0 0 0 Indirect Costs 0 0 0 Totals 60,129.75 20,043.25 801173.00 Subgrant Application Soclion II - Page f 1 of 76 11 . SFY 2000 [Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial Slate and Local Assistance anu All persons involved In or having administrative responsibility for the subgrant must read these "Acceptance and Agreement" conditions. This "Acceptance and Agreement" (Section H) must be returned as part of the completed application. (dote Condition No. 12: Only project costs Incurred on or after the effective date of this agreement and on or prior to the termination date of a recipient's project are eligible for reimbursement. Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Non-compliance will result In project costs being disallowed. The term "department", unless otherwise stated, refers to the Department of Community Affairs. The term "Bureau", unless otherwise stated, refers to the Bureau of Community Assistance. The term ""subgrant recipient" refers to the governing body of a city or a county or an Indian Tribe which performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "Implementing agency" which is a subordinate agency of a city, county orindian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clark of the Court). Reports a. Project Performance Reports: The recipient shall submit department Ouarfedy Project Performance Reports to the Bureau by February 1, May 1, August 1, and within Forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reporfs shall be submitted. b. Financial Reports: The recipient shall have a choice of submitling either Monthly or Quarterly Financial Claim Reports jDCA-CJ Fornr-3(A-G) Revised 09198j to the bureau. Monthly Reimbursement Claims (1.11) are duo thirty -tine (31) days after the end of the reporting period. Quarterly Reimbursement Claims (1.3) are duo thfrty-ono (31) days after the end of the reporting period. A final Financial Claim Report and a Criminal Jusflce Contract (Financial) Closeout Package shall be submitted to the bureau Within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as IT, nal". Before the "final" claim will be processed, the recipient must submit to the department all outsfanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. The recipient shall submit department Quarterly Project Generated Income Reports to the bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Paragraph 14. Program Income.) c. Other Reports: The recipient shall submit other reports as may be reasonably required by the bureau, All required reports, instructions, and forms shall be distributed with the subgrant award. Fiscal Control and Fund Accounting Procedures The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-tederal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the bureau. Subgrant Aptrluallen sedion to - Page 12 of 16 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Momorial State and Local Assistance Ail expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide" U.S, Department of Justice Common Rule for State and Local Governments" and in federal Office of Management and Budget's {OMB} Circulars A-27, A-87, and A-770, In their entirety). All funds not spent according to this agreement shall be subject to repayment by the recipient. Approval of Consultant Contracts The department shall review and approve In writing all consultant contracts prior to employment of a consultant. Approval shall be based upon the contract's compliance with requirements found in the Office Of Justice Programs Financial Guide, U.S. Department of Justice Comrnan Rule for State and Local Govemments, and in applicable state statutes. The department's approval of the recipient agreement does not constitute approval of consultant contracts. Allowable Costs Allowance for costs incurred under the subgrant shall be determined according to "General Principles of Allowability and Standards for Selected Cost items" sot forth in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for Stale And Local Governments and federal OMB Circular No. A-$7, "Cost Principles for State and Local Govemments', or OMB Circular No. A-21, "Cost Principles for Educational Institutions". Ali procedures employed In the use of federal funds to procure services, supplies or equipment, shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or Attachment "O" of OMB Circular No. A-1'10 and Florida law to be eligible for reimbursement. Travel All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written approval of the department prior to commencement of actual travel. The cast of all travel shall be reimbursed according to local regulations" but not in excess of provisions in Section 712,061, Florida Statutes. All bills for any travel expenses shall be submitted according to provisions in Section 772.087, Florida Statutes, Written Approval of Changes in this Approved Agreement Recipients shall obtain approval from the department for major changes. These include, but are not limited to: a. Changes in project activities, designs or research plans set forth in the approved agreement; b. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget line item: or, c. Transfers.of funds above the ten (10) percent cap shall be made only If a revised budget is approved by the department. d. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not allow far Increasing the quantitative number of items documented in any approved budget line item. (For example, equipment items In Operating Capltal Outlay or Expense categories or staff positions in the Salaries and Benefits category.) Reimbursement Subjoct to Available Funds The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal Anti -Drug Abuse Act funds. Subgrant Application Section it - Paye 13 of 16 t! SPY 2000 Dmg Control and System Improvement Forrrryla Grant Program Me Edward Byrne Memorial State and Local Asslstence Advance Funding Advance funding Is authorized up to twenty-five (25) percent of the federal award for each project according to Section 216.191(14)(b). Florida Statutes (1991); the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments. Advance funding shall be provided to a recipient upon a written request to the department justifying the need for such funds. This request, Including the justification, shall be enclosed with the subgrant application. Commencement of Project If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall send a letter to the bureau Indicating steps to initiate the project, reasons for delay and request a revised project starting date - If a project has not begun within ninety {90) days after acceptance of the subgrant award, the recipient shall send another leiter to the bureau, again explaining reasons for delay and request another revised project starting date. Upon receipt of the ninety (90) day fetter, the department shall determine if the reason for delay is justified or shall, at its discretion, unliaterally terminate this agreement and re -obligate subgrant funds to other department approved projects. The department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written amendment to this agreement. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the recipient and a contractor (which includes all prefect budget categories) shall be in writing for a period not to exceed six {6) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall he acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. Excusable Delays Except with respect to defaults of consultants, the recipient shall not be In default by reason of any failure in performance of this agreement according to its terms (including any failure by the recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the recipient. Such causes include but are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure to perform shall be beyond the control and without the fault or negligence of the recipient, if failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them, the recipient shall not be deemed In default, unless: a. Supplies or services to be furnished by the consultant were obtainable from other sources, b. The department ordered the recipient In writing to procure such supplies or services from other sources, and c. The recipient failed to reasonably comply with such order. Upon request of the recipient, the department shall ascertain the facts and the extent of such failure, and if the department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly.l Subgrant AppitcoWn Soctwn tl - rage W of 16 Sl~y Zilt)d ,Drug Control and system improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance Obligation of Recipient Funds Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the grant period. Only project costs Incurred on or after the effective date and on or prior to the termination date of the reclpienre project are eligible for reimbursement. A cost is incurred when the reciplerifs employee or consultant performs required services, or when the recipient receives goods, notwithstanding the date of order. Program Income (also known as Project Generated Income) Program income means the gross income earned by the recipient during the subgrant period, as a direct result of the subgrant award. Program income shall he handled according to the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for Sfate and Local Government. Reference: The Cash Managemenf Improvement Act of 1990). 14. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the recipient's consultants and suppliers, or both, the department shall impose sanctions It deems appropriate including withholding payments and cancellation, termination or suspension of the agreement in whole or in part. In such event, the department shall notify the recipient of its decision thirty (30) days in advance of the effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 16. Access To Records The Department of Community Affairs; the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance; and, the Auditor General of the State of Florida, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the recipient, implementing agency and contractors for the purpose of audit and examination according to the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for Stafe and Local Government. The department reserves the right to unilaterally terminate this agreement if the recipient, implementing agency or contractor refuses W allow public access to all documents, papers, totters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the recipient or Its contractor in conjunction with this agreement. 16. Audit a. Recipients that expand $300,000 or more in a year in Federal awards shall have a single or program - specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be identified with the subject audit In The Schedule of Federal Financial Assistance. The contract shall be identified as federal funds passed -through the Florida Department of Community Affairs and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the recipient shall submit an annual financial audit which meets the requirements of Sections 11.45 and 216.349, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor Gen aral. b. A complete audit report which covers any portion of the effective dates of this agreement must be submitted within 30 days after its cornpletlen, but r.o later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the department and will be returned to the recipient. c. The recipient shall have all eedits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensad Public Accoiintant. d. The recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. Subgrarrf Application Section 01 - fags 15 of 16 SFy 2000 Drug Control and System improvement Formula Grant Program Edward Byrne Memorial State and Local Asslstance 22, Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the bureau, of the U.S. Department of Justice Bureau of Justice Assistance or both have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 23. Publication or Printing of Reports a. Before publication or printing, a final draft of any report required under a pertaining to this agreement shall be sent to the department for its review and comment. b. Publications or printed reports covered under a, above shall include the following statements on the cover page: (1) "This report was prepared for the Florida Department of Community Affairs, Steven M. Seibert, Secretary, in cooperation with the U.S. Department of Justice, Bureau of Justice Assistance" The next printed line shall identify the month and year the report was published. (2) "This program was supported by grant 0 awarded to the Department of Community Affairs, State of Florida, and by the Bureau of Justice Assistance (BJA), Office of Justice Programs (OJP), U.S. Department of Justice. The BJA Is a component of OJP which also includes the Bureau of Justice Statistics, National Institute of Justice, Office of Juvenile Justice and Delinquency Prevention, and the Office for Victims of Crime" (3) "Points of view, opinions, and conclusions expressed in this report are those of the recipient and do not necessarily represent the official position or policies of tha State of Florida Department of Community Affairs, the U.S. Department of Justice, Office of Justice Programs, or any other agency of the state or federal govemment. 24. Equal Employment Opportunity (EEO) No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Public taw 89-504, Non-Viscriminalion Requirements of The Anti -Drug Abuse Act of 1988; Title JV of 0119 Civil Rights Act of 1954; Section 504 or the Rehabilitation Act of 1973 as amended., Title IX of the Education Amendments of 1972; The Age Discrimination Act of 9975; and, Department of Justice Non -Discrimination Regulations 28 CFR Parl 42, Subparts C. O, E, F, G and H. The recipient and a criminal justice agency that is the implementing agency agree to certify that they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Sale Streets Act of 1968 as amended and that they have or have not formulated, implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to entering Into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or Implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have 120 days after the date this agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96.157, 42 US. C. 3701, or seq. (Reference Section 803 (a} of the Act, 42 U1 S. C. 3783 (a) and 28 CFR Section 42.207 Compliance information). Any state agency, county or city receiving $500,000 -or more in federal Anli-Drug Abuse Act funds shall submit Its equal employment opportunity plan, andlor the most recent update, with Its application, for submittal to the U.S. Department of Justice, Bureau of Justice Assistance for approval. 25. Americans with Disabilities Act 1990 Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1), state and local government services and transportation (Title II), public accommodations (Title 111), and telocom muni cations (Title IV). Subgrant Application Section It - Pago 17 of 16 SFY 2000 Drug Control and System Improvement Formula Grant Program Edward Byrne Memorial State and Local Assistance 26. Criminal Intelligence System The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies Is to assure that recipients of federal funds for the principalpurrlose of operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42 t1.S.C. 3701, of seq., as amended (Pub. L. 90-351, as amended by Pub. L, 93.83, Pub. L. 93-415, Pub. L. 94-430, Pub. L. 94.503, Pub. L. 95-115, and Pub. L. 96-157), use those funds in conformance with the privacy and constitutional rights of individuals. The recipient and a criminal justice agency that is the Implementing agency agree to certify that they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1966 as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Opera fing Policies and In the Bureau of Justice Assistance's Formula Grant Program Guidance. Submission of this certification Is a prerequisite to entering Into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or criminal justice agency operates a criminal intelligence system and does not meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law requires a subgrantdunded criminal intelligence system project to be in compliance with the Act and federal regulation prior to the award of federal funds. The recipient is responsible for the continued adherence to the regulation governing the operation of the system or faces the loss of federal funds. The department's approval of the recipient agreement does not constitute approval of the subgrant funded development or operation of a criminal intelligence system. 27. Non -Procurement, Debarment and Suspension The recipient agrees to comply with Executive order 12549, Debarment and Suspension (34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures require the recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating In this covered transaction, unless authorized by the department. 28. Payment Contingent on Appropriation The State of Ficrida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 29. Federal Restrictions on Lobbying The recipient agrees to comply with Section 319 of Public Lew 101-121 set forth in "New Restrictions on Lobbying; Interim Final Rule," p ublished in the February 26, 1990, Federal Register. Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with each submission that initiates agency consideration of such person for award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal loan of $150,000 or more. This certification is a materlal representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to tile the required certification is subject to a civil penally of not less than $10,000 and not more than $900,000 far each failure to file. The undersigned certifies, to the best of his or her knowledge and belief, that: a. No federally appropriated funds have been paid or shall he paid to any person for Influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement, Subgrent Application Section 11- Pago 18 of 16 sFY 2000 Drug Control and system improvement Formula Grant Program Edward Byrne Memorial state and Local Assistance b. 1t any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard form. Disclosure of Lobblina Activities, according to its instructions. c. The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly. 30. State Restrictions on Lobbying In addition to the provisions contained in Paragraph 30 of Section H, Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 31. Statement of Federal Funding Percentage and Dollar Amount When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with federal funds, all grantees and recipients receiving these federal funds, including but not limited to state and local governments, shall clearly state: a. The percentage of the total cost of tate program or project that shall be financed with federal funds, and b. The dollar amount of federal funds to be expended on the projector program. 32. Background Check It is strongly recommended that all programs targeting juveniles, implemented by other than a sworn law enforcement officer or program licensed by the Department of Health and Rehabilitative Services, conduct background checks on all personnel providing direct services. 33, immigration and Nationality Act No public funds wilt intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a vlolallen of the employment provisions contained in S U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"), The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 34. Drug Court Projects A Drug Court Project funded by the Byrne Formula Grant Program trust contain the 14 key elements outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug Courts: The Key Components", January 1897. This document can be accessed on the Office of Justice Programs World Wide Web Homepago: http.°#www.ojp.usdoJ.job. Subgranl Applicaffon Section 1t - Page 19 or 16 SFY 2000 OMg Control and System Improvement Fomuls grant Program Edward Byrne Memodal State and Local Assistance Certification of Compliance with Equal Employment Opportunity (EEO) Program Requirements -- Subgrantee 1, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1958 as amended, that the Subgrantee (Subgrant Recipient) ...(Select one of the following): 7 Meets Act Criteria El Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written EEC] Plan relating to employment practices affecting minority persons and women. ! also affirm that the Subgrant Recipient ... (Select one of the following): QHas a current EEO Plan F] Does not have a current EEO Pian further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEC? Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. Name:vicrFran B. Adams Signature of Authorized Official: Title: Chairman, Indian Rider Co. Board of Commissioners Date: ,Tune 8, 1999 Subgrant Appllcatlon Package EEO Cer0cation -- �Iemenyng Agency Appendix 0 —Page i of 2 SFy 2000 Drug Control and gystem Improvement Formula Grant Program Edward Byrne Memorial State and local Assistance In witness whereof, the parties affirm they each have read and agree to conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Type Name and Corrections on this page, Including strike -overs, whiteout, etc., are not acceptable. State of Florida Department of Community Affairs Bureau of Community Assistance Subgrant Recipient Authorizing Official of Governmental Unit (Commission Chairman, Mayor, or Designated Representative) BY:"le Fran B. AdaT Vice - Type Name and Title. _ chairman Board of County Commissioners By Tvi June 8, 1999 FEID Number: 59.6000674 Implementing Agency Official, Administrator or Designated Representative Date: June 8, 1999 _ Subgiant Applica lion Section 11 - Page 20 of 16